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Waseca County Board of Commissioners--August 20, 2013

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WASECA COUNTY BOARD OF COMMISSIONERS--AUGUST 20, 2013 The Waseca County Board of Commissioners met in regular session on Tuesday, August 20, 2013, in the Commissioner’s Room, 300 North State Street, Waseca, Minnesota. Members present were Chair Daniel D. Kuhns, Richard Androli, Mike Hintz, Blair Nelson and Jim Peterson. Others present were Laura Elvebak, County Administrator; Tammy Wynkoop, Chief Deputy Auditor-Treasurer; Intern Samantha Barthels; Sheriff Brad Milbrath; Nathan Richman, Highway Engineer; Merilee Reck, Human Services Director; Joan Scholljegerdes, Child Support Officer; Russ Guse, Ditch Inspector; Rollie Norton; Ron Selvik; Harry Popiel; Doug Prescher; Jenny Arndt; Ben Byron; Mark Leiferman, Planning & Zoning Director; Miles Trump, Waseca County News Reporter; Gary Anderson, ANCOM; and Bruce Kimmel, Ehlers. Chair Kuhns called the meeting to order at 9:30 a.m. Roll call was taken and the Pledge of Allegiance was recited. There were no public comments. Androli moved and Hintz seconded to approve the Agenda as presented. Motion carried unanimously. There was no correspondence. The bills were found to be in order. There was no business brought forward during Department Head Time. Hintz moved, Nelson seconded and the motion carried unanimously to approve the Consent Agenda as follows: a. Approval of Bills b. Approval of Conditional offer of Employment – Michael Agnor (Solid Waste & Recycling Technician) c. Approval of Conditional Offer of Employment – Matthew Woodham (Solid Waste & Recycling Technician) d. Approval of Conditional Offer of Employment – Ivagene Kobylinski (Solid Waste & Recycling Specialist) e. Approval of Conditional Offer of Employment – Andrew Graupmann (Engineering Technician) f. Approval of Conditional Offer of Employment – Cody Dobberstein (Dispatcher Part- Time) g. Approval of Grant Agreement with the Department of Human Services for LexisNexis h. Approval of Grant Agreement with the Department of natural Resources for OHV Safety Enforcement Grant 138 i. Approval of Waseca County Collaborative for Families Agreement j. Acceptance of Resignation Effective September 27, 2013 – Nancy Hofmeister (Public Health Nurse) k. Acceptance of Veterans Services/Emergency Management Monthly Report l. Acceptance of Human Services Monthly Report Hintz moved and Nelson seconded to approve the minutes for July 2, 2013 Regular County Board Meeting; July 2, 2013 County Board Work Session; August 6, 2013 Regular County Board Meeting; August 6, 2013 County Board Work Session. The motion carried unanimously. Sheriff Milbrath gave an update regarding application for grant for Project Lifesaver. The grant was approved for equipment and training. Jenny Arndt and Ben Byron expressed their thanks to Sheriff Milbrath for his hard work and the Commissioners for their of support Project Lifesaver. Ms. Arndt distributed some informational literature about Autism Spectrum Disorder and Project Lifesaver. Harry Popiel, Veteran’s Memorial Committee, gave an update regarding the progress of the Veteran’s Memorial and presented a drawing of a proposed plan for the Waseca County Veteran’s Memorial. Rollie Norton, on behalf of the Blooming Grove - Rice Lake Ditch Group, requested a letter of support from the Commissioners to help acquire a permit to do cleanout maintenance on their private ditch. Hintz moved to draft a letter of support, Nelson second and the motion was carried unanimously. Merilee Reck introduced Child Support Officer Joan Scholljegerdes who gave a presentation regarding Child Support Awareness Month. Nathan Richman, Highway Engineer, presented bids for Project #81-1354 Box Culvert Replacement County Road 54. Upon a motion by Androli and second by Peterson, the project was awarded to the lowest bidder, Borneke Construction of Janesville, MN, in the amount of $81,843.25. Motion carried unanimously. A request has been received to do a temporary road closure and detour of Old Highway 14 for the Waseca Marching Classic on September 21st. Peterson moved and Androli to allow the closure and detour. After discussion, the motion was withdrawn. Administrator Laura Elvebak presented a request to begin recruitment for a public health nurse due to the resignation that was approved on the consent agenda. Peterson moved and Nelson second to proceed with recruitment until filled. Motion carried 3-2 by the following roll call Peterson-Yes, Androli-No, Hintz-Yes, Nelson-Yes, Kuhns-No. 139 Sheriff Milbrath presented a request to purchase ARMER 800 MHz radio equipment. Total project cost is $1,969,533.02. Sheriff Milbrath has secured grant dollars to assist with the purchase in the amount of $354,858. Also, approximately $175,000 in costs will be reimbursed back to the county over time from other cities and agencies for the cost of their equipment. This equipment will be used by all police, fire, ambulance, and emergency services and is necessary for compatibility with agencies throughout the state. Androli moved to proceed with the purchase, second by Hintz. Motion carried unanimously. Bruce Kimmel, Ehlers, presented the bond documents for purchase of the radio equipment. Bids came in better than projected and Waseca County received a AA- rating with stable outlook. Commissioner Hintz introduced the following resolution and moved its adoption, which motion was seconded by Commissioner Androli: RESOLUTION 2013- 28 AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $2,145,000 GENERAL OBLIGATION CAPITAL NOTES, SERIES 2013A BE IT RESOLVED by the Board of County Commissioners (the Board) of Waseca County, Minnesota (the Issuer), as follows: Section 1. Authorization and Sale. 1.01. Authorization. The Board hereby authorizes the issuance and sale of $2,145,000 General Obligation Capital Notes, Series 2013A (the Obligations) of the Issuer to finance a portion or all of the costs of acquiring items of capital equipment for public safety purposes (the Project), pursuant to Minnesota Statutes, Section 373.01, Subdivision 3 and Chapter 475. Said items of capital equipment have a useful life not less than the term of the Obligations. 1.02. Sale. Pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), the requirements as to public sale do not apply to the issuance of the Obligations. Pursuant to the Terms of Proposal and the Preliminary Official Statement prepared on behalf of the Issuer by Ehlers & Associates, Inc., proposals for the purchase of the Obligations were received at or before the time specified for receipt of proposals. The proposals have been opened, publicly read and considered and the purchase price, interest rates and net interest cost under the terms of each proposal have been determined. The most favorable proposal received is that of Piper Jaffray & Co., in Leawood, Kansas, (the Purchaser), to purchase $2,145,000 principal amount of Obligations at a price of $2,235,560.58 plus accrued interest on all Obligations to the day of delivery and payment, on the further terms and conditions hereinafter set forth. 1.03. Award. The sale of the Obligations is hereby awarded to the Purchaser, and the Chair and County Auditor-Treasurer are hereby authorized and directed to execute a contract on behalf of the Issuer for the sale of the Obligations in accordance with the terms of the proposal. The good faith deposit of the Purchaser, if any, shall be retained by the Issuer until the Obligations have been delivered, and shall be deducted from the purchase price paid at settlement. 140 Section 2. Obligation Terms; Registration; Execution and Delivery. 2.01. Issuance of Obligations. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Obligations having been done, now existing, having happened and having been performed, it is now necessary for the Board to establish the form and terms of the Obligations, to provide security therefor and to issue the Obligations forthwith. 2.02. Maturities; Interest Rates; Denominations and Payment. The Obligations shall be originally dated as of the date of issuance thereof, shall be in denominations of $5,000 or anyintegral multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated below, and shall bear interest from date of issue until paid at the annual rates set forth opposite such years and amounts, as follows (subject to adjustment in accordance with the terms of proposals): Year Amount Interest Rate 2016 $240,000 3.000% 2017 250,000 3.000 2018 255,000 3.000 2019 265,000 3.000 2020 270,000 3.000 2021 280,000 3.000 2022 290,000 2.500 2023 295,000 2.750 The Obligations shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Obligation at the principal office of the Registrar described herein, the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein, provided that, so long as the Obligations are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.08 hereof, principal and interest shall be payable in accordance with the operational arrangements of the securities depository. Upon the initial delivery of the Obligations pursuant to Section 2.07, and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Obligation so delivered, exchanged or transferred.
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