Special Council Agenda

The Corporation of the Town of Ajax SPECIAL COUNCIL

Monday July 27, 2020 at 7:00 p.m. Electronic Meeting 65 Harwood Avenue South

AGENDA

Alternative formats available upon request by contacting: [email protected] or 905-619-2529 ext. 3347

Electronic Meeting: Due to the COVID-19 emergency and requirements for physical distancing, in-person attendance is not permitted at this meeting of Council. This meeting is held electronically pursuant to section 238(3.3) of the Municipal Act, 2001, as amended, and is livestreamed at www.ajax.ca/live. Questions regarding items on the meeting agenda may be submitted for Council’s consideration no later than 12pm on July 27th, 2020, by e-mail to [email protected].

Online Agenda Anything in blue denotes an attachment/link. By clicking the links on the agenda page, you can jump directly to that section of the agenda.

1. Call To Order & Acknowledgement

 An acknowledgment of Traditional Territory is an invitation to reflect on personal relationships with Indigenous Nations.  When we acknowledge Treaty we are asking individuals to explore their rights and responsibilities to place and people.  And when Land is acknowledged we are encouraging you to seek out the history and teachings of the natural world.

2. Disclosure of Pecuniary Interest

3. By-law

27-2020 Enable Electronic Participation at Meetings ...... 120

4. Adoption of Minutes

4.1 Regular Meeting June 15, 2020 ...... 4

4.2 Special Meeting June 29, 2020 ...... 14

5. Question Period 6. Delegation and Presentations / Public Hearings

6.1 Presentation Draft Carruthers Creek Watershed Plan – TRCA Overview ~ Tony Morris, Project Manager, Watershed Planning and Reporting ~ Laura DelGiudice, Senior Manager, Watershed Planning and Reporting ~ Cameron Richardson, Senior Project Manager, Duffins – Carruthers, Petticoat and Rouge ~ Steve Heuchert, Associate Director, Development Planning and Permits ~ Sameer Dhalla, Director, Development and Engineering Services

6.2 Presentation Economic Development COVID-19 Recovery & Growth Work Plan ~ Don Terry, Interim Manager of Economic Development [see report 8.4.3]

6.3 Presentation Downtown Community Improvement Plan Program Suspensions – Part 2 ~ Michael Sawchuck, Senior Planner [see report 8.4.4]

7. Correspondence ...... 17

8. Reports

8.1 Community Affairs & Planning Committee Report None

8.2 General Government Committee Report None

8.3 Summary of Advisory Committee Activities July 27, 2020 ...... 58

8.4 Departmental Reports July 27, 2020

8.4.1 2021 Budget and Forecast Timetable, S. Serrao, Acting Director of Finance/Treasurer ...... 63

8.4.2 2019 Federal Gas Tax Funding – Annual Report, S. Serrao Acting Director of Finance/Treasurer / J. Mepham, Acting Manager of Budgets & Accounting ...... 66

8.4.3 Economic Development COVID-19 Recovery & Growth Work Plan, Don Terry, Interim Manager of Economic Development ...... 75

8.4.4 Downtown Community Improvement Plan Program Suspensions – Part 2, G. Romanowski, Acting Director of Planning & Development Services / M. Sawchuck, Senior Planner / D. Munns, Senior Financial Analyst ...... 83 8.4.5 Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe (ERO Posting 019-1680), G. Romanowski, Acting Director of Planning & Development Services / S. Andis, Acting Manager of Planning / S. McCullough, Senior Planer ...... 88

8.4.6 Temporary Use Zoning By-law – Temporary Accessory Outdoor Patio Permissions during COVID-19, G. Romanowski, Acting Director of Planning & Development Services / S. McCullough, Senior Planer ...... 100

9. Regional Councillors’ Report...... verbal

10. Business Arising From Notice of Motion

10.1 Graf Spee Street Naming, - Mayor S. Collier and Councillor L. Bower ...... 106

10.2 Protection of the Headwaters of the Carruthers Creek, – Regional Councillor Dies and Regional Councillor S. Lee ...... 107

10.3 Traffic Calming Action for Williamson Drive West – Councillor Khan and Regional Councillor Lee ...... 109

Closed Session

11. Authority to Hold a Closed Meeting and Related In-Camera Session

11.1 Personnel Matters  personal matters about identifiable individuals, including municipal or local board employees [Sec. 239 (2)(b), Municipal Act, 2001, as amended]

12. By-Laws

24-2020 Part Lot Control PLC1/20 – Mountcliffe Developments Inc. – Plans 40M-2347 and 40M-2390 ...... 110

25-2020 Removal of Holding Provision – 925-935 Finley Ave ...... 112

26-2020 Temporary Use By-Law – Outdoor Patios ...... 116

13. Notice of Motion

14. New Business, Notices and Announcements

15. Confirming By-Law 28-2020

16. Adjournment Minutes of the Meeting of the Council of the Corporation of the Town of Ajax Held Electronically on Monday, June 15, 2020 at 7:00 p.m.

Alternative formats available upon request by contacting: [email protected] or 905-619-2529 ext. 3347

Present: Mayor S. Collier Regional Councillors M. Crawford S. Lee J. Dies Councillors R. Tyler Morin A. Khan L. Bower

1. Call to Order & Acknowledgement

Mayor Collier gave a short introduction regarding the electronic Council meeting format and noted that the meeting was being livestreamed on the Town’s website.

Mayor Collier called the meeting to order at 7:00 p.m. and acknowledged traditional treaty lands.

2. Disclosure of Pecuniary Interest

There were no disclosures of pecuniary interest.

3. Adoption of Minutes

Moved by: R. Tyler Morin Seconded by: J. Dies

That the Minutes of the meeting of Council held on May 19, 2020 be adopted. CARRIED

4. Question Period

Mayor Collier noted that members of public were advised they could submit questions regarding the agenda to the Town Clerk up until noon on the day of the meeting. No questions were received.

5. Delegation and Petitions/Public Hearings

None

4 Town of Ajax Council – June 15, 2020

6. Correspondence

Members separated correspondence Item 7 for discussion.

Moved by: M. Crawford Seconded by: A. Khan

That the balance of the report dated June 15, 2020 containing Items of Correspondence be adopted. CARRIED

Council Members discussed Correspondence Item 7, “Seniors for Social Action Ontario: Alternatives to Institutionalization of Older Adults 25”, and requested that information be shared with the Durham Region municipalities.

Motion

Moved by: L. Bower Seconded by: J. Dies

That Item 7 of the Correspondence Report “Seniors for Social Action Ontario: Alternatives to Institutionalization of Older Adults 25” be received for information. CARRIED

7. Reports

7.1 Community Affairs & Planning Committee Report

None

7.2 General Government Committee Report

Moved by: L. Bower Seconded by: M. Crawford

That the General Government Committee Report dated June 8, 2020, be adopted. CARRIED

7.3 Summary of Advisory Committee Activities

None

7.4 Departmental Reports

7.4.1 Development Charges Deferral Agreement – 35-37 Kings Crescent, Salvation Army

Members of Council extended thanks to staff for their work on moving the development project forward.

5 Town of Ajax Council – June 15, 2020

Moved by: A. Khan Seconded by: R. Tyler Morin

That the attached Development Charge Deferral Agreement be endorsed by Council. CARRIED

7.4.2 Potential Options at Harwood Avenue North and Haskell Avenue

Members of Council asked questions regarding the proposed options presented within the staff report, costing, signalization of the pedestrian cross-over, interim actions, and project timelines to implement such options.

Geoff Romanowski, Acting Director of Planning and Development Services, and John Grieve, Transportation Supervisor, outlined the options identified within the staff report and provided estimates on project implementation and construction timelines.

Main Motion

That the report entitled “Potential Options at Harwood Avenue North and Haskell Avenue” be received for information.

Motion to Defer

Moved by: A. Khan Seconded by: S. Lee

That the matter be deferred to the next Meeting of Council. CARRIED

7.4.3 Updates to User Fees & Charges Policy

Members of Council asked questions regarding the previous method for determining user fees and charges prior to implementation of a municipal price index.

Sandra Serrao, Acting Director of Finance/Treasurer, responded to questions from Members of Council, noting details of the previous comparator method used to determine annual user fees and charges.

Moved by: L. Bower Seconded by: R. Tyler Morin

That the revised Annual Review of User Fees and Charges Policy (ATT-1) be approved. CARRIED

7.4.4 Ajax Public Library Board Update

Members of Council commended the Ajax Public Library for their community contributions and service levels during the COVD-19 pandemic.

6 Town of Ajax Council – June 15, 2020

Moved by: S. Lee Seconded by: J. Dies

That the Ajax Public Library Board Update be received for information. CARRIED

8. Regional Councillors’ Report

Regional Councillors provided an update regarding Durham Regional Council matters, including presentations and discussions relating to re-branding of Durham Tourism, the anaerobic digester, and the phosphorus reduction action plan. Forthcoming service changes to Durham Region Transit were also noted.

Moved by: M. Crawford Seconded by: S. Lee

That the Regional Councillors’ Reports of June 15, 2020 be received for information. CARRIED

9. Business Arising from Notice of Motion

9.1 Ajax Council Land Acknowledgement Update

Councillor Bower and Regional Councillor Lee introduced the motion and reviewed its contents. Council Members asked questions regarding consultation on the proposed wording of the update and engagement with the Town’s soon-to-be-hired Diversity & Inclusion Coordinator, and discussed possible future reconciliation actions to support the proposed changes.

Main Motion

Moved by: L. Bower Seconded by: S. Lee

WHEREAS Pamela Palmater, a Mi’kmaq lawyer and professor in the Department of Politics and Public Administration at Ryerson University, outlined in “Restoring the Place of Indigenous Peoples in the GTHA”, and reminded participants at the Town’s Diversity Exchange in November, 2019 that the real goals of ‘Truth and Reconciliation’ are not met by a one-time political apology, the renaming events, or land acknowledgements;

AND WHEREAS Palmater challenged participants of the Diversity Exchange to update land acknowledgments towards substantive reconciliation, accepting responsibility for what has happened, promising never to let it happen again, and making amends;

AND WHEREAS Palmater outlines: “Reconciliation requires municipalities to fully engage in the difficult process of getting to the truth, making amends and seeking solutions to ongoing injustices lived by urban Indigenous peoples in the region today”;

AND WHEREAS in a February, 2020 opinion piece in the Globe and Mail, David McLaughlin, principal speechwriter for Ontario Premier Dalton McGuinty, notes land acknowledgments are coming under scrutiny for lacking real meaning and being a formality, saying: “I do see a problem when speakers resort to reading formulaic language, 7 Town of Ajax Council – June 15, 2020 rushed through in one breath, leaving an impression that they have no personal connection to the words they are saying. It should challenge the speaker and the audience to think about how our prosperity in Canada was built using space where societies, traditions and cultures already existed”;

AND WHEREAS Hayden King, an Anishinaabe writer and educator who helped write Ryerson University’s land acknowledgment, said the that he felt some regret about the practice: “I started to see how the territorial acknowledgment could become very superficial and also how it sort of fetishizes these actual tangible, concrete treaties”;

AND WHEREAS “a land acknowledgement is not just about opening a speech, it is about following through on commitments long after the applause has ended,” says McLaughlin. He writes further: “It should not leave an impression that you are checking a box. When you do say it, read it with energy and sense of optimism versus using a solemn tone that suggests an act of remembrance. It should come across as an active desire to work toward respect, reconciliation and partnership with Indigenous people”;

AND WHEREAS June is National Indigenous History Month, honouring the history, heritage, achievements and diversity of Indigenous people across Canada;

NOW THEREFORE BE IT RESOLVED:

THAT Ajax Council recommits to do our part to achieving truth, justice, and reconciliation with Indigenous peoples;

AND THAT the Town’s land acknowledgment be updated to inspire and compel conversation and action;

AND THAT Ajax Council endorses the following new land acknowledgment:

“We would like to begin this meeting by acknowledging that the land on which we gather is situated within the traditional and treaty territory of the Mississaugas of Scugog Island and the Chippewas of the Anishinabeg, known today as the Williams Treaties First Nations. This place is, and will continue to be, home to Indigenous Peoples. Let us acknowledge the mistakes of the past and support true reconciliation in the present by engaging and celebrating our Indigenous community and moving forward together with kindness and respect.”

Motion to Refer

Moved by: A. Khan Seconded by: R. Tyler Morin

That the Ajax Council Land Acknowledgement Update be referred to the Town’s Diversity & Inclusion Coordinator, once hired, with direction to review the proposed wording. CARRIED

8 Town of Ajax Council – June 15, 2020

RECORDED VOTE:

In Favour: Regional Councillor Crawford, Councillor Khan, Councillor Tyler Morin, Mayor Collier

Opposed: Councillor Bower, Regional Councillor Dies, Regional Councillor Lee

Mayor Collier vacated the Chair. Deputy Mayor Dies assumed the Chair.

9.2 Changes to Procedural Bylaw, Code of Conduct, etc.

Mayor Collier introduced the motion and reviewed its contents. Members of Council asked questions regarding the scheduled Council Code of Conduct and Procedure By-law reviews, and the current notice of motion process.

Nicole Cooper, Director of Legislative & Information Services/Clerk, responded to questions from Members of Council and provided the scope of the forthcoming Procedure By-law and Council Code of Conduct reviews. She shared information on a municipal scan of notice of motion processes.

Main Motion

Moved by: S. Collier Seconded by: A. Khan

1. That LIS staff be directed to implement the following change to the Council Procedure Bylaw, as part of planned Procedure By-law Updates for 2020:

a. Remove section 6.27.2, which allows for the submission of a Notice of Motion directly to the Clerk, ten days prior to the date of the meeting at which the motion is to be introduced and debated; and,

2. That LIS staff be directed to expand and clarify the “Communications” section of the Council Code of Conduct, as part of the planned September 2020 Code of Conduct Update, to provide more clarity and detail as to how decisions and positions of Council are to be communicated.

3. That Office of the CAO staff be directed to propose amendments to the ‘Communications Tools & Support Policy’ outlining procedures and rules for Council member motions, constituent support letters, advocacy letters, and the use of Town letterhead by Council members, no later than September 2020.

Amendment

Moved by: S. Lee Seconded by: M. Crawford

That the motion be amended to strike the word “implement” from clause 1. and replace it with “examine”. CARRIED

9 Town of Ajax Council – June 15, 2020

Motion as Amended

Moved by: S. Collier Seconded by: A. Khan

1. That LIS staff be directed to examine the following change to the Council Procedure Bylaw, as part of planned Procedure By-law Updates for 2020:

Mayor Collier resumed the Chair.

10. By-laws

Moved by: M. Crawford Seconded by: L. Bower

That By-law numbers 19-2020 to 21-2020 be read a first, second and third time and passed. CARRIED

11. Notice of Motion

11.1 Automated Speed Enforcement

Motion to Suspend the Rules of Procedure

Moved by: R. Tyler Morin Seconded by: A. Khan

That the rules of procedure be suspended in order to introduce a motion without notice regarding Automated Speed Enforcement. CARRIED on 2/3rds

10 Town of Ajax Council – June 15, 2020

Councillor Tyler Morin introduced the motion and reviewed its contents.

Moved by: R. Tyler Morin Seconded by: A. Khan

WHEREAS resident safety is a primary concern for Ajax Council;

AND WHEREAS speeding concerns continue to increase as our population grows;

AND WHEREAS automated speed enforcement is an additional tool to discourage speeding without an increased burden on DRPS;

AND WHEREAS the Province of Ontario has amended the Highway Traffic Act to enable the use of Automated Speed Enforcement (ASE) Technology to improve safety in school and community safety zones;

AND WHEREAS on December 2, 2019, the Province of Ontario passed the regulation which allows municipalities to operate an ASE Program;

AND WHEREAS on February 18, 2020, Ajax Council endorsed the process to establish Community Safety Zones, approved 2 existing and an additional 10 Community Safety Zones be established, signs be installed, and the Traffic By-Law be amended;

AND WHEREAS ASE aligns with the following sections of the Ajax Strategic Plan:

Focus Area: Leading in our Community Goal 5: Investing in community safety Action 5.2: Promote safer streets by supporting new and innovative traffic approaches and initiatives.

NOW THEREFORE be it resolved that Ajax Council;

1. Directs staff to complete the sign installations in the 12 approved Community Safety Zones as soon as possible and to implement the 90 day warning period in advance of the new ASE deployment; and

2. That staff report back to Council at the September 2020 GGC meeting with the costs to implement the ASE program, the recommendation of locations for 3 portable ASE units and next steps. CARRIED

11.2 Mayor’s Anti-Racism Taskforce

Mayor Collier vacated the Chair. Deputy Mayor Dies assumed the Chair.

Motion to Suspend the Rules of Procedure

Moved by: S. Collier Seconded by: M. Crawford

That the rules of procedure be suspended in order to introduce a motion without notice regarding establishing a Mayor’s Anti-Racism Taskforce. CARRIED on 2/3rds 11 Town of Ajax Council – June 15, 2020

Mayor Collier introduced the motion and reviewed its contents. Members of Council asked questions about and discussed the naming of the task force, establishment of the terms of reference, recruitment, and membership of the proposed task force.

Council members debated a proposed amendment to change the proposed name of the task force and assign development of the terms of reference and appointment of members to the Town’s Diversity and Inclusion Staff Committee.

Main Motion

Moved by: S. Collier

WHEREAS there has been recent protests throughout the United States, Canada and Ontario, including the Region of Durham in support of Black Lives Matter movement;

AND WHEREAS it is imperative to take pause and provide a space for Black voices and other members of the community to be heard;

AND WHEREAS as an organization committed to supporting our racialized communities, the protests reminds us yet again that we have a lot of work to in addressing anti-racism;

AND WHEREAS members of the community are calling on public leaders to take action on systemic and institutional racism to combat barriers felt by Black people, Indigenous people, the LGBTQ+, and other groups; and

NOW THEREFORE BE IT RESOLVED THAT Council endorses the creation of a Mayor’s Task Force on Anti-Racism, to run to the end of 2021;

AND THAT the Mayor be authorized to develop and approve a Terms of Reference for the Task Force;

AND THAT the Mayor be authorized to recruit and appoint members and stakeholders to the Task Force;

AND THAT Council endorses the provision of specialized staff support to the Task Force (e.g. development of Terms of Reference, strategic advice and guidance, communications support, etc.), as approved by the CAO;

AND THAT the Task Force be required to update Council with its findings and recommendations prior to the start of Phase 2 – Implementation;

AND THAT any requests for funding and resources to support Phase 2 be brought forward to Council for authorization, either as part of the annual budget process or separately from that process, as needed.

Amendment

Moved by: S. Lee Seconded by: L. Bower

That any reference to the “Mayor’s Anti-Racism Taskforce” be changed to the “Town of Ajax Anti-Black Racism Committee”; and 12 Town of Ajax Council – June 15, 2020

That the Terms of Reference for the Task Force and recruitment and appointment of members be at the discretion of the Town of Ajax Diversity and Inclusion Staff Committee. MAIN MOTION WITHDRAWN

Mayor Collier resumed the Chair.

11.3 Food Industry & Food Industry Workers

Councillor Bower provided notice of a forthcoming motion for the next Council Meeting regarding recognition for the Food Industry and Food Industry Workers.

12. New Business - Notices & Announcements

Council Members highlighted upcoming events and activities, including an upcoming virtual Town Hall for businesses, Friday virtual “Coffee Chats” with the Mayor, and kick-off of the anti-racism task force.

13. Confirming By-Law

Moved by: S. Lee Seconded by: L. Bower

That By-law number 22-2020 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its regular meeting held on June 15, 2020 be read a first, second and third time and passed. CARRIED

14. Adjournment

Moved by: R. Tyler Morin Seconded by: M. Crawford

That the June 15, 2020 meeting of the Council of the Town of Ajax be adjourned. (9:14 p.m.) CARRIED

______Mayor

______D-Clerk 13 Minutes of the Special Meeting of the Council of the Corporation of the Town of Ajax Held Electronically on Monday June 29, 2020 at 7:00 p.m.

Alternative formats available upon request by contacting: [email protected] or 905-619-2529 ext. 3347

Present: Mayor S. Collier Regional Councillors M. Crawford S. Lee J. Dies Councillors R. Tyler Morin A. Khan L. Bower

1. Call to Order

Mayor Collier gave a short introduction regarding the electronic Council meeting format and noted that the meeting was being livestreamed on the Town’s website.

Mayor Collier called the meeting to order at 7:00 p.m. and acknowledged traditional treaty lands.

2. Disclosure of Pecuniary Interest

There were no disclosures of pecuniary interest.

3. Motion

Mayor Collier vacated the Chair. Deputy Mayor Dies assumed the Chair.

Members took a brief meeting recess in order to address technical difficulties.

Mayor Collier introduced the motion and reviewed its contents. Members of Council asked questions regarding the recruitment and appointment process and discussed the appointment of M. Thomas to the Nominating Committee. Members of Council stated their support for the motion and expressed openness to growth while learning from, and listening to, the Black community on the issue of anti-Black racism.

Moved by: S. Collier Seconded by: S. Lee

WHEREAS there has been recent movement throughout the United States, Canada, and the World, protesting against the social injustice that has been perpetrated against George Floyd; Rayshard Brooks; Atatiana Jefferson and closer to home, Dafonte Miller and Pamelia and Livingston Jeffers, and all the thousand of Black Lives that have been lost and altered forever.;

14 Town of Ajax Council – June 29, 2020

AND WHEREAS this is the time for this Council to listen to the voices of members of our Black community and, together with input from members of the Black Lives Matter movement; in order to provide a work plan to address these issues of social injustice that have touched so many lives;

AND WHERAS as an organization committed to supporting our racialized communities, the protests remind us yet again that we have a lot of work to do in addressing racism;

AND WHERAS members of the community are calling on public leaders to take action on systemic and institutional racism to combat barriers felt by Black people, and other racialized groups;

NOW THEREFOR BE IT RESOLVED THAT Ajax Council endorse the creation of an Ajax Anti-Black Racism Congress to run to the end of the term of Council.

AND THAT the Mayor, as the Head of Council, and the Town’s Diversity and Inclusion Coordinator act as a liaisons to this Congress

AND THAT Ajax resident, Mariska Thomas, be appointed to the Nominating Committee for the new Anti-Black Racism Congress, and further, be directed to recruit four additional members of the Black community to the committee;

AND THAT the Nominating Committee be directed to: - develop a Terms of Reference for the Congress; - develop a recruitment process to attract membership; - put out a request for interest to the Ajax community only; - screen applications and appoint Congress members;

AND THAT the Nominating Committee shall cease to exist once the above noted deliverables are completed;

AND THAT Once the Congress has been formed, the membership be authorized to: - rename the committee, should they choose; - develop a work plan and meeting schedule;

AND THAT Council endorses the provision of Town resources to the Congress (e.g. strategic advice and guidance, communications support, etc.);

AND THAT Council endorses the provision of an honorariums (similar to that paid to Property Standards and Committee of Adjustment members) for the: - Nominating Committee; - Ajax Anti-Black Racism Congress;

AND THAT the Congress be required to update Council with its findings and recommendations prior to implementation and at regular intervals thereafter;

AND THAT any requests for funding and resources to support recommendations be brought forward to Council for authorization, either as part of the annual budget process or separately from that process, as needed. CARRIED

Town of Ajax Council – June 29, 2020

RECORDED VOTE:

In Favour: Mayor Collier, Councillor Bower, Regional Councillor Crawford, Councillor Khan, Regional Councillor Lee, Councillor Tyler Morin, Regional Councillor Dies

Opposed: None

Mayor Collier resumed the Chair.

13. Confirming By-Law

Moved by: L. Bower Seconded by: M. Crawford

That By-law number 23-2020 being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Ajax at its special meeting held on June 29, 2020 be read a first, second and third time and passed. CARRIED

Regional Councillor Crawford provided a brief update on Regional Council’s support to reinstate the Durham Regional Police Service Body-Worn Camera Project.

Members of Council extended wishes to residents of Ajax for a Happy Canada Day.

14. Adjournment

Moved by: A. Khan Seconded by: J. Dies

That the June 29, 2020 special meeting of the Council of the Town of Ajax be adjourned. (7:20 p.m.) CARRIED

______Mayor

______D-Clerk

16 TOWN OF AJAX REPORT TO COUNCIL

TO: Mayor and Members of Council

FROM: A. Harras, Acting Clerk

DATE: July 27, 2020

SUBJECT: Items of Correspondence

The following items of correspondence are attached for Council’s information:

Durham Region Municipalities

1. Town of Ajax: Proclamations issued by the Mayor’s Office ...... 19

2. Office of the Mayor: Objection to a Requested Ministerial Zoning Order ...... 20

3. Accessibility Advisory Committee: Onley Report Response ...... 23

4. City of Oshawa: Licensing Payday Loan Establishments ...... 26  Background Material: referenced report

5. City of Oshawa: COVID 19 Funding...... 28

6. City of Pickering: Official Opposition Statement on Municipal Financial Support ...... 30

7. City of Pickering: Call to Action (Public Inquiry) - Orchard Villa ...... 35

8. Regional Municipality of Durham: Reconvening the Body-Worn Camera (BWC) Team ...... 39

Other Municipalities and Organizations

9. City of Sarnia: Long Term Care Home Improvements ...... 42

10. Municipality of Chatham-Kent: Support for Funding and Government’s Commission on Long Term Care ...... 44

11. Municipality of Chatham-Kent: Psychosocial and Emotional Care of Long Term Care Residents ...... 46

12. Town of Bracebridge: Municipal Financial Assistance Program to Offset the Financial Impact of the COVID-19 Pandemic ...... 51

13. Town of Renfrew: COVID-19 Pandemic Affect on Economic Development, Employment & Small Business in Ontario ...... 53

17 14. Town of Kingsville: Rent Assistance Program ...... 54

15. Joint Statement from Ontario Mayors and Chairs (AMO LUMCO MARCO) - Emergency Call for Financial Support...... 56

A Harras Acting Clerk

18 MEMO

TO: Mayor and Members of Council

FROM: Linsey Joseph

DEPARTMENT: Legislative and Information Services - Legislative Services

SUBJECT: PROCLAMATIONS ISSUED BY THE MAYOR'S OFFICE

DATE: July 27, 2020

The following Proclamations have been issued during the month of June & July 2020.

Name of Person/Group(s) Title of Proclamation Date(s) Proclaimed

ACFO-DP Franco Ontario Day September 25, 2020 Town of Ajax National Indigenous People Day June 21, 2020 Filipino Heritage Month & Philippine Town of Ajax June 12, 2020 Independence Day

Linsey Joseph Legislative & Information Services /CC* flag

19 Office of the Mayor TOWN OF AJAX 65 Harwood Avenue South Tel. 905-683-4550 Ajax ON L1S 2H9 Fax. 905-683-8207 www.ajax.ca

July 7, 2020

Geoffrey Grayhurst President & CEO Dorsey (Pickering) Limited 130 Adelaide St. W., Suite 2200 Toronto, ON M5H 3P5

Kevin Ashe, Deputy Mayor City of Pickering Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7

John Henry, Regional Chair and CEO The Regional Municipality of Durham 605 Rossland Rd. E. Whitby, ON L1N 6A3

RE: Letter to Pickering Council (June 17, 2020) requesting a Ministerial Zoning Order (MZO) to permit development in northeast Pickering and subsequent decision by Pickering Council (June 29th) endorsing the MZO request.

Dear Mr. Grayhurst, Deputy Mayor Ashe and Chair Henry,

This letter is to outline my strong objection to the requested Minister Zoning Order (MZO) to permit development of the headwaters of Carruthers Creek in northeast Pickering. The requested MZO seeks to by-pass Durham Region’s Municipal Comprehensive Review (MCR), which is to be completed by July 1, 2022.

Using an MZO as a mechanism to plan a new community of this size (1,650 - 2200 hectares) is highly unusual and inappropriate as it will not allow for proper public and agency consultation, or address serious cross-jurisdictional concerns (i.e. the impact of downstream flooding in south Ajax).

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20 Further, the headwaters of Carruthers Creek is surrounded by Ontario’s Greenbelt. As such, it would be highly irresponsible and incredibly short-sighted of us to move forward in isolation of the MCR process. In fact, in the Region’s previous MCR, it was specified that consideration of urban development in northeast Pickering would be addressed and evaluated through an MCR that takes into consideration, among other matters, the amount and rate of development that has occurred in the Seaton Community; and the preparation and completion of a watershed plan update for the East Duffins and Carruthers Creek watersheds.

The MCR is the only process that can determine if urban boundary area expansions are needed and where in Durham the most appropriate location for those expansions would be. If approved by the Province, this MZO would undermine the MCR process; take opportunities for growth away from other Durham municipalities; and allow urban growth in the whitebelt without justification. The focus for Durham Region should be intensification within existing urban area boundaries to be in conformity with, and advance, the Province’s direction for creating complete communities and using infrastructure wisely and efficiently.

The Town has justified and real concerns regarding downstream flooding impacts associated with urbanization of the headwaters of the Carruthers Creek. Not only does this MZO seek to override the MCR process, it also overrides the published Draft Carruthers Creek Watershed Plan by the Toronto and Region Conservation Authority (TRCA), on behalf of the Region, by not addressing the following matters upfront:

1. A Hydraulic Assessment of the Carruthers Creek to determine what properties, dwellings and infrastructure would be impacted by flooding due to land use changes within the watershed; 2. The location, size and design of Regional Stormwater Controls in northeast Pickering to ensure that there is no increased downstream flooding; 3. A new or updated Environmental Assessment of the Pickering Beach Flood Vulnerable Area to determine required stormwater mitigations measures or infrastructure in south Ajax; 4. The designation of an enhanced Natural Heritage System (NHS) as provided in the Draft Carruthers Creek Watershed Plan to improve the health of the watershed; and 5. A firm financial commitment to pay for a new or updated EA and/or additional or enhanced mitigation measures or stormwater infrastructure.

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21 It is imperative that any land use approvals continue to be advanced through the methodical analysis and comprehensive consultation being undertaken through the Region’s MCR.

Therefore, I respectfully request that the City of Pickering follow up with the Minister of Municipal Affairs and Housing immediately to withdraw the MZO request for northeast Pickering to allow the Carruthers Creek Watershed Plan process to be completed and to allow for the comprehensive analysis for the need and appropriate location of an urban boundary expansion within Durham Region to be evaluated through the MCR process.

Sincerely,

Shaun Collier Mayor Town of Ajax cc.

Hon. Steve Clark, Minister of Municipal Affairs and Housing Hon. Rod Phillips, Minister of Finance Hon. Peter Bethlenfalvy, Minister of Treasury Board Secretariat Brian Bridgeman, Commissioner of Planning, Region of Durham

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22 ATT-1: Letter to Minister for Seniors and Accessibility Re: Onley Report Response

23 ATT-1

Accessibility Advisory TOWN OF AJAX Committee 65 Harwood Avenue South Tel. 905-683-4550 Ajax ON L1S 2H9 Fax. 905-683-1061 www.ajax.ca

Date XX, 2020

Hon. Raymond Cho Minister for Seniors and Accessibility College Park 5th Flr 777 Bay St Toronto, ON M7A 1S5

Dear Minister Cho,

I am writing on behalf of the Town of Ajax Accessibility Advisory Committee to encourage the Ministry for Seniors and Accessibility to take action on the recommendations submitted by the Honourable David C. Onley in his independent report on the review of the Accessibility for Ontarians with Disabilities Act (AODA). We are pleased to hear about your Ministry’s recent announcement about the Advancing Accessibility in Ontario Framework to promote partnerships that will advance inclusion and accessibility in the province. However, we are concerned that time is running short, and we feel strongly that there is much more yet to be accomplished in order to reach the AODA’s goal of an accessible province by 2025.

The Honourable David C. Onley concludes in his independent report that, “This province is mostly inaccessible.” The stated purpose of the AODA is not only to prevent new accessibility barriers, but also to remove existing barriers. We call upon the government to ensure that no more public funds are spent on creating new accessibility barriers.

Mr. Onley also reminds us that, “Accessibility is not a cost – it is a benefit to everyone.” We encourage your Ministry to undertake a consistent and transparent approach to compliance enforcement across all sectors, and to be the leader in meeting and exceeding compliance requirements set out in the AODA. Without leading by example and providing tools and resources to do so, how can your ministry expect compliance from the public, private and not- for-profit sectors? The last Accessibility Compliance and Enforcement Report available on your website is from 2017.

In his report, Mr. Onley identifies several other significant concerns and makes a number of important recommendations for developing new accessibility standards, renewing government leadership, reducing uncertainty, driving cultural change, strengthening support for implementation and tougher enforcement. The Town of Ajax Accessibility Advisory Committee shares these concerns and supports Mr. Onley’s recommendations.

We call upon your government to reaffirm active commitment to accessibility in the Province of Ontario in response to Mr. Onley’s report. We ask that you share your plan to deliver compliance and enforcement of the AODA. Without such commitment and your support for the

24 Onley Report recommendations, the Province’s established target date for making Ontario fully accessible by the year 2025 is not achievable.

Sincerely,

Julia Stevenson 2020 Chair of the Town of Ajax Accessibility Advisory Committee

25 Corporate Services Department City Clerk Services

File: A-2100

June 17, 2020

DELIVERED BY EMAIL

The Right Honourable Justin Trudeau, The Honourable Doug Ford, Prime Minister of Canada Premier of Ontario Email: [email protected] Email: [email protected]

Re: Licensing Payday Loan Establishments

Oshawa City Council considered the above matter at its meeting of May 25, 2020 and adopted the following recommendation:

1. “That in accordance with Section 5.6.2 of Report CNCL-20-76 concerning Licensing Payday Loan Establishments dated May 20, 2020, the Licensing By-law 120-2005, as amended, and General Fees and Charges By-law 13-2003, as amended, be further amended to:

• establish a licensing system for payday loan establishments as generally set out in Section 5.6 of the Report

• restrict the number of payday loan establishments to 2 per ward to a maximum of 10 in the City

• prohibit new payday loan establishments in the Downtown Urban Growth Centre as defined in the Oshawa Official Plan

• establish a minimum 150m setback from other payday loan establishments and elementary and secondary schools

• include appropriate grandfather provisions for existing establishments

and that such an amending by-law be passed in a form and content acceptable to the Commissioner, Corporate Services Department and Legal Services; and,

The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1H 3Z7 Phone 905∙436∙3311 1∙800∙667∙4292 Fax 905∙436∙5697 www.oshawa.ca

26 2

2. That the notice provisions of By-law 147-2007 be waived in connection with the introduction of the licensing system for payday loan establishments and associated fees; and,

3. That Council requests the Province of Ontario to limit the annual interest rates to a reasonable amount for all payday loans; and,

4. That Council requests the Federal Government to:

• Require chartered banks and credit unions to have branches in low-income neighbourhoods which offer credit lines to low-income people at the same rates they offer to other customers;

• Work with partners such as credit unions and chartered banks, to encourage and steward the development of lower-cost financial products that can provide an alternative for users of payday loan establishments; and,

5. That this report and resolution be forwarded to Prime Minister Trudeau, Premier Ford, local Oshawa MPs and MPPs, the Region of Durham, all Durham municipalities, the Federation of Canadian Municipalities and the Association of Municipalities of Ontario.”

Please find attached Report CNCL-20-76.

Oshawa City Council respectfully requests your consideration of the above noted matters.

If you need further assistance concerning this matter, please contact Tracy Adams, Commissioner, Corporate Services Department at the address listed on Page 1 or by telephone at 905-436-3311.

Mary Medeiros City Clerk

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c. Region of Durham Association of Municipalities of Ontario Federation of Canadian Municipalities Durham Region area Members of Parliament and Members of Provincial Parliament Durham Region Municipalities

27 Corporate Services Department City Clerk Services

File: A-2100

June 26, 2020

DELIVERED BY EM AIL

The Right Honourable Justin Trudeau, The Honourable Doug Ford, Prime Minister of Canada Premier of Ontario Email: [email protected] Email: [email protected]

Re: COVID-19 Funding

Oshawa City Council considered the above matter at its meeting of June 22, 2020 and adopted the following recommendation:

“Whereas on March 11, 2020, the World Health Organization and the Canadian Government declared COVID-19 a global pandemic; and,

Whereas on March 12, Ontario ordered schools closed and by March 17, began a more extensive shut down; and,

Whereas the pandemic has led to the closure of public spaces and the cancellation of events around the world throughout the country our province and right here within our own community, causing great stress on the arts sector; and,

Whereas local cultural organizations such as the Oshawa Folk Arts Council representing over 13 member clubs and organizations, as well as the many local service groups such as the Oshawa Rotary Club, have all been forced to cancel major events (i.e. Fiesta Week; Rib Fest; etc.) which historically contribute in large part to the fundraising and operational financing efforts of these sociocultural entities; and,

Whereas the Government of Canada and the Province of Ontario have committed they through the Canada Council for the Arts will continue to work with the Government of Canada, as well as provincial, territorial, and municipal partners, to ensure the strength of the sector; and,

The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1H 3Z7 Phone 905∙436∙3311 1∙800∙667∙4292 Fax 905∙436∙5697 www.oshawa.ca

28 2

Whereas at present, the Canada Council’s for the arts priorities as are our collective governing priorities are to ensure the health and safety of people across Canada and around the world and to work towards the sustainability and recoverability of the arts sector; and,

Whereas a significant period has past without further indication as to what tools, funding measures, or financial support our local social cultural, service clubs, and children/youth minor sporting originations can readily access to help support their operating costs and programming,

Therefore be it resolved:

1. That the Federal, Provincial, and Regional Government help local municipalities assist their local social cultural, service clubs, and children/youth minor sporting originations with clear and definitive relief funding programs directed to help sustain the afore mention groups through these trying times inflected on them by the affects of COVID-19; and,

2. That a copy of this resolution be sent to the Prime Minister of Canada, the Premier of Ontario, all Ontario Municipalities, all Members of Provincial Parliament, all Members of Parliament and Association of Municipalities of Ontario and Federation of Canadian Municipalities.”

Oshawa City Council respectfully requests your consideration of the above noted matters.

If you need further assistance concerning this matter, please contact Ron Diskey, Commissioner, Community Services Department at the address listed on Page 1 or by telephone at 905-436- 3311.

Mary Medeiros City Clerk

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c. Association of Municipalities of Ontario Federation of Canadian Municipalities Members of Parliament and Members of Provincial Parliament Ontario Municipalities

29 Corporate Services Department Legislative Services

Sent by Email

July 6, 2020

Jeff Burch Member of Provincial Parliament, Niagara Centre [email protected]

Subject: Re: Official Opposition Statement on Municipal Financial Support Corr. 22-20 File: A-1400-001-19

The Council of the Corporation of the City of Pickering considered the above matter at a meeting held on June 29, 2020 and adopted the following resolution:

1. That Council endorse the NDP motion calling on the provincial government to work with the federal government to address the systemic financial challenges facing municipalities that have been exacerbated by COVID-19, and to implement the recommendations brought forward by the Federation of Canadian Municipalities and the Association of Municipalities of Ontario; and,

2. That Council’s endorsement be forwarded to the Premier of Ontario, Durham MP’s and MPPs, AMO, FCM and Durham Region municipalities.

A copy of the original correspondence is attached for your reference.

Should you require further information, please do not hesitate to contact the undersigned at 905.420.4660, extension 2019.

Yours truly

Susan Cassel City Clerk

SC:rp Enclosure

Page 2 of 2

Copy: The Hon. Doug Ford, Premier of Ontario Ryan Turnbull, Member of Parliament, Whitby Jennifer O’Connell, Member of Parliament, Pickering-Uxbridge Colin Carrie, Member of Parliament, Oshawa Mark Holland, Member of Parliament, Ajax The Hon. Erin O’Toole, Member of Parliament, Durham Jamie Schmale, Member of Parliament, Haliburton-Kawartha Lakes-Brock Lorne Coe, Member of Provincial Parliament, Whitby Jennifer French, Member of Provincial Parliament, Oshawa Lindsey Park, Member of Provincial Parliament, Durham The Hon. Rod Phillips, Member of Provincial Parliament, Ajax The Hon. Laurie Scott, Member of Provincial Parliament, Haliburton-Kawartha Lakes-Brock The Hon. Peter Bethlenfalvy, Member of Provincial Parliament, Pickering-Uxbridge Association of Municipalities of Ontario Federation of Canadian Municipalities Nicole Cooper, Clerk, Town of Ajax Becky Jamieson, Clerk, Township of Brock Anne Greentree, Municipal Clerk, Municipality of Clarington Mary Medeiros, City Clerk, City of Oshawa John Paul Newman, Director of Corporate Services/Clerk, Township of Scugog Debbie Leroux, Director of Legislative Services/Clerk, Township of Uxbridge Chris Harris, Clerk, Town of Whitby Ralph Walton, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham , Chief Administrative Officer

31 From: Burch-QP, Jeff Sent: Wednesday, June 3, 2020 1:03 PM To: Mayor Web Email Subject: Official Opposition Statement on Municipal Financial Support

Dear Mayor Ryan,

I hope this email finds you well.

I wanted to draw your attention to Andrea Horwath’s & MPP Burch’s joint statement on financial support for municipalities during COVID-19. Federal support for municipal infrastructure is welcome, but still leaves many municipalities without the operating funding they desperately need. Andrea Horwath is calling on the Ontario government to fill that gap, ensuring municipalities have the emergency funding they need to run day cares, transit systems, public health units and water treatment facilities and so much more after the pandemic has wreaked havoc on municipal finances. I have attached a copy of the statement in this email.

MPP Jeff Burch, the Official Opposition Critic for Municipal Affairs, has tabled a motion regarding the issue. The motion calls for the Government of Ontario to work with the federal government to address the systemic financial challenges facing municipalities that have been exacerbated by COVID-19, and to implement the recommendations brought forward by the Federation of Canadian Municipalities and the Association of Municipalities of Ontario. Should you like to read the motion in full and review its status, you can find additional information here.

Please do not hesitate to reach out should you have any feedback.

Best,

Caitlin Hipkiss Executive Assistant | Adjointe exécutive Jeff Burch, MPP | Député provincial Official Opposition Critic for Municipal Affairs ______Rm 355, 111 Wellesley St W, Toronto, Ontario | Tel/ tél.: (416) 325-3990 | Cell: (289) 821-0349

32 Horwath: Municipalities need Doug Ford to get off the sidelines and finally do his part to avoid deep cuts to jobs and public services

QUEEN’S PARK – NDP Official Opposition Leader Andrea Horwath says federal support for municipal infrastructure is welcome, but still leaves many municipalities without the operating funding they desperately need. Horwath is calling on Premier Doug Ford to step up and fill that gap, ensuring municipalities have the emergency funding they need to run day cares, transit systems, public health units and water treatment facilities and so much more after the pandemic has wreaked havoc on municipal finances.

“Families count on their local governments to provide essential services like child care, public transit and public health. All those services are now at risk as municipalities sink into the red, and Doug Ford needs to stop pretending that it’s Ottawa’s responsibility alone to throw them a lifeline,” said Horwath. “Ford has not given them the support they desperately need to make it through the pandemic and to rebuild the local economies that have been left shattered by this crisis — but he can change that today by committing to fund the gap and keep services intact.”

The City of Toronto alone says it has a $1.5 billion shortfall as a result of COVID-19, which it warns will result in transit cuts, firefighting cuts, child care cuts, long-term care cuts and more, if the upper levels of government don’t step in with emergency financial support. The Federation of Canadian Municipalities has estimated the hole in operating budgets across all cities at between $10 billion and $15 billion over the next six months.

“The federal government’s move to transfer infrastructure money a bit faster is a welcome first step — but it will barely scratch the surface of what’s needed,” said NDP Municipal Affairs critic Jeff Burch, who tabled a motion last week in the Ontario legislature that would give emergency financial support to municipalities that have been deeply impacted by COVID-19.

“Cities and towns throughout the province are on the verge of devastating cuts if Ford does not step up and provide funding right away,” said Burch. “And those cuts will stop the economic recovery Ontario needs. Not only are municipal jobs on the line, but the loss of services like child care and transit would hamper everyone’s return to work — especially women, and there cannot be a recovery without a she- covery.

“It’s time for the provincial government to step up and create some relief and certainty for municipalities and families who count on them.”

-30-

33 Motion 98 Mr. Burch (Niagara Centre)

That in the opinion of this House, the Government of Ontario should work with the federal government to address systemic financial challenges facing Ontario’s municipalities that have been exacerbated by the COVID-19 emergency by implementing both the Federation of Canadian Municipalities’ recommendations for immediate financial assistance to help with the delivery of essential services during and after the pandemic, and the joint proposal from the Association of Municipalities Ontario and CUPE Ontario to help strengthen the delivery of municipal services on a long-term basis.

34 Corporate Services Department Legislative Services

Sent by Email

July 7, 2020

The Families of Orchard Villa [email protected]

Subject: Re: Call to Action (Public Inquiry) - Second Request - Urgent Corr. 28-20 File: A-1400-001-19

The Council of the Corporation of the City of Pickering considered the above matter at a meeting held on June 29, 2020 and adopted the following resolution:

1. That Corr. 28-20, dated May 29, 2020, from the Families of Orchard Villa, regarding a Call To Action (Public Inquiry) - Second Request – Urgent, be endorsed; and,

2. That a copy of this Resolution be forwarded to the Premier of Ontario, the Lieutenant Governor, Durham MPPs, Opposition Leaders, the Regional Municipality of Durham, and Durham Region municipalities.

A copy of the original correspondence is attached for your reference.

Should you require further information, please do not hesitate to contact the undersigned at 905.420.4660, extension 2019.

Yours truly

Susan Cassel City Clerk

SC:rp Enclosure

Page 2 of 2

Copy: The Hon. Doug Ford, Premier of Ontario The Hon. Elizabeth Dowdeswell, Lieutenant Governor of Ontario Lorne Coe, Member of Provincial Parliament, Whitby Jennifer French, Member of Provincial Parliament, Oshawa Lindsey Park, Member of Provincial Parliament, Durham The Hon. Rod Phillips, Member of Provincial Parliament, Ajax The Hon. Laurie Scott, Member of Provincial Parliament, Haliburton-Kawartha Lakes-Brock The Hon. Peter Bethlenfalvy, Member of Provincial Parliament, Pickering-Uxbridge Andrea Horwath, Member of Provincial Parliament, Leader of the Official Opposition John Fraser, Member of Provincial Parliament, Interim Leader of the Ontario Liberal Party Mike Schreiner, Member of Provincial Parliament, Leader of the Green Party of Ontario Nicole Cooper, Clerk, Town of Ajax Becky Jamieson, Clerk, Township of Brock Anne Greentree, Municipal Clerk, Municipality of Clarington Mary Medeiros, City Clerk, City of Oshawa John Paul Newman, Director of Corporate Services/Clerk, Township of Scugog Debbie Leroux, Director of Legislative Services/Clerk, Township of Uxbridge Chris Harris, Clerk, Town of Whitby Ralph Walton, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham

Chief Administrative Officer

36 From: Families Orchard Villa Date: May 29, 2020 at 3:01:23 PM EDT Subject: CALL TO ACTION (PUBLIC INQUIRY) - SECOND REQUEST - URGENT

May 29, 2020

Dear Mr. Ford and Ms. Fullerton,

This is our second attempt to contact you as the family members of Orchard Villa, and individuals within our group have been reaching out to you both since early to mid-April, but none of our group or individual attempts have been met with an appropriate response.

We have been watching your daily announcements as we wait at home for updates on our loved ones who still reside in Orchard Villa Long-Term Care Home and Retirement Home, and grieve the loss of our family members who have passed. We mourned the information that was written on the military report, made public on Tuesday May 26, 2020. Our grieving isn’t just for the facts contained in the report, but also for the knowledge that these facts have been communicated to you and your offices both by us and in the media for several weeks now. We grieve because our words were not enough and while our pleas for help fell on deaf ears more of our loved ones died. Our one consolation is that the military’s voice echoed our own and that their voice was loud enough for you to hear.

Today we write to you first to thank you for the nursing and military support that you have provided to Orchard Villa LTCH, we have seen a change in our family’s basic care needs recently and we now are comforted to know that they are being fed and hydrated, however we are far from a full result of having regular updates on our loved ones, having COVID-19 tests being continued and from feeling that our families are safe. We want to know what plan is in place for beyond June 12, 2020 when the military and hospital support has left Orchard Villa. The military report clearly indicates that the current management cannot be left to their own devices.

Mr. Ford, we are one month shy of the two-year anniversary of your swearing in as Premier of Ontario. As we look back to June 29, 2018 we hear you speak the words “I, Doug Ford, swear that I will duly and faithfully, and to the best of my skill and knowledge, execute the powers and trust reposed in me as Premier …of the Province Of Ontario, so help me God.” On that day we took you at your word and

37 trusted that not only would you lead the people of Ontario, but that you would serve them as well.

Ms. Fullerton, we believe you echo Mr. Ford's position that the military report was shocking, however this only indicates that you have not been listening to our pleas.

Today we are asking you to begin an independent public inquiry as soon as possible. You will find that we are united in our need for this type of inquiry, that we do not want an independent commission where information is controlled and stones can be left unturned. With this request we enclose a link to our petition signed by 5,700+ individuals who have added their voices to our own. How many voices will it take until we are finally heard? http://chng.it/RfPYgxJg

We ask that you please refrain from sending us a generic reply as many of us have received in the past. We ask that you remove the wall that has been built between yourself, your staff and the people that you serve.

A second e-mail will follow this with the contact information for two representatives of our group, and we trust that we will hear from you by no later than Wednesday June 3, 2020.

We have been waiting, writing, speaking and mourning for eight weeks. We have been kept in the dark. We ask that you now respond to us directly and we thank you for your time.

Respectfully, The Families of Orchard Villa bcc: National and local media outlets

38 July 7, 2020

Anita Longo, Executive Assistant Durham Regional Police Services Board 605 Rossland Road East Box 911 Whitby, ON L1N 0B8

Dear Ms. Longo: The Regional Municipality of Durham RE: Reconvening the Body-Worn Camera (BWC) Team, Our File: C12 Corporate Services Department Legislative Services Council of the Region of Durham, at its meeting held on June 24, 2020,

605 Rossland Rd. E. adopted the following recommendations: Level 1 PO Box 623 “Whereas Body-Worn Cameras (BWC) have been adopted by a Whitby, ON L1N 6A3 Canada growing number of police services across the country and the world; widely seen as a real benefit to public trust, transparency, 905-668-7711 1-800-372-1102 accountability and accuracy, and have been useful in determining Fax: 905-668-9963 what exactly has taken place during confrontations between officers and civilians, aiding in building positive relations with the durham.ca communities they serve; and Don Beaton, BCom, M.P.A. Commissioner of Corporate Whereas recent hate-filled and brutal displays of anti-Black racism Services have resulted in preventable deaths and revived community outcry for more oversight and accountability for officers and police services; and

Whereas on June 17, 2020 the Parliamentary Black Caucus urged all levels of government to act immediately to eliminate the barriers to access to justice and public security for Black Canadians and Indigenous people, including requiring all on-duty police officers in contact with the public to wear BWCs; and

Whereas Toronto Police Chief Mark Saunders has said he will fast- track body cameras for all front-line officers within the Toronto Police Service (TPS) due to recent events; and

Whereas Durham Regional Police Service (DRPS) conducted a year-long BWC pilot from June 2018 to June of 2019, using officers from two units in West Division, Regional Traffic Enforcement and members from the Festive R.I.D.E team; and

Whereas approximately 80 officers were outfitted with cameras during the pilot, resulting in 26,600 videos being collected - of which

If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. 39 Page 2 of 3

52 per cent were categorized as evidence and about 30 per cent have been or will be used in criminal and provincial offences trials - and the project manager has said that “I don’t think we’ve seen very much resistance at all - and the officers fairly quickly got comfortable with the technology”, yet no formal recommendations or go-forward plans have been presented to DRPS Board; and

Whereas on April 21, 2020, DRPS informed their Board that the BWC study was on hold due to the pandemic, and all officers were sent back to their original deployments, further delaying a decision;

Therefore be it resolved that to be responsive to the needs of our community, the Durham Regional Police Services Board (‘Board’) be requested to reconvene the Body-Worn Camera (BWC) team effective immediately; and

That Regional Council request the DRPS Police Services Board, at the earliest possible opportunity, to consider BWC implementation, which shall include funding requirements to start phasing in the procurement and outfitting of front-line officers with cameras to eliminate subjectivity in civilian and police interactions; and

That Regional Council requests the Board present a delegation to Regional Council by September 2020, or as soon thereafter as is reasonably possible, including a timeline and budget to address this need at the earliest opportunity; and

That the presentation include an update by the Board regarding the DRPS officer training plan, addressing how officers are trained to handle mental health distress and de-escalation techniques, specifically within the Black and Indigenous community; and

That this motion be circulated to the DRPS Board, and all Durham municipalities.”

Ralph Walton Ralph Walton, Regional Clerk/Director of Legislative Services

RW/ks c: Nicole Cooper, Clerk, Town of Ajax Becky Jamieson, Clerk, Township of Brock Anne Greentree, Clerk, Municipality of Clarington

40 Page 3 of 3

Mary Medeiros, Clerk, City of Oshawa Susan Cassel, Clerk, City of Pickering John Paul Newman, Clerk, Township of Scugog Debbie Leroux, Clerk, Township of Uxbridge Chris Harris, Clerk, Town of Whitby

41 THE CORPORATION OF THE CITY OF SARNIA City Clerk’s Office 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 7N2 519 332-0330 519 332-3995 (fax) 519 332-2664 (TTY) www.sarnia.ca [email protected]

June 24, 2020

To: All Ontario Municipalities

Re: Long Term Care Home Improvements

At its meeting held on June 22, 2020, Sarnia City Council adopted the following resolution submitted by Councillor Margaret Bird with respect to the conditions in Long Term Care homes exposed by the pandemic:

That due to the deplorable conditions exposed by the pandemic in LTC homes in the province, and because this is a time for action, not just continuous streams of investigations, commissions and committees, and because the problems have been clearly identified, that Sarnia City Council direct staff to send this motion to the 444 Ontario Municipalities, asking them to urge Premier Ford to start implementing the required resolutions immediately, as follows:

1. increasing hours for all part-time and casual labour

2. since the government provides funding for privately- operated homes, they have an obligation to inspect these homes and see that they are being properly run, and that funds are being used for the benefit of the residents and not the huge profitability of the operators, and

3. to end the neglect and unacceptable conditions being experienced, each day, by our vulnerable seniors.

Sarnia City Council respectfully seeks your endorsement of this resolution. If your municipal council endorses this resolution, we would request that a copy of the resolution be forwarded to the following:

42 Doug Ford, Premier of Ontario; and

City of Sarnia, City Clerk’s Office [email protected]

Sincerely,

Dianne Gould-Brown City Clerk cc: AMO

43 44 45 46 47 48 49 50 June 12, 2020

The Honourable Steve Clark, Minister of Municipal Affairs and Housing 17th Floor, 777 Bay St. Toronto, ON M5G 2E5

Dear Minister Clark,

RE: Town of Bracebridge Resolution regarding the establishment of a Municipal Financial Assistance Program to offset the financial impact of the COVID-19 pandemic

At its meeting of June 4, 2020, the Council of the Corporation of the Town of Bracebridge ratified motion 20-TC-089, regarding the Town of Bracebridge support for the Federation of Canadian Municipalities (FCM) recommendations contained in their report titled “Protecting Vital Municipal Services”, as follows:

“WHEREAS the Federation of Canadian Municipalities (FCM) issued a report titled “Protecting Vital Municipal Services” on April 23, 2020 which included recommendations to the federal government to provide financial assistance for municipalities across the country;

AND WHEREAS the Association of Municipalities of Ontario (AMO) recognizes that a collaborative federal- provincial effort is required to provide much needed financial assistance to municipalities and their May 14, 2020 letter (attached) to the Prime Minister and the Premier urges Canada and Ontario to extend their successful collaboration through financial support for municipalities;

NOW THEREFORE BE IT RESOLVED THAT the Town of Bracebridge supports the FCM recommendation and requests that both the Federal and Provincial Governments establish a municipal financial assistance program to offset the financial impact of the COVID-19 pandemic;

AND FURTHER THAT the Town of Bracebridge supports the Association of Municipalities of Ontario (AMO) in lobbying the Provincial Government for financial assistance to support Municipalities in offsetting the financial impact of the COVID-19 pandemic;

AND FURTHER THAT this resolution be forwarded to the Honorable Steve Clark, Minister, Municipal Affairs and Housing, local Member of Parliament (MP) and local Member of the Ontario Legislature (MPP), FCM, AMO and its member municipalities, and the Muskoka municipalities.”

In accordance with Council’s direction I am forwarding you a copy of the associated memorandum for you reference.

51 Please do not hesitate to contact me if I can provide any additional clarification in this regard.

Yours truly,

Lori McDonald Director of Corporate Services/Clerk

Copy: Scott Aitchison, MP, Parry Sound-Muskoka The Honourable Norm Miller, MPP, Parry Sound-Muskoka The Federation of Canadian Municipalities Association of Municipalities Ontario and member municipalities Muskoka Municipalities

52 CORPORATION OF THE TOWN OF RENFREW

RESOLUTION NO. 2020 - 06 - 44

Moved By: Reeve Emon Seconded By: Councillor Jamieson WHEREAS the COVID-19 pandemic crisis has had a catastrophic affect on employment and small business survival rates, with over 11.3% jobless rate in Ontario in April 2020 alone with only a few signs of a change over the next several fiscal periods; AND WHEREAS the Renfrew County region is already at a distinct economic disadvantage due to a shorter infrastructure construction season and the lack of essential services, like effective and available broadband across its vast and rural area that would allow for greater flexibility to work from home, or telecommute; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves within the geographical borders have an incredible influence on the economy through investments in infrastructure spending, with over $70million being invested in 2020 in municipal projects, but will now have to evaluate and adjust the way they safely operate and offer community services and modes of transportation; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves have submitted over $73.5 million worth of applications to the Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream, with all considered shovel ready and shovel worthy; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves have submitted previously over $25million in the Investing in Canada Infrastructure Program: Green Stream and Investing in Canada Infrastructure Program: Rural & Northern Stream; AND WHEREAS both large and small infrastructure projects have the immediate effect on local small and medium businesses in our region with consideration of the multiplier ratio on every $1million invested having the ability to create 7.6 jobs in the local marketplace, meaning that approval of these projects would create over 1,200 jobs across Renfrew County; NOW THEREFORE BE IT RESOLVED that the Council of the Town of Renfrew calls upon the Governments of Ontario and Canada to fast track the review of current and previous Investing in Canada Infrastructure Program grant applications in order to provide much needed employment and investment into rural Ontario to provide sustainable infrastructure that will be safe and suitable in a post-pandemic setting; AND FURTHER THAT a copy of this resolution be circulated to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; MP Cheryl Gallant, Renfrew-Nipissing- Pembroke; the Honourable John Yakabuski, MPP Renfrew-Nipissing-Pembroke; the Minister of Infrastructure; the Association of Municipalities Ontario; Rural Ontario Municipalities Association and all Municipalities within the Province of Ontario.

- CARRIED -

I, Jennifer Charkavi, Deputy Clerk of the Corporation of the Town of Renfrew, do hereby certify this to be a true and complete copy of Resolution No. 2020 - 06 - 44, passed by the Council of the Corporation of the Town of Renfrew at its meeting held the 23rd day of June 2020.

DATED at Renfrew, Ontario Jennifer Charkavi this 24th day of June 2020. Jennifer Charkavi 53 2021 Division Road North Kingsville, Ontario N9Y 2Y9 Phone: (519) 733-2305 www.kingsville.ca [email protected]

June 29, 2020

The Honourable Doug Ford ([email protected]) Premier of Ontario Legislative Building, Queen’s Park Toronto, Ontario M7A 1A1

-and to-

The Honourable Rod Phillips ([email protected]) Minister of Finance Frost Building South; 7th Floor 7 Queen’s Park Crescent Toronto, Ontario M7A 1Y7

Dear Premier Ford and Minister Phillips:

RE: Kingsville Council request that the Rent Assistance Program to include all businesses in a lease agreement within all “residential-above-commercial” properties without a cap on commercial/residential ratio

At its Regular Meeting of June 22, 2020, Kingsville Council resolved the following:

391-2020 Moved By Councillor Kimberly DeYong Seconded By Councillor Larry Patterson Whereas the COVID-19 Pandemic has greatly impacted the business community in the Town of Kingsville; And Whereas the Province of Ontario has provided financial assistance including a multi-level Rent Assistance program to the business community impacted by the COVID-19 Pandemic; And Whereas the Rent Assistance program offered by the Province of Ontario established an arbitrary cap on multi-use properties where it is common for “residential-above-commercial” developments, especially in downtown and Main Street corridors;

54 And Whereas Kingsville, particularly in our downtown business centres, has several properties with residential-above-commercial where the ratio of commercial storefront businesses represents less than 30 per cent of the entire building, thus leaving a gap where local business owners cannot qualify for rent relief with their willing landlords; And Whereas the Town of Kingsville’s newly adopted Business Retention and Expansion Project Report identified that Kingsville businesses would benefit from the Province expanding the Rent Assistance program to include all commercial lease properties regardless of overall footprint. Now Therefore Be It Resolved That the Town of Kingsville requests that the Province of Ontario expand their Rent Assistance program to include all businesses in a lease agreement within all “residential-above-commercial” properties without a cap on commercial/residential ratio; And Finally, That this Resolution be circulated to the Premier, Doug Ford, the Minister of Finance, Rod Phillips, our local MPP Taras Natyshak, and all Ontario municipalities requesting their support.

CARRIED

Thank you for your consideration.

Sincerely,

Jennifer Astrologo, Director of Corporate Services/Clerk Corporate Services Department [email protected] /sjk CC: Taras Natyshak, MPP ([email protected]) CC: All Ontario Municipalities

55 LUMCO GTHA Mayors and Chairs Ontario’s Big-City Mayors

Ontario Mayors and Chairs issue emergency call for financial support Municipalities face difficult choices: major tax hikes and cuts to services

July 6, 2020 - Today, Mayors and Chairs from across Ontario, represented by the Association of Municipalities of Ontario, the Mayors and Regional Chairs of Ontario, and the Large Urban Mayors’ Caucus of Ontario, met to discuss the COVID-19 financial emergency.

Ontario municipalities are speaking with one voice to deliver one important message: Our residents cannot wait any longer. To protect municipal services, we need immediate provincial and federal support to cover lost revenue and additional costs caused by the COVID-19 crisis.

This call for action by Ontario municipalities is part of a national effort, led by the Federation of Canadian Municipalities, to secure at least $10 billion dollars in emergency relief for Canadian municipalities to be funded 100% by the federal and provincial governments.

Municipalities across Ontario have been on the frontlines of keeping people safe during COVID-19. This has meant hundreds of millions of dollars in additional costs and lost revenues. The FCM proposal would provide approximately $4 billion to Ontario municipalities to offset lost transit revenues and added service costs, but so far, there has been no clear signal on the timing and level of a joint federal-provincial financial assistance program.

Time for a commitment is running out. Now, halfway through the budget year, municipalities have no choice but to consider plans to balance the budget by raising property taxes, user fees and charges or cutting services. Difficult conversations about cost-saving service reductions are taking place at Council meetings across the province, including:

 supports to children, families and seniors,  reducing or cancelling transit services,  staffing adjustments including layoffs and delaying or cancelling hiring,  reducing essential services including public health, fire, paramedic and police services,  closing parks and cultural sites and cancelling recreation programs,  slower land use planning reviews and development approvals, and  cancelling or deferring critical infrastructure and affordable housing projects, costing construction jobs.

By acting now to confirm relief for municipalities, senior governments can avoid these unforeseen property tax increases and destructive cuts to frontline municipal services. Cuts or property tax increases will unfairly hurt the very same people that the federal and provincial governments have spent billions helping during the pandemic.

Municipal services are also key to safely re-opening the economy. Investing in municipalities will ensure they continue to provide services needed to help restart their local economies.

We truly appreciate the commitments that both Premier Ford and Prime Minister Trudeau have already made to support municipal service delivery during this crisis. The millions of Ontarians we collectively serve are counting on all governments to work together now to address this urgent problem.

Our residents need support now. The time is up for federal-provincial wrangling about how to share the costs. We strongly encourage the federal government to address this in their fiscal update this week.

– 30 –

56 For more information:

Mayor Cam Guthrie, City of Guelph Chair of LUMCO 519-837-5643 [email protected]

Chair Karen Redman, Region of Waterloo Chair of MARCO Contact: Theresa Mendler 226-753-3414 [email protected]

Mayor of Toronto John Tory Chair of GTHA Mayors and Chairs Contact: Lawvin Hadisi 647-460-7507 [email protected]

Brian Lambie, AMO Media Contact 416-729-5425 [email protected]

57 Town of Ajax Summary of Advisory Committee Activities

Report To: Council

Prepared By: Sarah Moore, Committee & Accessibility Coordinator

Date of Meeting: July 27, 2020

Heritage Advisory Committee – February 5, 2020

Meeting Highlights

 M. Sawchuck provided the Committee with an update on the interpretive panels installed at the Workmen’s Circle site (northeast corner of Rossland Road and Church Street North).

 M. Sawchuck shared photos of the plaque commemorating the birthplace of D. D. Palmer, which includes an etched portrait.

 M. Sawchuck presented a series of photos depicting recent work undertake on the Westglen Site (1799 Westney Road North). Members asked questions in relation to work done on the roof, and cladding, and expressed interest in a tour of the house once work was complete.

 The Committee reviewed the development proposal for 456 Kingston Road West. M. Sawchuck discussed several scenarios for development on the property.

 The Committee discussed the findings within the Cutlural Heritage Evaluation Report for the Nicholas Austin House (775 Kingston Road East).

 P. Pryjma provided an update on the Ajax Historical Minute Video Project with Ajax High School. She noted the project had been delayed due to recent labour disruptions. The Committee agreed to revisit the project for the second semester.

 The Committee received updates on heritage permits for two properties: 22 Linton Avenue and 77 Randall Drive.

 The Committee received updates on Ajax Archives events, including Lambard Crescent rededication, and the 80th anniversary of the Battle of the River Plate. Documents written by Stephen Harwood, grandson of Sir Admiral Henry Harwood, in preparation of the HMS Ajax and River Plate Veterans Association 80th Anniversary Celebration in South America, were shared.

Recommendation(s)

4.5 Nicholas Austin House (775 Kingston Rd. E.) CHER

Moved By: W. Hingston Seconded By: S. White

That the Committee receive the January 21, 2020 Nicholas Austin House Cultural Heritage Evaluation Report prepared by Branch Architecture, and;

58 That the Heritage Advisory Committee defer a decision on pursuing a heritage designation for 775 Kingston Road East until the March 4, 2020 Meeting, in order to allow additional time for gathering research and information. CARRIED 7.2. Heritage Permits 7.2.2 St. George’s Anglican Church (77 Randall Dr.) Roof Replacement

Moved By: J. Wood Seconded By: P. Hébert

That the applicant for Heritage Permit HP1/20 be permitted to use Enviroshakes as a roofing materials, in place of the existing natural cedar shingles. CARRIED

Accessibility Advisory Committee – February 19, 2020

Meeting Highlights

 S. Moore reviewed accessibility accomplishments identified in the 2019 Accessibility Plan Status Update. She indicated that content is solicited from all departments across the organization.

 R. Smith and S. Moore provided an update on the installation of the beacon navigation system pilot at Town Hall. S. Moore noted that she continues to work with CNIB Frontier Accessibility to resolve outstanding issues before a public launch and that she will provide regular updates to the Committee.

 The Committee discussed suggestions for 2020 National AccessAbility Week recognition, May 31 – June 6, 2020. Opportunities for cross-collaboration and celebration with Brain Injury Awareness Month and Seniors Month were explored.

 The Committee decided to move forward with writing a letter to the Ministry for Seniors and Accessibility in response to the lack of action on the recommendations of David Onley’s AODA review report.

 Members signed up for writing news articles for the Accessible Ajax webpage.

 S. Moore shared details of the Committee’s opportunity to take part in the 55+ Spring Fling Event.

 Updates from the Site Plan Review Subcommittee, Regional Accessibility Advisory Committee, and Age-friendly Ajax Steering Committee were shared.

Recommendation(s)

4.1 DRAFT 2019 Accessibility Plan Status Update

Moved By: R. Purnwasie Seconded By: R. Smith

That the 2019 Accessibility Plan Status Report be approved. CARRIED

59 Heritage Advisory Committee – March 4, 2020

Meeting Highlights

 M. Sawchuck provided an update on 775 Kingston Road East, the Nicholas Austin House, and obtaining contact information for the owners.

 M. Sawchuck reviewed the application for Site Plan 9/16 – 599 Kingston Road West, including the previous design submission, property context and renderings.

 The Committee discussed types of Heritage Advisory Committee swag and giveaway items to purchase.

 M. Sawchuck informed the Committee that the damaged Daniel David Palmer dedication plaque had been picked up and taken in for repair. B. Kriz noted the need to coordinate the installation and unveiling for September 20, 2020.

 B. Kriz provided information on several events being planned for the 65th Anniversary of the Town of Ajax, including visits from veterans and family, and street dedications.

 S. Moore inquired whether or not the Committee would be interested in hosting a joint- workshop on heritage and accessibility for the Heritage and Accessibility Advisory Committees within the Region and if any Members were interested in attending the 2020 Community Heritage Ontario Conference.

 M. Sawchuck discussed a possible demolition request for 408 Kingston Road West. He noted that since the property is included on the Heritage Inventory, a Heritage Impact Study has been requested to ensure the house has no heritage value, and that the proposal does not negatively impact the heritage character of the area

 The Committee discussed participation in Jane’s Walks 2020 by leading the DIL Walking Tour on May 2, 2020.

Recommendation(s)

4.8 408 Kingston Road West – Potential Demolition

Moved By: S. White Seconded By: P. Pryjma

That the Heritage Advisory Committee agree to not pursue heritage designation for the property at 408 Kingston Road West, contingent upon a Heritage Impact Statement being completed which concludes that the property has no cultural heritage value beyond that which has already been identified by the Heritage Advisory Committee. CARRIED

Heritage Advisory Committee – June 3, 2020

Meeting Highlights

 M. Sawchuck provided updates on several heritage permits issued, including: o Heritage Permit – 78 Church Street South (St. Francis Centre) o Heritage Permit – 77 Randall Drive (St. George’s Church) o Heritage Permit – 10 Elizabeth Street 60 o Heritage Permit – 49 Old Kingston Road

 M. Sawchuck provided an update on the stability of the Elizabeth Street Cemetery monuments. He reviewed the site context, and provided an update on the presentation to the Senior Management Team in April.

 The Committee reviewed draft text for a commemorative plaque to be installed at Remner Bridge.

 B. Kriz shared updates with the Committee relative to events cancellations and contingency plans, Patrick Sheehan Award commencement bursary award presentations, and installation of the Unmasking Brain Injury art exhibit at Town Hall in partnership with the Brain Injury Association of Durham Region.

Accessibility Advisory Committee – June 17, 2020

Meeting Highlights

 R. Gruber delivered a presentation on the Town of Ajax Age-Friendly Community Plan.

 S. Moore shared information on the Town’s Temporary Patio Permit Process and reviewed accessibility considerations that have been included within the application requirements.

 S. Moore provided an update of the partnership Unmasking Brain Injury art exhibit initiative with Brain Injury Association of Durham Region, noting an artists’ reception will be planned once gathering restrictions are lifted.

 S. Moore reviewed the September 16, 2019 referred item from Council to the Committee relating to the Onley Report Recommendations and acknowledged the letter included in the agenda package that was prepared from Members’ feedback.

 S. Moore informed the Committee that the Town was a successful recipient of the Enabling Accessibility Fund Grant for installation of automated door operators at the Ajax Community Centre north ice pad accessible washroom.

 S. Moore shared information about the 2020 Regional Accessibility Awards nominations and sought volunteers to work on nomination preparation over the summer.

 Members of the Committee discussed key work plan priority actions of interest for the remainder of the 2020 calendar year.

 Members of the Committee discussed feedback relating to accessibility gaps, barriers, and innovative best practices during the COVID-19 pandemic.

Recommendation(s)

4.4 September 16, 2019 Council Referral – City of Sudbury Accessibility Advisory Committee Panel: Onley Report Recommendations

Moved By: R. Smith Seconded By: K. Smith

61 That the draft letter in response to the Onley Report recommendations be referred to Council; and

That direction be sought on sending of the letter to the Ministry for Seniors and Accessibility. CARRIED

62 Town of Ajax Report

Report To: Special Council

Prepared By: Julie Mepham, CPA, CA

Subject: 2021 Budget and Forecast Timetable

Ward(s): All

Date of Meeting: July 27, 2020

Reference:

Recommendation:

That the report on the 2021 Budget & Forecast Timetable be received for information.

Background:

Each year the budget and forecast timetable is set to ensure understanding and communication of key dates for the annual Budgets and Forecasts.

Discussion:

The following key dates have been established to guide the budget process.

Date Milestone July 27, 2020 2021 Budget and Forecast Timetable approved by Council August 31, 2020 Deadline for Council to submit to department Directors  operating budget changes, and/or  initiatives in line with Strategic Plan, and/or  new capital projects, and/or  changes in timing/scope of existing capital projects November 9, 2020 Council/Public Education Session – General Government Committee  2020 Financial Update (including COVID-19 impacts) and 2021 Capital Budget/2022-2025 LRCF Overview presentation Report to General Government Committee  2020 Operating Budget Forecast Report November 23, 2020 2021 Capital Budget/2022-2025 Long Range Capital Forecast documents available on Town’s website November 30, 2020 Public meeting – General Government Committee  2021 Capital Budget/2022-2025 Long Range Capital Forecast and Discretionary Reserve Allocations Report and Presentation December 14, 2020 Council Meeting  Ratification of 2021 Capital Budget/2022-2025 Long Range Capital Forecast and Discretionary Reserve Allocations 63 Subject: 2021 Budget & Forecast Timetable Page 2

Date Milestone January 11, 2021* Council/Public Education Session – General Government Committee  2021 Operating Budget Overview February 1, 2021* 2021 Operating Budget documents available on Town’s website February 8, 2021* Public meeting – General Government Committee  2021 Capital Budget/2022-2025 Long Range Capital Forecast and Discretionary Reserve Allocations Report and Presentation February 22, 2021* Council Meeting  Ratification of 2021 Operating Budget June 14, 2021* General Government Committee  2020 Operating Budget Report and Net Year End Reserve Allocations presented *Tentative Meeting Dates

Throughout the year staff receive feedback from a variety of sources (residents, councillors, Region, etc.) on both operating and capital budgets. This feedback helps inform the budget which is presented for Council’s consideration. In addition staff will engage the public through the In My Opinion engagement platform throughout the budget process.

Councillors should undertake discussions with the appropriate department Director for possible additions, changes and/or removals of services or projects in the 2021 operating budget and 2021 capital budget and 2022-2025 long range capital forecast. Through these discussions, the Director will be able to determine the next steps for initiatives identified and, with Finance, develop the Council List. Input from Council, up to August 31, 2020, will be considered in the preparation of 2021 budgets.

Financial Implications:

N/A

Communication Issues:

The date, time and location of the Education Sessions and General Government Committee public budget meetings will be advertised on the Town’s community page in the News advertiser, electronic signboards, on the Town’s website, social media platforms, and on the In My Opinion engagement platform well in advance of the meeting dates.

All budget and forecast documents, reports, etc., for both current and prior years, are available on the Town’s website.

Relationship to the Strategic Plan:

N/A

Conclusion:

The 2021 Budget & Forecast Timetable allows staff to undertake the comprehensive work required to complete the key financial forecasts and budgets.

64 Subject: 2021 Budget & Forecast Timetable Page 3

Attachments:

N/A

Prepared by:

Julie Mepham – Acting Manager of Budgets and Accounting Services

Submitted by:

Sandra Serrao – Acting Director of Finance/Treasurer

Approved by:

Shane Baker – Chief Administrative Officer

65 Town of Ajax Report

Report To: Special Council

Prepared By: Julie Mepham, CPA, CA Acting Manager of Budgets and Accounting

Subject: 2019 Federal Gas Tax Funding – Annual Report

Ward(s): All

Date of Meeting: July 27, 2020

Reference:

Recommendation:

That the report “2019 Federal Gas Tax Funding – Annual Report” be received for information.

Background:

In December 2011, the passage of Bill C-13 made the Federal Gas Tax fund a permanent annual source of infrastructure funding for Canada’s municipalities. The Town of Ajax receives funding through the Association of Municipalities of Ontario (AMO) who administers the Federal Gas Tax (FGT) program for all Ontario Municipalities with the exception of the City of Toronto.

The current agreement with AMO, which will be in place until 2023, focuses on community benefits, long term planning, asset management, as well as environmental outputs. As part of this agreement municipalities are required to report on project scope, outcome and output indicators to demonstrate the national objectives of increased productivity and economic growth, cleaner environment and stronger cities and communities.

Discussion:

In 2019 the Town of Ajax received a total of $7,186,430 in FGT comprised of the per capita allocation totaling $3,695,565 and a one-time top up payment approved in the 2019/2020 Provincial budget tabled in March 2019 of $3,490,865.

The 2019 Federal Gas Tax allocation to municipalities was rebased using the 2016 census data to reflect population changes. Given that the Town of Ajax population growth of 9.2% was higher than the average Federal and Provincial population growth of 5% and 4.6%, respectively, the Town of Ajax received a 4% increase in funding allocation. The Federal Gas Tax Fund is indexed bi-annually at 2% per year and the contribution to the Town will reach just under $4 million by 2023.

The one-time doubling of the Federal Gas Tax Fund was meant to address short-term priorities in municipalities and First Nation communities. A third of the one-time top up was applied to fund the Quaker Meeting House rehabilitation project in 2019 and the rest was allocated to 2020 66 Subject: 2019 Federal Gas Tax Funding – Annual Report Page 2 budgeted capital projects meeting eligibility requirements under the Town’s agreement with AMO.

Traditionally, the Town has focused its Gas Tax allocation to primarily support investments in local roads and energy efficiency projects. In 2019, the majority of the funding was allocated to partially fund the Audley Recreation Centre and Quaker Meeting House capital projects, achieving the objectives of supporting a cleaner environment and creating a stronger community. The details of all other eligible projects (new or in-progress) funded in 2019 are identified in Attachment 1.

The Town will continue to utilize Gas Tax funds for eligible projects brought forward for consideration such as:  Local Roads and Bridges (including but not limited to multi-use paths, sidewalks, walking trails, pedestrian bridges, etc.),  Energy Efficiency projects, and  The advancement of Asset Management practices and municipal Long-term Planning

In 2019, the Town closed seven (7) Gas Tax funded projects achieving the output and outcome results as detailed in Attachment 2. Any resulting financial impacts driven by these projects have been reflected in the approved operating budget.

Financial Implications:

As of December 31, 2019, the Town has received $40,884,250 in Federal Gas Tax funding of which $31,920,711 has been applied to 113 capital projects since the inception of the program.

The table below identifies the categories and amounts spent in 2019 as well as the total amount of Federal Gas Tax funding spent to date.

Eligible Project Category 2019 Expenditures 2005-2019 Expenditures Community Energy Systems $779,009 $12,637,012 Local Roads and Bridges $669,860 $12,600,606 Recreation $2,297,732 $2,342,783 Public Transit $0 $1,527,208 Culture $1,116,008 $1,116,008 Wastewater $478,793 $876,590 Capacity Building $70,123 $718,726 Solid Waste $0 $72,575 Sport $4,640 $29,203 Total $5,416,165 $31,920,711

In addition to the $32M allocated to projects as reported above, a total of $5,146,500 in additional Gas Tax funding has been committed through approved budgets to 24 active Town capital projects. The remaining uncommitted balance will be applied to future capital projects brought forward in the capital budget process.

67 Subject: 2019 Federal Gas Tax Funding – Annual Report Page 3

Communication Issues:

Federal Gas Tax annual reporting and a listing of 2019 Federal Gas Tax funded projects can be found on the Town of Ajax website. Further details on all active and completed projects funded by Gas Tax are available to be viewed at https://www.gastaxatwork.ca/project-map.

A copy of any Output and Outcome Report can be provided by contacting the Town of Ajax Finance Department.

Relationship to the Strategic Plan:

N/A

Conclusion:

The Town will continue to identify Federal Gas Tax eligible projects through the Capital Budget and Long Range Capital Forecast process and follow requirements under the Federal Gas Tax Agreement to ensure that appropriate investments are made in our community with these funds.

Attachments:

ATT-1: Federal Gas Tax Funding – 2019 Municipal Projects Report

ATT-2: 2019 Completed Projects – Output and Outcome Reporting

Prepared by:

Julie Mepham, CPA, CA – Acting Manager of Budgets and Accounting

Submitted by:

Sandra Serrao, CPA, CMA - Acting Director of Finance

Approved by:

Shane Baker – Chief Administrative Officer

68 Attachment 1

Federal Gas Tax Fund 2019 Municipal Projects Report Town of Ajax

Total Project Cumulative Gas 2019 Gas Tax Project Title Project Details Cost* Tax Funds Funds Project Status

Capacity Building

Asset Level of Service The scope of this project is to identify the existing levels of service for all $ 431,117.00 $ 12,683.32 $ 12,683.32 ongoing Assessment infrastructure assets and develop levels of service for all infrastructure assets. The existing and proposed levels of service will be included in the Town's asset management plan as prescribed by the asset management regulation (O. Reg. 588/17). Facility Energy Audits (15 The scope of work consists of conducting energy audits of 15 Town facilities to $ 54,258.38 $ 54,258.38 $ 54,258.38 complete Buildings) identify the baseline energy performance of the facilities with regard to fuel consumption (gas, electricity) and water. The audits will identify potential energy retrofit projects that can be implemented to reduce energy consumption. These projects are expected to result in a reduction of fossil fuel consumption as well as operating costs for utilities. Integrated Transportation The project is to update the Transportation Master Plan and the Pedestrian and $ 187,180.94 $ 61,412.36 $ 3,181.27 complete Master Plan Update Bicycle Master Plan. Known as the Integrated Transportation Master Plan (ITMP), the goal of the study is to establish a holistic and integrated approach to transportation planning, design and implementation throughout the Town.

Subtotal Capacity Building $ 672,556.32 $ 128,354.06 $ 70,122.97

Community Energy Systems

LED Traffic Signal Replacement ‐ To effectively achieve and maintain the required level of LED luminance $ 112,400.00 $ 0.00 $ 0.00 ongoing Harwood Ave, Church St. & performance and reliability, the Region of Durham is administering an annual Rossland Rd. LED indication replacement program. The 2019 program will address traffic signals primarily along Harwood Avenue, Church Street and Rossland Road. Conversion to LED Streetlights This project involves the conversion of 2,483 High Pressure Sodium (HPS) $ 817,600.00 $ 458,345.98 $ 458,345.98 ongoing (2019) streetlights to LED technology. The expected energy savings from the 2019 conversion is 1,073,700 kWh. Southwood Park The project scope involves the removal of the existing high pressure sodium $ 850,000.00 $ 197,083.49 $ 197,083.49 ongoing Neighbourhood Streetlight streetlight system including wire, poles and lights. The new streetlight system Improvements includes new buried conduit, wires, concrete poles and LED lights.

* Total Project Cost is the total approved budget as of 2019 or completed cost of the project. Not all projects69 are 100% funded by Federal Gas Tax Funds. Attachment 1

Federal Gas Tax Fund 2019 Municipal Projects Report Town of Ajax

Total Project Cumulative Gas 2019 Gas Tax Project Title Project Details Cost* Tax Funds Funds Project Status

ACC ‐ Replacement of Air There are seven air handling units located in the mechanical penthouse were $ 40,000.00 $ 17,807.99 $ 17,807.99 ongoing Handling Units installed during the major expansion in 1990. The units provide heating, ventilation and air conditioning to various areas of the facility.

The detailed design is underway and the project will include replacement of the seven units with new high efficiency units which will result in improved heating, cooling and ventilation efficiency. Ajax Library Main Branch ‐ The scope of work is the design and rehabilitation of the building envelope to $ 90,000.00 $ 0.00 $ 0.00 ongoing Building Improvements Main Branch. Work includes removal and replacement of the entire roofing assembly, EIFS cladding, exterior tile cladding, skylight replacement and curtain wall, block cladding and miscellaneous structural repairs. Total project cost represents design only. Conversion to LED Streetlights This project involves the conversion of 1,321 High Pressure Sodium (HPS) $ 386,806.46 $ 247,322.46 $ 0.00 complete (2018) streetlights to LED technology. The expected energy savings from the 2018 conversion is 927,904 kWh. Walkway Lighting Infrastructure This project involves conversion of pathway lighting infrastructure to LED $ 344,911.52 $ 197,946.10 $ 93,139.58 ongoing Improvements (2017‐2018) technologies (including pole replacements, new wiring, and new luminaires). The goal is to achieve improved lighting quality and consistency on Town pathways as well as energy savings. Variable Frequency Drive Variable frequency drives (VFDs) were installed to replace the existing variable $ 66,511.11 $ 66,511.11 $ 11,003.31 complete Upgrades at Ajax Community inlet vanes (VIVs) on the supply and return fans for four air handling units. The Center and McLean Community installation of the VFDs allows the supply and return fans for each unit to Center operate based on the demand of the building, rather than continuously as they currently operate with the VIVs. New motors were installed along with the VFD's. LED Lighting Retrofits in Fire Fire Station #2 ‐ Full facility interior and exterior light fixture replacement with $ 110,730.38 $ 110,730.38 $ 1,628.16 complete Station #2 and St. Francis LED fixtures. Centre St Francis Centre ‐ Replacement of 12 existing stage lighting scroller fixtures with LED lighting fixtures. LED lighting upgrades/retrofits Design and installation of new LED lights involving street lights on Mills Road $ 1,591,625.00 $ 516,625.00 $ 0.00 ongoing – various locations from Station Street to Hunt Street, Main Branch library lighting, and parking lot lights at McLean Community Centre.

* Total Project Cost is the total approved budget as of 2019 or completed cost of the project. Not all projects70 are 100% funded by Federal Gas Tax Funds. Attachment 1

Federal Gas Tax Fund 2019 Municipal Projects Report Town of Ajax

Total Project Cumulative Gas 2019 Gas Tax Project Title Project Details Cost* Tax Funds Funds Project Status

Energy Efficient Systems for This facility has been designed as a Canada Green Council LEED certified $ 13,820,000.00 $ 1,492,602.33 $ 0.00 ongoing LEED Certification of Ajax Fire building. LEED initiatives at this facility include ‐ green roof, connection of and Emergency Services HQ underground cisterns, ground source heat pump, underfloor ventilation, and high efficiency lighting & control system. This facility is projected to use 50% of the energy when compared to a conventional building of this type and size. Subtotal Community Energy Systems $ 18,230,584.47 $ 3,304,974.84 $ 779,008.51

Culture

Quaker Meeting House The Quaker Meeting House was originally erected in 1867 and is a designated $ 4,042,706.00 $ 1,116,008.44 $ 1,116,008.44 ongoing Renovations historical property under Section 29 (Part IV) of the Ontario Heritage Act. Renovations have been completed to the building including accessible washroom upgrades and rehabilitation to the foundation, structure, electrical, HVAC and plumbing systems, masonry and roof repairs as well as interior finishes upgrades including flooring & painting, new kitchen and hazardous material remediation. Subtotal Culture $ 4,042,706.00 $ 1,116,008.44 $ 1,116,008.44

Recreation

Audley Recreation Centre Phase 44,800 sq. ft. expansion to an existing recreation facility that provides an active $ 42,870,700.00 $ 2,342,782.59 $ 2,297,731.60 ongoing 2 living studio, change rooms, multi‐functional space for programming for all ages, community rooms, and a branch library. Subtotal Recreation $ 42,870,700.00 $ 2,342,782.59 $ 2,297,731.60

Local Roads and Bridges

Dreyer Drive Reconstruction The scope of work includes reconstruction of approximately 1.0 km of Dreyer $ 1,767,805.00 $ 4,680.96 $ 4,680.96 ongoing Drive (from Harwood Ave to Clements Rd), including curb and sidewalk replacements.

* Total Project Cost is the total approved budget as of 2019 or completed cost of the project. Not all projects71 are 100% funded by Federal Gas Tax Funds. Attachment 1

Federal Gas Tax Fund 2019 Municipal Projects Report Town of Ajax

Total Project Cumulative Gas 2019 Gas Tax Project Title Project Details Cost* Tax Funds Funds Project Status

Road Resurfacing and Road rehabilitation of Rotherglen Rd (0.88 lane km), Hawkins Crescent (0.9 lane $ 1,874,270.00 $ 1,874,269.90 $ 464,942.93 ongoing Reconstruction 2018 km), Garnett Dr (0.6 lane km), and O'Dell Court (0.32 lane km) totaling 2.7 lane km. The project includes geotechnical assessments, asphalt resurfacing, and rehabilitation of base asphalt, curbs and sidewalks. Also included is the reconstruction of Mills Road from Station Street to Hunt Street (1 lane km).

Rotary Park Boardwalk Design and construction of a new 130m boardwalk located at the eastern $ 1,350,000.00 $ 136,430.59 $ 58,681.78 ongoing terminus of the Duffin's Creek pedestrian bridge, connecting the pedestrian bridge with the Rotary Park and waterfront trail. Lakeview Boulevard Realignment of 0.8 lane km of the Lakeview Boulevard as recommended by the $ 2,438,600.00 $ 215,156.47 $ 50,856.47 ongoing Realignment (Paradise Park ) Class Environmental Assessment (EA). The scope of work involves realigning Lakeview Boulevard along the original road alignment to the north, removing and restoring the existing road alignment, and installing new LED street lighting, a new cycling trail, new crosswalks, and traffic calming measures.

Replacement of Gravel with Replacement of the existing 355 m long gravel trail under the 401/CNR $ 100,000.00 $ 73,073.57 $ 0.00 ongoing Asphalt Multi‐Use Trail under overpass to asphalt multi use trail from the Duffins Creek pedestrian bridge to 401/CNR Overpass (Duffins the intersection at Church Street. Creek‐Church St) Construction of New Sidewalks The scope of work involves the design and construction of 520 m of new $ 545,000.00 $ 44,747.04 $ 26,530.29 ongoing (2017 & 2018) concrete sidewalks to maintain a continuous path system within the Town and increase accessible and pedestrian friendly access. Design and Implementation of Design and implementation of on‐road bicycle infrastructure along 8 km of $ 89,756.00 $ 41,156.02 $ 0.00 ongoing New Bicycle Lanes (2017 & existing roads to expand the bicycle network. Implementation includes 2018) pavement markings, wayfinding signage, regulatory signage, and route identification signage. Bayly/Westney LED Streetlights Relocation and replacement of street lighting with LED lighting and replacement $ 117,758.00 $ 117,757.24 $ 64,167.18 complete and Trail Replacement of the existing sidewalk with a multi‐use trail at the southwest corner of Bayly Street and Westney Road. Bike Lanes and Off‐Road Cycle Installation of new bicycle lanes (950m) and off‐road cycle tracks (200m) on $ 707,435.62 $ 599,134.62 $ 0.00 complete Tracks on Harwood Avenue Harwood Avenue from Lake Driveway to Westney Road. Extension of Carruthers Trail to Design and construction of a new section (570 metres) of the Carruthers Trail to $ 275,000.00 $ 43,978.23 $ 0.00 ongoing connect to Alexander's Crossing connect at Kingston Road and Alexander's Crossing.

* Total Project Cost is the total approved budget as of 2019 or completed cost of the project. Not all projects72 are 100% funded by Federal Gas Tax Funds. Attachment 1

Federal Gas Tax Fund 2019 Municipal Projects Report Town of Ajax

Total Project Cumulative Gas 2019 Gas Tax Project Title Project Details Cost* Tax Funds Funds Project Status

Road Network Improvements in EA, Design and Construction of Downtown Ajax Road Network improvements to $ 207,016.35 $ 207,016.35 $ 0.00 ongoing Downtown Ajax support the redevelopment and intensification of the Ajax Plaza lands. The reconstruction of Commercial Avenue (472m) from Hunt Street to Station Street includes on‐street parking, cycle tracks and sidewalks on both sides of the roadway, new traffic signals and dedicated left turning lanes at four access points. Reconstruction of Commercial Ave and access roads is contingent on the timing of the Central Park development. Only EA cost funded to date.

Subtotal Local Roads and Bridges $ 9,472,640.97 $ 3,357,400.99 $ 669,859.61

Sports

Harwood South Soccer Pitch Installation of new sports field lighting on an existing senior‐size soccer field on $ 420,026.00 $ 20,026.37 $ 4,640.26 ongoing Improvements Harwood Avenue South. Subtotal Sports $ 420,026.00 $ 20,026.37 $ 4,640.26

Wastewater

Installation of Waterfront Rain To improve the quality of the stormwater discharging to Lake Ontario, a $ 462,500.00 $ 54,657.34 $ 54,657.34 ongoing Gardens reduction in stormwater runoff and improvements to water quality through filtration/infiltration systems will be implemented through installation of waterfront rain gardens. Stormwater Retrofit ‐ Rain Design and construction of Roadside Curb Gardens on Lake Driveway from $ 999,907.00 $ 821,932.65 $ 424,135.43 ongoing Gardens & Waterfront Harwood Ave to Finley Ave based on the preferred solutions for the Master Improvements Plan Environmental Assessment (EA) for Stormwater Quality Retrofit Study for southwest quadrant of the Town. Project also includes restoration of wetlands near the waterfront (Paradise Park) which will reduce stormwater runoff and improve water quality through water filtration/ infiltration systems.

Subtotal Wastewater $ 1,462,407.00 $ 876,589.99 $ 478,792.77

Total $ 77,171,620.76 $ 11,146,137.28 $ 5,416,164.16

* Total Project Cost is the total approved budget as of 2019 or completed cost of the project. Not all projects73 are 100% funded by Federal Gas Tax Funds. Attachment 2 Federal Gas Tax Fund 2019 Completed Projects ‐ Output and Outcome Reporting Town of Ajax

Project Title Project Details Output Outcome Result

Facility Energy Audits (15 Buildings) The scope of work consists of conducting energy audits of 15 Town facilities to N/A N/A Capacity Building and Long‐ identify the baseline energy performance of the facilities with regard to fuel term Planning consumption (gas, electricity) and water. The audits will identify potential energy retrofit projects that can be implemented to reduce energy consumption. These projects are expected to result in a reduction of fossil fuel consumption as well as operating costs for utilities. Integrated Transportation Master The project is to update the Transportation Master Plan and the Pedestrian and N/A N/A Capacity Building and Long‐ Plan Update Bicycle Master Plan. Known as the Integrated Transportation Master Plan (ITMP), term Planning the goal of the study is to establish a holistic and integrated approach to transportation planning, design and implementation throughout the Town.

Conversion to LED Streetlights This project involves the conversion of 1,321 High Pressure Sodium (HPS) Replacement of 1,321 68% decrease in $163,300 in approximate (2018) streetlights to LED technology. The expected energy savings from the 2018 light fixtures energy savings reflected in approved conversion is 927,904 kWh. consumption operating budgets

Variable Frequency Drive Upgrades Variable frequency drives (VFDs) were installed to replace the existing variable 2 Existing Municipal 2% decrease in $20,100 in approximate at Ajax Community Center and inlet vanes (VIVs) on the supply and return fans for four air handling units. The Buildings with Energy energy savings reflected in approved McLean Community Center installation of the VFDs allows the supply and return fans for each unit to operate Retrofits consumption operating budgets based on the demand of the building, rather than continuously as they currently operate with the VIVs. New motors were installed along with the VFD's.

LED Lighting Retrofits in Fire Station Fire Station #2 ‐ Full facility interior and exterior light fixture replacement with 2 Existing Municipal 6% decrease in $1,600 in approximate savings #2 and St. Francis Centre LED fixtures. Buildings with Energy energy reflected in approved St Francis Centre ‐ Replacement of 12 existing stage lighting scroller fixtures with Retrofits consumption operating budgets LED lighting fixtures. Bayly/Westney LED Streetlights Relocation and replacement of street lighting with LED lighting and replacement 135 metres of new Access to new multi‐ Improving accessibility and and Trail Replacement of the existing sidewalk with a multi‐use trail at the southwest corner of Bayly multi‐use trail use trail for entire provide connectivity Street and Westney Road. community Bike Lanes and Off‐Road Cycle Installation of new bicycle lanes (950m) and off‐road cycle tracks (200m) on 950 metres of new Access to new bike Improving accessibility and Tracks on Harwood Avenue Harwood Avenue from Lake Driveway to Westney Road. bike lanes and 200 lanes and multi‐use provide connectivity meters of new multi‐ trail for entire use trail community

74 Town of Ajax Report

Report To: Council

Prepared By: Don Terry, Interim Manager of Economic Development & Tourism

Subject: Economic Development COVID-19 Recovery & Growth Work Plan

Ward(s): All

Date of Meeting: July 27, 2020

Reference: N/A

Recommendation:

That the Economic Development COVID-19 Recovery & Growth Work Plan be received for information.

1.0 Background:

The COVID-19 pandemic has dramatically impacted our business community with all but essential businesses closed for more than three months. As our business community enters into the recovery stage from COVID-19, they will need support and guidance to recover and grow their businesses.

2.0 Discussion:

Economic Development will provide support and guidance to Ajax-based businesses to assist them with recovery and growth coming out of COVID-19.

We will work collaboratively with our counterparts as members of the Durham Economic Task Force to deliver the urgently needed information, support, and resources to our business community to help them get through this unprecedented time. We will advocate for the needs of our local business community to the regional, provincial, and federal governments, provide resources about business supports from different government levels and provide direct support to guide small businesses through the process of accessing emergency financial assistance. We will also consult and promote small and essential businesses that remain open and assist other businesses as they re-start, re-open, and re-launch.

Economic Development will reach out to businesses of all sizes and sectors to ask about their status, how they are managing, what their business will look like coming out of COVID-19, and what support(s) would they like the Town of Ajax to consider providing. Economic Development will work with other departments to identify and implement streamlining of processes or introduction of new business supports. Economic Development will represent the Town of Ajax’s value and care for our local businesses.

75 Subject: Economic Development COVID-19 Recovery & Growth Work Plan Page 2

At the same time, Economic Development will strive to identify changes for our business community as well as prioritize new opportunities in the wake of COVID-19. Standing still means being left behind and Economic Development wants to ensure that we innovate and lead, as per the direction of the Town’s Strategic Plan.

Business recovery and growth activities will be the focus of Economic Development with any non-essential services and programs placed on hold.

2.1 Economic Development Projects and Initiatives: a. Economic Development Action Plan

A five-year Economic Development Action Plan is nearing completion with consultation currently underway with internal and external stakeholders to ensure it reflects current and near-term impacts of COVID-19, while meshing with the Town of Ajax Strategic Plan. It is anticipated that the Economic Development Action Plan will be brought forward to Council for their consideration during the fall session of Council. b. Durham Economic Task Force

As one of eight regional area municipal economic development teams, Ajax’s Economic Development team actively participates in bi-weekly meetings of the taskforce. At these meetings, discussions advance the below identified taskforce priorities and initiatives undertaken by the group to support businesses in each municipality across the Region.

Initiatives completed and/or ongoing, include:

 Three business surveys to drive the direction of our collaborative response strategies;  Development of a central webpage providing single point of access to government directives, guides, and supports – www.investdurham.ca/covidresponse;  Advocacy to provincial and federal governments;  Emergency loans to Chambers and Boards of Trade across Durham Region;  Tax deferrals, water/sewer bill deferrals;  Assistance with business appeals for medical supplies;  Local Food Page – a dedicated webpage to help residents access locally produced food and support our region’s agri-business community;  Development of a directory of local manufacturers and retailers of PPE;  Ramping up services to provide live help to businesses through phone or online chat tools;  ‘Durham Business Recovery Series’ - digital sector roundtables;  #SupportLocal social media campaign;  Partnership in “Shop Here” and “Digital Main Street” to support businesses pivoting to online sales;  Online intake form and a 1-800 number for businesses looking for live one-on-one assistance;  Development and launch of Rediscover Durham’s Downtowns (including Downtown Ajax and Pickering Village) with website and video to help promote the areas in Durham; and  Mandatory Mask checklist and policy templates for commercial businesses.

76 Subject: Economic Development COVID-19 Recovery & Growth Work Plan Page 3

Upcoming initiatives, include:

 Scanning for best practices and lessons learned from jurisdictions opening up earlier;  Developing an economic recovery plan through engagement with local post-secondary institutions, the innovation community (Durham College and other innovation hubs), and the local business community;  Support for those businesses experiencing growth;  Supply chain support: making new connections and diversifying business support; and  Ramping up small business advisory services. c. #SupportLocal Initiative

Our made-for-Ajax #SupportLocal initiative is a multi-faceted campaign to encourage residents to support local businesses as they re-open following COVID-19. This initiative will demonstrate value and caring for our local businesses, increase local spending, and share stories of business innovation and successes.

Initiatives completed and/or ongoing, include:

 #SupportLocal Social Media Campaign:

- Frequent posts on all Ajax social media channels to encourage residents to support the local economy by making the choice to shop local; - Development/promotion of blogs highlighting importance/impact of supporting local businesses; - Promotion of “Downtowns of Durham” and “Digital Main Street” initiatives; - Continue to encourage the wearing of masks and following social distancing protocols; - Sharing pertinent information related to business re-openings: o i.e. Phase 2 re-opening o i.e. Spas/salons; restaurant patios - Promoting virtual experiences/attractions as they become available.

 Restaurant Support and Promotion:

- Ongoing social media activity to promote local restaurants; - Participation in National #TakeOutDay every Wednesday with social media posts on all Ajax channels; - Cuisines of the World, highlighting a different cuisine each week; - Continue to promote/support growth of the Durham Restaurants Facebook Group; - Profiling Ontario by Bike restaurants, in conjunction with the Discover Ajax by Bike campaign (#TOATrailAdventure); - Profile the opening of temporary patios, as they open as per the new Temporary Patio Program.

 Restaurant Listing Updates:

- Update of the online Restaurant Guide; and - Updates to Online Business Directory (profile updates, images, patio availability).

77 Subject: Economic Development COVID-19 Recovery & Growth Work Plan Page 4

 Business Success stories/Ajax Advantage Blogs:

- Outreach to businesses to uncover the challenges they are facing, how they are overcoming these challenges, and the successes they are achieving; and - Profile the good news stories of Ajax businesses that are overcoming the challenges of re-opening safely using blogs on ajax.ca/business and social media posts on all channels to promote. d. Innovation Programming

Economic Development will continue to leverage new and existing partnership opportunities with local post-secondary institutions and private businesses to continue developing our brand and culture for innovation and industry collaboration.

 Initiatives completed and/or ongoing, include:

- AI for Ajax - Using AI and Data to Help Your Business Rebound (May 5, 2020); - AI for Ajax – Just for Kids: Understanding COVID-19 (May 5, 2020); - Canadian Women in Cybersecurity Conference (March 10, 2020); and - siberXchange Conference (May 28-29, 2020).

 Upcoming Initiatives, include:

- AI for Ajax Series - How to Fund an AI Project for Your Company (July 29); - AI for Ajax Series - How to Utilize AI Image Recognition to Improve Customer Experience (August 19); - siberXchange 2.0 – Global Virtual Event (August 10-14); - City Studio partnership with Durham Region and local post-secondary institutions; and - Coding Camp for Kids with Tanmay Bakshi (tbc - Sept/Oct. 2020) e. upNext Ajax upNext Ajax is a job skills and entrepreneurial development program that offers young adults (18-29) in Ajax the opportunity to take a business from ‘idea to launch’ over the time of the program and get real-world experience along the way. In addition to the entrepreneurial experience, it also offers participants the opportunity to develop and refine the core skills necessary to stand out among other candidates in today’s job market. The aim is to help participants take control of designing their own future. The program is free for participants.

COVID-19 has necessitated moving this year’s upNext from the summer months to October. This will allow time to pivot to a virtual program, which will accommodate safe physical distancing and allow more participants than in the past. This timing will work this year as there are more young people deciding not to begin or return to their post-secondary institutions due to COVID-19 impacts.

Specifics on the curriculum have yet to be determined, however, discussions are underway with past partners and potential new partners to determine curriculum, activities, and exact timing. An application for federal funding has been submitted in partnership with Durham Workforce Authority to help further support the upNext Ajax program. 78 Subject: Economic Development COVID-19 Recovery & Growth Work Plan Page 5

f. Ajax Business Sessions

Economic Development is taking a two-pronged approach to reaching out to Ajax-based businesses to ask how they are managing the impacts of COVID-19 and explore opportunities for the Town of Ajax to support their recovery and growth. One-on-one phone calls and virtual meetings are being conducted with individual business representatives and small group discussions are being set up for some business sectors to maximize reach. All information gathered will either be immediately acted upon or contribute to longer-term responses and support for Ajax businesses. This is a key initiative demonstrating value and care for our businesses and will contribute to our ability to retain and expand existing businesses. g. 1nnovation Village Business Plan

COVID-19 has dictated the need for a thorough review of the 1nnovation Village concept. Consulting with industry experts, partners, and other internal and external stakeholders to understand the impacts of the anticipated lasting changes to shared business spaces and innovation hubs is essential in order to fully understand how this concept can come to fruition. An 1nnovation Village Business Plan to support the concept of 1nnovation Village will be brought forth for consideration by Council during the winter session of Council. h. Tourism

Although tourism is not a major focus for Economic Development during the business recovery phase, scanning for new opportunities and burgeoning trends to be seized upon in support of our restaurants and small businesses that have been hit hard by COVID-19 will continue. Tourism within people’s home community and the significant surge in the number of people riding bicycles are examples of new trends that can be leveraged.

Economic Development has begun to promote our community’s Bike Friendly status with Ontario by Bike, along with our businesses that are Bike Friendly Certified, and encouraging more business to get certified. This initiative also aligns well with the Discover Ajax By Bike Campaign being led by Active Transportation (#TOATrailAdventure).

 Initiatives completed and/or ongoing, include:

- Review and update list of existing Ontario by Bike designated businesses in Ajax; - Promote the Ontario by Bike program and its benefits to businesses using: o Email correspondence to restaurant contact list; o Social media channels; and o Targeted calls to businesses along key cycling routes; - Add Ontario by Bike information/application to website; - Add Bike Friendly Businesses to GIS mapping; - Find out if virtual Ontario by Bike Workshops are being offered, and if so, promote them to Ajax businesses; - Blog about Ontario by Bike designation recruitment and benefits, link to downloadable application package; - Investigate ability to make Pickering Village the first “Ontario by Bike District”; and - Social media call outs and/or blog articles to all businesses that sign up.

 Potential future initiatives, include:

79 Subject: Economic Development COVID-19 Recovery & Growth Work Plan Page 6

- Partner with Active Transportation on current social media campaign to add a Tourism layer to messaging; - Identify and promote cycling routes to shopping areas and attractions (if possible, add these routes to Tourism website); - Develop cycling “itineraries” that offer ideas for cycling day trips that include eating/shopping/attractions (i.e. Cycling Date Night in Pickering Village) and blog about itineraries and promote via social media; and - Investigate interest among businesses to offer discounts to those that arrive by bike. i. Communications Campaign

During a crisis and time of upheaval, it is imperative to not only lead but to also be seen to be leading. Economic Development has begun enhancing its communications game to ensure Ajax businesses know they can count on the Town to provide them with the most current and relevant information they need to recover and grow. We are also working on establishing an open, transparent, two-way communications relationship with our local businesses and business support organizations, such as the Ajax-Pickering Board of Trade, Downtown Ajax BIA, Pickering Village BIA, Business Advisory Centre Durham, Durham Workforce Authority, Connecting GTA, and more.

 Initiatives completed and/or ongoing:

- Creation of a dedicated COVID-19 resource page for Ajax businesses; - Sharing news and promoting the new temporary patio policy/program, as well as creating a dedicated page for businesses to access the policy/program and a listing of open patios in Ajax; - Multiple posts daily to Twitter and LinkedIn accounts, along with interactions with strategic partner posts; - Sharing the availability of online business support programs, such as #ShopHere and Digital Main Street and ease of access links to programs; - Posting of two Ajax Advantage blogs per week to promote success stories, opportunities, #SupportLocal, and newly available resources or government announcements. Driving traffic to these blogs through Economic Development social media, as well as Town of Ajax accounts; and - Regular posting of business support events offered by Economic Development and community partners to events calendar.

 Potential upcoming initiatives:

- Better utilizing the applications available on the Online Business Directory, including GIS mapping, supporting Ajax businesses to add themselves to the directory, adding Bicycle Friendly Businesses, open patios, and more photographs; - Launching of #SupportLocal raw video clips to promote local business sectors and individual businesses celebrating milestones or successes; and - Launching of ‘ECD in 30’ raw video clips to let people know what’s happening on various development sites in Ajax.

3.0 Financial Implications:

Funds required to administer the programs described above, with the exclusion of 1nnovation Village have been included in the 2020 Planning & Development operating budget and/or will be recovered through external funding sources such as grant or sponsorships. Any additional costs will be managed in accordance with the Operating Budget Management policy. 80 Subject: Economic Development COVID-19 Recovery & Growth Work Plan Page 7

The 1nnovation Village Business Plan is not currently identified in the Town’s operating or capital budget and accordingly will be brought forward for separate consideration by Council later this year.

4.0 Communication Issues:

Economic Development is working closely with Corporate Communications to ensure the effective delivery of information that businesses need to recover and grow.

5.0 Relationship to the Strategic Plan:

This report aligns with:

Focus Area: Leading in our Community Goal: Fostering and strengthening external relationships and partnerships to help achieve strategic goals. Action: * Partner with external stakeholders such as governments, organizations and businesses to advance significant strategic initiatives.

Focus Area: Connecting our Community Goal: Creating a more engaged community. Action: * Expand our digital communications strategy to include a newscast, podcasts, blogs, video announcements and social media accounts.

Focus Area: Connecting our Community Goal: Promoting a range of programs, services, and supports for all ages and abilities. Action: * Develop technology programming for youth, seniors, and businesses with our community partners.

Focus Area: Connecting our Community Goal: Leveraging our arts and tourism opportunities. Action: * Target our tourism strategies to complement local economic development.

Focus Area: Leading in our Community Goal: Supporting our local technology and entrepreneurial sectors. Action: * Partner to provide emerging technology and entrepreneur training to residents and businesses.

Focus Area: Investing in our Community Goal: Ensuring the Town’s workforce effectively and efficiently meets the community’s needs. Action: * Support and promote youth employment by providing accessible employment services and opportunities.

Focus Area: Investing in our Community Goal: Ensuring the Town’s workforce effectively and efficiently meets the community’s needs. Action: * Develop innovative practices in workforce and business development to position ourselves as leaders and a resource to residents, businesses, and stakeholders

81 Subject: Economic Development COVID-19 Recovery & Growth Work Plan Page 8

6.0 Conclusion:

COVID-19 has significantly impacted businesses in Ajax and globally. Economic Development will demonstrate leadership, value, and care for Ajax businesses by successfully delivering this Economic Development COVID-19 Business Recovery & Growth Work Plan. We will constantly consult and respond to emerging issues and needs of our businesses to provide aid and guidance. An all-hands-on-deck approach with partnerships and collaborative efforts with internal and external stakeholders will provide our business community with the support to help them best navigate business recovery and growth coming out of COVID-19.

Attachments:

Prepared by:

______Don Terry Interim Manager, Economic Development & Tourism

Submitted by:

Geoff Romanowski, MCIP, RRP, CPT – Acting Director of Planning & Development Services

Approved by:

Shane Baker – Chief Administrative Officer

82 Town of Ajax Report

Report To: Council

Prepared By: Mike Sawchuck, MCIP, RPP, CAHP Senior Planner

Danna Munns, CPA, CA Senior Financial Analyst

Subject: Downtown Community Improvement Plan Program Suspensions – Part 2

Ward(s): 3

Date of Meeting: July 27, 2020

Reference: Report to General Government Committee – December 20, 2019

Recommendations:

1. That staff be authorized to begin public consultation to amend the Development Charges By-Law 50-2018, as required, to temporarily suspend the Development Charge Exemption/Grant Program in the Downtown Community Improvement Plan; and,

2. That general updates related to the Downtown Community Improvement Plan Review be communicated to Council by way of a dedicated workshop (or workshops) to be hosted in Fall 2020.

1.0 Background:

The Town of Ajax Downtown Community Improvement Plan (Downtown CIP) came into effect in 2005. The intent of the Downtown CIP is to encourage and facilitate appropriate rehabilitation projects in the Community Improvement Project Area (see Attachment 1 for a map of the Downtown CIP Area). The Downtown CIP allows for the Town to offer financial assistance to encourage and support the (re)development of lands in the Downtown Area and supplements the Town’s ability to take a leading role as a direct participant in Downtown improvement initiatives.

In December 2019, staff brought forward a report to the General Government Committee (GGC) regarding the Downtown Community Improvement Plan. This report sought (and received approval) to initiate a staff review of Downtown CIP parameters and to temporarily suspend two of its four component programs – the Rehabilitation Grant Program and the Planning and Development Fees Grant Program.

83 Subject: Downtown Community Improvement Plan Program Suspensions – Part 2 Page 2

Although the intent of staff was to effectively suspend the entire Downtown CIP via the December 2019 report, two of the four component programs were spared from suspension. This was due to the following factors:

1) The Municipal Property Acquisition, Investment and Partnership Program can only be initiated by the Town, so there is no risk of private landowners or developers making any applications under this program; and,

2) The Development Charge Exemption/Grant Program is enshrined within the provisions of the Town’s Development Charges By-Law 50-2018 (DC By-Law) and, therefore, cannot be suspended without removing the applicable sections from the By-law.

Removing the applicable sections from the DC By-Law can only be done through an amendment, and the process of amending the DC By-Law is governed by legislated requirements that include public consultation. As such, it was not possible to immediately suspend the Development Charge Exemption/Grant Program by way of a Council motion in the same way that the Rehabilitation Grant Program and Planning and Development Fees Grant Program were suspended in December 2019.

2.0 Discussion:

Currently, the Downtown CIP’s Development Charge Exemption/Grant Program offers exemptions on the Town’s portion of development charges for qualifying developments. These exemptions generally range in scope between full exemptions and exemptions at a 50% rate, but can represent lost revenues for the Town of millions of dollars for a single high-density development. To compound the issue, any development charge revenues that are lost by the Town due to exemptions under the Downtown CIP must be remunerated in full from Town funds.

Accordingly, allowing the Development Charge Exemption/Grant Program provisions to remain active while the Downtown CIP is under review represents a significant financial liability for the Town. In order to reduce this liability, the necessary measures must be taken to suspend the program.

Similar to the way in which the other Downtown CIP suspensions were handled, previously approved applications will not be affected by the suspension and will still receive the program incentives. This is due to the fact that, in these scenarios, the incentives are ratified in legal contracts (i.e. Development Agreements) and cannot be broken. Development Charge Exemption/Grant Program applications that have been submitted to the Town but have not yet been approved will be held in abeyance until such time that the Downtown CIP review is complete. New applications will not be received by the Town once the program is suspended.

The process for amending the Town’s DC By-Law to remove the Downtown CIP exemptions is relatively straight-forward and can be summarized with the following steps:

1. An amendment-specific DC Background Study is prepared to explain the purpose and impacts of the proposed amendment and an amending by-law is drafted. 2. The new DC Background Study is posted on the municipality’s website at least 60 days prior to Council considering adoption of the amending by-law. 3. Notice of the public meeting concerning the amendment is provided to stakeholders and the public at least 20 days before the public meeting. 4. A public meeting is hosted. 5. Council formally considers suspension of the program in the CIP. 84 Subject: Downtown Community Improvement Plan Program Suspensions – Part 2 Page 3

6. Council adopts an amending by-law.

From beginning to end, it is anticipated that this process will take approximately four to five months to complete. Accordingly, if authority is provided by Council for staff to begin consultation immediately, the amendments will be complete and the Development Charge Exemption/Grant Program will be effectively suspended by the end of the calendar year.

3.0 Financial Implications:

The cost for this amendment is expected to be under $10,000 and the work will be awarded by staff to Watson & Associates (authors of the existing 2018 Background Study), in accordance with the Town’s purchasing by-law. Final costs will be reported back to Council in accordance with the Capital Expenditure Control Policy.

4.0 Communication Issues:

Staff will communicate with development community and proponents, as required.

5.0 Relationship to the Strategic Plan:

This report aligns with the following section of the Strategic Plan:

Focus Area: Investing in our Community Goal 2: Encouraging and supporting strategic land use development. Action 2.4: Re-examine the Ajax Downtown Community Improvement Plan to support investing in revitalization, infrastructure and growth.

6.0 Conclusion:

Staff recommend that authority be granted to begin public consultation to amend the Development Charges By-Law 50-2018, as required to temporarily suspend the Development Charge Exemption/Grant Program in the Downtown Community Improvement Plan. This will prevent the Town from being encumbered by new Development Charge Exemption applications that are submitted while staff are conducting the Downtown CIP review. Further, staff recommend that general updates on the Downtown CIP review be conveyed to Council by way of a workshop (or multiple workshops) this Fall to ensure that members have a fulsome understanding of the matters being considered.

85 Subject: Downtown Community Improvement Plan Program Suspensions – Part 2 Page 4

Attachments:

ATT-1: Map of Downtown Community Improvement Plan Area

Prepared by:

Mike Sawchuck, MCIP, RPP, CAHP – Danna Munns, CPA, CA – Senior Planner Senior Financial Analyst

Submitted by:

Geoff Romanowski, MCIP, RPP, CPT – Sandra Serrao, CPA, CMA – Acting Director of Planning & Development Acting Director of Finance

Approved by:

Shane Baker – Chief Administrative Officer

86 ATTACHMENT 1: Map of Downtown Community Improvement Area

87 Town of Ajax Report

Report To: Council

Prepared By: Stev Andis, MCIP, RPP Acting Manager of Planning

Sean McCullough, MCIP, RPP Senior Planner

Subject: Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe (ERO Posting 019-1680)

Ward(s): All

Date of Meeting: July 27, 2020

Recommendations:

1. That the Report entitled “Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe (ERO Posting 019-1680)” be received for information;

2. That Council endorse staff comments on ERO Posting 019-1680, included as Attachment 1 to this Report; and,

3. That staff comments on ERO Posting 019-1680 and a Council Resolution endorsing staff comments be sent to the Ministry of Municipal Affairs and Housing.

1.0 Purpose:

The purpose of this report is to provide a summary of the Province’s proposed amendments to A Place to Grow: Growth Plan for the Greater Golden Horseshoe (Growth Plan, 2019) and seek Council endorsement of staff’s comments to the Ministry of Municipal Affairs and Housing (MMAH) on the proposed amendments.

2.0 Background:

ERO Posting No. 019-1680 (Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe)1 was released on June 16, 2020 for a 45 day comment period. The deadline for comments is July 31, 2020.

The Province also released proposed changes to the Provincial Land Needs Assessment Methodology (ERO Posting No. 019-1679)2 on June 16, 2020 for a 45 day comment period. The deadline for comment is also July 31, 2020.

1 Link to ERO Posting No. 019-1680: https://ero.ontario.ca/notice/019-1680 2 Link to ERO Posting No. 019-1679: https://ero.ontario.ca/notice/019-1679 88 Subject: Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Page 2 Golden Horseshoe (ERO Posting 019-1680)

3.0 Discussion:

A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2019 (Growth Plan, 2019) came into effect on May 16, 2019; replacing the Growth Plan for the Greater Golden Horseshoe, 2017 (Growth Plan, 2017) that came into effect on July 1, 2017. The Province also released an updated Provincial Policy Statement, 2020 that came into effect on May 1, 2020.

The Region of Durham is currently undergoing the Municipal Comprehensive Review (MCR) of the Regional Official Plan, which among other matters, will bring the Region’s Official Plan (ROP) into conformity with the Growth Plan, 2019. The ROP would also need to comply with any amendments proposed to the Growth Plan, 2019.

Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe (Growth Plan, 2019) recommends a number of changes, including:

 A new planning horizon year (2051);  Revised population and employment forecasts (revised Schedule 3);  Clarifying that employment land conversions within a Major Transit Station Area, that is also located within a Provincially Significant Employment Zone, is permitted outside a municipal comprehensive review;  Allowing new aggregate operations and wayside pits and quarries within the habitat of endangered and threatened species; and,  New definitions and revisions to existing definitions to reflect the definitions in the Provincial Policy Statement 2020.

The Land Needs Assessment (LNA) Methodology is a process completed by upper and single tier municipalities to determine the amount of land needed to accommodate population and employment growth outlined in the Growth Plan, 2019. The Province released the LNA Methodology in May 2018. The 2018 document was extensive in detailing the steps and assumptions upper and single-tier municipalities were required to undertake to determine their land needs to accommodate growth. Through ERO Posting No. 019-1679 the Province is proposing to scale back the detailed steps and direction in the 2018 LNA Methodology by only outlining key factors required to be provided by municipalities. At this time, it is unclear if the information outlined in the ERO constitutes the proposed LNA Methodology, or if a more detailed document will be issued by the Province at a later date. As the Region is responsible for completing the LNA, staff have only provided a high level outline for Council’s information and will not be submitting comments to the Province in response to ERO Posting 019-1679.

The following subsections provide staff’s comments on the proposed Growth Plan, 2019 Amendment 1 changes that affect, or are of interest to, the Town.

3.1 New Planning Horizon Year – from 2041 to 2051:

The Province is proposing an extension of the Growth Plan, 2019 planning horizon from 2041 to 2051. The Province states that this is to ensure municipalities have sufficient land to support the fostering of complete communities, economic development, job creation and housing affordability. The Province also notes that the proposed new horizon better aligns with the new land supply requirements of the Provincial Policy Statement, 2020 (PPS, 2020). The PPS, 2020 requires municipalities to have a sufficient supply of land to accommodate an appropriate range and mix of land uses to meet projected needs for a 25 year planning horizon. The PPS, 2020 also states that an alternate planning horizon can be established in a Provincial Plan; as such the proposed changes to the Growth Plan, 2019 propose a 30 year planning horizon.

89 Subject: Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Page 3 Golden Horseshoe (ERO Posting 019-1680)

Staff Comments: That the Province increase Durham Region’s intensification target to 60% and designated greenfield density target to 60 people and jobs per hectare in existing designated greenfield areas and 80 people and jobs per hectare in new designated greenfield areas.

While staff do not have a specific comment on the proposed 2051 planning horizon, staff do have a concern with a 30 year planning horizon that is linked to the existing Growth Plan, 2019 intensification and designated greenfield targets for Durham Region. The Growth Plan, 2019 targets are lower than the Growth Plan, 2017 targets. The combination of the Growth Plan, 2019 targets for Durham Region with a 30 year planning horizon will result in urban area boundary expansions happening much sooner than actually needed.

Intensification has numerous benefits that not only improve the quality of life for residents in Durham Region, but can also improve financial sustainability for delivery of services in the Region. Intensification improves quality of life by reducing traffic congestion and encouraging improved transit and active modes of transportation; revitalizes downtowns to create strong and vibrant Regional Centres that promote economic and cultural growth; preserves prime agricultural land to deliver locally sourced products; and improves air and water quality by preserving natural heritage and hydrological features, among other benefits. It improves financial sustainability by utilizing infrastructure (roads, transit, and water and sanitary services) more efficiently.

Durham Region’s Growth Management Discussion Paper, prepared as part the their Municipal Comprehensive Review, observed that 87% of all housing within the Region is ground related (67% single-detached dwellings, 5% semi-detached dwellings, and 15% row house dwellings) and that only 13% is in the form of apartment dwellings. It is clear that Durham Region does not need to continue with low density development as the primary housing form. The focus for Durham Region should be intensification within existing urban area boundaries to be in conformity with, and advance, the Province’s policy direction for creating complete communities with affordable housing and housing options, and using infrastructure wisely and efficiently.

If we are truly planning for intensified, complete communities, the intensification and designated greenfield targets should be reflective of that. Through the Region of Durham’s Municipal Comprehensive Review, which is currently underway, it has been reported that over the last 5 years Durham Region has achieved an intensification rate of 47.8%. As such, the Town recommends that the Province use this opportunity to revisit the intensification and designated greenfield targets for Durham Region and revise them to increase the intensification rate from 50% to 60% and increase the designated greenfield target from 50 people and jobs per hectare to 60 people and jobs per hectare in existing designated greenfield areas and 80 people and jobs per hectare in new greenfield areas.

90 Subject: Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Page 4 Golden Horseshoe (ERO Posting 019-1680)

3.2 Growth Forecasts:

The Province is proposing to amend Schedule 3 of the Growth Plan, 2019 with one of the following three growth scenarios:

1) Reference Growth Forecast; 2) High Growth Scenario; or 3) Low Growth Scenario.

The Province states that the Reference Growth Forecast represents the most likely future growth outlook and is the result of extensive modelling and analysis in a Technical Report by Hemson Consulting Ltd (Hemson). The High Growth and Low Growth Scenarios were also part of the Hemson Technical Report and illustrate possible outcomes under a different set of variables and assumptions about the future economic outlook.

The following two Tables depict the three proposed population and employment growth scenarios for Durham Region, as shown in proposed Amendment 1 to the Growth Plan, 2019 and as shown in Hemson’s Technical Report.

Table 1: Durham Region Proposed Growth Forecasts in Amendment 1 to the Growth Plan, 2019 Durham Region Proposed Population Employment Growth Forecasts in 2031 2041 2051 2031 2041 2051 Amendment 1 to the Growth Plan, 2019 Reference Growth Forecast 970,000 1,190,000 1,300,000 360,000 430,000 460,000 Low Growth Scenario 970,000 1,190,000 1,250,000 360,000 430,000 450,000 High Growth Scenario 970,000 1,190,000 1,340,000 360,000 430,000 480,000

Table 2: Durham Region Growth Forecasts in Hemson Technical Report – Greater Golden Horseshoe: Growth Forecasts to 2051 (July 16, 2020) Durham Region Growth Population Employment Forecasts in Hemson 2031 2041 2051 2031 2041 2051 Technical Report Reference Growth Forecast 889,000 1,087,000 1,296,000 317,000 388,000 464,000 Low Growth Scenario 877,000 1,060,000 1,253,000 313,000 377,000 448,000 High Growth Scenario 893,000 1,104,000 1,342,000 319,000 394,000 482,000

The 2031 and 2041 population and employment numbers for the proposed Reference Growth Forecast presented in Amendment 1 to the Growth Plan, 2019 are the same as the existing and in effect numbers in the Growth Plan 2019. However, all three of the proposed scenarios are different, and in all cases higher, than what was projected in Hemson’s Technical Report. The Province has noted that it is proposing to maintain the 2031 and 2041 forecasts to ensure continuity in the work that municipalities have already undertaken to bring their official plans into conformity with these forecasts.

Municipalities would be required to use the growth scenario that will ultimately be adopted into the Growth Plan for their current Municipal Comprehensive Review (MCR), or use a higher forecast if it is justified through the MCR exercise. Municipalities are still required to have their MCR exercises completed by July 1, 2022.

91 Subject: Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Page 5 Golden Horseshoe (ERO Posting 019-1680)

Staff Comments: That the Province use the Reference Growth Forecast from Hemson’s Technical Report as the projections for Durham Region in the revised Growth Plan.

The 2031 and 2041 population and employment numbers for all three of the proposed growth scenarios presented in Amendment 1 to the Growth Plan, 2019 are higher by approximately 7-11% and 8-13% respectively than what Hemson projected in their Technical Report. The Province is choosing to maintain the existing 2031 and 2041 forecasts in the proposed scenarios even though they have referred to modelling and analysis in Hemson’s Technical Report as extensive.

The use of projections that do not accurately reflect the analysis in Hemson’s Technical Report inflates Durham Region’s expected growth for 2031 and 2041 which will be used to rationalize urban boundary expansions sooner than required. In fact, the inflated 2031 and 2041 numbers in the proposed growth scenarios will result in urban boundary expansions that may not have been needed at all within the 2041 or 2051 planning horizons. To illustrate the order of magnitude, the Reference Growth Forecast in proposed Amendment 1 targets 103,000 more people and 42,000 more jobs by 2041 than the projections in Hemson’s Technical Report; this equates to a new community about 1.5 times the size of Seaton in Pickering.

Using overinflated population and employment forecasts in conjunction with the planning horizon extension to 2051, and the intensification and designated greenfield density numbers that were reduced in 2019 for Durham Region will result in an over-designation of land for residential development and unnecessarily convert farmland and natural features into low density development. This will likely result in future growth- related revenues falling short of the actual costs to extend infrastructure and transit to low density communities, and either result in municipalities needing to cover deficits associated with infrastructure projects and/or delay planned infrastructure projects.

As such, we recommend that the Province use the Reference Growth Forecast from Hemson’s Technical Report as the projections for Durham Region in the revised Growth Plan.

3.3 Timeline for Conformity with the Growth Plan:

Proposed Amendment 1, maintains the July 1, 2022 date by which municipalities must conform with the policies and growth forescasts in the Growth Plan.

Staff Comments: That the Province extend the deadline to July 1, 2023 for Municipal Comprehensive Reviews to conform to the Growth Plan.

Ontario municipalities have already started their Municipal Comprehensive Reviews (MCR), which includes work towards completing their land needs assessment, and they’ve developed workplans to complete their MCR’s by the July 1, 2022 deadline. It is unreasonable to change the planning horizon this far into the MCR process and expect municipalities to still meet the July 1, 2022 deadline for conformity. 92 Subject: Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Page 6 Golden Horseshoe (ERO Posting 019-1680)

Additional time is needed for municipalities to circle back and revise the work that is already completed.

3.4 Major Transit Station Areas (MTSA):

Proposed Amendment 1 also makes changes to policies regarding MTSAs within a Provincially Significant Employment Zone (PSEZ) to clarify that conversions of employment areas to non- employment uses within a MTSA that is also located within a PSEZ are permitted outside of a municipal comprehensive review.

These proposed policy changes do not affect the Town’s current GO Transit Station Mixed Use Area (Ajax GO MTSA) as it is not located within the Ajax-Pickering PSEZ. However, the draft boundaries of the extended Ajax MTSA that were circulated in the Envision Durham Growth Management Discussion Paper overlap slightly with the Ajax-Pickering PSEZ. This matter is currently proposed to be dealt with through the Region’s MCR.

3.5 Mineral Aggregate Resources

Proposed Amendment 1 will allow new aggregate operations and wayside pits and quarries to locate in endangered and threatened species habitat within the Growth Plan’s Natural Heritage System (this does not apply to the Greenbelt’s Natural Heritage System). According to the Province, the goal of this change is to ensure there is an adequate supply of aggregate within proximity to end users and the market area, recognizing the continued population growth within the Greater Golden Horseshoe Area.

Staff Comments: That the Province maintain Growth Plan, 2019 Policy 4.2.8.2a) ii) which prohibits new aggregate operations and wayside pits and quarries from locating in endangered and threatened species habitat.

This policy does not affect the Town directly as the Growth Plan Natural Heritage System is not within the Town’s municipal boundary. However, in principle this proposed policy cannot be supported. The Province took a positive step in the protection of natural heritage areas within the Growth Plan boundary by expanding natural heritage system mapping and policies to offer a similar level of protection to lands within the Growth Plan Area as are offered to lands within the Greenbelt Plan Area. The backwards step of permitting new aggregate operations and wayside pits and quarries in these recently protected areas only serves to erode the protection of the rarest and most vulnerable plants and animals in Ontario. Loss of these areas is a threat to the ecological health and quality of life in the Growth Plan area.

3.6 Land Needs Assessment Methodology

Proposed changes to the 2018 LNA Methodology would create a simplified approach by only identifying the key factors to be considered by upper and single tier municipalities. The Province has indicated that amending the LNA Methodology is to recognize the differences between municipalities. The intent of the 2018 LNA Methodology was to create a consistent approach to completing the LNA to avoid regional disparities and conflict when examining LNA results. Reducing the requirements will lead to the same problems that were the triggers for creating a consistent methodology; specifically that some municipalities would provide sufficient

93 Subject: Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Page 7 Golden Horseshoe (ERO Posting 019-1680) background analysis and others would be missing information, which made it difficult for the province in their review. Town staff support the 2018 LNA Methodology and as the Region of Durham has already started its LNA, Town staff support the continued use of the 2018 LNA Methodology to evaluate the Region’s future land needs.

The Region is responsible for conducting the LNA through the Municipal Comprehensive Review and have been consulting with Ajax staff through the Area Municipal Working Group.

4.0 Financial Implications:

There are no financial implications with the endorsement of staff’s comments on ERO Posting No. 019-1680 (Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe).

5.0 Communication Issues:

Staff will submit the comments contained in Attachment 1 to the Ministry of Municipal Affairs and Housing by the July 31, 2020 comment deadline.

6.0 Relationship to Strategic Plan:

This report aligns with:

Focus Area: Leading in our Community Goal 1: Advocating for intergovernmental matters important to the community. Action 1.7: Engage with government networks, boards and associations to advance priorities.

7.0 Conclusion:

Municipalities have an opportunity through their MCR to create complete communities and use infrastructure wisely by ensuring development patterns are sustainable and enhance livability by prioritizing intensification; preserving agricultural land; preserving employment land; and preserving natural heritage and hydrological features. To achieve this municipalities need accurate forecasts and time to complete the detailed assessments.

Attachments:

ATT 1: Town of Ajax Comments on ERO Posting No. 019-1680

Prepared by:

Stev Andis, MCIP, RPP – Acting Manager of Planning

Sean McCullough, MCIP, RPP – Senior Planner

94 Subject: Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Page 8 Golden Horseshoe (ERO Posting 019-1680)

Submitted by:

Geoff Romanowski, MCIP, RPP, CPT – Acting Director of Planning & Development Servies

Approved by:

Shane Baker – Chief Administrative Officer

95 ATT 1: Town of Ajax Comments on ERO 019-1608

Planning & TOWN OF AJAX Development Services 65 Harwood Avenue South Tel. 905-683-4550 Ajax ON L1S 2H9 Fax. 905-683-0360 www.ajax.ca

July XX, 2020 DRAFT

Attn: Sandra Bickford Ontario Growth Secretariat Ministry of Municipal Affairs and Housing 777 Bay Street 23rd Floor, Suite 2304 Toronto ON M7A 2J3

Submitted via email to: [email protected]

Re: ERO Number: 019-1608 – Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe

Dear Mrs. Bickford:

ERO Number 019-1608 outlining Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe (Growth Plan, 2019) was posted on June 16, 2020 and is requesting the submission of comments by July 31, 2020.

Thank you for providing the Town with an opportunity to comment on this important amendment. The following comments have been prepared by staff from the Town’s Planning and Development Services Department. These comments were presented and endorsed by Town of Ajax Council during their July 27, 2020 Council meeting. A copy of the staff report and Council’s resolution have been included with these comments as Attachments 1 and 2.

1. New Planning Horizon and Increased Intensification and Density Targets

Intensification has numerous benefits that not only improve the quality of life for residents in Durham Region, but can also improve financial sustainability for delivery of services in the Region. Intensification improves quality of life by reducing traffic congestion and encouraging improved transit and active modes of transportation; revitalizes downtowns to create strong and vibrant Regional Centres that promote economic and cultural growth; preserves prime agricultural land to deliver locally sourced products; and improves air and water quality by preserving natural heritage and hydrological features, among other benefits. It also improves financial sustainability by utilizing infrastructure (roads, transit, and water and sanitary services) more efficiently.

96 Page 2 of 4

Comment: That the Province increase Durham Region’s intensification target to 60% and designated greenfield density target to 60 people and jobs per hectare in existing designated greenfield areas and 80 people and jobs per hectare in new designated greenfield areas.

2. Growth Forecast

Using overinflated population and employment forecasts in conjunction with the planning horizon extension to 2051, and the intensification and designated greenfield density numbers that were reduced in 2019 for Durham Region will result in an over-designation of land for residential development and unnecessarily convert farmland and natural features into low density development. This will likely result in future growth-related revenues falling short of the actual costs to extend infrastructure and transit to low density communities, and either result in municipalities needing to cover deficits associated with infrastructure projects and/or delay planned infrastructure projects.

97 Page 3 of 4

As such, we recommend that the Province use the Reference Growth Forecast from Hemson’s Technical Report as the projections for Durham Region in the revised Growth Plan.

Comment: That the Province use the Reference Growth Forecast from Hemson’s Technical Report as the projections for Durham Region in the revised Growth Plan.

3. Growth Plan Conformity Timeline

Ontario municipalities have already started their Municipal Comprehensive Reviews (MCR), which includes work towards completing their land needs assessment, and they’ve developed workplans to complete their MCR’s by the July 1, 2022 deadline. It is unreasonable to change the planning horizon this far into the MCR process and expect municipalities to still meet the July 1, 2022 deadline for conformity. Additional time is needed for municipalities to circle back and revise the work that is already completed.

Comment: That the Province extend the deadline to July 1, 2023 for Municipal Comprehensive Reviews to conform to the Growth Plan.

4. Mineral Aggregate Resources

Comment: That the Province maintain Growth Plan, 2019 Policy 4.2.8.2a) ii) which prohibits new aggregate operations and wayside pits and quarries from locating in endangered and threatened species habitat.

98 Page 4 of 4

Thank you again for providing the Town with the opportunity to provide comments and for your consideration of these comments. Should you have any questions please contact Stev Andis, Acting Manager of Planning at [email protected].

ATT 1: Council Meeting Report July 27, 2020 – Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe (ERO Posting 019-1680)

ATT 2: Council Resolution – July 27, 2020

Regards,

Geoff Romanowski, MCIP, RPP, CPT Acting Director of Planning and Development Services Town of Ajax

Copies: Shane Baker, Chief Administrative Officer, Town of Ajax Alexander Harris, Manager of Legislative Services/ Deputy Clerk Stev Andis, Acting Manager of Planning, Town of Ajax Ralph Walton, Clerk, Region of Durham Becky Jamieson, Clerk, Township of Brock Anne Greentree, Clerk, Municipality of Clarington Mary Medeiros, Acting City Clerk, City of Oshawa Susan Cassel, Clerk, City of Pickering JP Newman, Clerk, Township of Scugog Debbie Leroux, Clerk, Township of Uxbridge Chris Harris, Clerk, Town of Whitby John Mackenzie, Toronto and Region Conservation Authority Chris Darling, Central Lake Ontario Conservation Authority

99 Town of Ajax Report

Report To: Council

Prepared By: Sean McCullough, MCIP, RPP Senior Planner

Subject: Temporary Use Zoning By-law – Temporary Accessory Outdoor Patio Permissions during COVID-19

Ward(s): All

Date of Meeting: July 27, 2020

Recommendation:

That the Town initiated Temporary Use Zoning By-law to permit the temporary location of Licensed and Unlicensed Accessory Outdoor Patios, provided within Attachment 1 of this Report, be approved.

Background:

As the Province begins to allow the staged opening of businesses, physical distancing will continue to play a crucial role in minimizing the spread of COVID-19. On June 8, 2020, the Alcohol and Gaming Commission of Ontario announced that existing liquor license holders would be permitted to extend their liquor license to new or expanded patios to aid in the COVID- 19 relief efforts. As restaurants and bars in Durham Region entered Stage 2 of reopening on June 19, 2020, the Town announced the Temporary Patio Permit initiative on June 18, 2020 which authorizes new or the expansion of existing outdoor patio’s to help restaurants and bars comply with physical distancing requirements.

On July 2, 2020, the Province passed Ontario Regulation 345/20 under the Emergency Management and Civil Protections Act, to authorize exemptions from certain sections of the Planning Act in order to allow municipalities to quickly pass temporary use by-laws that permit outdoor patios. As such, this temporary use by-law is not subject to the processes normally required under the Planning Act.

Discussion:

The Town’s Temporary Patio Permit currently allows patios on sidewalks, the municipal boulevard, and in parking spaces, only if those spaces are surplus to the amount of parking required on the site. This temporary by-law will permit restaurants to temporarily locate outdoor patios in a maximum of 4 required parking spaces or 33% of parking spaces required for the restaurant, whichever is greater. It would also exempt these patios from requiring additional parking spaces. Fire routes, accessible parking spaces, loading spaces, and critical drive aisles will not be permitted to be occupied by a temporary patio.

The by-law would also reduce separation requirements normally required between licensed outdoor accessory patios and residential, institutional, and open space zones. Licensed patios 100 Subject: Temporary Use By-law for Outdoor Patios during COVID-19 Page 2 are currently required to be separated by a building or a road with a certain classification if abutting a residential, institutional, or open space zone. On a temporary basis, licensed patios would only be required to maintain a minimum distance of 20 metres from a residential, institutional or open space property; or continue to be separated by a building.

This temporary use by-law will only be valid until October 30, 2020.

Financial Implications:

The town has waived any fees associated with the approval of temporary patio permits.

Communication Issues:

There are no communication issues associated with this report.

Relationship to the Strategic Plan: This report aligns with:

Focus Area: Leading in our Community Goal 7: Fostering and strengthening external relationships and partnerships to help achieve strategic goals. Action 7.4: Support Council activities and initiatives which benefit community needs and priorities.

Conclusion:

This temporary use zoning by-law will alleviate some of the zoning provisions associated outdoor accessory patios to allow restaurants and bars to create new or expand their existing outdoor patio space to accommodate more tables that comply with physical distancing requirements during the COVID-19 emergency.

Attachments:

ATT-1: Temporary Use Zoning By-law for Accessory Outdoor Patios

Prepared by:

Sean McCullough, MCIP, RPP – Senior Planner

Submitted by:

Geoff Romanowski MCIP, RPP, CPT – Acting Director of Planning and Development Services

Approved by:

Shane Baker – Chief Administrative Officer

101 ATT 1: Temporary Use Zoning By-law for Accessory Outdoor Patios

THE CORPORATION OF THE TOWN OF AJAX

BY-LAW NUMBER XX - 2020

A By-law to amend By-law Number 95-2003, as amended.

WHEREAS Section 39 of the Planning Act, RSO 1990, authorizes a municipality to pass a by-law under Section 34 of the Planning Act, RSO 1990, for the purpose of authorizing the temporary use of lands, buildings, or structures for any purpose otherwise prohibited by the by-law;

AND WHEREAS the Government of Ontario passed Ontario Regulation 345/20 under the Emergency Management and Civil Protections Act to exempt a by-law passed under Section 39 of the Planning Act from Sections 34 (12) to (14.3), (14.5) to (15), and (19) of the Act, and paragraphs 4 and 5 of subsection 6(9) of Ontario Regulation 545/06 under the Act.

AND WHEREAS, the Council of the Corporation of the Town of Ajax considers it appropriate to pass a Temporary Use By-law as a temporary amendment to Zoning By-law Number 95-2003, as amended, with respect to all lands within the Town of Ajax, as identified on Schedule ‘A’ to this By- law.

NOW THEREFORE, the Council of the Corporation of the Town of Ajax enacts as follows:

1. THAT Section 8.2.1, List of Temporary Use Zones, of By-law No. 95-2003, as amended, is hereby further amended by adding the following:

By-law Date Enacted Date Permissions File Reference Terminate N/A XX-2020 July 27, 2020 October 30, 2020

1. A Licensed Accessory Outdoor Patio or Unlicensed Accessory Outdoor Patio shall be permitted as an accessory use to a Restaurant and Restaurant, Drive-Thru.

2. Notwithstanding section 5.10.2, a Licensed Accessory Outdoor Patio or Unlicensed Accessory Outdoor Patio constructed as a result of this Temporary Use By-Law shall be exempt from providing additional parking.

3. A Licensed Accessory Outdoor Patio or Unlicensed Accessory Outdoor Patio may be located in a Parking Lot, Parking Space, Drive Aisle, or Landscape Buffer, provided it does not:

a. Occupy more than 4 required parking spaces or 33 percent of the parking spaces required for the Restaurant (whichever is greater);

b. Occupy a Fire Route;

c. Occupy a required parking space for persons with disabilities;

102 ATT 1: Temporary Use Zoning By-law for Accessory Outdoor Patios

By-law Date Enacted Date Permissions File Reference Terminate N/A XX-2020 July 27, 2020 October 30, 2020

d. Obstruct a required loading space; and

e. Obstruct a Drive Aisle that serves as a required route for ingress/egress to/from the property.

4. Notwithstanding Section 6.3.1.1, a Licensed Accessory Outdoor Patio constructed in conformity with this Temporary Use By-Law shall be permitted abutting a residential, institutional or open space zone provided:

a. It is located a minimum of 20 metres from the abutting residential, institutional or open space zone (measured to the property line); or

b. There is a building situated between the licensed patio and the residential, institutional or open space zone.

5. This temporary use by-law shall expire on October 30, 2020, in accordance with the provisions of Section 39 of the Planning Act R.S.O 1990, c P.13 as amended

6. By-law Number 95-2003, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law.

READ a first and second time this 27th day of July, 2020

READ a third time and passed this 27th day of July, 2020

______Mayor

______D-Clerk

103 ATT 1: Temporary Use Zoning By-law for Accessory Outdoor Patios

Schedule “A” to By-Law Number XX - 2020

104 ATT 1: Temporary Use Zoning By-law for Accessory Outdoor Patios

Explanatory Note to By-Law Number XX - 2020

The purpose of this temporary use zoning by-law is to permit licensed accessory outdoor patios and unlicensed accessory outdoor patios that are associated with a Restaurant to be temporarily located in parking lots, parking spaces and landscape buffers until October 30, 2020. The purpose of this by-law is to assist restaurants in complying with physical distancing requirements during the COVID-19 emergency.

105 The Corporation of the Town of Ajax July 27, 2020 Motion

Graf Spee Street Naming

Introduced by: Mayor S. Collier

Seconded by: Councillor L. Bower.

WHEREAS Council of the Town of Ajax has adopted a policy to name its streets after personnel serving on the HMS Ajax during the Battle of the River Plate, and from other sources where Council deems appropriate;

AND WHEREAS the Town has also named streets after the ships engaged in the Battle of the River Plate including the Graf Spee, the German ship that was scuttled during the battle;

AND WHEREAS Council has received concerns from residents regarding the naming of Graf Spee Lane, and therefore deems it expedient to consider renaming the street;

NOW THEREFORE BE IT RESOLVED THAT Council directs staff to initiate the process to rename the street currently known as Graf Spee Lane;

AND THAT as per the Street Naming Policy, Council hereby directs the Director of Planning & Development Services to hold an open house for the affected residents of Graf Spee Lane, and to report back to Council with the results of the open house and a recommended course of action to rename the street;

AND THAT staff inform and consult with the Heritage Advisory Committee on the renaming of Graf Spee Lane.

106 The Corporation of the Town of Ajax July 27, 2020 Motion

Protection of the Headwaters of the Carruthers Creek

Introduced by: Regional Councillor J. Dies

Seconded by: Regional Councillor S. Lee

WHEREAS on June 29, 2020, Pickering Council endorsed a motion requesting that Minister Steve Clark enact a Ministerial Zoning Order (MZO) to fast-track the urbanization of approximately 2,200 hectares of lands (community of Veraine, northeast Pickering) on the headwaters of the Carruthers Creek;

AND WHEREAS Durham Region is currently undergoing a Municipal Comprehensive Review (MCR) which includes a Land Needs Assessment to determine future urban land requirements in the Region, which is to be completed, by July 2022;

AND WHEREAS Durham Regional Council will receive a report regarding the MZO request for consideration at its July 29th meeting.

AND WHEREAS the headwaters of the Carruthers Watershed is located in the ‘White Belt’, and if the requested MZO is approved, it would take away potential settlement area boundary expansions being considered through the MCR in Durham such as the Municipality of Clarington, City of Oshawa and Town of Whitby;

AND WHEREAS the headwaters are surrounded by protected Greenbelt lands, which will require the extension of municipal infrastructure (roads, waters, sewers) through the Greenbelt at a significant lifecycle cost to taxpayers;

AND WHEREAS the draft Toronto and Region Conservation Authority’s (TRCA) Carruthers Watershed Plan indicates developing the headwaters will increase natural hazards and flood risk, placing people, properties, and infrastructure at risk of flooding downstream in Ajax by 77%

AND WHEREAS approval of the MZO circumvents the public planning process eliminating public consultation on this development and public consultation on the Carruthers Watershed Plan.

NOW THEREFORE BE IT RESOLVED THAT the Town of Ajax does not support the City of Pickering’s Ministerial Zoning Order (MZO) request to re-zone the headwaters of the Carruthers (northeast Pickering) to allow for development;

AND THAT the City of Pickering be urged to withdraw its MZO letter to Minister Steve Clark requesting that the headwaters be urbanized by the developer, being Dorsay Development Corporation;

107 AND THAT the Town continues to support the Carruthers Creek Watershed Plan process

AND THAT the Town continues to supports opportunities for comprehensive public consultation.

AND THAT this motion be sent to Minster Steve Clark, Minister Rod Phillips, Dorsay Developments, and the City of Pickering and all Durham Region municipalities.

108 The Corporation of the Town of Ajax July 27, 2020 Motion

Traffic Calming Action for Williamson Drive West

Introduced by: Councillor A. Khan

Seconded by: Regional Councillor S. Lee

WHEREAS Town staff completed a traffic calming analysis of Williamson Drive West between Bellinger and Westney in the Fall of 2018 and the results showed that the road segment was not eligible for traffic calming at that time;

AND WHEREAS members of Council and Town staff have received numerous complaints from residents regarding serious traffic issues on Williamson Drive West over the past two years;

AND WHEREAS there was a recent fatal motor vehicle accident at Westney Road and Williamson Drive, and residents continue to call for traffic calming action;

NOW THEREFORE IT BE RESOLVED that Council direct staff to prepare a preliminary design and cost estimate for the installation of two asphalt speed humps on Williamson Drive West between Bellinger and Westney Road;

AND That staff be directed to report back to Council at the September GGC with a preliminary design and cost estimate associated with the above installation of the traffic calming measure on Williamson Drive West.

109 THE CORPORATION OF THE TOWN OF AJAX

BY-LAW NUMBER 24-2020

A By-law to designate certain lands as not being subject to Part Lot Control. [PLC1/20, Mountcliffe Developments Inc., Lot 165 and Block 189 on Registered Plan 40M-2347, and Block 163 on Registered Plan 40M-2390].

WHEREAS, Mountcliffe Developments Inc. has requested relief from the provisions of Section 50 (5) of the Planning Act, R.S.O. 1990, c. P.13, as amended, with respect to Part Lot Control for certain lands.

AND WHEREAS Council is authorized to pass this By-law under Section 50 (7) of the Planning Act, R.S.O. 1990, c. P.13, as amended;

AND WHEREAS Council deems it expedient to pass this By-law granting relief from Part Lot Control with reference to the subject lands;

NOW THEREFORE the Council of the Corporation of the Town of Ajax enacts as follows:

1. That Subsection 5 of Section 50 of the Planning Act, R.S.O. 1990, c. P.13, as amended, shall be deemed not to apply to the following lands within Registered Plans of Subdivision registered in the office of Land Titles at the Town of Whitby in the Region of Durham:

Lot 165 and Block 189 on Registered Plan 40M-2347 Block 163 on Registered Plan 40M-2390

2. This By-law shall be in force and effect for a period of two (2) years, ending July 27, 2022.

READ a first time and second time this Twenty-seventh day of July, 2020.

READ a third time and passed this Twenty-seventh day of July, 2020.

______Mayor

______Acting D-Clerk

110 Schedule to By-law Number 24-2020

Lot 165 and Block 189 on Registered Plan 40M-2347 Block 163 on Registered Plan 40M-2390

111 THE CORPORATION OF THE TOWN OF AJAX

BY-LAW NUMBER 25-2020

A By-law to amend By-law Number 95-2003, as amended.

WHEREAS, authority is granted under Sections 34 and 36 of the Planning Act, R.S.O. 1990, c. P.13, as amended, for Council to pass this By-law;

AND WHEREAS, the Council of the Corporation of the Town of Ajax enacted on July 14, 2003 Zoning By-law No. 95-2003 rezoning certain lands identified on Schedule ‘A’ attached to this By- law, legally described as BLOCK E, REGISTERED PLAN M-1137, TOWN OF AJAX, and imposed a Holding (‘H’) Provision thereon;

AND WHEREAS Council of the Town of Ajax is satisfied that the conditions relating to the removal of the Holding (‘H’) Provision set out in Zoning By-law No. 95-2003, as amended, have now been satisfied in their entirety for the subject lands, as indicated on Schedule ‘B’ attached to this By-law and Council has given notice of its intention to remove the Holding (‘H’) Provision in accordance with the Planning Act, R.S.O. 1990, c. P.13, as amended;

NOW THEREFORE, the Council of the Corporation of the Town of Ajax hereby enacts as follows:

1. THAT the Zone Schedule, specifically Map 55, attached to and forming part of Zoning By-law No. 95-2003, as amended, is hereby further amended by rezoning the subject lands from “Residential Multiple Six, Holding (‘H’) Provision Zone, Exception 198 [RM6(H), Exception 198]” to “Residential Multiple 6 (RM6) Exception 198” as indicated on the attached Schedule ‘B’ of this By-law.

2. THAT Zoning By-law No. 95-2003, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law.

READ a first and second time this Twenty-seventh day of July, 2020

READ a third time and passed this Twenty-seventh day of July, 2020

______Mayor

______Acting D-Clerk

112 Schedule ‘A’ to By-law No. 25-2020 Location Map – Subject Lands

113 Schedule ‘B’ to By-law No. 25-2020 Removal of Holding (‘H’) Provision from Subject Lands

114 Explanatory Note to By-Law No. 250 -202

The purpose of this By-law is to remove the Holding (‘H’) Provision from the subject lands in order to facilitate the development 16 back-to-back townhouses under Site Plan Application SP13/17 for the lands municipally known as 925-937 Finley Avenue. The conditions for the removal of the Holding (‘H’) Provision include:

 That the applicant enter into a Development Agreement with the Town that incudes requirements to address potential environmental site assessment and site contamination matters to the satisfaction of the Region of Durham.

The applicant has entered into a Development Agreement with the Town that includes the above noted requirements. The conditions to remove the Holding (‘H’) Provision have been satisfactorily addressed.

115 THE CORPORATION OF THE TOWN OF AJAX

BY-LAW NUMBER 26-2020

A By-law to amend By-law Number 95-2003, as amended.

NOW THEREFORE, the Council of the Corporation of the Town of Ajax enacts as follows:

1. THAT Section 8.2.1, List of Temporary Use Zones, of By-law No. 95-2003, as amended, is hereby further amended by adding the following:

By-law Date Enacted Date Permissions File Reference Terminate N/A 26-2020 July 27, 2020 October 30, 2020

1. A Licensed Accessory Outdoor Patio or Unlicensed Accessory Outdoor Patio shall be permitted as an accessory use to a Restaurant and Restaurant, Drive-Thru.

3. A Licensed Accessory Outdoor Patio or Unlicensed Accessory Outdoor Patio may be located in a Parking Lot, Parking Space, Drive Aisle, or Landscape Buffer, provided it does not:

a. Occupy more than 4 required parking spaces or 33 percent of the parking spaces required for the Restaurant (whichever is greater);

b. Occupy a Fire Route;

c. Occupy a required parking space for persons with disabilities;

d. Obstruct a required loading space; and

116 By-law Date Enacted Date Permissions File Reference Terminate N/A 26-2020 July 27, 2020 October 30, 2020

e. Obstruct a Drive Aisle that serves as a required route for ingress/egress to/from the property.

a. It is located a minimum of 20 metres from the abutting residential, institutional or open space zone (measured to the property line); or

b. There is a building situated between the licensed patio and the residential, institutional or open space zone.

5. This temporary use by-law shall expire on October 30, 2020, in accordance with the provisions of Section 39 of the Planning Act R.S.O 1990, c P.13 as amended

6. By-law Number 95-2003, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law.

READ a first and second time this Twenty-seventh day of July, 2020

READ a third time and passed this Twenty-seventh day of July, 2020

______Mayor

______Acting D-Clerk

117 Schedule “A” to By-Law Number 26 - 2020

118 Explanatory Note to By-Law Number 26-2020

119 THE CORPORATION OF THE TOWN OF AJAX

BY-LAW NUMBER 27-2020

Being a By-law to Amend Various By-laws to Permit Electronic Participation at Meetings

WHEREAS the Province of Ontario has adopted Bill 197, the COVID-19 Economic Recovery Act, which amends the Municipal Act, 2001, to permit regular electronic participation by members at meetings of Council, the municipality’s local boards, and committees of either of them;

AND WHEREAS Council and its committees and local boards have successfully held electronic meetings throughout the COVID-19 declared state of emergency, as previously permitted under the Municipal Act, 2001;

AND WHEREAS Council deems it expedient to continue to permit electronic participation at meetings of Council and its committees and local boards;

NOW THEREFORE the Council of the Corporation of the Town of Ajax hereby enacts as follows:

1. That By-law 10-2019 (Council Procedure By-law) be amended by striking sections 5.7 and 5.8, and inserting the following:

5.7 Members are permitted to participate in a Meeting remotely via electronic means (e.g. video or audio teleconference), and such Members shall have all the same rights and responsibilities as if they were in physical attendance.

5.8 A Member who is participating electronically in a meeting shall be counted in determining whether or not a quorum of members is present at any point in time, and may participate electronically in any portion of a meeting that is closed to the public.

2. That By-law 4-2019 (Accessibility Advisory Committee Terms of Reference and Meeting Procedures) be amended by striking section 7 of the Terms of Reference, and inserting the following:

7. Electronic Meeting Participation

Members are permitted to participate in a Meeting remotely via electronic means (e.g. video or audio teleconference), and such Members shall have all the same rights and responsibilities as if they were in physical attendance.

A Member who is participating electronically in a meeting shall be counted in determining whether or not a quorum of members is present at any point in time, and may participate electronically in any portion of a meeting that is closed to the public.

3. That By-law 5-2019 (Heritage Advisory Committee Terms of Reference and Meeting Procedures) be amended by striking section 7 of the Terms of Reference, and inserting the following:

7. Electronic Meeting Participation

120 4. That By-law 6-2019 (Property Standards and Animal Services Appeals Committee Terms of Reference and Meeting Procedures) be amended by inserting the following into the Terms of Reference:

9. Electronic Meeting Participation

5. That By-law 7-2019 (Committee of Adjustment Terms of Reference and Meeting Procedures) be amended by inserting the following into the Terms of Reference:

9. Electronic Meeting Participation

6. That this by-law shall come into force and effect immediately upon third and final reading.

READ a first and second time this Twenty-seventh day of July, 2020.

READ a third time and passed this Twenty-seventh day of July, 2020.

______Mayor

______Acting D-Clerk

121