September 3, 2014 Board members present for regular session at 9:00 a.m. were: Homan, Shelley, Sheriff, Twombly, and Wedemeyer. Also present: Mindy Schaefer and Sandy McCurdy All motions were approved unanimously unless noted otherwise.

MINUTES: Moved by Twombly and seconded by Wedemeyer to approve the minutes from August 20, 2014. Approved.

CLAIMS: Moved by Wedemeyer and seconded by Sheriff to approve the following claims: Adair Co Free Press Publications 381.46 IA St Medical Examiner Medical Examiner Fees 3,320.50 Adair Co Health System FY14 Emergency Prep Grant 759.47 IACCVSO Registration 150.00 Adair Co Home Care FY14 Emergency Prep Grant 2,111.58 Interstate Battery Sys Of Dsm Parts 307.90 Adair Library 1/2 FY15 Tax Draw 3,487.07 ISAC Fall Conference Registrations 1,125.00 Agri Drain Corp Culvert Maint 44.90 JEO Consulting Group Bridge Consultant Fees 7,357.00 Alliant Energy - IES Utilities 61.78 Mail Services LLC Print, Postage 295.18 Allied Oil & Tire Co. Tires, Tubes, Etc. 81.50 Marckmann, Craig Safety Shoes 31.86 Aramark Uniform Services Towel & Uniform Service 59.30 Maynes Law Office Attorney Fees 2,688.01 Barco Municipal Products Inc Signs 572.60 Midwest-Wheel Companies Safety & Equip Supplies 302.02 Boyer Petroleum Company Diesel 337.75 Northern Safety Co Inc Safety Clothing, Tools 516.19 BP/Amoco Oil Co Gas & Service 29.76 Northland Products Co Oil 1,565.80 Bridgewater Fire Dept Ems Grant Reimb 45.00 Oden Enterprises Inc Bridge Repair Material 8,897.10 Bridgewater Tires & More Service & Parts 161.61 Office Machines Co Office Supplies 226.59 Burger Plumbing & Htg Ac Repair 217.89 Orient City Maint Of City 470.03 Carpenter Uniform Co Uniform Supplies 998.08 Pickrell, Kevin Safety Shoes 75.00 Central IA Distributing Custodial Supplies 175.35 PJ Greufe & Associates August Fee 250.00 Chemsearch Grease 549.95 Polk Co Treasurer Medical Examiner Fee 161.30 Clayton Auto Salvage Parts 66.00 Postmaster Stamps 280.00 Connections Area Agency FY15 1/4 Tax Draw 2,059.75 Public Resource Tech Ctr FY15 1/2 Tax Draw 2,521.56 Contech Engineered Solutions Culvert Repair 3,085.50 R & D Service Diesel 122.27 Cummings, Peg Mileage 49.13 Secure Shred Solutions Shredding 458.50 Echco Concrete Llc Entrance Repair 1,190.00 Sheriff, Clifford Mileage 124.66 Edsall, Carolyn VA Mileage 84.00 Snyder & Assoc Consultant Engineer 2,000.00 Ehrsam, Monte Conservation Rent-Sept 174.93 Softree Technical Systems Inc Annual Subscriptions 1,100.00 F & M Body Shop, Inc. Tahoe Hail Damage Repair 58.46 Southern IA Rural Water Utilities 79.50 Fastenal Company Culvert & Safety Supplies 115.89 Southwestern Comm College May/Jun Child Abuse Prev 1,303.86 Ferber, Susan VA Mileage 86.80 Stuart Municipal Utilities ATURA Utilities 182.33 Fontanelle Observer Publications 204.26 SW IA Pest Control Pest Control 40.00 G H I Trash Hauling 103.00 Thomson Reuters - West Jul Subscription 169.00 Grainger Battery Charger 136.30 TL Tools Supplies, Tools 122.80 Greenfield City Library FY15 1/2 Tax Draw 5,004.30 Vander Haags Inc Parts 500.00 Greenfield Municipal Utilities 552.23 Verizon Wireless Bellevue Phone 393.85 Guthrie Co Hospital FY14 Emergency Prep Grant 966.90 Wallace, Richard W Mower Gas 17.50 Guthrie Co Public Health FY14 Emergency Prep Grant 2,194.05 Wellmark Blue Cross Oct Ins Prem 3,780.00 Hansens M & M Services E-911 Maps 28.50 Wellmark BC/BS Oct Ins Premium 154.28 Harkins Service Llc Culvert Maint Supplies 100.00 Windstream Phone Service 1,716.65 Horizon Equipment Parts, Hand Tools 318.24 Ziegler Inc Motor Grader Rental 37,075.63 Housby Mack Inc Parts, Labor, Filters 964.30 Grand Total 107,499.46 Fund Expended 0001 General Fund 23,187.13 0002 General Supplemental 254.00 0011 Rural Services 11,366.76 0020 Secondary Road 68,757.29 8500 Adair County Ins Trust 3,934.28 Grand Total 107,499.46 Approved.

MANURE MANAGEMENT PLAN UPDATE: Moved by Twombly and seconded by Wedemeyer to acknowledge receipt of the Manure Management Plan updates from Jack McKee located in the SW¼ of the SW¼ of Section 25 of Massena Township, Cass County. Approved.

TAXABLE MILEAGE: Moved by Twombly and seconded by Wedemeyer to approve the taxable mileage for Cliff Sheriff for $52.44. Approved.

SUBSTANCE ABUSE PREVENTION GRANT: Moved by Twombly and seconded by Wedemeyer for Auditor Schaefer as the Contract Administrator to sign the Substance Abuse Prevention Grant Draw Down and FY14 Final Report. Approved.

FY14 URBAN RENEWAL (TIF) ANNUAL REPORT: Moved by Sheriff and seconded by Wedemeyer to approve and to sign the FY14 TIF Annual Report and instruct the Auditor to file with State. Approved.

BOARD COMMITTEE/BOARDS: Supervisor Shelley gave an update on E911 Board. Supervisor Sheriff gave an update on Crossroads. Supervisor Wedemeyer gave an update on the Landfill Board. Many Boards did not meet in August.

JULY MONTHLY REPORTS: Moved by Sheriff and seconded by Wedemeyer to accept the following July Monthly Reports: Clerk’s Report, Recorder’s Electronic Transaction Fee, Recorder’s Management Fees Report, Auditor/Treasurer’s Report, SICOG Housing Trust Fund Report, and Veterans Affairs Report. Approved.

ENGINEER: Nick Kauffman, County Engineer entered at 9:09 a.m. Ash Kading entered at 9:18 a.m. LOST Bridge Contract – Moved by Sheriff and seconded by Homan to sign the contract with Murphy Heavy Contracting Corp. for LOST Bridge Project at N-32 Union (LFM-LBRN32U- -7X-01). Approved. Rock Petition – Kauffman presented Ash Kading’s Petition to Rock Part of Road at N-32 Walnut. The group discussed the purpose for rocking the road and turning the road into a gated Level C. Moved by Shelley and seconded by Twombly to deny the Petition to Rock Part of the Road at N-32 Walnut. Shelley, aye; Twombly, aye; Wedemeyer, aye; Homan, aye; Sheriff, nay. Approved. Kading exited at 9:33 a.m. Maintenance and Activities Report – Kauffman informed the Board the June 30 hail storm through Adair did over $20,000 damage to the County Building. Kauffman is waiting on the report from the insurance adjuster. Gus Construction will start Monday on the two box culverts at W5 Summerset. The road will be closed into November. The Culvert Crew should be done with the project they are working on today. Bridge Crew is working on the N13 Eureka bridge. Wedemeyer exited at 9:37 a.m. Kauffman exited at 9:45 a.m.

RELEASE AND ASSIGNMENT OF RIGHTS AGREEMENT/RESOLUTION: Moved by Sheriff and seconded by Shelley to approve Resolution #2014-60 – Release And Assignment Of Rights Agreement. Whereas, a Ruling on State’s Claim for Restitution was e-filed on July 14, 2014 at 4:19 p.m. in the Adair-Clerk of District Court in the Case No. FECR072553 State of v. Duane Jameson and Case No. FECR072554 State of Iowa v. Lucinda Butcher; and Whereas, The Ruling orders Defendant Duane Jameson to pay restitution to Adair County in the amount of $5,674.50 and Defendant Lucinda Butcher to pay restitution to Adair County in the amount of $5,962.01; and Whereas, IMT Insurance Company issued an insurance policy, number FD01564 to the County of Adair which included in its coverage $150,000 of public employee dishonesty coverage; and Whereas, The Adair County Board of Supervisors have received a Release and Assignment of Rights Agreement to be entered into between Adair County and IMT Insurance Company; and Whereas, The Adair County Board of Supervisors have received payment from IMT Insurance Company in the amount of $11,636.51 representing the losses suffered by the County as a result of the activities of Butcher and Jameson; and Whereas, The Adair County Board of Supervisors in consideration of payment does hereby assign all of its right, title, interest and claims against Butcher and Jameson to the extent that IMT has paid for the loss allowing IMT to proceed against Butcher and Jameson for the amounts IMT paid; Whereas, The release does not cover any other sums of money including the $5008.00 for the cost of the audit done by the Iowa , which is not covered by the insurance policy and is still due from Jameson and Butcher; Now, Therefore, Be It Resolved by the Adair County Board of Supervisors to enter into the Release and Assignment of Rights Agreement between Adair County and IMT Insurance Company and accept the $11,636.51 payment from IMT Insurance Company. Roll call vote: Shelley, aye; Twombly, aye; Homan, aye; Sheriff, aye; Wedemeyer, absent. Approved. Moved by Twombly and seconded by Homan for the Chair to sign the Release and Assignment of Rights Agreement with IMT Insurance Company. Approved.

ADJOURNMENT: Moved by Twombly and seconded by Sheriff to adjourn at 9:55 a.m. Approved.

ADAIR COUNTY BOARD OF SUPERVISORS:______Steve Shelley, Chairman

ATTEST:______Mindy Schaefer, Auditor