ROTARY DISTRICT 9211 REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2017 Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

CONTENTS PAGE

Rotary District 9211 information 1

Rotary District 9211 Finance Committee's report 2

Statements of Rotary District 9211 Finance Committee's responsibility 3

Report of the independent auditor 4-5

Financial statements:

-Statement of Income and Expenditure 6

-Statement of financial position 7

- Statement of net assets 8

- Statement of cash flows 9

Notes to the financial statements 10-13

The following pages do not form an integral part of these financial statements

List of clubs Appendix 1 Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

DISTRICT INFORMATION

District Finance District Governor Ken Mugisha Chairman Committee: District Governor Elect Sharmila Bhatt Member District Governor Nominee F. Xavier Sentamu Member Past District Governor Stephen Mwanje Member Past District Governor Emmanuel Katongole Member Past District Governor Harish Bhatt Member Past District Governor Robert Waggwa Nsibirwa Member Past District Governor Jayesh Asher Member Past District Treasurer Giuseppe Rosiello Member District Treasurer Peter Kimbowa Member District Treasurer Elect Samwel Dyelu Member

Contact Address: ROTARY DISTRICT 9211 P.O. Box 11193 , Tel:0414374075 Mail:[email protected]

Bankers: Centenary Rural Development Bank Ltd Plot 44-46 Kampala Road P.O.Box 1892 Kampala,Uganda

Exim Bank (Tanzania) Ltd Exim Tower Dar es Salaam, Tanzania.

Bank M Tanzania Limited Industrial Finance Branch Plot No. 27/28, Nyerere Road, P.O.Box 96 Dar es Salaam, Tanzania.

Auditors: RSM Eastern Africa Certified Public Accountants 16th Floor, Golden Jubilee Towers P.O.Box 79586 Dar es Salaam, Tanzania.

1 May 2

Rotary District 9211 Report of the independent auditor to the members of Rotary District 9211, on the special purpose financial statements of Rotary District 9211 For the year ended 30 June 2017

Opinion We have audited the accompanying special purpose financial statements of Rotary District 9211, as set out on pages 6 to 13 which comprise of the statement of financial position as at 30 June 2017, statement of income and expenditure, changes in net assets and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory notes. The special purpose financial statements have been prepared by management in accordance with the accounting policies as set out in Note 1 to the special purpose financial statements. In our opinion the accompanying financial statements give a true and fair view of the financial position of the district as at 30 June 2017 and of its financial performance and cash flows for the year ended in accordance with accounting policies set out in Note 1 to these financial statements.

Basis for opinion We conducted our audit in accordance with International Standards on Auditing (ISAs). Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the district in accordance with the International Ethics Standards Board for Accountants' Code of Ethics for Professional Accountants (IESBA Code) together with the ethical requirements that are relevant to our audit of the financial statements in Tanzania, and we have fulfilled our ethical responsibilities in accordance with these requirements and the IESBA Code. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Other information The district finance committee is responsible for the other information. Other information comprises the information included in the Annual Report, but does not include the special purpose financial statements and our auditor's report thereon. Our opinion on the special purpose financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

District Finance Committee's responsibility for the financial statements The district finance committee is responsible for the preparation and fair presentation of the special purpose financial statements that give a true and fair view in accordance with accounting policies set out in Note 1, and for such internal control as the district finance committee determine is necessary to enable the preparation of special purpose financial statements that are free from material misstatement, whether due to fraud or error. In preparing the special purpose financial statements, the district finance committee is responsible for assessing the district's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the district is intended to be liquidated or cease operations or there is no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the special purpose financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with accounting policies set out in Note 1 will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

4

Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

STATEMENT OF INCOME AND EXPENDITURE

Budget Actual Uganda Tanzania Total Total 2017 2017 2017 2017 2016 USD USD USD USD USD Notes

Revenue District dues 66,000 53,780 11,640 65,420 59,540 RI Support 59,000 38,783 16,621 55,404 61,499 Governor's contribution - 879 377 1,256 25,017 125,000 93,442 28,638 122,080 146,056

Expenditure District Governor Expenses 9 65,404 26,648 32,785 59,434 96,516 District Team Training Seminar (DTTS) 17,500 17,004 - 17,004 14,030 PETS Support 4,000 2,000 2,000 4,000 4,483 Assistant Governor Allowances 19,500 11,800 6,100 17,900 12,560 District website design 5,000 - 4,876 4,876 3,945 District Rotaract Rep administrative support expenses 2,000 - 826 826 1,914 Rotary Youth Leadership Awards 3,000 1,500 - 1,500 1,500 Audit fees 1,000 - 1,000 1,000 2,770 TRF Stewardship 2,000 260 260 57 Sundry expenses 1,000 4,265 - 4,265 4,149 Bad debts - - 420 420 1,173 Bank charges - 102 206 308 986 Vijana Poa travel expense - 1,192 - 1,192 - Foreign exchange loss - 22 22 44 - TRF Kilema Kati refund - - 8,500 Country training expenses - - 1,906 Stationery - - 950 120,404 64,793 48,235 113,029 155,439

Surplus/ (deficit) for the year 4,596 28,648 (19,597) 9,051 (9,383)

6

Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

STATEMENT OF CHANGES IN NET ASSETS Accumulated fund Designated fund Total USD USD USD NOTES Year ended 30 June 2017 At start of year 104,444 12,371 116,815 Surplus for the year 9,051 - 9,051 Prior period expenses 7 (8,209) - (8,209) At end of year 105,286 12,371 117,657

Year ended 30 June 2016 At start of year 113,827 12,371 126,198 Deficit for the year (9,383) - (9,383) At end of year 104,444 12,371 116,815

8 Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

STATEMENT OF CASH FLOWS 2017 2016 USD USD Cashflow from operating activities

Surplus/ (deficit) 9,051 (9,383)

Adjustment for: Prior period expenses (note 7) (8,209) - Changes in working capital Increase in receivables (6,748) (607) Increase / (decrease) in payables 17,423 (8,433)

Net cash generated from / (used in) operating activities 11,517 (18,423)

Movement in cash and cash equivalents At start of the year 112,324 130,747 Increase/ (decrease) 11,517 (18,423)

At end of the year 123,841 112,324

9 Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

NOTES

1 Accounting Policies The principal accounting policies adopted in the preparations of these financial statements are set out below:-

(a) Basis of preparation The Rotary District 9211 's financial statements are prepared on accrual basis under the historical cost convention and in compliance with Generally Accepted Accounting Principles and the Rotary District 9211 Constitution and By-laws.

(b) Presentation currency The financial statements are presented in United States Dollars which is the presentation currency of the District.

(c) Revenue recognition Except for Rotary District 9211 dues which are recognised on accruals basis, all other revenues are recognised on a cash basis.

(d) Cash and cash equivalents Cash and cash equivalents comprise cash in hand and demand deposits with banks.

(e) Translation of foreign currencies Transactions in functional currencies during the year are converted into United States Dollar at rates ruling at the transactions' dates. Assets and liabilities at the reporting date which are expressed in functional currencies are translated into United States Dollars at rates ruling at the year end. The resulting differences from conversion and translation are dealt with in the statement of income and expenditure in the year in which they arise.

(f) Accounts Payable Accounts payable are obligations on the basis of normal credit terms and do not bear interest. Un reconciled receipts are treated as deferred until they are verified against presented documents as proof that they were deposited by the clubs.

(g) Contributed services Rotarians contribute significant amount of their time each year based on their vocations. Because of the difficulty in determining their fair value, contributed services are not recognized in the financial statements.

(h) Comparatives Where necessary, comparative figures have been adjusted to confirm with changes in presentation in the current year.

2 Designated funds These were designated funds for a project however they have not been used till date.

10 Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

NOTES (CONTINUED)

2017 2016 USD USD 3 Inventories Rotary district 9211 Pins 2,084 2,084

4 Accounts receivables Uganda: Bugiri 300 - Bugolobi 760 - Buloba 360 - Gaba - 2 Gulu 20 - Kabarole 225 225 Kalongo - 88 Kajjansi 20 - Kampala 10 - Kampala-Impala 300 - Kampala City 320 320 Kampala- 210 - Kampala- 320 - Kampala- 380 - Kampala-South * (10) - Kampala- 1,080 520 Kampala West - 10 Kayunga 520 380 Kigumba 600 - Kihihi 80 - Kumi 194 194 -Kampala 300 320 Kyenjojo 440 220 Lukaya 140 - Masindi 430 250 Mbale * (153) 247 Mityana 480 - Mubende 527 367 Muyenge * (20) - Namugongo 160 - Rukungiri Central * (408) 572 Tororo 10 100 Wobulenzi 240 400 Provision for bad debts - (1,173) 7,835 3,042

* These are in credit as the clubs paid their contribution in advance.

11 Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

NOTES (CONTINUED)

2017 2016 USD USD 4 Accounts receivables(continued) Tanzania Arusha Mount Meru 290 290 Babati 280 280 Dar es salaam -Mzizima 260 - Iringa 70 55 Karagwe 200 200 Machame 140 - Marangu 240 - Mbeya - 160 Mkuu-Rombo 20 - Mlimani 320 - Monduli - 260 Morogoro central 460 280 Moshi mamba 38 38 Moshi Mwanga 180 - Moshi Mwanga 240 240 Mwanza 400 220 Mwika 240 - Nansio- Ukerewe Island 360 200 Same 280 - Sumbawanga 200 200 USA River 160 - 4,378 2,423

Total Receivables 12,213 5,465

5 Bank Accounts

Centenary Bank (US $)-(Uganda) 102,747 92,846 Bank M Tanzania Limited (TZS) 786 1,143 Bank M Tanzania Limited (USD) 18,419 16,804 Ltd (TZs)-Tanzania 1,043 1,074 Exim Bank Ltd (USD Account)-Tanzania 846 457 123,841 112,324

6 Accumulated fund Balance brought forward - 104,444 113,827 Surplus/(deficit) for the year 9,051 (9,383) Prior period expenses (Note 7) (8,209) 105,286 104,444

12 Rotary District 9211 Report and Financial Statements For the year ended 30 June 2017

NOTES (CONTINUED)

7 Prior period expenses The accounts for 2015/2016 had an error in the closing bank balance of one of the accounts as below: Bank M Tanzania USD 0250029115 USD Reported closing balance on 30/06/2016 16,804 Actual closing balance on 30/06/2016 8,595 Difference 8,209 The difference related to expenses which were not accounted for in the financial year 2015/2016.

2017 2016 USD USD 8 Accounts Payable Rotary Tanzania 14,155 - Unknown receipts 1,709 1,217 DG Jayesh Asher 2,776 - Audit fee payable 1,841 1,841 20,481 3,058

9 District Governor Expenses 2017 2017 2017 USD USD USD Uganda Tanzania Total Airfare 6,304 22,952 29,256 Club Visit Costs 20,344 9,8340 30,178 Total expenditure 26,648 32,786 59,434

Sourced from: RI Support budget for the District Governor 55,404 District Budget 2,776 District Governor's contribution 1,254 Total Contribution 59,434

10 Contingent liabilities There were no material contingent liabilities as at 30 June 2017.

11 Commitments There were no capital commitments as at 30 June 2017.

12 Events After Reporting Date There were no events after reporting date that require disclosure in the financial statements.

13 Rotary District 9211 Supplementary information For the year ended 30 June 2017

APPENDIX : LIST OF CLUBS

UGANDA CLUBS

NUMBER OF AMOUNT PER CLUB TOTAL USD MEMBERS MEMBER USD 1 Acacia-Sunset-Kampala 34 20 680 2 Arua 19 20 380 3 Bugiri 15 20 300 4 Bugolobi 38 20 760 5 Bugolobi Morningtide Kampala (87509) 30 20 600 6 35 20 700 7 Bushenyi 25 20 500 8 Bwebajja 23 20 460 9 Bweyogerere-Namboole 60 20 1,200 10 Entebbe 33 20 660 11 Gaba 24 20 480 12 Gulu 18 20 360 13 Hoima-Kitara 15 20 300 14 Ibanda 17 20 340 15 Iganga 18 20 360 16 Jinja 57 20 1,140 17 Kabale 21 20 420 18 Kabarole 25 20 500 19 Kabwohe 12 20 240 20 Kajjansi 38 20 760 21 Kalisizo 19 20 380 22 Kampala 75 20 1,500 23 Kampala-Central 49 20 980 24 Kampala City-Makerere 16 20 320 25 Kampala Day-Break 18 20 360 26 Kampala-East 52 20 1,040 27 Kampala-Impala 15 20 300 28 Kampala-Kawempe 28 20 560 29 Kampala-Kibuli 16 20 320 30 Kampala Metropolitan 22 20 440 31 Kampala 23 20 460 32 Kampala Breeze 35 20 700 33 Kampala Naguru 27 20 540 34 Kampala Nalya 44 20 880 35 Kampala-North 86 20 1,720 36 Kampala-Nsambya 49 20 980 37 Kampala South 49 20 980 38 Kampala-Ssese Islands 75 20 1,500 39 Kampala-Wandegeya 28 20 560 40 Kampala-West 37 20 740 41 Kasangati 33 20 660 42 Kasese 28 20 560 43 Kayunga 7 20 140 44 Kigumba 30 20 600 45 Kihihi 8 20 160

Appendix I Rotary District 9211 Supplementary information For the year ended 30 June 2017

APPENDIX : LIST OF CLUBS (continued)

UGANDA CLUBS (continued)

NUMBER OF AMOUNT PER CLUB TOTAL USD MEMBERS MEMBER USD

46 Kisugu-Victoria View, Kampala (87467) 33 20 660 47 Kitgum 16 20 320 48 Kiwatule 58 20 1,160 49 -Kampala 76 20 1,520 50 Kumi 13 20 260 51 Kyambogo-Kampala 26 20 520 52 Kyengera 53 20 1,060 53 Kyenjojo 11 20 220 54 Kyotera 25 20 500 55 Lira 15 20 300 56 Lubowa 37 20 740 57 Lukaya 12 20 240 58 38 20 760 59 Makindye West-Kampala 29 20 580 60 Masaka 33 20 660 61 Masindi 9 20 180 62 Mbale 21 20 420 63 Mbarara 44 20 880 64 Mbarara East 15 20 300 65 Mengo 51 20 1,020 66 Mityana 24 20 480 67 Mubende 8 20 160 68 Mukono 33 20 660 69 Mukono Central 11 20 220 70 Muyenga 115 20 2,300 71 Namugongo 41 20 820 72 Nansana 45 20 900 73 -Kampala 32 20 640 74 Nkumba 30 20 600 75 Nsangi 24 20 480 76 30 20 600 77 Ntungamo 11 20 220 78 Port-Bell 28 20 560 79 Rubaga 28 20 560 80 Rukungiri Central 4 20 80 81 Rwampara 13 20 260 82 Seeta 24 20 480 83 Soroti Central 28 20 560 84 Source of the Nile 26 20 520 85 Sunrise-Kampala 41 20 820 86 Tororo 11 20 220 87 Wobulenzi 12 20 240 88 Buloba 29 20 580

TOTAL 2689 1,760 53,780

Appendix I Rotary District 9211 Supplementary information For the year ended 30 June 2017

APPENDIX : LIST OF CLUBS (continued)

TANZANIA CLUBS

NUMBER OF AMOUNT PER CLUB TOTAL USD MEMBERS MEMBER USD

1 Arusha Golden Sunrise 8 20 160 2 Arusha Mount Meru 27 20 540 3 Babati 11 20 220 4 Dar-es-Salaam-Mzizima 13 20 260 5 Machame 7 20 140 6 Mkuu-Rombo 11 20 220 7 Mlimani 16 20 320 8 Morogoro central 9 20 180 9 Moshi Mamba 15 20 300 10 Mwanza 9 20 180 11 Mwika 12 20 240 12 Nansio-Ukerewe Island 8 20 160 13 Same 14 20 280 14 USA River 8 20 160 15 Marangu Kibo 20 20 400 16 Moshi Mwanga 9 20 180 17 Iringa 12 20 240 18 Morogoro North 10 20 200 19 Dar-es-Salaam North 32 20 640 20 Arusha 17 20 340 21 Bahari-Dar-es-Salaam 43 20 860 22 Bukoba 20 20 400 23 Dar-es-Salaam 31 20 620 24 Dar-es-Salaam Mikocheni 16 20 320 25 Dar-es-Salaam Oyster Bay 60 20 1200 26 Karagwe 10 20 200 27 Marangu 12 20 240 28 Moshi 21 20 420 29 Mwalimu Nyerere Dodoma 15 20 300 30 Songea 13 20 260 31 Sumbawanga 10 20 200 32 Tanga 23 20 460 33 Zanzibar Stonetown 20 20 400 34 Igoma Mwanza 12 20 240 35 Musoma 8 20 160

TOTAL 582 700 11,640

Appendix I