VILLAGE OF McCREARY
Minutes of the Regular Council Meeting held April 24, 2014 in the Village of McCreary Council Chambers.
Mayor Cripps called the regular meeting to order at 7:30 p.m.
PRESENT: Mayor Linda Cripps Deputy Mayor Clayton Kohlman Councillor Kelvin Code Councillor Sandra Deslauriers Councillor Jamie Hoskins Municipal Administrator Wendy Turko
#134/2014 Code – Hoskins
BE IT RESOLVED THAT the Agenda for the April 24, 2014 Regular Meeting be adopted with the following additions:
Petitions and Correspondence:
Apr 22/14 Maurice and Gail Gingras Request to Remove Trees – COPIED;
Apr 18/14 McCreary Curling Club Thank You RE: Kitchen Renovation Project – COPIED;
Apr 16/14 Prairie Mountain Physician Services at McCreary/ Health Alonsa Health Centre – COPIED;
Apr 24/14 R.M. of McCreary Rescue Vehicle Purchase for McCreary Fire Department – COPIED;
General Business:
Reporting of McCreary Swimming Pool and McCreary Community Centre;
2014 Grass Mowing Rates;
Standing Committees of Council:
Recreation, Culture, Parks, Playgrounds:
Concern about Fletcher Park Sign;
CARRIED.
#135/2014 Kohlman – Deslauriers
BE IT RESOLVED THAT the Minutes of the April 10, 2014 Regular Meeting and the April 23, 2014 Special Meeting be approved as presented.
CARRIED.
PUBLIC WORKS REPORT: This report is received once monthly and was received on April 10, 2014.
DELEGATIONS:
8:00 p.m. Royal Canadian Mounted Police:
Rob Vochon attended on behalf of the Royal Canadian Mounted Police. Frequency of reporting, policing activity reports, residency of personnel and municipal amalgamation were discussed. It was noted that Criminal Record Checks are considered police activity and are included in reports provided. Staff Sergeant Vochon was thanked for attending at departed at 8:10 p.m.
Approved by Resolution #152/2014 on May 8, 2014. Village of McCreary Regular Meeting April 24, 2014
8:15 p.m. McCreary Swimming Pool Committee:
Wenda Mutch, Lorrie Terrick and Tammie Scott attended on behalf of the McCreary Swimming Pool Committee concerning the Village’s offer of Aquatic Operator Training to two individuals at the cost of the Village of McCreary and the difficulty of the Village of McCreary to provide services during 2014. The Committee requested that the Village reconsider this matter and reinstate the services provided in the previous two seasons as it greatly assisted the Board and its youth staff. Equipment available and pool operations in other communities was discussed. A list of the current responsibilities of the Board as prepared by the Board was provided to Council. The Board advised that it has decided to pursue a Splash Pad project rather than a Splash Pool project and is willing to provide its minutes as well as a Facility Report including lesson numbers, etc. An annual meeting is planned and further board members are being requested. The Village of McCreary will further discuss this matter and advise the McCreary Swimming Pool Committee of its decision. The Board Members were thanked and then departed at 8:35 p.m.
After discussion, it was suggested that the Village of McCreary would approach a staff member about becoming trained and suggested that perhaps the Rural Municipality of McCreary could do the same to provide this service for 2014 and beyond municipal amalgamation. Mayor Cripps was authorized to explore options and proceed as required with details to be confirmed at the May 1, 2014 Special Meeting.
PETITIONS and CORRESPONDENCE:
DATED RECEIVED FROM CONCERNING HOW DEALT WITH
Apr 16/14 Service Canada Scheduled Outreach Visits Filed Service Canada – COPIED; Centre.
Apr 14/14 Manitoba Sewer Backup Subsidy Filed Sewer Back Up Infrastructure and Program – COPIED; Subsidy Program. Transportation
Apr 17/14 Association of 2014 June District Filed Association of Manitoba Meetings – COPIED; Manitoba Municipalities. Municipalities
Apr 17/14 Rural Municipality of Copy of letter to Filed McCreary McCreary McCreary Community Community Centre. Centre RE: Payment of Manitoba Hydro and MTS Utilities – COPIED;
Apr 15/14 Rural Municipality of McCreary Community Filed McCreary McCreary Centre Manitoba Hydro Community Centre. and MTS Utilities – COPIED;
Apr 15/14 Rural Municipality of McCreary Gospel Church Resolution #145/2014 McCreary Worker’s Group Joint Committee Reports Honorarium Increase – – Waste Disposal Site and COPIED; Recycling Programs. Filed Recycling Depot Program.
Apr 15/14 Rural Municipality of Honorarium to Pat Blake Filed Emergency Plan McCreary – COPIED; Coordinator.
Apr 15/14 Rural Municipality of Purchase of Rescue Resolution #144/2014 McCreary Vehicle for McCreary Joint Committees – Fire Volunteer Fire Department. Department – COPIED; Filed Fire Department.
Approved by Resolution #152/2014 on May 8, 2014.
2 Village of McCreary Regular Meeting April 24, 2014
DATED RECEIVED FROM CONCERNING HOW DEALT WITH
Apr 19/14 McCreary Ski & Radical Reels on May 2 Filed McCreary Ski & Outdoor Club and East Gate Unchained Outdoor Club. on May 3, 2014 – COPIED;
Apr 22/14 Roxanne Lodge Drainage Concern – 400 A plan to address this Fletcher Avenue – issue is acceptable to the COPIED; property owner. Filed Requests.
Apr 22/14 Maurice and Gail Request to Remove Trees This was referred to Gingras – COPIED; Public Works for an opinion. Filed Requests.
Apr 18/14 McCreary Curling Thank You RE: Kitchen A letter of congratulations Club Renovation Project – is to be sent. COPID; Filed McCreary Curling Club – Kitchen Renovation Project.
Apr 16/14 Prairie Mountain Physician Services at A letter of thanks is to be Health McCreary/Alonsa Health sent to acknowledge Centre – COPIED; attention given to this matter to allow the clinic services of Dr. Bradenhorst to begin April 28, 2014. Filed Prairie Mountain Health and McCreary/ Alonsa Health Centre.
Arp 24/14 R.M. of McCreary Rescue Vehicle Purchase Resolution #144/2014 for McCreary Fire Joint Committees – Fire Department – COPIED; Department. Filed Fire Department.
The Chronological Correspondence File was made available for review with no questions raised or items brought forward.
The Information File Listing and File were provided for review by Council with no items brought forward for the attention of Council.
FINANCIAL:
#136/2014 Hoskins - Code
BE IT RESOLVED THAT the following accounts be paid from the General Operating Fund:
Carey Conrad 13 – First Aid Course McCreary Volunteer Fire Department $1,235.00
Prairie Mountain Health McCreary Healthy Together Now Surplus Funds to Close $1,282.51
Prairie Mountain Health Bacon Ridge Healthy Together Now Surplus Funds to Close $3,745.65
Workers Compensation Premiums to April 30, 2014 Board of Manitoba 15 Volunteer Fire Fighters $ 375.00 Corporate Premiums $ 418.31 $ 793.31
CARRIED.
Approved by Resolution #152/2014 on May 8, 2014.
3 Village of McCreary Regular Meeting April 24, 2014
#137/2014 Kohlman – Deslauriers
BE IT RESOLVED THAT the following accounts be paid from the Utility Operating Fund:
Liphook Couplers SystemCouplers/Parts $ 571.46 Inc.
CARRIED.
#138/2014 Code – Hoskins
BE IT RESOLVED THAT the General Operating Fund List of Accounts numbered #23891 to #23910 totalling $43,728.93 and the Utility Operating Fund List of Accounts numbered #3183 to #3185 totalling $4,131.35 be hereby approved.
CARRIED.
December 31, 2013 Financial Statements – Revised – TABLED.
Draft Financial Statements to January 31, February 28 and March 31, 2014 – TABLED.
Outstanding Taxes as at April 24, 2014 total $29,480.07 with $9,988.97 outstanding again 3 properties for 2012; $21,637.87 outstanding again 22 properties and credits of $2,146.77 applicable to 2014 taxes.
Outstanding Utility Accounts as at April 24, 2014 total $19,343.29 with $142.71 for disconnection or addition to taxes; $3,216.33 past due as at January 31, 2014 and $15,994.25 due on April 30, 2014.
2014 Tax Sale: A request for an extension to September 1, 2014 was not approved. The tax sale process is to proceed against the three qualifying properties in early July, 2014.
2014 Financial Planning: The next meeting is scheduled for May 1, 2014 at 7:30 p.m.
2013 Audited Financial Statements: TABLED.
BY-LAWS:
By-Law #6/2014 – Reduce Speed Limits in School Zones – TABLED.
UNFINISHED BUSINESS:
a) Municipal Amalgamation: Use of space and telephone services were discussed.
b) P.T.H. #5 – Speed Limit Request: Nothing further at this time.
c) Appointment of Citizen Representative to Boards of Directors for Turtle River Watershed Conservation District #2, Sub-District #44: Nothing further at this time.
Approved by Resolution #152/2014 on May 8, 2014.
4 Village of McCreary Regular Meeting April 24, 2014
d) Tree on Backlane: Nothing further at this time.
e) Health Care Services Situation: Prairie Mountain Health has advised that Dr. Bradenhorst will provide full time clinic services at the McCreary/Alonsa Health Centre starting April 28, 2014.
f) Association of Manitoba Municipalities – Municipal Officials Seminar: Councillor Deslauriers and Mayor Cripps reported on attendance at the Seminars, which were very informative. Reports from the Federation of Canadian Municipalities about the lack of involvement in forming the New Building Canada Fund and its refusal of the invitation to attend the announcement was discussed.
g) Board of Revision: We await confirmation from Manitoba Municipal Government, Assessment Services.
GENERAL BUSINESS:
#139/2014 Kohlman – Deslauriers
BE IT RESOLVED THAT the Administrator be authorized to proceed with an application for a Pesticide Use Permit for 2014 for the term June 1 through October 31, 2014 at a cost OF $250.00 for the application fee plus advertising as required.
CARRIED.
Election Officials – Rates of Pay: TABLED.
#140/2014 Code – Hoskins
BE IT RESOLVED THAT, effective with the 2014 fiscal year, the Council of the Village of McCreary will establish the following as policy for any community organizations who request funding to cover annual operating expenses:
1. A copy of all meeting minutes, being those of the board as a whole, and including minutes of any meeting of any part of that board (draft form of these minutes accepted until replaced by ratified copy);
2. A detailed balance sheet to indicate all revenues and expenses of the board for the current fiscal year (due on or before January 31 of following fiscal year);
FURTHER BE IT RESOLVED THAT failure to comply with this policy of Council may impact the level of funding received in that fiscal year.
CARRIED.
#141/2014 Kohlman – Deslauriers
BE IT RESOLVED THAT the Village of McCreary hereby sets its charge out rate for grass mowing for the 2014 season at $500.00 per lot with the exception of Roll #100/150/700 which is set at $1,000.00, on the understanding that these rates are for the entire 2014 mowing season and include the equipment and the operator, and as provided for in Village of McCreary By-Law #9/2004.
CARRIED.
Approved by Resolution #152/2014 on May 8, 2014.
5 Village of McCreary Regular Meeting April 24, 2014
STANDING COMMITTEES OF COUNCIL REPORTS:
a) Legislative and Finance (Kohlman - Deslauriers): Nothing further to report.
b) Personnel and Policy (Kohlman - Code):
Public Works Staffing was discussed.
c) Protective Services (Hoskins - Deslauriers):
Development and Building Permit Applications Review: 3 new permits have been issued.
d) Transportation/Drainage/Office Complex (Kohlman - Code):
Drainage - 300 Mountainview Drive - 2014 Financial Plan: The quote has been received and was discussed.
e) Environmental Health Services (Deslauriers - Hoskins): Nothing to report at this time.
f) Public Health and Welfare (Deslauriers - Code): Nothing to report at this time.
g) Environmental Development Services (Deslauriers - Hoskins): Nothing to report at this time.
h) Economic Development Services (Kohlman - Deslauriers: Nothing to report at this time.
i) Recreation, Culture, Parks, Playgrounds (Kohlman – Code):
#142/2014 Hoskins – Code
BE IT RESOLVED THAT the Village of McCreary agrees to provide special camping rates for Fletcher Park for the 2014 Season to those registered to take swimming lessons at the McCreary Swimming Pool as follows:
1. The discount will be offered per camp site and not per family or per registered person;
2. The McCreary Swimming Pool will provide a “One Night Free” Fletcher Park Camping Coupon once swimming lessons are “paid and confirmed” regardless of the type of lessons being registered for;
3. The discount will not be applied over and above the current weekly rates and must be requested at the time of payment of camping fees. No refunds will be made;
4. The McCreary Swimming Pool will keep a written record of the person to whom the coupon is provided and provide the list to the Village of McCreary.
CARRIED.
The members of the Fletcher family will be contacted to obtain their advice and opinion on moving of the Fletcher Park sign from where it exists upon private property to a new location within Fletcher Park.
Approved by Resolution #152/2014 on May 8, 2014.
6 Village of McCreary Regular Meeting April 24, 2014
j) Water and Sewer Utility (Hoskins - Kohlman): Municipal Water and Wastewater Infrastructure Fund Application for Funding: This can be removed from the agenda.
Request for New Sewer Line – 205 First Avenue – 2014 Budget: The date for Camera Work to be completed is to be confirmed.
Sewer Backup Subsidy Program: Our application has been acknowledged and we await receipt of confirmation of approval prior to proceeding further.
Water Drip Tap Incentive Program: This matter was discussed.
ORGANIZATIONS REPORTS:
a) Agassiz Planning District (Deslauriers - Code): The Mapping Project is being worked on.
New Fee Structure for Permits – COPIED: The new fee structure for development permits and variance applications were received and filed.
b) McCreary & District HandiVan Committee (Hoskins - Deslauriers): Nothing to report at this time.
c) Parkland Regional Library/McCreary District Library (Deslauriers - Hoskins): Nothing to report at this time.
d) McCreary Recreation Commission (Kohlman - Code):
Safe Ride Program for Christmas Gala: We await receipt on information from our insurer.
Minutes of March 3, 2014 were received and filed.
e) Turtle River Watershed Conservation District #2 – Sub-District #2 (Code - Deslauriers):
Minutes of March 20, 2014 were received and filed.
JOINT COMMITTEE REPORTS:
a) Cemetery (Deslauriers - Code): Nothing to report at this time.
b) Sports Grounds (Kohlman - Code): Nothing to report at this time.
c) Emergency Measures Plan (Hoskins - Kohlman): Nothing to report at this time.
Approved by Resolution #152/2014 on May 8, 2014.
7 Village of McCreary Regular Meeting April 24, 2014
d) Fire Department (Hoskins - Kohlman):
#143/2014 Deslauriers – Kohlman
BE IT RESOLVED THAT payment to volunteer fire fighters be as follows effective January 1, 2014:
Meeting Attendance $24.00 Plus Meals and Mileage if out of McCreary;
Attending Training $60.00 (Minimum of 6 Hours Including Travel Time) Plus Meals and Mileage if out of McCreary;
Response Time A Minimum of $24.00 per call plus $12.00 per hour after the first two hours;
subject to approval by the Rural Municipality of McCreary.
CARRIED.
#144/2014 Deslauriers - Kohlman
BE IT RESOLVED THAT the Village of McCreary agrees to purchase one 1991 Dodge B350 Van with odometer reading of 116,055 kilometres and bearing serial number 2B7KB31Z9MK423536 for use by the McCreary Volunteer Fire Department from the Rural Municipality of Alonsa for the sum of $3,000.00 as authorized by Rural Municipality of McCreary Resolution # 2014/125.
CARRIED.
Sale of the existing van was discussed.
e) Waste Disposal Site and Recycling Programs (Deslauriers – Cripps):
Renewal of Agreement with Reliable Tire: A further follow up will be sent as a written agreement has not been received.
Signs: TABLED.
#145/2014 Code – Hoskins
BE IT RESOLVED THAT payment to the McCreary Gospel Church Women’s Circle be increased from $200.00 per month to $225.00 per month effective May 1, 2014 for duties performed at the McCreary Recycling Depot and as agreed to by Resolution #2014/114 passed by the Rural Municipality of McCreary on April 15, 2014.
CARRIED.
Committee of the Whole - Confidential - In Camera: Nothing.
Notices of Motion: None.
Approved by Resolution #152/2014 on May 8, 2014.
8 Village of McCreary Regular Meeting April 24, 2014
Remarks: None.
#146/2014 Kohlman – Deslauriers
BE IT RESOLVED THAT this regular council meeting do now adjourn to meet again on Thursday, May 1, 2014 at 7:30 p.m. for a Special Meeting and on May 8, 2014 at 7:00 p.m. for the Presentation of the 2014 Financial Plan with the next Regular Meeting to follow immediately, or at the call of the Head of Council.
Time of Adjournment: 9:45 p.m.
CARRIED.
VILLAGE OF McCREARY
______LINDA CRIPPS, Mayor
______WENDY L. TURKO, Municipal Administrator
Approved by Resolution #152/2014 on May 8, 2014.
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