Corporate, Customer and Community Services Directorate Legal and Democratic Services  Cumbria House  Botchergate  Carlisle CA1 1RD  Tel 01228 606060  Email [email protected]

9 July 2018

To: The Chair and Members of the County Council Local Committee for Copeland Agenda

COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND

A meeting of the County Council Local Committee for Copeland will be held as follows:

Date: Tuesday 17 July 2018 Time: 10.15 am Place: Cleator Moor Civic Hall and Masonic Centre, Jacktrees Rd, Cleator Moor CA25 5AU

Dawn Roberts Executive Director – Corporate, Customer and Community Services

NB- Following this meeting their will be a briefing on Day Services to which Members are invited to attend.

Group Meetings:

Labour: 9.00 am Conservative: 9.00 am

Enquiries and requests for supporting papers to: Stewart Consterdine Direct Line: 07979 541437 Email: [email protected]

This agenda is available on request in alternative formats

Serving the people of Cumbria MEMBERSHIP

Labour (4) Conservative (8) Mr M Hawkins Mr MS Barbour Mr FI Morgan Mr K Hitchen (Chair) Mr DE Southward Mr AWC Lamb Mrs EL Williamson Mr GRPM Roberts Mr CP Turner Mr CJ Whiteside Mr D Wilson (Vice-Chair) Mr AW Wonnacott

ACCESS TO INFORMATION

Agenda and Reports

Copies of the agenda and Part I reports are available for members of the public to inspect prior to the meeting. Copies will also be available at the meeting.

The agenda and Part I reports are also available on the County Council’s website – www.cumbria.gov.uk

Background Papers

Requests for the background papers to the Part I reports, excluding those papers that contain exempt information, can be made to Legal and Democratic Services at the address overleaf between the hours of 9.00 am and 4.30 pm, Monday to Friday. A G E N D A

PART 1: ITEMS LIKELY TO BE CONSIDERED IN THE PRESENCE OF THE PRESS AND PUBLIC

1 APOLOGIES FOR ABSENCE

To receive any apologies for absence

2 DECLARATIONS OF INTEREST

Members are invited to disclose any disclosable pecuniary interest they have in any item on the agenda which comprises:-

1 Details of any employment, office, trade, profession or vocation carried on for profit or gain.

2 Details of any payment or provision of any other financial benefit (other than from the authority) made or provided within the relevant period in respect of any expenses incurred by you in carrying out duties as a member, or towards your election expenses. (This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

3 Details of any contract which is made between you (or a body in which you have a beneficial interest) and the authority

(a) Under which goods or services are to be provided or works are to be executed; and

(b) Which has not been fully discharged.

4 Details of any beneficial interest in land which is within the area of the authority.

5 Details of any licence (alone or jointly with others) to occupy land in the area of the authority for a month or longer.

6 Details of any tenancy where (to your knowledge)

(a) The landlord is the authority; and

(b) The tenant is a body in which you have a beneficial interest.

7 Details of any beneficial interest in securities of a body where

(a) That body (to your knowledge) has a place of business or land in the area of the authority; and (b) Either –

(i) The total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or

(ii) If that share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

In addition, you must also disclose other non-pecuniary interests set out in the Code of Conduct where these have not already been registered.

Note A “disclosable pecuniary interest” is an interest of a councillor or their partner (which means spouse or civil partner, a person with whom they are living as husband or wife, or a person with whom they are living as if they are civil partners).

3 EXCLUSION OF PRESS AND PUBLIC

To consider whether the press and public should be excluded from the meeting during consideration of any item on the agenda

4 PUBLIC PARTICIPATION

There were no questions, petitions or statements at the time of despatch

5 MINUTES OF PREVIOUS MEETING

To receive the minutes of the previous meeting held on 15 May 2018.

(Pages 7 - 18)

6 PARKING SERVICES UPDATE REPORT

[Electoral Divisions: All Copeland]

To consider a report from the Executive Director – Economy and Infrastructure (copy enclosed) (Pages 19 - 44)

7 2018/19 LOCAL COMMITTEE DEVOLVED BUDGET - HIGHWAYS

[Electoral Divisions: All]

To consider a report from the Executive Director – Economy and Infrastructure (copy enclosed) (Pages 45 - 52)

8 AREA MANAGER REPORT - COPELAND

[Electoral Divisions: All Copeland]

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed).

This report brings together information from across the Community teams including Community Development, Libraries, Archives, Public Health and Waste Prevention, and provides Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position. (Pages 53 - 70)

9 COPELAND HIGHWAYS WORKING GROUP – 13 JUNE 2018

To consider a report from the Executive Director – Economy and Infrastructure (copy enclosed) (Pages 71 - 112)

10 NOMINATIONS - LA GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS

[Electoral Divisions: All Copeland]

To consider a report by the Executive Director – Corporate, Customer and Community Services (copy enclosed)

This report seeks nominations for Governors of Nursery, Primary and Secondary Schools. (Pages 113 - 114)

11 COPELAND CHAMPIONS UPDATE

To receive updates from the Copeland Champions

12 VERBAL UPDATE FROM MEMBERS ON OUTSIDE BODIES/EXTERNAL COMMITTEES

To receive a verbal update from members on any outside bodies/external committees they attend on behalf of Copeland Local Committee

13 NUCLEAR ISSUES

To discuss any relevant nuclear issues

14 DAY SERVICES

Update by the Executive Director – People.

To update Members on current issues.

15 DATE AND TIME OF NEXT MEETING

The next meeting will be held on 11 September 2018 at 10.15 am at the Civic Hall, Cleator Moor.

Agenda Item 5

COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND

Minutes of amMeeting of the County Council Local Committee for Copeland held on Tuesday, 15 May 2018 at Cleator Moor Civic Hall and Masonic Centre at 10.15 am

PRESENT:

Mr K Hitchen (Chair)

Mr MS Barbour Mr CP Turner Mr AWC Lamb Mr CJ Whiteside Mr FI Morgan Mrs EL Williamson Mr GRPM Roberts Mr D Wilson (Vice-Chair) Mr DE Southward

Also in Attendance:-

Mr K Cosgrove - Highways Network Manager (Copeland) Mrs J Currie - Senior Democratic Services Officer Ms G Elliott - Area Manager - Copeland Mrs S Davis-Johnston - Traffic Management Team Leader (West)

PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS

1 ELECTION OF CHAIR

RESOLVED that, Mr K Hitchen be elected as Chair of Copeland Local Committee for the forthcoming year.

2 ELECTION OF VICE CHAIR

RESOLVED that, Mr D Wilson be elected as Vice Chair of Copeland Local Committee for the forthcoming year.

3 APOLOGIES FOR ABSENCE

Apologies for absence were received from Mr M Hawkins and Mr A Wonnacott.

7 4 DECLARATIONS OF INTEREST

Mr GRPM Roberts declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 10 – Area Manager’s Report Copeland in relation to any discussions about the libraries, as he is a member of Whitehaven Town Council.

Mr D Wilson declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 10 – Area Manager’s Report Copeland in relation to any discussions about the libraries, as he is a member of Millom Town Council.

He also declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 10 – Area Manager’s Report Copeland in relation to any discussions about Millom Swimming Pool, as he is a governor of Millom School.

5 EXCLUSION OF PRESS AND PUBLIC

RESOLVED that, the press and public be not excluded during consideration of any item on the agenda.

6 PUBLIC PARTICIPATION

There were no questions, petitions or statements made on this occasion.

7 MINUTES OF PREVIOUS MEETING

RESOLVED that, the minutes of the previous meeting held on 27 March 2018 be agreed as a true and accurate record, and signed by the Chair.

8 2018/19 LOCAL COMMITTEE DEVOLVED BUDGET - HIGHWAYS

Members considered a report from the Executive Director – Economy and Infrastructure which presented the Highways Devolved Budget Finance report combined with an update on the Highways Programme, detail of which is contained within the attached appendices.

The Highway Network Manager reported that at this stage of the financial year the Devolved Highway Revenue budget and the devolved Highways Capital budget were both projecting balanced budgets.

The Local Member for Egremont North and St Bees was aware that to enable any traffic calming measures to be implemented at Moor Row would need developer contributions through a Section 106 Agreement. He asked officers to ensure that a public consultation exercise was carried out once the agreement was in place.

8 Members were aware that the issues on Low Road had still not been resolved and had been ongoing for a long time. They asked if this could be added to the agenda for a future meeting of the Copeland Highways Working Group for discussion. This was AGREED.

The Local Member for Millom asked for an update on the review of Millom Traffic Regulation Order. He would be attending a meeting of Millom Town Council tomorrow and wanted to update them on progress. The Traffic Management Team Leader AGREED to provide an update.

The Local Member for Cleator Moor East and Frizington asked for an update on the Copeland Speed Limit review. The Traffic Management Team Leader AGREED to provide an update.

RESOLVED that,

(1) Local Committee note the revenue and capital budget allocations for 2017-18 and the commitments and expenditure recorded in Appendices 1 & 2;

(2) Local Committee note the Highways Devolved Revenue budget, attached as Appendix 1, is currently projecting a balanced budget at this stage;

(3) Members note the Highways Devolved Capital Budget, attached as Appendix 2, is currently projecting a balanced budget at this stage.

9 COPELAND HIGHWAYS WORKING GROUP - 11 APRIL 2018

The Local Committee considered a report from the Executive Director – Corporate, Customer and Community Services, which gave details of the outcome of the meeting of the Highways Working Group (HWG) held on 11 April 2018 and presented the HWG recommendations to the Local Committee for approval.

(1) Minutes

One of the members queried whether the heading for Minute No 125 Highway Network Manager’s – Rothersyke and Haverigg was correct. The Highway Network Manager confirmed this should read ‘Rothersyke and Homewood Road’. Democratic Services to update the Highways Working Group minutes to reflect this.

RESOLVED that, Copeland Local Committee note the minutes of the Highways Working Group meeting held on 11 April 2018 and the recommendations contained within these.

(2) Traffic Concerns – Beckermet

The Traffic Management Team Leader took members through the report which had been presented to the Highways Working Group, and highlighted the following:-

9  Although the officers’ recommendation contained within this report was not to introduce the proposed ETRO, the evidence suggested that there was a significant amount of traffic using the village of Beckermet as a through route, justifying the potential need for improvements.  Ultimately, the inadequacy of the A595 during peak periods was having a negative effect on local communities and the increased use of County Council’s network, in turn putting a further demand on local devolved maintenance budgets.  Alternative measures to be investigated included:-

 Prohibition of Motor Vehicles (except for Access) restrictions;  Robust traffic calming measures, i.e. speed humps or cushions;  Pedestrian improvements;  Prevent access via one route;  Liaise with Sellafield to reduce commuting traffic;  Liaise with Highways England to achieve improvements to the A595

The Local Member for Egremont said that commuter traffic had built up over the years in this location, and it had been thought that improvements to the A595 from developer contributions associated with the Nuclear New Build Project would help to resolve this. However, with plans for a nuclear new build being put on hold, it seemed unlikely this funding would come forward. He felt that the experimental traffic regulation should have been implemented and then reviewed after 6 months to assess the affect of this on traffic flows.

All members agreed that action needed to be taken to improve the inadequacy of the A595.

RESOLVED that,

(1) Local Committee agree NOT to proceed with the introduction of an Experimental Traffic Regulation Order (ETRO), the effect of which would be to;

a) Prohibit any vehicle, other than buses and pedal cycles, which is proceeding along the B5345 in southerly or south-easterly direction, from entering the C4014 Morass Road, Beckermet; and

b) Prohibit any vehicle, other than buses and pedal cycles, proceeding in a south-westerly direction along the C4013 Nursery Road, Beckermet, from continuing in that direction beyond a point 295m south-west of its junction with the A595.

(2) That members agree that alternative measures to reduce the volume of traffic passing through Beckermet be investigated.

10 (3) Strategic Highway Network Review – Copeland

The purpose of the review was to determine traffic behaviour in the area whilst investigating complaints of “rat running” traffic throughout villages adjacent to the A595.

Members noted that a total of 68 traffic counts were arranged at various points throughout Copeland and were placed on site between January and March 2018, and that a summary of the data collected at each site had been collated.

This data showed that the busiest route maintained by Cumbria County Council was the B5295 Keekle Terrace, Cleator Moor.

The data had also highlighted some unexpected traffic flows on a variety of largely sensitive routes, including;

 B5345 Rothersyke to Whitehaven  C4003 Keekle to Moor Row  C4004 Ennerdale Bridge / Kirkland  C4004 Cold Fell

RESOLVED that Local Committee agree that further detailed investigation is carried out at agreed sensitive locations at B5295 Keekle Terrace, Cleator Moor; B5345 Rothersyke to Whitehaven; C4003 Keekle to Moor Row; C4004 Ennerdale Bridge/Kirkland; and, C4004 Cold Fell.

10 AREA MANAGER REPORT COPELAND

Mr GRPM Roberts declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 10 – Area Manager’s Report Copeland in relation to any discussions about the libraries, as he is a member of Whitehaven Town Council.

Mr D Wilson declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 10 – Area Manager’s Report Copeland in relation to any discussions about the libraries, as he is a member of Millom Town Council.

He also declared a non pecuniary interest under the Members’ Code of Conduct in Agenda Item No 10 – Area Manager’s Report Copeland in relation to any discussions about Millom Swimming Pool, as he is a governor of Millom School.

Members had before them a report from the Executive Director – Corporate, Customer and Community Services which brought together information from across the Community teams including Community Development, Libraries, Archives, Public Health and Waste Prevention. This report provided Local Committee with an update on the work of each area, identified activity against priorities, highlights current issues and provides an overview of the budget position.

11 Strategic Grants Panel

At an interim Grants Panel meeting held on Thursday 12 April 2018 members recommended that an allocation of £9,500 be granted to Howgill Family Centre, to part fund a Volunteer and Participation Coordinator who would help parents and carers to find employment and volunteering opportunities, also training Home Learning volunteers. This was AGREED.

Children and Young People’s Partnership

At the first meeting of the Children and Young People’s Partnership held on 20 March 2018, it was agreed that the reporting mechanism to Local Committee would be either through the Area Manager’s Report or a stand-alone report where timescales and deadlines allowed. An amended Terms of Reference was attached at Appendix 3 of the report for agreement. This was AGREED.

The second meeting of the Partnership was held on 27 April and Local Committee was asked to approve a grant of £20,000 to Cumbria Youth Alliance towards the West Coast Bounce Back Resilience Project for Copeland. Members AGREED this.

Community Development Team

The Community Development Team was working with colleagues in the Allerdale Community Development Team to establish a West Cumbria Food Partnership to bring together work around food insecurity based on the principles of the Feeding Britain local network pilots.

The Team had supported an event in Carlisle to generate interest in the roll out of FareShare; 18 Community Food Members had expressed an interest which would be enough to sustain a collection point, providing more communities with access to quality surplus food.

The Area Manager informed members that Maria Hewitt had been nominated for the Innovation and Improvement Team Award at the recent Excellence Awards for her work on FareShare. The Area Manager was delighted to report that Maria won the award. Members congratulated Maria and felt the award was well deserved. They gave her a round of applause.

Library Update

Whitehaven Library launched its Autism Friendly Library offer on 12 May, following on from the pioneering work at Millom Library. Similar pop-up sensory resources to those in South Copeland had been provided, to offer a safe, stimulating environment for younger autistic users which could be made available during regular dedicated sessions or for booked activities. These had been funded by Copeland Local Committee.

12 Press coverage during April, regarding the proposed plans to develop the Archive site and encompass a wider range of services, caused a small level of concern with some of the Library and archives users. Staff had been engaging with site visitors to discuss the proposed Hub development and what it may involve and the advantages it would offer.

The Area Manager said some of the media coverage had led people to think the library service was closing or being condensed onto the existing Archives building footprint. Others concerns were about access and expenditure. In most cases, where staff had the opportunity to talk to customers and explain the correct situation, including what the proposals involved the public reaction has been very positive.

In Summer 2016 Ennerdale Book Drop moved into a new location at the Gather. It was hoped this would lead to increased usage. Unfortunately levels of borrowing have continued to be very low, and make it questionable as to the merits of continuing to provide the service.

Analysis of the fourteen individuals who had used the facility in the past year from, April 2017- April 2018, showed that all but four also accessed other library service points. As a result of the low levels of use the provision of a Book Drop at Ennerdale would cease as of 29 June 2018 and further work would be done to ensure that any vulnerable individuals within that four retained access to reading materials.

Archive Update

Staff were currently preparing the detailed plans necessary to enable them to vacate the archive building ready for when the building work associated with the Hub development commenced at the end of this year. This involved forward planning for ongoing community work during the time the Archive building would be closed, and making provision for continuing valuable volunteer projects.

On site construction would require the transfer of Whitehaven’s unique archival holdings to an alternative secure and specialist accommodation during the build. This material would not be available for public access during that period, of up to 12 months and the public would be advised accordingly in advance of the closure period.

The Local Members for Bransty had concerns about the information being fed into the public domain about this project, as he was aware that there was some confusion about whether theses services were being closed.

The Area Manager said there was no intention of closing the services and significant investment in these was taking place with the development of the new Hub. Once established this service would be considerably better than the current ones, with all services in one place.

13 The Local Member for Cleator Moor West congratulated staff in the Archives Team for work they had done to help someone researching a plane crash in Belgium. The only chap injured in this plane crash had been a gentleman from Distington. The information the Archives Team had managed to provide had resulted in a whole series of events taking place in Belgium this weekend to commemorate this. This was also the 100th anniversary year of the RAF being formed. Representative of all the families from the crash had been invited to attend the celebration day in Belgium.

Public Health

A comprehensive report on public health issues was included in the report and the Area Manager highlighted the following for members:-

 Evidence suggested there was a demonstrable link that breast fed babies were more likely to have a healthy weight through their childhood. Public Health England (PHE) surveyed 1000 mothers of young children and findings revealed that in hindsight they wished they had been better prepared for breastfeeding. One of the key highlights was that 31% of mothers felt embarrassed about asking for help with breastfeeding from healthcare professionals.

PHE’s Start4Life programme had created a 24/7 Breastfeeding Friend to encourage parents to ask for breastfeeding help if needed.

 Dementia Action Week would take place between 21–25 May, the Mid Copeland Dementia Friendly Community Group would be hosting an Information & Drop in Event on Tuesday 22 May from 10.00 am – 4.00 pm at The Windscale Club in Seascale. This would also mark the Launch of this group.

On Thursday 24 May from 4.00 – 8.00 pm at Gosforth Methodist Church Hall there would be a Drop in Event for local businesses Becoming ‘Dementia Friendly’ – the benefits to your business.

Throughout the week Copeland Libraries would be hosting coffee mornings promoting Dementia Action Week challenging all of us to take action, however small.

As a Dementia Friend Champion, a Community Development Officer would be running Information Awareness Sessions throughout the week and thereafter, these were available for individuals, community groups, staff and Members.

Millom Swimming Pool

The Area Manager updated members on the latest situation in relation to Millom Swimming Pool. The pool had been closed for health and safety reasons, and although many discussions had taken place with both the school and the County Council, it had proved to be impossible to broker a solution to this. The pool was no

14 longer fit for purpose and school had now requested that the swimming pool be demolished. Members noted the update.

Copeland Local Committee

Members were aware that the new Council Plan had a vision to be ‘ A Council that worked with residents, businesses, communities and other organisations to deliver the best services possible within the available resources’.

In order to work more closely with the Borough Council it was recommended that the current Terms of Reference for the Local Committee be amended in order to invite the elected Mayor and Deputy Mayor to sit on the Local Committee. This would enable cross organisational discussion to be progressed around services which were delivered by both Councils. Members noted that the Borough Council representatives would not have voting rights.

It was further suggested that the Chair of the Copeland Association of Local Councils should also be invited to sit on the Local Committee under the same terms.

The Constitutional Review Group would be asked to consider the proposal, which would then go on to full Council for approval.

One of the members suggested that the invite should go to the Elected Mayor and the Deputy Mayor, and that this should be for an initial period of 1 year and then reviewed.

Another member suggested, due to the time this would take to go through the due diligence required, the arrangements should not be implemented until the next annual meeting of the Committee. He proposed an amendment to the recommendation to reflect this. This was proposed and seconded and then voted upon. With 3 voting for, and 7 against the amendment fell.

Mr DE Southward asked that his opposition to the proposal be recorded.

Members were also of the opinion that a reciprocal arrangement should be in place, by which members of the Copeland Local Committee were invited to take part in Copeland Borough Council Executive Meetings.

One of the members asked whether it would be possible to invite Copeland Borough Council Officers to also attend. The Senior Democratic Services Officer said that membership of the Copeland Local Committee was only open to elected members. However, any Borough Council officers were welcome to attend to sit in the public gallery at any of the Local Committee meetings. This was noted.

RESOLVED that,

(1) Members note the budget summary outlined in Appendix 1of the report;

15 (2) Members approve the following recommendations from the Strategic Grants Panel, as detailed in paragraph 4.2 of the report:

i) An allocation of £9,500 to Howgill Gamily Centre to part fund a Volunteer and Participation Co-ordinator

(3) Member agree the budget lines outlined, and the grant priorities referred to in paragraph 4.3 of the report;

(4) Members agree the amended Children & Young Person’s Partnership Terms of Reference outlined in Appendix 3 of the report;

(5) Members agree the grant recommendation outlined in paragraph 4.8, as follows:-

i) ££20,000 to Cumbria Youth Alliance towards the West Coast Bounce Back Resilience Project for Copeland

(6) Members agree to the request to change the Local Committee Terms of Reference to go to the next meeting of the Constitutional Review Group.

11 NOMINATIONS - LA GOVERNORS OF NURSERY, PRIMARY AND SECONDARY SCHOOLS

RESOLVED that, subject to their agreement, the following go forward as nominations for LA Governors of nursery, primary and secondary schools:-

Bransty Primary School Mr S Telford 7 Caldbeck Rpad Whitehaven Cumbria CA28 6XQ

Seascale Primary School Ms S Fawcett Little Fold Gosforth Cumbria CA20 1HW

Mayfield School Mr A Wonnacott 69 Bowthorn Road Cleator Moor Cumbria CA25 5JT

16 12 CHAMPION UPDATES

Dementia Champion The Dementia Champion and one of the Community Development officers updated members on current items of interest to the Local Committee.

Autism Champion One of the Community Development officers updated members on current items of interest to the Local Committee, on behalf of the Autism Champion.

Children’s Champion The Children’s Champion updated members on current items of interest to the Local Committee.

Health Champion The Health Champion updated members on current items of interest to the Local Committee.

13 VERBAL UPDATE FROM MEMBERS ON OUTSIDE BODIES/EXTERNAL COMMITTEES

CRASH Update Mr P Turner provided an update on the rectnly held CRASH meeting.

Copeland Disability Forum He also provided an update on the recent Copeland Disability Forum meeting.

Cumbria Community Foundation Mr K Hitchen updated members on the proposed changes to the Chair at Cumbria Community Foundation.

14 NUCLEAR ISSUES

The Cabinet Member for Nuclear Issues gave members a brief update.

15 DATE AND TIME OF NEXT MEETING

The next meeting will be held on Tuesday 17 July 2018 at Cleator Moor Civic Hall at 10.15am

The meeting ended at 12.25 pm

17 This page is intentionally left blank Agenda Item 6

. COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND

Meeting date: 17 July 2018

From: Executive Director – Economy and Infrastructure

PARKING SERVICES UPDATE

1.0 EXECUTIVE SUMMARY

1.1 This report provides an update to Members on the enforcement of on- street parking in the Copeland Local Committee area.

1.2 This report also includes the Parking Services Annual Report 2017/18 which is attached as Appendix 1.

2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS

2.1 The management of parking contributes to achieving the aims of the Moving Cumbria Forward: Cumbria Transport Plan Strategy 2011 – 2026 and specifically supports delivery of the Cumbria Community Strategy 2008 – 2028 and the Council Plan objectives :

 People in Cumbria are healthy and safe.

 Places in Cumbria are well-connected and thriving.

 The economy in Cumbria is growing and benefits everyone.

2.2 There are no equality implications arising out of this report and parking management policies and procedures take account of the needs of people with impaired mobility.

19 3.0 RECOMMENDATION

3.1 It is recommended that Members note this report as an update on the performance of the on-street parking enforcement service in the Copeland locality.

3.2 It is recommended that Members note the Parking Services Annual Report 2017/18, which is attached as Appendix 1.

3.3 It is also recommended that Members identify any ongoing issues with enforcement and parking management in their divisions so that these can be considered in making improvements to the service.

4.0 BACKGROUND

4.1 The Service’s key aims and objectives are to:

 Manage parking to improve road safety and traffic movement.

 Issue residents and visitors parking permits for approximately 2000 properties in the Copeland locality in addition to contractor’s waivers.

 Manage available parking to the benefit of the local economy and community.

 Cover the costs of enforcement, including parking restriction signs and lines, from Penalty Charge Notice (PCN) income.

 Provide a better understood service and improved public facing role for Civil Enforcement Officers (CEOs) who will act as ambassadors on behalf of the Council.

4.2 The majority of off-street parking enforcement still rests with the district councils and appropriate land owners. CEOs enforce parking restrictions where Traffic Regulation Orders are in force. Elsewhere, where parking causes an obstruction of the highway, the police are responsible for enforcement as with moving traffic offences.

4.3 A total of 3965 Penalty Charge Notices were issued for on-street parking contraventions in the Copeland locality during 2017/18 and the table below provides a monthly breakdown of this total. In 2016/17 a total of 3453 Penalty Charge Notices were issued across the same area.

Month Penalty Charge Notices issued

April 2017 343

May 2017 403

June 2017 273

July 2017 430

20 August 2017 340

September 2017 360

October 2017 417

November 2017 354

December 2017 244

January 2018 219

February 2018 237

March 2018 345

4.4 In 2018/19 to date a total of 723 Penalty Charge Notices have been issued for on-street parking contraventions in the Copeland locality.

Month Penalty Charge Notices issued

April 2018 369

May 2018 354

4.5 In the Copeland locality the Parking Services team (the Team) consists of 8 full-time CEOs who also cover the Allerdale locality. 3.5 CEOs are allocated to the Copeland locality. In addition a mainly operational Parking Team Leader covers both the Copeland and Allerdale localities and is tasked to liaise with local communities to address parking concerns and provide a first point of contact for Member queries.

4.6 The Team deals with a number of requests for service and complaints from residents, businesses, visitors and other stakeholders concerning parking related issues which are dealt with according to the Service’s Parking Enforcement Policy. Queries are also received from Councillors, Members of Parliament, the media and other partners which are promptly actioned.

4.7 The Team regularly receives reports regarding inconsiderate parking outside schools which creates potential safety issues for children and other road users. CEOs have visited a number of areas across the locality to carry out enforcement and educational patrols which have been well received by schools, parents and the wider community. The Team aims to carry our regular visits to schools across the area, both proactively and reactively, and the initiative will be repeated throughout the academic year at both the start and finish of the school day. The Team also work in partnership with Orian, the school crossing service provider, to address parking issues in proximity to schools.

21 4.8 The Team continues to issue PCNs relating to the misuse of Blue Badges and report instances of abuse of the process to the Blue Badge Team which sits in the Council’s Service Centre. The Parking Team Leader has been tasked with organising a number of multi-agency initiatives across the locality to deal with Blue Badge abuse.

4.9 During March and April 2018 the Service was audited by the Driver and Vehicle Licensing Agency. In instances where the recipient of a Penalty Charge Notice does not pay or challenge the Council applies to the DVLA for details of the registered keeper of the vehicle. These audits are conducted to ensure that parking enforcement authorities and other organisations are accessing and using vehicle keeper details in a correct and lawful manner and have appropriate information security measures in place. The Service was required to submit evidence relating to 50 requests randomly selected by the DVLA. The overall audit rating was green with the audit report stating that "a high level of compliance was demonstrated". This is the third such rating the Service has received from the DVLA in the past 13 months.

4.10 The Council's Parking Services Annual Report 2016/17 has been shortlisted by the Parking and Traffic Regulations Outside London (PATROL) Joint Committee’s Independent Review Group for their PARC (Parking Annual Report by Councils) Awards. The winners will be announced and awards presented at a House of Commons reception on 10/07/18. Awards will be presented for the best overall report and best practice reporting in Finance and Statistics, Customer Service and Innovation.

4.11 The Parking Services Annual Report 2017/18 provides an overview of on- street and selected off-street parking enforcement across Cumbria between 01 April 2017 and 31 March 2018. The report incorporates a breakdown of the number of PCNs issued by contravention code, a summary of how the PCNs were handled and the parking account summary. In addition the report provides some background information on Service developments and initiatives during the year.

5.0 OPTIONS

5.1 Members note the content of this report and make any comments on the report.

5.2 Members provide comments and feedback on parking enforcement issues in their area.

6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS

6.1 There are no direct resource or value for money implications arising from the recommendations in section 3 of this report.

22 7.0 LEGAL IMPLICATIONS

7.1 There are no direct legal implications to this report as it is for information only. .

8.0 CONCLUSION

8.1 Members’ comments and feedback on the Service are invited.

Dominic Donnini Executive Director – Economy and Infrastructure

29 June 2018

APPENDICES

Appendix 1 – Parking Services Annual Report 2017/18.

Electoral Division(s): All Copeland

Executive Decision No*

Key Decision No*

If a Key Decision, is the proposal published in the current Forward Plan? N/A* Is the decision exempt from call-in on grounds of urgency?

If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?

Has this matter been considered by Overview and Scrutiny? No* If so, give details below.

Has an environmental or sustainability impact assessment been N/A* undertaken?

Has an equality impact assessment been undertaken? N/A*

N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and necessary approvals have been obtained.

23 PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]

Cabinet 15 May 2014 – Decision to bring parking enforcement in-house.

CONSIDERATION BY OVERVIEW AND SCRUTINY

Not considered by Overview and Scrutiny

BACKGROUND PAPERS

No background papers.

REPORT AUTHOR

Contact: Austin Shields, Parking Manager Tel: 01228 221388 E-mail: [email protected]

24 Cumbria County Council

Parking Services Annual Report 2017/18

Serving the people of Cumbria25 cumbria.gov.uk Cumbria County Council

Contents 1. Introduction 3

2. Parking enforcement background 3

3. Aims and objectives 4

4. Operational activities 5

5. Customer engagement 10

6. Transparency and accountability 11

7. Penalty Charge Notice statistics 12

8. Traffic Penalty Tribunal statistics 16

9. Financial summary 16

10. Contact details 18

2 26 Parking Services Annual Report 2017/18

1. Introduction Welcome to Cumbria County Council’s Parking Services Annual Report for 2017/18. This report provides information on the activities of the Service across the county during the 2017/18 financial year. The Council is required to publish this information in accordance with Part 6 of the Traffic Management Act 2004 and the Local Government Transparency Code 2015. 2. Parking enforcement background The legislative framework for local authorities to carry out parking enforcement changed on 31 March 2008 when Part 6 of the Traffic Management Act 2004, replaced parts of the Road Traffic Act 1991. Parking restrictions are introduced through a legal order known as a ‘Traffic Regulation Order’. Road markings and signs provide information to motorists of the restrictions. Where a vehicle is parked in breach of a restriction a ‘Penalty Charge Notice’ can be issued by a Civil Enforcement Officer, this officer is employed by the local authority.

27 3 Cumbria County Council

3. Aims and objectives Cumbria County Council is responsible for the enforcement of on-street parking across the county and selected off-street parking places. Enforcement is carried out by the Council’s in- house Parking Services team to ensure that the finite number of parking spaces are shared fairly between residents, businesses and visitors. The Council is also responsible for issuing a variety of parking restriction exemption permits or certificates in certain areas of the county. The Service fulfils an essential role in supporting and delivering Moving Cumbria Forward: Cumbria Transport Plan Strategy 2011-2026. The aims of Cumbria County Council’s Parking Services team are to: • Manage parking to improve road safety and traffic movement. • Manage the available parking for the benefit of the local economy and community. • Cover the costs of enforcement, including parking restriction signs and lines, from Penalty Charge Notice income. • Provide a better understood Parking Service and improved Cumbria County Council public facing role for Civil Enforcement Officers who will act as Disc Parking ambassadors on behalf of the Council. Parking Discs are used to control parking in this area. for a The management of parking contributes to achieving the aims of They allow On-street Parking limited period of time. the Cumbria Local Transport Plan and specifically supports the PARKING DISC delivery of Council Plan priorities. The Council’s vision is to be “a 4 5 6

Zone Disc ENDS ZONE This disc conforms to BS6571.7, “Parking Discs”. Issued by Cumbria County Council Council that works with residents, businesses, communities and ARRIVAL TIME

Cumbria County Council other organisations to deliver the best services possible within Thinking about fostering? cumbria.gov.uk/fostering Find out more 0303 333 1216

cumbria.gov.uk Serving the people of Cumbria the available resources”.

Parking restrictions are in place to ensure a regular turnover of parking spaces to support local businesses and the wider community. The outcomes describe what the Council wants to achieve for the On arrival check for any parking restriction signs and/or road markings. If you are permitted to park set the disc at the time of arrival. people of Cumbria. These provide a clear focus for everything Display the disc clearly inside the front windscreen. the Council does: For advice please contact Parking Services:

e: [email protected] w: www.cumbria.gov.uk/parking People in Cumbria are healthy and safe. t: 0300 3032992 Places in Cumbria are well-connected and thriving. cumbria.gov.uk Serving the people of Cumbria The economy in Cumbria is growing and benefits everyone. In delivering its aims and objectives the Parking Services team supports the Council’s new ways of working and “putting customers at the heart of everything we do”. The new ways of working will entail: Working with partner organisations and communities to achieve shared aspirations. Exploring new ways to deliver services and maximise our resources. Acting early to achieve better outcomes. Giving our customers choice and easy access to online services.

4 28 Parking Services Annual Report 2017/18

The Council’s core principles when delivering the above are: Focusing on the most vulnerable. Managing demand. Supporting communities to thrive. In delivering these aims and objectives the Service works with Cumbria’s 6 district councils, the Lake District National Park Authority and other partners who manage the majority of off-street parking facilities around the county. The above organisations also work with Cumbria County Council in their capacities as planning authorities to consider new developments and associated parking provisions and travel options. The Council’s parking policies are available at www.cumbria.gov.uk/parking 4. Operational activities Background information In May 2014 Cumbria County Council’s Cabinet made the decision to return on-street parking enforcement duties to the authority from the various district councils who had previously delivered the service under the terms of an Agency Agreement. The majority of off-street parking enforcement in car parks still rests with the district councils and other land owners. The decision to bring the on-street service back in-house was taken to ensure the delivery of a cost effective and consistent parking enforcement service across Cumbria. Civil Enforcement Officers enforce parking restrictions where Traffic Regulation Orders are in force. Elsewhere, where parking causes an obstruction of the highway, the police are responsible for enforcement as with moving traffic offences. The management of traffic and parking sits within a dynamic and changing context, therefore constant adjustment and improvement is necessary to guarantee effective and responsive management. The Council will continually monitor the performance of the Parking Services team to assess the effectiveness and impact of the parking enforcement activity undertaken by Cumbria County Council. Working arrangements The Service employs a team of 25 full-time equivalent Civil Enforcement Officers plus three mainly operational Parking Team Leaders. To support their work a team of 6.4 full-time equivalent office- based staff process Penalty Charge Notice appeals and payments, issue on-street parking permits and deal with parking related queries and complaints. The Service is managed by the Parking Manager who reports to the Senior Manager Regulatory Services. All Parking Services staff are employed directly by Cumbria County Council and the structure chart is provided on page 18. To address community concerns and to provide a more effective and responsive service 4 additional Civil Enforcement Officers joined the Service in the autumn of 2017. The Officers work as part of a 7 day per week shift system generally between the hours of 07:00 and 19:00 but outside these times if as required to address parking related issues. The Officers work every day of the year, including public holidays, with the exception of Christmas Day, Boxing Day and New Year’s Day.

29 5 Cumbria County Council

Car parks The Council operates 2 off-street pay and display car parks in Carlisle city centre. The Parking Service team are responsible for enforcing the Cecil Street car park and the facility at the rear of the Council’s headquarters, Cumbria House on Botchergate, Carlisle. An Off-street Public Car Parks Management Plan details the operation of the facilities and is available on the Council’s web-site at www.cumbria.gov.uk/parking The pay and display machines offer a variety of payment methods including cash coins, card chip and pin and card contactless.

School parking initiatives The Team regularly receives reports regarding inconsiderate parking outside schools which creates potential safety issues for children and other road users. Civil Enforcement Officers have visited a number of areas across the county to carry out enforcement and educational patrols which have been well received by schools, parents and the wider community. The Service has established regular dialogue with the Council’s school crossing patrol service provider, Orian Solutions, to share information relating to parking concerns. Regular visits to schools are undertaken across the area, both proactively and reactively, throughout the academic year at both the start and finish of the school day. The Service is represented at the multi-agency Collision Reduction and Safer Highways Group (CRASH) which promotes engagement with other partners and stakeholders.

Blue Badge abuse The Team continues to issue Penalty Charge Notices relating to the misuse of Blue Badges and reports instances of abuse of the process to the Council’s Blue Badge Team. Civil Enforcement Officers have identified some motorists using other individual’s Blue Badges, using expired Badges or those belonging to the deceased. The Service also works in partnership with a number of organisations representing the interests of disabled persons to assist in tackling this issue for the benefit of the wider community. Partnership working Although the Service’s Civil Enforcement Officers issue Penalty Charge Notices for contraventions there are many parking related issues which do not fall within their remit. During their enforcement patrols Officers regularly identify vehicles which appear to be abandoned, untaxed or uninsured. Such vehicles can cause frustration as they take up valuable parking spaces as well as presenting a potential danger to the local community. As part of their routine duties the Officers will note the details of any vehicles presenting a cause for concern, carry out some open source searches on their return to base and, as appropriate, report the issue to the relevant enforcement agency.

6 30 Parking Services Annual Report 2017/18

This initiative has resulted in regular referrals being made district councils, Cumbria Constabulary and the Driver and Vehicle Licensing Agency.

The Service works closely with officers from Cumbria Constabulary to jointly address parking related issued. During 2017/18 Cumbria Constabulary established multi-agency hubs in each district area to facilitate partnership working and problem solving. The Council’s Parking Team Leaders regularly attend the hubs in their respective areas which is promoting a closer working relationship with Police Officers and Police Community Support Officers.

The Service has formed a partnership with Stagecoach North West, the major public transport operator across Cumbria. The Parking Manager attends regular meetings of the Punctuality Improvement Partnership with senior staff from Stagecoach North West and colleagues from the Council’s highways team. Irresponsible parking can impede bus access, disrupt routes and delay journeys for passengers and other road users. The quarterly meetings review areas of concern and agree how the Council is able to assist Stagecoach North West. The Parking Services team have regular dialogue with Stagecoach North West and other public transport providers to address parking concerns as soon as they develop.

During the course of 2017/18 Officers participated in a blindfold walk in Carlisle city centre. The event was organised by the Royal National Institute of Blind People, Guide Dogs for the Blind Association and Cumbria societies for the blind. The initiative highlighted the challenges faced by blind and partially sighted people when presented with inconsiderate parking and street furniture. The event was covered by local media and the Service will continue to work with these organisations to assist their members.

Ambassadorial work The Council’s Civil Enforcement Officers have a highly visible presence across Cumbria. During their shifts Officers will frequently provide directions to local services and places of interest, report crimes and assist other agencies including the emergency services. Officers carry a supply of free parking disc clocks, which the Service funds, to hand to customers if required. The Officers are trained to administer basic first aid and have received heart start training in the use of defibrillator machines.

31 7 Cumbria County Council

The Service regularly receives compliments and positive feedback regarding the conduct of its office based and front line staff. In these instances the comments are relayed to the team member concerned and their manager. In addition the Parking Manager will contact the correspondent to acknowledge their sentiments.

Thank you! My permit has arrived today, excellent service, Just to say a massive prompt, efficient and with thank you. My renewal such a friendly manner. permit arrived in the post today.

It’s very refreshing speaking to someone who knows his job so well. Thank you so much. You provide a tremendous Am profoundly service. impressed by your efficiency. Your assistance and information is very much appreciated and the speedy response from your department to be commended.

May I just say thank you, it’s been great to see the traffic officers.

Thank you for the prompt response, great service.

Many thanks for supporting our event.

8 32 Parking Services Annual Report 2017/18

Civil Enforcement Officer’s uniform and equipment During 2017/18 the Service launched its new Civil Enforcement Officer uniform. The new garments provide staff with more comfortable and practical clothing and footwear options, deliver a more modern look and increase the visible presence of the Officers when working in communities. The yellow outer garment, which Officers wear at all times, is assisting in encouraging parking compliance and making them more identifiable to all road users and pedestrians.

The Service has also embraced new technology to improve the offer to customers. All Civil Enforcement Officers are equipped with Windows phones enabling them to receive calls and e-mails while on patrol. This has assisted in improving the response time to complaints and queries as the office-based staff can e-mail photographs and details of complaints directly to the Officer. 2018/19 will see the Officers being issued with new lone working devices to enhance their safety and wellbeing and the Service also plans to procure new hand held computers for the issue of Penalty Charge Notices.

Training and development A variety of internal and external courses have been delivered to staff including information security, safeguarding, conflict management, parking enforcement legislation, Penalty Charge Notice appeals and first aid. Training and development requirements for 2018/19 have been identified and are in the process of being procured. Front line and office based staff receive regular 1:1 meetings and supervision sessions with their respective line manager. In addition managers undertake monthly internal audits of staff performance which assists in delivering a transparent and consistent service.

Enforcement Agents In 2017/18, following a procurement exercise, the Council signed a contract with enforcement agents to pursue payment of unpaid Penalty Charge Notices on behalf of the authority. Equita Limited were selected as the Council’s enforcement agents and were awarded a 3 year contract with an optional 1 year extension. Guidance on the roles and responsibilities of enforcement agents can be accessed at www.cumbria.gov.uk/parking.

33 9 Cumbria County Council

5. Customer engagement Transactional activities The Service delivers a high profile, public facing operation issuing approximately 37,000 Penalty Charge Notices and 25,000 free on-street parking permits each year. A number of changes were implemented in 2017/18 to enhance service provision.

Policies and procedures The Service has developed a full suite of policies and procedures which are published on the Parking Services section of the Council’s web-site at www.cumbria.gov.uk/parking These comprise of the following: • Parking Enforcement Policy • Guidance policies for the enforcement and cancellation of Penalty Charge Notices • Body Worn Video Device and Hand Held Unit Policy • Off-street Public Car Parks Management Plan The Service has also introduced a number of internal policies including an Operations Manual for Civil Enforcement Officers, a Records Retention and Disposal Schedule and an Internal Audit Plan. The above documents, accompanied by regular internal monitoring, will assists in ensuring that the Council delivers a fair, transparent and consistent Parking Service.

Customer contact During 2017/18 the Parking Services pages of the Council’s web-site were reviewed and refreshed to improve navigation, readability and content. This included a new page detailing the stockists of the free parking disc clocks across the county which is updated as the distribution network expands. A new on-line application portal for on-street parking permits was developed in conjunction with the Council’s ICT team and will be launched on the Council’s web-site during 2018/19. This new facility will enable customers to securely upload supporting documentation for their application direct to the portal and incorporates district based overviews of parking permit entitlement and a postcode based address lookup facility. By reducing the volume of postal parking permit applications it is envisaged that this new process will improve response times.

2018/19 will see eligible customers in the Barrow locality being issued with new style visitors parking permits, which will greatly enhance on-street parking access for their visitors. The administration process Cumbria County Council for on-street parking permits in the Eden locality will move to a new For assistance regarding Penalty Charge Notices, parking permits and parking queries please contact computerised database, this in conjunction with a renewal programme e: [email protected] w: www.cumbria.gov.uk/parking for each parking zone. These enhancements will significantly improve t: 0300 3032992 For details of our privacy policy please visit the offer to residents in both districts. www.cumbria.gov.uk/parking

All Service staff are issued with contact cards to distribute to customers which provide a signpost for parking related queries. The Cumbria County Council cards are very well received and advise customers of the contact Our Civil Enforcement Officers use Body Worn Video Devices with video and audio recording capability. Our policies, including privacy policy, can be accessed mechanisms should they have a query regarding a Penalty Charge as follows e: [email protected] Notice, parking permit or any other parking related issue. The cards w: www.cumbria.gov.uk/parking also serve to advise customers that the Council’s Civil Enforcement t: 0300 3032992 Officers use body worn video devices and how they can access further details regarding the policies and procedures.

10 34 Parking Services Annual Report 2017/18

6. Transparency and accountability Council committees The Service reports to the Council’s 6 area based local committees at least once per year. Local committees comprise of the Council’s elected members for each district area; namely Allerdale, Barrow, Carlisle, Copeland, Eden and South Lakeland. The reports provide Members with an update on the Service’s activities in their respective locality including details of Penalty Charge Notices issued, initiatives, emerging trends and staffing developments. Members also receive a monthly update for their respective district providing a more localised breakdown of activities and developments. These updates ensure that Members are fully appraised of the activities in their respective electoral divisions which assists in providing an enhanced service to local communities. Full details of committees, reports and minutes can be accessed via the Council’s web-site at www.cumbria.gov.uk

Performance audits In October 2017 the Service was audited by the Driver and Vehicle Licensing Agency. In instances where the recipient of a Penalty Charge Notice does not pay or challenge the Council applies to the DVLA for details of the registered keeper of the vehicle. These audits are conducted to ensure that authorities are accessing and using vehicle keeper details in a correct and lawful manner and have appropriate information security measures in place. The overall audit rating was green and the report highlighted that a “high level of compliance was demonstrated”. This was the second such result for the Service during the course of the calendar year following a similar DVLA audit conducted during March 2017.

Transparency In 2017/18 the Service received 40 separate requests for information under the Freedom of Information Act 2000 compared to 19 requests in 2016/17. A number of requests were also received from various media outlets for quotes to assist with articles and features. Consequently the Service’s work was highlighted in various media outlets including local newspapers and radio stations. Each contact was responded to in a timely manner providing the information requested.

The Council submits annual performance statistics to the Parking and Traffic Regulations Outside London Joint Committee (PATROL). These reports indicate the number of Penalty Charge Notices issued, paid, challenged and cancelled. In 2016/17, for the second successive year, Cumbria County Council was the first United Kingdom council to submit their parking annual report and performance statistics to PATROL.

The Council’s Parking Services Annual Report 2016/17 was shortlisted for the PATROL PARC (Parking Annual Report by Councils) Awards. The winners were due to be announced and awards presented at a House of Commons reception during July 2018.

35 11 Cumbria County Council

7. Penalty Charge Notice statistics Between 01 April 2017 and 31 March 2018 Cumbria County Council’s Civil Enforcement Officers issued a total of 37,324 Penalty Charge Notices for on-street parking contraventions. • 16,916 were issued in the higher band (£70 but reduced to £35 if paid with 14 days from the date of issue). • 20,408 were issued in the lower band (£50 but reduced to £25 if paid within 14 days from date of issue). Between 01 April 2017 and 31 March 2018 Cumbria County Council’s Civil Enforcement Officers issued a total of 100 Penalty Charge Notices for off-street parking contraventions. • 6 were issued in the higher band (£70 but reduced to £35 if paid with 14 days from the date of issue). • 94 were issued in the lower band (£50 but reduced to £25 if paid within 14 days from date of issue). A breakdown of the issue and contravention codes of the Penalty Charge Notices issued by Cumbria County Council between the above dates is provided below. A comparison is also provided for 2016/17.

Standard Penalty Charge Notice Codes on-street – 2016/17 and 2017/18

Contravention Issued Issued Code Description Level 2016/17 2017/18 Parked in a restricted street during 01 Higher 6,964 9,355 prescribed hours Parked or loading / unloading in a 02 restricted street where waiting and loading Higher 1,385 1,636 / unloading restrictions are in force Parked in a residents’ or shared use parking place without clearly displaying 12 Higher 75 194 either a permit or voucher or pay and display ticket issued for that place Parked in a permit space without 16 Higher 538 538 displaying a valid permit Parked in a residents’ or shared use parking place or zone either displaying an 19 Lower 6 47 invalid permit or voucher or pay & display ticket, or after the expiry of paid for time Parked in a loading gap marked by a 20 Higher 0 0 yellow line Parked in a suspended bay/space or part 21 Higher 0 1 of bay/space Re-parked in the same parking place or 22 Lower 147 155 zone within one hour after leaving Parked in a parking place or area not 23 Higher 237 314 designated for that class of vehicle

12 36 Parking Services Annual Report 2017/18

Not parked correctly within the markings of 24 Lower 241 324 the bay or space Parked in a loading place during restricted 25 Higher 2,138 2,577 hours without loading Vehicle parked more than 50 centimetres 26 from the edge of the carriageway and not Higher 3 0 within a designated parking place 27 Parked adjacent to a dropped footway Higher 207 175 30 Parked for longer than permitted Lower 7,805 7,684 Parked in a disc parking place without 35 Lower 9,787 12,198 clearly displaying a valid disc Parked in a designated disabled person’s 40 parking place without clearly displaying a Higher 1,214 1,310 valid disabled person’s badge Parked in a parking place designated for 42 Higher 1 2 police vehicles 45 Parked on a taxi rank Higher 228 337 Stopped where prohibited (on a red route 46 Higher 0 9 or clearway) 47 Stopped on a restricted bus stop or stand Higher 153 186 Stopped in a restricted area outside a 48 Higher 60 81 school A commercial vehicle parked in a restricted 55 street in contravention of an overnight Higher 39 120 waiting ban A heavy commercial vehicle wholly or 61 partly parked on a footway, verge or land Higher 0 1 between two carriageways Parked with one or more wheels on 62 any part of an urban road other than a Higher 11 0 carriageway. (footway parking) Stopped on a pedestrian crossing and/or 99 Higher 56 80 crossing area marked by zig-zags

37 13 Cumbria County Council

Standard Penalty Charge Notice Codes off-street – 2016/17* and 2017/18* Contravention Issued Issued Code Description Level 2016/17* 2017/18* Parked in a loading area during restricted hours 70 Higher 12 2 without reasonable excuse 73 Parked without payment of the parking charge Lower 1 1 80 Parked for longer than permitted Lower 0 2 81 Parked in a restricted area in a car park Higher 0 0 82 Parked after the expiry of paid for time Lower 13 10 Parked in a car park without clearly displaying 83 a valid pay and display ticket or voucher or Lower 48 57 parking clock Parked with payment made to extend the stay 84 Lower 0 0 beyond initial time Parked in a permit bay without clearly displaying 85 Higher 0 0 a valid permit Not parked correctly within the markings of a 86 Lower 10 24 bay or space Parked in a disabled person’s parking space 87 without clearly displaying a valid disabled Higher 4 4 person’s badge Vehicle parked exceeds maximum weight and/ 89 Higher 0 0 or height and/or length permitted in the area Re-parked in the same car park within one hour 90 Lower 0 0 after leaving Parked in a car park or area not designated for 91 Lower 1 0 that class of vehicle 92 Parked causing an obstruction Higher 0 0 93 Parked in car park when closed Lower 0 0

*These Penalty Charge Notices were issued to vehicles parked on the Cecil Street car park, Carlisle, CA1 1NT and Cumbria County Council’s office car park, Carlisle, CA1 1SL. Cumbria County Council assumed responsibility for both the above car parks on 06 January 2017.

14 38 Parking Services Annual Report 2017/18

Penalty Charge Notice statistics on-street – 2016/17 and 2017/18 On-street On-street Code 2016/17 2017/18 Number of PCNs issued 31,295 37,324 Number of PCNs paid 24,915 29,337 Number of PCNs paid at discount rate 21,712 25,395 Number of PCNs against which an informal or formal representation 6,221 7,236 was made Number of PCNs cancelled following an informal or a formal 957 1,455 representation Number of PCNs written off for other reasons (e.g. CEO error or 992 920 driver untraceable) Number of vehicles immobilised 0 0 Number of vehicles removed 0 0

Penalty Charge Notice statistics off-street – 2016/17* and 2017/18* Off-street Off-street Code 2016/17* 2017/18* Number of PCNs issued 89 100 Number of PCNs paid 44 62 Number of PCNs paid at discount rate 41 53 Number of PCNs against which an informal or formal representation 26 26 was made Number of PCNs cancelled following an informal or a formal 10 9 representation Number of PCNs written off for other reasons (e.g. CEO error or 12 4 driver untraceable) Number of vehicles immobilised 0 0 Number of vehicles removed 0 0

*These Penalty Charge Notices were issued to vehicles parked on the Cecil Street car park, Carlisle, CA1 1NT and Cumbria County Council’s office car park, Carlisle, CA1 1SL. Cumbria County Council assumed responsibility for both the above car parks on 06 January 2017.

39 15 Cumbria County Council

8. Traffic Penalty Tribunal statistics If the Council elects not to accept representations for a Penalty Charge Notice the recipient may appeal to the Traffic Penalty Tribunal. The Tribunal comprises individually appointed independent adjudicators and a small team of administrative staff who work on their behalf. Adjudicators consider appeals against Penalty Charge Notices issued by the majority of councils in England and Wales. In cases where an appeal is submitted to the Tribunal the Council must place the case on-hold pending the decision of the adjudicator. The appeals service is free of charge and appeals can be made via post, telephone, on-line or in person and the council can elect to participate in the process. The Tribunal has the power to award costs, either to the appellant or the council, if either party has behaved in a vexations or frivolous manner. The adjudicator’s decision is final however in certain limited circumstances the decision can be reviewed in the High Court. Further details of the process can be found at www.trafficpenaltytribunal.gov.uk Traffic Penalty Tribunal cases - 2016/17 and 2017/18 Year 2016/17 2017/18 Total number of cases 67 69 Won by Council 25 32 Lost by Council 19 19 Not contested 18 8 Consent order 1 7 Awaiting decision 4 3 9. Financial summary The income and expenditure of local authorities in connection with their on-street charging and their on-street and off-street enforcement activities are governed by Section 55 (as amended) of the Road Traffic Regulation Act 1984. The management and enforcement of parking can generate a surplus income and the above Act states that local authorities can only spend parking income on traffic and transport measures. The Cumbria County Council parking enforcement budget is comprised of income from Penalty Charge Notices, pay and display tickets and contractor’s waivers less any expenditure on enforcement, processing and administration, parking enforcement infrastructure and delivery of the parking permit schemes. A summary of the expenditure and income is summarised in the tables below.

16 40 Parking Services Annual Report 2017/18

On-street parking account for Cumbria County Council – 2016/17 and 2017/18 2016/17 2017/18 £ £ Income Contractor’s waivers £7,286 £14,589 Penalty Charge Notices £841,728 £1,007,593 Other income £12,142 £10,933 Total income £861,156 £1,033,115

Gross expenditure Employees £784,310 £861,770 Other £166,522 £236,164 Total gross expenditure £950,832 £1,097,934

Net expenditure £89,676 £64,819

Off-street parking account for Cumbria County Council – 2016/17** and 2017/18** 2016/17** 2017/18** Income Pay and display £26,819 £103,143 Penalty Charge Notices £1,265 £1,865 Total income £28,084 £105,008

Gross expenditure Employees £2,360 £2,333 Other £39,033 £28,258 Total gross expenditure £41,393 £30,591

Net expenditure £13,310 (£74,417)

**The income and gross expenditure relate to the Cecil Street car park, Carlisle, CA1 1NT and Cumbria County Council’s office car park, Carlisle, CA1 1SL. Cumbria County Council assumed responsibility for both the above car parks on 06 January 2017. A significant proportion of the off- street parking account expenditure in 2016/17 was for the set up costs of the car park including procurement of the pay and display machines. In 2017/18 the on-street parking account outturn position showed a net expenditure of £64,819 compared to £89,676 in 2016/17. The on-street expenditure stated above includes the total cost of delivering the service including administration of the parking permit schemes. The current budget for Parking Services is a net expenditure of £123,659 therefore the service has come in under budget by over £58,000. In 2017/18 the off-street parking account outturn position showed net income of £74,417 compared to a net expenditure of £13,310 in 2016/17. The pay and display income and the majority of the off-street parking expenditure comes within the Council’s Capital Programmes and Property Team budget. The service will continue to be reviewed with the aim to reduce expenditure further in 2018/19. The reshaping of the Service will continue exploring more cost effective ways to deliver parking enforcement and administer the various parking permit schemes. 41 17 Cumbria County Council

10. Contact details e: [email protected] w: www.cumbria.gov.uk/parking t: 0300 303 2992 Please note - cost of calls may vary depending on mobile provider

Parking Services | Cumbria County Council PO Box 415 | Carlisle | CA1 9GU

Parking Services Structure

1 x Parking Case Officer 3 x Parking Processors 1.5 x Parking Services Officers 0.9 x Permits Administrator 1 x Parking Manager

Allerdale & Barrow & South Carlisle & Eden Team Copeland Team Lakeland Team

1 x Parking Team Leader 1 x Parking Team Leader 1 x Parking Team Leader

8 x Civil Enforcement Officers 8 x Civil Enforcement Officers 9 x Civil Enforcement Officers

18 42 Parking Services Annual Report 2017/18

43 19 Cumbria County Council

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Serving the people of Cumbria 44 cumbria.gov.uk Agenda Item 7

COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND

Meeting date: 17 July 2018

From: Executive Director – Economy & Infrastructure

2018-19 LOCAL COMMITTEE DEVOLVED BUDGET MONITORING REPORT – HIGHWAYS BUDGET

1.0 EXECUTIVE SUMMARY

1.1 This report presents the Highways Devolved Budget Finance report combined with an update on the Highways Programme, Detail of which is contained within the attached appendices.

2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS

2.1 The Local Committee’s 2018-19 proposed Cash Limited Budget was determined by the County Council in February 2018. The Local Committee is able to vire funding between budget lines during the course of the financial year, subject to Corporate Policy and Service Standards. The Committee is not able to vire money from capital budgets into revenue budgets.

2.2 The latest Highways Devolved Revenue budget is £648,803. 2.3 The latest Highways Devolved Capital budget is £1,867,000.

3.0 RECOMMENDATION

3.1 That Local Committee note the revenue and capital budget allocations for 2018-19 and the commitments and expenditure recorded in Appendices 1 & 2.

3.2 That Local Committee note the Highways Devolved Revenue budget, attached as Appendix 1, is currently projecting a balanced budget at this stage.

3.3 That Local Committee note the Highways Devolved Capital Budget, attached as Appendix 2, is currently projecting a balanced budget

45 at this stage. 4.0 BACKGROUND

4.1 The attached appendices provide details of budget allocations for both Revenue and Capital budgets. The appendices also contain project and expenditure detail, including progress to date as of the end of June 2018.

4.2 Currently both the Revenue and Capital Budgets are forecasting a balanced budget at this stage.

5.0 OPTIONS

5.1 The Local Committee may decide to vire money between budgets which are devolved to it, however members must note that the Local Committee cannot vire money from capital budgets to revenue budgets.

6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS

6.1 The Local Committee Highways budgets for 2018/19 as indicated were approved by Council in February 2018. It is for Local Committee to allocate devolved budgets to specified programmes of work and to advise on the allocation of the non-devolved capital budget to specified programmes of work.

6.2 Local Committee could take decisions that would commit existing budgets against future expenditure. Any decision to change existing allocations or enter into further commitments would need to have regard to the forecast expenditure position as set out in the report.

7.0 LEGAL IMPLICATIONS

7.1 The recommendations in this report do not contain any legal implications. However, Local Committee could take decisions that have future legal implications. When allocating and moving money between budgets, Local Committee must follow the rules set by the Council following it’s consideration of the ‘Revenue Budget 2018/19 and the Medium Term Financial Plan (2016-2019) and the Draft Capital Programme (2017-2022).

8.0 CONCLUSION

8.1 At this stage of the financial year the Devolved Highway Revenue budget is projecting a balanced budget

8.2 At this stage of the financial year the Devolved Highways Capital budget is projecting a balanced budget.

46 Dominic Donnini Executive Director – Economy & Infrastructure

July 2018

Please ensure that every part of this section where there is an asterisk* is completed in accordance with the instructions before sending the report to Democratic Services, following which please delete this sentence.

APPENDICES

 Appendix 1 – Devolved Highways Revenue Budget 18/19

 Appendix 2 – Devolved Highways Capital Budget 18/19

Electoral Division(s): All Copeland*

* Please remove whichever option is not applicable

Executive Decision Yes*

Key Decision No*

If a Key Decision, is the proposal published in the current Forward Plan? N/A*

Is the decision exempt from call-in on grounds of urgency? No*

If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?

Has this matter been considered by Overview and Scrutiny? No* If so, give details below.

Has an environmental or sustainability impact assessment been N/A* undertaken?

Has an equality impact assessment been undertaken? N/A*

N.B. If an executive decision is made, then a decision cannot be implemented until the expiry of the eighth working day after the date of the meeting – unless the decision is urgent and exempt from call-in and necessary approvals have been obtained.

PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]

No previous relevant decisions.

47 CONSIDERATION BY OVERVIEW AND SCRUTINY

Not considered by Overview and Scrutiny.

BACKGROUND PAPERS

No background papers.

REPORT AUTHOR

Contact: Kevin Cosgrove (Highways Network Manager) Tel No 01946 506550 Email [email protected]

48 Local Committees Highways Revenue Budget 2018/19 Totals to the end of June

Copeland Block Category Revised Budget Paymen Forecast Forecast Comments 1. Better Highways BH - Teams 177,508 40,884ts + 177,508Variance 0 Ongoing 0 1. Better Highways Total 177,508 40,884 177,508 0 2. Programmed Maintenance Cleansing 160,000 21,373 160,000 0 Ongoing 2. Programmed Maintenance Road Marking Maintenance 35,000 0 35,000 0 Ongoing 2. Programmed Maintenance Verge Maintenance 50,000 806 50,000 0 Ongoing

2. Programmed Maintenance Total 245,000 22,179 245,000 0 3. Lighting Lighting and Signs 191,295 31,744 191,295 0 Ongoing 3. Lighting Traffic Signal Maintenance 20,000 3,544 20,000 0 Ongoing 49 3. Lighting Total 211,295 35,288 211,295 0 5. Other Other 15,000 0 15,000 0 Ongoing 6. MIRS Other 0 0 Other Total 15,000 0 15,000 0 Grand Total 648,803 98,351 648,803 0 This page is intentionally left blank Local Committee Highways Capital 2018/19

Totals until the end of June Copeland project code + description Electoral DivisionAnnual Budget (£) HIMS Gross Commitment YTD Payments Forecast (£) Forecast Variance (£) Comment QCONPRN01 Pre Surface Treatment Patching Various160,000 23,316 21,226 160,000 0 Design Stage QCONPRN02 Surface Dressing Various326,455 287,494 6,453 326,455 0 Works Complete Awaiting Final Costs QCONPRN03 BH Permanent Repairs Various245,645 164,616 68,399 245,645 0 Works Ongoing QCONPRNED Meadow Road, Mirehouse Egremont N & St Bees120,000 0 977 120,000 0 Design Stage QCONPRNEE Walkmill Close, Moresby Howgate35,275 0 0 35,275 0 Design Stage QCONPRNEF Minor Scheduled Patching - Hot Various100,000 94,820 32,016 100,000 0 Works Ongoing QCONPRNEG Mitredale Close, Red Lonning Hensinham& Hillcrest56,875 49,349 4,546 56,875 0 Works Ongoing QCONPRNEH Duke Street, Cleator Moor Cleator Moor West18,000 18,236 288 19,000 (1,000) Works Complete Awaiting Final Costs QCONPRNEI Queen Street, Cleator Moor Cleator Moor West16,000 16,735 207 17,000 (1,000) Works Ongoing QCONPRNEJ Egremont Road, Whitehaven Mirehouse64,000 0 140 64,000 0 On hold

51 QCONPRNEK Pannatt Hill, Millom Millom45,000 46,296 35,228 47,000 (2,000) Works Complete Awaiting Final Costs QCONPRNEL Wasdale Road, Millom Millom50,000 41,872 753 50,000 0 Works Ordered QCONPRNEM Festival Road, Millom Millom75,000 113,959 58,826 80,000 (5,000) Works Complete Awaiting Final Costs QCONPRNEN Nelson Street, Millom Millom50,000 48,231 1,992 50,000 0 Works Ordered QCONPRNEO Park Drive, Harras Moor, White Bransty25,000 0 225 25,000 0 Design Stage QCONPRNEP Linethwaite Road, St Bees Egremont N & St Bees22,000 20,230 14,258 22,000 0 Works Complete Awaiting Final Costs QCONPRNEQ Wasdale Lake Phase 2 Gosforth40,000 0 288 40,000 0 Design Stage QCONPRNER Rheda Close Junction Cleator Moor E & Friz15,000 0 0 15,000 0 Design Stage QCONPRNES Bigrigg to Pallaflat Egremont N & St Bees35,000 0 309 35,000 0 Design Stage QCONPRNET Various (gully contractor repo Various25,000 24,062 276 25,000 0 Works Ordered QCONPRNEU Road Markings and Sign Renewal Various40,250 0 570 40,250 0 Design Stage QCONPRNEV Jetting and Cleaning Carrier D Various46,000 0 147 46,000 0 Design Stage QCONPRNEW Street Furniture Maintenance ( Various11,500 0 0 11,500 0 Design Stage QCONPRNEX TRO Review, Millom Millom6,000 0 505 6,000 0 Design Stage QCONPRNEY Copeland Speed Limit Review Various26,000 0 745 12,500 13,500 Design Stage QCONPRNEZ Various Enforcement Anomolies Various20,000 0 0 20,000 0 Design Stage QCONPRNFA TM Measures to Strategic netwo Various28,000 0 1,640 28,000 0 Design Stage QCONPRNFB School Patrol Lights Various5,000 3,528 0 5,000 0 Design Stage QCONPRNFC Inclusive Mobility Various15,000 0 158 15,000 0 Design Stage QCONPRNFD Main St, Cleator Cleator Moor West14,000 0 0 14,000 0 Design Stage QCONPRNFE The Gardens Whitehaven Mirehouse11,000 0 253 11,000 0 Design Stage QCONPRNFF Road Lighting Structural Testi Various6,000 0 0 6,000 0 Design Stage QCONPRNFG Low Value Local Lighting Impro Various35,000 35,185 6,465 36,000 (1,000) Works Ordered QCONPRNFH De-illumination of Signs & Bol Various7,000 6,857 0 7,000 0 Works Ordered QCONPRNFI Whitehaven Rd /Leconfield Rd, Cleator Moor West22,000 29,719 182 30,000 (8,000) Works Ordered QCONPRNFJ Woodhouse, Whitehaven Kells & Sandwith15,000 27,721 0 28,000 (13,000) Works Ordered QCONPRNFK Aikbank / Rannerdale Drive Are Bransty20,000 12,027 1,077 12,500 7,500 Works Ordered QCONPRNFL Red Lonning, Whitehaven Hensinham& Hillcrest15,000 4,861 99 5,000 10,000 Works Ordered

1,867,000 1,069,115 258,250 1,867,000 This page is intentionally left blank Agenda Item 8

COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND

Meeting date: 17 July 2018

From: Executive Director – Corporate, Customer and Community Services

AREA MANAGER REPORT – COPELAND

1.0 EXECUTIVE SUMMARY

1.1 The Area Managers report brings together information from across the Community Teams including Community Development, Libraries, Archives, Public Health and Community Waste Prevention. This report provides Local Committee with an update on the work of each area, identified against priorities, highlights current issues and provides an overview of the budget position.

2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS

2.1 The Copeland Local Committee has both executive and non-executive duties as set out in the County Council’s constitution. This report sets out the duties that have been fulfilled since the last meeting of Local Committee and recommendations for decisions that are required to fulfil those duties.

2.2 The County Council budget is a key part of the policy framework for the Council and links directly to the Council Plan and Directorate Service Plans. The Local Committee budgets are set as part of the Council budget setting process and links to priorities within the Area Plans. This report sets out the current financial position based on the budget held for the Copeland area.

2.3 The work of the Local Committee, through the Area Plan for Copeland, helps to achieve the Council Plan priorities which are:

 People in Cumbria are healthy and safe  Places in Cumbria are well connected and thriving  The economy in Cumbria is growing and benefits everyone

53 2.4 Consideration has been given to the potential equality implications of each project. If it is assessed that a project will not lead to discrimination or an inappropriate service is does not require an Equality Impact Assessment.

2.5 There are no issues in this report that identify any equality implications.

3.0 RECOMMENDATION

3.1 Members note the budget summary outlined in Appendix 1.

3.2 Members ratify the grant recommendation outlined in paragraph 4.5.

4.0 BACKGROUND

BUDGET ALLOCATIONS

4.1 Attached at Appendix 1 is the monitoring update position for the revenue funding available to Local Committee.

COMMUNITY GRANTS AND STRATEGIC GRANT ACTIVITY

4.2 Through its terms of reference the Copeland Children & Young People’s Partnership may make funding recommendations against the 0-19 Youth Services budget.

4.3 Guidance agreed by Cabinet states that 0-19 funding should address at least one of the following

 Provide access to play, recreational activities, leisure or outdoor activities  Provide access to care or educational activities  Provide access to safe and enjoyable places for children and young people to go  Provide access to holiday, weekend or out of school activities  Enable children and young people’s involvement and participation e.g. forum, young council, engagement, empowerment, decision making  Support children and young people to take part in volunteering or community action

4.4 In addition, local priorities as agreed by Copeland Local Committee, and relevant to children & young people are projects that show long term benefit and:

 Address the NEET sector amongst young people  Offer opportunities for children looked after and leaving care

54  Tackle childhood obesity  Improve mental health and wellbeing  Challenge risk taking behaviour in young people  Protect people from hunger

4.5 As identified in the minutes from their meeting on 15th June, and attached as Appendix 2, the partnership recommended the following:

A grant of £10,000 to West Cumbria Learning Centre to support the cost of a Transition Worker based at Lakes College who will assist the smooth transition of students moving from WCLC provision into post 16 education. The role has proven to be successful in enabling students to stay engaged in education.

A grant of £200 to Distington Club for Young People towards the costs of the sports and healthy eating sessions within a Summer Play Scheme.

A grant of £1,000 toward the costs of a Summer Play Scheme for Greenbank Community Association.

COPELAND CHILDREN & YOUNG PEOPLE’S PARTNERSHIP

4.6 The third meeting of the Partnership on 15h June addressed the following agenda items:

 Detached youth work in Copeland  Services commissioned for children  Work programme and priorities

COMMUNITY DEVELOPMENT TEAM AND ACTIVE CUMBRIA

4.7 The Community Development Team has worked with colleagues from Active Cumbria to facilitate a range of activities around the Tour of Britain and its arrival in Cumbria during September 2018.

4.8 Three Copeland Schools were nominated to receive the ‘Pedal Your Way to Health’ roadshow featuring a motivational, healthy lifestyle assembly with Mr Stretch from the Bread &Butter Theatre Company.

4.9 Moor Row, Frizington and Hensingham Community Primary schools were nominated due to their successful engagement with PhunkyFoods, the 100 Mile Challenge and the Active Lives Survey.

4.10 Pupils also received a resource pack, as funded by Copeland Local Committee.

4.11 In addition, the following activities will be taking place during the Tour of Britain week:

55  Spinning bike challenges at Whitehaven, Seascale and Millom Libraries along with physical activity promotion information  Historic Cycling display from Whitehaven Archives  Bike ‘yarn bombing’ from local Knit & Knatter groups, to be displayed at libraries  Schools activity linked to the 100 Mile Challenge with a prize for the school recording most miles travelled by bike during September.

4.12 It was previously agreed to keep Members informed on progress of the buildings which were previously Kells, Hensingham and Mirehouse Libraries. The Kells building has been sold to Howgill Family Centre to support their Early Years activity. Hensingham was sold to a private buyer through auction in April; and Mirehouse has opened as the ‘Top of the Shops’ social enterprise café and community hub from the end of June.

4.13 At the last meeting of Local Committee Members were advised on a request to demolish the Millom School Swimming Pool. The pool had been closed following a condition survey which highlighted a number of significant issues. As an update Millom Town Council hosted a ‘Save Our Pool’ public meeting where local residents were able to hear from the group about their proposals in relation to renovating the old pool. The Council has agreed to arrange for the ‘Save our Pool’ group to meet with the surveyors and relook at the costings. An update will be brought back to Local Committee once further details are available.

4.14 In September 2017 flash flooding impacted on 281 properties in the Millom and Haverigg area. As the Lead Local Flood Authority (LLFA) Cumbria County Council was tasked to prepare a Flood report which would identify the extent and causes of the incident. A draft report was presented to Millom residents in January 2018. Work has since been undertaken and a further public meeting was held early this month to update residents on the report. The report can be found on the Council website through the following link. http://www.cumbria.gov.uk/planning- environment/flooding/flood_investigation_reports_copeland.asp

4.15 The next steps are for the report to be used to appoint consultants to design possible solutions and then to apply for funding to deliver the schemes. Members will be updated on the progress as further information becomes available.

COMMUNITY WASTE PREVENTION

4.16 The Community Waste Prevention Officer has undertaken a range of activity since the last Local Committee report in May This includes:

 Working with Community Re:use to progress a Repair Café in Whitehaven and other waste prevention activity.

 Working with the Community Development Team to develop a Plastic Clever Copeland scheme which, if successful, will roll out across the county. The concept will be to work with schools businesses and

56 households to reduce the impact of single use plastic through fun, tailored activities and incentives.

 Preparation for family fun days with Howgill Family Centre throughout the summer to give waste prevention information and resources to families & carers, along with delivering craft sessions using recycled materials

 Working with Skills 4 You at Cleator Moor to arrange a furniture upcycling workshop.

 Waste prevention workshops as part of the National Citizens Services managed and run by Inspira. Three 90 minute workshops will be delivered to approximately 60 young people per day, with the intention to plan a waste prevention social action project as a result.

LIBRARY UPDATE

4.17 In June, as part of the NW Read Regional Festival Whitehaven Library hosted an author visit from Cumbrian born thriller writer David Mark/D M Mark.

4.18 As part of the progress for a Community Asset Transfer on Seascale Library the team has continued discussions with Seascale Parish Council. This is to ensure the representatives have fully considered how best the future library services in the village should be shaped.

4.19 This year’s Summer Reading Challenge (7 July – 8 September) is underway, themed on ‘Mischief Makers’ which is to mark the 80th Anniversary of the Beano. It is all about fun ways to keep children reading during the summer holidays, and encourage an independent interest in books, e-books and comics. This is being supported by a range of activities arranged by the Community Services Officers.

4.20 As in previous years there has been a good response for young volunteers to support the Reading Challenge with 5 young people volunteering in Whitehaven and one at Millom.

ARCHIVE UPDATE

4.21 During May’s Local History Month, the ‘Archives on Tour’ events at Cleator Moor, Frizington and Seascale Libraries showcased a selection of original archives, relevant to each community, and a chance to reminisce about their locality and find out more about local history from the team.

4.22 The 70th anniversary of the NHS was marked by the Archive Centre, with some fascinating insights into historic health care and the early years of the NHS. An exhibition has run in the Archives throughout this month and the Archive Discovery Evening on 17 July will focus on West Cumbrian health provision.

57 PUBLIC HEALTH

4.23 The Mid Copeland Dementia Friendly Community Group was launched at an event in Seascale during Dementia Action Week (21-27 May). This included Functional Fitness Tests and Advice from North Cumbria Partnership NHS Foundation Trust and hosted information stalls from a number of medical partners and third sector organisations.

4.24 In order to help businesses look at how they and their staff can become more dementia friendly a drop in was held at Gosforth Methodist Church hall. This included actions to improve staff awareness and understanding; physical environment and support for staff and the local community.

4.25 Coffee mornings took place at Seascale Library and Gosforth Library Link and there was a special Sunday Service in St Cuthbert’s Church, Seascale to mark the end of Dementia Action Week. As a result of the various events 11 ladies from Gosforth Tea & Chat have now became Dementia Friends.

4.26 The PhunkyFoods programme continues to progress with 38 Copeland primary schools engaged. This is in addition to the Children Centre’s and three nurseries. A school staff training session was held in Whitehaven in June, with plans to arrange a celebration and practice sharing event later in the year. Members will receive a full report on PhunkyFoods in September.

4.27 Through the Local Committee funding the 100 Mile Challenge was offered free of charge to all Copeland primary school. The challenge encourages pupils to travel 100 miles over the academic year, through walking, running, skipping, swimming or cycling. As a result 13 schools have taken up the offer. The residual funding will be carried forward to the 2018/19 academic year to enable the Challenge to again be offered to all Copeland schools.

4.28 Earlier this year the Public Health Team hosted a Healthy Weight Summit with a focus on the impact obesity has on quality of life and the risk of developing chronic diseases. One output was to challenge the Cumbria Leaders Board to become the first two-tier area in the country where both County and all District Councils sign up to a declaration committing to co- ordinated action on promoting healthy weight. This was signed by all the Council Leaders in June (Appendix 3). 4.29 The next step, through the Copeland Health and Wellbeing Forum, is for stakeholders to consider how they can contribute to and influence behaviours, practice and change. This will be discussed at the next meeting in July. 4.30 The timing of this fits with the publishing of the second chapter of the Childhood Obesity Plan by the Department of Health and Social Care. The ambition is to halve childhood obesity by 2030. A range of measures has been announced, including plans to consult on further restrictions on the advertising of food and drinks high in sugar, salt and saturated fat on TV before 9pm; similar protection for children viewing adverts online; a ban on price promotions on these products; and mandatory calorie labelling in the out of home sector, including restaurants and cafes. Evidence from Public

58 Health England, including the sugar evidence package, has helped to inform some of these new measures.

4.0 OPTIONS

4.1 Members can agree, reject or amend the grants proposed

5.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS

5.1 Discretionary budget are forecasting £156,781 actual and committed expenditure against a budget of £309,877 leaving unallocated resource of £153,096.

5.2 Non-discretionary budgets are forecasting £156,616 actual and committed expenditure against a budget of £156,616 leaving unallocated resource of nil.

6.0 LEGAL IMPLICATIONS

6.1 Recommendation 3.1 is for Members to note and there are therefore no direct legal implications

6.2 In relation to recommendation 3.2 under Part 2D of the constitution 2.4 (O) provides that it is a function of Local Committee to allocate, in accordance with the guidance agreed by Cabinet (on 3 March 2011), funds from the 0-19 services budget in order to support positive activities, both targeted and mainstream, designed to improve outcomes for children and young people and reduce inequalities and, in doing so, ensure that projects should address at least one of the following criteria:

(i) Providing access to play, recreational, leisure or outdoor activities.

(ii) Providing access to care or educational activities.

(iii) Providing access to safe and enjoyable places for children and young people to go.

(iv) Providing access to holiday, weekend or out of school activities.

(v) Enabling children and young people's involvement and participation e.g. forum, youth council, engagement, empowerment, decision-making.

(vi) Supporting children and young people to take part in volunteering or community action.

The maximum individual amount that an officer may be authorised by the Local Committee to allocate shall be £ 5,000. Any allocation made

59 by an officer must be reported to the next meeting of the Local Committee.

7.0 CONCLUSION

7.1 In conjunction with Members, a significant level of work continues to take place; this report highlights the array of work available to the community through the work of the Local Members supported by the Community Services Team.

Dawn Roberts Executive Director – Corporate, Customer and Community Services

June 2018

APPENDICES

Appendix 1 Budget Summary Appendix 2 Children and Young Peoples Partnership minutes Appendix 3 Healthy Weight Declaration

Electoral Division(s): All Copeland

Executive Decision No

Key Decision No

If a Key Decision, is the proposal published in the current Forward Plan? N/A*

Is the decision exempt from call-in on grounds of urgency? No

If exempt from call-in, has the agreement of the Chair of the relevant N/A Overview and Scrutiny Committee been sought or obtained?

Has this matter been considered by Overview and Scrutiny? No If so, give details below.

Has an environmental or sustainability impact assessment been N/A undertaken?

Has an equality impact assessment been undertaken? N/A

PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]

No previous relevant decisions.

60 CONSIDERATION BY OVERVIEW AND SCRUTINY

Not considered by Overview and Scrutiny.

BACKGROUND PAPERS

No background papers.

REPORT AUTHOR

Contact: Gillian Elliott, 07966 116941 and [email protected]

61 This page is intentionally left blank COPELAND LOCAL COMMITTEE 2018/19

SUMMARY FINANCIAL STATEMENT: 30-Jun-2018 PROVISIONAL OUTTURN

Appendix Budget Sector 2017/18 Balance Virement Virement Revised Other 2017/18 Remaining Actual Projected Unallocated Original B/Fwd In Out Budget Contrib'n Spending Commitments Expenditure Outturn Resources Budget Limit to Date or Variance £ £ £ £ £ £ £ £ £ £ £ Revenue Budgets:

Discretionary Budgets B General Provision 55,327 42,382 0 0 97,709 0 97,709 35,987 6,440 42,427 55,282 C Community Grants 6,100 0 6,100 0 5,000 5,000 0 5,000 1,100 D School Crossing Patrols 20,873 (2,845) 0 0 18,028 0 18,028 0 3,779 3,779 14,249 E 0-19 Services 81,049 87,207 0 168,256 0 168,256 72,679 13,528 86,207 82,049 F 0-19 Forums 0 7,500 0 0 7,500 0 7,500 7,500 0 7,500 0 63 G Local Revenue Schemes 0 12,284 0 12,284 0 12,284 1,688 10,180 11,868 416 157,249 152,628 0 0 309,877 0 308,777 122,854 33,927 156,781 153,096

Other Revenue Budgets Neighbourhood Development Team 86,307 0 0 0 86,307 0 86,307 0 86,307 86,307 0 Money Advice Contract - CAB 57,060 0 0 0 57,060 0 57,060 0 57,060 57,060 0 H Healthy Weight Fund 0 0 0 0 0 0 0 0 0 0 0 Community Waste Prevention Fund 0 13,249 0 0 13,249 0 13,249 13,249 0 13,249 0 143,367 13,249 0 0 156,616 0 156,616 13,249 143,367 156,616 0

REVENUE TOTAL 300,616 165,877 0 0 466,493 0 465,393 136,103 177,294 313,397 153,096

J Local Member Capital Schemes

CAPITAL TOTAL 0 0 0 0 0 0 0 0 0 0 0

LOCAL COMMITTEE TOTAL 300,616 165,877 0 0 466,493 0 465,393 136,103 177,294 313,397 153,096 This page is intentionally left blank Minutes Meeting Children & Young People’s Partnership Date 15th June 2018 Time 10am

Venue WHITEHAVEN LIBRARY

a 10 Attendees: Apologies: Cllr Emma Williamson, CCC Cllr Keith Hitchen, CCC Gillian Elliott, CCC Cllr Arthur Lamb, CCC Cllr Andrew Wonnacott, CCC Maria Hewitt, CCC Representatives of Egremont Youth Partnership

Item Discussion / Action No. 1. Introductions

2. Apologies

Apologies noted

3. Notes of previous meeting

Agreed as a true record.

4. Presentation on detached youth work in Egremont (James and Tracey, Egremont Youth Partnership)

 EYP carries out detached work according to need in the area; young people are recruited into the centre where they can take part in programmes around anti-social behaviour, drug & alcohol awareness, child sexual exploitation etc.  Detached work will be ongoing throughout the summer, and it’s planned in for every quarter.  Members discussed whether detached youth work is seen as a separate project rather than a day to day part of youth work.  Members discussed youth work needing to match the requirement of young people.  Also discussed succession planning for young people coming through youth provision programmes.

5. Commissioned Services for Children

Members were provided with a list of services commissioned for children in Copeland. These are mainly countywide services. Service areas covered include public health; family support; education, employment and training; mental health; children looked after; infrastructure support services.

Members discussed drug and alcohol support services for young people and including reports from schools on the Local Committee forward plan.

6. Work Programme and Priorities

Members discussed a range of issues including standing items, priority concerns, County Council

65 Minutes Meeting Children & Young People’s Partnership Date 15th June 2018 Time 10am

Venue WHITEHAVEN LIBRARY funded projects, geographical priority areas, wider membership of the partnership.

7. Grant Requests

Two grant requests were considered:

A grant of £1,000 was recommended to Greenbank Community Association towards the cost of their 2018 summer play scheme on the basis that support is offered by the Community Development Team next year to plan in advance.

A grant of £200 was recommended to Distington Club for Young People specifically around healthy eating and physical activity sessions.

Both groups will be put in touch with free activities from Cumbria Fire & Rescue Service and Community Waste Prevention.

Members were advised that a previous grant recommendation to West Cumbria Learning Centre for £10,000 towards a Transition Worker will be included in Local Committee papers in July 2018.

11. Date time and venue of next meeting

Friday 10th August 2018, 10.00am @ Whitehaven Library

66 This Declaration was passed by:

On: 22.06.18

LOCAL

GOVERNMENT THIS LOCAL GOVERNMENT DECLARATION ON HEALTHY WEIGHT IS A STATEMENT, INDIVIDUALLY OWNED BY ALLERDALE BOROUGH COUNCIL, BARROW BOROUGH COUNCIL, CARLISLE CITY COUNCIL, COPELAND BOROUGH COUNCIL, CUMBRIA COUNTY COUNCIL, DECLARATION ON EDEN DISTRICT COUNCIL AND HEALTHY WEIGHT SOUTH LAKELAND DISTRICT COUNCIL It encapsulates a vision to promote healthy weight and improve the health and well-being of the local population. We recognise that we need to exercise our responsibility in developing and implementing policies which promote healthy weight.

Signatories

Alan Smith Dave Piddick Colin Glover Leader Allerdale Borough Council Leader Barrow Borough Council Leader Carlisle City Council

childrensfood.org.uk Mike Starkie Stewart Young Kevin Beaty Elected Mayor Copeland Borough Council Leader Cumbria County Council Leader Eden District Council

67 Giles Archibald Colin Cox Leader South Lakeland District Council Director of Public Health WE ACKNOWLEDGE AS LOCAL LEADERS IN THAT: PUBLIC HEALTH WE WELCOME THE:

> Unhealthy weight has substantial long term well-being, > Opportunity for local government to lead local action economic and social costs; to prevent obesity, securing the health and well-being of our residents whilst considering available social, > Unhealthy weight is affected by health inequalities and is environmental and financial NHS and social care more common in lower socio-economic groups; resources; > Poor diet during early life (the period between conception and weaning) can carry adverse health consequences in > Opportunity to protect some of the most vulnerable later life; in society by giving children the best start in life and enabling all children, young people and adults > Poor diet and an unhealthy weight are risk factors for to maximise their capabilities and make informed cardiovascular disease, cancer and type 2 diabetes which choices; contribute powerfully to poor health and premature death; > National commitment to address childhood obesity; > Energy dense food and drinks high in fat and sugar and low in essential nutrients contribute to a significant amount of > Support for the Local Authority Declaration on Healthy additional and unnecessary calories in the diet; Weight from the following organisations: Association of Directors of Public Health North West, British Dental > There is greater availability and access to foods and drinks Association, Children’s Food Campaign and the UK high in fat, sugar and salt which are increasingly eaten outside of the home, contributing to excess energy intake; Health Forum.

> Increased intake of foods high in fat and sugar and low in fruit and vegetables are strongly linked to those in manual occupations;

> People living in more socially deprived areas have less access to healthy foods;

> Advertising and marketing of foods and drinks high in fat, sugar and salt increases their consumption;

> Education, information and the increased availability of healthy alternatives help individuals to make healthy, informed food and drink choices;

> Modern physical activity environments contribute to sedentary lifestyles;

> Urban planning can have a significant impact on opportunities for physical activity, promoting safer environments for walking, cycling and recreation.

68 WE COMMIT OUR COUNCIL FROM THIS DATE

22.06.2018

Cumbria’s Local Authorities hereby sign the Declaration to show their commitment to reducing unhealthy weight in our communities, protect the health and wellbeing of staff and public and make an economic impact on the local economy by striving to:

> Engage with the local food and drink sector [retailers, > Support action at a national level to help local authorities manufacturers, caterers, out of home settings] where reduce obesity prevalence and health inequalities in our appropriate to consider responsible retailing [such communities; as not selling energy drinks to under 18s] offering and promoting healthier food and drink options and > Ensure food and drinks provided at public events include reformulating and reducing the portion sizes of high fat, healthy provisions, supporting food retailers to deliver sugar and salt [HFSS] products; this offer;

> Consider how commercial procurement partnerships > Support the health and wellbeing of local authority staff with the food and drink industry may impact on the and increase knowledge and understanding of unhealthy messages communicated around healthy weight to our weight to create a culture and ethos that normalises local communities; healthy weight;

> Review provision in all our public buildings, facilities > Promote health literacy of the local population to make and via providers to make healthy foods and drinks more informed healthier choices; available, convenient and affordable and limit access to high-calorie, low-nutrient foods and drinks [this should > Ensure clear and comprehensive healthy eating be promoted to public institutions such as schools, messages are consistent with government guidelines hospitals, care homes and leisure facilities where using existing resources, available on the Public Health possible] through partnership working; England website;

> Increase public access to fresh drinking water on local > Consider how strategies, plans and infrastructures for authority controlled sites; regeneration and all aspects of planning positively impact on wellbeing; > Consider supplementary guidance for hot food takeaways, specifically in areas around schools, parks > The Cumbria Public Health Alliance monitors the and where access to healthier alternatives are limited; progress of our plans against our commitments and public results; > Promote plans with our partners including the NHS and all agencies represented on the Health > Demonstrate a willingness and agreement to work and Well-being Board, Healthy Cities, academic collaboratively and share good practice. institutions and local communities to address the causes and impacts of obesity;

> Protect our children from inappropriate marketing by the food and drink industry such as advertising and marketing in close proximity to schools and at events on local authority controlled sites; 69 IN ADDITION OUR LOCAL AUTHORITY WILL WORK TOWARDS:………..

In Cumbria we will be working in partnership to focus on: • Children [0-5]; • Children and Families [0-19]; • Health inequalities; • Creating healthier environments; • Adult healthy weight; • Workplace and Better Health at Work.

Signatories

Alan Smith Dave Piddick Colin Glover Leader Allerdale Borough Council Leader Barrow Borough Council Leader Carlisle City Council

Mike Starkie Stewart Young Kevin Beaty Elected Mayor Copeland Borough Council Leader Cumbria County Council Leader Eden District Council

Giles Archibald Colin Cox Leader South Lakeland District Council Director of Public Health

To be reviewed by June 2019

The Local Authority Declaration on Healthy Weight has been designed and developed on behalf of Food Active, by the Health Equalities Group and is based on the the Local Authority Declaration on Tobacco Control. 70For further information please contact: [email protected] Agenda Item 9

COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND

Meeting date: 17th July 2018

From: Executive Director – Economy and Infrastructure

COPELAND HIGHWAYS WORKING GROUP – 13TH JUNE 2018

1.0 EXECUTIVE SUMMARY

1.1 This report gives details of the outcome of the meeting of the Highways Working Group (HWG) held on 13th June 2018 and presents the HWG recommendations to the Local Committee for approval.

2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS

2.1 The recommendations within this report relate to budgets and programmes that are devolved to this Local Committee for determination and delivery.

2.2 The policy position, links to corporate strategy, and the budgetary implications are set out in the individual HWG reports previously circulated to Members.

3.0 RECOMMENDATION

3.1 That Local Committee notes the minutes of the meeting of the HWG held on 13th June 2018 which are attached as Appendix 1 to this report.

3.2 That Local Committee endorse the recommendations of the HWG and agree the following recommendations:-

3.2.1 NPIF Bransty Row / North Shore Road Junction Improvements

a) That Members agree to proceed to statutory consultation and advertisement of the changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018, in relation to the proposed removal of traffic restrictions, as per the designs attached as Appendix 1 of the report to HWG, and the addition of traffic restrictions, as per the

71 designs attached as Appendix 2 of the report to HWG, which is attached as Appendix 2 to this report.

b) That Local Committee agree that, subject to there being no unresolved objections received at the end of the statutory consultation and advertisement of the changes referred to in paragraph 3.2.1 a) above, that the changes be brought into operation, as advertised having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of the report to HWG which is attached as Appendix 2 to this report.

c) That Local Committee agree to commence the statutory legal procedures in connection with the proposed introduction of a raised table and Toucan Crossings and the proposed removal of speed cushions on Tangier Street, as per the drawing attached as Appendix 5 of the report to HWG, which is attached as Appendix 2 to this report.

3.2.2 Whitehaven Traffic Regulation Order

a) That Local Committee agree to proceed to statutory consultation and advertisement of changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018 (“the Order”) in relation to the proposed changes shown on the plans attached as Appendices 1, 2, 4 and 5 of the report to HWG, which is attached as Appendix 3 to this report.

b) That Local Committee agree that, subject to there being no unresolved objections received at the end of the statutory consultation and advertisement of the changes referred to in paragraph 3.2.2 a) above, that the changes be brought into operation, as advertised having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which were more specifically referred to at paragraph 7.2 of the report to HWG, which is attached as Appendix 3 to this report.

4.0 BACKGROUND

4.1 The minutes of the HWG held on 13th June 2018 are attached at Appendix 1 to this report, together with recommendations to Local Committee where appropriate. The recommendations from the HWG are summarized at paragraph 3.2.

4.2 The report presented to the HWG relating to the NPIF Bransty Row / North Shore Road Junction Improvements scheme is attached as Appendix 2 to this report and contains all of the background information.

4.3 The report presented to the HWG relating to Whitehaven Traffic Regulation Order is attached as Appendix 3 to this report and contains all of the background information.

72 5.0 OPTIONS

5.1 The options in respect of each of the recommendations are set out in the original reports to HWG previously circulated to Members and which are attached as Appendices 2 and 3.

6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS

6.1 The resource and value for money implications in respect of each of the recommendations are set out in the original reports to HWG previously circulated to Members and which are attached as Appendices 2 and 3.

7.0 LEGAL IMPLICATIONS

7.1 The legal implications in respect of each of the recommendations are set out in the original reports to HWG previously circulated to Members and which are attached to this report as Appendices 2 and 3 .

8.0 CONCLUSION

8.1 The Local Committee is asked to agree the recommendations set out in paragraph 3.2 and to note the minutes of the HWG meeting held on 13th June which are attached as Appendix 1.

Dominic Donnini Executive Director – Economy and Infrastructure

July 2018

APPENDICES

Appendix 1 – Minutes of the HWG meeting held on the 13th June 2018 Appendix 2 – Report re: Bransty Row / North Shore Road Junction Improvements Appendix 3 – Report re: Whitehaven Traffic Regulation Order

Electoral Division(s): All Copeland

Executive Decision Yes*

Key Decision No*

If a Key Decision, is the proposal published in the current Forward Plan? N/A*

Is the decision exempt from call-in on grounds of urgency? No*

73 If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?

Has this matter been considered by Overview and Scrutiny? No* If so, give details below.

Has an environmental or sustainability impact assessment been N/A* undertaken?

Has an equality impact assessment been undertaken? N/A*

PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]

No previous relevant decisions

CONSIDERATION BY OVERVIEW AND SCRUTINY

Not considered by Overview and Scrutiny

BACKGROUND PAPERS

No background papers

REPORT AUTHOR

Contact: Steph Davis-Johnston 01946 506550 [email protected]

74 COPELAND HIGHWAYS WORKING GROUP

Minutes of a Meeting of the Copeland Highways Working Group PRIVATE held on Wednesday, 13 June 2018 at 10.00 am at Cleator Moor Civic Hall and Masonic Centre, Jacktrees Rd, Cleator Moor CA25 5AU

PRESENT:

Mr K Hitchen (Chair)

Mr M Hawkins Mr CJ Whiteside Mr FI Morgan Mr D Wilson (Vice-Chair) Mr CP Turner Mr AW Wonnacott

Also in Attendance:-

Mr S Consterdine - Democratic Services Officer Mr K Cosgrove - Highways Network Manager (Copeland) Mrs S Davis-Johnston - Traffic Management Team Leader (West) Ms G Elliott - Area Manager - Copeland Miss L McClellan - Traffic Management Officer

PART 1 – ITEMS CONSIDERED IN THE PRESENCE OF THE PUBLIC AND PRESS

130 APOLOGIES FOR ABSENCE

Apologies for absence had been received from Mr M Barbour.

131 MINUTES OF PREVIOUS MEETING

It was noted that the heading on item 125- “Rothersyke and Haverigg”- was incorrect and should read Rothersyke and Homewood Road’.

RESOLVED that the Minutes of the meeting 11 April 2018 be agreed as a correct record.

132 HIGHWAYS NETWORK MANAGER'S REPORT

The Highways Network Manager presented a report which provided members with an update on Highways Network matters over the last quarter.

Scheme Delivery PRN/NPRN 18/19

75 Throughout May the 3 construction teams in Copeland had been working on a number of footway schemes in the Millom area. Pannatt Hill and Festival Road. The combined total of theses improvement schemes was approximately £125,000.

The third team had been carrying out permanent pothole repairs to sites previously identified using additional DfT funding.

To support the additional DfT funding a number of Jet Patching machines had been procured for use throughout the County. One of the units was programmed to be in the Copeland area mid-June. Local officers had identified areas in

 Bransty and Parton  Mill Hill and Bowthorn Area.  Gosforth  Haverigg  Moresby Parks  Seascale

The bridges and structures team had been undertaking retaining wall repairs to Scarney Brow in the Cleator Moor East and Frizington Electoral Division.

During June teams were currently programmed to begin with footway resurfacing to Miterdale Close, Hensingham. Duke Street and Queen Street, Cleator Moor. The latter on Queen Street carried out under a road closure.

Surface dressing treatments had also concluded County Wide with sites below treated in Copeland-

 A595 Valley End To Gateside, Whicham  A595 Top of Broadbank to Brown Cow, Waberthwaite  C4023 Greengarth to Santon  A595 Gosforth Crossroads to Seven Acres Caravan Park  U4015 Arlecdon to Steel Brow (Brownrigg)  U4014 Steel Brow to Pica (Tutehill)

A question was raised concerning what were the different methods of patching road surfaces

The Highways Network Manager, informed members that a presentation will be given showing the various forms of patching at the next full meeting of the Copeland Local Committee.

Routine Gully Maintenance

2 76 The purpose of the short summary was to provide members of the Copeland Highways Working Group with an indication of programmed gully cleansing, including recent whereabouts and planned cleansing activities.

An allocation of £160,000 was agreed at Copeland Local Committee to support the gully cleansing activities during 18/19. The same level of funding as that allocated in 17/18.

Programmed cleansing had been carried out in Millom and surrounding areas cleaning approximately 2500 gullies during April and May. A key point to note was that a number of gullies were obstructed by vehicles and required a further visit.

During June the gully team were programmed to cleanse areas such as Ulpha, Eskdale, Muncaster, Drigg, Irton, Santon and Wasdale Area.

A question was raised asking if there was a method of advising local residents of when gully cleaning would be carried out.

Kevin Cosgrove , Highways Network Manager advised members that his team are trying to identify a process for advising local residents of when gully cleaning would take place.

Planning Applications - Copeland

Detailed below for Members were key planning applications that Local Officers were currently aware of. A verbal update on each will be provided to members during the meeting regarding each application.

4/17/2392 Erection of 28 Apartments over 3.5 storeys & 13 dwellings over 2.5 storeys & car parking at Land at East Road. Egremont

4/16/2206 (Existing application) Outline application for the erection of 26 dwellings on Land to the rear of Rusper Drive, Moor Row.

A discussion took place in respect of possible future planning applications and the complexities of Section 106 funding. It was suggested that there must be closer ties with Copeland District Council to reduce the number of problems Section 106 funding produces.

Vehicle Restraint Systems

Cumbria County Council was in the process of utilising a new system where any requests for VRS had to go through an assessment process. Members would be presented with information about the assessment criteria and the scoring mechanism.

3 77 Sellafield Transport & Movement Plan

A verbal update would be provided to members on the current Sellafield Transport and Movement plan. The focus of this particular update would be a number of initiatives planned by Sellafield to support material contained within the movement plan.

The Highways Network Manager would also provide a verbal update following a meeting with Head of Facilities.

It was also noted that the Transport and Movement Plan had not yet been by Copeland Borough Council.

Potholes and Additional Pothole Funding

To support repairs Cumbria County Council were allocated additional funds late in the 2017/18 financial year of £1,435m. This was in addition to the 2017/18 already allocated of £2,053m. We had also had confirmation that an allocation in 2018/19 of £1.241m would be available taking the total funding available in 2018/19 of £2.676m. Therefore the estimated split to Copeland is forecast higher than projected at £443,000 providing circa an additional £200,000 on last year’s allocation.

The Local Network Teams were collating, adding and identifying any defects including locations for treatment. Some of these were already reflected in the in current capital programme.

The Highways Network Manager would provide members with a brief presentation on the type of work to remedy the potholes and details of areas planned for treatment.

Low Road, Meadow View, Whitehaven

A verbal update would be provided to members following on from a discussion at Copeland Local Committee regarding ongoing concerns at the above location.

Cumbria Coastal Strategy – Options Appraisal

As part of the Cumbria Coastal Strategy, Jacobs (formerly CH2M) were providing draft Options Appraisal Proforma documents for each of the policy unit areas of the Cumbria coastline, which include Eskemals. These include the type of coastal/flood infrastructure options that might be suitable in each area.

These options had been also circulated to the Districts responsible for protecting the shoreline. Background information on the Coastal Strategy was available at www.cumbria.gov.uk/ccs

There will also be public consultation events to be held in July where the draft options would be consulted on. It’s likely that 2 sessions would be held in Copeland. 1 in Whitehaven and 1 in Millom.

4 78 Duddon Bridge

A verbal update would be provided to members in light of a number of concerns relating to visibility at Duddon Bridge.

The Highways Network Manager, informed members that the bridge is the responsibility of South Lakeland Local Committee as it is just outside of the Copeland area.

Footway Links – Bootle & Eskdale

A verbal update would be provided to members following discussions with both Bottle Parish Council and Ennerdale & Kinniside Parish Council regarding connecting footpaths on the outskirts of both villages.

RESOLVED that the report be noted.

133 TRAFFIC MANAGEMENT UPDATE

The, Traffic Management Team Leader – West Area, presented a report to provide members with the background and updates on various traffic management matters in the Copeland area.

Temporary Traffic Regulation Orders (Road Closures) – Since 1st January 2018, there had been a total of 107 temporary TRO’s processed for the Copeland area. United Utilities was now carrying out construction works in the Copeland area to install a major new pipeline from Thirlmere to West Cumbria. The Traffic Management Team Leader also highlighted the Lakesman Triathalon event taking place on Sunday 17th June, requiring temporary restrictions to sections of the highway network during the morning.

Copeland Speed Limit Review – Traffic count data had been ordered and is expected to be received in August/September 2018. Site assessments had begun and proposals would be formed once traffic data had been received. Initial consultation on proposals was expected to take place in the Autumn.

School Patrol Lights – Officers would begin re-programming the flashing warning / patrol lights at a number of schools throughout Copeland, expecting to complete this before the start of the new school year in September.

Works to repair and improve the patrol lights on Coach Road, Whitehaven for St Begh’s Junior School were planned as part of a larger scheme to improve street lighting and traffic bollards along this busy route. Works would take place during the school summer holidays in July and August 2018.

Signage Improvements – A number of concerns had been received from members of the public regarding road safety on the B5344 Drigg to Seascale. Officers have

5 79 arranged to improve signage to address the safety concerns, aiming to reduce the number of traffic collisions along this route.

The Member for Mirehouse advised members that he had reported to Highways England a dangerous problem with the bypass bridge on the A595 at Hensingham. The safety gate under the bridge had broken and there was evidence that persons had climbed up the underside of the bridge which was dangerous due to its height.

RESOLVED that the report be noted.

134 NPIF BRANSTY ROW (TRO)

The Traffic Management Team Leader – West Area, presented a report to update members following a period of initial consultation on proposed highway improvements at the junction of Bransty Row / North Shore Road, Whitehaven. The improvements were also designed to enhance the pedestrian environment, to help create cohesive development sites within the North Shore area of Whitehaven town centre.

The proposed highway improvements at Bransty Row, including changes to its junction with North Shore Road, had been designed to improve the junction capacity, whilst enhancing the pedestrian environment. Bransty Row is the only entrance in to Whitehaven town centre from the North and so the proposed improvements would not only assist future development in the North Shore area, but would also provide an enhanced entrance into the town.

Britain’s Energy Coast (BEC) is the landowner of a number of development sites on Bransty Row and the lead partner in bringing forward the North Shore regeneration scheme. Copeland Borough Council are the planning authority for the proposed schemes, which included plans for managed works space, a 100+ bed hotel and a multi-story car par, and is fully supportive of the scheme. Copeland Borough Council part owns BEC (alongside Cumbria County Council and Allerdale Borough Council). The deliverability of the North Shore Development opportunities was marginal and required significant highway improvements to facilitate these developments.

Cumbria County Council secured £1.66m from the Department for Transport (DfT) through the National Productivity Investment Fund and £834k from BEC to undertake the necessary highway improvements at Bransty Row. The funding had been secured on the basis of reconfiguring the existing priority T-junction at Bransty Row/North Shore Road to improve operation of the junction and enhancing the pedestrian environment to create cohesive development sites. The funding provided by the DfT required the proposed changes to be designed and implemented on site within 2 years (2018/19 and 2019/20). Details of the proposed design can be found attached as Appendix 3 of the report.

In order to successfully deliver the highway improvements, the location of the existing bus stops and taxi ranks on Bransty Row would need to be amended. In

6 80 order to amend the affected restrictions in the area, a review of the existing Traffic Regulation Order, namely The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018 (“the Whitehaven TRO”), is required.

Informal consultation was undertaken in April and May 2018 regarding the scheme and the affected traffic restrictions in the area. Residents directly affected by the changes received a letter and plan detailing the proposals, and two consultation events were held at which attendance was good. A period of 4 weeks was given for responses to be submitted. A summary of consultation responses is attached as Appendix 4 of the report.

Proposed revocations from the Whitehaven TRO were detailed on the drawing attached as Appendix 1 of the report.

Proposed additions to the Whitehaven TRO are detailed on the drawing attached as Appendix 2 of the report.

Additionally, the deliverability of the scheme required statutory legal procedures to be carried out for the removal of two speed cushions on Tangier Street, the introduction of a raised speed table and the introduction of three signal-controlled pedestrian crossing points. These were detailed on the drawing attached as Appendix 5 of the report.

The recommendations in the report were:-

1. That Members recommend that Local Committee agree to proceed to statutory consultation and advertisement of changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018, in relation to the proposed removal of traffic restrictions, as per the designs attached as Appendix 1 of the report, and the addition of traffic restrictions, as per the designs attached as Appendix 2 of the report.

2. That Members recommend that Local Committee agree that, subject to there being no unresolved objections received at the end of the statutory consultation and advertisement of the changes referred to in paragraph 1 above, that the changes be brought into operation, as advertised having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of the Report.

3. That Members recommend that Local Committee agree to commence the statutory legal procedures in connection with the proposed introduction of a raised table and Pelican Crossings and the proposed removal of speed cushions on Tangier Street, as per the drawing attached as Appendix 5 of the report.

7 81 RESOLVED that

1. Members recommend that the Local Committee agree to proceed to statutory consultation and advertisement of changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018, in relation to the proposed removal of traffic restrictions, as per the designs attached as Appendix 1 of the report, and the addition of traffic restrictions, as per the designs attached as Appendix 2 of the report.

2. Members recommend that the Local Committee agree, subject to there being no unresolved objections received at the end of the statutory consultation and advertisement of the changes referred to in paragraph 1 above, that the changes be brought into operation, as advertised having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which were more specifically referred to at paragraph 7.2 of the Report.

3. Members recommend that the Local Committee agree to commence the statutory legal procedures in connection with the proposed introduction of a raised table and Pelican Crossings and the proposed removal of speed cushions on Tangier Street, as per the drawing attached as Appendix 5 of the report.

135 WHTEHAVEN TRAFFIC REGULATION ORDER

Members had before them a report from the Corporate Director – Economy and Highways which provided them with the background and details of proposed changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018, following informal consultation.

Concerns had been raised by residents, St Begh’s Junior School and church, to highways officers and the Local Member regarding a short, narrow lane on The Gardens, Whitehaven. Specifically regarding use of the lane as a ‘short-cut’ by traffic attempting to avoid Coach Road and its associated traffic calming measures, but also safety risks to pedestrians in the road, particularly at school times.

Officers proposed solution was to install a short section of one way traffic restriction, with a prohibition of entry, as shown on the plan attached as Appendix 1 of the report. The proposal requires additions to the Whitehaven Traffic Regulation Order (TRO) namely The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018 (“the Whitehaven TRO”). Due to the lengthy processes involved when amending a traffic regulation order this had presented an opportunity to also address some other minor issues.

Informal consultation was carried out in April and May 2018 and a period of 3 weeks was given for responses to be submitted. Details of each proposal are as below;

8 82 Proposal Number 1 – The Gardens, Whitehaven. To introduce a One Way System prohibiting vehicles from travelling in a southerly direction. As referred to above, concerns were highlighted by a number of residents and the proposal had been designed to reduce “rat-running” and the potential risk to pedestrians in the road. Responses to the consultation were minimal, however largely in favour of the proposed changes. A plan showing the proposal was attached as Appendix 1 of the report.

Proposal Number 2 – Coach Road, Whitehaven. To introduce a section of “No Waiting at any Time” restrictions (double yellow lines and a section of “Disc Parking”. The proposed addition of double yellow lines here had been requested by residents, following inappropriate parking on this section of highway causing obstructions to pedestrians and other road users. The proposed addition of a disc parking bay allowed for greater turnover of vehicles in this busy area. Responses to the consultation were minimal however all were in favour of the proposed changes. A plan showing the proposal was attached as Appendix 2 of the report.

Proposal Number 4 – Cleator Moor Road, Whitehaven. To introduce a section of “No Waiting at any Time” restriction (double yellow lines). This proposal was designed to improve visibility at its junction with the Overend Road. A plan showing the proposal was attached as Appendix 3 of the report. One response to the consultation was received generally supporting the proposals however, asked that the section of “No Waiting at any Time” restrictions were slightly reduced. Officers assessed the request and agreed that the proposed restriction may be reduced slightly whilst still achieving the improvements necessary. A plan showing the revised proposal was attached as Appendix 4 of the report.

Proposal Number 5 – High Road, Kells, Whitehaven. To introduce a section of “No Waiting at any Time” restriction (double yellow lines). This proposal was designed following complaints with reference to the lack of visibility when exiting the Thwaiteville junction onto High Road. Following a site assessment officers arrived at a design that improves the visibility by bringing the junction markings forward. To facilitate the improvements, the road width is narrowed and therefore parking restrictions would be required to remove parked vehicles opposite Thwaiteville junction to ensure two way traffic could be maintained.

A plan showing the proposal, Appendix 5, was taken to the HWG meeting as an additional request. Consultation on this proposal has not yet started, however the Local Councillor has been approached and officers propose to commence consultation week commencing 18 June 2018.

RESOLVED that

1. Members recommend that the Local Committee agree to proceed to statutory consultation and advertisement of changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018 (“the Order”) in relation to the proposed changes shown on the plans attached as Appendices 1, 2 and 4 of the report.

9 83 Further proposed changes, as detailed on a plan marked as Appendix 5, were shown to members at the meeting

Members recommend that the Local Committee also agree to proceed to statutory consultation and advertisement of the changes to the Order as shown on the plan marked as Appendix 5.

2. Members recommend that the Local Committee agree that, subject to there being no unresolved objections received at the end of the statutory consultation and advertisement of the changes referred to in paragraph 1 above, that the changes be brought into operation, as advertised having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which were more specifically referred to at paragraph 7.2 of the Report.

136 SCHOOL CROSSING PATROL ASSESSMENTS

Members had before them a report from the Corporate Director – Economy and Highways which provided findings following recent surveys carried out around 33 schools in the Copeland area.

Cumbria County Council commissioned Atkins to assist in the assessment of the school crossing patrols (SCPs) for the Infant, Junior and Primary schools in the Copeland area.

The assessments have been carried out based on the assessment methodology and criteria set out in the “School Crossing Patrol Guidelines – Revised 2014” (SCP Guidance) produced by the Road Safety GB School Crossing Patrol Specialists Advisors Group. Work is currently ongoing to create a Service Procedure for Cumbria County Council, using this guidance as its basis.

Street Audits were carried out on the 14th and 15th of March 2018 and a brief summary of the findings was produced for 41 schools in the Copeland area. These audits were carried out with the intention of collecting necessary information for each site that would assist in making recommendations following each assessment. The audits made note of;

 Speed Limit  Footway widths  Carriageway widths  Parking restrictions  Pedestrian Crossing (within 50m)  Traffic Calming features  Street Lighting  Street Furniture  Road Markings  Potential risk of crossing carriageway due to lack of visibility etc.

10 84  Major and Minor junctions within approx. 20m of the main pedestrian entrance to the school

Any issues raised as part of the street audits were to be reviewed by officers and any necessary works carried out as part of routine maintenance or minor schemes.

Traffic and Pedestrian surveys for 33 of the 41 schools were carried out during the week commencing 19 March 2018. The surveys collected classified vehicle data along with number of pedestrians which crossed the carriageway within a 25m radius of the school entrance. The traffic and pedestrian counts were carried out during a 2 hour period in the morning (07.30 – 09.30) and afternoon (14.30 – 16.30), in line with the “School Crossing Patrol Guidelines – Revised 2014” (SCP Guidance).

The commissioned report by Atkins was attached as Appendix 1 of the report, containing the results of the street audits and the outcome of each assessment. Whilst the assessments did not recommend pedestrian crossing facilities at any of the locations, there were a number of sites highlighted for further investigation:-

Seascale Primary School

The findings from the recent assessment of this site showed that although a SCP site was not justified, Part 4 of the procedure should be applied to verify the position. Cumbria Highways carried out this stage and the site was awarded a further 9 factors following a detailed site investigation.

The additional factors significantly increased the PV2 results and meant that they now exceeded the criteria threshold also combined with on-site findings Cumbria Highways Officers recommended that the current SCP for this school remains in position.

Montreal C of E Primary School

The findings from the recent assessment of the site showed that although a SCP site was not justified Part 4 of the procedure should be applied to verify the position. Cumbria Highways carried out this stage and the site was awarded a further 8 factors following a detailed site investigation.

The additional factors significantly increased the PV2 results and meant that they now exceeded the criteria threshold also combined with on-site findings Cumbria Highways Officers recommend that the current SCP for this school remains in position.

St Patricks Catholic Primary School

The findings from the recent assessment of the site showed that although a SCP site was not justified Part 4 of the procedure should be applied to verify the position. Cumbria Highways carried out this stage and the site was awarded a further 10 factors due to site assessment findings.

11 85 Although the additional factors increased the PV2 result it still did not meet with the criteria threshold value, therefore Cumbria Highways Officers recommend that a SCP is not required for this site.

Millom Infant School

The findings from the recent assessment of the site showed that although a SCP site was not justified Part 4 of the procedure should be applied to verify the position. Cumbria Highways carried out this stage and the site was awarded a further 9 factors due to site assessment findings.

Although the additional factors increased the PV2 result it still did not meet with the criteria threshold value, therefore Cumbria Highways Officers recommend that a SCP is not required for this site.

Black Coombe Junior School

The findings from the recent assessment of the site showed that although a SCP site was not justified Part 4 of the procedure should be applied to verify the position. Cumbria Highways carried out this stage and the site was awarded a further 8 factors following a detailed site investigation.

The additional factors significantly increased the PV2 results and meant that they now exceeded the criteria threshold also combined with on-site findings Cumbria Highways Officers recommend that the current SCP for this school remains in position.

Kells Infant School

The findings from the recent assessment of the site showed that although a SCP site was not justified Part 4 of the procedure should be applied to verify the position. Cumbria Highways carried out this stage and the site was awarded a further 7 factors due to site assessment findings.

Although the additional factors increased the PV2 result it still did not meet with the criteria threshold value, therefore Cumbria Highways Officers recommend that a SCP is not required for this site.

St Beghs Catholic Junior School

During the assessments St Beghs was highlighted as meeting with the criteria threshold value set out in the SCP guidance. There is currently a patrol in place at the site and Cumbria Highways Officers recommended that this position remains.

St James C of E School

The findings from the recent assessment of the site showed that although a SCP site was not justified Part 4 of the procedure should be applied to verify the position.

12 86 Cumbria Highways carried out this stage and the site was awarded a further 11 points due to site assessment findings.

Although the additional factors increased the PV2 results and meant that they now exceeded the criteria threshold, Cumbria Highway Officers believe that the installation of a SCP at the location was not the appropriate measure. There is a lack of visibility on the approach to the site, measures had been introduced at the location previously which were removed due to safety reasons, and there is no other appropriate location within a reasonable distance of the school. Cumbria Highway Officers are currently working with the Active Travel Team to look into other options that may be available for the school such as Park and Stride and also the possible installation of School flashing warning signage on each approach.

Jericho School

The findings from the recent assessment of the site showed that although a SCP site was not justified Part 4 of the procedure should be applied to verify the position. Cumbria Highways carried out this stage and the site was awarded a further 6 factors due to site assessment findings.

Although the additional factors increased the PV2 result it still did not meet with the criteria threshold value, therefore Cumbria Highways Officers recommend that a SCP is not required for this site.

The Area Manager for Copeland advised members that the cost for crossing patrols do come out of the Copeland Local Committee budget and that any further crossing patrols that are agreed would put added pressure on the already over stretched budget.

RESOLVED that this report be noted.

137 CRASH GROUP

Councillor P Turner and The Traffic Management Team Leader - West Area provided an update on the recently held CRASH meeting.

138 DATE & TIME OF NEXT MEETING

The next meeting will be held on 16 October 2018 at 10.00 am at Lillyhall, Workington.

The meeting ended at 12.35 pm

13 87 This page is intentionally left blank COPELAND HIGHWAYS WORKING GROUP

Meeting date: 13th June 2018

From: Executive Director – Economy and Infrastructure

BRANSTY ROW / NORTH SHORE ROAD – PROPOSED JUNCTION IMPROVEMENTS

1.0 EXECUTIVE SUMMARY

1.1 The purpose of this report is to provide members of the Highways Working Group (“the Working Group”) with an update following a period of initial consultation on proposed highway improvements at the junction of Bransty Row / North Shore Road, Whitehaven. The improvements are also designed to enhance the pedestrian environment, to help create cohesive development sites within the North Shore area of Whitehaven town centre.

2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS

2.1 The proposed highway improvements at Bransty Row, including changes to its junction with North Shore Road, have been designed to improve the junction capacity, whilst enhancing the pedestrian environment. Bransty Row is the only entrance in to Whitehaven town centre from the North and so the proposed improvements will not only assist future development in the North Shore area, but will also provide an enhanced entrance into the town.

2.2 There are no significant equality implications identified at this stage.

3.0 RECOMMENDATION

3.1 That Members recommend that Local Committee agree to proceed to statutory consultation and advertisement of changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018, in relation to the proposed removal of traffic restrictions, as per the designs attached as Appendix 1, and the addition of traffic restrictions, as per the designs attached as Appendix 2.

3.2 That Members recommend that Local Committee agree that, subject to there being no unresolved objections received at the end of the statutory consultation and advertisement of the changes referred to in paragraph 3.1 above, that the changes be brought into operation, as

89 advertised having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of this Report.

3.3 That Members recommend that Local Committee agree to commence the statutory legal procedures in connection with the proposed introduction of a raised table and Pelican Crossings and the proposed removal of speed cushions on Tangier Street, as per the drawing attached as Appendix 5.

4.0 BACKGROUND

4.1 Britain’s Energy Coast (BEC) is the landowner of a number of development sites on Bransty Row and the lead partner in bringing forward the North Shore regeneration scheme. Copeland Borough Council is the planning authority for the proposed schemes, which includes plans for managed works space, a 100+ bed hotel and a multi-story car par, and is fully supportive of the scheme. Copeland Borough Council part owns BEC (alongside Cumbria County Council and Allerdale Borough Council). The deliverability of the North Shore Development opportunities is marginal and requires significant highway improvements to facilitate these developments.

4.2 Cumbria County Council secured £1.66m from the Department for Transport (DfT) through the National Productivity Investment Fund and £834k from BEC to undertake the necessary highway improvements at Bransty Row. The funding has been secured on the basis of reconfiguring the existing priority T-junction at Bransty Row/North Shore Road to improve operation of the junction and enhance the pedestrian environment to create cohesive development sites. The funding provided by the DfT requires the proposed changes to be designed and implemented on site within 2 years (2018/19 and 2019/20). Details of the proposed design can be found attached as Appendix 3.

4.3 In order to successfully deliver the highway improvements, the location of the existing bus stops and taxi ranks on Bransty Row will need to be amended. In order to amend the affected restrictions in the area, a review of the existing Traffic Regulation Order, namely The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018 (“the Whitehaven TRO”), is required.

4.4 Informal consultation was undertaken in April and May 2018 regarding the scheme and the affected traffic restrictions in the area. Residents directly affected by the changes received a letter and plan detailing the proposals, and two consultation events were held at which attendance was good. A period of 4 weeks was given for responses to be submitted. A summary of consultation responses is attached as Appendix 4.

4.5 Proposed revocations from the Whitehaven TRO are detailed on the drawing attached as Appendix 1.

90 4.6 Proposed additions to the Whitehaven TRO are detailed on the drawing attached as Appendix 2.

4.7 Additionally, the deliverability of the scheme requires statutory legal procedures to be carried out for the removal of two speed cushions on Tangier Street, the introduction of a raised speed table and the introduction of three signal-controlled pedestrian crossing points. These are detailed on the drawing attached as Appendix 5.

5.0 OPTIONS

5.1 Members may agree to the recommendations in paragraphs 3.1, 3.2 and 3.3

5.2 Members may agree to the recommendations in paragraphs 3.1, 3.2 and 3.3in part.

5.3 Member may NOT agree the recommendations in paragraphs 3.1, 3.2 and 3.3

6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS

6.1 There are no financial implications for the Local Committee arising from this report as the costs will be funded through the BEC and DfT.

6.2

7.0 LEGAL IMPLICATIONS

7.1 In relation to the recommendations at paragraphs 3.1 and 3.2 the County Council, as Traffic Authority, must take into consideration the matters contained in section 122(2) of the Road Traffic Regulation Act 1984 (“the 1984 Act”) detailed below at paragraph 7.2, in considering whether it is expedient to agree to the implementation of the Variation Order detailed in this Report for the reason specified in Section 1(1)(f) of the Road Traffic Regulation Act 1984, namely for preserving or improving the amenities of the area through which the roads run

91 7.2 Under Section 122(2), the matters which must be taken into account in exercising that duty are: -

(a) The desirability of securing and maintaining reasonable access to premises;

(b) the effect on amenities of an area;

(c) the national air quality strategy prepared under section 80 of the Environment Act 1995;

(d) the importance of facilitating the passage of public service vehicles and of securing the safety and convenience of persons using or desiring to use such vehicles; and

(e) any other matters appearing to the authority to be relevant.

7.3 In relation to the recommendation at paragraph 3.3 of this report: -

7.3.1 Section 90A of the Highways Act 1980 empowers a local highway authority to construct road humps (to include a raised crossing point or speed table) in accordance with the Highways (Road Humps) Regulations 1999, on roads with a speed limit of 30 mph or less (or must otherwise be authorised by the Secretary of State).

7.3.2 Before constructing a road hump (or raised crossing point/speed table), the local authority shall consult the chief officer of police for the area and other bodies (the District Council, bus operators and representative organisations) and must post a Notice on the highway and publish in the local press a notice detailing the nature, dimensions and location of the proposed road hump, raised crossing or speed table and the address to which and the period of 21 days within which any objections to the proposals may be sent.

7.3.3 The local highway authority shall consider any representations sent them in accordance with the Notice provisions detailed above.

7.4Section 23 Road Traffic Regulation Act 1984 allows a local traffic authority to establish crossings for pedestrians on such roads for which they are the highway authority, and may alter or remove any such crossings.

7.4.1 Before establishing, altering or removing a crossing, the local traffic authority shall: - (a) Consult the chief officer of police about their proposal to do so; and (b) Give public notice of that proposal. (KB – 30.5.2018)

92 8 CONCLUSION

8.1 That Members agree the recommendations in paragraphs 3.1 to 3.3 inclusive.

Dominic Donnini Executive Director – Economy and Infrastructure

June 2018

APPENDICES

Appendix 1 - Drawing detailing proposed removal of traffic restrictions Appendix 2 – Drawing detailing proposed introduction of traffic restrictions Appendix 3 – Final concept design drawing Appendix 4 – Summary of consultation responses Appendix 5 – Drawing detailing proposed removal of speed cushions and introduction of raised speed table and signal-controlled pedestrian crossings

Electoral Division(s): Bransty

* Please remove whichever option is not applicable

Executive Decision Yes*

Key Decision No*

If a Key Decision, is the proposal published in the current Forward Plan? N/A*

Is the decision exempt from call-in on grounds of urgency? No*

If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?

Has this matter been considered by Overview and Scrutiny? No* If so, give details below.

Has an environmental or sustainability impact assessment been N/A* undertaken?

Has an equality impact assessment been undertaken? N/A

PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees]

No previous relevant decisions.

CONSIDERATION BY OVERVIEW AND SCRUTINY

Not considered by Overview and Scrutiny.

93 BACKGROUND PAPERS

Bransty Row / North Shore Junction Improvements Report to Copeland Local Area Committee meeting on 27 March 2018

RESPONSIBLE CABINET MEMBER

Cllr Keith Little

REPORT AUTHOR

Steph Davis-Johnston Tel: 01946 506550 Email: [email protected]

94 Appendix 1

95 Appendix 2

96 Appendix 3

97 Appendix 4

Summary of Consultation Responses

A number of formal written responses were submitted; those from Statutory Consultees are summarised in the table below.

Response Comments Received CCC Response 1 – Cumbria Cumbria Police registered Police their support of the scheme and have no objections to make. 2 – Stagecoach Public transport should Relocation of the northbound bus feature strongly within the stop is necessary to ensure road design, to accommodate safety standards are maintained passengers accessing two and ensure the junction is used to key destinations (Tesco its full capacity. The northbound Superstore and Railway bus stop is proposed to be moved Station). approximately 95m south of its Concern is that the existing location. The northbound bus stop improvements to the junction of moving to Tangier Street is Bransty Row / North Shore Road too far for passengers to will be able to cross the road much walk and this will deter more easily, safely and quickly than passengers using the as its existing layout. Additionally, service. the re-location of the bus stop will assist passengers shopping on Duke Street, Tangier Street, King Street and the Harbourside wishing to travel north. 3 – Copeland Concerns raised over There is currently no dedicated Disability Forum changes in traffic provision for disabled parking within restrictions, specifically the extents of the scheme as fitting removal of double yellow in the existing public transport lines that are used by blue provision takes up the space badge holders to park. available. This area is particularly Also disappointed that constrained and where the scheme there is no disabled displaces current users of the parking provision within space, their re-location is key. No the design. private parking on public highway is proposed as there are 3 existing car parks within the scheme extents with a new multi-storey car park proposed. 4 – Royal In favour of the junction The footway at the raised National improvements, however carriageway section will have a Institute for the requests that the 25mm upstand as opposed to Blind controlled crossings use 100mm (existing) or flush, as is the ‘findable’ tactile paving case for other forms of ‘enhanced and that the control boxes street environments / shared for the pedestrian spaces’. crossings use audible

98 beeps and rotating cones. Concern over potential confusion of carriageway / footway delineation due to raised carriageway surface.

During the consultation events held with the public, a number of general comments were made. These are summarised in the table below.

Comments Received Response Installation of the traffic signals Loop to be provided within the junction, would make it harder for vehicles connecting to the traffic signals to assist in the exiting the junction access to the turning manoeuvre. Railway Station turning right. Queueing traffic at the proposed Hatched yellow box junction marking to be signals would make it difficult for provided to allow more opportunities for vehicles exiting the junction of vehicles turning right. Bransty Road turning right. Businesses on eastern side of Dropped kerbs to be provided to enable loading Tangier Street (opposite car equipment to be wheeled from the existing park) concerned that proposed loading bay on Tangier Street. Ultimately, northbound bus stop is being businesses will need to make small changes to located opposite their premises. behaviours to ensure the highway is not This will make business loading obstructed. operations difficult. Proposed re-location of Buses are the primary user at this location southbound bus stop (outside however, there are two key businesses that Wetherspoons) and no require loading facilities nearby. To prevent dedicated loading provision conflict between delivery vehicles and buses, would create difficulties for the bus clearway marking could be shortened stopping buses. to create a loading bay alongside the bus layby, although it would only allow for one bus to stop at a time. This layout would be safer than allowing two buses with informal loading use. Alternative off-highway loading arrangements are being investigated by Wetherspoons, although there is currently no proposed change. Junction of George Street and Alternative layout arrangements at the junction Tangier Street should be of Tangier Street, George Street and Bransty improved further – possibly with Row have been investigated in great detail. a mini-roundabout. Ultimately, the existing layout will continue to provide the best flows with minimal effect on the rest of the town centre, despite its unconventional nature. Minor improvements have been included within the scheme. A number of national cycle The existing footway on the western side of the routes currently run through this A5094 may be converted into a shared-use area, crossing the A5094 route, allowing pedestrians and cyclists to pass. Bransty Row linking the Harbour with Wagon Way. This causes conflict between cyclists and

99 vehicles as there is no off-road provision. Loading Bay on Tangier Street During night-time hours, taxis currently wait should not be used as a taxi along one side of Tangier Street due to the lack rank outside of the loading of rank provision in Whitehaven. The proposed hours. Residents are concerned use of the loading bay outside of daytime about additional noise that may business hours provides a dual use for this be associated with a taxi rank section of highway, increasing taxi rank and increase in antisocial provision in the town. behaviour.

100 Appendix 5

101 This page is intentionally left blank COPELAND HIGHWAYS WORKING GROUP

Meeting date: 13th June 2018

From: Executive Director – Economy & Infrastructure

PROPOSED AMENDMENTS TO WHITEHAVEN TRAFFIC REGULATION ORDER

1.0 EXECUTIVE SUMMARY

1.1 The purpose of this report is to provide Members of the Highways Working Group with the background and details of proposed changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018, following informal consultation.

2.0 STRATEGIC PLANNING AND EQUALITY IMPLICATIONS

2.1 The proposed traffic restrictions are designed to improve traffic flow and traffic management within the areas assessed, whilst also providing a safe and effective transport network.

2.2 The restrictions which are proposed comply with Cumbria County Council’s forward plan of creating a safe and secure community, whilst providing a high quality environment for all.

2.3 There are no Equality implications at this stage

3.0 RECOMMENDATION

3.1 That Members recommend that Local Committee agree to proceed to statutory consultation and advertisement of changes to The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018 (“the Variation Order”) in relation to the proposed changes shown on the plans attached as Appendices 1, 2, 4 and 5.

3.2 That Members recommend that Local Committee agree that, subject to there being no unresolved objections received at the end of the statutory consultation and advertisement of the changes referred to in paragraph 3.1 above, that the changes be brought into operation, as advertised having taken into consideration the matters contained in Section 122(2) of the Road Traffic Regulation Act 1984 which are more specifically referred to at paragraph 7.2 of this Report.

103 4.0 BACKGROUND

4.1 Concerns have been raised by residents, St Begh’s school and church, to highways officers and the Local Member regarding a short, narrow lane on The Gardens, Whitehaven. Specifically regarding use of the lane as a ‘short-cut’ by traffic attempting to avoid Coach Road and its associated traffic calming measures, but also safety risks to pedestrians in the road, particularly at school times.

4.2 Officers proposed solution is to install a short section of one way traffic restriction, with a prohibition of entry, as shown on the plan attached as Appendix 1. This proposal requires additions to the Whitehaven Traffic Regulation Order (TRO) namely The County of Cumbria (Various Roads, Whitehaven) (Consolidation and Provision of Traffic Regulations) Order 2018 (“the Whitehaven TRO”). Due to the lengthy processes involved when amending a traffic regulation order this has presented an opportunity to also address some other minor issues.

4.3 Informal consultation was carried out in April and May 2018 and a period of 3 weeks was given for responses to be submitted. Details of each proposal are as below;

4.3.1 Proposal Number 1 – The Gardens, Whitehaven. To introduce a One Way System prohibiting vehicles from travelling in a southerly direction. As referred to in paragraph 4.1, concerns were highlighted by a number of residents and the proposal has been designed to reduce “rat-running” and the potential risk to pedestrians in the road. Responses to the consultation were minimal, however largely in favour of the proposed changes. A plan showing the proposal is attached as Appendix 1.

4.3.2 Proposal Number 2 – Coach Road, Whitehaven. To introduce a section of “No Waiting at any Time” restrictions (double yellow lines and a section of “Disc Parking”. The proposed addition of double yellow lines here has been requested by residents, following inappropriate parking on this section of highway causing obstructions to pedestrians and other road users. The proposed addition of a disc parking bay allows for greater turnover of vehicles in this busy area. Responses to the consultation were minimal however all were in favour of the proposed changes. A plan showing the proposal is attached as Appendix 2.

4.3.3 Proposal Number 4 – Cleator Moor Road, Whitehaven. To introduce a section of “No Waiting at any Time” restriction (double yellow lines). This proposal is designed to improve visibility at its junction with the Overend Road. A plan showing the proposal is attached as Appendix 3. One response to the consultation was received generally supporting the proposals however, asked that the section of “No Waiting at any Time” restrictions were slightly reduced. Officers assessed the request and agree that the proposed restriction may be reduced slightly whilst still achieving the improvements necessary. A plan showing the revised proposal is attached as Appendix 4.

104 4.3.4 Proposal Number 5 – High Road, Kells. To introduce a section of “No Waiting at any Time” restriction (double yellow lines). This proposal is designed facilitate improvements to the junction of Thwaiteville and High Road to improve visibility when exiting the junction. Initial consultation is yet to take place, due to receiving requests to investigate following the end of the consultation period for other proposals. A plan showing the proposal is attached as Appendix 5.

5.0 OPTIONS

5.1 5.1 Members may recommend that Local Committee agree the recommendations at paragraphs 3.1 and 3.2.

5.2 Members may recommend that Local Committee agree the recommendations at paragraphs 3.1 and 3.2 IN PART.

5.3 Members may recommend that Local Committee agree that the proposals are not progressed to statutory consultation and advertisement.

6.0 RESOURCE AND VALUE FOR MONEY IMPLICATIONS

6.1 If the recommendations are agreed by Local Committee the cost of the changes can be met from within the existing allocations of the devolved Highways capital budget previously agreed by Local Committee. The Working Group and Local Committee may wish to note that any subsequent maintenance would need to be met from within the devolved Highways revenue budget.

7.0 LEGAL IMPLICATIONS

7.1 7.1 The County Council, as Traffic Authority, must take into consideration the matters contained in section 122(2) of the Road Traffic Regulation Act 1984 (“the 1984 Act”) detailed below at paragraph 7.2 in considering whether it is expedient to agree to the implementation of the Variation Order detailed in this Report for the reason specified in Section 1(1)(a) of the Road Traffic Regulation Act 1984, namely for avoiding danger to persons or other traffic using the roads or any other roads or for preventing the likelihood of any such danger arising.

7.2 Under Section 122(2), the matters which must be taken into account in exercising that duty are: -

(a) The desirability of securing and maintaining reasonable access to premises;

(b) the effect on amenities of an area;

(c) the national air quality strategy prepared under section 80 of the Environment Act 1995;

(d) the importance of facilitating the passage of public service vehicles and of securing the safety and convenience of persons using or desiring to use such vehicles; and

105 (e) any other matters appearing to the authority to be relevant. (KB – 30.5.2018)

8.0 CONCLUSION

8.1 That Members of the Copeland Highways Working Group agree to recommend to Local Committee to agree the recommendations to resolve a number of issues experienced in the town.

Dominic Donnini Executive Director – Economy and Infrastructure

Date: June 2018

APPENDICES

Appendix 1 - Location plan detailing proposal for The Gardens, Whitehaven Appendix 2 – Location plan detailing proposals for Coach Road, Whitehaven Appendix 3 – Location plan detailing proposal for Cleator Moor Road, Whitehaven Appendix 4 – Revised location plan for Cleator Moor Road, Whitehaven

Electoral Division(s): Mirehouse Kells and Sandwith Hillcrest and Hensingham

Executive Decision No*

Key Decision No*

If a Key Decision, is the proposal published in the current Forward Plan? N/A*

Is the decision exempt from call-in on grounds of urgency? No*

If exempt from call-in, has the agreement of the Chair of the relevant N/A* Overview and Scrutiny Committee been sought or obtained?

Has this matter been considered by Overview and Scrutiny? No* If so, give details below.

Has an environmental or sustainability impact assessment been N/A* undertaken?

Has an equality impact assessment been undertaken? N/A*

PREVIOUS RELEVANT COUNCIL OR EXECUTIVE DECISIONS [including Local Committees] “No previous relevant decisions”.

106 CONSIDERATION BY OVERVIEW AND SCRUTINY Not considered by Overview and Scrutiny.

BACKGROUND PAPERS No background papers

RESPONSIBLE CABINET MEMBER Cllr K Little

REPORT AUTHOR Laura McClellan – Traffic Management Officer [email protected];

107 APPENDIX 1

108 APPENDIX 2

109 APPENDIX 3

110 APPENDIX 4

111 APPENDIX 5

112 Agenda Item 10 COUNTY COUNCIL LOCAL COMMITTEE FOR COPELAND: 17 July 2018

LOCAL AUTHORITY GOVERNOR VACANCIES FOR NURSERY, PRIMARY AND SECONDARY SCHOOLS

Schedule of Vacancies

SCHEDULE OF NOMINATIONS

STATUS AND NAME NO OF LA NOMINATIONS NOMINATED BY OF SCHOOL GOVERNORS TO BE APPOINTED VOLUNTARY AIDED Miss Flo Hanlon St Begh’s Catholic Junior 1 2 Station Terrace School School Corkickle Whitehaven Cumbria CA28 7TQ

Waberthwaite CE Primary 1 No nomination received School

VOLUNTARY CONTROLLED

Ennerdale and Kinniside CE 1 No nomination received Primary School

Lamplugh C of E School 1 No nomination received

COMMUNITY 1 No nomination received Valley Primary School

St Bees Village School 1 Alex McCarthy Councillor Flat 5 Eaglesfield House Beach Road St Bees CA27 0EN

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