C.E.O./Director of Education: Anthony Stack Chair: Goronwy Price ______
TENDER NLESD-20-096
The NL English School District invites Tenders for the supply and delivery of the following:
SCHOOL BASED UPS – STANDING OFFER
CLOSING DATE/TIME: SEPTEMBER 30TH, 2020 @ 2:30pm TENDER OPENING: SEPTEMBER 30TH, 2020 @ 2:30pm
DIRECT INQUIRIES TO: Jackie Ralph [email protected]
Tender documents MUST be obtained from either:
www.pods.net (888-899-7637) OR www.bidsalert.ca (800-397-0393)
Tender Bids MUST be submitted via EMAIL. The SUBJECT LINE of the email MUST clearly identify the TENDER NUMBER and MUST be submitted no later than the closing date & time listed above.
Tenders MUST be submitted to [email protected]
IMPORTANT CHANGES TO BIDDING PROCESS
In order to adapt to the COVID-19 pandemic, the Newfoundland and Labrador English School District (NLESD) has made temporary changes to its tendering process. It is the responsibility of the Bidder to familiarize themselves with the following changes so that disqualification, due to incompliant bid submission, is avoided.
• Tender Bids must be submitted via email to [email protected] no later than the closing date & time listed above. Tender number must be clearly entered in the subject line of the email.
• The subject line of the email, containing the tender bid must clearly state NLESD-20-096; otherwise the bid may be rejected.
• Bids submitted by fax, mail, courier, drop off, or any other means of delivery other than by the email stated above will NOT be accepted.
• Bids must be submitted in one the following attachment formats: Word; PDF; or JPG.
• If submitted correctly, the Bidder should receive an email stating “Received Bid for Tender NLESD-20-096”
• Should the Bidder receive an email that states “Bid Submission is invalid or incomplete”, after submitting bid to [email protected], the onus is on the Bidder to confirm the subject line has been entered correctly and that all pertaining documents have been correctly attached, before resubmitting bid.
• Bidders are cautioned that the timing of their bid submission is based on when the bid is RECEIVED, not when the bid is submitted as bid transmission can be delayed due to file transfer size, transmission speed, etc. It is strongly recommended that Bidders give themselves sufficient time to complete their bid submission and to resolve any issues that may arise.
• It is important to note that the NLESD Purchasing Department cannot access the [email protected] account before the tender closing date and time; therefore, all questions and concerns regarding the tender documents must be submitted, via email, to the Buyer listed on the cover page and Section B – Scope & Specifications of this tender document.
• Due to the current COVID-19 situation, there will not be a Public Opening of this Tender; instead the opening of Bids will be done via Video Recording, by two (2) representatives of the Newfoundland and Labrador English School District, at the scheduled closing time.
2 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER
SECTION A - INSTRUCTIONS TO BIDDER
GENERAL
1. This Open Call for Tenders is carried out in accordance with section 6(iv) of the Public Procurement Act. Due to the current COVID-19 situation, there will not be a Public Opening of this Tender; instead the opening of Bids will be done via Video Recording, by two (2) representatives of the Newfoundland and Labrador English School Board, at the scheduled closing time
2. Tender Documents must be obtained through BIDS or PODS. Any change or modification to the Tender specifications will be made in writing only. Any verbal representation made by either the Bidder or the District will not be considered to be binding on either party.
3. For the purpose of this document, NL English School District may be referred to as the “District” and the company that the District determines as the successful Bidder, and with which the District intends to enter into a contract for the services described in this Tender document, will be referred to as the “Bidder” or “Vendor”.
4. Any errors or oversights that are discovered in this document, or any clarifications that may be required, are to be brought to the attention of the District. Bidders will not be given an advantage due to errors, omissions or ambiguities that may be present in this document.
5. It is the responsibility of the proponent to seek clarification on any matter that they consider unclear before submitting a Tender bid. The District is not responsible for any misunderstanding of this Tender on the part of the proponent. Request for change and/or clarifications concerning this Tender will only be accepted via email sent to the below stated contact no later than 3 business days prior to the Tender Closing Date/Time. Any amendments made by the District to this Tender (any change or modification to the Tender specifications) will be issued in writing only and sent to all that have received the documents (through Bids/Pods). Any verbal representation made by either the Bidder or the District will not be considered to be binding on either party.
Questions and/or clarifications concerning this Tender must be directed to: Jackie Ralph – [email protected]
6. The Bidder is to closely peruse all clauses, specifications and requirements etc., indicated in the Tender documents, before submitting a bid. Should the Bidder have any doubt about the meaning of any portion of the Tender specifications or find discrepancies or omissions in the specifications, or if the Tender documents are found to be incomplete or require clarifications on any of the technical aspects, scope of work, etc., the Bidder is to notify the official inviting the Tenders (see cover page for details) for clarifications, before submission of the Tender bid. This notification must be accompanied by an explanation and suggested modification and be received by the deadline for receipt of written or emailed inquiries set forth in this document. The District will make any final determination of changes to the Tender. Bidders are advised to study all the Tender documents carefully. Any bid submission by the Bidder will be deemed to have been done after careful study and examination of the Tender documents and with the full understanding of the implications thereof. The District will not be responsible for Bidders who fail to inform themselves regarding the scope and nature of the work
7. Proponents may, prior to the Closing Date/Time, be advised in writing (by “Addendum”) of required additions to, deletions from, or alterations to requirements/specifications of the Tender documents. All Addenda will become an integral part of the contract documents and will be allowed for in arriving at a contract award. Each proponent is responsible for verifying before depositing its Tender bid that it has 3 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER received all Addenda that may have been issued. Bidders are cautioned that it is their responsibility to ensure that they receive all information relevant to this Tender.
8. Tender bids received after the Closing Date/Time will not be considered. If only a portion of the Tender is received by the Closing Date/Time, the Tender will be considered incomplete and will not be accepted.
9. Bids submitted by fax, mail, courier, drop off, or any other means of delivery other than by the email stated above ([email protected]) will NOT be accepted.
10. The District does not bind itself to accept the lowest or any Tender bid.
11. The District has the right to cancel this Tender at any time and/or to reissue it for any reason whatsoever without incurring any liability and no proponent will have any claim against the District as a consequence.
12. Repercussions to the District, if any, arising from the awarding of this Tender will result in the immediate cancellation of this Tender. Liability for such an occurrence will be solely with the Bidder.
13. In order for a Tender to be considered, it must be completed on this document (without any alterations or additions, also referred to as Stipulated Price Contract) and submitted via email to [email protected]. The Tender must be received no later than the Closing Date/Time.
14. In certain circumstances or in particular instances, the District reserves the right to obtain materials/services from a Vendor other than the successful Bidder and/or on terms not governed by the provisions of the awarded contract. This will be at the sole and absolute discretion of the District.
15. The Stipulated Price Contract must be signed by an authorized officer of the bidding Vendor, under the Vendor's Corporate Seal (if the Vendor is a company) or by an authorized person and under seal (if the Vendor is a partnership or individual).
16. Terms and conditions pertaining to the goods and/or services are set out under Section B – Scope & Specifications and will take precedence over any inconsistent or conflicting terms in Section A – Instructions to Bidder.
17. All costs relating to the work or materials supplied or consumed by the Bidder in responding to this Invitation to Tender will be borne by the Bidder. The District is not liable for any costs in the preparation or presentation of Tenders. The District accepts no responsibility for Bid Submissions that are not submitted properly, whether due to the fault of the Bidder or any technical issues of submitting of obtaining the Tender documents.
18. Tender bids must include all costs in providing the requested support services for the term of the contract – these costs include all prime costs, royalties, custom duties, foreign exchange charges, transportation, travelling costs, delivery, postage, all overhead and profit, all coordination fees, insurance premiums, all applicable taxes, software costs, warranty costs, support costs and all other charges or otherwise clearly entered in the designated location in the Stipulated Price Contract.
19. Bidders must type or legibly print the Bidder's full business name and address in the spaces provided – Stipulated Price Contract.
20. All bids must be in Canadian funds.
4 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER 21. Bidders should note that procurements falling within the scope of the Canadian Free Trade Agreement and/or the Canadian-European Union Comprehensive Economic Trade Agreement are subject to those trade agreements.
The Atlantic Provinces Standard Terms and Conditions apply to this procurement opportunity and may be obtained from the Public Procurement Agency, or by way of the Internet at www.ppa.gov.nl.ca.
The rights and obligations of the parties will be governed by the specific terms of these tender documents.
22. Bids must remain open to acceptance and are irrevocable for a period of 60 days after the invitation Closing Date.
23. Any contract issued as a result of this Invitation to Tender will be subject to cancellation by either party within 60 days of written notice.
24. Tenders that are unsigned, improperly signed, illegible, obscure, contain arithmetical error, erasures, or irregularities of any kind, may be rejected by the District.
25. Subsequent support services will be in accordance with an executed contract. This Tender, the response to this Tender (bid submission), any addenda, as well as any inquires and correspondence relating to this Tender, will become part of the executed contract.
26. The Successful Bidder will be required to demonstrate compliance with all terms, conditions, and specifications of the Tender.
27. Any Purchase Order issued pursuant to this Invitation to Tender will be issued in the name of the Bidder exactly as that Bidder's personal or corporate name is stated in the Tender document – Stipulated Price Contract.
28. The financial value of a contract resulting from this procurement process will be publically released as part of the award notification process.
TENDER EVALUATION
29. The District reserves the right to reject any Tender bid that does not adhere to the Tender requirements as stipulated herein. All required/requested documentation must be included with the Bid Submission.
30. The District reserves the right to disqualify from bidding, any company that has failed to complete its obligations under any prior contract with the District.
31. Tender bids containing qualifications or additional clauses to Section A – Instructions to Bidder may be rejected by the District.
32. The District reserves the right to void any bid which deviates from the minimum specifications. If a Bidder does not submit, with their bid, brochures of products/services that are being tendered, containing all relevant information to confirm specifications, then the District reserves the right to reject their Tender bid.
33. If a Tender fails in some way to comply with the specific requirements of the Tender document, which in the sole discretion of the District is not material, the District may waive the failure and accept the Tender.
5 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER 34. This Tender will be evaluated using the Item Pricing Table in the Stipulated Price Contract, provided all Tender requirements set forth in this document, including the requirements set forth in all sections and appendixes, are also fulfilled. In case of error in the Total Tendered Price calculation, Item Cost will govern.
35. Tendered services must meet or exceed all minimum specifications given herein – Section B – Scope & Specifications.
36. As required by the Public Procurement Regulations under the Newfoundland and Labrador Public Procurement Act (the “Procurement Regulations”), a ten percent (10%) reduction will be applied to the pricing submitted by provincial suppliers for the purposes of evaluating pricing.
A “provincial supplier” is defined in the Procurement Regulations as a supplier of goods, services or public works that has a place of business in the province of Newfoundland and Labrador.
A “place of business” is defined in the Procurement Regulations as an establishment where a supplier regularly conducts its activities on a permanent basis.
The District may require a bidder to provide information and/or documentation to confirm whether it is a “provincial supplier”, as defined above.
In the event of a tie between a provincial and non-provincial supplier, the selected bidder shall be the provincial supplier. In the event of a tie between provincial suppliers, the selected bidder will be determined by way of a coin toss.
37. Pricing provided in the Bid Submission (Stipulated Price Contract) must include all costs associated with the services requested.
38. Bidders must include, in their submission bid, fully completed Stipulated Price Contract and must submit a copy of the manufacturers’ specifications and other supporting documents. Bidders must provide sufficient information (manufacturer specifications) to demonstrate that each proposed product meets or exceeds all the requirements of its minimum specification. Bidders must cross reference the minimum configuration to identify substantiating evidence (such as manufacturers’ literature) or to indicate or quantify compliance with the minimum requirements.
CONTRACT TERM
39. The resultant contract agreement will be for a six (6) month term, from the date of award, with the optional one six (6) month contract extension. Any extension will be mutual agreement between the District and Vendor, on the same terms, specifications, conditions and pricing and will be in writing. Any verbal representation made by either the Vendor or the District, regarding any extension, will not be considered to be binding on either party.
Prices quoted in Bid Submission cannot be changed at any time throughout the term of the contract or agreed extension.
6 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER
CONFIDENTIALITY - Bid Submission Materials and ATIPPA
40. All Bids and documents submitted to the district in response to this Tender becomes the property of the District and will be held in confidence unless subject to disclosure under the Access to Information and Protection of Privacy Act, 2015 (“ATIPPA”)
The District is not liable for any claims, costs, losses or damages by any Bidders as a result of the District’s release of information pursuant to ATIPPA.
SUPPLIER PERFORMANCE
41. The District may suspend a supplier from participating in its procurement process for prescribed time periods based on past performance or based on inappropriate conduct included but not limited to the following:
a. Illegal or unethical conduct; b. The refusal of the supplier to honour its submitted pricing or other commitments; c. Engaging in litigious conduct, bringing frivolous or vexatious claims in connection with the District’s procurement processes or contracts, or engaging in conduct obstructive to a fair competitive process; or d. Any conduct, situation, or circumstance determined by the District, in its sole and absolute discretion, to have constituted an undisclosed Conflict of Interest.
In advance of a decision to suspend a supplier, the District will notify the supplier of the grounds for the suspension and the supplier will have an opportunity to respond within a timeframe stated in the notice. Any response received from the supplier within that timeframe will be considered by the District in making its final decision.
HARDWARE/MODEL CHANGES
42. As market conditions warrant and/or model cycles dictate, and with the prior approval of the NL English School District, during the term of the contract Vendors have the option of meeting specified requirements with models other than the main Tender submission models, provided all specifications are still met and associated prices remain the same.
DELIVERY/SHIPMENT
43. Delivery of goods must be made within 21 business days from the date of the executed Purchase Order.
44. Delivery of materials/services must by F.O.B. to the applicable District Regional Office addresses or School addresses as outlined in Appendix B depending on orders placed.
45. Delivery will only be accepted during the hours of 8:30am – 4pm, from Monday to Friday.
46. Delivery will not be accepted on District holidays.
47. All shipments must be properly packaged to avoid breakage or spoilage.
48. All shipments/deliveries must state purchase order number.
49. Pricing provided in the Bid Submission (Stipulated Price Contract) must include costs of hardware, software and shipping, FOB the District Headquarters, Regional Offices and Schools. 7 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER SECTION B – SCOPE & SPECIFICATIONS
SCHOOL BASED UPS – STANDING OFFER
GENERAL REQUIREMENTS
Instructions:
● The first column lists the General Requirements and the second column identifies the Bidder’s Compliance. ● The Bidder is to select “Yes”, if and only if, all if the general requirements in the first column are met or exceeded. ● This section must be fully completed and submitted with the Tender submission.
General Requirements / Compliance Table
General Requirements Compliance The Vendor must be the Original Equipment Manufacturer (OEM) of the offered solution or an OEM authorized system partner / Yes No distributor / reseller / solution provider. ☐ ☐ All components must be new and of current manufacturer, of general availability (GA) status, and at the most current GA engineering level; provided components must not be procured via distribution channels other than those authorized or intended by the Yes ☐ No ☐ manufacturer (no “grey market” goods). Any bids based on used, refurbished or “grey market” will be rejected.
Note 1: A response of “No” or a non-response in the compliance column, indicates that the solution is not compliant and therefore will not be accepted.
Note 2: If the Bidder is not the OEM of the offered solution, the Bidder must provide necessary documentary evidence (in the bid submission) in the form of a letter (Authorization Certificate or other documentation) from OEM that the Bidder is authorized to quote for the same with reference to this Tender and OEM must provide assistance to the Vendor in the contractual obligations for the entire period of contract.
BID SUBMISSION CHECKLIST
1. Bidder’s contact information (e.g. name, address, email, etc.). 2. Cost associated with supply of goods and services. 3. Manufacturers’ specifications and other supporting documents for all support services. 4. Fully completed General Requirements / Compliance table. 5. Fully completed Items Specifications Table(s). 6. Fully completed Stipulated Price Contract form, including the Item Pricing Table. 7. Authorization Certificate.
8 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER APPENDIX A
Item Specifications
Total Number of Items in this Tender: One (1)
Instructions – Item Specifications Table:
● The Compliance column must be completed by the bidder indicating they comply with the Component Description. A response of “No” or a non-response in the compliance column indicates that the product is not compliant and therefore may not be accepted. ● All items Tendered must meet or exceed the minimum specifications given herein. ● The Total Item Cost must be completed by the bidder.
Item #1 – Description: School Uninterruptible Power Supply (UPS)
Line # Description Compliance QTY 1 Uninterruptible Power Supply (UPS) 1 2 1000 VA, 700 Watt Yes □ No □ 3 LCD or Led Indicators and Audible Alarm Yes □ No □ 4 Server alerting software over USB cable Yes □ No □ 5 Pure Sine wave on Output on battery Yes □ No □ 6 Server Class UPS Yes □ No □ 7 Tower Profile Yes □ No □ 8 120 volt, single phase Yes □ No □ 9 1.8 meter power cord Yes □ No □ 10 NEMA 5-15 Yes □ No □ 11 Interface Port – USB Yes □ No □ 12 Three (3) year warranty Yes □ No □ Total Item Cost: $
*Total Item Cost (before 15% HST) must also be entered in the associated Total Item Cost field within the Item Pricing Table, located in the Stipulated Price Contract.
9 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER APPENDIX B
District Headquarters - Eastern Region 95 Elizabeth Avenue St. John’s, NL A1B 1R6
School Name Street City/Town Postal Code Acreman Elementary Box 9 Green's Hr., NL A0B 1X0 Admiral’s Academy 835 CB Highway, Stn. Kelligrews Conception Bay South, NL A1X 3H1 All Hallows Elementary 34 North River Road, P.O. Box 520 Clarke's Beach A0A 1W0 Amalgamated Academy 21 Eric Dawe Drive Bay Roberts, NL A0A 1G0 Anthony Paddon Elementary P.O. Box 8 , Main Street Musgravetown, NL A0C 1Z0 Ascension Collegiate Box 370 Bay Roberts, NL A0A 1G0 Baccalieu Collegiate P.O. Box 10, 1 Track Road Old Perlican, NL A0A 3G0 Baltimore School Complex General Delivery Ferryland, NL A0A 2H0 Beachy Cove Elementary P.O. Box 578, 412 Beachy Cove Rd Portugal Cove-St. Phillip's, NL A1M 3R6 Beaconsfield Junior High 210 Waterford Bridge Road St. John's, NL A1E 1E2 Bishop Abraham Elementary 196 Pennywell Road St. John's, NL A1C 2L6 Bishop Feild Elementary 46 Bond Street St. John's, NL A1C 1S6 Bishop White School P.O. Box 70 Port Rexton, NL A0C 2H0 Brookside Intermediate 1169-1181 Thorburn Road, Portugal Cove-St. Philip’s, NL A1M 1T6 Brother Rice Junior High 75 Bonaventure Ave. St. John's, NL A1C 3Z3 Cabot Academy Box 39 Western Bay, NL A0A 4J0 Cape St. Francis Elementary P.O. Box 220 Pouch Cove, NL A0A 3L0 Carbonear Academy 88 Valley Road Carbonear, NL A1Y 1A7 Carbonear Collegiate 95 Valley Road Carbonear, NL A1Y 1A7 Catalina Elementary School P.O. Box 250, 2-16 Church Ave Catalina, NL A0C 1J0 Christ the King School General Delivery, 1 Main Road Rushoon, NL A0E 2S0 Clarenville High School 50A Gladney Street Clarenville, NL A5A 1G8 Clarenville Middle School 50A Gladney Street Clarenville, NL A5A 1G8 Coley's Point Primary Box 509, 1 Sod Lane Bay Roberts, NL A0A 1G0 Cowan Heights Elementary 100 Canada Drive St. John's, NL A1E 2M8 Crescent Collegiate General Delivery South Dildo, NL A0B 1R0 Discovery Collegiate Box 549, 315 Confederation Dr Bonavista, NL A0C 1B0 District School 145 St. Clare Avenue St. John's, NL A1C 2J9
10 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER Donald C. Jamieson Academy P.O. Box 160, 48C Main St Burin Bay Arm, NL A0E 1G0 Dunne Memorial Academy Box 349, 1-13 Pathend Rd St. Mary's Bay, NL A0B 3B0 East Point Elementary 14 Middleton Street St. John’s, NL A1A 3H9 Elizabeth Park Elementary 80 Ellesmere Avenue Paradise, NL A1L 0R7 Fatima Academy 9 Main Street St. Bride's, NL A0B 2Z0
Fortune Bay Academy P.O. Box 129, Main Road St. Bernard's, NL A0E 2T0
Frank Roberts Junior High Box 16040, 350 Foxtrap Access Rd Conception Bay South, NL A1X 2E2
Gonzaga Regional High 20 Smithville Crescent St. John's, NL A1B 2V2
Goulds Elementary 46 Doyles Road Goulds, NL A1S 1A1
Hazelwood Elementary 391 Topsail Road St. John's, NL A1E 2B7
Heritage Collegiate Box 40, Main St Lethbridge, NL A0C 1V0
Holy Cross Elementary 180 Northside Road Holyrood, NL A0A 2R0
Holy Family Elementary 9 Ridgewood Drive Paradise, NL A1L 1K9
Holy Family Elementary PO Box 130, 50B Main Road Chapel Arm, NL A0B 1L0
Holy Heart of Mary Regional High Bonaventure Avenue St. John's, NL A1C 3Z3
Holy Name of Mary Academy P.O. Box 39, Quarry Rd Lawn, NL A0E 2E0
Holy Redeemer Elementary Box 905, 2 Back Cove Rd Spaniard's Bay, NL A0A 3X0
Holy Spirit High 2694 Topsail Road Conception Bay South, NL A1W 4B1
Holy Trinity Elementary 10 Doyle's & Quigley's Lane Torbay, NL A1K 1A7
Holy Trinity High 23 Lynch's Lane Torbay, NL A1K 1A6
Hospital School C.H.R.C. - Prince Phillip Dr St. John's, NL A1B 3V6
Immaculate Conception Elementary 93 Harbour Drive Colliers, NL A0A 1Y0
John Burke High School Box 550, 48 Main St Grand Bank, NL A0E 1W0
Lake Academy P.O. Box 8, 35-53 Forest Road Fortune, NL A0E 1P0
Juniper Ridge Intermediate 20 Darryl Pye Dr. Torbay, NL A1K 0C8
Larkhall Academy 16 Larkhall Street St. John's, NL A1B 2C3
Laval High School Box 310 Placentia, NL A0B 2Y0
Leary's Brook Junior High 15 Larkhall Street St. John's, NL A1B 2C4
Macdonald Drive Elementary 100 Macdonald Drive St. John's, NL A1A 2K0
Macdonald Drive Junior High 110 Macdonald Drive St. John's, NL A1A 2K9
Mary Queen of Peace Elementary 137 Torbay Road St. John's, NL A1A 2G9
Mary Queen of the World Elem 791 Topsail Road Mount Pearl, NL A1N 3J6
Marystown Central High School P.O. Box 549, 15 School Road Marystown, NL A0E 2M0
Matthew Elementary School Box 640, Shelleys Rd Bonavista, NL A0C 1B0
11 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER Mobile Central High Riverhead Road Mobile, NL A0A 3A0
Morris Academy 52 Roosevelt Avenue Mount Pearl, NL A1N 1Z8
Mount Pearl Intermediate 56 Ruth Avenue Mount Pearl, NL A1N 2H5
Mount Pearl Senior High 46 Ruth Avenue Mount Pearl, NL A1N 2H5
Newtown Elementary 25 Jackman Drive Mount Pearl, NL A1N 2P5
Octagon Pond Elementary 425 Topsail Road St. John's, NL A1E 5N7
O'Donel High School P.O. Box 578 Mount Pearl, NL A1N 2W4
Paradise Elementary 60 Karwood Drive Paradise, NL A1L 2T8
Pearce Junior High School P.O. Box 130, 48B Main St Burin Bay Arm, NL A0E 1G0
Perlwin Elementary P. O. Box 130 Winterton, NL A0B 3M0
Persalvic Elementary Box 70 Victoria, NL A0A 4G0
Prince of Wales Collegiate 24 Paton Street St. John's, NL A1B 3E7
Queen Elizabeth Regional High P.O. Box 16007, Stn. Foxtrap Conception Bay South, NL A1X 2E2
Random Island Academy P.O. Box 138 Hickmans Harbour, NL A0C 1P0
Rennie's River Elementary School 150 Elizabeth Avenue St. John's, NL A1B 1S4
Riverside Elementary 22 Thomas Place Clarenville, NL A5A 4P3
Roncalli Central High Avondale Conception Bay, NL A0A 1B0
Roncalli Elementary 130 Airport Heights Drive St. John's, NL A1A 4Z7
Sacred Heart Academy P.O. Box 79, 69 Columbia Dr Marystown, NL A0E 2M0
Southwest Arm Academy Box 40, 1 Main Rd Little Heart's Ease A0E 2K0
St. Andrew's Elementary 141 University Avenue St. John's, NL A1B 1Z4
St. Anne's Academy Box 249 Dunville, NL A0B 1S0
St. Anne's School General Delivery, Main Road South East Bight, NL A0E 3B0
St. Augustine's Elementary Wabana Bell Island, NL A0A 4H0
St. Bernard's Elementary P.O. Box 70 Witless Bay, NL A0A 4K0
St. Catherine's Academy RR 1, Box 150 Mt. Carmel, NL A0B 2M0
St. Edward's School P.O. Box 17043, Stn. Kelligrews Conception Bay South, NL A1X 3H1
St. Francis of Assisi Elementary 29 Outer Cove Road Outer Cove, NL A1K 4E7
St. Francis School Box 460 Harbour Grace, NL A0A 2M0
St. George's Elementary P.O. Box 14092 Conception Bay South, NL A1W 3J1
St. John Bosco School P.O. Box 150 Shea Heights, NL A0A 1J0
St. Joseph's Academy P.O. Box 70, Main Highway Lamaline, NL A0E 2C0
St. Joseph's All Grade P.O. Box 70 , 491A Main Drive Terrenceville, NL A0E 2X0
12 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER St. Kevin's High P.O. Box 490 Goulds, NL A1S 1G6
St. Kevin's Junior High P.O. Box 700 Goulds, NL A1S 1G7
St. Lawrence Academy 101 Main Street, P.O. Box 457 St. Lawrence, NL A0E 2V0
St. Mark's School 2 Chapel Hill, P.O. Box 84 Kings's Cove, NL A0C 1S0
St. Mary's Elementary 124 Waterford Bridge Road St. John's, NL A1E 1C9
St. Matthew's Elementary 115 Cowan Avenue St. John's, NL A1E 3W4
St. Michael's Regional High P.O. Box 400 Bell Island, NL A0A 4H0
St. Paul's Junior High 340 Newfoundland Drive St. John's, NL A1A 3R9
St. Peter's Elementary Box 100 Upper Island Cove A0A 4E0
St. Peter's Junior High 100 Munden Drive Mount Pearl, NL A1N 2T5
St. Peter's Primary 108 Ashford Drive Mount Pearl, NL A1N 3L6
St. Teresa's Elementary 100 Mundy Pond Road St. John's, NL A1E 1V1
Stella Maris Academy PO Box 70, 1 Church Road Trepassey, NL A0A 4B0
Swift Current Academy P.O. Box 40 Swift Current, NL A0E 2W0
Topsail Elementary P.O. Box 13121, Stn. Topsail Conception Bay South, NL A1W 2K1
Tricentia Academy P.O. Box 129 Arnold's Cove, NL A0B 1A0
Tricon Elementary P.O. Box 100 Bay de Verde, NL A0A 1E0
Upper Gullies Elementary 30 Robert's Road South Conception Bay South, NL A1X 6K2
Vanier Elementary 85 Ennis Avenue St. John's, NL A1A 1Y7
Villanova Junior High 2698 Topsail Road Conception Bay South, NL A1W 4B1
Virginia Park Elementary Middleton Street St. John's, NL A1A 3H9
Waterford Valley High 465 Topsail Road St. John's, NL A1E 0E3
Whitbourne Elementary Box 8 Whitbourne, NL A0B 3K0
Woodland Elementary Box 40 Dildo, NL A0B 1P0
13 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER Central Regional Office 203 Elizabeth Drive Gander, NL A1V 1H6
School Name Street City/Town Postal Code
A. R. Scammell Academy P.O. Box 39 Change Islands A0G 1R0 Avoca Collegiate P.O. Box 190 Badger A0H 1A0 Bay d'Espoir Academy P.O. Box 190 Milltown A0H 1W0 Botwood Collegiate P.O. Box 640 Botwood A0H 1E0 Brian Peckford Primary P.O. Box 39 Triton A0J 1V0 Cape John Collegiate P.O. Box 190 La Scie A0K 3M0 Centreville Academy P.O. Box 10 Centreville-Wareham A0G 4P0 Charlottetown Primary P.O. Box 10 Charlottetown, B.B. A0C 1L0 Copper Ridge Academy P.O. Box 430 Baie Verte A0K 1B0 Cottrell's Cove Academy P.O. Box 96 Cottrell's Cove A0H 1L0 Dorset Collegiate P.O. Box 10 Pilley's Island A0J 1M0 Exploits Valley High 392 Grenfell Heights Grand Falls-Windsor A2A 2J2 Exploits Valley Intermediate 19 Greenwood Avenue Grand Falls-Windsor A2A 1S6
Fitzgerald Academy P.O. Box 70 English Harbour West A0H 1M0 Fogo Island Central Academy P.O. Box 40 Fogo Island A0G 2B0 Forest Park Primary 28 Price's Avenue Grand Falls-Windsor A2B 1C9 Gander Academy 55 Fraser Road Gander A1V 1K8 Gander Collegiate 3 Magee Road Gander A1V 1W1
Gander Elementary 10 Penney Avenue Gander A1V 0J3
Gill Memorial Academy P.O. Box 70 Musgrave Harbour A0G 3J0
Glovertown Academy P.O. Box 100 Glovertown A0G 2L0
Green Bay South Academy P.O. Box 160 Robert's Arm A0J 1R0
Greenwood Academy P.O. Box 100 Campbellton A0G 1L0
Helen Tulk Elementary P. O. Box 130, Forest Road Bishop's Falls A0H 1C0
Hillside Elementary P. O. Box 250 La Scie A0K 3M0
Hillview Academy P. O. Box 10 Norris Arm A0G 3M0
Holy Cross School Complex P. O. Box 138 Eastport A0G 1Z0
Indian River Academy P. O. Box 309 Springdale A0J 1T0
Indian River High School 10 Grant Avenue Springdale A0J 1T0
J.M. Olds Collegiate P. O. Box 460 Twillingate A0G 4M0
Jane Collins Academy P. O. Box 159 Hare Bay A0G 2P0
14 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER John Watkins Academy P. O. Box 100 Hermitage A0H 1S0
King Academy P. O. Box 250 Harbour Breton A0H 1P0
Lakeside Academy P. O. Box 130 Buchans A0H 1G0
Lakewood Academy P. O. Box 10 Glenwood A0G 2K0
Leading Tickles Primary P. O. Box 29 Leading Tickles A0H 1T0
Leo Burke Academy P. O. Box 430 Bishop's Falls A0H 1C0
Lewisporte Academy P. O. Box 640 Lewisporte A0G 3A0
Lewisporte Collegiate P. O. Box 250 Lewisporte A0G 3A0
Lewisporte Intermediate P.O. Box 729 Lewisporte, NL A0G 3A0
Lumsden Academy P.O. Box 10, 18 Forest Rd Lumsden, NL A0G 3E0
MSB Regional Academy P.O. Box 40 Middle Arm A0K 3R0
Memorial Academy P. O. Box 5000 Botwood A0H 1E0
New World Island Academy P. O. Box 130 Summerford A0G 4E0
Pearson Academy P. O. Box 100 Wesleyville A0G 4R0
Phoenix Academy P. O. Box 220 Carmanville A0G 1N0
Point Leamington Academy P. O. Box 100 Point Leamington A0H 1Z0
Riverwood Academy 240 Main Street Wing's Point, NL A0G 4T0
Sandstone Academy General Delivery Ladle Cove A0G 2Y0
Smallwood Academy P.O. Box 400 Gambo A0G 1T0
Sprucewood Academy 26 Price’s Avenue Grand Falls-Windsor A2B 1C9
St. Gabriel's All Grade 10 Main Street St. Brendan's A0G 3V0
St. Joseph's Elementary P. O. Box 329 Harbour Breton A0H 1P0
St. Paul's Intermediate School 5 Magee Road Gander A1V 1W1
St. Peter's Academy P. O. Box 10 Westport A0K 5R0
St. Peter's All Grade P. O. Box 10 McCallum A0H 2J0
St. Stephen's All Grade P. O. Box 59 Rencontre East A0H 2C0
Twillingate Island Elementary P.O. Box 370 Twillingate A0G 4M0
Valmont Academy P. O. Box 130 King's Point A0J 1H0
Victoria Academy P. O. Box 10 Gaultois A0H 1N0
William Mercer Academy P. O. Box 100 Dover A0G 1X0
Woodland Primary 18A St. Catherine Street Grand Falls-Windsor A2A 1V8
15 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER Western Regional Office P.O. Box 368 10 Wellington Street Corner Brook, NL A2H 6G9
School Name Street City/Town Postal Code
All Saints All-Grade P. O. Box 40 Grey River A0N 2L0
Appalachia School P. O. Box 400 St. George's A0N 1Z0
Belanger Memorial School General Delivery Doyles A0N 1J0
Bonne Bay Academy P. O. Box 70 Woody Point A0K 1P0
Burgeo Academy P. O. Box 310 Burgeo A0N 2H0
C. C. Loughlin Elementary Citadel Drive Corner Brook A2H 5M4
Canon Richards Memorial Academy Box 99 Flower's Cove A0K 2N0 Cloud River Academy P. O. Box 100 Roddickton A0K 4P0
Corner Brook Intermediate 11 Mount Bernard Ave Corner Brook A2H 6K6
Corner Brook Regional High 12 University Dr. Corner Brook A2H 5G4
Douglas Academy P. O. Box 13 La Poile A0M 1K0
E.A. Butler All Grade Box 10 McKay's A0N 1G0
Eastside Elementary 14 St. Johns Avenue Corner Brook A2H 2E5
Elwood Elementary 22A Farm Road Deer Lake A8A 1J3
Elwood High School 22 Farm Road Deer Lake A8A 1J3
French Shore Academy P. O. Box 119, 10 RoncallI Port Saunders A0K 4H0 Grandy's River Collegiate Box 40 Burnt Islands A0M 1B0
Gros Morne Academy P. O. Box 179 Rocky Harbour A0K 4N0
H. G. Fillier Academy Box 220 Englee A0K 2J0
Hampden Academy P. O. Box 100 Hampden A0K 2Y0
Holy Cross All Grade P. O. Box 130 Daniel's Harbour A0K 2C0
J. J. Curling Elementary Woodbine Avenue Corner Brook A2H 3P2
Jakeman All Grade P. O. Box 70 Trout River A0K 5P0
James Cook Memorial P. O. Box 10 Cook's Harbour A0K 1Z0
LeGallais Memorial Box 170 Isle aux Morts A0M 1J0
Long Range Academy P. O. Box 10 Cow Head A0K 2A0
Lourdes Elementary P. O. Box 70 Lourdes A0N 1R0
Main River Academy 33 Academy Drive Pollard's Point A0K 4B0
16 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER Mary Simms All Grade P. O. Box 10 Main Brook A0K 3N0
Our Lady of Mercy Elementary P. O. Box 130 St. George's A0N 1Z0
Our Lady of the Cape School 875 Oceanview Dr. Cape St. George A0N 1T1
Pasadena Academy P. O. Box 130 Pasadena A0L 1K0
Pasadena Elementary P. O. Box 40 Pasadena A0L 1K0
Pathfinder/Directions Alternative P. O. Box 5600 Stephenville A2N 3P5 Piccadilly Central High Box 175, R.R. #2 Piccadilly A0N 1T0
Sacred Heart Elementary 473 Curling Street Corner Brook A2H 3K8
St. Boniface All Grade P. O. Box 190 Ramea A0N 2J0
St. James All Grade P. O. Box 100 Lark Harbour A0L 1H0
St. James Elementary P. O. Box 1060 Port aux Basques A0M 1C0
St. James Regional High P. O. Box 910 Port aux Basques A0M 1C0
St. Michael's Elementary P. O. Box 280 Stephenville Crossing A0N 2C0
St. Peter's Academy P. O. Box 95 Benoit's Cove A0L 1A0
St. Simon and St. Jude Academy P.O. Box 40 Francois A0N 2K0
St. Thomas Aquinas P. O. Box 299 Port au Port A0N 1T0
Stephenville Elementary P. O. Box 5300 Stephenville A2N 3M8
Stephenville High P. O. Box 5100 Stephenville A2N 3M6
Stephenville Middle School 40 Queen Street Stephenville A2N 2M5
Stephenville Primary P. O. Box 5500 Stephenville A2N 2Z4
Templeton Academy Box 3539, RR#2 Corner Brook A2H 6B9
Truman Eddison Memorial P. O. Box 2, Site 1 Griquet A0K 2X0
Viking Trail Academy P. O. Box 70 Plum Point A0K 4A0
White Hills Academy 31 Elementary School Road St. Anthony A0K 4S0
Xavier Junior High 26 Wight's Road Deer Lake A8A 2H6
17 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER Labrador Regional Office P.O. Box 1810, Stn. "B" Happy Valley- Goose Bay, NL A0P 1E0
School Name Street City/Town Postal Code A. P. Low Primary 600 Bartlett Drive Labrador City A2V 1G6 Amos Comenius Memorial School P.O. Box 105 Hopedale A0P 1G0 B.L. Morrison P.O. Box 76 Postville A0P 1N0 Basque Memorial P. O. Box 107 Red Bay A0K 4K0 Bayside Academy P. O. Box 100 Port Hope Simpson A0K 4E0 Henry Gordon Academy P. O. Box 300 Cartwright A0K 1V0 J.C. Erhardt Memorial School P. O. Box 134 Makkovik A0P 1J0 J.R. Smallwood Middle School P. O. Box 5000 Wabush A0R 1B0 Jens Haven Memorial General Delivery Nain A0P 1L0 Labrador Straits Academy 31A Main St. L'Anse au Loup A0K 3L0 Lake Melville School P. O. Box 40 North West River A0P 1M0 Mealy Mountain Collegiate P. O. Box 492, Stn. "C" Happy Valley-Goose Bay A0P 1C0 Menihek High School 613 Lakeside Drive Labrador City A2V 2W9 Mud Lake School General Delivery Mud Lake A0P 1K0 Northern Lights Academy P.O. Box 89 Rigolet A0P 1P0 Peacock Primary School P. O. Box 2163, Stn. "B" Happy Valley-Goose Bay A0P 1E0 Queen of Peace Middle School P.O. Box 1900, Stn. B Happy Valley-Goose Bay A0P 1E0 Raymond Ward Memorial General Delivery Norman Bay A0K 5Y0 St. Lewis Academy P. O. Box 108 St. Lewis A0K 4W0 St. Mary's All Grade P. O. Box 127 Mary's Harbour A0K 3P0 St. Peter's School P.O. Box 40 Black Tickle A0P 1E0 William Gillett Academy P. O. Box 149 Charlottetown A0K 5Y0
18 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER STIPULATED PRICE CONTRACT (Page 1 of 2)
NL English School District 95 Elizabeth Avenue St. John’s, NL A1B 1R6
Having examined the Tender Document Tender NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER we, the undersigned, have read and understood all Tender specifications and offer to provide all required materials and services in accordance with all Sections and Appendices specified in the Tender Document for the prices quoted below:
Item Pricing Table
Item Description *Total Item Cost HST Total Tendered Price
1 School Uninterruptible $ $ $ Power Supply (UPS)
*To be transferred from the associated Total Item Cost fields within the Item Specifications Tables.
Addenda
WE hereby acknowledge receipt of the following addenda:
# Of Addenda: ______Initial: ______
Provincial Supplier Preference
As required by the Public Procurement Regulations under the Newfoundland and Labrador Public Procurement Act (the “Procurement Regulations”), a ten percent (10%) reduction will be applied to the pricing submitted by provincial suppliers for the purposes of evaluating pricing.
A “provincial supplier” is defined in the Procurement Regulations as a supplier of goods, services or public works that has a place of business in the province of Newfoundland and Labrador.
19 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER STIPULATED PRICE CONTRACT (Page 2 of 2)
WE hereby acknowledge that the District may reject any and all Tenders and that lowest Tender may not necessarily be accepted.
A “place of business” is defined in the Procurement Regulations as an establishment where a supplier regularly conducts its activities on a permanent basis.
Please confirm if you are a Provincial Supplier: Yes ______No ______
The District may require a bidder to provide information and/or documentation to confirm whether that it is a “provincial supplier”, as defined above.
Bidder Information and Signature
We have carefully read and understood the terms and conditions of the Tender and the conditions of the contract applicable to the Tender and we do hereby undertake to provide products and services as per these terms and conditions.
COMPANY: ______
ADDRESS: ______CITY/TOWN: ______
POSTAL CODE: ______PHONE NUMBER: ______FAX NUMBER: ______
SIGNING OFFICER: ______POSITION: ______
CONTACT EMAIL ADDRESS: ______COMPANY SEAL:
SIGNATURE: ______
DATE: ______
20 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER
BID AMENDMENT FORM (If required)
• Bid amendments must be submitted to The Newfoundland and Labrador English School District’s Procurement Department by email at [email protected]. • Emailed amendments must indicate the tender number in the subject line. • Amendments to submitted tender bids will be accepted up to one (1) hour prior to tender closing on the day of closing. Amendments received after this time will not be accepted. • It is the responsibility of the bidder to ensure amendment has been received. Therefore, the bidder must confirm receipt of amendment with Purchasing Staff.
COMPANY NAME:
COMPANY MAILING ADDRESS:
COMPANY CONTACT INORMATION:
Tel No.: Fax No.: Email:
TENDER NAME AND NUMBER:
NUMBER OF ADDENDA RECEIVED: INITIAL: ____
We hereby INCREASE our total tender price for Item _____ by: ______
We hereby DECREASE our total tender price for Item _____ by: ______
Sign Print Date
21 NLESD-20-096 – SCHOOL BASED UPS – STANDING OFFER