In Case of

Emergency...

here is the

Community Emergency (and

Flood) Plan

for the parish of

Polebrook

Updated November 2020

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Record of Amendments/Revisions to Plan

Date Details of Amended/revised by amendments/revisions

23/03/2020 1st draft of Emergency Plan Jill Sardeson

01/05/2020 Adopted Jill Sardeson

19/11/2020 Updated telephone numbers Jill Sardeson

12/12/2020 Updated – New Councillor Jill Sardeson Information

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POLEBROOK COMMUNITY EMERGENCY (AND FLOOD) PLAN

WRITTEN BY Jill Sardeson DATE WRITTEN 23 March 2020 DATE OF LAST AMENDMENT Community Emergency Planning and Response Group

Name Position on CEPR Address 24 hr Contact Number(s) Jill Sardeson Clerk Northview 07814 468044 15 Main Street Yarwell PE8 6PR

Sue North Chairman Rowan House Main Street Polebrook PE8 5LN

Terry Middleton Vice Chairman Paddock End Kings Arms Lane Polebrook PE8 5LW

Gary McLair Councillor The Gables Kings Arms Lane Polebrook PE8 5LW

Malcolm Fraser Councillor 3, Morgans Close Polebrook PE8 5LU Chris Jones Councillor 1, Church Row Polebrook PE8 5LT Denise Slater Councillor Stonelea Main Street Polebrook PE8 5LN

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A.1 Initial Incident Information Form

Initial Incident Information Form

Use this form to record initial information received on the incident. Complete as many boxes as possible. Start you log as soon as possible.

CALL INFORMATION

Date: Time: Your Name:

Callers Name: Callers Telephone Number(s):

Callers position (role): Callers email address:

Name of Community: Callers Location:

INCIDENT DETAILS

Police Incident Number: Fire Incident Number:

Location:

Estimated casualties (if any):

Hazards and road blockages:

Description of incident:

Lead Organisation: Contact Name & Number:

Other Responding Organisations:

Initial Actions/Requests:

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INCIDENT LOG Date Time Action

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A.2 Activation Chart

Emergency or Incident where the community can respond

Alert by Emergency Alert by Community Alert by CEPR Member Services of Local Member Authority

CEPR Lead / Deputy

Gather as much information as you can, use the Initial Information Form as a guide.

Call 999 and notify the Notify the NCC Emergency emergency services Planning Team

Activate the Community Emergency and Flood Plan

Notify the rest of the CEPR Group in Section A and allocate tasks, as in section N.

Contact venue and Is a Shelter required? keyholders listed in Section E

Contact those people Are any additional skills / with skills in Section F resources required? and those people with equipment in Section G

Make contact with those Have you any vulnerable listed in Section H and locations? And are they identify any support they affected by this emergency? may need

Make contact with those Have you any vulnerable listed in Section I and persons? And are they identify any support they affected by this emergency? may need

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B. Map of Community

Polebrook Fire Hydrant positions

Armston Fire Hydrant positions

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C. Pictures of Landmarks within Community

All Saints Church

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Polebrook & Armston War Memorial

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D. Local Risks

Local Risk (amend as appropriate) Historic date Location/example Most of village due to drains being blocked and unable to cope with the excessive amount of water. Flooding 23rd December 2020

In particular Pole Brook area again due to blocked drains.

Fire N/A To present date, Loss of Electricity intermittently All village

Loss of Water N/A supply/contamination/sewerage

Plane Crash N/A

Tanker Explosion/Crash N/A

Flood Alerts Quick Dial Codes Areas covered by Flood Actions this will trigger Alert

Flood Warnings Quick Dial Codes Areas covered by Flood Actions this will trigger Warnings

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E. Shelters/Temporary Reception Centres

Premises Polebrook Village Hall Key Holder Name Address 24hr Contact Number(s) Chris Jones 1 Church Row, Polebrook, PE8 5LT 01832 272657

Other Information: Other key holders:

Jill Sardeson Northview, 15 Main Street, Yarwell, PE8 6PR 07814 468044 Clerk to the Council

Premises – Parish Church Key Holder Name Address 24hr Contact Number(s) ? ? ? Other Information:

Premises Key Holder Name Address 24hr Contact Number(s)

Other Information:

Premises Key Holder Name Address 24hr Contact Number(s)

Other Information:

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F. Skills within the Community e.g. Doctors, Nurses, WI

Name Experience/Qualification Address 24hr Contact Number(s)

G. Equipment within the Community

Equipment Name Address 24 hr Contact Number(s) Emergency Defibrillator Mrs Jill Sardeson Located on the outside Clerk to the Council wall of the Village Hall 07814 468044

Snow Plough (Fork lift with bucket)

Portable Gas Stove

Mini digger

Hi Vis waist coats Mrs Jill Sardeson Northview Clerk to the Council 15 Main Street Yarwell Northamptonshire PE8 6PR

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H. Neighbouring Parish Council Contacts

Parish Contact Name Telephone Website / Email Address Mrs Nicki Phillips Barnwell 07562 372430 [email protected] (Clerk) Paul Brooker Cotterstock 01832 226309 [email protected] (Chairman) James Richardson Southwick (Chair of Parish 01832 272695 [email protected] Meeting) Mrs Sarah Rodgers Warmington 01780 435084 [email protected] (Clerk)

Oundle Mrs Emma Baker 01832 272055 emma@oundle.gov.uk

Ashton Mrs Jill Sardeson 07814 468044 [email protected]

I. Useful Local and Private Companies

Service Type Business Name Telephone Website / Email Address Veterinary Surgery New Lodge Vets 01832 270201 www.newlodgevets.co.uk/

Soilmec UK 01832 274602 www.soilmec.co.uk

J. Local Council Contact Details

Switchboard (ENC) 01832 742000

Switchboard (NCC) 0300 126 1000

Abandoned vehicles E.L.V.I.S (End of Life Vehicle Impound Scheme) 08456 121 999

Air pollution & quality (ENC) 01832 742000

Dog warden (ENC) 01832 742068

Gritting (NCC) 0300 126 1000

Public rights of way (NCC) 0300 126 1000

Road and highway repairs 0300 126 1000

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K. Emergency Contact Details

Name Telephone Number 999 / 101 Emergency Services

01604 797000 Fire Dept non-emergency number

Environment Agency Incident Hotline 0800 80 70 60 (24hr)

Environment Agency 0345 988 1188 (24hr) Flood Line Environment Agency 03708 506 506 or 0114 282 5323 Switchboard

Environment Agency 0800 085 9901 (24hr) Flood Warning Duty Officer

Anglian Water 08457 771 881 Water Leaks

Sewage Flooding indoors 03457 145 145 (24hr)

Police counter-terrorism hotline 0800 789 321

Non-Emergency line to Northants Police 03000 111222

Western Power 0800 6783 105

Power Cuts (24hr) or 105

ENC – Major Environmental Emergencies 01832 742026

Sandbag line 01832 733530 (out of hours)

Highways England General Enquiries 0300 123 5000

0300 126 1000 Northamptonshire Highways Department

Crime Stoppers 0800 555 111

NHS Direct 111

RSPCA 0300 123 4999

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Northamptonshire County Council Emergency Planning Duty Officer This team will respond in an emergency to any flooding, major fires, they attend with multiple agencies and volunteers and can set up evacuation areas during the incident

Northamptonshire County Council Emergency Planning Duty Officer

Pager 07659 145277

Mobile Phone 07885 292851

Anglian Water Information

Homeowners… are responsible for sewers on your property that serve only your property.

Anglian Water… is responsible for all other sewers, including any pipes you share with your neighbours and some surface water pipes, which take rainwater away from your home.

The Environment Agency… deals with flooding from rivers and the sea and is responsible for the flood defences that protect against this. The local council may also have responsibility for some smaller rivers

Highways Agency… is responsible for surface water pipes which take rainwater from roads, pavements and road gullies.

L. Communications

BBC Radio Northampton 104.2/103.6 FM

Connect FM 97.2 FM and 107.4 FM

Heart FM 96.6 FM

NCC EP Team @NorthantsEPTeam Northants Police @NorthantsPolice Twitter e.g. EA, NCC, Police The EA @EnvAgency Met Office @MetOffice Highways Agency @HAAgency Northants Fire @NorthantsFire

www.environment-agency.gov.uk www.northamptonshire.gov.uk/emergencies Websites e.g. EA, NCC, Police www.metoffice.gov.uk www.northants.police.uk www.northamptonshire.gov.uk/en/councilservices/fire/fireandrescue www.highways.gov.uk

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M. Action Plan

Action CEPR Person Responsible

• Call NCC Clerk

• Call Environment Agency Clerk

• Listening to radio Clerk

• Checking websites Clerk

• Monitoring social media Clerk & Councillors

• Door-knocking (list streets/areas as Councillors appropriate)

• Using loud-hailer(list streets/areas as Councillors appropriate)

• Contacting vulnerable people/locations Councillors

• Keeping notice boards updated Chairman

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N. Generic Emergency Action Check List

Tick when

Action Comple te

If an emergency is reported to a member of the CEPR by the community and it is 1 possible that the emergency services are not aware, call 999 as soon as possible (see Section A.1 above) for additional information to give)

Contact and inform the Northamptonshire County Council and the Environment 2 Agency. Take note of any safety advice given to you and discuss at the CEPR meeting.

Keep a decision/action log and record the following: • Any decisions you have made 3 • Who you spoke to and what you said • Any information received

Contact the other members of the CEPR (see Section A for contact details) • Those specifically under threat 4 • The Parish Council via the Parish Clerk • Volunteers and key holders as appropriate

Organise a CEPR meeting in a venue, which is safe from the emergency with safe 5 access routes. Refer to the agenda in ‘other information’ below before undertaking any actions.

Decide actions to undertake e.g. consider the need for: 6 Setting up a Parish Shelter, visiting and checking on vulnerable people, providing a soup kitchen, a warm place, distributing sandbags, providing blankets.

Decide how to inform the community of the emergency and actions being undertaken. 7 Inform the community of any advice given to you from the County/ District/Borough Councils, Environment Agency or the emergency services. Request the community to tune into the local radio.

8 Inform the County Council of any decisions that have been made.

Remember to regularly liaise with the County/District/Borough Council and the 9 Environment Agency to maintain the safety of the community.

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Remember

In Case of Emergency – the Steps to Safety …

If the emergency is happening now and:

the danger is outside – GO IN, STAY IN, TUNE IN,

IF SAFE TO DO SO

the danger is inside - GET OUT, STAY OUT and call the

and

Always follow the instructions from the Emergency Services

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