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Congressional Papers Roundtable NEWSLETTER Congressional Papers Roundtable NEWSLETTER Society of American Archivists March 2007 From the Chair Membership List Update Jeff Thomas As I sit here writing I look out The CPR Steering Committee We were either unable to locate my office window at an artic recently completed an update of the a valid address or received no landscape with snow falling and a CPR membership list and members’ response from three e-mail queries winter storm warning on the radio. contact information. We contacted for 53 members. Those people It almost makes me wish for the each member by e-mail and were removed from the triple-digit temperatures we all requested verification of: membership list. endured last year at the SAA The total updated membership conference in Washington, D.C. 1. Desire to continue membership roll contains 154 names and Weather aside, I, for one, found the 2. Preferred e-mail address associated contact information. conference both informative and 3. Mailing address The new list is formatted in MS motivational. Nothing tops 4. Phone and fax Access. Reports may be sorted by listening to presentations about 5. Position/ Title, if applicable name, institution, state, or zip innovative projects and talking 6. Institutional Affiliation code. with colleagues from peer The list will be maintained by institutions as a way to become 32 individuals requested removal the newsletter co-editors. Please reenergized for the oftentimes from the mailing list, usually because send any new or updated contact tedious work involved in of retirement or change in information to Jean, congressional papers. I was more professional focus. [email protected], or Chris Burns, than pleased about the pre- [email protected]. conference programs arranged for CPR members by Karen Paul and Jean Bischoff Alan Haeberle. The program of the Library of Congress to capture congressional and campaign websites through its MINERVA project was of particular interest to CPR members, especially to those of us without the technical knowledge or resources to attempt this on our In This Issue: own. Also of note was the electronic documents program 2006 CPR Meeting Minutes ........11 Membership List Update ................1 demonstrated by staff in the office From the Chair .................................1 New Resources.................................9 of Senator Jim Talent (R-MO). We all received a glimpse of what the Institutional News ...........................3 Presidential Candidates ................10 future has in store for us through Labor Committee Records............13 Continued on Page 2 From the Chair (cont. from page 1) this presentation. It will be interesting at some future Please contact me at [email protected] if you date to learn how these electronic files are being would like a copy of the task force report, or my letter preserved and made accessible to researchers now that and the reply from the task force chair, Mark Duffy. Senator Talent is no longer in office. By now all of you should have been contacted by Also notable at the SAA conference was the Jean Bischoff, who is undertaking a project to update formation by the CPR Steering Committee of a Task the CPR membership listing. If you have not heard Force on Guidelines for Congressional Papers from Jean, please contact her at [email protected] so we Repositories. Members of the task force, composed of can obtain an accurate membership list with up-to-date Jeff Thomas, Chair (Ohio State University), Jean B. contact information. Given the proposed changes to Bischoff (University of Kansas), Alan H. Haeberle, SAA’s support of roundtables as mentioned above, it is (Office of Senator Orrin Hatch), L. Rebecca Johnson doubly important to keep a precise accounting of CPR Melvin (University of Delaware), Linda A. Whitaker membership. (Arizona Historical Foundation), and Kate Cruikshank Planning is underway for our meeting in Chicago in (Indiana University), spent a rather hectic seven weeks August, which is scheduled for Wednesday, August 29th putting together a grant proposal, submitted through from 4 to 6 p.m. A pre-conference morning session is SAA, to the NHPRC for the funds needed to finally being developed focusing on the ramifications of the write and publish Guidelines for Managing Congressional November 2006 elections for CPR members. Many of Papers. As noted in the grant proposal, a publication you received new collections since the election resulted containing guidelines for donors and archivists of in a substantial turnover in both houses of Congress. congressional collections has been a goal of the CPR While some of these new acquisitions were planned due since its founding more than twenty years ago. The to retirement, others were the consequence of grant presently is undergoing peer review. The unexpected defeat at the polls. The transfer of these NHPRC will make a decision on its merits at its meeting collections to repositories seems a timely topic for a in mid-May. For those of you who have not yet seen it, discussion by a panel of CPR members who received copy of the proposal and its supporting documents is new acquisitions. Issues to explore could include what available through the Projects/Publications section of went smoothly, what could have been done better, and the CPR website. how unexpected acquisitions were handled. Of One positive note about the grant proposal is the particular interest would be the transfer of electronic omnibus spending bill just passed by the 110th records and how repositories are coping to date with Congress. By freezing most federal agency funding for the preservation of and access to these digital records. the present fiscal year at last year’s level, the bill insures Please contact me at [email protected] if your that the NHPRC is funded for this year, contrary to the institution received a new collection as a result of the original budget proposed by the Bush administration. November 2006 and you would like to participate in the Thus the CPR will at least not lose the grant for lack of discussion as a panel member. We are looking for four the federal agency to fund it. to six volunteers who could present a brief synopsis In other news since we meet in August, last year the about their new collection and the process by which SAA Council formed a Task Force on Sections and they acquired it. We plan on keeping the session Roundtables to draft various recommendations on how informal so the discussion can go into whichever SAA governs and supports these sub-groups. With the direction seems to be of the most interest to attendees. support of the CPR Steering Committee, I sent a letter to Other arrangements are being made to make the the task force chair outlining some concerns about trip to Chicago in August memorable, including the all various recommendations within the final report important CPR dinner after our meeting on submitted by task force. SAA Council discussed the Wednesday. In the meantime, please do not hesitate to report at their meeting last November, but put off any contact myself or a member of the Steering Committee final action until this coming June. Hopefully, I will if you have any suggestions or ideas you want brought have more information to share about any changes to up when we meet. Hope to see all of you this coming SAA’s support of roundtables in the next CPR August in a not too warm or windy Chicago. newsletter. 2 INSTITUTIONAL NEWS Missouri Historical Society The Missouri Historical society is proud to report “Guess the Weight of the NAFTA Agreement” and the successful completion of the first year of their two “Pin the Tie on Gephardt.” Members of the year grant project to process and digitize the Richard Association of St. Louis Area Archivists (ASLAA) A. Gephardt Papers. The project - which began with were in attendance as well as many Historical Society three employees – now employs eight full time employees. dedicated staff members. The collection has grown as The Gephardt Papers keep growing! Since the the project team was able to work with former original accession of 800 linear feet in October 2005, Gephardt staffers to locate missing materials, and the we have added almost 400 linear feet of materials off-site processing facility underwent a renovation to from Gephardt’s campaign office in St. Louis. The double the storage capacities! newly accessioned material included the traveling The Gephardt Papers project team is now using a backdrops from Gephardt’s 1988 and 2004 customized open source web-based database system presidential runs, notes and preparation for (Archon) to complete a folder level inventory of the presidential debates, speeches and many research collection. In addition, the team is digitizing files. thousands of photographs, videos and audio files that The Missouri Historical Society became a member will be presented using Content DM. The materials to of the Association of Centers for the Study of be digitized include many obscure and difficult to Congress in early 2007. It is hoped that association work with video formats such as 2 inch (Quad) video, with this organization will help to promote the 1 inch video and ¾ inch video as well as thousands of Gephardt Papers among scholars and provide VHS and Beta cassettes. avenues to learn more about how congressional On Gephardt’s birthday this year (January 31) the papers are used by researchers. A one time project team threw a birthday party for the former Fellowship is being offered in the summer of 2007 congressman at their processing facility. Cake and ice that will allow a researcher to access to the collection cream (butter pecan, Gephardt’s favorite) were served before it is open to the public in 2008.
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