CITY COUNCIL – REGULAR MEETING COUNCIL CHAMBERS 400 MAIN STREET SE TUESDAY, MAY 21, 2013
1. CALL TO ORDER – 5:30 P.M.
2. COMMITTEE OF THE WHOLE (Due to the confidential nature of the items to be discussed, public attendance is not permitted.)
2.1. Mayor for a Day Challenge 2013 (Robbie White) 2.2. Water/Wastewater (Lorne Stevens) 2.3. Request for Staff – Legislative Services (Sharon Pollyck)
3. PUBLIC AGENDA - 7:00 P.M.
4. MINUTES
4.1. Minutes of the Regular Meeting of Council of May 6, 2013 4.2. Acknowledgement of Other Minutes Finance Advisory Committee of April 8, 2013 Municipal Planning Commission of April 18, 2013
5. PUBLIC QUESTION PERIOD
6. APPOINTMENT/PRESENTATIONS
6.1. Airdrie 2014 Alberta Summer Games Society (Michelle Lock) The Airdrie 2014 Alberta Summer Games Society will present Council with an update and first budget draft.
7. BYLAWS
7.1. Debenture Bylaw No. B-19/2013 (Lucy Wiwcharuk) Council is being asked to give final readings to Debenture Bylaw No. B-19/2013 to fund the completion of Yankee Valley Boulevard – East Lake Boulevard to Kings Heights Gate.
7.2. Bylaw No. B-09/2013 (Sharon Pollyck) Council is being asked to amend and give final readings to Bylaw No. B-09/2013, being a bylaw to amend Election Procedures Bylaw No. B-40/2006 regarding voter identification.
7.3. Bylaw No. B-17/2013 (William Czaban) Council is being asked to give First Reading to Bylaw No. B-17/2013, being a bylaw to amend Land Use Bylaw No. B-09/2005 to re-designate lands in Ravenswood.
7.4. Bylaw No. B-21/2013 (Jamie Dugdale) Council is being asked to give First Reading to Bylaw No. B-21/2013, being a bylaw to amend Land Use Bylaw No. B-09/2005 to revise the definition of ‘attached housing.’
8. FINANCIAL POSITION
8.1. Cash and Investment Summary for April 30, 2013 (Lucy Wiwcharuk) 8.2. First Quarter Budget Update (Lucy Wiwcharuk)
9. AGENDA REPORTS
9.1. Appointment of Auditors for 2013 (Lucy Wiwcharuk) Council is being asked to approve the extension of the appointment of PricewaterhouseCoopers (PwC) as auditors for the 2013 fiscal year.
9.2. Mayor for a Day Challenge 2013 Update (Robbie White) Staff is providing an update on the 2013 Mayor for a Day Challenge.
9.3. Proposed Regional Intercity Express Service Revision (Chris MacIsaac) Council is being presented with a proposed service revision to the regional Intercity Express (ICE).
9.4. Transit Partnership Opportunity with CrossIron Mills Mall (Chris MacIsaac) Council is being presented with a collaborative partnership opportunity with CrossIron Mills Mall.
10. CORRESPONDENCE
10.1. Airdrie Aces Athletic Club Request for Support (Sharon Pollyck) The Airdrie Aces Athletic Club is asking for a letter in support of their CFEP Grant Application.
10.2. Airdrie BMX Association Request for Support (Sharon Pollyck) The Airdrie BMX Association is requesting a letter in support of their CFEP Grant Application.
10.3. Boys & Girls Club of Airdrie (Sharon Pollyck) Council is being asked to consider supporting the Boys & Girls Club’s Airscares 2013 Hallowe’en event as the host venue sponsor if space is available.
10.4. Airdrie Rodeo Association (Sharon Pollyck) Council is being provided with information with respect to the Airdrie Rodeo Association’s application to the Farm Credit Canada Agrispirit Fund.
11. BOARD/MEMBER REPORTS
12. REVIEW OF COUNCIL FOLLOW-UP TO MAY 6, 2013 (Paul Schulz)
13. ADJOURNMENT
COUNCIL CHAMBERS May 6, 2013
Minutes of the Regular Meeting of the Municipal Council of the City of Airdrie, in the Province of Alberta, held in Council Chambers with the following:
PRESENT
Mayor P. Brown Deputy-Mayor A. Hunter Alderman G. Alexander Alderman M. Buchanan Alderman F. Burley Alderman R. Chapman Alderman K. Hegg
City Manager - Paul Schulz City Clerk - Sharon Pollyck Assistant City Clerk - Kari Kitiuk Recording Secretary – Monica Soukoreff
CALL TO ORDER
Mayor Brown called the meeting to order at 6:32 p.m.
COMMITTEE OF THE WHOLE
2013-C-134 Alderman Burley moved that Council enters Committee of the Whole at 6:33 Enter Committee of the Whole p.m.
Carried
2013-C-135 Alderman Chapman moved that Council leaves Committee of the Whole at Leave Committee of the Whole 7:00 p.m.
Carried
Recess/Reconvene Mayor Brown declared a recess at 7:01 p.m. The meeting reconvened at 7:05 p.m.
MINUTES
2013-C-136 Alderman Buchanan moved that Council adopts the minutes of the regular meeting Adopt Minutes of Council of April 15, 2013, as presented. Regular Meeting of April 15, 2013 Carried
2013-C-137 Alderman Burley moved that Council acknowledges the minutes of the Library Acknowledge Minutes Board of January 29 and February 26, 2013; the Municipal Policing Advisory Board of January 15, 2013; the Environmental Advisory Board of March 6, 2013; and the Municipal Planning Commission of March 21, 2013.
Carried
PUBLIC QUESTION PERIOD
R. Douglas Herdman, 1840 Meadowbrook Drive, discussed riparian law and a University of Calgary research study on the Nosecreek Basin to the Bow River which found that the water quality is poor. Mr. Herdman asked, in light of development along Nose Creek, what type of plant should be planted in stormwater ponds to clean up the water.
Mayor Brown advised that this issue was recently raised by a youth who submitted a proposal under the Mayor for a Day Challenge, and the Parks Manager is looking into it. He agreed to provide an update at a future Council meeting.
Roy Mackenzie, 48 East Lake Green, advised that he purchased his property in 1979 from the City, and that he and 19 others all paid a $5,000 premium for the location. To be fair to all concerned, he asked City Council to unanimously agree to donate this $95,000 to the Food Bank.
Mayor Brown advised that that decision could not be made at this meeting.
2013-C-138 Mayor Brown moved that Council directs staff to report back on the five Report Back thousand ($5,000) dollar premium paid by each of 19 property owners on East East Lake Green Premium Paid for Lake Green and the possibility of donating that same total amount of ninety- Property and Possibility of Equal five thousand ($95,000) dollars to the Food Bank. Value Donated to Food Bank Carried
APPOINTMENTS/PRESENTATIONS
Janine Jevne, Director of the Airdrie Public Library, introduced Shelley Sweet, Tara Daigle, and Dustin Fedun, members of the Airdrie Public Library Board, to present Council with a Facility Needs Assessment.
Shelley Sweet acknowledged the Board members with them and thanked Council for the opportunity to present tonight on the Library’s need for space. A new public Library is budgeted for 2014 and 2015, subject to further Council approvals. The Board wanted to engage the community and introduce the consultant who will carry out this important Facility Needs Assessment.
Dustin Fedun advised that the consultant is Jonathan Hartenberger of HarGroup Management Consultants Inc., who has 25 years of research and consulting experience including experience with public libraries. The consultant will be conducting a survey, interviews, and focus groups for the Facility Needs Assessment.
Ms. Sweet thanked Council for their continuing support, and presented a celebration of what the Library means to the community with a parade of
supporters and music.
2013-C-139 Alderman Alexander moved that Council accepts the Airdrie Public Library Airdrie Public Library Presentation presentation for information. Accept for Information Carried
BYLAWS
2013-C-140 Alderman Hegg moved that Council amends the 2013 Operating Budget to increase Tax Rate Bylaw No. B-20/2013 tax revenue by one hundred ninety-six thousand one hundred sixty-six ($196,166) Amend 2013 Operating Budget dollars and transfers to the general operating reserve by one hundred ninety-six thousand one hundred sixty-six ($196,166) dollars.
Carried
2013-C-141 Alderman Buchanan moved that Council amends the 2013 Operating Budget by revising Tax Rate Bylaw No. B-20/2013 the education requisitions to actual including adjustments for 2012 under/over levies in Amend Transfers to General the following amounts: Operating Reserve and Revise Education Requisitions ASFF $16,904,720 Separate School $ 2,252,329 Senior’s Foundation $ 245,990.
Carried
2013-C-142 Alderman Buchanan moved that Council gives First Reading to Version 1 of Bylaw 2013 Tax Rate Bylaw No. B-20/2013, being a bylaw to authorize the rates of taxation to be levied against First Reading assessable property within the City of Airdrie for the 2013 taxation year.
Carried
2013-C-143 Alderman Chapman moved that Council gives Second Reading to Version 1 of 2013 Tax Rate Bylaw Bylaw No. B-20/2013. Second Reading Carried
2013-C-144 Alderman Hegg moved that Council grants permission to give Third Reading to 2013 Tax Rate Bylaw Version 1 of Bylaw No. B-20/2013. Permission for Third Reading Carried Unanimously
2013-C-145 Deputy-Mayor Hunter moved that Council gives Third Reading to Version 1 of 2013 Tax Rate Bylaw Bylaw No. B-20/2013. Third Reading Carried
AGENDA REPORTS
2013-C-146 Alderman Burley moved that Council accepts for information the 2012 Health 2012 Health and Safety Summary and Safety Summary, and continues its commitment to workplace health and Accept for Information safety and achieving a strong safety culture in the organization.
Carried
2013-C-147 Alderman Chapman moved that Council approves the 2014 Strategic Priorities Council's 2014 Strategic Priorities as presented. Approve Carried
2013-C-148 Deputy-Mayor Hunter moved that Council endorses the Airdrie Fire Department’s Regional Fire Safety Education participation in the Regional Fire Safety Education Coalition. Coalition Endorse AFD’s Participation Carried
CORRESPONDENCE
2013-C-149 Alderman Alexander moved that Council proclaims June 3 to 9, 2013, as Seniors Week June 3 to 9, 2013 Seniors‘ Week. Proclaim Carried
BOARD/MEMBER REPORTS
There were no Board/Member Reports.
ADJOURNMENT
Adjournment Mayor Brown adjourned the meeting at 8:17 p.m.
______Mayor
______City Clerk
ms
AGENDA REPORT
Meeting Date (M/D/Y): 5/21/2013
Subject: Debenture Bylaw No. B-19/2013 Yankee Valley Boulevard to Kings Heights Gate
Boards Routed Through: Date: City Council 5/21/2013
Description:
Council is being asked to consider giving Bylaw No. B-19/2013 final readings.
Background:
On April 15, 2013, Council gave first reading to Bylaw No. B-19/2013. The debenture is associated with the 2013 roadworks at Yankee Valley Boulevard to Kings Heights Gate. The bylaw is being presented to Council for second and third readings.
Funding for the Yankee Valley Boulevard to Kings Heights Gate capital project is based on a combination of reserves and debentures. The project cost is estimated at $3,649,150 of which $1,829,575 is debenture funding and $1,829,575 is funding from Reserves. The tender for this project is expected to be issued in late May, with the construction to begin in the latter part of June.
All required advertising has been completed. No petition has been received. Pursuant to the Municipal Government Act, Council may now give second and third readings to Bylaw No. B-19/2013.
The principal amount of the outstanding debt of the City of Airdrie at December 31, 2012, was $49,269,492. With the addition of debentures associated with Bylaw No. B-02/2012 and B-19/2013, outstanding debt will rise to $54,198,821. The current provincial debt limit of the City of Airdrie is $132,585,705. The current debt servicing cost for the City of Airdrie is $6,189,501, and the debt servicing limit is $22,097,618. The City of Airdrie is well within required provincial and self-established debt limits.
Alternatives/Implications:
1. Give second and third readings to Bylaw No. B-19/2013.
Giving second and third readings continues with the debenture borrowing process and allows for the completion of the Yankee Valley Boulevard to Kings Heights Gate capital project.
2. Postpone second and third readings of Bylaw No. B-19/2013. This would delay construction and completion of the Yankee Valley Boulevard to Kings Heights Gate capital project and could increase the cost of the contract.
3. Defeat Bylaw No. B-19/2013. Defeating this bylaw would make it impossible to secure the funding necessary to proceed with the Yankee Valley Boulevard to Kings Heights Gate capital project.
Public Relations/Marketing Plan:
The debenture was publicly advertised as required and is being presented for second and third readings.
Boards Routed Through:
N/A
Recommendation: That City Council gives final readings to Bylaw No. B-19/2013, being a debenture bylaw to fund the construction of Yankee Valley Boulevard from East Lake Boulevard to Kings Heights Gate.
Lucy Wiwcharuk Director of Corporate Services
Presenter: Lucy Wiw charuk Attachments: Bylaw No. B-19/2013
BYLAW NO. B-19/2013 OF THE CITY OF AIRDRIE
(hereinafter referred to as “the Municipality”) IN THE PROVINCE OF ALBERTA
This bylaw authorizes the Council of the Municipality to incur indebtedness by the issuance of debenture(s) in the amount of $1,829,575 for the purpose of completing the reconstruction of Yankee Valley Boulevard – East Lake Boulevard to Kings Heights Gate.
WHEREAS:
The Council of the Municipality has decided to issue a bylaw pursuant to the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter M-26, and amendments thereto, to authorize the financing, undertaking and completion of the reconstruction of Yankee Valley Boulevard – East Lake Boulevard to Kings Heights Gate.
Plans and specifications have been prepared and the total cost of the project is estimated to be $3,659,150, and the Municipality estimates the following grants and contributions will be applied to the project:
Reserves $1,829,575 Debentures $1,829,575
In order to complete the project it will be necessary for the Municipality to borrow the sum of $1,829,575 for a period not to exceed fifteen (15) years from the Alberta Capital Finance Authority or another authorized financial institution by the issuance of debentures and on the terms and conditions referred to in this bylaw.
The estimated lifetime of the project financed under this bylaw is equal to or in excess of (30) years.
The principal amount of the outstanding debt of the Municipality at December 31, 2012, is $49,269,492 and no part of the principal or interest is in arrears.
All required approvals for the project have been obtained and the project is in compliance with all Acts and Regulations of the Province of Alberta.
NOW, THEREFORE, THE COUNCIL OF THE MUNICIPALITY DULY ASSEMBLED ENACTS AS FOLLOWS:
1. That for the purpose of the completion of the purchase of the reconstruction of Yankee Valley Boulevard – East Lake Boulevard to Kings Heights Gate and related improvements the sum of one million eight hundred and twenty-nine thousand five hundred seventy five ($1,829,575) dollars be borrowed from the Alberta Capital Finance Authority or another authorized financial institution by way of debenture on the credit and security of the Municipality at large, of which amount the full sum of one million eight hundred and twenty-nine thousand five hundred seventy five ($1,829,575) dollars is to be paid by the Municipality at large.
2. The proper officers of the Municipality are hereby authorized to issue debenture(s) on behalf of the Municipality for the amount and purpose as authorized by this bylaw, namely the completion of the reconstruction of Yankee Valley Boulevard – East Lake Boulevard to Kings Heights Gate.
3. The Municipality shall repay the indebtedness according to the repayment structure in effect, namely semi-annual or annual equal payments of combined principal and interest instalments not to exceed fifteen (15) years calculated at a rate not exceeding the interest rate fixed by the Alberta Capital Finance Authority or another authorized financial institution on the date of the borrowing, and not to exceed ten (10%) percent.
4. The Municipality shall levy and raise in each year municipal taxes sufficient to pay the indebtedness.
5. The indebtedness shall be contracted on the credit and security of the Municipality.
6. The net amount borrowed under the bylaw shall be applied only to the project specified by this bylaw.
READ A FIRST TIME THIS 15th DAY OF APRIL, 2013. READ A SECOND TIME THIS ______DAY OF ______2013. READ A THIRD TIME THIS ______DAY OF ______2013
EXECUTED this _____ day of ______, 2013
______(MAYOR)
______(CITY CLERK) SEAL
AGENDA REPORT
Meeting Date (M/D/Y): 5/21/2013
Subject: Bylaw No. B-09/2013 - Amend Election Procedures Bylaw (Final Readings)
Boards Routed Through: Date: City Council 3/4/2013
Description:
The proposed amendment to Election Procedures Bylaw No. B-40/2006 regarding voter identification is being presented to Council for amendment and final readings.
Background:
At Council’s regular meeting of March 4, 2013, Council gave first reading to Bylaw No. B-09/2013, being a bylaw to amend the Election Procedures Bylaw No. B-40/2006 to require identification that verifies the age of voters in the 2013 Election.
This bylaw required advertising for two consecutive weeks followed by a 60-day petition period prior to giving the bylaw second and third readings. The 60-day period has now passed and no petition has been received.
Council is further being asked to amend Bylaw No. B-09/2013 to deal with two housekeeping matters regarding special ballots. Firstly, as identification is now legislatively required, application for special ballots can no longer be accepted over the phone. Section 10(b) of the Election Procedures Bylaw has been amended to remove this option. Voters will still be able to make application in writing, by fax, in person, or by email but must send copies of the acceptable pieces of identification.
Secondly, in past elections the City was permitted, by resolution, to set the dates of when application for special ballots can be made. The new legislation indicates that application for a special ballot is to be available the day after Council makes the motion to accept special ballots. Therefore, the statement that voters may apply for a special ballot “at any time between July 1 of an election year and the closing of voting stations on Election Day”
has been removed. Staff will return to Council in July to request a resolution permitting the use of special ballots.
Boards Routed Through: N/A
Alternatives/Implications:
1. Council can choose to amend and give final readings to Bylaw No. B-09/2013. Identification verifying age of the voter will be required to vote at the 2013 Municipal Election. Further, the amendments will clarify the process regarding the application for special ballots.
2. Council can choose to make further amendments to the Election Procedures Bylaw. However, as many of the requirements in the Local Authorities Election Act are deadline-driven, it is possible the time to make revisions has passed.
3. Council can choose to defeat Bylaw No. B-09/2013. Voters will not need to produce identification that verifies their age to vote in the 2013 municipal election. Identification requirements as set out in the Local Authorities Election Act will still need to be met.
Corporate Communications:
Staff will work with Corporate Communications on a communication plan for the 2013 Municipal Election.
Recommendation: That City Council:
1. amend Bylaw No. B-09/2013 to include the following:
A. that Section 10(b) be removed and that the remaining subsections of Section 10 be renumbered accordingly; and
B. that the notation “at any time between July 1 of an election year and the closing voting stations on Election Day” be removed from Section 10, Special Ballots; and
2. Give second and third readings to Bylaw No. B-09/2013.
Kari Kitiuk Legislative Services Team Leader
Presenter: Kari Kitiuk Attachments: Bylaw No. B-09/2013
CITY OF AIRDRIE PROVINCE OF ALBERTA BYLAW NO. B-09/2013
Being a bylaw to amend the Election Procedures Bylaw No. B-40/2006.
WHEREAS under the authority of and subject to the provisions of the Local Authorities Election Act, Revised Statutes of Alberta 2000, Chapter L-21, and amendments thereto, Council has established, by bylaw, election procedures; and
WHEREAS it is the desire of Council to amend Bylaw No. B-40/2006;
NOW THEREFORE the Municipal Council of the City of Airdrie, in Council duly assembled, enacts that the Election Procedures Bylaw No. B-40/2006, be amended as follows:
A. that Section 10(b) be removed and that the remaining subsections of Section 10 be renumbered accordingly.
B. that the notation “at any time between July 1 of an election year and the closing of voting stations on Election Day” be removed from Section 10.
C. that the following section be inserted after the section entitled “Advance Vote”:
“Identification Requirements
10. Every elector who attends a voting station or applies for a special ballot must produce the following identification to be permitted to vote: (a) one piece of identification issued by a Canadian government, whether federal, provincial or local, or an agency of that government, that contains a photograph of the elector and his or her name, current address and age, or
(b) two pieces of identification authorized by the Chief Electoral Officer under the Election Act for the purposes of section 95(1)(a)(ii) of that Act that establishes the elector’s name and current address, of which one piece of identification must also establish an elector’s age.
D. that the remaining sections of the bylaw be renumbered to reflect the new section above.
Read a first time this 4th day of March, 2013.
Read a second time this 21st day of May, 2013.
Read a third time this 21st day of May, 2013.
Executed this , 2013.
Mayor
City Clerk
AGENDA REPORT
Meeting Date (M/D/Y): 5/21/2013
Subject: Bylaw No. B-17/2013 LUB Amendment - Ravenswood
Boards Routed Through: Date: Municipal Planning Commission 5/16/2013 City Council 5/21/2013 City Council 6/3/2013
Description:
The Planning and Development Department has received an application for an amendment to Land Use Bylaw (Bylaw No. B-09/2005) which would re-designate 41 parcels totalling 1.67 hectares (4.14 acres) from Residential Single Dwelling Small Lot Laned District (R-1SL) to Residential Single Dwelling Small Lot District (R-1S).
Background:
An application has been received from Stantec Consulting on behalf of the land owner, Ravenswood Developments (Qualico), to re-designate 41 parcels of land. The subject parcels are located in Ravenswood, Phase 6 and are currently zoned R-1SL.
The purpose and intent of the application is to provide more flexibility in meeting the residential market demands of Airdrie by allowing the subject parcels to be developed with both front attached garages and rear garages with laneway access. The proposed amendment is consistent with the approved Land Use Concept plan located in the Ravenswood Neighbourhood Structure Plan (NSP).
Application Summary Applicant Stantec Consulting Ltd. Owner Ravenswood Developments Inc. (Qualico) Legal Description Part of NW¼ 34-26-29, W4M Location Ravenswood, Phase 6
Planning Designation Summary Airdrie City Plan The subject area on the MDP Land Use Plan is identified as (Municipal “General Urban Use”, which includes residential areas. The Development Plan) proposed amendment is consistent with the Land Use Concept and relevant policies of the City Plan (see “Planning Considerations” section of this report). South East Airdrie The subject area is shown as “Residential (Single & Semi- Community Area Detached)” in the CASP’s Concept Plan. The proposed land use Structure Plan amendment is consistent with the intent and policies of the CASP (CASP) (see “Planning Considerations” section of this report). Ravenswood The subject area is designated as SDL (Single Detached Small Neighbourhood Lot Laned) in the NSP, which is identified as a product type Structure Plan providing the opportunity for small lot homes with rear lane (NSP) access. The proposed land use amendment is consistent with the intent and policies of the NSP. Land Use Bylaw Currently Residential Single Dwelling Small Lot Laned District (R- (LUB) District 1SL), the proposed R-1S District would provide greater flexibility for the development of the site while maintaining the purpose and intent of the area defined in the NSP. Existing Uses Undeveloped/Vacant
Location Map
Subject Area
Summary of Existing v. Proposed Land Use The following graphic and tables highlight changes to land use within the area covered by the Ravenswood NSP. There is no appreciable change to the overall land use mix.
Approved Land Use Statistics (NSP) Proposed Land Use Statistics Land Use Hectares % of Total Land Use Hectares % of Total R-1 9.56 15.1% R-1 9.56 15.1% R-1S 16.02 25.3% R-1S 18.67 29.5% R-1SL 23.22 36.6% R-1SL 20.57 32.4% R-3 3.63 5.7% R-3 3.63 5.7% R-4 2.68 4.2% R-4 2.68 4.2% P1/MSR 3.55 5.6% P1/MSR 3.55 5.6% P1/MR 4.03 6.4% P1/MR 4.03 6.4% P1/PUL 0.69 1.1% P1/PUL 0.69 1.1% Total 63.38 100.0% Total 63.38 100.0%
Comparison of R-1SL v. R-1S Districts The following table summarizes the differences between the existing and proposed land use districts. The land use proposed by this amendment (R-1S) would result in increased lot width, lot area, and lower site coverage requirements. The applicant has provided a development concept which would meet all of these requirements.
Land Use Bylaw Requirements Proposed R-1SL R-1S Developmen (Existing) (Proposed) t Concept Minimum Lot Width 8.53m 11.0m 11.6m Minimum Lot Area 281m² 361m² 383m² Maximum Site Coverage 60% 45% 36-42%
Planning Considerations:
In reviewing the proposed amendment, Planning has considered the applicable policies of the City’s planning documents, including the Municipal Development Plan (MDP), the South East Airdrie Community Area Structure Plan (CASP) and The Ravenswood Neighbourhood Structure Plan (NSP).
Policy Direction – Residential Development The proposed amendment is consistent with the land use concepts and policies presented in both the South East Airdrie Community Area Structure Plan, and the Ravenswood Neighbourhood Structure Plan.
The subject area is designated in the Ravenswood NSP as Single Detached Small Lot Laned (SDL), which is intended to provide opportunity for small lot homes with rear lane access. The proposed amendment would maintain these characteristics and provide for additional housing diversity in the area – which is supported by other policies for residential development in the NSP.
While the proposed amendment would allow for flexibility in how the residential buildings are developed on the subject parcels, there would be no changes to the overall residential density or the housing mix within the area. In addition, the future development of these parcels would still be required to meet lot coverage requirements.
Streetscape and Infrastructure It was also noted through the circulation process that the streets affected by the proposed amendment should be contiguous with the established/planned street network, and there would be no changes to the road networks or required infrastructure as outlined in the NSP. Additionally, the proposed amendment would mirror the land use directly across the street of each of the subject parcels, achieving a more uniform and cohesive streetscape within the subject area.
Comparison of Bylaw Requirements Through evaluation of the existing and proposed land use, the proposed amendment would impose more stringent development standards on the affected parcels, requiring larger site area, site width, and front yard setbacks as well as lower site coverage for any development. The applicant has provided development concepts for the area that show the requirements of the proposed land use can be met and still meet the purpose and intent of the housing type as outlined in the NSP.
Generally speaking, the proposed amendment allows for greater flexibility for the development of housing on the subject parcels, provides a more cohesive streetscape, and does so without requiring any changes to the land use concept, development policies, transportation or servicing as outlined in the NSP.
Boards Routed Through:
The proposed bylaw was brought before the Municipal Planning Commission on May 16, 2013. The Planning Commission’s comments will be presented prior to final readings.
Alternatives/Implications:
Council has three alternatives with respect to the proposed amendment (Bylaw No. B- 17/2013) to amend the Land Use Bylaw No. B-09/2005:
Alternative 1: To give First Reading to Bylaw No. B-17/2013. .Choosing this alternative would mean that Council generally supports the proposed amendment and recommends that the bylaw moves forward to a public hearing.
Alternative 2: To table Bylaw No. B-17/2013. .Choosing this alternative would mean that Council requires further information to properly evaluate the proposal and would not support the proposed amendment moving forward until the additional information is provided.
Alternative 3: To defeat First Reading of Bylaw No. B-17/2013. .Choosing this alternative would mean that Council generally disagrees with the proposal and would not support it moving forward for approval.
Corporate Communications:
A public hearing will be scheduled for June 17, 2013.
Recommendation: That Council gives First Reading to Bylaw No. B-17/2013.
William Czaban Planner Presenter: William Czaban Attachments: Bylaw B-17/2013
BYLAW NO. B-17/2013 OF THE CITY OF AIRDRIE IN THE PROVINCE OF ALBERTA
BEING A BYLAW of the City of Airdrie, in the Province of Alberta, to amend Bylaw No. B-09/2005, the City of Airdrie Land Use Bylaw.
WHEREAS under the authority and subject to the provisions of the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter M-26, and amendments thereto, the Council of the City of Airdrie has adopted Land Use Bylaw No. B-09/2005; and
WHEREAS Council deems it desirable to amend the said Land Use Bylaw in the manner outlined below and illustrated in the attached Schedule A;
NOW THEREFORE the Municipal Council of the City of Airdrie in Council duly assembled enacts as follows:
That Section 2-8 (3) (b) (Land Use Map) of Land Use Bylaw No. B-09/2005 be amended with Bylaw No. B-20/2012 by re-zoning a portion of NW ¼ Section 34, Township 26, Range 29, West 4 Meridian, comprising of 1.67 hectares (4.14 acres), from Residential Single Dwelling Small Lot Laned District (R-1SL) to Residential Single Dwelling Small Lot District (R-1S), as illustrated in the attached Schedule A.
READ a first time this ______day of ______, 2013.
READ a second time this ______day of ______, 2013.
READ a third time this ______day of ______, 2013.
EXECUTED this ______day of ______, 2013
MAYOR
______CITY CLERK
BYLAW NO. B-17/2013 SCHEDULE A
AGENDA REPORT
Meeting Date (M/D/Y): 5/21/2013
Subject: Bylaw No. B-21/2013 Proposal to Amend the Definition of Attached Housing
Boards Routed Through: Date: Municipal Planning Commission 5/16/2013
Description:
Council is being asked to give First Reading to Bylaw No. B-21/2013, being a bylaw to textually amend Land Use Bylaw No. B-09/2005. The proposed amendment would revise the definition of ‘attached housing’ in the bylaw to allow for inclusion of semi-detached dwellings (or duplexes).
Background:
Earlier in 2013 Planning staff responded to an inquiry regarding a potential multifamily development on a parcel of land west of the Rocky View School Division administration building in Prairie Springs. Upon review of the proposal, staff discovered that while ‘attached housing’ is listed as a permitted use within the Residential Low Density Multi Dwelling District (R-3), the definition of attached housing currently states that the development must contain more than three or more dwelling units. Staff reviewed the definition and came to the conclusion that this must have been an oversight in the drafting of the definition.
Proposal:
Staff directed the developer to make an application for a textual amendment to the Land Use Bylaw to rectify this issue. The proposed amendment would replace the current definition of ‘attached housing’ with the following:
Attached Housing means a building designed and built to contain 2 or more dwelling units separated from each other by a fire-rated wall, with each unit having separate entrances from grade; for the purposes of this Bylaw,
garden-linked, row and townhouse units which meet these criteria are considered to be attached houses.
The revision has modified the current definition to include all buildings that include two or more dwelling units as opposed to three. This revised definition would not exclude semi- detached dwelling units. This definition would then apply to any district that currently lists attached housing as a listed or discretionary use.
Planning Considerations:
It should be noted that any proposed development would still be required to meet the minimum density required within any residential district, regardless of housing form. After considering the proposed amendment, administration feel that this amendment is of an administrative nature, will have no foreseeable negative impacts, and will allow for more flexibility in housing forms while still meeting density objectives as outlined in the City Plan. Administration could not determine any reason as to why semi-detached dwellings were excluded from the definition of attached housing.
There are sites within the city where the development of semi-detached dwellings is a more suitable housing form due to the characteristics of the parcel as well as its location. Due to the current definition of attached housing, the R-3 District as currently written does not allow for the development of semi-detached homes.
In summary, staff are supportive of the proposed amendment as it will allow for more flexibility in housing forms for a multi dwelling district and will not have any negative effects to future development.
Boards Routed Through:
The proposed bylaw was brought before the Municipal Planning Commission on May 16, 2013. Comments will be presented prior to final readings.
Alternatives/Implications:
Council has three alternatives with respect to the proposed bylaw:
Alternative 1: That Council gives First Reading to Bylaw No. B-21/2013.
o By choosing this alternative, Council accepts the proposed amendment described in this report.
Alternative 2: That Council tables Bylaw No. B-21/2013.
o By choosing this alternative, Council would delay a decision on the proposed amendment until further information can be provided by staff.
Alternative 3: That Council defeats Bylaw No. B-21/2013.
o By choosing this alternative, Council rejects the proposed amendment described in this report.
Corporate Communications:
N/A
Recommendation:
That Council gives First Reading to Bylaw No. B-21/2013 as presented.
Jamie Dugdale Team Leader, Planning and Development
Presenter: Jamie Dugdale Attachments: Bylaw No. B 21/2013
BYLAW NO. B-21/2013 OF THE CITY OF AIRDRIE IN THE PROVINCE OF ALBERTA
BEING A BYLAW of the City of Airdrie in the Province of Alberta, to amend Land Use Bylaw No. B-09/2005.
WHEREAS under the authority and subject to the provisions of the Municipal Government Act, Revised Statutes of Alberta, 2000, Chapter M-26 and amendments thereto, the Council of the City of Airdrie has adopted Land Use Bylaw No. B-09/2005;
AND WHEREAS Council deems it desirable that the said Land Use Bylaw No. B-09/2005 be amended in the manner outlined below;
NOW THEREFORE the Municipal Council of the City of Airdrie in Council duly assembled, enacts as follows:
1) That Section 1-3(b) Use Definitions of Land Use Bylaw No. B-09/2005 be amended by deleting the definition for “attached housing” and replacing it with the following:
Attached Housing means a building designed and built to contain 2 or more dwelling units separated from each other by a fire-rated wall, with each unit having separate entrances from grade; for the purposes of this Bylaw, garden-linked, row and townhouse units which meet these criteria are considered to be attached houses
READ a first time this ______day of ______, 2013
READ a second time this ______day of ______, 2013
READ a third time this ______day of ______, 2013
EXECUTED this _____ day of ______, 2013
______MAYOR
______CITY CLERK
AGENDA REPORT
Meeting Date (M/D/Y): 5/13/2013
Subject: Cash and Investment Summary for April 30, 2013
Boards Routed Through: Date: Finance Advisory Committee 5/13/2013
Description:
Staff is presenting the Cash and Investment Summary for April 30, 2013.
Background:
At the end of April, the City’s cash and investment balance was $78,617,677, which was a slight increase from the balance at the end of March of $78,609,331.
The balance consists of:
General bank $9,157,501 Genesis Place Account $7,958 BMO Nesbitt Burns Cash Account $243,622 TD Waterhouse Cash Account $158,834 Total Cash $9,567,914
Investments $69,049,763 Total Cash and Investments $78,617,677
The following provides details of the primary sources and uses of cash during the month.
Primary sources of cash:
$7,190,198 Tax, Utility and City Hall daily payments $5,000,000 TD Investment matured $1,248,732 Developer Levies
$ 639,000 Genesis Place transfer $ 434,388 Building Inspections revenue $ 355,083 Franchise fees $ 193,184 GST refund $ 172,151 FCSS grant $ 165,000 Town of Cochrane assessment contract $ 116,096 Transit pass sales $ 94,692 Fines $ 82,963 City of Calgary water line contribution
Primary uses of cash:
$3,503,502 Payroll and benefits $3,395,306 Capital projects $1,007,303 Other expenditures less than $50,000 $ 574,167 Insurance premiums $ 568,508 Education tax $ 536,883 City of Calgary water and sewer $ 414,197 Power and gas expense $ 287,097 BMO Pcard purchases $ 117,239 Cardinal Coach Lines transit $ 100,000 2014 Alberta Summer Games $ 77,515 Microsoft Licensing $ 52,809 AMSQ rent
Interest Earned
The following is a summary of the estimated interest earned compared to budget estimates:
Budget Projected Operating $1,572,220 $1,572,220 Capital $687,927 $687,927 Total $2,260,147 $2,260,147
Rates of Return
The following table demonstrates that the annualized rates of return from the previous month have remained relatively unchanged.
Annualized Rate of March 2013 April 2013 Return Bonds - TD 2.66% 2.90%
Bonds - BMO 3.00% 3.00% Managed Funds – TD 4.23% 4.23% Managed Funds – BMO 3.81% 3.81%
Boards Routed Through:
The Cash and Investment Summary for April 30, 2013 was presented to the Finance Advisory Committee on May 13, 2013 and was accepted for information.
Alternatives/Implications:
1. Accept the report for information.
2. Table the report and request additional information.
Corporate Communications: N/A
Recommendation: That Council accepts the Cash and Investment Summary for April 30, 2013 for information.
Lucy Wiwcharuk, CMA Director of Corporate Services
Presenter: Lucy Wiw charuk Attachments: 2013-04 Investment Portfolio 2013-04 Cash Position graph
City of Airdrie Investment Portfolio Summary April 30, 2013
Asset Mix
Annualized Rate Benchmark 1 % of Maximum % of Investment Type Book Value Interest YTD of Return Benchmark Measure Year % Portfolio Portfolio
Operating Portfolio (Maturity less than 1 year) Cash 402,455.60 1,361.02 91 Day Treasury Bill 0.95% 0.58% 100.00% Bonds - TD - 31,620.81 0.00% 15.00% Bonds - BMO - 10,768.83 0.00% 15.00% Managed Funds - TD 556,341.33 13,891.15 5.11% 0.80% 15.00% Managed Funds - BMO 1,184,793.82 27,070.44 4.75% 1.71% 15.00% $2,143,590.75 $84,712.25
Extendible Bonds 36,000,000.00 372,808.69 3.12% DEX ST Bond Index 1.05% 51.83% 80.00%
Non-Operating Portfolio (Maturity greater than 1 year) DEX Universe Bond Bonds - TD 9,559,163.17 - 2.07% Index 1.93% 13.76% 80.00% Bonds - BMO 11,566,180.47 40,000.00 3.00% 16.65% 80.00% Managed Funds - TD 4,011,662.65 43,216.18 4.10% 5.78% 20.00% Managed Funds - BMO 6,171,621.48 (73.75) 3.62% DEX LT Bond Index 1.96% 8.89% 20.00% $31,308,627.77 $83,142.43
Total $69,452,218.52 $540,663.37 100.00%
Investment Mix - All funds Maximum % of Investment Vehicle Book Value % of Portfolio portfolio
Cash & Cash Equivalents 402,455.60 0.58% Federal / Provincial Government 12,886,289.51 18.55% 100.00% Canadian Chartered Banks 41,975,875.81 60.44% 50.00% Corporate Bonds 2,263,178.32 3.26% 25.00% Managed Funds 11,924,419.28 17.17% 15.00% Total $69,452,218.52 100.00%
Cash & Investment Activity
31-Mar-13 Investments Beginning Balance 73,887,361.00
Sold Bonds (10,001,049.88) Purchased Bonds 5,163,451.80 (4,837,598.08)
30-Apr-13 Investments Closing Balance $69,049,762.92
31-Mar-13 Cash Beginning Balance 602,566.56
Interest TD investments 110,249.18 Fee TD investments (2,502.08) Sold TD investments 9,819,587.80 Purchased TD investments (5,163,451.80) Interest BMO investments 46,898.03 Transfer to Operating BMO investments (5,000,000.00) Fee BMO investments (10,892.09) (200,110.96)
30-Apr-13 Cash Closing Balance 402,455.60
30-Apr-13 Total Investments & Cash $69,452,218.52 City of Airdrie Comparative Cash Position As at April 30, 2013
120,000,000
106,226,065 110,000,000 105,309,374 102,245,173 97,509,245 99,187,498 100,000,000 94,180,171 87,934,415 89,399,891 90,000,000 86,182,434 86,066,307
78,609,331 78,617,677 80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
- January February March April May June July August September October November December
Cash Position = Bank Balances + Investments 2010 2011 2012 2013
Cash and Investment Balances TD Main Account 9,157,501 Genesis Place Account 7,958 BMO Nesbitt Burns Account 243,622 TD Waterhouse Account 158,834 Investments 69,049,763 Total 78,617,677
AGENDA REPORT
Meeting Date (M/D/Y): 5/21/2013
Subject: First Quarter Budget Update
Boards Routed Through: Date: Corporate Planning Team 5/9/2013 Finance Advisory Committee 5/13/2013 City Council 5/21/2013
Description:
Staff is presenting the 2013 First Quarter Budget Update for information.
Background:
Revenue and expense projections based on 2013 first quarter activity produced a surplus of $360,913.
Progress has been made on the second floor lease associated with the Municipal Policing Building. The layout plan has been approved by the RCMP and detailed drawings are being completed. With the expected completion date revised to early October, a negative variance of $202,000 is projected.
Overall salaries, wages and benefits are expected to come in on budget and include WCB related costs. Further information related to WCB costs follows. WCB premium costs will be $51,000 under budget due to better than expected premium rate. The WCB PIR rebate revenue is expected to be lower than budget by $25,000. This rebate is offered to employers who maintain a Certificate of Recognition and is based on a series of three factors. The budgeted contingency for WCB modified duties will not be sufficient; this item is projecting a $75,000 negative variance.
A number of variances work toward this first quarter projected surplus. Building Inspections activity has been brisk over the first quarter. The following highlights additional variances.
Personnel cost savings in Police Administration $23,000.
Building permit revenue is projecting a positive variance of approximately $443,000 based on first quarter activity.
Higher revenues due to strong subdivision activity $40,000. Several unexpected Land Use Bylaw amendments and expectations of at least one more Neighbourhood Structure Plan will increase revenue $30,000 as well.
Transit operations are projecting a positive variance to year end of $28,000. Greater local fares and advertising revenue as well as lower costs for contracted services contribute to the positive projection. This is offset by a decline in ICE revenue of $8,000 due to recent service changes.
Higher revenues at Genesis Place have resulted in projections to year-end being $158,000 better than budget.
The complete first quarter budget update provides additional information regarding projections to year end.
The capital budget project summary as of March 31, 2013, is also attached for your information. The total capital budget for 2013 is $42.2MM and includes carry forward projects from 2012. The original 2013 budget was approved at $24.7MM and carry forwards amounted to $17.4MM, as well as a council approved increase to the budget of $0.1MM. Costs to date have been minimal and total $3.9MM.
The IT Capital Budget Pool was approved at $382,500 for 2013. No projects have been approved by Information Technology Steering Committee (ITSC) to the end of the first quarter.
Alternatives/Implications: The projected surplus for the first quarter ending March 31, 2013 is $360,913. It is difficult, however, to make projections this early in the year. Second quarter results will allow for more accurate projections to year end.
Corporate Communications: The first quarter variance has been posted to website
Recommendation: That Council accepts this report and presentation for information.
Lucy Wiwcharuk, CMA Director of Corporate Services
Presenter: Lucy Wiw charuk Attachments: First Quarter Variance Summary
City of Airdrie 1st Quarter Variance Summary March 31, 2013
2013 1st Quarter Budget to Explanation of Budget Projection Projection Variance Difference Property Taxes & General Revenue Property Taxes & General Revenue (40,497,900) (40,494,864) 3,036 Reflective of actual MSI grant. Total Property Taxes & General Revenue (40,497,900) (40,494,864) 3,036 City Council Council 388,740 387,749 (991) Memberships have been paid for 2013. Total City Council 388,740 387,749 (991) City Manager City Manager 272,200 272,200 Corporate Communications 690,220 690,220 Legislative Services 936,170 936,170 Records/Insurance/Risk Mgmt 1,023,750 1,023,250 (500) Total City Manager 2,922,340 2,921,840 (500) People & Organizational Effectiveness Human Resources 1,305,620 1,398,520 92,900 STEP grant is no longer available (+$21,000); cost of recruitment (+$22,000); WCB cost savings (-$51,000); WCB PIR rebate lower than expected (+$25,000); WCB contingency (+$75,000).
Business Strategy 1,049,660 1,052,960 3,300 Employee survey extra presentation costs. Total People & Organizational Effectiveness 2,355,280 2,451,480 96,200 Corporate Services Information Technology 2,281,885 2,312,293 30,408 Microsoft licensing for mobile devices not budgeted (+$12,000); additional census contracts added resulting in more revenues and expenses and a need to finance iPads (+$18,000).
Financial Services 976,705 976,705 Assessment & Taxation 924,540 924,540 Procurement & Accounts Payable 784,660 784,660 Total Corporate Services 4,967,790 4,998,198 30,408 Community Safety Police Protection 4,508,910 4,485,910 (23,000) Savings will be realized due to the retirement of a staff member and the position will be vacant for a short period of time. The new person will fill the vacancy at a lower rate.
Fire Protection 11,022,870 11,022,870 Emergency Management 68,390 68,390 Municipal Enforcement 199,960 199,960 Building Inspections (1,118,860) (1,561,210) (442,350) Apartments, duplexes and townhouse construction is stronger than expected. House construction is slightly down from expectations.
Corporate Properties (244,930) (42,930) 202,000 RCMP second floor lease revenue to commence in September instead of July.
Total Community Safety 14,436,340 14,172,990 (263,350) Community Infrastructure Fleet 754,720 755,900 1,180 Public Works Roads 4,879,310 4,879,310 Engineering Services 200,210 200,020 (190) City of Airdrie 1st Quarter Variance Summary March 31, 2013
2013 1st Quarter Budget to Explanation of Budget Projection Projection Variance Difference Planning 798,980 728,980 (70,000) Subdivision activity is stronger than expected (-$40,000). After a strong year in 2012, the high levels of activity seem to be continuing. There have been several unexpected Land Use Bylaw (LUB) amendments and there are expectations of at least one more Neighbourhood Structure Plan (NSP) application this year (-$30,000).
Parks Operations 3,588,470 3,592,070 3,600 Parks Development 446,350 446,350 Total Community Infrastructure 10,668,040 10,602,630 (65,410) Community Services Building Operations 900,910 900,910 Transit 1,288,910 1,260,534 (28,376) Higher Access Airdrie fares (-$1,000); Local fares (-$18,000); advertising revenues (-$6,000). Lower ICE fares (+$8,000). Access Airdrie contracted services hour usage is lower than expected (-$12,000).
Social Planning 241,420 241,420 Economic Development 672,770 672,770 Airdrie Housing Limited 150,000 150,000 Genesis Place 1,763,970 1,609,610 (154,360) Swim programs continue to grow (-$16,000); higher drop in pass sales (-$12,000); monthly pass sales (-$7,000); and annual pass sales (-$94,000). Increase in room rentals (-$5,000) and field rentals (-$21,000).
Arena Operations 604,060 604,060 Community Development 649,830 649,830 Bert Church Theatre 217,490 239,920 22,430 Camps cancelled due to scheduled facility construction (-$2,000); Alberta Foundation for the Arts grant lower than anticipated (+$20,000).
Culture 1,529,430 1,529,430 Total Community Services 8,018,790 7,858,484 (160,306) Environmental Services Water Utility (1,428,670) (1,428,670) Sewer Utility (1,830,740) (1,830,740) Waste & Recycling Services (10) (10) Total Environmental Services (3,259,420) (3,259,420) Total City of Airdrie (360,913) (360,913) City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
CF Projects Carried Forward 000019 Security System 6-630 Machinery / Equipment /Furniture 8,130 The City is in the process of hiring a Security Advisor who will be responsible for completing this project. Estimated completion date is 2013.
Total 000019 Security System 8,130 000026 Land Acquisition 6-640 Land 1,601,219 Expected to be completed by December 2013, land acquisitions currently being negotiated with land owners.
Total 000026 Land Acquisition 1,601,219 000031 RCMP Building 6-620 Buildings - General Construction 57,525 To be completed by Dec 2013 - some HVAC work to be done, flag poles and fencing.
6-630 Machinery / Equipment /Furniture 24,860 4,200 To be completed by Dec 2013. Dollars likely needed to complete fencing.
6-631 Equipment-Computer Hardware (110) Credit related to 2012 purchases. Total 000031 RCMP Building 82,385 4,090 000033 City Hall 6-620 Buildings - General Construction 23,466 Total 000033 City Hall 23,466 000037 Sign Program 6-610 Engineering Structure - General 106,603 Sign strategy plan is in progress. Historical Plaques in Jensen park are being made and to be installed in Q2.
Total 000037 Sign Program 106,603 000042 East Lake Grading 6-610 Engineering Structure - General 25,000 Waiting on design and costing for irrigation pump project. Depending on irrigation project costing this may be carried over into 2014.
Total 000042 East Lake Grading 25,000 000046 East Lake Athletic Park Completion 6-610 Engineering Structure - General 696,300 7,499 To be completed by October 2013. Total 000046 East Lake Athletic Park Completion 696,300 7,499 000047 Compost Upgrade 6-610 Engineering Structure - General 41,545 To be completed by Q3 2013. Total 000047 Compost Upgrade 41,545 000051 Chinook Winds Site Development 6-620 Buildings - General Construction 39,867 The remaining budget to be spent on concession development. To be completed by end of Q4.
Page No: 1 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
6-641 Land Improvements 914,951 38,408 Remaining funds to be spent on site development. To be spent by end of Q4.
Total 000051 Chinook Winds Site Development 954,818 38,408 000054 8th Street - 40th Ave to City Limits 6-610 Engineering Structure - General 844,567 115,416 Expected to be completed by December 2013, earthworks are complete, seasonal work to be completed. Expected savings of approximately $500,000. Savings are a result of Fortis powerline in permanent line assignment, and scope change from 2 lane divided to 2 lane undivided roadway.
6-615 Engineering Structures - Medians and Blvd 31,972 Total 000054 8th Street - 40th Ave to City Limits 876,539 115,416 000060 East Lake Landscaping 6-610 Engineering Structure - General 29,813 Based on outcome from irrigation pump project. May be carried over to 2014.
Total 000060 East Lake Landscaping 29,813 000065 NE Reservoir (Construction) 6-610 Engineering Structure - General 202,015 There are pump problems to resolve, instrument and building work to be completed by November 2013.
Total 000065 NE Reservoir (Construction) 202,015 000068 Main Street North of Yankee Valley Boulevard 6-615 Engineering Structures - Medians and Blvd 13,462 Expected to be completed by December 2013, maintenance of landscaping to be completed.
Total 000068 Main Street North of Yankee Valley Boulevard 13,462 000083 Information Management System 6-630 Machinery / Equipment /Furniture 104,998 TABFusion has gone live which represents the bulk of the project. Final costing is still being reviewed. The next two phases are bar coding and citations, which are scheduled to be completed in 2013. In addition, a new table needs to be created within the product to accommodate drawings.
Total 000083 Information Management System 104,998 000092 Main St Lift Station Upgrade 6-610 Engineering Structure - General 116,235 To be completed by Oct 2013. 250 hp pump/motor and louvres damper controls to be done.
Total 000092 Main St Lift Station Upgrade 116,235 000093 Water Supply Line to Calgary
Page No: 2 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
6-610 Engineering Structure - General 1,456,741 (61,567) Expected to be completed by December 2013, seasonal work to be completed
Total 000093 Water Supply Line to Calgary 1,456,741 (61,567) 000178 Recycling yard Update 6-610 Engineering Structure - General 32,936 To be completed by Q4 2013. Total 000178 Recycling yard Update 32,936 000228 Genesis Place - Phase 3 Twin Arena 6-620 Buildings - General Construction 7,720,167 2,553,290 Substantial completion July 15, 2013. 6-621 Buildings - Design & Engineering 331,645 (36,473) Substantial completion July 15, 2013. 6-630 Machinery / Equipment /Furniture 227,500 To be completed by August 2013. 6-631 Equipment-Computer Hardware 20,000 To be completed by August 2013. Total 000228 Genesis Place - Phase 3 Twin Arena 8,299,312 2,516,817 000236 Renovations to 23 East Lake Hill 6-620 Buildings - General Construction 398,486 34,864 Should be completed in June. 6-621 Buildings - Design & Engineering 31,503 3,220 Need to transfer balance to 641. 6-630 Machinery / Equipment /Furniture 114,822 70,695 6-631 Equipment-Computer Hardware 45,600 1,371 We will need to purchace 6 additional phones and paging system.
6-641 Land Improvements 235,257 6,200 Yard work to start May 2013. Total 000236 Renovations to 23 East Lake Hill 825,668 116,350 000349 Veterans Blvd and ELB Improvements 6-615 Engineering Structures - Medians and Blvd 117,384 Total 000349 Veterans Blvd and ELB Improvements 117,384 000398 Building Inspection Software 6-630 Machinery / Equipment /Furniture 3,000 3,000 This was the final portion remaing from the 2011 implementation.
Total 000398 Building Inspection Software 3,000 3,000 000507 Copiers 6-630 Machinery / Equipment /Furniture 2,010 Copiers to be purchased in Q2. Total 000507 Copiers 2,010 Total CF Projects Carried Forward 15,619,579 2,740,013 GD General Projects to be Debentured or Grant Funded 000023 Traffic Signals 6-610 Engineering Structure - General 71,000 Expected to be completed by December 2013, projects are currently being reviewed by City of Calgary.
Total 000023 Traffic Signals 71,000 000094 Expanded Transit Service
Page No: 3 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
6-650 Vehicles 546,174 Bus procured under City of Calgary contract resulting in cost savings of ($100,874) from economies of scale. Anticipated delivery from supplier in May 2013. Bus will replace leased bus provided by the private contractor. Cost of the leased equipment has been included in the operating budget - Contract Services.
Total 000094 Expanded Transit Service 546,174 000270 Parkland Development 6-641 Land Improvements 181,449 Lighting, signage, pathway and associated landscaping to be completed by end of Q3.
Total 000270 Parkland Development 181,449 000381 Theatre Renovation 6-620 Buildings - General Construction 2,450,000 314,145 Construction has begun, this project will be complete in Sept 2013.
6-621 Buildings - Design & Engineering 175,090 762 6-623 Building - Dispersments 25,000 6-624 Building - Allowance for Contingency 367,500 6-630 Machinery / Equipment /Furniture 302,500 6-631 Equipment-Computer Hardware 10,000 6-641 Land Improvements 30,000 Total 000381 Theatre Renovation 3,360,090 314,907 000473 East Lake Storm Water Irrigation Pump 6-630 Machinery / Equipment /Furniture 265,200 Project RFP awarded. Awaiting costing and final design.
Total 000473 East Lake Storm Water Irrigation Pump 265,200 000480 Household Hazardous Waste Collection Site 6-641 Land Improvements 139,100 To be completed by Q3 2013. Total 000480 Household Hazardous Waste Collection Site 139,100 000489 Rehabilitation of Annexation Roads 6-610 Engineering Structure - General 208,472 Estimated to be complete by September 2013, seasonal work remaining and street lights.
Total 000489 Rehabilitation of Annexation Roads 208,472 000536 Pedestrian Bridge Nose Creek at Yankee Valley Blvd. 6-610 Engineering Structure - General 104,000 Consultant working on design and bridge assessment. Project (design and abutments to be completed by end of Q4.
Total 000536 Pedestrian Bridge Nose Creek at Yankee Valley Blvd. 104,000 000599 ICE Fleet Expansion
Page No: 4 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
6-650 Vehicles 900,000 Received bid package from supplier for a high capacity articulated bus. To obtain optimal pricing the City will be piggybacking off of a City of Calgary contract for articulated buses. Staff will be confirming procurement of one (1) bus in Q2 2013 with an anticipated delivery date from the supplier in Q1 2014.
Total 000599 ICE Fleet Expansion 900,000 000616 RCMP 2nd Floor Tenant Improvements 6-620 Buildings - General Construction 2,500,000 5,182 Currently in design stages, estimated move in date December 2013.
Total 000616 RCMP 2nd Floor Tenant Improvements 2,500,000 5,182 001701 Arterial Rehab - 8th Street - Railway Ave to Bayside Dr(toplift) 6-610 Engineering Structure - General 186,614 1,380 Expected to be completed by December 2013, landscaping to be completed.
6-615 Engineering Structures - Medians and Blvd 100,000 Total 001701 Arterial Rehab - 8th Street - Railway Ave to Bayside Dr(toplift) 286,614 1,380 001702 Arterial Rehab - Coopers Crossing Gate and Yankee Valley Blvd 6-610 Engineering Structure - General 85,895 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 9,105 4,295 Design complete. Total 001702 Arterial Rehab - Coopers Crossing Gate and Yankee Valley Blvd 95,000 4,295 001703 Arterial Rehab - 8th Street and YVB - SE Quadrant Right Turn Bay 6-610 Engineering Structure - General 85,895 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 9,105 4,295 Design complete. Total 001703 Arterial Rehab - 8th Street and YVB - SE Quadrant Right Turn Bay 95,000 4,295 001704 Arterial Rehab - Veterans Blvd - East Lake Ramp - removal of dual left signal 6-610 Engineering Structure - General 37,209 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 2,791 1,302 Design stage. Total 001704 Arterial Rehab - Veterans Blvd - East Lake Ramp - removal of dual left si 40,000 1,302 001705 1st Ave - north sidewalk connection across CPR tracks 6-610 Engineering Structure - General 69,767 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 5,233 2,442 Design complete. Total 001705 1st Ave - north sidewalk connection across CPR tracks 75,000 2,442 001803 Collector Rehab - East Lake Road - east of ELB 6-610 Engineering Structure - General 553,395 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 41,505 15,495 Design stage. Total 001803 Collector Rehab - East Lake Road - east of ELB 594,900 15,495 001902 Local Rehab - Virginia Street - 1st Ave to 3rd Ave 6-610 Engineering Structure - General 200,000 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 15,000 5,600 Design complete. Total 001902 Local Rehab - Virginia Street - 1st Ave to 3rd Ave 215,000 5,600 001903 Local Rehab - Canoe Square - Nicon Ditch 6-610 Engineering Structure - General 109,577 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 5,423 800 Design complete.
Page No: 5 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
Total 001903 Local Rehab - Canoe Square - Nicon Ditch 115,000 800 001904 Local Rehab - 3rd Ave - Allen St to Virginia St. 6-610 Engineering Structure - General 134,884 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 10,116 3,777 Design complete. Total 001904 Local Rehab - 3rd Ave - Allen St to Virginia St. 145,000 3,777 001905 Local Rehab - East Lake Green Lane 6-610 Engineering Structure - General 139,535 Currently in tender stage 6-611 Engineering Structure - Engineering/Arch. 10,465 1,221 Design complete Total 001905 Local Rehab - East Lake Green Lane 150,000 1,221 Total GD General Projects to be Debentured or Grant Funded 10,086,999 360,696 GU General Utility Supported Projects 000213 Reservoir Pumphouse - West Airdrie 6-611 Engineering Structure - Engineering/Arch. 428,000 Estimated to be complete by December 2013, project has just been awarded to consultant to complete the design.
Total 000213 Reservoir Pumphouse - West Airdrie 428,000 000421 Sunridge Lift Station Electrical Upgrade 6-630 Machinery / Equipment /Furniture 161,200 To be completed by Oct 2013. Design was just awarded.
Total 000421 Sunridge Lift Station Electrical Upgrade 161,200 000482 Horizontal Baler - Lifecycle replacement 6-630 Machinery / Equipment /Furniture 204,000 To be completed by Q3 2013. Total 000482 Horizontal Baler - Lifecycle replacement 204,000 000502 Sewage grinder reunion lift station 6-630 Machinery / Equipment /Furniture 22,057 Controls upgrade to be completed by Aug 2013.
Total 000502 Sewage grinder reunion lift station 22,057 000533 Ozone generator for odour and gas control 6-630 Machinery / Equipment /Furniture 58,200 To be completed by Oct 2013. RFQ has been issued for design.
Total 000533 Ozone generator for odour and gas control 58,200 000537 Channel screen and grinder Main Street Lift Station 6-630 Machinery / Equipment /Furniture 11,200 To be completed by Aug 2013. RFQ is issued.
Total 000537 Channel screen and grinder Main Street Lift Station 11,200 000550 Storm Water Main cleaning "Bucket Machines" 6-650 Vehicles 114,200 To be completed by Sept 2013. RFP issued being reviewed.
Total 000550 Storm Water Main cleaning "Bucket Machines" 114,200 000581 Watermain System Reinforcement - Thorburn to East Lake Hill 6-610 Engineering Structure - General 62,400 There is 1 quote in, anticipate completion by October 2013.
Total 000581 Watermain System Reinforcement - Thorburn to East Lake Hill 62,400 Total GU General Utility Supported Projects 1,061,257
Page No: 6 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
OSR Roads Offsite Levy Funded Projects 000163 24th Street Extension Yankee Valley to Sagewood 6-610 Engineering Structure - General 3,758,824 38,499 Expected to be completed by December 2014, 2013 will consist of intersection improvements, pathway, utility relocation, street lights and line painting.
6-611 Engineering Structure - Engineering/Arch. 285,330 6,954 Expected to be completed by December 2014.
6-615 Engineering Structures - Medians and Blvd 428,001 Expected to be completed by December 2013.
Total 000163 24th Street Extension Yankee Valley to Sagewood 4,472,155 45,453 000211 YVB - Upgrade ELB to KHG 6-610 Engineering Structure - General 3,048,650 Currently in tender stage. 6-611 Engineering Structure - Engineering/Arch. 323,170 24,390 Currently in design stage. 6-615 Engineering Structures - Medians and Blvd 287,330 Total 000211 YVB - Upgrade ELB to KHG 3,659,150 24,390 000219 Railway Ave - CPR Crossing 6-610 Engineering Structure - General 549,733 (7,800) Expected to be complete by September 2013, awaiting on CPR to complete the crossing.
Total 000219 Railway Ave - CPR Crossing 549,733 (7,800) 000548 Arterial Landscaping 6-615 Engineering Structures - Medians and Blvd 109,200 Project work in Q2 and Q3. Total 000548 Arterial Landscaping 109,200 Total OSR Roads Offsite Levy Funded Projects 8,790,238 62,043 OSU Utility Offsite Levy Funded Projects 000064 Water Main Oversize 6-610 Engineering Structure - General 130,400 23,495 Expected to be complete by December 2013, outcomes based on the amount of developer activity.
Total 000064 Water Main Oversize 130,400 23,495 000210 Sewer Main Oversize 6-610 Engineering Structure - General 321,000 Expected to be complete by December 2013, outcomes based on the amount of developer activity.
Total 000210 Sewer Main Oversize 321,000 000542 Sampling and Testing Building at entrance to Calgary system 6-620 Buildings - General Construction 313,400 To be completed by Oct 2013. Total 000542 Sampling and Testing Building at entrance to Calgary system 313,400 000573 Cross connect 24" sewer forcemains 6-610 Engineering Structure - General 15,600 To be completed by Oct 2013. RFQ has been issued.
Total 000573 Cross connect 24" sewer forcemains 15,600 Total OSU Utility Offsite Levy Funded Projects 780,400 23,495 POS Projects Funded from Other Sources
Page No: 7 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
000085 Irrigation 6-610 Engineering Structure - General 208,000 Has been awarded and project has started about 50% complete. All work on project to be completed by 2nd quarter. Anticipate a cost savings on project will know more by 2nd quarter.
Total 000085 Irrigation 208,000 000107 Locker Room Upgrades 6-630 Machinery / Equipment /Furniture 128,271 To be completed by November 2013. Total 000107 Locker Room Upgrades 128,271 000109 Replacement PC's 6-630 Machinery / Equipment /Furniture 138,161 125,404 PC life cycle and PC for new positions have been purchased and imaged. Deployment will be completed by the end of April.
Total 000109 Replacement PC's 138,161 125,404 000112 Life Cycle Server Replacement 6-630 Machinery / Equipment /Furniture 23,800 Server hardware has been purchased. Some licensing remains. Wil be completed by end of Q2.
Total 000112 Life Cycle Server Replacement 23,800 000135 Building Alarm System Twin Arena 6-630 Machinery / Equipment /Furniture 71,000 Waiting for Fiber installation scheduled for June 2013.
Total 000135 Building Alarm System Twin Arena 71,000 000221 8th Street Pathway and Ditch Improvements - Williamstown 6-641 Land Improvements 10,073 3,606 Estimated to be complete by Spring/Summer 2013, awaiting final landscaping / FAC inspections.
Total 000221 8th Street Pathway and Ditch Improvements - Williamstown 10,073 3,606 000239 IT Capital Budget Pool 6-632 Equipment - Computer Software 382,500 To date there have been no requests for capital funded project through the ITSC.
Total 000239 IT Capital Budget Pool 382,500 000240 Life Cycle Replacement Switches 6-631 Equipment-Computer Hardware 55,580 50,780 Most of the hardware has been purchased and is being tested. Will be in production by the end of Q2.
Total 000240 Life Cycle Replacement Switches 55,580 50,780 000245 Parks - Landscaping Programs 6-641 Land Improvements 191,716 Expect to be 1/2 spent by end of Q4. Remainder to be carried over into 2014.
Total 000245 Parks - Landscaping Programs 191,716 000246 Parks - Pathways Program
Page No: 8 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
6-641 Land Improvements 160,100 Has been awarded to South Rock project to be completed by 3rd quarter.
Total 000246 Parks - Pathways Program 160,100 000259 Jensen Park Redevelopment 6-641 Land Improvements 46,089 2,250 Will be completed by end of June. 100% spent by end of Q2.
Total 000259 Jensen Park Redevelopment 46,089 2,250 000261 Playground Lifecycle Replacement 6-630 Machinery / Equipment /Furniture 120,400 24,895 Has been awarded to Park and Play project to be completed by 3rd quarter.
Total 000261 Playground Lifecycle Replacement 120,400 24,895 000341 Twin Arena Roof Replacement 6-620 Buildings - General Construction 603,700 To be completed by November 2013. Total 000341 Twin Arena Roof Replacement 603,700 000387 Yankee Valley Boulevard Railway Pedestrian Crossing (South Side) 6-641 Land Improvements 175,228 Waiting on Engineering and CPR for completion of project.
Total 000387 Yankee Valley Boulevard Railway Pedestrian Crossing (South Side) 175,228 000405 Security/access-Enviro Centre & Anc. Buildings 6-630 Machinery / Equipment /Furniture 54,100 The City is in the process of hiring a Security Advisor who will be responsible for completing this project. Estimated completion date is 2013.
Total 000405 Security/access-Enviro Centre & Anc. Buildings 54,100 000449 Waterway Enhancements 6-641 Land Improvements 116,771 Sagewood, East Lake and Nose Creek projects to be completed during Q2, Q3.
Total 000449 Waterway Enhancements 116,771 000483 Loading dock and connector between Electronics and Cardboard buildings 6-622 Building - Site Work 384,900 Pending review with director. Total 000483 Loading dock and connector between Electronics and Cardboard buildin 384,900 000484 RCMP Building - New Roof 6-620 Buildings - General Construction 126,960 Pending final outcome for the usage of this site, this project may be cancelled.
Total 000484 RCMP Building - New Roof 126,960 000491 Life Cycle Fitness Equipment 6-630 Machinery / Equipment /Furniture 90,400 To be completed by September 2013. Total 000491 Life Cycle Fitness Equipment 90,400 000509 Install air quality monitoring equipment West Lift Station 6-630 Machinery / Equipment /Furniture 25,500 To be completed by June 2013, work is mostly complete awaiting invoicing.
Page No: 9 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
Total 000509 Install air quality monitoring equipment West Lift Station 25,500 000515 Telecommunications Network 6-631 Equipment-Computer Hardware 69,500 Radio Analyzer has been purchased and in in use. Fibre installtion project is being quoted and work will begin and be complete in the summer.
Total 000515 Telecommunications Network 69,500 000517 Replace unit 301 Parks tractor 6-630 Machinery / Equipment /Furniture 28,600 Fleet is discussing purchase requirements with Parks.
Total 000517 Replace unit 301 Parks tractor 28,600 000544 Monklands Landscape Improvements and Pathway Connections 6-641 Land Improvements 342,700 Design work underway. Project to be substantially completed by the end of Q3
Total 000544 Monklands Landscape Improvements and Pathway Connections 342,700 000549 Council A/V Replacement 6-630 Machinery / Equipment /Furniture 102,000 To be completed by Q3. Total 000549 Council A/V Replacement 102,000 000558 Wood chipper 6-630 Machinery / Equipment /Furniture 40,800 Has been awarded and purchased, waiting for unit.
Total 000558 Wood chipper 40,800 000562 Removable tank for dust control application 6-630 Machinery / Equipment /Furniture 20,400 This will be completed by Q2. Total 000562 Removable tank for dust control application 20,400 000564 Line marking cart, grinder and tools 6-630 Machinery / Equipment /Furniture 20,400 16,280 project completed Total 000564 Line marking cart, grinder and tools 20,400 16,280 000565 Front Plow for Unit 296 (1 ton) 6-630 Machinery / Equipment /Furniture 12,200 Not purchasing as fleet has recommended these front plows not be used for roadway plowing, more geared for parking lot clearing. Parks currently has unit with front plow for this purpose. PW can share resources if parking lot clearing is required. Business requirements have changed from 2012 when the need for this request was justified.
Total 000565 Front Plow for Unit 296 (1 ton) 12,200 000566 Snow wing retrofit for existing equipment 6-630 Machinery / Equipment /Furniture 35,700 Investigating various configurations and models for our existing truck make/model .Obtaining Quotes from various manufactures.
Total 000566 Snow wing retrofit for existing equipment 35,700
Page No: 10 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
000567 Salt Storage Facility upgrades 6-621 Buildings - Design & Engineering 51,000 Working with design models. Total 000567 Salt Storage Facility upgrades 51,000 000574 Pedestrian Bridge Lifecycle 6-610 Engineering Structure - General 98,800 Inspections to be completed by end of May. Repairs as required in Q2-Q4.
Total 000574 Pedestrian Bridge Lifecycle 98,800 000576 Lifecycle Tot Pool Filter 6-630 Machinery / Equipment /Furniture 30,600 To be completed by September 2013. Total 000576 Lifecycle Tot Pool Filter 30,600 000582 Aquatic Climbing Wall 6-630 Machinery / Equipment /Furniture 86,900 To be completed by September 2013. Total 000582 Aquatic Climbing Wall 86,900 000585 Marasite (liner) replaced in divetank 6-620 Buildings - General Construction 20,800 To be completed by September 2013. Total 000585 Marasite (liner) replaced in divetank 20,800 000614 Municipal Enforcement Software 6-632 Equipment - Computer Software 138,095 2,620 This software is expected to go live in Q3.
Total 000614 Municipal Enforcement Software 138,095 2,620 000615 Help Desk Software 6-632 Equipment - Computer Software 15,007 15,000 Software is instsalled and in use. Project is complete.
Total 000615 Help Desk Software 15,007 15,000 000618 Fitness/Combat Equipment - Fire 6-630 Machinery / Equipment /Furniture 33,510 6,755 Funding received in March - purchases currently underway
Total 000618 Fitness/Combat Equipment - Fire 33,510 6,755 Total POS Projects Funded from Other Sources 4,260,261 247,590 VM Vehicles and Mobile Equipment 000189 Extrication Tools Replacement 6-630 Machinery / Equipment /Furniture 140,200 22,312 Completion anticipated by the end of 2nd quarter.
Total 000189 Extrication Tools Replacement 140,200 22,312 000200 Replace Rescue Truck 2323 6-650 Vehicles 714,000 Total 000200 Replace Rescue Truck 2323 714,000 000289 Replace Fleet Unit 234 (PW Truck) 6-650 Vehicles 37,500 Unit ordered, expected to be here late summer.
Total 000289 Replace Fleet Unit 234 (PW Truck) 37,500 000295 Replace Fleet Unit 261 (Water & Sewer 4x4)
Page No: 11 City of Airdrie Capital Budget Projects Summary 2013 Projects March 31, 2013
Project Name Budget YTD Project Progress Update
6-650 Vehicles 153,000 Preliminary stages of investigating the service body. RFP is going out early this week.
Total 000295 Replace Fleet Unit 261 (Water & Sewer 4x4) 153,000 000296 Replace Fleet Unit 320 (Parks Mower) 6-630 Machinery / Equipment /Furniture 44,400 Ordered, awaiting an ETA. Total 000296 Replace Fleet Unit 320 (Parks Mower) 44,400 000312 Replace Fleet Unit 328 (Parks 16' mower) 6-630 Machinery / Equipment /Furniture 81,600 Ordered, should be in by the end of April, 2013.
Total 000312 Replace Fleet Unit 328 (Parks 16' mower) 81,600 000370 Fire Services Water Tender 6-650 Vehicles 325,935 312,471 Project Complete except for correction of deficiencies.
Total 000370 Fire Services Water Tender 325,935 312,471 000409 Snow Blower 6-630 Machinery / Equipment /Furniture 122,400 118,955 This purchase is expected to be complete in Q2, some outstanding wear parts to come.
Total 000409 Snow Blower 122,400 118,955 Total VM Vehicles and Mobile Equipment 1,619,035 453,738 Total All Projects 42,217,769 3,887,575
Page No: 12
AGENDA REPORT
Meeting Date (M/D/Y): 5/13/2013
Subject: Appointment of Auditors for 2013
Boards Routed Through: Date: Finance Advisory Committee 5/13/2013 City Council 5/21/2013
Description:
Administration requires approval to extend the appointment of PricewaterhouseCoopers (PwC) as auditors for the 2013 fiscal year.
Background:
In 2009, through the process of a tender, the City appointed PricewaterhouseCoopers as their external auditor for the years 2009 through 2011 with an option for two one-year extensions.
Audit services provided by PwC over the last four years have been excellent. PwC has provided a team of individuals that have the required skills and knowledge to conduct an efficient audit and provide expert advice. PwC has met the audit timelines by preparing deliverables within set deadlines.
Extending the tender for the final year of the two-year extension option will allow audit efficiencies to continue. Continuity with an audit firm results in less administrative time commitment spent with new personnel. Auditor services for the 2014-2016 will be tendered in early 2014.
Alternatives/Implications:
1. Recommend that PwC be appointed as auditors for 2013. This alternative will allow for the completion of the 2013 annual audit. The City is required pursuant to the Municipal Government Act to appoint an auditor.
2. Do not appoint PwC and direct Administration to issue an RFP for audit services. The tender process would need to be completed by October 2013.
Public Relations/Marketing Plan: N/A
Recommendation: That Council approves the extension of the appointment of PricewaterhouseCoopers as the City’s external auditor for the fiscal year ending December 31, 2013.
Lucy Wiwcharuk, CMA Director of Corporate Services
Presenter: Lucy Wiw charuk Attachments:
AGENDA REPORT
Meeting Date (M/D/Y): 5/21/2013
Subject: Mayor for a Day Challenge 2013 Update
Boards Routed Through: Date: City Council 5/21/2013 Community Services Advisory Board 6/10/2013
Description:
Staff is providing an update on the 2013 Mayor for a Day Challenge.
Background:
The Youth Strategy is based on the idea that Airdrie’s young people are passionate about their community and have ideas and opinions that many adults do not. Therefore, it is only appropriate that some of these ideas are considered and researched. Although young people have the opportunity to attend public Council meetings or join the Hyjinx Youth Council, these are not necessarily avenues they would feel comfortable pursuing. The Mayor for a Day Challenge offers youth the opportunity to submit ideas on projects or initiatives that they feel would improve the community. The Challenge was launched in 2012, with 27 applications received and the following winners selected:
Middle School Mackenzie Cameron - Expanded Bus Service
High School Kalbie Hokanson - Just Dance for Ice
One of the lessons learned from this pilot initiative was that there were expectations from applicants, Council members, and staff that the winning ideas would be implemented. The intent of this contest, via the Youth Strategy, was to spark students’ interest in civic issues and let the City know what was important to them. Furthermore, staff were able to use this opportunity to educate students on how municipal government works and what processes
an idea must go through before it is put in place. There is always an opportunity for these ideas to be implemented, but winning this contest does not guarantee implementation.
This year, nominations for the Mayor for a Day Challenge were open during the entire month of March. A total of 30 applications were submitted, 25 of which were from middle school students and 5 which were from high school students. Once the contest closed, the Hyjinx Youth Council reviewed all the entries. Each idea was scored in the areas of Effort, Originality, Feasibility, Value, & Appeal. After some great discussion, and much deliberation, entries were narrowed down to the top-five in each grade category.
Once the finalists were selected they were referred to Team Leaders in the business unit that would be responsible for implementing the proposed idea. Each was asked to consider the following:
How original is this idea? Is this something your department has considered before? Is it in your business plan for 2013 or 2014? What do you think are the approximate costs of this idea? How feasible would it be to implement this idea? Does this fall under municipal jurisdiction? If not, whose jurisdiction is it? Would any community partners (private business, non-profit groups, other governments, etc.) or volunteers be required to bring this idea to fruition? Any other thoughts, concerns, or ideas?
Finalists moved on to the next round of judging, which had the students present to members of the Hyjinx Youth Council and the Mayor. The students had the opportunity to present their ideas however they saw fit. Each student was also asked the following questions:
How did you come up with your idea? Why do you think your idea is important? If you were Airdrie’s mayor, what would be your first priority?
Each student presented exceptionally well, making it very difficult to select a winner. The feasibility of an idea, as well as how relevant it was to municipal influence, played a large part in making a decision.
Last year’s winners of the Mayor for a Day Challenge spent their entire day with the Mayor, had the opportunity to tour some City facilities, and assisted in chairing a Council meeting. This year their day as mayor will be more structured towards their winning idea. They will have the opportunity to meet with staff in the relevant departments to learn more about the work that they do and to discuss their idea. Time will still be spent with the Mayor, including chairing a Council meeting.
Similar to last year, a dinner will be held for the ten finalists that will be hosted by the Mayor and the Hyjinx Youth Council. This will give the finalists the opportunity to present their ideas to a group of peers. All members of Council will be invited to this dinner.
Boards Routed Through:
N/A
Alternatives/Implications:
1. Council can accept the report for information
2. Council can provide staff with further direction on how they wish to proceed with the Mayor for a Day Challenge.
Corporate Communications:
Promotion of the Mayor for a Day Challenge was done through the City website, newspaper ads and posters within schools and community spaces. Teachers and administration within local schools also assisted in disseminating information on the contest.
Recommendation:
That City Council accepts this report for information and publicly announces the 2013 Mayor for a Day winners.
Robbie White Community Developer for Youth
Presenter: Robbie White Attachments:
AGENDA REPORT
Meeting Date (M/D/Y): 5/21/2013
Subject: Proposed Regional Intercity Express Service Revision
Boards Routed Through: Date: Corporate Planning Team 5/9/2013 Inter Municipal Committee 5/13/2013 Community Services Advisory Board 5/13/2013 City Council 5/21/2013
Description:
Staff are presenting a proposed service revision to the regional Intercity Express (ICE) service based on feedback from regional and local employers on attracting reverse-flow ridership.
Background:
Launched in the fall of 2010, the regional Intercity Express (ICE) service was the Calgary Region’s first two-way public transit system. Now approaching three years of operations, the ICE service has been successful in creating a transit culture for Airdrie commuters into downtown Calgary. This transit culture has a wide cross-section of users including those destined for the downtown employment hub and post-secondary students.
Transit is a key component in the AirdrieONE Sustainability Plan within the Sustainable Transportation section for moving people, goods and vehicles in a way that improves sustainability, safety and convenience. The benefits of transit touch upon three sustainability objectives - Economic Prosperity (improving access to work), Social and Cultural Well-being (facilitating access to learning opportunities/improving access to services, shops, facilities and amenities) and Environmental Health (reducing residents' greenhouse gas emissions through a more sustainable transportation alternative).
While the ICE service has successfully attracted a market destined to and from the downtown core, the service has struggled to attract riders for reverse flow trips. The reverse flow (defined as trips from Calgary to Airdrie in the morning and Airdrie to Calgary
in the afternoon) currently operates along Centre Street in Calgary servicing passengers on the ICE service only. Transit users who require transit within the City of Calgary municipal boundaries are not permitted to use the regional ICE service as these services are provided by Calgary Transit. Currently, ridership on the reverse flow accounts for approximately 2% of total ICE ridership with ample capacity to provide additional trips.
This report will address opportunities to increase revenues and ridership on the regional ICE reverse-flow trips through innovative partnerships with local and regional private businesses.
Existing Reverse-Flow Ridership
In March 2013, Airdrie Transit’s ICE service provided a total of 168 reverse- flow passenger trips. This total includes ridership on both route 901 and 902 during both the morning and afternoon. In comparison, the average daily one- way usage from Airdrie to Calgary in the morning is 170 passengers. This level of reverse-flow ridership has been consistent over the past three years of operations as seen in the presented graph.
A further analysis of the morning reverse-flow ridership from March 2013 indicates that the majority (71%) of passenger trips originate from the downtown core. Only one other stop, northbound Harvest Hills Boulevard at Country Village Way (North Pointe Terminal) experienced regular usage with 12 passenger trips in the month of March.
Labour Mobility
Access to regional labour mobility is becoming an emerging trend in metropolitan areas across Canada including the Calgary Metropolitan Area. Communities with highly developed multi-modal transportation networks are gaining a strategic economic advantage in attracting new investment into their communities while also providing new opportunities for existing businesses to grow. An example of such a vision is Metrolinx’s ‘The Big Move’ in the Greater Toronto and Hamilton Area (GTHA) which is positioning the GTHA to have effective transit and transportation solutions that will bolster the area’s global competitiveness, protect the environment and improve the quality of life.
While regional transit may be in its infancy in the Calgary region, the planning and service principles are consistent with those of ‘The Big Move’. To be truly effective, transit systems should be connected to land use and in partnership with stakeholders such as local and regional employment hubs to maximize the strategic investment in transit. Public transit
supports economic development initiatives such as investment attraction and can provide solutions to labour mobility challenges.
CrossIron Mills
The CrossIron Mills Mall development is one of the largest employment hubs in the Calgary region with over 3,500 full and part-time positions. Since opening in 2009, the mall has contracted the operation of an employee-only shuttle to a third party provider. This decision was largely impacted by the lack of public transit service to/from the mall and the necessity for labour mobility for employees at the mall. The shuttle service includes three fixed routes (two in Calgary, one in Airdrie) seven days a week and reflects employee shift times at the mall.
Transit staff and management from CrossIron Mills have established a collaborative relationship to explore potential service delivery opportunities that benefit both parties since the launch of the regional ICE service. One of the items most recently discussed has been the ability of Airdrie Transit’s ICE service to reduce duplication in service levels provided under contract with the mall’s service provider. This would leverage the existing regional ICE service schedules for peak morning trips from pick-up locations in Calgary to CrossIron Mills Mall, more specifically, from a northeast LRT station in Calgary and/or the North Pointe Terminal in north Calgary.
Management from CrossIron Mills Mall have indicated they would provide financial contribution to the City of Airdrie to provide a service connection by the regional ICE service. This financial contribution would be in the form of an annual payment and be administered via an operating service agreement between the City and CrossIron Mills Mall.
Airdrie-Based Business
While exploratory discussions were being held with management from CrossIron Mills, Airdrie Transit staff were contacted by an Airdrie-based manufacturing firm regarding regional public transit. The firm indicated their current employment base was largely comprised of commuters from Calgary and requested additional information on the regional ICE service. A request was also made to review the current service routing/schedules to include a connection to a northeast Calgary LRT station as the firm was planning on a major expansion and would seek labour from Calgary given the shortage in labour supply in the immediate community.
Transit staff will continue to work collaboratively with the City’s Economic Development Department to assist Airdrie-based businesses with labour mobility challenges within Airdrie or in a regional context. This will ensure Airdrie-based businesses are receiving value-added resources from the City to support their growth and investment in the community.
Amended Route and Schedule Service
Based on recent conversations with business entities locally and in Rocky View County, there is demand for the ICE service to provide enhanced connectivity to Calgary Transit LRT network in northeast Calgary. Transit staff have worked in collaboration with transit planning staff at Calgary Transit to determine the best location for enhanced connectivity. Calgary Transit has provided preliminary approval for the ICE service to access the northeast LRT leg at its most northern station, Saddletowne, pending Airdrie City Council approval. The Saddletowne terminal is a modern facility opened in late 2012 and has capacity to handle regional buses on-site without an impact to Calgary Transit service levels given the limited operating frequency of the ICE service.
Revisions to the existing ICE route and schedules would be required to accommodate the request for enhanced connectivity to Calgary Transit’s northeast LRT. This would include elimination of the northbound Centre Street routing of the morning Route 901. Based on the ridership analysis, there would be very little impact to this service revision at current ridership levels. Route 901 would travel directly from downtown Calgary to Saddletowne LRT via Highway 2 to McKnight Boulevard, northbound Metis Trail to 80th Ave NE, arriving at Saddletowne LRT. The attached map includes the proposed morning route from Calgary to Airdrie via Saddletowne/CrossIron Mills Mall. Route 901 would maintain its current reverse-flow morning route in Airdrie with stops at the Ron Ebbesen Arena, East Lake Boulevard at East Lake Road, and a proposed new stop location at East Lake Road at East Lake Circle to accommodate the request of the Airdrie-based business.
A minor revision is also proposed to Route 902 from Calgary to Airdrie in the morning. This route would continue to service northbound Centre Street with a new destination stop at CrossIron Mills while returning from Calgary. This route modification is anticipated to add five additional minutes to the existing Route 902 schedule in the morning only.
The revision to the morning schedules has flexibility as the buses are returning to Airdrie with no further trips until the afternoon. The afternoon is when service planning for the proposed LRT connection becomes a challenge. In the afternoon the buses departing from Airdrie are destined to downtown Calgary for set departure times for the service’s target ridership, downtown commuters. Transit staff have prioritized maintaining these schedules and thus the reverse-flow trip accessing the Saddletowne LRT station will be limited to a single daily trip departing from its first stop in Airdrie at 4:00 pm. Transit staff performed a route test of the afternoon service from Airdrie to Calgary via Saddletowne and determined this could be accomplished without an impact to existing service levels.
Regional Service Integration
Calgary Transit has played a vital role in supporting the development of the regional ICE service. The City of Calgary provides transit zones for the use of regional ICE buses in the downtown core and along the Centre Street corridor. Airdrie Transit signage has also been posted at transit zones along the Centre Street corridor to help identify and market the regional service. Calgary Transit also assisted with the initial maintenance of the regional ICE fleet and the initial transit system design on a fee basis. Today, the transit relationship
between the City of Airdrie and the City of Calgary includes joint procurement of fleet, ongoing discussions on service integration (ensuring Calgary Transit and Airdrie Transit services are aligned to similar outcomes) and maintaining open lines of communication during strategic planning processes.
Staff from the City of Airdrie and Calgary Transit met earlier this year to discuss the regional ICE service’s challenge of attracting reverse-flow ridership. Calgary Transit has extended the use of a transit zone at the Saddletowne LRT station to assist in attracting new reverse-flow ridership and to leverage opportunities with private enterprises. Proposed Fare Structure
Appreciating the current challenge of attracting reverse-flow ridership and the shorter distance between Airdrie and Saddletowne LRT station, Transit staff are recommending a special fare for trips between these two destinations. This special fare will be available to cash fare passengers only and is recommended at $5.00 per trip. This price incorporates a level of service integration from a user fee perspective. To reach the most northern LRT station, Calgary Transit passengers have paid $3.00 on the Calgary system. When boarding at the Saddletowne LRT they will pay $5.00 to Airdrie Transit when boarding the ICE service. The cumulative cost of the trip would be $8.00 which is also the cash fare paid by ICE passengers departing from the downtown core.
The user fee structure will be supported by an annual financial contribution made by CrossIron Mills Mall to reflect cost-savings achieved by CrossIron Mills in leveraging the existing regional ICE service. In return, Transit staff are recommending the regional ICE service accept CrossIron Mills Mall employee monthly passes and single-use tickets as valid forms of payment. CrossIron Mills would continue to be responsible for the sale of these fare products and will in turn receive the revenues from the sale of these fare products. Airdrie Transit will receive an annual amount of $20,000 as a new revenue stream for provision of this service.
Service Hour Expansion
Service hour expansion of the ICE service would be required to accommodate shift times for Airdrie-based employers. Based on the needs outlined from one Airdrie-based employer, the optimal time for a departure to Calgary would be approximately 5:00 pm. Such a trip could be accommodated by adding an additional trip from Airdrie to the Saddletowne LRT station departing from the Ron Ebbesen Arena at 4:55 pm (current Route 901 service schedule). Based on this one additional trip to Calgary and an anticipated run time of 60 minutes (half this run time is the deadhead back to Airdrie), the service hour expansion would have an annual impact of 251 service hours.
To ensure all opportunities for this Airdrie-based employer were evaluated, Airdrie Transit staff have connected the employer with First Canada. First Canada currently operates a commuter service from Calgary to Airdrie in the afternoon peak with their fleet of commuter coaches deadheading back to their Calgary depot following these afternoon trips. Transit staff identified the opportunity for the Airdrie-based employer to partner with First Canada
on the afternoon trip from Airdrie to Calgary to most efficiently and effectively use existing assets in the community.
Cost-Recovery Mandate
In February 2012, Council mandated that the regional ICE service operate on a cost- recovery model. This was achieved in 2012 largely through user fees. Moving forward, the ICE service plan and user fee structure are designed for the service to operate within the cost-recovery mandate based on current demand and existing service levels.
The request to expand service hours to attract a higher return from the reverse-flow market has an increased risk based upon the current and past reverse-flow ridership figures. To mitigate the financial risk, Transit staff are recommending that partnerships with Airdrie- based businesses be formalized to ensure the cost of any service hour expansion is covered by the user, in this case the businesses involved.
In 2012, the service hour cost of the regional ICE service was approximately $90 per hour. This includes all operating expenses, fuel, vehicle maintenance expenses, premises expenses and other administrative expenses. The service hour calculation does not include the amortized cost of capital. Based on the $90 service hour, 251 annual service hours and a projected 5% increase in service costs, the projected cost for service expansion would be $23,719.50.
The proposed service revision includes new opportunities for revenue including a $20,000 annual financial contribution from CrossIron Mills. This financial contribution reflects operating savings experienced by CrossIron Mills for reducing service hours of the employee shuttle service based out of Calgary and re-investment of these funds into the ICE service. For Airdrie Transit, the $20,000 is a new revenue stream to further assist in meeting the cost-recovery mandate for regional transit services.
Regulatory Requirements from Alberta Transportation
The regional ICE service is subject to regulatory requirements as established by Alberta Transportation for scheduled inter-municipal transit service. Inter-municipal transit service requires a provincial operating authority certificate to reflect the cross-boundary nature of the service and to ensure public safety in maintenance, operations and emergency procedures and practices. The existing ICE service has received approvals from jurisdictions at the local (City of Airdrie and City of Calgary) and provincial (Alberta Transportation) levels.
The opportunity to leverage a partnership with CrossIron Mills Mall in Rocky View County has an impact on the existing ICE operating authority certificate. As outlined above, the existing ICE service has approvals from the City of Airdrie and the City of Calgary and would require a similar letter of approval from Rocky View County to operate regional buses on roadways within Rocky View County. The discussion to use roadways within the County was held at the Inter Municipal Committee meeting on May 13, 2013, at which time
Rocky View County supported this initiative in principle. If approved by Airdrie City Council, Transit staff will work with administration from Rocky View County on a formal letter to use roadways and provide this to Alberta Transportation as part of an application to amend the existing operating authority certificate.
Alternatives/Implications:
Alternative #1
Improve regional labour mobility with revised regional ICE service schedules/routes with the objective of increasing reverse-flow ridership and private financial contribution opportunities. This would include a route revision for Route 901 to no longer return from Calgary to Airdrie in the morning via Centre Street. The service would return to Airdrie with pick-ups in the downtown core (current practice) and one additional pick-up at Calgary Transit’s Saddletowne LRT station in NE Calgary. The route would also include one additional destination with a stop at CrossIron Mills Mall on Bass Pro Way for mall employees and/or the general public in addition to its current list of destinations in Airdrie. There would be no service changes to Route 902. Route 902 would continue to service passengers accessing the regional ICE service along northbound Centre Street.
The revisions to Route 901 provide an opportunity for Airdrie Transit to partner with CrossIron Mills Mall to provide regular public transit service to their location in Rocky View County using the returning ICE fleet. This service change will reduce the current duplication of services and create operating and financial efficiencies for both partners. Airdrie Transit projects an approximate increase of 5,000 annual passenger trips from partnering with the CrossIron Mills Mall.
Acknowledging the operations savings from elimination of service duplication, CrossIron Mills Mall is prepared to invest a $20,000 annual operating contribution into the regional ICE service. This financial contribution and the associated service levels will be reflected in a service agreement between the City and CrossIron Mills Mall to be executed in advance of service implementation.
Alternative #1 does not include revisions to the existing afternoon schedules or routes. This would remain unchanged as CrossIron Mills would continue to provide employee mobility transportation under the current arrangements, and based on feedback received from Airdrie-based employers, that there is little demand for a return-trip to Calgary at 4:00pm.
Alternative #2
Improve regional labour mobility with revised regional ICE service schedules/routes with the objective of increasing reverse-flow ridership and private financial contribution opportunities. This would include a route revision for Route 901 to no longer return from Calgary to Airdrie in the morning via Centre Street. The service would return to Airdrie with pick-ups in the downtown core (current practice) and one additional pick-up at Calgary Transit’s Saddletowne LRT station in NE Calgary. The route would also include one additional destination with a stop at CrossIron Mills Mall on Bass Pro Way for mall employees and/or the general public in addition to its current list of destinations in Airdrie. Additionally, Route 902 would include a stop at CrossIron Mills Mall while returning from Calgary to Airdrie in the morning from northbound Centre Street.
Alternative #2 would include service hour expansion to increase opportunities for employees/employers in Airdrie to access the ICE service for labour mobility. This would require the investment of 251 additional service hours to provide one direct trip from Airdrie to Saddletowne LRT station departing from the Ron Ebbesen Arena at 4:55 pm. Based on 2012 service hour costs, this additional investment in 251 service hours would have cost $22,590 in 2012 and is projected to be approximately $24,000 in 2013.
Alternative #3
Maintain the existing regional ICE service schedules and routes on the reverse-flow from Calgary. Ridership and demand for such services has been consistent since 2011 and Transit staff does not project any significant gains in ridership and/or revenues at current service levels.
Public Relations/Marketing Plan:
Transit staff will work collaboratively with CrossIron Mills to plan a seamless transition for employees using the current employee shuttle service as the service is replaced by the regional ICE service. These strategies will be identified within a joint communications plan between the City and CrossIron Mills.
Transit staff will also work directly with any regular customers impacted by the service revision from Centre Street to Saddletowne LRT.
Boards Routed Through:
At the May 13, 2013 meeting of the Inter Municipal Committee, Rocky View County supported the initiative to amend the regional ICE service routing in principle.
At the May 13, 2013 meeting of the Community Services Advisory Board, the board unanimously carried the recommendation of Alternative #1.
Recommendation: That Council endorses the recommendation of the Community Services Advisory Board to approve Alternative #1 which includes:
Direct Transit staff to work with administration from Rocky View County on a letter to use roadways in the County. The County’s letter will be submitted to Alberta Transportation for an amendment to the City’s operating authority certificate.
Morning service changes to Route 901 eliminating the northbound Centre Street schedule/route to be replaced by a service accessing Calgary Transit’s Saddletowne LRT station.
Include a new destination at CrossIron Mills Mall to align with the service schedule for mall employees. This destination would also be serviced by Route 902.
Maintain the existing afternoon regional ICE schedules until such a time there is sufficient demand to warrant a service revision to the Saddletowne LRT station in NE Calgary.
Accept fare media produced by CrossIron Mills Mall as valid form of payment on the regional ICE service destined for the mall.
Approve the proposed special fare structure for public transit passengers from the Saddletowne LRT station as outlined.
Direct staff to draft a service agreement between the City and CrossIron Mills Mall based on Council’s approved service levels.
Chris MacIsaac Transit Coordinator
Presenter: Chris MacIsaac Attachments: Proposed Regional ICE Service Route Revision
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AGENDA REPORT
Meeting Date (M/D/Y): 5/21/2013
Subject: Transit Parternship Opportunity with CrossIron Mills Mall
Boards Routed Through: Date: Corporate Planning Team 5/9/2013 Community Services Advisory Board 5/13/2013 City Council 5/21/2013
Description:
Staff are presenting a collaborative partnership opportunity with CrossIron Mills Mall involving the expansion in local transit service levels.
Background:
In March 2013, Transit staff presented Council with the update to the Transit Investment Strategy which had been previously approved in 2009. This strategic document provided a ten-year framework for Transit staff that aligns with the principles of the AirdrieONE Sustainability Plan to achieve the outcomes set in place for sustainable transportation in the community. Council endorsed the short-term recommendations as presented in the Transit Investment Strategy Update and accepted the medium-term and long-term recommendations for information.
Public transit is a key component in the AirdrieONE Sustainability Plan within the Sustainable Transportation section for moving people, goods and vehicles in a way that improves sustainability, safety and convenience. The benefits of public transit include three sustainability objectives - Economic Prosperity (improving access to work), Social and Cultural Well-being (facilitating access to learning opportunities/improving access to services, shops, facilities and amenities) and Environmental Health (reducing residents' greenhouse gas emissions through a more sustainable transportation alternative).
To achieve the outcomes of the AirdrieONE Sustainability Plan, the Transit Investment Strategy Update and the annual Transit business plan, Transit staff has been researching potential opportunities associated with the endorsed short-term recommendations in the
Transit Investment Strategy Update. One of these recommendations was the expansion of regional services with Transit staff indicating alternatives would be presented to Council in the second and third quarter of 2013. This report and the report titled “Proposed Regional Intercity Express Service Revision” review these regional opportunities for effective, efficient service delivery alternatives for transit services.
City of Airdrie Regional Transit Services
In 2010, the City of Airdrie became a leading pioneer in the Calgary Region with the launch of the first two-way public transit service, the regional Intercity Express (ICE) service. This service achieves the outcomes of provincial, regional and local plans including the City’s AirdrieONE Sustainability Plan. The launch of this innovative and successful service has not gone unnoticed by peers in the transit industry or by private enterprise with an interest in working collaboratively with Airdrie Transit to address labour and public mobility challenges within the region. Transit staff works with a variety of stakeholders and partners to build an effective, efficient and sustainable urban transportation system both within the City and the region.
Building a Transit Culture
The principles of an effective and efficient transit system are serving the greatest demand for service during times and at frequencies to satisfy the level of demand. These principles have been tested and successful in the implementation of the regional ICE service leading to a service that covers the direct and indirect operating costs on an annual basis.
Extending the model that has made the regional ICE service a success story is more challenging at the local level. Building and sustaining a local transit culture has been challenged by frequent service changes, incomplete coverage of the community, current level services and the overall competitiveness of the bus versus the private automobile. Transit staff has collected feedback from current users and the general public on service levels and the type of public transit services that could assist in creating an effective and efficient local transit system to increase ridership and revenue opportunities and ultimately create a larger local transit culture.
CrossIron Mills Mall
Opened in August 2009, CrossIron Mills Mall is a major employer and retail destination in the Calgary Region. The mall’s tenants range from boutique to large anchors such as Bass Pro Shops Outdoor World, restaurants and an entertainment district featuring SilverCity XSCAPE Entertainment Centre. The mall is a major employer for residents of Airdrie including youth and a frequented destination for Airdrie residents on account of the services provided.
CrossIron Mills Employee Shuttle
Since opening in 2009, the mall has contracted the operation of an employee-only shuttle to a third party service provider. This decision was largely based on the lack of public transit service to/from the mall and the necessity for labour mobility for employees at the mall. The employee shuttle service includes three fixed routes (two in Calgary, one in Airdrie) that operate seven days a week to reflect the mall’s operating hours.
The employee shuttle operating between Airdrie to CrossIron is a direct service with no internal circulation within Airdrie. The employee shuttle shares transit space at the Sierra Springs Terminal location (Airdrie Co-op) and operates on a one-hour frequency. The service is currently provided using a non-accessible, small capacity school bus.
The employee shuttle has a fare structure as set by management of CrossIron Mills. Employees are required to pre-pay for trips in advance in the form of a single use ticket or monthly pass available for purchase at the Customer Service Centre at CrossIron Mills. Revenues from the sale of fare products are used to off set the cost of service provision. However, based on its limited scope (employees only), the shuttle service is primarily subsidized by CrossIron Mills Mall.
CrossIron Mills Employee Shuttle Ridership
The data shared by CrossIron Mills Mall indicates the employee shuttle route between Airdrie and CrossIron Mills experienced 15,058 employee trips in 2012 or an average of ridership of approximately 41 passengers per day. This average per day has increased through the first quarter of 2013 with the service averaging approximately 46 passengers per day. A trend identified in the data also shows employee ridership is highest during weekdays with a drop-off during weekends.
Integration with Airdrie Transit Services
Presently, there is no service or fare integration between Airdrie Transit services and CrossIron Mills Mall’s employee shuttle. Passengers are required to pay two separate fares when using both services with transfers not accepted. A second limitation is the lack of service integration. The current weekday schedules are not aligned and therefore, passengers using both services are required to wait for connecting buses at the Sierra Springs Terminal. Wait times can range from 23 to 53 minutes depending on the time of day.
Airdrie Transit Community Survey
In partnership with the Calgary Regional Partnership, Airdrie Transit engaged the community in a Transit Community Survey in March 2013. The telephone survey was conducted by HarGroup Management Consultants to over 400 Airdrie households to gain a better appreciation of their awareness, perception and use of current Airdrie Transit services. This type and level of market research was a first for Airdrie Transit and will provide valuable insight into existing service levels and demand for future transit service planning.
The survey was comprised of 23 questions which primarily covered Airdrie Transit’s conventional transit services – local transit and regional ICE. Respondents were classified into three sub-sets of users – current users who have accessed Airdrie Transit services within the past 12 months, past users who have access Airdrie Transit services beyond 12 months, and never used.
As part of this survey, respondents were asked the following question:
“Please tell me if you would be very likely, somewhat likely or not at all likely to use a transit service that runs between Airdrie and CrossIron Mills Mall in Balzac?”
Of the 387 responses received, over 40% (155 responses) indicated they would be very likely to use this transit service with a further 22% (85 responses) indicating they would be somewhat likely. An important statistic from these responses indicated that 112 of the 155 responses for very likely to use this transit service were received from respondents who had never used public transit in Airdrie. This indicates that a potential service between Airdrie and CrossIron Mills could attract choice passengers who have been difficult to attract to the local service to date.
Opportunity to Partner with CrossIron Mills
Transit staff and management from CrossIron Mills have established a collaborative relationship to explore potential service delivery opportunities that benefit both parties. Such a partnership could introduce a new regional service level between Airdrie and CrossIron Mills Mall improving labour mobility for Airdrie residents employed at the mall and introducing public access to CrossIron Mills via a public transit service.
The opportunity to partner with CrossIron Mills is not in isolation of other future projects. The strategic location of CrossIron Mills provides a future opportunity to continue services into Calgary Transit’s network at the most northern LRT station at Saddletowne. Such an opportunity could lead to full-day service between Airdrie-CrossIron Mills-Calgary in a public-private partnership model.
Impact on Transit Operations
Airdrie Transit operates a limited demand-responsive dial-a-bus service on Saturday from 9am – 9pm. This service level is provided using one local transit bus and is limited in its operations to the City’s corporate limits. Saturday dial-a-bus is also nearing capacity, and
alternative service models to alleviate the capacity issues experienced may delay any additional requirement in direct service expansion. Public transit services are not currently provided on Sundays or statutory holidays.
From a fleet management perspective, there is ample opportunity to deploy transit buses on Saturdays, Sundays or on statutory holidays. This includes 21-passenger community shuttles operated on the local service and the entire fleet of regional ICE buses. Transit staff are recommending any new service levels introduced be launched using the existing community shuttle fleet. The community shuttle fleet is fully accessible and is approved and licensed to operate on provincial highways (Commercial Vehicle Inspection Program – CVIP). This service implementation capitalizes on the diversify in the Airdrie Transit fleet; and should demand warrant a higher capacity bus (regional ICE bus), the opportunity to grow this service currently exists.
At an administrative level, the introduction of a new service level will not have an impact on current resourcing or responsibilities. This service level will add a fourth local transit route and provide a new and highly requested destination to Airdrie Transit’s service area. This will also provide the opportunity to market the entire local transit system to a new market of transit users with the goal of increasing overall system ridership during the eight month pilot. Transit staff would specifically target students using the CrossIron Mills service to increase the awareness of the local transit system and market initiatives for students to use public transit to schools in the new school year.
Impact on Current Transit Service Agreement
Transit staff have been in contact with the current contracted service provider, First Canada, to discuss the impact of introducing a new service level on the existing Custom Transit Agreement. First Canada has indicated there would be no impact on provision of such a service under the current agreement. The service hour costs currently charged to the local service would be extended to any new service level whether within or outside of the municipal boundaries. First Canada will continue to provide all operating components as per the Custom Transit Agreement with the City’s responsibilities remaining transit planning, marketing, policy development and financial management.
An important consideration is the expiry of the current Transit Service Agreement with First Canada on September 30, 2013. The City is currently advertising for submissions to the request for proposals for contracted transit operations. The City’s ability to determine service levels and service hours has been included within the RFP, and thus the addition of any new service could be performed without penalty over the course of the agreement. As an RFP open to the entire market, there is the potential through the procurement process that the incumbent service provider may be replaced with one or multiple new service providers.
Impact on Local Business Environment
Airdrie Transit currently operates a regional transit service that provides transportation alternatives for Airdrie residents to access employment, post-secondary, health care, recreation, retail and other services in Calgary using the regional ICE service. The impact of the regional ICE service on the local business environment has not been tested. Therefore, there are no measures or trends that can predict the potential impact on the local business environment should a new service level between Airdrie and CrossIron Mills be implemented.
Any new service level would improve mobility between Airdrie and CrossIron Mills. This new service level would be available to CrossIron Mills employees, employees at other commercial businesses in the East Balzac area and to the general public. This improved level of mobility may have an impact on the local business environment. Local businesses could face new competition for products or services and/or experience new competition for the local labour force. The improved mobility may also provide new opportunities for employment for Airdrie residents which may not have been available previously.
Earlier this year the City’s Economic Development Department commissioned Banister Research and Consulting to perform a business satisfaction survey for Airdrie-based businesses. Information and data on the potential impact of competition to local business was a component of the survey which is tentatively scheduled to be presented to City Council in June 2013.
Proposed Service Model
Staff from Airdrie Transit and CrossIron Mills Mall have discussed a variety of service models including leveraging the existing regional ICE service and opportunities to partner for a local service between Airdrie and CrossIron Mills. Based on these discussions, Transit staff and management from CrossIron Mills are proposing an eight-month pilot service beginning July 1, 2013, operating on weekends and statutory holidays between the City and CrossIron Mills Mall. The table below outlines the responsibilities for each of the partners:
City/Contractor CrossIron Mills Mall Provision of transit fleet All Operating Costs (As invoiced monthly by the City) All Operations (driver, maintenance, fuel) Marketing Establishment of Fares Fare Collection and Processing Monthly Invoicing Marketing
This private enterprise funded transit model is not uncommon in the region. Calgary Transit currently operates a service in NE Calgary using a developer-funded service model – Route 445: Skyview Ranch, as funded by Walton Development and Management. This service is operated cost-neutral to Calgary Transit and is designed to create a transit
culture in the community from early stages of development. Walton Development and Management are accepting the financial risk associated with service provision until such a time that Calgary Transit will provide the current level of service as a general municipal service.
Under the proposed service model, the City of Airdrie would provide one bus to operate on a fixed route and fixed schedule between Airdrie and CrossIron Mills Mall on weekends and statutory holidays. First Canada, under contract with the City of Airdrie, would provide the operations and other supports (maintenance, fuel, overheads) for service provision. In essence, the City would introduce a new service level under the terms and conditions of the existing Custom Transit Agreement with First Canada.
Proposed Financial Model
As a private-enterprise funded transit service, CrossIron Mills Mall will be responsible to cover the operating costs of the new service level. This will include all costs incurred from First Canada as per the Custom Transit Agreement and a portion of costs associated with the City’s overall administration of the new service level. This model will result in a service that is cost neutral to the City of Airdrie.
The proposed financial model includes a financial reward for service performance for CrossIron Mills and the City. This service production is based on fare box recovery and is designed to make the service more financially sustainable for both partners. Transit staff and management from CrossIron Mills Mall are proposing a revenue-sharing model based on fare box recovery. All fares collected and processed will be subtracted from CrossIron Mills’ monthly operating costs for the service. Should the service operate beyond cost neutral to the City, the surplus for the service will be deemed as revenue to Airdrie Transit operations. Therefore, it is in the best interest of both parties for the service to be successful. This may include ongoing campaigns to leverage marketing, and advertising opportunities to increase awareness, ridership and continued use of the service.
Proposed Fare Structure
The proposed fare structure will recognize CrossIron Mills existing fare media for employees using the mall’s employee shuttle service and include a component for general public use. The fare structure is designed to leverage existing Airdrie Transit fare media products while ensuring the service can be beneficial to both partners. The table below outlines the proposed fare structure as discussed with management with CrossIron Mills:
Type of Fare Product Cost Cash $5.00 (one-way) Ticket Existing Employee Shuttle Ticket Two (2) Local Transit Tickets or One (1) ICE Ticket Monthly Pass Existing Employee Shuttle Monthly Pass
Local Transit Monthly Pass + $2.00 Regional ICE Monthly Pass
CrossIron Mills will be compensated for fare box recovery of items such as cash and Airdrie Transit tickets (Local and ICE). Cash and tickets recovered from the fare box will be processed on a weekly basis and subtracted from the monthly operating costs. The net cost of service will be invoiced to CrossIron Mills on a monthly basis.
Transit staff are recommending a value-added component for the existing regional ICE monthly pass holders for their ongoing loyalty. ICE passengers with monthly passes would have access to the proposed Airdrie-CrossIron Mills service at no additional cost. In addition, all Airdrie Transit monthly passes (Local and ICE) are fully transferable and thus could be shared with family/friends, increasing the value-added feature of purchasing a monthly pass.
Proposed Route and Service Schedule
Transit staff reviewed the existing employee shuttle service schedule and route and identified limitations and opportunities. One of the primary limitations is the limited circulation within Airdrie. Currently, passengers of the employee shuttle are required to board at the Sierra Springs Terminal in South Airdrie. This centralized location places an onus on passengers to reach this destination using other transportation alternatives – local bus, car, bike, walk.
Transit staff viewed this limitation and the excessive layover time of the employee shuttle as an opportunity to include an internal circulation within Airdrie to capture potential users in high transit usage areas of the City before departing for CrossIron Mills Mall. The proposed route is a one-way loop with proposed pick-up locations along Main Street, 1st Ave, 8th Street, Yankee Valley Boulevard and at the Sierra Springs Terminal. The proposed route map is attached for review.
Transit staff used the existing employee shuttle schedules as a base to start building new schedules to include an internal circulation. Transit staff used two critical parameters in designing proposed schedules: maintain the existing departure times from Sierra Springs and arrival times at CrossIron Mills Mall, and maintain the spread and total service hours provided by the employee shuttle for budgetary purposes for CrossIron Mills. The proposed service schedules are attached for review.
A secondary benefit of the proposed service level is the potential for the internal circulation within Airdrie. This has multiple benefits including the potential to alleviate the capacity constraints currently experienced on the local Saturday dial-a-bus service and introduction of Airdrie’s first Sunday and statutory route. While this would only provide a one-way trip opportunity based on the route design, it connects a number of major origins and destinations and improves accessibility and mobility to seven days a week. The fare structure to use the internal circulation only would be consistent with the current local transit
fare structure. Only trips extending to CrossIron Mills would be subject to the additional travel costs.
Coordination with Rocky View County
At this time, Transit staff have not approached Rocky View County as a participating agency in any new service level operating between Airdrie and CrossIron Mills. The proposed service level includes an eight-month trial period to evaluate the service and the impact on customers and the Airdrie business environment. This trial period also provides the opportunity to review the service and its potential integration with Rocky View County.
Long-Term Service Model
The objective of implementing an eight-month pilot service would be to collect and analyze ridership patterns and public perceptions from residents and the business community of such a public transit service. The information and data collected during the pilot would be presented to City Council prior to the completion of the pilot to determine the future of the service level.
The pilot service model may lead to future partnership opportunities in regional public transit service provision between Airdrie, CrossIron Mills and Calgary to improve labour and general mobility between the three municipalities. Such a service would align with local (AirdrieONE), regional (Calgary Metropolitan Plan, Calgary Regional Transit Plan) and provincial (GreenTRIP, Alberta Climate Change Strategy) initiatives.
Alternatives/Implications:
Alternative #1
Proceed with an eight-month trial service operating between Airdrie and CrossIron Mills commencing July 1, 2013, operating on weekends and statutory holidays only. The responsibility for this new service would be shared between the City/contracted service provider and CrossIron Mills Mall. The City/contracted service provider would be responsible for provision of transit fleet, all operations, fare structure, fare processing and marketing. CrossIron Mills would be responsible for covering the operating costs of the service and marketing.
As outlined in the review, the introduction of this new service level would be cost neutral to the City of Airdrie. CrossIron Mills will be invoiced the net operating costs on a monthly basis. There will be no additional resourcing requirements from Transit administration for the implementation of this new service level.
This new service level will be providing public access to CrossIron Mills via public transit. This may be perceived by the local business community negatively. Transit staff appreciates these concerns and has determined that an eight-month trial provides
sufficient time to collect transit operations data and feedback from local businesses to evaluate the service level and its impacts on the community. Transit staff would return to Council prior to the completion of the eight-month trial with a complete report and evaluation with recommendations for the next steps of the service.
A secondary benefit of service implementation will be the enhanced service levels on Saturdays (with the internal circulation) and new local service levels provided on Sundays and statutory holidays. The proposed road design is a one-way loop which limits the effectiveness of the service to one-way trips. Nonetheless, this is an increase in service levels over what is currently available to residents.
Alternative #2
Proceed with an eight-month trial service operating between Airdrie and CrossIron Mills commencing July 1, 2013, operating on weekends and statutory holidays only. This new service would be entirely the responsibility of the City as no partnership would be entered into with CrossIron Mills Mall. Therefore, any revenue shortfalls would require subsidization of the service by the Airdrie ratepayer.
While providing full control of the service to the City, this service is unlikely to succeed without a partnership between the City and CrossIron Mills Mall. Under Alternative #2, service duplication would exist as CrossIron Mills Mall would continue to operate an employee shuttle while Airdrie Transit provided a public transit service. Each entity would be responsible for the financial commitment of each service level. The projected cost of proceeding with this new service level without any financial commitment from CrossIron Mills would be a net cost of $50,000 for the eight-month trial period.
There would be no clear advantages for the City to operate this service level in isolation. Service quality, travel times, and destination served would be unchanged while the cost of the service would be the responsibility of Airdrie ratepayers.
Alternative #3
Direct Transit staff to work collaboratively with management from CrossIron Mills and other potential stakeholders such as Calgary Transit on alternative service plans to expand the proposed scope of service. This may include opportunities to expand the proposed service from an eight-month trial on weekends and statutory holidays to include a seven-day per week, all-day regional service between Airdrie-CrossIron Mills-Calgary.
While an attractive option to expand service to/from Calgary via CrossIron Mills, the fleet and administrative requirements of Alternative #3 are significantly greater than Alternative #1. The current Transit fleet would struggle to meet existing service requirements with the addition of a new regional level. Further investment in capital and operating resources would be required to ensure the new service level is adequately resourced to be successful and sustainable.
Transit staff would recommend Alternative #3 be a consideration in the medium-term (2-5 years horizon) Transit planning activities as per the medium-term recommendations in the Airdrie Transit Investment Strategy Update. Further research would be required on the capital and operating resources required. In addition, comprehensive public and stakeholder consultations on service design and implementation would be required to ensure the labour mobility demand of residents and stakeholders in the three involved municipalities are addressed.
Alternative #4
Table a decision on the opportunity to partner with CrossIron Mills Mall at this time. This will have no impact on the budget or resourcing.
This alternative may have an impact on future transit service opportunities in partnership with CrossIron Mills Mall. Other providers may partner with CrossIron Mills to offer a similar service and limit the City’s ability to leverage CrossIron Mills as a strategic transit hub for regional transit in the future.
A gap in servicing the current demand for public transit to CrossIron Mills Mall will continue to exist. The results from the Airdrie Transit Community Survey indicated that over 60% of the 401 households interviewed would likely use such a service. Transit staff will continue to receive requests for servicing the mall as a public transit destination without an associated servicing plan to provide to residents.
Public Relations/Marketing Plan:
Should Council approved this new service level, the marketing of the service would be coordinated by staff from Airdrie Transit and CrossIron Mills. This would leverage the marketing expertise and resources from CrossIron Mills and also leverage resources available through Airdrie Transit (media space onboard the transit fleet). Successful service implementation is often linked to a strategic communications plan and Transit staff will work closely with the City’s Corporate Communications Department to ensure the communications plan achieves the outcomes as desired.
Boards Routed Through:
At the May 13, 2013 meeting of the Community Services Advisory Board, the board un- unanimously carried the recommendation of Alternative #1 by a vote of 6 in favour and 2 against. Members of the board indicated the service could be beneficial to residents and potentially have an undesired impact on the local business environment. Board members indicated that operating the service on an eight-month trial would provide an opportunity to gather quantifiable data to determine the long-term status of the service.
Recommendation: That Council endorses the recommendation of the Community Services Advisory Board to approve Alternative #1 which includes:
Partner with CrossIron Mills Mall to provide a new public transit service level between the City and CrossIron Mills Mall on weekends and statutory holidays on an eight-month pilot basis.
Direct Transit staff to draft a service agreement between the City and CrossIron Mills Mall based on Council’s approved service levels.
Chris MacIsaac Transit Coordinator
Presenter: Chris MacIsaac Attachments: Transit Partnership Opportunity - Route Map
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AL SW T A BAYSIDE AV SW S
B Yankee Valley Crossing
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L YANKEE VALLEY BV SW # YANKEE VALLEY BV SW # Rural (South)
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8 C W O P R S OPER'S D D R R ' S # S I
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S A O Prairie Springs I S V
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E W S E S S P I Cobblestone R V D IN # GS DR SW Sierra Springs S N G I IN W Coopers Crossing Morningside K
K K Kingsview Industrial Park O
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N I King's Heights H C KI
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W D R I Windsong N D S '
D S R ' S E O R WINDSONG E P N SW O
Airdrie BMX Association (1993) Box 10393 Airdrie, AB T4A 0H6
(403)912-2012 www.airdriebmx.com
April 23, 2013
City of Airdrie 400 Main Street SE Airdrie, AB T4B 3C3
Re: Letter of Support for CFEP Grant
Dear Sirs:
On behalf of Airdrie BMX Association (1993), I would like to request a letter of support from Airdrie City Council so that we can apply for the June 15, 2013 grant selection round of the Community Facility Enhancement Program.
We would like to apply for this grant so that we can purchase new bleachers for our facility that will be placed on the east side of the track, in front of our concession building. The addition of the bleachers will help accommodate up to 150 spectators.
Thank you so much for your time.
Sincerely,
Michelle Downs Treasurer Airdrie BMX Association (1993)
cc Kevin Kelln, Club President
May 3rd, 2013
Dear Mayor Peter Brown and Airdrie City Council,
Our AIRscares committee has already started planning this year’s BGC Airdrie Halloween attraction, and judging by the ideas that are being generated, this year will not disappoint!
It is hoped that this year’s event, the City of Airdrie would consider supporting the Boys and Girls Club of Airdrie’s Halloween attraction as the host venue sponsor if city space is available in October 2013. Last year, the use of the old RCMP building was a wonderful setting for the community to experience this haunted attraction and helped our organization raise necessary operational dollars for programs and services. The Boys and Girls Club of Airdrie appreciates that city space may not be available at the time of our event; we are asking the city to consider supporting if space is available.
The Boys and Girls Club of Airdrie will continue looking for additional venue options in the community of Airdrie. Propak has been contacted regarding the use of the recently purchased old Cam Clark Building. Unfortunately, Propak is unable to meet our request for this year’s production.
The Boys and Girls Club of Airdrie, appreciates the support provided by the city of Airdrie. Thank you for your continued dedication to our organization and the children and youth in our community.
Please feel free to contact me with any questions you may have in regards to our sponsorship venue ask.
Warm regards,
Denisa Sanness Executive Director Boys and Girls Club of Airdrie
THE CLUB THE CENTRE Mailing address: Registration & Inquiries 1003 Allen Street Registered Charitable Organization No. 118814441RR0001 200 East Lake Crescent Airdrie, AB. T4B 1B3 Airdrie, AB T 403.948.7782 T 403.948.3331 bgcairdrie.com A good place to be F 403.948.5132 From: Janice Ware - Aurora Creative Solutions Ltd. Sent: Thursday, May 09, 2013 2:10 PM To: Kim Harris; Subject: Re: grant application for portable fencing
Hi Kim;
We received notification that the application was denied as all their funds had already been distributed. I did receive an email from AgriSpirit this week advising that applications are being received for the current fiscal year. I have advised the executive of this invitation to re-apply, and believe they will discuss it and take it to the next board meeting.
Cheers
Janice
Janice Ware
OUTSTANDING COUNCIL FOLLOWUP (Updated to May 6, 2013)
2013 Item Director Alderman and Expected Return Contact Date Originated Date Report back re Anti-bullying Bylaw: P. Schulz Hegg - April 2/12 July 2013
1. research the feasibility, required resources, and costs of incorporating an education/counselling component into anti-bullying bylaw provisions
2. identify the costs required to implement a community-wide communications plan on anti- bullying
Report back re East Lake Green $5000 premium paid M. Locking Brown - May 6/13 June 2013 by each of 19 owners and possibility of donation of $95,000 to Food Bank
2012 Item Director Alderman and Expected Return Contact Date Originated Date Report back in one year re success of responsible cat M. Locking Hegg - Mar 19/12 March 2013 ownership education campaign (Revised – Mar 18/13) (Revised– March 2014)
Report back re supplementary transit service model M. Lock Alexander - Sept 17/12 June 2013 (taxi cabs) including operational requirements, financial model, and effectiveness in other communities