Annual Activity Report FY2019/20
defence force service commission Defence DEFENCE FORCE SERVICE COMMISSION
Annual Activity Report
FY2019/20
defence force service commission Defence
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Ms N.N. Mapisa-Nqakula
Minister of Defence and Military Veterans
Executive Authority To the Defence Force Service Commission
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PART A
DEFENCE FORCE SERVICE COMMISSION
1. GENERAL INFORMATION
LEGISLATIVE NAME: Defence Force Service Commission
HEAD OFFICE - c/o Nossob & Jochemus Streets PHYSICAL ADDRESS: Kasteelpark ` Leerdam Building First Floor Erasmus Kloof Pretoria 0181
HEAD OFFICE - Private Bag X52 POSTAL ADDRESS: Pretoria 0001
TELEPHONE NUMBER: 012 367 9334
FAX NUMBER: 012 367 9346
DFSC OFFICE WINGFIELD - c/o Jakes Gerwel Drive & Voortrekker PHYSICAL ADDRESS: Avenue Goodwood Cape Town 7460
DFSC OFFICE WINGFIELD - Private Bag X1 POSTAL ADDRESS: Goodwood 7460
TELEPHONE NUMBER: 021 590 2647
FAX NUMBER: 021 590 2699
E-MAIL ADDRESS: [email protected]
CHAIRPERSON: Commissioner I.H. Robertson
HEAD OF SECRETARIAT: Mr M.M.P. Motsepe
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2. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF THE ACCURACY OF THE DEFENCE FORCE SERVICE COMMISSION ANNUAL ACTIVITY REPORT FY2019/20
1. In accordance with the instruction received from National Treasury, I acknowledge my responsibility for the accuracy of the Performance Information and the fair presentation of the Annual Activity Report FY2019/20 inputs and confirm, to the best of my knowledge and believe the following:
a. The inputs to the Annual Activity Report of the Defence Force Service Commission have been prepared in accordance with Department of Defence Annual Report Instruction No 0001/2020 dated 30 January 2020, as prescribed by the Guide for Preparation of Annual Reports and other relevant guidelines specified and issued by National Treasury.
b. The information furnished in this report is true and correct in every respect.
c. This Annual Activity Report is free from any omissions.
d. The inputs to this Annual Activity Report have been presented, discussed and recommended by the Defence Force Service Commission.
e. A copy of the Annual Activity Report FY2019/20 will be forwarded to the Defence Inspectorate Division and or the Internal Audit Division for verification purposes.
f. The necessary records to support my declaration are available for audit purposes.
2. I, Number: 9606126CA, Commissioner I.H. Robertson, Chairperson of the Defence Force Service Commission, fully understand the implication of this declaration.
(I.H. ROBERTSON) DEFENCE FORCE SERVICE COMMISSION: CHAIRPERSON
04 May 2020
4 “In Support of SANDF Soldiers” Annual Activity Report LIST OF ABBREVIATIONS / ACRONYMS A AAR Annual Activity Report AFB Air Force Base APP Annual Performance Plan ASB Army Support Base B BCC Budget Control Committee Bn Battalion C CHR Chief Human Resources CSANDF Chief of the South African National Defence Force D DAP Defence Act Personnel DFSC Defence Force Service Commission DMV Department of Military Veterans DOD Department of Defence DPSA Department of Public Service Administration E EA Executive Authority ETD Education, Training and Development G GLIS Group Life Insurance Scheme H HQ Headquarters HR Human Resources HRB Human Resources Board HRCC Human Resources Command Council I IAD Internal Audit Division ICU Intensive Care Unit INDFSC Interim National Defence Force Service Commission IoDSA Institute of Directors South Africa J JSCD Joint Standing Committee on Defence J Tac HQ Joint Tactical Head Quarters L LBWG Langebaanweg Lt Gen Lieutenant General M Mil Military MOD&MV Minister of Defence and Military Veterans MOU Memorandum of Understanding N NT National Treasury O OC Officer Commanding OHS Occupational Health and Safety
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P PCDMV Portfolio Committee on Defence and Military Veterans PFMA Public Finance Management Act PIC Public Investment Corporation PMDS Performance Management and Development System PSAP Public Service Act Personnel R ResF Reserve Force ret Retired RFC Reserve Force Council RFMCF Regular Force Medical Continuation Fund S SAAF South African Air Force SAI South African Infantry SAMHS South African Military Health Services SAN South African Navy SANDF South African National Defence Force SAQA South African Qualifications Authority Sec Def Secretary for Defence SG Surgeon General S&T Subsistence & Travel U UN United Nations
6 “In Support of SANDF Soldiers” Annual Activity Report TABLE OF CONTENTS
PART A: GENERAL INFORMATION PAGE 1 Defence Force Service Commission: General Information 3 2 Statement of Responsibility and Confirmation of the Accuracy of the Defence 4 Force Service Commission Annual Activity Report FY2019/20 3 List of Abbreviations / Acronyms 5 4 Table of Content 7 5 Foreword by the Executive Authority, the Honourable Minister of Defence and 10 Military Veterans, Ms N.N. Mapisa-Nqakula, MP 6 Foreword by the Accounting Authority, the Secretary for Defence, Director- 12 General, Dr S.M. Gulube 7 Foreword by the Chief of the South African National Defence Force, 14 General S.Z. Shoke 8 Strategic Statement by the Chairperson of the Defence Force Service 15 Commission, Mr I.H. Robertson 9 Strategic Overview 18 9.1 Vision 18 9.2 Mission 18 9.3 Defence Force Service Commission Values 18 10 Organisational and Legislative Mandates 19 10.1 Bills to Parliament 19 10.2 Constitutional and other Legislative Mandates 19 11 Organisational Structure 20 11.1 Information on the Ministry 20 11.2 Entities Reporting to the Minister 21 11.3 The Commission 23 11.4 The Secretariat to the Defence Force Service Commission 26 PART B: PERFORMANCE INFORMATION PAGE Financial Performance Information 1 The Defence Force Service Commission Vote 27 2 Aim of the Vote 27 Non-Financial Performance Information 3 Auditor General’s Report on Predetermined Objectives 31 4 Strategic Output 31 5 Overview of the Performance of the Defence Force Service Commission 32 5.1 Purpose of the DFSC 32 5.2 Outputs of the DFSC 32 5.3 Overview 32 5.4 Strategic Achievements and Engagements 32 6 Activities and Engagements during FY2019/20 40 7 Performance Status 45
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PART C: GOVERNANCE PAGE 1 Introduction 47 2 Risk and Mitigating Actions 47 2.1 Strategic Risks 47 2.2 Operational Risks 48 2.3 Ethics and Code of Conduct 49 3 Fraud and Corruption Prevention 50 4 Health and Safety Issues 50 5 Portfolio Committees 51 5.1 Portfolio Committee on Defence and Military Veterans 51 5.2 Joint Standing Committee on Defence 51 PART D: HUMAN RESOURCE MANAGEMENT PAGE Introduction 1 The Status of the Human Resource in the DFSC 52 2 Human Resource Priorities for the Year under Review and its Impact 55 3 Employee Performance Management 57 4 Challenges faced by the DFSC 57 5 Employee Wellness Programmes 57 PART E: FINANCIAL INFORMATION PAGE 1 Overview of the Financial Results of the DFSC 59 2 Programme Expenditure 60 3 Virements and Roll Overs 63 4 Unauthorised, Irregular, Fruitless and Wasteful Expenditure 63 5 Asset Management 63 6 Gifts and Donations Received in kind from Non-related Parties 64 7 Exemptions and Deviations Received from National Treasury 64 8 Events After the Reporting Date 64 9 Other 64 10 Approval and Sign Off 65 PART F: CONCLUSION PAGE
ANNEXURES PAGE Annexure 1: An overview on the profile of the Commission 68 Annexure 2: Definition of Conditions of Service as Contained in Section 1 of the Defence 74 Act, Act 42 of 2002, as Amended Annexure 3: Code Of Conduct for Public Service Act Personnel in the Defence Force 75 Service Commission LIST OF DIAGRAMS PAGE Diagram 1 Defence Force Service Commission: Structural Position within the Ministry of 20 Defence
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Diagram 2 Defence Force Service Commission: Pictorial Organogram of the 25 Commission Diagram 3 Defence Force Service Commission: Current Structure of the DFSC 26 Secretariat LIST OF TABLES PAGE Table 1 Defence Force Service Commission: Organisational Values 18 Table 2 Defence Force Service Commission: Entities reporting to the Minister 21 Table 3 Defence Force Service Commission: Legislative Mandate; Financial 22 Relationship and Mandatory Functions Table 4 Defence Force Service Commission: Demographic composition of the 24 Commission Table 5 Defence Force Service Commission: Equity status of the Commission 24 against the post structure of ten Commissioners Table 6 Summary of actual Human Resources and Operational expenditure versus 28 the adjusted appropriation for the current and prior years Table 7 Defence Force Service Commission: Actual Human Resource expenditure 28 versus the adjusted appropriation for the current and prior years Table 8 Defence Force Service Commission: Actual Operational expenditure versus 29 the adjusted appropriation for the current and prior years Table 9 Defence Force Service Commission: Performance against the Strategic 31 Output in terms of the Level 1 Performance Indicator and Target Table 10 Defence Force Service Commission: Plenary Meetings 41 Table 11 Defence Force Service Commission: Meetings with the Minister of Defence 41 and Military Veterans Table 12 Defence Force Service Commission: Attendance of SANDF Parades and 41 other Events Table 13 Defence Force Service Commission: Engagements with Strategic 42 DOD/SANDF Stakeholders Table 14 Defence Force Service Commission: Follow-up and consultative visits to 43 Military Bases, Units, Hospitals and Internal Operational Bases Table 15 Defence Force Service Commission: Level 2 Core Programme Outputs, 45 Performance Indicators and Compliance for FY2019/20 Table 16 Defence Force Service Commission: Utilisation of Reserve Force Members 52 for FY2019/20 Table 17 Defence Force Service Commission: Status and Demographics of the 62 detached personnel and members from the Reserve Forces Table 18 Defence Force Service Commission: Demographics of Permanent 54 Employees Table 19 Defence Force Service Commission: Equity status of the DFSC Secretariat 54 Table 20 Defence Force Service Commission: Actual expenditure during FY2019/20 60
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5. FOREWORD BY THE EXECUTIVE AUTHORITY, THE HONOURABLE MINISTER OF DEFENCE AND MILITARY VETERANS, MS N.N. MAPISA-NQAKULA, MP
The Defence Force Service Commission as a ministerial advisory body to the Minister of Defence & Military Veterans, continue to form an integral part of the Department of Defence. This has provided the Commission with a vintage platform to make recommendations on the improvement of service conditions for SANDF members, based on sound knowledge and understanding of DOD issues and challenges. To this stage, the Commission has made and submitted a number of recommendations, for my approval and implementation. It is however, imperative to mention that approval for the implementation of the recommendations depends on the availability of the budget and other resources. The Commission therefore have been consistent since its inception and have upheld their commitment and mandate as legislated in terms of the Defence Amendment Act, 22 of 2010.
The Commission has a vital strategic role to fulfil within my administration, and I am committed to address any impediment(s) that is adverse to the intention. There is therefore, an inherent need to revisit the Act with a view to review the powers of the Commission. The Commission’s role is to exercise independent oversight on the service conditions of the SANDF members and recommend improvements thereto. In so doing, I view the Commission as a strategic force multiplier to recommend policy changes that will improve the effectiveness and efficiency in the DOD and the SANDF.
In view of the above, I have appointed the second Permanent Commission in January 2019 and additional Commissioners appointed in January 2020. The Commissioners are Mr I.H. Robertson (Chairperson), Dr Z.H. Essop, Dr S. Zulu, Adv. N.G. Khumalo, Ms S. Hlapolosa, Mr J.M. Jongile, Prof M.W. Makgoba, Ms. S. Mabilane and Adv. L. Mbana. They are appointed for a five year- period.
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I want to thank the current serving Commissioners for their willingness to serve selflessly, the re-appointed Commissioners for their determination and commitment to complete the mission by serving the second term, and the newly appointed Commissioners for accepting the daunting task to support and look after the needs of our soldiers.
I would also like to thank and appreciate the Commission and the Secretariat’s commitment for support to our armed forces amid COVID-19 pandemic. I wish the DFSC well in the execution of their duties in accordance with their mandate.
MS N.N. MAPISA-NQAKULA MINISTER OF DEFENCE AND MILITARY VETERANS: MP
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6. FOREWORD BY THE SECRETARY FOR DEFENCE DR S.M. GULUBE
The Defence Force Service Commission (DFSC) remains the integral part of the Department of Defence, and therefore fulfils a vital role in the exercise of its strategic oversight through its recommendations it makes to the Minister of Defence and Military Veterans. This is testimonial during the financial year under review, in which it demonstrated that it remained true to its motto “In support of SANDF soldiers” and continued to pursue the achievement of the Commission’s mandate.
In its endeavour to make recommendations that will improve the service conditions of our soldiers, the Commission has engaged in various strategic activities, but not limited to the following:
“Civil-Military Relations in South Africa: The state of Defence in a Democracy, Democracy in Defence” Colloquium hosted by the Portfolio Committee on Defence and Military Veterans on 20 August 2019
In the opening address of this Colloquium, the Minister of Defence and Military Veterans (MOD&MV) elaborated and emphasised on the importance of strategic civilian oversight over the military, in relation to the reasons for the establishment of the DFSC, amongst others. However, the Minister reiterated that the financial constraints within the Defence portfolio have a detrimental impact on the implementation of recommendations made by the DFSC.
Portfolio Committee on Defence and Military Veterans and Joint Standing Committee on Defence
The DFSC briefed the Portfolio Committee on Defence and Military Veterans and Joint Standing Committee on Defence on 21 August 2019 and 20 February 2020 respectively, on its overview on its establishment, composition, achievements and challenges faced by the DFSC. This briefings enhances and refine the understanding of the political principals, in order to provide further directives and articulate their expectations.
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Consultative visits to Operation CORONA Deployment Areas over the period 11 to 15 November 2019
The consultative visits to SANDF Bases and Units enables the DFSC to interact directly with SANDF officials, and make recommendations based on the findings from the visits. In pursuance of the latter, the DFSC conducted follow-up visits to various deployment areas in OP CORONA, to determine the conditions of service of the deployed members, and subsequently submitted reports to the MOD&MV.
I welcome the appointment of the Second Permanent DFSC by the Minister of Defence and Military Veterans (MOD&MV), and equally express my sincere gratitude and appreciation to the work done by the First Permanent Commission. As the Secretary for Defence and Head of the Department, I commit the support and assistance to DFSC in fulfilling its mandate.
I need to convey my sincere appreciation to the Commission for its continued and valuable contribution made towards the improvement of the conditions of service of SANDF soldiers during the reporting period.
In conclusion, I would like to thank the support by the Commission to the DOD in the fight against the global and national scourge of COVID-19.
(DR S.M. GULUBE) SECRETARY FOR DEFENCE: DIRECTOR GENERAL
Date: 07 May 2020
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7. FOREWORD BY THE CHIEF OF THE SOUTH AFRICAN NATIONAL DEFENCE FORCE, GENERAL S.Z. SHOKE
The Defence Force Service Commission (DFSC) is a Ministerial Advisory Body that has a vital strategic role to fulfil within th SANDF. The Commission’s role is to exercise independant oversight on the service conditions of the SANDF members and make recommendations on their improvement thereto. I am still of the concerted view that this will have the prospects of being achieved by revising the mandate of the Commission in order to have sole authority to determine the unique conditions of service of the members of the Defence Force. In so doing, the Commission will function as a strategic force multiplier to enhance and improve the effectiveness and efficiency within the DOD and the SANDF.
The CSANDF welcomes the appointment of the Second Permanent DFSC by the Minister of Defence and Military Veterans (MOD&MV). I would like to impress the current Commission to draw strength from the foundation laid by the preceding Commission, with the primary mission being the voice for men and woman in uniform.
It is my commitment and determination to continue supporting and assisting the Commission, to execute this colossal strategic function. We have a collective duty and responsibility and constitutionally compelled to maintain a proud and dedicated Defence Force.
My sincere gratitude, appreciation and thanks to the work done by the First Permanent Commission, and wish the newly appointed Commissioners well in the year ahead.
Lastly, I would like to thank the support by the Commission to the SANDF during this extra ordinary time of dealing with the scourge of COVID-19.
(S.Z. SHOKE) CHIEF OF THE SOUTH AFRICAN NATIONAL DEFENCE FORCE: GENERAL
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8. STRATEGIC STATEMENT BY THE CHAIRPERSON OF THE DEFENCE FORCE SERVICE COMMISSION, COMMISSIONER I.H. ROBERTSON
This Annual Activity Report, in a sense, is the beginning of a new era as contracts of some Commissioners of the first permanent Commission will come to an end and new Commissioners have been appointed.
Their addition to the existing appointees will enhance the all-round strategic capacity and understanding of the context within which the Commission operates and can therefore carry out its work with renewed enthusiasm and determination.
The vision of the Honourable Minister of Defence and Military Veterans, Ms N.N. Mapisa-Nqakula, “to create a unique and fair dispensation for men and women in uniform that are willing to risk their lives to serve our country” has always been prominent on the agenda of the Commission in all the activities that it undertakes.
The Defence Force Service Commission therefore focused on a strategy to assist and enable the South African National Defence Force Leadership to concentrate on the crucial areas impacting on morale through recommendations to the Minister. It is also clear that the reporting and the acceptance of the recommendations by the Minister would be critical to the success of the Commission The Defence Force Service Commission needs to ensure that the recommendations are implementable, realistic and above all cost effective.
Although no bills were submitted to Parliament during the period under review, it needs to be mentioned that the Minister of Defence and Military Veterans, the Joint Standing Committee on Defence, the Portfolio Committee on Defence and Military Veterans, as well as the Military Command Council have expressed the need to amend the existing Defence Act with a view to further empowering the Commission.
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During the period under review, two new Commissioners were appointed as from 01 January 2020. The five year term of three Commissioners will come to an end on 30 April 2020. However, during a meeting with the Minister in March 2020 those three Commissioners were requested by the Minister to indicate their availability to serve a second term. It is worth noting that the structure and post levels of the Secretariat needs to be reviewed to enable the DFSC to attract and acquire personnel, specifically within the research environment, which is the core function of the Secretariat, with the required skills and competencies.
During the FY2019/20 the Commission tabled two reports on its findings and recommendations to the Office of the Minister subsequent to the consultative visits to Air Force Base Langebaanweg and 2 Military Hospital. Out of the 45 recommendations contained in the reports, nine addressed policies in respect of conditions of service. There were also follow-up visits to Operation CORONA Bases on the borders of neighbouring countries.
The Commission had the opportunity to attend various Defence Force events which provided learning opportunities for the Commissioners as it showcased the professionalism of our soldiers and the composition of the various and complex environments of the Force.
Meaningful and constructive engagements with role players and stakeholders including the Chief of the South African National Defence Force and the Chiefs of the various Services and Divisions, included the newly appointed Military Ombud, Lt Gen (ret) V.R. Masondo, and the Chief of Human Resources Vice Admiral E. Kubu, continued throughout the financial year and it was encouraging to note the growing appreciation for the work of the Commission.
Following the signing of the revised MOU between the DFSC and the Reserve Force Council in October 2019, a two day work-session was held in February 2020 to map out a way forward for future engagements between the two entities.
A special word of thanks to the Minister of Defence and Military Veterans, Ms N.N. Mapisa-Nqakula; the Secretary for Defence, Dr S.M. Gulube; the Chief of the South African National Defence Force, General S. Shoke; Chiefs of all Services and Divisions as well as all officials within the Department of Defence who assisted the Defence Force Service Commission to reached its performance targets. These individuals strengthened the Commission’s belief that through unity of purpose and solid partnerships it is possible to reach the strategic objectives of the Department of Defence.
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Warmest appreciation is expressed to all the Commissioners – both outgoing and incoming - who contributed to the deepening of the perspectives on delivery of the Defence Force Service Commission mandate.
As the Commission closed off its work for the period under review we were encompassed by the outbreak of the COVID-19 pandemic and all of its unintended consequences.
Despite the many issues that the Commission uncovered during consultative visits, the DFSC would like to pay tribute to all the men and women in uniform across the entire rank spectrum and in all the Services and Divisions.
In conclusion, the task and responsibilities of the individual Commissioners was made much easier through the research, administrative and logistical work done by the permanent employees of the secretariat, the uniformed members on detached duty as well as the Reserve Force members who operated under the guidance of the Head of Secretariat, Mr M.M.P. Motsepe.
(I.H. ROBERTSON) DEFENCE FORCE SERVICE COMMISSION: CHAIRPERSON
Date: 04 May 2020
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9. STRATEGIC OVERVIEW
The following information reveals the strategic overview of the Defence Force Service Commission (DFSC):
VISION
“A world class advisory Commission on Military Conditions of Service”.
MISSION
“To provide quality advice to the Minister of Defence in pursuit of a better life for soldiers”.
DEFENCE FORCE SERVICE COMMISSION VALUES
The organisational values of the DFSC, as reflected in Table 1, reflects the culture and the general work ethic within the DFSC as a unique entity.
Table1: Defence Force Service Commission: Organisational Values
DFSC VALUES a
Integrity
Objectivity
Impartiality
Transparency
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10. ORGANISATIONAL AND LEGISLATIVE MANDATES
10.1 BILLS TO PARLIAMENT
Although no bills were submitted to the legislature by the Commission during the period under review, it needs to be mentioned that the Minister of Defence and Military Veterans (MOD&MV), the Joint Standing Committee on Defence (JSCD), the Portfolio Committee on Defence and Military Veterans (PCDMV) as well as the Military Command Council had expressed the need to amend the Defence Act, Act 42 of 2002 from 2015 till 2020. The purpose of amending the Defence Act, Act 42 of 2002, is to further enable the Commission.
10.2 CONSTITUTIONAL AND OTHER LEGISLATIVE MANDATES
The establishment of the DFSC is legislated in terms of the Defence Act, Act 42 of 2002, as amended by the Defence Amendment Act, Act 22 of 2010, and pronounced in the Government Gazette Vol. 546, No. 3386 dated 09 December 2010. Sections 62A to 62L advocates for the -
Establishment and composition of Defence Force Service Commission (62A). Functions of the Commission (62B). Appointment of members of Commission and conditions of service (62C). Disqualification from membership and removal from office (62D). Vacation of office (62E). Meetings of Commission (62F). Committees of Commission (62G). Reporting (62H). Staff of Commission (62I). Funding (62J). Intervention by the Minister (62K). Regulations in respect of Commission (62L).
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11. ORGANISATIONAL STRUCTURE
INTRODUCTION
The DFSC is committed to its mandate and responsibility towards the well-being of SANDF members including members of the Reserve Force (ResF). In its endeavours to research on conditions of service, the DFSC became increasingly aware of the interdependence between the Regular component, the Reserve component, the Defence Secretariat including the civilian component, and the Ministry of Defence.
11.1 INFORMATION ON THE MINISTRY
Diagram 1 indicates the structural position of the DFSC within the Ministry of Defence.
Diagram 1: Defence Force Service Commission: Structural Position within the Ministry of Defence
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11.2 ENTITIES REPORTING TO THE MINISTER
Table 2 reflects the required information of the DFSC that reports to the Executive Authority (EA).
Table 2: Defence Force Service Commission: Entities Reporting to the Minister
Name of Entity Legislative Mandate Financial Relationship Nature of Operations a b c d ORGAN OF STATE Defence Force Service Defence Act, Act 42 of From the Defence Budget a final As mandated in the Defence Commission 2002. allocation of R16 696 580 was Amendment Act, Act 22 of 2010, the allocated to the DFSC. Commission must: Defence Amendment Act, Act 22 of 2010 On an annual basis, make recommendations to the Minister Public Service Act, Act on improvements of salaries and 103 of 1994 service benefits of members;
Public Finance Make recommendations to the Management Act, Act 1 Minister on policies in respect of of 1999 conditions of service:
Promote measures and set standards to ensure the effective and efficient implementation of policies on conditions of service within the Defence Force, and make recommendations to the Minister in this regard. For the purpose of making the abovementioned recommendations, the Commission may: Enquire into or conduct research on conditions of service;
Review policies;
Evaluate and monitor the implementation of such policies;
Consult with the Secretary for Defence, the Chief of the Defence Force, members of the Defence Force, Reserve Force Council and any other interested person or body on conditions of service and any other matter relating to the purview of its functions;
Consider any representations made to the Commission;
Consult with National Treasury;
Confer with the Department responsible for public service and administration, the Public Service Commission and any other relevant stakeholder within the public service;
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The DFSC, as an Organ of State, reports to the EA. The legislative mandate of the DFSC; the financial relationship and obligatory functions of the DFSC is reflected in Table 3. Table 3: Defence Force Service Commission: Legislative Mandate; Financial Relationship and mandatory functions
Name of Entity Legislative Mandate Financial Relationship Nature of Operations a b c d ORGAN OF STATE Defence Force Service Defence Amendment The DFSC receives a budget The operational activities as derived Commission Act, Act 22 of 2010 allocation from the Department of from the mandate are: Defence (DOD) under the Ministry of Defence. To make recommendations on an annual basis regarding The DFSC follows the obligatory improvements of salaries and DOD procurement processes service benefits of members. with the assistance of the DOD Headquarters (HQ) Unit. Other To make recommendations on operational activities as required policies in respect of conditions of from all Government institutions service. by legislation and NT regulations, is to compile an Annual Activity To promote measures and set R e p o r t ( A A R ) b a s e d o n standards to ensure the effective performance against its Annual and efficient implementation of Performance Plan (APP) for the policies on conditions of service current financial year, and to within the Defence Force. indicate to Parliament and the public at large, as to how, and for what purposes funds were spent.
The AAR of the DFSC to be submitted to the MOD&MV two months after the end of a Financial Year, who in turn tables the report in Parliament.
Subsequent to the tabling of the report to Parliament, the AAR report is distributed to the Secretary for Defence (Sec Def) and other relevant stakeholders.
22 “In Support of SANDF Soldiers” Annual Activity Report 11.3 THE COMMISSION
The establishment and composition of the DFSC is in terms of Section 62B of the Defence Amendment Act, Act 22 of 2010. The approved structure of no less than eight and no more than ten Commissioners, are appointed by the MOD&MV according to section 62A.(1) of the Defence Amendment Act:
• “The Commission consists of no fewer than eight and no more than ten members appointed by the Minister. • The Minister must designate one member as Chairperson and another as Deputy Chairperson of the Commission. • If the Chairperson is absent or for any reason unable to act as Chairperson, the Deputy Chairperson must act as the Chairperson of the Commission”.
The five year term of seven Commissioners appointed in the first permanent Commission of ten employees came to an end on 30 September 2018. The second permanent Commission was appointment in phases. Four Commissioners were appointed from 01 January 2019 and two Commissioners were appointed on 01 January 2020. Also from 01 January 2020, Mr I.H. Robertson was appointed as the Chairperson. The five year term of three Commissioners appointed on 01 May 2015, will come to an end on 30 April 2020. However, during the meeting with the Minister on 06 March 2020, these three Commissioners were requested by the Minister to indicate their availability to serve a second term, of which two Commissioners confirmed their availability.
The special knowledge and experienced based requirements for the appointment of the new Commissioners who will in turn strengthen the skills set within the Commission, was honoured by Parliament through the appointment of:
Mr I.H. Robertson, appointed as part time Chairperson. Advocate L. Mbana, part time Commissioner.
Ms S.V. Mabilane, part time Commissioner.
The demographic composition and the equity status of the Commission against its structure of 10 authorised posts is reflected in Tables 4 and 5. A pictorial organogram of the Commission is reflected in Diagram 2 below.
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Table 4: Defence Force Service Commission: Demographic composition of the current Commission
S/N Employees of the Commission Appointment Male Female Race a b c d e 1 Mr I.H. Robertson Chairperson (part time) M White 2 Dr Z. Essop Commissioner (part time) M Asian 3 Ms S. Hlapolosa Commissioner (part time) F African 4 Mr J.M. Jongile Commissioner (part time) M African 5 Adv N.G. Khumalo Commissioner (part time) F African 6 Ms S.V. Mabilane Commissioner (part time) F African 7 Professor M.W. Makgoba Commissioner (part time) M African 8 Adv L. Mbana Commissioner (part time F African 9 Dr S. Zulu Commissioner (part time M African 10 Vacant
Table 5: Defence Force Service Commission: Equity status of the Commission against the post structure of ten Commissioners
S/N Equity Target for the Commission Current appointment Target achievement Target achievement Target required against the Demographic Composition against the structure of against the structure against 09 appointed against structure of of the population of the RSA ten Commissioners of ten Commissioners Commissioners 10 Commissioners a b c d e 1 African: 64.68% Seven employees 70% 77.77% ± Seven employees 2 Coloured: 10.22% Nil 0% 0% ± One employee 3 Asians: 0.75% One employee 10% 11.11% ± One employee 4 White: 24.35% One employee 10% 11.11% ± Two employees 5 Male: 70% Five employees 50% 55.55% ± Seven employees 6 Female: 30% Four employees 40% 44.44% ± Three employees 7 Persons with disabilities: 2% Nil 0% 0% ± One person
24 “In Support of SANDF Soldiers” Annual Activity Report . Mabilane Ms S.V Adv L. Mbana Dr Z. Essop Adv N.G. Khumalo Chairperson Mr I.H. Robertson Dr S. Zulu Mr J.M. Jongile : Defence Force Service Commission: Pictorial Organogram of the Current Commission Ms S. Hlapolosa 2 Diagram . Makgoba Prof M.W
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Diagram structure Commission the the in (vacant/unfunded) (vacant/unfunded) DFSC, Service the indicated of Force as period Defence VICE COMMISSION establishment (vacant/funded) reporting the National (1 x vacant/funded) the Since
Interim during the (NT). by posts reasury T vacant (vacant/unfunded) six developed were National by O THE DEFENCE FORCE SER There Secretariat, T funded DFSC and ARIA the inadequate. of (vacant/funded) MOD&MV the structure undeniably : Defence Force Service Commission: Current Structure of the DFSC Secretariat by 3 be
to current 1.4 THE SECRET The
approved found 1 Diagram
26 “In Support of SANDF Soldiers” Annual Activity Report PART B PERFORMANCE INFORMATION
FINANCIAL PERFORMANCE INFORMATION
1. THE DFSC VOTE
The Public Finance Management Act (PFMA), Sec 63(1)(a) stipulates that the Executive Authorities of departments must perform their statutory functions within the limits of the funds allocated for a relevant Vote. Within the DFSC, the Chairperson, Commissioner I.H. Robertson, is the responsible person to ensure that all strategic and operational functions are executed within the limits of the allocated Vote.
2. AIM OF THE VOTE
The aim of the Vote for the DFSC is to execute its mandate as outlined in Section 62 of the Defence Amendment Act, Act 22 of 2010. The DFSC manages and controls expenditure of its Vote transparently through its Budget Control Committee (BCC) meetings. The BCC held regular meetings with the assistance and guidance of several Senior State Accountants within the Defence Secretariat for the period under review. Mrs C. de Bruin was assisting until May 2019 and from June to July 2019, Mr Masanabo. From August 2019, Mr H. Jordaan was the delegated Budget Manager for the DFSC until the end of the Financial Year. The total expenditure of the allocated budget for the DFSC was 81.25%. Subsequent to the surrendering of funds the DFSC was able to spend 92.47% of its Operational Budget.
The DFSC surrendered Rm3 (45.58%) of its Operational Budget during February 2020. This calculates for 17.96% of its total allocated budget. This was necessary due to various strategic and operational factors which impacted negatively on, and hindered the effective and efficient expenditure of the allocated budget.
Summaries of the actual expenditure versus the adjusted appropriation for the current and prior years are reflected in Tables 6, 7and 8
The information in Table 6 represents the total budget allocated (vote) against total expenditure incurred during the respective financial years.
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Table 6: Defence Force Service Commission: Summary of actual Human Resources and Operational expenditure versus the adjusted appropriation for the current and prior years
FY2016/17 FY2017/18 FY2018/19 FY2019/20 a b c c Vote R13 300 859 R12 651 125 R15 661 093 R16 696 580 Expenditure R12 460 199 R12 175 346 R13 135 124 R11 126 948 Over expenditure R0 R0 R0 R0 Amount overspent as percentage of vote 0% 0% 0% 0% Amount surrendered R0 R0 R1 882 849 R3 000 000 Amount surrendered as a percentage of the vote 0% 0% 12% 17.96%
The information in Table 7 represents the actual HR expenditure versus the adjusted appropriation for the current and prior years.
Table 7: Defence Force Service Commission: Actual Human Resource expenditure versus the adjusted appropriation for the current and prior years
FY2016/17 FY2017/18 FY2018/19 FY2019/20 a b c c Vote R8 690 028 R9 072 477 R9 428 409 R10 114 588 Expenditure R8 217 931 R8 770 697 R8 864 081 R7 855 037 Over expenditure R0 R0 R0 R0 Amount overspent as percentage of vote 0% 0% 0% 0% Amount surrendered R0 R0 R0 R0 Amount surrendered as a percentage of the vote 0% 0% 0% 0%
The reasons for the under expenditure on Item 10 to the amount of R2 259 552 are:
The Annual Performance Plan (APP) is compiled two years in advance. When the AAP for FY2019/20 was compiled during FY17/18;
• Remuneration for a full time Chairperson to the amount of R1 200 000 was budgeted for. The Acting Chairperson was remunerated on the remuneration scale of a part time Commissioner for eight months from 01 April 2019 to 31 December 2019. During this period, the Acting Chairperson has been remunerated as a Commissioner on a sessional basis.
• A Level 9 post (Researcher) to the budgeted amount of R471 000, was not staffed because the DFSC awaited the outcome of the Labour Court.
• The appointment of the Level 4 post (Driver) to the budgeted amount of R190 000 could not be concluded during the reporting period.
• The appointment of the Level 5 post (Procurement) to the budgeted amount of R260 000 could not be concluded during the reporting period.
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• The DFSC budgeted for the remuneration of ten Commissioners. There was a saving on the remuneration of three Commissioners which could not be remunerated for the attendance of DFSC Plenary meetings as they are full time employees within the Government Sector. For eight months, the Commission functioned with only seven Commissioners, thus another saving of approximately R94 552 on Item 10 (remuneration) expenditure.
• Performance Incentives for deserving employees were reduced from six to only three people and only on category C which count for a saving of R44 000.
The information in Table 8 represents the actual Operational expenditure versus the adjusted appropriation for the current and prior years.
Table 8: Defence Force Service Commission: Actual Operational expenditure versus the adjusted appropriation for the current and prior years FY2016/17 FY2017/18 FY2018/19 FY2019/20 a b c d Vote R4 610 831 R3 578 648 R6 237 684 R6 581 992 Expenditure R4 242 268 R3 402 679 R4 271 043 R3 310 551 Over expenditure R0 R0 R0 R0 Amount overspent as percentage of vote 0% 0% 0% 0% Amount surrendered R0 R0 R1 882 849 R3 000 000 Amount surrendered as a percentage of the vote 0% 0% 30.2% 45,58%
The undermentioned reasons contributed to the approximate amount of R175 000 that formed part of the surrendered funds.
• Follow-up visits to Internal Operational Bases as part of Operation CORONA was cancelled due to austere weather conditions and could not be rescheduled within the period under review due to, amongst others, the rotation of troops.
• The scheduled DFSC Strategic Work Session for October 2019 and the subsequent Secretariat Work Session for December 2019 was postponed awaiting the appointment of the additional three Commissioners.
• Four scheduled follow-up visits to Education Training and Development (ETD) Military Units could not be executed and this impacted negatively on the envisaged operational expenditure, in terms of accommodation, transport, vehicle hire and S&T, within Item 15.
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The participation in the RT15 Government contract for the procurement of a video conferencing facility to the approximate amount of R300 000 was not authorized by the Sec Def.
The protracted administrative and tender processes and procedures that delayed the outsourcing of an Actuarial consultant service at an estimated cost of Rm1 to conduct a comparative study on benefits from other schemes similar to the Group Life Insurance Scheme (GLIS). Therefore, the funds allocated for this requirement can only be paid within FY2020/2021.
The planned comparative study visit to the Indian Defence Forces could not be realised therefore funding allocated to the amount of Rm1 for this visit could not be utilised.
The delayed approval for the procurement of a required additional vehicles for the transportation of the Commissioners to the value of R510 000. The requirement is due to the depleting state of the current fleet of military vehicles in the DFSC.
The delayed issuing and receiving of invoices from service providers such as AB Logistics for transport and accommodation, as well as R14 071 for Minolta for the renting of two photocopier machines.
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NON-FINANCIAL PERFORMANCE INFORMATION
3. AUDITOR GENERAL’S REPORT ON PREDETERMINED OBJECTIVES
The Auditor General of South Africa did not perform any audit on the performance information provided for in the AAR FY2018/19. Throughout FY2019/20, the DFSC submitted four Quarterly Performance against Reports against signatures to the Defence Inspectorate and the Internal Audit Division (IAD). The DFSC had no audits performed on the quarterly reports against its Annual Performance Plan FY2019/20 by either the IAD or the Defence Inspectorate.
4. STRATEGIC OUTPUTS
The DFSC reports against one strategic performance indicator as guided by the Defence Amendment Act, Act 22 of 2010. The compliance of the DFSC to this performance indicator for the period under review is reflected in Table 9.
Table 9: Defence Force Service Commission: Performance against the Strategic Outputs in terms of the Level 1 Performance Indicator and Target
S/No Performance Target for Description of Actual Reason for Deviation Planned Action Indicator FY2019/20 as per Achievement DOD Annual Output 3 Performance Plan a b c d e OUTPUT DELIVERABLES AS PER DOD STRATEGY MAP 1. Percentage 100% compliance. The DFSC deviated The finalisation of forewords Obligatory compliance by compliance with from this by the Minister, Sec Def and the DFSC to NT and DOD submission dates of One DFSC AAR performance Chief of the South African Timelines and target dates DOD accountability FY2018/19 on DFSC indicator as per National Defence Force as per the DFSC documents. Activities submitted Defence Amendment (CSANDF) for inclusion in the Operational Calendar. in line with National Act, Act 22 of 2010, DFSC AAR for FY2018/19 Annual Activity Report Prescripts. Sec 62H(1)(b) that was delayed due to National regarding DFSC stipulates “The Elections in May 2018 and Activities submitted to Commission must the appointment of the the Executive within two months MOD&MV subsequent to the Authority. after the end of each elections, by the Commander financial year submit in Chief. a report on its activities and findings to the Minister”.
The AAR FY2018/19 was submitted to the EA on 23 July 2019 and tabled by the MOD&MV in Parliament on 27 July 2019.
“In Support of SANDF Soldiers” 31 Annual Activity Report 5. OVERVIEW ON THE PERFORMANCE OF THE DFSC
PERFORMANCE INFORMATION OF THE DEFENCE FORCE SERVICE COMMISSION
5.1 Purpose of the DFSC
The purpose of the DFSC, as an advisory body to the MOD&MV, is promulgated in Section 62B.(1) within the Defence Amendment Act, Act 22 of 2010.
5.2 Outputs of the DFSC
The legislated outputs required from the DFSC is promulgated in Section 62B.(1)(a), (b), and (c) of the Defence Amendment Act are as follow:
”On an annual basis, make recommendations to the Minister on improvements of salaries and service benefits of members;
Make recommendations to the Minister on policies in respect of conditions of service, and
Promote measures and set standards to ensure the effective and efficient implementation of policies on conditions of service within the Defence Force, and make recommendations to the Minister in this regard”.
5.3 Overview
Although the mandate of the DFSC does not provide for the intentional defining of specific performance indicators on strategic priorities of Government, the recommendations tabled to the MOD&MV are aimed at improving the conditions of service for all SANDF members including the ResF members. The funding and implementation of the recommendations that have been tabled by the DFSC, can enable the establishment and maintenance of a sustainable combat readiness profile required from the SANDF to uphold the mandate of the DOD, as derived from Section 200 of the Constitution of the Republic of South Africa, Act No 108 of 1996, namely to protect the sovereignty and territorial integrity of the RSA. Furthermore, it will also contribute largely to Outcome 3: “All people in South Africa are and feel save” and Outcome 11: “Creating a better South Africa, contribute to a better and safer Africa in a better World”.
The DFSC continues to grow from strength to strength in its pursuit to advance its mandate. The growth is demonstrated in the deepened understanding and internalisation of its legislated mandate by the Commission and officials within the Secretariat.
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5.4 STRATEGIC ACHIEVEMENTS AND ENGAGEMENTS
The DFSC endeavoured to execute its mandate effectively as enshrined in section 62B of the Defence Amendment Act. In its pursuit of the latter, the DFSC is proud to report on its strategic engagements and achievements during the past financial year in a chronological order.
On 12 April 2019 a delegation of the DFSC attended the launch of the Broad-Based Black Economic Empowerment Industry Charter at the National Defence Industrial Council. The aim of this charter is to ensure that implementable economic empowerment opportunities are created for SANDF soldiers and military veterans. This activity coincided with the legislated mandate of the DFSC to “ … consult with relevant stakeholders on conditions of service and any other matter relating to the purview of its functions”.
As per Memorandum of Understanding (MOU), the Commission was invited to attend the 7th Annual Symposium hosted by the Military Ombud on the theme: “The Role of Oversight over Armed Forces in the Contemporary African Context” on 26 April 2019 as part of enhancing the working relationship between the two entities in terms of the MOU.
The DFSC delegation attended the annual International Day of United Nations (UN) Peacekeepers at De Brug Weapons Range, outside Bloemfontein on 29 May 2019. The event commemorated the, and “paid tribute to all the men and women who have served and continue to serve in UN Peacekeeping Operations; their high level of professionalism, dedication and courage and to honour the memory of more than 50 SANDF soldiers who lost their lives in the cause of peace”.
The MOD&MV accompanied by officials in the Ministry, the Chief of Human Resources (CHR) and the Chief Director Human Resource Strategy, Direction and Policy, met with the DFSC Plenary meeting and employees within the Secretariat on 06 July 2018. During this meeting the Minister approved that the recommendations on the GLIS tabled by the DFSC, should be costed and further developed. Subsequently, the Alternative Service Delivery Implementation Board approved the request to outsource a broker service after a decision brief by the DFSC on 14 May 2019. The approval was on condition that the Commission consult firstly with the primary stakeholder being the SANDF, before the Commission proceed with the tender process. The matter was further pursued with CHR by the Acting Chairperson accompanied by the Head of Secretariat on 26 June 2019, as part of the consultative process with primary stakeholders. The same briefing on GLIS was also presented by the Head of Secretariat to the Military Command Council on 02 September 2019, also as part of the consultation with the primary stakeholder. The Council supported the acquisition of actuarial services by the DFSC to obtain comparative market prices and a comprehensive analysis on “In Support of SANDF Soldiers” 33 Annual Activity Report
proposed standard benefits. Another information brief on GLIS was presented by the DFSC to the Secretariat Council on 02 March 2020.
The DFSC invited CHR together with his senior leadership within the HR Division at its Plenary meeting held in Pretoria on 06 June 2019. CHR and 13 of his senior members presented the roles and functions of the respective directorates within the DOD HR Division to the Commission as part of an orientation to the current and newly appointed Commissioners. This provided the Commission with a broad understanding of the strategic role and function of HR within the DOD and SANDF.
Two reports on findings and recommendations were submitted to the Pretoria Office of the MOD&MV subsequent to the consultative visit to Air Force Base (AFB) Langebaanweg (LBWG) on 16 July 2019 and its follow up visit to 2 Military (Mil) Hospital on 18 July 2019. The consultative visit report on AFB LBWG was submitted to the MOD&MV on 23 September 2019. Out of the 31 recommendations contained in the reports, six recommendations addressed policies in respect of conditions of service.
These recommendations referred to:
The Regular Force Medical Continuation Fund (RFMCF).
Deeds of Commission and Warrants of Appointments.
Two recommendations respectively on ETD.
Accelerated Retirement and Rejuvenation Programme for SANDF members.
Pensionable allowance-schemes.
The follow-up visit report on 2 Mil Hospital was submitted to the MOD&MV on 23 September 2019. Out of the 14 recommendations tabled, three recommendations refer to specific policies in respect of conditions service, i.e.:
HR structure.
Remuneration of Health Care Practitioners.
Organ Transplants and Ethics Committees.
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The Officer Commanding, Col (Dr) J.J. Molomo of 2 Military Hospital presenting the challenges of 2 Military Hospital to the DFSC delegation on 18 July 2019 Although section 62H.(1)(b)(4) within the Defence Amendment Act specifies the “The Commission must, by notice in the Gazette, annually publish its findings and recommendations in respect of its work.”, the process to publish these reports in a Government Gazette can only commence on authorisation by the MOD&MV. The Minister indicated on request to approve the publishing of the findings and recommendations in a Government Gazette, during 2018, that no findings and recommendations with financial implications may be published in a Government Gazette without the concurrence by the Minister of Finance, in order to avoid the creation of unrealistic expectations amongst uniformed members. Furthermore, the Minister indicated that upon receiving a report from the CSANDF and the Sec Def that outlines the implementation of those recommendations which fall within the mandate of the DFSC and which are implementable within the confines of the current DOD budget, the DFSC will be informed accordingly.
The attendance of the MOD&MV Budget Vote speech by the DFSC delegation on 17 July 2019, provided the newly appointed Commissioners with an in-depth understanding of the budgetary issues and challenges facing the DOD. The Budget Vote speech further affirmed the negative impact that the budgetary challenges will have on the recommendations regarding salaries and service benefits tabled by the DFSC for SANDF members.
On 24 July 2019, the DFSC and the Director General of the Department of Public Service and Administration (DPSA) met to discuss mechanisms that will enable the DFSC to influence the process of determining the cost of living adjustments for SANDF members. It was agreed between the two parties that these engagements should be ongoing. “In Support of SANDF Soldiers” 35 Annual Activity Report
The Commission was invited to attend the Colloquium on Civil-Military Relations in South Africa: The state of Defence in a Democracy, Democracy in Defence, hosted by the PCDMV on 20 August 2019. The MOD&MV emphasised in her opening address the importance of civilian oversight over the military, and the authority of parliament to exercise civil control over the military.
The Commission subsequently briefed the newly appointed employees of the PCDMV on 21 August 2019 on its mandate, achievements and challenges, Subsequent to the briefing, Maj Gen (ret) B. Holomisa proposed a need for a full day workshop to discuss and unpack the recommendations made by the DFSC. The proposed workshop to be attended by the DFSC; the Sec Def; the CSANDF; the MOD&MV and employees of the PCDMV. The proposal was supported by the Deputy Minister of Defence and Military Veterans.
The DFSC briefing on the Portfolio Committee on Defence and Military Veterans on Defence 21 August 2019
The DFSC, with the assistance and support of the Chief of Joint Operations, members of the South African Air Force (SAAF) and the South African Army, conducted follow-up visits to Operation CORONA deployment areas over the period 11 to 15 November 2019. Briefings were presented by the respective Command Groups at the Joint Tactical Headquarters in Kwa-Zulu Natal; Limpopo and Eastern Cape. The planned visit to the Pongola Operational Base was cancelled due to austere weather conditions. The
36 “In Support of SANDF Soldiers” Annual Activity Report
Commission was able to consult and interact with the deployed members at the Musina and Maluti Operational Bases.
Commissioner Jongile, on behalf of the Commission, attended the funeral of the late Lieutenant General (Lt Gen) T. Mokhosi, Chief of the South African Army, in Port Elizabeth on 21 December 2019 to show support to the family members and commemorate his contribution to the struggle for a better South Africa.
The Chairperson and Head of Secretariat had a meet and greet with the newly appointed Military Ombud (Mil Ombud), Lt Gen (ret) Masondo on 03 February 2020. During the deliberations, the revision of the MOU and the scheduling of quarterly meetings between the two entities was agreed upon as a way to strengthen the working relationship.
A DFSC delegation had a meeting with the Medical Specialists assigned to the Intensive Care Unit (ICU) at 2 Mil Hospital on 10 February 2020. The meeting was initiated through deliberations between the DFSC and the Acting Principal Officer, Dr A. Jamuna, from the RFMCF on the rapid depleting of the fund due to, amongst others, the outsourcing of military pensioners and veterans to ICU Units at private hospitals. Other eligible military patients, are also outsourced to ICU Units at private hospitals that further rapidly depleting the allocated Item 15 budget of the South African Military Health Services (SAMHS). A second meeting on 12 March 2020 discussed viable recommendations to improve the utilisation of the ICU which has not being operational since 2018.
The Commission appeared before the JSCD on 20 February 2020 to present an overview on its mandate, achievements and challenges. As a result of the shortened session, written questions tabled by the JSCD were responded to by the DFSC on 16 March 2020. In addition, the Committee requested that they be provided with further documentation from the DFSC which were dispatched by the DFSC Secretariat through the Office of the Minister. The newly appointed Committee indicated its need for a full orientation to gain a holistic understanding of the role and function of the Commission.
Following the signing of the revised MOU between the DFSC and the Reserve Force Council (RFC), on 11 October 2019, a two day work session was held on 13 and 14 February 2020 at the Sierra Burgers Park Conference Centre. During this work session constructive and viable commitments to strengthen the relationship between the two Organs of State were made.
The Chairperson of the Commission and Head of Secretariat had a meet and greet with the newly appointed CHR, Vice Admiral E. Kubu, on 27 February 2020. Issues discussed were amongst others, the status of the DOD budget; procurement challenges within the DOD, an update on GLIS and the staffing challenges of the DFSC.
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The Commission arranged and hosted a one day training workshop by the Institute of Directors South Africa (IoDSA) on 28 February 2020. The workshop provided an overview and insight into King IV principles and how it should be applied in the Public Sector. Officials from the RFC and the Mil Ombud were invited to attend along with employees of the DFSC Secretariat.
On 02 March 2020, the DFSC presented an information brief to the Secretariat Council on the GLIS on request of the Chief Director HR Strategic Direction and Policy, Maj Gen Sitshongaye. The presentation was well received and endorsed.
The Minister invited the Commission to meet with her on 06 March 2020. This platform created an opportunity to introduce the newly appointed Commissioners to the Minister, who subsequently expressed her appreciation to the strategic role of the Commission within the DOD. The Minister further highlighted some of the departmental strategic issues and challenges that need to be noted by the Commission. The three outgoing Commissioners were invited to indicate their availability to serve a second term. An arrangement for a Multi-Stakeholder workshop between the Commission, the Sec Def, CSANDF, Parliamentary Committees and the Minister was approved by the EA. The workshop is intended to discuss the review of the Defence Act in relation to the powers of the Commission, to implement its recommendations.
The DFSC was invited by the CHR to attend the monthly Human Resource Board (HRB). On 19 March 2020, the Head of Secretariat attended the HRB where bi-monthly meetings were agreed upon and approved. The attendance of this Board meetings will expose the DFSC to both strategic and operational HR issues and challenges that impact on the conditions of service of SANDF members at Service and Divisional Level.
The researcher and coordinator of the DFSC Sub-Committee on Remuneration, conducted 30 visits during FY2019/20 to various Military Bases, Units and Operation CORONA Tactical Head Quarters. These visits aimed to obtain authenticated data and information on the utilisation of military transport, but more specifically, duty busses within the DOD, as well as the implementation of Transport and Duty Bus policies. During these visits, engagements and negotiations with strategic stakeholders outside the military such as Department of Transport in respective provinces, were held. This was done to gain information on existing benefits applicable to other Security Sector Departments such as the South African Police Services and to negotiate a more affordable Public Transport tariff for SANDF members.
Three publications, i.e. Bridging the Gap: Advancing Civil-Military Relations to Deepen Democracy; the DFSC Photo Book on the Civil Military Relations Conference and the Annual Activity Report FY2018/19 were published on the DOD Intranet during the
38 “In Support of SANDF Soldiers” Annual Activity Report second financial quarter. In addition, two bulletins summarising the visits conducted by the DFSC were also published.
Employees of the DFSC Secretariat attended various strategic meetings such as the Human Resource Command Council (HRCC); the DOD Performance Indicator Workshop; the DOD Intranet Steering Committee; the DOD Communication Board; the DOD Planning Board and the DOD HR Board. The Secretariat also engaged regularly with AB Logistics, Minolta and Vodacom to collect invoices and ensure payments is effected within the 30-day period.
The DFSC was not granted permission by the Chief Defence Policy, Strategy and Planning to have an observer status on DOD Policy Board meetings. The authorisation for the DFSC to attend these critical meetings is seen as an opportunity for the DFSC to provide inputs regarding DOD Policies before a policy is promulgated. As a force multiplier, the DFSC identified its reinforcement and support to the DOD Policy Board significant as there are clear alignments between the functions of the Commission in terms of its mandate, and that of the Policy Board. The DFSC is of the opinion that during these Policy Board meetings, productive deliberations and references regarding its findings and envisaged recommendations as well as valuable inputs can be communicated that will be in line with new policy developments as well as timelines for the revision of policies. Recommendations tabled by the DFSC to the EA, since its inception are not considered during the development of new policies or during the revision of current policies. The importance of a sitting on the DOD Policy Board can be aligned with Section 62B.(1)(a) and (b) in that:
“(1) The Commission must-
(a) Make recommendations to the Minister on policies in respect of conditions of service;
(b) Must promote measures and set standards to ensure the effective and efficient implementation of policies on conditions of service within the Defence Force and make recommendations to the Minister in this regard;…”
Employees of the Secretariat attended various skills training courses during the period under review. These development opportunities deepened their competencies and knowledge that will guarantee their effective and efficient functioning within the DFSC.
The Researcher: Total Awards, completed a one year Postgraduate Diploma in Management during January 2020 presented by the Regent Business School.
Six employees of the Secretariat attended the Report Writing Course presented by Enterprises University of Pretoria during September and November 2019 respectively.
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The Researcher: Total Awards attended the Advanced Global Remuneration Professional Course offered by the South African Reward Association during March 2020.
The Researcher: Total Awards registered for an 18 month course in Masters in Business Administration through the Regent Business School.
Two employees attended the Intermediate Excel course through Pro-Active College.
Two employees attended the Intermediate Power Point course through Pro-Active College.
The DFSC delegation and the Command Group of Air Force Base Langebaanweg during its visit on 16 July 2019
6. ACTIVITIES AND ENGAGEMENTS DURING FY2019/20
Tables 10, 11, 12, 13 and 14 indicate, in sequential format, 120 activities and engagements of the DFSC with internal and external DOD Strategic Stakeholders in pursuit of validated information that served as a feeder to the reports on findings and recommendations submitted to the EA.
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T able10: Defence Force Service Commission: Plenary Board Meetings Date Event a b 05 June 2019 DFSC Plenary Board: Pretoria. 06 June 2019 DFSC Plenary Board: Pretoria. 11 October 2019 DFSC Plenary Board: Pretoria. 13 December 2019 DFSC Plenary Board: Pretoria. 31 January 2020 A DFSC introductory meeting was held to welcome the two newly appointed Commissioners and an overview of the Commission in terms of the mandate, role and function and scope of its activities was presented. 20 and 21 March 2020 A two day DFSC Planning meeting was held to discuss the way forward with regards to outputs and expectations for FY2020/21.
Officials of the DFSC, Military Ombud and Reserve Force Council attending the KING IV work shop
T able 11: Defence Force Service Commission: Meetings with the Minister of Defence and Military Veterans and Portfolio Committees (3) Date Event a b 21 August 2019 The DFSC briefed the PCDMV on its mandate, achievements and challenges. 20 February 2020 The DFSC briefed the JSCD on its mandate, achievements and challenges. 06 March 2020 The Commission met with the MOD&MV to, amongst others, introduced the newly appointed Commissioners.
Table 12: Defence Force Service Commission: Attendance of SANDF Parades and other Events
Date Event a b 10 May 2019 A DFSC delegation was invited to attend the Book Launch and Farewell Function of the Military Ombud, Lt Gen (ret) T. Matanzima. 29 May 2019 Attendance of the annual International Day of UN Peacekeepers at De Brug Weapons Range, outside Bloemfontein by a DFSC delegation in order to pay tribute to UN Peacekeepers who died in the line of duty. 30 August 2019 The DFSC attended the CSANDF Women’s Day Parade in Pretoria 13 September 2019 The Commission with the Head of Secretariat attended the CSANDF Medal Parade in Durban where deserving officials received recognition for 30 to 40 years Good Service Medals. 22 October 2019 The Chairpersons of the DFSC and RFC signed the revised MOU in order to bring knowledge and expertise together, to research challenges and compile viable and implementable recommendations to the EA. 10 & 11 December 2019 The DFSC delegation attended the gala event and graduation ceremony at the Military Academy.
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Table 13: Defence Force Service Commission: Engagements with the Internal and External Strategic Stakeholders (61) Date Event a b 02; 09; 16; 23 & 30 April The Head of Secretariat and at times a delegated member attended 37 weekly HRCC 2019 meetings at the Defence HQ, Pretoria, as a mechanism to expose the DFSC to developments in related HR matters that impact on the conditions of service of SANDF 07; 14 & 21 May 2019 members.
04; 11; 18 & 25 June 2019
09; 23 & 30 July 2019
13 & 27 August 2019
03 & 10 September 2019
01; 08; 15; 22 & 29 October 2019
19 & 26 November 2019
21 & 28 January 2020
04 & 25 February 2020
17 March 2020
13 June 2019 The Head of Secretariat met with the OC of the Defence HQ to discuss matters pertaining to the Memorandum of Agreement between the two entities which is yet to be finalised.
19 June 2019 A strategic engagement between the Acting Chairperson and the Head of Secretariat of the DFSC and the Sec Def took place, in which the Sec Def indicated that he needs to brief the Commission on the state of the DOD budget. 24 June 2019 The Acting Chairperson and Head of Secretariat of the DFSC met with the Acting Chairperson of the Mil Ombud, Adv Damana-Mkosana, to discuss working relations and the collaboration on the visit programmes of the two entities as part of the MOU. 26 June 2019 A strategic engagement between the Acting Chairperson and the Head of Secretariat of the DFSC and the CHR took place to discuss the strategic direction for the recommendations on the GLIS for SANDF members. 31 July 2019 The Regional Information Systems Security Operations Committee meeting was attended by a member of the DFSC Secretariat where matters and challenges within the Command Management Information Systems environment were discussed. 21, 22 & 23 August 2019 The attendance of the Log Indaba where the current status and common challenges such as the non-existence of auctions of obsolete equipment, the serviceability of D-vehicles and the transfer of skills to Technical staff was discussed. Matters of Asset Management, Facility Management and Procurement was also tabled. 22 August 2019 The Commission was invited to attend a Colloquium on Civil-Military Relations in South Africa: The state of Defence in a Democracy, Democracy in Defence that was hosted by the PCDMV. 13 & 14 September 2019 Three employees of the DFSC Secretariat attended the ResF Indaba where the strategic issues, amongst others, matters of the Once Force Concept; the development of a ResF Strategy and a one Force Design were discussed. 31 October 2019 Attending the Intranet Steering Committee meeting at SITA to ensure the procedures and processes are followed in order for the DFSC to create its own website.
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Date Event a b 17, 18 & 19 November 2019 Attended the inventory Management Roadshow at Air Force Base Swartkop to be informed regarding Inventory Management requirements as prescribed by NT. 02 December 2019 Attended the two-monthly Defence HQ Client Meeting to address challenges in relation to Procurement; HR; Asset Management and Facilities. 10 January 2020 The Researcher Total Awards consulted with the Department of Military Veterans (DMV) regarding the arrangement between DMV and the Department of Transport to investigate alternative transport arrangements for SANDF members. 22 January 2020 The Researcher Total Awards secure a follow up meeting with the Chief Director Policy Development in the office of DMV regarding the public transport arrangement between DMV and Department of Transport. 29 January 2020 An engagement between the Researcher Total Awards and the Department of Transport took place regarding subsidised public transport in order to table viable recommendations to the EA concerning Duty Bus utilisation within the SANDF. 03 February 2020 The Chairperson and Head of Secretariat attended a meet and greet meeting on request of the newly appointed Mil Ombud, Lt Gen (ret) V. Masondo where amongst others, scheduling of quarterly meetings between the two Organs of State and the review of the MOU between the two entities were addressed. 11 February 2020 The Researcher Total Awards participated in the GLIS supplier briefing for an approved broker tender. 18 & 19 February 2020 A two day Lekgotla between the DFSC and RFC was held to strengthen the working relationship between the two Entities. 27 February 2020 The Chairperson and Head of Secretariat had a meet and greet with CHR. Matters such as the status of the DOD Budget; procurement challenges within the DOD, an update on the GLIS were provided and staffing challenges in the DFSC were addressed. 28 February 2020 The DFSC invited a delegation from the RFC and the Mil Ombud to attend an introductory training workshop by the IoDSA on KING IV principles. 02 March 2020 A DFSC delegation presented an information brief to the Secretariat Council on the request by the Chief Director HR Strategy Direction and Policy on the proposed GLIS recommendations. 17 & 18 March 2020 Discussions between the DFSC Communications Officer and a delegation from SITA took place on the developing of a DFSC Internet Page. 19 March 2020 The Head of Secretariat attended the HRB chaired by CHR. The HRB is scheduled to convene bi-monthly at the Defence HQ. As this Board is attended by HR Directors from all Services and Divisions, it will expose the DFSC to both strategic and operational HR issues and challenges that impact on the conditions of service of SANDF. 10 March 2020 A meeting with the Head of Communication in the Office the Mil Ombud was held to discuss areas of collaboration between the two Organs of State.
Table 14: Defence Force Service Commission: Follow-up – and consultative visits to Military Bases, Units, Hospitals and Internal Deployment Bases (42) Date Event a b 10 July 2019 Consultation with AFB Makhado on military duty busses. 11 July 2019 Consultation with 5 Special Forces Regiment on military duty busses. 16 July 2019 Consultative visit to AFB LBWG. 18 July 2019 Follow-up visit to 2 Mil Hospital. 25 July 2019 Consultation with Army Support Base (ASB) Mpumalanga on military duty busses. 25 July 2019 Consultation with Regional Works Unit Mpumalanga on military duty busses. 26 July 2019 Consultation with Joint Tactical Head Quarters (J Tac HQ) Mpumalanga on military duty busses. 29 July 2019 Consultation with 5 South African Infantry (SAI) Battalion (Bn) on military duty busses. 30 July 2019 Consultation with SA Naval Base KwaZulu-Natal on military duty busses.
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Date Event a b 31 July 2019 Consultation with Regional Works Unit KwaZulu-Natal on military duty busses. 01 August 2019 Consultation with 121 SAI Bn on military duty busses. 05 August 2019 Consultation with ASB Port Elizabeth on military duty busses. 06 August 2019 Consultation with 6 SAI Bn on military duty busses. 07 August 2019 Consultation with 14 SAI Bn on military duty busses. 28 Augustus 2019 Consultation with J Tac HQ North West on military duty busses. 29 August 2019 Consultation with ASB Potchefstroom on military duty busses. 30 August 2019 Consultation with 2 SAI Bn on military duty busses. 16 September 2019 Follow-up visit to 3 Mil Hospital. 18 September 2019 Follow-up visit to 1 Mil Hospital. 18 September 2019 Follow-up visit to Air Force College. 09 October 2019 Consultative visit regarding Transport and Duty Busses at 3 SAI Base. 10 October 2019 Follow up visit to 1 Mil Hospital construction sites. 10 October 2019 Consultative visit regarding Transport and Duty Busses at 10 Aircraft Regiment. 14 October 2019 Consultative visit regarding Transport and Duty Busses at the ASB Kimberley. 15 October 2019 Consultative visit regarding Transport and Duty Busses at the Department of Defence Ammunition Depot and School of Munitions. 17 October 2019 Consultative visit regarding Transport and Duty Busses at 8 SAI. 21 October 2019 Consultative visit regarding Transport and Duty Busses at 2 Field Engineer Regiment. 22 October 2019 Consultative visit regarding Transport and Duty Busses at the ASB Bloemfontein. 24 October 2019 Consultative visit regarding Transport and Duty Busses at the School of Engineers. 11, 12, 13, 14 & 15 Follow up visits to Operation CORONA Bases: J Tac HQ Limpopo; Kwa-Zulu Natal and Maluti November 2019 Base. 26 November 2019 Consultative visit regarding Transport and Duty Busses at the Naval Base Simonstown. 27 November 2019 Consultative visit regarding Transport and Duty Busses at 9 SAI. 27 November 2019 Consultative visit regarding Transport and Duty Busses at the General Support Base Western Cape. 28 November 2019 Consultative visit regarding Transport and Duty Busses at 2 Mil Hospital. 29 November 2019 Consultative visit regarding Transport and Duty Busses at SAS Wingfield. 02 December 2019 Consultative visit regarding Transport and Duty Busses at AFB Langebaanweg. 10 February 2020 A DFSC delegation visited 2 Mil Hospital to investigate the reasons for outsourcing authorised military pensioners and veterans to ICUs at private Hospitals. 12 March 2020 A DFSC delegation meet with ICU Specialists at 2 Mil Hospital to discuss implementable recommendations.
Officials of the Command Group of 3 Military Hospital and the DFSC delegation on 16 September 2019
44 “In Support of SANDF Soldiers” Annual Activity Report
7. PERFORMANCE STATUS
The core programme outputs, performance indicators and detail of actual achievements (compliance) of the DFSC are indicated in Table 15 below.
Table 15: Defence Force Service Commission: Level 2 Core Programme Outputs, Performance Indicators and Compliance for FY2019/20 S/No Output Performance Planned Target Detail of Actual Reason(s) and Comment on Indicators Achievements Deviation (Outputs) a b c d e 1. On an annual basis, Annual submission of Annual Target. No recommendations were The Minister signed a three make recommenda- recommendations. tabled. year agreement on the tions to the MOD&MV improvement of salaries and on improvement of service benefits of members. salaries and service FY2020/21 will be the third and benefits of members. final year of the assigned agreement.
Continuous liaison; research; interviews and consultation with strategic stakeholders will continue during FY2020/21 to establish a viable foundation o n , a n d w h e n , w h i c h recommendations will be formulated and tabled to the Minister. 2. Make recommenda- Submission of Annual Target. Nine recommendations on No deviation. Ongoing tions to the MOD&MV recommendations. Policies in respect of research and consultation with on policies in respect of Conditions of Service were strategic stakeholders will conditions of service. tabled to the MOD&MV continue during FY2020/21. during QR2. 3. Promote measures Consultation with No progress report was The Terms of Reference and and set standards to strategic tabled. f r a m e w o r k f o r t h e ensure the effective stakeholders to development of measures and and efficient develop measures The Monitoring and standards in consultation with implementation of and standards; as Evaluation Committee was strategic stakeholders needs policies on conditions well as a process on only established in June to be approved by the of service within the how to monitor the 2019. Commission. Defence Force. implementation of policies on conditions A transparent and objective of service. p r o c e s s n e e d s t o b e developed on how to monitor the implementation of policies on conditions of service in c o n s u l t a t i o n w i t h t h e Inspectorate General of the DOD.
The Monitoring and Evaluation Committee to engage with the Inspectorate Division and the IAD for guidance and support in this regard.
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The Officer Commanding of the South African Air Force College, Col A.H. Kitley, addressing the DFSC delegation during a follow-up visit on 18 September 2019
Commissioner S. Zulu presented a token of appreciation to the GOC Air Force Base Langebaanweg, Maj Gen M.M. Matanda during the consultative visit of the DFSC on 16 July 2019
46 “In Support of SANDF Soldiers” Annual Activity Report
PART C
GOVERNANCE
1. INTRODUCTION
The MOD&MV, as the EA, is responsible for the oversight on Organs of State within the Department. The DFSC submitted quarterly Performance Against Plan reports, an Annual Activity Report and reports on findings and recommendations to the Minister. 2. RISKS AND MITIGATING ACTIONS
Even though the DFSC does not have any registered Corporate Risks on the DOD Enterprise Risk Management Register, managerial challenges such as the HR structure is recorded in the DFSC Risk Register.
2.1 STRATEGIC RISKS
Section 62A.(1), (2) and (3) of the Defence Amendment Act, stipulated that within the
‘Establishment and composition of Defence Force Service Commission’
(2) The Commission consists of no fewer than eight and no more than ten members appointed by the Minister.
(3) The Minister must designate one member as Chairperson and another as Deputy Chairperson of the Commission.
For eight months of the reporting period, the Commission functioned with only seven appointed employees of which five employees were full time employed. Quorated DFSC Plenary meetings to effect approvals and strategic decisions was challenged due to the fact that full time employed Commissioners could not attend some of the scheduled DFSC Plenary meetings, due to their other work commitments. This resulted in the number of Commissioners attending being less than the required number to constitute a quorated meeting. The Commission agreed in principle to adjust the formula to effect a quorated meeting to be the attendance of only four appointed employees. Two additional Commissioners, were appointed by the Minister with effect from 01 Janaury 2020.
The composition of nine employees serving on the Commission, will enable Commissioners attending meetings to form a quorum.
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The five year term of three Commissioners appointed on 01 May 2015, will come to an end on 30 April 2020. However, during the meeting with the Minister on 06 March 2020, these three Commissioners were requested by the Minister to indicate their availability to serve a second term, of which two Commissioners confirmed their availability.
2.2 OPERATIONAL RISKS
Business ethics within the DFSC is based on NT regulations, DOD and DPSA policy guidelines, instructions, processes and procedures that guides decision making and ensures effective and efficient budget expenditure. Ethics are practised within the DFSC through plenary meetings, the strengthening of strategic stakeholder relationships within the broader DOD and other Organs of State as well as the administrative processes within the Secretariat, e.g, BCC, Management and Staff meetings.
The two risks recorded in the DFSC Risk Register are the revised, approved, funded and fully staffed HR structure that impact negatively on Item 10 HR expenditure, and the effective, efficient and economical admin support to the Commission to ensure compliance with its mandate, that impacted negatively on the expenditure of Item 15 to 60 Operational Budget.
The DFSC was able to address operational challenges through regular BCCs, where timeous decisions could be made regarding operational requirements. This enabled the DFSC to re-allocate funds to items where urgent procurement was required, such as the funding of the unplanned Lekgotla between the DFSC and the RFC to the amount of R28 000.
The DFSC was able to mitigate challenges within the HR environment through the reallocation of funds within Item 10, from three unstaffed HR posts, by means of a Change to Plan to remunerate three ResF members on continuous call-up.
Other administrative gaps and functions within the Secretariat were mitigated through the practice of double-hatting. The managerial challenges that the Secretariat was exposed to, resulted in that only one of the mandated functions, i.e. recommendations regarding policies on conditions of service, could be realised during the reporting period.
The staffing of the third researcher post is pending the outcome of the decision by the Labour Court and it has been vacant since 2015. The challenges facing the DFSC Secretariat to effectively deliver on its mandate to submit viable and well researched findings and recommendations on critical areas namely salaries, service benefits, policies on conditions of service and the effective and efficient implementation of such policies is, amongst others, the inadequately staffed research component. The lower graded posts within the core function is further enhanced by the cost containment
48 “In Support of SANDF Soldiers” Annual Activity Report measures imposed by NT on the restructuring and expansion of structures.
Section 62B.(3) of the Defence Amendment Act mandated the Commission to ‘in consultation with the Minister, call upon any member of the Defence Force or employee of the Department to assist it in the execution of its functions, and such person is obliged to provide the necessary assistance’. This enabled the Secretariat to augment some functions, such as the management of its DFSC Office Wingfield in Cape Town with a detached member from the South African Navy (SAN) and the assistance of a General Assistant at the DFSC Pretoria Office, until 31 August 2019, with a detached member from the DOD HQ at no cost to the DFSC.
However, notwithstanding the above, the DFSC remains resolute that the review of the structure continues to be critical, including the adjustment and upgrading of researcher’s posts within the core function.
2.3 ETHICS & CODE OF CONDUCT
The Commission established an Ethics Committee during March 2020. The application of King IV principles which amongst others, focus on ethical leadership and the governance of ethics was reiterated through an orientation session by the IoDSA on 28 February 2020. This session provided significant information to the Commission and Secretariat in ensuring that the ethical culture within the DFSC is aligned with internal evaluation practices and standards of professional conduct and articulates the desired behaviour.
The ethical code of the DFSC has value as an internal guideline to comply with all respective legislation, policies, instructions, processes and procedures that mandated fair and transparent business within the DFSC. The ethical code also served as an external statement of the values and commitments of the Commissioners and the Secretariat. Workplace integrity within the DFSC is a commitment between all to treat everybody with respect, honestly and fairness.
The diverse compliment of Commissioners, currently or previously employed either in the private sector or Government, contributed valuable knowledge, experience and measures that instil substantial organisational changes and enhanced the practise of an ethical culture within the DFSC.
The Code of Conduct for PSAP employees (Annexure B) is applicable to the Commissioners and the employees of the DFSC. Members on detached duty and members on call up from respective ResF are obliged to conform to the Soldier of Africa: Code of Conduct for Uniformed Members of the SANDF. These Codes of Conduct strengthened the ethical and legalistic behaviour of all officials serving the DFSC.
“In Support of SANDF Soldiers” 49 Annual Activity Report 3. FRAUD AND CORRUPTION PREVENTION
The Commission can report that there were no incidences of fraud and corruption registered or investigated during the reporting period due to the fact that all procurement processes and procedures are exercised within DOD Procurement Policies and Instructions which are aligned with NT policies and regulations. The DFSC adhered to internal control measures. The Sec Def as the Accounting Officer of the DOD authorised specific financial delegations to three employees within the DFSC. These employees with financial delegations provided specimen signatures to the financial environment where it is used as a control measure for authorising of payments of invoices; all procurement requirements as well as authorisation for S&T are firstly signed by the financial delegated person and authorised at BCC meetings. The DFSC observed mandatory external control measures such as the PFMA, its regulations, NT instructions and DOD policies and procedures that regulates expenditure.
4. HEALTH AND SAFETY ISSUES
There is no provision on the structure of 19 posts for an OHS Practitioner. Although Section 17 of the Occupational Health and Safety Act, Act 85 of 1993, stipulates that offices must have at least one representative for every 100 workers or part thereof, a member of the Secretariat is nominated on a year to year basis, as the OHS representative for the DFSC. The DFSC encourages the appointed representative to attend OHS related ETD opportunities to empower him to perform his duties as the health and safety representative. The fact that the DFSC is situated in the Leerdam Building within the SAMHS HQ, is to the advantage of the Commission as all work related hazards, risks and dangers are reported directly to the OC of the SAMHS HQ Unit. Any cost involved to either address or resolve the matter is absorbed from the Operational Budget of the DFSC.
The appointed OHS Practitioner within the SAMHS environment, in the Leerdam Building, conducts quarterly spot checks and provide any applicable report on OHS hazards to the respective environments through their representative.
50 “In Support of SANDF Soldiers” Annual Activity Report 5. PORTFOLIO COMMITTEES
5.1 PORTFOLIO COMMITTEE ON DEFENCE AND MILITARY VETERANS.
The Commission was invited to attend the Colloquium on Civil-Military Relations in South Africa: The state of Defence in a Democracy, Democracy in Defence, hosted by the PCDMV on 20 August 2019. The Commission subsequently briefed the Committee on 21 August 2019 on its mandate, achievements and challenges.
5.2 JOINT STANDING COMMITTEE ON DEFENCE.
The Commission appeared before the JSCD on 20 February 2020 to present an overview on the mandate, achievements and challenges of the DFSC. As a result of the shortened session, written questions tabled by the JSCD were responded to by 16 March 2020. In addition, the Committee requested that they be provided with further documentation from the DFSC which were dispatched through the Office of the Minister. The newly appointed Committee indicated its need for a full orientation to gain a holistic understanding of the role and function of the Commission.
“In Support of SANDF Soldiers” 51 Annual Activity Report PART D HUMAN RESOURCE MANAGEMENT
INTRODUCTION
The HR component within the Secretariat of the DFSC has been and continues to be a challenge during the reporting period. The DFSC is mandated in terms of Section 62B.(3) of the Defence Amendment Act, Act No 22 of 2010, to " ... in consultation with the Minister, call upon any member of the Defence Force or employee of the Department to assist it in the execution of is functions, and such person is obliged to provide the necessary assistance". Only 12 employees (63.15%) are staffed from a structure of 19 posts. This structure does not commensurate the level of research support required by the Commission and the skills sets that are needed within the research environment fall outside the authorised level of appointment.
Funds for the remuneration of the Reserve Force members were reallocated by means of a Change to Plan from funded unstaffed PSAP posts within DFSC Item 10 HR Budget as indicated in Table16 below.
Table 16: Defence Force Service Commission: Utilisation of Reserve Force Members for FY2019/20
S/No Service Reserve Force Members Utilised Total number of days Total Reserve Force Wages for Division Person Utilised FY2019/20 Driving & Total Number of Reserves FY2019/20 Admin Duties Utilised a b c d e 1. DFSC three three 1 098 R750 580.69
Total three three 1 098 R750 580.69
No monetary allocation for the remuneration of ResF members were received for the period under review. The reallocation of funds within Item 10, by means of a Change to Plan, sanctioned the DFSC to move funds from unstaffed but funded posts, to the serie that allowed the DFSC to call up three members on a continuous basis for 12 months.
1. THE STATUS OF THE HUMAN RESOURCE IN THE DFSC
It is worth noting that the structure and the post levels of the Secretariat needs to be reviewed to enable the DFSC to attract and acquire personnel, specifically within the research environment, which is the core function of the Secretariat, with the required skills and competencies. Despite the low remuneration levels of the structure the sense of duty displayed by employees of the DFSC Secretariat was and continues to be largely positive.
52 “In Support of SANDF Soldiers” Annual Activity Report
The remuneration level of the core functions within the Secretariat poses a challenge as the work required within the research domain, is too complex for the authorised level of appointment. Cost containment measures on the expansion of structures, the upgrading of appointment levels and outsourcing of essential consultancy services all contribute, and have a bearing on the kind of costed recommendations, with respect to pay and service benefits.
The DFSC is mandated in terms of Section 62B(3) of Defence Amendment Act, Act No 22 of 2010, to “…in consultation with the Minister, call upon any member of the Defence Force or employee of the Department to assist it in the execution of its functions, and such person is obliged to provide the necessary assistance”.
The demographic representation of the detached and ResF members assisting the DFSC during the period under review is illustrated in Table 17 below. The SANDF members on detached duty to the DFSC are remunerated by their respective Services and as a result there are no costs incurred by the Commission.
Table 17: Defence Force Service Commission: Status and demographics of the detached personnel and members from the Reserve Forces
S/N Detached and Arms of Service Period Male Female Race Reserve Force members a b c d e f Members from the Reserve Forces 1 Sgt L.S. Mabusela SAMHS 01 April 2019 to 31 March 2020 F African 2 Rfn D.T. Tjeba SA Army 01 April 2019 to 31 March 2020 M African 3 Pte D.T. Radebe SA Army 01 April 2019 to 31 March 2020 M African Members on Detached Duty from Services 1 CPO A.J. Nasson SA Navy 01 April 2019 to 31 January 2020 M Coloured Managed the DFSC 23 March 2020 to 31 March 2020 Office Wingfield (Cape Town)
2 Ms A. Gujulwa DOD HQ, Bank of 01 April 2019 to 31 August 2019 F African (General Assistant from Lisbon DOD HQ for cleaning services)
Member resigned
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Tables 18 and 19 illustrate the demographic and equity status of the permanently appointed employees within the Secretariat. The DFSC intends to improve the diversity profile on future appointments regarding Coloured, Asians and persons living with disabilities. Table 18: Defence Force Service Commission: Demographics of current Permanent Employees
S/N Permanent employees to the DFSC Secretariat Male Female Race a b c d 1 Mr M.M.P. Motsepe M African Head of Secretariat: Director 2 Mr C.K. Letsoalo M African Registry Clerk 3 Ms M. Loots F White Deputy Director: Operational Support 4 Mr T.L. Magubane M African Assistant Director: Researcher Total Rewards 5 Mr S. Maodi M African Senior Driver 6 Mr J.T. Masilo M African Chief Provisioning Admin Clerk 7 Ms E.M. Mashigo F African Secretary to the Head of Secretariat 8 Ms Z. Maya F African Assistant Director: Admin Support 9 Mr T.V. Mthombeni M African Assistant Director: Communication Officer 10 Ms L.S. Phologane F African Assistant Director: Policy Review and Monitoring 11 Ms M.M. Tema F African Senior Administrative Officer 12 Mr N.S. van Wyk M White Assistant Director: Process Support
Table 19: Defence Force Service Commission: Equity status of the DFSC Secretariat
S/N Equity Target for the Appointment Number of Achievement Achievement Reasons for under DFSC Secretariat target against staffed against the against 16 achievement against the the structure employees approved funded posts Demographic of 19 posts against its structure of 19 Composition of the approved posts population of the RSA structure of 19 as reflected in the DOD posts APP FY2019/20 a b c d e f 1 African: 64.68% ± 13 Ten employees 52.63% 62.5% Target achieved against employees 16 funded posts.
2 Coloured: 10.22% ± Two Nil 0% 0% Only two posts were members advertised during the reporting period. Applicants in this category were found not to suitable for the advertised posts during the selection process.
54 “In Support of SANDF Soldiers” Annual Activity Report
S/N Equity Target for the Appointment Number of Achievement Achievement Reasons for under DFSC Secretariat target against staffed against the against 16 achievement against the the structure employees approved funded posts Demographic of 19 posts against its structure of 19 Composition of the approved posts population of the RSA structure of 19 as reflected in the DOD posts APP FY2019/20 a b c d e f 3 Asians: 0.75% ± One Nil 0% 0% No Asians applied for employee the advertised two posts.
4 White: 24.35% ± Four Two employees 10.52% 12.5% No Whites applied for employees the advertised two posts.
5 Male: 70% ± 13 Seven members 36.84% 43.75% The appointment of two Members male employees could not be finalised within FY2019/20. The funding of three unstaffed posts were utilised to call up ResF members to augment driver and administrative functions. This was necessary because the protracted HR procurement process that would have impeded the support functions within the
6 Female: 30% ± Six Five members 26.31% 31.25% Target achieved against members 16 funded posts.
7 Persons with disabilities: ± One Nil 0% 0% No persons with 2% employee disabilities applied for the advertised driver and or procurement clerk posts.
The DFSC was not able to employ its full complement of 19 approved posts as only 16 posts are funded of which 12 staffed. Two posts are awaiting finalisation of suitable candidates. To date, three posts became unfunded due to the reprioritisation process of posts initiated by the DOD HR Division. As a result, only 16 of the 19 posts can be staffed unless the moratorium placed by NT on structures and staffing is uplifted. The unfunded posts are: The Commission Secretary (Level 7). The Media Clerk (Level 6). The Case Management Clerk (Level 8).
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2. HUMAN RESOURCE PRIORITIES FOR THE YEAR UNDER REVIEW AND THEIR IMPACT
During the second and third quarter of FY2019/20 the DFSC advertised two vacant funded posts internally via DPSA circular:
Provision Administration Clerk - Procurement (Level 5). This post was initially proposed as part of the structure by the INDFSC, but was never staffed due to the initiated review of the DFSC Secretariat structure.
Senior Secretary to the Head of Secretariat (Level 5) which became vacant on 01 December 2015.
A total number of 395 applications were received for the Provisioning Administration Clerk, and 128 applications were received for the Senior Secretary post. The required process was followed and interviews were held with the short listed candidates for the Senior Secretary post on 14 February 2018. The DOD HR Acquisition process for the Senior Secretary to the Head of Secretariat was concluded in December 2019. She reported for duty on 06 January 2020.
The advertisement for the Provision Administration Clerk – Procurement (Level 5) was re-advertised on 08 August 2019. Interviews were held during November 2019. The DFSC is awaiting the conclusion of the protracted DOD HR Acquisition processes, including the finalisation of a security clearance and the SAQA verification for the selected suitable candidate before appointment can be effected by the DOD HR Department.
The DFSC advertised for a funded driver (Level 4) post in October 2019. Interviews were held and the successful candidate was selected in February 2020. The DFSC is awaiting the conclusion of the protracted DOD HR Acquisition processes, including the finalisation of a security clearance and the SAQA verification for the selected suitable candidate before appointment can be effected by the DOD HR Department.
The support of the respective DOD Services and Divisions, by availing members on detached duty to augment the functions of all the vacant funded and unfunded posts is sincerely appreciated.
56 “In Support of SANDF Soldiers” Annual Activity Report
3. EMPLOYEE PERFORMANCE MANAGEMENT
In terms of the Public Service Regulation, 2016, Reference A, the MOD&MV shall determine a system for performance management for all employees in the DOD, excluding officials in the Senior Management System. The Performance Management and Development System that is implemented in the DOD and based on measuring and evaluating the tasks inherent to an official’s post is applicable to all officials including the members on detached duty to the DFSC. Members on continuous call up duty from the ResF are excluded from the process as they have their own policies, processes and procedures to follow.
4. CHALLENGES FACED BY THE DFSC
The INDFSC proposed an HR structure for the permanent DFSC Secretariat that comprises of only 19 posts. This structure was approved and funded by NT, with a recommendation, that if needed, it can be revised once the DFSC has been established for two years. The consequences of the cost containment measures on staffing and the amending and expansion of structures pronounced by the Minister of Finance during February 2016, is adversely affecting the Commission with respect to its research function as the posts cannot be upgraded to the necessary level.
However, notwithstanding the above, the DFSC remains resolute that the review of the structure continues to be critical, including the adjustment and upgrading of researcher’s posts within the core function.
5. EMPLOYEE WELLNESS PROGRAMMES
The DFSC encourages detached - and ResF members to continue with obligatory training and fitness programmes and to partake in their respective sport affiliations.
Employees of the DFSC engaged in a weekly fitness activity that strengthened the esprit de corps as well as their fitness levels.
The SG availed the Chaplain Services within the SAMHS HQ, for private and confidential counselling, advice, spiritual, religious and moral wellbeing matters, to all employees of the DFSC.
The Paramedical Services within the SAMHS HQ continue to avail themselves for initial emergency treatment and evacuation to the nearest hospital.
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There is an on-site gymnasium within the SAMHS HQ that is available at no cost to the employees of the DFSC.
There is a first aid box on site that is frequently inspected and replenished by a qualified Registered Nurse.
58 “In Support of SANDF Soldiers” Annual Activity Report PART E
FINANCIAL INFORMATION
The Chairperson of the DFSC, Commissioner I.H. Robertson, was appointed as Budget Holder of the DFSC by the Secretary for Defence.
1. OVERVIEW OF THE FINANCIAL RESULTS OF THE DFSC
The Public Finance Management Act, Sec 63(1)(a) stipulates that the Executive Authorities of departments must perform their statutory functions within the limits of the funds allocated for a relevant Vote. Within the DFSC, the Chairperson, Commissioner I.H. Robertson, is the responsible person to ensure that all strategic and operational functions are executed within the limits of the allocated Vote.
The DFSC executed its mandate during the reporting period within the allocated budget and in accordance with the provisions of the PFMA. This was affirmed by the strategic activities and functions that were undertaken during the period under review, for example, consultation with a variety of strategic stakeholders within and outside the DOD; conducted consultative - and follow-up visits to Military Bases and Units, several Plenary meetings held and extensive research conducted across various Military Bases and Units in the country, on specific issues impacting on conditions of service. These activities took place in order to add value to the mission statement of the DFSC “To provide quality advice to the Minister of Defence in pursuit of a better life for soldiers”.
Officials of the DFSC and the Command Group of 1 Military Hospital during the follow-up visit on 18 September 2019
“In Support of SANDF Soldiers” 59 Annual Activity Report 2. PROGRAMME EXPENDITURE
An amount of R16 696 580 was allocated to the DFSC for the 2019 Medium Term Expenditure framework. Table 20 reflects the actual budget expenditure status of the DFSC during FY2019/20 at 31 March 2020. Table 20: Defence Force Service Commission: Actual Expenditure during FY2019/20 Item Vote Current Paid Available Financial Utilised Allocation Authority Amount a b c d e f g Item 10 R10 114 588 R10 114 588 R7 855 037 R2 259 551 - 77.67% HR Budget Item 15 R1 746 068 R2 398 703 R2 220 491 R178 212 R1 855 916 92.57% S&T Item 20 R264 103 R173 584 R158 740 R6 844 R158 740 91.44% Stationary Item 25 R28 628 R88 212 R88 211 R1 R88 211 100% Goods & Services Item 35 R4 243 917 R424 916 R417 873 R7 043 R413 980 98.34% Equipment Item 60 R263 258 R458 559 R433 912 R24 647 R433 911 94.63% Capital
Total R16 696 580 R13 696 580 R11 126 948 R2 559 638 R2 950 761 81.25%
The total expenditure of its allocated budget was 81.25%. The total expenditure on its Item 10 HR Budget was 77.67%. Subsequent to the surrendering of funds the DFSC was able to spend 92.47% of its Operational Budget.
The delayed issuing and receiving of invoices from service providers such as AB Logistics for transport and accommodation, as well as R14 071 for Minolta for the renting of two photocopiers, could not be processed before the closure of the Financial System.
The funds to remunerate for 1 098 Person Hours worked by three ResF members during their continuous call up and utilisation from 01 April 2019 to 31 March 2020, to the amount of R750 580.69, were reallocated through and approved Change of Plan, from three unstaffed funded PSAP posts under Item 10, HR Budget, as indicated beneath: • A Level 9 post (Researcher) to the budgeted amount of R471 000;
• A Level 4 post (Driver) to the budgeted amount of R190 000, and
• A Level 5 post (Procurement) to the budgeted amount of R260 000.
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Item 15: Subsistence and Travel. The S&T within Item 15 is reflected in four separate series i.e. S&T Domestic Accommodation; S&T Domestic Air Transport; S&T Car Rental and S&T Employees Visit. The expenditure on the four separate S&T series within Item 15, was as follows:
• R254 266 for S&T Accommodation calculated at 18.44% of the expenditure in Item 15 and only 15.95% of the adjusted S&T budget.
• R952 961 for S&T Domestic Air Transport for 110 flights calculated at 69.11% of the expenditure in Item 15 and only 59.80% of the adjusted S&T budget.
• R104 081 for S&T Car Rental calculated at 7.54% of the expenditure in Item 15 and only 6.53% of the adjusted S&T budget.
• R183 510 for S&T Employees visits (meals and daily allowance for Commissioners and officials of Secretariat) calculated at 13.31% of the expenditure in Item 15 and 11.51% of the adjusted S&T budget.
The DFSC surrendered Rm3 (45.58%) of its Operational Budget. This calculates for 17.96% of its total allocated budget during January 2020 due to various strategic and operational factors as listed below. This impacted negatively on, and hindered effective and efficient budget expenditure. At the time of the surrendering of funds, the Commission was not fully constituted. Only seven Commissioners were appointed until 01 January 2020. The undermentioned reasons contributed to the approximate amount of R175 000 that formed part of the surrendered funds.
• Follow-up visits to Internal Operational Bases as part of Operation CORONA was cancelled due to austere weather conditions and could not be rescheduled due to the rotation of troops.
• The scheduled DFSC Strategic Work Session for October 2019 and the subsequent Secretariat Work Session for December 2019 was postponed awaiting the appointment of the additional three Commissioners.
• Four scheduled follow-up visits to ETD Military Units could not be executed and this impacted negatively on the envisaged operational expenditure in Item 15, in terms of accommodation, transport, vehicle hire and S&T.
The participating on the RT15 Government contract for the procurement of a video conferencing facility to the approximate amount of R300 000 was not authorized by the Sec Def.
The protracted administrative and tender processes and procedures delayed the outsourcing of an Actuarial consultant service at a cost of Rm1 to conduct a comparative study on benefits from other schemes similar to the GLIS. Therefore, the funds allocated for this requirement can only be paid within the FY2020/2021.
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The planned comparative study visit to the Indian Defence Forces could not be realised therefore funding allocated to the amount of Rm1 for this visit could not be utilised.
The delayed approval for the procurement of a required additional vehicle for the transportation of the Commissioners to the value of R510 000. The requirement is due to the depleting state of the current fleet of military vehicle in the DFSC.
The delayed issuing and receiving of invoices from service providers such as AB Logistics for transport and accommodation, as well as R14 071 for Minolta for the renting of two photocopiers, could not be processed before the closure of the Financial System.
The DFSC is occupying office space, at no costs and with the compliments of the SG of the SANDF, within the SAMHS HQ situated at Kasteelpark, Erasmuskloof, Pretoria. The SAMHS is leasing the Leerdam Building, one of the five buildings within Kasteel Park, from the Public Investment Corporation (PIC). The Commission did not incur any expenditure on renovation and maintenance within its office environments as the PIC indicated that the renovation and maintenance project for the Leerdam Building is part of its holistic renovation plan that will commence within the next couple of years. Furthermore the DFSC was provided with an office space by the Chief of the SA Navy in SAS Winglfield Military Base (Cape Town). The office was officially opened in July 2017 and is been maintained by SAS Wingfield Military Base and the Regional Works Formation in the Western Cape at no cost to the DFSC.
Officials of DFSC and Reserve Force Council attending the Lekgotla on 18 February 2020
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3. VIREMENTS AND ROLL OVERS The DFSC can report that it did not incur any virements and or roll overs for the period under review.
4. UNAUTHORISED, IRREGULAR, FRUITLESS AND WASTEFUL EXPENDITURE The DFSC can report that no unauthorised, irregular, fruitless and or wasteful expenditure took place during FY2019/20 because of the strict adherence to internal control measures such as the Financial Delegations by the Sec Def as the Accounting Officer of the DOD; specimen signatures of employees with financial delegations were utilised in the financial environment as a control measure to authorise payments of invoices; all procurement and S&T were firstly signed by the delegated budget holder within the DFSC and authorised at BCC meetings. The DFSC was observing all mandatory external applicable control measures such as the PFMA, its regulations, NT instructions and DOD policies and procedures that regulates expenditure.
5. ASSET MANAGEMENT The Main Asset Register for the DFSC is managed by the Logistics Section within the DOD HQ Unit. All acquired assets are captured at the Defence HQ Unit on the DFSC Asset Register before it is distributed to the offices of the DFSC. Quarterly and annual stock verification according to DOD time schedules, processes and procedures is conducted to ensure that all assets are accounted for. The DFSC can report no findings or discrepancies on its Asset Management Register for the period under review. The DFSC is currently awaiting the Stock Certificate for FY2019/20.
The DFSC does not own any public, capital or infrastructure assets exceeding the amount of R500 000 per item.
The Commission acts in accordance with DOD Policies, Guidelines and Instructions regarding Life Cycle Management for the renewal of assets, donating and disposing of equipment and capabilities such as vehicles, and reporting of damages and losses due to theft, incidents and or accidents.
All software is installed and maintained by the Communications and Management Information Systems (CMIS) Division within in DOD.
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6. GIFTS AND DONATIONS RECEIVED IN KIND FROM NON-RELATED PARTIES The DFSC can report that no gifts were received that require recording and inclusion in the DFSC Gift Register for the reporting period.
7. EXEMPTIONS AND DEVIATIONS RECEIVED FROM THE NATIONAL TREASURY The Commission did not receive any exemptions and deviations from NT. The Commission complies with the new Cost Containment measures as per the Guide for Members of the Executive (Ministerial Handbook), approved by the President and published by the Ministry for the Public Service and Administration, effective from 08 June 2019.
8. EVENTS AFTER THE REPORTING DATE No events, favourable and unfavourable, occurred subsequent to 31 March 2020 that had a financial effect on the DFSC.
9. OTHER No other material fact or circumstances, which may have an effect on the understanding of the financial state of affairs, are applicable to the DFSC.
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10. APPROVAL AND SIGN OFF
CONFIRMATION OF CORRECTNESS OF FINANCIAL REPORT REFLECTED IN THE ANNUAL ACTIVITY REPORT FY2019/20
To the best of our knowledge and belief, it is confirmed:
All information and amounts disclosed in this Annual Activity Report FY2019/20 is consistent with the annual financial statements
Yours faithfully
Confirmation by the Budget Manager
(H. JORDAAN) DEFENCE SECRETARIAT: SENIOR STATE ACCOUNTANT 4 May 2020
Confirmation by the Budget Holder
(I.H. ROBERTSON) DEFENCE FORCE SERVICE COMMISSION: BUDGET HOLDER 4 May 2020
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PART F ACKNOWLEDGEMENTS AND APPRECIATIONS
The Commission expresses its deep appreciation for the support demonstrated by the Honourable Minister of Defence and Military Veterans, the Deputy Minister of Defence, the Secretary for Defence, the Chief of the South African National Defence Force, Chiefs of Arms of Service and Divisions, the Reserve Force Division; the Reserve Force Council and the Military Ombud.
Appreciation is also expressed to Dr Lirette Louw, the Legal Advisor in the Office of the Ministry, and the staff in the Ministry for their continuous support to the DFSC.
The DFSC would like to thank the Defence Reserves for availing personnel to the DFSC Secretariat in order to provide additional capacity. It also appreciates being invited to participate in their strategic sessions and other events as it facilitated greater visibility for the DFSC as well as acknowledgement of its contribution as an Organ of State.
It is worth noting the support and assistance that the Commissioners and Secretariat continue to receive from various officials in the Office of the Minister; the Office of the Secretary for Defence; the Office of the Chief of the South African National Defence Force; the Office of the Chief Finance Officer and the Office of the Chief Human Resources.
It will be a disservice from the Commission not to acknowledge and appreciate the developing relationship between the DFSC and the Human Resources Division. This was made possible by former Chief of Human Resources, Lt Gen (ret) N. Yengeni by permitting the DFSC to attend the Human Resources Command Councils. This Council provides the DFSC with an opportunity to be abreast of strategic HR issues in the DOD. Our gratitude is further extended to the current CHR, Vice Adm E. Kubu in endorsing this vital strategic relationship.
The DFSC would like to confer its sincere appreciation to the former SG of the SANDF, Lt Gen (ret) A Sedibe, and the current SG, Lt Gen Z. Dabula for accommodating the DFSC within the SAMHS HQ facilities. The investment that Surgeon Generals made in the DFSC with this type of support over the past couple of years has been invaluable.
In the same breath, the DFSC extent its appreciation to the Officer Commanding of the SAMHS HQ Unit, Col D. McNally and his team for their assistance and support, in attending to our administrative and logistical requirements when in need.
The annual invitation of the DFSC to the Supplier Day by the Chief of Logistics is highly appreciated. The attendance of this event helps the DFSC to better understand the protracted and cumbersome procurement processes as it empowers employees of the Secretariat with knowledge in how to reach its estimate of expenditure targets.
A very special word of appreciation is extended for the invaluable contribution of Mrs C. de Bruin, Mr Masanabo and Mr H. Jordaan from the office of the Chief Finance Officer, who serves as Budget Managers during FY2019/20 for the DFSC. They helped to ensure the effective, efficient and economic management of the DFSC budget and they played an important role in helping DFSC comply with the PFMA and applicable Regulations.
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The continuous support and assistance provided to the DFSC by the Officer Commanding of the DOD HQ Unit, Capt (SAN) J.T. Magonono and his team, in processing our logistical and procurement requests, is acknowledged and appreciated.
The Commission acknowledges and appreciate the support and guidance received from the Portfolio Committee on Defence and Military Veterans as well as Joint Standing Committee on Defence. Your oversight role plays an important part in reminding the Commission of their mandate and their obligation to spend tax payer's money in a responsible manner.
Finally, the cooperative spirit, professionalism, expertise, guidance and support from the Commissioners and throughout support from the Secretariat, enabled the DFSC to improve on the foundation laid down by the first permanent Commission.
“In Support of SANDF Soldiers” 67 Annual Activity Report ANNEXURE 1
AN OVERVIEW ON THE PROFILES OF THE CURENT COMMISSIONERS
CHAIRPERSON: MR I.H. ROBERTSON
Mr Ian Robertson, born in December 1952, grew up in Johannesburg at the height of National Party Apartheid rule. Mr Robertson joined the ANC underground in the early 1970’s to fight for the country’s liberation. Hounded by the apartheid state, he had to leave the country weeks before completing his BA at Wits and lived in exile for more than nine years. While in exile he continued serving the liberation movement in a variety of roles. His work took him to many countries around the world where he learn about different systems of governance, He joined Umkhonto We Sizwe in 1985 and underwent various military and intelligence training courses both in Angola and the Soviet Union. Mr Robertson was part of an MK unit that entered the country in 1987. Eventually he was arrested by the Apartheid police and sentenced to a twenty year jail term for his involvement in the liberation struggle.
Mr Robertson was granted amnesty as a result of the negotiation process between the ANC and the National Party Government in 1991. Upon his release he immediately joined a Military Research Organisation called the Military Research Group which was established to close the gap between the old South African Defence Force and the non- statutory forces whilst working full time for the ANC. He completed courses at the Wits School for Public and Development Management in Security Management, as well as a three month course in International Diplomacy under the Dutch Foreign Ministry at the Klingendael Institute in The Hague.
After the 1994 elections Mr Robertson was nominated to serve on the Strategic Management Team assisting in establishing civilian oversight of the South African Police Services. He worked for the Gauteng Department of Community Safety since 1996 until his retirement in March 2017. As a Director in the Department, he has worked in different capacities including Head of Policy and later as Head of Inter-Governmental Relations. In 2013, whilst being a public servant, he was inaugurated as a Commissioner in the first permanent Defence Force Service Commission.
Having served a full term on the Defence Force Service Commission during its formative stages, Mr Robertson holds a wealth of knowledge, experience and wisdom of work in this.
He was appointed as the Acting Chairperson in January 2019 and then was confirmed as the Chairperson in January 2020. PROFESSOR M.W. MAKGOBA: COMMISSIONER
Professor Malegapuru William Makgoba (born 1952 in Sekhukhune, South Africa) is a leading South African molecular immunologist, physician, public health advocate, academic and former vice-chancellor of the University of KwaZulu-Natal and former President of the MRC (SA). He is former ICSU Vice President for Planning and Review.
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He is a Fellow of the Royal College of Physicians of London; a Foreign Associate Member of the National Academy of Medicine (USA) and Fellow of Imperial College (London) Faculty of Medicine. The Academy of Science of South Africa awarded him the Science-for-Society Gold Medal (2002). He received The NRF President’s Life Time Achiever’s Award (2011) and The MRC President’s Award (2011), both highest honours.
He was recognised by eThekwini Municipality as a Living Legend and in 2013 ‘for his dedication and excellent contribution to the field of science and medicine, locally and internationally, and for his contribution to the building of democracy in South Africa. He is an outstanding academic and a pioneer in higher education transformation’, for which he was recognised by the President of the Republic of South Africa with the Order of Mapungubwe in Silver.
On 25th July 2017, Professor Makgoba was recognised as one of the Legends of South African Science.
He is the Deputy Chair of the National Planning Commission and non-Executive Director of the Eskom Board. He is the current South African Health Ombud. DR PASCAL SIPHELELE ZULU: COMMISSIONER
Dr Pascal Siphelele Zulu is appointed on 01 January 2019 as a part-time Commissioner within the Defence Force Service Commission. He has gained varied and extensive experience over the past sixteen years, ten of which have been in key and strategic roles.
He is currently employed at the University of KwaZulu-Natal (UKZN) as the Executive Director: Human Resources. His previous working experience includes amongst others being the Executive Director: Human Resources at the University of South Africa (UNISA), Senior Director: Human Resources and Development at Mangosuthu University of Technology, Director: Human Resources at The Human Rights Commission (HRC).
He is also the Chairperson of the Audit and Performance Audit Committee at Ubuhlebezwe Municipality; the former Chairperson of Council at Coastal FET College for five years (Ministerial appointee); a Non-Executive Director: Human Resources Development for the Gauteng Legislature; a former Member of the Human Resources and Remuneration Committee at Unisa: School of Business Leadership (SBL); a Former Non-Executive Director for African Men for Sexual Health and Rights (AMSHeR) for two years; the Chairperson of Clementine Zulu Foundation and a member of Council for Elangeni FET College (Ministerial appointee) since 2019. He is very passionate about governance and risk matters and has published papers on these topics in accredited journals.
Having completed five degrees, with his latest being a PhD in Human Resources Management, Dr Zulu is currently completing an LLM degree with specialization in Labour Law. His commitment to education and empowerment is the motivation behind the establishment of the Clementine Zulu Foundation which creates education opportunities for disadvantaged learners in KwaMashu, his hometown.
“In Support of SANDF Soldiers” 69 Annual Activity Report ADVOCATE LINDA MBANA: COMMISSIONER
Advocate Linda Mbana was born and bred in Eastern Cape in a small town called Dutywa at Colosa Location. She was born on 24 October 1974. Advocate Mbana was appointed as a part-time Commissioner on 1 January 2020.
Advocate Mbana is currently employed at the Private Security Regulatory Authority (PSiRA) as the Deputy Chief Executive Officer responsible for Law Enforcement. Her work experience includes the following amongst others, Major General at South African Police Service (SAPS) responsible for Legal Services in the Northern Cape Province, Major General at SAPS responsible for the Directorate for Priority Crime Investigation in the North West Province, Legal Advisor as well as a Labour Specialist in different Government Departments in different provinces. Advocate Mbana’s first profession was at the Department of Justice as a researcher at the Land Claims Court.
She is an Admitted Attorney, she did her articles at Sohn Gordon Martin Branford attorneys in Cape Town. In 2006, she received a Certificate of Admission as an Advocate in the Witwatersrand Local Division.
Commissioner Mbana possesses three legal degrees. She holds a LLM degree in Labour Law from the University of Free State, LLB from the University of Fort Hare as well as the B.Juris from the University of Fort Hare. Having concluded three legal degrees, the Commissioner is currently carrying out a PHD degree in Policing.
Her area of expertise is vast, from strategic compatibility & leadership, Investigation, report writing & presentation, Programme & project management, Research skills, Problem solving and analytical skills, Compliance with the regulatory environment & remedial strategies as well as Litigation & advisory support.
She was a Board Member of Polmed Medical Aid from 2015 to 2017. As a Trustee at Polmed, the Advocate was serving at the Investment Committee. In 2017, she was appointed as a Chairperson of Polmed Medical Aid until she resigned from SAPS in July 2018. Commissioner Mbana is a member of the Institute of Directors in the Southern Africa.
Having had extensive training as well as experience in providing legal services, and Law Enforcement, she can possess the required competencies to deliver quality service in any position on merit. MR J.M. JONGILE: COMMISSIONER
Mr Joseph Maselele Jongile is a former member of the MK trained in Angola, arrested inside the country in 1984 in Mthatha, convicted in 1986 for so called terrorism. In 1991 Mr Jongile was appointed as the Head of Security in the Transkei for the ANC.
In 1995, Mr Jongile was appointed as the Head of Provincial Protection Service till 2001. From 2002 till 2014 Mr Jongile was appointed in the rank of Brigadier as the Head of Public Order Police in the Eastern Cape and was also responsible for Border Safeguarding and Major Operations.
Brigadier (ret) Jongile was awarded medals for Clean Service and Obtaining Freedom as well as a 20 year Good Service Medal.
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Brigadier (ret) Jongile obtained the Presidential Strategic Leadership Development Programme accredited to Honours Level 7 by the University of North West, School of Social and Government Studies, and an Executive Project Management Certificate.
In 2015, Commissioner Jongile was inaugurated in the permanent Defence Force Service Commission.
MS S. HLAPOLOSA: COMMISSIONER
Commissioner Hlapolosa holds a Bachelor’s Degree in Journalism & Media Studies (Rhodes University), a Post-graduate Diploma in Human Resources (Wits Business School), Primary Teachers Certificate (Soweto Teachers College of Education), and completed an Executive Development Programme (Harvard Business School, Wits). Commissioner Hlapolosa has the following memberships (past and current): HR and Remuneration Committee (Gautrain Management Agency) NUM Properties (Board Member) Unemployment Insurance Fund, Food and Beverage Seta (Remuneration Committee of Council (Board), Black Consultative Forum (Founding and Executive Member) Black Management Forum (Member). She worked in Mohope Human Capital (Managing Director), Eskom Holdings Limited (Public Affairs), Eskom Enterprises (Executive Special Projects, Executive Globalisation), Department of Foreign Affairs (Deputy Director General: Corporate Services-Secondment), Eskom (Manager: Corporate Organisational Development, Manager Corporate Affirmative Action, Manager Corporate Accelerated Development and HR Officer). Ms Hlapolosa developed Eskom’s first policy and Strategy on Employment Equity that placed Eskom third in the top ten companies on the Breakwater Monitor Survey in 1996 and further represented Eskom in the development of what became the current South African Equity Act. She ensured Eskom participation in Binominal Commissions in enhancing sound business and diplomatic relations in SADC and different regions in Africa. From 01 May 2015, she was inaugurated as the Commissioner in the first permanent Defence Force Service Commission.
In addition, Commissioner Hlapolosa was appointed in a special advisory role for the Minister of Small Business Development since 2018 until 14 June 2019 when she was repositioned to the Ministry of Social Development. ADVOCATE N.G. KHUMALO: COMMISSIONER
Advocate Nokuzola Gloria Khumalo is a practising Advocate of the High Court of South Africa and a member of The Johannesburg Bar. She has LLB degree with Attorney Board Qualification, Post Graduate Diploma in Industrial Relations Management, National Diploma in Human Resource Management; Bcom. Honours Degree in Human Resources Management and LLM in Advance Labour Law.
Advocate Khumalo joined the Defence Force Service Commission as a Commissioner in January 2019. She has specialised in Labour Law. She is a member of the Black Lawyers Association (BLA) and South African Women in Legal Association (SAWLA). In 2017/18 she was serving as a committee member for South African Board for People Practices (SABPP) overseeing the Human Resource curriculum in the Kwa-Zulu Natal Province.
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Advocate Khumalo has more than fifteen years of experience at a strategic level, as a Senior Human Resources Manager at AME Africa Healthcare (Pty) Ltd, which operates Healthcare Information Technology Solutions at Inkosi Abert Luthuli Central Hospital. In this role she was overseeing the management of Employee Benefits, merging of funds and providing recommendations for the distribution of funds. She developed policies and procedures, contracts of employment. She also worked at Msinsi Holdings (Pty) Ltd (a subsidiary of Umgeni Water) for six years where she was in charge of the Human Resources Division. Amongst other activities, she was a chairperson of the Remuneration Committee, Employment Equity Committee and Provident fund Committee.
Advocate Khumalo has broad strategic and governance experience in matters of law and Human Resources, supported by a strong legal background.
Advocate Khumalo was a Non-Executive Director MICT SETA overseeing governance and controls of the SETA as an Accounting Authority until March 2018. During this term, Advocate Khumalo also served as a member of the Audit and Risk Committee.
She was a member of the Board of Trustees for the Pension/ Provident fund at Umgeni Water Limited, she has extensive experience in Employee Benefits; moving and merging of funds in compliance with section 14 of the Financial Services Board (FSB) Act. During this time, she participated in the decision making process concerning the distribution of funds and trusts for dependants. MS SALOME VELMA MABILANE: COMMISSIONER
Ms Mabilane was recently appointed on 01 January 2020 as a part-time Commissioner within the Defence Force Service Commission, born on 18 February 1978 at Kanyamazane Township in the Mpumalanga province. She is a certified Professional Accountant (SA) registered with South African Institute of Professional Accountants and has vast experience in both local and provincial Government for the past 20 years, she remains a young dynamic professional black woman who is diligent, goal oriented and who takes pride in the quality of work she produces.
She is the founder and managing director of SVM Consulting services from 01 May 2017 to date. She was the former member of the Audit & Performance Audit committee of Sekhukhune District Municipality & Its Development Agency for 3 years from April 2014 to March 2017, Interim Audit & Performance Audit committee member of the Greater Tubatse Local Municipality from April 2014 to December 2014.
She was the Audit & Risk committee member of Ehlanzeni TVET College from 01 October 2016 to 07 October 2019 and subsequently appointed as a Council member for the next 5 years from 08 October 2019 (Ministerial appointee). She was the Audit & Risk committee member of Nkangala TVET College from 01 November 2016 and currently on extension.
She was appointed by the Minister of Sport, Arts & Culture as a Council member of the National Heritage Council, Luthuli Museum and Msunduzi & Ncome Museum from 01 December 2017 to 30 November 2020. She is appointed as Audit & Performance committee member of Ehlanzeni District Municipality jointly with Thaba Chweu Local Municipality from 01 August 2019 for 3 years.
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Ms Mabilane is a member of The Institute of Directors in Southern Africa (IoDSA), The Chartered Institute of Government Finance & Risk Officers (CIGFARO), Association of Accounting Technicians (SA) and Association for the Advancement of Black Accountants of Southern Africa (ABASA – Mpumalanga).
DR Z. ESSOP: COMMISSIONER
Dr Ziyaad Essop, a medical doctor, has served in the South African Military Health Services at 2 Military Hospital, Cape Town, for 11 years, until 30 June 2018. He recently completed a Master of Business Administration (MBA) at the University of Stellenbosch.
Dr Essop is currently employed by the Mediclinic Hospital Group as the Corporate Health Manager for Southern Africa. He holds also the position of Chairperson of the Board for Aquarius Healthcare, a non-profit organisation based delivering intermediate healthcare services to the public. Dr Essop is able to support strategic aims and is well versed in the healthcare legal compliance in South Africa as well as on the International domain.
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ANNEXURE 2
DEFINITION OF CONDITIONS OF SERVICE AS CONTAINED IN SECTION 1 OF THE DEFENCE ACT, ACT 42 OF 2002, AS AMENDED
‘Conditions of Service’ (but is not restricted to) includes conditions relating to-
a . Recruitment procedures and advertising and selection criteria; b . Appointment and appointment processes; c . Job classification and grading; d . Salaries, allowances and service benefits; e . Job assignments; f . Working environment and facilities; g . Education, training and development; h . Performance evaluation systems; i . Promotion; j . Transfers; k . Demotion; l . Disciplinary measures other than dismissals; m. Grievance and grievance procedures; n . Dismissal; o . Scarce skills; p . Pay progression; q . Deployment benefits; r . Tools of trade; s . Accommodation; and t. Any other matters pertaining to conditions of service.
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ANNEXURE 3
CODE OF CONDUCT FOR PUBLIC SERVICE ACT PERSONNEL IN THE DEFENCE FORCE SERVICE COMMISSION
1. RELATIONSHIP WITH THE LEGISLATURE AND THE EXECUTIVE
An employee – 1.1 Is faithful to the Republic and honours the Constitution and abides thereby in the execution of his or her daily tasks; 1.2 Puts the public interest first in the execution of his or her duties; 1.3 Loyally executes the policies of the Government of the day in the performance of his or her official duties as contained in all statutory and other prescripts; 1.4 Strives to be familiar with and abides by all statutory and respective instructions applicable to his or her conduct and duties; and 1.5 Co-operate with public institutions established under legislation and the Constitution in promoting the public interest.
2. RELATIONSHIP WITH THE PUBLIC An employee – 2.1 Promotes the unity and well being of the South African nation in performing his or her official duties; 2.2 Will serve the public in an unbiased and impartial manner in order to create confidence in the Public Service; 2.3 Is polite, helpful and reasonably accessible in his or her dealings with the public, at all times treating members of the public as customers who are entitled to receive high standards of service; 2.4 Has regard for the circumstances and concerns of the public in performing his or her official duties and in the making of decisions affecting them; 2.5 Is committed through timely service to the development and uplifting all South Africans; 2.6 Does not unfairly discriminate against any member of the public on account of race, gender, ethnic or social origin, colour, sexual orientation, age, disability, religion, political persuasion, conscience, belief, culture or language; 2.7 Does not abuse his or her position in the Public Service to promote, or prejudice the interest of any political party or interest group; 2.8 Respects and protects the dignity of every person and his or her rights as contained in the Constitution; and 2.9 Recognise the right of the public to access information, excluding information that is specifically protected by law. “In Support of SANDF Soldiers” 75 Annual Activity Report
3. RELATIONSHIPS AMONG EMPLOYEES An employee – 3.1 Co-operates fully with other employees to advance the public interest; 3.2 Executes all reasonable instructions by members officially assigned to give them, provided these are not contrary to the provisions of the Constitution and or any other law, 3.3 Refrains from favouring relatives and friends in work-related activities and never abuses his or her authority to influences another employee, 3.4 Uses the appropriate channels to air his or her grievances or to direct representations; 3.5 Is committed to the optimal development, motivation and utilisation of his or her staff and the promotion of sound labour and interpersonal relations; 3.6 Deals fairly, professionally and equitably with other employees, irrespective of race, gender, ethnic or social origin, colour, sexual orientation, age, disability, religion. political persuasion, conscience, belief, culture or language; and 3.7 Refrains from party political activities in the workplace.
4. PERFORMANCE OF DUTIES An employee – 4.1 strives to achieve the objectives of his or her institution cost- effectively an in the public’s interest; 4.2 is creative in thought and in the execution of his or her duties, seeks innovative ways to solve problems and enhances effectiveness and efficiency within the context of the law; 4.3 is punctual in the execution of his or her duties; 4.4 executes his or her duties in a professional and competent manner; 4.5 does not engage in any transaction or action that is in conflict with or infringes on the execution of his or her official duties; 4.6 will rescues himself or herself from any official action or decision-making process which may result in improper personal gain, and this should be properly declared by the employee; 4.7 accepts the responsibility to avail himself or herself of ongoing training and self-development throughout his or her career;
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4.8 is honest and accountable in dealing with public funds and uses the Public Service’s property and other resources effectively, efficiently , and only for authorized official purposes; 4.9 promotes sound, efficient, effective, transparent and accountable administration; 4.10 in the course of his or her official duties, shall report to the appropriate authorities, fraud, corruption, nepotism, maladministration and any other act which constitutes an offence, or which is prejudicial to the public interest; 4.11 gives honest and impartial advice, based on all available relevant information, to higher authority when asked for assistance of this kind; and 4.12 Honour the confidentiality of matters, documents and discussions, classified or implied as being confidential ore secret.
5. PERSONAL CONDUCT AND PRIVATE INTERESTS
An employee –
5.1 During official duties, dresses and behaves in a manner that enhances the reputation of the Public Service; 5.2 Acts responsibly as far as the use of alcoholic beverages or any other substance with an intoxicating effect is concerned; 5.3 Does not use his or her official position to obtain private gifts or benefits for himself or herself during the performance of his or her official duties nor does he or she accept any gifts or benefits when offered as these may be construed as bribes; 5.4 Does not use or disclose any official information for personal gain or the gain of others; and 5.5 Does not, without approval, undertake remunerative work outside his or her official duties or use office equipment for such work.
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CONTACT DETAILS OF THE DEFENCE FORCE SERVICE COMMISSION
DFSC Head Office: Postal Address
Defence Force Service Commission Private Bag X52 Pretoria 0001
DFSC Head Office: Physical Address
Defence Force Service Commission Cnr Nossob and Jochemus Streets South African Military Health Service Headquarters Kasteelpark Leerdam Building First Floor Erasmuskloof Pretoria 0181
Phone Numbers: 012 367 9335 or 012 367 9326
Fax No: 012 367 9346
E-mail address: [email protected]
DFSC Office Wingfield: Postal Address
Private Bag X1 Goodwood 7460
DFSC Office Wingfield: Physical Address
c/o Jakes Gerwel Drive & Voortrekker Avenue Goodwood Cape Town 7460
Official Phone Number: 021 590 2647
Fax No: 021 590 2699
78 “In Support of SANDF Soldiers” PR61/2018 RP201/2020 ISBN: 978-0-621-47276-9 ISBN: 978-0-621-48427-4 Title of Publication: Defence Force Service Commission Annual Activity Report Year: 2018/19 Title of Publications: Defence Force Service Commission Annual Report 2019/2020