THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS Regular Council AGENDA Council Chambers Thursday, February 23, 2017 9:00 a.m. Page
1. Call to Order/Approve Agenda
a) Approval of Agenda
Be it resolved that the February 23, 2017 Regular Council Meeting Agenda be approved as circulated.
2. Declaration of Pecuniary Interest and General Nature Thereof
3. Public Meetings
12 - 13 a) Proposed changes to the Fees and Charges By-Law will apply to the following items: Rental rate increase for minimum 4 hour rental from $40.00 to $48.00 and each additional hour from $10/hr to $12/hr for the use of the Lochlin Community Centre; and Change in the Tipping fees for Compaction Trucks and Bins to a rate of $35.00 per cubic yard.
14 b) Proposed changes the Scale of Costs By-law related to the administrative services provided for the sale of land for tax arrears and include increases to: Costs incurred to commence tax sale proceedings, from $200.00 to $250.00; authorize Extension Agreements, from $200.00 to $250.00; and costs for Public Sale that include payment into and out of Court of Surplus funds, from $400.00 to $500.00.
4. Delegations
a) None.
5. Adoption of Minutes from Previous Meeting
15 - 27 a) January 26, 2017 Regular Council Meeting Minutes.
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Recommendation: That the January 26, 2017 Council Meeting Minutes be approved as circulated.
28 - 29 b) January 12, 2017 Special Council Meeting Minutes.
Recommendation: That the January 12, 2017 Special Council Meeting Minutes are hereby approved as circulated.
6. Payment of Accounts
30 a) February 23, 2017 Accounts.
Recommendation: That the accounts in the amount of $1,037,191.72 be approved for payment.
7. Correspondence and Communications
a) Chamber of Commerce Re: Sponsorship with the 2016 Business & Community Achievement Awards.
Recommendation: That Council receives correspondence from the Chamber of Commerce regarding the sponsorship with the 2016 Business & Community Achievement Awards as information.
b) Autism Ontario Re: “Raise the Flag” campaign on April 3rd, 2017 in celebration of World Autism Awareness Day.
Recommendation: That Council declares April 2, 2016 as World Autism Awareness Day and will raise the Autism Ontario’s Flag on Monday, April 3rd, 2017 in celebration of World Autism Awareness Day.
c) Daiemon Vanskiver Re: Request for Turnaround at end of Vick Road.
Recommendation: That Council receives correspondence from Mr. Daiemon Vanskiver regarding a request for a turnaround for school buses at the end of Vick Road;
And further that Council directs the Roads Superintendent to prepare a report regarding the request and be brought back to Council for review and discussion.
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8. Environmental
a) Report #17-004 EPO Re: January 2017 Monthly Operations.
Recommendation: That Council receive Report #17-004 EPO – January 2017 Monthly Operations as information.
b) Report #17-005 EPO Re: Contract Extension for Landfill, Transfer Station and Closed Sites Monitoring Services Agreement.
Recommendation: That Council receive Report #17-005 EPO – Contract Extension for Landfill, Transfer Station and Closed Site Monitoring Services Agreement as information.
And further, that Council authorize the Reeve and Clerk to enter into an agreement to extend the Landfill Monitoring Services Contract with Cambium Inc. for two (2) years to May 2018 in the amount of $208,790.10 including HST.
And further, that Council adopt By-law #17-15 authorizing the Reeve and the Clerk to execute an agreement between the Township of Minden Hills and Cambium Inc. for the Landfill Monitoring Services.
c) Report #17-006 EPO Re: Flag Etiquette and Protocol Policy.
Recommendation: That Council receive Report #17-006 EPO – Flag Etiquette and Protocol Policy as information;
And further, that Council pass By-law 17-16 being a By-law to adopt Policy #108 – Flag Etiquette and Protocol Policy.
9. Roads
a) Report #17-005 Roads Re: RFP Results - Consulting Engineering Services for the Replacement of Ritchie Falls Road Bridge (b).
Recommendation: That Council receive Report # 17-005 - Roads – Award of Consulting Engineering Services for the Replacement of Ritchie Falls Road Bridge (b) as information;
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And further, that Tulloch Engineering be awarded the contract for the completion of the Consulting Engineering Services for the Replacement of Ritchie Falls Road Bridge (b) in the amount of $42,950 exclusive of HST.
And further, that Council directs Staff develop an Agreement with Tulloch Engineering to proceed with RFP No.16-009 to be brought back to Council for consideration and approval.
b) Report #17-006 Roads Re: RFP Results - Sidewalk Tractor.
Pre-Approval granted by Council at its February 9, 2017 Committee of the Whole Meeting.
c) Report #17-007 Roads Re: RFP Results - Parkside Street Extension.
Recommendation: That Council receive Report # 17-007 - Roads – Tender Results Parkside Street Extension as information;
And further, that Council awards Tender No.17-001, the Extension of Parkside Road, to Royel Paving Ltd. in the amount of $189,315.00, exclusive of HST,
And further, that Council authorize Staff to develop an Agreement with Royel Paving Ltd. to proceed with Tender No. 17-001; to be brought back to Council for consideration and approval;
And further, that in the absence of a 2017 departmental surplus, that the additional $9,315 required to complete the project be financed through the roads reserve.
d) Report #17-008 Roads Re: January 2017 Monthly Activity Report.
Recommendation: That Council receives Report #17-008 Roads – January 2017 Monthly Activity Report for information.
e) Report #17-009 Roads Re: 2016/2017 Amended Winter Maintenance Agreement with the County of Haliburton.
Recommendation: That Council receives Report # 17-009 - Roads – Winter Maintenance Agreement with the County of Haliburton be received as information;
And further, that Council authorizes the Reeve and Clerk to sign the amended Winter Maintenance Agreement with the County of Haliburton for
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the 2016/2017 Winter Season.
And further, that Council adopts By-Law #17-14 authorizing the Reeve and Clerk to enter into an Agreement with the County of Haliburton for winter road maintenance.
f) Report #17-010 Roads Re: Consulting Engineering Services of Load Rated Bridges.
Recommendation: That Council receive Report # 17-010 - Roads – Consulting Engineering Services of Load Rated Bridges;
And further, that Council approves Tulloch Engineering to perform the Consulting and Engineering Services of Ritchie Falls Road Bridge (a) and Soyers Lake Road Bridge as a sole source procurement, as per section 7.2(v) of the Townships procurement policy;
And further, that Tulloch Engineering be awarded the contract for the completion of the Consulting Engineering Services for the Replacement of Ritchie Falls Road Bridge (a) and the Soyers Lake Road Bridge in combination with the Ritchie Falls Road Bridge (b), in the amount of $104,510, exclusive of HST.
And further, that Council authorizes Staff to develop an Agreement with Tulloch Engineering to perform the Consulting and Engineering Services for the replacement of the Ritchie Falls Road Bridge (a), the Soyers Lake Road Bridge and the Ritchie Falls Road Bridge (b); to be brought back to Council for consideration and approval.
10. Community Services
a) Lochlin Community Centre Advisory Committee Meeting Minutes - January 18, 2017.
Recommendation: That Council receives the January 18, 2017 Lochlin Community Centre Advisory Committee Meeting Minutes as information;
And further that Council concurs with the recommendations made in the said minutes and directs: staff receive design quotes and investigate grant opportunities for the bathroom renovation as well as estimates on the five year plan; the Committee consult with the CBO on renovation plans for the bathroom and renovation projects in the five year plan; staff to review and assess the need for eaves troughs for the
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building; and the amount of $215.35 for the purchase of light bulbs, Invoice 253682 be credited back to the Lochlin Community Centre.
b) Cultural Centre Advisory Committee Meeting Minutes - January 17, 2017.
Recommendation: That Council receives the January 17, 2017 Cultural Centre Advisory Committee Meeting Minutes as information.
c) Cultural Centre Acquisition Committee Meeting Minutes - January 19, 2017.
Recommendation: That Council receives the Cultural Centre Acquisition Committee Meeting Minutes dated January 19, 2017 as information;
And further Council approve the list of recommended items for deaccessioning from the Museum collection as recommended by the Committee.
d) Events Sub-Committee Meeting Minutes - January 18, 2017.
Recommendation: That Council receive the Events Sub-Committee Meeting Minutes dated January 18, 2017 as information;
And further that Jen Hughey and Ryan Sisson are hereby appointed to the Events Sub-Committee.
11. Protective Services
a) Report #17-003 Fire Re: January 2017 Fire Summary.
Recommendation: That Council receive Report #17-003 Fire – January 2017 Fire Summary as information.
b) Report #17-05 - Building/By-law/Planning Re: 2016 Annual Report.
Recommendation: That Council receives Report 17-05 - Building/By-law/Planning Re: 2016 Annual Report as information.
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c) Report #17-06 - Building/By-law/Planning Re: January 2017 Monthly Activity Summary.
Recommendation: That Council receive Report 17-06 - Building/By-law/Planning Re: January 2017 Monthly Activity Summary as information.
12. Planning and Development
a) Report #17-006 Planning Re: Amendments to Planning Department Fees.
Pre-Approval granted by Council at its February 9, 2017 Committee of the Whole Meeting to cease taking applications for Shore Road Allowance purchases effective February 9, 2017 until a fair price can be determined for the sale of land.
b) Report #17-007 Planning Re: PLSRA2017006 Purchase Portion of Shore Road Allowance - Bow Lake.
Recommendation: That Council receive Report #17-007 Planning PLSRA2017006 Application to purchase a portion of the Shore Road Allowance – Bow Lake as information;
And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2017006) in accordance with the established procedure under approved Policy No. 19, as amended.
c) Report #17-008 Planning Re: PLOZA2017005 Proposed Zoning By-law and Official Plan Amendment.
Recommendation: That Council receive Report #17-008 Planning PLOZA2017005 Proposed Zoning By-law and Official Plan Amendment as information;
That By-law No. 17-19 be approved to rezone the lands subject to application PLOZA2017005 from the Village Commercial (C4) Zone to the Village Commercial Exception Two (C4-2) Zone;
That By-law No. 17-20 be approved to adopt amendment No 11 to the Township of Minden Hills Official Plan and to authorize and direct the Clerk to make application to the County of Haliburton for approval.
d) Climate Change Action Committee Meeting Minutes - January 6, 2017.
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Recommendation: That Council receive the Climate Change Action Committee Meeting Minutes dated January 6, 2017 as information.
e) Verbal Report Councillor Sayne Re: U-Links Greenhouse Gas Emissions Project.
Pre-Approval granted by Council at its February 9, 2017 Committee of the Whole Meeting directing staff to submit the Community-Based Research Project Proposal Form to U-Links.
13. Finance and General Government
a) Report #17-005 Clerk Re: 2018 Municipal Election - Method of Voting.
Recommendation: That Report #17-005 Clerk – 2018 Municipal Election – Method of Voting as information;
And further, that Internet and Telephone Voting be approved as an alternative voting method for the 2018 Municipal Election.
And further that traditional paper ballot also be offered as a voting method for the 2018 Municipal Election.
b) Report #17-006 Clerk Re: Procedural By-law Draft Amendments.
Recommendation: That Report #17-006 Clerk – Procedural By-law Draft Amendments as information;
And further that Council directs the Clerk to provide a final draft of the amendments at the March 9, 2016 Committee of the Whole Meeting for review;
And further that Council directs the Clerk to give notice of Council's intention to adopt amendments to its Procedural By-law at its March 30, 2017 Council Meeting.
c) Report #17-007 Clerk Re: RED Program Relaunched.
Recommendation: That Report #17-007 Clerk – 2018 Municipal Election – RED Program Relaunched be received as information;
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And further, that Council authorizes staff to submit an application through the RED Program requesting 50% funding for Consulting Services for the preparation of an Economic Development Strategic Plan;
And further that Council directs staff to submit the funding application for the first intake ending March 31, 2017.
d) Report #17-001 Finance Re: Scale of Costs for Sale of Land for Tax Arrears.
Recommendation: That Report #17-001 Finance – Scale of Costs for Sale of Land for Tax Arrears be received as information;
And further, that Council adopt By-law #17-18, being a by-law to fix a scale of costs as the reasonable costs of proceedings for sale of land for tax arrears.
31 - 35 e) Report #17-005 CAO Re: Revision to Policy #10 - Training & Development of Staff - Township Paid Costs.
Recommendation: That CAO - Report 17-005 – Training & Development of Staff – Township Paid Costs be received as information;
And further, that Council approves the revisions to Policy #10 – Training and Development of Staff, and the related By-Law #17-11, authorizing the Reeve and Clerk to sign the amended policy.
36 f) Verbal Report CAO Re: Closure of the Ontario Home Renewal Program (OHRP).
Recommendation: See attached for recommendation.
14. Questions from the Media Relating to Agenda Items
15. Questions from the Public Relating to Agenda Items
16. Closed Session
a) To proceed into Closed Session for the purposes of discussing a proposed acquisition of land in accordance with Section 239(2) (c) of the Municipal Act, 2001, S.O., 2001 as amended.
Recommendation:
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That Council proceed into Closed Session at ______for the purposes of discussing a proposed acquisition of land in accordance with Section 239(2) (c) of the Municipal Act, 2001, S.O., 2001 as amended.
17. Open Session Resume
a) Open Session
Recommendation: That the Closed Session of Council adjourns at ______and open session resumes.
18. By-laws
37 - 79 a) February 23, 2017 By-laws. By-law 17-11 - Authorize Amendments to Policy #10 to Govern Training and Development of Staff By-law 17-14 - Authorize Amendment to Agreement with the County of Haliburton for Winter Maintenance on County Roads By-law 17-15 - Authorize Contract Extension Agreement with Cambium Inc. By-law 17-16 - Adopt Flag Etiquette and Protocol Policy By-law 17-17 - Fees and Charges By-law By-law 17-18 - Fix Scale of Costs for Sale of Land for Tax Arrears By-law 17-19 - Zoning By-law Amendment Application PLOZA2017005 By-law 17-20 - Official Plan Amendment Application PLOZA2017005 - OPA 11 By-law 17-21 - 2017 Cemetery Budget By-law 17-22 - Sewage Rates - Village of Minden By-law 17-23 - Water Rates - Village of Minden By-law 17-24 - Water Rates - Lutterworth Pines Community By-law 17-25 - Estimates of Expenditures and Revenues for the year 2017.
Recommendation: That the following By-laws be received and read a first time, second time and third time and finally passed with the Corporate Seal affixed. By-law 17-11 - Authorize Amendments to Policy #10 to Govern Training and Development of Staff By-law 17-14 - Authorize Amendment to Agreement with the County of Haliburton for Winter Maintenance on County Roads By-law 17-15 - Contract Extension Agreement with Cambium Inc. By-law 17-16 - Adopt Flag Etiquette and Protocol Policy
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By-law 17-17 - Fees and Charges By-law 17-18 - Fix Scale of Costs for Sale of Land for Tax Arrears By-law 17-19 - Zoning By-law Amendment Application PLOZA2017005 By-law 17-20 - Official Plan Amendment Application PLOZA2017005 - OPA 11 By-law 17-21 - 2017 Cemetery Budget By-law 17-22 - Sewage Rates - Village of Minden By-law 17-23 - Water Rates - Village of Minden By-law 17-24 - Water Rates - Lutterworth Pines Community By-law 17-25 - Estimates of Expenditures and Revenues for the year 2017 By-law 17-26 - Adopt Internet/Telephone Voting for 2018 Municipal Election.
19. Confirming By-law
80 a) By-law 17-27 Confirming By-law.
Recommendation: That By-law 17-27 being a by-law to confirm the proceedings of Council held during its February 23, 2017 Regular Meeting be received and read a first time, second time and third time and finally passed with the Corporate Seal affixed.
20. Adjournment
a) Adjournment of February 23, 2017 Regular Council Meeting.
Recommendation: That the February 23, 2017 Regular Council Meeting is hereby adjourned at ______.
Page 11 of 80 Section of Schedule H related to Proposed Lochlin Community Centre Fees and Charges
SCHEDULE H Community Services Programs & Facilities
Lochlin Community Centre Fees and Charges Current Fees Proposed Fees Centre rental (minimum – $40.00 $48.00 up to 4 hours) Centre rental per $10.00 $12.00 additional hour Entire property per day $100.00 No change Table damage fee $30.00 No change
Page 12 of 80 Section of SCHEDULE “I” Related to Proposed ENVIRONMENT: Landfill
Landfill: Current Fees Proposed Changes Household Waste Bag No charge – 3 clear garbage Limit Recycled and bags per week. Sorted $1.00 per additional bag Household Waste Bag $2.00 per bag Limit Unrecycled and Unsorted Household Waste $50.00 per cubic yard ** Unsorted (pick-up, or trailer, bins compactor trucks, dump trucks) Household Waste $35.00 per cubic yard Unsorted for Compactor Trucks/Bins
Car Tires 5 tires per load only – no charge Truck Tires 5 tires per load only – no charge Appliances – Except No Charge CFC (stoves, washers, dryers) CFC Appliances Free – tagged (Refrigerators, freezers, $50.00 – untagged air conditioners, etc.) Furniture – per unit $10.00 per unit Mattress, Box Spring – $10.00 per unit per unit Commercial Refuse $25.00 per cubic yard Sorted (pick-up, or trailer, bins, dump trucks, compactor truck) Commercial Refuse $50.00 per cubic yard ** Unsorted Effective April 1, 2016** (pick-up, or trailer, bins, dump trucks, compactor trucks) Construction Material $40.00 per cubic yard Sorted (pick-up or trailer, bins, compactor trucks, dump trucks) Construction Material $80.00 per cubic yard Unsorted (pick-up or trailer, bins, compactor trucks, dump trucks) Approved Contaminated $20.00 per cubic yard Soil
Page 13 of 80 Proposed Scale of Cost By-law 17-18
Description Current Fee Proposed Fee
(a) Administrative fee for services provided from the $200.00 $250.00 time that the Treasurer becomes entitled to register a Tax Arrears Certificate to the expiry of the one- year period following the date of the registration of a Tax Arrears Certificate
(b) Administrative costs with respect to the $200.00 $250.00 authorization of an Extension Agreement
(c) Administrative costs with respect to a public sale $400.00 $500.00 pursuant to Section 379 of the said Act including payment into and out of Court of surplus funds
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The Corporation of the Township of Minden Hills Council Meeting
Meeting Minutes
Thursday, January 26, 2017 Minden Hills Council Chamber
Present: Reeve Brent Devolin Deputy Reeve Cheryl Murdoch Councillor Jean Neville Councillor Pam Sayne Councillor Lisa Schell Councillor Jeanne Anthon Councillor Ron Nesbitt
Staff: CAO/Treasurer, Lorrie Blanchard Clerk, Dawn Newhook Deputy Clerk, Vicki Bull Road Superintendent, Travis Wilson Environmental and Property Operations Manager, Ivan Ingram CBO/Building Inspector, Colin McKnight Planner, Ian Clendening Director of Community Services, Mark Coleman Fire Chief, Doug Schell
The meeting was called to order at 9:00 a.m.
1. CALL TO ORDER/APPROVE AGENDA a) Approval of January 26, 2017 Council Meeting Agenda.
Res. #17-10. Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that the January 26, 2017 Council Meeting Agenda be approved as circulated. CARRIED
2. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
Councillor Neville declared a conflict of interest for item 6 a) Account Payable 7893 as her son performed work for the Township.
3. PUBLIC MEETINGS
None.
4. DELEGATIONS a) Chris Card, Parks, Recreation & Trails Manager Algonquin Highlands Re: Poker Lakes.
Res. #17-11. Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives a delegation from Chris Card, Recreation and Trails Manager of the Township of Algonquin Highlands regarding the Haliburton Highlands Water Trails specific to the Poker Lakes as information. CARRIED
January 26, 2017 Council Minutes Page 1
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b) Ms. Jennifer Cureton, Director of Philanthropy & Communications from YWCA - Peterborough/Haliburton Re: Request for financial assistance to support services in the County of Haliburton.
Res. #17-12. Moved by: Councillor Anthon Seconded by: Councillor Schell Be it resolved that Council receives a delegation from Jennifer Cureton, Director of Philanthropy & Communications from the YWCA - Peterborough/Haliburton requesting financial assistance to support services in the County of Haliburton as information;
And further that the request for a $5000.00 donation be referred to the 2017 budget deliberations for further consideration;
And further Council authorize the Reeve to sign a letter of support acknowledging the important services of the YWCA and sent to the Ministry. CARRIED
Council recessed at 9:52 a.m. and reconvened at 10:00 a.m.
c) Sinclair Russell & Cathy Mack Re: Minden Pride.
Res. #17-13. Moved by: Councillor Schell Seconded by: Councillor Anthon Be it resolved that Council receives a delegation from Sinclair Russell and Cathy Mack regarding Minden Pride. CARRIED d) Chris Hanson & Hendrika Sonnenberg Re: Water and Sewage Billing.
Res. #17-14. Moved by: Councillor Nesbitt Seconded by: Councillor Schell Be it resolved that Council receives a delegation from Chris Hanson regarding billing for their water and sewer services. CARRIED
5. ADOPTION OF MINUTES FROM PREVIOUS MEETING a) December 8, 2016 Council Meeting Minutes.
Res. #17-15. Moved by: Councillor Anthon Seconded by: Councillor Nesbitt Be it resolved that the December 8, 2016 Council Meeting Minutes be approved as circulated. CARRIED
6. PAYMENT OF ACCOUNTS a) January 26, 2107 Accounts.
Res. #17-16. Moved by: Councillor Anthon Seconded by: Councillor Schell Be it resolved that the accounts in the amount of $3,519,283.25 be approved for payment. CARRIED
January 26, 2017 Council Minutes Page 2
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7. CORRESPONDENCE AND COMMUNICATIONS a) Township of McMurrich/Monteith Re: Request Province to include Fire Department Infrastructure in the Provinces Infrastructure Strategy.
Res. #17-17. Moved by: Councillor Nesbitt Seconded by: Councillor Schell Be it resolved that Council supports Resolution 2016-338 from the Township of McMurrich/Monteith requesting the Province to include funding for Fire Department Infrastructure in the Provinces Infrastructure Strategy as information. CARRIED b) IESO Re: Release of 20 Year Electricity Plan for the Parry Sound/Muskoka Area.
Res. #17-18. Moved by: Councillor Schell Seconded by: Councillor Anthon Be it resolved that Council receives correspondence from the IESO regarding the release of 20 Year Electricity Plan for the Parry Sound/Muskoka Area as information. CARRIED c) MPAC Re: 2017 Budget and Municipal Levy.
Res. #17-19. Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives correspondence from MPAC regarding the 2017 Budget and Municipal Levy as information. CARRIED d) Township of Havelock-Belmont-Methuen Re: Legislative Changes Impacting Tax Registration and Tax Sales.
Res. #17-20. Moved by: Councillor Schell Seconded by: Councillor Anthon Be it resolved that Council supports correspondence received from the Township of Havelock-Belmont-Methuen regarding legislative changes impacting Tax Registration and Tax Sales and requesting the Province of Ontario re-open the consultation period to allow for informed public input regarding the changes. CARRIED e) Parks Canada Re: Twelve Mile Lake Dam Repairs.
Res. #17-21. Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives correspondence from Parks Canada regarding repairs to the Twelve Mile Lake Dam as information. CARRIED f) Communities in Action October 19, 2016 Meeting Minutes.
Res. #17-22. Moved by: Councillor Nesbitt Seconded by: Councillor Schell Be it resolved that Council receives the Communities in Action Meeting Minutes dated October 19, 2016 as information. CARRIED g) Communities in Action November 30, 2016 Meeting Minutes.
Res. #17-23. Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives the Communities in Action November, 2016 Meeting Minutes as information. CARRIED
January 26, 2017 Council Minutes Page 3
Page 17 of 80 h) Ministry of Housing Re: The Promoting Affordable Housing Act, 2016.
Res. #17-24. Moved by: Councillor Anthon Seconded by: Councillor Schell Be it resolved that Council receives correspondence from the Ministry of Housing regarding the Promoting Affordable Housing Act as information. CARRIED
8. ENVIRONMENTAL a) Report #17-002 EPO Re: Tipping Fees for Compaction Trucks and Bins.
Res. #17-25. Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receive Report #17-002 EPO – Tipping Fees for Compaction Trucks and Bins as information;
And further, that Council direct Staff to establish a new rate for Compactor Trucks and Bins at $35.00 per cubic yard;
And further, that Council approves the recommended changes to Schedule ‘I’ and directs Staff to amend the relevant section(s) of the Fees and Charges By-law effective April 1, 2017. CARRIED b) Report #17-003 EPO Re: Lochlin Hall Hourly Rate.
Res. #17-26. Moved by: Councillor Schell Seconded by: Councillor Anthon Be it resolved that Council receive Report #17-003 EPO – Lochlin Hall Hourly Rate as information;
And further, that Council direct Staff to increase the centre rental (minimum – up to 4 hours) rate be increased to $48.00 and the Centre Rental per additional hour rate be increased to $12.00;
And further, that Council approves the recommended changes to Schedule ‘H’ and directs Staff to amend the relevant section(s) of the Fees and Charges By-law effective March 1, 2017. CARRIED
Council recessed at 10:55 a.m. and reconvened at 11:09 a.m.
9. ROADS a) Report #17-001 Roads Re: December 2016 Monthly Activity Report.
Res. #17- 27. Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives Report #17-001 Roads – December 2016 Monthly Activity Report for information. CARRIED b) Report #17-002 Roads Re: Re: RFP Results - Various Drainage Studies.
Res. #17-28. Moved by: Councillor Nesbitt Seconded by: Councillor Schell Be it resolved that Council receive Report # 17-002 - Roads – Award of Various Drainage Studies as information;
January 26, 2017 Council Minutes Page 4
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And further, that CC Tatham and Associates be awarded the contract for the completion of the Various Drainage Studies in the amount of $81,617 exclusive of HST.
And further, that Council directs Staff present an Agreement with CC Tatham and Associates for Council’s consideration. CARRIED
10. COMMUNITY SERVICES a) Report #17-001 Community Services Department - CFC150 – Grant Application for Festival of Banners.
Res. #17-29. Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives Report # 17-001 Community Services Department – CFC150 – Grant Application for Festival of Banners as information;
And further, that Council approves the CFC150 grant application submitted in the amount of $3,500.00 in support of the Festival of Banners. CARRIED b) Report #17-002 Community Services Department - OSRCF 2017-2018 Grant Application.
Res. #17-30. Moved by: Councillor Anthon Seconded by: Councillor Schell Be it resolved that Council receives Report # 17-002 Community Services Department – OSRCF 2017-2018 Grant Application as information;
And further, that Council approves and directs Staff to submit a grant application to the 2017- 2018 Ontario Sport Recreation Community Fund as outlined for the February 1, 2017 submission deadline. CARRIED c) Report #17-003 Community Services Department - Access4All Barrier Buster Grant Application.
Res. #17-31. Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives Report # 17-003 Community Services Department – Access4All Canada 150 Signature Initiative Grant Application as information;
And further, that Council directs Staff to review program criteria and create a list of potential accessibility improvement projects throughout the Township and report back with a recommended project for a grant application. CARRIED d) Report # 17-004 Community Services Department - Summer Student Grant Applications.
Res. #17-32. Moved by: Councillor Anthon Seconded by: Councillor Schell Be it resolved that Council receives Report # 17-004 Community Services Department – Summer Student Grant Applications as information. CARRIED
January 26, 2017 Council Minutes Page 5
Page 19 of 80 e) Report # 17-005 Community Services Department - CIP 150 Community Centre Renovations Grant Update.
Res. #17-33. Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives Report # 17-005 Community Services Department – CIP 150 Community Centre Renovations Grant Update as information. CARRIED f) Report # 17-006 Community Services Department - Volunteer Engagement Strategy Final Report.
Res. #17-34. Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives Report # 17-006 Community Services Department – Volunteer Engagement Strategy – Final Report as information;
And further, that Council endorses the recommendations within the report and directs Staff to work to implement actions that support the achievement of those recommendations as part of the annual budget process. CARRIED g) Report # 17-007 Community Services Department - Monthly Activity Report.
Res. #17-35. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receives Report # 17-007 Community Services Department Monthly Activity Report for December 2016 as information. CARRIED h) Report #17-008 Community Services Department - Stone Orchard Cemetery Software Licencing & Maintenance Agreements.
Res. #17-36. Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Council receives Report # 17-008 Community Services Department – Stone Orchard Cemetery Software Licensing & Maintenance Agreements as information;
And further, that Council adopts By-Law #17-08 License Agreement and By-law #17-09 Maintenance Agreement, authorizing the Reeve and the Clerk to execute the agreements between the Township of Minden Hills and Stone Orchard Software Inc. for the provision of software system supporting records management of Minden Hills cemeteries inclusive of Minden, Bethel, 12 Mile and Gelert Cemeteries. CARRIED i) Cultural Centre Advisory Committee Meeting Minutes - December 10, 2016 (RECOMMENDATION).
Res. #17-37. Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that Council receives the Cultural Centre Advisory Committee Meeting Minutes dated December 10, 2017 as information. CARRIED j) Arena Task Force Meeting Minutes - November 2016 (NO RECOMMENDATIONS).
Res. #17-38. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receives the November 2, 2016 Arena Task Force Meeting Minutes as information. CARRIED
January 26, 2017 Council Minutes Page 6
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Council recessed at 11:55 a.m. and reconvened at 12:45 p.m.
11. PROTECTIVE SERVICES a) Report #17-001 Building/By-law/Planning Re: November Monthly Activity Summary.
Res. #17-39. Moved by: Councillor Neville Seconded by: Deputy Reeve Murdoch Be it resolved that the November 2016 Monthly Activity Report for Building, By-law, On-Site Sewage System and Planning be received as information. CARRIED b) Report #17-003 Building/By-law/Planning Re: December Monthly Activity Summary.
Res. #17-40. Moved by: Councillor Sayne Seconded by: Councillor Neville Be it resolved that the December 2016 Monthly Activity Report for Building, By-law, On-Site Sewage System and Planning be received as information. CARRIED c) Report #17-001 Fire Re: December 2016 Fire Summary.
Res. #17- 41. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Sayne Be it resolved that Council receive Report #17-001 FIRE – December 2016 Fire Summary as information. CARRIED d) Report #17-002 Fire Re: Municipal Forest Fire Management Agreement.
Res. #17- 42. Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Council receive Report #17-002 FIRE – Municipal Fire Management Agreement as information;
And further, that Council authorizes the Reeve and Clerk to execute an agreement with the Ministry of Natural Resources and Forestry for Municipal Forest Fire Management;
And further, that Council adopt By-law #17-06 authorizing the Reeve and Clerk to execute an agreement between the Township of Minden Hills and the Ministry of Natural Resources and Forestry for Municipal Forest Fire Management. CARRIED
12. PLANNING AND DEVELOPMENT a) Report #17-001 Planning Re: PLSRA2016074 Application to Purchase a Portion of the Shore Road Allowance – Horseshoe Lake.
Res. #17-43. Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that Council receive Report #17-001 Planning PLSRA2016074 Application to purchase a portion of the Shore Road Allowance – Horseshoe Lake as information;
And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2016074) in accordance with the established procedure under approved Policy No. 19, as amended. CARRIED
January 26, 2017 Council Minutes Page 7
Page 21 of 80 b) Report #17-002 Planning Re: PLH2016072 & PLH2016073 (H-043/16) Application for Severance – Creation of a New Lot & Right-of-Way.
Res. #17-44. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receive Report #17-002 Planning PLH2016072 & PLH2016073 (H-043/16) Application for Severance – Creation of a New Lot & Right-of-Way as information;
That Application for Consent PLH2016072 & PLH2016073 (H-043/16) be recommended for approval subject to the following conditions:
1. The balance of any outstanding taxes, including penalties and interest, shall be paid to the Municipality.
2. The registered owner(s) shall obtain, to the satisfaction of the Township of Minden Hills, a minor variance, or zoning by-law amendment, addressing the deficient frontage and setback.
3. A copy of all reference plans associated with this application shall be provided to the Planner for the Township of Minden Hills for approval prior to registration.
4. Settlement of 5% cash-in-lieu of parkland dedication in the amount of $1,500.00 for the severed parcel shall be paid to the Township of Minden Hills, pursuant to Section 51.1 of the Planning Act.
5. The registered owner(s) shall ensure, to the satisfaction of the Township of Minden Hills that the Township is fully reimbursed for any costs incurred by the Township for professional services related specifically to this application. It is recommended that the applicant consult with the Township of Minden Hills immediately following provisional consent being granted. CARRIED c) Report #17-003 Planning Re: PLH2017001 (H-047/16) Application for Severance – Lot Addition.
Res. #17-45. Moved by: Councillor Neville Seconded by: Deputy Reeve Murdoch Be it resolved that Council receive Report #17-003 Planning PLH2017001 (H-047/16) Application for Severance – Lot Addition as information;
That Application for Consent PLH2017001 (H-047/16) be recommended for approval subject to the following conditions:
1. The Severance is for addition purposes only.
2. The balance of any outstanding taxes, including penalties and interest, (and and local improvement charges, if applicable) shall be paid to the Municipality.
3. A copy of all reference plans associated with this application shall be provided to the Planner for the Township of Minden Hills for approval prior to registration.
4. The registered owner(s) shall ensure, to the satisfaction of the Township of Minden Hills that the Township is fully reimbursed for any costs incurred by the Township for professional services related specifically to this application. It is recommended that the applicant consult with the Township of Minden Hills immediately following provisional consent being granted. CARRIED d) Report #17-004 Planning Re: PLSRA2017004 Application to purchase a portion of the Shore Road Allowance – Moore Lake.
Res. #17-46. Moved by: Councillor Sayne Seconded by: Councillor Neville Be it resolved that Council receive Report #17-004 Planning PLSRA2017004 Application to purchase a portion of the Shore Road Allowance – Moore Lake as information;
January 26, 2017 Council Minutes Page 8
Page 22 of 80 And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2017004) in accordance with the established procedure under approved Policy No. 19, and the ‘Blue Book’ prepared by W.D. Russell (2003). CARRIED e) Planning and Development Advisory Committee Meeting Minutes - December 14, 2016. (RECOMMENDATION).
Res. #17- 47. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Sayne Be it resolved that Council receives the December 14, 2016 Planning Advisory Committee Meeting Minutes as information;
And further that Council acknowledges, with regret, the resignation of Kate Hall from the Planning and Development Advisory Committee;
And further that Council directs the Planner to prepare a report and bring back to Council with further information for consideration. CARRIED f) Housing Task Force Meeting Minutes - November 22, 2016 (NO RECOMMENDATIONS).
Res. #17- 48. Moved by: Councillor Neville Seconded by: Deputy Reeve Murdoch Be it resolved that Council receive the Housing Task Force Meeting Minutes dated November 22, 2016 as information;
And further that Council acknowledges that Fay Martin has been appointed Chair and Hank Safre has been appointed secretary of the Task Force. CARRIED
13. FINANCE AND GENERAL GOVERNMENT a) Report #17-002 Admin/Treasury Re: Assessment at Risk - Transfer to Reserves.
Res. #17- 49. Moved by: Councillor Sayne Seconded by: Councillor Neville Be it resolved that Report #17-002 Admin/Treasury – Assessment at Risk – Transfer to Reserves be received as information;
And further, that Council directs Staff to transfer $12,000 to Finance Reserves; which represents unrequired 2015 estimated and accrued assessment at risk tax write-off amounts. CARRIED b) Report #17-001 Clerk Re: Amendments to Policy 101 - Workplace Violence, Workplace Harassment & Workplace Sexual Harassment Policy.
Res. #17- 50. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Report #17-001 Clerk – Amendments to Policy #101 the Workplace Violence, Workplace Harassment & Workplace Sexual Harassment Policy as information;
And further, that Council pass By-law 17-03 being a by-law to amend Policy #101 the Workplace Violence, Workplace Harassment & Workplace Sexual Harassment Policy. CARRIED
January 26, 2017 Council Minutes Page 9
Page 23 of 80
c) Report #17-002 Clerk Re: Annual Review and Approval of Health and Safety Policies.
Res. #17- 51. Moved by: Councillor Sayne Seconded by: Councillor Nesbitt Be it resolved that Report #17-002 Clerk – Annual Review of Health and Safety Policies be received as information;
And further, that Council has reviewed and approves of the following Health and Safety Policies: •Policy #53 – Early and Safe Return to Work Program •Policy #56 – Reporting of Accidents and Bodily Injury Accidents •Policy #58 – Corporate Occupational Health and Safety Policy •Policy #72 – Slips and Falls on Municipal Property •Policy #79 – Smoke-Free Workplace •Policy #101 – Workplace Violence, Workplace Harassment and Workplace Sexual Harassment (as amended). CARRIED d) Report #17-003 Clerk Proposed Policy to Govern and Provide Direction to Councils Boards/Committees and Task Forces.
Res. #17- 52. Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Report #17-002 Clerk – Proposed New Policy for the Governance of Committees as information;
And further, that Option 3 identified in the said report be included in the Policy as the reporting procedures for Task Forces;
And further, that, subject to any requested amendments, Council approves By-law #17-04 to adopt Policy #106 being a Policy to Govern and Provide Direction to Council Boards/Committees and Task Forces;
And further that By-law 17-10 to amend Policy #93 Volunteering Policy – Advisory Committees/Boards be adopted;
And further that Council acknowledges receipt of the revised Advisory Board/Committee Application Form. CARRIED e) Report #17-004 Clerk Re: 2018 Municipal Election Ranked Ballot Voting Method.
Res. #17- 53. Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that Council receives Report #17-004 Clerk Re: 2018 Municipal Election Ranked Ballot Voting Method as information. CARRIED f) Report #17-001 Deputy Clerk Re: Royal Canadian Legion Road Closure Request for Remembrance Day Ceremonies.
Res. #17-54. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receive Report #17-01 Deputy Clerk – Minden Legion Road Closure Request for Remembrance Day Ceremonies as information;
January 26, 2017 Council Minutes Page 10
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And further, that Council approves the road closure of Bobcaygeon Road from Newcastle Street to Water Street on Saturday, November 11, 2017 from 10:00 a.m. to 1:00 p.m. for the Royal Canadian Legion, Branch 636, and Remembrance Day Ceremonies.
And further, that prior to the event, the Royal Canadian Legion, Branch 636 provide, to the Township, a Certificate of Insurance naming the “Corporation of the Township of Minden Hills” as additional insured in the amount of $5,000,000.00. CARRIED g) Councillor Anthon Re: Absence from Council Meetings.
Res. #17- 55. Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Council acknowledges receipt of Councillor Anthon's correspondence requesting Council's permission to be absent from three Council meetings;
And further that Council approves Councillor Anthon's request to be absent from the following meetings:
February 9, 2017 COTW; February 23, 2017 Regular Council Meeting; and March 9, 2017 COTW. CARRIED
14. QUESTIONS FROM THE MEDIA RELATING TO AGENDA ITEMS
There were no questions asked from the media
15. QUESTIONS FROM THE PUBLIC RELATING TO AGENDA ITEMS
There was one question asked from the public that referred to Planning item 7. b) regarding the reports recommendation for approval.
Council recessed at 1:35 p.m. and reconvened at 1:42 p.m.
16. CLOSED SESSION a) Proceed into Closed Session for the purpose of discussing the following: Two items pursuant to section 239 (2) (c) of the Municipal Act, 2001, S.O., 2001, as amended regarding a proposed or pending acquisition of land; Two items pursuant to section 239 (2) (d) of the Municipal Act, 2001, S.O., 2001, as amended regarding labour relations or employee negotiations Two items pursuant to section 239 (2) (e) of the Municipal Act, 2001, S.O., 2001, as amended regarding litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board; One item pursuant to section 239 (2) (b) of the Municipal Act, 2001, S.O., 2001, as amended regarding personal matters about an identifiable individual, including municipal or local board employees; One item pursuant to section 239 (2) (b) of the Municipal Act, 2001, S.O., 2001, as amended regarding personal matters about an identifiable individual, including municipal or local board employees (Appointments to Boards/Committees).
Res. #17-56. Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that Council proceed into Closed Session at 1:43 p.m. for the purposes of discussing:
January 26, 2017 Council Minutes Page 11
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Two items pursuant to section 239 (2) (c) of the Municipal Act, 2001, S.O., 2001, as amended regarding a proposed or pending acquisition of land;
Two items pursuant to section 239 (2) (d) of the Municipal Act, 2001, S.O., 2001, as amended regarding labour relations or employee negotiations;
Two items pursuant to section 239 (2) (e) of the Municipal Act, 2001, S.O., 2001, as amended regarding litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board;
One item pursuant to section 239 (2) (b) of the Municipal Act, 2001, S.O., 2001, as amended regarding personal matters about an identifiable individual, including municipal or local board employees;
One item pursuant to section 239 (2) (b) of the Municipal Act, 2001, S.O., 2001, as amended regarding personal matters about an identifiable individual, including municipal or local board employees (Appointments to Boards/Committees). CARRIED
17. OPEN SESSION RESUME a) Open Session of Council Resume.
Res. #17-57. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that the Closed Session of Council adjourn at 2:53 p.m. and Open Session resume. CARRIED
Res. #17-58. Moved by: Councillor Nesbitt Seconded by: Councillor Schell Be it resolved that Council hereby appoints Angelo Setten to the Planning and Development Committee;
And further Council appoints Erika Walter to the Housing Task Force. CARRIED
18. BY-LAWS a) January 26, 2017 By-laws: By-law 17-01 Borrowing By-law By-law 17-02 Interim Tax Levies for 2017 By-law 17-03 Amend Policy #101 - Workplace Violence, Workplace Harassment and Workplace Sexual Harassment By-law 17-04 Policy for Procedures for Committees of Council By-law 17-06 To Execute Forest Fire Management Agreement with MNRF By-law 17-08 To Execute a License Agreement with Stone Orchard Software Inc. By-law 17-09 To Execute a Maintenance Agreement with Stone Orchard Software Inc. By-law 17-10 to Amend Policy #93 - Volunteering Policy for Boards/Committees.
Res. #17- 59. Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Council has given the following by-laws a first, second and third reading, passed and signed, and the Corporate Seal attached thereto: By-law 17-01 Borrowing By-law By-law 17-02 Interim Tax Levies for 2017 By-law 17-03 Amend Policy #101 - Workplace Violence, Workplace Harassment and Workplace Sexual Harassment By-law 17-04 Policy for Procedures for Committees of Council By-law 17-06 To Execute Forest Fire Management Agreement with MNRF
January 26, 2017 Council Minutes Page 12
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By-law 17-08 To Execute a License Agreement with Stone Orchard Software Inc. By-law 17-09 To Execute a Maintenance Agreement with Stone Orchard Software Inc. By-law 17-10 to Amend Policy #93 - Volunteering Policy for Boards/Committees. CARRIED
19. CONFIRMING BY-LAW a) By-law 17-12 Confirmatory By-law.
Res. #17- 60. Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that By-law 17-12 being a by-law to confirm the proceedings of Council held during its regular meeting on January 26, 2017 be received and read a first time, second time, third time and finally passed with the Corporate Seal affixed. CARRIED
20. ADJOURNMENT a) Adjournment of January 26, 2017 Regular Council Meeting.
Res. #17- 61. Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that the January 26, 2017 Regular Council Meeting is hereby adjourned at 2:56 p.m. CARRIED
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
January 26, 2017 Council Minutes Page 13
Page 27 of 80 The Corporation of the Township of Minden Hills Special Council Meeting
Meeting Minutes
Thursday, January 12, 2017 Council Chambers
Present: Reeve Brent Devolin Deputy Reeve Cheryl Murdoch Councillor Jeanne Anthon Councillor Pam Sayne Councillor Lisa Schell Councillor Jean Neville Councillor Ron Nesbitt
Staff: CAO/Treasurer, Lorrie Blanchard Deputy Clerk, Vicki Bull Road Superintendent, Travis Wilson Environmental and Property Operations Manager, Ivan Ingram CBO/Building Inspector, Colin McKnight Director of Community Services, Mark Coleman Fire Chief, Doug Schell
The meeting was called to order at 10:45 a.m.
CALL TO ORDER/APPROVAL OF AGENDA
Res. #17-05 Moved by: Councillor Nesbitt Seconded by: Councillor Schell Be it resolved that Council approves the January 12, 2017 Special Council Meeting Agenda as amended. Carried.
DECLARATION OF PECUNIARY INTEREST OR GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest.
CLOSED SESSION a) The purpose of the meeting is to proceed into Closed Session for the purpose of discussing the following:
One item pursuant to Section 239(2) (c) of the Municipal Act, 2001, S.O., 2001, as amended regarding a proposed or pending acquisition of land; One item pursuant to Section 239(2) (d) of the Municipal Act, 2001, S.O., 2001, as amended regarding labour relations or employee negotiations.
Res. #17-06 Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council proceed into Closed Session at 10:46 a.m. for the purpose of discussing:
One item pursuant to Section 239(2) (c) of the Municipal Act, 2001, S.O., 2001, as amended regarding a proposed or pending acquisition of land;
One item pursuant to Section 239(2) (d) of the Municipal Act, 2001, S.O., 2001, as amended regarding labour relations or employee negotiations. Carried.
January 12, 2017 – Special Council Minutes Page 1
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OPEN SESSION a) Open Session Resume
Res. #17-07 Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Closed Session adjourn at 11:13 a.m. and Open Session Resume Carried.
CONFIRMING BY-LAW
Res. #17-08 Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that By-law 17-07 being a by-law to confirm the proceedings of Council held during its January 12, 2017 Special Meeting of Council be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. Carried.
ADOURNMENT
Res. # 17-09 Moved by: Councillor Sayne Seconded by: Councillor Neville Be it resolved that Council adjourns its Special Meeting of Council at 11:14 a.m. Carried.
______Brent Devolin, Reeve
______Vicki Bull, Deputy Clerk
January 12, 2017 – Special Council Minutes Page 2
Page 29 of 80 Township of Minden Hills Accounts Payable Recap Thursday, February 23, 2017
Accounts Payable Listing: Beginning Ending Cheque# Cheque# General Fund 8102 8175 $ 938,007.69 $ - Total General Fund $ 938,007.69
Total Cheques $ 938,007.69
General Fund - Chq Cancelled $ - $ - Total Cheques Cancelled $ -
Preauthorized Payment - Hydro Month: to January 31, 2017 $ 33,663.23 Preauthorized Payment - Telizon Month: to January 13, 2017 $ 2,030.78 Total Preauthorized Payments $ 35,694.01
Direct Deposit - Payroll PP # 4 $ 63,490.02 $ - Total Payroll $ 63,490.02
Grand Total $ 1,037,191.72
The Treasurer is authorized to pay the above noted accounts.
Clerk, Dawn Newhook Reeve, Brent Devolin
Page 30 of 80 Draft Policy #10 - G To Govern the Training and Education of Municipal Staff
February 23, 2017 (A) November 26, 2015 (A) October 27, 2011 (A) September 30, 2010 (A) May 31, 2007 (A) April 28, 2005 (A) February 24, 2005 (A) January 30, 2003 (A) February 22, 2001 ______
Definitions and Interpretation Rules
Wherever a word is used in this Policy with its first letter capitalized, the term is being used as it is defined in this Section. Where any word appears in ordinary case, its regularly applied meaning in the English language is intended. Defined terms may be used throughout this policy in different grammatical contexts.
“Education” shall mean the process of receiving or giving systematic instruction of particular knowledge or skills.
“Itemized Receipt” shall mean a detailed receipt of items purchased, including but not limited to, date, time, vendor name, description of item purchased, number of items purchased, cost per item, extended cost, applicable taxes, tip, total purchase, etc.
“Municipality” shall mean the Corporation of the Township of Minden Hills.
“Staff” shall mean any and all employees of the Township of Minden Hills.
“Training” shall mean the act of teaching a person a particular skill, knowledge or type of behavior.
Purpose
The purpose of this policy is to govern the Training and Education of municipal Staff and to outline eligible expenses to be reimbursed by the Municipality.
Policy #10 – To Govern the Training and Development of Municipal Staff Page 1
Page 31 of 80 General
Council wishes to ensure that Staff receives the necessary Education and Training to provide for the effective management and administration of the Municipality.
Scope
This policy shall apply to any and all Staff of the Municipality.
Guiding Principles
1. That participation by Staff in any Training and Education session/program or municipal conference, for which the Municipality is responsible for the costs, requires prior approval as follows:
a) Authorization for the CAO to participate in Training/Education shall be approved by the Reeve;
b) Authorization for a Department Manager to participate in Training/Education shall be approved by the CAO;
c) Authorization for all other municipal Staff to participate in Training/Education shall be approved by the Department Manager;
d) All costs associated with Training/Education must be approved in the annual budget estimates. Any costs not approved during the annual budget process must be approved by resolution of Council.
2. That the following expenses for Staff to participate in approved Training and Education sessions/programs will be paid/reimbursed by the Municipality, subject to Sections 3, 4 and 5;
a) Tuition or registration fees
b) Books and manuals
c) Meals (employee only), if they are not provided at the session or conference, will be reimbursed as follows:
A daily maximum per diem of $75.00 (including tip and taxes). Claimants are expected to exercise reason when making individual meal purchases.
Alcohol is not an eligible meal expense and will not be reimbursed by the Municipality.
d) Accommodations
Policy #10 – To Govern the Training and Development of Municipal Staff Page 2
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Session held between November 1st and March 31st:
To avoid possible adverse driving conditions, accommodations will be paid for the employee only, for the night before the conference and the nights between sessions for multi-day conferences.
Session held between April 1st and October 31st:
i) Session held more than 125km from the Municipal Office – accommodations will be paid for the employee only, for the night before the conference, and the nights between sessions for multi-day conferences.
ii) Session held 125km or less from the Municipal Office – accommodations will be paid for the employee only, for the nights between sessions for multi-day conferences. No amount will be paid for the night before the conference, and no amount will be paid for single-day conferences.
iii) Where requested and permissible, accommodations will be booked by the Administration Department and pre-paid through a Township credit card.
iv) The Township will not pay/reimburse for the cost of misc. accommodation costs, including but not limited to, mini bar fees, movies, room service, etc.
e) Parking
f) Mileage; at the rate of:
Price Per Litre Mileage Rate per km.
$.60 to $.89 per litre $.44 per km. $.90 to $1.19 per litre $.49 per km. $1.20 to $1.49 per litre $.54 per km. $1.50 to $1.79 per litre $.59 per km. $1.80 to $2.10 per litre $.65 per km.
Rates shall be established on a quarterly basis (January 1, April 1, July 1 and October 1), as per the published price per litre on these dates.
Use of toll highways must receive prior approval, as per Section 1.
Meals, Mileage (including highway toll charges) and Parking will not be paid by the Township in advance of the Training/Education session/program, unless otherwise included in the registration or course fee, through the approved use of Township vehicle(s), or as approved through Section 4.
Policy #10 – To Govern the Training and Development of Municipal Staff Page 3
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3. That requests for reimbursement of the expenses outlined in Section 2, must be substantiated by an Itemized Receipt, and submitted on the prescribed form.
4. That the Treasurer is authorized to advance to employees, upon request, a maximum of $300.00 towards the cost of approved expenses. Requests must be made at least two weeks prior to issuing the advance cheque. All advances must be reconciled to Itemized Receipts and submitted on the prescribed expense reimbursement form. Reconciled expense forms must be submitted to the Treasury Department within two weeks of the expense(s) being incurred. Employees will be reimbursed for any approved amounts exceeding the advance. Any amounts repayable to the Municipality must accompany the completed expense form.
5. That employees who do not complete Training and Education which has been paid, in whole or in part, by the Municipality, or who are unsuccessful in attaining a passing grade or designation (where applicable), shall be required to reimburse all costs associated with the course, Training and Education session. Such costs shall include, but is not limited to, registration, tuition, meals, books, manuals, accommodation, mileage (including toll charges), applicable taxes, tips and use of Township vehicles (in lieu of mileage), etc.
Where available, one (1) successful challenge exam or test will be permitted, based on the next scheduled exam or test date only, and unless otherwise approved by the CAO. The date of scheduled challenge exams or tests must be provided to the Treasury department in advance of such date.
Reimbursement to the Municipality will be permitted through payroll deductions, but must be paid in full within six (6) months of the training or course end date; or as otherwise approved by the CAO. All reimbursements paid through payroll deductions must be approved, in advance, by the Treasurer.
The Municipality shall not pay the costs associated with further Training or Education sessions for an employee until all required reimbursements, related to that employee, have been paid in full; unless otherwise approved by the CAO.
All invoices and expense claims related to Training and Education, and in accordance with this policy, must be clearly identified, including the employee name, type of training and anticipated end date. Invoices shall be approved by the applicable Department Head and the Treasurer. The Treasury Department will maintain a log of outstanding courses/training sessions for follow-up and reimbursement, where applicable.
6. That any cost that does not meet the criteria as outlined in Section 2, 3 or 5, which has been charged to the Township, through a Township credit card, Township vendor account, or other external billing, shall be reimbursed by Staff within three (3)
Policy #10 – To Govern the Training and Development of Municipal Staff Page 4
Page 34 of 80 business days of notification. The Township reserves the right to recover such costs through the use of payroll deduction or other collection processes.
Adopted by Council this 23rd day of February, 2017.
______Reeve
______Clerk
Policy #10 – To Govern the Training and Development of Municipal Staff Page 5
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Recommendation: That Council approves the responses and requests, provided by Staff, as they relate to the Ministry of Housing’s closure of the Ontario Home Renewal Program (OHRP);
And further, that Council acknowledges that, due to the limited amount of available documentation, the list of outstanding loans and/or liens, as provided by Staff, may be incomplete; and that any other loans identified subsequent to this review will be reported to Council and to the Ministry of Housing, or any other Ministry as required;
And further, that Council directs Staff to respond to the Ministry Housing’s request as follows:
1.) Written confirmation that participation in the OHRP has concluded.
The Township of Minden confirms that participation in the OHRP has concluded.
2.) A cheque for all amounts held in the Township of Minden Hills OHRP Trust account, less the interest amounts and 5% administration fee, as applicable, payable to the “Minister of Finance”.
The Township of Minden no longer holds a balance related to an OHRP Trust account. This confirmation was provided to Ministry (Howard Douglas) on April 14, 2008. There has been no further activity since this date.
3.) Written confirmation that you have no outstanding OHRP loans in arrears; 4.) Written confirmation that there are no existing liens on properties related to a loan received under OHRP within the Township of Minden Hills.
As per the following summary:
Corporation of the Township of Minden Hills OHRP Loan Continuity
Balance Loan Former Twp. Per Ledger Liens Outstanding Legal Description Notes Request Pt Lot 8, Conc. A, Anson Twp, Part 2 on 19R-1397 Loan #1 AH&M 212.66 Lien Outstanding (Instrument 147144) Uncollectible - Minimal Balance Write-Off/Discharge Loan
Loan #2 Lutterworth 206.04 Lien Outstanding Pt Lot 28, Conc. A, Part 1 on 19R-559 Uncollectible - Minimal Balance Write-Off/Discharge Loan Lot 5, Conc. 1, Lutterworth Twp., Parts 1 & 2 on No Lien/Property Sold - Assumed 19R-3128 (Instrument 129024, 133712, 133714, records are incorrect and balance is Write-Off/No Discharge Loan #3 Lutterworth 4,301.98 No Lien 148429) $0.00 Required No Lien/Property Sold - Assumed Pt Lot 11, Conc. 10, Minden Twp. (Instrument records are incorrect and balance is Write-Off/No Discharge Loan #4 AH&M 1,065.35 No Lien 124985) $0.00 Required Pt Lot 4, Conc.12, Lutterworth Twp., Part 3 on Plan 19R-71 (Instrument 109361, 87824, 116088, Property Sold - Uncollectible - Loan #5 Lutterworth 167.01 Lien Outstanding 10936, 109362) Minimal Balance Write-Off/Discharge Loan
Pt Lot 21, Conc. 10, Minden Twp., Part 2 on 19R- Uncollectible - Limited Financial Loan #6 AH&M 6,836.47 Lien Outstanding 3430 (Instrument 141857) Resources/Death of Spouse Write-Off/Discharge Loan
5.) A receipt or printed statement of the trust fund account.
Date of account closure is unknown. As noted in question #2, confirmation of a $0.00 balance was provided to the Ministry via e-mail (Howard Douglas) on April 14, 2008 (copy attached). There has been no further activity since this date.
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The Corporation of the Township of Minden Hills
BY-LAW #17-11
Being a By-law to Authorize the Reeve & Clerk to execute, amended Policy #10, being the Policy to Govern the Training and Development of Municipal Staff
WHEREAS Section 227 of the Municipal Act, 2001, S.O., 2001, c.25, as amended, provides that employees shall implement Council’s decisions and establish administrative practices and procedures to carry out Council’s decisions;
AND WHEREAS Council of the Township of Minden Hills deems it expedient to adopt Policy #10, as amended;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS:
1. That the Reeve & Clerk be authorized to execute amended Policy#10 to govern the Training and Development of Municipal Staff attached hereto as Schedule “A.”
2. That this By-law comes into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 23th day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 37 of 80 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-14
Being a By-law to Authorize the Reeve and Clerk to execute an Amended Agreement between the Township of Minden Hills and the County of Haliburton for Winter Maintenance Services on County Roads.
WHEREAS, Section 5(3) of the Municipal Act, 2001, c.25 as amended provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise;
AND WHEREAS Section 9 the Municipal Act, 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act;
AND WHEREAS Section 11(2) the Municipal Act, 2001, S.O., 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws for the provision of services that the municipality deems necessary or desirable for the public;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS: 1. That the Reeve and Clerk be authorized to execute the Amended Agreement between the County of Haliburton and the Township of Minden Hills, attached as Schedule “A,” for Winter Maintenance Services on County Roads;
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 23th day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 38 of 80 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-15
Being a By-law to authorize the Reeve and Clerk to execute an extension Agreement between the Corporation of the Township of Minden Hills and Cambium Inc. for Environmental Monitoring and Annual Reporting of Townships Landfills.
WHEREAS, Section 5(3) of the Municipal Act, 2001, c.25 as amended provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise;
AND WHEREAS Section 9 the Municipal Act, 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act;
AND WHEREAS Section 11(2) the Municipal Act, 2001, S.O., 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws for the provision of services that the municipality deems necessary or desirable for the public;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS: 1. That the Reeve and Clerk be authorized to execute the extension Agreement between the Corporation of the Township of Minden Hills and Cambium Inc. attached as Schedule “A, for Environmental Monitoring and Annual Reporting of Townships Landfills.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 23th day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
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The Corporation of the Township of Minden Hills
BY-LAW #17-16
Being a By-law to Authorize the Reeve & Clerk to execute Policy #108 being a Policy to establish Flag Etiquette and Protocol
WHEREAS Section 227 of the Municipal Act, 2001, S.O., 2001, c.25, as amended, provides that employees shall implement Council’s decisions and establish administrative practices and procedures to carry out Council’s decisions;
AND WHEREAS Council of the Township of Minden Hills deems it expedient adopt Policy #108 being a Flag Etiquette and Protocol Policy;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS:
1. That the Reeve & Clerk be authorized to execute Policy #108 being Policy to establish Flag Etiquette and Protocol attached hereto as Schedule “A.”
2. That this By-law comes into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 23th day of February, 2016.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 40 of 80
THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. #17-17
Being the Comprehensive Fees & Charges By-law For the Township of Minden Hills Programs & Services
WHEREAS the Municipal Act, 2001, c. 25, S. 391 (1) provides that a municipality may pass a by-law to impose fees or charges
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS:
1. That fees and charges as set out in the schedules to this By-law shall be imposed.
2. That Schedule A to this by-law be the schedule of fees related to the Building Department in accordance with the Building Code Act of Ontario, Section 7; and
That Schedule B to this by-law be the schedule of fees related to the Administration in accordance with the Municipal Act; and
That Schedule C to this by-law be the schedule of fees related to Fire Services in accordance with the Municipal Act; and
That Schedule D to this by-law be the schedule of fees related to the Cultural Centre Programs and Facilities in accordance with the Municipal Act; and
That Schedule E to this by-law be the schedule of fees related to the Roads Department in accordance with the Municipal Act; and
That Schedule F to this by-law be the schedule of Fees related to the Planning Department in accordance with the Planning Act; and
That Schedule G to this by-law be the schedule of fees related to the Cemetery in accordance with the Funeral, Burial and Cremation Services Act; and
That Schedule H to this by-law be the schedule of fees related to the Parks and Recreation Programs and Facilities in accordance with the Municipal Act; and
That Schedule I to this by-law be the schedule of fees related to Environment & Property Operations – Water, Sewer and Landfill in accordance with the Municipal Act.
That Schedule J to this by-law be the schedule of fees related to Community Services advertising in accordance with the Municipal Act.
That Schedule K to this by-law be the schedule of fees related to the lease of municipal property by utility companies, construction companies or government agencies for the purpose of a parking and/or construction staging area during a temporary construction project.
3. That Committees of Council are exempt from fees charged for the use of municipal facilities to host community events and fundraising activities.
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4. That By-law #16-75 is hereby repealed. In the event of any conflict between the provisions of this by-law and any other by-law, the provisions of this by-law shall prevail.
5. That the by-law takes effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 23th day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
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SCHEDULE “A” Classes of Permits & Fees – Building
Class FEE
To construct a dwelling OR $0.70/sq. ft. flat rate addition to a dwelling plus buildings used for human habitation i.e. bunkies, private cabins To construct an accessory $.50/sq. ft. building OR addition to an accessory building To wreck or demolish a $100.00 building To construct a deck $100.00 To construct a commercial or $0.80/sq. ft. industrial building To construct a tent over 60 $100.00 sq. m To transfer an existing permit $100.00 To change use of a building $100.00 To construct a foundation – $0.40/sq. ft. Unfinished To construct a foundation - $0.70/sq.ft Finished To install a swimming pool $100.00 Solid Fuel burning $100.00 Appliance/HVAC System/Chimney – IE Woodstove/Furnace Agricultural Building $0.30/sq. ft. Minimum Fee for any Building $100.00 plus applicable fee Permit Plumbing Permit $100.00 dwellings $100.00 + $5/fixture ICI Basic Fee of $75 when plumbing is in conjunction with other construction To renovate an existing $0.35/sq. ft. – dwellings building $0.45 sq. ft. – ICI Building without a permit Double the Standard Fee Re-Inspection Fee $100.00 Conditional Permit $100.00 + applicable Building Permit Fees Application for a Sewage $875.00 System – Classes 2, 3, 4 & 5 Septic Permit for an Addition/ $450.00 Renovation/Change of Use or Septic Re-Inspection Septic Permit Review (For $250.00 Change of a Design Requiring a Site Visit) File Search Request and $50.00 Response Letter (Part 8) Dog Tags $10.00 from Jan. 1st to March 31st $15.00 from April 1st to December 31st Sidewalk Table and Chair $100.00 per year Policy
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SCHEDULE “A” Continued Classes of Permits & Fees – Building
Admin. Fee – Non $100.00 Flat Rate Refundable To accompany all applications for a building permit (excluding all Septic fees, Dog fees and Sidewalk Policy) Annual Maintenance Fee – $300.00 Non Refundable Revised Plans Review – $100.00 Existing Permits only
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SCHEDULE “B” Administration
SERVICE FEE
Commissioning of Documents $10.00 Certification of Documents $10.00 Township Pins $1.00 Photocopies $.50 per page Township Flags $50.00 each Small Maps $2.20 each Large Maps $2.76 each County Maps $1.15 each Lottery Licenses: $5.00 per event Bingo: 3% of the value of the total prize to be Raffle: awarded Break Open Tickets: 3% of the prize value to be awarded Bazaar 3% of the prize value to be awarded plus $10.00 per day, per wheel Tax Certificate $35.00 NSF/Returned Payment $50.00 Transfer Balance and $25.00 Overpayments Mortgage Company Billings $ 5.00 per roll/per billing Reminders/Arrears Notices $ 5.00 per tax and/or water & sewer account Past Due/Outstanding 1.25% per month, added on first day of each Accounts and every month that amounts are outstanding Compliance Letter $50.00 Burial Permit/Death $20.00 Registrations – In and Out of Town Rental of Council Chambers $190.00/day or $25.00/per hour plus HST. for “For Profit” Organizations - MARRIAGE Marriage Licence $100.00 Civil Marriage Solemnization $225.00 – During Normal Business hours Cancellation Fee $50.00 Civil Marriage Solemnization $250.00 – Outside Regular Office Hours (Evenings & Weekends) Rental of Council Chambers $50.00 Rehearsal Fee $50.00 Travel fee – Inside Minden $30.00 Hills Travel Fee – Outside Minden $50.00 Hills
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SCHEDULE ‘C’ FIRE
SERVICE FEE
Fire Incident Report $50.00 payable upon receipt of report Fire Inspections $75.00 payable before inspection commenced Burning Permit – Daytime $50.00 payable upon receipt of permit Outdoor Burning Fees (Costs Incurred):
Equipment (Pumper and Tanker) Fee pursuant to the current schedule established by the Ministry of Transportation
Rescue Vehicle: $80.00
4 x 4 Utility: $80.00
Personnel: Pursuant to the current hourly rates in effect, including the 15% payroll burden
Responses to motor vehicle Fee pursuant to the current schedule accidents on Provincial Highways established by the Ministry of Transportation Responses to all other motor vehicle accidents, including Motor Vehicle Fires and Watercraft incidents:
Equipment (Pumper and Tanker): Fee pursuant to the current schedule
established by the Ministry of Transportation
Personnel: Pursuant to the current hourly rates in effect,
including the 15% payroll burden
Non-Emergency Service Rendered Fee pursuant to the current schedule established by the Ministry of Transportation will be charged at the discretion of the Fire Chief or his/her Designate
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SCHEDULE “D” Cultural Centre Programs & Facilities
SERVICE FEE Membership/year Individual $30.00 Family $45.00 Friend $120.00 Facility Rentals Centre Grounds $200.00 per day Common Room Hourly $35.00 Common Room ½ day $50.00 Common Room – Full Day $100.00 Log Church $100.00 per day Nature’s Place Hourly $35.00 Nature’s Place ½ Day $60.00 Nature’s Place – Full Day $120.00 Gallery Space $100.00 per day Rotary Room ½ Day $35.00 Rotary Room full Day $60.00 Note: Rental Fees are based on use during regular open hours. An additional fee of $25.00 per hour applies to use after 5:00 p.m. with the exception of the Common Room Individuals Visiting the Minden Hills Cultural Centre Admission by donation Facilities:
Members: No charge
School Group: $35.00 per class Bus Group: $50.00 Bus Group with Tour: $75.00 Artisan’s Market Vendor per $8.85 per vendor market day
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SCHEDULE “E” Roads Department Fees
SERVICE FEE
Entrance Fee (Driveway) $150.00 Work on Township Right-of- $100.00 as per Policy #27 Way Over Dimensional Load $300.00 Permits – annual fee Over Dimensional Load $50.00 Permits – single use Entrance Permit Deposit $500.00
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SCHEDULE “F” Planning Department Fees
SERVICE FEE Minor Variance Non-refundable fee to be filed $700.00 with the application Amendment requiring $200.00 recirculation Amendments without $100.00 recirculation Zoning By-law Amendments Total Cost Deposit to be filed $2,500.00 with the application The cost deposit includes a $500.00 Non-refundable administration fee Official Plan Amendments Total Cost Deposit to be filed $2,750.00 with the application The cost deposit includes a Non-refundable administration $750.00 fee Combined Official Plan Amendment and Zoning By- $5,000.00 law Amendment – Total cost deposit to be filed with the application The cost deposit includes a $1,000.00 Non-refundable administration fee Shoreline Road Allowance Total Cost Deposit to be filed $1,500.00 with the application The cost deposit includes a $500.00 Non-refundable administration fee Road Allowance Total Cost Deposit to be filed $2,025.00 with the application The cost deposit includes a $225.00 Non-refundable administration fee The cost deposit includes a $300.00 Non-refundable preliminary consultation fee Consent – Application to Create a Lot or Add an Addition to an Existing Lot a Non-refundable administration fee to be filed $450.00 with the pre-consultation form Consent – Application for Right-of-way, Easement or amendment to a previous consent application Non-refundable administration $250.00 fee to process right-of-way or easement applications
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SCHEDULE “F” Continued Planning Department Fees
Plan of Subdivision/Plan of Condominium Total Cost Deposit to be filed $5,000.00 with application The Cost Deposit includes a $1,000.00 Non-refundable fee Severance Agreement Total Cost Deposit to be filed $1, 000.00 with application. The Cost Deposit includes a $350.00 Non-refundable fee Deeming By-law filed in connection with a Shore Road Allowance Application or Application for Consent Non-refundable fee to be filed $250.00 with the application Deeming By-law Total Cost Deposit to be filed $650.00 with application The Cost Deposit includes a $250.00 Non-refundable fee SRA Occupation Non-refundable fee to be filed $350.00 with the application Preliminary Development Agreement Cost Deposit to be filed with $5,000.00 Agreement Commercial/Multi-Residential Site Plan Application Total Cost Deposit to be filed with the application $5,600.00 The Cost Deposit includes a Non-refundable administration $600.00 fee Amendment to Commercial/Multi-Residential Site Plan Application Total Cost Deposit to be filed with the application $2,500.00 The Cost Deposit includes a Non-refundable administration $500.00 fee Private Road/Residential Development Site Plan Application Total Cost Deposit to be filed $1,000.00 with the application The Cost Deposit includes a $350.00 Non-refundable administration fee Holding Provision Total cost deposit to be filed $1,000.00 with the application The cost deposit includes a $350.00 Non-refundable administration fee
SCHEDULE “F” Continued
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Page 50 of 80 Planning Department Fees
Temporary Use By-law Total Cost Deposit to be filed $1,000.00 with the application The Cost Deposit includes a $350.00 Non-refundable Administration Fee Construct Access Road on Original Allowance for Road $1,000.00 Total Cost Deposit to be filed with the application $350.00 The Cost Deposit includes a Non-refundable administration fee Cell Phone Tower Request greater than 30 metres A non-refundable $1,000.00 administration fee to be filed with the cell phone request greater than 30 metres Cell Phone Tower Request less than 30 metres A non-refundable $350.00 administration fee to be filed with the request less than 30 metres Municipal Consultation for a Renewable Energy Project $200.00 greater than 10 kW but less than 500 kW Municipal Consultation for a Renewable Energy Project $1,500.00 greater than 500 kW An additional deposit of $5,000.00 may be requested to cover the cost of any peer review required for supporting background studies or services provided by municipal consultant/solicitor. Work will not be completed by the municipal consultant/solicitor until such deposit has been paid by the applicant. Additional funds may be requested from time to time to fully cover the municipal expenses. Zoning By-law & Official Plan $25.00 text only Sales $15.00 CD
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Page 51 of 80 SCHEDULE “G” CEMETERY
SERVICE FEE
Interment Rights in a Regular Full Burial Plot *Fees include the $200.00 fee for the purchase and installation of cornerstones
Bethel Cemetery: $950.00 Gelert Cemetery: $950.00 Minden Cemetery: $950.00 Twelve Mile Cemetery: $950.00 Non-Resident Surcharge on Interment Rights in a Regular Plot: Bethel Cemetery: $950.00 Gelert Cemetery: $950.00 Minden Cemetery: $950.00 Twelve Mile Cemetery: $950.00 Resident Interment rights in Cremation Plots: All Cemeteries: $500.00 Non-Resident Surcharge on Interment Rights in a Cremation Plot All Cemeteries: $500.00 Resident Interment rights in Columbaria Minden Twelve Mile Top Row $1,000.00 $1,000.00 2nd Row $1,000.00 $1,000.00 3rd Row $1,000.00 $1,000.00 Bottom Row $1,000.00 $1,000.00
Non-Resident Surcharge on Interment Rights in Columbaria Minden Twelve Mile Top Row $1,000.00 $1,000.00 2nd Row $1,000.00 $1,000.00 3rd Row $1,000.00 $1,000.00 Bottom Row $1,000.00 $1,000.00
Opening & Closing Fees – All Cemeteries: Adult Casket: $450.00 Winter Casket Burial $450.00 Infant/Child Casket: $450.00 In-ground cremains: $225.00 Columbaria Niche $225.00
Saturday Interment Surcharge Adult Casket: $200.00 Infant/Child Casket: $200.00 Cremation: $100.00 Columbaria Niche $100.00
Late Interment Surcharge (All Cemeteries, any interment) All Days After 3:00 p.m. $ 150.00
Disinterment Adult Casket: $750.00 Infant/Child Casket: $750.00 Cremation: $375.00
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SCHEDULE “G” Continued CEMETERY
Marker Installation Removal of Sod for Flat $ 75.00 Markers Foundation installations $300.00 Columbaria niche lettering $500.00 Columbaria niche year of $300.00 passing Purchase and Installation of Cornerstones All Cemeteries $200.00 Marker Care & Maintenance Flat (at least 173 sq. inches) $0.00 Flat 173 sq. inches or larger $50.00 Upright less than 4 feet $100.00 including base Upright greater than 4 feet $200.00 including base Administrative Fees & Other Fees Administrative $45.00 Change of Interment Rights $100.00 Transfer of Interment Rights $100.00 Assisting Family to $50.00 per lot determine/document interment rights Vault storage – storage of $200.00 remains for spring interment
Definition of “Resident” The Resident Rate for cemetery lot purchase applies to Permanent or Seasonal landowners who currently own property within the County of Haliburton. Resident shall also include an individual who has filled one of the previous criteria but has sold or relocated outside of the County of Haliburton within the previous twenty-four months in order to receive long-term care, or at the discretion of the Cemetery Board.
Definition of Interment Rights for Full Burial Lot
Includes rights to inter up to 1 casket + 2 cremains or 4 cremains plus 4 cornerstones and installation Identity of intended interred must be declared at the time of cemetery lot purchase, or an administrative service charge shall apply The greater of 40% and $250.00 of the full burial lot purchase fee in transferred to a Care & Maintenance Trust Fund as per legislation. Definition of interment Rights for In-Ground Cremation Lot
Includes rights to inter up to 2 cremains Identity of intended interred must be declared at the time of cemetery lot purchase, or an administrative service charge shall apply The greater of 40% and $150.00 of the in-ground cremation burial lot purchase fee is transferred to a Care & Maintenance Trust Fund as per legislation. Definition of Interment Rights for Cremation Niche
Includes rights to inter up to 2 cremains in one 12” x 12” niche Identity of intended interred must be declared at the time of purchase, or an administrative service charge shall apply The greater of 15% and $100.00 of the cremation niche cemetery lot purchase fee is transferred to a Care & Maintenance Trust Fund as per legislation.
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Page 53 of 80 SCHEDULE H Community Services Programs & Facilities
SERVICE FEE Note: All fees are subject to applicable taxes & fees (e.g. HST, SOCAN) Ice Rates Regular Season (Labour Day through Easter) Ticket Ice Rate per hour* $80.00 Minor Ice Rate per hour $80.00 Regular Ice Rental per $112.00 hour Tournament Ice per hour $125.00 Public Skate Per Person $2.00 Each Public Skate Per School $30.97 per day Class Shinny per Person $1.77 per day Rink Area Rates Rental per day or night $1,050.00 Special Occasion Permit $210.00 Surcharge Floor Activity (eg. Ball hockey, lacrosse, roller $ 50.00 derby) per hour
Fairground Rental Full fairground per day, $300.00 including washrooms Subsequent consecutive $175.00 days (2nd, 3rd, etc.) 1/2 fairground per day, $150.00 including washrooms 1/2 fairground subsequent consecutive $87.50 days Permanent Washroom (located in upper $100.00 fairgrounds) Horse Ring Rental- $50.00 Association Day Rate Horse Ring Rental-Day $100.00 Rate Permission to host $300.00 Overnight Camping Large Event fee (500+ $2/admission. $0.50/admission for local service clubs. Attendance)
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SCHEDULE H Continued Community Services Programs & Facilities
Ball Diamonds (Lower Washrooms Included) Tournaments per day Multiple diamonds (up to $300.00 3) Multiple diamonds subsequent consecutive $200.00 days Single diamond $150.00 Single diamond subsequent consecutive $75.00 days Ball League per game Adult recreational $16.00 Youth recreational $10.00 Youth competitive $12.00 Lights surcharge $10.00 Recreation Programs Softball Registration per $35.40 season Youth Fitness Classes per $4.42 per session Person Table Tennis per Person $2.65 per day Pickle Ball per Person $1.77 per day Ball Hockey per Person $1.77 per day Halloween $0.88 Memorial Tree & Bench
Program $500.00 per tree (includes materials, planting and Memorial Tree maintenance) $2,000.00 per bench (includes customized bench, Memorial Bench materials, memorial label and installation)
OTHER Fence Installation $300.00 Additional maintenance $25.00/Staff Person Hour surcharge Tent 10 x 10 $100.00 Tent 10 x 20 $150.00 Tent 10 x 30 $350.00 Tent 20 x 20 $400.00 Table rental Square $5.00 each Wood (pick-up only) Chair rental (pick-up only) $2.50 each Picnic Shelter Rental $25.00 per day Additional Portable Toilet $25.00 per day Additional Ball Diamond $15.00 Dragging/Lining Function in Parks (weddings, family $50.00 per day (includes additional tables, garbage picnics…not exclusive cans, set up/clean up) use) Room Rental Rates Room 1 Full Rate – Day or Night $250.00 4 hour rate (minimum $125.00 charge) Kitchen, Day or Night Rate $61.00
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SCHEDULE H Continued Community Services Programs & Facilities
Room 2 Day or Night Rate $150.00 4 hour Rate (minimum $75.00 charge) Room 3 Day or Night Rate $150.00 4 hour Rate $75.00 Room 1 & 2 Day or Night Rate $350.00 4 hour Rate $150.00 Room 2 & 3 Full Rate - Day or Night $225.00 4 hour Rate $112.00 Full Auditorium (Rooms No. 1, 2, 3 and Kitchen) Full Day/Night Rate $350.00 Night Rate Rental $350.00 Special Occasion Permit $105.00 Surcharge Municipality-run Bar $220.00 Full Auditorium booking 50% of total booking value deposit (non-refundable) Security/Damage Deposit $100.00 Other Charges Friday Night set up for $175.00 weekend function 30 cup urn $17.50 55 cup urn $25.00 100 cup urn $35.00 Chafing dish rental $16.00 Place setting rental (dinner plate, side plate, bowl, Included in rental cup, saucer, cutlery) Wine glass rental per $0.40 glass Audio/Video Requirements DVD Player Rental $5.00 LCD Projection unit $25.00 Phone Line required (per $20.00 day) Portable PA system (per $50.00 day) Liquor/Beer sales Beer per serving $5.50 Beer – non-alcoholic per $4.50 serving Premium Beer per serving $6.00 Coolers & Ciders - $7.00 Premium Coolers – regular $6.00 Liquor per serving $5.50 Wine per glass $6.00 Wine per bottle $18.00 Corkage Fee - per bottle $8.00 The Community Services Department reserves the right to set a reasonable charge for community activities such as public skating, movie presentations, special events, etc. * Ticket Ice rates apply Monday-Friday before 4pm.
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Page 56 of 80 SCHEDULE H Continued Community Services Programs & Facilities
Irondale Community Centre Fees and Charges Centre rental per hour, (light kitchen use). $10.00 Minimum 2 hours. Centre rental per hour, (full kitchen use). $15.00 Minimum 2 hours. Entire property per day $100.00 Tent Rental (incl. set-up) $250.00 Outdoor table rental per $25.00 day (up to 8 tables) Tent damage fee $200.00 Pole or rope damage fee $50 per pole or rope Table damage fee $30.00 Lochlin Community Centre Fees and Charges Centre rental (minimum – $48.00 up to 4 hours) Centre rental per $12.00 additional hour Entire property per day $100.00 Table damage fee $30.00
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SCHEDULE “I” ENVIRONMENT: Water, Sewer & Landfill
Water: Water turn on/turn off $50.00 during regular working hours charge $80.00 during overtime hours “New” water service $500.00 or actual costs – whichever is greater connections Water/Sewer Connection at $250.00 each existing service at property line Service charge for water $125.00 meter replacement/repair Water Meter Reading $125.00 per reading Request UNAUTHORIZED removal $500.00 of water meter and water meter recording wires Sewer: New Sewer Service $500.00 or actual costs – whichever is greater Connections Landfill: Household Waste Bag Limit No charge – 3 clear garbage bags per week. Recycled and Sorted $1.00 per additional bag Household Waste Bag Limit $2.00 per bag Unrecycled and Unsorted Household Waste Unsorted $50.00 per cubic yard ** Effective April 1, 2016** (pick-up, or trailer, bins compactor trucks, dump trucks) Car Tires 5 tires per load only – no charge Truck Tires 5 tires per load only – no charge Appliances – Except CFC No Charge (stoves, washers, dryers) CFC Appliances Free – tagged (Refrigerators, freezers, air $50.00 – untagged conditioners, etc.) Furniture – per unit $10.00 per unit Mattress, Box Spring – per $10.00 per unit unit Commercial Refuse Sorted $25.00 per cubic yard (pick-up, or trailer, bins, dump trucks, compactor truck) Commercial Refuse $50.00 per cubic yard ** Effective April 1, 2016** Unsorted (pick-up, or trailer, bins, dump trucks, compactor trucks) Construction Material $40.00 per cubic yard Sorted (pick-up or trailer, bins, compactor trucks, dump trucks) Construction Material $80.00 per cubic yard Unsorted (pick-up or trailer, bins, compactor trucks, dump trucks) Approved Contaminated $20.00 per cubic yard Soil
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SCHEDULE “I” Continued ENVIRONMENT: Water, Sewer & Landfill
Oil Tanks – per tank Must have a 2’ x 2’ hole or cut in half - Free (must not contain any oil) Propane Tanks Accepted at Scotchline only – no charge Boats $2.00/ft. if stripped of all metal $4.00/ft. if not E-Waste, television, Free – Scotch Line Landfill and Irondale Landfill monitors, etc. Water from Township Coin 25 cents per 4 Litres Meter Boat Shrink Wrap is $5.00 per wrap permitted at Scotch Line Landfill only within the month of July Rental Fee U-Links $100.00 month
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SCHEDULE J Community Services Advertising
LOCATION SIZE CURRENT ANNUAL RATE (quarterly) per annum SG Nesbitt Memorial Centre – INTERIOR
SG Nesbitt Memorial Centre – EXTERIOR
Spot #1 48”x48” $90 $300 Spot #2 24”x48” vertical $60 $200 Spot #3 24”x48” vertical $60 $200 Spot #4 24”x96” horizontal $90 $300 Spot #5 48”x96” horizontal $120 $400 Spot #6 24”x96” horizontal $90 $300 Spot #7 48”x48” $90 $300 Spot #8 24”x48” vertical $60 $200 Spot #9 24”x48” vertical $60 $200 Snowmobile/ATV Trail
All 8.5” x 11” sign at 5 $20 x 4 = $100.00 $200.00 plus HST locations each calendar year Mobile Highway Sign (Tourist Information Centre)
All 3 lines of 16 N/A $10 characters for a 2 week block
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Page 60 of 80 SCHEDULE K Lease of Municipal Properties for Parking and/or Construction Staging
SERVICE FEE
Rental of municipal lands for parking $350.00 per month and/or construction staging areas for temporary projects
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Page 61 of 80 The Corporation of the Township of Minden Hills
BY-LAW NO. 17-18
Being a by-law to fix a scale of costs to be charged as the reasonable costs of proceedings for Sale of Land for Tax Arrears
WHEREAS Section 371 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, defines "cancellation price" as an amount equal to tax arrears, plus current taxes owing, plus penalty and interest on taxes, plus all reasonable costs incurred by the Municipality in proceeding, or in contemplation of proceeding with the sale of land for tax arrears; and
WHEREAS Section 385 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a Municipality to fix a scale of costs designed to meet its anticipated costs for proceedings under Part XI of the said Act; and
WHEREAS Council proposes to fix a scale of costs for administrative time spent in proceedings under Part XI of the Act; and
WHEREAS Council has determined that the scale of costs hereinafter set out meets only the anticipated costs of the Municipality.
NOW THEREFORE, The Corporation of the Township of Minden Hills enacts as follows:
1. The following costs are hereby charged by the Municipality and shall form part of the "cancellation price" as defined in Section 371 (1) of the Municipal Act, 2001, as amended: (a) Administrative fee for services provided from $250.00 the time that the Treasurer becomes entitled to register a Tax Arrears Certificate to the expiry of the one-year period following the date of the registration of a Tax Arrears Certificate (b) Administrative costs with respect to the $250.00 authorization of an Extension Agreement (c) Administrative costs with respect to a public $500.00 sale pursuant to Section 379 of the said Act including payment into and out of Court of surplus funds
2. In addition to the foregoing, the cancellation price shall include all costs referred to in Section 371(1) of the said Act together with Goods and Services Tax where applicable and out-of-pocket disbursements incurred by the Municipality.
3. Any previous by-laws fixing a scale of costs for proceedings respecting the sale of land for tax arrears are hereby rescinded.
READ A FIRST, SECOND AND THIRD TIME, passed and signed and the Corporate Seal attached hereto, this 23th day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 62 of 80 The Corporation of the Township of Minden Hills
By-Law No. 17-19
Being a By-law to amend By-law No.06-10, as amended, with respect to Part of Lot 3, Concession ‘A’, in the Geographic Township of Anson (Application: PLOZA2017005) WHEREAS, the Council of The Corporation of the Township of Minden Hills is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O.1990, c. P.13, as amended; AND WHEREAS, the owner of Part of Lot 3, Concession ‘A’ in the Geographic Township of Anson, has filed an application with the Township of Minden Hills to amend By-law No. 06-10, as amended; AND WHEREAS, Section 24(2) of the Planning Act, as amended, permits a Council to pass a by-law that does not conform with the Official Plan but will conform with it when an amendment to the Official Plan comes into effect; AND WHEREAS, the Council of The Corporation of the Township of Minden Hills has held a public meeting in accordance with the Planning Act to solicit input, and that a further public meeting is not considered necessary in order to proceed with this Amendment; AND WHEREAS, the Council of The Corporation of the Township of Minden Hills deems it appropriate to rezone such lands identified in Schedule ‘A’, attached hereto; NOW THEREFORE, the Council of The Corporation of the Township of Minden Hills enacts as follows: 1. That the Township of Minden Hills Zoning By-law No. 06-10, as amended, is hereby further amended by adding the following two subsections immediately following subsection 5.4.13.1: “5.4.13.2 Village Commercial Exception Two (C4-2) Zone Part of Lot 3, Concession ‘A’, Anson, Schedule 22 On lands zoned Village Commercial Exception Two (C4-2), in addition to the uses permitted within the Village Commercial (C4) Zone, an Artisan Studio shall be a permitted use. For the purposes of this section, an Artisan Studio shall mean a small- scale, artisan production facility where goods are produced and may be also be sold. Examples of this use include: glass blowing, pottery making, candle maker, soap maker. On lands zoned Village Commercial Exception Two (C4-2)the following accessory uses may also be permitted: 1. Light manufacturing and assembly of wood products where such manufacturing and assembly is subject to the following regulations: i) Maintenance of a planting strip as defined in this by-law, adjacent to the boundary of any residential zone; and, ii) The manufacturing and assembly is conducted indoors and does not occupy greater than 45% of the total floor area. 2. The placement of up to four (4) storage trailers where such storage trailers are incidental and subordinate to an established primary use and subject to the following regulations: i) Storage trailers are not to be used for the storage of hazardous or flammable material; ii) Storage trailers may not occupy more than 1 location on the property and must be parallel to one another separated by a distance of no more than 2 metres; and, iii) Storage trailers shall be screened from the road frontage and neighbouring buildings, by means of a continuous, uninterrupted fence or row of
Page 63 of 80 coniferous trees or shrubs, not less than 1.5 metres high at planting. All other applicable provisions of the Village Commercial (C4) Zone shall continue to apply. 5.4.13.3 Village Commercial Exception Two (C4-3) Zone Part of Lot 3, Concession ‘A’, Anson, Schedule 22 On lands zoned Village Commercial Exception Three (C4-3), in addition to the uses permitted within the Village Commercial (C4) Zone, a Model Home Display Court shall be a permitted use. All other applicable provisions of the Village Commercial (C4) Zone shall continue to apply.” 2. That, Schedule ‘22’ of the Township of Minden Hills Zoning By-law No. 06-10, as amended, is hereby further amended as it pertains to those lands on Part of Lot 3, Concession ‘A’, in the Geographic Township of Anson, and shown more particularly on Schedule ‘A’ affixed hereto and forming part of this By-law, by rezoning the said lands from the VILLAGE COMMERCIAL (C4) ZONE to the VILLAGE COMMERCIAL EXCEPTION TWO (C4-2) ZONE and the VILLAGE COMMERCIAL EXCEPTION THREE (C4-3) ZONE. 3. That this By-law shall come into force and effect on the date it is enacted and passed by the Council of the Corporation of the Township of Minden Hills, subject to Official Plan Amendment No. 11 coming into force pursuant to Section 24(2) of the Planning Act, R.S.O. 1990, c. P.13, as amended and subject to notice hereof being circulated in accordance with the provisions of the Planning Act and Ontario Regulation 543/06 and 545/06, and if required as a result of such circulation the obtaining of the approval of the Ontario Municipal Board.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 23rd day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 64 of 80
Page 65 of 80 The Corporation of the Township of Minden Hills
By-Law No. 17-20
Being a By-law to adopt Official Plan Amendment 11 (OPA 11) of the Township of Minden Hills Official Plan with respect to lands located in Part of Lot 3, Concession ‘A’, Geographic Township of Anson, now in the Township of Minden Hills. (Application: PLOZA2017005) WHEREAS, the Council of The Corporation of the Township of Minden Hills is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O.1990, c. P.13, as amended; AND WHEREAS, the owner of Part of Lot 3, Concession ‘A’, in the Geographic Township of Anson, has filed an application with the Township of Minden Hills to amend the Official Plan; AND WHEREAS, the Council of The Corporation of the Township of Minden Hills has held a public meeting in accordance with the provisions of the Planning Act, R.S.O 1990, c.P. 13, as amended; AND WHEREAS, the Council of The Corporation of the Township of Minden Hills considers it advisable to amend the Township of Minden Hills Official Plan, as amended; NOW THEREFORE, the Council of The Corporation of the Township of Minden Hills enacts as follows: 1. THAT Official Plan Amendment 11 of the Township of Minden Hills, being the attached text and Schedule ‘A’, is hereby adopted. 2. THAT the Clerk is hereby authorized and directed to make application to the County of Haliburton for approval of the aforementioned Official Plan Amendment for the Township of Minden Hills and to provide such information as required by Section 17 (7) of the Planning Act, R.S.O., 1990, as amended. 3. THAT this By-law shall come into force and take effect upon approval by the County of Haliburton subject to the appeal provisions under the Planning Act.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 23rd day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 66 of 80
Amendment No. 11 to the Official Plan for the Township of Minden Hills (OPA 11)
Page 67 of 80
Amendment No. 11 to the
Official Plan for the
Township of Minden Hills
The attached explanatory text constituting Amendment __ to the Official Plan for the Township of Minden Hills, was prepared and adopted by the Council of the Corporation of the Township of Minden Hills by By-law 17-20 in accordance with the provisions of Sections 17 and 22 of the Planning Act, R.S.O. 1990 c.P. 13 as amended.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 68 of 80
Amendment No. 11 to the Official Plan for the Township of Minden Hills
Affecting certain land located in Part of Lot 3, Concession ‘A’, geographic Township of Anson now in the Township of Minden Hills, as illustrated on the attached schedules
Statement of Components PART "A" is the preamble to Amendment No. 11 to the Official Plan for the Township of Minden Hills and does not constitute part of this amendment. It provides general introductory information on the purpose, location and basis of the amendment. PART "B" consisting of the following text and maps (Schedules "A" and "B") constitutes Amendment No. 11 to the Official Plan for the Township of Minden Hills. PART "C" is the appendix and does not constitute part of this statement. The appendices contain the background data, planning considerations and public participation associated with this amendment. Although the attached appendices do not constitute part of the formal amendment, they do provide explanatory material. In cases where a more detailed interpretation of the amendment is required, such an interpretation will be obtained from the appendices.
Page 69 of 80
Part A – The Preamble
Purpose The purpose of this Official Plan Amendment is to amend Section 2.5 of the Township of Minden Hills Official Plan. The lands subject to this amendment consist of two properties being 8 Peck Street and the northwest corner of Peck Street and Bobcaygeon Road and are located within the Minden Settlement Area and are subject to the Downtown Transition designation and associated policies found within the Official Plan governing that area. The Official Plan Amendment requests relief from the policies in order to permit a the light manufacturing and assembly of wood products as an accessory use to a retail, showroom, or consulting use which may be permitted as a primary uses; and further, to permit a model home as a permitted use. The proposed Amendment proposes two new sections each of which would relate to the specific lot and the specific use intended for each property Location The lands subject to this amendment are located in the Minden Settlement Area, in the Township of Minden Hills, being located in Lot 3, Concession A, former Township of Anson, now in the Township of Minden Hills, County of Haliburton, and as further identified in Schedules to this amendment. Basis The subject properties are designated as Downtown Transition which envisions a residential development with the opportunity for accessory commercial. The proposal for commercial with accessory manufacturing recognizes the constraints of the site and would be in keeping with the upper and lower tier planning policy as it relates to the Minden Settlement Area.
Page 70 of 80 Part B – The Amendment
The intention of this part of the document entitled Part B – The Amendment, which consists of the following text and Schedule ‘A’, constitutes Amendment No. 11 to the Official Plan of the Township of Minden Hills. Details of the Amendment The Official Plan of the Township of Minden Hills is amended as follows: 1. That Section 2.5, Downtown Transition, is hereby amended by adding a new subsection, 2.5.6 entitled “Special Policies””, immediately following subsection 6.2.5.5, which shall consist of the following two subsections to read as follows: “6.2.6.1 Special Policy Downtown Transition One (OPA 11) On lands located in Part Lot 3, Concession ‘A’, (Anson), in addition to the permitted uses identified in Section 2.5.3, l light manufacturing and assembly of wood products shall be permitted as an accessory use to a retail, showroom, or consulting use which may be permitted as primary uses. 6.2.6.2 Special Policy Downtown Transition Two (OPA 11) On lands located in Part Lot 3, Concession ‘A’, (Anson), in addition to the permitted uses identified in Section 2.5.3, a model home may be permitted as a primary use.” 2. Schedule “A-1” Settlement Area of Minden Land Use is hereby amended by adding two text boxes stating “See Section 2.5.6.1” and “See Section 2.5.6.2” for certain lands located in Part of Lot 3, Concession ‘A’, Anson, as shown on Schedule “A”, attached hereto and forming part of this amendment.
Page 71 of 80 See Section 2.5.6.1 See Section 2.5.6.2
Page 72 of 80 Part C – The Appendices
The following appendices do not constitute part of Official Plan Amendment No. 11, but are included as information supporting the Amendment. Appendix No. 1 Correspondence
Page 73 of 80 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17- 21
Being a by-law to adopt the annual budget for the Minden Cemetery Board
WHEREAS the Corporation of the Township of Minden Hills has established the Minden Cemetery Board and operates four Cemeteries within the Township;
NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows:
That the Minden Cemetery Board 2017 budget in the amount of $49,575 is hereby adopted.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 23rd day of February, 2017.
Brent Devolin, Reeve
Dawn Newhook, Clerk
Page 74 of 80 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-22
Being a By-law to impose a Fee for Sewage Service In the area known as the Village of Minden
WHEREAS, Section 391 of the Municipal Act, 2001 authorizes a municipality to pass by-laws for imposing fees for services provided by the municipality,
AND WHEREAS, The Corporation of the Township of Minden Hills has established a municipally-owned sewage works for the provision of sewage service to a portion of the municipality, namely the area known as the Village of Minden
NOW THEREFORE, the Council of The Corporation of the Township of Minden Hills hereby enacts as follows:
1. Sewer bills shall be issued to the owner of each and every property served by the Minden Sewer System, based on quarterly water meter readings.
2. The fee for sewer use in 2017 in the Village of Minden shall be $3.11 per cubic meter.
3. Notwithstanding clauses one (1) and two (2), the minimum amount of each quarterly sewer bill shall be $147.60.
4. If for any reason, a meter reading or an accurate meter reading can not be obtained at a property, the quarterly billing shall be estimated. An estimated billing shall not be subject to appeal.
5. Interest shall be charged on past due sewer usage fees at the rate of 1 ¼% per month and added on the first day of each and every month that fees are past due.
6. Any fees and interest remaining unpaid as at December 31st, 2017 shall be added to the taxes of the property to which the sewer service was provided, and shall be collected in the same manner as municipal taxes.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 23rd day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 75 of 80 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW 17-23
Being a By-law to impose a fee for Water Service In the area known as the Village of Minden
WHEREAS, Section 391 of the Municipal Act, 2001, authorizes a municipality to pass a by-law imposing fees for services provided by the municipality;
AND WHEREAS, The Corporation of the Township of Minden Hills owns a water works system which provides water service to a portion of the municipality, namely the area known as the Village of Minden;
AND WHEREAS, water meters have been installed for users on the Minden Water System;
NOW THEREFORE, the Council of The Corporation of the Township of Minden Hills hereby enacts as follows:
1. The fee for water use in 2017 in the Village of Minden shall be $2.86 per cubic meter.
2. Water bills shall be issued to the owner of each and every property served by the Minden Water System, based on quarterly meter readings.
3. Notwithstanding clauses one (1) and two (2), the minimum amount of each quarterly water bill shall be $118.05.
4. If, for any reason, a meter reading or an accurate meter reading can not be obtained at a property, the quarterly billing shall be estimated. An estimated billing shall not be subject to appeal.
5. Interest shall be charged on past due water usage fees at the rate of 1 ¼% per month and added on the first day of each and every month that fees are past due.
6. Any fees and interest remaining unpaid as at December 31st, 2017 shall be added to the taxes of the property to which the water service was provided, and shall be collected in the same manner as municipal taxes.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 23rd day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 76 of 80 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-24
Being a by-law to impose a fee for Water Service in the Area Known as the Lutterworth Pines Community.
WHEREAS, Section 391 of the Municipal Act, 2001, authorizes a municipality to pass a by-law imposing fees for services provided by the municipality.
AND WHEREAS, The Corporation of the Township of Minden Hills, in November 2005, received an Order under the Safe Drinking Water Act to take charge of the Lutterworth Pines drinking water system in order to provide a safe water supply to the Lutterworth Pines Community;
AND WHEREAS, the Council of The Corporation of the Township of Minden Hills passed a resolution at a Special Council Meeting, held on May 13, 2010, to amalgamate the Minden and Lutterworth Pines Water systems into one Water system;
NOW THEREFORE, the Council of The Corporation of the Township of Minden Hills hereby enacts as follows:
1. For the year 2017, the annual flat rate usage fee for each water customer in Lutterworth Pines shall be $1,102.50, payable in four (4) equal installments on a quarterly basis. . 2. Interest shall be charged on past due water usage fees at the rate of 1 1/4 % per month and added on the first day of each and every month that fees are past due.
3. Any fees and interest remaining unpaid as at December 31st, 2017 shall be added to the taxes of the property to which the water service was provided, and shall be collected in the same manner as municipal taxes.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto, this 23rd day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 77 of 80 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-25
Being a by-law to adopt the Estimates of Expenditures and Revenues for the year 2017.
WHEREAS, Section 290 of the Municipal Act 2001, S.O. 2001, c.25 as amended, requires Council to prepare and adopt estimates of all revenues and expenditures for the year;
NOW THEREFORE, the Council of The Corporation of the Township of Minden Hills enacts as follows:
That the following estimates are hereby adopted for the year 2017:
Expenditures $ General Government 1,966,742.00 Protective Services 4,760,985.00 Transportation Services 4,022,705.00 Environmental Services 2,097,738.00 Health Services 92,280.00 Recreation and Culture 1,978,500.00 Planning & Development 430,050.00 Total Township Expenditures 15,349,000.00
Revenues $ Grants 2,323,545.00 Payments In Lieu 79,000.00 Other Non-Tax Revenue 5,654,075.00 Taxation 7,292,380.00 Total Township Revenue from all Sources 15,349,000.00 2016 Surplus (Deficit) - Total Township Revenues net of Accumulated Surplus/Deficit 15,349,000.00
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 23rd day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 78 of 80 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-26
Being a by-law to authorize the use of Internet and Telephone Voting as an alternative voting method
WHEREAS Section 42 (1) of the Municipal Elections Act, 1996, S.O., c. 32, provides that the Council of a local municipality may pass a by-law to authorize the use of an alternate voting method that does not require electors to attend at a voting place in order to vote;
AND WHEREAS the Council of the Corporation of the Township of Minden Hills considers it desirable to pass such a by-law;
NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills enacts as follows:
1. That the Council of the Township of Minden Hills hereby authorizes the use of internet and telephone voting an as alternative method that does not require electors to attend at a voting place in order to vote for the 2018 Municipal Election.
2. This by-law shall come into full force and take effect as of the date of passing.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 23th day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 79 of 80 The Corporation of the Township of Minden Hills
BY-LAW NO. 17-27
Being a by-law to confirm the proceedings of Council at its Regular Council Meeting held on February 23, 2017
WHEREAS under the authority of the Municipal Act, 2001, Municipal Council is required to exercise its powers by by-law unless specifically authorized to do otherwise;
AND WHEREAS in many cases, action which is taken or authorized to be taken by Council or by a Committee of Council does not lend itself to an individual by- law;
AND WHEREAS Council deems it expedient to confirm the proceedings of Council at its Regular Meeting of February 23, 2017;
NOW THEREFORE, The Council of The Corporation of the Township of Minden Hills enacts the following:
1. That the action of the Council of The Corporation of the Township of Minden Hills at its Regular Meeting of February 23, 2017 with respect to each resolution and other action passed and taken by the Council at its meetings, is except where the prior approval of The Ontario Municipal Board is required, hereby adopted, ratified and confirmed as is such proceeding and action were expressly adopted and confirmed by by-law.
2. That the Head of Council and the proper officers of the Municipality are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and, except where otherwise provided, the Head of Council and Clerk, or their designates, are hereby authorized and directed to execute all necessary documents and to affix the corporate seal of the Municipality to all such documents.
READ A FIRST, SECOND AND THIRD TIME, passed and signed and the Corporate Seal attached hereto, this 23rd day of February, 2017.
______Brent Devolin, Reeve
______Dawn Newhook, Clerk
Page 80 of 80