KARLA MILIAN FOR UMG
GUATEMALA URBAN MUNICIPAL GOVERNANCE (UMG) PROJECT QUARTERLY REPORT April 1 to June 30, 2019
This report was produced for review by the United States Agency for International Development (USAID) by Tetra Tech through the Guatemala Urban Municipal Governance Project Task Order under the Making Cities Work (MCW) Indefinite Quantity Contract (USAID Contract No. AID-OAA-1-14-00059, Task Order No. AID-520-TO-17-00001). This report was produced for review by the United States Agency for International Development (USAID) by Tetra Tech through the Guatemala Urban Municipal Governance Project Task Order under the Making Cities Work (MCW) Indefinite Quantity Contract (USAID Contract No. AID-OAA-I-14- 00059, Task Order No. AID-520-TO-17-00001).
Tetra Tech Contacts: Brian Husler, Chief of Party [email protected]
Christian Kolar, Project Manager [email protected]
Tetra Tech 159 Bank Street, Suite 300, Burlington, VT 05401 Tel: 802-495-0282, Fax: 802 658-4247 www.tetratech.com/intdev
COVER PHOTO: Workshop “Getting to Know our Territory,” where representatives from the private sector, civil society, government, Escuintla municipality, and community development councils (COCODE), jointly envisioned and identified opportunities for rural and urban development on issues such as housing, public services, public spaces, environment, and water. Escuintla, May 2019. GUATEMALA URBAN MUNCIPAL GOVERNANCE
QUARTERLY REPORT
April 1 to June 30, 2019
JULY 2019
1 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 CONTENTS
1. EXECUTIVE SUMMARY 5 2. MAJOR ACTIVITIES AND ACCOMPLISHMENTS 7 3. CROSS-CUTTING ACTIVITIES 28 ANNEX A. SUCCESS STORY 35 ANNEX B: PERFORMANCE INDICATORS 37
2 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 ACRONYMS AND ABBREVIATIONS
ANAM Guatemalan National Municipal Association
CEIPA Centro Ecuménico de Integración Pastoral
CICAM Centro de Investigación, Capacitación y Apoyo a la Mujer
CGC Comptroller-General of Guatemala
CONJUVE National Youth Council
COCODEs Community Development Committees
COCOPREs Community Violence and Crime Prevention Commissions
COMUDEs Municipal Development Committees
COMUPREs Municipal Violence and Crime Prevention Commissions
COP Chief of Party
COREDUR Regional Council for Urban and Rural Development
CPTED Crime Prevention through Environmental Design
CSO Civil Society Organization
DMM Municipal Women’s Office
DMP Municipal Planning Office
FEDENMURG Federación de Mujeres Rurales de Guatemala
FSIS Fundación Sida I Societat
FUNDAECO Foundation for Eco-Development and Conservation
FY Fiscal Year
GBV Gender Based Violence
GIS Geographic Information Systems
INAP National Institute for Public Administration
INFOM Municipal Development Institute
INTECAP National Training Institute
3 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 KM&L Knowledge Management and Learning
LGBTI Lesbians, Gays, Bisexuals, Transgender o Intergender
MARN Ministry of the Environment and Natural Resources
ME & L Monitoring, Evaluation and Learning
MOU Memorandum of Understanding
OMNAJ Municipal Office for Childhood, Adolescence, and Youth
OMPC Municipal Citizen Participation Offices
PBS Public Bike System
PDM Municipal Development Plan
PDM-OT Municipal Development Plan with a focus in Territorial Planning
PFMS Public Financial Management System
POA Annual Operating Plan
POT Property Registry Planning (planificacion en ordenamiento territorial (POT) in Spanish)
POM Parents on a Mission
PPF Project Preparation Facility
PPP Public-Private Partnerships
REDEJUVE Youth Entrepreneurship Network of Escuintla
SAG-UDAI System of Government Audit of the Internal Audit Units
SDIP Service Delivery Improvement Plan
SEGEPLAN Secretariat of the Presidency for Planning and Programming
SEPREM Presidential Secretariat for Women
UMG Urban Municipal Governance Project
UPCV Unit for Community Violence and Crime Prevention (of the Interior Ministry)
USAC San Carlos University
YTT Youth Targeting Tool
4 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 1. EXECUTIVE SUMMARY
1.1 PROJECT OVERVIEW The United States Agency for International Development (USAID) awarded the Urban Municipal Governance (UMG) project to Tetra Tech on January 27, 2017. UMG is a five-year project designed to reduce levels of violence in municipalities most at risk of violent crime through enhanced municipal governance, increased coverage and quality of municipal violence prevention services, and greater citizen participation and oversight. The project provides municipal governments with improved technology solutions and technical assistance to achieve transparent and participatory planning, financial management, and effective service delivery implementation. UMG also provides technical assistance, capacity building support, and resources for direct improvements to community-based organizations working in partnership with municipalities to improve services that will help reduce crime and violence.
1.2 CONTEXT - QUARTER 3 – FY 2019 Funding constraints. In June 2019, USAID/Guatemala informed Tetra Tech about significant reductions in funding available across its portfolio. USAID requested UMG to continue implementation using its current obligated funding, assuming no new funding will become available. On June 6 the project’s Contracting Officer’s Representative (COR) requested a Contingency Plan, including a possible closeout in September of 2020 (more than one year before the current period of performance). To achieve this ambitious change in the budget and schedule of the project, Tetra Tech made immediate and significant reductions, affecting both Fiscal Year 2019 (FY19) and Fiscal Year 2020 (FY20) work plan activities. UMG project made the following reductions:
• Canceled, suspended, and reduced funding for all existing grants. o Cancelled Asociación de Scouts o Suspended until further notice Defensoria Indigina, Glasswing, PROPAZ, FEDENMURG; FUNDACECO o Reduce SISO, CEIPA, Grupo Ceiba and CICAM budgets but maintain implementation.1 • Reduced the number of municipalities receiving the complete technical assistance package2 from 17 to 6. • Closed the regional office in Coatepeque3. The office in Chiquimula will operate with just one employee until additional funding is available. • Reduced short-term technical assistance (consultant) budget by 50% for FY19 and FY20. • Cancelled or reduced budget for subcontracts, including international consortium partners. • Reduced staff by an additional 13 to be phased out in July 2019.4
By keeping many current grant agreements open and maintaining a partial presence in many of the 17 partner municipalities, UMG is more nimble and able to quickly ramp up activities if additional funding is available. Grants that remain open are focused on the root causes of migration such as crime, violence,
1 UMG is awaiting approval of the Fundacion Paiz EMMP. 2 Both Municipal and Community interventions. Most interventions will be phased out providing a responsible exit strategy. For example, consultancies that are in progress will be completed and grantee activities will gradually end. 3 One staff member will remain in each regional office but will work from home to reduce the financial and operational burden. 4 These staff members were informed in FY19 Q3 with a July 2019 scheduled departure date.
5 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 improving economic opportunities, and domestic violence that are also strategic elements of the UMG Task Order.
General elections. General elections were held on June 16 to elect the President, Congress, and municipal officials. The outcome is likely to impact the project's implementation strategy in the coming year. UMG decided, in collaboration with USAID, that it would be strategic to work with mayors that were reelected due to the time necessary to secure political buy-in. Restarting the process with a new mayor would not provide sufficient time to accomplish anything meaningful.
The second round of presidential elections will be held MunicipiosUMG Tasa total 2018 Gráfica on August 11 when voters will decide between Sandra Retalhuleu 6.20 ||||||| Torres of the Unidad Nacional de la Esperanza (UNE or Malacatán 16.40 ||||||||||||||||||| Jocotán 20.10 |||||||||||||||||||||||| National Unity of Hope) and Alejandro Giammatei, of Coatepeque 21.30 ||||||||||||||||||||||||| the Vamos por una Guatemala Mejor political party. Many Palencia 24.30 ||||||||||||||||||||||||||||| Mixco 29.20 ||||||||||||||||||||||||||||||||||| of the mayors in the UMG partner municipalities belong Chinautla 35.90 ||||||||||||||||||||||||||||||||||||||||||| to the UNE party, so they continue to campaign for the Villa Nueva 39.10 ||||||||||||||||||||||||||||||||||||||||||||||| Chiquimula 41.30 |||||||||||||||||||||||||||||||||||||||||||||||||| presidential candidate. Villa Canales 41.30 |||||||||||||||||||||||||||||||||||||||||||||||||| Chimaltenango 49.00 ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| According to data provided by the Supreme Electoral Puerto Barrios 54.50 |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| Escuintla 59.40 |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| Tribunal (TSE), one out of three municipal mayors Esquipulas 63.00 |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| elected belong to the UNE political party. In the case of Amatitlán 66.10 |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| Colomba 72.00 ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| UMG’s 17 partner municipalities, only three mayors lost Zacapa 82.10 |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| reelection (Amatitlán, Jocotán, and Malacatán) and three Figure 1: Homicides per 100,000 inhabitants in UMG did not run in this electoral process for a variety of partner municipalities reasons (Villa Nueva, Zacapa, and Retalhuleu). Of the remaining 11that were reelected, UMG has prioritized collaboration with five5 through the Contingency Plan. Due to the continued high levels of crime and violence in Zacapa, UMG will continue to work exclusively at the community level. Municipio dif-% CHINAUTLA -46% COATEPEQUE -37% Security risk. Levels of homicide in Guatemala have gradually decreased CHIMALTENANGO -28% RETALHULEU -24% and reached 22.3 per 100,000 inhabitants at the end of 2018. These JOCOTAN -16% CHIQUIMULA -16% positive tendencies do not necessarily reflect the reality in UMG partner MIXCO -15% municipalities as of the 17 municipalities, only Retalhuleu, Malacatán, ESQUIPULAS -12% PUERTO BARRIOS IZABAL -10% Jocotán and Coatepeque were below the 22.3 deaths per 100,0000 national COLOMBA -9% average (see Figure 1). VILLA NUEVA -8% ESCUINTLA 5% PALENCIA 6% VILLA CANALES 14% Comparing 2019 to 2018 statistics shows a downward trend in 11 UMG AMATITLAN 14% partner municipalities (see Figure 2). However, the municipalities of MALACATAN 25% ZACAPA 76% Escuintla, Palencia, Villa Canales and Amatitlán saw a moderate increase in Figure 2: Change (%) in homicide rate homicides. Malacatán saw a significant increase and Zacapa experienced between 2018 and 2019 in UMG target an alarming increase. Together with the Municipal Violence and Crime municipalities Prevention Commissions (COMUPREs) of each municipality, UMG is analyzing the root cause of these increases and possible responses.
5 Puerto Barrios, Chiquimula, Esquipulas, Chimaltenango, Escuintla
6 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 2. MAJOR ACTIVITIES AND ACCOMPLISHMENTS Despite significant budget reductions required by USAID, UMG implemented planned activities to achieve long-term impact. UMG’s strategy was to continue with activities that had already begun while assessing the viability and potential impact of future activities. Notable accomplishments over the reporting period include
• Improved transparency and citizen participation in the planning process for the Institutional Strategic Planning (PEI), Multiannual Operating Plan (POM) and the Annual Operating Plan (POA)in the municipalities of Chiquimula, Jocotán, Esquipulas, and Zacapa. Normally the Department of Planning, together with the mayor, are the only ones who prepare the POA. UMG worked with partner municipalities to include other departments such as the Municipal Women`s (DMM) and Youth (OMNAJ) Offices who work with the women and youth of the communities to prepare projects designed to support their respective populations. UMG also supported the municipalities to involve the Municipal Development Committee (COMUDE) in the prioritization of possible projects.
• Generated private sector interest to implement a Public-Private Partnership (PPP) for a Public Bicycle System (PBS) in Puerto Barrios. The private sector actors included businesses operating in Puerto Barrios that have already supported the municipality (Chiquita and Litegua), financial institutions (Banrural, Banco GyT, and Banco Industrial) and telecommunications companies (Cable Color and Claro). If successful, this will be one of the first PPPs at the municipal level.
• Developed infographics in Esquipulas and Colomba municipalities that contained transparent information on municipal revenues and expenditures during FY19 Q1. This information will be posted in the social networks of these municipalities in the next quarter as an accountability mechanism. Civil society organizations (CSOs) will then be able to use this information in their social auditing processes.
• Assessed income generation for potable water, sewerage, solid waste and public lighting public services in Chimaltenango, Zacapa, Chiquimula, Esquipulas, and Jocotán municipalities. The assessment, conducted by UMG consultants, was presented to each Municipal Council, demonstrated that in almost all cases, these services are heavily subsidized by the municipalities and are not generating revenue. The Municipal Council will need to decide whether to increase their rates or continue with the subsidies.
• Completed a Geographic Information Systems (GIS) certificate course for 41 municipal officials of Coatepeque, Retalhuleu, Malacatán, and Colomba. The course, conducted by an UMG consultant, equipped participants with knowledge and skills to improve and modernize municipal land information, including use of Global Positioning System (GPS), map preparation y, and tools to conduct a cadastral survey, • Improved municipal management by developing financial administrative manuals in 10 municipalities. This helped streamline the municipal financial and administrative procedures and avoid sanctions and fines by the Comptroller-General of Guatemala (CGC. The School of Economics of the University of San Carlos (USAC) provided 500 interns through an MOU signed between UMG and USAC.
7 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 • Facilitated the third and final Public Procurement certificate course, directed to 31 municipal staff from 21 municipalities in the departments of San Marcos, Quetzaltenango, and Retalhuleu. This course was facilitated in collaboration with the Municipal Development Institute (INFOM), the National Institute for Public Administration (INAP), and the CGC.
• Digitized potential taxpayer information into the Servicios GL systems in Chimaltenango and Escuintla. The application of this program enables the Ministry of Finance (MOF) to oversee municipal spending, essential for improving transparency.
• Designed modules for System of Government Audit of the Internal Audit Units (SAG-UDAI). This online system will enable the CGC to more transparently audit municipalities. The next step is for the CGC to pilot the system in UMG´s 17 partner municipalities.
• Trained the Citizen Participation Unit of Esquipulas municipality so that they themselves can train community leaders of the recently formed Community Development Councils (COCODEs). These skills will improve the participation of COCODEs within the Municipal Development Councils (COMUDE) so that the COCODE’s prioritized projects will be taken into consideration for financing by the municipality.
• Completed the certification course to strengthen the capacity of COCODEs from Zacapa and Chimaltenango municipalities to effectively respond to citizen’s needs, thereby improving citizen participation in municipal processes. The course also prepared the COCODEs to correctly follow the registration and accreditation processes to make them legal entities.
• Created Youth Networks in Escuintla (REDEJUVE), Puerto Barrios (Commission on Youth), Chimaltenango (RENAJ), and Palencia (Commission on Youth in the community Rincón de la Piedra). These networks prepare a vision, mission and work plan which are then integrated within the community violence prevention plans prepared by Community Violence and Crime Prevention Commissions (COCOPREs) and COCODEs which are then presented to municipal officials through COMUDEs and added to the municipal POAs. This youth participation ensures the needs of the youth are met by the municipalities.
• Grantees Grupo Ceiba and Centro Ecuménico de Integración Pastoral (CEIPA) successfully identified 392 and 120 high-risk youth respectively from five municipalities to participate in a job placement program. These youth were identified through interviews with community leaders, school administrators, and individual interviews with the youth themselves. The search for better jobs is a major driver of migration. Building confidence, changing mindsets, and providing job skills to young people most vulnerable to chronic crime can change the trajectory of an entire community.
• Program sustainability was demonstrated in five communities as grantee Asociación Scouts finished their interventions with UMG funding and were able to maintain a presence within these communities by creating a structure of volunteers with community leaders and teachers.
8 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Table 1: Constraints impacting project implementation
Constraint/Issue Lesson Learned/Action Moving Forward
USAID budget reductions went into effect only a few The Chief of Party (COP) will meet directly with months after many of grantees began implementation. communities to explain the situation and provide Many had just met with communities to present their background so the local organizations do not have to proposal and hired their staff. Some grantees had even face the criticism that would come from the started implementing activities that would be difficult communities for not fulfilling their promises. to stop. Grantees were concerned that their sudden departure from the communities would hurt their reputation as the communities once were promised activities that were never completed.
Significant budget cuts forced the project to reduce Project staff will modify their roles and responsibilities most grants and consultancies. from supervision of consultants and grantees to direct provision of technical assistance.
Elections caused logistical and planning conflicts in UMG will prepare a strategy in collaboration with many partner municipalities. Many mayors in partner mayors in partner municipalities to present to the new municipalities were running for reelection, which made Municipal Council, which will assume their new role at it difficult to schedule meetings with them and their the start of calendar year 2020. Logistical and planning staff. Meetings that were scheduled were often conflicts will subside now that the elections have postponed or cancelled. Additionally, although many concluded. mayors won reelection, the Municipal Council in each municipality changed.
9 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 2.1 COMPONENT 1: STRONG PUBLIC BUDGETING AND MUNICIPAL SERVICE DELIVERY PROCESSES IN PLACE
INTERMEDIATE RESULTS
IR 1.1 Improved management, administration, and coordination among key public institutions
IR 1.2 Strengthened accountability, responsiveness, and transparency in key public institutions
Component 1 supports municipalities to increase transparency, which is essential to effectively implement violence prevention programs. During the reporting period, UMG was forced to operate during the leadup to municipal elections. Planned activities were low-profile and provided directly to municipal staff to avoid the appearance that the project was supporting specific incumbent candidates.
Since most of the candidates in UMG partner municipalities were reelected, planned activities will be streamlined for continuity easier as there is little need to transition to new administrations and reintroduce the project . Of UMG’s17 partner municipalities, three current mayors did not run for reelection and only three were not reelected. In other words, 11 of 17 mayors in partner municipalities were reelected. As a result of USAID budget reductions, UMG will concentrate its efforts on select municipalities with reelected mayors where high violence levels continue. These municipalities were presented in the Contingency Plan presented to USAID on June 24, 2019. They include: Chimaltenango, Escuintla, Esquipulas, Chiquimula, Puerto Barrios and Villa Nueva. The selection criteria were based on continued high-levels of violence and newly re-elected mayors. UMG will also maintain a presence in a partner community in Zacapa and not work directly with the municipality as a new mayor was elected.
3.1.1. ACTIVITY 1.1. PRESENT POLITICAL ECONOMIC ASSESSMENT TO REMAINING MUNICIPALITIES This activity was completed in the first quarter of FY19.
3.1.2. ACTIVITY 1.2. IMPROVE THE COORDINATION OF KEY PUBLIC INSTITUTIONS Comptroller-General of Guatemala (CGC). This quarter, UMG met with the recently-elected Comptroller General, Dr. Edwin Salazar, to present progress made toward activities implemented in conjunction with the CGC. The Comptroller expressed his commitment to join the Inter- Agency Technical Roundtable, in which UMG is a member together with institutions like the National Institute of Public Administration (INAP), the Secretariat of Planning and Programming of the Presidency (SEGEPLAN), Municipal Development Institute (INFOM), the National Association of Municipalities (ANAM), and the Secretariat of Executive Coordination of the Presidency (SCEP). The Technical Roundtable is comprised of various national-level government institutions that have programs UMGs staff met with the recently-elected Comptroller General, Dr. Edwin relevant to municipal governments. It is a logical Salazar next step for the CGC to join the Technical Roundtable since UMG has helped CGC develop
10 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 a training program for municipalities. The Technical Roundtable currently serves as the key coordination mechanism amongst key public institutions and will prepare a transition plan to train the newly elected mayors.
University of San Carlos (USAC). USAC, through the School of Economics, completed the first phase of the MOU by preparing and submitting municipal manuals for 10 municipalities (see Activity 1.7). The second phase of the agreement will have an additional group of interns complete a similar set of municipal manuals for the municipalities of Esquipulas, Chinuatla, Villa Nueva, Amatitlán, and Mixco depending on prior assessment that the interns will conduct.
Presidential Secretariat for Women (SEPREM) and the National Youth Council (CONJUVE). During the 10th-semester students of USAC’s School of Economics helped reporting period, UMG reached agreements with the 10 municipalities prepared administrative manuals required to national government entities SEPREM and CONJUVE effectively operate to provide regional support in strengthening the Municipal Women’s Office (DMM), the Municipal Office for Childhood, Adolescence, and Youth (OMNAJ), and the Municipal Citizen Participation Offices (OMPC) in UMG partner municipalities to help them prepare their mission, vision and work plans.
3.1.3. ACTIVITY 1.3. IMPLEMENTATION OF MUNICIPAL PLANNING ACTIVITIES IDENTIFIED IN THE PFMS Technical Assistance for Municipal Planning. During the reporting period, UMG staff and consultants strengthened administrative structures in participatory planning and budgeting in partner municipalities that did not have the opportunity to participate in the online course provide by UMG grantee Universidad InterNaciones (UNI). Those municipalities include Zacapa, Chiquimula, Esquipulas, and Jocotán. Technical assistance in the preparation of municipal POAs based on the following:
1. Reception of civil 3. Meetings with DMP 2. Priorize projects 4. Internal Municipal 5. Internal process to society projects, or other decesion during COMUDE Workshop to evaluate the 2018 COCODEs and other makers within forum dissiminate POA internal POA instances municipality preparation
6. Unify the internal 9. Dissiminate the POA with projects 8. Municipal POA to all units of the 7. Budget preparation received from authorities approval municipality COMUDE municipalidad
Figure 3: Revised process for preparation of Annual Operating Plans
Technical assistance ensured that the Municipal Planning Office (DMP) and the mayor of the municipalities were not the only actors preparing the POAs. Municipalities are now including other departments such as the Municipal Women`s (DMM) and Youth (OMNAJ) Offices who work with the women and youth of the communities to prepare projects designed to support their respective populations. Additionally, UMG helped the DMP prioritize projects using management tools based on importance for the municipality and yearly budget. These tools were based on a manual previously
11 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 prepared by the USAID project Nexos Locales6 in which the DMPs learned how to use a prioritization criterion in the selection of projects presented by the COMUDEs.
Follow-up of Municipal POAs. UMG also provided short-term technical assistance to Palencia, Amatitlán, Villa Canales, and Chinautla for the follow-up of their Institutional Strategic Planning (PEI), Multiannual Operating Plan (POM) and Annual Operating Plan (POA) that were prepared with the assistance of UNI. The consultancy ensured that the 15 projects that focus on violence prevention in these municipalities7 were implemented.
3.1.4. ACTIVITY 1.4. IMPLEMENTATION OF IMPROVED CADASTER AND LAND REGISTRY ACTIVITIES IDENTIFIED IN THE PFMS Preparation of Land Use Plans. UMG provided technical assistance to the municipalities of Chimaltenango, Escuintla and Chinautla for the revision and update of their Municipal Development and Land Use Plans (PDM-OT). In Chimaltenango and Escuintla, this assistance is provided by UMG grantee FUNDAECO. In Chinautla this assistance is provided in conjunction with Cementos Progreso.
In Escuintla and Chimaltenango, UMG supports the implementation of three of the four phases of the PDM-OT’s Process required by SEGEPLAN:
1. Assessment of the current conditions, which includes the analysis of actors involved, the conformation of a technical roundtable, the preparation indicators for the PDM/OT, and an analysis of the current territorial status; 2. Vulnerability and Risk Analysis which includes the current land use; and 3. Territorial planning, which includes the future scenarios and future land use plans. This need to be approved by the Municipal Council.
Prior to being informed of the need to suspend their grant, FUNDAECO was able to complete the assessment of the current conditions and completed the aerial photos which were handed over to the municipal authorities in Escuintla and Chimaltenango. Workshops to identify opportunities for rural and urban development on issues such as housing, public services, public spaces, environment, and water with key actors including civil society, private sector and government officials were also completed. Technical roundtable to strengthen the POT development process in Escuintla. FUNDAECO will continue to work with the own funding for the next two months to further advance on the preparation of the PDM-OT with the hope that UMG will be able to continue financing the grant in the near future.
In Chinautla, UMG and Cemento Progreso´s technical assistance completed the assessment on urban mobility, analysis of the housing situation, and urban development management. They also facilitated two participatory workshops to better understand the needs, strengths and realities from the perspective of civil society. They also mapped out potential spots for economic development. In total seven spots were
6 Compendio de Herramientas y Guias de Usuario para el Fortalecimiento de los Consejos Municipales de Desarrollo (COMUDE) 7 Two in Palencia, eight in Amatitlán, three in Villa Canales, and two in Chinautla
12 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 identified that can be pockets of economic development. The main challenge encountered for the development of the municipality is its topography because it is a land with many ravines.
3.1.5. ACTIVITY 1.5 IMPLEMENTATION OF REVENUE GENERATION ACTIVITIES IDENTIFIED IN THE PFMS Improved revenues through increased taxes on municipal services. At the request of several partner municipalities, UMG completed an assessment for Chimaltenango, Zacapa, Chiquimula, Esquipulas, and Jocotán to evaluate their level of income and expenses that they are providing for the services of potable water, sewerage, solid waste and public lighting. The assessment, prepared by UMG consultants, which was presented to each Municipal Council, demonstrated that in almost all cases, these services are heavily subsidized by the municipalities and are not generating revenue. The Municipal Council will need to decide whether to increase their rates or continue with the subsidies.
3.1.6 ACTIVITY 1.6 IDENTIFICATION AND IMPLEMENTATION OF PUBLIC-PRIVATE PARTNERSHIPS THROUGH THE PROJECT PREPARATION FACILITY Preparation of Municipal Public-Private-Partnerships. The Puerto Barrios POA prioritizes improved municipal infrastructure to recuperate public spaces and improve the worsening traffic situation. The plan includes improved municipal roads, the addition of maritime transportation from Santo Tomas to Puerto Barrios and a Public Bike System (PBS). The municipality requested support from UMG to establish mechanisms for Public-Private Partnerships to meet their municipal infrastructure demands. UMG, through its subcontractor Tetra Tech IP3, designed a PPP mechanism for the bike system based on successful models in Latin America. Puerto Barrios municipality will grant rights to use municipal land for a PBS, provide specifications for bicycle design and docking station, and set service quality standards. The municipality will then engage a private operator to build the infrastructure and operate the system. The operator will procure the bicycles and construct docking stations, operate and maintain the system, and collect user fees and advertisement revenue.
UMG and the mayor of Puerto Barrios met with various private sector actors to gauge interest in PBS sponsorship. The private sector actors included businesses operating in Puerto Barrios that have already supported the municipality (Chiquita and Litegua), financial institutions (Banrural, Banco GyT, and Banco Industrial) and telecommunications companies (Cable Color and Claro). Banks are typically the main sponsor in other Latin American models as they can effectively use the PBS to increase their clientele as bike users would need to apply for a debit card to access the bikes. Telecommunications systems are interested as they can provide free Wi-Fi at the docking stations and use the platform for publicity and brand recognition. The most likely funding scenario would have Chiquita financing the initial direct investment of approximately $750,000 and one of the banks would finance the yearly operational expenses of approximately $200,000 per year for five years. The municipality and UMG expect a response from the private sector actors in the coming quarter.
Feasibility Analysis for Public Lighting and Solid Waste Management Initiatives. UMG prepared Service Delivery Improvement Plans (SDIPs) for better public lighting in the following partner municipalities: Escuintla, Chimaltenango, Esquipulas, and Zacapa and for solid waste management in Jocotán, Colomba, Malacatán, Coatepeque, and Retalhuleu. The studies are essential for increasing the number of community members who actually pay for the lighting and waste management service leading to increased income for the municipalities. Below is an update on the quarterly advances:
13 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Table 2: Project advancements for public lighting and solid waste management initiatives
Municipal Service Municipality Project Advancement in FY19 Q3 Next Steps to be Improved Esquipulas Energy efficient The Project Preparation Facility (PPF) Due to the advances with public lighting unit, led by subcontractor Segura the municipality and the Consulting completed the service political will to improve improvement assessment and presented the service, UMG will it to the mayor and other municipal continue working with officials. this initiative Retalhuleu Integrated solid There have been difficulties with the land Based on the MARN waste management proposed by the municipality for the final assessment, it is not disposal, due to the uncertainty around feasible to continue until the ownership of the land. . This quarter an additional plot is UMG facilitated a visit of officials and identified by the technicians from the Ministry of the municipality. A new Environment and Natural Resources mayor and Municipal (MARN) to assess the plot available for Council were elected so the establishment of the disposal systems UMG has decided not to and treatment plants (separation and continue with this recycling). Based on the MARN analysis, initiative. the proposed plot does not comply with the criteria established by the MARN. Malacatán Solid waste MARN visited the site proposed by the Since the mayor lost his management municipality with the objective of reelection bid and due to evaluating the environmental viability of USAID budget the project in the proposed location. reductions, UMG has MARN agreed that the proposed plot is decided not to continue a viable site for the solid waste with this initiative. management service. Colomba Solid waste The preliminary study of the situation of Due to the advances with management the provision of the service was the municipality and he elaborated by the PPF unit, led by political will to improve subcontractor Segura Consulting and the the service, UMG will SDIP developed and presented to the continue working with municipal authorities. This study included this initiative, even though financial analysis and different scenarios all other project activities for the construction of a landfill. The in Colomba are Municipal Council has since approved the suspended. SDIP and its implementation will be coordinated with UMG staff. Coatepeque Solid waste Based on the initial assessment, the Since UMG was not able management municipality of Coatepeque does not to advance on this have a property for a landfill. UMG will project and due to need to analyze whether it’s worth USAID budget developing a SDIP for Solid waste reductions, UMG has management. decided not to continue with this initiative. Zacapa Energy efficient Information was collected and will be Since there will be a public lighting processed to propose a more energy change in administration efficient public lighting system. and due to USAID budget reductions, UMG has
14 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Municipal Service Municipality Project Advancement in FY19 Q3 Next Steps to be Improved decided not to continue with this initiative at this time.
Jocotán Integrated solid The mayor of Jocotán shared with the Since there will be a waste management PPF unit a previously prepared change in administration assessment for a separation and recycling and due to USAID budget area for the solid waste disposal system reductions UMG has in a new site. However, after the analysis decided not to continue of this assessment it was determined that with this initiative at this this option is not viable as the identified time, land is not municipal property.
3.1.7 ACTIVITY 1.7 IMPLEMENTATION OF FINANCIAL AND ADMINISTRATIVE MANAGEMENT ACTIVITIES IDENTIFIED IN THE PFMS Provision of Municipal Manuals. Stemming from a MOU that UMG signed with the USAC´s School of Economics last quarter, 500 interns and 30 faculty helped prepare administrative and financial manuals for ten municipalities8. These manuals are required by the Municipal Code and since many municipalities do not have them, they have led to severe penalties from the CGC. Some of the manuals developed with UMG’s assistance included the, Functions and Job Descriptions Manual, Occupational Safety and Health Handbook; Budgets and Accounting Manual; Calculating the Cost of the Drinking Water Distribution Service Guide; and Implementation of an Annual Audit Plan Guide. The technical assistance provided by the university students has an estimated cost of US $260,000, of which 95% was covered by the USAC.
Transparency in Tax Payments. Over the reporting period, UMG completed technical assistance to ensure effective use of Servicios GL in Chimaltenango and Escuintla municipalities. Servicios GL is a web- based system in which the municipal government can input taxpayer payments for public services. These payments are then auditable not only by the General Comptroller but also by citizens as they can access this information and monitor implementation. UMG also completed the competive process to hire three additional consutlants for Malacatan but needed to cancel the assistance due to USAID budget reductions.
SAG-UDAI System for the CGC. Over the past nine months UMG has been aiding the CGC's Information Technology Management Office to improve the wed-based monitoring system the internal audit units use. This initiative strengthens transparency by encouraging citizen participation to conduct social audits. The UMG project contracted four senior systems consultants to analyze, code and test new tools. This will equip municipal internal audit units with the necessary tools to facilitate planning, implementation, and reporting required by the CGC. The product is now complete, and UMG is only awaiting information from CGC on a possible launch date. UMG will help the CGC pilot this tool in the 17 target municipalities.
8 Escuintla, Palencia, Chimaltenango, Villa Canales, Zacapa, Chiquimula, Jocotán, Retalhuleu, Malacatán and Colomba
15 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 3.1.8 ACTIVITY 1.8 IMPLEMENTATION OF CITIZEN OUTREACH ACTIVITIES Strengthening the Municipal Women’s Office (DMM), Municipal Office for Children, Adolescence and Youth (OMNAJ), and Municipal Citizen Participation Office (OMPC).
DMMs. Together with Presidential Secretariat for Women (SEPREM), UMG provided technical assistance to the DMMs of Esquipulas and Chiquimula by facilitating focus group discussions to assess the women`s issues and needs in their respective municipalities so that the DMM could adjust and improve their services.
OMNAJ. UMG also provided technical assistance to the OMNAJ of Esquipulas for the implementation of violence prevention strategies, such as the recovery of the community park as a safe space for youth. At the request of the OMNAJ, UMG provided inputs and technical assistance for the implementation of two sports festivals at the park as situational violence prevention strategies where the youth have safe spaces to interact in non-violent activities. These events have helped incorporate the OMNAJ into the Municipal Violence and Crime Prevention Commission (COMUPRE) of Esquipulas.
Likewise, in Puerto Barrios municipality, UMG supported the implementation of a Youth Forum, in coordination with the OMNAJ, CONJUVE and UPCV, directed to 136 young people (60 men and 76 women), to disseminate information related to violence prevention. As result of this event, youth were linked in to the National Youth Programs who can financially support future programs in conjunction with the municipal initiatives.
2.1.10. ACTIVITY 1.9: STRENGTHEN MUNICIPAL TECHNICAL CAPACITIES FOR THE IMPLEMENTATION OF LOCAL CRIME AND VIOLENCE PREVENTION STRATEGIES Annual Gang Prevention and Intervention Conference Study Tour to Los Angeles. UMG staff members, along with three members from its grantees: Grupo Ceiba, Fundacion Paiz, and Centro de Investigación, Capacitación y Apoyo a la Mujer (CICAM), participated in the Annual Gang Prevention and Intervention Conference in Los Angeles, California. The purpose of the trip was to support high-risk communities, learn about regional activities for citizen security and violence prevention, and share evidence-based best practices that address violence while also fostering collaboration and organic partnerships that will change communities. Of particular interest was the Gang Reduction and Youth Development (GRYD) model, which functions within the Los Angeles municipality and how parts of that could be replicated in Guatemala such as building networks of intervention workers. Pending additional funding from USAID, UMG will explore possibilities of bringing in intervention workers from Los Angeles to share their model with a larger audience.
3.1.10 COMPONENT 1 CONSTRAINTS AND CRITICAL ISSUES The main constraint under Component 1 was the sudden budget reduction required by USAID. UMG worked with the municipalities and independent consultants to reduce the level of effort for each consultancy. These adjustments allowed UMG to reduce its consultancy budget in half for the remainder of FY19. Additionally, one of UMG´s grants with FUNDAECO was suspended in May due to the funding
16 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 reductions, not even halfway through their grant implementation. They were assisting the municipalities of Escuintla and Chimaltenango to prepare the highly requested land use plan. The COP will visit with the mayors of both Municipalities next quarter to explain the funding situation and to protect FUNDAECO from reputational damage.
2.1.11 PLANNED ACTIVITIES FOR NEXT REPORTING PERIOD: • Sign MOU with Cementos Progreso which includes the support of a consultant to help prepare PDM-OT in Chinautla municipality. • Finalize the consultancy on the strengthening of the Institutional Strategic Planning (PEI), Multiannual Operating Plan (POM) and Annual Operating Plan (POA) in the municipalities of Chinautla, Palencia and Amatitlán (MEL indicator 2). • Monitor progress in land use planning in Chimaltenango and Escuintla, which was financed using FUNDAECO counterpart funding. • Finalize public services analysis in Zacapa, Esquipulas, Jocotán and Chiquimula municipalities. • Finalize short-erm technical assistance to improve the municipal financial management of Escuintla, Mixco, Amatitlán and Chimaltenango. • Support workshop for the pilot plan of the Guatecompras system in Zacapa (until new administration starts in January 200), Chiquimula, Esquipulas, Jocotán and Puerto Barrios municipalities in coordination with the Guatemalan Fiscal and Procurement Reform project implemented by DAI. • Continue to support the implementation of Servicios GL in Chinautla. • Collaborate with COMUDE in Esquipulas, Chiquimula, Jocotán and Zacapa to prepare accountability mechanisms. • Start training of OMPC staff in five northeastern municipalities. • Accompany SEPREM in the technical assistance to the DMM of Colomba for 2020 budget planning.
17 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 2.2 COMPONENT 2: HIGH-CRIME, URBAN MARGINALIZED COMMUNITIES ARE IMPROVED THROUGH CITIZEN-DRIVEN IMPROVEMENTS IN LIVING CONDITIONS AND MUNICIPAL SERVICES INTERMEDIATE RESULTS
IR 2.1: Vulnerability of at-risk youth to crime decreased
IR 2.2: Vulnerability of at-risk populations reduced
IR 2.3: Civic responsibility increased
2.2.1 ACTIVITY 2.1 DEVELOPMENT OF SERVICE DELIVERY IMPROVEMENT PLAN All Service Delivery Plans were submitted to USAID early in FY19.
2.2.2 ACTIVITY 2.2 IMPLEMENT AND MONITOR SMALL INFRASTRUCTURE PROJECTS IDENTIFIED IN SDIPS Through UMG financial support of the 13 prioritized projects, eight of them were approved by the Municipal Councils, who agreed to provide labor or financial contributions in the estimated amount of 2 million GTQ, for their eventual implementation.
UMG also visited the Colonia Modelo 1 community in Escuintla and Colonia los Pinos community in Esquipulas to discuss project design and met with the municipal authorities of Palencia to follow-up the prioritized infrastructure project in the Rincón de la Piedra neighborhood.
18 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 The below table presents the status of small-scale infrastructure projects using Crime Prevention through Environmental Design (CPTED) under Component 2.
Table 3: Current status of small infrastructure CPTED projects
Municipality Community CPTED Project Current Status
Villa Canales Aldea El Jocotillo Center of Social Approved by the Municipal Council (Punto 5o Convergence in El del Acta No. 62-2018). Instructs the Municipal Jocotillo Directorate of Planning to develop the plans
Palencia Cantón Rincón de Improvement of the Approved by the Municipal Council (Acta No. la Piedra recreational park in 69-2018). Municipality committed to provide Cantón Rincón de la labor Piedra
Chinautla Colonia San José Improvement of 15th Approved by the Municipal Council (Punto 4o Jocotales Avenue in San José del Acta No. 104-2018). Agreement to Jocotales schedule another meeting to finalize details
Amatitlán Colonia Altos de la Plaza in Altos de la Cruz Presented to the Municipal Council – pending Cruz approval
Chimaltenango Aldea Socobal Park for peaceful Approved by the Municipal Council (minutes gatherings in Aldea are pending) Socobal
Retalhuleu Cantón Tableros Improvement of bikeway Approved by the Municipal Council (minutes in Cantón Tableros are pending)
Malacatán Cantón Santo Construction of Approved by the Municipal Council (Punto Domingo Belén community hall in Santo Segundo del Acta No. 45-2018). Instructs the Domingo Belén Director of Financial Administration to assess including the municipal contribution (74% of the total cost of the project) in the 2019 municipal budget
Zacapa Aldea La Fragua Construction of the Approved by the Municipal Council (Punto community park in Aldea Sexto del Acta No. 87-2018). Agreement to la Fragua contribute GTQ100,000.00 to the project
Chiquimula Colonia El Road improvement in Approved by the Municipal Council (Punto 21º Zapotillo Colonia el Zapotillo del Acta No. 56-2018)
Puerto Barrios Caseríos El Improvement of the Approved by the Municipal Council (Punto 3o Manantial/San soccer field and meeting del Acta Ordinaria No. 027-2018). Agreement Agustín spaces in Manantial and to provide 50% of the total project cost. The San Agustín Mayor will seek co-financing with the private sector
19 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Municipality Community CPTED Project Current Status
Mixco Colonia 1ero. De Improvement of the child Not yet approved by the Municipal Council Julio park and meeting spaces and has no CPTED validated either
Esquipulas Colonia Los Pinos Improvement of the Not yet approved by the Municipal Council soccer field a meeting and has no CPTED validated either space
Escuintla Colonia Modelo I Recovery of sidewalks and Not yet approved by the Municipal Council pedestrian areas and has no CPTED validated either. Only with a verbal commitment of the municipality
2.2.3 COMPONENT 2 CONSTRAINTS AND CRITICAL ISSUES The main constraint under Component 2 was also the sudden budget reduction required by USAID, which will have a negative impact on UMG’s ability to complete the small-scale infrastructure projects in the communities. These are projects that the communities have been involved with since their initial identification through the design phase. Within these communities, an infrastructure project can be effectively used to build trust amongst stakeholders and reduce crime and violence. Communities had already been losing patience with UMG due to the delays in the EMMP approval process. Suspending these projects will negatively impact hard won trust between UMG and communities.
2.3.4 PLANNED ACTIVITIES FOR NEXT REPORTING PERIOD: • Monitor energy efficiency projects through improvements to public lighting in Esquipulas and Escuintla. • Provide technical assistance to municipalities for the implementation of the public lighting improvements contracting procedure (tender document) in Esquipulas and Escuintla. • Implement improvements plan for the integral management of solid waste in Colomba. • Strengthen municipal capacity in Colomba to manage a profitable waste management program . • Involve population in identifying clandestine dumping sites within Colomba municipality and work with government officials to identify solutions. • Provide technical assistance for the closure of illegal dumping sites in Colomba.
20 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 2.3 COMPONENT 3: CITIZENS AND CIVIL SOCIETY ESPECIALLY IN THE MOST AT-RISK- COMMUNITIES ARE ACTIVELY INVOLVED IN MUNICIPAL DECISION-MAKING AND ACCOUNTABILITY PROCESSES INTERMEDIATE RESULTS
IR 3.1: Increased representation and effectiveness of development councils at community and municipal level
IR 3.2: Increased impact of citizen voice through coalition-building
IR 3.3: Increased civic engagement
Component 3 focuses on strengthening human capacity and opportunity to advocate for and benefit from violence prevention services and ensuring that violence prevention services are accessible to citizens and effective in reducing vulnerability of all citizens, including women, youth, and indigenous groups. UMG’s crime and violence prevention programming addressees the risk factors that were identified during the vulnerability analysis conducted in each partner community. They are categorized into four risk areas; unsafe public spaces (which is addressed by Component 2), weak community security, youth at risk, and social violence (violence in social spaces including households, schools, and partner relationships). UMG´s primary and secondary violence prevention grant activities also fall under this component.
21 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 2.3.1 ACTIVITY 3.1 IMPLEMENT AND MONITOR ACTIVITIES THAT IMPROVE THE WEAK COMMUNITY SECURITY SITUATION IDENTIFIED IN SDIPS Community Hot Spot Analysis. Identifying high crime and violence areas (hot spots) allows for targeted crime prevention planning to interrupt increasing rates of violence. This quarter the UMG project analyzed the incidence of criminal activity at the community level, locating the places with the greatest number of victims and people affected by violent acts over the last two years. Once identified, these locations were classified according to socio-demographic parameters and a map of the associated state institutions (National Police, hospitals, and fire department) was developed. The main data source is the PNC and INACIF official database on violent crimes that occur at the community level, including domestic violence, homicides with firearms, stab wounds and robberies. Over the reporting period, UMG disseminated this analysis in the communities (COCOPRE) of Modelo 1 in Escuintla and to local partner Fundacion SISO. SISO will continue to share this information with key actors in the municipality.
Improve the public perception of the national police. UMG supports the planning of the police’s prevention delegations with their crime-prevention programs in schools and communities in UMG partner communities. Over the reporting period, UMG facilitated a well-attended event in which the Child Commissioner in the Department of Chiquimula and Izabal were elected. This was coordinated through each police station in the eleven municipalities of Chiquimula and five in Izabal and in coordination with the public schools in the regions. A Committee composed by members of the police, Ministry of Education, the Human Rights Ombudsman Office selected the winners.
2.3.3 ACTIVITY 3.2 IMPLEMENT AND MONITOR YOUTH AT RISK (SECONDARY VIOLENCE PREVENTION) ACTIVITIES IDENTIFIED IN SDIPS UMG is supporting secondary violence prevention programming through grants, linking national violence prevention programs with the target communities and strengthening the municipal services through COMUPREs aimed at the individual, relationship/family, and community levels. Since grants represent the project’s largest monthly expenditures, they were also where UMG needed to make the most drastic cuts. Although some grantees were able to achieve programmatic results, other were just ramping up when the cuts hit them. Below is a chart demonstrating the situation of each grant at the end of the quarter:
22 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Table 4: Current status of secondary violence prevention interventions
Civil Society Secondary Violence Prevention Strategy Municipality(ies) Status after Organization budget cuts
Fundación Sida I Involving high-risk youth in community and Escuintla Reduced budget Societat (FSIS) municipal planning process to help identify and but will continue finance violence prevention activities. until the end of their grant in March 2020
PROPAZ School-based training and structured leisure Colomba, Suspended Foundatiaon time activities for at-risk youth that include the Coatepeque, psycho-social and life skills training; including Malacatán, and parent and teacher training. Better parenting Amatitlán skills designed to improve relationships between parents and children.
Grupo Ceipa Vocational training programs with life skills Coatepeque, Will complete training to help working age youth access Malacatán, Vocational employment opportunities. Retalhuleu Training program and then will be suspended in December 2019
Scouts Focused on primary violence prevention Chimaltenango, Cancelad Legendarios de activities by providing youth with after school Amatitlán, Gilwell, and weekend activities. Goal is to ultimately create the Scouts platform with trained Scout Villa Canales, leaders who will continue with a presence after Chinautla UMG leaves
Fundacion Integrate communities vulnerable to crime and Villa Nueva Suspended Crisalida - violence through holistic interventions to help Glasswing them develop protective mechanisms. Program will promote the positive development of boys, girls, and youth by promoting community participation to reduce critical risk factors. Within these communities, public schools serve as the starting point
Grupo Ceiba Alternative Education for high risk youth not in Chiquimula Asked to reduce school. Work through outreach centers budget but will located in crime ridden neighborhoods with Puerto Barrios continue with the goal of linking youth to employment after vocational training completion of Vocational Training program in IT skills
A summary of the activities during this quarter include the following:
23 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Fundación Sida I Societat (FSIS). Under the grant “A Model of Local Power Against Violence,” implemented by FSIS, UMG is consolidating several community strategies with vulnerable population networks in the Colonia Modelo I in Escuintla, Guatemala. These networks implement important secondary prevention actions and citizen participation processes, complemented with key training and assistance provided to marginalized populations. The community violence prevention plans were developed by youth from the LGBTI community (FOGATA community), CREAR, the Women in Action Network, Members of the Youth Entrepreneurship and the Youth Entrepreneurship Network of Escuintla Network of Escuintla (REDEJUVE). (REDEJUVE). These plans include specific actions to raise awareness on violence against marginalized populations and serve as a model to integrate vulnerable populations toward a common cause within the community. The COCODE will continue to support the implementation of these plans, thus enabling youth to participate in decision making spaces on municipal initiatives to prevent violence and to implement activities consistent with the Municipal Plan to Prevent Violence.
A key network strengthened is the REDEJUVE network in the Colonia Modelo 1 in Escuintla, which now has its statutes, vision, mission and work plan, and is integrated within the community violence prevention plans submitted by the COCODE to Escuintla municipality. This network is now part of the Commission on Youth of the COCODE and has active participation in the COMUDE.
In addition, FSIS conducted the first application of the Youth Targeting Tool (YTT) to the young members of the network, which is being documented and analyzed by the FSIS’ team. In parallel, FSIS has driven the SARIEs system, an information system that registers the cases of care for victims of violence referred by the institutions that belong to the Public Ministry’s Referrals Network. This will allow the follow up of the various actions that have been carried out for the benefit of victims.
PROPAZ. Prior to the grant´s suspension, Fundación PROPAZ trained their staff in conflict resolution methodologies which will be utilized once their grant in reactivated.
GRUPO CEIPA. Over the reporting period, Grupo Ceipa prepared an assessment of the socio- economic situation in three communities that reflects the supply and demand of possible technical careers. They also started the Citizen Participation Certificate Course which consists of eight modules over 10 sessions. The identified high-risk youth also started studying at the INTECAP developing the following careers. Due to budget cuts, Grupo Ceipa will continue with the INTECAP training until December 2019 in Coatepeque and Retalhuleu, while in Malacatán the process will end in July 2019. The 8-modules Citizen Participation course that is being implemented in Santo Domingo Bethlehem, will be completed with direct implementation by UMG.
Scouts (Chimaltenango, Chinautla, Villa Canales y Amatitlán). This quarter, UMG informed the Scouts that their grant would be cancelled. Up until the end of May 2019, the Scouts continued meeting with the youth in the schools of the five municipalities to carry out their values program and learning. They were also able to complete on more Scout camp in the community of San José Jocotales, Chinautla. This activity was directed to approximately 500 children from the following public schools: Josefina Alonzo, Emilio Arenales, and Ruben Dario.
After finding out about the cancellation of their grant, the Scouts Board of Directors visited the UMG office to express their gratitude in helping them adjust their methodology of working with the
24 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Guatemalan youth as they were not accustomed to entering high crime communities to create Scout troops. They also mentioned that now that they were established in the five high crime communities that they would continue to work with the youth with their own funding through the volunteer system they created in each community.
GLASSWING. Glasswing is likely the grantee most affected by USAID budget reductions. As they had just started in three schools in Villa Nueva; INEB Pablo Neruda: 125 youth, INEB La Esperanza 87 youth, and Villa Lobos School: 115 youth. The will use the YTT to the participants of the afterschool clubs that they have formed at least through September 2019 when their grant will be suspended until further notice.
GRUPO CEIBA. In FY19 Q2, UMG signed the grant agreement with Grupo Ceiba and they quickly established outreach centers in the high-risk neighborhoods in Puerto Barrios and Chiquimula, demonstrating their ability for a rapid start-up. Currently both Outreach Centers are equipped with the furniture and computer equipment9 for the trainings. They also secured the needed certification from the Ministry of Education for each Center.
They are currently training a total of 392 students, divided as follows:
• Alternative Education (Basic and Baccalaureate) course 113 youth (69 in Puerto Barrios and 44 in Chiquimula). • Technology Course 279 (137 in Puerto Barrios and 142 in Chiquimula). • Two Student Councils have also been formed to help lead the classes
Within the Alternative Education course, they focused on "Sustainable Development in my Community", where the youth learned competences such as research, analysis, teamwork and values like solidarity were strengthened. The Technological Training focused on preparing the youth to use Windows and Word programs.
Grupo Ceiba also completed the initial mapping of companies that could provide future employment to these youth. This was done in conjunction with the Ministry of Labor and with the businessmen's association. Results included franchise chains such as pharmacies, fast food restaurants, used clothing stores and supermarkets.
2.3.4 ACTIVITY 3.3 IMPLEMENT AND MONITOR ACTIVITIES THAT IMPROVE SOCIAL VIOLENCE IDENTIFIED IN SDIPS Gender-based violence (GBV) is prevalent throughout Guatemalan society and people are reluctant to talk about it. However, it is known that GBV is a factor that increases vulnerability of certain social groups (i.e., women and children) to crime and violence and tendencies toward violent behavior among other social groups (i.e., young men). UMG aims to implement social violence activities by developing and instilling a culture of equality among citizens, improving women’s access to justice, improving the understanding of and commitment to achieving gender equity, and promoting new masculinities. At of
9 The EMMP for the purchase of the computer equipment is still pending USAID approval. In the meantime, UMG is lending computer equipment that was freed-up due to USAID budget reductions. However, it is not the necessary amount needed to fulfill their goals.
25 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 the end of the quarter the following CSOs had signed agreements with UMG. At the end of the quarter the following CSOs continued implementing gender-based interventions.
Table 5: Current status of gender-based violence interventions
Civil Society Gender Based Violence Strategy Municipality(ies) Status after Organization budget cuts
Federación de Improve women’s participation, discussion, Chimaltenango Suspended Mujeres Rurales de and monitoring of the local public policies, Guatemala to reduce the vulnerability factors that (FEDENMURG) increase the risk and threatens the physical, economic, psychological and sexual safety of women
Centro de Provide restraint and coping tools from Retalhuleu They will finish Investigación, schools, families, women, and youth, Coatepeque, assessment activity Capacitación y supported by institutions and local Malacatán, in Western Apoyo a la Mujer government, to improve communication, Guatemala and (CICAM) relationships, values, and reduction of Chinautla then only continue common risks, thus contributing to the to work in Zacapa definition of inclusive social models that Zacapa reduce vulnerabilities and reinforcing local capacities
FEDENMURG. One of the relevant activities implemented by FEDENMURG this quarter was the implementation of a certificate course aimed to strengthen the capacities of the presidents of the coordination bodies of the COCODES of Chimaltenango, with the methodology designed by UMG. Attending this certificate course were 30 individuals (8 women and 22 men), including 5 community leaders from Socobal. FEDENMURG has currently been suspended until UMG´s budget situation changes.
CICAM. Due to the budget cuts, CICAM will reduce its activities to one municipality (Zacapa). For the exit strategy of the communities where they had already implemented activities, priority was given to a training process to provide youth with key tools to reflect on issues related to violence against women.
Parents on a Mission training. Mr. Richard Ramos, Founder of Latino Coalition (a U.S. based NGO), implemented three Parents on a Mission (POM) trainings directed to Project staff; PROPAZ, CIACM and FSIS; and members of the municipal offices for women, youth, adolescence, and childhood of Chimaltenango, Villa Nueva, Palencia, Chiquimula, Esquipulas, and Jocotán; who were certified to continue implementing this leadership program to empower parents to earn the respect, love and loyalty of their at-risk children. The first municipality to replicate the POM methodology was Chimaltenango, who is training a group of nine parents identified in the Socobal community, who are facing domestic violence and child abuse issues. This training workshop is being implemented with the technical support provided by FEDENMURG. Fundación Sida I Societat (FSIS) has also developed their training program and could start as early as next quarter.
26 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 2.3.5 ACTIVITY 3.4 STRENGTHEN REPRESENTATION AND EFFECTIVENESS OF DEVELOPMENT COUNCILS: COMUDES, COMUPRES, COCODES AND COCOPRES COMUPRE/COCOPRE. Zacapa. In coordination with delegates from the UPCV and the Police Violence Prevention Delegation, a COCOPRE was established in the community of La Fragua. New members were trained in their roles in violence prevention in the community
Puerto Barrios. UMG supported the COMUPRE of Puerto Barrios to facilitate a campaign “Ponte Pilas,” to provide information on how to prevent road accidents.
COCODE. Strengthening Process of the Municipal Citizen Participation Offices. UMG met with the head and members of the Regional Council for Urban and Rural Development (COREDUR) and municipal authorities assigned to Citizen Participation to design the upcoming five-module training course to strengthen the capacities of the municipal citizen participation offices, so that they can effectively support the work implemented by each COCODE. This training course is planned to start in July 2019.
2.3.6 ACTIVITY 3.5 BUILD ALLIANCES THAT PUSH FOR MUNICIPAL GOVERNMENT TRANSPARENCY AND ACCOUNTABILITY In the framework of the electoral process, UMG in alliance with four international and eight national organizations such as World Vision, the Carter Center, Save the Children, Chiquimula’s Women’s Network (REDMUCH or Red de Mujeres Chiquimultecas), and the National Council for the Care of Persons with Disabilities (CONADI or Consejo Nacional para la Atención de las Personas con Discapacidad), among others, facilitated a series of forums with candidates for mayor in different regions. These events serve as opportunities to inform citizens about University Students participating in the UMG’s “Social Audit their political platforms, particularly their proposed for University Students Program” Facilitating the first dialogue- roundtable on April 12, in Chiquimula. violence prevention plans, such as those directed to the protection of the childhood, adolescence, youth, women and people with disabilities. Candidates also presented their proposals for the improvement of municipal public services, and their accountability and transparency plan for municipal management. The next steps to these presentations will include organizing this information so that the students can track the elected candidate’s proposals and campaign promises, as a social auditing exercise.
2.3.7 COMPONENT 3 CONSTRAINTS AND CRITICAL ISSUES The main constraint under Component 3 was also the sudden budget reduction required by USAID. Grants were either cancelled, suspended or severely reduced in scope of work. This led to cancelling most of the already planned activities. Local organizations complained that since they are in the regions and they are the ones active in the communities that their reputation would be negatively affected. To support these organizations, the COP will visit with each community and explain that they situation is out of the control of the organizations. Technical assistance for the Vice-Ministry of Violence Prevention also needed to be put on hold and cancelled.
27 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 2.3.8 PLANNED ACTIVITIES FOR NEXT REPORTING PERIOD: • Continue vocational training in the communities where Grupo Ceipa and Grupo Ceiba are operating. • Glasswing will continue working in the schools through their clubs • CICAM will commence activities in Zacapa • COCOCE leadership training in Chimaltenango and Escuintla • Continue the assessment of the situation of women in Esquipulas and Puerto Barrios to help prepare the women's municipal • Train the women of Socobal, Chimaltenango on the importance of role of women in the promotion of community development and the prevention of violence. • Finish the COCODES certificate course in Chimaltenango. • Start the consultancy to support youth in conflict with the law and assist in the reinsertion into communities in Chimaltenango.
CROSS-CUTTING ACTIVITIES
3.1 MANAGEMENT AND ADMINISTRATIVE ISSUES Personnel. In November 2018, USAID’s Acquisition Officer informed Tetra Tech about a significant, anticipated reduction in funding available for the UMG project. As a result, Tetra Tech is restructuring human resources under the project, resulting in significant staffing reductions as detailed in the table below. As of June 30, 2019 UMG, has 34 total employees. This includes one U.S. expatriate, and 33 Cooperating Country Nationals. Also, as of that date UMG has sixteen active consultants, and three subcontractor employees from subcontractor Segura Consulting managing Project Preparation Facility activities. Due to the uncertain funding situation, an additional 13 employees will also be let go next quarter.
Project administration. UMG is also moving forward with the closing one of its regional office located in Coatepeque. The project will continue with one staff member in the region who will work from their residence and travel to target municipalities when needed. UMG is exploring the possibility of disposing of its regional office furniture to local organizations and municipalities.
3.2 GRANTS AND CONTRACTS By the end of the reporting period, UMG was managing 11 grant agreements, with 10 that were still open and one suspended. However, moving forward UMG plans to only manage with five open grants, the others would either be suspended or closed. The chart below presents UMG’s active and current grant agreements, those awaiting approval, potential grant agreements under negotiation, and grant initiatives that have been cancelled due to the reduction in available funds.
28 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Table 6: Current status of grant agreements
Phase Organization Municipalities Period of Current Performance Situation Remain open Fundación Sida i Escuintla 24 Closeout Societat December 2019 or sooner Grupo Ceipa Malacatan, 24 Closeout Coatepeque, December 2019 or Retalhuleu sooner CICAM Malacatan, 24 Closeout June 2020 Coatepeque, Retalhuleu, Chinuatla, Zacapa Grupo Ceiba Puerto Barrios, 24 Closeout June 2020 Chiquimula Close when finish Chinuatla, Chinuatla 1 Servicios GL - IKG Suspended FUNDAECO Escuintla, 22 Chimaltenango PROPAZ Malacatan, 24 Coatepeque, Colomba, Amatitlán FEDENMURG Chimaltenango 24 Glasswing - Villa Nueva 24 Fundación Crisálida Current closed 10 total FLACSO municipalities 11 Universidad 10 total Internaciones municipalities 14 Asociación por una Vida Digna - AVD Chinautla 5 Asociación de 15 Scouts Legendarios de Gilwell Defensoría 20 Wajxaqib´ No´j Amatitlán, 20 Guatemala - IKG Chimaltenango, 20 Chimaltenango - IKG Escuintla, Escuintla - 20 IKG
29 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 Phase Organization Municipalities Period of Current Performance Situation With USAID for Fundación Paiz 14 EMMP approval (approved by COR) Cancelled in Paz Joven 0 process due to CODEFEM 0 budget cuts DOSES 0 ODHAG 0 CAFCA 0 Negotiating GUATECAMBIA 16 University of Illinois N/A -Cure Violence Fundación N/A Esquipulas
3.3 MONITORING, EVALUATION AND LEARNING The main advances in the project’s indicators during the April to June 2019 reporting period include:
• Indicator 2. Number of municipalities with demonstrated improvement in institutional capacity for public financial management. o In Chiquimula, Jocotán and Esquipulas, the project contributed through training and technical assistance and the development of city planning instruments: Institutional Strategic Planning (PEI), Multiannual Operating Plan (POM) and the Annual Operating Plan (POA). o The project also provided training and technical assistance to Chimaltenango and Villa Canales to elaborate their Municipal Development Plans with focus on territorial planning. • Indicator 3. Number of municipalities that practice participatory planning and budgeting. o The project provided technical assistance to municipal officials from Malacatán, Amatitlán, and Chimaltenango for the implementation of their planning and participatory budgeting processes. In Malacatán, the municipality prioritized projects like the construction of two health centers, construction of a primary school, expansion of two existing primary schools, construction of wastewater treatment systems, and the construction of a storage and packaging collection center for agricultural products. In Amatitlán, the municipality prioritized the improvement of access roads in six villages and one canton. Chimaltenango prioritized the construction of a primary school, two water extraction wells, and the expansion of a street. • Indicator 12. Number of individuals who received USG-supported training, including municipal performance, service delivery improvement and transparency, to strengthen local government and/or decentralization.
30 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 o Through UNI subgrant “Formación de los Actores Participantes de la Gestión Administrativa Financiera en las Municipalidades Seleccionadas,” the Project presented an achievement of 84 individuals trained on municipal administration.
The main challenges during the reporting period include:
• Indicator 8. Number of youths who have participated in a USG-supported activity to improve municipal services within their communities. o Although the project organized a workshop in Retalhuleu municipality to strengthen the capacities of youths and community leaders in the management of community projects aimed to improve the municipal services, the indicator is lacking behind the projected goal. By June 30, of this indicator showed an impact of 39 young people who have participated in a USG-supported activity, of 750 targeted. To overcome this challenge, the Project is currently elaborating as strategy for the involvement of young people in the improvement of municipal services in their own communities, to be implemented in the upcoming quarter.
• Indicator 9. Number of vulnerable people benefitting from USG-supported municipal services improvement o To date, indicator 9 has not presented advances due to USAID’s budget reductions. Because of the adjustments in the project’s budget, UMG is analyzing the prioritization of interventions that do not require a considerable amount of funds, to present advancements in this indicator in the upcoming quarter.
31 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 3.4 TRAINING EVENTS FROM REPORTING PERIOD UMG held the following training events during the reporting period:
NAME OF FIELD OF RELATIONSHIP TO START END DATE TARGET GROUP FEMALE MALE TRAINING STUDY THE OBJECTIVES DATE PROGRAM
Public Financial To strengthen municipal 10/15/18 5/24/19 Municipal officials from 17 21 Procurement management officials’ knowledge and Coatepeque, Certificate Course and public understanding regarding Colomba, Malacatán, procurement public contracting, public and Retalhuleu works, the implementation of the Public Procurement Law, and public ethics and integrity principles. Geographic Geographic 3/13/19 3/27/19 Municipal officials 7 24 Information Information (Malacatán) (Malacatán) Systems Certificate System for Course municipal 4/1/19 5/14/19 territorial (Retalhuleu, (Retalhuleu, -GIS- planning Colomba and Colomba and Coatepeque) Coatepeque)
Workshop Territorial Identify the opportunities 4/11/19 4/11/9 Municipal officials, 10 40 “Getting to Know planning for rural and urban community leaders, our Territory” development on issues such CSO representatives, (FUNDAECO) as housing, public services, members of academic public spaces, environment, 5/2/19 5/2/19 institutions, and the 15 24 and water in Escuintla private sector.
Gang Prevention Violence Study tour to learn and 5/13/19 5/17/19 High-level 2 1 and Intervention Prevention share good practices at the representatives of Conference Study local level regarding the CSOs implementing Tour to Los citizen security and violence violence prevention Angeles prevention programs actions in Guatemala carried out in Guatemala and Los Angeles City, CA.
32 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 NAME OF FIELD OF RELATIONSHIP TO START END DATE TARGET GROUP FEMALE MALE TRAINING STUDY THE OBJECTIVES DATE PROGRAM
Vocational training Economic Provide Job Opportunities Retalhuleu (40 Still in High risk youth in 40 40 (CEIPA) Development to High-Risk Youth in UMG from Chuatuj, Progress UMG communities prioritized communities Coatepeque and 40 from Tableros, Retalhuleu)
4/8/19
Malacatán 35 5 (Santo Domingo Belén)
5/15/19
Course in Public Citizen To strengthen the citizen 3/27/19 3/27/19 Women and youth 7 7 Speaking and Participation participation skills of members of the Leadership community networks LGBTI, youth, and created or strengthened in women network, of (FSIS) the Colonia Modelo I in 4/12/19 4/12/19 the Modelo I Escuintla. community. Alternative Alternative Provide Alternative 4/13/19 In Progress High risk youth in PB10 Ch** PB Ch Education Course Education Education to high-risk UMG communities in Puerto Barrios 40 29 27 24 and Chiquimula Vocational Training Economic Provide Job Opportunities 4/13/19 In Progress High risk youth in PB Ch PB Ch Course in Puerto Development to High-Risk Youth in UMG UMG communities Barrios and prioritized communities 37 154 16 106 Chiquimula
10 PB – Puerto Barrios; Ch -Chiquimula
33 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 NAME OF FIELD OF RELATIONSHIP TO START END DATE TARGET GROUP FEMALE MALE TRAINING STUDY THE OBJECTIVES DATE PROGRAM
Parents on a Violence To empower parents to 6/4/2019 In Chiquimula: Mission training in prevention win the respect, love and Palencia, Villa loyalty of their high-risk Community Leaders, 3 2 Nueva, children. Municipal Officials Chimaltenango, from DMM, OMNAJ Amatitlán and OMNA Chiquimula In Palencia, Villa 12 7 Nueva, Chimaltenango, Amatitlán:
Community Leaders, Municipal Officials from DMM, OMNAJ and OMNA Grantees 6 1
COCODE Citizen To strengthen the violence Module I Module I May Members of 11 9 strengthening participation prevention advocacy skills 5/31/19 5/31/19 COCODE Certificate Course and violence of the COCODE members prevention and other community Module II Module II (FEDENMURG) leaders at the local and 6/14/19 6/14/19 municipal levels. Module III Module III 6/28/19 6/28/19
Module IV y V Modulo IV y V 7/12/19 7/12/19 *Puerto Barrios ** Chiquimula
34 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 ANNEX A. SUCCESS STORY
35 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 36 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 ANNEX B: PERFORMANCE INDICATORS
DO & IR CURRENT CURRENT % VARIANCE NEXT FY TWO FY REASON INDICATOR NAME AND THAT THE BASELINE FY FY RESULT BETWEEN TARGET OUT FOR +/- 10% NUMBER PROJECT VALUE TARGET TARGETS TARGET VARIANCE SUPPORTS
1. Degree of citizen satisfaction DO1 31.6% 39.6% 31.6% 0 10% with service delivery provided by target institutions
2. Number of municipalities with DO1 0 11 12 16 21 demonstrated improvement in institutional capacity for public financial management
3. Number of municipalities that DO1 0 11 8 16 21 practice participatory planning and budgeting
4. Number of public accountability DO1 0 6 4 9 12 and transparency mechanisms implemented
5. Number of municipalities and DO1 0 26 19 41 51 communities that are implementing strategies for crime and violence prevention
6. Number of municipalities with DO1 5 5 0 5 5 Municipal Crime Prevention Committees
7. Number of awards made DO1 0 10 12 10 10 directly to local organizations
37 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 DO & IR CURRENT CURRENT % VARIANCE NEXT FY TWO FY REASON INDICATOR NAME AND THAT THE BASELINE FY FY RESULT BETWEEN TARGET OUT FOR +/- 10% NUMBER PROJECT VALUE TARGET TARGETS TARGET VARIANCE SUPPORTS
8. Number of youths who have DO1 0 750 39 1,250 1,500 participated in a USG-supported activity to improve municipal services within their communities
9. Number of vulnerable people DO1 0 1,500 0 2,500 3,000 benefitting from USG-supported municipal services improvement
10. Number of vulnerable people DO1 0 750 8 1,250 1,500 benefitting from USG-supported social services
11. Percentage of USG-funded DO1 0 50% 75% 50% 50% NGO or other international organization projects that include activities or services designed to reduce specific risks or harm to vulnerable populations
12. Number of individuals who DO1 0 550 559 800 1,050 received USG-supported training, including municipal performance, service delivery improvement and transparency, to strengthen local government and/or decentralization
13. Number of citizens engaged in DO1 0 225 133 375 450 developing community plans and/or implementing political reforms
14. Number of community DO1 0 15 5 25 30 proposed initiatives implemented by community and municipal governments
38 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019 DO & IR CURRENT CURRENT % VARIANCE NEXT FY TWO FY REASON INDICATOR NAME AND THAT THE BASELINE FY FY RESULT BETWEEN TARGET OUT FOR +/- 10% NUMBER PROJECT VALUE TARGET TARGETS TARGET VARIANCE SUPPORTS
15. Number of Civil Society DO1 0 6 3 6 6 Organizations receiving USG assistance engaged in advocacy interventions
16. Number of USG-supported DO1 0 22 21 32 42 activities designed to promote or strengthen the civic participation of women
17. Number of people from target 1705 communities who participate in community activities (stories such as cultural, educational and religious activities, employment, sports, etc.) and construction
39 | GUATEMALA UMG: QUARTERLY REPORT, APRIL TO JUNE 2019