NOTICE OF MEETING COUNCIL AGENDA & REPORTS
for the meeting commencing at 07:00 PM on Tuesday, 27 April 2021 Council Chambers 72 Woodville Rd, Woodville SA 5011
ADRIAN RALPH ACTING CHIEF EXECUTIVE OFFICER Dated 22 April 2021
Please advise Kerrie Jackson if you are unable to attend this meeting or will be late. Phone 8408 1115. CL Agenda and Reports 27/04/2021
TABLE OF CONTENTS
1. COUNCIL OPENING ...... 5
1.1 OPENING PRAYER ...... 5
1.2 APOLOGIES AND LEAVE OF ABSENCE ...... 5
2. CONFIRMATION OF MINUTES ...... 5
2.1 COUNCIL ...... 5
2.2 REPORTS OF COMMITTEES - PART I ...... 6
2.2.1 ASSET MANAGEMENT COMMITTEE ...... 6
2.2.2 CITY SERVICES COMMITTEE ...... 7
3. REPORTS ...... 8
3.04 MAYORAL REPORT - MARCH 2021 ...... 8
APPENDIX 1 ...... 9
4. DEPUTATIONS ...... 13
4.12 DEPUTATION - AN OPPORTUNITY FOR COMMUNITY MEMBERS AND ORGANISATIONS ...... 13 TO MAKE A DEPUTATION REGARDING THE DRAFT ANN...
4.13 DEPUTATION - PORT ADELAIDE ENFIELD COUNCIL - COMMUNITY LAND ...... 14 MANAGEMENT PLAN - CHELTENHAM - MR MICK PETROVSKI
5. PETITIONS ...... 15
City of Charles Sturt Page 2 of 206 CL Agenda and Reports 27/04/2021
5.09 PETITION – REQUEST INSTALLATION OF 40 KMH SPEED RESTRICTIONS,...... 15 TRAFFIC CALMING AND FLOOD MITIGATION – MILITARY RO...
APPENDIX 1 ...... 16
6. BUSINESS ...... 18
6.35 LOCAL GOVERNMENT ASSOCIATION ORDINARY GENERAL MEETING - 30 APRIL ...... 18 2021 - VOTING PREFERENCES AND VOTING DELEGATE
APPENDIX 1 ...... 20
APPENDIX 2 ...... 24
6.36 HENLEY SQUARE ADDITIONAL SHADE OPTIONS - COMMUNITY ENGAGEMENT ...... 127 RESULTS
APPENDIX 1 ...... 134
APPENDIX 2 ...... 159
6.37 FILIPINO COMMUNITES COUNCIL OF AUSTRALIA - FLYING OF THEIR FLAG FOR ...... 176 THE 75th ANNIVERSAY OF PHILIPPINES-AUSTRALIA...
APPENDIX 1 ...... 178
6.38 LOCAL GOVERNMENT ASSOCIATION NOMINATIONS - ENVIRONMENT PROTECTION ...... 180 AUTHORITY BOARD
City of Charles Sturt Page 3 of 206 CL Agenda and Reports 27/04/2021
APPENDIX 1 ...... 182
APPENDIX 2 ...... 184
6.39 DISCRETIONARY WARD ALLOWANCE – CONSIDERATION OF APPLICATIONS ...... 187
APPENDIX 1 ...... 189
APPENDIX 2 ...... 191
APPENDIX 3 ...... 195
7. MOTIONS ON NOTICE ...... 206
8. QUESTIONS ON NOTICE ...... 206
9. MOTIONS WITHOUT NOTICE ...... 206
10. QUESTIONS WITHOUT NOTICE ...... 206
11. BUSINESS - PART 11 - CONFIDENTIAL ITEMS ...... 206
12. REPORTS OF COMMITTEES - PART 11 - CONFIDENTIAL ITEMS ...... 206
13. MEETING CLOSURE ...... 206
City of Charles Sturt Page 4 of 206 CL Agenda and Reports 27/04/2021
1. COUNCIL OPENING
1.1 OPENING PRAYER Almighty Father from Whom all goodness flows, grant unto us quali es of wisdom jus ce and tolerance, that we the civic leaders of this community may govern in harmony and concord.
This we ask in Thy name.
We also remember and give thanks for those, our sons and daughters, who gave their lives for Australia.
Lest we forget.
We acknowledge that the land we meet on today is the tradi onal land of the Kaurna People. We respect their spiritual rela onship with this land. We also acknowledge the Kaurna people as tradi onal custodians of the Kaurna land. We will endeavour, as Council, to act in a way that respects Kaurna heritage and cultural beliefs of the Kaurna people.
1.2 APOLOGIES AND LEAVE OF ABSENCE
2. CONFIRMATION OF MINUTES
2.1 COUNCIL
Brief
Confirma on of the minutes of the previous mee ng held on Tuesday, 27 April 2021.
Recommenda on
That the minutes of the previous mee ng held on Tuesday, 27 April 2021 be taken as read and confirmed.
City of Charles Sturt Page 5 of 206 CL Agenda and Reports 27/04/2021
2.2 REPORTS OF COMMITTEES ‐ PART I
2.2.1 ASSET MANAGEMENT COMMITTEE
Brief
The Asset Management Commi ee was held on Monday, 19 April 2021.
Recommenda on
That having considered the recommenda ons of the Commi ee which has read and considered the reports in the agenda related to items:
3.06 DEPUTATION ‐ AMEND COMMUNITY LAND MANAGEMENT PLAN ‐ MIRANI COURT RESERVE ‐ MS ANGELA COLLIVER 3.07 DEPUTATION ‐ RESPONSE TO PETITITION ‐ REQUEST FOR TRAFFIC CALMING IN STANLEY STREET WOODVILLE, STEPHEN MULLIGHAN 4.22 AMEND COMMUNITY LAND MANAGEMENT PLAN ‐ MIRANI COURT RESERVE ‐ CONSULTATION OUTCOMES 4.23 RESPONSE TO PETITION ‐ REQUEST FOR TRAFFIC CALMING IN STANLEY STREET, WOODVILLE 4.24 TEMPORARY ROAD CLOSURE FOR EVENT ‐ CHARLES STURT AVENUE, GRANGE 4.25 ROAD OPENING ‐ RENEWAL SA BOWDEN DEVELOPMENT ‐ THIRD STREET, BOWDEN 4.26 ROAD OPENING ‐ COMMERCIAL & GENERAL WEST DEVELOPMENT ‐ TROUBRIDGE DRIVE, WEST LAKES 4.27 REQUEST TO DISPLAY BANNERS ‐ ST CLAIR RECREATION CENTRE 4.28 ASSET MANAGEMENT SERVICES CAPITAL WORKS & OPERATING PROGRAM VARIATIONS 4.29 ST CLAIR RECREATION CENTRE ‐ YMCA REPORT, FEBRUARY 2021 4.30 WEST BEACH ROCK SEA WALL & LANDSCAPING PROJECT UPDATE
Council adopts the recommenda ons of the Commi ee as printed in the Minutes of this Commi ee.
City of Charles Sturt Page 6 of 206 CL Agenda and Reports 27/04/2021
2.2.2 CITY SERVICES COMMITTEE
Brief
The City Services Commi ee was held on Monday, 19 April 2021.
Recommenda on
That having considered the recommenda ons of the Commi ee which has read and considered the reports in the agenda related to items:
3.01 DEPUTATION ‐ KILKENNY MIXED USE (RESIDENTIAL AND COMMERCIAL) DRAFT DEVELOPMENT PLAN AMENDMENT (PRIVATELY FUNDED) ‐ PETER MALINAUSKAS 3.02 DEPUTATION ‐ KILKENNY MIXED USE (RESIDENTIAL AND COMMERCIAL) DRAFT DEVELOPMENT PLAN AMENDMENT (PRIVATELY FUNDED) ‐ PETER GREGG 4.06 KILKENNY MIXED USE (RESIDENTIAL AND COMMERCIAL) DRAFT DEVELOPMENT PLAN AMENDMENT (PRIVATELY FUNDED) ‐ FOR APPROVAL 4.07 FEES AND CHARGES (FACILITIES HIRE) REGISTER MODIFICATIONS
Council adopts the recommenda ons of the Commi ee as printed in the Minutes of this Commi ee.
City of Charles Sturt Page 7 of 206 CL Agenda and Reports 27/04/2021
3. REPORTS
3.04 MAYORAL REPORT ‐ MARCH 2021
TO Council
FROM: Execu ve Assistant to the Mayor ‐ Lisa Shaw
DATE: 27 April 2021
Brief
In line with the Code of Prac ce for Mee ng Procedures, Mayor Evans has provided a report for the month of March, detailing her ac vi es, func ons and media interac ons in her official capacity.
Recommenda on
That the report be received and noted.
A achment
# A achment 1 APPENDIX A ‐ Mayoral Report ‐ March 2021
City of Charles Sturt Page 8 of 206 APPENDIX A MAYORAL REPORT - MARCH 2021 Date Time Subject Location 01.03.21 10.30AM Catch-up - Mayor + CEO Mayors Office, 72 Woodville Rd, Woodville 11.30AM Catch-up – Mayor+ GM Asset Mgt Svcs Mayors Office, 72 Woodville Rd, Woodville 12.30PM Catch-up – Mayor + EA Mayors Office, 72 Woodville Rd, Woodville 3:00PM LGA - Mayor + EMs Forum LGA, 148 Frome St, Adelaide 4:00PM LGA - Planning + Development Code LGA, 148 Frome St, Adelaide 6:00PM Council Workshop Council Chambers, 72 Woodville Rd, Woodville 7:00PM Corporate Services Committee Meeting Council Chambers, 72 Woodville Rd, Woodville
02.03.21 10:30AM LGA Mayors Forum Debrief LGA, 148 Frome St, Adelaide 1:00PM SACCA / LGA Meeting LGA, 148 Frome St, Adelaide 3:00PM Review of Council Agenda Mayors Office, 72 Woodville Rd, Woodville
03.03.21 2:00PM LGA Audit + Risk Committee LGA, 148 Frome St, Adelaide
04.03.21 4:30PM WBL Executive - Thank you Event Royal Adelaide Golf Club, Tapleys Hill Rd, Seaton 05.03.21 1:30PM Fulham Worship Centre - World Day of 16 Madeline Crescent, Fulham Gardens Prayer 06.03.21 - Nil 07.03.21 08.03.21 5:00PM Radio Italiana - International Women's Carrington Centre, 262 Carrington Street, Day 2021 Adelaide 09.03.21 10:30AM Catch-up – Mayor + CEO Mayors Office, 72 Woodville Rd, Woodville 11:30AM Catch-up - Mayor + EA Mayors Office, 72 Woodville Rd, Woodville 6:00PM Council Workshop Council Chambers, 72 Woodville Rd, Woodville 7:00PM Council Meeting Council Chambers, 72 Woodville Rd, Woodville
10.03.21 10:30AM Community Radio with Cr Tony Barker 265 Sturt Street, Adelaide 1:30PM Meet + Greet Council Trainee Mayors Office, 72 Woodville Rd, Woodville 2:30PM Meeting with Deputy Mayor Mayors Office, 72 Woodville Rd, Woodville
11.03.21 10:00AM Woodville Road Art Work Discussion Civic Centre, 72 Woodville Rd, Woodville 11:30AM Meeting with Alexandra Vakitsidis, Mayors Office, 72 Woodville Rd, Woodville Hospital Research Foundation
12.03.21 Nil 13.03.21 10:00AM Visit Volunteers from the Kilkenny Kilkenny Railway Station Railway Station Garden 14.03.21 10:30AM Opening of Sportitude Running Sportitude Running, 20 Manton St, Hindmarsh 15.03.21 10:00AM GAROC Committee Meeting LGA, 148 Frome St, Adelaide 12:00PM LGA Board Q+A LGA, 148 Frome St, Adelaide 4:00PM Catch-up – Mayor + CEO Mayors Office, 72 Woodville Rd, Woodville 6:00PM City Services Committee Meeting / Council Chambers, 72 Woodville Rd, Woodville Asset Management Committee Meeting
MAYORAL REPORT – MARCH 2021 Cont… Date Time Subject Location 16.03.21 12:00PM Catch-up - Mayor + EA Mayors Office, 72 Woodville Rd, Woodville 2:00PM Meeting with Aust Tamil Association Mayors Office, 72 Woodville Rd, Woodville 3:00PM Review of Council Meeting Agenda Mayors Office, 72 Woodville Rd, Woodville 6:00PM Council Workshop Council Chamber, 72 Woodville Rd, Woodville 7:00PM Special Meeting - Corporate Services Council Chamber, 72 Woodville Rd, Woodville Committee
17.03.21 12:00PM LGA Nominations Committee Meeting LGA, 148 Frome St, Adelaide
18.03.21 11:00AM LGA Pre-Board Meeting LGA, 148 Frome St, Adelaide 1:00PM LGA Board of Directors Meeting LGA, 148 Frome St, Adelaide 19.03.21 Nil 20.03.21 09:30AM Street Corner meetings with Stephen Hendon + Albert Park Mullighan 21.03.21 12:30PM Croation Club Earthquake Fundraiser 15 Wood Ave, Brompton 22.03.21 11:30AM Catch-up - Mayor + CEO Mayors Office, 72 Woodville Rd, Woodville 1:00PM Catch-up - Mayor + GM City Services Mayors Office, 72 Woodville Rd, Woodville 4:30PM CEO Performance Review Panel Mayors Office, 72 Woodville Rd, Woodville 6:00PM Council Workshop Council Chamber, 72 Woodville Rd, Woodville 7:00PM Council Meeting Council Chamber, 72 Woodville Rd, Woodville
23.03.21 11:00AM LGA - Coast Protection Board LGA, 148 Frome St, Adelaide 12:00PM ALGA - Board Meeting Agenda Review LGA, 148 Frome St, Adelaide 6:00PM Citizenship Ceremony Woodville Town Hall, 76 Woodville Rd, Woodville 24.03.21 7:00PM ALGA Board Dinner Canberra 25.03.21 10:00AM ALGA Board Meeting Canberra 26.03.21 09:00AM LGA Board of Directors - Special Zoom Meeting Meeting 27.03.21 6:00PM ALGWA - Challenges Women Face Chiton Rocks SLSC, Hindmarsh Esplanade, Entering Politics in the 21st Century - Hayborough Dinner + Panel Discussion 28.03.21 11:30AM Woodville Orian Tennis Club Junior Oval Ave, Woodville South 1:00PM Presentation KHALSA Aust - One Human Race Lunch Omni Function Centre, 12 Adam St, Hindmarsh Gala
29.03.21 10:00AM LGA - Dog + Cat Management Forum Zoom Meeting 12:00PM Catch-up - Mayor + CEO Mayors Office, 72 Woodville Rd, Woodville 30.03.21 10:00AM SA Walking Strategy - Strategic Heart Foundation, 155 Hutt St, Adelaide Leadership Meeting 31.03.21 12:30PM Catch-up - Mayor + EA Mayors Office, 72 Woodville Rd, Woodville 3:00PM Meeting with GM City Services Mayors Office, 72 Woodville Rd, Woodville 3:30PM Meeting with Angela Colliver Mayors Office, 72 Woodville Rd, Woodville 4:00PM Meeting with Sam Adams Mayors Office, 72 Woodville Rd, Woodville 4:30PM Catch-up - Mayor + EA Mayors Office, 72 Woodville Rd, Woodville
Declined invitations and Representation at events - March 2021
Council/Staff Organisation Event Date Time Location Comments Member Name
Government House - Hon 2020 Governor's 01.03.21 4pm Government House, Apologies given - invitation Mayor Evans Hieu Van Le AC Multicultural Awards North Tce, Adelaide not transferrable Monthly Dinner Meeting - Topic: Council's vision and West Adelaide Football Apologies given - Cr van den 17.03.21 6.45pm Zonta Club of Adelaide plan for women and Club, 57 Milner Road, Nieuwelaar attended on Mayor Evans Flinders Inc children Richmond behalf of Mayor
19.03.21 10.30am Glenelg Bowling Club, 23 Mayor Evans Glenelg Bowling Club Harmony Day Lawn Bowls Partridge St, Glenelg Apologies given Apologies given and 21.03.21 8am Grange Jetty Reserve information shared to EM's Mayor Evans Zahra Foundation Australia Women on the Run for consideration
21.03.21 10am Esplanade, Henley Apologies given due to prior Mayor Evans Red Rebels The Oceans Speak Walk commitment
Macedonian Community of 21.03.21 2pm 148 Crittenden Road, Cr Hibeljic attended on behalf Mayor Evans Adelaide Multicultural Festival Findon of Mayor Fort Glanville, 359 Fort Glanville Historical 21.03.21 3pm Military Rd, Semaphore Apologies given - Cr Ghent Mayor Evans Assoc Inc Gordon Day Park attended on behalf of Mayor Apologies given and invitation Mayor Evans The Best of Music with 21.03.21 7pm shared with EM's for Woodville Concert Band Motion Woodville Town Hall consideration Cr McGrath unable to attend Mayor Evans The Adelaide Pakistani International Women's Day 28.03.21 12pm Saffron Club, 242 Main on the day due to personal Women's Assoc Event North Road, Prospect matter
CL Agenda and Reports 27/04/2021
4. DEPUTATIONS
4.12 DEPUTATION ‐ AN OPPORTUNITY FOR COMMUNITY MEMBERS AND ORGANISATIONS TO MAKE A DEPUTATION REGARDING THE DRAFT ANNUAL BUSINESS PLAN AND BUDGET FOR 2021/22
TO Council
FROM: Team Leader Governance and Business Support ‐ Mary Del Giglio
DATE: 27 April 2021
Brief
Pursuant to the Local Government Act 1999 Council affords the opportunity to hear any submission or deputa on in regard to the development of the Annual Business Plan and Budget that has been made available for community consulta on.
Recommenda on
1. That Council allow 1 hour in which members of the public may ask ques ons, and make submissions, in rela on to the Dra Annual Business Plan and Budget 2021/22.
2. That any deputa on submissions received, and their authors be thanked for their contribu on which will be considered as part of the Annual Business Plan and Budget development process.
3. That any deputa on notes, that comply with Council's Code of Prac ce for Mee ng Procedures and the laws of defama on, be included in the Minutes as Appendix A.
Deputa on
Pursuant to the Local Government Act 1999 Council affords the opportunity to hear any submission or deputa on in regard to the development of the Annual Business Plan and Budget that has been made available for community consulta on.
City of Charles Sturt Page 13 of 206 CL Agenda and Reports 27/04/2021
4.13 DEPUTATION ‐ PORT ADELAIDE ENFIELD COUNCIL ‐ COMMUNITY LAND MANAGEMENT PLAN ‐ CHELTENHAM ‐ MR MICK PETROVSKI
TO Council
FROM: Team Leader Governance and Business Support ‐ Mary Del Giglio
DATE: 27 April 2021
Brief
A deputa on request was received from Mr Mick Petrovski who is reques ng that Council consider suppor ng Cheltenham residents in opposing the Community Land Management Plan changes proposed by the City of Port Adelaide Enfield Council affec ng the park and dog park located at Seventh Avenue (Brougham Street end), Cheltenham.
Recommenda on
1. That the deputa on be received and noted.
2. That Mr Petrovski be thanked for his presenta on and any notes that comply with Council's Code of Prac ce for Mee ng Procedures and the laws of defama on, be included in the Minutes.
Deputa on
A deputa on request was received from Mr Mick Petrovski who is reques ng that Council consider suppor ng Cheltenham residents in opposing the Community Land Management Plan changes proposed by the City of Port Adelaide Enfield Council affec ng the park and dog park located at Seventh Avenue (Brougham Street end), Cheltenham.
City of Charles Sturt Page 14 of 206 CL Agenda and Reports 27/04/2021
5. PETITIONS
5.09 PETITION – REQUEST INSTALLATION OF 40 KMH SPEED RESTRICTIONS, TRAFFIC CALMING AND FLOOD MITIGATION – MILITARY ROAD, HENLEY BEACH
TO Council
FROM: Team Leader Governance and Business Support ‐ Mary Del Giglio
DATE: 27 April 2021
Brief
A pe on has been received from Ms Marion Kilsby reques ng that Council reduce the speed limit to 40 KMH along the full sec on of Military Road, Henley Beach (from Henley Beach Road to South Street), and include installa on of a Wombat Pedestrian Crossing adjacent Johns Reserve gate. The pe on also requests Council mi gate flooding along the same sec on of Military Road, Henley Beach.
Recommenda on
1. That the pe on be received and referred to the Asset Management Commi ee on 17 May 2021.
2. That Council no fy the head pe oner of Council's decision.
Pe on
The pe on was submi ed by Ms Marion Kilsby and contains 58 signatures. A copy of the pe on is available to Council Members in accordance with Council's Code of Conduct for Mee ng Procedures.
A achment
# A achment 1 APPENDIX A ‐ Pe on ‐ Military Road Henley Beach ‐ Ms Marion Kilsby
City of Charles Sturt Page 15 of 206 APPENDIX A
CL Agenda and Reports 27/04/2021
6. BUSINESS
6.35 LOCAL GOVERNMENT ASSOCIATION ORDINARY GENERAL MEETING ‐ 30 APRIL 2021 ‐ VOTING PREFERENCES AND VOTING DELEGATE
TO: Council
FROM: Team Leader Governance and Business Support ‐ Mary Del Giglio
DATE: 27 April 2021
Brief
The Ordinary General Mee〲ng of the Local Government Associa〲on (LGA) is being held on Friday 30 April 2021 at the Na〲onal Wine Centre of Australia. This report requests Council to consider the items on the agenda to determine Council's vo〲ng preference for each of these items. Council will also need to consider an alterna〲ve vo〲ng delegate for the mee〲ng.
Recommenda╥on
1. That Council endorse the posi╥ons as detailed in Appendix A for each of the Mo╥ons on No╥ce on the agenda for the LGA Ordinary General Mee╥ng being held on Friday 30 April 2021.
2. That the recommenda╥ons put forward as LGA Business Report Items 6.1‐6.4 be supported.
3. That Council appoints Councillor ‐ Paul Sykes as its delegate for LGA Ordinary General Mee╥ng being held on Friday 30 April 2021.
Status
This report relates to or impacts upon the following Community Plan Objec〲ves 2016‐2027. Our Leadership ‐ A leading & transforma╥onal Local Government organisa╥on
Our values, leadership and collabora〲ve approach are bold and courageous and enables us to deliver value for our Community and create a leading liveable City. We care about our people ensuring we support, develop and mo〲vate our workforce to meet Community needs with capability and confidence. The management of our city is progressive, responsive and sustainable to ensure a united and unique place for future genera〲ons. Open and accountable governance. Relevant Council policies are:
Nil
Relevant statutory provisions are:
The South Australian Local Government Associa〲on Cons〲tu〲on Local Government Act 1999
Background
The Local Government Associa〲on SA Ordinary General Mee〲ng will be held on Friday 30 April 2021 at the Na〲onal Wine Centre of Australia, commencing at 11am. The agenda is contained in Appendix B to this report.
Report
The LGA Ordinary General Mee〲ng Agenda (Appendix B) contains the LGA Board Recommenda〲ons and No〲ces of Mo〲ons as approved and put forward by the South Australian Regional Organisa〲on of Councils (SAROC) and Greater Adelaide Regional Organisa〲on of Councils (GAROC).
Council's administra〲on have considered each No〲ce of Mo〲on being presented at the LGA's Annual General Mee〲ng and have recommended their support/not support for each item as detailed in Appendix A to this report.
Financial and Resource Implica╥ons
City of Charles Sturt Page 18 of 206 CL Agenda and Reports 27/04/2021
Financial and Resource Implica╥ons
There are no financial or resource implica〲ons.
Customer Service and Community Implica╥ons
There are no customer service or community implica〲ons.
Environmental Implica╥ons
There are no environmental implica〲ons.
Community Engagement/Consulta╥on (including with community, Council members and staff)
There is no requirement for community engagement or consulta〲on.
Risk Management/Legisla╥ve Implica╥ons
There are no risk management or legisla〲ve implica〲ons.
Conclusion
That Council consider the items on the agenda for the 2021 LGA Ordinary General Mee〲ng and provide guidance to the Council's representa〲ve Councillor Sykes, on how to vote for each of the items.
Appendices
# A潬achment 1 APPENDIX A ‐ LGA Ordinary General Mee〲ng ‐ NOM Vo〲ng Recommenda〲on 2 APPENDIX B ‐ LGA‐Ordinary‐General‐Mee〲ng‐Agenda‐and‐Papers‐30‐April‐2021
City of Charles Sturt Page 19 of 206 APPENDIX A Item No. RECOMMENDATION REPORTS FROM THE GAROC COMMITTEE Support/Not Support 8.1 COVID-19 Response Support (City of Salisbury) Staff Comment That the Ordinary General Meeting requests the LGA to seek Local Government direct local government input to any review that is undertaken should be considered a into the State’s response to the COVID-19 emergency with a view key stakeholder to any to playing a stronger partnership role in any future state-wide COVID-19 pandemic emergency. review undertaken by the State. GAROC Committee Comments The GAROC committee considered this issue at its meeting on 15 As the closest level of March 2021 and acknowledged the importance of a coordinated government to the local government response to the COVID-19 emergency. As such, community, there was a the GAROC Committee has recommended the Item of Business heavy reliance on the LG to the Ordinary General Meeting. Sector for advice, guidance and support to our local community throughout the pandemic. As such any review needs to consider opportunities to enhance a coordinated and consistent approach between the State and Local Government sectors and within the LG sector as a whole.
8.2 Damage to Infrastructure caused by Developers and Builders Support (City of Tea Tree Gully) Public infrastructure That the Ordinary General Meeting: damage from private a. Calls on the Attorney General, Hon Vickie Chapman MP construction projects to work with the local government sector to investigate results in significant and implement an effective solution to the long- costs to Council. standing problem of councils and their ratepayers being left out of pocket when public infrastructure is damaged Whilst we employ during private construction projects; and council staff to b. Calls on the Local Government Association to seek to monitor and seek undertake further collaborative discussions with various remediation a broader public utilities and/or their agents to improve the and consistent quality and timeliness of reinstatement works to any approach across the damaged local government infrastructure in the course sector is encouraged. of carrying out their works.
GAROC Committee Comments In recommending this item of business, the GAROC committee noted the importance of ensuring that public infrastructure is reinstated to a high standard following works by developers and utilities so as not to leave councils burdened with additional works. The committee noted that when reinstatements are done well, it is beneficial for both the community and the developer or utility.
8.3 Electric Vehicles Fleet Incentives Support (City of Campbelltown) Staff Comment 1. That the Ordinary General meeting requests the LGA to Staff would also support lobby the Federal Government to remove the luxury vehicle lobbying to further delay tax on electric vehicles and to introduce incentives for local (beyond the current July vehicle manufacturing to create local industries to change 2022 date) the proposed the Internal combustion fleet to an electric fleet based on introduction of an renewable, locally produced power; and ‘electric vehicle road 2. That the Ordinary General Meeting requests the LGA to user’ tax to further lobby the State Government to assist council’s convert to an support the business electric vehicle fleet by providing incentives. case for electric vehicles.
GAROC Committee Comments The GAROC Committee considered this issue at its meeting on 15 March 2021 and acknowledged the importance of local government’s role in the transition to electric vehicles, particularly the opportunities to support local manufacturing and fleet purchasing. As such, the GAROC Committee has recommended the Item of Business to the Ordinary General Meeting. 8.4 Seeking a Comprehensive State Government Review of Support Mandatory Statutory Rebates and Exemptions from Payment of Local Government Rates Staff Comment (City of Adelaide) Staff support a review of mandatory rebates That the Ordinary General Meeting: and the associated 1. Calls for the State Government to undertake a financial impact of lost comprehensive review of statutory rate rebates and rate revenues which exemptions; 2. Requests that the LGA urgently progresses the key action for Charles Sturt in the LGA Advocacy Plan for 2019-2023 (Financial equates to a cost in Sustainability theme) that the LGA work with interested potential lost councils to undertake analysis and prepare an issues paper revenues of of approx. to inform and advocate for a review of the mandatory rate $2.5m rebates that councils are compelled to provide; and 3. Requests that following preparation of the issues paper and consultation with interested councils, the LGA seeks to engage an appropriate economic advisory consultant to prepare a report for government advocating for changes to statutory rate rebates and exemptions in SA.
GAROC Committee Comments In recommending this item of business, the GAROC committee acknowledged that a review of council mandatory rate rebates is of strategic importance to the local government sector and that there is strong alignment with endorsed LGA Policy and advocacy positions.
GAROC noted that advocacy on this issue would support the objective outlined in the LGA Advocacy Plan 2019-23, to: “Maximise contributions, investment and the appropriate policy settings from other spheres of government to contribute toward local government financial sustainability.”
GAROC’s Strategic Plan includes a “Reform and Innovation” strategic theme that recognises the opportunity for GAROC to “lead reform and innovations that enhance decision making, build community trust and drive downward pressure on council rates.”
APPENDIX B
Notice of Meeting
Notice is hereby given that the LGA Ordinary General Meeting will be held on
Friday 30 April 2021 at 11.00am
In Hickinbotham Hall, National Wine Centre of Australia Corner of Botanic and Hackney Roads, Adelaide
Matt Pinnegar Chief Executive Officer
30 March 2021
ECM 735070 LGA Ordinary General Meeting - Agenda 30 April 2021 Agenda
Item Page
1. Open & Welcome 2. Apologies 3. Notice & Arrangements 4. President’s Address 5. Minutes of Previous Meeting 5.1 Minutes of the Annual General Meeting held on 29 October 2020 3 5.2 Resolutions and Actions from Previous Meetings 19 6. LGA Business 6.1 LGA Member Services Update 33 6.2 LGA Advocacy Update 36 6.3 LGA Strategic Plan 2021-2025 44 6.4 LGA Climate Commitment Action Plan 60 7. Recommendation Reports from the SAROC Committee Nil. 8. Recommendation Reports from the GAROC Committee 8.1 COVID-19 Response (Salisbury) 72 8.2 Damage to Infrastructure by Developers and Builders (Tea Tree Gully) 78 8.3 Electric Vehicles Fleet Incentives (Campbelltown) 88 8.4 Seeking a review of mandatory statutory rebates and exemptions from payment of local government rates (Adelaide) 95 9. Recommendation Reports from the LGA Board of Directors Nil. 10.Next Meeting The 2021 LGA Annual General Meeting will be held on Friday 29 October at a venue to be confirmed. 11. Close
ECM 735070 LGA Ordinary General Meeting - Agenda 30 April 2021 LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 3 5.1 Minutes of the Annual General Meeting held on 29 October 2020
Minutes of Previous Meeting Meeting Ordinary General Meeting 30 April 2021 ECM: 719815 Attachment: 698093
Recommendation That the Ordinary General Meeting confirms the minutes of the Annual General Meeting held on 29 October 2020 as a true and accurate record of the proceedings held.
Discussion An Annual General Meeting of the membership was held on 29 October 2020. The draft minutes are attached for confirmation as to their accuracy.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 4
Draft Minutes of the LGA Annual General Meeting held on Thursday 29 October 2020 at 11.00am at Woodville Town Hall, 76 Woodville Road, Woodville South
1. Open & Welcome The President opened the meeting at 11:00am and welcomed members and staff. Present: President Mayor Sam Telfer Chief Executive Officer Matt Pinnegar Executive Director Public Affairs Lisa Teburea Records Management & Projects Astrid Crago Coordinator (Minutes) Executive Assistant to the CEO & Ashlea Lyall President (E-voting) Human Resources and Administration Sarah Ryan Coordinator (E-voting)
Member Councils (voting delegates): City of Adelaide Coorong District Council Adelaide Hills Council Copper Coast Council Adelaide Plains Council District Council of Elliston Alexandrina Council The Flinders Ranges Council The Barossa Council District Council of Franklin Harbour Barunga West Council Town of Gawler Berri Barmera Council Regional Council of Goyder City of Burnside District Council of Grant Campbelltown City Council City of Holdfast Bay City of Charles Sturt District Council of Karoonda East Murray Clare & Gilbert Valleys Council District Council of Kimba District Council of Cleve Kingston District Council District Council of Coober Pedy Light Regional Council
ECM 698093 LGA Annual General Meeting – Draft Minutes - 29 October 2020 Page 1 LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 5
District Council of Loxton Waikerie City of Prospect City of Marion Renmark Paringa Council Mid Murray Council District Council of Robe City of Mitcham City of Salisbury Mount Barker District Council Southern Mallee District Council City of Mount Gambier District Council of Streaky Bay District Council of Mount Remarkable Tatiara District Council Rural City of Murray Bridge City of Tea Tree Gully Naracoorte Lucindale Council District Council of Tumby Bay Northern Areas Council City of Unley City of Norwood Payneham & St Peters City of Victor Harbor City of Onkaparinga Wakefield Regional Council District Council of Orroroo/Carrieton Town of Walkerville District Council of Lower Eyre Peninsula Wattle Range Council City of Playford City of West Torrens City of Port Adelaide Enfield City of Whyalla Port Augusta City Council Wudinna District Council City of Port Lincoln District Council of Yankalilla
2. Apologies District Council of Ceduna Port Pirie Regional Council Kangaroo Island Council Municipal Council of Roxby Downs District Council of Peterborough Yorke Peninsula Council
3. Notices & Arrangements The Executive Director Public Affairs outlined the notices and arrangements for the meeting.
4. President’s Address The President provided a verbal report. A copy of the report is attached to these minutes.
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5. Minutes of Previous Meeting 5.1 Minutes of the Annual General Meeting held on 31 October 2019 Moved Light Seconded Tatiara that the Annual General Meeting confirms the minutes of the Annual General meeting held on 31 October 2019 as a true and accurate record of the proceedings held. Carried 5.2 Resolutions and Actions from Previous Meetings Moved Victor Harbor Seconded Campbelltown that the Annual General Meeting notes progress with resolutions resulting from the Annual General Meeting of 31 October 2019 and outstanding resolutions from earlier general meetings. Carried
6. LGA Business 6.1 LGA Annual Report 2019-2020 Moved Unley Seconded Kimba that the Annual General Meeting receives and adopts the Local Government Association of South Australia’s Annual Report for the year 2019-2020. Carried 6.2 Financial Statements 2019/20 Director Corporate Services Andrew Wroniak provided an overview of the Financial Statements. Moved Northern Areas Seconded Gawler that the Annual General Meeting receives and adopts the LGA of SA and controlled entities Financial Statements for the year 2019/20. Carried 6.3 Annual Reports of LGA Committees Chair of the GAROC Committee, Mayor Karen Redman presented the GAROC Annual Report to members. Chair of the SAROC Committee, Mayor Erika Vickery presented the SAROC Annual Report to members. Moved Mid Murray Seconded Grant that the Annual General Meeting notes the Annual Reports for the year 2019-2020 of the following Committees established under the LGA Constitution: a) Greater Adelaide Regional Organisation of Councils (GAROC) b) South Australian Regional Organisation of Councils (SAROC)
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c) CEO Advisory Group d) Audit and Risk Committee Carried 6.4 LGASA Mutual Annual Report 2019/20 On behalf of the chair, Ms Dascia Bennett, Independent Member of LGASA Mutual, presented the Annual Report to members. Moved Naracoorte Lucindale Seconded Campbelltown that the Annual General Meeting receives and notes the LGASA Mutual Annual Report for the year 2019-2020. Carried 6.5 LGA Procurement Annual Report The Chair of LGA Procurement, Mayor David O’Loughlin, presented the Annual Report to members. Moved Light Seconded Whyalla that the Annual General Meeting receives and notes the LGA Procurement Annual Report for the year 2019-2020. Carried 6.6 Local Government Research and Development Scheme Moved Northern Areas Seconded Yankalilla that the Annual General Meeting notes the report. Carried 6.7 LGA Advocacy Update Moved Goyder Seconded Salisbury that the Annual General Meeting notes the report. Carried 6.8 LGA Member Services Update Moved Barunga West Seconded Wattle Range that the Annual General Meeting notes the report. Carried 6.9 Local Government Functional Support Group (LGFSG) The President thanked the Secretariat for their work in supporting the LGFSG over the last 12 months. Moved Alexandrina Seconded Franklin Harbour that the Annual General Meeting notes the report on the Local Government Functional Support Group. Carried
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6.10 Pricing Methodology and Pricing Schedule Moved Mid Murray Seconded Wudinna that the Annual General Meeting notes the report. Carried 6.11 Local Government Financial Indicators 2020 Moved Northern Areas Seconded Wakefield Regional that the Annual General Meeting notes the report. Carried 6.12 LGA Board and Committee Member Allowances and Expenses Policy Charles Sturt Mayor Angela Evans declared a perceived conflict of interest and left the meeting. Moved Mid Murray Seconded Light that the Annual General Meeting adopts the attached revised Board and Committee Member Allowances and Expenses Policy. Lost 12.19pm Mayor Evans returned to the meeting. 6.13 SAROC and GAROC Terms of Reference Moved Gawler Seconded Naracoorte Lucindale that the Annual General Meeting ratifies the LGA SAROC Terms of Reference (effective 8 January 2020) and LGA GAROC Terms of Reference (effective 23 July 2020). Carried
7. Recommendation Reports from the SAROC Committee 7.1 Attendance at Meetings by electronic means (Victor Harbor) Moved Victor Harbor Seconded Campbelltown that the Annual General Meeting requests the Local Government Association to lobby to the State Government or the Minister for Planning and Local Government to review the Local Government Act 1999 and Local Government (Procedures at Meetings) Regulations 2013 to include provisions for Council Members to attend Meetings and Informal Gatherings by electronic means. Carried 7.2 Solid Waste Levy (Berri Barmera) Moved Berri Barmera Seconded Charles Sturt that the Annual General Meeting requests the LGA to: 1. continue to advocate for 50% of the monies accumulated in the Green Industry Fund (collected from council contributions to the Solid Waste Levy) be committed back to local government for worthwhile waste,
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recycling and resource recovery endeavours that support the transition towards a more circular economy; 2. advocate that State Government commit to a guaranteed minimum level of reinvestment of the Solid Waste Levy in the waste, recycling and resource recovery sector; 3. advocate for State Government to conduct ongoing research and development in collaboration with local government and other stakeholders into; a. alternative waste technologies that support the upper end of the waste hierarchy and strategies such as organics composting for food waste; b. kerbside collection technologies/strategies to incentivise households to maximise recycling rates and minimise the amount of general waste going to landfill; and c. Green Industries SA to expand its Waste Education/Awareness campaign to provide clear messaging on recycling and organic waste strategies to help the South Australian community. Carried 7.3 Recycling Services and better support for regional communities in the disposal and management of recycling (Wattle Range) Moved Wattle Range Seconded Robe that the Annual General Meeting requests the LGA to: 1. advocate on behalf of all councils with State Government on the challenges of managing recycling and resource recovery in South Australia; 2. ask State Government to direct Green Industries SA to work more closely with local government and businesses in the development of sustainable long-term options and ‘on the ground solutions’ to support the transition towards a circular economy, including making a lot more funding available; and 3. advocate for a substantial increase in the level of State Government funding in the waste and resource recovery infrastructure program. Carried
8. Recommendation Reports from the GAROC Committee 8.1 Family and Domestic Violence training, education and development (Adelaide) Moved Adelaide Seconded Burnside that the Annual General Meeting requests that the LGA:
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1. consults with member councils to determine what resources and programs currently exist to support employees and/or members of their communities impacted by Family and Domestic Violence, and identify any further resources which should be developed; 2. liaises with the State and Federal Government to explore partnership opportunities to support the local government sector in providing consistent, best practice support and education to employees on matters relating to Family and Domestic Violence; and 3. based on the outcomes of those investigations, develops a training and education package: • that can be implemented by leaders in the sector, to assist them in identifying when an employee may be in a Family and Domestic Violence situation and how they can assist in connecting them to supporting mechanisms; and • that could be provided to employees (possibly delivered by leaders) on Family and Domestic Violence. Carried 12.43pm leave of the meeting was granted to the President to adjourn the meeting to hear an address from the Deputy Premier, the Hon. Vickie Chapman MP. 1.12pm the meeting resumed. 8.2 Native Vegetation Act and Policy for SEB Guidelines (Playford) Moved Playford Seconded Salisbury that the Annual General Meeting requests the LGA to: 1. investigate the Native Vegetation Act 1991 (SA), the Native Vegetation Regulations 2017 (SA) and relevant guidelines to consider, in particular, the effect that it has on: a) road safety and function; and b) cost implications to councils across the state; and 2. prepare a report for the LGA Board of Directors on the outcomes of the investigation (in part 1) to inform future advocacy to the State Government on matters relating to the management of Native Vegetation. Carried 8.3 Collaborative development of a trial local government sector framework and approach fostering greater cross council collaboration and co- funding of shared social and other facilities and infrastructure (Adelaide) Moved Adelaide Seconded Marion that the Annual General Meeting requests the LGA to work with interested councils to:
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1. develop a framework and approach fostering greater cross council collaboration and co-funding of social and other facilities and infrastructure which support communities across multiple council areas; and 2. provide materials and resources to support councils seeking partnership and cofounding arrangements with State and Federal Governments as well as private and non-government sector organisations to support such facilities and infrastructure. Lost 8.4 Aluminium Composite Panel Cladding (Salisbury) Moved Salisbury Seconded Gawler that the Annual General Meeting requests the LGA on behalf of the whole local government sector to make representations to the State Government in relation to the proposed measure to increase purchaser protection for Aluminium Composite Cladding, and to: 1. support the use of an advisory notice on the Property Interest Report for landowners and potential purchasers to take reasonable steps to determine if ACP has been identified on buildings; 2. support that an obligation is placed on the owner of land to make ACP cladding a formal disclosure on the Form 1 Statement; and 3. request that consideration be given for a campaign to increase the general awareness of purchasers on the appropriate use of materials in a building. Carried 8.5 Regulation 119 of the Planning, Development and Infrastructure (General) Regulations 2017 (Salisbury) Moved Salisbury Seconded Gawler that the Annual General Meeting requests the LGA on behalf of the whole local government sector: 1. make the strongest possible representations to state government opposing their variation to Regulation 119 of the Planning, Development and Infrastructure (General) Regulations 2017; and 2. write to and meet with all parties in the state parliament to urge them to disallow the Planning, Development and Infrastructure (General) (Planning and Development Fund) Variation Regulations 2020. Carried
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9. Recommendation Reports from the LGA Board of Directors 9.1 State of Climate Emergency (Gawler) Moved Gawler Seconded Salisbury that the Annual General Meeting requests: 1. that the LGA recognise the climate crisis and declare a Climate Emergency; 2. that the LGA develop an LGA Climate Emergency Action Plan (CEAP) in partnership with its member councils (in relation to its operations and its leadership role); 3. that the LGA CEAP primarily focuses on mitigation through reduction of GHG emissions but it also focuses on adaptation and climate safety for local communities; 4. the LGA develop a model CEAP in partnership with interested member councils for use by member councils throughout the state; and 5. any work to be undertaken by the LGA should complement, add value, build upon what is already happening, and not duplicate the work of the Climate Emergency Australia (Local Government) Network. Amendment Moved Port Lincoln Seconded Franklin Harbour that the Annual General Meeting requests: 1. that the LGA recognise the climate crisis and declare a Climate Emergency for at risk communities; 2. that the LGA develop an LGA Climate Emergency Action Plan (CEAP) in partnership with its member councils (in relation to its operations and its leadership role); 3. that the LGA CEAP primarily focuses on mitigation through reduction of GHG emissions but it also focuses on adaptation and climate safety for local communities; and 4. the LGA develop a model CEAP in partnership with interested member councils for use by member councils throughout the state. The Amendment was lost The original Motion was put and lost 9.2 Voter Roll Process (MRLGA) Moved Berri Barmera Seconded Alexandrina that the Annual General Meeting requests the LGA to continue to advocate for a simplified process for non- resident property owners to enrol on Council’s voters roll either through an online and/or automatic process and removing the requirement to purge the voters roll in the year of the ordinary election. Carried
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9.3 Catastrophic Fire Days Community Relief Centres (Cool Refuge Centre) (Port Lincoln) Moved Port Lincoln Seconded Tumby Bay that the Annual General Meeting requests the LGA continue to work with appropriate agencies in developing a Joint Operating Guideline to clarify local government roles and responsibilities in supporting a relief centre (cool refuge centre) for communities during times of extreme heat and catastrophic fire danger, particularly when mains power may not be available. Carried 9.4 Installation of Sea-Level Gauge at O’Sullivan Beach (Adelaide Plains) 2.20pm Salisbury left the meeting. Moved Adelaide Plains Seconded Port Lincoln that the Annual General Meeting requests that the LGA continue to lobby for and contribute to an improved national approach to sea level rise management and consider moving to a ‘monitor and respond’ model of adaptation that incorporates local sea level science. Carried 9.5 ‘Buying it Back’ Circular Procurement Pilot Project – recommendations for local government Moved Alexandrina Seconded Holdfast Bay that the Annual General Meeting: 1. acknowledges the outcomes, learnings and support materials from the ‘Buying it Back’ Circular Procurement Pilot Project that has supported participating councils to increase and track their purchase of recycled content; 2. endorses the following recommendations of the ‘Buying it Back’ Circular Procurement Pilot Project, that LGA member councils: 2.1 acknowledge that local government action is imperative for addressing the current challenges in waste and recycling (as detailed in the National Waste Policy Action Plan and including the implications of the impending national waste export ban); 2.2 commit to increasing purchasing of recycled-content material as a high priority and as a necessary method of mitigating councils’ rising waste management costs; 2.3 amend their existing Procurement Policies to: a) Temporarily (say, for 5 years) prioritise recycled-content through the procurement process and include a method of ensuring accountability; b) Mandate consideration of recycled-content through design and planning processes (including where panel contracts are already in place);
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c) Specifically permit consideration of the “opportunity cost” associated with a purchase (ie. instead of only asking “which product is most sustainable?”, also ask “what will happen to the materials if I don’t purchase the recycled-content option?”); d) Encourage councils to track the purchase of recycled-content by weight and report publicly on purchases; 2.4 in addition to amending existing Procurement Policies, consider implementing an administrative approach outside of the policy, for example, by limiting stationery items available for purchase by council staff to those with recycled-content (noting that this approach can make data collection easier as all purchases will have recycled-content and simply need to be collated); 2.5 continue working through communities of practice to share knowledge and experiences of buying recycled and to explore and/or support development of a certification scheme for recycled- content products and materials; 3. endorses the LGA writing to the Commissioner for Roads as provided for in sections 23 and 24 of the Highways Act 1926 to request that work be undertaken with engineering bodies and/or Austroads to develop a generic (ie non-industry owned) specification that allows for the use of recycled-content in road construction materials (in particular, materials sourced from yellow bins including plastic and glass fines). Carried 2.28pm Unley left the meeting.
10. Late Reports Nil.
11. Next Meeting An Ordinary General meeting will be held on Friday 30 April 2021 at the Adelaide Entertainment Centre, 98 Port Road, Hindmarsh.
12. Close The President gave a closing address and welcomed the incoming President Mayor Angela Evans. Mayor Evans addressed members. The meeting was declared closed at 2.36pm.
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President’s Address to the 2020 LGA Annual General Meeting It is my pleasure to provide the LGA President’s report to the 2020 Annual General Meeting. This will be the final report of my Presidency, and looking back on the past two years, I believe we can be proud of what we have achieved as an Association and a sector. By working together, and with our partners in government, we have continued to build on the value we provide to our communities, in good times and bad. The past twelve months have been a challenging period, not just for our State but also for our country and beyond. This included our worst bushfire season in recent memory, with Kangaroo Island and the Adelaide Hills regions the hardest hit, but other SA regions and councils also affected. Right across the State, councils stepped up providing staff and equipment to support their neighbours, through the Local Government Functional Support Group. In total, the Functional Support Group coordinated assistance from 220 crew members across 40 councils, who worked alongside state agencies and their fellow councils to respond to the fires. These staff worked tirelessly to create fire breaks, cart water, assess trees for safety, and support road closures. They were the quiet achievers, working collaboratively to support a coordinated and effective response. Facing a very different threat just months later, councils again took a collaborative approach as they responded to COVID-19. Supported again by the Local Government Functional Support Group, local government worked with SA Health and SAPOL to monitor social distancing requirements in their communities. The Functional Support Group also provided support and assistance to councils through operational updates, the provision of resources, representation to State agencies, and coordinating the supply of equipment. The Local Government Functional Support Group has been a shining example of what we can achieve when we work together, and I would like to thank and acknowledge the councils that have provided staff and resources that have supported its success. I would also like to thank the Local Government Finance Authority, who generously committed a once-off $350,000 grant to support the operations of the Functional Support Group, which will benefit all councils. The LGFA have long been a valued member of our local government family in South Australia, and this support demonstrates their outstanding commitment to our sector. The coronavirus pandemic had a big impact on council operations, and the LGA worked closely with the State Government to quickly develop amendments to the Local Government Act that gave councils the flexibility they needed.
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It was vital that the LGA and its members were working closely with both State and Federal government, ensuring that the local on-the-ground perspectives of communities was understood. To facilitate this, the LGA hosted a number of online forums with decision-makers at all levels, including with Premier Marshall, various State and Federal Ministers, representatives from SA Health, and legal experts to help councils work through the myriad of challenges they were facing. LGA advocacy resulted in $860,000 in State Government funding for eight SA councils that run childcare centres that were impacted, as well as direct involvement in the negotiations to help ensure regional airlines servicing our major centres continued to do so. We also partnered with the Department of Human Services to provide councils with the opportunity to apply for a share of $500,000 for projects, led by young people, that respond to COVID-19. The LGA has continued to work with members to develop emergency management plans through the Council Ready Program, which now has agreed action plans in place with all 68 councils. One hundred per cent participation is an excellent achievement and indicative of the growing awareness of the important role our sector plays in emergency management. Now that the focus has shifted from response to recovery, councils have stepped up to support households, community groups and businesses impacted by COVID-19 restrictions. Earlier this year the LGA commissioned a report from the South Australian Centre for Economic Studies which looked at how councils could best drive economic development post COVID-19. This report told us that bringing forward strategic infrastructure projects was the best course of action, and that’s what many councils have done. However, we can’t do it alone. Councils collect just 4% of taxation, and often rely on funding partnerships to deliver large projects. Advocacy from ALGA as well as State LGAs resulted in the announcement of a $500 million Local Roads and Community Infrastructure Program back in May, which provided councils with funding support to bring forward these big projects that will create jobs and support businesses. We welcomed this announcement back in May, and we were thrilled to see it expanded with an additional $1 billion in funding announced in this month’s Federal Budget. We’ve made submissions to the State Government for next month’s budget to provide additional funds to councils for local projects that will help us to leverage this federal funding and create even more South Australian jobs and opportunities. Throughout the year the LGA has focused on delivering value for members, through providing targeted services that meet the needs of councils and deliver cost savings.
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Our new Legal Connect Partnership with Norman Waterhouse Lawyers provides us with access to legal advice and training, and the support and resources they provided during COVID helped ensure a coordinated response. This year the LGA worked with more than 50 councils to transition more than one hundred websites to a new Squiz platform, delivering better accessibility and functionality. We also worked with councils, the AER and SAPN on a Public Lighting Working Group to determine new public lighting tariffs, which will save councils $14.8 million over the next five years. This has been a busy period for many councils – especially smaller regional councils – as they transition to a new state-wide planning system. As a sector we are supportive of planning reforms that will deliver a better system for councils, developers and our communities, and we have worked closely with the Government, Planning Commission and members on the roll-out. The LGA has consistently said that the errors and inconsistencies identified by councils in the Planning and Design Code need to be addressed before the roll-out is finalised. These are once in a generation changes, and they need to be done well to give South Australia the world class planning system it deserves. Over the past twelve months the LGA has successfully advocated for more time for consultation, training and testing, and we welcome the announcement that an additional six- week consultation period will run from next month, before the Planning and Design Code is implemented for Phase Three councils early next year. I would like to thank and acknowledge the Attorney-General and Minister for Planning and Local Government, the Hon Vickie Chapman MP, for listening to and responding our concerns. Finally, local government reform has been a priority for the LGA and its members for years, and over the past twelve months we have worked closely with the Government and Opposition parties to develop a legislative framework that will support increased efficiencies across our sector. The Local Government Review Bill that is currently before the Legislative Council is the result of this work. Many of the proposals that are in this Bill were suggested by councils, while others have been improved based on the feedback we have provided to the Government. In its current form, the Bill has been shaped by the ideas and contributions of all parties, and I would like to acknowledge these contributions today. I would also like to specifically thank Labor, SA Best and the Greens for standing with local government, and repeatedly voting against unnecessary and unworkable rate capping legislation that would have hurt our communities. While we don’t support every clause in this Bill, we now believe it strikes a reasonable balance between the needs of the Parliament.
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We are continuing to advocate strongly to allow councils to have more than 12 elected members if that’s what their community wants. And subject to that being achieved, we are urging all parties to support the swift passage of the Bill through the Upper House so we can start to benefit from the new processes and structures it will create. The past two years have been a challenging but ultimately productive time for our sector, and I would like to thank all of you for the support you have provided to me. I would also like to thank and acknowledge my fellow LGA board directors, as well as LGA CEO Matt Pinnegar and his hardworking staff. I strongly believe local government is in a better place today than it was two years ago, but we’re not done yet. I look forward to working with our incoming President Mayor Evans and the new LGA Board on opportunities for further improvement, so that we can deliver even better value and services for the communities we represent. Thank you.
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Minutes of Previous Meeting Meeting Ordinary General Meeting 30 April 2021 ECM: 726109
Recommendation That the Ordinary General Meeting notes progress with resolutions resulting from the Annual General Meeting of 29 October 2020 and outstanding resolutions from earlier general meetings.
Discussion The attached report outlines progress of resolutions from previous general meetings of the LGA. Proposing items of business for an LGA Ordinary or Annual General Meeting is one of the important ways that LGA member councils participate in policy development and influence the advocacy agenda for local government. The LGA uses best endeavours to achieve the outcomes sought by member councils. Following each General Meeting the LGA Secretariat will provide a report to the LGA Board of Directors outlining a proposed course of action to progress each resolution. The actions endorsed by the LGA Board of Directors will then be incorporated into the LGA’s work plan and communicated to the Mayor and Chief Executive Officer of the council that submitted the original item of business. In addition to any engagement with the submitting council administration in order to adequately progress the issue, the LGA will also write to this council to provide a regular progress update until the matter is closed. All member councils will continue to receive updates at General Meetings via this Resolutions and Actions from Previous Meetings report. Where actions from the resolution as carried by the General Meeting have been completed, this noted in the report below. Where advocacy efforts are ongoing, those issues are subsequently reflected and carried forward in the LGA Advocacy Plan.
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= Completed/No further action required Resolutions from the Annual General Meeting – 29 October 2020 Action Taken / Progress
6.1 LGA Annual Report 2019-2020 (LT 720182) The LGA Annual Report 2019-2020 was adopted at the Annual General Meeting and is published on the LGA website. that the Annual General Meeting receives and adopts the Local Government Association of South Australia’s Annual Report for the year 2019-2020.
6.2 Financial Statements 2019/20 (AW 720016) The 2019/20 financial statements have been adopted and the final version is on the LGA website. that the Annual General Meeting receives and adopts the LGA of SA and controlled entities Financial Statements for the year 2019/20.
6.13 SAROC and GAROC Terms of Reference (AS 720181) The SAROC and GAROC Terms of Reference were both ratified at the Annual General Meeting on 29 October 2020 under item 6.13 of that the Annual General Meeting ratifies the LGA SAROC Terms of the AGM Agenda. The SAROC Terms of Reference were effective Reference (effective 8 January 2020) and LGA GAROC Terms of Reference from 8 January 2020 and the GAROC Terms of Reference were (effective 23 July 2020). effective from 23 July 2020.
7.1 Attendance at Meetings by electronic means (Victor Harbor) (AS LGA has commenced consultation with the sector on the desired 719812) scope of the provisions to allow electronic attendance at meetings that the Annual General Meeting requests the Local Government and any additional issues that need to be considered before it Association to lobby to the State Government or the Minister for Planning commences its advocacy efforts. The LGA recognises that the lived and Local Government to review the Local Government Act 1999 and Local experiences of councils during the COVID-19 pandemic have made Government (Procedures at Meetings) Regulations 2013 to include council members and council administration best equipped to identify provisions for Council Members to attend Meetings and Informal Gatherings governance implications that accompany electronic meetings, and by electronic means. what measures are best appropriate to solve those issues.
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= Completed/No further action required After considering input from members, the LGA will write to the Attorney-General advocating for the appropriate amendments to the
Local Government Act 1999 and Local Government (Procedures at Meetings) Regulations 2013 to allow council members to attend meetings and informal gatherings by electronic means.
7.2 Solid Waste Levy (Berri Barmera) (BM 719810) The LGA uses every opportunity to strongly pursue advocacy on this issue, in line with LGA policy positions and this item of business. that the Annual General Meeting requests the LGA to: This matter is raised in all meetings with the Minister for Environment 1. continue to advocate for 50% of the monies accumulated in the Green and Resources as well as all waste, recycling and resource recovery Industry Fund (collected from council contributions to the Solid Waste submissions and where relevant in other submissions (eg. climate Levy) be committed back to local government for worthwhile waste, change, planning). recycling and resource recovery endeavours that support the This matter was included in feedback to ALGA to inform its brief in transition towards a more circular economy; preparation for the first meeting of the Environment Ministers in 2. advocate that State Government commit to a guaranteed minimum 2021. level of reinvestment of the Solid Waste Levy in the waste, recycling Advocacy on the Solid Waste Levy will feature in the LGA and resource recovery sector; submissions on the forthcoming state and federal elections. 3. advocate for State Government to conduct ongoing research and The LGA’s pre-budget correspondence to the Treasurer sought development in collaboration with local government and other commitments aligned to the above policy positions and items of stakeholders into; business. a. alternative waste technologies that support the upper end of the waste The LGA President wrote to the Minister for Environment and Water hierarchy and strategies such as organics composting for food waste; highlighting the opportunities the Recycling Modernisation Fund, b. kerbside collection technologies/strategies to incentivise households present for South Australia and local government as key investors in to maximise recycling rates and minimise the amount of general waste recycling infrastructure, in relation to the national waste export ban going to landfill; and and for COVID-19 recovery. This advocacy encouraged the state government to enter into national partnership agreement with the
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= Completed/No further action required federal government to access the funds made available through the c. Green Industries SA to expand its Waste Education/Awareness Recycling Modernisation Fund. campaign to provide clear messaging on recycling and organic waste strategies to help the South Australian community. The LGA Secretariat as a member of the Single-use plastics taskforce, consulted with local government and advised the
development of the Single-use and Other Plastics Product (Waste Avoidance) Act 2020 (SA). Supporting the change in availability to certain single-use plastics products reduces the use and disposal of single-use plastics and promotes reusable items. The LGA Secretariat through its role in GISA working groups and taskforces advocates for GISA to expand its waste education/awareness campaign to provide clear messaging on recycling and organic waste strategies to help the SA community. The LGA has a public advocacy campaign on this issue. Details of the Bin Tax advocacy campaign are on the LGA website. The LGA through its SAROC and GAROC committees are exploring opportunities to maximise recycling rates and minimise the amount of general waste going to landfill through innovative projects and the development of useful resources for councils.
7.3 Recycling Services and better support for regional The LGA highlights the challenges of managing recycling and communities in the disposal and management of recycling resource recovery in SA and advocates for making 50% of the (Wattle Range) (BM 719808) monies accumulated in the Green Industry Fund (collected from council contributions to the Solid Waste Levy) be committed back to that the Annual General Meeting requests the LGA to: local government for worthwhile waste, recycling and resource recovery endeavours that support the transition towards a more circular economy every opportunity it gets.
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= Completed/No further action required 1. advocate on behalf of all councils with State Government on the The LGA’s pre-budget correspondence to the Treasurer sought challenges of managing recycling and resource recovery in South commitments aligned to the items of business. As mentioned above, Australia; the LGA President wrote to the Minister for Environment and Water highlighting the opportunities the Recycling Modernisation Fund, 2. ask State Government to direct Green Industries SA to work more present for South Australia and local government as key investors in closely with local government and businesses in the development of recycling infrastructure, in relation to the national waste export ban sustainable long-term options and ‘on the ground solutions’ to support and for COVID-19 recovery. the transition towards a circular economy, including making a lot more funding available; and A project is progressing through SAROC to develop a regional waste strategy, which is investigating the challenges faced by regional 3. advocate for a substantial increase in the level of State Government councils in the delivery of recycling services and options for future funding in the waste and resource recovery infrastructure program. change.
8.1 Family and Domestic Violence training, education and In July 2020, the LGA consulted with member councils to determine development (Adelaide) (BC 719558) existing programs and the need for further resources. This informed the LGA’s submission to the House of Representative’s Standing that the Annual General Meeting requests that the LGA: Committee Inquiry into Family, Domestic and Sexual Violence, which 1. consults with member councils to determine what resources and made a series of recommendations on the role of local government programs currently exist to support employees and/or members of and its contribution to primary prevention strategies and actions. their communities impacted by Family and Domestic Violence, and The LGA secretariat is regularly meeting with ALGA, interstate identify any further resources which should be developed; counterparts and Our Watch, a national leader in the primary 2. liaises with the State and Federal Government to explore partnership prevention of violence against women and their children in Australia, opportunities to support the local government sector in providing to keep up to date with new initiatives and developments in this area consistent, best practice support and education to employees on and share information and knowledge. matters relating to Family and Domestic Violence; and Based on these activities, the LGA Secretariat is currently exploring 3. based on the outcomes of those investigations, develops a training the scope and resourcing opportunities for an education and training and education package:
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= Completed/No further action required package (part 3 of the resolution) that will be implemented over the • that can be implemented by leaders in the sector, to assist them in coming months. identifying when an employee may be in a Family and Domestic Violence situation and how they can assist in connecting them to supporting mechanisms; and • that could be provided to employees (possibly delivered by leaders) on Family and Domestic Violence.
8.2 Native Vegetation Act and Policy for SEB Guidelines (Playford) Although this matter is scheduled on the LGA Secretariat workplan (BM 718978) for the second half of 2021, key matters arising relating to the that the Annual General Meeting requests the LGA to: management of trees along roadsides (both council and DIT roads) were bought to the LGA’s attention and initial investigations and 1. investigate the Native Vegetation Act 1991 (SA), the Native actions have begun to inform an issues paper aligning with part (1) of Vegetation Regulations 2017 (SA) and relevant guidelines to consider, the motion. in particular, the effect that it has on: Other LGA advocacy actions relevant to this item of business relating a) road safety and function; and to trees that impact road safety and function have been undertaken. b) cost implications to councils across the state; and The LGA CEO wrote to Hon Mr Frank Pangallo MLC outlining the 2. prepare a report for the LGA Board of Directors on the outcomes of regulatory and policy framework councils operate within and key the investigation (in part 1) to inform future advocacy to the State actions councils undertake in relation to the management of trees. Government on matters relating to the management of Native The LGA in collaboration with Norman Waterhouse and the LGMLS Vegetation. held a sector briefing on tree management for LGA membership. Finally, the LGA held a roundtable with members of parliament, as
well as representatives from SA councils and Green Adelaide. The roundtable;
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= Completed/No further action required • agreed that trees are highly valued by the community for their social, environmental and economic benefits, and recognised the need to increase community awareness of tree safety; • acknowledged that SA councils have comprehensive policies and procedures in place to reduce tree safety risks on land within their care; and • agreed that Green Adelaide will work in collaboration with local government and other stakeholders to develop and implement community education campaigns to build awareness of tree safety.
8.4 Aluminium Composite Panel Cladding (Salisbury) (SS 718980) The Land and Business (Sale and Conveyancing) (Planning, Development and Infrastructure) Variation Regulations 2021 were that the Annual General Meeting requests the LGA on behalf of the whole introduced on 18 March 2021. local government sector to make representations to the State Government in relation to the proposed measure to increase purchaser protection for The regulations introduced an amendment to Schedule 1, Form 1 Aluminium Composite Cladding, and to: requiring the owner to provide particulars relating to aluminium composite panels. 1. support the use of an advisory notice on the Property Interest Report for landowners and potential purchasers to take reasonable steps to This outcome satisfies parts 1 and 2 of the resolution. determine if ACP has been identified on buildings; The LGA does not have the resources available and is not best 2. support that an obligation is placed on the owner of land to make ACP placed to initiate a public campaign on the use of appropriate cladding a formal disclosure on the Form 1 Statement; and building materials, but this has been recommended to the State Government and information is publicly available on the Plan SA 3. request that consideration be given for a campaign to increase the portal. general awareness of purchasers on the appropriate use of materials in a building.
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= Completed/No further action required 8.5 Regulation 119 of the Planning, Development and Infrastructure On 18 June 2020, the State Government introduced various (General) Regulations 2017 (Salisbury) (SSW 718981) regulation amendments through the Planning, Development and Infrastructure (General) (Miscellaneous) Variation Regulations 2020 that the Annual General Meeting requests the LGA on behalf of the whole to make amendments to the Planning, Development and local government sector: Infrastructure (General) Regulations 2017, in particular there were 1. make the strongest possible representations to state government changes to the use of the Planning and Development Fund. opposing their variation to Regulation 119 of the Planning, The changes enabled the contributions that have been made to the Development and Infrastructure (General) Regulations 2017; and fund be used for the new e-planning system. 2. write to and meet with all parties in the state parliament to urge them Multiple representations have been made to the Minister, Opposition to disallow the Planning, Development and Infrastructure (General) and Cross Bench parties. (Planning and Development Fund) Variation Regulations 2020. As a result of these representations the Regulations were disallowed
on multiple occasions by the Legislative Council and as a result of the disallowance motions put forward, the Government excised out of the omnibus regulation package the regulations relating to the Planning and Development Fund, and introduced the Planning, Development and Infrastructure (General) (Planning and Development Fund) Variation Regulations 2020 which includes a sunset clause for these regulations being 1 July 2021. These regulations have also been disallowed on multiple occasions and were last gazetted on 18 February 2021.
9.2 Voter Roll Process (MRLGA) (AL 719560) LGA advocacy has called upon the State Government to review online voting in the local government sector. An online system for that the Annual General Meeting requests the LGA to continue to advocate enrolment and voting could address the current database issues for a simplified process for non-resident property owners to enrol on relating to non-resident property owners. Council’s voters roll either through an online and/or automatic process and
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= Completed/No further action required removing the requirement to purge the voters roll in the year of the ordinary During Parliamentary debate on the Local Government Review Bill, election Deputy Premier Vickie Chapman stated that she would seek advice on online voting from the Electoral Commission of SA (ECSA). The Deputy Premier also moved amendments to legislation to facilitate voting by visually impaired people. This could occur through an online system and, if so, could serve as a model for wider online voting in the sector. The LGA will continue to engage constructively about online voting with the Deputy Premier and ECSA. It should be noted however, that it is unlikely that these changes will be introduced prior to the 2022 council elections, and that resourcing priority will be given to implementing the changes to the elections act introduced in the Statutes Amendment (Local Government Review) Bill 2020.
9.3 Catastrophic Fire Days Community Relief Centres (Cool Refuge The LGA Secretariat has been working with the Emergency Relief Centre) (Port Lincoln) (KR 719563) Functional Support Group to develop a Joint Operating Guideline for relief centres which are run by State Government in an emergency. that the Annual General Meeting requests the LGA continue to work with In addition, the LGA Secretariat is working on guidelines for appropriate agencies in developing a Joint Operating Guideline to clarify community support centres which may be operated by council or local government roles and responsibilities in supporting a relief centre (cool community on days of extreme heat. refuge centre) for communities during times of extreme heat and catastrophic fire danger, particularly when mains power may not be available. 9.4 Installation of Sea-Level Gauge at O’Sullivan Beach (Adelaide The LGA President has written to the Minister for the Department for Plains) (BM 719807) Environment and Water advocating for an improved national approach to sea level rise management and to consider moving to a
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= Completed/No further action required “monitor and respond” model of adaptation that incorporates local that the Annual General Meeting requests that the LGA continue to lobby for sea level science. This letter reinforced the local government sectors and contribute to an improved national approach to sea level rise support of the installation of a sea-level gauge at O’Sullivan beach. management and consider moving to a ‘monitor and respond’ model of adaptation that incorporates local sea level science. The LGA submission to the Environment, Resources and Development Committee inquiry into the Coast Protection Board and
legislation included recommendations supporting the development of transparent state-wide sea level rise estimations that are based on up-to-date localised scientific observations and models, for the Coast Protection Board to adopt a “monitor and respond” model of adaptation based on the aforementioned data sort. The LGA is represented on a Coast Protection Board Advisory Group and will continue to advocate for this outcome through this channel.
9.5 ‘Buying it Back’ Circular Procurement Pilot Project – All resources and some advice on circular procurement is available recommendations for local government (BM 719816) to member councils on the LGA members website. that the Annual General Meeting: The LGA has fulfilled responsibilities as per the grant agreement with GISA for the ‘Buying it Back’ Circular Procurement Pilot Project 1. acknowledges the outcomes, learnings and support materials from the (“pilot project”). ‘Buying it Back’ Circular Procurement Pilot Project that has supported participating councils to increase and track their purchase of recycled However, the pilot project continues to progress with the steering content; committee committing to continue meeting quarterly, reporting on purchases as provided for under the MoU and is exploring options to 2. endorses the following recommendations of the ‘Buying it Back’ expand this project to “phase 2” councils through a council buddy Circular Procurement Pilot Project, that LGA member councils: system to other councils wanting to participate. The LGA Secretariat 2.1 acknowledge that local government action is imperative for addressing continues to be part of the steering committee. the current challenges in waste and recycling (as detailed in the
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= Completed/No further action required National Waste Policy Action Plan and including the implications of the Advocacy and resources developed as part of this project assisted in impending national waste export ban); the delivery and development of: 2.2 commit to increasing purchasing of recycled-content material as a • WMRR and GISA Buy Recycled Expo SA high priority and as a necessary method of mitigating councils’ rising • The Office of Industry Advocate (OIA) incorporation or a waste management costs; “Recycled Products” category 2.3 amend their existing Procurement Policies to: A revised model procurement policy for councils in currently in a) Temporarily (say, for 5 years) prioritise recycled-content through the development, which will pick up the recommended actions for procurement process and include a method of ensuring accountability; councils. b) Mandate consideration of recycled-content through design and The LGA CEO wrote to the Commissioner of Highways (Roads) for planning processes (including where panel contracts are already in the commissioner in his capacity, to facilitate state government place); action to develop a generic specification that allows for the use of c) Specifically permit consideration of the “opportunity cost” associated recycled content in roads. with a purchase (ie. instead of only asking “which product is most sustainable?”, also ask “what will happen to the materials if I don’t
purchase the recycled-content option?”); d) Encourage councils to track the purchase of recycled-content by weight and report publicly on purchases; 2.4 in addition to amending existing Procurement Policies, consider implementing an administrative approach outside of the policy, for example, by limiting stationery items available for purchase by council staff to those with recycled-content (noting that this approach can make data collection easier as all purchases will have recycled- content and simply need to be collated); 2.5 continue working through communities of practice to share knowledge and experiences of buying recycled and to explore and/or support
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= Completed/No further action required development of a certification scheme for recycled-content products and materials; 3. endorses the LGA writing to the Commissioner for Roads as provided for in sections 23 and 24 of the Highways Act 1926 to request that work be undertaken with engineering bodies and/or Austroads to develop a generic (ie non-industry owned) specification that allows for the use of recycled-content in road construction materials (in particular, materials sourced from yellow bins including plastic and glass fines). Resolutions from the Annual General Meeting – 31 October 2019
8.4 Fairer Allocation of Open Space Funding (Campbelltown) (SS In September 2020, the LGA Chief Executive Officer wrote to the 688279) Chair of the State Planning Commission requesting that the that the Annual General Meeting requests the LGA advocate to the Minister Commission conduct an inquiry into the operation and use of the for Planning requesting that the Minister, in conjunction with local Planning and Development Fund in two parts: government, undertake a review of the Planning and Development Fund to 1. An inquiry into the purpose and use of the Planning and investigate a financial model that is more equitable and appropriate for Development Fund; and councils that are experiencing higher volumes of infill development, including multi storey development especially in relation to the subdivision of 2. An inquiry to investigate a financial model for payments to the land under 20 allotments. Planning and Development Fund. The Chair of the State Planning Commission provided a response on 16 March and advised that the management of the Fund is the ‘remit of the Minister of Planning and Local Government’. The Commission has also advised that it intends to initiate an Open Space and Tree Project which will seek amongst other Objectives to identify and quantify the impact of infill development on urban greening. Input from local government to this review will be sought.
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= Completed/No further action required Resolutions from the Ordinary General Meeting – 12 April 2019 Action Taken / Progress
7.3 Jetties (Tumby Bay) (KR 670924) Negotiation with the State Government is ongoing, and this issue is included in the LGA’s Advocacy Plan. that the Ordinary General Meeting requests that the LGA immediately begin negotiations with the current State Government to draft a lease or other Through its Jetties Steering Group, the LGA has met several times agreement with local government collectively (for those councils that with the Minister for Infrastructure and Transport and their currently hold an existing lease agreement) to safeguard the future of jetties department regarding the governance, funding and consistency of in South Australia without creating a financial burden on ratepayers, lease agreements. especially in rural and regional areas. The LGA also provided a comprehensive response to the government’s draft Jetties Strategic Plan in May 2020. The State Government’s Jetties Strategic Plan has not yet been released for public consultation and no agreement has been reached. Following a change of portfolios, the LGA CEO and President met with new Minister for Infrastructure and Transport, Corey Wingard MP to stress the importance of funding for jetties. In February 2021, the LGA’s Jetties Steering Group wrote again to the Minister requesting an urgent meeting.
Resolutions from the Ordinary General Meeting – 13 April 2018 Action Taken / Progress
8.5 Local Heritage Listing Policy and Procedure (Adelaide) (SS 659576) To implement the ERDC 2018-19 Inquiry into Heritage Reform, the Minister for Planning and Minister for Environment advised that a That the Ordinary General Meeting requests that the LGA calls upon and panel would be established including representation from local works with all South Australian councils to develop a consistent policy and government to prepare a ‘roadmap’ for a staged approach to procedure to identify and protect their historic building stock dating from the heritage reform. 19th and 20th century, to achieve more consistent local heritage and
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= Completed/No further action required comprehensive historic character protection across all council areas in the It was considered that this panel could also provide advice and State, in order to better meet community expectations. recommendations in respect to local heritage listing policy and procedure. This panel has yet to be formed. The LGA Secretariat has raised with this matter with the Minister for Planning and Local Government and is waiting on a response. Given the planning reforms are at an advanced stage, and the Government has indicated a willingness to progress this work with local government involvement, the LGA is not taking further action on this item at this stage.
Resolutions from the Annual General Meeting -- 16 November 2017 Action Taken / Progress
8.1 Community Land Management Plans (Charles Sturt) (KR 655308) This issue relates closely to the State Government’s Local Government Reform Bill and will be considered as part of the That the Annual General Meeting requests the LGA to undertake a information made available to councils on both the preparation of comprehensive review of their Community Land – Classification and Community Land Management Plans and the consultation polices Management Plans Guidelines to ensure that these guidelines take into associated with them. consideration the decision handed down by Justice Malcolm Blue in the Supreme Court.
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LGA Business From: Nathan Petrus, Executive Director Member Services Key Initiative: K.I 1 Leadership and advocacy Strategy: 3D Develop, review and improve LGA commercial enterprises Meeting: Ordinary General Meeting 30 April 2021 ECM: 735561
Recommendation That the Ordinary General Meeting notes the report. Discussion LGA Training Since the October AGM, LGA Training has delivered more than 55 courses with over 830 participants. This has included attendance from 65 Councils (46 regional and 19 greater Adelaide). In addition, LGA Training facilitated three ‘Are you Shovel Ready’ courses at no cost to councils in December 2020. A total of 53 councils took up this free training opportunity (17 metropolitan and 36 regional councils). LGA Training also worked with SA’s Australian Apprenticeship Support Network in providing a webinar session on 2 December 2020 on the wage subsidy opportunities (up to 50%) for Councils through the Boosting Apprenticeship Traineeships program. LGA Training is continuing to invest and develop on-line learning systems capability as part of the LGA Training Strategic Plan 2019-2024 and commenced program planning in the context of the Local Government Reform Program and the 2022 Election. The team is also facilitating the development of disability inclusion training materials for the local government sector. This has been made possible through Information Linkages & Capacity Building program funding and aims to be extended if an additional funding application is successful. LGA member survey rating for LGA Training achieved ‘8/10’ for value and performance compared to a rating of ‘7/10’ the previous year. Local Government Reform Implementation Having led the sector through the development of proposed local government reform legislation, the LGA is now preparing to assist councils to implement those reforms, through the provision of policies, guidelines and templates covering all aspects of the reforms, with supporting training and information sessions. The LGA will continue to partner with Norman Waterhouse Lawyers (NWL) to develop the resources and training that all councils will need to meet the proposed legislative requirements. The package is aimed at delivering a collaborative, cohesive and coordinated approach to implementation across the sector, reducing the amount of long-term legal spend required by councils.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 34 LGA Web Solutions The Web Solutions team focused on consolidating the LGA Squiz platform for member councils, finalising key functionality of the platform including point of interest information and the integration of council burial records with the website. Throughout 2020/21, many councils were provided with targeted training on the LGA Squiz platform and My Local Services App. In parallel, the help documentation (Content Management Guide) was enhanced to cover more aspects of the system. In February 2021, the Web Solutions team, in collaboration with the LGA’s Marketing and Communications team, held a major consultation workshop with over 20 council representatives in person and another 60 attendees on-line. The session sought to understand how the LGA Squiz platform and the My Local Services App could provide greater value to member councils. A strong message from the workshop was the need for the Web Solutions team to improve communication to councils on the many ways these platforms can be used to deliver information to the community. In response, the team has developed an e-News that will deliver more targeted information to councils on how to maximise the use of these LGA web services. The team has also implemented state of the art technology within the LGA’s new office fit-out at LG House, including new videoconferencing facilities that have enhanced LGA’s member engagement and are available for use by member councils. The team continues to focus on cyber security as a high priority, enhancing the LGA’s backup infrastructure and improving the support for several internal applications that underpin the LGA’s service to members. It is also collaborating with its partners, including Local Government Information Technology South Australia Incorporated (LGITSA) and Local Government Risk Services (LGRS), to assist councils in the development and application of their own cyber security strategies. Public lighting The LGA continues to facilitate the Public Lighting Working Group as a forum to discuss public lighting priorities with councils, SA Power Networks and the Department of Infrastructure and Transport. The group has identified its priorities for 2021 - 2022 and has commenced work on them. It has established a working group to review main road lighting, including ownership and technology choice issues. Other key areas of focus for the working group include further improving communications, decision making and asset management of public lights. In November 2020, the group farewelled and thanked Howard Lacy from the City of Holdfast Bay and Sebastian Carr from the City of Port Lincoln for their contributions to the working group. It welcomed Karina Ewer from the District Council of Streaky Bay and Michael Pavlovich from the City of Salisbury as new members of the working group. LGA partnership with Norman Waterhouse The LGA partnership with Norman Waterhouse has delivered significant benefits to councils, through the provision of affordable and high-quality legal advice and legal training. During the period 1 July 2020 to 28 February 2021, nearly 1,900 people participated in legal training through the partnership, with over 1,000 participants coming from regional councils. This included COVID- 19 public health forums, workshops on the Shovel Ready program, planning and other legal training. All SA councils have benefited from the LGA/Norman Waterhouse Legal Connect Service partnership since it commenced in March 2020, including through attending briefing sessions and using the COVID-19 advice line and online resources.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 35 Human Resources Library and Advisory Service The LGA/Norman Waterhouse partnership will be delivering further support to councils through a Human Resources library and supporting advisory service, commencing from 1 July 2021. Councils will be able to subscribe to a comprehensive library of HR policies and procedures, developed by Norman Waterhouse, complemented by access to an HR hotline and email service for quick HR advice and guidance. More detailed HR advice and support will be available to councils, outside the subscription service, to address matters such as investigations of employee grievances or guidance on underperformance. The LGA is currently seeking expressions of interest for these services. Other services LGASA Member Services continue to provide a wide range of other services to councils, including energy audits, travel bookings and social media archiving. Further information is available on the LGA website here.
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LGA Business From: Lea Bacon, Director Policy Key Initiative: K.I 1 Leadership and advocacy Strategy: 1A Listen to, and represent members Meeting: Ordinary General Meeting 30 April 2021 ECM: 735066
Recommendation That the Annual General Meeting notes the report. Discussion This report provides an update on some of the key activities being undertaken by the LGA to advocate on behalf of our members and strengthen the local government sector. LGA Advocacy Plan 2019-2023 The LGA Advocacy Plan 2019-20231 outlines the agenda the LGA is pursuing on behalf of member councils. It seeks to increase certainty and transparency for members about the outcomes being sought, as well as ensuring that sufficient resources are available to progress and monitor these important issues. Along with the LGA Policy Manual2, the Advocacy Plan guides and informs LGA advocacy activities, such as campaigns, submissions, meetings and correspondence with State and Federal ministers, and media engagement. As noted by member councils at the LGA Annual General Meeting (October 2020), the Advocacy Plan is monitored quarterly and updated annually to allow for reprioritisation of the LGA’s work plan as new issues emerge, issues evolve, or as member priorities change. In 2020, the Advocacy Plan was updated to reflect the status of the local government reform program, planning and waste reforms, as well as emerging advocacy to address the impacts of the COVID-19 pandemic on the sector and member councils’ actions to support economic and community recovery. The 2021 edition of the Advocacy Plan will be presented to members at the LGA Annual General Meeting in October 2021 and will take into consideration updates to the LGA Strategic Plan, GAROC and SAROC Annual Business Plans, and more recent items of business carried by members at the general meetings. Policy Manual revision The LGA’s Policy Manual is available on the LGA website. It was comprehensively reviewed and updated in 2018 to reflect the policy positions that have been endorsed by member councils through LGA General Meetings, and is used to inform the LGA’s advocacy, submissions, media responses and engagement with stakeholders.
1 ECM_713038_v11_LGA-Advocacy-Plan-2019-23-revised-July-2020.pdf 2 https://www.lga.sa.gov.au/about-lga/overview-of-the-lga/corporate-documents/lga-policy-manual
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 37 Since 2018, further updates to the Policy Manual have occurred to reflect individual policy decisions carried at General Meetings, including ‘Managing the Risks of Climate Change’, ‘Electric Vehicles’ and ‘Family and Domestic Violence’. A more comprehensive review and update of the Policy Manual will be undertaken in 2021 to ensure it reflects further items of business carried at the LGA General Meetings, emerging issues for the sector and the release of several Federal and State Government strategies and action plans. The LGA Secretariat will prepare an updated series of policy statements and consult with member councils before providing an update to the LGA Annual General Meeting in October 2021. Update on advocacy priorities 1. Working with the South Australian Parliament on sensible, evidence-based local government reform. • LGA consultation and advocacy continues as the 2020 Local Government Review Bill proceeds through the Legislative Council and on consequential matters such as Regulations, commencement dates, a range of statutory instruments and implementation. • Extensive consultation with the sector on the 2019 Local Government Reform proposals and the 2020 Local Government Review Bill resulted in a comprehensive, evidence-based advocacy position. • The Government introduced approximately 120 amendments to the Bill in the House of Assembly, the majority of which responded to LGA submissions and resolved significant issues raised by members. • The LGA Secretariat continues to meet with Members of Parliament to discuss and build support for the sector’s positions. In particular, the LGA has continued strong advocacy to address the proposed cap on elected member numbers. • A funding request to successfully implement meaningful local government reform was put to the Minister for Planning and Local Government and will be repeated in the State Budget submission. 2. Influencing a stronger role for councils and communities as planning reforms are implemented. • Following the LGA providing a submission to the Legislative Review Committee on the planning reforms in September 2020, the LGA appeared before the Committee in March and provided a presentation and responded to questions. • In December, the LGA provided a submission on the revised Planning and Design Code and the Minister subsequently advised that the Code would be implemented in Phase 3 Council areas on 19 March. The President raised with the Minister the ability for council administrations to be provided with the Code prior to 19 March. • The LGA has maintained regular weekly briefing with council staff and the department and organised a briefing session for Assessment Managers and Assessment Panel members and a briefing for Mayors with the State Planning Commission. • The Minister for Planning in December announced that the majority of Contributory Items would be translated across to the new Code as Representative Buildings. This is an outcome which was sought by the LGA. The Minister also recognised the concerns of local government regarding demolition of Local and State Heritage Places and has advised that the Code will be amended to make demolition a form of development requiring notification. This inclusion is supported.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 38 • The LGA wrote to the Commission to highlight inadequacies with current open space funding. The Commission has announced that a review will be undertaken of the Planning and Development Fund, and the LGA will be a strong contributor to this review once it is commenced. • The LGA has continued to lobby the Parliament to disallow Regulations that enable open space funding to be used to pay for planning system reforms. The Regulations have been disallowed in the Legislative Council a total of seven times but continue to be re-made by the Government. • Other key issues that the LGA continues to influence include the tree-offset scheme, design standards within the Code, the Code amendment process, and operational matters such as updates to the Form 1. 3. Seeking state and federal funding, policy and legislation that supports economic and community recovery from the COVID-19 pandemic. • The LGA advocated for the State Government to partner with local government on stimulus in many forums, committees and meetings set up in response to COVID, and confirmed our request for this program through our 2020/21 State Budget Submission. • LGA advocacy resulted in a new $100 million Local Government Infrastructure Partnership Program, which was included in the 2020-21 State Budget. The LGIPP provides councils with dollar-for-dollar funding for a wide range of infrastructure projects that will support businesses and create local jobs. • The LGA initiated the Shovel Ready program to provide direct assistance to councils to prepare, plan and deliver stimulus projects and to provide representation to the Government on how to maximise the effectiveness of the program. • The LGA also supported ALGA and state-wide advocacy for federal support packages, resulting in the bringing forward of $1.3 billion of 2020-21 Financial Assistance Grants and the new $500 million Local Roads and Community Infrastructure Fund (LRCI). Through the 2020–21 Budget, the Australian Government announced a $1 billion extension of the LRCI Program, following strong community and local government support. SA councils share is approximately around $76 million in funding through the LRCI program in 2020-21, and a further $44.6 million next financial year. • Childcare – SA supplementary funding. The LGA successfully advocated for $860,163 in State Government funding for eight SA councils that run childcare centres that were impacted by the COVID-19 pandemic and were ineligible for the Commonwealth funding provided to non-council owned childcare centres. 4. Securing the future funding of South Australian libraries. • The LGA is actively seeking a renewal of the State/Local Government libraries funding agreement with no reduction in the level of State Government funding provided. • The LGA Libraries Negotiation Team continues to meet with the Libraries Board team to progress a review of the Memorandum of Agreement. The terms of the new agreement are near finalisation. The LGA continues to engage with the Premier and the SA councils libraries network to keep them informed.
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5. Responding to waste and recycling issues including maximising the value that can be returned to communities from the escalating State Government funds collected through the Solid Waste Levy. • The LGA’s “Bin Tax” webpage remains active and the community is directed to this page via social media. The LGA regular provides public statements through the media to highlight the impact that the State Government’s Solid Waste Levy has on council rates. • The LGA’s submission to Green Industries SA advocated for the waste strategy to articulate the solid waste levy through each year of its five-year term by freezing it and that the strategy commits to making at least half of the levy available to councils for worthwhile waste and recycling initiatives. • LGA budget submissions have highlighted the economic and sustainability benefits of unlocking Green Industry funds to support innovative waste management practices locally. • The LGA President wrote to Minister Speirs highlighting the opportunities the Commonwealth’s waste and recycling infrastructure grants, through the Recycling Modernisation Fund present to South Australia. At that time, the state government had yet to enter into a National Partnership Agreement with the Commonwealth so South Australia could access this opportunity. Funding for this endeavour is 1:1:1 national, state and industry. State government funding is from the monies raised through the levy. The state government has entered into an agreement and South Australia has access to this commonwealth funding. • The LGA continues to advocate for this through state and industry working groups for which it is a member. 6. Supporting advocacy via the Australian Local Government Association (ALGA) to increase federal Financial Assistance Grants and secure long-term certainty of supplementary road funding for South Australia. • The LGA provided input to inform the Australian Local Government Association’s pre- budget submission to the 2021-22 Federal Budget, which is scheduled to be handed down on 11 May 2021. ALGA’s submission highlights this issue as the top priority for local jobs and community wellbeing, which would create 16,242 jobs annually and add $2,370m to GDP. • The LGASA also made a pre-budget submission, reinforcing South Australian councils’ support for ALGA’s budget priorities, in particular:
o restoring the quantum of Financial Assistance Grants to at least 1% of Commonwealth Taxation Revenue; and
o addressing the South Australian road funding anomaly by making the additional $20m per annum funding to South Australia permanent. • SA Supplementary Road Funding was included as a priority issue in both the LGA’s and ALGA’s submissions to the Federal Budget 2021-22. • Ahead of the 2021-22 Federal Budget, the LGA supported all South Australian councils to highlight in Canberra how they are using supplementary road funding, as well as promoting this Commonwealth assistance within their community. The LGA prepared a campaign tool kit to provide tools and information to enable councils to speak with a strong and united voice, while personalising and making it relevant to your own council and community.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 40 • As a delegation to Canberra is not currently feasible due to COVID-19, the LGA worked with members to prepare a ‘virtual delegation’ video3 explaining how much supplementary funding their council receives, what it is used for, and why it is important that this funding program is extended. This has been provided to members and the Federal Government. Climate change Recognising its important role to advocate for urgent and sustained action to reduce emissions and adapt to the impacts of climate change, the LGA has continued to advocate to the Federal and State Government for greater resources for councils to manage climate risks. Recent examples of LGA submissions that advocate for greater action on climate change include: • LGA’s State Budget Submission • ALGA’s Federal Budget Submission • Response to the Royal Commission into National Natural Disaster Arrangements • Inquiry into the Stormwater Management Authority • Inquiry into the Coast Protection Board and Legislation • State Government Electric Vehicle Strategy • SA draft Waste Strategy 2020-2025 and draft Food Waste Strategy • Natural Resources Committee Inquiry into Urban Green Spaces • South Australia’s Planning and Design Code The ‘LGA Climate Commitment Action Plan 2021-2023’, presented to member councils at this Ordinary General Meeting, sets out direction for the LGA to reinforce climate change as a priority in the LGA Advocacy Plan and continue to advocate to the State Government for: • Implementation of their Climate Change Action Plan 2021-2025 • State-Local Government Climate Change Partnership Proposal • Renewal of the Regional Climate Partnerships – Sector Agreements • Greater funding for councils for climate risk management, waste management, coastal management and stormwater management • Better recognition of and response to climate change in the Planning and Design Code – • Greater support for the Electric Vehicle Strategy. • Continue to advocate via the Australian Local Government Association (ALGA) for greater Commonwealth Government funding and action on climate change, including funded schemes and incentives to support the uptake of electric vehicles.
3 2021 Supplementary Road Funding - YouTube
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Submissions Making written submissions provides a key opportunity for the LGA to influence policy, funding and legislative arrangements being considered by State and Federal government and their agencies. Over the past 6 months, the LGA has listened to and represented member interests through submissions on topics such as local government reform, Local Government (Elections) Act, Federal and State Government Budgets, heavy vehicle national law reform, National and South Australian road safety strategies, Natural Disaster Royal Commission, the Federal Government’s ‘Future Fuels Strategy’, and SA Parliamentary Inquiries into the Coast Protection Board and the Stormwater Management Authority. The LGA Secretariat has also continued to provide advice to support advocacy undertaken by the Australian Local Government Association (ALGA) to the Federal Government, most recently in responding to the Senate inquiries into the Aviation Sector and into Bushfires, the House of Representatives Inquiry into Domestic Violence, and ALGA’s Pre-Budget Submission for 2021-22 Federal Budget. LGA submissions are available at www.lga.sa.gov.au/submissions Partnerships The LGA continues to work collaboratively with the State Government. In partnership with the Department for Infrastructure and Transport and the National Heavy Vehicle Regulator, the LGA Heavy Vehicle Access Liaison Officer position is assisting SA councils to perform their ‘road manager’ function under the Heavy Vehicle National Law (HVNL)4. In partnership with the Department of Human Services (DHS), the LGA has successfully implemented grant funding to councils to: • address gaps in the national disability Information, Linkages and Capacity Building (ILC) sector in South Australia5; and • enable councils to undertake activities and initiatives, led by young people aged 12-24 years, that respond to the impact of the Covid-19 public health emergency6. The LGA has recently partnered with Green Adelaide and the Department for Environment and Water to provide central coordination for the Regional Climate Partnerships program. Regional Climate Partnerships are a network of eleven regional, cross-sectoral groups delivering practical and proactive action to strengthen the climate resilience of their communities. The LGA has appointed two coordinators, and they will work with these Regional Climate Partnerships to support the delivery of effective on-ground climate adaptation and mitigation actions. In the waste and recycling space, the LGA has a service agreement with Green Industries SA (GISA) and sits on several State Government committees and working groups. We also have an agreement with the EPA that guides how they work with councils and the LGA. The LGA is a partner in the Volunteering Strategy for South Australia, along with the State Government, Volunteering SA/NT and Business SA. This partner-driven strategy provides an opportunity for all sectors to focus on a coordinated approach to address the diverse and ongoing needs of the volunteer sector.
4 https://www.lga.sa.gov.au/member-services/infrastructure-and-assets/heavy-vehicles 5 LGILC How to apply | LGA South Australia 6 https://www.lga.sa.gov.au/member-services/financial-sustainability/grants/youth-led-local-government-covid-recovery-grants
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Member Forums and Workshops Forums and workshops with members have been held a wide range of topics including local government reform, Planning, Development and Infrastructure Act, economic development (COVID-19 recovery), waste and recycling reform, disability access, reconciliation and tree safety and dog and cat management. Media Summary A summary of LGA’s media activities between November 2020 and March 2021 is attached for members’ information. Key issues the LGA has commented on publicly include planning reform, local government’s role supporting COVID-19 recovery, tree management, stormwater management, extending supplementary road funding for South Australia, council amalgamations, Australia Day, and performance measurement and reporting for local government.
Financial and Resource Implications Developing the evidence base and third-party support needed to successfully pursue legislative, policy or funding changes requires a significant investment of time and resources in data collection and analysis, policy research, consultation with members, stakeholder engagement, policy development and positioning through an advocacy strategy. The LGA Advocacy Plan allows the LGA to be more strategic by defining the parameters of the LGA’s advocacy activities and ensuring that adequate resources are available to give important issues the time and attention required to achieve the outcomes desired by members. The Plan provides a useful guide to the Board of Directors, SAROC and GAROC when assessing the importance and urgency of any new issues raised. There are many policy issues that the LGA is working on that are not included within this update or the Advocacy Plan. These may be issues where the LGA is providing support to members through training, forums, guideline material, model policies, advice or information exchange. These services fall under the LGA’s ‘Assist’ objectives, as reflected in the LGA’s Strategic Plan and Annual Business Plan.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 43 LGA Advocacy Initiatives The LGA advocates for councils on a wide range of issues, and in the past six months this has included planning reform, local government’s role supporting COVID-19 recovery, tree management, stormwater management, extending supplementary road funding for South Australia, council amalgamations, Australia Day, and performance measurement and reporting for local government.
Press/online coverage Below are links to online press articles the LGA has initiated or contributed to on behalf of the sector.
https://www.adelaidenow.com.au/news/south-australia/charles-sturt-council-mayor-angela- evans-becomes-new-local-government-association-president/news- story/e651462de7915aa65b1d5c449a717d36 https://www.adelaidenow.com.au/news/south-australia/sa-government-to-allocate-100m-in- state-budget-for-community-infrastructure-projects-with-councils-to-match-spending-dollar- for-dollar/news-story/b2efa100a3996b4b7ff8d76556d5e9fa https://www.adelaidenow.com.au/messenger/east-hills/state-budget-2020-new-website-will- compare-performance-of-sa-councils/news-story/5e833282abc336ff3c1410c24ca2578e https://www.adelaidenow.com.au/news/south-australia/mp-calls-for-all-south-australian- councils-to-audit-potentially-dangerous-trees-following-death-of-judy-ditter/news- story/ed0f4fe3d42574747fa4babc14cae270 https://www.adelaidenow.com.au/news/south-australia/councils-to-discuss-dangerous-trees- at-meeting-called-by-the-lga/news-story/825aed4d44c8befa9d8c6b8a0ad73d9a https://www.lga.sa.gov.au/news-and-events/news/latest-news/2021/february/merging- councils-may-cost-ratepayers-lga-president-angela-evans https://www.adelaidenow.com.au/news/south-australia/statewide-super-conducts-review-of- salarylink-superannuation-fund-for-local-government-employees/news- story/779ea853c59d3fbcb28ebdf8a17298d3 https://www.adelaidenow.com.au/news/south-australia/calls-for-little-corella-cull-after-drone- laser-fail-to-stop-damage/news-story/aa083904c2e365949dedfb017c0f29c9
Radio/TV coverage Since November 2020 LGA representatives have participated in 18 radio and television interviews. The breakdown of these appearances is outlined below. Media outlet Number of appearances ABC Radio Adelaide 7 ABC Regional Radio 6 5AA 4 Channel 10 1
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6.3 LGA Strategic Plan 2021-2025
LGA Business From: Michael Arman, Director Strategy Key Initiative: K.I 3 Best practice and continuous improvement Strategy: 3C Improve LGA governance and operations with a focus on people, finances and our members Meeting: Ordinary General Meeting 30 April 2021 ECM: 734832 Attachment: 733096
Recommendation That the Ordinary General Meeting notes the LGA Strategic Plan 2021-2025 adopted by the LGA Board of Directors on 18 March 2021 following consultation with member councils.
Discussion In March 2021, the LGA Board of Directors adopted a new four-year Strategic Plan for the Association. This report provides a background to the LGA Strategic Plan 2021-2025, including an overview of its scope and how it was developed. The new plan is attached and available on the LGA website. Scope of the LGA Strategic Plan 2021-2025 The Strategic Plan outlines how the LGA will prioritise its resources in meeting the needs of its member councils. The plan does not detail everything that the LGA is involved in, rather it identifies the strategic outcomes that the LGA will focus on over the next four years. The Strategic Plan will inform the LGA’s work plans and budgets, as well as the Strategic and Annual Business Plans of subsidiaries and Board committees. The new Strategic Plan is not radically different to the current Strategic Plan, but rather, refines, clarifies and improves the LGA’s strategy through: • A new vision that more meaningfully outlines how the LGA can serve and support its members, while retaining the existing mission as is; • Retaining the ‘VOICE’ values and behaviours which have strong resonance with staff, board and members; • Retaining the three A’s of Advocate, Assist and Advance, which are enshrined as the objects of the LGA in the LGA Constitution, as the LGA’s key strategies to provide member value; • Introducing a new strategy of ‘Achieve’ to capture corporate governance priorities and embed best practice across all LGA operations; • Establishing definitions that clearly distinguish the strategies of ‘Assist’ from ‘Advance’; • Introducing a series of strategic measures that complement existing quarterly and annual reporting mechanisms; and • Introducing a planning and reporting framework to communicate the linkages between the LGA’s strategic and operational plans, and reporting systems.
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How the Strategic Plan was developed The Strategic Plan was developed with engagement of the LGA Board and Committees, LGA staff and member councils at key points. The following table summarises this work: Stage Key activities Research and early consultation • Review of successes and learning from 2016-2020 September-October 2020 Strategic Plan • 1-on-1 conversations with Board Directors • Input from CEO Advisory Group • Environmental scan • All-staff strategy day • Preparation of Strategic Planning Discussion Paper
Development of draft Strategic • Feedback from GAROC and SAROC Committee Plan members on Strategic Planning Discussion Paper November-December 2020 • 1-on-1 conversations with new Board Directors • 2020 Member Survey results received • Development of draft Strategic Plan
Feedback on draft Strategic Plan • Release of draft to local government sector via LGA January-February 2021 Latest News and CEO’s Update • Feedback received from councils • Feedback sessions with LGA staff • Feedback from GAROC, SAROC and the Audit and Risk Committee at their regular meetings
Finalise Strategic Plan • Amend Strategic Plan based on feedback March 2021 • Final draft adopted by the LGA Board
Next Steps The LGA Board adopted the new Strategic Plan at its meeting on 18 March 2021. The new Strategic Plan is being used to inform the LGA’s annual business planning for 2021/22. A copy of the LGA Strategic Plan 2021-2025 is available here: https://www.lga.sa.gov.au/about- lga/overview-of-the-lga/corporate-documents.
Financial and Resource Implications
This activity has been anticipated in the LGA’s work program and resources are available to progress this work.
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LGA25 Strategic Plan 2021- 2025
Adopted by the LGA Board of Directors on 18 March 2021
This document is being graphically designed.
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Table of contents Message from the President ...... 3 Introduction ...... 4 LGA’s Governance Framework ...... 6 Context ...... 7 Vision, Mission and Values ...... 8 Our Strategic Plan ...... 9 Strategy 1 - Advocate ...... 10 Strategy 2 - Assist ...... 11 Strategy 3 - Advance ...... 12 Strategy 4 – Achieve ...... 13 Monitoring and Review ...... 14
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Message from the President It is often said that councils are the level of government closest to the community, and work best when they genuinely engage with the communities they serve. The same can be said of the LGA. The LGA exists for its member councils - and works best when it is close to its members, and listens to and represents their interests. As the voice of local government, the LGA provides leadership, support, representation and advocacy on behalf of South Australian councils, for the benefit of the community. Just as councils are about more than roads, rates and rubbish, so too the LGA is about more than just advocacy. In addition to achieving greater influence for local government, the LGA plays a critical role in strengthening the capacity of councils and driving innovation that prepares our sector for the future. With the implementation of once-in-a-generation local government reforms just around the corner, the role of the LGA in practically assisting its members, avoiding unnecessary duplication and finding smarter ways to operate is more important than ever. As we do this, the LGA needs to continually ensure its own house is in order, lead by example in its operations and governance, and demonstrate social and environmental responsibility. This Strategic Plan has been developed with strong input from our members – from those who sit on our Board and committees, to council members, CEOs and frontline staff from around South Australia. Thank you to those who continue to take the time to let us know how we can work together to do great things for our communities.
Mayor Angela Evans LGA President March 2021
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Introduction About the LGA The Local Government Association of South Australia (LGA) is the peak body for local government in South Australia. The LGA provides leadership and services to councils, and represents the sector to State and Federal governments and other key stakeholders. Membership of the LGA is voluntary, but all 68 of South Australia’s councils are members. The Association also provides competitive procurement and indemnity (insurance) services to councils through two separate commercial entities, LGA Procurement and LGASA Mutual. The LGA is governed by a Board of Directors and supported by a secretariat based in Local Government House in Adelaide. The LGA is federated with interstate bodies through the Australian Local Government Association (ALGA), which represents local government’s national interests. More information about the LGA is available on our website at www.lga.sa.gov.au.
About the Strategic Plan The LGA’s Strategic Plan outlines how the LGA will prioritise its resources in meeting the needs of its member councils. The plan does not detail everything that the LGA is involved in, rather it identifies the strategic outcomes that the LGA will focus on over the next four years. The Strategic Plan is a plan for the Association and not a plan for councils. It contains strategies that will advance the interests of local government in South Australia and progress the objects outlined in the LGA Constitution. The Strategic Plan informs the LGA’s work plans and budgets, as well as the Strategic and Annual Business Plans of subsidiaries and Board committees. The LGA’s progress in achieving the outcomes sought by this plan is monitored through quarterly and annual reporting (see Figure 1). The Strategic Plan was developed with input from member councils, the LGA Board, GAROC and SAROC Committees1, the LGA’s Audit and Risk Committee and LGA staff. This happened through workshops and formal consultation processes, as well as through the regular feedback the LGA receives from members through its annual member’s survey.
1 The Greater Adelaide Region of Councils (GAROC) and South Australian Region of Councils (SAROC) are committees of the LGA Board that provide regional advocacy, policy initiation and review, leadership, engagement and capacity building in the regions.
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Figure 1: LGA’s Integrated Planning and Reporting Framework
LGA Constitution
LGA Strategic Plan
Subsidiary Committee Operational Corporate Plans Plans Plans Plans Long Term Financial LGASA Mutual GAROC Advocacy Plan Plan Strategic Plan Strategic Plan Assist Plan ICT Strategy LGA SAROC Communication People and Culture Procurement Strategic Plan Strategy Plan Strategic Plan Engagement Climate Commitment Plan Action Plan
Annual Member Annual Business Plan Survey
Quarterly KPI Reporting
Annual Report and Value Proposition
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LGA’s Governance Framework The LGA is governed by a Board of Directors, which receives input on policy issues from the Greater Adelaide Region of Councils (GAROC) and South Australian Region of Councils (SAROC). GAROC and SAROC are committees of the LGA Board that provide regional advocacy, policy initiation and review, leadership, engagement and capacity building in the regions. The LGA Board also receives advice from its Audit and Risk Committee, CEO Advisory Group and the LGA secretariat. Each year, the LGA holds an Ordinary General Meeting (OGM) and an Annual General Meeting (AGM). The purpose of those meetings is for member councils to determine the policy direction of the LGA via items of business that are of strategic importance to local government. The LGA secretariat, led by the CEO, has responsibility for implementing the direction established by the LGA Board and by members through General Meetings. The LGA’s commercial entities – LGA Procurement and LGASA Mutual – are both governed by their own Board of Directors that report to the LGA Board. Those roles and responsibilities are summarised below.
Role Leading body
Strategy and Governance LGA Board Where we are going LGASA Mutual Board Decisions and rules LGA Procurement Board
Policy Member councils via: What we stand for • GAROC and SAROC Committees • AGM and OGM Advice CEO Advisory Group Informing how we operate Audit and Risk Committee LGA secretariat Operations LGA secretariat Delivery of advocacy and services Measurement Member councils Determining success
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Context The key considerations that form the context for this Strategic Plan include: • Social and economic impacts of COVID-19, heightening the role of councils in driving local economic development and community wellbeing. • Implementation of the Local Government Review Bill, and changes that will enhance council governance and operations. • Financial sustainability for councils, including their critical roles in providing and maintaining infrastructure and community assets. • Federal, State and Local Government elections scheduled for 2022, including proactively influencing national and state policy agendas and partnering with government in the implementation of new directions. • Technological change, presenting new opportunities and increasing risks. • The ongoing impacts of climate change and evolving responsibilities for local government in emergency management. • Implementation of planning reforms and achieving positive planning and design outcomes in communities.
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Vision, Mission and Values Vision For South Australian councils to work together as willing and trusted partners in government, for the benefit of our communities. Mission To provide leadership, support, representation and advocacy on behalf of South Australian councils. Values and Behaviours
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Our Strategic Plan
Advocate Assist Advance
Achieve greater Build the Facilitate influence for capacity of continuous local member improvement in government. councils. local government.
Achieve
Embed best practice governance and operations to enable the LGA to provide value to members.
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Strategy 1 - Advocate S1. Achieve greater influence for local government. The LGA will achieve greater influence for local government through a strategic and evidence-based approach to advocacy, partnering with state and federal government wherever possible, and by raising the profile of local government. The LGA’s advocacy will help councils to provide high quality services, facilities and operations that meet the needs of communities, while driving downward pressure on rates. As the voice of local government, the LGA’s advocacy will inform awareness campaigns that shine light on the role and value of local government to communities. The LGA’s success in advocacy is built upon being close to members and understanding what is important to them.
Outcomes 1.1 We are close to our members, seek their feedback and represent them with evidence-based advocacy on issues that matter. 1.2 Governments rely on our proactive contribution to policy and legislation that impacts councils, leading to better outcomes for communities. 1.3 Communities understand and value the services provided by local government, and are encouraged to participate in council processes.
Prioritise and measure Key priorities, along with targets and measures to monitor and report on the LGA’s performance against these outcomes will be set each year in our suite of operational and committee plans, including: • Annual Business Plan • Advocacy Plan • SAROC and GAROC Annual Business Plans • Communications Strategy • Engagement Plan.
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Strategy 2 - Assist S2. Build the capacity of member councils. The LGA will continue to provide resources, services and advice that assist councils. Through these services and by working together as a united local government sector, councils will be able to achieve more with less, leading to better outcomes for their communities. The LGA will continue to assist council staff and elected members in core areas including policy and governance, training, web services, emergency management, communications, procurement, and mutual indemnity (insurance). Recent changes within our sector, including the implementation of local government reforms and strengthening financial sustainability in the context of growing cost pressures present opportunities for the LGA to further assist its members. The LGA’s Assist services, which enable the sharing of knowledge and experience between councils, will help drive an effective and efficient local government sector.
Outcomes 2.1 We are close to our members and understand their capacity and capability needs. 2.2 Councils draw upon our resources, services and advice in order to save time and money, and reduce risk. 2.3 Councils are engaged in addressing sector-wide priorities, including local government reforms and achieving greater financial sustainability. 2.4 We leverage grant funding for the benefit of councils, and their communities.
Prioritise and measure Key priorities, along with targets and measures to monitor and report on the LGA’s performance against these outcomes will be set each year in our suite of operational, committee and subsidiary plans, including: • Annual Business Plan • Assist Plan • SAROC and GAROC Annual Business Plans • LGASA Mutual Strategic Plan • LGA Procurement Strategic Plan
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Strategy 3 - Advance S3. Facilitate continuous improvement in local government. The local government sector is continually innovating to prepare for the future and place downward pressure on rates. The LGA will facilitate continuous improvement for the sector through thought leadership and research about the future of local government, and by developing new partnerships and services that respond to emerging needs, and help drive innovation. The LGA will assist councils understand their relative strengths through performance measurement and reporting. Technology presents an opportunity for the sector to innovate and better connect with communities, and take action to manage evolving cyber risks.
Outcomes 3.1 We research and communicate on emerging issues for councils and their communities. 3.2 New partnerships and services help councils innovate and prepare for the future. 3.3 We provide access to systems that provide councils with the evidence base for continuous improvement. 3.4 The local government sector maximises the use of emerging technology, while effectively managing cyber risks.
Prioritise and measure Key priorities, along with targets and measures to monitor and report on the LGA’s performance against these outcomes will be set each year in our suite of operational, subsidiary and corporate plans, including: • Annual Business Plan • Advocacy Plan • Communications Strategy • Engagement Plan • LGASA Mutual Strategic Plan • LGA Procurement Strategic Plan
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Strategy 4 – Achieve S4. Embed best practice governance and operations to enable the LGA to provide value to members. The LGA’s ability to serve its members relies upon strong organisational foundations in areas such as financial management and people and culture, and the agility that comes from our size and structure as a member based association. Improvements in corporate systems will be important to better monitor and communicate how the LGA provides value to members. As a leader in the local government sector, it is important for LGA to lead by example and demonstrate social and environmental responsibility in its operations.
Outcomes 4.1 We lead by example in the governance and operations of the LGA. 4.2 The LGA’s financial sustainability is supported by a growth in revenue from value-adding member services and LGA Procurement. 4.3 We provide a safe, healthy and rewarding work environment. 4.4 Systems and technology improve LGA operations and allow us to better serve our members.
Prioritise and measure Key priorities, along with targets and measures to monitor and report on the LGA’s performance will be set each year in our suite of operational and corporate plans: • Annual Business Plan • People and Culture Plan • ICT Strategy • Long-Term Financial Plan
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Monitoring and Review Implementation of this Strategic Plan will occur through the LGA’s Annual Business Plan and other operational and corporate plans, as well as via the Strategic and Annual Business Plans of subsidiaries and Board committees. The LGA’s Annual Business Plan is monitored through Key Performance Indicators, which are reported upon quarterly to the LGA Board, and annually via the Annual Report. In addition to the annual Key Performance Indicators, the following strategic measures will be used to determine the LGA’s success in achieving the strategies and outcomes of this plan: Strategic Measures Target Membership All South Australian councils remain members of the LGA. All South Australian councils remain members of the Mutual Liability and Worker’s Compensation Schemes. Members perception of value Retain member perception of LGA value for money for services to the sector of at least 7/10 over a rolling three year average. Retain an overall value of LGA membership of an average of at least $2Million per council over a rolling three years. Advocate – achieve an average value for money for advocacy services of at least 7/10 on an annual basis. Assist – achieve an average value for money for assist services of least 7/10 on an annual basis. Advance – achieve an average value for money for advance services of at least 7/10 on an annual basis. Utilisation of LGA services All South Australian councils draw upon the resources provided on the LGA members only website. All South Australian councils use one or more of the LGA’s value- adding member services. All South Australian councils use one or more services provided by LGA Procurement. Community awareness Maintain or increase the reach of the LGA’s community awareness campaigns. Maintain or increase the community’s understanding of the role of local government, as measured through the LGA’s annual community survey. Financial management Income from member subscriptions to not exceed 25% of overall revenue. Retain operating surplus, liquidity and net financial liability ratios within the targets established by the Long Term Financial Plan. This Strategic Plan will be reviewed in 2025.
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6.4 LGA Climate Commitment Action Plan
LGA Business From: Michael Arman, Director Strategy Key Initiative: K.I 3 Best practice and continuous improvement Strategy: 3A Lead by example Meeting: Ordinary General Meeting 30 April 2021 ECM: 734833 Attachment: 729016
Recommendation That the Ordinary General Meeting: 1. notes the LGA Climate Commitment Action Plan adopted by the Board of Directors on 18 March 2021, which outlines 24 actions for the LGA to implement in its own operations; and 2. notes that the LGA Climate Commitment Action Plan will be reviewed annually and that members will receive an annual progress report at an LGA General Meeting.
Discussion The LGA Board of Directors adopted the LGA Climate Commitment Action Plan at its meeting on 18 March 2021. This report provides background about this plan for members. A copy of the Climate Commitment Action Plan is attached and available on the LGA website. Background There has been a sustained focus within the local government sector for greater leadership and action on climate change. In October 2019, the LGA AGM passed a motion to note the latest Intergovernmental Panel on Climate Change report, strengthen the LGA’s ‘Managing the Risks of Climate Change’ Policy Statement and continue to lobby the State and Federal Government to prioritise climate change action. In October 2020, the AGM considered a motion to declare a climate emergency, develop an LGA Climate Emergency Action Plan focussed on mitigation, adaptation, and community safety, and develop a model Climate Emergency Action Plan for member councils. Following significant debate relating to the climate emergency declaration aspect, the motion was narrowly defeated. Throughout the debate, members highlighted their continuing commitment to taking action on climate change, and this was reinforced in the 2020 LGA Member Survey with climate change being identified as a priority issue for the LGA to focus on.
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An Action Plan for the LGA There is a clear desire from councils for the LGA to take meaningful action on climate change that will deliver tangible outcomes. At its meeting in December 2020, the LGA Board resolved to develop a Climate Commitment Action Plan for the LGA, which aims to: • Demonstrate leadership and communicate the LGA’s commitment to tangible action on climate change. • Outline the actions that the LGA has taken in climate change mitigation and adaptation in its leadership role to the sector and in its operations. • Identify priority actions for 2021-2023. It is important to highlight that the Action Plan is a plan for the LGA to guide its own actions and priorities as a peak body organisation, as distinct from a plan for the local government sector. This recognises the important role of councils to work with their communities to set their own local priorities and actions through the regional climate partnerships1. The LGA developed the Action Plan based upon feedback from members through annual LGA member surveys, Council Ready program, previous GAROC and SAROC workshops and LGA General Meetings. In addition, GAROC and SAROC provided feedback on an early draft of the plan. The plan describes LGA’s climate commitment as: The LGA acknowledges that climate change poses a serious risk to councils, and the communities and ecosystems that they support. The LGA stands ready to: 1. Advocate for urgent action on climate change. 2. Assist member councils in their efforts to reduce carbon emissions and adapt to the impacts of climate change. 3. Advance the local government sector’s leadership on climate change. 4. Achieve emissions reduction and adaptation through the operations of the LGA. The plan contains 24 actions for the LGA to implement over the next three years in support of this commitment. These actions are aligned with the four key strategies within the LGA’s Strategic Plan 2021-2025 of Advocate, Assist, Advance and Achieve. Next Steps The LGA Board of Directors adopted the LGA Climate Commitment Action Plan on 18 March 2021. The LGA will report to members on progress in implementing this plan once a year at an LGA General Meeting.
Financial and Resource Implications In developing this plan, the LGA has carefully identified actions that are achievable, maximise existing services and programs, and will make a tangible difference within the LGA’s scope of influence.
1 The Regional Climate Partnerships are a network of eleven regional, cross-sectoral groups delivering practical action to strengthen the climate resilience of their communities, economies and natural and built environments. Partners vary from region to region, but include councils, regional organisations of councils, Regional Development Australia organisations, landscape boards (formerly Natural Resource Management Boards), and the South Australian government. For more information see https://www.environment.sa.gov.au/topics/climate-change/programs-and-initiatives/adapting-to-climate- change/regional-climate-partnerships
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 62
LGA Climate Commitment Action Plan 2021-2023
Adopted by the LGA Board of Directors on 18 March 2021
This document is being graphically designed.
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Table of contents Message from the President ...... 3 Introduction ...... 4 About the LGA ...... 4 About the Climate Commitment Action Plan ...... 4 Action taken so far ...... 5 LGA’s Climate Commitment ...... 6 Action Plan for 2021-2023 ...... 7 1. Advocate for urgent action on climate change ...... 7 2. Assist member councils in their efforts to reduce carbon emissions and adapt to the impacts of climate change ...... 8 3. Advance the local government sector’s leadership on climate change ...... 9 4. Achieve emissions reduction and adaption through the operations of the LGA...... 10
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Message from the President Climate change is one of the greatest challenges facing Australian communities. It requires a collective response, and action needs to be taken across all spheres of society. Addressing the impacts of climate change requires a sustained response over time, and the ability to adjust the course as the climate risks change. Local government has been on the front foot for many years, leading the charge with the procurement of green energy, preparing for sea level rise, retrofitting community facilities, transitioning to a circular economy, driving the regional climate partnerships, building emergency management capabilities and more. Climate risks vary across the state, and local government’s success to date is closely tied with how councils have responded to the local risks faced by local communities in partnership with other levels of government. As the peak body for local government in South Australia, the LGA recognises its important role to support councils with their own efforts, while also walking the talk by taking action in its own operations. This plan formalises the LGA’s commitment to tangible action on climate change. It contains a suite of actions that continue and extend LGA efforts to work with and on behalf of our member councils through our core roles to advocate, assist and advance. The plan also contains actions that address how the LGA can achieve tangible outcomes through its own operations. By working together as a united local government sector, we can do more to prepare our communities for the unfolding impacts of climate change.
Mayor Angela Evans LGA President March 2021
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Introduction About the LGA The Local Government Association of South Australia (LGA) is the peak body for local government in South Australia. The LGA provides leadership and services to councils, and represents the sector to State and Federal governments and other key stakeholders. Membership of the LGA is voluntary, but all 68 of South Australia’s councils are members. The LGA also provides competitive procurement and indemnity (insurance) services to councils through two separate commercial entities, LGA Procurement and LGASA Mutual. The LGA is governed by a Board of Directors and supported by a secretariat based in Local Government House in Adelaide. The LGA is federated with interstate bodies through the Australian Local Government Association which represents local government’s national interests. More information about the LGA is available on our website at www.lga.sa.gov.au. About the Climate Commitment Action Plan The LGA acknowledges that climate change poses a serious risk to councils, and the communities and ecosystems they support. Climate change has the potential to damage council assets, cause disruption to the delivery of council services, generate unbudgeted financial impacts and affect the health and wellbeing of communities. These risks require us to take immediate and ongoing action. Over many years, South Australian councils have provided strong leadership, advocacy and action to reduce carbon emissions and adapt to the impacts of climate change. Councils continue to plan and implement actions at local and regional levels to address changing climate risks. The LGA has a dual role to both support councils with their own climate change efforts as the peak body for local government, and to lead by example by taking action in its own operations. The LGA Climate Commitment Action Plan outlines the LGA’s commitment to climate change mitigation and adaptation, and contains: • An overview of recent action on climate change • The LGA’s Climate Commitment • An Action Plan for 2021-2023. The Action Plan will be updated every three years, with an annual review of outcomes achieved presented to a General Meeting of the LGA membership.
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Action taken so far This Action Plan builds upon many years of effort supporting councils to help mitigate climate change and adapt to its impacts. Many of these actions will be continued or built upon as part of the Action Plan for the next three years. A snapshot of the actions already undertaken by the LGA includes: • Advocacy Advocated for greater resources for councils to manage climate risks including coastal protection, stormwater management and emergency management. • Coordination Secured State Government funding for the LGA to host the central coordinator roles that underpin the Regional Climate Partnerships1. • Resources Developed guides and templates for councils on topics including climate risk management, adaptation planning, energy efficiency, coastal adaptation, and heatwaves. • Procurement Supported councils to procure recycled road materials, solar panels, batteries, electric vehicles and charging stations, and electricity sourced from a local renewable source through LGA Procurement. • Circular economy Supported councils to transition to a circular economy in their procurement activities, including the Buying it Back pilot program which the LGA coordinates and participates in. • Energy efficiency Provided advice and services to councils to drive improved energy efficiency, including through LED street lighting. • Research and Development Funded important climate change research, development and actions through the Local Government Research and Development Scheme and the Local Government Mutual Liability Scheme. • Emergency management Assisted councils with emergency management planning through the Council Ready program, and significantly strengthened our sector’s emergency response capability through the Local Government Functional Support Group.
1 The Regional Climate Partnerships are a network of eleven regional, cross-sectoral groups delivering practical action to strengthen the climate resilience of their communities, economies and natural and built environments. Partners vary from region to region, but include councils, regional organisations of councils, Regional Development Australia organisations, landscape boards (formerly Natural Resource Management Boards), and the South Australian government. For more information see https://www.environment.sa.gov.au/topics/climate-change/programs-and-initiatives/adapting-to-climate-change/regional-climate- partnerships
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• Local Government House Reduced emissions associated with the operations of Local Government House through the installation of sensor activated energy LED lighting, waste management and recycled office supplies2. • Corporate policies Adopted a Procurement Policy that seeks to conserve natural resources and integrate principles of circular economy, waste minimisation and energy minimisation. LGA’s Climate Commitment The LGA’s commitment to climate change is contained in our policy statements on “Managing the Risks of Climate Change”. These policy statements have been developed with input from the local government sector, and adopted by our members at LGA general meetings3. Our overarching policy statement is that: Local government acknowledges that climate change poses a serious risk to local communities and ecosystems. All levels of government are urged to take action that will help address the effects of climate change in local communities4. This is supported by additional statements addressing Partnerships; Funding and Strategic Investment; Embedding Climate Change Considerations; Decision Making; Consultation and Engagement; Energy Reduction and Storage; Greenhouse Gas Reduction Mechanisms; Integrity; and Electric Vehicles. Many other statements in the LGA Policy Manual, such as those relating to waste management, circular economy, emergency management and planning and development also address climate change. This reflects the way in which climate change is a central consideration across the wide range of local government functions and services. This LGA Climate Commitment Action Plan seeks to bring our climate change policies to life by outlining the LGA’s commitment to taking action to support its members and through its own operations. The LGA’s Climate Commitment to our members and to the community is: The LGA acknowledges that climate change poses a serious risk to councils, and the communities and ecosystems that they support. The LGA stands ready to: 1. Advocate for urgent action on climate change; 2. Assist member councils in their efforts to reduce carbon emissions and adapt to the impacts of climate change; 3. Advance the local government sector’s leadership on climate change; 4. Achieve emissions reduction and adaptation through the operations of the LGA. It should be noted that this a commitment made by the LGA Board to lead action within its scope of influence across the LGA’s four core strategy areas.
2 As of 30 June 2020, 95% of the total office supplies and stationary purchased by the LGA contained recycled content. 3 The LGA Policy Manual is available at https://www.lga.sa.gov.au/about-lga/overview-of-the-lga/corporate-documents/lga-policy-manual. 4 LGA Policy Manual, Section 4.4, Managing the Risks of Climate Change, https://www.lga.sa.gov.au/about-lga/overview-of-the-lga/corporate-documents/lga- policy-manual/environment-and-natural-resources/4.4-managing-the-risks-of-climate-change.
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Action Plan for 2021-2023 1. Advocate for urgent action on climate change Responding to climate change is a shared responsibility across all levels of government and society. As the peak representative body for South Australia’s councils, the LGA has an important role to advocate for urgent and sustained action to reduce emissions and adapt to the impacts of climate change. This will occur through direct advocacy to governments, partnerships, representation on influential decision making bodies, and by raising awareness of the role and value of councils in managing climate risks.
Action Responsibility 1.1 Policy Statement Director Policy Review and update the “Managing the Risks of Climate Change” statements in the LGA Policy Manual based on recent science, evidence and practice.
1.2 Advocacy Director Policy Reinforce climate change as a priority in the LGA Advocacy Plan and continue to advocate to the State Government for: - Implementation of their Climate Change Action Plan 2021 -25 - State-Local Government Climate Change Partnership Proposal - Renewal of the Regional Climate Partnerships – Sector Agreements - Greater funding for councils for climate risk management, waste management, coastal management and stormwater management - Better recognition of and response to climate change in the Planning and Design Code - Greater support for the Electric Vehicle Strategy. Continue to advocate via the Australian Local Government Association (ALGA) for greater Commonwealth Government funding and action on climate change, including funded schemes and incentives to support the uptake of electric vehicles.
1.3 Raise awareness of Local Government efforts Director Media and Communications Increase awareness of the role and value of councils in managing climate risks through the LGA’s ongoing awareness campaigns and stakeholder engagement actions. 1.4 Representation Executive Director Public Affairs Advocate for greater support for councils to address climate change via the local government members on the Premier’s Climate Change Council.
1.5 Integration Director Policy Ensure all relevant LGA Advocacy submissions address climate change impact.
1.6 Partnerships Executive Director Public Affairs Pursue opportunities to work collaboratively with government agencies and other organisations with aligned goals and values on projects, programs and campaigns Director Policy that will assist local government action on climate change. Maintain a high level of engagement with and participation in the Adaptation Practitioners Network.
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2. Assist member councils in their efforts to reduce carbon emissions and adapt to the impacts of climate change Councils have and are taking important action to respond to climate change. The LGA can assist by ensuring that these efforts are well coordinated to avoid unnecessary duplication, informed by a contemporary evidence base, and by showcasing best practice and the support resources that already exist . LGA services in areas such as procurement and energy efficiency present opportunities to drive tangible and substantive emissions reduction across the entire local government sector.
Action Responsibility 2.1 Coordination Director Policy Host the central climate change coordinator roles that underpin the Regional Climate Partnerships and the state/local government Adaptation Practitioners Network.
2.2 Showcase best practice Director Policy In collaboration with the Regional Climate Partnerships, facilitate the sharing of Director Media and climate change initiatives amongst local government elected members, staff and Communications stakeholders through events and forums. Director Sector Deliver an annual ‘Climate Month’ to showcase local government climate change Development projects, resources and tools via LGA’s communication with members.
2.3 Knowledge hub and resource sharing Director Policy Facilitate information, research and resource sharing between councils through a Climate Change Knowledge Hub on the LGA website, and in partnership with the Regional Climate Partnerships and the Adaptation Practitioners Network. 2.4 Circular economy and waste management Director Policy Support councils with the transition to a circular economy, including implementation of Buying it Back pilot program, and key actions from the State Government’s Waste and Food Waste strategies 2.5 Procurement CEO LGA Procurement Proactively assist councils with low-carbon procurement, including the procurement of green power, through panel contracts, training and support resources.
2.6 Energy efficiency Executive Director Member Services Promote and expand the LGA’s support services that assist councils to improve energy efficiency.
2.7 Climate risk management CEO LGASA Mutual Provide advice that assists councils to manage climate risks and potential liabilities via the Mutual Liability Scheme.
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3. Advance the local government sector’s leadership on climate change The local government sector has demonstrated leadership on climate change for many years. The LGA can strengthen this leadership and support the sector to prepare for new and evolving climate risks through thought leadership, research and development, training and embedding the climate commitment across the LGA’s strategic and business planning.
Action Responsibility 3.1 Thought Leadership Executive Director Public Affairs Showcase the local government sector’s leadership on climate change in state and national forums, and through the Premier’s Climate Change Council.
3.2 Training Director Sector Development Integrate climate awareness and education as part of the LGA’s Elected Member leadership development program. 3.3 Research and Development Director Strategy Ensure climate change is retained as a research priority of the Local Government Research and Development Scheme. 3.4 Strategic Planning Director Strategy Embed our climate commitment within the LGA’s Strategic and Annual Business Plans.
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4. Achieve emissions reduction and adaptation through the operations of the LGA. The LGA can lead by example by taking action with its own operations. Understanding emissions associated with LGA operations is a necessary first step. There are also opportunities to take action through the management of Local Government House, corporate travel and events.
Action Responsibility 4.1 Local Government House Director Corporate Services Install solar panels to ensure 100% of electricity consumed by the base building of Local Government House is generated on-site. Install display screens that communicate live electricity generation data at Local Government House. Prepare a NABERS (National Australian Built Environment Rating System) rating for Local Government House. Install end of journey facilities to encourage active travel (cycling and walking) to and from Local Government House.
4.2 LGA emissions Director Strategy Measure, monitor and report carbon emissions associated with LGA operations in year one to establish a baseline from which the LGA can set a zero emissions target in year two.
4.3 Travel Director Corporate Services Modify the LGA’s Travel Policy to encourage video conferencing, active travel and car pooling wherever practicable.
4.4 Vehicles Director Corporate Services Modify LGA Vehicle Purchase and Changeover Policy to require low emissions technology as a minimum for all future pool vehicle acquisitions or changeovers, with a transition to zero emissions vehicles being the LGA’s long term aspiration.
4.5 Events Director Sector Development Develop and implement a Sustainable Events Procedure for all LGA events.
4.6 Corporate climate risk Director Corporate Services Ensure climate risks are appropriately considered in the LGA’s strategic risk register and Long Term Financial Plan.
4.7 Monitor and report Director Strategy Monitor the implementation of the Climate Commitment Action Plan and report on progress every six months to the LGA Board, and annually to the LGA membership.
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Recommendation Reports from the GAROC Committee Submitted by: City of Salisbury Approved by: GAROC Committee Meeting Ordinary General Meeting 30 April 2021 ECM: 732712 Attachment: 732683
Recommendation That the Ordinary General Meeting requests the LGA to seek direct local government input to any review that is undertaken into the State’s response to the COVID-19 emergency with a view to playing a stronger partnership role in any future state-wide emergency. GAROC Committee’s Comments The GAROC Committee considered this issue at its meeting on 15 March 2021 and acknowledged the importance of a coordinated local government response to the COVID-19 emergency. As such, the GAROC Committee has recommended the Item of Business to the Ordinary General Meeting. LGA Officer's Comments (Officer: Katherine Russell, Senior Policy Officer) Background The State Emergency Management Act 2004 establishes the State Emergency Management Committee (SEMC), on which the LGA CEO, Mr Matt Pinnegar, represents the sector. SEMC is responsible for the State Emergency Management Plan (SEMP), which manages all emergencies. The SEMP articulates the roles and responsibilities that local government plays in emergency management planning, preparedness, response and recovery. The SEMP establishes the LGFSG which is responsible for “coordinating the Response from Local Government during an emergency”. The ‘Local Government Emergency Management Framework 2019’ reflects the roles of the LGFSG and local government in emergency management around the three key areas of disaster risk reduction, incident operations and recovery. Lessons Management The SEMP includes a process for review of response to an emergency in the South Australian Lessons Management Framework1. The Framework provides a process that encourages agencies to support continuous improvement following emergencies. The process requires SEMC to provide advice to the Minister on management of emergencies and includes roles and responsibilities for each agency, which includes local government.
1 https://www.dpc.sa.gov.au/__data/assets/pdf_file/0018/45702/Emergency-Management-Lessons-Management-Framework.pdf
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 73 A review of the State Government response to COVID-19 has not yet been initiated. Through the LGA’s role on the SEMC, the LGA is well-placed to ensure that local government is involved in such a review, when it occurs, and that it can advocate for local government to be seen as a partner, rather than just a support agency to the State Government. Role of the Local Government Functional Support Group (LGFSG) The recommended Item of Business as proposed by the City of Salisbury refers to confusion caused by rules being designed for local government but without having the benefit of input from local government about how they should be applied. The LGA leads the LGFSG which provided well-recognised and significant value to the sector during the COVID-19 crisis through its ability to mobilise and coordinate local government resources. Importantly through the COVID-19 crisis, the LGFSG provided a single point of contact for all State Government emergency management agencies interacting with local government, and assurance that local government activities in emergencies were well-coordinated through a clear command and communication structure. The LGFSG played an important role through the challenging times at the height of the COVID-19 crisis in: • Activation of the LGFSG State Coordination Centre to coordinate the response from local government, which included 96 days of operation; • LGFSG representation at the SA Health State Coordination Centre 7 days a week during the height of the crisis; • Providing input into changing restrictions per the Emergency Declarations as they were issued through the LGFSG; • Undertook more than 100,00 compliance checks in partnership with SAPOL and SA Health; • Delivering regular Operational Briefings for councils about the implications of Emergency Declarations, frequently attended by over 200 local government staff at a time, including over 52 briefings which were attended by 4,100 staff in total; • Providing regular Operational Updates informing councils about changes to Emergency Declarations and their implications, including over 100 updates and other resources which have been downloaded 6,471 times; and • Activating several Incident Project Teams including local government experts to support councils on important topics during the COVID-19 crisis, including Environmental Health, Libraries and Waste, with each of these teams preparing guidance notes and direct support to councils. Cost of the LGFSG The direct cost to the LGA for this coordination service has been $150,000 to date, in addition to operational expenditure of more than $75,000. Councils have absorbed more than $90,000 in staffing the LGFSG State Coordination Centre during COVID-19 activations.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 74 The LGFSG is the only Functional Support Group under the SEMP that does not receive a single dollar of State Government funding. The operations of the LGFSG are entirely funded through the LGA’s own revenue sources, with no State or Commonwealth contributions. LGA funding for the LGFSG now approximates 20% of the subscriptions collected from its member councils. This is financially unsustainable for the LGA and its members. The need for the LGFSG to be adequately resourced to meet its emergency management responsibilities has been raised by the LGA in successive State Budget submissions and is also in the LGA Advocacy Plan. The LGFSG and the COVID-19 Response Despite this expenditure and the enormous energy spent by the LGFSG to keep the local government sector well-informed and engaged through the COVID-19 crisis, there were still occasions when SA Health did not engage with the LGFSG or events were moving at such a fast pace that SA Health was unable to involve the LGFSG. Emergency Declarations were often made on a Friday with no advance notice to the LGFSG which made implementation over a weekend challenging for councils, causing confusion and angst. Some examples include directions for environmental health officers, use of playgrounds and access to libraries. As a Functional Support Group under the SEMP, the LGFSG should be engaged as a partner for these changing directions, reflecting its role as well as the ability and willingness of councils to implement the Emergency Declarations. Opportunities for stronger partnerships with the State Government While the LGFSG has taken the lead in advocating for and representing the sector, there is still an opportunity to develop a stronger partnership between local government and the State Government and improve the understanding within the State Government of the role of local government in emergencies. While the State Government may not fully appreciate the local government sector’s strengths and capabilities, at times it may also overestimate local government’s abilities to respond. A stronger partnership approach would improve this understanding. SA Health remains immersed in response to the ongoing issues around the COVID-19 crisis. However, outside the incident itself, the LGA can continue to use its existing contacts and representations to advocate for a broader role for local government in all emergencies. Existing opportunities to provide greater advocacy include: • SEMC and its subcommittees; • the State Bushfire Coordination Committee; • the State Recovery Operations Group; and • the Fire Prevention Strategic Alliance. These relationships are also supplemented by several responses to reviews and inquiries which the LGA has undertaken, including its submissions in June 2020 and February 2021 to the Royal Commission into National Natural Disaster Arrangements and responses in May and August 2020 to the Independent Review of the South Australian 2019-2020 Bushfire Season. While these responses are about bushfires, they all demonstrate the important role of local government in emergency management. Summary The LGA will continue to build on the reputation it has established through its response to the COVID-19 crisis to advocate for a greater role for local government as partners, not just operational support. Having cemented its representation on numerous emergency management
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 75 committees, the LGA can continue to use its existing opportunities to advocate for the role of the LGFSG and local government in any review that is undertaken into the State Government’s response to COVID-19 with a view to playing a stronger partnership role in any future statewide emergency. The LGA could also consider preparing a report to SEMC to highlight these issues to the State Government.
Financial and Resource Implications This activity has been anticipated in the LGA’s work program and resources are available to progress this work.
Local Government Association of South Australia
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LGA General Meeting – Proposed Item of Business The purpose of this form is to request consideration by SAROC, GAROC or the Board of Directors of an item of business to be included on the agenda of an LGA General Meeting - refer Clause 16.3.1 of the LGA Constitution. Prior to submitting a proposed Item of Business, please refer to the Considering Proposed Items of Business for LGA General Meetings Guidelines. Council Name City of Salisbury The body the item is being GAROC referred to
Proposals may only be submitted to the ROC of which council is a member, or to the LGA Board of Directors.
Subject of the proposed item of COVID-19 Response business Proposed motion for the That the Ordinary General Meeting requests the LGA to seek General Meeting direct local government input to any review that is undertaken into the State’s response with a view to playing a stronger
partnership role in any future state-wide emergency.
Supporting information During the height of the COVID-19 outbreak (early to mid 2020)
Provide a summary of the issue(s), the State Government made critical decisions in leading the relevant background information, response to how South Australia could manage and minimise the description of the impact on the sector risk to the community of the worldwide pandemic. and evidence that this is an item of strategic importance to local government. Many of those decisions related directly to the Local Government (LG) sector and, while Councils were very supportive of playing our role to the best of our capability, there were many discussions among Councils (Mayors / CEOs) and within Councils about what each new directive or legislative change meant so as to ensure a consistent interpretation and deployment of resources. The LG sector’s input to any review of the State’s response to the pandemic should at least address the delay and potential confusion caused by “rules” designed for local government, but without the sector’s input to make them immediately understood and practical for quick implementation. Further, the State Government does not fully appreciate the LG sector’s strengths and abilities to deploy resources and implement practical programs at the community level often, in much quicker timeframes than State Departments. A wide ranging review of how South Australia managed (and continues to manage) the impending risks presented by COVID- 19 must have significant input from Local Government so as to ensure that the sector is part of the “conversation” as events occur and appropriate responses are being developed.
LGA of SA ECM 732683 Proposed Item of Business for 2021 LGA OGM (Salisbury) Page 1
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LGA Policy Manual (please click here to view the LGA Policy Manual) Does this item require a change to the No LGA Policy Manual (new policy or amendment to existing policy)?
LGA Strategic Plan reference (please click here to view the plan and identify the Key Initiative and Strategy reference) Key Initiative 1 – Leadership and Advocacy Strategy E – Build and maintain effective partnerships and stakeholder relations
Council Contact Officer Mick Petrovski submitting form Manager Governance [email protected] 8406 8331
Council Meeting minute Resolution 0765/2020; 23 November 2020 reference and date of meeting Date submitted to LGA 24 February 2021
Please return Word version of completed form to [email protected]. Refer to LGA Circulars in respect to deadlines for upcoming General Meetings.
LGA of SA ECM 732683 Proposed Item of Business for 2021 LGA OGM (Salisbury) Page 2 LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 78 8.2 Damage to Infrastructure caused by Developers and Builders (Tea Tree Gully)
Recommendation Reports from the GAROC Committee Submitted by: City of Tea Tree Gully Approved by: GAROC Committee Meeting Ordinary General Meeting 30 April 2021 ECM: 732711 Attachments: 732682, 593669
Recommendation That the Ordinary General Meeting: a. calls on the Attorney General, Hon Vickie Chapman MP to work with the local government sector to investigate and implement an effective solution to the long- standing problem of councils and their ratepayers being left out of pocket when public infrastructure is damaged during private construction projects; and b. calls on the Local Government Association to seek to undertake further collaborative discussions with the various public utilities and/or their agents to improve the quality and timeliness of reinstatement works to any damaged local government infrastructure in the course of carrying out their works. GAROC Committee’s Comments In recommending this item of business, the GAROC committee noted the importance of ensuring that public infrastructure is reinstated to a high standard following works by developers and utilities so as not to leave councils burdened with additional works. The committee noted that when reinstatements are done well, it is beneficial for both the community and the developer or utility. LGA Officer's Comments This report provides discussion on each part of the proposed item of business, in turn.
Damage caused by private construction projects (Officer: Stephen Smith, Planning Reform Partner) a) That the Ordinary General Meeting calls on the Attorney General, Hon Vickie Chapman MP to work with the local government sector to investigate and implement an effective solution to the long-standing problem of councils and their ratepayers being left out of pocket when public infrastructure is damaged during private construction projects. This item aligns with the LGA Policy Manual 6.1.8 Developer Contributions: Local government recognises developer contributions as a fair and viable means of raising revenue to improve local infrastructure and assets. Councils, through the LGA, shall continue to lobby state government to look further into mechanisms by which developer contributions can be regulated.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 79 It also aligns with the current Theme 2 in the GAROC Annual Business Plan: Theme 2: Design, Planning and Placemaking GAROC recognises the importance of good decision making that enhances the built environment and supports well-considered planning processes that achieve quality design outcomes and the preservation of character and local heritage. Objective: Advocate to the State Government and Parliament to ensure that South Australia’s planning system reflects leading practice, facilitates better design outcomes and supports local decision making. Objective: Provide assistance and resources to metropolitan councils that support their important role as local place makers and custodians of public spaces. and Theme 3 in the SAROC Annual Business Plan: Theme 3: Natural and Built Environment The SAROC recognises the importance of local government’s role in the future planning and maintenance of South Australia’s natural and built environment. Objective: Influence, inform and advocate for the State Government to address policy and legislative barriers that hinder councils from undertaking their roles in maintaining and enhancing the natural and built environment in regional South Australia. Damage to public infrastructure as a result of private construction projects has been a long- standing issue within local government as a result of both the financial cost to councils where they are required to repair the damaged infrastructure and also address the public risk. A Discussion Paper ‘Section 245A Development Bonds - Further Directions Paper’ prepared in 2014 is provided for information. There have been numerous approaches made to the State Government over time requesting that Regulations to be made to give effect to Section 245A of the Local Government Act: 245A—Council may require bond or other security in certain circumstances (1) Subject to this section, if— a) a person has approval to carry out development under the Development Act 1993; and b) the council has reason to believe that the performance of work in connection with the development could cause damage to any local government land (including a road) within the vicinity of the site of the development, the council may, by notice in writing served on the person who has the benefit of the approval, require the person to enter into an agreement that complies with any requirements prescribed by the regulations so as to ensure that money is available to address the cost of any damage that may be caused. This has included the presentation of detailed submissions outlining the significant costs to councils to repair the damage to local infrastructure caused during construction of developments. Efforts have also been made to reach agreement on a way forward with the development sector through a series of roundtables. Unfortunately, these efforts have not achieved a satisfactory outcome, with strong resistance from the State Government and the development sector on the basis that requiring a bond or other form of security will impact on the purchase price, and affordability, of new homes. Most recently the LGA has included this issue in our submissions on the Local Government Review Bill currently before the Parliament. Our position is that the costs of repairing the damage
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 80 to public infrastructure during private construction, which are very significant in many councils, creates an unreasonable and unfair cost burden for all ratepayers. At present it would appear that the Government does not intend to introduce Regulations that would give effect to Section 254A. The wording of the motion, however, does allow for other avenues besides Section 245A to be investigated and the LGA would write to the Minister for Planning and Local Government to highlight the impact of this issue on councils and ratepayers, and seek a commitment to finding an appropriate solution.
Quality and timeliness of reinstatement by public utilities (Officer: Lea Bacon, Director Policy) b) That the Ordinary General Meeting calls on the Local Government Association to seek to undertake further collaborative discussions with the various public utilities and/or their agents to improve the quality and timeliness of reinstatement works to any damaged local government infrastructure in the course of carrying out their works. At the 2017 LGA Annual General Meeting, member councils passed a Notice of Motion introduced by the City of Prospect asking the LGA to “liaise with essential service providers to establish an agreed policy on reinstating public infrastructure to the satisfaction of councils after completion of works and remediation improvements.’ In May 2018, the former Metropolitan Local Government Group (MLGG) allocated a budget of $28,000 to investigate and develop options for legislative or practical solutions to this issue. The LGA Secretariat subsequently: • undertook a desktop review of existing council reinstatement specifications; • reviewed relevant legislation and State Government processes; • undertook consultation with councils and essential service providers via surveys; • hosted a working group meeting with member councils1 to discuss responses to earlier members’ survey and feedback from SA Water / NBN co; • met with SA Water to discuss their perspective as an ‘essential service provider’; and • met with the Small Business Commissioner to discuss feedback received from businesses to their office regarding inconsistency in road reinstatement by essential service providers across South Australia. Section 217 of the Local Government Act 1999 (‘the Act’) gives councils the power to order the owner of infrastructure on roads to carry out specified maintenance or repair work. This includes pipes, wires, cables and fittings installed in, on, under or over a road. Several South Australian councils have adopted their own reinstatement specifications to provide companies that are undertaking reinstatement work with clear expectations. However, the Act also states that councils do not have the power to order the owners of electricity, public lighting or gas infrastructure to carry out maintenance or repair work if the Commission has determined, on application by the owner of the infrastructure, that there are reasonable grounds for
1 This meeting was attended by officers from the cities of Adelaide, Salisbury, Tea Tree Gully, Charles Sturt, Mitcham, and West Torrens, the Barossa Council, Campbelltown City Council and Whyalla City Council.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 81 not requiring the owner to take the action specified in the order. Consequently, any policy in relation to the reinstatement of electricity, public lighting and gas infrastructure would need the support of essential service providers to ensure its principles are upheld. Despite the best endeavours of the LGA Secretariat during 2017 to 2019, there was a lack of engagement on this issue from essential services providers (except for SA Water). In setting its current, 2020-21 Annual Business Plan, GAROC noted the advice and efforts of the LGA Secretariat to complete the intention of the LGA Annual General Meeting motion. At that time, given the difficulty engaging both South Australian councils and essential service providers on a sector-wide project, GAROC concluded that further work on this issue would not be an efficient use of its resources in 2020-21. Subsequently, the LGA Board of Directors approved removing actions to engage with councils and providers to establish consistent/model specifications and to establish a framework for engaging with essential service providers from the LGA Advocacy Plan 2019-23 in its annual revision in July 2020. The request from the City of Tea Tree Gully is for the LGA to undertake collaborative discussions with public utilities. Notwithstanding that previous attempts to engage with essential service providers have not resulted in solutions, the LGA could use this opportunity to highlight that this remains an outstanding issue for local government. However, if this re-engagement with essential service providers indicates that their position has not changed since 2019, it is not recommended that the LGA expend further resources attempting to develop consistent policies or specifications.
Financial and Resource Implications Advocacy on these issues is not currently anticipated in the LGA Advocacy Plan or the LGA’s current work plan. The LGA will have the capacity within existing resources to seek support from the Minister and essential service providers to work collaboratively towards solutions but undertaking detailed investigations or extensive engagement will require a decision of the LGA Board to reprioritise the LGA’s work program.
Local Government Association of South Australia
LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 82
LGA General Meeting – Proposed Item of Business The purpose of this form is to request consideration by SAROC, GAROC or the Board of Directors of an item of business to be included on the agenda of an LGA General Meeting - refer Clause 16.3.1 of the LGA Constitution. Prior to submitting a proposed Item of Business, please refer to the Considering Proposed Items of Business for LGA General Meetings Guidelines. Council Name City of Tea Tree Gully The body the item is being GAROC referred to
Proposals may only be submitted to the ROC of which council is a member, or to the LGA Board of Directors. Subject of the proposed item of Damage to Infrastructure cause by Developers and business Builders a) That the Ordinary General Meeting calls on the Proposed motion for the Attorney General, Hon Vickie Chapman MP to work General Meeting with the local government sector to investigate and implement an effective solution to the long-standing problem of councils and their ratepayers being left out of pocket when public infrastructure is damaged during private construction projects. • b) That the Ordinary General Meeting calls on the Local Government Association to seek to undertake further collaborative discussions with the various public utilities and/or their agents to improve the quality and timeliness of reinstatement works to any damaged local government infrastructure in the course of carrying out their works.
Supporting information Significant costs are incurred by councils associated with Provide a summary of the issue(s), third party damage to council owned infrastructure. This relevant background information, damage often arises from the actions of property owners, description of the impact on the sector and evidence that this is an item of developers, builders, contractors, delivery service providers strategic importance to local government. and utilities’ services works. They have the potential to cause damage to footpaths, kerb &water tables,
stormwater drains, side entry pits, trees, verges, roads, etc.
Councils across South Australia struggle with addressing and following up such damage for a variety of reasons and
this issue is arguably worsening due to the amount of residential infill development occurring across the suburbs of Adelaide.
Various sections of the Local Government Act 1999 are available to Council for the enforcement of rectification works, however these have been used with minimal success resulting in councils repairing the damage and incurring the costs themselves.
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A key outcome of discussions to note is that while the relevant legislation provides a framework intended to allow councils to pursue responsible persons for damage to council infrastructure and/or administer a bonding or ‘retention of funds’ arrangement for certain types of development, that the requisite supporting Regulations and processes have never been progressed.
This is a very limiting factor for councils across South Australia and further development of these intended arrangements are well overdue and should be pursued.
The Local Government Association is well placed to pursue the required changes on behalf of councils.
There are various sections of the Local Government Act 1999 which allow council officers the ability to manage damage to council infrastructure.
These sections require specific evidence to enable follow up and potential enforcement of these matters with the ‘person(s)’ who caused the damage.
Section 245(A) of the Local Government Act 1999 provides the framework for retention of funds (by council from the applicant) to repair damages, however does not have any prescribed Regulations and therefore is unable to be utilised at this time. Currently there are no other available opportunities for councils to seek a bond / retention funds from property owners, developers, builders, etc.
The ability to manage infrastructure damage, is mainly restricted to council’s ability to provide proof beyond reasonable doubt for the cause of damage and to identify those responsible. This is by way of evidence gathering, having a resource to undertake pre & post construction site assessments as well as continual monitoring of approved development and permit sites.
It is to be noted that for all instances where the ‘person’ who caused the damage cannot be proven, the processes above are undertaken via communications and requests for rectification that if challenged legally, may not be enforceable without sufficient proof of who caused the alleged damage to infrastructure.
Based on feedback from some council’s, the effectiveness of this approach ranges between 50% - 90% for those matters that councils pursue.
Implementing a framework to enforce repair would educate and possibly deter developers and builders from causing damage to Council infrastructure. This change would also
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support the perception that Council are proactively trying to hold the right people accountable.
Consideration needs to be given to: 1. Costs to the community in councils rate shaving to cover the cost of these repairs caused by others
LGA Policy Manual (please click here to view the LGA Policy Manual) Does this item require a change to the No LGA Policy Manual (new policy or amendment to existing policy)?
LGA Strategic Plan reference (please click here to view the plan and identify the Key Initiative and Strategy reference) Key Initiative: Leadership and Advocacy Strategy: Listen to, and represent members.
Council Contact Officer Deana Taglierini submitting form Governance Advisor 8397 7263 Council Meeting minute Council Meeting – Resolution Number 732 reference and date of meeting 9 February 2021
Date submitted to LGA 24 February 2021
Please return Word version of completed form to [email protected]. Refer to LGA Circulars in respect to deadlines for upcoming General Meetings.
LGA of SA ECM 732682 Proposed Item of Business for 2021 LGA OGM (Tea Tree Gully) Page 3 LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 85
Section 245A Development Bonds - Further Directions Paper
20 October 2014
Background
Section 245A of the Local Government Act 1999 (the Act) came into operation on 5 April 2009. This section enables a Council to require a developer to enter into an agreement to cover the cost of potential damage to Council infrastructure. This agreement may take the form of a bond or an indemnity (which would be called upon only if damage occurred during development works).
The stated intention of the amendment was to:
"…enable Councils to recover costs for damages but ensure that the form of security used and the nature of the cover is such that it does not result in unreasonable costs to the building industry and home purchasers" (Hansard 23 November 2006 p.1168)
In December 2009, the Local Government Association (LGA) circulated guidelines to it members on how to utilise s245A which included how to determine the amount of a bond. It was suggested that the value of the bond be based on the length of the private property adjoining or fronting the Council land (e.g. the length times estimated cost per metre to repair road or kerbing plus any infrastructure). Additionally, this bond should only be applied where the Council has reason to believe building works will cause damage to the community infrastructure and the building works are valued at more than $15,000.
On release of these guidelines there was immediate opposition from the Urban Development Institute of Australia, the Housing Industry Association and the Master Builder Association. Shortly afterwards it became apparent that without the development of regulations to determine the prescribed period by which to comply, s245A could not be enforced.
Since this time the LGA has been seeking to have relevant regulations made but this has been met with opposition by both industry and the State Government. The LGA has clearly indicated to the State Government that Councils would not be favourable toward any mechanism that diluted the strength of the existing statutory authority within this section.
In an attempt to get a resolution to this issue, the LGA began the development of guidelines to assist Councils and industry in reaching an agreed outcome. However, industry remains opposed to the development of guidelines as well. Largely concern from industry surrounds proving who is responsible for damage caused to Council property during development.
Main areas of infrastructure damage include:
• footpaths; • kerbing; • street surfaces; • catch pit repairs or relocation; • drains repairs or relocation; • driveway access; • irrigation;
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• service pit – adjustment; • signs; • Stormwater Infrastructure; • traffic control devices; • trees – replacement; and • Water Table (kerbing).
In 2011 the LGA surveyed Councils to get an understanding of the cost to Councils for repairing damaged infrastructure. Eleven metropolitan Councils responded to the Survey and in 2009-10 the repair costs varied from $3,683 to $594,612 and in 2010-11 repair costs varied from $1,457 to $776,777. These costs only reflect the infrastructure repairs and do not include other costs such as staff administration or recoveries (equating to 1361 staff hours at Adelaide City Council and one full time staff member at Mitcham).
Recovering cost repairs related to development damage is costly and time consuming. However, Adelaide City Council indicated that they recover between 60-100% of damage costs while Charles Sturt recovered approximately 85% and West Torrens recovered 90%.
In 2012, the LGA worked with the Minister for State/Local Government Relations to identify suitable policy options to make Section 245A workable for Local Government, the public and the development industry. The Minister also requested advice as to the most appropriate type of security for Councils to seek:
• cash bond; • indemnity; • guarantee; or • other type of agreement.
Having noted that requirement for a cash bond would not be favourable to the housing and development industries, the LGA sought advice on alternative mechanisms to use Section 245A.
Legal advice provided to the LGA indicates that an Indemnity or Guarantee would be appropriate: • Indemnity - formal promise by one party to keep another party harmless against loss; and • Guarantee - formal promise by one person to take responsibility for the debts or obligations of another person if they fail to meet them.
Councils were surveyed on the preference between an indemnity versus a guarantee. The LGA received five responses of which only one supported the use of an indemnity; however, none of the responding Councils indicated their support for a guarantee. Four of the five Councils sought the introduction of a cash bond while one indicated that they sought to maintain status quo.
Despite this work, industry, State Government and Local Government have been unable to determine an agreed resolution to this matter.
Options
The following options are proposed to seek resolution to this issue:
1) Status Quo
This is an option that would leave Section 245A intact but with no functioning regulations. Councils would continue to seek cost recovery through other mechanisms.
2) Develop 'Good Practice' Guidelines with Industry
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This none legislative option would look at the development of guidelines to help reduce damage to public infrastructure in the first place. However, should damage occur, these guidelines would provide no security to Councils to oblige developers to pay for damage caused to infrastructure unless proven beyond a reasonable doubt in court. It is important to note that Industry has already indicated that they are not supportive of this option.
3) Develop ‘Good Practice’ Guidelines for Council
As above, this non-legislative option would look at the development of guidelines to help reduce damage. This may include the option of using photographs before and after work and invoicing the developer for any damage. Currently used by the City of West Torrens this approach has proved reasonably effective. Prior to the commencement of any development it is made clear to developers that they will be held responsible for any infrastructure damage.
4) Amend the Local Government Act 1999
It is understood that the Act will be reviewed in 2015. At this time it may be appropriate to seek:
a) The development of suitable regulations for Section 245A; or
b) Seek the repeal of Section 245A and propose instead an amendment to section 213(2) to create a statutory presumption that a person with the benefit of a development approval is the person from whom the costs of repairing road and footpath damage may be obtained. The practical difference between the above option and this one is that this option would not cap the land owner's liability.
Recommendation
The development of regulations and guidelines with industry remains unlikely.
It is recommended that option 3 be pursued in the first instance with option 4 to be undertaken in conjunction with the review of the Act in 2015.
ECM 593669 LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 88 8.3 Electric Vehicles Fleet Incentives (Campbelltown)
Recommendation Reports from the GAROC Committee Submitted by: Campbelltown City Council Approved by: GAROC Committee Meeting Ordinary General Meeting 30 April 2021 ECM: 734284 Attachments: 732691a, 732691b
Recommendations: 1. That the Ordinary General Meeting requests the LGA to lobby the Federal Government to remove the luxury vehicle tax on electric vehicles and to introduce incentives for local vehicle manufacturing to create local industries to change the Internal combustion fleet to an electric fleet based on renewable, locally produced power; and 2. That the Ordinary General Meeting requests the LGA to lobby the State Government to assist councils convert to an electric vehicle fleet by providing incentives. GAROC Committee’s Comments The GAROC Committee considered this issue at its meeting on 15 March 2021 and acknowledged the importance of local government’s role in the transition to electric vehicles, particularly the opportunities to support local manufacturing and fleet purchasing. As such, the GAROC Committee has recommended the Item of Business to the Ordinary General Meeting. LGA Officer's Comments (Officer: Katherine Russell, Senior Policy Officer) Recent advocacy In May 2020, LGA Board of Directors approved an Item of Business proposed by the Campbelltown City Council requesting that the LGA enter into discussions to develop a trial of a Federally and/or State funded subsidy scheme and/or incentives in South Australia, for cars, light commercial vehicles, trucks and buses fuelled by alternative energy sources including electric, hybrid and hydrogen vehicles. The LGA subsequently wrote to the Minister for Energy and Mining, Mr Minister Dan van Holst Pellekaan suggesting that a trial of a subsidy scheme or incentives for alternative energy sourced vehicles could be incorporated into the (then) forthcoming Action Plan.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 89 The LGA highlighted the importance of providing subsidies and/or incentives to encourage fleet purchasers to further uptake emerging technology. It also noted that as fleet purchasers, both State and local government can influence the purchasing choices of private vehicle buyers, thereby setting an example of the use of emerging technology for the community, as well as encouraging the uptake of EVs in the community as many fleet vehicles are sold on to the community. The LGA also took the opportunity in that letter to welcome the State Government’s commitment to cut greenhouse gas emissions to 50 per cent of 2005 levels by 2030 and for South Australia to be a net-zero carbon emitter by 2050 and noted that innovations to reduce emissions from transport will play a critical role in achieving these targets in a financially and economically sustainable way. The LGA noted that the State Government’s ‘Directions for a Climate Smart South Australia’, stated that the State Government will support the development of low emissions and climate smart industries and services in South Australia, and will recognise that the South Australian economy and workforce benefits from investment in renewable energy and attraction of EV and battery production businesses to Adelaide. While the Minister replied favourably to say that his department was working closely with the Department for Environment and Water to ensure strong alignment with the (then) forthcoming across-government climate change strategy for South Australia, the Action Plan released in late 2020 does not include either subsidies or incentives. The LGA has continued to work with the Department for Energy and Mining (DEM) supporting its work around EVs. In January 2021, the LGA released a Latest News item making councils aware of the Action Plan and promoting the opportunities on offer from DEM to support councils in either hosting a charging site or participating in smart charging trials. The LGA has also promoted the Institute of Public Works Engineering Australasia (IPWEA) Seminar on EVs to be hosted at the City of Campbelltown in April 2021 and LGA staff will attend. In addition, LGA Procurement has continued to support councils through establishing panels to assist councils in the purchase of EVs. Federal Government’s Discussion Paper The Senate Select Committee on Electric Vehicles released its Report in January 2019 (‘the Senate Report’) with key recommendations that the Australian Government: • develop a national strategy to facilitate EV uptake and establish targets for their uptake; • coordinate a national public charging network, including enabling new dwellings; • develop an EV manufacturing roadmap; and • coordinate federal, state and local government EV fleet, truck and electric bus procurement. While the Federal Government has not responded to the Senate Report, in February 2021 it released its Future Fuels Strategy: Discussion Paper (‘the Discussion Paper’) with the following key initiatives: 1. Electric vehicle charging and hydrogen refuelling infrastructure; 2. An early focus on commercial fleets; 3. Improving information for motorists and fleet purchasers; 4. Integrating battery electric vehicles into the electricity grid; and 5. Supporting Australian innovation and manufacture. While the Discussion Paper does not support EV subsidies and does not mention removing the luxury car tax on EVs, its focus on a ‘fleets first’ approach, recognising the value of fleet purchases,
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 90 and its support for the manufacturing sector, both align with the direction of the recommended Items of Business as proposed by the Campbelltown City Council. Consultation on the Discussion Paper closed on Friday 2 April 2021 and the LGA made a submission based on existing LGA policy and the issues raised by Campbelltown City Council. State Government’s Action Plan The State Government’s Action Plan released in January 2021 is based around four main actions: • Statewide public charging network (developing a charging network across the State); • Leading by example (mandating State Government vehicles be plug-in electric models and investigating electric buses); • Catalyse fleet and private uptake (supporting EV fleets); and • Framework to speed up transition (establishing a framework to support EV uptake). The Action Plan does not include subsidies or incentives and the State Government announced through the 2020-21 Budget that it intends to introduce a new tax on EVs. The proposed tax is contrary to the objectives of the Action Plan. EVs are already more expensive than regular vehicles and South Australia already has extremely low uptake of EVs at around 0.1% of all vehicles on the road. Evidence shows that EVs contribute a $8,763 net benefit to the economy over ten years. The Treasurer Rob Lucas’s argument that EVs do not contribute to road infrastructure costs has been dispelled by a report from Ernst and Young which found that each EV has a greater net benefit (due to environmental factors), than petrol or diesel-based vehicles. EVs are a significant contribution to reducing greenhouse gas emissions, as transport makes up 18% of emissions and light vehicles 10%. This proposal has been subject to criticism and it has been reported that the State Government intends to delay the introduction of the tax for one year in order to monitor similar measures interstate.
Recommended Items of Business: 1. Lobby the Federal Government to remove the luxury vehicle tax on electric vehicles and to introduce incentives for local vehicle manufacturing to create local industries to change the Internal combustion fleet to an electric fleet based on renewable, locally produced power; The Australian Government currently imposes a luxury car tax amounting to 33% of the vehicle purchase price in excess of $68,740, which captures many EVs. The Discussion Paper does not propose removal of that tax on EVs. Campbelltown City Council argues that the greatest barrier to uptake of EVs is the cost, and that there are numerous environmental advantages. It argues that widespread EV uptake would also reduce Australia’s reliance on imported fuels, reduce transport costs and create greater efficiencies in the economy. Other advantages include benefits to the community in having a cleaner environment, as well as road safety benefits as newer cars are brought into the market which incorporate new safety technology.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 91 The Recommended Item of Business also addresses the issue of incentives for local vehicle manufacturing. The Electric Vehicles Council of Australia argues that significant advantages are on offer for local manufacturers to use existing but disused plant from the South Australian automotive industry, such as the former General Motors factory in Elizabeth. It argues that use of existing plant and machinery would ensure that Australia was a competitive market for EV manufacture and that it was at the forefront of a transition to EV uptake. There are already examples of local manufacturers producing EVs, with the BusTech Group preparing to produce around 60 electric buses for the NSW Government over the next 18 months, employing 110 South Australians. Examples such as this will support the LGA’s advocacy that revival of the local manufacturing industry to produce EVs is viable and worthy of investment, as well as supporting the strategic direction of both the Federal Government and the State Government. Removing the luxury car tax on EVs and support for local manufacturing will be raised in the LGA submission to the Discussion Paper. The LGA will also liaise with the Australian Local Government Association (ALGA) to progress these issues in the forthcoming Federal Election.
2. Lobby the State Government to assist councils convert to an electric vehicle fleet by providing incentives. Both the Australian Government’s Discussion Paper and the State Government’s Action Plan support a ‘fleets first’ approach. Neither proposes incentives for local government to achieve EV fleet conversion. Transition to EVs is one of the main ways in which local government can support the transition to EVs and this is recognised in the LGA’s policy position. Research indicates that only by offering incentives can Australia reach a 100% EV total road fleet by 2050 and that the proposed tax on EVs could lead to at least 25% fewer sales. This will severely jeopardise achievement of that EV target. If Australia is to meet its net-zero emissions target by 2050, given the important role in the net-zero emissions target played by transport, incentives to increase the uptake of EVs are essential. Internationally, incentives play a significant role in the uptake of EVs. For example, in the UK, subsidies of around £6000 per EV are offered, with similar incentives in the US, Germany and Italy. Where sales of EVs in Europe rose from 3.3% of all new cars in 2019 to 10.2% last year, in Australia sales increased only from 0.6% to 0.75% over the same period. At a State Government level, the LGA has already written to the Minister about supporting incentives, which was rejected in the Action Plan and the State Budget. While the State Government is offering other incentives, such as $18M to build around 200 new vehicle charging stations, and will be converting the State Government fleet to electric, it is not clear how it will be supporting councils to convert their vehicle fleets to EVs, despite this being a key action in the Action Plan. Given the importance of fleet purchasing in encouraging widespread uptake in EVs, the LGA proposes ongoing advocacy with the State Government in offering incentives for council fleets, as well as for the general purchase of EVs. The LGA also supported the ‘fleets first’ approach in its submission to the Federal Government’s Discussion Paper.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 92 Summary While the ‘fleets first’ approach of both the Federal Government and the State Government is important, the State Government’s zero-net emissions targets, nor the fleet targets, are likely to be achieved without incentives. Removal for the luxury vehicle tax on EVs and support for the local manufacturing industry would serve to support achievement of the emissions targets and position South Australia at the forefront of EV manufacture and uptake. Further to its recent advocacy, if the recommended items of business are carried by the membership at the LGA Ordinary General Meeting, the LGA will continue to: • liaise with ALGA to align advocacy at the forthcoming Federal Election; and • advocate the State Government on the need for incentives to support an EV ‘fleets first’ approach.
Financial and Resource Implications This activity has been anticipated in the LGA’s work program and resources are available to progress this work.
Local Government Association of South Australia
LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 93
LGA General Meeting – Proposed Item of Business The purpose of this form is to request consideration by SAROC, GAROC or the Board of Directors of an item of business to be included on the agenda of an LGA General Meeting - refer Clause 16.3.1 of the LGA Constitution. Prior to submitting a proposed Item of Business, please refer to the Considering Proposed Items of Business for LGA General Meetings Guidelines. Council Name The body the item is being GAROC referred to
Subject of the proposed item of Removal of Federal Government luxury vehicle tax on business electric vehicles Proposed motion for the That the Ordinary General Meeting requests the LGA to lobby the General Meeting Federal Government to remove the luxury vehicle tax on electric vehicles and to introduce incentives for local vehicle
manufacturing to create local industries to change the Internal combustion fleet to an electric fleet based on renewable, locally produced power.
Supporting information The biggest block to the uptake of EVs (electric vehicles) with
. their reduction of air pollution, noise pollution and reduction of carbon emissions is cost. The change to EVs would reduce the need for imported fuels which in a crisis would cripple the nation. A move to EV travel would also reduce transport costs and create greater efficiencies in the economy including the cost to supply goods. The sooner the changeover to an EV fleet occurs the better it will be for the economy, carbon emissions and the nation’s self sufficiency in fuel. City life would be better for citizens as well with cleaner air and reduced traffic noise.
LGA Policy Manual No
Key Initiative: 3 Best Practice & continuous improvement LGA Strategic Plan reference Strategy B: Benchmark, innovate and research Ms Lyn Barton Council Contact Officer [email protected] submitting form 8366 9234
Council Meeting minute 2 March 2021, Item 9.4 reference and date of meeting Date submitted to LGA 24 February 2021
Please return Word version of completed form to [email protected]. Refer to LGA Circulars in respect to deadlines for upcoming General Meetings.
LGA of SA ECM 732691a Proposed Item of Business for LGA General Meetings Form Page 1
LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 94
LGA General Meeting – Proposed Item of Business The purpose of this form is to request consideration by SAROC, GAROC or the Board of Directors of an item of business to be included on the agenda of an LGA General Meeting - refer Clause 16.3.1 of the LGA Constitution. Prior to submitting a proposed Item of Business, please refer to the Considering Proposed Items of Business for LGA General Meetings Guidelines. Council Name The body the item is being GAROC referred to
Subject of the proposed item of Electric Vehicles Fleet Incentives business Proposed motion for the That the Ordinary General Meeting requests the LGA to lobby the General Meeting State Government to assist councils convert to an electric vehicle fleet by providing incentives.
Overseas car manufacturers are increasingly producing EV Supporting information (electric vehicles) and phasing out production of internal combustion engines. Jaguar will only produce electric cars by 2025. Ford and GM are looking at 2030 as a changeover date. Other car manufacturers will also transition to EVs and have stopped their research and development for internal combustion engines. A lack of action now will severely restrict the types of vehicles available as other countries move rapidly to EVs and Australia is left behind. Furthermore, the recent release of the State Government EV Action Plan stated that by 2035, EV will be the default choice for all new passenger vehicles. Councils can assist with the transition as envisioned by the Federal Government, by electrifying their fleets and helping develop the second hand market as upgrades occur, trialling technologies and showing leadership to the community. This action needs to be cost neutral for Councils and incentives are necessary. For information, SA Power Networks has forward plans to provide sufficient electricity to power EVs by 2025.
LGA Policy Manual No Key Initiative: 3 Best Practice & continuous improvement LGA Strategic Plan reference Strategy B: Benchmark, innovate and research Ms Lyn Barton Council Contact Officer [email protected] submitting form 8366 9234
Council Meeting minute 2 March 2021, Item 9.2 reference and date of meeting Date submitted to LGA 24 February 2021
Please return Word version of completed form to [email protected]. Refer to LGA Circulars in respect to deadlines for upcoming General Meetings.
LGA of SA ECM 732691b Proposed Item of Business for 2021 LGA OGM (Campbelltown) Page 1 LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 95 8.4 Seeking a comprehensive State Government review of mandatory statutory rebates and exemptions from payment of local government rates (Adelaide)
Recommendation Reports from the GAROC Committee Submitted by: City of Adelaide Approved by: GAROC Committee Meeting Ordinary General Meeting 30 April 2021 ECM: 734189 Attachment: 732007
Recommendation That the Ordinary General Meeting: 1. calls for the State Government to undertake a comprehensive review of statutory rate rebates and exemptions; 2. requests that the LGA urgently progresses the key action in the LGA Advocacy Plan for 2019-2023 (Financial Sustainability theme) that the LGA work with interested councils to undertake analysis and prepare an issues paper to inform and advocate for a review of the mandatory rate rebates that councils are compelled to provide; and 3. requests that following preparation of the issues paper and consultation with interested councils, the LGA seeks to engage an appropriate economic advisory consultant to prepare a report for government advocating for changes to statutory rate rebates and exemptions in SA. GAROC Committee’s Comments In recommending this item of business, the GAROC committee acknowledged that a review of council mandatory rate rebates is of strategic importance to the local government sector and that there is strong alignment with endorsed LGA Policy and advocacy positions. GAROC noted that advocacy on this issue would support the objective outlined in the LGA Advocacy Plan 2019-23, to: “Maximise contributions, investment and the appropriate policy settings from other spheres of government to contribute toward local government financial sustainability.” GAROC’s Strategic Plan includes a “Reform and Innovation” strategic theme that recognises the opportunity for GAROC to “lead reform and innovations that enhance decision making, build community trust and drive downward pressure on council rates.” LGA Officer's Comments (Officer: Rebecca Muller, Senior Policy Officer) Recent advocacy The LGA uses every opportunity to strongly pursue advocacy on this issue, in line with the endorsed policy position and LGA Advocacy Plan 2019-2023.
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 96 The LGA’s public campaign during the 2018 State Election highlighted the inequitable burden that mandatory rebates place on all other ratepayers, and it is anticipated that this issue will feature in its campaign for the South Australian state election in March 2022. The LGA’s submissions to the SA Productivity Commission’s Inquiry into Local Government Costs and Efficiency during 2019 included information on cost shifting with a particular focus on community housing mandatory rebates and noted that: “Where a State Government role or function is to be undertaken by Local Government on the State’s behalf (mandated or by agreement) then those roles and functions must come with an appropriate level of funding and/or fees structures which actually recover the cost of service arrangements.” The LGA submission to the State Government’s Reforming Local Government in South Australia Discussion Paper in November 2019 recommended the Local Government Act be amended to: “Remove or recompense councils for state-government mandated discounts on rates for: Community housing / Electricity providers / Religious services / Public cemeteries / Educational purposes.” The August 2020 LGA Submission on the Local Government Review Bill (the Bill) reiterated this recommendation and noted: “State legislation requires councils to give discounts on council rates to electricity generators, community housing providers and other organisations. Legislation should clarify that councils set council rates. If the State Government wishes to offer a discount to particular bodies, it should fully fund this discount.” While these recommendations were unfortunately not incorporated into the Bill, the LGA will continue to advocate and explore further opportunities to progress these issues with the State Government. In doing so the LGA Secretariat will continue to consult extensively with member councils and undertake research to prepare LGA submissions and position papers, as foreshadowed in the LGA Advocacy Plan 2019-2023 and the item of business proposed by the City of Adelaide. Previous consultation and research The LGA takes a strategic and evidence-based approach to advocacy, that is informed by consultation with its member councils and contemporary research. The LGA undertook significant consultation with member councils, including via issues/discussion papers, to inform the submissions to the SA Productivity Commission Inquiry, the State Government’s Reforming Local Government in South Australia Discussion Paper and on the Local Government Review Bill. Recent submissions that included advocacy on statutory rate rebates and exemptions have been informed by the following Local Government Research and Development Scheme (LGR&DS) projects: • ‘Quantifying the Impact of Rating Exemptions and Rebates (2013.20)’ completed in 2016 and informed the evidence base to LGA advocacy; • ‘Local Government Led Community Housing (2014.35)’ completed in 2016 and detailed the involvement of local government in social housing in Australia and internationally and the depth of the financial imposition of the transfer by the State Government of public housing stock; • ‘Rating equity for commercial and or industrial land uses outside towns (2017.53)’ commissioned by the Legatus Group to consider how commercial or industrial land uses
Local Government Association of South Australia LGA Ordinary General Meeting - Agenda & Papers - 30 April 2021 - Page 97 within predominantly rural areas should be treated in a council’s rating policy, and whether any legislative reform is required, to balance the principles of taxation, including equity between ratepayers; and • ‘Rating Equity Councils ability for Growth (2019.55)’ commissioned by the Legatus Group to further consider the impacts associated with the inability to effectively rate electricity generation and storage developments. Further, Norman Waterhouse Lawyers recently released advice aimed at assisting councils to ensure that ‘mandatory’ rebates are only applied with respect to land which actually meets the relevant legal conditions for the rebate (in particular with respect to land used by community service providers)1.
Financial and Resource Implications The LGA Advocacy Plan 2019-2023 identifies an action to “undertake analysis and prepare an issues paper to inform and advocate for a review of the mandatory rate rebates that councils are compelled to provide.” The recommended item of business additionally requests that the LGA commission advice from an appropriate economic advisory consultancy to prepare a report for government advocating for changes to statutory rate rebates and exemptions in SA. Good public policy positions and convincing advocacy need to be supported by contemporary evidence and data. There would be value in engaging an economic advisory consultancy to produce additional evidence in support of the sector’s endorsed policy position. Based on previous external research reports, it is estimated that this would require a budget allocation of $35,000. Subject to this item being carried by the LGA membership, GAROC has agreed to include ‘statutory rate rebates and exemptions’ as an action in the forthcoming GAROC 2021-2022 Annual Business Plan, and to provide an appropriate budget allocation.
1 Rate Rebates for Community Housing Providers • Norman Waterhouse (normans.com.au)
Local Government Association of South Australia
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LGA General Meeting – Proposed Item of Business The purpose of this form is to request consideration by SAROC, GAROC or the Board of Directors of an item of business to be included on the agenda of an LGA General Meeting - refer Clause 16.3.1 of the LGA Constitution. Prior to submitting a proposed Item of Business, please refer to the Considering Proposed Items of Business for LGA General Meetings Guidelines.
Date submitted to LGA 16 February 2021 Council Name City of Adelaide The body the item is being GAROC referred to Subject of the proposed item of Seeking a comprehensive State Government review of business mandatory statutory rebates and exemptions from payment of local government rates
Proposed motion for the That the Annual General Meeting: General Meeting • Calls for the State Government to undertake a comprehensive review of statutory rate rebates and exemptions. • Requests that the LGA urgently progresses the key action in the LGA Advocacy Plan for 2019-20231 (Financial Sustainability theme) that the LGA work with interested councils to undertake analysis and prepare an issues paper to inform and advocate for a review of the mandatory rate rebates that councils are compelled to provide. • Requests that following preparation of the issues paper and consultation with interested councils, the LGA seeks to engage an appropriate economic advisory consultancy to prepare a report for government advocating for changes to statutory rate rebates and exemptions in SA.
Supporting information Councils provide services and facilities that are vital for our communities, including roads, local parks, libraries, community Provide a summary of the centres, and sports facilities as well as emergency and waste issue(s), relevant background management. Funding for such services and facilities is information, description of the increasingly compromised while councils provide additional impact on the sector and community support during recovery from the impacts of recent evidence that this is an item of bushfires and the Covid-19 health emergency, at the same time strategic importance to local as policy changes shift costs from other spheres of Government government. to local councils. As a result, today’s rate base is not always sufficient to provide vital services and facilities for ratepayers. Poor financial sustainability for councils could result in either cuts to our services and facilities, or creation of an inequitable rate burden whereby current as well as future non-exempt ratepayers
1 LGA-Annual-General-Meeting-Agenda-and-Papers-29-October-2020-V3.pdf (p. 7, Advocacy Plan endorsed September 2019, revised July 2020 and approved by October 2020 LGA AGM)
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subsidise exempt uses of land some of which afford private organisations benefit from the use of public rates. The Local Government Association (LGA), City of Adelaide (CoA), and other councils have during recent years called for a number of measures to drive downward pressure on council rates, including through our responses to the State Government’s proposed local government reforms. However such measures have not to date been included in the State Government’s Statutes Amendment (Local Government Review) Bill 2020, before the Parliament in early 2021. The City of Adelaide therefore requests the support of other Councils and the LGA to escalate the sector’s ongoing advocacy for a comprehensive review of statutory rate rebates and exemptions to ensure that the communities councils support are able to benefit from a fair, equitable and sustainable commitment of resources towards the services and facilities provided by local government. Securing the ongoing capacity of local government to deliver for communities is in everyone’s best interests and is the responsibility of all spheres of Government. This proposal supports the LGA Strategic Plan Key Initiative 2: Capacity Building and Sustainability (Working with member councils to build capacity and increase sustainability. An integrated and coordinated local government.) Discussion: The Victorian Government has recently held an inquiry into the local government rating system in that State, to identify changes that could improve its fairness and equity. A Ministerial Panel was established, and consulted widely on its report which was released by the Minister on 21 December 2020 along with the Victorian Government’s response. The Local Government Rating System Review: Report of the Ministerial Panel (March 2020)2 provides an in-depth analysis of Victoria’s rates system, assessing the fairness and equity of the current system, and recommends 56 improvements. The recommendations cover a range of reforms for which the Victorian Government response indicates support including:
• providing flexibility and autonomy for councils to continue to make rating decisions that reflect community needs • ensuring ratepayers facing financial hardship are treated fairly, consistently and compassionately and provided with appropriate support • reforming payment and billing arrangements to improve convenience for ratepayers and efficiency for councils, and • expanding means for councils to offer rate rebates and concessions where there is a public benefit.
2 https://s3.ap-southeast-2.amazonaws.com/hdp.au.prod.app.vic- engage.files/3916/0850/1374/Local_Government_Rating_System_Review_Final_Report_March_2020.pdf
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The Review:
• ‘reaffirmed the importance of the local government rating system to fund essential infrastructure and local services’3, and • found the rating system is not broken and is in line with many of the principles underpinning a good taxation system.’ Notwithstanding this, the Panel also ‘recommended ‘repeal of long-standing rate exemptions’ e.g. for not-for-profit enterprises, and introduction of a ‘new ‘public benefit use’ test for future rate exemptions’. Disappointingly, the Victorian Government response does not engage with the Review’s comprehensive rationale and findings in relation to rate exemptions and alternative rating arrangements. Rather it indicates that the Government does not support the majority of the related recommendations due to the potential negative impact and perceived risks to business and investment certainty during Covid-19 recovery. This is a missed opportunity to correct some of the inequities the Review has identified in the Victorian rating system and bring rating back in line with broader community expectations that a cross-subsidy paid by non-exempt ratepayers should only be paid to bodies and organisations that provide public benefit of some sort. Further, a 2013 Local Government New South Wales commissioned Deloitte Access Economics Review into local government rating exemption provisions4 found that ‘[T]here would appear scope for improvement in relation to partial relief instruments, clearer qualification criteria, linking funds to specific purposes and council discretionary powers.’ It also recognised that policy makers must weigh the following principles criteria, and that there will be trade-offs, in building local government rating systems:
• Efficiency • Simplicity • Equity (capacity to pay and benefit principle) • Sustainability • Cross-border competitiveness • Competitive neutrality. A 2008 Productivity Commission research report into the revenue raising capacity of local governments found that rate exemptions differentially reduce local government’s rates bases in varying proportions across individual councils comprised of different proportions of exempt land.
3 https://s3.ap-southeast-2.amazonaws.com/hdp.au.prod.app.vic-engage.files/5116/0869/4544/Information_Sheet_- _What_It_Means_for_Ratepayers.pdf (p. 1) 4 https://www.lgnsw.org.au/common/Uploaded%20files/Submissions/deloitte-access-economics-review-of-local-government-rating-exemption- provisions-2013.pdf, p. 29, Deloitte Access Economics Review of local government rating exemption provisions, Local Government NSW, May 2013, accessed 27 November 2020
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The need to revise the current system was also reinforced by Comrie in a working paper published for the Australian Centre of Excellence for Local Government, in which he argued that: “Given that council rates are a tax, it is appropriate that some concessions be available for disadvantaged ratepayers. However, it needs to be borne in mind that local government rates represent only 3.5% of total tax revenue by all Australian governments. Other spheres of government are far better placed to achieve effective income redistribution because they have both more income and a broader base of taxpayers across which to equalise than do individual councils” (2013, p. 37). Discussion Arguably the raising of rates revenue for community services, facilities and infrastructure from only those ratepayers on non- exempt land can result in inequity, by reallocating to those non- exempt ratepayers the burden of revenue-raising to cover services and infrastructure which benefit those who are exempt as well. The application of exemptions and rebates notwithstanding the increasing creep of activities of exempt institutions into the commercial realm further contributes to this inequity. The granting of an exemption should rather be justified on balance against the considerations of the local communities affected, and some form of council discretion should be allowed to determine whether grounds for exemption are met, in order to prevent or reduce inequitable outcomes. Solutions may include reduction, removal or repeal of rate rebates or exemptions, or pursuit of alternative funding arrangements for local councils where this would result in greater public benefit. For example, State Government could provide compensation to impacted councils for the cost shifting associated with the transfer of public housing properties from the State Government to Community Housing Providers (CHPs). The transfer has resulted in a revenue loss across those impacted councils of $4.4 million per year for every 5,000 properties due to the mandatory 75% rebate on council rates for the CHPs. While CoA supports provision of rebates to CHPs, this represents significant unfunded cost shifting from the State to ratepayers. The City of Adelaide has also recently considered the impact of rebates and exemptions for land occupied by schools and universities for educational purposes upon the rate base. Without a sustainable and equitable revenue base councils will face increasing challenges in providing services and facilities to support ratepayers and users of exempt organisations alike.
LGA Policy Manual Key actions in the LGA Advocacy Plan for 2019-20235 (Financial Sustainability theme) that the LGA:
5 LGA-Annual-General-Meeting-Agenda-and-Papers-29-October-2020-V3.pdf (p. 7)
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Does this item require a work with interested councils to undertake analysis and prepare change to the LGA Policy an issues paper to inform and advocate for a review of the Manual (new policy or mandatory rate rebates that councils are compelled to provide amendment to existing policy)?
LGA Strategic Plan reference Key Initiative 2: Capacity Building and Sustainability Strategy B: Lead, initiate and promote working together Strategy C: Equip councils for the future
Council Contact Officer Anita Inglis submitting form [email protected] 8203 7215
Council Meeting minute 9 February 2021 reference and date of meeting Date submitted to LGA 16 February 2021 Please return Word version of completed form to [email protected].
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6.36 HENLEY SQUARE ADDITIONAL SHADE OPTIONS ‐ COMMUNITY ENGAGEMENT RESULTS
TO Asset Management Commiḍee
FROM: Coordinator Open Space & Property Projects ‐ Richard Hughes
DATE: 27 April 2021
Brief An Elected Member budget bid was endorsed in 2020/2021, to invesǀgate opǀons to provide addiǀonal shade over the turf area at Henley Square. Through an open tender process, Council appointed Troppo Architects to develop opǀons for further deliberaǀon. A range of opǀons have been contemplated including low cost, low impact personal shade, temporary retractable shade and permanent structures. In contemplaǀng the opǀons, consideraǀon was given to the exisǀng amenity and the impact on coastal views for the Henley Square traders and the general public. Other consideraǀons include the extent of shade protecǀon provided, operaǀonal complexity, safety, coastal weather extremes, security, iniǀal capital costs and ongoing operaǀonal costs.
Community consultaǀon has been undertaken in relaǀon to these opǀons and the results now presented to Council for consideraǀon.
Recommenda on 1. That the report be received and noted.
2. That the results of community engagement for addi onal shade at Henley Square as outlined in Appendix A, be noted.
3. That Op on 1 be endorsed as the preferred op on for addi onal shade at Henley Square.
4. That Council considers funding of $150,000 for further design development and construc on of for addi onal shade at Henley Square, in its 2021/22 budget prepara ons.
5. That the community be no fied of the results of the community engagement and Council's decision regarding for addi onal shade at Henley Square, and that the construc on is subject to funding being approved in the 2021/22 budget process.
Status This report relates to or impacts upon the following Community Plan Objecǀves 2020‐2027. Our Community ‐ A strong and connected community Charles Sturt is made up of strong and vibrant communiǀes; we celebrate our idenǀty; heritage and cultural diversity. People feel a sense of belonging, inclusion and social connectedness. People embrace healthy living, physical acǀvity and ageing well. Charles Sturt is a place where people feel safe in their homes, neighbourhoods and public places; they are resilient and manage shocks and stresses to build a stronger community. Our Liveability ‐ A liveable City of great places City assets and infrastructure are developed and enhanced on a strategic and equitable basis in collaboraǀon with local communiǀes and other relevant parǀes, including industry and government. Enhance the diversity of open spaces to create innovaǀve, accessible and flexible community spaces. Our Economy ‐ An economically thriving City Local businesses and entrepreneurial acǀviǀes flourish through the support, engagement and relaǀonships that are developed and maintained. Our Leadership ‐ A leading & transforma onal Local Government organisa on We provide excellence in customer experience by ensuring our customers are at the heart of everything we do. The management of our city is progressive, responsive and sustainable to ensure a united and unique place
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for future generaǀons. Open and accountable governance. Relevant Council policies are: Asset Management Policy Public Consultaǀon Policy
Relevant statutory provisions are: Local Government Act 1999 Community Land Management Plan
Execu ve Summary The proposal for addiǀonal shade at Henley Square was raised by an Elected Member following community requests. As part of its 2020/21 budget deliberaǀons, Council allocated funding for the design and consultaǀon of addiǀonal shade opǀons, to inform the consideraǀon of further funding for implementaǀon of addiǀonal shade in 2021/22.
The purpose of this report is to present the findings of the community consultaǀon relaǀng to the three opǀons for personal/ removable shade, semi‐permanent shade and permanent shade, and seek Council endorsement the design relaǀng to opǀon 1.
Background
Henley Square is recognised as a desǀnaǀon and as one of Council's major community precincts. Henley Square has faciliǀes aimed at promoǀng a family friendly environment and a diverse atmosphere year round.
Opportuniǀes for addiǀonal shade have been considered in various locaǀons throughout the Square to provide addiǀonal shade parǀcularly in the warmer months between November through to April. The opǀons for consideraǀon are included in Appendix B and are as follows:
1. Non‐permanent ‐ Low cost/low impact, personal/ family shade opǀons 2. Semi‐permanent temporary shade opǀon 3. Permanent shade opǀon
The various opǀons considered included the following parameters
Operaǀonal complexity; Impact on the amenity of the area; Impact on turf areas; Impact on views, (in parǀcular traders, restaurant goers, residents and visitors); Sun protecǀon; Potenǀal for integraǀon with events and other opportuniǀes for dual usage; Potenǀal safety and security maḍers; Idenǀfying potenǀal hazards for public and staff; and Capital and life‐cycle costs.
A report was presented to Council on 22/03/2021 (item 4.14) which endorsed three design opǀons to proceed for community consultaǀon.
Community consultaǀon was undertaken between Friday 26 March and Friday 16 April 2021 and the results are presented to council for consideraǀon in Appendix A.
Report Funding was allocated in the 2020/21 financial year to invesǀgate addiǀonal shade opǀons for Henley Square. The perǀnent design features considered during the opǀons development include:
Delivery of a balance of turf and paved surfaces each of a scale appropriate for diverse and seasonal public acǀvity, Ensure ongoing turf health, Hard paving being focal to areas flanked by buildings, for ease of tenant acǀvity,
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Consideraǀon of how exisǀng shelters in the Square are designed to enable views beneath, through and above to the Gulf, Maintain visibility of the heritage buildings defining the Square,
The report prepared by Troppo Architects is contained in Appendix B. The report idenǀfies the following opǀons as potenǀal soluǀons which will ensure a balance of shade structures with maintenance of the established amenity.
Opǀon 1 ‐ Addiǀonal shade through low cost/low impact personal or family shade This opǀon includes umbrellas located in new sleeves within the turf areas and over the exisǀng ripple lounge. The exisǀng ripple lounge includes mounǀng points and umbrellas which can be easily and safely accommodated in this area. The impact on the general amenity is low as the umbrellas are a temporary installaǀon and used only when required. The turf health would remain constant with this soluǀon due to the temporary nature of the umbrellas and the ability for rain and sun to access all areas of the turf. Umbrellas will slightly impede views however the strategic placement of the mounǀng points and sleeves to accommodate the umbrellas in the turf areas could reduce any perceived impact. The size of the commercial umbrellas are 3.5 metres in diameter which would provide adequate personal or family shade.
Opǀon 2 ‐ Semi‐permanent retractable shade erected over the turf area The design of the retractable shading opǀon is considerate to the exisǀng shade forms of the square. This opǀon will have minimal structural supports to support the retractable roof. Placed over the turf area (in one or mulǀple locaǀons) this opǀon can provide adequate shading up to 260m2 for mulǀple families or groups on the turf. The physical support structures, including guy ropes, is permanent. These would be constructed outside the turf area to allow for ease of turf maintenance. The turf health would remain constant as the shading is only is use when required allowing sun to penetrate. The retractable shading is automated therefore reducing infrastructure damage allowing for wind and unfavourable weather condiǀons. The structure will slightly impede views however the design would be considerate of the locaǀon of these elements to minimise the loss of views
Opǀon 3 ‐ Permanent fixed shade Addiǀonal shade can be provided with a fixed roofing cover, consistent with the shelter elements that are exisǀng within Henley Square. By tying the design of these structures together, it is considered the amenity would be maintained. Mulǀple locaǀons have been considered, providing addiǀonal shade up to 420m2 which is adequate for families or groups. Turf is unable to be maintained under the permanent shade opǀon as it will not survive due to the lack of sunlight therefore the surface under the shades will be paving or hard‐ stand. Views will be slightly impeded however the design of the shade structure will consider this requirement by virtue of locaǀon and supporǀng structures. The ongoing maintenance requirements are low for this opǀon.
Community consultaǀon was undertaken between Friday 26th March and Friday 16th April 2021 and the results are provided in Appendix A.
A total of 160 responses were received indicaǀng the following preferences
77 personal / removable shade 40 semi permanent 30 permanent 13 responses did not indicate a preference
The following themes were evident from the responses received:
Opǀon 1 ‐ Addiǀonal shade through low cost/low impact personal or family shade
Shade is very much needed within the square Umbrellas are consistent with the beach side amenity and would be suitable for the Square environment Minimal impact and low cost Permanent structures are not preferred from a maintenance and visual perspecǀve Umbrellas will allow for social distancing and separaǀon of groups The ripple lounges and exisǀng seaǀng areas are best for the umbrellas
Response ‐
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The umbrellas provide the most flexibility in regards to the space and the retenǀon of the lawn. Whilst maintenance will be low, the umbrellas will need to be erected and removed on a daily basis. This will occur between November and Easter (during the months of highest UV). This opǀons also maintains views from all vantage points, provides variety between seasons and is the preferred opǀon of the community.
Opǀon 2 ‐ Semi‐permanent retractable shade erected over the turf area
This opǀon allows for both summer and winter sun and shade The structure is flexible This will allow for the greatest number of people to congregate Could include arǀsǀc design A combinaǀon of opǀon 1 and 2 is desirable ‐ umbrellas over ripple lounges and the semi permanent structure over the lawn This opǀon allows for the lawn to be retained Concerns regarding significant weather events and how this will be managed
Response ‐
Whilst this opǀon can be retracted allowing for full sun, there will be permanent support poles on either side of the square. These may impact negaǀvity on the amenity of the locality, especially when the shade is retracted. This is the second most preferred opǀon of the community and it should be noted that it will provide for a lesser number of people to access shade in the square than the umbrellas would. The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight adults beneath them (on the lawn area). The umbrellas would allow for small groups to sit and be spaced out. The semi permanent structure would allow for 320m2 and approximately 120 people (adequately spaced) to sit beneath it. There are 18 umbrellas proposed on the lawn area (shade for 144 people ) plus 14 umbrellas above exisǀng seaǀng. The umbrellas therefore provide more shade for more people.
Opǀon 3 ‐ Permanent fixed shade
Provides for shelter during the summer and winter Best opǀon for the coastal elements There are aestheǀcally pleasing elements associated with this structure A permanent structure should go over the water feature (rather than the turf)
There was minimal community support for this opǀon and it provides for the most shade. The long term maintenance would be dependant upon the coastal elements, however it is a one off soluǀon. Should this opǀon proceed, it is recommended the design be further considered to reflect the community responses received.
It should be noted that 42 people suggested trees as being the best opǀon for shade (or in combinaǀon with other opǀons) within the Square. Trees have been considered in previous consultaǀons, however were not chosen by the community as the preferred opǀon at that ǀme. As such, they have not been pursued as a stand‐alone opǀon during this consultaǀon process, however the planǀng of addiǀonal trees at Henley Square could be explored again through further refined consultaǀon once the installaǀon of shade is provided.
Financial and Resource Implica ons In addiǀon to both design and amenity consideraǀons, the iniǀal capital and ongoing maintenance costs of the various opǀons have been contemplated and are outlined below.
Op on 1 ‐ Low cost/ low impact personal and family shade
Addiǀonal ongoing resources will be required for this opǀon as field staff and / or contractors will be required to set up and remove the umbrellas daily (or as required). It is expected that the addiǀonal shade will only be required during the summer and warmer months of the year therefore the addiǀonal resources will be limited to these months. Development approval is not required.
The establishment capital cost is approximately $100,000 which includes the base fooǀng design, installaǀon and the construcǀon of a suitable on‐site storage area. Commercial umbrellas are also included.
Due to vandalism, it is recommended that the umbrellas are taken down and stored on‐site nightly. It is anǀcipated that the set‐up and removal of the umbrellas will take approximately one hour for two people at
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an hourly rate of approximately $50, for a combined total of $200/day. It is envisaged that the umbrellas are set‐up during the summer months, right through to early April (approx 120 days less 10% for inclement weather ‐ 108 days ). It is therefore recommended that an addiǀonal on‐going budget of $21,600 is included within Council recurrent budget if this opǀon is endorsed.
Op on 2 ‐ Semi‐permanent retractable shade
Once established and installed this opǀon will require regular maintenance to ensure safe and efficient operaǀon. Although the retractable system is automated, a specialist contractor will need to be engaged on an ongoing basis to carry out preventaǀve maintenance to limit downǀme on the retractable system. Development approval is required for the retractable shade structure.
The establishment capital cost for 260m2 approximately $450,000 The ongoing management of the retractable shade could be absorbed within exisǀng recurrent budgets.
Op on 3 ‐ Permanent fixed shade
The ongoing maintenance is low on the structures for the permanent shade opǀon. This includes minor cleaning as required and visual checks for signs of deterioraǀon and lighǀng checks. Development approval is required for the permanent fixed shade opǀon.
The establishment capital cost for 450m2 of shade is approximately $700,000 The ongoing annual operaǀng costs can be incorporated in the exisǀng recurrent budgets.
Customer Service and Community Implica ons There are no customer service or community implicaǀons.
Environmental Implica ons There are no environmental implicaǀons.
Community Engagement/Consulta on (including with community, Council members and staff) A Community Engagement Approach was developed and consultaǀon undertaken accordingly between Friday 26 March and Friday 16 April 2021.Consultaǀon was undertaken with business owners and residents within the defined locality and an open day held in the Square on Saturday 9 April, 2021 between 11am and 1pm.
Feedback from the wider community was also sought through the YourSay page and core flute signage erected in the Square. The following quesǀons were asked of the community:
1. Do you think addiǀonal shade in Henley Square would be beneficial? (Y /N ‐ please provide details) 2. Please provide comment for your choice? 3. Which Opǀon do you prefer (1, 2, 3)? 4. Please provide details outlining your choices.
There were a total of 160 responses received as detailed below:
Do you think addi onal shade in Henley Square would be beneficial? Yes ‐ 144 No ‐ 14 Did not respond ‐ 2
City of Charles Sturt Page 131 of 206 CL Agenda and Reports 27/04/2021
Which Shade Op on do you prefer? Opǀon 1 ‐ Umbrellas/personal shade ‐ 77 Opǀon 2 ‐ Semi permanent ‐ 40 Opǀon 3 ‐ Permanent ‐ 30 Did not indicate a preference ‐ 13
Based on these responses and the detailed qualitaǀve informaǀon received and contained in Appendix A, Opǀon 1 is the preferred opǀon and it is recommended this proceed to detailed design. A development applicaǀon is not required for Opǀon 1.
Risk Management/Legisla ve Implica ons All known risk management and legislaǀve implicaǀons will be considered during the detailed design processes, including a detailed risk management plan.
Conclusion Addiǀonal shade in Henley Square would provide opportuniǀes for our local community and visitors to the area, to source shade and potenǀally remain in the area for longer periods of ǀme during the warmer months. Consideraǀon has been given to the design, amenity and financial implicaǀons of each opǀon and the results of the community consultaǀon undertaken. It is recommended Council proceed with opǀon 1.
City of Charles Sturt Page 132 of 206 CL Agenda and Reports 27/04/2021
Appendices
# A achment 1 APPENDIX A ‐ Henley Square Shade Opǀon ‐ Consultaǀon Outcomes 2 APPENDIX B ‐ Troppo Architects ‐ Henley Square Opǀons
City of Charles Sturt Page 133 of 206 APPENDIX A Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 1 1 Henley Beach has become very popular for all ages. Currently 1 practical and aesthetically pleasing. Comments are noted - umbrellas will provide for adequate shade lacks shade and undercover spaces on very hot days.
2 1 I often walk around Henley Square and see lots of family 1 I think the 2nd option is the best as that provides a larger option of The retractable shed is permanently fixed in location (whilst it can be out or groups. There is obviously not enough shade in that area and so shade for the area but allows the turf to survive and means that in). Should additional shade be required at a later date, a similar process and that means that family groups cannot enjoy the amenity of the changes could be made as required if shade is required in other areas construction would be required. area as they should be able to or if shade is not required for the day then the shade does not need to be provided at that time 3 1 I think existing shade is adequate. If there was additional shade 1 Low cost. Low impact. Easy to replace as they age. Keeps sunny Comments are noted - umbrellas will provide for adequate shade and can be I would prefer a minimal impact (and cost) option. spaces available. Low visual impact. Can be removed during Winter. removed in winter as suggested
4 1 1
5 1 Yes it supports a sun safe community 1 The structure needs to be high enough and have as fewer bottom The semi permanent structure will ensure the grass area can be fully utilised poles as possible in order to maintain an area that people can kick or and that open sun can be made available in winter. throw balls on and run around. It also needs to be retractable in winter in order to experience the warmth of the sun and benefits of vitamin d in cooler seasons. 6 1 Plant some clusters of large Trees, and maybe some structures 1 Trees Trees were explored as part of the original consultation associated with the such as frames with glory vines or other plant based shade redevelopment of the square. They were not supported by the community and as such, have not been chosen as an option at this time. Trees could be considered as a future option.
7 1 I think trees should be planted to provide natural shade. 1 None of these options. Why isn't trees being considered? Trees were explored as part of the original consultation associated with the redevelopment of the square. They were not supported by the community and as such, have not been chosen as an option at this time. Trees could be considered as a future option.
8 1 Not a fan of any of the options, particularly over the grassed 1 Have chosen umbrellas as the one with the least impact to the look Comments are noted. The umbrellas are removable and the square can be areas. Trees should be strongly considered over and above any and feel of the grassed area. I do not believe that man made returned to the state it currently is. Trees were explored as part of the man made structures. structures are an appropriate choice for this area original consultation associated with the redevelopment of the square. They were not supported by the community and as such, have not been chosen as an option at this time. Trees could be considered as a future option.
9 1 Yes more shade is required over the grass area and could be 1 Trees are the best option for creating shade over the grass area. Trees were explored as part of the original consultation associated with the easily done by planting some large trees If you have money to burn and need to install a solid shade structure redevelopment of the square. They were not supported by the community then place it over the kids water play area and as such, have not been chosen as an option at this time. Trees could be considered as a future option.
10 1 I recall when the new square was built discussing the lack of 1 I note there is no option to plant trees which I would prefer. However Trees were explored as part of the original consultation associated with the shade for the public. my second choice would be shade umbrellas as they are not a fixed redevelopment of the square. They were not supported by the community structure, they can be moved to suit the time of day and will not and as such, have not been chosen as an option at this time. Trees could be impact on public space or the environment as much as fixed considered as a future option. structures that can be damaged by extreme winter weather and sea salt.
11 1 Great for parents with children wanting to sit on the grass 1
12 1 1
13 1 More shade in summer is a good thing! 1 Will create a more beach like feel without creating permanent Comments are noted - the umbrellas will not change the amenity of the structures that will impact on the overall feel of the square. locality Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 14 1 Regular feedback received from residents and businesses that 1 This provides a flexible option. The design of the semi permanents structure could be further considered. more shade is needed. An artist could be commissioned to do art on the shade sails to turn Whilst semi permanent - the structural support poles will be permanent the shade shelter into something iconic for the area. fixtures The majority of shade available is for people that can afford to purchase something in one of the restaurants and cafes. 15 1 Henley square currently has not enough shade options for hot 1 Umbrellas will provide great shade options Comments are noted - the additional shade will be beneficial days. More people will be able to sit on the lawn on extra hot days and The grassed area needs extra shade so you can sit and have enjoy the atmosphere of Henley lunch in the summer months 16 1 On hot days it’s difficult to find shaded areas at the beach, and I 1 The permanent structure looks the most appealing in the photo, The duel benefits are certainly associated with the permanent structure think a lot of people would benefit - e.g. people with young however is probably also most practical. In summer provides sun children/babies, the elderly, people with fair/sun-sensitive skin protection, in winter provides rain protection
17 1 I do not believe this should be the focus in Henley Square for 1 Personal shade it the most cost effective. A better idea would be to It is recognised that there may be concerns relating to car parking - however the Council. The Council should look into more parking options, plant more trees. this does not form part of this consultation. Comments relating to option 1 possibly building underground and above ground parking as are noted and would result in a cost effective way of providing shade in the residents can not even park at their home. The traffic should square. also be looked into as cars are always backed up at the traffic lights on Seaview Road, causing noise and environmental pollution. An underpass at the Square would allow traffic to flow and pedestrians to walk freely to and from main street. 18 1 There is hardly or no shade around the beach which makes it 1 As chances of theft is minimal The permanent shade will minimise this risk. The umbrellas will be installed very difficult to visit during hot days. and removed daily, and once in place will be locked in place - minimising the possibility for theft during the day.
19 1 I believe the umbrella option is the best and I believe it should 1 The other options would cost and then Norma’s amount of money The idea of the umbrellas creating a vibrant atmosphere is a good one, be a rotated system we could be sponsored by different not necessarily on construction but in maintenance and I believe the however Council would be reluctant to support any form of third party businesses and vendors on a monthly basis because they can or councils had lots of issues with maintenance of facilities there I advertising / individual business promotion within the square. have first hand knowledge on the prevailing weather and wins remember the water features that only lasted 18 months and the cost and can manipulate the umbrellas if they have for instance an to sustain it was prohibitive ice cream supplier or a beer supplier that provides the umbrellas they could provide some sort of Contra to whoever is the monthly monitor if you like this would add more colour and liveliness in the square as well as for umbrellas would change constantly and hopefully wouldn’t be a miss match would stay consistent 20 1 More relaxing to sit in shade on sunny days. 1 Semi-permanent can be removed as needed Eg during winter. Semi-permanent can be retracted in winter months - however the support Less concern then about sun safety. poles on either side of the square would be permanent fixtures Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 21 1 We find it difficult to come to henley square on hot days or 1 Option 1 + 2. The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight middle of the day. We now have an infant and being sun adults beneath them (on the lawn area). The umbrellas would allow for small protected is key for us. So we will often sit down on the north I think the umbrellas over the chairs in front of jetty are a good idea. groups to sit and be spaced out. The semi permanent structure would allow end on the hard concrete (which isn't nice and often crammed However more shade is required on the lawns. I think it would be for 320m2 and approximately 120 people (adequately spaced) to sit beneath with other people). Or go to Glenelg or Grange where there is better to create mass shade (for more than one or two families). So it. There are 18 umbrellas proposed on the lawn area (shade for 144 people ) better shade options. areas where 10 or more people can sit comfortably under. We find plus 14 umbrellas above existing seating. The umbrellas therefore provide we have to go sit on the cement down the north end to get shade and more shade for more people. it can get quite crammed being the only shade. You could incorporate umbrellas on the grass but I don't think it'd be enough as they would get used up quickly leaving no shade for other families. Especially with social distancing requirements. So a mix of both for the grass area could work.
22 1 Some additional weather protection would be excellent as 1 Minimal environmental impact, protects from both sun and rain Comments noted - however the umbrellas will only be in place from Henley Square has become extremely popular for families. November to Easter each year - therefore will not provide shelter in the winter months.
23 1 No. 3Even though the existing structures aren't that attractive, 1 as per previous comment Comments are noted. The final design of the structure can be further at least you wouldn't be adding something different to the considered and is conceptual only at this stage for the purpose of square. Using something that looks different will make the consultation square look like a mish-mash of styles, and look even worse than it does now. Maybe you could get rid of that stupid wave seating at the same time...its ugly and uncomfortable. Put the water feature away from the road - whose idea was it to have all those kids playing so close to traffic?
24 1 The Australian sun can be fierce. Shade is needed to protect 1 Option 2 provides the most aesthetically pleasing option, in keeping Noted people who come to enjoy time at the Square whether that be with the recent redevelopment of the square. The umbrellas don't for a family picnic or for specific events. seem practical for gusty days and are at odds with recent redevelopment. Option 3 would mean losing more grassed area and having more hard surfaces which adds to the heat generation and storage. The current balance of grass and hard surfaces is good.
25 1 Would be great to have the added option of shade as there is 1 Less impact to view more options. easy to maintain. This could be considered as an option - umbrellas to existing seating areas limited amount of shade. only
26 1 I prefer shade only over the ripple lounge but not the lawn 1 The semi permanent and permanent fixed shades will be an eyesore Noted - preference for umbrellas areas 27 1 Excellent idea for her summer days,yo get some reprieve from 1 Shade for summer, shelter from the rain in winter eg,if you are Noted. The permanent shade will provide shelter in both summer and the sun walking or somewhere to have your coffee winter.
28 1 Yes, there isn’t any shade on the lawns. 1 I think permanent is best so it can withstand weather and the design Noted. The permanent shade will provide shelter in both summer and fits the surrounding area. winter. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 29 1 I don't mind there is shade or not, as long as it not intrusive to 1 I would choose the umbrellas so groups of people are not trying to The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight the area huddle under the one shade area. adults beneath them (on the lawn area). The umbrellas would allow for small groups to sit and be spaced out. The semi permanent structure would allow for 320m2 and approximately 120 people (adequately spaced) to sit beneath it. There are 18 umbrellas proposed on the lawn area (shade for 144 people ) plus 14 umbrellas above existing seating. The umbrellas therefore provide more shade for more people.
30 1 I’m a local living close by and visit often. People are always 1 Umbrellas state “it’s my space” rather than a share space. The semi-permanent option will allow for groups of different sizes to share seeking shade nowadays. I see them huddled in tiny spaces to Option 3 with concrete means taking chairs - the space will NOT be one space and may fit up to 120 people comfortably beneath it. avoid the sun on a hot day. There are extremely limited spaces used on a day-to-day basis. other than paid restaurant/cafe areas. Families are often only Keep the lawn but protect from the sun — for everyone’s use! looking for takeaway, coffees or ice creams to enjoy on the lawn. It is also the Council’s responsibility to show a good example to protect visitors to the Square in the summer. 31 1 It is ridiculous that on hot sunny days when children want to 1 I actually prefer semi-permanent, but wonder at the sustainability of The semi-permanent structure has a wind sensor (which automatically play in the water, they are needing to do so on burning having to regularly put up and then put down. I also wonder if semi- retracts the structure in set wind conditions) and would only be retracted concrete with no protection from the shade. permanent would be sufficient to sustain the heavy winds that the during the months of November to Easter each year. area experiences. 32 1 The more people in Henley Square the better for business. Also 1 Would be better for permanent shade a once off cost and Noted. The permanent shade will provide shelter in both summer and providing more shade will be beneficial for the growing interruption to business. This needs to be a destination for patrons to winter. melanoma risk to people. come from other suburbs. Also need for more parking Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 33 1 Firstly, if the "mature trees" from the original plan were 1 My answer is outlined above in Q 12. I am only choosing the Trees have been considered in previous consultations, however were not delivered as per expectation I suspect we wouldn't be needing umbrellas as it is the only choice I find somewhat visually acceptable. chosen buy the community as the preferred option, as such they have not this survey, especially if they were planted where families As impractical as they may be, at the very least they are not offensive been pursued again. The design of structure can still be considered and is not would actually be able to sit. The planting of ridiculously to the eye, they are quaint and add some seaside whimsy, are locked in at this stage, your comments are therefore taken on board. immature Norfolk Pines which are NOT native, are very slow removable and won't waste an exorbitant amount of rate payers growing, will in all likely hood damage the surrounding paved money. area as they do every footpath in 5022, were so small that they were damaged so easily they have needed to be replaced repeatedly and have been planted so the "rubbish bins of the future" and restaurant thoroughfare have adequate shade but no fish and chip eating families on the lawn. I am actually dismayed at the proposals suggested and find it absolutely mind boggling that these structures could be put forward by legitimate architects. I would have to assume none of them actually live in 5022. If we were looking for some ugly, completely random structures which will provide extremely limited shade, especially given we will no doubt have to "socially distance" under said structures, plonked down in the middle of the lawn, congratulations, you've found it! I had to mark "yes" to the question above so I could actually voice an opinion, but do I think council provided shade is necessary over the lawn area?? Not necessarily.IF, however it is required I don't see why it would be necessary to be placed where it has been suggested. I completely understand the restaurant traders issue so why couldn't a more expansive structure be located or extended beyond the "stage area" at the southern aspect, where it would not impede anyone's view and give the opportunity to better integrate an already isolated, under- utilised structure. Structures that have some sort of creative, imaginative and entertaining potential. Waves of louvres or arbour like structures that give filtered light and can be lit at night? Therefore if there needed to be more paving it takes away from the perimeter of the beautiful lawn area, not some random patch in the middle. There could be added seating added on the perimeter of the shade in front of the toilet block if required, which would give a place for supervising parents, elderly etc which wouldn't detract from events such as the Carols Night, mass yoga and exercise events, markets, festivals...... It would not be some random eye sore disrupting the expansive outlook of the central Henley Square. 34 1 Shade can be very useful but the provision of it should not 1 Option 1 - Best of very poor options. Comments are noted. The ripple lounges do have provision (sleeves) for create other risks or limit broad use. umbrellas - however they have not been installed as this has not been Options 2 and 3 are in my view ridiculous. Option 2 is a trip and requested by the community. climbing hazard. Option 3 removed green for a small amount of shade and has little logic and harmony with the original design. Option 1 was tried with beach brollies initially over the ripple lounges - not sure why they disappeared but I suspect they were problematic to put up and take down. Option 1 looks like an improvement. In my view none of the options add to the usability of the square. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 35 1 It would be nice for UV protection 1 It looks the nicest, visually consistent with what's there already, least The umbrellas are considered to be low impact impact. 36 1 We often do the Grange to Henley Walk and enjoying having 1 Trees or permanent shade would be fantastic there is nil shade in the Trees were explored as part of the original consultation associated with the fish and chips or an icecream or coffee afterwards but lack of square on the lawned area such a fantastic spot to sit and enjoy a redevelopment of the square. They were not supported by the community shade is a real issue. picnic or family time but without shade we can't enjoy the space. and as such, have not been chosen as an option at this time. Trees could be Please fix considered as a future option. We also walk the dog regularly and shade would be wonderful please provide more shade in the square
37 1 I’ve found it difficult to find shade when I’m there. Most of the 1 I think this is a permanent need. Umbrella and option 2 are small Maintenance of any structure in the coastal environment will be a challenge. time I never have any. fixes, but likely to need replacing frequently due to sun damage/ wear As with other structure in the locality, the materials used would need to be & tear resilient and long lasting in the environment they are situated.
38 1 I spend a considerable amount of time in the Henley Square, 1 An excellent example are the trees growing in the centre roadway of Trees were explored as part of the original consultation associated with the living just a couple of hundred metres south. During summer Semaphore Road. Summer time I always see people sitting under the redevelopment of the square. They were not supported by the community days people are desperate for shade, any kind of shade and I canopies in the shade. The lawn around those trees does not have and as such, have not been chosen as an option at this time. Trees could be believe due to the lack of shade only spend less time than they any trouble growing and is rejuvenated in the winter when the trees considered as a future option. It should be noted that the umbrellas will be nofrmally would.I have spoken to a lot of visitors to the square are bare of leaves. So no excuse for the trees inhibiting or reducing erected and taken down daily and locked into position for the use of the and all complain of the lack of shade other than what is lawn growth.Option 1 Most of the visitors do not stay long enough to community. People are not expected to bring their own shade. provided to the restaurants and cafes. A common thought is bring personal shade.Option 2 Semi permanent shade as will be the shade trees, deciduous which will give visitors the winter case with the deciduous trees.Option 3 This would certainly inhibit sun.Trees would not take away any of the view, at least not the lawn.All your 3 options will all require upkeep and in this after they are established. They will provide the shade and to environment a considerable cost to us the rate payers.Trees should some degree protection from the winds. have been planted when the square was last upgraded, but it's never too late is it.
39 1 Option 3 is the best & safest choice. 1 Noted
40 1 When my husband and I want to bring our chairs & sit on the 1 The permanent shade would be great to sit in the shade. Love my Noted. The shade structure will be some 400m2 and could accommodate lawn, we do miss the shade. square! approximately 200 people beneath.
41 1 What we do need is more carparking. Tress and umbrellas NIL OPTION CHOSEN Noted don't bring people here cars do!!!
42 1 More shade required on grassed area. Many families & children 1 Need to preserve the grassed area. Do not want grass to be removed The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight spend time on grassed area. and replaced. adults beneath them (on the lawn area). The umbrellas would allow for small groups to sit and be spaced out. The semi permanent structure would allow for 320m2 and approximately 120 people (adequately spaced) to sit beneath it. There are 18 umbrellas proposed on the lawn area (shade for 144 people ) plus 14 umbrellas above existing seating. The umbrellas therefore provide more shade for more people.
43 1 1 Option 2 Covering more area. Probably less maintenance than The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight umbrellas for a lot more shade than the other options. adults beneath them (on the lawn area). The umbrellas would allow for small groups to sit and be spaced out. The semi permanent structure would allow for 320m2 and approximately 120 people (adequately spaced) to sit beneath it. There are 18 umbrellas proposed on the lawn area (shade for 144 people ) plus 14 umbrellas above existing seating. The umbrellas therefore provide more shade for more people. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 44 1 Shade much needed, Would also like to see a few trees. 1 Umbrellas unsuitable for high wind & coastal climate and too much The umbrellas would only be in installed in the months between November upkeep - very solid & mould in short period. Permanent structure to Easter - therefor limiting the potential for concern during winter storm would take away grass. and wind events.
45 1 Option 2 - semi perm retract on northern end by car park. Also 1 Option 2 - effectiveness, appeal - I also think that Option 2 would be The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight Option 1 only 2x umbrellas on wave chairs as indication great addition only over the first couple of wave chairs - NOT ALL - as adults beneath them (on the lawn area). The umbrellas would allow for small alteration to picture. important to have some in sun groups to sit and be spaced out. The semi permanent structure would allow for 320m2 and approximately 120 people (adequately spaced) to sit beneath it. There are 18 umbrellas proposed on the lawn area (shade for 144 people ) plus 14 umbrellas above existing seating. The umbrellas therefore provide more shade for more people.
46 1 The area is frequented by people of all ages spending significant 1 + Trees - Option 3 could result in the area looking like a concrete Trees were explored as part of the original consultation associated with the time on the lawn - providing shade is a no-brainer jungle. Option 1 is the most organic looking and provides the most redevelopment of the square. They were not supported by the community diverse shading (turfed areas, seating area) & allowing separation of and as such, have not been chosen as an option at this time. Trees could be users. Addition of trees would add to aesthetics & provide additional considered as a future option. shade. 47 1 1
48 1 Definitely the water feature area where children play in the NONE OF THE ABOVE - permanent cover over wave seats. No non- Noted. The umbrellas would provide shade over the wave seats, the semi- water should be covered together with seating for parents to sit permanent shade on grassed areas - subject to strong winds. More permanent structure would automatically retract in periods of high wind while watching their children and not have to sit on the Important - permanent shade should be put over pool feature where events (via set sensor) pathway steps. Far too much emphasis on cafe patrons and not children play and seating for parents and non-cafe patrons can sit enough on the general public, especially local residents. instead on pathway steps. 49 1 There is shade. Also I am worried it will block views from the NONE OF THE ABOVE. Views from the apartments will be blocked. All options have been developed to minimise the disruption of views for a apartments. number of vantage points - including the apartments. Umbrellas would not limit views, however the semi-permanent and permanent structures may change the view - depending on vantage points.
50 1 1 Free standing umbrellas look better, are more flexible and quite Noted frankly the semi and permanent options look hideous, will rust, the shade is too localised so only 1 or 2 groups will be able to use. Also the umbrellas look festival and casual - the look will go well against the landscape already in place. 51 1 Please plant some deciduous trees. We need shade and the 1 Personal shade. Nothing better than spreading a rug under a leafy Noted cool climate trees provide. The square looks bare and hot in cool tree. summer. Please give us some greenery not manmade structures. Let’s get some character back into the square. 52 1 Prefer option 2 - Semi Permanent shade over turf. This option 1 Shade would be good on very hot days. Noted allows the turf to be maintained. Can be taken down when not needed. Other permanent structures are ugly and the families ones could cause conflict and competition, rubbish or prevent other from using the seats. Option 2 means people can enjoy the grass all year round. 53 1 Shade is definitely needed for both the turf and cement areas 1 My concern for the umbrellas is that they may not be stable in windy Umbrellas are proposed above all seats surrounding the lawn on the western including the ripple lounge. It is important to remember that conditions and may be needed to be erected daily. Please also side of the square - all of which would be accessible via the path. If there are shade needs to be provided to the elderly who also need provide seating for elderly under umbrellas. days where windy conditions are predicted - the umbrellas would not be seating as they have difficulty sitting on the lawn - it would be erected. good to have extra seating with shade around the perimeter of the lawn area. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 54 1 1 The beauty of the Square is the open space - the uninterrupted views Noted. The umbrellas would be in keeping with the beach amenity of the water. Why build structures to spoil that. Both the semi- permanent and permanent structures would look out of place and spoil the Square forever resulting in the recent transformation being a waste. Why would you consider removing lawn to pave or hard- stand for an ugly structure - a structure that is different in style to the two big timber shades adjoining the restaurants. Doesn't make sense. The umbrellas have a beachy feel and easily removed for winter. Beach - umbrellas. Now that makes sense.
55 1 Option 1 - Possibly safe if solid frame as steel 20cm perm 1 Noted. The sleeves would be in the ground and capped when not in use to structured umbrellas with heavy duty covers, as perm structure ensure safety. - Great Idea 56 1 Need for sun protection in square 1 I like option 1 the best as it better suits the area. Noted
57 1 I agree with Option 3 - Permanent fixed shade - this is a great as 1 Noted. The permanent shade will provide shelter in both summer and in for all year around - especially winter where most people winter. gather to see storms, rain, waves and take photographs. If permanent you can set and forget! 58 1 UV protection especially for children, dehydration protection 1 Retractable will result in ongoing maintenance issues and expense Noted. The umbrellas would be in keeping with the beach amenity for elderly or extreme heat, improvement to beachside particularly at a beachside location. Umbrellas have been more ambience on square. traditional for beachside locations.
59 1 Only along the ripple lounge during the summer months not 1 We are opposed to removal of turf and permanent structures Noted. Should the proposal proceed, the situation could be monitored and if over the lawn area. I think this would encourage larger, noiser impacting look of square. If families want to stay the day, they should cause of concern - the umbrellas could be erected for limited periods of time groups to stay hours and leave more rubbish etc etc. This use the beach-sand. We only agree to the option of temporary (or similar) impacts further on parking/public amenity use etc. Strongly umbrella shade over the ripple lounge. Special events are different, opposed to removal of the turf to accommodate shade, marquees etc but the lawn areas have been there a long time and however temporary shade over ripple lounge where people should remain for picnic blankets etc, kids kicking the ball. The more stop for a chat/coffee/ice-cream would look appealing and be shade.....longer stays by more people.....more rubbish, more noise for sun-smart. traders and locals and high impact on public amenities/parking. It doesn't necessarily mean that people will spend more $$ with local shops. Thanks for consulting with us, living close to the square/beach we are impacted by parking/rubbish/damage to streetscape.
60 1 Would be appreciated by families especially with small families. 1 Advantage - Umbrellas could be stored in new sleeves within the turf Noted. The umbrellas would be in keeping with the beach amenity area and over existing ripple lounge. Would disagree with both options 2 & 3 61 1 Option 1 appears to be the best option as it is the least ugliest 1 Noted. The umbrellas would be in keeping with the beach amenity and can be removed in the winter months when additional shade is unnecessary. When its hot on 40+ degrees, additional shade is absolutely necessary. Currently there is no where to sit that is grassed or has seating in the shade except the cafes etc. where you need to purchase something to have the privilege of sitting down in the shade. 62 1 1
63 1 Great idea 1 Noted
64 1 Leave the grassed area as is - Additional shad is NOT needed NIL OPTION CHOSEN Noted
65 1 All improvement at Henley is good. 1 Umbrellas more attractive Noted. The umbrellas would be in keeping with the beach amenity Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 66 1 The grass area looks very bare without shade and it does get 1 Creates a relaxed atmosphere when clusters of people can gather - Noted. The umbrellas would be in keeping with the beach amenity too hot to be sitting out during the day without any shade, if also good for social distancing and generally a better use of this area. you do not want to be at the restaurants. Need to be sun-safe. There needs to be a bit more atmospere in the renovated area, and it looks a bit unfinished without the umbrellas on the lawn. 67 1 More shade would allow Henley Square to accommodate a 1 Option 2 would provide the best balance of durability and low impact The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight greater number of visitors on hot/sunny days in summer more to the lawn area. Shade is only needed in summer and the weather adults beneath them (on the lawn area). The umbrellas would allow for small comfortably conditions can quickly deteriorate a permanent installation. groups to sit and be spaced out. The semi permanent structure would allow for 320m2 and approximately 120 people (adequately spaced) to sit beneath it. There are 18 umbrellas proposed on the lawn area (shade for 144 people ) plus 14 umbrellas above existing seating. The umbrellas therefore provide more shade for more people.
68 1 No adequate shade for families and visitors 1 Option 2 will provide more shade for more people which will The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight encourage more people to Henley Square during the day particularly adults beneath them (on the lawn area). The umbrellas would allow for small when very hot. In addition umbrellas over the ripple seats would also groups to sit and be spaced out. The semi permanent structure would allow be beneficial. for 320m2 and approximately 120 people (adequately spaced) to sit beneath it. There are 18 umbrellas proposed on the lawn area (shade for 144 people ) plus 14 umbrellas above existing seating. The umbrellas therefore provide more shade for more people.
69 1 Permanent fixed shade or retractable shade. Salty in coastal 1 Noted. The umbrellas would be in keeping with the beach amenity. The weather conditions and effectiveness are important. But umbrellas would be erected daily between November and Easter by Council umbrellas would look the best if safety can be dealt with. staff during the week and contractors on weekends.
70 1 There needs to be more shade options during summer at the 1 The umbrellas look nicer than other options but i do not want to see Noted. The umbrellas would be in keeping with the beach amenity square, it just isn't enough at the moment and my kids have umbrellas all over the lawn area thus stopping kids kicking a ball or come home burnt! chase bubbles etc. If you only have one large shade option like option3 then you are forcing people under the one shade whereas having umbrellas people get their own personal space.
71 1 In the age of increasing diagnoses of melanoma, and the 1 I don't prefer any of them. Have trees been considered, and if not, Trees were explored as part of the original consultation associated with the unwillingness of most of the population to wear a hat, we need why not? I know it's a tricky spot to grow trees, and they are a long redevelopment of the square. They were not supported by the community shade. It would also make the Square more inviting on sunny term investment, but they'd be a lot nicer than any artificial structure. and as such, have not been chosen as an option at this time. Trees could be summer days. considered as a future option.
72 1 There is very minimal shade available for kids and families to 1 Semi permanent is best as ppl love sitting on the grass area, so Noted. All shade options will provide different opportunity's for additional hangout at Henley on hot days, which would deter some people enabling both the lawn to maintain health as well shade from visiting Henley during the day As providing shade when needed is best.
73 1 I like the umbrellas assuming they are managed well (put up 1 See above Noted. The umbrellas would be in keeping with the beach amenity. The and taken down during strong winds). umbrellas would be erected daily between November and Easter by Council The other two ideas are ugly. staff during the week and contractors on weekends. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 74 1 Many people visit the Square and enjoy the environment there, 1 My choice is actually for *both* umbrellas and semi-permanent Noted. This could be considered in the future, however for budget purposes but on clear summer days, the sunshine is so strong that it is shade. I think that because weather conditions can be quite intense it is considered only one option proceed at this point in time. quite dangerous. I think that shading would help to improve the (during winter, in particular), it's important to have something that attractiveness of the Square, as well as provide better can be taken down when severe weather threatens. Many people protection for the public. (children in particular) like sitting on the undulating seats, and they really should have shade during the summer months. But also many family groups enjoy sitting on the grass nearby, and they too should have good protection. I'm no expert, but I don't think that the cost involved in providing both umbrellas and semi-permanent shading would be all that great.
75 1 1
76 1 Simply giving protection from the Sun and Rain to those who 1 Permanent is my preferred choice, however will the new structure be Noted. The permanent shade will provide shelter in both summer and choose to use the square the same as the existing shade covering the open cafe areas? The winter. The final design of the structure has not been made and at this stage current shaded area consist of varnished timber slats which no doubt the designs are conceptual only. Solar panels have not been considered as require regular and significant costs to maintain. Are other part of this design, but could be included if council chose to proceed with this construction materials more resistant to beach front exposure / option. corrosion being considered? Are solar panels being considered to power existing security lighting and CCTV systems ?
77 1 Yes more shade in the square is needed 1 Would much prefer if some trees were planted. Trees were explored as part of the original consultation associated with the redevelopment of the square. They were not supported by the community and as such, have not been chosen as an option at this time. Trees could be considered as a future option.
78 1 There was no 'maybe' box, but probably no. 1 As mentioned previously, the need for shade is seasonal and we have Noted. The umbrellas would only be installed in the months between existing shade structure capacity that is rarely used. We should fully November to Easter. When the square was first redeveloped, the drawings (and use our existing shade structure capacity before exploring new indeed the constructed product) allowed for umbrellas over the options. We should also recognise that the need is seasonal and in curved chairs. These stainless steel umbrella slots remain in the winter the sun is lovely in the square. place but have only been used a handful of times. I know this because I am in the 4-5 times a week throughout the year and The semi permanent shade structure will for 9 months of the year be have resided a few hundred metres from the square for the last an eyesore that remains unused. In that time is will likely be exposed 10 years. This seems like a waste and to a certain degree, makes to such extremes of weather that it will be rendered unusable. If we any conversation about new shade structures a little bit were to reflect on the 'semi permanent' shade sail over the old nonsensical. square, we will recall that it got destroyed by the weather and hung there limply looking rather disgusting. As well as the unutilised capacity for further shade is the concept that the need for shade is seasonal. That season has The permanent shade sail is the worst of the ideas. Not only will it be gone and really is only critical Dec-Mar, at best. In the winter, unutilised in the long winter months but the permanent nature of the sun is paramount and you will find people flocking to the sunny shade will likely cause the grass to die. Once the sun comes out, what seats of the cafes in the square. grass remained will be trampled and dead within a single summer. It is not a good idea. A visit to any permanent shade structure over Before we look at other shade options, lets first fully utilise the grass will confirm what I am saying. ones we have.
79 1 - 1 - Noted Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 80 1 Absolutely - Shady trees that are adaptable to the sea, climate, Trees - NATURE is best. NO OPTION CHOSEN Trees were explored as part of the original consultation associated with the position etc. There are many beautiful seaside towns, areas redevelopment of the square. They were not supported by the community close to seas for people, picnics, kids and dogs. Wood walkway and as such, have not been chosen as an option at this time. Trees could be deteriorates eg seats (wave ones) dangerous etc *splinters. Use considered as a future option. best type natural beauty, not cement! (simple it's hot). You need materials that don't rust e.g. toilets disgustingly dirty, old and newly there. Material things that tolerate sea air. The roof over the square - shocking, visitors comment lots. Decent seats - the waves are in the ocean!!! Beautify it right - needs only once. Not millions every few years. *Go for a drive and take note of the many beach areas that are solid, beautiful and don't deteriorate with the materials used (nature at its best) Why can't they do it here, lots to ask?? 81 1 Trees! Come on people this should have been one of the first 1 Provided there is some form of automation to allow for the shade to Trees were explored as part of the original consultation associated with the options available. be retracted in high winds. This shade needs to be put out regardless redevelopment of the square. They were not supported by the community of the day including mid week to allow of all to use not just peak and as such, have not been chosen as an option at this time. Trees could be times. An ideal example of this is the play puddle that is not often considered as a future option. functioning in good weather. I know there are already umbrellas that The semi-permanent shade would be automated and retract in conditions of Council have used in the past for the wave seats. This option is a high wind. It is anticipated that this form of shade would be utilised during cheap shot trying to be get people to vote on something that you the warmer and sunny months (November to Easter) - but could be made already have but are not using!! Trees would also be a good option available at any time. and should have been suggested.
82 1 Yes - however, planting established trees similar to those 1 As explained, low cost, low impact and temporary depending on Trees were explored as part of the original consultation associated with the adjacent to the Grange Kiosk, would be much more preferable. weather conditions. redevelopment of the square. They were not supported by the community and as such, have not been chosen as an option at this time. Trees could be considered as a future option.
83 1 Option 1 - I believe this is the better option as Option 2 - I think 1 I mention in section 2 better for the community as a whole. Multiple Noted. The umbrellas would be in keeping with the beach amenity. The will be costly in replacing the retractable shade due to wind and umbrellas allow for single and multiple people to use. Could also umbrellas would be erected daily between November and Easter by Council sea damage over time. The same applies to option 3 which I build option 3 down the south end of the square to match the one on staff during the week and contractors on weekends. think would be fine but I do like the umbrellas look would suit. the northern end. Use in conjunction with option 1.
84 1 Option 3 - it is similar to the staged area which think is 1 - Noted. The permanent shade will provide shelter in both summer and important to continue them. winter.
85 1 As the summers get hotter & longer we need more shade to 1 If they are permanent umbrellas (during summer months) that are in Noted. The umbrellas would be in keeping with the beach amenity and prevent skin damage and skin cancers for ourselves and our various places on the grass & ripple lounge areas then this offers would provide a range of options for seating, including on the lawn or formal children. families a choice of where to sit and have shade. wave / other seating.
86 1 Given the damaging effect the sun can have on a person when 1 Umbrellas not ideal in windy conditions. Fabric deteriorates, people The semi-permanent shade would be automated and retract in conditions of exposed to the sun for lengths of time it is paramount to have to be seated on seat, Inhibits gatherings. Permanent already high wind. It is anticipated that this form of shade would be utilised during provide enough effective shade. Will improve the ambience of enough concrete, not desirable to reduce grassed areas. the warmer and sunny months (November to Easter) - but could be made the square and attract more people to the area. available at any time.
87 1 There is definitely not enough shade at Henley Square. My wife 1 This is the only sensible option Noted. The permanent shade will provide shelter in both summer and and I regularly visit the square but during the summer months winter. we do not stay there very long due to the lack of shade. Similarly we don't stay there very long when we take our grandchildren to the square for the same reason. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 88 1 - 1 Option 2 is best of the three. It would be enhanced by planting trees. Noted. A combination of semi permanent shade and trees could be Shade is a necessity and several options should be provided. considered as a future stage.
89 1 - 1 For many months the shade is not needed. At these times the Noted. The umbrellas would be in keeping with the beach amenity and openness and the lawn areas are attractive. Permanent poles in would provide a range of options for seating, including on the lawn or formal Option 2 and loss of lawn in Option 3 would be a shame. Umbrellas wave / other seating. achieve the goal when required and also will look attractive as when they are up in use looks like and engaged space. Give a 'community look' on a domestic scale.
90 1 - 1 This is the best option to maintain grass and provide temporary Noted. The umbrellas would be in keeping with the beach amenity and shade. It's mostly visitors that use this facility, not residents. provide a range of shade options
91 1 This is not beneficial to the residents and rate payers of Henley 1 They are ALL so tacky, ugly, and are just a “band aid” solution to a Trees were explored as part of the original consultation associated with the Beach. This only benefits those visitors who are non residents. It poor initial design of Henley Square. Stop making this square worse redevelopment of the square. They were not supported by the community is those who get free parking, free beach and do not help local than it already is..... too much damage has already been done. and as such, have not been chosen as an option at this time. Trees could be traders as they bring their own food, drinks and therefore not Please plant more high canopy trees and get some nature happening considered as a future option. contributing to the local community. Also I fear you’ll have again. people just “hogging” the shaded areas too. People can use the expanse of the sandy beach and provide their own shade, umbrellas and tents. It is not up to “my” council to provide shade. Why didn’t council consider this in the initial design years ago? Perhaps established trees as proposed many years ago would have been beneficial.
92 1 1 The permanent options are extremely ugly and would spoil the view Noted. The umbrellas would be in keeping with the beach amenity and provide a range of shade options
93 1 We are all for more shade in Henley Square. Our preference is 1 We don't want to see any more man-made structures in our square. Noted. The umbrellas would be in keeping with the beach amenity and for mature/established trees strategically located to both avoid The canopies/overhead structures which were installed as part of the provide a range of shade options blocking the beach views of patrons in businesses and to upgrade are obtrusive enough due to their design and bulkiness. Trees were explored as part of the original consultation associated with the aesthetically enhance the area. We would like to see trees redevelopment of the square. They were not supported by the community planted on and around the lawn areas with the addition of and as such, have not been chosen as an option at this time. Trees could be Norfolk Island pines, an iconic feature of Adelaide's coastline, to considered as a future option. provide a backdrop and to frame the area. We like the idea of portable umbrellas but there will need to be plans in place for erecting and removing of the umbrellas at any time due to weather conditions. 94 1 If people are planning on spending a longer amount of time at 1 If a shade option has to be selected, Option 1 would be preferred. It is Noted. The umbrellas would be in keeping with the beach amenity and the beach/on the lawn area they will bring their own personal the most cost effective, and would be the least intrusive on coastal provide a range of shade options shade pergolas or tents if they are wanting shade. There is views. The other shade options would also impact turf health, already a permanent shade structure on the North side of the decreasing the likelihood of people actually wanting to sit on the lawn lawn that I see seldom used. area and therefore making shade options pointless. Planting trees should've been an option to consider - it would not take away from coastal views, and would also create nice continuity and flow from the main street/military road upgrade where greenery will be planted. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 95 1 As a broad statement there is a spectacular lack of efficient 1 Although I've chosen the permanent option, I do not like its look or its The design of the permanent structure is indicative at this stage of the shade and even shelter from strong winds on a sunny day in the effectiveness as a shade structure. When I spoke to Sue I suggested consultation and should the chosen option be for permanent shade, this western section of the square. The staging area shelter is a that a shade structure should be created somewhat similar to the could be further considered and costed. perfect example. For me it does not work as either an attractive roofed permanent structure at Semaphore beach that not provides staging area or an effective shade structure and certainly shade but also protection during strong winds/bad weather. Yes what provides no protection from strong winds. I cannot say this I'm proposing may cost more that the permanent option suggested strongly enough, that the 2015 redesign of Henley Square was but it will certainly not blow away in strong winds and will provide an extremely poor use of ratepayers funds for $8.4 million. The both shade and protection for increased numbers of people only greenery extending seaward from the cafe area is grass compared to what is on offer. and the only shelter of sorts is the staging area. What I find so disappointing is that an expensive and business affecting revamp of the square was done and now it is clear that the revamp is lacking in so many areas. Surely to create some further greenery, to soften the large areas of paving surrounding the grassed area, some low growing shrubs could have been planted. Yes I agree a staging area is required, however there should've been specific structures created for a staging area and a separate permanent shading structure. In addition, the choice of Norfolk Island pines for the cafe area is laughable. They have to be the slowest growing tree on the planet. And then the choice of trees for the car park has ben a disaster, as 5 years on these poorly chosen species no shade at all. I make these broader comments in addition to the specific survey issue of shade, to give you specific examples as to why 5 years on from a $8.4 million revamp, that the money spent on this project was largely wasted. This includes, the lack of shade in the western section/lack of extra greenery to border the large paved areas, poor choice of shade trees for the car park, totally unsuitable trees for the cafe area and trying to combine a staging area and create some shade was unsuccessful. When I spoke to Sue, I tried to be constructive and said that I acknowledge the Council is genuinely seeking community feedback. I write these comments as a rate payer, who always seeks to ensure that the best use of council funds for community projects is achieved.
96 1 Shade during the summer during the day would be well 1 Shade is not needed at night, or in winter or on cold days. Noted. The umbrellas would be in keeping with the beach amenity. The appreciated by families in the area. I really like the idea of temporary shade because it can be umbrellas would be erected daily between November and Easter by Council a) not be put up when not required staff during the week and contractors on weekends. b) not impact the look of the square c) not impact the functionality of the square during events d) not impact the grass.
The only concern I have with the umbrellas is will council maintain them? Will they provide staff to set up and take down at night. Will they send staff to remove on windy days etc. If council can commit to proper and diligent maintenance then this is the best option for sure. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 97 1 More shade would be beneficial. 1 This option has the maximum shade that covers lawn. My second Noted preference would be umbrellas. Option 3 with permanent shade would be over concrete which is not environmentally friendly.
98 1 Henley Square patronage by visitors from other areas cannot 1 Less intrusive, easier to remove during winter and less expensive Noted. The umbrellas would be in keeping with the beach amenity. The currently be supported by carparking and our side streets are umbrellas would be erected daily between November and Easter by Council becoming so crowded that residents cannot park close to their staff during the week and contractors on weekends. homes. Unless you can solve the parking problems by significant increase (which you can't) then we should not be encouraging more visitors 99 1 Having more trees on the perimeter of lawn areas would 1 Semi-permanent seems to provide the largest amount of shade. It Trees could be considered as part of a second stage, however do not form eventually provide better shade and screen the car park from could be removed once trees have grown. part of this consultation view. Norfolk Island Pines are successful on beach front in Glenelg/ Holdfast shores area and would help restore some of the lost graciousness of the area. 100 1 Option 1 - Umbrellas over the ripple lounges and seafront 1 - Noted. The umbrellas would be in keeping with the beach amenity. The seating would be very welcome. No shade over the grassed umbrellas would be erected daily between November and Easter by Council areas. Grass does not grow well in shade. Request visitors to staff during the week and contractors on weekends. bring their own umbrellas or buy hats. I would not recommend option 2 or 3.
101 1 - 1 Option 1 is the only option. Option 2 time to put up and down. Option Noted 3 you have to move with the sun to get shade.
102 1 - 1 - Noted
103 1 - 1 - Noted
104 1 Additional shade would provide greater sun protection for 1 This option is cheaper, but more importantily the umbrellas can be Noted. The umbrellas would be in keeping with the beach amenity. The families, especially those with small children, increasing the removed when they are not needed and will not require the removal umbrellas would be erected daily between November and Easter by Council amenity of Henley Square of turf. staff during the week and contractors on weekends.
105 1 Attractive option which can be removed in winter and creates 1 Attractive, removable in winter, separate areas for small groups. Noted. The umbrellas would be in keeping with the beach amenity. The areas for individuals/separate groups - Umbrellas. umbrellas would be erected daily between November and Easter by Council staff during the week and contractors on weekends. The proposed umbrellas are 3.6m x 3.6m and could fit approximately eight adults beneath them (on the lawn area). The umbrellas would allow for small groups to sit and be spaced out. The semi permanent structure would allow for 320m2 and approximately 120 people (adequately spaced) to sit beneath it. There are 18 umbrellas proposed on the lawn area (shade for 144 people) plus 14 umbrellas above existing seating. The umbrellas therefore provide more shade for more people.
106 1 It would be great to have a chance to sit on the benches during 1 Umbrellas are an excellent option. They can be moved in case it is Noted. The umbrellas would be in keeping with the beach amenity. summer in the shade needed and they look really nice. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 107 1 Option 1 - Umbrellas were previously part of the design and 1 Option 2 - maintains grass area which is heavily used by the Noted. Option 2 provides felxibility for open or closed shade. never committed by council public/community. Hardstands get hot and not comfortable to sit on. Option 2 - Enables the grass to remain which was a big decision Option 3 would not guarantee shade would be over the hardstand - of the original design accepted by the community reference pointless. groups and council. Option 2 is the best Option 3 - shade does not assume one position under any shade system. The hardstand could not be guaranteed to be directly underneath the structure as the sun moves differently between the seasons. This option removes grass which is not favourable and reduces function of the square. 108 1 What about trees? A sustainable option to give the square 1 in addition, when is the Council going to consider removing the car Trees were explored as part of the original consultation associated with the some "character" as well as shade. A few, strategically placed, park, which is on prime land and could accommodate more redevelopment of the square. They were not supported by the community so as not to impact on the view of the gulf. A quick google businesses/eateries etc and or a fabulous playground for children and as such, have not been chosen as an option at this time. Trees could be search gave many options for suitable trees eg Celtis julianae. young and old. I believe there at least one Council property in the considered as a future option. In addition we suggest providing permanent shade over vicinity which could be used for the development of an alternate car remaining concrete between the water feature and the lawn park. Please think long term and not temporary measures like with some additional seating including tables for public use. umbrellas and retractable shade.
109 1 Option 1 - Seating is pointless without shade On a hot sunny 1 - Noted day how many people are using the ripple lounge? Very few indeed! 110 1 We feel the umbrellas are the most suitable and attractive. 1 - Noted
111 1 The Square is very hot and unsheltered in summer, and there 1 To tell the truth, I don't really like any of these options. Have you Trees were explored as part of the original consultation associated with the are only two shaded tables for the public to sit at which are not considered putting in some trees? This would be good for the redevelopment of the square. They were not supported by the community connected to a commercial outlet. All the rest of the seated environment, the aesthetics, and the public's sense of well-being. and as such, have not been chosen as an option at this time. Trees could be shading is for cafes, restaurants etc which means the public considered as a future option. have to buy something to sit there. 112 1 Yes but just umbrellas over the seated areas. 1 Umbrellas over seating appropriate people use the grass to play ball Noted. This could be considered if the umbrella option proceeds etc. The structures will be in the way.
113 1 - 1 Presumable the shades can be retracted during the winter months Yes - this is correct. The poles on either side of the grass area will be therefore minimalises impact on the open area permanently fixed.
114 1 Option 3 Fixed shade looks like it would be more durable and 1 Fixed shade looks more durable and long lasting. Enable more table Noted. The permanent shade will provide shelter in both summer and long lasting. Enable more people to enjoy the Shade provided to enjoy the shade provided winter.
Umbrellas I think will damage easily.
115 1 I prefer the umbrellas so that the lawn can be retained. I think 1 I would like the lawn to be retained, so the only option allowing this is Umbrellas are removable and would retain the lawn. It should be noted that a permanent shade over the water feature would be good to the umbrella option. option 2 also allows for the retention of the lawn area as the shade is protect the many children who enjoy playing there. retractable.
116 1 Please install the one with the highest UV protection, thanks. NIL OPTION CHOSEN
117 1 I like the umbrellas. They can be easily moved etc and look 1 - Noted. The umbrellas would be in keeping with the beach amenity. beachy 118 1 There are no trees in the square that provide shading so shade 1 It is the most functional and is in the best position in the square. The Trees were explored as part of the original consultation associated with the could be be provided with Option 2's shading system. retractable shade option makes it adaptable to the season and it's redevelopment of the square. They were not supported by the community *Trees that offer shade should also be considered. also the best design aesthetically. and as such, have not been chosen as an option at this time. Trees could be considered as a future option. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 119 1 - 1 Like the semi-permanent option because it can be retracted when not Noted. The umbrellas would be in keeping with the beach amenity. The in use. Umbrellas - who would erect them? Who would pack them umbrellas would be erected daily between November and Easter by Council away? staff during the week and contractors on weekends.
120 1 I appreciate your communication - BUT...... How can you allow 1 Provides some flexibility for future options. Noted. The umbrellas would be in keeping with the beach amenity. Traffic say 10 motor bikes & 8 hot cars to spoil the enjoyment of management is unfortunately not something Council can be involved in and Henley Square, the local restaurants and residents in Seaview falls under the jurisdiction of SAPOL and DIT Road - 10 extremely loud bikes spoil it for literally hundreds of locals at Henley Square. If the Council, police &/or Government does not step in you won't need to worry about shade. (NB. if someone having a party and there are noise complaints the police step in) Ban the bikes from Seaview Road. 121 1 Yes - Natural New Shade. Why has there not bee not one NIL OPTION CHOSEN - I do respect Troppo Architects but I am sure Trees were explored as part of the original consultation associated with the mention of trees? I find this to be astounding! This (our) that you gave them no option with trees or other natural shade cover redevelopment of the square. They were not supported by the community Council is one of the worst in metro for destroying trees and (large native coastal shrubs) and as such, have not been chosen as an option at this time. Trees could be not providing green cover. Have you heard of them?? They are considered as a future option. the lungs of the earth, homes for birds & animals. If Norfolk Island Pine are good enough for my street, why not there? Is the mess too much for you to clean up? If residents do it, why can't you (clean up). If not them other small natives provide shade. There is a myriad of coastal to small natives. Why artificial structures that will blow down in storms? I can't believe I have read this nonsense fro Council who admits to not adequate greening. You ask for feedback from rate payers about community issues and then ignore it and go ahead and do what you want to do. What are your objections to trees - please tell me. Umbrellas will blow over in a storm with potential injury. 122 1 Option 1 in my view providing family with potential gatherings. 1 - Noted. The umbrellas would be in keeping with the beach amenity. The umbrellas would be erected daily between November and Easter by Council staff during the week and contractors on weekends.
123 1 Henley Square needs lots of trees not man made shade trees, NIL OPTION CHOSEN Trees were explored as part of the original consultation associated with the also provide shelter for our birds etc. Our climate is harsh and redevelopment of the square. They were not supported by the community we need to protect our skin. Shade is vital not the impact of and as such, have not been chosen as an option at this time. Trees could be coastal views. We also need a playground for our children considered as a future option. Henley Square is for families. 124 1 I think umbrellas would add to the ambience and charm of 1 Please refer to section 2 for answer! NOTE: Please upgrade the Noted. The umbrellas would be in keeping with the beach amenity. The Henley Square. These could be removed when necessary toilets, I have phoned on different occasions but no reply. Please use umbrellas would be erected daily between November and Easter by Council allowing full view of the ocean which I feel is an attraction to the toilets to see what I mean, they are 1) dirty, 2) unhygienic 3)rusty staff during the week and contractors on weekends. Council has recently the charm of the Square! 4)poor appearance 5)behind the times. engaged cleaners to undertake additional cleans of the public toilets during busy and peak periods to ensure their cleanliness is improved.
125 1 We have lived on the Esplanade for 10 years and know how 1 This option leaves very little permanent infrastructure to maintain. It Noted. The umbrellas would be in keeping with the beach amenity. tough the weather conditions can be on infrastructure.We have also can be taken away in bad conditions and just nought out in the also been to the Square many times on a sunny day when sunny months. I appreciate it does involve council staff to erect and additional shade would be very good. dissemble but I think most options involve some kind of work for council staff.Thank you for the opportunity to comment. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 126 1 Shade in Henley Square (on lawn area) is essential and long 1 We are strongly in favour of shade being provided on the lawn area of Noted. The umbrellas would be in keeping with the beach amenity. overdue. The square is for everyone (residents and visitors) and Henley Square and feel that Option 1 (use of umbrellas – using bright Additional seating does not form part of this project, however could be to have shade only for café patrons is inexcusable. colours) is the best option of the 3 presented. However, this option considered in the future. Trees were explored as part of the original does not cover all the requirements that we feel are essential as part consultation associated with the redevelopment of the square. They were The issue is not just about shade but also seating. See detailed of this project. These are: not supported by the community and as such, have not been chosen as an comments regarding our preferred option (with other option at this time. Trees could be considered as a future option. comments) in section14 below. 1. Appropriate seating with shade
i) Better, more appropriate seating with shade is necessary for those who cannot sit on the lawn – elderly, people with mobility issues etc. The current “wave” seating is more of a “playground” for children and council should think seriously of replacing these with seating that everyone can use. ii) Even if the wave seating is replaced, additional seats should also be placed around the lawn edges. They should not be on the paths, but on small extensions of the paths into the lawn area: the paving can be curved and not just be rectangular slabs.
2. Larger semi-permanent shade Council should consider other options for larger shade structures (cf. umbrellas) than the over engineered ones proposed in Options 2 and 3. We don’t believe that they need to be in the same “style” as the structures in the café area (as some argue) as the lawn area is separate from the cafes. The north eastern area near the carpark and over the bench seats next to the life-saving club would be 2 appropriate areas. These larger shades, which could be removed during winter, would provide much better shade cover than umbrellas. It is important that Council does not lock itself into large, expensive engineered structures!
3. Trees Several mature trees (probably Norfolk Island pines) should be planted on the lawn as soon as possible– at least around the periphery, in particular the north eastern section near the carpark. If suitably placed, they will be visually beautiful, and also, in time, provide the best shade solution for the area.
127 1 Depends on the weather - but definitely beneficial in hot 1 * Should have a temporary feel, be able to be taken down when not weather. required in cooler weather or at night. * Should not be of an intimidating height. Should enhance not detract from the intimate family group feel of the space.
128 1 It lacks shade. 1 I would prefer trees
129 1 Providing shade in an exposed environment such as Henley 1 I do not support any of the options above. I believe that there is not Trees were explored as part of the original consultation associated with the Square is a health requirement and not just about people’s enough shade through the use of trees at the square. Please plant redevelopment of the square. They were not supported by the community comfort. We need to to support people to understand the risks trees for shade, support people’s health and support the and as such, have not been chosen as an option at this time. Trees could be and costs of skin cancer and provide the means to enjoy the sustainability of our environment. We have enough concrete and considered as a future option. environment without risking health. artificial structures in the square already. We need green natural shaded places for our health, sense of well-being and the ongoing health of our planet. Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 130 1 The OPEN WIDE VISTA of Henley Square is what makes it so Which shade option was a compulsory question but I already stated Noted. We will not consider your vote (as option 1) as it is noted that you do enjoyable and pleasant. The ABSENCE OF UNSIGHTLY CLUTTER that I don't approve of these!So that means you are collecting data on not support any of the options. Thank you for your suggestions relating to is its special charm.No matter where you sit for a drink or meal, shade choice from people who don't approve and thus skewing the walking trails - these will be noted and forwarded to the relevant department YOU CAN SEE the beautiful sky and sea. This is especially data!!This is dishonest!! for consideration. magical on sunny days with a slight breeze.Now compare this with ugly Glenelg Beach with clutter and buildings everywhere. No thanks!! Keep Henley Square beautiful and leave it alone!I highly recommend CSC spend money instead on wide walking/bike paths that have shady trees and low bushes and are pleasant. Charles Sturt has ruined the western suburbs with its out-of-control planning laws and so is responsible and charged with constructions that improve the lives of people who live there. These constructions must make the area more liveable and provide peace from the huge increase in noise, traffic and pollution.Wide walking/cycling paths that are shady and landscaped contribute to this idea.Some suggestions but by no means a complete list.1: A walking path all the way down Port Road. Some historical information signs and sculptures would be great.2: A walking path in Don Ferguson Reserve Henley Beach. Wasn't this due last year? What has happened to this project?3: Walking paths all around the Golf courses, (EXTRA wide to get space from traffic). The Golf courses need to give up some of their land for the betterment and cohesiveness of the community.4: Walking trails linking St Clair recreation centre with the nearby housing developments.5: Lots of walking trails and land scaped reserves in the ugly housing developments near Findon shopping centre and Aldi.6: Walking trails around Parks community centre that maybe link up with Arndale shopping centre.Thank you.
131 1 With the extreme heat that we have through summer I think 1 Umbrellas would be the best option as you don't have to have shade Noted. The umbrellas would be in keeping with the beach amenity. the shade should be able to be available. So something that can if you don't want it. I also think that it is the most stylish option. be put up only if you want to use it. 132 1 Very little shaded area at the moment unless you have 1 Shade is not needed all year around of course so semi permanent Noted. purchased food or beverages. The little shade there is at the sounds good. moment (depending on the position of the sun) can mean that Over the grassed area, we all know grass is cooler than concrete. the shade is not over a seated area also on a busy corner. Much better than shade over the timber bench style wavy chairs, these seats are difficult to sit down on, very uncomfortable, had to get up from and always have children running all over them.
133 1 Hot weather brings a stream of people to Henley Beach and the 1 Semi permanency provides a roll back option for our Winter months if Noted. Option 2 provides flexibility for open or closed shade. Square as a central key attracts a Lot of folk. As it stands there desired. simply isn’t enough shade to give adequate sun protection. My belief is if we as a Community have the intent of attracting Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade people to the area, then our elected Council have a Duty of Care to provide adequate sun protection.
134 1 As each generation becomes more and more sun smart, the 1 To keep the lawned area in good condition and also offer large Noted. Option 2 provides flexibility for open or closed shade. need to provide shelter for families becomes more important. amounts of shade, I feel the retractable option seems the best fit... as To keep the amazing vibrancy of the square well into the future, long as it is storm resistant shaded areas to sit and eat besides tabled Cafe dining would be a positive step in the right direction. 135 1 1 The options provided are all unattractive. I would suggest a few trees The design of the permanent structure is indicative at this stage of the here and there but not too many to reduce the open space. Or even consultation and should the chosen option be for permanent shade, this space a few bus-style shelters (just a roof with open sides though) could be further considered and costed. over the cement sitting area/wall surrounding the grass.
136 1 Gets very hot as sun sets west over the entire uncovered area 1 Families can have individual umbrellas, not overcrowding with Noted. The umbrellas would be in keeping with the beach amenity. The different people. Looks more cosmopolitan and feels more tropical. sleeves built in for the umbrellas would be to support larger umbrellas and would not be suitable for small beach style umbrellas. Council will resource the erection and taking down of umbrellas daily between November and Easter.
137 1 The umbrellas will be better, cost effective and not permanent. 1 But I do think that ideally, Trees were explored as part of the original consultation associated with the if we could plant some trees like they did in Glenelg, that would be redevelopment of the square. They were not supported by the community even better, but Maintenance will be higher. and as such, have not been chosen as an option at this time. Trees could be considered as a future option.
138 1 It would make that area more useable throughout the day. 1 Options 1 or 2 seem flimsy and wouldn’t survive the conditions. Plus Noted. The permanent shade will provide shelter in both summer and Right now it’s not especially in the middle of summer. Can’t sit how would you decide when to open close the shades. Permanent winter. in direct sun. If people want to sit in the sun they can on the structure gives certainty to the shaded area. beach or on other parts if the lawns. But currently there isn’t enough shade. 139 1 1
140 1 For the health and safety of visitors to Henley Square, there 1 Noted. The permanent shade will provide shelter in both summer and winter should be shade available that is not for use by the nearby for the use of the general public. restaurants and is for beach goers 141 1 I would say that a combination of all 3 options would be a good 1 As I say above, a combination of all 3 and also trees are desperately Noted. Only one option will be chosen at this stage of the process, however idea. In addition I would say that deciduous trees would also needed. other options could be considered as part of future stages. make sense, providing shade during the summer and not obstructing the view during winter. 142 1 Shade is needed for families that are not clients of Restaurants 1 I believe Option 2 on the grassed areas and umbrellas (Option1) over Noted. Option 2 provides flexibility for open or closed shade. Only one option and it was a disgrace that they were not incuded in the previous the slatted wooden seat areas would be a the best compromise. will be chosen at this stage of the process, however other options could be square upgrade. considered as part of future stages.
143 1 Maintains grass space, + cheaper 1 I like the umbrella option too, but the ongoing cost - on available Noted. information - is higher than the retractable shade option. Importantly, both options retain the grassy area which is highly valuable, as this is the space people actually tend to sit on when they sit on the ground - plus it's cooler, and any vegetation is better than none! Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 144 1 Current available shade areas is largely restricted to cafe and 1 On the open lawn area and on the edge of the lawn area umbrellas Noted. The umbrellas would be discreet and in keeping with the beach restaurant business areas. would provide shade to many small groups of beach goers. Umbrellas amenity. will be less obtrusive than option 2. In the longer term there should be planting of trees to provide shade. 145 1 I would prefer to see trees planted to provide the shade. I 1 I think the retractable shade is really ugly , I also think a permanent Noted. The umbrellas would be discreet and in keeping with the beach would also like to see picnic tables and chairs on the grass so structure with paving underneath breaks up the grass and you can't amenity. families can come and enjoy the square and bring their own really sit under it in comfort on paving food for a picnic if they want Please plant trees its a natural cheaper solution and workers don't have to come every day to do stuff regards shade, keep it simple and natural
If you do the retractable option get a UV sensor attached as on a shady low UV day it would not need to be extended
146 1 The shade provided in the re-development of the square a few 1 This option is by far the most appealing for a variety of reasons. It Noted. The umbrellas would be discreet and in keeping with the beach years ago has been allocated to the restaurants leaving very looks family friendly and festive. It has numerous positions for small amenity. little for those of us locals who use the square on a regular basis groups to sit. I have often wanted to sit on the wave seats but it is too and bring our children and grandchildren to play. This area is often hot. I do not think there should be more paved areas making also filthy and I am loath to let my grandchildren walk on it bare the surrounding areas hotter and people do not use the existing foot. Cleaning needs to be much more through - since it is used paved area much it tends to be used by one group at a time unless it for dining the areas should be as clean as inside a restaurant. is over 35degrees.I hope that contingencies are being made to allocate staff to put up and pull down the umbrellas - the original idea that local business woud do this was ridiculous - a poorly thought out idea.My second choice would tbe the retractable shade - no where near as attractive and again bringing people too close together.PLEASE DO NOT REMOVE ANY LAWN!
147 1 Shade is important for the health of people. It should be trees 1 Although this might be the best option of the three because its the Noted. The umbrellas would be discreet and in keeping with the beach because this is the healthy option for our environment. least invasive and at least allows people to continue sitting on grass amenity. Trees were explored as part of the original consultation associated Shade under trees is also much cooler than shade under any rather than pavers I still believe trees are a much better choice as I with the redevelopment of the square. They were not supported by the artificial product. I know this from many years experience outlined previously community and as such, have not been chosen as an option at this time. working in kindergartens Trees could be considered as a future option
148 1 There is very little shade in the square now unless you are 1 The shade needs to cover a large area not just a small strip. In Trees were explored as part of the original consultation associated with the visiting the cafes. The paving is so hot and the 4 Norfolk Island addition to permanent structures, can a few fast growing, salt redevelopment of the square. They were not supported by the community Pines won’t provide shade for at least another 15 years, plus resistant trees be planted? and as such, have not been chosen as an option at this time. Trees could be will create a lot of mess with dropping foliage. considered as a future option
149 1 There is currently very limited shade at Henley Beach. The 1 The umbrellas have a rustic charm about them; however, I would like Noted. The umbrellas would be discreet and in keeping with the beach square features lovely and lush lawn by the beach, but offers no to see some permanent umbrellas, perhaps not made of fabric, but amenity. shade. With Australia having the highest rates of Melanoma in fibreglass. Umbrellas allow different parties their own shade area and the world, sun safety should be made a priority at a community privacy for conversation etc. The other two options are not level, in order to facilitate safe enjoyment of our Henley Square. aesthetically attractive, and do not suit the vibrant surrounds.
150 1 - NIL OPTION CHOSEN Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 151 1 - NIL OPTION CHOSEN
152 1 - 1 -
153 1 First of all - It needs to compliment to a beach lifestyle - It needs 1 Leave grassed area free of any structure Noted. The umbrellas would be discreet and in keeping with the beach to have maximum shade per m2. Adopting a European beach amenity. culture where umbrellas or put up over summer season and put down over winter. Leave grass area as it is. That's the only open space for recreation and poles for permanent structure will be an eye sore and pedestrian hazard for children.
154 1 The wooden decking and seats leading to the jetty are unusable 1 Short of planting TREES which would be the best option, this would Trees were explored as part of the original consultation associated with the in summer due to extreme skin burning heat. Turf areas should allow shade when required - retracted during cooler months. BTW redevelopment of the square. They were not supported by the community have shade options covered especially from afternoon sun there are umbrellas for the seatings already - but clearly no-one from and as such, have not been chosen as an option at this time. Trees could be when it is hottest, especially as beach and square is exposed to Council or elsewhere bothers to put them out very often! considered as a future option the west. 155 1 Additional shade is much needed over the summer months. 1 Umbrellas are a great non-permanent and optical nice solution to Noted. The umbrellas would be discreet and in keeping with the beach address the problem of not having enough shade. They can be amenity. removed over winter. Already enough modern structures and concrete at the square. Umbrellas would be a nice addition.
156 1 Planting some trees would be nicer & simpler! Some shade over the Trees were explored as part of the original consultation associated with the water play area also important. Crazy to have had an initial design redevelopment of the square. They were not supported by the community with no shade! and as such, have not been chosen as an option at this time. Trees could be considered as a future option
157 1 Yes because there is no shade at all for the general public. The NIL OPTION SELECTED – Option 1-3 are ugly eyesores involving Trees were explored as part of the original consultation associated with the only shade available is reserved for Café/Restaurant patrons, ongoing maintenance and of limited life span. Has it ever occurred to redevelopment of the square. They were not supported by the community progressively and unilaterally removed from public use and CCS Council that there are these beautiful, low maintenance, life and as such, have not been chosen as an option at this time. Trees could be gifted to these businesses in Henley Square. forms called TREES!? Please don’t use the excuse that trees are slow considered as a future option growing – Yes they are slow growing if you use North Folk Island Pines (currently used in Henley Square) or Pyramid trees (previously used in Henley Square).
Has anyone form CCS Council ever travelled along Henley Beach Road through Torrensville, or down Frome Road from North Tce! To the zoo, or down Semaphore Road, Semaphore? Why were plain trees not part of either of the two previous Henley Square upgrades?
Please don’t offer the excuse of cost, as the car park area adjacent to Grange Jetty was blessed with numerous fully grown “Pineapple” palms – while we at Henley Square had to be satisfied with a few Norfolk Island Pines, (approx. 1 mtr in height) some of which had to be replaced as they promptly died or were stolen. 158 Should have been there in the first place ridiculous waste of NIL OPTION SELECTED – Seems stupid that no shade was provided in Trees were explored as part of the original consultation associated with the money. Been in Henley 34 years you have no idea of design and the first place, money wasted yet again! How come the restaurants redevelopment of the square. They were not supported by the community no money wastage. Not to mention all the damn new ugly keep coming out further and further under the only shade? Totally and as such, have not been chosen as an option at this time. Trees could be houses with no trees! Seaview Road with 2 houses in each ridiculous not to mention how the ground around looks filthy. considered as a future option. block a nightmare, extra traffic! Community Consultation – What a Joke! Money going literally down the drain. How much debt does the Council have?? Henley Square Shade Options - Survey Results
Do you think additional shade in Please provide your comments outlining your choice Which Shade option do you prefer? Please provide comments outlining your choice Council Response Henley Square would be beneficial? No. Option 1 - Option 2 - Option 3 - Umbrellas/ Semi- Permanent Yes No Personal permanent Shade 159 1 1 I don't support Option 2, I don’t know if there has been any Noted. The permanent shade will provide shelter in both summer and consultation with that trader. I don’t support it in the current winter. The location as shown in the consultation material is the only one location. being considered at this time.
I support Option 3. The Northern side of the Square is lower in scale, the northern side with the two storey building and logical extension fixed piece works better from an aesthetic perspective.
Option 1 is just ineffective.
Option2 b - new location, My preferred option is 3 however option two moved further north and adjacent to the square space may be a good move it creates a bigger bank of shade added to the public stage shade. It will minimise the blight of the blocked view to Stella and abuts the carpark. It would if required seem more logical in this space....
160 1 1 WACRA – Refer Attachment A Noted. The umbrellas would be discreet and in keeping with the beach amenity. Trees were explored as part of the original consultation associated with the redevelopment of the square. They were not supported by the community and as such, have not been chosen as an option at this time. Trees could be considered as a future option TOTALS 144 14 77 40 31
ATTACHMENT A
WACRA SUBMISSION RE COMMUNITY CONSULTATION FOR SHADE OPTIONS IN HENLEY SQUARE APRIL 16, 2021
WACRA is pleased to have to opportunity to contribute to addressing the problem of the shadeless square. We have consulted with our Management Committee in preparing this submission. We have been concerned ever since the redevelopment of the Square that public safety and comfort are compromised when there is no public space in which to shelter from intense sun exposure. We note the competing design imperatives of open views, healthy turf, safe management of wind loads, public comfort and prevention of skin cancers.
The three options presented unfortunately severely and necessarily limit the scope of what might be done to address this problem. We find the option for permanent shade structures over hard surfaces the least attractive proposal. Such structures will need to be substantial to carry storm wind loads which may make them aesthetically unappealing. The hard paved shaded surface would be unpleasant to sit on and difficult to keep clean and hygienic. Other options are possible. For example, we note that the ‘umbrella’ shade adjacent to Grange jetty is over lawn and the shade sail is removed during winter to enable lawn growth.
The retractable shade option has the advantage of enabling large part of the big lawn to be much more attractive for people to sit on a hot summers day, while still allowing the turf to grow. However, the option as presented on the Your Say website seems especially unattractive and aesthetically intrusive.
The umbrella option has the advantages of using the existing insertion points on the wooden wave seats. The addition of more umbrellas along the western edge would enable shade to fall over the turf in the afternoon which is a plus. While the “wave” seats are great, especially for kids, they are not much good for older adults or people with disabilities. The installation of insertion points for umbrellas along the western edge should also involve installing seating with back support. However, even if all 14 umbrellas were installed and erected as shown on the website this would only provide shade for around 70 people. The privatised public space of the outdoor dining areas of Malobo, Stella, Estia, Henley Take Away and Thai Orchid provide shade for more than double that number.
We suggest a hybrid shade model can deliver the optimal combination. That would include • The 14 umbrellas as provided by council and shown on the website • A smaller less intrusive retractable shade which could extend from the Promenade Circuit (avoiding placing support poles on the lawn and also shading part of the Circuit) shading part way across the lawn and using existing light poles for the western end of the wire guide lines. This would have the additional advantage of being adjustable in size depending on needs on the day. • Adequate resourcing to manage the shading. There has to be a capacity to put the umbrellas out and to remove and store them. We understand there was a previous arrangement with a trader to do so and that this failed to deliver. There also needs to be the capacity to monitor and respond rapidly to changes in weather conditions. Proper secure storage facilities need to be provided on site. Public safety is crucial. A large umbrella free in a 30knot storm front is potentially fatal. • Additional tree plantings should also be considered. The trees currently planted will eventually provide some shade, but not over the lawn. Another two mature norfolk island pines or NZ christmas trees on the lawn would help provide some shade and wind protection. • While the idea of additional installation points for people to safely insert their own umbrellas on the lawn may seem attractive, getting a design that is useful for all types of umbrellas, is low maintenance and reliably safe may prove too difficult • We note that ShadeForm on Grange road has nationally recognised expertise in coastal shade systems and suggest their advice be obtained before a final decision on design is made.
While exposure to wind is a separate issue it should be considered as part of this process. On a sunny winters day the Square can look attractive - but there is nowhere to shelter from chilly winds other that in the privatised spaces or behind the wheely bins beside the Surf Club. Similarly on a typical spring or summer afternoon a fresh sea breeze rips though the Square. Low level shade structures (including hedge plantings or shrubbs ) can create places where people can sit out of the wind without detracting from sight lines and the amenity of a great view.
We look forward to your deliberations and an outcome before next summe r.
Yours sincerely, for WACRA
For further information please contact the writer on or
APPENDIX B Additional Shade Options Henley Square For the City of Charles Sturt
23rd February 2021
troppo + T.C.L troppo Contents Excecutive Summary
1 Excecutive Summary • Council has sought considerations of options for additional shade at Henley Square, that range form low-cost (to implement)/ low Introduction 2 impact personal shade options through to temporary and additional 3 Site Analysis permanent shade structures. Low impact personal shade • All options are discussed within a discussion around impact on 7 Option 1 Umbrellas to Shade Existing Public Space existing amenity, including for viewsheds (for public and tenancies) Permanent shade and impact on turf. Other considerations include extent of shade protection provided, operational complexity, safety, security, cost 9 Option 2 Retractable Shade Structure operation, and ability to trial. Site plans illustrate best locations(s) for 11 Option 3 Fixed Shade Structure each additional shade option. 14 Explored Options, but not pursued • Nascent additional shade already exists – through already planted 15 Conclusion but young Norfolk Pine trees and an already built strategy to receive umbrellas in the ‘ripple lounge’.
• Provision of additional umbrellas within the ripple lounge and promenade, and additional mounting points within the lawn areas. Issues to be resolved for this option include seasonality, semi- permanency versus daily/ weather-dependent mounting. Industry options to suit coastal conditions, and site storage and erection/ demounting costs require further investigation.
• A retractable permanent shade structure option is considered for integration with turf areas, and appropriate siting for viewsheds. Retractability and appropriate design offers opportunity to leave the structure permanently in place (with fabric withdrawn), without detriment to lawn, and with automated controls/ seasonal settings, low operational cost to Council. This option offers significant additional seasonal shade.
• Siting of additional fixed permanent shade structures has been considered, including adjacent the Surf Lifesaving Club and more centrally. The latter might extend from one or both of the existing primary shade structures, over lawn areas – for reasons of form, as well as to minimise additional blocking of tenancy views.
• Conclusions drawn, in summary, include: ◦◦ Additional shade can be provided without significantly compromising existing view sheds. ◦◦ Semi-permanent/ permanent shade answers offer greater additional shade, and can be sited and designed for fit with the Square, but require varying strategies/ levels of effort for successful turf management. Fixed permanent shades, for example that extend existing primary shade structures, are the most expensive solution. ◦◦ A pairing of shade solutions is possible. ◦◦ The ‘low impact’ option will still extend shade through extant nascent shade that will be provided by provisions for umbrellas in the Ripple Lounge and along the western edge of turf areas. For queries in regard to this brief: troppo architects + T.C.L
Contact: Tain Patterson 28 East Terrace Adelaide, SA 5000 M: 0428 810 359 www.troppo.com.au [email protected] www.tcl.net.au 1 troppo Introduction
This report identifies opportunities to provide additional shade at Henley Square (including the lawn area) and the beach in front of the Square.
Council has requested consideration of the following possibilities: • Low cost/ low impact personal/ family shade options, non-permanent, temporary. • Semi permanent/ temporary shade options [larger than non-permanent options]. • Permanent shade options. In this report, within the above typologies, 9 options have been considered and discussed, of these 3 options have been identified for further investigation.
For evaluation of options, the following parameters are proposed: • Operational complexity. • Impact on amenity of the area. • Impact on the turf areas. • Impact on views, in particular to traders, restaurant-goers, residents and visitors to the Square. • Protection provided. • Potential for integration with events and other opportunities for dual usage. • Issues for safety and security, identifying potential hazards for public and staff. • Capital cost and life-cycle cost and possible income stream. • Ability to trial. • Consultants Required, including for inputs from quantity surveyors/ industry for costing, structural engineering and certification.
Pertinent key principles behind the current Square’s 2012-15 redesign were as follows: • Delivery of a balance of turf and paved surfaces, each of a scale appropriate for transforming what was then a cluttered space, to a ‘canvas’ for diverse and seasonal public activity. • To ensure ongoing turf health, shade structures were not placed over turf areas. • Hard paving was made focal to areas flanked by buildings for: ◦◦ Flow of tenant activity. ◦◦ Turf would become un-usable in winter in this central high traffic area. ◦◦ Water feature potential. • The Square’s shelters are designed: ◦◦ to enable views beneath, from all levels of all surrounding structures to the Gulf; and ◦◦ to maintain visibility of the heritage buildings defining the Square. • Shelters were deliberately kept toward the edges of the Square to maximise the passing public’s view from Seaview Road down to the jetty and beach. • Vertical Blinds are integrated in structures to mitigate against wind from the east and west, complementing extant shelter from buildings north and south. (The blinds are designed to retract in high wind conditions to reduce damage and extend life.) • Norfolk Pines, a tree synonymous with the beachside, are planted to provide additional shade in years to come, and like the structures, will allow gulf views beneath their canopy.
2 troppo
SEAVIEW ROAD
ESTIA GREEK MALOBO BAKERY MALOBO OUTDOOR ESTIA GREEK NORTHERN CARPARK OUTDOOR DINING RESTAURANT DINING
HENLEY TAKEAWAY HENLEY STELLA STELLA OUTDOOR TAKEAWAY RESTAURANT OUTDOOR DINING DINING
THAI ORCHID OUTDOOR DINING THAI ORCHID RESTAURANT BACCHUS BAR ABLUTIONS PROMENADE CIRCUIT CIBO
BACCHUS BAR CIBO OUDOOR DINING OUTDOOR DINING
RIPPLE LOUNGE
LOOKOUT SHELTER SCULPTURAL SHOWERS HENLEY SURF LIFE SAVING CLUB PROMENADE CIRCUIT
RAMP STEPS
KEY TURF CONCRETE PAVING BRICK PAVING
HENLEY BEACH JETTY CONCRETE PROPOSED BITUMEN ADDITIONAL SHADING AT HENLEY SQ HENLEY SQUARE ADDITIONAL SHADE TIMBER DECKING FOR SITE PLAN: EXISTING HENLEY BEACH COUNCIL BEACH
EXISTING SHADE SHELTER N 0 5m 10m 25m 28 East Terrace, Adelaide SA 5000 SITE PLAN T: +(61) 8 8232 9696 F: +(61) 8 8232 9797 Scale 1: 500 E: [email protected] 22.12.2020 DWG NO: 1:5000 troppo
E
SUNRISE
N
WINTER SOLSTICE
SUMMER SOLSTICE
S
WIND ROSE KEY (ANNUAL) LIGHT GENTLE MODERATE
FRESH PROPOSED STRONG ADDITIONAL SHADING AT HENLEY SQ HENLEY SQUARE ADDITIONAL SHADE FOR SITE ANALYSIS: EXISTING + SUN PATH & WIND
SUNSET HENLEY BEACH COUNCIL
W 0 5m 10m 25m N 28 East Terrace, Adelaide SA 5000 SITE PLAN T: +(61) 8 8232 9696 F: +(61) 8 8232 9797 Scale 1: 500 E: [email protected] 22.12.2020 DWG NO: 1:5000 troppo
4
SEAVIEW ROAD
1 ESTIA GREEK MALOBO BAKERY MALOBO OUTDOOR ESTIA GREEK NORTHERN CARPARK OUTDOOR DINING RESTAURANT DINING
HENLEY TAKEAWAY HENLEY STELLA STELLA OUTDOOR TAKEAWAY RESTAURANT OUTDOOR DINING DINING
2 THAI ORCHID OUTDOOR DINING THAI ORCHID RESTAURANT BACCHUS BAR ABLUTIONS PROMENADE CIRCUIT CIBO
BACCHUS BAR CIBO 3 OUDOOR DINING OUTDOOR DINING RIPPLE LOUNGE
LOOKOUT SHELTER SCULPTURAL SHOWERS HENLEY SURF LIFE SAVING CLUB PROMENADE CIRCUIT : EXISTING SHADE, VIEW LINES, IRRIGATION
RAMP STEPS
KEY EXISTING UMBRELLA MOUNTING POINTS EXISTING SHADE SHELTER KEY VIEW LINES
HENLEY BEACH JETTY EXISTING IRRIGATION SYSTEM PROPOSED ADDITIONAL SHADING AT HENLEY SQ HENLEY SQUARE ADDITIONAL SHADE FOR SITE ANALYSIS HENLEY BEACH COUNCIL
0 5m 10m 25m N 28 East Terrace, Adelaide SA 5000 SITE PLAN T: +(61) 8 8232 9696 F: +(61) 8 8232 9797 Scale 1: 500 E: [email protected] 22.12.2020 DWG NO: 1:5000 troppo
1 2 View from Seaview Road pedestrian crossing View from Stella Restaurant View from Bacchus Bar
3 4
View from Thai Orchid corner View from Seaview Road apartments (second floor) View of Surf Life Saving wall HENLEY SQUARE ADDITIONAL SHADE SITE ANALYSIS: EXISTING VIEWS
View from Seamore’s Restaurant (first floor) View from jetty Personal shade structure on turf troppo LOW IMPACT SHADE
1. UMBRELLAS TO SHADE EXISTING PUBLIC SPACE Add Council owned umbrellas to specific locations around the Square. This is a concept conceived within the current design of the Square (refer figure opposite – the extant Ripple lounge!)
Impact on general amenity of the area • Small/ medium sized umbrellas > low impact. • Temporary > low impact.
Impact on turf areas • Locate umbrellas/ shade over existing seats. Less likely to shade turf areas. • Umbrellas will allow enough sun and rain on the turf to maintain turf health.
Impact on views, in particular to traders, restaurant-goers, residents and visitors to the Square • Permanent umbrellas/ small shelters will slightly impede views (especially if located over the ripple lounge, this will impact the views along the jetty from Seaview Road. If permanent umbrellas or small shelters are implemented, they should be located so they don’t disrupt key views. • If umbrellas fold down then low impact.
Protection provided • Limited personal shade over existing seating.
Potential for integration with events and other opportunities • Provision of personal shade only.
Issues for safety and security, identifying potential hazards for public and staff • Covid-safe considerations? Likely only operated by Council staff. • Regular cleaning schedule as per other Council facilities. • Insurances by Council.
Estimated capital costs: • Supply and Installation of 6 umbrellas to the Ripple Lounge: $33-42,000. • Supply and installation of 8 mounting brackets to west edge of turf: $8,000. • Supply and installation of 8 umbrellas to west edge of turf: $44-56,000. • Supply and installation of 5 new timber seats approx 5m long ($20-22,500 each) fixed to existing concrete edge: $100-112,500. • supply and installation of mounting points in turf including umbrellas: $6,500-8,000 each. 12 mounting points: $78-96,000. Note: • Mounting points are $1000 each. • Umbrellas are $5,500 for a 3.5m heavy duty acrylic, up to $7,000 each for 5.5m heady duty acrylic. • Timber seats are 4.6-4.8m long. • All costs exclude GST and consultant fees.
Consultants required • Site analysis for siting of umbrellas/ small shelters > Architect/ Landscape Architect. • Design of umbrellas (permanent or removable) > Industry.
Recommendations If this option is pursued further, then: • Council could trial the provision of umbrellas to the Ripple Lounge, as umbrella mounts already exist at the Ripple Lounge. If the trial is successful then further umbrellas mounts could be installed to other seating locations in the Square as outlined in the Option 1 Site Plan. • Council to talk to industry for appropriate umbrella selection. • Council to consider whether or not to place umbrellas out for a season, or remove daily. 7 troppo
SEAVIEW ROAD
ESTIA GREEK MALOBO BAKERY MALOBO OUTDOOR ESTIA GREEK NORTHERN CARPARK OUTDOOR DINING RESTAURANT DINING
HENLEY TAKEAWAY HENLEY STELLA STELLA OUTDOOR TAKEAWAY RESTAURANT OUTDOOR DINING DINING
THAI ORCHID OUTDOOR DINING THAI ORCHID RESTAURANT BACCHUS BAR ABLUTIONS PROMENADE CIRCUIT CIBO
BACCHUS BAR CIBO OUDOOR DINING OUTDOOR RIPPLE DINING LOUNGE
MAINTAIN KEY VIEW LOOKOUT SHELTER MAINTAIN KEY VIEW SCULPTURAL SHOWERS HENLEY SURF LIFE SAVING CLUB PROMENADE CIRCUIT
RAMP STEPS
KEY COUNCIL UMBRELLA EXISTING SHADE SHELTER ADDITIONAL BENCHES WITH UMBRELLAS
HENLEY BEACH JETTY OPTIONAL UMBRELLA MOUNTING POINT IN TURF PROPOSED ADDITIONAL SHADING AT HENLEY SQ HENLEY SQUARE ADDITIONAL SHADE FOR LOW IMPACT SHADE OPTION 1 - UMBRE: SITE PLAN HENLEY BEACH COUNCIL
0 5m 10m 25m N 28 East Terrace, Adelaide SA 5000 SITE PLAN T: +(61) 8 8232 9696 F: +(61) 8 8232 9797 Scale 1: 500 E: [email protected] 22.12.2020 DWG NO: 1:5000 troppo PERMANENT SHADE
2. RETRACTABLE SHADE STRUCTURE Shade structures with minimal permanent structure to support retractable shading. Could be large shade structures spanning east-west across the width of the lawn, or medium sized shelters in two or three different locations around the turf area.
Impact on general amenity of the area • Design of shade structure to be considerate for existing shade structures at the Square and existing built forms. • Construction time required – but low >low level disruption to amenity of the Square.
Impact on turf areas • Retractable shade > allows for healthy turf. • Support structure/ guy ropes – issues with mowing around? Locate structure off the turf area or remove lawn around structure.
Impact on views, in particular to traders, restaurant-goers, residents and visitors to the Square • Option 1 located in front of Stellas Restaurant then views to the coast and the jetty can be maintained from inside Stellas. • Option 2 located infront of the Thai Orchid, views down from the Seamore’s verandah will be partially affected. • Option 3 views from Seaview Rd apartments may be partially altered, but should still achieve views of the horizon and jetty. 1 • The retractable shade could be retracted late afternoon/ early evening allowing sunset views. View from Stella Restaurant indoor dining Protection provided • Potential for large areas of additional free shade.
Ability to trial • No ability to trial this option.
Estimated capital cost • Option 1 - 310m2 - $450-500,000. • Option 2 - 170m2 - $260-320,000. • Option 3 - 260m2 - $400-450,000. • All options include concrete apron, painted steel structure, pvc or similar retractable roof coverying, light on timer control and wind sensor. • All costs exclude GST and consultant fees.
Consultants required • Site analysis for siting of shelters > Architect/ Landscape Architect. • Shelter design > Architect. • Structural design > Structural Engineer. • Lighting > Lighting Designer? • Retractable shade design > Industry e.g. Blind Contractor (John Snoad – with previous Square experience). • Costing > Quantity Surveyor. • Compliance > Certifier? Council? • Levels and confirm location > Surveyor.
Recommendations If this option is pursued further, then Council need to: • Confirm the shade location. • Ensure robust, durable design for the coastal location. 2 • Ensure design for fit with current Square urban design themes. • Engage consultants recommended above. View from Seaview Road 9 troppo View from Seaview Road apartments (second floor)
4
SEAVIEW ROAD 4
ESTIA GREEK MALOBO BAKERY MALOBO OUTDOOR ESTIA GREEK NORTHERN CARPARK OUTDOOR DINING RESTAURANT DINING
HENLEY TAKEAWAY HENLEY STELLA STELLA 2 OUTDOOR TAKEAWAY RESTAURANT OUTDOOR DINING DINING
THAI ORCHID 1 OUTDOOR DINING THAI ORCHID RESTAURANT CIRCUIT BACCHUS BAR CIBO ABLUTIONS PROMENADE NEW CONC. APRON 3 BACCHUS BAR CIBO OUDOOR DINING OUTDOOR RIPPLE DINING LOUNGE
LOOKOUT SHELTER NEW CONC. SCULPTURAL (170m2) APRON SHOWERS HENLEY SURF LIFE SAVING CLUB OPTION 3 PROMENADE CIRCUIT OPTION 1 OPTION 2
RAMP STEPS
JETTY KEY TURF EXISTING SHADE SHELTER - 760m2
BEACH CONCRETE PAVING (EXCLUDING JETTY) BRICK PAVING ADDITIONAL SHADE
HENLEY 2 CONCRETE OPTION 1 - 320m PROPOSED BITUMEN OPTION 2 - 170m2 ADDITIONAL SHADING AT HENLEY SQ HENLEY SQUARE ADDITIONAL SHADE TIMBER DECKING OPTION 3 - 260m2 FOR PERMANENT SHADE OPTION 2: SITE PLAN HENLEY BEACH COUNCIL BEACH VIEW POINTS WATER 0 5m 10m 25m N 28 East Terrace, Adelaide SA 5000 SITE PLAN 3 ViewT: from +(61) 8 Thai 8232 9696Orchid F: +(61) corner 8 8232 9797 Scale 1: 500 E: [email protected] 22.12.2020 DWG NO: 1:5000 troppo PERMANENT SHADE
3. FIXED SHADE STRUCTURE(S) Additional shade structures with fixed roofing/ permanent cover to provide shelter similar to the lookout structure. Designed to be part of the suite of existing structures at the Square.
Impact on general amenity of the area • Design of shade structure to be considerate for existing shade structures at the Square and existing built forms. • Construction time required – longer > time construction during winter to minimise disruption to the square.
Impact on turf areas • Fixed shade > turf under will not survive, unless the structure is tall, promoting shade chasing over an extended area. In any case, turf can be repaired/ relocated/ replaced seasonally – but with downtime for those areas.
Impact on views, in particular to traders, restaurant-goers, residents and visitors to the Square • Tall structures to allow views under? • Shade can be chased - except in the location adjacent the Surf Life Saving Club. • Site analysis required to study impact on key views and recommend possible locations. 1 Protection provided • Provision of free public shade. OPTION 1 - view from the Thai Orchid
Potential for integration with events and other opportunities • Potential for large areas of shade suitable to host events under. Structures to be tall enough to allow large groups of people under.
Ability to trial • No ability to trial this option.
Estimated captial cost • Dependent on complexity and size: ◦◦ Option 1 - 120m2 - $220-260,000. ◦◦ Option 2 - 420m2 - $600-700,000. ◦◦ Option 3 - 150m2 - $200-250,000. • All costs includes pavement and turf reinstatement. • All costs exclude GST and consultant fees.
Consultants required • Site analysis for siting of shelters > Architect/ Landscape Architect. • Shelter design > Architect. • Structural design > Structural Engineer. • Lighting > Lighting Designer? • Costing > Quantity Surveyor. • Compliance > Certifier? Council? • Levels and confirm location > Surveyor. • Services (lighting/ power) > Services Engineer. • Civil design > Civil Engineer.
Recommendations • The shade structure(s) needs to extend existing architectural design themes. • With option 3, provision of new public seating beneath the structure might 2 be considered. • If this option is pursued further, then Council need to: ◦◦ Confirm the shade location. OPTION 2 - view from Seaview Road ◦◦ Engage consultants recommended above. 11 troppo
3
OPTION 2 - from Seamore’s Restaurant first floor balcony HENLEY SQUARE ADDITIONAL SHADE 4 PERMANENT SHADE OPTION 3 - FIXED STRUCTURE: SITE PLAN
OPTION 3 - view from Thai Orchid troppo
SEAVIEW ROAD
ESTIA GREEK MALOBO BAKERY MALOBO OUTDOOR ESTIA GREEK NORTHERN CARPARK OUTDOOR DINING RESTAURANT DINING 2
HENLEY TAKEAWAY HENLEY STELLA STELLA OUTDOOR TAKEAWAY RESTAURANT OUTDOOR DINING DINING
THAI ORCHID OUTDOOR DINING THAI ORCHID RESTAURANT 3 ABLUTIONS PROMENADE CIRCUIT BACCHUS BAR CIBO REINSTATE TURF/ PAVING UNDER 1 BACCHUS BAR CIBO OUTDOOR 4 OUDOOR DINING RIPPLE DINING OPTION 1 LOUNGE
REINSTATE TURF/ PAVING UNDER LOOKOUT SHELTER SCULPTURAL (170m2) SHOWERS HENLEY SURF LIFE SAVING CLUB PROMENADE CIRCUIT OPTION 2 OPTION 3 RAMP STEPS
KEY OPTION 1 SHORTER EXTENSION OF EXISTING DUE TO TURF EXISTING SHADE SHELTER - 760m2 NARROWING CONTINUATION. CONCRETE PAVING (EXCLUDING JETTY) OPTION 2 BRICK PAVING ADDITIONAL SHADE
MAXIMISES SHADE, HEIGHT OF STRUCTURE HENLEY BEACH JETTY 2 CONCRETE OPTION 1 - 120m MAINTAINS GOOD TURF HEALTH AND VIEWS. PROPOSED BITUMEN OPTION 2 - 420m2 OPTION 3 ADDITIONAL SHADING AT HENLEY SQ HENLEY SQUARE ADDITIONAL SHADE 2 PERMANENT SHADE OPTION 3 - FIXED STRUCTURE: SITE PLAN TIMBER DECKING OPTION 3 - 150m NO TURF LOSS, A GOOD BOOK END TO THE FOR SQUARE LOOKOUT AT NORTH END, WILL BEACH HENLEY BEACH COUNCIL REQUIRE EXTRA SEATING BENEATH. WATER Existing lookout shelter 0 5m 10m 25m N 28 East Terrace, Adelaide SA 5000 SITE PLAN T: +(61) 8 8232 9696 F: +(61) 8 8232 9797 Scale 1: 500 E: [email protected] 22.12.2020 DWG NO: 1:5000 troppo
Vending Machine for Umbrella Hire Kiosk for Umbrella Hire European Model - Umbrella and Sunlounge Hire
• Highly unlikey that a vending machine exists. • Provision of paid personal shade only. • Provision of paid personal shade does not meet clients objective. • Complexities in establishing hire costs, deposit schemes, umbrella • Complexities in regular turf maintenance and business operation. • Council could consider as an option for a private operator to run on return, umbrella maintenance and replacement and safe covid Unlikely to be an option for additional shade to turf areas operated the beach in the future. practice do not warrent further exploration of this concept. by Council. • Could still be run on the beach by a private operator.
Beach Club Expansion of Council’s Current Program for Temporary Shade Structures Gazebo/ Marquee
• Provision of paid personal shade does not meet clients objective. • Council determined ongoing costs for relocation are too high. • Could be implememnted as a seasonal or event shade which could • Council could consider as an option for a private operator to run on • Have had issues with locating on the beach, one structure has been add vibrancy to the Square. the beach in the future. washed off the beach previously during a storm event. • Issues with keeping the structure open to the side (maintaining • Creates an exclusive area for paid guests only. • Determined due to high relocation costs, impacts on views and turf views) but also structurally sound during storm events. Structures HENLEY SQUARE ADDITIONAL SHADE • Could be considered as a seasonal operation for an event such as health not to pursue this option. wouldn’t be able to be removed quickly enough before a storm event OPTIONS EXPLORED, BUT NOT PURSUED during the Adelaide Fringe to attract visitors to the area. and would be costly to remove or relocate. • Issues with turf maintenance if left in one location for long periods of time. • Council elected not to pursue this option further. troppo CONCLUSION
• Existing nascent shade options (Ripple Lounge umbrellas and Norfolk Pines) will extend shade within the Square to some extent, within the original design. These design elements can be further extended. Council should consider the do nothing – or extension of those original principles – as a non-controversial, low cost answer to the provision of additional shade.
• A retractable shade structure is potentially a more fitting solution in urban design terms, and can be designed (tall) and sited to maintain existing viewsheds. Retractability means, as well as seasonal deployment, safety in high winds, daily/ weekly choice for shading. This is potentially a low maintenance/ operation solution for Council.
• A fixed permanent shade is the most expensive, likely requiring heightened turf management, or expanded paving. It is also a potentially low maintenance/ operation solution for Council. However, is this shade desirable for much of the year?
15 CL Agenda and Reports 27/04/2021
6.37 FILIPINO COMMUNITES COUNCIL OF AUSTRALIA ‐ FLYING OF THEIR FLAG FOR THE 75th ANNIVERSAY OF PHILIPPINES‐AUSTRALIA DIPOLMATIC RELATIONS
TO Council
FROM: Manager Governance and Opera䈳onal Support ‐ Kerrie Jackson
DATE: 27 April 2021
Brief A request has been received from the Filipino Communi䈳es Council of Australia invi䈳ng Council to fly the Filipino Flag for the 75th anniversary of Australia‐Philippines diploma䈳c rela䈳ons on 21 May 2021.
Recommenda⒐�on That Council approve/not approve the flying of the Filipino Flag on the 21 May 2021 to celebrate the 75 anniversary of the Australia‐Philippines diploma⒐�c rela⒐�ons.
Status This report relates to or impacts upon the following Community Plan Objec䈳ves 2020‐2027. Our Community ‐ A strong and connected community Charles Sturt is made up of strong and vibrant communi䈳es; we celebrate our iden䈳ty; heritage and cultural diversity. People feel a sense of belonging, inclusion and social connectedness. Relevant Council policies are: Flag Pole Usage Policy Social Inclusion Policy
Relevant statutory provisions are: Nil
Background A request has been received from the Filipino Communi䈳es Council of Australia invi䈳ng Council to par䈳cipate in the 75th anniversary celebra䈳ons of the Australia‐Phillipinnes diploma䈳c rela䈳ons by flying the Filipino flag on the Council flag pole at the front of the Civic Offices on Woodville Road on the 21 May 2021 (refer Appendix A).
Report In accordance with Council's Flag Pole Usage Policy any request to fly a flag from the Civic Centre are to be considered by Council.
The request has been sent by the South Australian President of the Filipino Communi䈳es Council of Australia ‐ Ms Carmen Garcia and it highlights that the City of Charles Sturt has some 898 Filipino residents within our area. Ms Garcia is invi䈳ng Council to par䈳cipate in the celebra䈳on of the 75th anniversary and ask Council to consider flying the Filipino flag as a symbol of recogni䈳on and friendship between Australia and Philippines.
Financial and Resource Implica⒐�ons
City of Charles Sturt Page 176 of 206 CL Agenda and Reports 27/04/2021
The Filipino Communi䈳es Commi䔳ee Council are able to supply and deliver the flag to Council so there is no addi䈳onal costs to Council.
Customer Service and Community Implica⒐�ons The Filipino Communi䈳es Council of Council are invi䈳ng Council to par䈳cipate in their celebra䈳ons in recogni䈳on of the Filipino community within the City of Charles Sturt and see the flying of the Filipino flag as a gesture of friendship, connec䈳on and community commitment to sit alongside each other.
Environmental Implica⒐�ons There are no environmental implica䈳ons.
Community Engagement/Consulta⒐�on (including with community, Council members and staff) There is no requirement for community engagement or consulta䈳on.
Risk Management/Legisla⒐�ve Implica⒐�ons There are no risk management or legisla䈳ve implica䈳ons.
Conclusion That Council consider the request received from the Filipino Communi䈳es Council of Australia to fly the Filipino flag on the 21 May 2021.
Appendices
# A㐲achment APPENDIX A ‐ FILCCA ‐ Request to fly Philippine flag ‐ 75th Philippines‐Australia Diploma䈳c Rela䈳ons 1 Anniversary
City of Charles Sturt Page 177 of 206 APPENDIX A
Registration: AO4200 ABN 18 960 098 899 www.filcca.org.au
19 March 2021 Governance and Business Support Executive Committee City of Charles Sturt 2018-2020 C/ email: [email protected]
Carmen Garcia (SA) To Whom it May Concern, President RE: 75th Anniversary of Philippines-Australia diplomatic relations Roberto Garcia (QLD) Vice President External As you may be aware May 2021 will be the 75th Anniversary of Australia-Philippines diplomatic ties. The first Australian Consulate-General in Manila opened on 22 May 1946. Cecille Wheare (VIC) Vice President Internal Our Filipino Community will celebrate this special milestone through a range of initiatives at a national and local level with an anniversary campaign with the theme ‘Mateship and Bayanihan’. Veronica Pantos (WA) The Filipino ideal of ‘bayanihan’ which conveys the spirit of communal unity and cooperation, is Vice President Youth Affairs akin to the Australian concept of ‘mateship’ which includes the notions of friendship, solidarity and pulling together. These values have shaped who we are and what we stand for, and have been Ben Hur Winter (SA) tested under the most gruelling periods of history until today, as we have shown in response to our Secretary most recent COVID crisis.
Serna Ladia (NSW) As the President of the Filipino Communities Council of Australia (FILCCA), and a local South Treasurer Australian, I am writing to you on behalf of my community to express our sincerest gratitude for your leadership and the ongoing support of the City of Charles Sturt Council to our Filipino Cecilia Flores (ACT) Community. PRO I wish to invite you and the Council of Charles to consider playing a leading role in our South Elizabeth Garrett (ACT) Australian celebrations. With some 898 Filipino residents in your LGA, making us the 7th largest Public Officer ethnic group in the City of Charles, we hope you too wish to celebrate and recognise this friendship between Australia and the Philippines. Immediate Past President Dante Maribbay (WA) I am proposing that you consider flying the flag of the Philippines on 21st May within your council areas, as a symbol of this friendship. We would be able to supply and deliver the flag if you find this activity suitable. Although this may seem modest, I think it is a reflection of our community, that the gesture of friendship is through conversation, connection and true community commitment to Affiliates sit alongside each other – Filipinos are very much the quiet achievers but this does not reduce the PCC NSW Inc. impact of our contribution to Australia’s successful migration story. As the hosting council of our FCC VIC Inc. Philippine Fiesta, I am asking you to consider leading this initiative so that select councils may FSCC SA Inc. follow your recognition of our community and contribution to our state. FCC WA Inc FCC ACT Inc. Please let me know if you are able to support the Filipino community through your commitment to FABICCQ Inc. help us celebrate 75th Anniversary of Australia-Philippines diplomatic relations. LVM, FCC Tas Inc. FAANT Inc. Yours sincerely, .
Carmen Garcia President Filipino Communities Council of Australia 0411 289 263
CL Agenda and Reports 27/04/2021
6.38 LOCAL GOVERNMENT ASSOCIATION NOMINATIONS ‐ ENVIRONMENT PROTECTION AUTHORITY BOARD
TO: Council
FROM: Team Leader Governance and Business Support ‐ Mary Del Giglio
DATE: 27 April 2021
Brief
The Local Government Associa╅on is seeking nomina╅ons for a Local Government member on the Environment Protec╅on Authority Board for a term of three years commencing on 8 August 2021. Nomina╅ons must be forwarded to the Local Government Associa╅on by close of business Monday 24 May 2021.
Recommenda╅on
1. That Council nominates the Manager Public Health and Safety, Adam Filipi, as the Local Government Member to the Environment Protec╅on Authority Board and that the nomina╅on be passed on to the Local Government Associa╅on for considera╅on.
OR
2. That Council nominates (insert name of nominee) as the Local Government Member to the Environment Protec╅on Authority Board and that the nomina╅on be passed on to the Local Government Associa╅on for considera╅on.
OR
3. That Council does not nominate a Local Government Member to the Environment Protec╅on Authority Board.
Status
This report relates to or impacts upon the following Community Plan Objec╅ves 2016‐2027. Our Leadership ‐ A leading & transforma╅onal Local Government organisa╅on
Our values, leadership and collabora╅ve approach are bold and courageous and enables us to deliver value for our Community and create a leading liveable City. We care about our people ensuring we support, develop and mo╅vate our workforce to meet Community needs with capability and confidence. Open and accountable governance. Relevant Council policies are:
Nil
Relevant statutory provisions are:
Environment Protec╅on Act 1993 Environment Protec╅on Regula╅ons 2009
Background
The Local Government Associa╅on is seeking nomina╅ons from suitably qualified Council Members, or employees of a council or other local government en╅ty as a representa╅ve to the Environment Protec╅on Authority Board for a term of up to three years commencing on 8 August 2021.
The Environment Protec╅on Authority (EPA) Board is a statutory corpora╅on/board to which the provisions of the Environment Protec╅on Act 1993 apply.
The Board is responsible for the governance, strategic planning and pursuit of the Authority's objec╅ve, namely to protect human health and the environment by reducing the harmful effects of pollu╅on and waste.
The current local government representa╅ves are held by Dr Helen McDonald (Clare and Gilbert Valleys) and Mark Withers (Port Adelaide Enfield). Mr Wither's term expires on 7 August 2021 and he is eligible for re‐appointment.
City of Charles Sturt Page 180 of 206 CL Agenda and Reports 27/04/2021
Environment Protec╅on Regula╅ons 2009 requires the LGA to provide a panel of three nominees from which the Minister will select the appointee. In accordance with Sec╅on 36A of the Acts Interpreta╅on Act 1915 the panel of nominees must include at least one male and one female.
Report
Appointments to the Environment Protec╅on Authority Board are for a term of three years, commencing from 8 August 2021.
No mandatory qualifica╅ons are required, however, a senior officer or well‐connected elected member with local government knowledge and experience are highly desirable in addi╅on to a working knowledge of the Local Nuisance and Li牢er Control Act 2016 and EPA opera╅ons relevant to local government. Refer Appendix A for the full selec╅on criteria.
Board mee╅ngs are generally held in the morning on the 2nd Tuesday of each month at the EPA offices in Victoria Square, Adelaide, with on‐line a牢endance as an op╅on.
Nomina╅ons, addressing the Selec╅on Criteria provided in Appendix A for the Board must be forwarded to LGA by a Council using the Nomina╅on Form in Appendix B along with a current CV by close of business Monday 24 May 2021.
Financial and Resource Implica╅ons
The si瑮ng fee for members is currently $24,000 per annum (11 mee╅ngs).
Customer Service and Community Implica╅ons
There are no customer service or community implica╅ons.
Environmental Implica╅ons
There are no environmental implica╅ons.
Community Engagement/Consulta╅on (including with community, Council members and staff)
There is no requirement for community engagement or consulta╅on.
Risk Management/Legisla╅ve Implica╅ons
There are no risk management or legisla╅ve implica╅ons.
Conclusion
That Council consider nomina╅ng a local government representa╅ve to the Environment Protec╅on Authority Board.
Appendices
# A牢achment 1 APPENDIX A ‐ Environment Protec╅on Authority Board ‐ Call for Nomina╅ons 2 APPENDIX B ‐ Environment Protec╅on Authority Board ‐ Nomina╅on Form
City of Charles Sturt Page 181 of 206 APPENDIX A
PART A
LGA Appointments and Nominations to Outside Bodies — Call for Nominations
Environment Protection Authority Board Governing Statute (if applicable) Section 14B Environment Protection Act 1993 Purpose/Objective The Board, amongst other things, is responsible for the governance, strategic planning and pursuit of the Authority’s objective, namely to protect human health and the environment by reducing the harmful effects of pollution and waste. Administrative Details Eleven (11) meetings held per year generally on the morning of the 2nd Tuesday of the month. Meetings are held at the EPA offices in Victoria Square, Adelaide with on-line attendance available. Annual remuneration is $24,000.
Selection Criteria (to be addressed by • Local government knowledge and experience applicant) • Senior officer or well-connected elected member • A working knowledge of the Litter and Nuisance Control Act and EPA operations relevant to local government • Proposed approach to engaging with the LGA as a local government nominee to an outside Board. In accordance with the LGA Appointments and Nominations to Outside Bodies Policy, selection for appointment or nomination to this Outside Body may include the conducting of interviews and checking of referees by the LGA. By applying, the applicant accepts that the LGA may request an interview and/or the details of referees.
Liability and indemnity cover The LGA requires that persons appointed to Outside Bodies be appropriately insured throughout the period of their appointment and seeks to collect details of the insurances provided by the Outside Body on an annual basis.
For more information contact: LGA Nominations Coordinator at [email protected] or 8224 2031
LGA of SA ECM 721509 Environment Protection Authority Board — Call for Nominations – Part A Page 1 of 2
APPENDIX B
PART B
LGA Appointments and Nominations to Outside Bodies — Nomination Form Instructions This form: • Must be submitted by a council • Must be emailed in PDF format to [email protected] • Receipt of nomination will be acknowledged by return email • CV and response to selection criteria (if applicable) may be emailed separately by the nominee and will be treated confidentially This nomination form fulfils the requirements of the LGAs Appointments and Nominations to Outside Bodies Policy, available here. SECTION 1 to be completed by Council, SECTION 2 to be completed by Nominee.
Please refer to the Call for Nominations information sheet (Form: PART A) for details of the Outside Body and the selection criteria to be met by the nominee. SECTION 1: COUNCIL to complete
Environment Protection Authority Board Council Details Name of Council submitting the nomination Contact details of Name: council officer Position: submitting this form Email: Phone: Council meeting minute reference and date Nominee Full Name elected member OR employee of council OR employee of local government entity Note: by submitting this nomination council is recommending the nominee is suitable for the role.
LGA of SA ECM 721513 – Environment Protection Authority Board — Nomination Form (Part B) Page 1 of 2
PART B SECTION 2: NOMINEE to complete
Environment Protection Authority Board Nominee Details Name in full Gender Home / Postal Address
Phone Mobile Personal email Why are you interested in this role? CV attached OR forwarding separately Response to selection Nominee to provide response to selection criteria (of no more than 2 criteria (if applicable) pages) for consideration by the LGA Board of Directors. Please refer to the Call for Nominations information sheet for the selection criteria to be attached OR forwarding separately addressed.
Do you agree for your details to be retained on the LGA Nominees Database for a period of 12 months in order to be considered for other vacancies on Outside Bodies? Yes OR No If Yes, please list any fields of interest or Outside Bodies of interest: • ______
Undertaking: The LGA Board resolved in January 2015 to ensure that appointees to external Boards and Committees remain current local government members or officers. If you leave local government for any reason during the term of your appointment, are you prepared to resign your appointment if requested to do so by the LGA? Yes No
Signature of Nominee: ______
LGA of SA ECM 721513 – Environment Protection Authority Board — Nomination Form (Part B) Page 2 of 2
CL Agenda and Reports 27/04/2021
6.39 DISCRETIONARY WARD ALLOWANCE – CONSIDERATION OF APPLICATIONS
TO Council
FROM: Governance Support Officer ‐ Karen Carmody
DATE: 27 April 2021
Brief
Discre⏌�onary Ward Allowance grants are available to eligible, not for profit individuals, groups and organisa⏌�ons which are seeking funding support for programs, projects and ac⏌�vi⏌�es that benefit the local community. This report is for Council to consider new applica⏌�ons that have been received and assessed.
Recommenda⏌�on
That the Discre⏌�onary Ward Allowance applica⏌�on for Madonna Dei Mar⏌�ri Molfe┰a Club for $5,000.00 (no GST) be approved or not approved from West Woodville Ward.
Status
This report relates to or impacts upon the following Community Plan Objec⏌�ves 2016‐2027. Our Community ‐ A strong and connected community
In our City no one gets le潲 behind; everyone has access to quality resources, services, programs, informa⏌�on and social infrastructure to fully par⏌�cipate in their community. Charles Sturt is made up of strong and vibrant communi⏌�es; we celebrate our iden⏌�ty; heritage and cultural diversity. People feel a sense of belonging, inclusion and social connectedness. People embrace healthy living, physical ac⏌�vity and ageing well. Our Leadership ‐ A leading & transforma⏌�onal Local Government organisa⏌�on
Our values, leadership and collabora⏌�ve approach are bold and courageous and enables us to deliver value for our Community and create a leading liveable City. Open and accountable governance. Relevant Council policies are:
Discre⏌�onary Ward Allowance Guideline
Relevant statutory provisions are:
Nil
Background
Council provide discre⏌�onary funds to assist eligible, not‐for‐profit individuals, groups and organisa⏌�ons within the community who are seeking support for programs, projects and ac⏌�vi⏌�es that address iden⏌�fied community priori⏌�es and which build local capacity, strengthen social diversity and enhance the health and wellbeing of residents in the City of Charles Sturt. The establishment and opera⏌�on of the Discre⏌�onary Ward Allowance (DWA) is derived from Council's powers under Sec⏌�on 137 of the Local Government Act 1999.
Report
One applica⏌�on was finalised following assessment during the period 6 April 2021 to 19 April 2021. The applica⏌�on has been assessed for consistency and eligibility by the Grant Administrator against the DWA Guideline and program criteria.
A summary of the Applica⏌�on assessment notes in addi⏌�on to any specific notes regarding iden⏌�fied eligibility concerns are contained in Appendix A of this report.
Copies of finalised applica⏌�ons and their suppor⏌�ng documenta⏌�on are available for perusal by Elected Members at the ⏌�me the Council report is prepared by visi⏌�ng the Elected Members Extranet "DWA Applica⏌�ons" folder. Alterna⏌�vely, Elected Members may contact the DWA Administrator(s) to request a copy.
City of Charles Sturt Page 187 of 206 CL Agenda and Reports 27/04/2021
All applica⏌�ons approved, not approved, outstanding and yet to be considered for the 2020/21 financial year are detailed in Appendix B.
All applica⏌�ons that were approved for the 2019/20 financial year, including those s⏌�ll being processed and/or yet to be acqui┰ed are detailed in Appendix C.
Financial and Resource Implica⏌�ons
The approved budget for the DWA program is $276,000 for this financial year, for which each ward is allocated $34,500. The approved applica⏌�ons will be funded from this alloca⏌�on and Appendix B provides a summary of the funds currently available for each ward and the impact of the new applica⏌�ons.
Customer Service and Community Implica⏌�ons
There are no customer service or community implica⏌�ons.
Environmental Implica⏌�ons
There are no environmental implica⏌�ons.
Community Engagement/Consulta⏌�on (including with community, Council members and staff)
Public adver⏌�sement of the DWA scheme to community groups and residents will occur at the commencement of the financial year and at other ⏌�mes throughout the year should the Council members determine this is necessary, in the interests of good probity prac⏌�ces.
Risk Management/Legisla⏌�ve Implica⏌�ons
The establishment and opera⏌�on of the DWA is derived from Council's powers under Sec⏌�on 137 of the Local Government Act 1999.
Conclusion
Council is to review the DWA applica⏌�ons finalised for considera⏌�on during the period 6 April 2021 to 19 April 2021 and determine what funds, if any, shall be allocated to the applicants.
Appendices
# A┰achment 1 Appendix A ‐ DWA Applica⏌�on Assessments ‐ 27 April 2021 2 Appendix B ‐ Discre⏌�onary Ward Allowance Applica⏌�ons – 2020_2021 3 Appendix C ‐ Discre⏌�onary Ward Allowance Applica⏌�ons ‐ 2019_2020
City of Charles Sturt Page 188 of 206 APPENDIX A 2020/21 DISCRETIONARY WARD ALLOWANCE APPLICATION ASSESSMENTS - FOR DECISION
Ward Project Allowance Application Eligible Allowance Available Amount Contribution Remaining Ex GST Ex GST West Madonna Dei Martiri $5,302.54 $5,000.00 $5,000.00 $302.54 Woodville Molfetta Club - Ward Refurbishment of clubroom bar facilities
Assessment • Application received 31 March 2021. • Applicant is incorporated. Evidence of Incorporation obtained. • Applicant ABN provided and checked. • Total project cost is $9,900.00, applicant has confirmed they will fund the remaining balance, and the project will be completed by the end of June 2021. • Special Purpose Compilation Financial Report for the financial year ended 31 December 2020 was provided, including Profit and Loss Statement and Balance Sheet. • Minutes of Annual General Meeting held on 14 March 2021 were provided, including notes to a verbal President’s Report, and notes to a verbal Treasurer's Report. • Applicant has provided 1 quote each for 2 individual items being requested for purchase by the grant funds (cabinetry and plumbing), though the requirement of the Guideline is 2 quotes for each item, given the individual expenses exceed $3,000.00 ex GST. Applicant attempted to get second quotes but could not manage to get any other tradespersons in to quote. The applicant also informed that the plumber who has provided the quote was recommended from the company who installed their glass washer, and this plumber has knowledge of their plumbing. • Grant expense budget was not required to be provided. • DWA funding received in the last 4 years: o 2018/19: $4,495.00 – Flat screen television and wall mounts. • Other council funding, subsidies or support received in the last 4 years: o Nil known.
APPENDIX B Discretionary Ward Allowance applications and status - 2020/2021
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST SEMAPHORE PARK Applicant Projects $34,500 20/128511 13/05/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Henley & Grange Baseball Club Inc 44 hours hire of Seaton High School Indoor Nets for pre-season training $4,400.00 $4,400.00 $4,000.00 NO $4,000.00 $30,500.00 20/321618 17/7 Applicant notified approved. 23/7 Payment Voucher raised. for August 2020 23/7 Due to GST error, Council approved amount is reduce amount of $4,000 (refer 20/196348). 30/7 Payment made via EFT. 4/8 Funding letter emailed. 23/11 - Acquittal finalised.
20/134246 19/05/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Semaphore Surf Life Saving Club Inc Purchase of floating Mobi-Chair for special needs Nippers program and $4,600.00 $4,600.00 $4,600.00 YES $5,060.00 $25,900.00 20/313980 17/7 Applicant notified approved and tax invoice requested. public use. 27/7 Tax Invoice processed for payment. 30/7 Payment made via EFT. 3/8 Funding letter emailed. 17/11 - Acquittal finalised.
20/196241 27/07/20 Approved CL 10/8/2020, Item 6.75 27/08/2020 Canoe South Australia Inc TA Paddle SA Purchase of Defibrillator Package $2,409.09 $2,409.09 $1,204.55 YES $1,325.00 $24,695.46 20/257945 Approved equally from SEMAPHORE PARK & GRANGE WARDS. 14/8 - Applicant notified approved and Tax Invoice requested. 20/8 Tax Invoice received and processed for payment. 27/8 Payment made via EFT. 31/8 Funding Letter emailed. 23/9 - Acquittal finalised. 20/246932 13/09/20 Approved CL 28/09/2020, Item 6.97 15/10/2020 Semaphore Park Community Garden Inc Purchase of hardware and a security camera $2,448.95 $2,448.95 $2,430.21 NO $2,430.21 $22,265.25 21/43744 1/10 - Applicant notified approved and Payment Voucher raised. 15/10 Payment made via EFT. 19/10 - Funding Letter emailed. 12/01 - SOA received. 05/02 - Awaiting reimbursement of funds. 11/02 - Funds reimbursed. 16/02 Acquittal Finalised.
20/320034 21/11/20 Approved CL 14/12/2020, Item 6.122 22/12/2020 West Lakes Bowling Club Inc (Club West Lakes) Shade cloth replacement for southern and northern ends of "A Green" $2,823.00 $2,823.00 $2,823.00 YES $19,442.25 17/12 Applicant notifiied approved and Tax Invoice requested. 22/12 Tax invoice received and processed for payment. 23/12 $3,105.30 Payment made via EFT. Funding letter emailed.
20/326711 27/11/20 Not approved CL 14/12/2020, Item 6.122 Torrens Rowing Club Inc (Rowing SA Boat Shed West Purchase of racking in leased space in Rowing SA's West Lakes Boat $1,650.00 $1,650.00 $0.00 YES $19,423.51 21/33909 14/12 - Not Approved $0.00 Lakes Acquatic Centre) Shed and boat lighting 20/327449 29/11/20 Approved CL 14/12/2020, Item 6.122 22/12/2020 West Lakes Croquet Club Inc (Club West Lakes) New signage around the perimeter of the West Lakes Croquet Club $840.00 $840.00 $840.00 $18,583.51 21/13941 17/12 Applicant notified apporved and Payment Voucher NO $840.00 raised.22/12 Payment made via EFT. Funding letter emailed. 18/01 Acquittal finalised. 20/328146 30/11/20 Approved CL 14/12/2020, Item 6.122 22/12/2020 Lakes Sports & Community Club (Club West Lakes) Carpet installation $4,970.00 $4,970.00 $4,970.00 $13,613.51 21/92916 17/12 Applicant notified approved and Tax Invoice requested. YES $5,467.00 18/12 Tax invoice received and processed for payment. 22/12 Payment made via EFT. Funding letter emailed. 21/45887 17/02/2021 - Approved CL 9/03/2021, Item 6.25 18/03/2021 Torrens Rowing Club Inc (Rowing SA Boat Shed West Purchase of racking in leased space in Rowing SA's West Lakes Boat $1,564.00 $1,564.00 $1,564.00 $12,049.51 11/03 Applicant notified approved and tax invoice requested. submitted Lakes Acquatic Centre) Shed and boat lighting 15/03 Tax invoice received and processed for payment. 19/03 YES $1,720.40 again Payment made via EFT. Funding letter emailed. 1/04 Acquittal finalised. 21/44466 16/02/21 Not approved CL 12/04/2021, Item 6.34 SportsUnited Establishment of Sporting Memories Program in CCS area $625.00 $625.00 $0.00 NO $0.00 $12,049.51 12/04 - Not approved 21/81396 22/03/21 Approved CL 12/04/2021, Item 6.34 West Lakes Croquet Club Purchase of polo tops in club colours for all members $2,376.00 $2,376.00 $2,376.00 $9,673.51 14/04 Applicant notified approved and Payment Voucher raised. NO $2,376.00
Total Spend to Date $24,807.76 $9,692.25 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST GRANGE Applicant Projects $34,500 20/139653 26/05/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Grange Chat and Patch Fabric and materials to make quilts and knitted goods to give to $1,205.00 $1,205.00 $1,205.00 NO $1,205.00 $33,295.00 20/245122 17/7 Applicant notified approved. 23/7 Payment Voucher raised. vulnerable individuals. 30/7 Payment made via EFT. 3/8 Funding letter emailed. 10/09 - Statement of Acquittal received and grant finalised
20/207773 6/08/20 Approved CL 24/8/2020, Item 6.81 11/09/2020 Seaton Community Children's Centre Inc Subsidised upgrade of kitchenettes in babies and staff rooms - cabinetry, $5,000.00 $5,000.00 $5,000.00 YES $5,500.00 $28,295.00 20/335202 27/8 Applicant notified approved and Tax Invoice requested. sink and benchtops. 11/09 Payment made via EFT. 14/09 Funding letter emailed. 04/12 - SOA completed and grant finalised. 20/196241 27/07/20 Approved CL 10/8/2020, Item 6.75 27/08/2020 Canoe South Australia Inc TA Paddle SA Purchase of Defibrillator Package $2,409.09 $2,409.09 $1,204.55 YES $1,325.00 $27,090.46 20/257945 Approved equally from SEMAPHORE PARK & GRANGE WARDS. 14/8 - Applicant notified approved and Tax Invoice requested. 20/8 Tax Invoice received and processed for payment. 27/8 Payment made via EFT. 31/8 Funding Letter emailed. 23/9 - Acquittal finalised. 21/44466 16/02/21 Not approved CL 12/04/2021, Item 6.34 SportsUnited Establishment of Sporting Memories Program in CCS area $625.00 $625.00 $0.00 NO $0.00 $27,090.46 12/04 - Not approved. 21/84063 24/03/21 Approved CL 12/04/2021, Item 6.34 Grange Uniting Netball Club Inc Purchase of defibrillator, shelving, lockable cupboard and 15 netballs $4,948.00 $4,948.00 $4,948.00 NO $4,948.00 $22,142.46 14/04 Applicant notified approved and Payment Voucher raised.
Total Spend to Date $12,357.55 $22,142.46 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021. Page 1 of 3 Discretionary Ward Allowance applications and status - 2020/2021
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST HENLEY Applicant Projects $34,500 20/75020 15/03/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Western Districts Athletics Club Inc - Little Athletics Subsidy for the cost of monthly track linemarking $5,000.00 $5,000.00 $4,988.50 NO $4,988.50 $29,511.50 21/43348 17/7 Applicant notified approved. 23/7 Payment Voucher raised. 30/7 Payment made via EFT. 3/8 Funding letter emailed. SOA extended to 15/01/2021. 02/02/21 Finalised acquittal received, awaiting reimbursement of unspent funds. 08/02/21 - funds reimbursed. Application finalised 15/02/2021.
20/146637 2/06/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Henley & Grange Arts Society Inc Subsidised purchase of a new kiln to improve member safety. $5,000.00 $5,000.00 $5,000.00 NO $5,000.00 $24,511.50 20/208719 17/7 Applicant notified approved. 23/7 Payment Voucher raised. 30/7 Payment made via EFT. 3/8 Funding letter emailed. 07/08 - Acquittal finalised and application completed.
20/179870 8/07/20 Approved CL 27/7/2020, Item 6.64 6/08/2020 Henley Community Garden Inc Purchase of Solar and Security Equipment $1,777.00 $1,777.00 $1,777.00 NO $1,777.00 $22,734.50 20/257910 30/7 Applicant notified approved. 31/7 Payment Voucher raised. 6/8 Payment made via EFT. 17/8 Funding letter emailed. 23/09 - Acquittal finalised. 20/217372 16/08/20 Approved CL 14/09/2020, Item 6.87 24/09/2020 Henley Surf Life Saving Club Henley SLSC's Inclusive Education Programs $2,755.00 $2,755.00 $2,755.00 YES $3,030.50 $19,979.50 21/51225 17/9 Applicant notified approved and tax invoice requested and received. 24/9 Payment made via EFT. 28/09 Funding letter emailed. 18/01 SOA reminder sent, extended to 1/02. 3/2 Second SOA reminder sent, extended to 17/02. SOA finalised 23/02. 21/44466 16/02/21 Not approved CL 12/04/2021, Item 6.34 SportsUnited Establishment of Sporting Memories program in CCS area $625.00 $625.00 $0.00 NO $0.00 $19,979.50 12/04 - Not approved. 21/77551 17/03/21 Approved CL 12/04/2021, Item 6.34 Charles Sturt Rotary Club Inc - The Toy Boys Purchase of a Thicknesser machine $3,180.00 $3,180.00 $3,180.00 NO $3,180.00 $16,799.50 14/04 Applicant notified approved and Payment Voucher raised.
Total Spend to Date $17,700.50 $0.00 $16,799.50 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED) Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST WOODVILLE Applicant Projects $34,500 20/188916 17/07/20 Approved CL 27/7/2020, Item 6.64 20/08/2020 Pontian Brotherhood of SA Subsidised cost of replacement flooring to Main Hall at 674 Torrens $11,400.00 $5,000.00 $5,000.00 NO $5,000.00 $29,500.00 20/332864 30/7 Applicant notified approved and New Creditor raised. 14/8 Road, Pennington. Payment Voucher raised. 20/8 Payment made via EFT and Funding Letter emailed. 24/11 - Acquittal finalised. 21/44466 16/02/21 Not approved CL 12/04/2021, Item 6.34 SportsUnited Establishment of Sporting Memories program in CCS area $625.00 $625.00 $0.00 NO $0.00 $29,500.00 12/04 - Not approved.
Total Spend to Date $5,000.00 $0.00 $29,500.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED) Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST WEST WOODVILLE Applicant Projects $34,500 20/160334 18/06/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Woodville City Soccer Club - Western Strikers Purchase of white goods and a storage closet (equipment) $2,248.18 $2,248.18 $2,248.18 YES $2,473.00 $32,251.82 20/261034 17/7 Applicant notified approved and tax invoice requested. 27/7 Tax invoice processed for payment. 30/7 Payment made via EFT. 3/8 Funding letter emailed. 25/09 - Statement of Acquittal Finalised. 20/164544 23/06/20 Approved CL 13/07/20, Item 6.59 30/07/2020 Woodville West Community Garden 6 new garden bed plots for new members $3,012.00 $3,012.00 $3,012.00 NO $3,012.00 $29,239.82 21/11936 17/7 Applicant notified approved. 23/7 Payment Voucher raised.30/7 Payment made via EFT. 3/8 Funding letter emailed. SOA extension to 8/01/2021. 14/01 - Statement of acquittal finalised. 20/259728 24/09/20 Approved CL 26/10/2020, Item 6.105 (1) 6/10/2020 Royal Park Community Garden Purchase of community wicking and raised garden beds, and garden $3,782.00 $3,782.00 $3,782.00 NO $3,782.00 $25,457.82 21/33907 26/10 Applicant notified approved. 30/10 Payment voucher materials. raised. Paid EFT 06/11. 10/11 Funding letter emailed. 07/02/21 - SOA Finalised and sent to Councillors. 20/270203 6/10/20 Approved CL 26/10/2020, Item 6.105 (2) 6/10/2020 Bosniak Association of South Australia - Bosniak Masjed Subsidised purchase and instalment of a fence to separate playground $6,435.00 $5,000.00 $5,000.00 NO $5,000.00 $20,457.82 21/54864 26/10 Applicant notified approved. 30/10 Payment voucher Adelaide Inc. (Property Owner - Bosnia Herzegovina and car park. raised. Paid EFT 06/11. 10/11 Funding letter emailed. 19/01 Muslim Society of SA Ltd - (BHMZSA)) SOA extended to 26/02. 25/02 SOA finalised. 20/296639 30/10/20 Approved CL 23/11/2020, Item 6.114 3/12/2020 Beograd Woodville Sports & Social Club Inc Purchase of kitchen appliances and portable football goals. $4,067.27 $4,067.27 $4,067.27 YES $4,474.00 $16,390.55 21/72693 25/11 Applicant notified approved and tax invoice requested. 27/11 Tax invoice processed for payment. 3/12 Payment made via EFT. 4/12 Funding letter emailed. 15/03 SOA finalised.
20/358147 24/12/20 Approved CL 25/01/2021, Item 6.06 4/02/2021 Woodville Bowling Club Purchase a new Point of Sale system with touchscreen and scanner, $4,540.01 $4,540.01 $4,540.01 YES $4,994.01 $11,850.54 28/01 Applicant notified approved and tax invoice requested. and an A3 colour printer 1/02 Tax invoice processed for payment. 4/02 Payment made via EFT. 5/02 Funding letter emailed. 25/03 SOA finalised. 21/15887 15/01/21 Approved CL 8/02/2021, Item 6.12 (1) 19/02/2020 Woodville Orion Tennis Club Inc Subsidised purchase of new cylinder lawn mower with transporter. $5,000.00 $5,000.00 $5,000.00 NO $5,000.00 $6,850.54 10/02 Applicant notified approved and payment voucher raised. 19/02 payment made via EFT. 19/02 Funding letter emailed.
21/17933 21/01/21 Approved CL 8/02/2021, Item 6.12 (2) 19/02/2020 Neighbourhood Watch Area 210 Hendon Royal Park Subsidised purchase NHW promotional materials primarily in Hendon $500.00 $500.00 $500.00 NO $500.00 $6,350.54 21/68291 10/02 Applicant notified approved and payment voucher raised. Royal Park Area 210. 19/02 payment made via EFT. 19/02 Funding letter emailed. 10/03 SOA finalised. 21/67241 9/03/21 Approved CL 22/03/2021, Item 6.28 31/03/2021 Woodville Croquet Club Purchase of refrigerator for the club. $1,048.00 $1,048.00 $1,048.00 NO $1,048.00 $5,302.54 26/03 Applicant notified approved and payment voucher raised. 31/03 payment made via EFT. 1/04 Funding letter emailed.
21/44466 16/02/21 Not approved CL 12/04/2021, Item 6.34 SportsUnited Establishment of Sporting Memories program in CCS area $625.00 $625.00 $0.00 NO $0.00 $5,302.54 12/04 - Not approved. 21/92976 31/03/21 Decision Up to Council 27/04/2021 Madonna Dei Martiri Molfetta Club Refurbishment of clubroom bar facilities $5,000.00 $5,000.00 NO $302.54
$11,850.54 Total Spend to Date $29,197.46 $5,302.54 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021. Page 2 of 3 Discretionary Ward Allowance applications and status - 2020/2021
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST FINDON Applicant Projects $34,500 20/109940 23/04/20 Approved CL 10/8/2020, Item 6.75 20/08/2020 Woodville Rechabite Cricket Club Inc Subsidised purchase of a new cricket pitch roller $5,000.00 $5,000.00 $5,000.00 NO $5,000.00 $29,500.00 20/256295 14/8 - Applicant notified approved and Payment Voucher raised. 21/8 Payment made via EFT and Funding Letter emailed. 22/09/20 Statement of acquittal finalised. 20/234014 1/09/20 Approved CL 14/09/2020, Ite, 6.87 2/10/2020 Helen Manou Subsidy for costs to edit and publish a self-written book entitled $3,000.00 $3,000.00 $3,000.00 NO $3,000.00 $26,500.00 17/9 Applicant notified approved and new creditor requisition ‘Destination Mansfield Park’. requested. 25/9 New creditor approved and Payment Voucher raised. Paid 02/10 EFT. Funding letter emailed 7/10. 20/261130 26/09/20 Approved CL 26/10/2020, Item 6.105 (3) 6/10/2020 Orange Tree Quilters Purchase of wool/poly batting, cotton backing and various fabrics for $5,000.00 $3,000.00 $1,500.00 NO $1,500.00 $25,000.00 21/50188 26/10 Applicant notified approved. 30/10 Payment voucher making 120 (now 70-80) quilts to be donated to charities. raised. Paid EFT 06/11. 10/11 Funding letter emailed. 15/02 SOA reminder sent, extended to 1/03. 22/02/2021 SOA finalised. 21/44466 16/02/21 Not approved CL 12/04/2021, Item 6.34 SportsUnited Establishment of Sporting Memories program in CCS area $625.00 $625.00 $0.00 NO $0.00 $25,000.00 12/04 - Not approved.
Total Spend to Date $9,500.00 $25,000.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED) Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST HINDMARSH Applicant Projects $34,500 20/196730 27/07/20 Approved CL 10/8/2020, Item 6.75 27/08/2020 Fitzroy Community Club Replacement of old ice machine $5,224.00 $5,000.00 $5,000.00 YES $5,500.00 $29,500.00 20/348815 14/8 - Applicant notified approved and Tax Invoice requested. 20/8 Tax Invoice received and processed for payment. 27/8 Payment made via EFT. 31/8 Funding Letter emailed. 20/315102 17/11/20 Approved CL 14/12/2020, Item 6.122 22/12/2020 West Croydon & Kilkenny RSL Purchase of lawn bowls scoreboards & equipment $4,000.00 $4,000.00 $4,000.00 YES $4,400.00 $25,500.00 17/12 Applicant notified approved and Tax Invoice requested. 18/12 Tax invoice received and processed for payment. 22/12 Payment made via EFT. Funding letter emailed. 21/51476 22/02/21 Approved CL 9/03/2021, Item 6.25 18/03/2021 $5,000.00 $5,000.00 $5,000.00 YES $5,500.00 $20,500.00 11/03 Applicant notified approval and tax invoice requested. Fitzroy Community Club Inc Subsidised purchase of replacement security alarm system 12/03 Tax invoice received and processed for payment. 18/03 Payment made via EFT. 19/03 Funding letter emailed. 21/44466 16/02/21 Not approved CL 12/04/2021, Item 6.34 SportsUnited Establishment of Sporting Memories program in CCS area $625.00 $625.00 $0.00 NO $0.00 $20,500.00 12/04 - Not approved.
Total Spend to Date $14,000.00 $20,500.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED) Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Payment Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Date Amount ex ex GST ex GST applicable Amount Ref. received GST BEVERLEY Applicant Projects $34,500 20/86425 4/02/20 Approved CL 27/7/2020, Item 6.64 6/08/2020 Afghan Australian Women Association Incorporated Nawroz Festival - Rescheduled from 29 March to 15 August 20 (post $4,150.00 $4,150.00 $3,531.60 NO $3,531.60 $30,968.40 30/7 Applicant notified approved. 31/7 Payment Voucher raised. COVID) and then again to 3 October 20 - Ballroom Function Centre, 66 6/8 Payment made via EFT. 17/8 Funding letter emailed. Nov Orsmond Street, Hindmarsh. Originally approved CL 24/02/20, Item 20 - Feb 21 Refer CM - multiple overdue acquittal notices 6.17, Rescinded CL 24/03/20, Item 6.26. including acquittal issues. 23/02 CEO gave authorisation to approve acquittal without payment evidence based on Mayoral attendance at event photo evidence. 25/02 Invoice for unspent funds of $618.40 requested. 20/196144 26/07/20 Approved CL 10/8/2020, Item 6.75 3/09/2020 Lesvos Mytilinian Brotherhood of South Australia Inc Subsidised purchase of a commercial dishwasher $5,000.00 $5,000.00 $5,000.00 YES $5,500.00 $25,968.40 20/352191 14/8 - Applicant notified approved and Tax Invoice requested. 20/8 Tax Invoice received and processed for payment. 3/9 Payment made via EFT and Funding Letter emailed. 18/12 SOA Finalised. 20/261130 26/09/20 Approved CL 26/10/2020, Item 6.105 (3) 6/10/20 Orange Tree Quilters Purchase of wool/poly batting, cotton backing and various fabrics for $5,000.00 $3,000.00 $1,500.00 NO $1,500.00 $24,468.40 21/50188 26/10 Applicant notifed approved. 30/10 Payment Voucher making 120 (now 70-80) quilts to be donated to charities. raised. Paid EFT 06/11. 10/11 Funding letter emailed. 22/02 SOA finalised. 21/44466 16/02/21 Not approved CL 12/04/2021, Item 6.34 SportsUnited Establishment of Sporting Memories program in CCS area $625.00 $625.00 $0.00 NO $0.00 $24,468.40 12/04 - Not approved.
Total Spend to Date $10,031.60 $24,468.40 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021. Page 3 of 3 APPENDIX C Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
SEMAPHORE PARK Applicant Projects $34,500 19/68893 12/03/19 Approved CL 26/08/2019, Item 6.102 YES West Lakes Sports Club Purchase of soft back net with winch storage system - for the baseball $5,483.50 $4,985.00 $4,985.00 TRUE $29,515.00 19/313604 02/09 - Advised of Approval and Tax Invoice Requested. 04/09 backstop and football goals - SMOSH West Lakes - Henley and Grange Invoice Received. 04/09 - Invoice processed and awaiting payment. Baseball Club - Port Adelaide Softball Club. 6/9/2019 - Funding Letter sent (payment entered and awaiting payment). 19/09 - Payment made. 05/11/19 - Statement of Acquittal finalised and 07/11 application completed. 19/156629 5/06/19 Approved CL 8/07/2019, Item 6.91 YES SA Radio Yacht Club Inc Purchase of a new Honda 4-stroke outboard motor, trolley and spares kit $1,481.00 $1,481.00 $1,481.00 FALSE $28,034.00 19/300642 12/07 - Applicant notified and new creditor raised. 22/07 payment to go towards replacement Dinghy voucher processed. 25/7 Payment made via EFT and funding letter sent. 28/10 Finalised acquittal with report received and application finalised. 19/117883 29/04/19 Partially Approved CL 8/07/2019, Item 6.91 YES The Epilepsy Association of SA & NT Inc Family Respite Camp for 25 families in urgent need of respite and $6,000.00 $5,454.55 $1,000.00 TRUE $27,034.00 19/352624 ALL WARD APPLICATION. Supported by Semaphore Park and community engagement at West Beach Park 1-3 November 2019 Hindmarsh. 11/07 - Applicant notified approved and invoice requested. 12/7 - New creditor raised. 22/07 Invoice processed. 25/7 Payment made via EFT and funding letter sent. 12/12 - Statement of acquittal received. 19/200099 18/07/19 Not Approved CL 12/08/2019, Item 6.99 NA Rotary Club of Adelaide Trailblazer by the Sea #6 2019 - from Semaphore to Henley Beaches $6,000.00 $5,454.55 $0.00 TRUE $27,034.00 20/86102 Application to Henley, Grange and Semaphore Park wards. 6/8 email sent advising funding not approved. 19/205149 24/07/19 Approved CL 12/08/2019, Item 6.99 YES West Lakes Croquet Club Replacement of aged and failing, crumbling croquet lawn edging $6,900.00 $5,000.00 $6,900.00 $20,134.00 19/359656 16/8 email sent advising funding approved & Payment Voucher raised. 21/8 Payment voucher processed. 29/8 Funding letter and FALSE cheque posted. 11/12 - Statement of Acquittal Received. 19/12 Sent to Ward Councillors and finalised. 19/210885 31/07/19 Approved CL 12/08/2019, Item 6.99 YES Port Adelaide Softball Club Hire of Seaton High School Indoor Batting Facility Aug to Sept 2019 $3,000.00 $3,000.00 $1,500.00 $18,634.00 20/86050 Application split with Grange. 16/8 email sent advising funding approved & Payment Voucher raised. 21/8 Payment voucher TRUE processed. 29/8 Payment processed and funding letter emailed. 25/03 - Statement of Acquittal finalised & sent to Crs. 19/211514 31/07/2019 Approved CL 26/08/2019, Item 6.102 YES SMOSH West Lakes Junior Football Club Purchase of 25 footballs for female team pre-season games and training. $2,244.00 $2,244.00 $2,244.00 $16,390.00 19/324585 02/09 - Advised of Approval and payment to be processed (PV). 05/09 - New Creditor and Payment Voucher raised. 11/09 EFT FALSE Payment Made. 19/09 Funding Letter Sent. 19/11 Statement of Acquittal received. 19/224245 13/08/19 Approved CL 26/08/2019, Item 6.102 YES Material Girls Purchase of materials to make quilts and supply them to the community $1,315.00 $1,315.00 $657.50 $15,732.50 19/274893 Application split with Grange. 02/09 Notified of Approval (PV). 05/09 who are least able to afford them. New Creditor and Payment Voucher raised. 16/09 - Payment made FALSE and 19/09 Funding Letter sent. 30/09 - Statement of Acquittal received and finalised. 19/246872 3/09/19 Approved CL 09/12/2019, Item 6.142 (1) YES West Lakes Tennis Club Inc at Club West Lakes Kitchen Upgrade to the tennis canteen facilities (next to Norm Gibson $5,500.00 $5,000.00 $5,000.00 $10,732.50 20/116986 16/09 - Application amended from $9,090.91 to $5,000 ex GST as requested. 19/12 - Invoice received. Payment to be made in new Hall). Canteen is also used by West Lakes Bridge Club, West Lakes TRUE Senior Citizens and Probus Clubs (2). year. 17/1 - Funding letter mailed with enclosed cheque. 30/04 - Statement of Acquittal finalised. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 $10,357.50 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/290313 17/10/19 Approved CL 11/11/19, Item 6.128 (1) YES Lakes Sports and Community Club at Club West Lakes Replacement of block out curtains in Norm Gibson Hall $3,600.00 $3,600.00 $3,272.73 $7,084.77 20/146704 14/11 - Applicant notified approved and tax invoice requested. 14/11 - Invoice received. 19/11 - Invoice processed for payment. 28/11 - EFT FALSE Payment made. 02/03 acquittal received. 03/05 acquittal report received. 02/06 Finalised. 19/299009 24/10/19 Approved CL 11/11/19, Item 6.128 (2) YES Semaphore Surf Life Saving Club Purchase of three flag poles for patrol flag, club flag and Indigenous flag. $2,090.00 $1,900.00 $1,900.00 $5,184.77 20/92150 21/11 - Applicant advised they had input their application amount in ex GST dollars not realising it should be GST inclusive. Ward councillors were happy for Council to consider the additional amount. 03/12 - Applicant notified approved and tax invoice requested. 5/12 - TRUE Invoice received and processed for payment. 12/12 - Payment made in full. 17/12 - Grant paid and funding letter emailed. 31/03 - First reminder for Statement of Acquittal. 1/4 - Statement of Acquittal Finalised. - - Approved CL 25/11/19, Item 6.133 (1) YES Semaphore Surf Life Saving Club Purchase of three flag poles for patrol flag, club flag and Indigenous flag. $209.00 $209.00 $190.00 $4,994.77 20/92150 21/11 - Applicant advised they had input their application amount in ex GST dollars not realising it should be GST inclusive. Ward councillors were happy for Council to consider the additional amount. 03/12 - Applicant notified approved and tax invoice requested. 5/12 - FALSE Invoice received and processed for payment. 12/12 - Payment made in full. 17/12 - Grant paid and funding letter emailed. 31/03 - First reminder for Statement of Acquittal. 1/4 - Statement of Acquittal Finalised. 20/65172 4/03/2020 Approved CL 14/04/20, Item 6.30 YES Semaphore Park Community Garden Inc 2 Storage Bays for wicking bed materials and purchase of irrigation $4,592.50 $4,175.00 $2,000.00 $2,994.77 20/233206 Approved Semaphore Park, Grange and West Woodville Ward. 17/4 - system to water 12 fruit trees donated by Council. Applicant notified approved and new creditor requisition raised. 24/4 - TRUE Payment Voucher raised. 7/5 EFT payment made and funding letter sent. 31/08 - Acquittal finalised.
20/124458 8/05/2020 Approved CL 25/05/20, Item 6.45 (1) NA SMOSH West Lakes Junior Football Club Purchase of 45 x Reversible Guernseys $2,425.00 $2,425.00 $2,204.55 $790.22 1/6 - Applicant notified approved and Payment Voucher raised. Applicant has advised they were GST registered but they were not, FALSE therefore only $2,204.55 was approved. 19/6 payment made and funding letter sent 20/125409 11/05/2020 Approved CL 25/05/20, Item 6.45 (2) YES Adelaide Jaguars Women's Soccer Club Purchase of additional equipment to ensure the team is COVIDsafe $2,610.84 $2,610.84 $790.22 $0.00 21/31121 25/5 - Approved Semaphore Park and Grange Ward. 1/6 Applicant notified approved and Payment Voucher raised. 12/6 Payment made and funding letter sent. 16/11/20 - Overdue statement of acquittal FALSE received. Not compliant. Invoice raised for partial return of funds of $222.20. 29/01/21 - Payment received. 04/02 - Statement of Acquittal Finalised 20/128511 14/05/2020 Hold over to July 2020 NA NA Henley & Grange Baseball Club Hire of Seaton High School Indoor Batting Facility for August & $4,400.00 $0.00 $0.00 $0.00 September 2020. Total Spend to Date $34,500.00 $0.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure GRANGE Applicant Projects $34,500 19/147617 28/05/19 Not Approved CL 8/07/2019, Item 6.91 NA Rotary Club of Adelaide West Rotary Youth Driving Awareness program to be held on 26 September $6,300.00 $5,727.27 $0.00 TRUE $34,500.00 19/197677 12/07 - Applicant notified not approved 2019 at the Christian Family Centre for students of the Thebarton Senior College. (Ineligible). 19/210885 18/07/19 Not Approved CL 12/08/2019, Item 6.99 NA Rotary Club of Adelaide Trailblazer by the Sea #6 2019 - from Semaphore to Henley Beaches $6,000.00 $5,454.55 $0.00 TRUE $34,500.00 20/86102 Application to Henley, Grange and Semaphore Park wards. 16/8 email sent advising funding not approved 19/210885 31/07/19 Approved CL 12/08/2019, Item 6.99 YES Port Adelaide Softball Club Hire of Seaton High School Indoor Batting Facility Aug to Sept 2019 $3,000.00 $3,000.00 $1,500.00 FALSE $33,000.00 20/86050 Application split with Grange. 16/8 email sent advising funding approved & Payment Voucher raised. 21/8 Payment voucher processed. 29/8 Payment processed and funding letter emailed. 25/03 - Statement of Acquittal finalised & sent to Crs. 19/224245 13/08/19 Approved CL 26/08/2019, Item 6.102 YES Material Girls Purchase of materials to make quilts and supply them to the community $1,315.00 $1,315.00 $657.50 FALSE $32,342.50 19/274893 Application also put to Grange. 02/09 Notified of Approval (PV). 05/09 who are least able to afford them. New Creditor and Payment Voucher raised. 16/09 - Payment made and 19/09 Funding Letter sent. 30/09 - Statement of Acquittal received and finalised. 19/224244 13/08/19 Approved CL 26/08/2019, Item 6.102 YES Stitchin Sisters Purchase of a sewing machine and quilt wadding and fabric to support $1,350.00 $1,350.00 $1,350.00 FALSE $30,992.50 19/274906 Application split with Semaphore Park. 02/09 Notified of Approval people experiencing domestic violence. (PV). 05/09 Payment Voucher raised. 06/09 Funding Letter sent (advising payment scheduled). 11/09 Payment made via EFT. 26/09 - Statement of Acquittal Received. 30/09 Application Finalised.
19/32569 1/02/19 Approved CL 23/09/2019, Item 6.115 YES Grange Surf Life Saving Club Purchase of replacement motor for Inflatable Rescue Boat $6,400.00 $5,000.00 $5,000.00 TRUE $25,992.50 20/11579 24/09 - Applicant advised of approval and tax invoice requested. 10/10 - Payment made and funding letter sent. 26/11 - Statement of Acquittal Received, documentation outstanding. 14/01/20 SOA finalised and application completed. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $25,617.50 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/315413 11/11/19 Approved CL 25/11/19, Item 6.133 (2) YES Grange Uniting Netball Club Inc Purchase of velcro bibs and electric netball pump $2,614.50 $2,614.50 $2,614.50 FALSE $23,003.00 19/363027 03/12 - Applicant notified approved. 5/12 - Payment voucher processed for payment. 18/12 - Statement of acquittal received and sent to ward councillors. 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $45.45 TRUE $22,957.55 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $1,000.00 FALSE $21,957.55 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $900.00 TRUE $21,057.55 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - Granted further extension of Acquittal to 31/5/2020. 06/05 - Statement of Acquittal Finalised. 20/65172 4/03/2020 Approved CL 14/04/20, Item 6.30 YES Semaphore Park Community Garden Inc 2 Storage Bays for wicking bed materials and purchase of irrigation $4,592.50 $4,592.50 $2,000.00 $19,057.55 20/233206 Approved Semaphore Park, Grange and West Woodville Ward. 17/4 - system to water 12 fruit trees donated by Council. Applicant notified approved and new creditor requisition raised. 24/4 - Payment Voucher raised. 7/5 EFT payment made and funding letter sent. 31/08 - Acquittal finalised. 20/125409 11/05/2020 Approved CL 25/05/20, Item 6.45 (2) YES Adelaide Jaguars Women's Soccer Club Purchase of additional equipment to ensure the team is COVIDsafe $2,610.84 $2,610.84 $1,598.42 $17,459.13 21/31121 25/5 - Approved Semaphore Park and Grange Ward. 1/6 Applicant notified approved and Payment Voucher raised. 12/6 Payment made and funding letter sent. 16/11/20 - Overdue statement of acquittal FALSE received. Not compliant. Invoice raised for partial return of funds of $222.20. 29/01/21 - Payment received. 04/02 - Statement of Acquittal Finalised FALSE Total Spend to Date $17,040.87 $17,459.13 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure HENLEY Applicant Projects $34,500 19/84080 22/03/19 Approved CL 8/07/2019, Item 6.91 YES Henley Dunes Care Group Purchase of fencing and equipment, and operational and administrative $2,443.50 $2,443.50 $2,443.50 FALSE $32,056.50 20/176549 12/07 Applicant notified approved & new creditor requisition raised. expenses 22/07 payment voucher processed. Cc Council Officer Gary Griffiths. 25/7 Payment made via EFT and funding letter sent. 30/04 - Granted further extension of Acquittal to 31/5. 03/06 - acquittal received.
19/192270 11/07/19 Approved CL 26/08/2019, Item 6.102 YES The Korean & South East Asia Forces Australia, SA Missing in Action Memorial Event being held 12 October 2019 on Port $2,789.00 $2,789.00 $929.67 FALSE $31,126.83 19/339291 Approved Henley, Hindmarsh and Beverley Wards. 02/09 Notified Branch Inc Road Median, Hindmarsh Approval (PV). 05/09 New Creditor and Payment Voucher raised. 20/9 Payment made via EFT & Funding Letter sent. 29/11 - Statement of Acquittal Finalised & sent to ward councillors. 19/210885 18/07/19 Not Approved CL 12/08/2019, Item 6.99 NA Rotary Club of Adelaide Trailblazer by the Sea #6 2019 - from Semaphore to Henley Beaches $6,000.00 $5,454.55 $0.00 TRUE $31,126.83 20/86102 Application to Henley, Grange and Semaphore Park wards. 16/8 email sent advising funding not approved 19/275286 1/10/19 Approved CL 14/10/2019, Item 6.120 YES Henley Woodworkers Purchase of a replacement table saw $1,900.00 $1,900.00 $1,900.00 FALSE $29,226.83 19/352629 15/10 New Creditor Requisition raised. 17/10 Email advice funding approved. 18/10 Payment Voucher raised. 24/410 Payment made. 29/10 Payment advice and funding letter sent. 12/12 Statement of Acquittal received and application closed. 19/278634 2/10/19 Not Approved CL 14/10/2019, Item 6.120 NA Anangu Ngangkari Tjutaku Aboriginal Corporation - Purchase of outdoor/indoor office furniture and equipment, including IT $5,500.00 $5,000.00 $0.00 TRUE $29,226.83 19/291639 17/10 Email advice funding not approved. ANTAC equipment. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $28,851.83 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/317402 12/11/19 Approved CL 27/04/20, Item 6.33 YES Henley and Grange Arts Society Inc Subsidy of purchase and erection of storage shed and veranda adjacent $5,000.00 $5,000.00 $5,000.00 FALSE $23,851.83 20/174568 1/5 Applicant notified approved. 7/5 New Creditor raised. 14/5 to existing Council building. Payment Voucher raised. 22/5 Payment made and Funding Letter sent. 02/07 - Statement of Acquittal Received. 19/331718 23/11/19 Approved CL 09/12/19, Item 6.142 (2) YES Henley & Grange Youth Clubs Incorporated TA Gym West Replacement of damaged gymnastics mats. $2,707.10 $2,461.00 $2,461.00 TRUE $21,390.83 20/135184 12/12 - Applicant notified approved and tax invoice requested. 04/02 - Tax Invoice received. 07/02 - Tax invoice processed for payment. 13/02 - Payment made. 21/2 - Funding letter sent. 19/05 Statement of Acquittal received. 20/05 - Statement of Acquittal finalised.
20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $500.00 TRUE $20,890.83 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/39463 12/02/20 Approved - CL 24/02/20, Item 6.17 NO Australian Melanoma Research Foundation 16/03 EVENT CANCELLED - COVID-19 - MONEY BEING REFUNDED - $3,770.71 $3,770.71 $0.00 FALSE $20,890.83 20/77215 5/3 - Applicant notified approved and payment voucher raised. 16/03 - CANCELLED ELIGIBLE FOR 2020/21 - Subsidy of Melanoma March 2020 event Event cancelled, approved amount of $3,770.71 to be returned to expenses, 22 March 2020 in Henley Square Council. 20/51949 24/02/20 Approved - CL 10/03/2020, Item 6.20 (1) NO Henley Beach Primary School on behalf of the Henley 16/03 EVENT CANCELLED - COVID-19 - NO PAYMENT MADE - $1,000.00 $909.09 $0.00 TRUE $20,890.83 20/51949 13/3 - Applicant notified approved and Tax Invoice Requested.17/03 - CANCELLED Beach Primary Parents and Community Committee Community Movie Night on 20 March 20 at Henley Beach Primary School Notified event is being cancelled. No payment made, no further action necessary. Application to be resubmitted in new financial year for Term 3/4 event. 20/52885 24/02/20 Approved CL 23/3/2020, Item 6.24 YES West Torrens District Cricket Club West Torrens District Cricket Club Youth Academy Equipment $3,300.00 $3,000.00 $3,000.00 TRUE $17,890.83 20/182220 27/3 - Applicant notified approved and Tax Invoice requested. 3/4 - Payment made and funding letter sent. 10/07 Statement of acquittal received. Application finalised. 20/75020 15/03/20 WITHDRAWN NA NA Western Districts Athletics Club Inc Cost of track line marking $5,000.00 $5,000.00 $0.00 FALSE $17,890.83 20/75020 03/04 - Applicant withdrew and grant request purpose had become retrospective given funds were being sought to pay overdue invoices.
20/92642 1/04/20 Approved CL 14/04/2020, Item 6.30 YES Henley Football Club Inc Subsidised purchase of Point of Sale System $4,000.00 $3,636.36 $3,636.36 TRUE $14,254.47 20/226593 17/4 - Applicant notified approved, EFT destination queried and Tax Invoice requested, 24/4 Tax invoice received and processed for payment. 7/5 EFT payment made and funding letter sent. 25/08 - Acquittal finalised 20/149415 6/05/20 Approved CL 22/6/2020, Item 6.54 YES Western District Athletics Club Inc - Little Athletics Purchase of various sporting & technical equipment $5,000.00 $5,000.00 $5,000.00 FALSE $9,254.47 20/209835 Application should have gone to CL meeting 25 May but there was an internal error which meant the application was not processed. This is a special report under extenuating circumstances. 25/6 Notified approved and payment voucher raised. 07/08 - Statement of Acquittal finalised.
Total Spend to Date $25,245.53 $0.00 $9,254.47 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure WOODVILLE Applicant Projects $34,500 19/1059 27/12/18 Partially Approved CL 8/07/2019, Item 6.91 YES Vishva Hindu Parishad of Australia Inc Raksha Bandhan Hindu festival being held on 3 August 2019 at the $4,000.00 $3,636.36 $1,290.00 $33,210.00 19/302852 cc Georgie Christie. 12/07 Applicant notified & new creditor raised. Woodville Town Hall. (Approved for Woodville Town Hall and technician Approved Hall Hire and technician costs only. 22/07 payment voucher costs only). processed. 26/7 Payment made via EFT and funding letter sent. TRUE 29/10/19 - Statement of acquittal received. 19/231814 21/08/19 Approved CL 09/09/2019, Item 6.109 YES Kirsty Darlaston on behalf of Westside BUG, Port BUG, Cover the cost of screening of 'Motherload' at Woodville Town Hall as $1,942.00 $1,856.67 $928.34 FALSE $32,281.67 20/11472 Application split with Hindmarsh Ward. 10/09 Applicant notified Bicycle Institute of SA and Australian Cycling and Walking part of the Bike FEST 2019 event on 31 October 2019 (Plant 4 to approved. 13/09 Payment Voucher raised. 16/09 - EFT Payment Conference. Woodville Town Hall). made. 16/12 - Statement of Acquittal Received. $85.33 to be reimbursed as unspent. 11/01 Payment received. 14/01 Application finalised. 19/280369 5/10/19 Request not eligible Angelina Bone Cost of flight travel expenses to participate in the Lasllian Volunteers $1,000.00 $1,000.00 $0.00 FALSE $32,281.67 08/10 - Left message for return call to discuss application. 10/10 - No Program 2020. call back so emailed to advise that application request was not eligible for funding as per the Guidelines. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $2,727.27 $375.00 TRUE $31,906.67 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/289102 15/10/19 Approved CL 11/11/19, item 6.128 (3) YES Woodville Orion Tennis Club (merged with Woodville Purchase of Tennis Balls, vacuum cleaner and entrance signs $4,908.07 $4,908.07 $2,454.04 FALSE $29,452.63 20/3311 West Woodville / Woodville shared request. 14/11 Notified Approved Glengarry Tennis Club) and Payment Voucher raised. 22/11 Payment made via EFT and funding letter emailed. 06/12 Statement of Acquittal Received. 07/01 - Acquittal finalised and sent to ward councillors 19/316253 11/11/19 Approved CL 25/11/19, item 6.133 (3) YES The Woodville Concert Choir Inc Purchase of sheet music and promotional costs. $2,100.00 $2,100.00 $2,100.00 FALSE $27,352.63 20/191394 03/12 - Applicant notified approved. 5/12 - Payment Voucher processed for payment. 12/12 Payment made and funding letter sent. 21/07/19 - Statement of acquittal finalised. 20/10/2020 - Outstanding acquittal funds invoiced received. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $1,000.00 TRUE $26,352.63 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $1,000.00 TRUE $25,352.63 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $500.00 TRUE $24,852.63 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/29476 3/02/2020 Partially Approved CL 24/02/20, Item 6.17 YES Serbian Folkloric Dance Group Oplenac Inc Nasih 50 Festival, being held on 29 Feb to 1 March 2020 at the Serbian $10,000.00 $10,000.00 $5,000.00 $19,852.63 20/316054 26/02 - Approved Woodville, Beverley & Hindmarsh. 28/2 - Notified Orthodox Church, Hall and Community Centre. approved and requested Statement by Supplier. 5/3 - Statement of Supplier received and New Creditor raised. 17/3 - Payment voucher created. 25/03 - Payment made and funding letter sent. 17/11 - Acquittal recieved - unfinalised. Refer careful consider list. 20/124110 8/05/20 Approved CL 25/05/20, Item 6.45 (6) NA The Association of Ukrainians in South Australia Inc Subsidised replacement of gas stove in The Ukrainian Club kitchen $5,000.00 $5,000.00 $1,000.00 $18,852.63 20/352384 Partially Approved Beverley and Woodville Ward. 1/6 - Applicant notified. approved and new Creditor Raised. 9/6 Payment Voucher raised. 19/6 Payment made and funding letter sent. SOA extended on 2 occasions. SOA finalised 18/12 with complete project finalisation 10/03/21.
FALSE Total Spend to Date $15,647.37 $0.00 $18,852.63 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
Total Balance TRIM Ref. Notes Expenditure WEST WOODVILLE Applicant Projects $34,500 19/165434 16/06/19 Approved CL 8/07/2019, Item 6.91 YES Western Strikers Soccer Club Purchase of defibrillator, 2 x stretchers, crutches and portable massage $4,293.00 $3,902.73 $3,902.73 TRUE $30,597.27 19/346173 12/07 Applicant notified approved and tax invoice requested. table for women's changeroom. 19//7 Invoice processed for payment. 26/7 Payment made via EFT and funding letter sent. 28/10 - Statement of Acquittal Received. 05/12 queried with ward Cr's requirement for additional funding. Confirmed not required. Acquittal finalised 06/12/19. 19/193079 11/07/19 Approved CL 12/08/2019, Item 6.99 YES Woodville West Community Garden Construction of new garden beds to offer to new members $1,800.00 $1,800.00 $1,800.00 FALSE $28,797.27 20/31617 16/08 email sent advising funding approved. 22/8 payment voucher raised. 29/8 Payment made via EFT and funding letter emailed. 13/12 - Acquittal received but some further documents required. Acquittal deadline to 12/02. 05/02/20 Acquittal Finalised. 19/198749 17/07/19 Approved CL 12/08/2019, Item 6.99 YES Beograd's Woodville Sports and Social Club - White City Purchase of Recovery Ice Bath Duo for Female Changerooms. $2,499.00 $2,271.82 $2,271.82 TRUE $26,525.45 20/3441 16/08 email sent advising funding approved & requested tax invoice. Football Club. 29/8 Payment made via EFT and funding letter emailed. 5/12 receipt received and sent to ward Crs. 06/12 Acquittal form received and sent to ward cr's. 07/01/20 Finalised. 19/198967 17/07/19 Approved CL 12/08/2019, Item 6.99 YES Italian Historical Society of South Australia Inc Purchase of technical computer equipment - Printer and Scanner plus $4,349.80 $4,349.80 $4,349.80 FALSE $22,175.65 20/30093 16/08 email sent advising funding approved. 22/08 Payment Voucher accessories processed. 29/8 Funding letter and cheque collected from Front Counter. 01/12 Acquittal Received. Awaiting Outcome Summary. Acquittal Deadline to 12/2. 04/02/20 - Statement of Acquittal Finalised. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $21,800.65 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 8/06/13 15/10/19 Approved CL 11/11/19, item 6.128 (3) YES Woodville Orion Tennis Club (merged with Woodville Purchase of Tennis Balls, vacuum cleaner and 3 x entrance signs $4,908.07 $4,908.07 $2,454.04 FALSE $19,346.62 20/3311 West Woodville / Woodville shared request. 14/11 Notified Approved Glengarry Tennis Club) and Payment Voucher raised. 22/11 Payment made via EFT and funding letter emailed. 06/12 Statement of Acquittal Received. 07/01 - Acquittal finalised and sent to ward councillors 19/362328 21/12/19 Approved CL 28/01/20, Item 6.08 (1) YES Woodville Community Dog Training Centre $3,938.00 $3,938.00 $3,938.00 $15,408.62 20/98881 03/02 - Notified Approved and Payment Voucher raised. 14/02 - Payment made and funding letter sent. 08/04 - Acquittal finalised and Replacement of our front door which has become unsafe sent to Ward Councillors 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $518.18 TRUE $14,890.44 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $545.45 TRUE $14,344.99 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - 20/25396 29/01/20 Approved CL 10/02/20, Item 6.12 YES Seaton Park RSL Sub Branch Including Findon & Flinders Purchase of a new computer, software and printer including Ink $6,783.00 $5,762.73 $5,762.73 TRUE $8,582.26 20/148706 14/02 - Notified Approved and tax invoice requested. 20/02 - 1st Park Sub Branch Cartridges Payment made. 5/3 2nd payment made (GST component). 21/5 Funding letter sent. 02/06 Acquittal received.
20/31215 4/02/20 Approved CL 24/02/20, Item 6.17 YES Woodville South Junior Football Club Cost of junior footballs purchase for Junior Season 2020 $3,000.00 $3,000.00 $3,000.00 FALSE $5,582.26 20/165014 5/3 - Notified approved and requested EFT details. 18/3 - sent follow up email regarding bank details. 18/3 - Awaiting bank details to be 20/62438 3/03/20 Approved CL 23/03/20, Item 6.24 YES Woodville District Cricket Club Purchase of equipment for the U12s development squad program. $3,000.00 $2,727.27 $2,727.27 TRUE $2,854.99 20/330531 27/3 - Notified approved 6/ and f Tax Invoice requested. 23/06 3/4 - Payment made and Funding Letter sent. 27/11 - Acquittal finalised. 20/65172 4/03/2020 Approved CL 14/04/20, Item 6.30 YES Semaphore Park Community Garden Inc 2 Storage Bays for wicking bed materials and purchase of irrigation $4,592.50 $4,592.50 $592.50 $2,262.49 20/233206 Approved Semaphore Park, Grange and West Woodville Ward. 17/4 - system to water 12 fruit trees donated by Council. Applicant notified approved and new creditor requisition raised. 24/4 - Payment Voucher raised. 7/5 EFT payment made and funding letter sent. 31/08 - Acquittal finalised. 20/125658 11/05/20 Approved CL 25/5/2020, Item 6.45 (3) YES Woodville Bowling Club Inc Purchase of a Honda, Billygoat Vacuum and Hose Kit for routine $2,598.00 $2,361.82 $2,262.49 TRUE $0.00 20/256193 Approved West Woodville and Findon. 1/6 - Notified approved and maintenance of new, synthetic greens. Tax Invoice requested. 5/6 Tax Invoice received and processed for payment.12/6 Payment made and funding letter sent. 21/09 Statement of Acquittal finalised. Total Spend to Date $34,500.01 $0.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure FINDON Applicant Projects $34,500 19/215107 5/08/19 Approved CL 26/08/2019, Item 6.102 YES Woodville Rechabite Cricket Club Inc Purchase of cricket wicket equipment to improve the cricket pitch. $2,950.00 $2,950.00 $2,950.00 FALSE $31,550.00 20/6512 02/09 Notified Approved. 06/09 Funding Letter sent (advising payment scheduled). 11/09 Payment made via EFT. 06/01 Acquittal received but further info required. 09/01 - Acquittal and application finalised. 19/233320 22/08/19 Approved CL 09/09/2019, Item 6.109 YES Fulham Cricket Club Inc Purchase of playing equipment to cater for increased membership. $4,999.00 $4,999.00 $4,999.00 FALSE $26,551.00 19/353300 13/09 Payment Voucher raised. 19/09 Funding letter and cheque posted. 13/12 - Statement of Acquittal Received. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $26,176.00 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/324314 19/11/19 Approved CL 9/12/2019, Item 6.142 (3) YES The Scout Association of Australia - SA Branch on behalf Purchase of a Defibrillator and Cabinet plus accessories $3,000.00 $2,727.27 $2,727.27 TRUE $23,448.73 20/79346 12/12 - Notified approved. 19/12 - EFT Payment made. 23/12 - of Kidman Park Scout Group Funding letter sent. 17/03 - Statement of Acquittal Received and sent to Ward Crs.
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $500.00 TRUE $22,948.73 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $1,000.00 TRUE $21,948.73 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised.
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $500.00 TRUE $21,448.73 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - Granted further extension of Acquittal to 31/5/2020. 06/05 - Statement of Acquittal Finalised. 20/16626 20/01/20 Approved CL 10/02/20, Item 6.12 YES Findon Skid Kids Subsidised Replacement of Depleted and Old Floodlights with LED $5,000.00 $5,000.00 $5,000.00 FALSE $16,448.73 20/103695 14/02 - Notified approved and payment voucher processed. 21/02 - Floodlights EFT Payment made and funding letter sent. 16/04 Statement of Acquittal received and application finalised. 20/35768 9/02/20 Approved CL10/03/20, Item 6.20 (2) YES Woodville District Baseball Club Cost of repairs to indoor netting and installation of entry/exit gate into $2,648.00 $2,648.00 $2,648.00 $13,800.73 20/327309 13/3 - Applicant notified approved and Payment Voucher raised. 17/3 - existing mesh diamond fencing at Drummond Reserve, Findon. Payment voucher created. 25/03 - Payment made and funding letter sent. 27/11 - Acquittal finalised. 20/109940 23/04/20 Hold over to July 2020 NA NA Woodville Rechabite Cricket Club Inc Subsidised purchase of cricket pitch roller. $5,000.00 $0.00 $0.00 $13,800.73 Applicant cannot purchase until the new financial year, so application will be held over to the new financial year. 20/128065 12/05/20 Approved CL 25/5/2020, Item 6.45 (4) YES Woodville Rugby Union Club Purchase of a defibrillator with accessories and an outdoor noticeboard. $4,348.95 $4,348.95 $4,348.95 FALSE $9,451.78 20/335018 1/6 - Applicant notifed approved and payment voucher raised. 12/6 Payment made and funding letter sent. 10/09 - Request for SoA extension to 30/09/20 granted. 3/12/20 - SOA Finalised and grant completed. 20/125658 11/05/20 Approved CL 25/5/2020, Item 6.45 (3) YES Woodville Bowling Club Inc Purchase of a Honda, Billygoat Vacuum and Hose Kit for routine $2,598.00 $2,598.00 $99.33 $9,352.45 20/256193 Approved West Woodville and Findon. 1/6 - Notified approved and maintenance of new, synthetic greens. Tax Invoice requested. 5/6 Tax Invoice received and processed for payment.12/6 Payment made and funding letter sent. 21/09 Statement of Acquittal finalised. Total Spend to Date $25,147.55 $9,352.45 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure HINDMARSH Applicant Projects $34,500 19/138173 18/05/19 Not Approved CL 8/07/2019, Item 6.91 NA Adelaide Sarvajanik Ganeshotsav Samitee Inc Ganeshotsav Festival 2019 at Ukrainian Function Centre, 7-8 September $5,000.00 $5,000.00 $0.00 FALSE $34,500.00 19/197644 16/7 - Applicant notified not approved. Suggest contact Beverley 2019 Ward councillors for suitability of resubmission 19/138290 19/05/19 Approved CL 8/07/2019, Item 6.91 YES Hindmarsh Greening Community Art Mosaic and Painting Initiative $4,906.00 $3,000.00 $3,000.00 TRUE $31,500.00 20/91266 12/7 - applicant notified approved. 17/7 - Payment voucher processed for payment. 26/7 Payment made via EFT and funding letter sent. Acquittal extension to March 20. 31/03 - Statement of Acquittal finalised. 19/146428 28/05/19 Approved CL 8/07/2019, Item 6.91 YES $1,980.00 $1,980.00 $1,980.00 FALSE $29,520.00 19/232176 12/7 - Applicant notified, new creditor raised. 22/07 - payment voucher processed. 26/7 - Payment made via EFT. 02/08 - Applicant Mr Ben Woodd on behalf of Adelaide West Community advised choir has been cancelled. 5/8 Invoice issued for return of Purchase of a keyboard, T-shirts, music, and heaters. Choir funds. $0.00 $0.00 -$1,980.00 $31,500.00 06/08/19 - Funds were returned and reimbursed to DWA account. Application closed and finalised. 19/117883 29/04/19 Partially Approved CL 8/07/2019, Item 6.91 YES The Epilepsy Association of SA & NT Inc Family Respite Family Camp for 25 families in urgent need of respite and $6,000.00 $5,454.55 $1,000.00 TRUE $30,500.00 19/352624 ALL WARD APPLICATION. Supported by Semaphore Park and community engagement at West Beach Park 1-3 November 2019 Hindmarsh. 11/07 - Applicant notified approved and invoice requested. 12/7 - New creditor raised. 22/07 Invoice processed. 25/7 Payment made via EFT and funding letter sent. 12/12 - Statement of acquittal received. 19/174972 25/06/19 Approved CL 12/08/2019, Item 6.99 YES Carole Strong for Welcoming Australia Ltd Shading, irrigation, garden bed and seedling/garden tool expenses for $3,000.00 $2,727.27 $2,727.27 TRUE $27,772.73 20/117263 16/08 email sent advising funding approved & requested tax invoice. Community Garden from which produce is donated to new arrivals to the 30/8 invoice processed (awaiting payment) and funding letter sent. area. 05/09 - Payment made. 30/04 - Statement of Acquittal finalised.
19/198492 17/07/19 Not Approved - Motion CL 12/08/2019, Item 6.99 NA Greek Orthodox Community SA Panagia Multicultural Festival being held a 1A William Street, Croydon $15,000.00 $12,358.58 $0.00 TRUE $27,772.73 19/235370 16/08 email sent advising funding not approved Lost on 15 August 2019. 19/192270 11/07/19 Approved CL 26/08/2019, Item 6.102 YES The Korean & South East Asia Forces Australia, SA Missing in Action Memorial Event being held 12 October 2019 on Port $2,789.00 $2,789.00 $929.67 $26,843.06 19/339291 Approved Henley, Hindmarsh and Beverley Wards. 02/09 Notified Branch Inc Road Median, Hindmarsh Approval (PV). 05/09 New Creditor and Payment Voucher raised. 20/9 Payment made via EFT & Funding Letter sent. 29/11 - Statement of Acquittal Finalised & sent to ward councillors. 19/230431 20/08/19 Withdrawn - Overdue NA Fitzroy Community Club SACA Junior World Cup Cricket Tournament expenses to be held at Sam $7,135.00 $6,486.36 $0.00 TRUE $26,843.06 19/247257 03/09 - Applicant phoned on 03/09 to advise outstanding debt is Debt awaiting payment Johnson Oval (?) on 22 September 2019. unable to be paid at this time as they are awaiting collection of their own debtors. Event is on 22/09 so an application will not be able to be submitted to Council prior to the event. Applicant has withdrawn the application. 19/231814 21/08/19 Approved CL 09/09/2019, Item 6.109 YES Kirsty Darlaston on behalf of Westside BUG, Port BUG, Cover the cost of screening of 'Motherload' at Woodville Town Hall as $1,942.00 $1,856.67 $928.34 FALSE $25,914.73 20/11472 Application split with Hindmarsh Ward. 10/09 Applicant notified Bicycle Institute of SA and Australian Cycling and Walking part of the Bike FEST 2019 event on 31 October 2019 (Plant 4 to approved. 13/09 Payment Voucher raised. 16/09 - EFT Payment Conference. Woodville Town Hall). made. 16/12 - Statement of Acquittal Received. $85.33 to be reimbursed as unspent. 11/01 Payment received. 14/01 Application finalised. 19/265832 19/09/19 Approved CL 14/10/2019, Item 6.120 YES West Croydon and Kilkenny RSL Sub Branch and Purchase of replacement, outdoor furniture $998.80 $908.00 $908.00 TRUE $25,006.73 20/23787 17/10 - Email advice funding approved & invoice request. 29/10 - Community Club Invoice processed (awaiting payment) and funding letter sent. 28/11 - Payment made via EFT. 17/12 - Statement of Acquittal Received. $39.00 outstanding. 28/01 Further expense provided. Acquittal Finalised. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $3,000.00 $375.00 FALSE $24,631.73 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/325489 20/11/2019 Approved CL 09/12/19, Item 6.142 (4) YES St Barnabas Anglican Church Subsidised purchase of 5 x reverse cycle air-conditioning units in the $3,000.00 $3,000.00 $3,000.00 FALSE $21,631.73 20/127101 12/12 - Email advice funding approved sent and new creditor church hall. requisition raised. 19/12 - Payment made and funding letter emailed. 12/05 - Statement of Acquittal finalised. 19/339191 29/11/19 Approved CL 09/12/19, Item 6.142 (5) YES Sharon Hefferan on behalf of Croydon Paint Bank Top up Croydon paint bank supplies for stobie pole painting by groups in $2,997.35 $2,997.35 $2,997.35 FALSE $18,634.38 20/31690 12/12 - Email advice funding approved and payment voucher raised. Croydon, West Croydon and Rosetta Street Greening. 19/12 - Funding letter and cheque posted. 05/02/20 Acquittal process finalised. 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $1,000.00 TRUE $17,634.38 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $4,545.45 $600.00 TRUE $17,034.38 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - Granted further extension of Acquittal to 31/5/2020. 06/05 - Statement of Acquittal Finalised. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $1,000.00 TRUE $16,034.38 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/29476 3/02/2020 Partially Approved CL 24/02/20, Item 6.17 YES Serbian Folkloric Dance Group Oplenac Inc Nasih 50 Festival, being held on 29 Feb to 1 March 2020 at the Serbian $10,000.00 $10,000.00 $1,000.00 $15,034.38 20/316054 26/02 - Approved Woodville, Beverley & Hindmarsh. 28/2 - Notified Orthodox Church, Hall and Community Centre. approved and requested Statement by Supplier. 5/3 - Statement of Supplier received and New Creditor raised. 17/3 - Payment voucher created. 25/03 - Payment made and funding letter sent. 17/11 - Acquittal recieved - unfinalised. Refer careful consider list. 20/23546 28/01/19 Approved - CL 10/03/20, Item 6.20 (3) NO Ideas for Adelaide EVENT CANCELLED - COVID-19 - APPROVED FUNDS NOT PAID - $400.00 $400.00 $0.00 $15,034.38 20/23546 13/3 - Applicant notified approved and Payment Voucher raised. CANCELLED Fourth Annual Croydon to Kilkenny Water Balloon Fight event on 5 April 16/03 - Event cancelled, Payment Voucher Cancelled. 17/03 - 2020 at McInerny Reserve. Application to be resubmitted in the new year following advice from applicant. 20/53830 25/02/20 Approved CL 10/03/20, Item 6.20 (4) NO The Croatian Club Adelaide Inc EVENT CANCELLED - COVID-19 - APPROVED FUNDS NOT PAID - $5,500.00 $5,500.00 $0.00 FALSE $15,034.38 20/86436 13/3 - Applicant notified approved and Tax Invoice requested. 24/03 - REFER RESCISSION MOTION 24/03/20 ITEM 6.26 - 70th Anniversary DWA application approval rescinded - CL 24/03/20 - Item 6.26. Event held on 5-7 June 2020 at the Croatian Club Council rescinded two Discretionary Ward Allowance Grants recently approved by Council taking into consideration the restrictions on social gatherings imposed by the Federal Government arising from the COVID-19 Pandemic. 20/106578 20/04/2020 Not Approved CL 11/5/20, Item 6.39 NA Finsart Inc (Fiona Gardner & Cirkidz collab) Purchase of aerial equipment and harnesses for aerial dance $5,000.00 $5,000.00 $0.00 FALSE $15,034.38 20/132157 14/5 - Applicant notified application not approved by Council performance project. 20/120773 5/05/2020 Approved CL 25/5/2020, Item 6.45 (5) YES West Croydon and Kilkenny RSL Sub Branch and Development Application Fee Cost for new signage $171.75 $156.14 $156.14 TRUE $14,878.24 20/162245 1/6 - Applicant notified approved and Tax Invoice requested. 5/6 Tax Community Club Invoice received and processed for payment.12/6 Payment made and funding letter sent. 19/06 - Statement of Acquittal received.
Total Spend to Date $19,621.76 $14,878.24 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021 Discretionary Ward Allowance applications and status - 2019/2020
Checklist Date initial Status Council Approval Date Payment Applicant Name Project Allocation Application Eligible Amount Amount Approved GST Balance Final TRIM Status / Notes TRIM Ref. application & Item No. Processed in Amount ex GST ex GST applicable Ref. received TECH ONE?
Allocation Application Total Balance TRIM Ref. Notes Amount Expenditure BEVERLEY Applicant Projects $34,500 19/192270 11/07/19 Approved CL 26/08/2019, Item 6.102 YES The Korean & South East Asia Forces Australia, SA Missing in Action Memorial Event being held 12 October 2019 on Port $2,789.00 $2,789.00 $929.66 FALSE $33,570.34 19/339291 Approved Henley, Hindmarsh and Beverley Wards. 02/09 Notified Branch Inc Road Median, Hindmarsh Approval (PV). 05/09 New Creditor and Payment Voucher raised. 20/9 Payment made via EFT & Funding Letter sent. 29/11 - Statement of Acquittal Finalised & sent to ward councillors. 19/248363 4/09/19 Approved CL 28/10/19, Item 6.123 YES Ginger Ninja Animal Rescue Subsidy of costs to trap, desex, and re home stray colonies of cats in $3,000.00 $2,727.27 $375.00 TRUE $33,195.34 20/92049 28/10 - Approved for $3K even contributions from all Wards. 31/10 - CCS area. Notified approved. 19/11 - Payment Voucher processed. 28/11 - Payment made and funding letter emailed. 1/04 - Statement of Acquittal Finalised. 19/319192 13/11/19 Approved CL 25/11/19, Item 6.133 (4) YES Macedonian Community of Adelaide and SA Inc Summer Fete & Garage Sale event on 1 December 2019 to hire pop up $2,394.00 $2,394.00 $2,394.00 FALSE $30,801.34 20/126960 03/12 - Applicant notified approved. 5/12 - New Creditor Requisition marquees, seating, games & popcorn and fairy floss machines. raised. 5/12 - Payment Voucher Raised. 17/12 - Funding letter and cheque collected from front counter. 12/05 - Statement of Acquittal finalised. 19/361074 20/12/19 Approved CL 28/01/20, Item 6.08 (2) YES Cyprus Community of SA Cyprus Festival being held 08 - 09/02/2020 $5,000.00 $4,545.45 $2,000.00 TRUE $28,801.34 20/176479 28/01 - Application approved from $2000 Beverley, $1000 Hindmarsh, $500 Findon, $1000 Woodville, $45.45 Grange. 03/02 - Emailed approved and Tax Invoice requested. 20/03 invoice received. 30/03 - Funding letter sent. 20/15642 16/01/2020 Approved CL 28/01/20, Item 6.08 (3) YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $7,500.00 $6,818.18 $2,300.00 TRUE $26,501.34 20/135689 28/01 - $500 Woodville, $1000 Findon, $1000 Grange, $518.18 West Flinders Park Football Oval Woodville & $1000 Hindmarsh & $2,300 Beverley. 03/02 - Advised approved and new creditor requisition raised. 07/02 - Payment Voucher raised. 14/02 - Payment made and funding letter sent. 21/05 - Statement of Acquittal received and finalised. 20/15501 17/01/20 Approved CL 28/01/20, Item 6.08 (4) YES Vietnamese Community in Australia - SA Chapter TET Festival, Bonython Park in Adelaide, 1 - 2 February 2020 $5,000.00 $5,000.00 $1,000.00 FALSE $25,501.34 20/122078 28/01 - Approved $545.45 West Woodville, $600 Hindmarsh, $1000. Incorporated. Beverley, $500 Findon, $900 Grange & $1000 Woodville. 03/02 - Advised approved and tax invoice requested. 11/02 - Tax invoice received. 20/2 - Payment made. 21/2 - Funding letter sent. 29/04 - Granted further extension of Acquittal to 31/5/2020. 06/05 - Statement of Acquittal Finalised. 20/18695 21/01/20 Approved CL 24/02/20, Item 6.17 YES Maltese Guild of SA Inc Subsidised 15kw Solar Panel Purchase for private property at 6 Jeans $5,000.00 $5,000.00 $4,545.45 FALSE $20,955.89 21/31187 5/3 - Notified approved and GST error identified. Additional funds Street, Beverley. approved CL 23/03/2020, Item 6.24, to make up application amount to $5,000 no GST. 27/3 - Notified approved and Payment Voucher raised. 2/4 - Cheque mailed by Finance Department and Funding Letter Emailed. 16/07 - SOA extension granted to 30 August 2020. 23/12/20 - SOA provided. $50 unspent funds. Invoiced to applicant 13/01/21 and SOA sent to ward councillors. 29/01/21 - payment received. 04/02/21 - SOA finalised.
20/29925 3/02/20 Approved CL 24/02/20, Item 6.17 NO Afghan Australian Women Association Incorporated EVENT CANCELLED - COVID-19 - APPROVED FUNDS NOT PAID - $4,150.00 $4,150.00 $0.00 FALSE $20,955.89 20/86425 5/3 - Notified approved and New Creditor Requisition Raised. 24/03 - REFER RESCISSION MOTION 24/03/20 ITEM 6.26 - Nawroz Festival - DWA application approval rescinded - CL 24/03/20 - Item 6.26 29 March 20 - Ballroom Function Centre - 66 Orsmond Street, Council rescinded two Discretionary Ward Allowance Grants recently Hindmarsh. approved by Council taking into consideration the restrictions on social gatherings imposed by the Federal Government arising from the COVID-19 Pandemic.
20/29476 3/02/2020 Partially Approved CL 24/02/20, Item 6.17 YES Serbian Folkloric Dance Group Oplenac Inc Nasih 50 Festival, being held on 29 Feb to 1 March 2020 at the Serbian $10,000.00 $10,000.00 $1,000.00 $19,955.89 20/316054 26/02 - Approved Woodville, Beverley & Hindmarsh. 28/2 - Notified Orthodox Church, Hall and Community Centre. approved and requested Statement by Supplier. 5/3 - Statement of Supplier received and New Creditor raised. 17/3 - Payment voucher created. 25/03 - Payment made and funding letter sent. 17/11 - Acquittal recieved - unfinalised. Refer careful consider list. 20/18695 21/01/20 Approved CL 23/03/20, Item 6.24 YES Maltese Guild of SA Inc Subsidised 15kw Solar Panel Purchase for private property at 6 Jeans $454.55 $454.55 $409.10 FALSE $19,501.34 5/3 - Notified approved and GST error identified. Additional funds Street, Beverley. approved CL 23/03/2020, Item 6.24, to make up application amount to $5,000 no GST. 27/3 - Notified approved and Payment Voucher raised. 2/4 - Cheque mailed by Finance Department and Funding Letter Emailed. 16/07 - SOA extension granted to 30 August 2020. 23/12/20 - SOA provided. $50 unspent funds. Invoiced to applicant 13/01/21 and SOA sent to ward councillors. 29/01/21 - payment received. 04/02/21 - SOA finalised. 20/15642 16/01/2020 Approved CL 23/03/20, Item 6.24 YES Saint Eufemia Association of Adelaide Subsidy of hire costs for St Eufemia Festival on 2 February 2020 at $681.82 $681.82 $681.82 FALSE $18,819.52 20/135689 10/03 - Applicant GST registration error. To make up application Flinders Park Football Oval amount to $7,500 no GST. 27/3 - Notified approved. Funding letter already provided on 14/2. 21/05 - Statement of Acquittal received and finalised. 20/124110 8/05/20 Approved CL 25/05/20, Item 6.45 (6) YES The Association of Ukrainians in South Australia Inc Subsidised replacement of gas stove in The Ukrainian Club kitchen $5,000.00 $5,000.00 $3,000.00 FALSE $15,819.52 20/352384 Partially Approved Beverley and Woodville Ward. 1/6 - Applicant notified. approved and new Creditor Raised. 9/6 Payment Voucher raised. 19/6 Payment made and funding letter sent. SOA extended on 2 occasions. SOA finalised 18/12 with complete project finalisation 10/03/21.
Total Spend to Date $18,635.03 $15,864.97 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)
Current as at 15 April 2021 CL Agenda and Reports 27/04/2021
7. MOTIONS ON NOTICE Nil
8. QUESTIONS ON NOTICE Nil
9. MOTIONS WITHOUT NOTICE [As previously iden fied and agreed by the Presiding Member]
10. QUESTIONS WITHOUT NOTICE
11. BUSINESS ‐ PART 11 ‐ CONFIDENTIAL ITEMS Nil
12. REPORTS OF COMMITTEES ‐ PART 11 ‐ CONFIDENTIAL ITEMS Nil
13. MEETING CLOSURE
City of Charles Sturt Page 206 of 206