City of Quinte West Council Agenda
February 5, 2018
City Hall Council Chambers Call to Order 5:30 PM
1. Closed Session of Council
a) The review of the Minutes of the Closed Session Council Meeting held on January 15, 2018. (Pursuant to Section 239 (2) (c) (d) (e) of the Municipal Act)
b) Confidential Staff Report 18-009CFS from Virginia LaTour, Deputy City Clerk, regarding a proposed or pending acquisition of land by the municipality. (Pursuant to Section 239 (2) (c) of the Municipal Act)
c) Confidential Staff Report 18-002HR from Lori Coxwell-Duncan, Manager, Human Resources, regarding labour relations or employee negotiations. (Pursuant to Section 239 (2) (d) of the Municipal Act)
d) Confidential Staff Report 18-003CAO from Charlie Murphy, Chief Administrative Officer, regarding personal matters for an identifiable individual employee. (Pursuant to Section 239 (2) (b) of the Municipal Act)
6:30 p.m. Public Session of Council 2. Opening
2.1 National Anthem – “O Canada” 2.2 Opening 2.3 Opening Remarks
3. Return to Open Session
4. Approval of Agenda
5. Approval of Minutes
a) Minutes of the Regular Council Meeting held on January 15, 2018.
Resolution: That the Minutes of the Regular Council Meeting held on January 15, 2018 be approved;
And further that the Minutes of the Closed Session Council Meeting held on January 15, 2018 be approved.
6. Disclosure of Pecuniary Interest and the General Nature thereof
7. Delegations and Petitions
7.1 Delegations
a) Ms. Wendy Warner, Trenton Memorial Hospital Foundation, will address Mayor Harrison and Council to provide an update on Physician Recruitment.
8. Public Input
9. Committee Reports, Staff Reports and Approval of Accounts
9.1 Corporate & Financial Services
a) Staff Report 18-006CFS from Kevin Heath, City Clerk, regarding "Appointments - Lower Trent Conservation Boundaries Meeting".
Resolution: That Council approve By-law 18-014 as provided in this agenda to appoint Deputy Mayor Alyea and Councillor Sharpe as representatives, pursuant to the Conservation Authorities Act, to attend a meeting to consider the possible expansion of Lower Trent Conservation Authority boundaries within the Municipality of Trent Hills.
b) Staff Report 18-012CFS from Kevin Heath, City Clerk, regarding "OGRA Correspondence - Municipal Class Environmental Assessment Process".
Resolution: That the City of Quinte West supports the position of the Ontario Good Roads Association and requests that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part ll Orders or Bump-Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs;
And further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act;
And further that the Minister of the Environment and Climate Change amend the scope of the MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation.
9.2 Planning & Development Services:
a) Staff Report 18-013PD from Brian Jardine, Director, Planning & Development Services, regarding "Orchard Lane Developments - Development and Infrastructure Funding Agreement".
Resolution:That Council receives report 18-13PD as supportive information to By-law 18-003.
b) Staff Report 18-014PD from Jennifer Current, Manager of Planning Services, regarding "Official Plan Amendment Application D09/T21/17 and Zoning By-law Amendment Application D09/T22/17 (83 Dundas Street West Trenton)".
Resolution: That Council receives the letter dated January 26, 2018 from MHBC withdrawing Official Plan Amendment application D09/T21/17 and Zoning By-law Amendment application D09/T22/17.
c) Planning Advisory Committee Meeting Minutes held on January 18, 2018.
Resolution: That the Planning Advisory Committee Meeting Minutes from January 18, 2018 be approved.
d) Economic Development & Tourism Advisory Committee Meeting Minutes held on January 25, 2018.
Resolution: That the Economic Development & Tourism Advisory Committee Meeting Minutes from January 25, 2018 be approved.
9.3 Protective Services:
a) Protective Services Committee Meeting Minutes held on January 30, 2018.
Resolution: That the Protective Services Committee Meeting Minutes from January 30, 2018 be approved.
10. Correspondence for Council Decision
a) None
11. Bylaws
11.1. Corporate & Financial Services:
18-007 Being A By-Law To Provide For An Interim Tax Levy And To Provide For The Payment Of Taxes By Installment.
18-014 Being A By-Law Authorizing The Appointment Of Representatives On Behalf Of The Municipality Pursuant To The Conservation Authorities Act.
18-015 Being A By-Law To Establish Highways Within The Municipality.
11.2. Planning & Development Services:
18-003 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter lnto A Development And lnfrastructure Funding Agreement With Orchard Lane Development Corporation.
18-008 Being a By-law To Amend By-law Number 14-86, As Amended, To Rezone Lands Known Municipally As 1538 Frankford- Stirling Road Located In Part Of Lot 17, Concession 7, Part Of Lots 17 & 18, Concession 8, In The Geographic Township Of Sidney, From The Open Space (OS) Zone To The Rural Residential (RR) Zone.
18-009 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 73 Potter Road Located In Part Of Lot 11, Concession 4, In The Geographic Township Of Murray, From The Rural (RU) Zone To The Rural Residential (RR) Zone.
18-010 Being A By-Law To Assume Off-Site Sanitary Sewer And Water Service Connections Installed Within The Municipal Road Allowance To Service Lands Known Municipally As 346 Riverside Parkway And Identified As PIN 40355-0188 Being Part Lot 21 E/S Main St Plan 88 Sidney Part 4 21R393; Part Lot 22 E/S Main Street Plan 88 Part 1 21R24306, Sidney And Part Block 32 Plan 137 Sidney, Part 1 21R22437; Now City Of Quinte West.
18-011 Being A By-Law To Authorize The Signing Of A Subdivision Agreement For Phase 3 Of The Stonecrest Estates Residential Subdivision Comprised Of Fifty-Five (55) Lots, Blocks 58 Through 65 For Townhouses And Roadways Being Extensions Of Stonecrest Boulevard And Ledgerock Court And Located In Part Of Lot 20, Concession 1 And Part Of Lot 20, Concession Broken Front, Geographic Township Of Sidney, Now In The City Of Quinte West.
18-012 Being A By-Law To Authorize The Signing Of A Subdivision Agreement For A Twenty-One (21) Lot Residential Subdivision, Identified As The Brookshire West Development Located In Part Of Lot 8, Concession 1, Geographic Township Of Murray, Now In The City Of Quinte West.
Resolution: That these by-laws be read a first, second and third time. And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same.
12. Correspondence for Council Information
12.1 Printed
a) Correspondence from David Clazie, Director of Corporate & Financial Services outlining Accounts Payable General December 2017/January 2018 in the amount of $5,209,073.89; and Accounts Payable Exceeding $10,000 in the amount of $3,774,231.92.
b) Invitation from District 8 Road Supervisors Association and AORS regarding "2018 Association of Road Supervisors' Annual Municipal Trade Show".
c) Minutes from The County of Hastings Emergency Services Committee Meeting held December 13, 2017.
d) Minutes from Hastings-Quinte Long-Term Care Committee Meeting held December 13, 2017.
e) Resolution from Town of Amherstburg regarding "Tax Changes Proposed by the Federal Liberal Government".
f) Resolution from Town of Amherstburg regarding "Proposed Changes to the Cannabis Act (Bill C-45)".
g) Resolution from Town of Lakeshore regarding "Marijuana Tax Revenue".
h) Resolution from Town of Lakeshore regarding "Allocate Infrastructure Funding Dedicated to Municipalities for Storm Water Management and Drainage Improvements".
i) Resolution from Town of Lakeshore regarding "Population Growth Projections".
12.2 Non-Printed
a) Applications for Minor Variance and Consent:
A1/18M - 2388 County Road 64, Part Lot 5, Con CPL B1/18M - 979 Jamieson Road, Part Lot 20, Con 5 B2/18S - 112 River Valley Road, Part Lots 23 & 24, Con 8
Resolution: That the correspondence printed for Council information and the non-printed items for Council information be received and filed.
13. Councillor Requests for Information
14. Confirmation By-law
a) Confirmation By-law 18-013
Resolution: That Confirmation By-law 18-013 for the February 5, 2018 Council meeting now be read a first, second and third time and be signed and sealed.
15. Adjournment
a) That Council now adjourn at p.m.
Next Regular Meeting: Tuesday, February 20, 2018 Quinte West Municipal Office - Council Chambers 7 Creswell Drive, Trenton
Gity of Quinte West Council Minutes
Monday, January 15,2018 City Hall Gouncil Chambers
1. Call to Order
Mayor Harrison called to order the Regular meeting of the Council of the Corporation of the City of Quinte West at 5:30 p.m.
2. Members Present
Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Duncan Armstrong Councillor Allan DeWitt Councillor Sally Freeman Councillor Michael Kotsovos Councillor Don Kuntze Councillor Fred Kuypers Councillor Rob Maclntosh Councillor David McCue Councillor Keith Reid Councillor Karen Sharpe Councillor Bob Wannamaker
3. Staff Present:
Mr. Charlie Murphy, Chief Administrative Officer Mr. David Clazie, Director of Corporate and Financial Services Mr. Matt Tracey, Manager of Water and Wastewater Services Mr. Brian Jardine, Director of Planning & Development Services Ms. Lori Coxwell-Duncan, Manager of Human Resources (regrets) Mr. Kevin Heath, City Clerk Mr. John Whelan, Fire Chief, Quinte West Fire Mr. Greg Maclellan, Detachment Manager, Staff Sergeant, Quinte West O.P.P Ms. Hannah Brown, Communication Engagement Officer Council Minutes Monday, January 15,2018
4. Closed Session of Council
Motion No. 18-001 - Closed Session Moved by Freeman Seconded by Wannamaker
That Council move into closed session at 5:30 p.m. pursuant to Section 239 of the Municipal Act for:
a) The review of the Minutes of the Closed Session Council Meeting held on December 18,2017. (Pursuant to Section 239 (2) (c) (e) of the Municipal AcÐ
b) Confidential Staff Report 18-001CAO from Charlie Murphy, Chief Administrative Officer, regarding labour relations or employee negotiations. (Pursuant to Section 239 (2) (d) of the Municipal Act)
c) Confidential Staff Report 18-001 EDT from Brian Jardine, Director of Planning and Development Services, and Linda Lisle, Manager of Economic Development & Tourism, regarding proposed or pending disposition of land by the municipality. (Pursuant to Section 239 (2) (c) of the MunicipalAct)
d) Confidential Staff Report 18-003CFS from Kevin Heath, City Clerk, regarding a proposed or pending acquisition of land by the Municipality (Pursuant to Section 239 (2) (c) of the Municipal Act)
e) Confidential Staff Report 18-000CFS from Kevin Heath, City Clerk, regarding litigation or potential litigation including matters before administrative tribunals, affecting the Municipality. (Pursuant to Section 239 (2) (e) of the Municipal Act) Carried
5. Opening
5.1 NationalAnthem - "O Canada" 5.2 Opening 5.3 Opening Remarks Council Minutes Monday, January 15,2018
6. Return to Open Session
Motion No.18-002 - Open Session Moved by Kuypers Seconded by Sharpe That Council now returns to open session at 6:30 p.m. Carried
7. Approval of Agenda
Motion No. l8-003 - Approval of Agenda Moved by DeWitt Seconded by Freeman
That the agenda for the January 15,2018 Regular Council Meeting be approved. Garried
L Approval of Minutes
Motion No. l8-004 - Approval of Minutes Moved by Wannamaker Seconded by Sharpe
That the Minutes of the Regular Council Meeting held on December 18,2017 be approved; And further that the Minutes of the Closed Session Council Meeting held on December 18,2017 be approved. Carried
L Disclosure of Pecuniary lnterest and the General Nature thereof
a) None
10. Delegations and Petitions
a) Ms. Melissa Buelow, Area Manager Highway Engineering and Ms. Christina Klein, Head Traffic, MTO, addressed Mayor Harrison and Council to provide a presentation regarding "Highway 40l Collisions and Closures"
b) Mr. Jeffrey Moorhouse addressed Mayor Harrison and Council regarding the "7th Annual CFB Trenton Pond Hockey Classic" to be held February 2nd - 4th,2018. Council Minutes Monday, January 15,2018
11. Public lnput
a) Mr. Terry Cassidy, Resident, addressed Council to speak on the following items: . Report from MPAC in relation to assessment changes in farmland and forestry. o MTO Presentation - conveyed presentation was great, however, suggested looking at methods other than salt due to corrosion of vehicles. o Spoke of municipal election and voter turnout, as well as strategic planning.
12. Committee Reports, Staff Reports and Approval of Accounts
12.1 C.A.O
Motion No. 18-005 - Staff Report 18-001HS - City of Quinte West 2018 Health and Safety Policy Moved by Armstrong Seconded by Freeman
That the 2018 Health and Safety Policy for the City of Quinte West be approved Garried
12.2 Corporate & Financial Services
Motion No. l8-006 - Staff Report 18-001CFS - Delegation of Authority - Lame Duck Period Moved by McCue Seconded by Kuntze That Council delegates authority to the Chief Administrative Officer (CAO) for the period effective July 27,2018 to December 1,2018 to deal with all matters related to the provisions of Section 275 of the Municipal Act, inclusive of the following, should Council be in a restricted position:
o The appointment or removal from office of any officer of the municipality o The disposition of any real or personal property of the municipality which has value exceeding $50 000 at the time of disposal o And making any expenditures or incurring any other liability which exceeds $50 000 And further that Council be apprised on any actions taken related to any of the above noted matters. Carried Council Minutes Monday, January 15,2018
Motion No. 18-007 - Staff Report 18-002CFS - Purchase of Land - HPEDSB College Street Public School, 20 South Street, Trenton, Gity of Quinte West, By-law 18-002 Moved by Kuntze Seconded by Wannamaker That Council approve City of Quinte West By-law 18-002, being a by-law to authorize the Corporation of the City of Quinte West to enter into an agreement with Hastings and Prince Edward District School Board for the purchase of land known as 20 South Street, Trenton, Ontario. Carried
12.3 Public Works & Environmental Services
Motion No. 18-008 - Staff Report 18-00lPWES - Valve Service Vehicle and Quench Buggy Approval Moved by DeWitt Seconded by Freeman That Council approve the sole source purchase of a Wachs Truck Mounted Valve Maintenance System at a cost of $41,785.00 plus HST; That Council approve the single source of a 2018 F250 truck for the installation of the Wachs Valve Maintenance System at a cost of $44,884.00 plus HST; That Council approve the single source of a Quench Buggy trailer at a cost of $45,700.00 plus HST. Carried
12.4 Protective Services
Motion No. 18-009 - Staff Report l8-01 - Emergency Management Program Gommittee Moved by McCue Seconded by Wannamaker That the City of Quinte West Council adopts the Emergency Management Program By-law. Carried Council Minutes Monday, January 15,2018
13. Correspondence for Council Decision
13.1 Decision
Motion No. 18-010 - Staff Report 18-004CFS - Ontario Wildlife Compensation Program Moved by Alyea Seconded by Sharpe That the resolution from the Township of West Lincoln regarding the Ontario Wildlife Compensation Program be received and filed. Carried
13.2 Proclamations
Motion No. l8-011- Alzheimer Society of Hastings-Prince Edward - Januaryn 2018 be proclaimed as "Alzheimer Awareness Month" in the Gity of Quinte West Moved by Armstrong Seconded by DeWitt That January,2018 be proclaimed "Alzheimer Awareness Month" in the City of Quinte West. Carried
Motion No. l8-012 -Heart and Stroke Foundation - February, 2018 be proclaimed as "Heart Month" in the City of Quinte West Moved by Wannamaker Seconded by Reid That February,2018 be proclaimed "Heart Month" in the City of Quinte West Garried
14. Bylaws
Motion No. 18-013 - By-laws Moved by Alyea Seconded by Freeman That the following By-laws be read a first, second and third time Council Minutes Monday, January 15,2018
15.1. Corporate & Financial Services
18-001 Being A By-Law To Authorize The Execution Of A Letter Of Agreement Between Her Majesty The Queen, ln Right Of The Province Of Ontario, Represented By The Minister Of Transportation For The Province Of Ontario (The "Ministry"), And The City Of Quinte West (The "Municipality"), Related To Funding Provided By The Province Of Ontario (The "Province") To The Municipality Under The Dedicated Gas Tax Funds For Public Transportation Program.
18-002 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter lnto An Agreement W¡th Hastings And Prince Edward District School Board For The Purchase Of Land Known As 20 South Street, Trenton, Ontario in the City of Quinte West.
18-004 Being A By-Law To Authorize The Borrowing Of Money To Meet Current Expenditures Of The Council Of The Corporation Of The City Of Quinte West (The "Municipality").
15.2. Protective Services
18-005 Being A By-Law To Adopt An Emergency Management Program And Emergency Response Plan And To Meet Other Requirements Under The Emergency Management And Civil Protection Act.
And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same. Carried
16. Correspondence for Council lnformation
16.1 Printed
a) Correspondence from David Clazie, Director of Corporate & Financial Services outlining Accounts Payable General December 2017lJanuary 2018 in the amount of $7,359,815.30; and Accounts Payable Exceeding $10,000 in the amount of $6,990,044.53.
b) Correspondence from the Ministry of MunicipalAffairs regarding "Bill 59, Putting Consumers First Act (Consumer Protection Statute Law Amendment), 2017". Council Minutes Monday, January 15,2018
c) Correspondence from the Ministry of Finance regarding "An Update on the ProvincialWork Undenruay to Establish a Retail and Distribution Channel for Legal Cannabis."
d) Correspondence from the Ministry of Natural Resources and Forestry regarding "Notification of Bill 139, the Building Better Communities and Conserving Watershed Act, 2017 Receiving RoyalAssent".
e) Correspondence from Municipal Property Assessment Corporation (MPAC) advising of the Official Launch of MPAC's Service Level Agreement. lnclusive of Letter, Service LevelAgreement Summary and Service Level Agreement between MPAC and Ontario Municipalities.
0 Municipal Property Assessment Corporation (MPAC) 2017 Year-End Assessment Report for the 2018 Tax Year.
g) Minutes from Lower Trent Conservation Board of Directors Meeting held on November 9,2017.
h) Minutes from Quinte Conservation Executive Board Meeting held on October 19,2017.
¡) Minutes from The Corporation Of The County Of Hastings Emergency Services Committee Meeting held on November 8,2017.
i) Minutes from The Corporation Of The County Of Hastings Community And Human Services Committee Meeting held on November 8,2017.
k) Minutes from Hastings-Quinte Long-Term Care Committee Meeting held on October 11,2017.
r) Minutes from the Committee of Adjustment Meeting held on December 14, 2017.
m) Memorandum from Kevin Heath, City Clerk, regarding Municipal Election - Voting Locations. Council Minutes Monday, January 15,2018
16.2 Non-Printed
a) None
Motion No. 18-014 - Printed/Non-Printed lnformation Moved by Freeman Seconded by Kotsovos That the correspondence printed for Council information and the non-printed items for Council information be received and filed. Carried
17. Councillor Requests for lnformation
a) Discussion took place related to a letter received regarding the naming of the Brighton Bridge. lt was consensus that Deputy Mayor Alyea and Councillor McCue will follow up on the request.
b) lt was requested that staff prepare a report in relation to coyotes and the Ontario Wildlife Compensation Program.
c) lt was requested that staff prepare a report pertaining to the "Brown" property.
18. Confirmation By-law
Motion No. 18-015 - Confirmation By-law Moved by Alyea Seconded by Kuypers That Confirmation By-law 18-006 for the January 15,2018 Council meeting now be read a first, second and third time and be signed and sealed. Carried
19. Adjournment
Motion No. 18-016 - Adjournment Moved by Reid Seconded by Sharpe
That Council now adjourn at 8:07 p.m. Garried Council Minutes Monday, January 15,2018
Next Regular Meeting: February 5,2018 Quinte West Municipal Office - Gouncil Chambers 7 Creswell Drive, Trenton
At¿.*, Jim Harrison, Mayor Ke{rn Heath, iity Clerk STAFF REPORT 18-006CFS
A Natural Attraction
DATE: January 23,2018
TO Mayor Harrison And Members of Council
FROM: Kevin Heath, City Clerk
SUBJECT: Appointments - Lower Trent Conservation Boundaries Meeting
Recommendation:
That Council approve By-law 18-014 as provided in this agenda to appoint Deputy Mayor Alyea and Councillor Sharpe as representatives, pursuant to the Conservation Authorities Act, to attend a meeting to consider the possible expansion of Lower Trent Conservation Authority boundaries within the Municipality of Trent Hills.
Background:
The City has been in receipt of the attached correspondence from the Municipality of Trent Hills in conjunction with Lower Trent Conservation Authority advising of a meeting to consider the possible expansion of Lower Trent Conservation boundaries within the Municipality of Trent Hills. The meeting has been scheduled to be held on Thursday, March 8,2018 at 6:30pm at the Lower Trent Conservation Administrative Office. ln accordance with the Conservation Authorities Act, the City may appoint representation at this meeting which may be the same members that sit on the Conservation Authority Board of Directors. Deputy Mayor Alyea and Councillor Sharpe currently sit on the Lower Trent Conservation Board of Directors and both have conveyed they would be willing to represent the City at this meeting.
REGIOil As a result,.By-law 18-014 has been prepared and included in this agenda for Council's consideration to appoint Deputy Mayor Alyea and Councillor Sharpe as representatives of the City at this meeting.
Existi ng Pol icy/By-law:
. Conservation Authorities Act
Gomments/Analysis:
It has been conveyed that the proposed enlargement will have no impact on the Lower Trent Board representation and will not increase levy apportionment to other member municipalities.
A map is included in the attached correspondence outlining the proposed enlargement.
2 To: Clerk / CAO i Mayor and Council
RE: NOTICE OF MEETING TO CONSIDER ENLARGEMENT OF LOWER TRENT REGION CONSERVATION AREA JURISDICTION
The Municipality of Trent Hills, in conjunction with Lower Trent Conservation, has been in the process of looking at an expansion of the Lower Trent Conservation boundaries within Trent Hills.
Currently, a portion of the former Township of Seymour is not under the jurisdiction of any Conservation Authority. Trent Hills Council has approved a recommendation to expand the Lower Trent Conservation boundary to cover this area to ensure that all areas within the Municipality benefit from the environmental services of a Conservation Authority.
A map is attached illustrating the area within the Municipality of Trent Hills proposed to be added to the Lower Trent Conservation jurisdiction.
The proposed enlargement in watershed jurisdiction will have no impact on municipal representation on the Lower Trent Conservation Board of Directors and will not increase the levy apportionment in the other member municipalities.
ln order for the enlargement to occur under the Conservation Authorities Acf, the Municipality seeking the change must call a special meeting and obtain the support from the Municipalities that make up the Conservation Authority.
The meeting has been set for:
Thursday, March 8, 2018 at 6:30 p.m. at Lower Trent G onservatio n Ad m i n istration Office 714 Murray Street RR. 1 Trenton Ontario K8V 5P4 (ust south of Wooler)
The Municipality may appoint representation on this meeting as per Section 2.2 of lhe Conservation Authorities Acf on the same basis as representation on the Lower Trent Conservation Board of Directors (based on population). Page 2
Alnwick/Haldimand 1 Brighton 2 Centre-Hastings 1 Cramahe 1 Quinte West 2 Stirling-Rawdon 1 Trent Hills 2
Municipalities are able to appoint the same representatives that sit on the Conservation Authority Board of Directors. A By-law format is attached for your use in making these appointments for this special meeting.
As set out in the Conservation Authorities Acf, quorum at the meeting would be 2t3 of the number of representatives that the municipalities are entitled to appoint (i.e., at least 7 representatives must be present.) The resolution to enlarge the Authority must be passed by a majority vote of 213 of the representatives present at the meeting.
ln order to bring this proposed enlargement to fruition, we ask that each Municipality appoint representatives in the number to which it is entitled and encourage attendance at the meeting.
Please provide a written response / resolution to the undersigned, to advise of all appointment(s).
lf you have any questions, please contact:
Jim Peters Glenda Rodgers Director of Planning Chief Adm inistrative Officer Municipality of Trent Hills Lower Trent Conservation 705-653-1900, Ext.234 61 3-394-39 15, Ext. 212 iim. [email protected] g lenda. rodqers(@ltc. on. ca t
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lcle oalsr STAFF REPORT 18-012CFS
A Natural Attraction
DATE: January 24,2018
TO Mayor Harrison And Members of Council
FROM: Kevin Heath, City Clerk
SUBJECT: OGRACorrespondence Municipal Class Environmental Assessment Process
Recommendation:
That the City of Quinte West supports the position of the Ontario Good Roads Association and requests that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part ll Orders or Bump-Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs;
And further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act;
And further that the Minister of the Environment and Climate Change amend the scope of the MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation.
Background:
The City has been in receipt of the attached correspondence from the Ontario Good Roads Association seeking reforms to the Municipal Class Environmental Assessment (MCEA) process given that the current process has resulted in municipal infrastructure projects being longer in duration and more costly. They are encouraging municipalities to adopt a resolution calling on the Minister of
REGIOI{ Environment and Climate Change to accelerate the Application for Review of the MCEA process.
I nternal/External Consu ltation :
The Director of Public Works is recommending support of this resolution given that the current process takes too long and they have been waiting for sometime for the process to change.
Gomments/Analysis: lf Council is supportive, the above recommendation has been provided. Should Council not be supportive, the noted correspondence can be received and filed.
2 Kevin Heath
From: Scott Butler
FIR]TAHIE¡ ts€Grrr Ro,AEtg åHäEIËTATIËIÜ{ f m¡ Cormrll Rord. Urút I2 O¡kv|ll*,Ontnrfo LåJ Oä,:A ïctrpnonanûf!#l**?¿ e&Ín#de*ir Frr 2[ß.îflltd7?
Wednesday, January 17, 2018
Kevin Heath Manager of Corporate Services/City Clerk City of Quinte West
Good afternoon Kevin
The following correspondence was sent to your Head of Council earlier this afternoon. OGRA respectfully requests that you please it on your next Council agenda for information.
Regards,
Scott R. Butler OGRA, Policy and Research 22 - 1525 Cornwall Road, Oakville, Ontario L6J 082 T: 289-291-6472 Ert. 24 C: 416-564-4319 www.ogra.org
The Ontario Good Roads Association is seeking reforms to the Municipal Class Environmental Assessment (MCEA) process. ln its current form the MCEA process has made municipal infrastructure projects longer in duration and more costly. The OGRA Board of Directors encourages all municipalities in Ontario to adopt the following resolution that calls on the Minister of the Environment and Climate Change to accelerate the Application for Review of the MCEA process.
Links to further background information about the Municipal Class Environmental Assessment process can be found below the resolution.
DRAFT RESOLUTION Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part lV (Section 61) of the Environmental Bill of Righfs Act, 1993 (EBR Act);
And whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence;
And whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions;
And whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $1 13,300 to $386,500;
And whereas the Auditor General of Ontario has tabled recommendations for modernizing the MCEA process;
And whereas in spite of written commitments made by the Ministry of the Environment between 2013-2015, no action has been taken;
And whereas local projects that do not have the necessary approvals could lose out on the next intake of Build Canada funding;
Therefore be it resolved that City of Quinte West requests that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part ll Orders or Bump- Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs;
And further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act;
And further that the Minister of the Environment and Climate Change amend the scope of MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation.
BACKGROUND INFORMATION
The following links provide a comprehensive background of the work that the Municipal Engineers Association and the Residential and Civil Construction Alliance of Ontario have done to advance this issue of MCEA reform.
o October 2017 Correspondence from the Municipal Enqineers Association and the Residential and Civil Construction Alliance of Ontario to the Hon. Chris Ballard. Minister of the Environment and Climate Chanqe.
a ew Ma azine editorial mt Munici IC Assessment process
o The Development Approval Roundtable Action Plan. November 2017
2 a Meetino Notes from the November 29.2017 Evolution of the MCEA Workshoo
a The MEA Comoanion Guide for the Municioal Class Environmental Assessment Manual
a Are Ontario's Municipal Class EnvironmentalAssessments Worth the Added Time and Costs? The 2414 Edition lf you have any questions or concerns, please contact Scott Butler, OGRA's Manager of Policy and Research a|289-291-6472 ext 24 or via email at [email protected].
Regards,
Scott R. Butler OGRA, Policy and Research 22 - 1525 Cornwall Road, Oakville, Ontario L6J 082 T:289-291-6472 Ert. 24 C: 416-564-4319 www.ogra.org
Scott Butler
3 P.O. Box 490 Telephone: (6 1 3) 392-2841 7 Creswell Drive Fax: (613) 392-7151 Trenton, Ontario KBV 5R6 A Natural Attraction [email protected] www.quintewest.ca Brian Jardine, M.Sc., MCIP, RPP Director of Planning and Development Services
SfaffReport 18-013PD
TO: Mayor Harrison and Members of City Council
FROM: Brian Jardine - Director of Planníng and Development Services RE: Orchard Lane Developments - Development and lnfrastructure Funding Agreement
DATE: January 25,2018
RECOMMENDATION:
That Council receiyes report 18-13PD as supportive information to Bylaw 18-003
BACKGROUND:
The Orchard Lane Plan of Subdivision was draft approved in December 2012. As part of the consultation process leading to that approval, an adjacent landowner requested the City study opportunities for shared infrastructure and cost sharing.
The City undertook a study and ultimately a Cost Sharing condition was applied to the subdivision approval, by Council in 2012.
COST SHARING:
Following an extensive review by City staff in conjunction with an independent consultant and the City and developers solicitors, a Development and Infrastructure Funding Agreement has been prepared and reviewed.
The contents and scope of this cost sharing agreement were recommended by Planning Advisory Committee and approved by Council in October, 2016, following additional consultation with affected parties.
The basis of the cost sharing agreement allows for the cost of infrastructure, developed by the Orchard Lane Development Corporation as part of their development; that provides a clear and direct development opportunity to adjacent landowners; be shared by those landowners, proportionate to the development potential of their lands. Any attributed costs are only paid, if and when an adjacent landowner makes application to develop their sites, and thereby utilize the infrastructure provided.
The scope of the cost sharing and the calculation and distribution of costs are in keeping with equitable and understood cost sharing protocols.
FINANCIAL IMPACT:
Under the Agreement, the City would administer the collection and distribution of costs between parties, at no cost to the City.
As part of the construction on Orchard Lane, the City will provide front end costs for the watermain oversizing only, in keeping with common practice, and these costs will be reimbursed to the City upon the development of adjacent parcels.
SUMMARY:
Cost sharing was initiated for these properties due to the unique nature of the interdependent sites, at the request of adjacent landowners, and by direction of Council. Future opportunities for cost sharing related to private development would be assessed based on the merits of the specific circumstances.
Report
na rdine Di of Planning and Development Services
2 P.O. Box 490 Telephone: (6 1 3) 392-2e41 7 Creswell Drive Fax: (613) 392-7151 Trenton, Ontario K8V 5R6 A Natural Attraction [email protected] www.quintewest.ca Jennifer Current, B.A. (Hons.), MCIP, RPP Manager of Planning Services
Staff Report 18-014PD
To: Mayor Harrison and Members of City Council
From: Jennifer Current - Manager of Planning Services
Re: Official Plan Amendment Application D09/T21 117 and Zoning By-law Amendment Application D09/T22117 83 Dundas Street West Trenton MS Junaid Pharma lnc.
Date January 28,2018
Recommendation:
That Council receives the letter dated January 26,2018 from MHBC withdrawing Official Plan Amendment application D091T21117 and Zoning By-law Amendment application DOg lT22l 17 .
Background: ln November 2017, the City of Quinte West received applications for both an Official Plan Amendment and a Zoning By-law Amendment to permit a methadone dispensary at the Shoppers Drug Mart in downtown Trenton.
The Planning Advisory Committee (PAC) held the statutory public meetings on January 18,2018. The Committee approved recommendations to deny both amendment applications. Planning Advisory Committee minutes from the January 18, 2018 public meeting are found in the Council Agenda in Section 9.2.
Subsequent to that meeting, the applicant's agent, Dana Anderson, a partner with MHBC, submitted a letter on January 26,2018 formally withdrawing the applications. A copy of the withdrawal letter is attached as Appendix A. Summary:
The City of Quinte West Planning Advisory Committee has recommended that applications D09/T21 117 and D091T22117 to permit a methadone dispensary at 83 Dundas Street West be denied and the applicant's agent, MHBC, has withdrawn these applications prior to Council's consideration.
Report written by:
nnifer Current, B.A. (Hons), MCIP, RPP Manager of Planning Services
2 Staff Report 1A-O14f.)D îÎls Appendix I MHBC KITCHENER WOODBR]DGE -,:ìiì -'r i Ê:, ,,\.t LONDON i rL riiri' ,i -\i KINGSTON :iì - ii-- a; BARRIÊ BURLINGTON
January 26,2018
Jennifer Current, MCIP, RPP Manager of Planning Services Planning and Development Services The City of Quinte West 7 Creswell Drive, P.O. Box 490 Trenton, ON K8V 5R6
Dear Ms. Current:
RE: Applications for Official Plan Amendment and Zoning By-law Amendment (C¡ty F¡le No's D09Æ21117 andD0gn22ll7l 83 Dundas Street West, Trenton Our File:9917F
As you know, we attended the City of Quinte West Planning Advisory Committee Meeting on January 18, 2018, as agents for MS Junaid Pharma lnc. At that time, the Committee held a statutory pubic meeting to consider our applications for an Official Plan and Zoning By-law Amendment to permit a methadone pharmacy as part of the existing Shoppers Drug Mart store located at 83 Dundas Street West in Downtown Trenton.
The Committee received Planning Staffs reports (18-001PD and 1B-002PD) which recommended approval of the applications.
Following our presentation to the Committee, several members of the community spoke, including members of the Downtown Business lmprovement Association, and voiced concerns with the applications.
After its deliberations, the Committee recommended refusal of the applications. We understand the Comm¡ttee's recommendation will be proceeding to City Council for its consideration on February 5, 2018.
Following the Committee meeting, the pharmacy owner met with representatives of Shoppers Drug Mart, as well as ourselves, to discuss the process and next steps Given the information that was presented at the Committee meeting, the owner and Shoppers Drug Mart have determined that they will not be proceeding with the applications to permit the methadone pharmacy at the Downtown location.
204-442BRANTSTREET/BURLINGTON/ONTARIO/L7R2G4/T9O56398686/F9057615589/WWW.MHBCPLAN.COM Shoppers Drug Mart is comm¡tted to continue to work with the community to address the needs of methadone patients and to provide education to the community on opioid addiction and treatment. Howeveç at this time we respectfully accept the Commiitee's recommended refusal and wish to formally withdraw our applications. This will serve to avoid the need for any further consideration of the applications by City Council.
Thank you for your consideration of these applications. Should you require any additional information or clarification, please do not hesitate to call me.
Yours truly, HBC
Dana Anderson, BA, MA, MCIP, RPP
Partner
Cc: Yasaman Khairi, Shoppers Drug Mart Muhammad S. Junaid, MS Junaid Pharma lnc.
2 PD-PAC-or -18
Gity of Quinte West Planning Advisory Committee Meeting Minutes
Thursday January 18, 2018 City Hall Gouncil Ghambers
Members: Deputy Mayor Jim Alyea, Chair Councillor Don Kuntze, Vice Chair Mayor Jim Harrison Councillor Allan DeWitt Councillor Fred Kuypers Councillor Rob Maclntosh Councillor Keith Reid Mr. Douglas Crews, Public Member Ms. Betty Read, Public Member Mr. Rick Searle, Public Member
Staff Present: Brian Jardine, Director of Planning & Development Services Jennifer Current, Manager of Planning Services Phillip Lappan, Chief Building Official, Development Services Linda Bui, Area Planner, Planning & Development Services Louise Smith, Executive Assistant, Planning & Development Services Shauna Míkel, Administrative Assistant, Planning & Development Services
Councillor Duncan Armstrong Councillor Michael Kotsovos Councillor Dave McCue
Media Present: Quinte News - John Spitters Applicants / Agents / Public in Gallery: Muhammad Junaid - D09n21 n7 & D09n22fi7 Dana Anderson, MHBC Planning Limited - D09n21n7 & Dogn22l17 Yasaman Khairi, Shoppers Drug Mart Corporation - D09/T21117 &DOglT22l17 Arash Oturkar, Shoppers Drug Mart Corporation - D09Æ21117 &D09tÍ22117 Doug Demille - D091M24117 Jennifer Matthews, Watson Land Surveyors - D091M24117 Adam Wilson, Ainley Graham & Associates - D121573101 Allan Johansen - D12lS73lO1 Andy Geertsma - D12lM01 117 Don McGlashing - P1 1 lV03l17
Member(s) of the Public in the Gallery: 26
Page I PD-PAC-o1-18
Call to Order:
Chair Alyea called the meeting to order at 6:00 pm
Glosed Session: None
Open Session:
Report of Closed Session: None
Disclosures of Pecuniary lnterest: None
Approval of Agenda
Moved by Kuypers Seconded by Read
The Committee recommended that the amended and supplemental agenda for the meeting of January 18,2018, as circulated and prepared for this meeting, be approved. Carried
Approval of Minutes
Closed Session: None
Open Session: Minutes of Regular Meeting November 16,2017
Moved by Maclntosh Seconded by Searle
The Committee recommended that the Minutes of the Regular Meeting held November 16 2017, be approved. Carried
Meeting Procedure:
The Chair stated the public meeting(s) are conducted as prescribed by Sectíon 34 (13) of the Planning Act, R.S.O. 1990, as amended, for:
o One (1) Official Plan Amendment application affecting land in the Trenton Ward; . One (1) Zoning By-law Amendment application affecting land in the Trenton Ward; . One (1) Zoning By-law Amendment application affecting land in the Sidney Ward and; . One (1) Zoning By-law Amendment application affecting land in the Murray Ward;
Page 2 PD-PAC-or -18
Chair Alyea stated the public meeting(s) shall be conducted in the following manner for each application:
The Chair will identify the application being considered. First, the Chair will ask Planning Staff to outline the application being considered; then the Chair will ask if there are any members of the public in attendance who have questions or comments regarding the application. lf there is no response, the Committee will be asked if they have any questions. Then the Committee will consider and vote on the application.
The Chair proceeded with the meeting procedure advising the Public if they wished to speak to an application to identify themselves prior to addressing the Committee by stating their name and address for the record.
The Chair advised those in attendance that this Committee has been delegated the responsibility to conduct the public meeting(s) as prescribed under the Planning Act. This Committee will make recommendation to Council along with a full report of the meeting's proceedings to City Council on Monday February 5, 2018. Councilwill make a decision on each of the applications.
The Chair noted that anyone who wishes to receive further notice of Council's decision on these application(s), must submit a written request for Notice of Council's decision to the Director of Planning and Development Services.
The Chair asked the Director of Planning and Development Services to advise the Committee how notice of the public meeting(s) was given.
Brian Jardine, Director of Planning and Development Services advised that notice of the applications being considered was given in keeping with the provisions of the Planning Act, R.S.O. 1990, as amended by First Class Mail on December 29,2017 and the posting of the signs on the subject properties the same date.
The Chair proceeded with the public meeting(s).
Public Meeting(s) as Prescribed under the Planning Act, RSO, 1990, as amended:
Staff Report #18-00lPD Planning Report / Analysis - Official Plan Amendment File: DOglT21l17 Owner: M S Junaid Pharma lnc. Agent: Dana Anderson, MHBC Planning Address: 83 Dundas Street West
Staff Report #18-002PD Planning Report / Analysis - Zoning By-law Amendment File: DO9lT22l17 Owner: M S Junaid Pharma lnc. Agent: Dana Anderson, MHBC Planning Address: 83 Dundas Street West Page 3 PD-PAC-01-18
For complete details, refer to Staff Report #18-001 PD (File: D09n21n 7) and Staff Report #18- 002PD (File: D091T22117) attached to the Official Minutes.
Mrs. Current stated that these applications represent an Official Plan Amendment and a Zoning By-law Amendment to permit a Methadone dispensary at the Shoppers Drug Mart located at 83 Dundas Street West in the Trenton Ward. Mrs. Current noted that currently the Official Plan policies and Zoning regulations only permit methadone dispensaries in two areas of the municipality being Planning Districts 2A,28 and I and not in the downtown area (District 2).
Mrs. Current stated that the policies and regulations set forth separation distances for methadone dispensaries from lands used or zoned for low density residential dwellings and schools and recreation facilities. These setbacks are 80 metres from the residential uses and 300 metres from schools and recreation facilities. Shoppers Drug Mart meets the setback requirements from low density residential uses however it is only 126 metres from the former St. Peter's Schoolwhich has been closed and is separated from Shoppers Drug Mart by two streets with no direct geographic connection between the school and the pharmacy. Staff believe that the applications meet the intent of the Provincial Policy Statement and the Planning Act and recommend approval of both the Official Plan Amendment and the Zoning By-law Amendment.
Mrs. Current stated that this was a brief overview of the proposal and advised the Committee that the applicants Planning Consultant will provide a more detailed overview of the applications and details regarding the operation.
Dana Anderson from MHBC Planning stated her name and title as Agent for these applications. Ms. Anderson stated that these applications propose to permit a methadone dispensary within the existing Shoppers Drug Mart. There are no physical exterior changes to the buifding or site. The use is limited to the dispensing of methadone through the existing pharmacy and does not include any clinic or treatment use.
Ms. Anderson stated that based on the City's current plan and policies, the addition of the use in both the Official Plan and By-law requires site specific consideration based on a number of criteria to be permitted which was based on a 2013 study and resulting policies for methadone clinics and pharmacies.
Ms. Anderson explained what Methadone is and what Methadone Maintenance Treatment is and continued with an explanation of Opioids and that they are a class of drugs that include prescription drugs used for pain such as oxycodone (OxyContin), hydrocodone (Vicodin), codeine, morphine, and many others. They also include lllegal drugs such as heroin and synthetic opioids such as fentanyl. Opioid addiction is a condition that requires treatment.
Ms. Anderson stated that patients who suffer with opioid addiction are similar to other patients seen at the pharmacy. They are a diverse group, but all require treatment. They can be anyone such as a neighbor or a loved one. They may be an employed professional or unemployed and can be any age.
Page 4 PD-PAC-o1-18
Ms. Anderson stated the goal of Methadone Maintenance Treatment (MMT) ís to help patients reduce or stop the harmful use of opioids. They would be a part of a comprehensive program that helps to reduce the withdrawal symptoms and cravings. The program would include weekly Medical Doctor visits and monitoring. The patients would be observed daily with the dispensing for 2 months. After a stabilization period, the patient could then take home weekly doses.
Ms. Anderson stated that the process for the patient in the Methadone Maintenance Treatment (MMT) would be to be seen by a Certified Doctor at a Methadone Clinic with the results sent to a lab for analysis. The Lab would then send the results and a prescription would be filled by a certified Doctor. This would then be sent to the methadone pharmacy.
Ms. Anderson stated that the patient benefits wíth improved physical and mental health, social functioning, and quality of life and pregnancy outcomes. The Community benefits would be reduced use of opioids, criminal activity, mortality rates and the injection related risks. This in turn would reduce the cost of policing, courts, health care and social services.
Ms. Anderson stated that there is an increase in patient need and a lack of current services in Trenton. By permitting a methadone dispensary at Shoppers Drug Mart, there would be an increase in choice and accessibility. Ms. Anderson showed a map of the location of Shoppers to show the accessibility of Shoppers Drug Mart.
Ms. Anderson stated that Shoppers Drug Mart is designated in the Planning District 7A. Staff originally recommended Planning District 2A as an area suitable for methadone clinics within the City's Methadone Clinics Status Report (Staff Report 11-121PD). The Official Plan amendment is required to facilitate the addition of a methadone pharmacy in the existing store. The proposal supports the goals of the Methadone Maintenance Treatment (MMT) policies established in the Official Plan.
Ms. Anderson stated that the Shoppers Drug Mart is in the Downtown Commercial (DC) Zone. A site-specific zoning by-law amendment is required in order to permit a methadone pharmacy in the existing store. The proposal meets zoning requirements related to distance between methadone clinics/methadone pharmacies and low density residential areas, schools, and recreational faci lities.
Ms. Anderson then asked if there were any questions
Mr. Jardine suggested to the Chair that public comments be requested at this point so that the Committee has the opportunity to hear those in attendance.
The Chair asked if anyone wished to speak in favor of these proposals. No response
The Chair asked if anyone wished to speak in opposition to the proposals
Barney Goldberg, 161 Queen Street stated he truly does not believe that there is sufficient population to require a second methadone dispensary when there is an existing dispensary within 1 kilometre. Mr. Goldberg stated that the new Health Hub would be a more suitable site for the dispensary where patients could access full range services. Mr. Goldberg stated that Page 5 PD-PAC-ot -18
as a business owner in the downtown he also has concerns as the negative social aspects of patients gathering in proximity to the dispensary. Mr. Goldberg advised the Committee that he was told by a former associate of the Quinte Malf Shoppers Drug Mart that a reason for the move from downtown Belleville was due to patients loitering after their treatment and making others feel uncomfortable as well as increased vandalism which lead to the removal of benches from the downtown location. Mr. Goldberg stated that he would actively boycott the pharmacy if the dispensary is approved.
Mayor Harrison stated there are two (2) pharmacies within Quinte West that are dispensing methadone. The Mayor stated that mental health services will be available at the Health Hub
Sharlene Donaldson ,207 County Road 5 advised the Committee that she owns two (2) businesses in the downtown core. Mrs. Donaldson stated that the existing zoning provisions require distances from schools and recreationalfacilities which she believes encompasses the entire downtown core as families bring their children downtown regularly for entertainment, lessons and recreation. Mrs. Donaldson stated that she has had to call 911 for a student who overdosed at the rear of her business. Mrs. Donaldson stated that she believes that Shoppers Drug Mart is looking at this as a purely monetary driven íssue and is not considering the wellbeing of the community as a whole.
Angela Wildish, Unit 3, 996 County Road 40 advised that she was speaking as Chair of the Quinte West Downtown Business lmprovement Association (DBIA). Ms. Wildish advised that she has received over 40 calls or visits from local business owners voicing their concerns to allowing a change of policy for a Methadone clinic.
Ms. Wildish stated that the DBIA has invested heavily in the downtown core with countless volunteer hours put into making our downtown the best in Ontario. Ms. Wildish stated that there are 140 DBIA members, mainly small business owners who have invested in their businesses and storefronts. Ms. Wildish stated that the investment of the City in revitalizing the downtown core has also resulted in bringing people into Quinte West.
Ms. Wildish stated that the DBIA's purpose is to support its' membership by implementing strategic initiatives and to strive to help obtain their goals and visions. Ms. Wildish acknowledged that Shoppers Drug Mart has always been supportive of the DBIA and downtown events.
Ms. Wildish stated that the DBIA understands the provincial legislation and the need for a methadone pharmacy in every community, however, they feel that Quinte West has already provided this service to its' residents with a dispensary only a kilometer away from this proposed location. Ms. Wildish stated that in talks wíth Rexall Pharmacy it was confirmed that they are not at capacity.
Ms. Wildish stated that the main concern for the DBIA is the stigma that goes along with methadone clinics and pharmacies and are concerned that Quinte West has not educated our citizens on the benefits of treatment so some citizens will stay away from the downtown core if the applications are passed. Ms. Wildish stated the DBIA would ask the city to reconsider the recommendations before them.
Page 6 PD-PAC-o1-18
Adam Keats, 31 Patrick Street advised the Committee that he and his wife own the Trenton Delicatessen and have invested heavily in the business since purchasing it. Mr. Keats stated that with two pharmacies dispensing methadone already he feels there is no need for another dispensing location. Mr. Keats stated that his mother is heavily involved in socialwork and in her experience, methadone is simply replacing one need for another. Mr. Keats urged the City to research other Methadone Maintenance Treatments that could work with the Health Hub.
Candace Lauzar,81 Henry Street stated that there has been a significant change for the better to the downtown area. Ms. Lauzar advised that they are just starting a tourism based business which could be negatively impacted if the downtown experiences a drop in visitors. Ms. Lauzar also stated that there is a school location within 300 metres of the proposed dispensary which could possibly open again. Ms. Lauzar stated she thinks that ít would be a negative impact in the downtown area if these applications are approved.
Ms. Donaldson stated that she operates a schoolwhich is located directly across from the proposed dispensary location.
Mayor Harrison asked planning staff is there anything in the report to speak on this
Mr. Jardine stated that staff are aware of the hair dressing academy and noted that the setback is applicable to public schools, not private career traíning schools.
Mr. Goldberg stated that CLA which is a provincially supported adult school is also within the 300 metre radius from the proposed location.
Michael Kotsovos, 21 Springfield Crescent identified himself as a Councillor for the City of Quinte West and stated that he supports the DBIA request to deny the applications. Councillor Kotsovos stated he does not support the applications and requested the Committee vote be recorded.
Ann McMaster, 13 Gearin Street stated that she attended this evening to become more educated about Methadone. Ms. McMaster asked if patients required the medication daily and if there was a progressive treatment that would see the patients come off of methadone.
Dr. Sheena Smith stated she is a family doctor in Brighton and that she is licensed to prescribe Methadone. Dr. Smith stated that her patients usually progress from daíly doses to the point of attending the dispensary weekly and being able to take their doses home.
Dr. Smith stated that smaller Methadone clinics can be situated within a pharmacy and asked if it was the intent of Shoppers Drug Mart to have a clinic within the downtown core.
Ms. Anderson responded that they do understand and respect all comments and advised that this proposal is not for a clinic. Ms. Anderson stated it would just be prescriptions dispensed by the pharmacy. Ms. Anderson acknowledged that there is a need for greater education on the subject of opioid addiction and methadone treatment. Ms. Anderson stated that these patients could be your children, friends or family.
PageT PD-PAC-o1-18
Yasaman Khairi advised she was a representative from Shoppers Drug Mart. Ms. Khairi stated she would like to address the question for the need for the Methadone pharmacy. Ms. Khairi noted that they do not have access to information as to whether or not the dispensary at Rexall is at capacity. Ms. Khairi noted that the three (3) other Shoppers Drug Marts within this area have 300 methadone prescriptions and noted that the postal code information indicates that a number of the patients are closer in proximity to the Trenton location. Ms. Khairi noted that it is about convenience and accessibility for the patients.
Mayor Harrison questioned Ms. Khairi on the information as presented and whether it was prepared assuming the City only had one pharmacy dispensing Methadone.
Ms. Khairi acknowledged that they were only aware of the Rexal Pharmacy
Mayor Harrison questioned if corporate Shoppers Drug Mart were aware of the Health Hub which would be a better location for a dispensary if it is needed.
Ms. Khairi stated they were not aware of the Health Hub but that in their experience, patients are more comfortable taking it from their own pharmacist and stated that it is no different than any other medication.
Chair Alyea asked if there were any other questions or comments from those in attendance before he called for Committee questions or comments.
Debbie Cook, 26 12 O'Clock Point Road stated she is in full support of the DBIA. Ms. Cook advised that she works across the street from the Shoppers Drug Mart and that they have had to call 911 due to someone over medicating. Ms. Cook stated that people would be supportive if there was a true need but it does not appear that the numbers support an additional dispensary in Quinte West and that the location of the proposed dispensary is not a well thought out plan.
The Chair asked Committee members if they had questions/comments regarding the applications.
Councillor DeWitt thanked everyone for attending, especially a doctor operating a clinic. Councillor DeWitt stated that opioíd addiction and mental health issues are serious problems in our country and there is a great need to be educated on the topic. Councillor DeWitt stated he has attended sessions hosted by Hastings County and the OPP and was astounded at the seriousness of the statistics presented. Councillor DeWitt stated that he feels Council has a duty to look after the residents of the City and advised that he feels two pharmacies are sufficíent to look after those in need.
Councillor DeWitt stated that as a small business owner as well he was going to support the small businesses. Councillor DeWítt noted that the City needs to focus its' Doctor recruitment efforts to draw more physicians capable or treating addiction and mental health issues. Councillor DeWitt stated that he does not believe access and convenience is an issue given that the existing dispensary is within a 1 kilometer distance. Councillor DeWitt stated he will not support the applicatíons.
Page I PD-PAC-01-18
Councillor Kuypers stated that he fully agrees with the speakers in oppositíon of the applications and that he feels these applications are more about money. Councillor Kuypers stated that if a real need is identified, he would support it in a medical clinic over a downtown core location.
Vice-Chair Kuntze stated that he was also not in favor of the proposals. Vice-Chair Kuntze asked Shoppers if they had explored opening a facility in one of the zones that permits Methadone.
Vice-Chair Kuntze asked Shoppers Drug Mart if he went on vacation could he take the prescription with him.
Ms. Khairi stated that Methadone prescriptions are not transferable between pharmacies
Mayor Harrison questioned whether the patients have expressed that they want it specifically from Shoppers Drug Mart.
Ms. Khairi stated that they have chosen to stay with Shoppers Drug Mart
Mayor Harrison stated that Shoppers Drug Mart should reconsider their applications looking at the information provided to them tonight about the additional dispensary and the Health Hub being constructed. Mayor Harrison also stated that it is to be made clear that we are talking about a dispensary not a clinic.
Councillor Maclntosh commented that no one has mentioned that Quinte West does not have any doctors that can legally prescribe Methadone. Councillor Mclntosh stated that the patients that are travelling to Belleville and other locations because that is where the Doctors are and most patients go to a pharmacy that is within the area where they get their prescriptions.
Mr. Crews stated that as a Lions Club member he has driven patients to receive treatment and he could not believe the type of treatment the patient received. Mr. Crews stated he believes the concerns expressed tonight and in the submitted letters are true and that this will not only be negative for the community, it will hurt the Shoppers Drug Mart in downtown Trenton as people go to other stores.
Chair Alyea stated that he had read the report provided and feels that it does not justify the necessity of another dispensary. Chair Alyea also noted there were discrepancies within the report on locations and distances which lead him to question the accuracy of the content of the report.
Motion made to deny the recommendations as presented on Staff Report #18-001PD for File D09n21n7 and that the Committee voted be recorded.
Moved by DeWitt Seconded by Kuntze
Page 9 PD-PAC-01-18
The Committee recommends that Application D091T21117 to amend the Official Plan on a parcel of land owned by MS Junaid Pharma lnc., located at 83 Dundas Street West, Trenton, legally described as Plan 76, Part Lots 6, 9 and 10, Plan 508, Part Lots 9 to 11, to create site specific Special Policy Area 27 to permit a methadone pharmacy be denied.
Louise Smith, Executive Assistant confirmed the recommendation and called poll for the recorded vote as follows:
Councillor Allan DeWitt Yea Councillor Fred Kuypers Yea Councillor Rob Maclntosh Yea Councillor Keith Reid Yea Douglas Crews, Public Member Yea Bette Read, Public Member Yea Rick Searle, Public Member Yea Mayor Jim Harrison Yea Councillor Don Kuntze, Vice Chair Yea Chaír Jim Alyea Yea
Vote Tally: 10 Yea l0 Nay Motion Approved and Garried.
Motion made to deny the recommendations as presented on Staff Report#18-002PD for File D091T22117 and that the Committee voted be recorded.
Moved by DeWitt Seconded by Kuntze
The Committee recommends that Application D09n22117 to amend the zoning on a parcel of land owned by MS Junaid Pharma lnc., located at 83 Dundas Street West, Trenton, legally described as Plan 76, Part Lots 6, 9 and 10, Plan 508, Part Lots 9 to 11, from the Downtown Commercial (DC) Zone to the Downtown Commercial Exception 5 (DC-5) Zone to permit a methadone pharmacV, be denied.
Louise Smith, Executive Assistant confirmed the recommendation and called poll for the recorded vote as follows:
Councillor Allan DeWitt Yea Councillor Fred Kuypers Yea Councillor Rob Maclntosh Yea Councillor Keith Reid Yea Douglas Crews, Public Member Yea Bette Read, Public Member Yea Rick Searle, Public Member Yea Mayor Jim Harrison Yea Councillor Don Kuntze, Vice Chair Yea Chair Jim Alyea Yea
Vote Tally: 10 Yea l0 Nay Motion Approved and Carried. Page 10 PD-PAC-01-r8
Staff Report #18-003PD Planning Report / Analysis - Zoning By-law Amendment File: D09/S23/17 Owner: Oak Hills Golf Glub Contact: Andrew Gunning Address: l538Frankford-StirlingRoad
For complete details, refer to Staff Report 18-003PD (File: D091523117) attached to Official Minutes.
Ms. Bui stated that the application was submitted to rezone the subject property to the Rural Residential (RR) Zone to recognize a rural residential lot. The rezoning is required as a condition of consent granted by the Committee of Adjustment on May 11,2017. The subject property is located on the west side of Frankford-Stirling Road.
The Chair asked if anyone wished to speak in favor of this proposal. No response.
The Chair asked if anyone wished to speak in opposition to the proposal. No response.
The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. No response.
Moved by Kuntze Seconded by Reid
The Committee recommends that Application D09/S23/17 to amend the zoning on a property owned by Oak Hills Golf Club Ltd. located at 1538 Frankford-Stirling Road in Part Lot 7, Concession 7, Part of Lots 17 & 18, Concession 8 geographic Township of Sidney, from the Open Space (OS) Zone to the Rural Residential (RR) Zone, in the Area 26 to permit an exemption to Section 12. 12.2.1 in order to permit severances without frontage on a municipal road, be approved.
Garried
Staff Report #18-004PD Planning Report / Analysis - Zoning By-law Amendment File: D091M24117 Owner: George Douglas Demille Contact: Keith Watson, OLS Watson Land Surveyors Ltd Address: 73 Potter Road
For complete details, refer to Staff Report 18-004PD (File: D091M24117) attached to Official Minutes.
Ms. Bui stated that the application was submitted to rezone the subject property to the Rural Residential (RR) Zone to recognize a rural residential lot. The rezoning is required as a
Page 11 PD-PAC-or -r 8 condition of consent granted by the Committee of Adjustment on October 12,2017. The subject property is located on the east side of Potter Road.
The Chair asked if anyone wished to speak in favor of this proposal
Jennifer Matthews from Watson Land Surveyors Ltd. introduced herself to the Committee and stated she was available for questions if needed.
The Chair asked if anyone wished to speak in opposition to the proposal. No response
The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. No response.
Moved by Mayor Harrison Seconded by DeWitt
The Committee recommends that Application D091M24117 to amend the zoning on a property owned by Doug Demille located at73 Potter Road in Part Lot 11, Concession 4, geographic Township of Murray, from Rural (RU) Zone to the Rural Residential (RR) Zone for the severed lot, in the City of Quinte West Zoning By-law 14-86, as amended, be approved.
Carried
Presentation(s): None
Delegations: None
Public lnput Stonecrest Stonecrest - Phase 3 Simon Berthiaume's Letter to the City of Quinte West D12t573t01
The Chair asked if Planning Staff wanted to speak on Public lnput item 1 1(a)
Mr. Jardine stated that there was a letter submitted under Public lnput for the Committee to review.
Vice-Chair Kuntze stated that he met with two of the members who will be affected by the road alignment and noted that the discussion centered on connecting the homes to the City's sewer system at no cost to the residents. Could Planning Staff comment on the proposal?
Mr. Jardine stated that the proposal states to connect to the municipal water line. ln regards to the request for a connection to the municipal sewer system, City staff has passed the request onto the developer. City staff will let the residents and the developer come to an agreement.
Page 12 PD-PAC-o1-r 8
Vice-Chair Kuntze questioned if the residents would be looking at costs associated with changing their address and asked if there had been a response to the letter that was submitted.
Mr. Jardine stated he had a meeting with Simon Berthiaume and the residents at 172 & 182 Burns Avenue and informed them that the requests had been passed on to developer.
Vice-Chair Kuntze questioned if the City could assist them with costs associated with the change of address under direction from this Committee.
Mr. Jardine stated that no specific requests have been received and at this time he was unsure how to advise.
Allan Johansen, 182 Burns Avenue stated that the author of the letter would be back from vacation in March and he was sure they would follow up at that time. Mr. Johansen stated that he was concerned with the structural integrity of the homes and he wanted to be assured that there was an accurate benchmark to refer to prior to the start of heavy construction work.
Chair Alyea confirmed that what Mr. Johansen was asking for is a structural survey to have for comparison purposes before and after the new builds take place.
Mr. Johansen stated that he has been living in his home for 30 years and yes he would like a benchmark now for down the road.
Chair Alyea asked Mr. Jardine to address the request.
Mr. Jardine responded that the construction coming close to older homes was one of the points discussed when they had met and advised that the City has discussed the concern with the developer. Mr. Jardine noted that the developer has agreed to have pre-construction surveys and post-construction studies completed. Mr. Jardine noted that the developer intends to postpone the reconstruction of Burns Avenue to the end of Phase 3 to help lessen any impact on existing residences.
Adam Wilson from Ainley Group advised that he was speaking as Agent for the developer. Mr. Wilson confirmed that a third-party consultant will be engaged to prepare a pre- construction structural survey and post-construction structural survey. Mr. Wilson also noted that he has experienced changes of address and has not incurred any costs while doing so.
Page 13 PD-PAC-o1-18
Decision ltems:
Staff Report #18-005PD Planning Report / Analysis Sign Variance Trenton Wesleyan Ghurch 2742"d Dug Hill Road File: Pl1lMOgl17
For complete details, refer to Staff Report 18-005PD (File: P11lMO3l17) attached to the Official Minutes.
Mr. Lappan stated that the application submitted by the Trenton Wesleyan Church is a request to construct a 15 foot high by I foot wide double sided pylon sign which contains an electric message display measuring 7 foot 4 inch by 2 foot 8 inch. Mr. Lappan noted that the Sign Bylaw states that the minimum setback for an Electronic Message Display Sign from a residential development shall be 150 metres and that the minimum distance between Electronic Message Display Signs shall be 2,000 metres. Mr. Lappan noted that the proposed sign will be located approximately 1 ,100 metres from an existing electronic message display sign adjacent to St. Paul's High School at the corner of Dundas Street West and Tripp Boulevard but noted that residential development will be constructed across from the Church property in the near future. Mr. Lappan advised that the Applicants have advised that the sign will be shut off between the hours of 11 PM and 6 AM.
Mr. Searle questioned if the turn off condition will be a condition to the variance to ensure that in the future the sign isn't turned all during the stated times.
Mr. Lappan stated that the Applicant had already volunteered to do so and that the sign will be programmed to turn on and off at a certain time.
Moved Kuntze Seconded Crews
The Committee recommends that the applícation submítted by Pastor Don McGlashing on behalf of the Trenton Wesleyan Church to erect a pylon sign which incorporates an electronic message display located at274 2nd Dug Hill Road, be approved.
Carried
Page 14 PD-PAC-01-18
Staff Report #18-006PD Planning Report / Analysis Assumption of Services Riverside Villas 346 Riverside Parkway File: Dl1/F06/15
For complete details, refer to Staff Report 18-006PD (File: D1 11F06115) attached to the Official Minutes
Mrs. Smith stated that the subject property is located at 346 Riverside Parkway and is two tri- plex single level residential units for independent seniors. The City required Rose Hardware Ltd. to enter into a Site Plan Control agreement for the development which originally proposed three (3) triplex units. Mrs. Smith advised that the developer amended his plan to remove one of the proposed triplex units.
Mrs. Smith stated that the Developer has now completed all construction and is requesting that the City assume the works that were installed off-site within the municipal road allowance and that the City release the remaining 15o/o of his maintenance securities.
Moved DeWitt Seconded Reid
The Committee recommends that the off-site works for sanitary sewer and water service installed within the municipal road allowance to service the lands identified as PIN 40355-0188 being Part Lot 21 els Main St Plan 88 Sidney Parl4 21 R393; Part Lot 22 els Main Street Plan 88 Part 121R24306, Sidney and Part Block 32 Plan 137 Sidney, Part 121R-22437; Quinte West; County of Hasting and known municipally as 346 Riverside Parkway, be assumed into the municipal infrastructure and service systems by the City of Quinte West;
And further that the required by-law be prepared for Council consideration and approval
Carried
Staff Report #18-007PD Planning Report / Analysis Final Approval - Phase 3 Three Strand Group - Stonecrest Estates 1283 Old Highway 2 File: D121573101
For complete details, refer to Staff Report 18-007PD (File: D12lS73lO1) attached to the Official Minutes
Mr. Jardine stated that the Stonecrest Estates subdivision received Draft Plan Approval from the City of Quinte West for a total of one hundred and seventy six (176) single detached
Page 15 PD-PAC-o1-18 residential lots, as well as blocks for townhomes, three blocks for open space / parkland and one block to be retained by the owner.
Mr. Jardine stated that Phase 2 of the development is currently under construction and nearing completion and the owner intends to proceed with construction of Phase 3 of the subdivísion, which would create fifty-five (55) residential lots, and Blocks 58 through 65 for townhouses.
Mr. Jardine stated that the owner is proceeding towards final approval of Phase 3 through the submission of detailed engineering plans and working with various City Departments and agencies to clear draft conditions.
Mr. Jardine stated that prior to the construction of the extension of Stonecrest Boulevard and the complete reconstruction of the north end of Burns Avenue, a pre-construction structural survey of the dwellings located at 163, 172 and 182 Burns Avenue will be undertaken by the developer along with a post-construction inspection. This is to protect the homeowners from any damage to their dwellings due to construction activities.
Mayor Harrison stated he would like to commend Geertsma Homes on their commitment and perseverance dedicated to completing this development.
Moved by Harrison Seconded by Maclntosh
The Committee recommends that Council pass a By-law to authorize the execution of a Subdivision Agreement by the City of Quinte West with the owner for Phase 3 of the Stonecrest Subdivision, entailing a residential subdivision of fifty-five (55) lots, and Blocks 58 through 65 for townhouses, on lands described as Part of Lot 20, Concession 1 and Part of Lot 20, Broken Front Concession, geographic Township of Sidney, now in the City of Quinte West, subject to the following conditions being satisfied prior to Council's execution of the Agreement:
1) confirmation of final approval to execute the agreement from Hydro One; 2) the owner providing to the City the necessary performance security, outstanding tax arrears, inspection fees, insurance policies, development charges and any other required fees; 3) the receipt of all written approvals required under the Draft Conditions, including the Ministry of the Environment, CP Rail, Public Works Department, Protective Services Department, Canada Post, Lower Trent Conservation, Union Gas, and Bell Canada; 4) the owner returning to the City six (6) copies of the agreement executed by the owner; 5) the owner providing to the City the necessary original and copies of the Subdivision Plan, approved Engineering Plans and documents, Land Transfer or Easement documents including digital copies, as required by the Planning and Development Department. Carried
Page 16 PD-PAC-or -r 8
Staff Report #18-008PD Planning Report / Analysis Development Charge Deferral Program
For complete details, refer to Staff Report 18-008PD attached to the Official Minutes
Mr. Jardine stated that the usual procedure is for the City to collect most development related fees at the point where the building permit is issued. The Quinte Home Builders Association (OHBA) approached the City in the fall of 2017 with a request for the City to review and entertain the implementation of a Development Charge Deferral Program, for Association members. The Association had been successful in establishing a similar program with the City of Belleville in 2017.
Mr. Jardine stated that the QHBA proposal would enable the Association member builders and developers to opt to defer the Development Charge payable until the point of residential occupancy or for up to 180 days from the issuance of the building permit. QHBA cites benefits to the builders, including cash flow management and noted that the 10% deposit taken on an average home no longer covers fees and initial material costs.
Mr. Jardine stated that under this proposal the QHBA member would then get an invoice from the City and noted that if the member did not pay the invoice within the allotted time frame, the City would notify the QHBA who would then be responsible for collecting the fees. Mr. Jardine noted that if this situation were to occur, the City is not obligated to continue the program.
Mr. Jardine stated that we follow our costs with the CityView program. Mr. Jardine noted that staff have spoken with the City of Belleville and it was indicated that only a handful of companies have registered for the program in Belleville. Mr. Jardine noted that staff have also spoken with City of Peterborough staff who advised that for subdivision development there was a 40 to 50% participation rate and advised that they have not experienced any issues with the payment requirements.
Councillor DeWitt stated that the City should have a good working relationship with the builders.
Vice-Chair Kuntze stated that the idea had been brought to the Finance Committee a couple of years ago and the Committee turned it down. He noted that he was happy to see it being suggested again but questioned what had changed since then.
Mr. Jardine stated that technological advances for invoicing and payment of permits have been implemented in the timeframe which could be used to assist Finance Services in tracking the required payments.
Chair Alyea asked if input had been received from small contractors who may not be QHBA members. Chair Alyea stated that the program should strengthen the City's relationship with QHBA members.
Page 17 PD-PAC-o1-18
Moved DeWitt Seconded Vice-Chair Kuntze
The Committee recommends approval of a Development Charges Deferral Program, and direct staff to draft an Agreement and By-law for consideration by Council. Garried
Staff Report #18-009PD Planning Report / Analysis Brookshire West Subdivison - Final Approval 1126501Ontario lnc. 863 County Road 40 File: D121M01117
For complete details, refer to Staff Report 18-009PD (File: D121M01117) attached to the Official Minutes
Mrs. Current stated that the City gave Draft Plan Approval on November 6,2017 for a proposed subdivision consisting of twenty one (21) residential lots, one new internal road identified as Street "A", orìe Block for future lot addition to lands to the immediate east to create one new lot, and two Blocks for 0.3 m reserves. Mrs. Current noted that the draft plan was amended to provide one block for waterfront dedication along the south shore of Fox's Pond.
Mrs. Current stated that with the amendment to provide the waterfront dedication, staff are now satisfied with the plans submitted. Mrs. Current noted the owner is proceeding towards final approval of the subdivision through the submission of detailed engineering plans and working with the various City Departments and other agencies to clear draft conditions.
Moved by Kuntze Seconded by Searle
The Committee recommends that Council pass a By-law to authorize the execution of a Subdivision Agreement by the City of Quinte West with the owner for Brookshire West Subdivision, entailing a proposed residential subdivision of twenty one (21) residential lots, internal road network, one (1) Block for future lot addition, two (2) Blocks for 0.3 m reserves, and one (1) Block for waterfront dedication, located in part of Lot 8, Concession 1 , former Township of Murray, now in the City of Quinte West, subject to the following conditions being satisfied prior to Council's execution of the Agreement:
1) confirmation of final approval to execute the agreement from Hydro One; 2) the owner providing to the City the necessary performance security, any outstanding tax arrears, inspection fees, insurance policies, development charges and any other required fees; 3) the receipt of all written approvals required under the Draft Conditions, including the Ministry of the Environment, Department of Public Works, Protective Services Department, Canada Post, Lower Trent Conservation and Bell Canada;
Page 18 PD-PAC-01-18
4) the owner returning to the City four (4) copies of the agreement executed by the owner; 5) the owner providing to the City the necessary original and copies of the Subdivision Plan, approved Engineering Plans and documents, Land Transfer or Easement documents including digital copies, as required by the Planning and Development Department. Garried
Printed Information: None
Monthly Planning Reports:
Zoning By-law Amendment Application Tracking . Year to Date - 2017 Building Department Report: o Monthly Statistics for November,2017 o Year to Date - January to November 30, 2017 o Monthly Statistics for December,2017 o Year to Date - January to December 31 ,2017 By-law E nforcement Statistics : . October, 2017 . November, 2017 . December, 2017
Moved by DeWitt Seconded by Mayor Harrison
The Committee recommends that the Printed lnformation listed as Monthly Planning Reports be received and filed. Garried
Gommittee Minutes:
Site Plan Control Minutes o Regular Meeting - December 7,2017
Moved by Reid Seconded by Read
The Committee recommends that the Printed lnformation listed as Committee Minutes be received and filed' Garried
Non-Printed lnformation: None
Page 19 PD-PAC-0r -r 8
Requests for lnformation :
Chair Alyea asked the Director how long the applicants will have to wait to appeal this Committee's decision.
Mr. Jardine stated it will depend on how strongly they feel on establishing a location here or if the applications are part of a corporate program. Mr. Jardine noted that, at a minimum, they will have to wait until after the Council meeting of February 5 when Council makes its' decision. Mr. Jardine noted that staff input on the applications was limited to the land use and planning policies. Mr. Jardine stated that should the applicant choose to appeal it to the tribunal there is a cost associated and a lengthy process and stated that we would hope the applicant heard the concerns of the public.
Notice of Motion: None
Adjournment:
Moved by Reid Seconded by Mayor Harrison
That the Committee now adjourn at7:55 pm and meet next on Thursday February 15,2018 at 6:00 pm in the Council Chambers located on the Main Floor of the Quinte West Municipal Office at 7 Creswell Drive, Trenton. Carried
Shauna Mikel Jim Alyea Ad m in istrative Assistant Chair Planning Services Plan ning Advisory Committee
Page 20 City of Quinte West Economic Development &Tourism Advisory Committee Minutes
January 25, 2018 City Hall Council Chambers
1. Call to Order Councillor Kotsovos called the Regular meeting of the Economic Development & Tourism Advisory Committee to order at 6:00 p.m.
2. Members Present Mayor Jim Harrison Councillor Mike Kotsovos - Chair Councillor Rob MacIntosh - Vice Chair Councillor Duncan Armstrong Councillor Al DeWitt Councillor Fred Kuypers Councillor Bob Wannamaker David Shoniker Ian Smylie Jamie Fellows (Regrets) John Harris Stacey Dunning Wendy Ouellette Dianne Campbell, Chamber Rep
3. Staff Present: Brian Jardine, Director of Planning & Development Services Linda Lisle, Manager of Economic Development & Tourism Services Jennifer Rushlow, Tourism Coordinator Cheryl Paul, Administrative Assistant
4. Others: Chris King, Quinte Economic Development Commission Lisa Kuypers-Schroedter, Trenton DBIA Dug Stevenson, Bay of Quinte Tourism Major Richard Searle, 8 Wing/CFB Trenton Suzanne Andrews, Quinte West Chamber of Commerce
5. Media - None
6. Public – None
Economic Development & Tourism Thursday, January 25, 2018 Advisory Committee Minutes
7. Disclosure of Pecuniary Interest and the General Nature thereof.
8. Approval of Agenda
Agenda of the Economic Development & Tourism Advisory Committee Meeting held on January 25, 2018
Motion Moved by Councillor DeWitt Seconded by Councillor Kuypers
That the Agenda for the Thursday, January 25, 2018 Regular Economic Development & Tourism Advisory Committee Meeting be approved. Carried
9. Approval of Minutes
Minutes of the Economic Development & Tourism Committee Meeting held on November 23, 2017.
Minutes of the Wall of Fame Committee Meeting held on November 14, 2017 and December 12, 2017.
Minutes of the Canada Day Committee Meeting held on November 8, 2017.
Meeting Notes of the Farmers’ Market Task Force Group meeting held on November 20, 2017.
Motion Moved by Wendy Ouellette Seconded by Dave Shoniker
Minutes of the Economic Development & Tourism Committee Meeting held on November 23, 2017 be approved;
And further that the Minutes of the Wall of Fame Committee Meeting held on November 14, 2017 and December 12, 2017 be approved;
And further that the Minutes of the Minutes of the Canada Day Committee Meeting held on November 8, 2017 be approved;
And further that the Meeting Notes of the Farmers’ Market Task Force Group meeting held on November 20, 2017 be approved. Carried
Economic Development & Tourism Thursday, January 25, 2018 Advisory Committee Minutes
10. Delegations
11. Presentations
12. Public Input
13. Committee Staff Reports
Staff Report 18-003 from Karen Parker, Special Events Coordinator, Economic Development & Tourism regarding the Hops on the Water Event.
Motion Moved by Councillor DeWitt Seconded by John Harris
That the Economic Development and Tourism Advisory Committee recommends that a resolution declaring the Hops on the Water event be of municipal significance for AGCO liquor licensing purposes. Carried
Staff Report 18-004 from Brian Jardine, Director of Planning & Development Services regarding Trenton Scottish Irish Festival – 2018.
Motion Moved by Councillor DeWitt Seconded by Councillor MacIntosh
That the Economic Development and Tourism Advisory Committee receives Staff Report 18-004 EDT for information. Carried
14. Discussion Items
A portable refillable water station has been ordered for the various special events in hopes to reduce the amount of plastic bottles.
The Toronto International Boat Show was held last week; staff attended the 60th Anniversary Toronto International Boat Show for a third year to promote the Trent Port Marina as a premier Boating destination well as the City of Quinte West/Bay of Quinte. Traffic was up by 1% over last year totaling 77,493 guests.
The Quinte West booth was very well received, both by people who had already visited and those that had expressed interest in coming. At the show it was exhibited that word of mouth advertising through the boating industry, by far, is our most successful marketing tool with our facility, our staff and location being the high points for boaters. Economic Development & Tourism Thursday, January 25, 2018 Advisory Committee Minutes
Sailors were pleased to learn that we now have the ability to de-mast at the marina for those wishing to head up the Trent-Severn.
We were successful in securing 6 direct and possibly 7 seasonal slips through the show as well as a great deal of interest and queries from people who were considering a change or were new boaters. The Marina’s transient numbers should be fantastic this summer based on the attention that we drew at the show.
A new Marina Manager, Kathy Lammers, will be starting on January 29th. She brings a great deal of both marina and boating experience to the position so staff is excited to welcome her and learn from her various adventures & expertise.
Lisa Kuypers, Executive Director of DBIA provided a brief update to the Committee with respect to the DBIA activities and advised the AGM date is February 28th, 2018.
Suzanne Andrews, Manager Quinte West Chamber of Commerce provided a verbal update to the Committee with respect to the activities of the Quinte West Chamber of Commerce, and advised the President Dinner and AGM will be held on April, 2018.
Chris King, CEO Quinte Economic Development Commission provided a verbal report to the Committee highlighting several recent positive interests for Quinte West and provided the Committee with a copy of the ‘2017 In Review’ year-end report.
Dug Stevenson, Executive Director of the Bay of Quinte Regional Marketing Board provided a verbal update on the Kiosk 2.0, the new design for the upcoming BOQ tear away maps and the Quintelicious event as well. He will be working with staff to identify the must see Quinte West attractions for the new Bay of Quinte Visitor Guide.
Mayor Harrison advised the Committee that an expansion of broadband in the rural area is being discussed, as well as the expansion (3 lanes) of the 401 from Quinte West to Cornwall.
15. Printed Information
a) Report 18-005 from Linda Lisle, Manager of Economic Development & Tourism Services regarding Economic Development & Tourism Updates - January 2018.
b) Quinte West FrostFest Event – Family Fun and Entertainment.
c) Memo from Chris Angelo, Director of Public Works & Environmental Services regarding Wayfinding signs for City Parks.
d) Monthly Statistic Press Release from the Quinte & District Association of REALTORS.
Economic Development & Tourism Thursday, January 25, 2018 Advisory Committee Minutes
Motion Moved by Councillor Armstrong Seconded by Dave Shoniker
That all printed information be received by the Economic Development & Tourism Advisory Committee as information. Carried
16. Non-Printed Information
17. Requests for Information
Although Dave Shoniker followed up directly with Chris Angelo regarding the Wayfinding signs, he recommended to our Committee that the sign on Gilmour Hill be considered due to its size and location.
Stacey Dunning inquired if there could be more than one horse and carriage for FrostFest, due to the long line-ups, as well as why there were not more outside activities. She suggested moving the S’more’s pit farther away from the building due to safety concerns. Linda Lisle noted that the horse and carriage was compliments of Batawa Development Corporation, but stated she will investigate an alternate location for the S’more’s pit.
Councillor Armstrong inquired if the Trent Port Marina rates are comparable to other Marina’s in the area?
It was suggested that Kathy Lammers be brought to a future Council meeting to be introduced.
Dave Shoniker inquired on the navigational lighting under the bridge. Brian Jardine noted that before the RFP is accepted staff is waiting for Ministry approval from Transport Canada. Staff will advise when information becomes available.
Councillor DeWitt inquired if the Frankford Business Task Group would be hosting a meeting in February. Staff reported that calls to individuals who showed interest were made. Councillor DeWitt suggested a Doodle Poll be circulated to get a date for the meeting.
Councillor Kuypers requested a TSIF 2017 Financial Statement.
18. Adjournment
Motion Moved by Councillor Armstrong Economic Development & Tourism Thursday, January 25, 2018 Advisory Committee Minutes
That the Economic Development & Tourism Advisory Committee meeting be adjourned at 7:00 pm and the next regular Economic Development & Tourism Advisory Committee will meet on Thursday, February 22, 2018 at 6:00 p.m. Carried
______Cheryl Paul Mike Kotsovos Recording Secretary Chair
City of Quinte West 18-01 Protective Services Committee Minutes
Tuesday, January 30, 2018 58 Aikins Road, Bayside
1. Call to Order
The Meeting of the Protective Services Committee was called to order at 6:01 p.m. by Chair Freeman who welcomed all the Committee Members.
2. Members Present:
Councillor Sally Freeman, Chair Councillor David McCue, Vice-Chair (Regrets) Councillor Allan DeWitt Councillor Don Kuntze Councillor Rob MacIntosh Councillor Karen Sharpe Mr. Randy Blakely, Public Member Mr. Gerrard Edison, Public Member Mayor Jim Harrison
3. Staff Present:
Mr. John Whelan, Fire Chief Mr. Daniel Smith, Deputy Fire Chief Mrs. Carolyn McKee, Executive Assistant Division Commander Roger Fournier Firefighter Adam Fournier
4. Disclosure of Pecuniary Interest and the General Nature thereof. There were no disclosures of Pecuniary Interest.
5. Approval of Agenda – January 30, 2018 Moved By Councillor Kuntze Seconded by Councillor DeWitt
That the meeting agenda for January 30, 2018 Protective Services Committee Meeting be approved. Carried
Protective Services Committee Minutes Tuesday, January 30, 2018
6. Approval of Minutes
Minutes of the Protective Services Committee Meeting held on September 26, 2017.
Moved by Councillor Sharpe Seconded by Randy Blakely Resolution: That the Minutes of the Protective Services Committee Meeting held on September 26, 2017 be approved; Carried
7. Presentations
None
8. Public Meetings
None
9. Public Input
None
10. Committee Staff Reports a) Staff Report 18-02 from John Whelan, Fire Chief, regarding 2017 Can-Am Defender
Recommendation:That the Protective Services Committee recommends to Council that Fire Chief Whelan be authorized to purchase a Can-Am Defender following Section 10 of the City’s Purchasing Policy. Aid A Moved by Councillor DeWitt Seconded by Gerrard Edison Carried
b) Staff Report 18-03 from John Whelan, Fire Chief, regarding Purchase of Extrication Equipment.
Recommendation: The Protective Services Committee recommends to Council that Fire Chief Whelan be authorized to purchase the Hurst E-draulics portable jaws of life at a cost of $29,485.00 plus HST for a new set. We wish to follow Section 10 of the City’s Purchasing Policy for this purchase. Moved by Councillor Kuntze Seconded by Councillor DeWitt Carried Protective Services Committee Minutes Tuesday, January 30, 2018
c) Staff Report 18-04 from John Whelan, Fire Chief regarding Mercedes Textiles Limited Highwater Hose Inc.
Recommendation: That the Protective Services Committee recommends to Council that Fire Chief Whelan be authorized to purchase Mercedes Textiles Limited Highwater Hose at a cost of $10,000.00 and follow Section 10 of the City’s Purchasing Policy. Moved by Councillor DeWitt Seconded by Councillor MacIntosh Carried
d) Staff Report 18-05 from John Whelan, Fire Chief, regarding Pierce Pumper
Recommendation: That the Protective Service Committee recommends to Council that Fire Chief Whelan be authorized to purchase Pierce Pumper following Section 10 of the City’s Purchasing Policy, and Option #1 be recommended to Trade Trucks in on New Pumper at Darch Fire for $50,000.00 for Truck 132 and $15,000.00 for Truck 431. Moved by Councillor DeWitt Seconded by Councillor Kuntze Carried
e) Staff Report 18-06 from John Whelan, Fire Chief regarding Frankford Dive Team
Recommendation: That the Protective Services Committee recommends to Council that the Frankford Dive Team be disbanded immediately and the Fire Department Regulating By-law be updated. Moved by Councillor MacIntosh Seconded by Gerrard Edison Carried
11. Printed Information
a) Correspondence from Quinte West Chamber of Commerce regarding Quinte West Santa Claus Parade.
b) Correspondence from Mr. & Mrs. Hutchison pertaining to recent house fire.
12. Non-Printed Information
None Protective Services Committee Minutes Tuesday, January 30, 2018
13. Requests for Information
None
14. Adjournment
That the Protective Service Committee now adjourn at 6:30 p.m. Carried Moved by Councillor DeWitt
Carolyn McKee, Councillor Sally Freeman Recording Secretary Chair
CORPORATION OF THE CITY OF QUINTE WEST BY.LAW NUMBER I8.OO7
Being A By-Law To Provide For An lnterim Tax Levy And To Provide For The Payment Of Taxes By lnstallment
Whereas Section 317 (1) of The Municipal Act, Chapter M45, RSO 2001, as amended, provides that the Council of a local municipality, before the adoption of the estimate for the year, may pass a by-law levying a separate tax rate on the assessment in each property class in the local municipality rateable for local municipal purposes;
And Whereas it is deemed necessary and advisable to provide for an interim tax levy and to fix the date upon which such interim tax levy shall become due and payable in 2018;
Now Therefore Be lt Enacted By The Gouncil For The Corporation Of The City Of Quinte West As Follows:
1. That this By-law shall be entitled the "2018 lnterim Tax Levy By-law."
2 An interim tax levy is hereby imposed and levied in order to provide money for general purposes of the Corporation prior to the adoption of the estimates for 2018. There shall be levied by the Corporation, sums equal to that which would be produced by applying the maximum rates set out in subsection 317(3), or as set by regulation pursuant to Section 371, to the whole of the assessment for all realty tax classes according to the last revised assessment rolls of the Corporation.
3. Realty Taxes levied in accordance with Section 2 hereof shall be based on 50% of the 2017 total taxes.
4 The said interim levy shall become due and payable in two installments as follows: one half of the interim tax levy shall become due and payable on the 28th day of March, 2018 and the balance of the interim levy shall become due and payable on the 29th day of May, 2018 and non-payment of the amount on the dates stated in accordance with this section shall constitute default.
5 lf any installments or portion thereof remains unpaid after the due date, penalty and interest in accordance with the Corporation of the City of Quinte West By-law No. 98-164 will be charged until payment is made.
þ Penalties and interest added on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if the same has originally been imposed and formed part of such unpaid interim tax levy.
7 The collector may mail or cause the same to be mailed to the address of such person(s) indicated on the last revised assessment roll, a written or printed notice specifying the amount of taxes payable.
8. This by-law shalltake effect upon final passing hereof Read A First, Second And Third Time And Finally Passed This 5th Day of February,2018.
Jim Harrison, Mayor
Kevin Heath, City Clerk CORPORATION OF THE CITY OF QUINTE WEST BY.LAW NUMBER 18.014
Being A By-Law Authorizing The Appointment Of Representatives On Behalf Of The Municipality Pursuant To The Conseruation Authorities Act.
Whereas the Corporation of the City of Quinte West is a member municipality of the Lower Trent Region Conservation Authority;
And Whereas a meeting is to be held pursuant to the provisions of the Conseruation Authorities Acf, R.S.O., 1990, c.C-27 as amended, to decide whether the area in the Municipality of Trent Hills over which the Lower Trent Region Conservation Authority has jurisdiction should be enlarged;
And Whereas Section 10 (3) of the Conseruation Authorities Acf provides that each member Municipality may appoint a representative(s) for that Municipality to attend at the meeting and to vote on behalf of the Municipality on a resolution as to whether the area over which the Authority has jurisdiction may be enlarged;
Now Therefore the Council of the City of Quinte West hereby enacts as follows
1. Council hereby appoints Jim Alyea and Karen Sharpe to attend on behalf of the Municipality at any meeting to be held pursuant to the provisions of the Conservation Authorities Act to determine whether the area over which the Lower Trent Region Conservation Authority has jurisdiction should be enlarged and on behalf of the City of Quinte West, to vote in favour (or not in favour as the case may be) of the Resolution enlarging the area in the Municipality of Trent Hills over which the Authority has jurisdiction.
2. Council may revoke the appointment and authority provided in Section 1 at any time, as Council deems appropriate.
3. That this by-law shall come into force and take effect immediately upon the final passing thereof.
Read A First, Second And Third Time And Finally Passed This 5th Day of February, 2018.
Jim Harrison, Mayor
Kevin Heath, City Clerk Corporation of the City of Quinte West By-Law Number 18-015
Being A By-Law To Establish Highways Within The Municipality.
Whereas Section 31 of the Municipal Act 2001 (S.O . c25, as amended), provides that the Council of every municipality may pass by-laws for establishing and laying out highways;
And Whereas the City has acquired certain lands for the aforementioned purposes and deems it expedient to assume these lands as part of the municipal road system for public road purposes;
Now Therefore Be lt Enacted by the Council for the Corporation of the City of Quinte West as Follows:
1. That this by-law shall be entitled the "2018 Road Widening By-law #1"
2 The lands described in Schedule "A" hereto attached and forming a part of this By- law are deemed to be assumed by the Corporation of the City of Quinte West as public highways.
3 The assumption of said lands shall not be construed to indicate that the municipality intends to develop or improve said lands immediately, but that the lands may be developed or improved at the discretion of the City Council.
4. This By-law shall take effect upon the final passing thereof
Read A First, Second And Third Time And Finally Passed This Sth day of February, 2018.
Jim Harrison, Mayor
Kevin Heath, City Clerk CITY OF QUINTE WEST SCHEDULE ¡fA'' TO BY.LAW 18.015
Sidney Ward
LOT coN NAME PART PLAN INSTRUMENT FORMER
PtLtS RCP BasilWayne Brooks 2 21R24756 HT1 99461 Sidney 2119 CarolArlene Brooks
Pt Lt 98 PL21 Jacob Dick Talsma 7 21 R23956 HT190407 Sidney D1
Pt Lt 98 PL21 Jacob Dick Talsma 5 21 R23956 HT190407 Sidney D1
Murray Ward
LOT coN NAME PART PLAN INSTRUMENT FORMER
PtLt5 6 Marie Helena Galbraith 2 39R1 3421 ND141291 Murray William Christopher Galbraith
Pt Lot 21 B Adam Richard Corey 2,3 39R1 3651 ND159877 Murray Walraven
Pt Lot 4 RP39 Gerard Peter Vickers 2 39R13650 ND159985 Murray M776 Judith Andrea Vickers The Corporation Of The City Of Quinte West By-Law Number 18-003
Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter Into A Development And Infrastructure Funding Agreement With Orchard Lane Development Corporation.
WHEREAS Council of the City of Quinte West deems it desirable to enter into a Development And Infrastructure Funding Agreement with Orchard Lane Development Corporation for the purposes to construct certain water, sewer and road infrastructure;
Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:
1. This By-law shall be entitled the “Development and Infrastructure Funding Agreement – Orchard Lane Development Corporation By-law”.
2. The Mayor and City Clerk, or designates, shall be and are hereby authorized to execute a Development and Infrastructure Funding Agreement between Orchard Lane Development Corporation and the City of Quinte West.
3. This By-law shall take effect upon the final passing thereof.
Read A First, Second And Third Time And Finally Passed This 5th Day of February, 2018.
______Jim Harrison, Mayor
______Kevin Heath, City Clerk Development and lnfrastructure Funding Agreement
This Agreement made this day of November 2017
Between: Orchard Lane Development Corp. (hereinafter referred to as "OLDC")
- and-
The Gorporation of the City of Quinte West (hereinafter referred to as the "City")
Whereas:
1 As a condition of development, the City of Quinte west (the "city") required Orchard Lane Development Corp. ("OLDC") to construct certain water, sewer and road infrastructure (collectively, the "Works") which Works have not been included, as of the date of this Agreement, in the City's Development Charges By-law;
2 The Works were required by the City in anticipation of build-out of all lands delineated on Schedule'A'to this Agreement and known as the "Orchard Lane Development Area" and the Works provide a benefit to all lands in the Orchard Lane Development Area;
3 The Planning Act, R.S.O. 1990, c. P.13 (the "Planning Act') allows a municipality to require the owner of land, as a condition of approval of an application for draft plan of subdivision or severance consent to create a new lot(s) or as a condition of site plan approval (hereinafter referred to as a "Development Approval"), to enter into an agreement dealing with such matters as the approval authority considers necessary, including the provision of municipal services;
4 Key principles of cost sharing, as articulated in jurisprudence of the Ontario Municipal Board (the "Board") and the Ontario Courts, require all landowners benefitting from the installation of municipal services to pay their fair share of the costs of such services, proportionate to the benefit received;
5 The City and OLDC (collectively, the "Parties") are desirous of entering into this Agreement confirming that the City will use its "best efforts", as described in this Agreement, to attempt to ensure that any lands benefitting from the Works pay their fair share of the costs of the Works; o on october 3,2016, city council passed a resolution that it pass a by-law to authorize the execution of a Cost Sharing Agreement with OLDC to include cost recovery provisions for sanitary and storm sewer works, water services, road construction and construction of a pump station as outlined in Staff Report 16- 082PD, dated September 8,2016.
I Now Therefore in consíderation of the foregoing and in consideration of the mutual covenants hereinafter expressed and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Parties agree as follows:
1 The Parties agree that the foregoing recitals are true and accurate and form part of this Agreement.
2 For the purposes of this Agreement, the following words, when used in this Agreement shall have the following meanings:
a "Gapital Costs" means the costs of constructing Water Works, Sewer Works and Road Works in the Orchard Lane Development Area, inclusive of all items of cost usually and properly chargeable to a capitalproject, and as set out in Schedule 'B' to this Agreement;
b "Lot" shall mean a parcel of land under distinct and separate ownership from adjoining lands and conveyable pursuant to section 50 of the Planning Act;
c "Road Works" means the road works including sidewalks, street lighting, and curbs as described on Schedule B as may be amended from time to time;
d "Sewer Works" means the works for the collection, transmission or disposal of sewage, including pumping stations, and any part of such works as described on schedule B as may be amended from time to time;
e "water works" means the works for the supply or distribution of water and any part of such works as generally on Schedule B as may be amended from time to time.
f. "Works" means the Road Works, Sewer Works and Water Works collectively.
3 The Parties acknowledge and agree that the Schedules to this Agreement form a binding and integral part of this Agreement and are identified as follows:
Schedule'A' Orchard Lane Development Schedule'B' Breakdown of Capital Costs for the Works Schedule'C' Capital Costs Attributed to Each Property
4 The lands benefiting from the Works are delineated on Schedule A to this Agreement and are referred to in this Agreement as the orchard Lane Development Area.
5 The breakdown of the Capital Costs of the Works is described on Schedule B to this Agreement. The share of the Capital Costs of the Works attributed to each property within the Orchard Lane Development Area is set out on Schedule C.
2 6 Within thirty (30) days of the execution of this Agreement by the City, the City shall pay to OLDC the sum of Ninety Thousand, One Hundred and Thirteen Dollars and Seventeen Cents ($90,1 13.17) as the "Share of Capital Costs" of the Works attributed to Property Nos. 1 to 12 and 16, inclusive, as set out on Schedule C to this Agreement.
7 In addition, within thirty (30) days of the execution of this Agreement by the City, the city shall pay to OLDC the sum of rwenty Thousand, Four Hundred and Eight Dollars and Eighty-six Cents ($20,408.86) to cover costs of oversizing the watermains along Ambrosia Terrace as identified in Section 1.1 of Schedule B to this Agreement. The City shall be reimbursed for these payments to OLDC from the funds collected from the properties in the Orchard Lane Development Area as a condition of Development Approval
I The City shall impose payment of the Capital Costs of the Works, in accordance with Schedule C of this Agreement, as a condition of Development Approval for any land within the Orchard Lane Development Area identified by a "Property No." in schedule c, pursuant to the Planning Acf (the "Development Condition"). lf more than one development application is required for the development of a property in the orchard Lane Development Area, the payment of the Capital Costs of the Works shall be imposed against the first development application recommended for approval except for applications which will require a draft plan of subdivision in which case payment of the Capital Costs will be included as a condition of draft plan approval.
I With the exception of any Capital Costs paid by the City to OLDC pursuant to sections 6 and 7 of this Agreement, any new Lot created within the Orchard Lane Development Area on or after the date of execution of this Agreement by the City will be required to connect to the Water Works and Sewer Works and must pay the applicable Capital Costs of the Works (including any Road Works from which the new Lot benefits) in accordance with Schedules B and C of this Agreement as amended from time to time, prior to the finalization of a Development Approval.
10 The city shall, at the sole cost of OLDC, defend against any appeal, motion or similar challenge brought before the Board, a successor tribunal, or the Courts, or otherwise any challenge opposing or challenging the imposition of a Development Condition for the Capital Costs of the Works or any part thereof. lf the city is unsuccessful in defending against any such appeal, motion or challenge, the parties hereto agree that the City shall have fulfilled its obligations hereunder to use its "best efforts" to attempt to ensure that such applicant for a Development Approval paid its or their fair share of the costs of the Works and the City shall not be required to take any further steps with respect to the said appeal, motion or challenge, however, the city shall not be precluded from seeking to impose payment of the Capital Cost of the Works as a condition of any other Development Approval within the Orchard Lane Development Area to which the appeal, motion or challenge did not apply.
11 The Capital Costs of the Works to be collected pursuant to this Agreement shall be adjusted annually by the City, commencing on January 1,201g, by the percentage change during the preceding year, as recorded in the Stats Canada Construction Cost lndex (Non-residential Buildings) (CANSIM Tabte 927-0043),
J as may be amended or replaced from time to time. Such adjustments shall be made without amendment to this Agreement.
12. within thirty (30) business days of receipt by the City of a payment of Capital Costs of the Works pursuant to this Agreement, the City shall reimburse the payment to OLDC except for those funds paid by the City pursuant to Section 6 andT of this Agreement.
13. The Capital Costs of the Works to be collected by the City for development within the Orchard Lane Development Area pursuant to this Agreement shall not include localized works on private property to connect water or sewer services to individual properties, which costs are not included in Schedule B hereto.
14 The schedules to this Agreement may be amended, upon the concurrence of both parties hereto, as additional Capital Costs are incurred for works that benefit any of the lands within the orchard Lane Development Area.
15 lf any provision or requirement of this Agreement or the application thereof to any person or thing shall to any extent be held to be invalid or unenforceable, the remainder of this Agreement or the application of such provision or requirement to all persons or thing other than those to which it is held invalid or unenforceable, shall not be affected thereby and each provision and requirement of this Agreement shall be separately valid and enforceable to the fullest extent permitted by law and necessary to carry out the true intent and meaning of this Agreement.
16 The Parties agree that any Development Condition or other condition imposed against development in accordance with this Agreement are fairly, reasonably, and necessarily related to the development of the lands within the Orchard Lane Development Area.
17. The Parties agree that they will not take any position before the City and/or the Ontario Municipal Board, a successor tribunal, or the Courts, directly or indirectly, that is inconsistent with the intent of this Agreement.
18. This Agreement shall be construed and enforced in accordance with the laws of the Province of Ontario.
19 This Agreement constitute the entire agreement between the Parties and supersede all prior agreements, representations, reports, recommendations, statements, promises, information, arrangements and understandings, whether oral or written, express or implied, with respect to the subject matter of this Agreement. Neither of the Parties shall be bound or charged with any oral or written agreements, representations, reports, recommendations, warranties, statements, promises, information, arrangements or understandings not specifically set forth in this Agreement. The Parties further acknowledge and agree that, in entering into this Agreement, they have not in any way relied, and will not in any way rely, on any oral or written agreements, representation, reports, recommendations, warranties, statements, promises, information, arrangements or understandings, express or implied, not specifically set forth in this Agreement.
4 20 The Parties agree that nothing in this Agreement shall be deemed to have the intent of fettering the discretion of City Council or any committee or local board of the City.
21 No modifications or amendments to this Agreement may be made unless agreed to by the Parties in writing.
22 The Parties agree that at all times and from time to time hereafter upon every reasonable written request to do so, they shall make, execute, deliver or cause to be made, done, executed and delivered, all such further acts, deeds, assurances and things as may be required for more effectively implementing and carrying out the true intent and meaning of this Agreement.
23. Time shall be of the essence with this Agreement.
24 Words importing the singular include the plural and vice versa. Words importing gender include all genders.
25 This Agreement shall enure to the benefit of and shall be binding on the Parties and their successors and assigns.
26 This Agreement may be signed in any number of counterparts and the signatures delivered by facsimile transmission or email, each of which shall be deemed to be an original, with the same effect as if the signatures thereto were upon the same instrument and delivered in person. This Agreement shall become effective when each Party has received a counterpart thereof signed by the other Party. In the case of delivery by facsimile transmission or email by either Party, that Party shall forthwith deliver a manually executed original to the Party. ln Witness Whereof the parties have executed this agreement by the hands of their duly authored signing officers in that regard.
Dated this day of January, 2018
Orchard Lane Development Corp.
Per: I have authority to bind the Corporation
The Corporation of the Gity of Quinte West
Per: Jim Harrison, Mayor
Per: Kevin Heath, City Clerk
lAffe have the authority to bind the Corporation
5 Schedule o'4"
Orchard Lane Development Area
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u 1t
77
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6 Schedule "B"
Breakdown of Capital Costs for the Works
Orchard Lane Subdivision Cost Sharing Final Construction Costs tables identified as BRM- 600628-AD and dated 41512017 are available for viewing at Planning & Development Services located in the Gity of Quinte West Municipal Offices located at 7 Greswell Drive, Trenton
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Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West; And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes; And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended; And Whereas the amendment is covered by the Official Plan of the City of Quinte West; Now therefore be it enacted by the Council for the Corporation of the City of Quinte West as follows: 1 That this by-law shall be entitled the "Oak Hills Golf Club Ltd. (1538 Frankford- Stirling Road) Rezoning By-law"; 2 That schedule "F" to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule "A" to this By-law; 3 That Schedule "4" attached hereto, forms part of this By-law; and 4 That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1gg0, c.p. 13, as amended. Read a First, Second and Third Time and finally passed this 5th day of February, 2O1B Jim Harrison, Mayor Kevin Heath, City Clerk Schedule A By-law Number: l8-008 (Oak Hills Golf Glub Ltd. (1538 Frankford-stirling Road) Rezoning) The Corporation of the City of Quinte West SCHEDULE *A* 1573 Zoning By-Law Amendment Filet Do9ls23l17 1538 Frankford-Stirling Road con 7 pt Lot 17 & con I Pt Lots 17 & 18 Rezone to Rural Residential (RR) Zone Geographic Township of Sidney City of Qu¡nte West 0 50 100 200 Meters - The Corporation of the City of Quinte West By-law Number: l8-009 Being a By-law to amend By-law Number 14-86, as amended, to rezone lands known municipally as 73 Potter road located in Part of Lot I l, Concession 4, in the geographic Township of Murray, from the Rural (RU) Zone to the Rural Residential (RR) Zone. Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West; And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes; And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended; And Whereas the amendment is covered by the Official Plan of the City of Quinte West; Now therefore be it enacted by the Council for the Gorporation of the Gity of Quinte West as follows: 1 That this by-law shall be entitled the "Demille (73 Potter Road) Rezoning By- law"; 2 That Schedule "D" to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule "A" to this By-law; 3. That Schedule "A" attached hereto, forms part of this By-law; and 4 That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. 13, as amended. Read a First, Second and Third Time and finally passed this 5th day of February, 2018 Jim Harrison, Mayor Kevin Heath, City Clerk Schedule A By-law Number: l8-009 (Demille (73 Potter Road) Rezoning) The Corporation of the Gity of Quinte West SCHEDULE "A" 73 -,4--w'N Zoning By-Law Amendment Fale2 DOglM24l17 73 Potter Road Con 4 Pt Lot l1 Rezone to Rural Residential (RR) Zone Geographic Township of Murray City of Qu¡nte West 0 50 100 200 Meters The Gorporation of The City of Quinte West By-law Number 18-010 Being a By-law to assume off-site sanitary sewer and water service connections installed within the municipal road allowance to service lands known municipally as 346 Riverside Parkway and identified as PIN 40355-0188 being Part Lot 2l E/S Main St Plan 88 Sidney Part 4 21R393; Part Lot 22 EIS Main Street Plan 88 Part I 21R24306, Sidney and Part Block 32 Plan 137 Sidney, Part 1 21R22437; now City of Quinte West. Whereas the developer has satisfactorily installed certain public services within the municipal road allowance located adjacent to the lands herein described' And Whereas it is deemed necessary and advisable to assume those services; Now therefore, Be it Enacted by the Gouncil for the Gorporation of the Gity of Quinte West as follows: 1 That this By-law shall be entitled the "Assumption of Services - 346 Riverside Parkway By-law". 2 That the following public services installed within the municipal road allowance located in Part of Block 32, Plan 137, former Village of Frankford, now City of Quinte West shall be and are hereby assumed by the City: i) All off-site service works for sanitary sewer and water service connections installed within the municipal road allowance adjacent to lands identified municipally as 346 Riverside Parkway. 3. That Schedule "A" attached hereto, forms part of this By-law; and 4 That this By-law shall come into force and take effect upon the final passing thereof. Read a First, Second and Third time and finally passed this 5th day of February, 2018. Jim Harrison, Mayor Kevin Heath, City Clerk Schedule A By-law Number 18-010 (Assumption of Services - 346 Riverside Parkway) The Gorporation of the City of Quinte West Schedule'A' I I '?-'*rf 'f ¡' e ,i EJ (ô, qil t¡¡ i l-l 1l É Ê¡ rl & lu ú ì å.1g* I i I I ..t i F I Ftq {!-:..;. I r35O' '4 fTt :", - 14621 F I g I F rTt I rs_:úw¿dl6 - - -. necÈmr "., Pnff l{ ,fsR ¡oz jtr¡1 & ' R¡ryqO¡ uERlw¡{sryctffi 6 ,, -DgvÉOflï i:- iÈ-t¡¿+É.1"/,.5-_. | _--t g-j¿1. | !!.lil: ñ eÞ.. -ãs¡.-a ,f.4-, l::a'_rrar.Þ!¡-!!;- i FR,ANKFOR"D ROAD File: DlrlFo6/15 Assumption of Off-Site Services Riverside Villas Plan 137 PT BLK 32 Former Village of Frankford Extent of Above and Below Ground Selwices .ffi a" o 12.5 25 ItO 75 Èletert The Corporation of the Gity of Quinte West By-Law Number l8-011 Being a By-law to authorize the signing of a Subdivision Agreement for Phase 3 of the Stonecrest Estates residential subdivision comprised of fifty-five (55) lots, Blocks 58 through 65 for townhouses and roadways being extensions of Stonecrest Boulevard and Ledgerock Gourt and located in Part of Lot 20, Goncession I and Part of Lot 20, Concession Broken Front, geographic Township of Sidney, now in the City of Quinte West. Whereas the Draft Plan Approvalwas originally granted on November 5, 2012for a proposed development comprised of one hundred and seventy-one (171) single detached dwellings and seventy (70) townhouse units and roadways on municipal water and a communal sewage system as depicted on the draft plan, prepared by Ainley Group, Consulting Engineers Planners, dated September 14,2012; And Whereas the Draft Plan Approval was granted revision on April 4,2014 for a proposed development comprised one hundred and seventy-six (176) single detached residential lots, five (5) blocks for seventy-one (71) townhouse units, two (2) blocks for servicing and three (3) blocks for parkland / open space and one (1) block to be retained by the owner as depicted on the draft plan prepared by Ainley Group, Consulting Engineers Planners, originally dated September 14,2012 and revised February 18,2014. And Whereas the subdivider is desirous of proceeding with Phase 3 of the subject development which is comprised of fifty-five (55) lots, Blocks 58 through 65 for townhouses and roadways being extensions of Stonecrest Boulevard and Ledgerock Court; And Whereas the subdivider has fulfilled the conditions to Draft Approval to the satisfaction of the City; And Whereas the subdivider has submitted a written request to the City requesting that a Subdivision Agreement be entered into the subject development; Now therefore be it enacted by the Gouncil for the Gorporation of the City of Quinte West as follows: 1 That this by-law shall be entitled the "Subdivision Agreement - Stonecrest Estates (Phase 3) By-law"; 2 The Mayor and Clerk are authorized and instructed to sign a Subdivision Agreement with the Owner for a residential subdivision comprised of fifty-five (55) lots and Blocks 58 through 65 for townhouses and roadways being extensions to Stonecrest Boulevard and Ledgerock Court located in Part of Lot 20, Concession 1 and Part of Lot 20, Concession Broken Front, former Township of Sidney, now in the City of Quinte West, subject to the fulfillment of the following conditions prior to the execution of the agreement; 1) confirmation of final approval to execute the agreement from Hydro One; 2) the owner providing to the City the necessary performance security, outstanding tax arrears, inspection fees, insurance policies, development charges and any other required fees; 3) the receipt of all written approvals required under the Draft Conditions, including the Ministry of the Environment, CP Rail, Public Works Department, Protective Services Department, Canada Post, Lower Trent Conservation, Union Gas and Bell Canada; 4) the owner returning to the City four (4) copies of the agreement executed by the owner; 5) the owner providing to the City the necessary original and copies of the Subdivision Plan, approved Engineering Plans and documents, Land Transfer or Easement documents, including digital copies, as required by the Planning and Development Services Department. 3 A copy of the Draft Plan is attached hereto, marked as Schedule "4" and forms a part of this By-law. 4 That this By-law shall come into force and take effect upon the final passing thereof. Read a First, Second and Third Time and finally passed this 5th day of February, 2018 Jim Harrison, Mayor Kevin Heath, City Clerk i:i .t!l F Ël ';. ñ i åq I 5 r;: !¡vM lþÞìJ ,i Z9 þOE -,1 d ç t,0 I .l.o_j ä E lol R ,l .lfì I sr rcore .:; i{ t; ,,-.' ,... I I ii r0r 5n¡ !ì ,r r(rl G¡ lì :> Êzi l,(l! azl zç s re .i { ei 9¿ ç9 I ;9t L(Iì ,zi ;6 si ;4 rl iæ G! tZ r(tì ioc az iù e gt si i¡t zt Ë ízt 3ri irr ¿ti icl :91 t¡næ È 4 mæo¡r ft4 ll r.c i I ¡ia!i .t 0-ì I I L'ì l I 1É .t.(tì I 1.0 ì , t."t.' 's l0 _l I $¡USYH $ .i0;i::îN0t) ßa aMtu s !b !il tít ì -nlz Nvld NOSAr0gns ic lso^,\ olulno to /b!c or{t ¡o uollErodroc orll (g eseq¿ 'se¡e¡s3 lsoJcauols - luorusor6v uolsl^lpqng ozgoqnv) t tO-8 l JoqunN fl\B'l-r{g v olnpoqcs The Gorporation of the City of Quinte West By-Law Number'18-012 Being a By-law to authorize the signing of a Subdivision Agreement for a twenty- one (21) lot residential subdivision, identified as the Brookshire West development located in Part of Lot 8, Concession 1, geographic Township of Murray, now in the City of Quinte West. Whereas Draft Plan Approval was originally granted on November 6,2017 for a proposed development comprised of twenty-one (21) residential lots, one new internal road identified as "Street 4", one Block for future lot addition to lands to the immediate east to create one new lot and two Blocks for 0.3 metre reserves prepared by RFA Planning Consultant lnc. an dated August 16,2017; And Whereas the Draft Plan as approved was amended to provide one Block for waterfront dedication on the south shore of Fox's Pond, complete with a walkway leading to Street "A" and identified as Block 25; And Whereas the subdivider is desirous of proceeding with the subject development which entails twenty-one (21) residential lots, Block 22for future lot addition to lands to the immediate east to create one new lot, Blocks 23 and 24 for 0.3 meter reserve purposes and Block 25for waterfront dedication, and required roadway, service and utility infrastructu re; And Whereas the subdivider has fulfilled the conditions to Draft Approval to the satisfaction of the City; And Whereas the subdivider has submitted a written request to the City requesting that a Subdivision Agreement be entered into the subject development; Now therefore be it enacted by the Council for the Gorporation of the City of Quinte West as follows: 1 That this by-law shall be entitled the "Subdivision Agreement - Brookshire West By-law"; 2 The Mayor and Clerk are authorized and instructed to sign a Subdivision Agreement with the Owner for a twenty-one (21) lot residential subdivision with one (1) Block for future lot addition to lands to the immediate east to create one new lot, two (2) Blocks for 0.3 m reserve purposes and one (1) Block for waterfront dedication on the south shore of Fox's Pond located in Part of Lot 8, Concession 1, geographic Township of Murray, now in the City of Quinte West, subject to the fulfillment of the following conditions prior to the execution of the agreement; i) confirmation of final approval to execute the agreement from Hydro One; ii) the owner providing to the City the necessary performance security, any outstanding tax arrears, inspection fees, insurance policies, development charges and any other required fees; iii) the receipt of all written approvals required under the Draft Conditions, including the Ministry of the Environment; Department of Public works, Protective Services Department, Canada Post, Lower Trent Conservation and Bell Canada; iv) the owner returning to the City four (4) copies of the agreement executed by the owner; v) the owner providing to the city the necessary original and copies of the Subdivision Plan, approved Engineering Plans and documents, Land Transfer or Easement documents including digital copies, as required by the Planning and Development Services Department. 3 A copy of the Draft Plan is attached hereto, marked as Schedule "4" and forms a part of this By-law. 4 That this By-law shall come into force and take effect upon the final passing thereof. Read a First, Second and Third Time and finally passed this Sth day of February, 2018 Jim Harrison, Mayor Kevin Heath, City Clerk ORAFT PLAN OF SUBOIVISION ! SROOKSHrÆ ffiST liJ PUN 39R123I. I PÂRT OF LOT 8 coNcEss,oN r. I I CIryOF OUIME msr ¡ I I ; I # I : I . @ i i LT}.K ¡ I i i ¡, i l1 10 i I o -{ J I a--.-5rrrÑ 0 o=.N o i // o I a/' ELOC( 24 I Ø o I tr - l' 7 ct tt I .* I t3 CL . tDe 6 uroÉÂsccfior3't r¡ otna 14 l-t I ø'. I 5 I 15 o I k e I s i t-' t8 5:o I l. 9i o¿, 3 GI cLc= i I 17 I -¿ ¡ o 2 L=o l8 o ocr^ I i86it\ I ' . RtsûEilltÅt 3 ^ot, " l9 o .ã I ¡i l, I ¡' -90o I SlRt€ m ,'- rtilcthto'N I o I lfì t ,1 tr ñE I gLæKæ 2l o J ;.ô,.' !..,'- o =' I Gtf f oÂD. ffi Rts $RvaYrff o tl0 o an- ltNt)5 tÐ15 fl€l4b!Êt) ðLOCK2 É 5 o o=' Ø oã I Ø l{Bgljq ÊY I i6¡¿!q ruw l l ,i{f#q ì ,WW @ PO. Box 490 Tel:61 3-392-2841 I -866-485-284 I 7 Creswell Drive A Natural Attraction Toll Free: Trenton, Ontario K8V 5R6 TTY:6 I 3-965-6849 www.quintewest.ca Fax:61 3-392-0714 David Clazie Director Corporate Financial Services DATE: January 29,2018 TO: Council FROM: David Clazie SUBJECT: Accounts Payable December 2017lJanuary 2018 lnvoices The following Eleven (11) December 2017lJanuary 2018 listings totaling $5,209,073.89 are being provided for your information. lf you have any questions please feel free to contact the Finance Department. PAYABLE LISTING DATE TOTAL January 8,2018 120,379.63 January 9,2018 779,974.43 January 10,2018 73,301.59 January 11,2018 52,754.90 January 15,2018 1,055,924.26 January 16,2018 580,852.82 January 17,2018 869,200.90 January 22,2018 845,691.52 January 23,2018 75,924.52 January 24,2018 464,181.74 January 26,2018 290,887.58 TOTAL $5,209,073.89 David Clazie Director Corporate and Finance City of Quinte West General Bank Account Payables Exceeding $10,000.00 All itemized payables are included in total voucher Note: lf any member of Council has any questions concerning any of the items below please contact the Director of Corporate and Finance for invoice details pr¡or to the Council Meeting Vendor Name Cheque Number Cheque Amount Transaction Descript¡on CARMICHAEL ENGINEERING LTD 1O7OO8 27,252.09 Digester Gas Pressure ïest CDW CANADA ¡NC. IO7O1O 10,292.04 Commvault Deploy S/Project 12 GE INTELLIGENT PLATFORMS CANADA 107018 20,662.37 Global Care Software Renewal HR TECHNOLOGIES 1O7O2O 11,865.00 Maintenance & Support 2018 PITNEYWORKS 107026 11,300.00 Postage RADIUS CONTRACTING INC. 1O7O3O 32,266.13 Holdback Release-Skate park XYLEM CANADACOMPANY 107043 16,004.56 PMA Multi Stations BELL CANADA-MASTER BILLING 1O7O5O 11,190.96 Monthly Service January 2018 CARMICHAEL ENGINEERING LTD 107052 20,257.71 Pre-Work TSSA Field Pressure Test CLARENCE MCDONALD EXCAVATION LTD 107056 263,702.56 Richards Way Storm Sewer FIRST PLACE TRAILERS & POWERSPORTS 107061 12,434.51 Landscape Trailer ITRON CANADA INC. 107065 11,037.08 Encoders (120) MINISTER OF FINANCE-POLICING 107068 676,025.83 OPP Contract December 2017 CDW CANADA INC. 107111 27,353.62 Cable Carrier/Commvault (1 ) c.u.P.E. LOCAL 799 107115 12,755.41 Remittance January 2018 G & BALLEN INSURANCE 107119 29,458.08 lnsurance 2018 (Fire) MACEWEN BELLEVILLE 107125 15,829.54 Gas/Diesel/Colour Diesel R.J.BURNSIDE & ASSOCIATES LTD 107140 18,984.00 Annual Subscription Fee BRIDGECAST INC. EFTOOOOOOOO4S4g 20,340.00 Firetide Remediation Project ENTECWASTE MANAGEMENT INC. EFTOOOOOOOO4SSo 25,939.16 CleanouUPump Sludge K+S WINDSOR SALT LTD./K+S SEL WINDSOIEFTOOOOOOOO4B6S 73,064.54 Safe-T-Salt LOWER TRENT CONSERVATION EFTOOOOOOOO4ST2 10,450.00 Review Planning Apps (18) NORWAY ASPHALT LIMITED EFTOOOOOOOO4sTS 27,417.75 Holdback Release-Various Paving PEAK ENGINEERING & EFTOOOOOOOO4SS2 186,971.73 TWTP Decanter/New Bulk Water SMITH'S SEPTIC TANK SERVICE LIMITED EFTOOOOOOOO4Sgl 95,255.86 Hauled Biosolids w.o.sTrNSoN & soN LTD EFT000000004894 32,909.58 Gas/Diesel/Colour Diesel WSP CANADA GROUP LTD EFTOOOOOOOO4gOO 34,465.00 WWTP Lifecycle Upgrades QUINTE WEST CHAMBER OF COMMERC EFTOOOOOOOO4gOl 51,889.60 Annual Tourism Services A.J. STONE COMPANY LTD EFTOOOOOOOO4gO4 s1,569.37 Bunker Gear (25) ENTEC WASTE MANAGEMENT INC. EFTOOOOOOOO4g2,I 97,971.00 Digester 2 Cleanout GIN-COR INDUSTRIES INC. EFTOOOOOOOO4g2s 14,491.93 Chain (42)lf andem Pump GORDON BARR LTD EFTOOOOOOOO4926 252,825.86 Holdback Release-North Murray St HYDRO ONE EFT000000004931 178,556.46 Hydro Usage December 2017 JOE JOHNSON EQUIPMENT INC EFTOOOOOOOO4g32 22,235.98 Winterize/Body Functions K+S WINDSOR SALT LTD./K+S SEL WINDSOIEFTOOOOOOOO4936 93,299.43 Safe-T-Salt LEIGHTON ELECTRIC EFTOOOOOOOO494I 235,869.96 Centennial Lighting Upgrades MUNICIPAL PROPERTY ASSESSMENT CORF EFÏOOOOOOOO4gs1 130,723.50 1st Quarter Payment 2018 QUINTE ACCESS-EXPANSION EFTOOOOOOOO4gSg 15,437.18 Expansion November 201 7 QUINTE ACCESS-PUBLIC TRANSIT EFTOOOOOOOO496I 32,562.61 Public Transit November 2017 w.o.sTtNSoN & soN LTD EFT000000004972 44,689.01 Gas/Diesel/Colour Diesel TEMPLEMAN,MENNINGA EFTOOOOOOOO49T6 1 3,I 98.60 Various Legal Matters TIM DONALDSON EXCAVATING EFTOOOOOOOO4gTS 55,376.94 Holdback Release-Site Preparation/Rentals UNIONGAS - ALL GAS BILLS EFTOOOOOOOO49SI 16,341 .66 Gas Usage December2017 GREER GALLOWAY CONSULTI NG ENGINEEl EFTOOOOOOOOSOOg 11,317.11 TWTP-Bulk Water/Decanter K+S WINDSOR SALT LTD./K+S SEL WINDSOIEFTOOOOOOOOSOIS 1 1 5,1 51 .08 Safe-T-Salt GFL ENVIRONMENTAL INC. EFTOOOOOOOOSO1T 121,286.52 Waste Collection December 2017 PEAK ENGINEERING & EFTOOOOOOOOsO32 393,912.40 TWWTP-Headworks Upgrades SMITH'S SEPTIC TANK SERVICE LIMITED EFTOOOOOOOO5O39 33,123.02 Hauled Biosolids SOUTHEASTERN EFTOOOOOOOO5O4I 20,230.62 Yearly Maintenance/Software Assurance SOUTHERN ONTARIO EFTOOOOOOOOsO42 20,984.25 201 8 Licensing E-Resources/Shared E-Book UNIONGAS - ALL GAS BILLS EFTOOOOOOOO5O5I 15,702.72 Gas Usage December20l7 $s, 774.231.92 DISTRIGT Ê I I RO*F FßOMTNNÊ WÛVLEOøã. FUNSUNA âXCELLEfrEE January 23,2018 Head of Council and Council Members, SAVE THE DATE -2018 AORS Tradeshow On behalf of District 8 Road Supervisors Association and AORS, it is my great pleasure to invite you and your municipal staff to the 2018 Association of Road Supervisors' Annual Municipal Trade Show. This year's Trade Show will be hosted in the City of Belleville at the Quinte Sports and Wellness Centre on June 6th & 7th. This event is a great opportunity for learning, networking, and professional development, not to mention admission is FREE of charge. A great way to maximize training budgets and without the registration costs! As the largest municipal public works trade show in Ontario, this two-day Trade Show provides an opportunity to build professional relationships and discover new tools and technologies within the municipal industry, which can turn into significant cost savings and leading edge opportunities for municipalities. With over 300 exhibitors, there is relevant information for everyone; from front line workers, to management staff, and members of Council. Please encourage your municipal staff to attend. This FREE event will not disappoint, so mark your calendar and we'll see you therel Best Regards ph D Reid CET CRS-S 2018 AORS Tradeshow Chairperson District 8 Road Supervisors' Association jreid@city. belleville. on. ca For more informotion or to pre-register visit www.aors.on.co. Come to the largest show of its kind in Canada ! See a wide range of products, equipment and services for the public works and construction sectors Over 200 indoor and outdoor exhÍb¡ts. Free to attend... just pre-register at www.aors.on.ca HO¡fËO AY FROÚDLY I olsfBlcT Vendors: Limited booth spoce stíll qvailable! Call 519-461-L27t for more info THE CORPORATION OF THE COUNTY OF HASTINGS EMERGENCY SERVICES COMMITTEE County Administration Building Belleville, Ontario, December 13,2017 A meeting of the Hastings/Quinte Emergency Services Committee was held with the following members present: Warden Rodney Cooney, Councillors Tom Deline and Vivian Bloom (Hastings County), Councillors Karen Sharpe and Keith Reid (City of Quinte West), Councillor Janice Maynard (Prince Edward County), Councillors Mike Graham, Kelly McCaw, and Garnet Thompson (City of Belleville). Regrets were received by Councillors: Dave McCue and Egerton Boyce. Also in attendance were: Carl Bowker, Deputy Chief of Operations, HastingsiQuinte Paramedic Seryices, Sue Horwood, Director of Finance, Jim Pine, CAO, Jim Duffin, Clerk, Cathy Bradley, Deputy Clerk and Sharon Christopher, Administrative Assistant. Gall to Order (a) Jim Duffin, Clerk, called the meeting to order Election of Chair (a) Mr. Duffin called for nominations for the position of Chair for 2018 Moved by Warden Rodney Cooney; Seconded by Councillor Vivian Bloom; THAT Councillor Karen Sharpe be nominated as Chair of the Committee. CARRIED (b) Mr. Duffin asked three times if there were any further nominations, hearing none it was; Moved by Councillor Mike Graham; Seconded by Councillor Garnet Thompson; THAT nominations be closed and Councillor Karen Sharpe be appointed as Chair îor 2018. CARRIED Disclosure of lnterest (a) Disclosure of lnterest at the December 13,2017 meeting There was no disclosure of interest at the December 13,2017 meeting Review of Minutes (a) Review of the Closed and Business Session Minutes of the November 8, 2017 meeting Moved by Councillor Vivian Bloom; Seconded by Councillor Janice Maynard; THAT the Closed and Business Session Minutes of the November 8,2017 meeting be approved. CARRIED Moved by Councillor Tom Deline; Seconded by Councillor Keith Reid; THAT the Emergency Services Committee recommend to Hastings County Council that they extend their congratulations to Chief Doug Socha on his work with the Paramedic Chiefs of Canada working in cooperation with the United States regarding next generation first responders. CARRIED Business Arisinq from the Minutes Account V and Year to Date Ex iture Reoort (a) Review of the Year to Date Expenditure Reports dated to October 31, 2017 and Cheque Register Summary Reports dated December 20'17 Moved by Councillor Mike Graham; Seconded by Councillor Janice Maynard; THAT the Review of the Year to Date Expenditure Reports dated to October 31, 2017 and Cheque Register Summary Reports dated December 2017 be approved. CARRIED Communications 1. lnformation Corresoondence 2. Action Co dence and Recommendation Countv Council (a) Central Hastings Statistical Report Moved by Councillor Vivian Bloom; Seconded by Warden Rodney CooneY; THAT the Hastings-Quinte Joint Emergency Services Committee receive the Central Hastings Statistical Report for information. CARRIED (b) Community Paramedicine Update Moved by Councillor Kelly McCaw; Seconded by Councillor Vivian Bloom; THAT the Hastings-Quinte Joint Emergency Services Committee receive the Community Paramedic update report for information. CARRIED (c) Smart Glasses Update Moved by Warden Rodney Cooney; Seconded by Councillor Garnet Thompson; THAT the Hastings-Quinte Joint Emergency Services Committee receive the Smart Glasses update report for information CARRIED (d) Building Sponsor - Children's Safety Village Belleville Moved by Councillor Kelly McCaw; Seconded by Councillor Mike Graham; That the Hastings-Quinte Emergency Services Committee donate $2,000/year for the next 5 years for the sponsorship of a building within the Children's' Safety Village Belleville to represent the paramedic community when teaching safety. CARRIED (e) Report of Highlighted Calls Moved by Councillor Janice Maynard; Seconded by Councillor Vivian Bloom; That the Hastings-Quinte Emergency Services Committee receive and file the attached report highlighting some interesting emergency calls completed by the paramedic service. CARRIED Statistical Report (a) Statistical Report - October 2017 Moved by Warden Rodney Cooney; Seconded by Councillor Keith Reid; THAT the October 2017 Statistical Report be received CARRIED Health Safetv Other Business (a) Councillor Garnet Thompson asked about the status of new stretchers that were included with the 2017 budget. Deputy Chief, Carl Bowker, provided and update on the status of the fleet. Next eetino (a) Date of next meeting - January 10,2018 Adiournment (a) Adjournment of the December 13,2017 meeting Moved by Councillor Mike Graham; Seconded by Councillor Keith Reid; THAT the December 13, 2017 meeting be adjourned. CARRIED Chair Date HASTINGS/QUINTE LONG-TERM CARE COMMITTEE Hastings Cou nty Adm inistration Building, Belleville, Ontario, December 13,2017 A meeting of the Hastings/Quinte Long-Term Care Committee was held with the following members present. Warden Rodney Cooney, Councillors Vivian Bloom, Paul Jenkins, and Bob Sager (County of Hastings), Councillors Keith Reid and Karen Sharpe (City of Quinte West), Councillors Kelly McCaw, Mike Graham and Garnet Thompson (City of Belleville). Regrets were received from Councillor Dave McCue. Also in attendance were Debbie Rollins, Director of Long-Term Care, Sue Horuvood, Director of Finance, Jim Pine, CAO, Jim Duffin, Clerk, Cathy Bradley, Deputy Clerk and Sharon Christopher, Administrative Assistant. Call to Order (a) Jim Duffin, Clerk, called the meeting to order Election of Ghair (a) Mr. Duffin called for nominations for the position of Chair for 2018 Moved by Warden Rodney Cooney; Seconded by Councillor Bob Sager; THAT Councillor Paul Jenkins be nominated as Chair of the Committee. CARRIED (b) Mr. Duffin asked three times if there were any further nominations, hearing none it was; Moved by Councillor Carl Tinney; Seconded by Warden Rodney Cooney; THAT nominations be closed and Councillor Paul Jenkins be appointed as Chair for 2018. CARRIED (c) Chair Jenkins requested that Councillor Karen Sharpe chair today's meeting on his behalf. Disclosure of lnterest (a) Disclosure of lnterest at the December 13,2017 meeting There was no disclosure of interest at the December 13,2017 meeting Review of Minutes (a) Review of the Minutes of the October 11,2017 meeting Moved by Councillor Paul Jenkins; Seconded by Councillor Carl Tinney; THAT the Minutes of the October 11,2017 meeting be approved CARRIED Business Arisinq from the Minutes Account Vouchers and Year to Date Expenditure Report (a) Year to Date Expenditure Report dated to October 31, 2017 and Cheque Register Summary Reports for both Hastings and Centennial Manor, and Hastings and Centennial Manor TRUST dated November and December 2017 Moved by Councillor Bob Sager; Seconded by Councillor Garnet Thompson; THAT the Year to Date Expenditure Report dated to October 31, 2017 and Cheque Register Summary Reports for both Hastings and Centennial Manor, and Hastings and Centennial Manor TRUST dated November and December 2017 be approved. CARRIED Communications 1. lnformation Correspondence 2. Action Gorrespondence and Recommendation to Countv Council (a) Renewal of Service Agreement - Multigen HealthcareDental Contract Moved by Warden Rodney Cooney; Seconded by Councillor Mike Graham; THAT the Long Term Care Committee recommends to the Hastings County Council that it approve the signing and award Multigen with the Dental Contract for another three (3) year term for both homes. CARRIED (b) Renewal of Service Agreement - Remedy Holdings Pharmacy Services and Achieva Physio-Therapy Services Moved by Councillor Paul Jenkins; Seconded by Councillor Keith Reid; THAT the Long Term Care Committee recommend the approval to renew the Pharmacy Contract and the Physio{herapy Contract for another term for both homes. CARRIED (c) Policy and Procedure Manual Updates - Nursing, Dietary and Housekeeping Moved by Councillor Bob Sager; Seconded by Councillor Carl Tinney; THAT the Long Term Care Committee approves the amended Housekeeping, Nursing and Dietary Policy and Procedure Manuals for the homes. CARRIED (d) Medical Director's Report Moved by Warden Rodney Cooney; Seconded by Councillor Kelly McCaw; THAT the Long Term Care Committee receives the Medical Director report for information purposes. CARRIED (e) Ministry of Health and Long Term Care Action Plan for Seniors Moved by Councillor Mike Graham; Seconded by Councillor Paul Jenkins; THAT the Long Term Care Committee receives the attached information, MOHLTC Action Plan for Seniors for information purposes. CARRIED (f) Coil Replacement for Centennial Manor Moved by Councillor Carl Tinney; Seconded by Councillor Bob Sager; THAT the Long-Term Care Committee ratify the actions of the CAO in approving the budget revision to the Coil Replacement Project at Centennial Manor and allowing the project to proceed CARRIED Reports (a) Director's Report - Hastings and Centennial Manor - October and November 2017 Moved by Councillor Kelly McCaw; Seconded by Warden Rodney Cooney; THAT the Director's Report be received CARRIED Health and Safetv Other Business Next Meetinq (a) Date of next meeting - January 10,2018 Adiournment Moved by Councillor Garnet Thompson; Seconded by Councillor Bob Sager; THAT the December 13, 2017 meeting be adjourned. CARRIED Chair Date ffie 6oryoralion ofQte Q'own dÂÍnñerst6nrg January 16,2018 VIA EMAIL Essex County Federation of Agriculture 360 Fairview Ave. West Essex, ON N8M-3G4 Dear President, Mr. Lyle Hall RE: Tax Ghanges Proposed bv the Federal Liberal Government At its meeting of December 11'n,2017, Amherstburg Town Council passed the following motion: Resolution # 20171211-1000 - That the correspondence from the Essex County Federation of Agriculture regarding their concern over the proposed tax changes BE SUPPORTED. Best Regards, Tammy Fowkes Deputy Clerk cc: The Honourable Bill Morneau, Minister of Finance Ontario Municipalities Association of Municipalities of Ontario (AMO) encl. Essex County Federation of Agriculture Letter Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A'5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 December 5,20L7 RE: Tax Changes proposed by the Federal Liberal government. Dear Mayors and members of council, We are writ¡ng to you today because we believe that the concerns of small business must be taken seriously by governments at every level, including the Municipal level, We are also concerned about the tax changes proposed by the federal Liberal government this past summer. We are extremely concerned about the manner of the announcement, the short consultation period and the possible negative effects on Farmers, and Farm Families in our communities, We are very aware of the unfairness of the current tax system, and we do encourage a system of tax fairness to address rising inequalities in Canada, however the decision by government to launch a consultation process in the middle of summer limited the capacity of Canadians, especially our local farmers, to fully part¡cipate. Family farms represent a particular kind of small business, and differ from other small businesses. MP Guy Caron, tabled Btll C-274 during the 42nd parliament and the aim of this Bill was to facilitate the transfer of small businesses, or farm and fishing businesses, between family members by modifying the lncome Tax Act. Sadly, this in¡tiative was rejected by the Liberals during second reading. Today's government announcement of a reduced small business tdx is good news. However, we remain concerned and uncertain of what is coming next. We are asking you to write to the Minister of Finance and to continue to pressure the government to honour its campaign promises and focus on realtax fairness, Sincerely, LyIzl4ùI' President, Essex County Federation of Agriculture qfu Gorporation ufQts Q'uwn olÂn[srst6urg January 16,2018 VIA EMAIL Windsor-Essex County Board of Health 360 Fairview Ave. West, Suite 215 Essex, ON N8M-3G4 Dear Chair, Mr. Gary McNamara RE: Proposed Ghanqes to the Gannabis Act (Bill C-45) At its meeting of December 11'h,2017, Amherstburg Town Council passed the following motion Resolution # 20171211-1001 - That the correspondence from the Windsor-Essex Gounty Board of Health regarding proposed changes to the Cannabis Act (Bill C-45) BE SUPPORTED and that a letter BE SENT to all municipalities and AMO. Best Regards, Tammy Fowkes Deputy Clerk cc: Ontario Municipalities Association of Municipalities of Ontario (AMO) encl. Windsor-Essex County Board of Health Resolution Website: www.amherstburg.ca 27I SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 245 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 51 9-258-2,146 | www.wechu.org (fiifu-r N Dso R - Es s E x cou NTY rttr Windsor 1005 Ouellette Avenue, Windsor, oN NgA 4Jg \nn***t.,lrJlrt Essex ¡00 Fairview Avenue West, Suite 21å Essex, ON t\¡8M 3G4 EW Leamington 33 Princess Street, Leamington, oN NsH scs November 27,20L7 The Honourable Dr. Eric Hoskins Minister of Health and Long-Term Care Hepburn Block, 10th Floor 80 Grosvenor Street Toronto, ON M7A 2C4 [email protected] Dear Minister Hoskins Proposed Changes to the Cannabis Act (Bill C-451 The Board of Health of the Windsor-Essex County Health Unit would like to commend the Ministry of Health and Long-Term Care, Ministry of the Attorney General's office, and the Ministry of Finance for the proposed changes to the Connobis Act (B¡il C-45). The increase in minimum age of consumers, restriction of cannabis to youth under the age of L9, the government-run LCBO model for retail outlets and plans to regulate the location of cannabis retail outlets through zoning and licensing, will help to m¡tigate the unintended consequences of legalization to vulnerable populations. Consuming cannabis, especially on a regular basis, is associated with many adverse health outcomes, Chronic diseases related to the carcinogens, toxins, and irritants similarto those found in tobacco smoke are also associated with cannabis use (SHAF, 2016). The effects of cannabis are particularly detrimental to adolescents and youth under the age of 25, as the develop¡ng brain is likely to be affected. ln addition, individuals with mental illness are seven times more likely to use cannabis weekly, and are ten t¡mes more likely to have a cannabis use disorder (CAMH, 2013). Cannabis use can also make mental illness worse. Another public health concern related to cannabis legalization is drug-impaired driving. The effects associated with cannabis use, such as slowed reaction time, the ¡mpacts on decision-making and divided attention, makes driving extremely dangerous after cannabis use. Cannabinoids are, in fact, among the most common psychoactive substances found in deceased and injured drivers in Canada (Wettlaufer et al., 20L7), On October 19,2017, the Board of Health of the Windsor-Essex County Health Unit passed a Resolution with regard to the licensing, planning, and zoning regulations of cannabis retail outlets and the coordinated efforts of Windsor- Essex municipalities in preventing the harms associated with cannabis use, as outlined below: Whereas the federal government has announced its intention to legalize recreational cannabis through the passing of the Cannabis Act prior to July 1't, 2018, and Whereas cannabis smoke contains many of the same carcinogens, toxins, and irritants found in tobacco smoke with the added psychoactive propert¡es of cannabinoids like THC, and Whereas increased access to cannabis will result in increased risk for chronic disease, mental illness and injury, and Whereas municipalities have control over the density and location of retail outlets through zoning, planning, and licensing regulations, 51 9-258-2146 | www.wechu.org rH& 4J8 Windsor 1005 ouetlette Avenue, Windsor, ON NgA Essex ¡gO Fairview Avenue West, Suite 21 å Esse¿ ON N8M 3G4 ffi** Leaminqton 33 Princess Street. Leamington, oN NsH scs Now Therefore it be Resolved that the Windsor-Essex County Board of Health for the Windsor-Essex County Health Unit encourages all Windsor-Essex municipalities to develop strict licensing, planning, and zoning regulations related to the location and density of cannabis retail outlets, particularly in areas where vulnerable populations may be unfairly targeted. Further that staff of the Windsor-Essex County Health Unit work with enforcement agencies and municipalities to provide a public health perspective into decision making related to the enforcement of cannabis smoking in prohibited areas, and Further that staff of the Windsor-Essex County Health Unit utilize the Lower-risk Cannabis Use Guidelines set out by key national stakeholders, like the Centre for Addictions and Mental Health and the Canadian Public Health Association, in the development of a comprehensive public education and awareness campaign. The Board of Health at the Windsor-Essex County Health Unit supports the efforts aimed at keeping recreational cannabis out of the hands of children and youth, as well as other vulnerable populat¡ons to which harm may result Determining the locations of cannabis retail outlets in Windsor-Essex based on licensing, planning, and zoning regulations through a coordinated effort of the munic¡palit¡es in Windsor-Essex, will help to ensure these populations are better protected from the negative effects of cannabis use. Additionally, in orderto ensure local enforcement and health promot¡on goals can be met, the local Board of Health requires supplementary funding which can be allocated to the tra¡ning and hiring of enforcement officers, health promotion staff, and administrative supports. Resolution - Cannabis - October 2017 - AODA.pdf Sincerely, æ&** Gary McNamara Chair, Windsor-Essex County Board of Health c: Windsor-Essex County Board of Health Local MPP's / City of Windsor - City Clerk / County of Essex - Municipal Clerks Ms. Monika Turner, Director of Pol¡cy, AMO Dr. David Mowat, lnterim Chief Medical Officer of Health Dr. Peter Donnelly, President and CEO, Public Health Ontario Ms. Sue Mak¡n, President, the Ontarlo Public Health Assoc¡at¡on Hon. Dipika Damerla, Associâte Minister of Health and Long-Term câre Mr. Gordon Fleming, Manager of Public Health lssues, alPHa Association of Local Public Health Agencies Ontario Boards of Health References: Centre for Addiction and Mentâl Health. CAMH study shoes mental ¡llness associated with heavy cannabis use. [Report online]. April 2013. ILast accessed 2017 Nov 61. Available from: http://www.camh.calen/hospital/about camh/newsroom/news releases media advisories and backgrounders/current vear/PageS/CAMH-studv-shows- mental-i llness-associated-with-heaw-cannabis-use-.aspx Smoking and Health Act¡on Foundation. Secondhand Marijuana Smoke: Health effects of exposure. [Report online]. September 2016 [Last accessed 2017 Jul 18]. Available from: http://smokefreehousinson.calwp-content/uploads/2015/11lhealth effects of exoosure secondhand mi smoke 2016-finals.pdf Wettlaufer A, Florica R O, Asbridge M, Be¡rness D, Brubacher J, Callaghan R, Fischer B, Gmel G, lmt¡az S. Estimãting the harms and costs of cannabis-attr¡butable coflisions in the Canadian provinces. Drug and Alcohol Dependence [serial online]. 1 April 20L7;f73:185-L90 [Last accessed 2Ot7/O6h9I. Available from: htto://www.sciencedirect.com/science/a rticle/p¡ilS0376871617300686 Lokeshore TOWN OF LAKESHORE 419 Notre Dame St. January 22,2018 Belle River, ON NOR 140 Right Honourable Justin Trudeau, Prime Minister of Canada Office of the Prime Minister 80 Wellington Street Ottawa, ON K1A 042 Dear Prime Minister ïrudeau RE: MARIJUANA TAX REVENUE At their meeting of January 16, 2018 the Council of the Town of Lakeshore duly passed the following resolution. 577-01-20't8 Councillor Wilder moved and Councillor McKinlay seconded It is recommended that: WHEREAS marijuana will soon be available for purchase through retail outlets in Canada; WHEREAS the sale of marijuana will generate new tax revenues; WHEREAS the Government of Canada and the Government of Ontario have been actively discussing how to distribute the new tax revenues generated by the sale of marijuana; WHEREAS the Government of Canada and the Government of Ontario have thus far not agreed to distribute any of the new tax revenues generated by the sale of rnarijuana to municipalities directly; WHEREAS municipalities are responsible for critical infrastructure projects, such as roads, bridges, water treatment and delivery of potable water; WHEREAS rnunicipalities face a significant challenge in funding critical infrastructure projects and have limited options for increasing revenues, aside from raising property taxes, which negatively impacts all taxpayers; and WHEREAS the new tax revenues generated from the sale of marijuana, could be used to help offset infrastructure costs for municipalities. Ph : 51 9-728 -27 OO F ax: 5 1 9-728-9530 Toll : 1 -87 7 -249-3367 www.lakeshore.ca NOW THEREFORE BE lT RESOLVED that the Government of Canada and the Government of Ontario be urged to allocate a proportionate share of the new tax revenues generated from the sale of marijuana, to m unicipalities d irectly; BE lT FURTHER RESOLVED that the Government of Canada and the Government of Ontario be urged to create a fund, similar to the Gas Tax Fund and the Clean Water and Wastewater Fund, from the new tax revenues generated by the sale of marijuana, to provide funding to municipalities for infrastructure projects; BE lT FURTHER RESOLVED that a copy of this motion be sent to the Right Honourable Justin Trudeau, Prime Minister of Canada, Mr. Andrew Scheer, Leader of the Conservative Party of Canada, Mr. Jagmeet Singh, Leader of the New Democratic Party of Canada, Ms. Elizabeth May, Leader of the Green Party of Canada, all Members of Parliament, the Honourable Kathleen Wynne, Premier of Ontario, Mr. Patrick Brown, Leader of the Progressive Conservative Party of Ontario, Ms. Andrea Hon¡¡ath, Leader of the New Democratic Party of Ontario, and all Members of Provincial Parliament in Ontario; and BE lT FURTHER RESOLVED THAT a copy of this Motion be sent to the Federation of Canadian Municipalities (FCM), and the Association of Municipalities of Ontario (AMO) for their consideration. Motion C-aryied Unanimouslv Should you require any additional information with respect to the above matter, please contact the undersigned. Yours truly, Mary Masse Clerk lcl cc: Honourable Kathleen Wynne, Premier of Ontario cc: Mr. Andrew Scheer, Leader of the Conservative Party of Canada cc: Mr. Jagmeet Singh, Leader of the New Democratic Party of Canada cc: Ms. Elizabeth May, Leader of the Green Party of Canada cc: Hon. Patrick Brown, Leader of Progressive Conservative Party cc: Hon. Andrea Horwath, Leader of New Democratic Party cc: Members of Províncial Parliament in Ontario cc: Federation of Canadian Munícipalities (FCM) cc: Association of Municipalities Ontario (AMO) cc: Via Email - All Ontario Municipalities Lokeshore TOWN OF LAKESHORE 419 Notre Dame St. Belle River, ON NOR 1A0 January 16, 2018 All Ontario Municipalities VIA EMAIL To Whom lt May Concern RE ALLOCATE INFRASTRUCTURE FUNDING DEDICATED TO MUNtctPALtTtES FOB STORM WATER M^ANAGEMENT AND DRAINAGE IMPROVEMENTS At their meeting of November 7, 2A17 the Council of the Town of Lakeshore duly passed the following resolution. Councillor Wilder moved and Deputy Mayor Fazio seconded: WHEREAS weather patterns seem to have changed, in that excessive and prolonged precipitation is now becoming more frequent and regular; WHEREAS there is an increased chance of flooding, as result of excessive and prolonged precipitation; WHEREAS municipalities are now faced with the reality that significant storm water management and drainage infrastructure improvements are required to mitigate against flooding, which wÍll come at a significant cost; WHEREAS it is not feasible for municipalities to pass along the costs of all storm water management and drainage improvements onto property owners through property tax increases or drainage assessments; WHEREAS municipalities are almost entirely reliant upon property taxes for their funding needs; and WHEREAS the Government of Canada and the Government of Ontario have recognized the need for infrastructure investments and have promised funding for these investments. Ph: 51 9-728-27 O0 F ax: 51 9-728-9530 Toll : 1 -877 -249-3367 www.lakeshore.ca NOW THEREFORE BE lT RESOLVED that the Government of Canada and the Government of Ontario be urged to immediately allocate infrastructure funding dedicated to municipalities for storm water management and drainage improvements; BE lT FURTHER RESOLVED that the Government of Canada and the Government of Ontario prioritize funding allocations according to the recent propensity of specific regions to flood, with a specific focus on regions that have flooded multiple times, within a 1 year period; BE lT FURTHER RESOLVED that a copy of this motion be sent to the Right Honourable Justin Trudeau, Prime Minister of Canada, Mr. Andrew Scheer, Leader of the Conservative Party of Canada, Mr. Jagmeet Singh, Leader of the New Democratic Party of Canada, Ms. Elizabeth May, Leader of the Green Party of Canada, all Members of Parliament, the Honourable Kathleen Wynne, Premier of Ontario, Mr. Patrick Brown, Leader of the Progressive Conservative Party of Ontario, Ms. Andrea Honruath, Leader of the New Democratic Party of OntarÍo, and all Members of Provincial Parliament in Ontario; and BE lT FURTHER RESOLVED THAT a copy of this Motion be sent to the Federation of Canadian Municipalities (FCM), the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration. Motjon Carried U nanimgqshr Should you require any additional information with respect to the above matter, please contact the undersigned. Yours Clerk /km cc: Right Honourable Justin Trudeâu, Prime Minister of Canada cc: Honourable Kathleen Wynne, Premier cc: Mr. Andrew Scheer, Leader of the Conservalive Party of Canada cc: Mr. Jagmeet Singh, Leader of the New Democratic Party of Canada cc: Ms, Elizabeth May, Leader of the Green Party of Canada cc: Hon. Patrick Brown, Leader of Progressive Conservative Party cc: Hon. Andrea Horwath, Leader of New Democratic Party cc: Members of Provincial Parliament in Ontario cc: Federation of Canadian Municipalities (FCM) cc: Association of Municipalities of Ontario (AMO) cc: Via Emaíl - All Ontario Municipalities Lokeshore TOWH OF LAKESHORE 419 Notre Dame St. Belle River, ON NOR 140 January 22,2018 Honourable Kathleen Wynhe, Premier Legislative Building, Room 281 Queen's Park Toronlo, ON M7A 141 Dear Premier Wynne: RE POPULATION GROWTH PROJ At their meeting of January 16, 2A18 the Council of the Town of Lakeshore duly passed the following resolution. Wilder moved and 576_01_2018 Councillor Deputy Mayor Fazio seconded: That: WHEREAS municipalities are required to create and implement master plans and asset management plans, as part of prudent financial planning; WHEREAS population growth projections and estimates are a key foundational component, relied upon in creating master plans and asset management plans, as part of prudent financial planning; WHEREAS population growth projections and estimates are simply estimates of future events, often several years into the future, and are highly susceptible to ultimately being inaccurate, due to changes in circurnstances, such as economic conditions and housing patterns; WHEREAS both upper-tier municipalities and lower-tier municipalities often prepare their own growth projections and estirnates, which can result in a significant discrepancy between their respective, anticipated population numbers in future years; WHEREAS lower-tier municipalities are essentially forced to accept and rely upon upper-tier municipalities growth projections and estimates, regardless of whether those projections and estimates reflect reality; and WHEREAS inaccurate growth projections and estimates, negatively impacts municipal financial planning, resulting in significant financial difficulties for municipalities. Ph : 5 1 9-728 -27 OO F ax: 51 9-728-9530 Toll : 1 -877 -249-3367 www.lakeshore.ca NOW THEREFORE BE lT RESOLVED that the Government of Ontario be urged to grant more autonomy to lower-tier municipalities, to adopt and rely upon their own growth projections and estimates, especially for financial planning purposes; BE lT FURTHER RESOLVED that the Government of Ontario be urged to create a mechanism, whereby lower-tier municipalities can more easily dispute growth projections and estimates of upper-tier municipalities; BE lT FURTHER RESOLVED that the Government of Ontario be urged to require upper-tier municipalities to update growth projections and estimates, when reality indicates that the previous projections and estimates are inaccurate and unreliable; BE lT FURTHER RESOLVED that a copy of this motion be sent to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable Patrick Brown, Leader of the Progressive Conservative Party, the Honourable Andrea Horwath, Leader of the New Democratic Party, and all MPPs in the Province of Ontario; and BE lT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario m unicipalities for their consideration. Motion Carried Unanimouslv Should you require any additional information with respect to the above matter, please contact the undersigned. Yours truly, Mary Masse Clerk lcl cc: Hon. Patrick Brown, Leader of Progressive Conservative Party cc: Hon. Andrea Hon¡¡ath, Leader of New Democratic Party cc: Members of Provincial Parliament in Ontario cc: Association of Municipalities Ontario (AMO) cc: Via Email- All Ontario Municipalities The Gorporation of The City of Quinte West By-Law Number 18-013 Being A By-Law To Confirm The Minutes And Proceedings Of The February 5, 2018 Meeting Of The Gouncil Of The Gorporation Of The Gity Of Quinte West. Whereas subsection 1 of Section 5 of the Municipal Act (S O. 2001, c.25, as amended) provides that the powers of a municipal corporation shall be exercised by its Council; And Whereas subsection 3 of Section 5 of the Municipal Act (S.O 2001, c.25) provides that except where othenryise provided, the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law; And Whereas it is deemed expedient that the Minutes and proceedings of the Council of the City of Quinte West be confirmed and adopted by by-law; Now Therefore Be lt Enacted By The Gouncil For The Gorporation Of The City Of Quinte West As Follows: 1. That this by-law shall be entitled the "The February sth, 2Ol8 Gouncil Meeting Confirmation By-law". 2. The actions of the Council of the Corporation of the City of Quinte West, at its February sth, 2018 meeting and each motion and resolution passed and other action taken, and the Minutes of said meeting, are hereby confirmed and adopted as if such proceedings were expressly embodied in this by-law. Read A First, Second And rhird Time And Finally passed This 5th Day of February,2018. Jim Harrison, Mayor Kevin Heath, City Clerk