Tuesday, October 23, 2018 Regular Council Package

KNEEHILL COUNTY REGULAR COUNCIL MEETING

AGENDA Tuesday, October 23, 2018

To Commence After Organizational Meeting Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta

1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda

2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of October 9, 2018

3.0 Delegations 3.1 Trident Exploration Inc., Alan Withey and Rob Will @ 10:30 a.m. 3.2 Community Grant- Prairie Christian Academy Society @ 11:00 a.m. 3.3 Community Grant- The Lions Club of Trochu @ 11:15 a.m.

4.0 Public Hearings No Public Hearings Scheduled

5.0 Municipal Services 5.1 Transportation No Report

5.2 Water/Wastewater/Environment No Report

5.3 Planning 5.3.1 Bylaw 1776- Redesignation- SE 18-3-24-W4 - from A to DC5

5.4 Agricultural Service Board & Parks 5.4.1 Proposed Re-evaluation of Strychnine Letter

5.5 Protective Services 5.5.1 Asset Disposal

6.0 Corporate Services 6.1 Hesketh Hall Additional Named Insured Request

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7.0 Business Arising from Previous Minutes 7.1 No Report

8.0 New Business 8.1 Three Hills Thrashers Junior Hockey Club Funding Request 8.2 Round Two Community Grants- October 2018 8.3 One on One Fire Strategy Meetings with Three Hills, Trochu, Linden, Acme and Carbon Council’s

9.0 Disposition of Delegation & Public Hearing Business 9.1

10.0 Council and Committee Reports 10.1 Canadian Badlands Ltd. 10.2 Approved Committee of the Whole Meeting Minutes September 18, 2018

11.0 Council Follow-up Action List

12.0 Closed Session 12.1

13.0 Motions from Closed Session

Adjournment

Regular Council Meeting Agenda October 23, 2018 Page | 2

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MINUTES OF THE OCTOBER 9, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.

PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve

ALSO PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Tax Clerk Caroline Siverson Protective Services Manager & Debra Grosfield Communications Officer Information Management Supervisor Will Nyman Executive Assistant to CAO Carolyn Van der Kuil Recording Secretary Chaysleigh Tullikopf Kneehill Area Wellness Centre Una Erickson

CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m.

AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions were made to the agenda.

ADOPTION OF 1.2 Adoption of Agenda AGENDA 368/18 Councillor Penner moved approval of the agenda as presented. CARRIED UNANIMOUSLY

MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of September 25, 2018 369/18 Councillor Christie moved approval of the September 25, 2018 Council Meeting minutes as presented. CARRIED UNANIMOUSLY

1 ______Initials

3 2018.10.23 Council Meeting Package COUNCIL MINUTES OF OCTOBER 9, 2018

CORPORATE SERV 6.0 Corporate Services 6.1 Bylaw 1777 – Master Rates Bylaw 370/18 Deputy Reeve King moved first reading to Master Rates Bylaw 1777 amended to reflect water rates to $3.50/cubic metre to all water systems except for Huxley, Wimborne, Equity and Mt Vernon at a rate of $2.00/cubic metre and bulk water users remain as presented. CARRIED UNANIMOUSLY

The Chair called for a recess at 9:12 a.m. and called the meeting back to order at 9:22 a.m. with all previously mentioned members present.

371/18 Councillor Christie moved second reading to Master Rates Bylaw 1777 with all previous amendments and additional amendment to reflect $20/acre for the no till drill with a minimum of $400/day. CARRIED UNANIMOUSLY

372/18 Deputy Reeve King moved consideration for third reading to Master Rates Bylaw 1777. CARRIED UNANIMOUSLY

373/18 Councillor Keiver moved third reading to Master Rates Bylaw 1777 with all previous amendments. CARRIED

374/18 Councillor McGhee moved to bring back the Master Rates Bylaw if and when there is a water rate change from our suppliers. CARRIED UNANIMOUSLY

6.2 2018 Reserve Bids and Conditions of Sale relating to Properties being auctioned for the purpose of Tax Recovery 375/18 Councillor McGhee moved to set the reserve bids as follows:  Roll 32263416000, Plan 8010154, Block 2 at $38,000  Roll 32233114000, Plan 970935, Block A at $60,000  Roll 32263446400, Plan 6820GY, Block 8, Lots 6-7 at $130,000  Roll 30251833000, Plan 7410042, Lot B at $575,000 With the following conditions for each of the properties:  Each property must not be sold for less than the reserve bid  The purchaser takes possession of the property “as is”  The purchaser must pay the 2018 levy immediately  The purchaser is to pay all transfer costs  The full purchase price must be paid by a certified cheque or cash by end of business, October 11, 2018.  The purchaser to pay GST CARRIED UNANIMOUSLY 2 ______Initials

4 2018.10.23 Council Meeting Package COUNCIL MINUTES OF OCTOBER 9, 2018

The Chair called for a recess at 9:54 a.m. and called the meeting back to order at 10:02 a.m. with all previously mentioned members present.

DELEGATIONS 3.0 Delegations 3.1 Una Erickson, Kneehill Area Wellness Centre @ 10:00am Una Erickson provided Council with an update on the Kneehill Wellness Centre.

NEW BUSINESS 8.0 New Business 8.1 2019 Kneehill Regional FCSS Budget and Allocations 376/18 Deputy Reeve King moved to approve the Kneehill Regional Family and Community Support Services (FCSS) 2019 Budge and Allocations that was presented to Council. CARRIED UNANIMOUSLY

8.2 FCSS – 10th Annual Volunteer Forum 377/18 Councillor Penner moved to authorize the attendance of all Council Members who can to attend the Kneehill Regional FCSS 10th Annual Volunteer Forum being held on November 7th, 2018. CARRIED UNANIMOUSLY

8.3 Bylaw 1778 – Regional Assessment Review Board Bylaw 378/18 Councillor Penner moved first reading to Bylaw 1778, Regional Assessment Review Board Bylaw, to establish a Regional Assessment Review Board. CARRIED UNANIMOUSLY

379/18 Councillor Keiver moved second reading to Bylaw 1778, Regional Assessment Review Board Bylaw, to establish a Regional Assessment Review Board. CARRIED

380/18 Councillor Christie moved consideration to hold third reading to Bylaw 1778, Regional Assessment Review Board Bylaw, to establish a Regional Assessment Review Board. CARRIED UNANIMOUSLY

381/18 Deputy Reeve King moved third reading to Bylaw 1778, Regional Assessment Review Board Bylaw, to establish a Regional Assessment Review Board. CARRIED

3 ______Initials

5 2018.10.23 Council Meeting Package COUNCIL MINUTES OF OCTOBER 9, 2018

8.4 Three Hills Arts Academy – Night on Broadway – 25 Years of Music 382/18 Councillor McGhee moved to donate the 4 complimentary tickets back to the Three Hills Arts Academy. CARRIED UNANIMOUSLY

DISPOSITION OF 9.0 Disposition of Delegation Business DELEGATION BUSINESS 9.1 Kneehill Area Wellness Centre 383/18 Councillor Christie moved to receive for information the delegation of Kneehill Area Wellness Centre. CARRIED UNANIMOUSLY

COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Kneehill Regional Doctor Recruitment and Retention Committee 10.2 AQUA 7 Regional Water Commission 10.3 Drumheller & District Solid Waste Management Association 384/18 Councillor McGhee moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY

COUNCIL ACT LIST 11.0 Council Follow-Up Action List 385/18 Deputy Reeve King moved that Council receive the October 9, 2018 Council Follow-Up Action List as presented for information. CARRIED

ADJOURNMENT Adjournment The meeting adjourned at 10:41 a.m.

______Jerry Wittstock Reeve

______Al Hoggan CAO

4 ______Initials

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REQUEST FOR DECISION Agenda Item #

5.3.1 Request to redesignate a portion of the SE-18-30-24-W4 specifically the SUBJECT: 1728ft2 shop and the 8000 ft2 barn from Agriculture District to Bylaw 1776 Direct Control District 5

MEETING DATE: 2018-10-23

PRESENTED BY: Barb Hazelton, Manager of Planning and Development

BACKGROUND/ Kent and Kassandra O’Brien have applied to redesignate the subject lands PROPOSAL from Agriculture District to Direct Control District 5 to develop a Cannabis Recreational Production facility. The property is a 10.25-acre parcel.

DISCUSSION/ Recent additions to Land Use Bylaw 1773 have included requirements for OPTIONS/ both Cannabis Recreational Production and Cannabis Retail Facilities. BENEFITS/ Applications for Cannabis Recreational Production are required to redesignate DISADVANTAGES: their property to a Direct Control District.

The purpose of these districts is to provide for the development of land uses under individually unique circumstances requiring site-specific controls where the application of conventional land use districts would be inappropriate or inadequate.

Direct Control Districts enable Council to specify those uses that may be allowed, and gives Council the authority to regulate and control the use, development and subdivision of land or buildings in any such manner as Council may consider necessary, in the area designated as a direct control district.

This district shall be applied where the development is, in the opinion of Council, considered appropriate for the site having regard for the policies and objectives of any statutory plans applicable to the site and surrounding area and its compatibility with the scale and character of surrounding development; or

The use of any other district on the site would, in the opinion of Council, result in potential conflicts with existing or future surrounding developments, should the full development potential of such district be utilized; or

The development is of a unique form or nature not contemplated or reasonably regulated by another district.

The applicant is also required to obtain a license through Health Canada. Health Canada requires the following steps to their approval process:  Application Screening  Review and Security Clearance  Pre-Licensing and Approval Process  Issuance of Licence If the applicant gets through the screening, review and security clearance, they will receive a ‘Confirmation of Readiness’ prior to the issuance of the licence. The final step required is the provision of a site evidence package and an on-site pre-licence inspection.

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Council could request a copy of their ‘Confirmation of Readiness’ prior to first reading.

The following uses are being proposed for the Direct Control District 5.

Permitted Uses Discretionary Uses Office Accessory use(s) Public Utility Building Cannabis recreational production facility As determined by Council or its delegate

COSTS/SOURCE OF Redesignation fee is $800 FUNDING:

ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☐ Public Notification

☒ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐

☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐

LINK TO STRATEGIC PLAN: Think, Act Regionally

ATTACHMENTS: Proposed Bylaw 1776 Direct Control District 5 Proposed District Site Plan RECOMMENDED ACTION: 1. Council move to request proof of pre-license ‘Confirmation of Readiness’ prior to moving first reading. COUNCIL OPTIONS: 1. Council move to request proof of pre-license ‘Confirmation of Readiness’ prior to moving first reading. 2. Council move first reading of proposed Bylaw 1776. 3. Council move to schedule the Public Hearing for November 27, 2018 at 10:00 a.m. for the purposes of amending Land Use Bylaw 1773 for the redesignation of portions of the SE 18-30-24-W4, from the Agriculture District to the Direct Control District 5. 4. Council select an alternative date for the public hearing. 5. Council amend the proposed Bylaw 1776 Direct Control District 5. 6. Council request more information prior to moving first reading. MOTION: Council move to request proof of pre-license ‘Confirmation of Readiness’ prior to moving first reading of proposed Bylaw 1776.

Prepared By: Barb Hazelton Approved By: Laurie Watt Reviewed By: Al Hoggan Senior Planning & Development Officer Director of Municipal Services Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 5.3.1 2 | Page 8 2018.10.23 Council Meeting Package

BYLAW NO. 1776

REDESIGNATION FROM AGRICULTURE DISTRICT TO DIRECT CONTROL 5 DISTRICT

BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW NO. 1773

WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality; and

WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1773 in the manner hereinafter.

NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M‐26, and amendment thereto, enacts as follows:

1. THAT in PART XIV‐ LAND USE MAPS, the specific Accessory Buildings, as outlined in the site plan below, 1,728ft2 shop and 8,000 ft2 barn from Ptn. SE 18‐30‐24 W4, are to be redesignated from A‐ Agricultural District to Direct Control 5 District. The purpose of this district is to provide an area where Cannabis Recreational Production may be accommodated.

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Bylaw No. 1776, Agriculture District to Direct Control 5 District Bylaw Page 2 of 2

2. EFFECTIVE DATE

(1) This bylaw comes into effect upon third reading.

READ a first time on this ______day of October, 2018.

Public Hearing Date on this ______day of ______, 2018

READ a second time on this ____th day of ______, 2018.

READ a third time and final time of this _____ th day of ______, 2018.

Reeve

Jerry Wittstock

Date Bylaw Signed

Chief Administrative Officer

Al Hoggan

10 2018.10.23 Council Meeting Package PART XII – LAND USE DISTRICTS

DC5 – Cannabis Recreational Production District

DC5 Location: Portion of SE‐18‐030‐24‐W4 specifically the 1728 ft2 shop and the 8000 ft2 barn Purpose The purpose of this district is to provide areas where Cannabis recreational production facilities can be accommodated on a smaller scale. To prohibit uses that are not appropriate for the subject site, that may be in conflict with adjacent land uses and development as determined by Council or it delegate. To accommodate uses that are appropriate for the subject site, and are not in conflict with adjacent land uses and development as determined by Council or its delegate.

Permitted Uses Discretionary Uses Office Accessory use(s) Public Utility Building Cannabis recreational production facility As determined by Council or its delegate

(1) Subdivision Regulations

(a) Minimum Lot Area As required by the Development Authority

(2) Development Regulations (a) Maximum Lot Coverage Sixty Percent (60%) (b) Maximum Height of any Principal or 12.0 m (39.4 ft.) Accessory Structure: (3) Siting Regulations (a) Minimum Yard, Front Setbacks As determined by the Council or its delegate (b) Minimum Yard, Rear Setback As determined by the Council or its delegate (c) Minimum Yard, Side Setbacks As determined by the Council or its delegate

11 2018.10.23 Council Meeting Package (4) Special Requirements (a) All uses which involve outdoor storage of goods, machinery, vehicles, building materials, waste materials, etc. shall be screened to the satisfaction of the Development Authority. (b) No variance to Yard, Side Setbacks shall be given if the site is located adjacent to any public area uses as per Section 63 of the Land Use Bylaw 1773 and amendments thereto. (c) Signage shall not be located outside of the permitted production location. (d) All licensed processes and functions shall be fully enclosed within a building(s). (5) Applications to redesignate land for Cannabis Production will be evaluated on their own merits. Proposals shall be compatible with adjacent uses and agricultural land, in particular Canada Land Inventory classifications 1 to 3, shall be encouraged to be preserved for agricultural purposes. Developers will be required to install services, provide access to the parcel and the parcel must be suitable for adequate water and sewer servicing. (6) In addition to the regulations listed above, other regulations may apply. These include Part VII – General Land Use Regulations, Part VIII – Specific Land Use Regulations, Part IX – Landscaping, Fencing and Screening, Part X – Parking and Loading Regulations, and Part XI – Sign Regulations.

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REQUEST FOR DECISION Agenda Item #

5.4.1

SUBJECT: Proposed Re-evaluation of Strychnine Letter

MEETING DATE: 2018-10-23

PRESENTED BY: Laurie Watt – Director of Municipal Services

BACKGROUND/ PROPOSAL The PMRA (Pest Management Regulatory Agency) is re-evaluating 2% Liquid Strychnine and its discontinuance. DISCUSSION/ OPTIONS/ At the Agricultural Service Board (ASB) Meeting on October 4th 2018 the BENEFITS/ Board made a motion to send a letter to the PMRA requesting the continued DISADVANTAGES: registration of this pest control product for control of Richardson Ground Squirrel. COSTS/SOURCE OF FUNDING: N/A ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification

☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐

LINK TO STRATEGIC PLAN:

ATTACHMENTS: Draft Letter PMRA Consultation Document RECOMMENDED ACTION: Council Approve sending a letter to the PMRA requesting the continued registration of 2% Liquid Strychnine.

COUNCIL OPTIONS: 1. Council approve sending letter 2. Council does not send letter 3. Council receives as information MOTION: Council Approve sending the letter as drafted by the ASB to the PMRA requesting the continued registration of 2% Liquid Strychnine.

Prepared By: Bowen Claūsen Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Parks & Agricultural Services Director of Municipal Services Chief Administrative Officer

Document Last Updated February 27, 2018 13 2018.10.23 Council Meeting Package

REQUEST FOR DECISION Agenda Item # 7.1 2 | Page 14 2018.10.23 Council Meeting Package

Pest Management Regulatory Agency Publications Section Pest Management Regulatory Agency (PMRA) Health Canada 2720 Riverside Drive Ottawa, Ontario Address Locator: 6607D K1A 0K9

SENT VIA EMAIL: [email protected]

RE: Proposed Re-evaluation Decision PRVD2018-13, Strychnine and It’s Associated End-Use Products

Upon consideration of Health Canada’s consultation document PRVD2018-13 and through consultation with local stakeholders the Kneehill County Agricultural Service Board requests that the registration for 2% Liquid Strychnine Concentrate (LSC) be maintained for control of Richardson ground squirrels.

While the re-evaluations focus is primarily on health and environmental safety standards, which we strongly support, it should also take into account the significant economic impact Richardson Ground Squirrel damage can cause producers through such effects as crop loss, injury to livestock, damage to equipment or down time. It can also be noted that although there are other active ingredients listed for use on ground squirrels (which many local producers have attempted to implement) the drawbacks to these products (cost, labour and/or efficacy) prevent any of them from replacing strychnine as an effective control product.

In addition general observations should not replace proper compliance monitoring data when considering how the general population uses strychnine products and its overall risk to health and environmental safety. The population of producers who comply with label directions and utilize this product safely and effectively far outnumber those who do not. Producers in Kneehill County work hard at incorporating an Integrated Pest Management (IPM) plan when it comes to their land and managing agricultural pests. Even with a well-rounded IPM approach, producers would struggle to maintain control of Richardson’s Ground Squirrel (RGS) should this effective tool no longer be available to them.

2% Liquid Strychnine is an important component of an IPM program and currently there are no other products or solutions which match its combination of effectiveness and safety. As such, the Kneehill County Agricultural Service Board requests that the PMRA registration of strychnine and its associated end-use products for use on agricultural lands be maintained.

Sincerely,

15 2018.10.23 Council Meeting Package Proposed Re-evaluation Decision PRVD2018-13

Strychnine and Its Associated End-use Products (Ground Squirrel Use)

Consultation Document

(publié aussi en français) 29 June 2018

This document is published by the Health Canada Pest Management Regulatory Agency. For further information, please contact:

Publications Internet: canada.ca/pesticides Pest Management Regulatory Agency [email protected] Health Canada Facsimile: 613-736-3758 2720 Riverside Drive Information Service: A.L. 6607 D 1-800-267-6315 or 613-736-3799 Ottawa, Ontario K1A 0K9 [email protected]

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ISSN: 1925-0959 (print) 1925-0967 (online)

Catalogue number: H113-27/2018-13E (print) H113-27/2018-13E-PDF (PDF version)

All rights reserved. No part of this information (publication or product) may be reproduced or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, or stored in a retrieval system, without prior written permission of the Minister of Public Works and Government Services Canada, Ottawa, Ontario K1A 0S5.

17 2018.10.23 Council Meeting Package Table of Contents

Proposed Re-evaluation Decision ...... 1 Outcome of Science Evaluation ...... 1 Proposed Regulatory Decision for the Use of Strychnine to Control Ground Squirrels ...... 1 International Context ...... 2 Next Steps ...... 2 Additional Scientific Information ...... 2 Science Evaluation ...... 3 1.0 Summary of Previous PMRA Environmental Assessment of Strychnine for the Control of Ground Squirrels (Proposed Acceptability for Continuing Registration PACR2005-08, Re- evaluation of Strychnine) ...... 3 2.0 Environmental Considerations since the Publication of PACR2005-08 ...... 4 2.1 Labelled Risk Reduction Measures and Compliance Monitoring ...... 4 2.2 Effect of Strychnine on Non-target Organisms ...... 5 2.3 Integrated Pest Management (IPM) Strategies...... 7 3.0 Value ...... 7 4.0 Proposed Re-evaluation Decision ...... 8 List of Abbreviations ...... 9 Appendix I Products Containing Strychnine that are Registered for Use in Canada as of 12 April 2018 ...... 11 Appendix II Label Amendments for End-use Products Containing Strychnine...... 13 References ...... 15

18 2018.10.23 Council Meeting Package Proposed Re-evaluation Decision

Under the authority of the Pest Control Products Act, all pesticides must be regularly re- evaluated by Health Canada’s Pest Management Regulatory Agency (PMRA) to ensure that they continue to meet current health and environmental safety standards and continue to have value. Re-evaluations consider scientific data and information from pesticide manufacturers, published scientific reports and other regulatory agencies. The PMRA applies internationally accepted risk assessment methods, as well as current risk management approaches and policies, to all re- evaluations.

Strychnine is the active ingredient in restricted-class products applied as baits to control certain types of ground squirrels (Richardson’s, Columbian, Franklin’s, and thirteen-lined ground squirrels). Please refer to Appendix I for a list of products containing strychnine that are registered to control ground squirrels in Canada.

This document presents the proposed regulatory decision1 specifically for the re-evaluation of ground squirrel use of strychnine,2 including the proposed risk mitigation measures to further protect the environment, as well as the science evaluation on which the proposed decision was based. All products containing strychnine that are registered to control ground squirrels in Canada are subject to this proposed re-evaluation decision. This document is subject to a 90-day public consultation period, during which the public including the registrants and stakeholders may submit written comments and additional information to the PMRA Publications Section. The final re-evaluation decision will be published after the PMRA has taken the comments and information received into consideration.

Outcome of Science Evaluation

An evaluation of available scientific information confirmed that there are risks of concern for non-target organisms, including species at risk, for products registered to control ground squirrels.

Proposed Regulatory Decision for the Use of Strychnine to Control Ground Squirrels

Under the authority of the Pest Control Products Act and based on the evaluation of currently available scientific information, Health Canada is proposing that products containing strychnine for control of ground squirrels do not meet current standards for environmental protection and, are therefore, proposed to be cancelled.

1 “Decision statement” as required by subsection 28(5) of the Pest Control Products Act. 2 The final re-evaluation decision for the use of strychnine to control Northern pocket gophers, skunks, pigeons, wolves, coyotes and black bears was published in REV2007-03-Update on the Re-evaluation of Strychnine and the required mitigation measures have since been implemented. Use of strychnine for pigeon control has since been discontinued.

19 2018.10.23 Council Meeting Package International Context

Canada is a member of the Organisation for Economic Co-operation and Development (OECD), which provides a forum in which governments work together to share experiences and seek solutions to common problems.

As part of the re-evaluation of an active ingredient, the PMRA takes into consideration recent developments and new information on the status of an active ingredient in other jurisdictions, including OECD member countries. In particular, decisions by an OECD member country to prohibit all uses of an active ingredient for health or environmental reasons are considered for relevance to the Canadian situation.

Strychnine is currently registered for certain uses in other OECD member countries, including the United States and Australia, although registered uses do not include control of ground squirrels. As of 18 April 2018, no decisions by an OECD member country to prohibit all uses of strychnine for health or environmental reasons have been identified. Strychnine is currently under registration review by the United States Environmental Protection Agency.

Next Steps

The public, including the registrants and stakeholder, is encouraged to submit comments during the 90-day public consultation period3 upon publication of the proposed re-evaluation decision.

All comments received during the 90-day public consultation period will be taken into consideration in preparation of re-evaluation decision document.4 The re-evaluation decision document will include the final re-evaluation decision, the reasons for it and a summary of comments received on the proposed re-evaluation decision with the PMRA’s responses.

The implementation timeline for the cancellation or amendments to product labels that contain the use on ground squirrels will be determined at the final decision phase of this re-evaluation, in accordance with the provisions of the PMRA’s cancellation and amendments policy (Regulatory Directive DIR2018-01, Policy on Cancellations and Amendments Following a Re-evaluation and Special Review). Additional Scientific Information

No additional information is requested at this time.

3 “Consultation statement” as required by subsection 28(2) of the Pest Control Products Act. 4 “Decision statement” as required by subsection 28(5) of the Pest Control Products Act.

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Science Evaluation

1.0 Summary of Previous PMRA Environmental Assessment of Strychnine for the Control of Ground Squirrels (Proposed Acceptability for Continuing Registration PACR2005-08, Re-evaluation of Strychnine)

The environmental assessment completed by the Pest Management Regulatory Agency (PMRA) in 2005 (PACR2005-08, Re-evaluation of Strychnine) indicated that strychnine is expected to be persistent in soil but immobile and not expected to leach. The registered use pattern is unlikely to result in the contamination of aquatic ecosystems and drinking water and exposure to aquatic organisms is expected to be minimal.

The risk assessment of the use of strychnine to control ground squirrels concluded that strychnine posed a risk of concern from acute exposure of birds and mammals that consume the bait directly. In addition, the risk assessment concluded that species that prey on, or scavenge animals that have been poisoned by strychnine, were at risk. Risks from short-term dietary and chronic exposure were also identified, but because of the high toxicity of strychnine and its rapid mode of action, acute primary poisonings of birds and mammals were of the greatest concern.

The use of wheat seeds and cracked corn for strychnine-treated baits was identified as a concern in the assessment as these are considered to be desirable types of food for seed-eating animals, particularly birds. The method of application of strychnine for ground squirrel control creates small concentrated areas of the treated seed that may attract non-target species. If small birds and mammals are attracted to areas where treated seeds are available, the likelihood of mortality would be considered high as only one seed may be needed to deliver a lethal dose. Subsequently, the poisoned carcasses in these areas would then attract predators and scavengers, creating the possibility of secondary poisoning.

Canadian field studies demonstrated that the use pattern for the control of ground squirrels resulted in appreciable amounts of bait being available to non-target organisms. These studies recorded a significant number of kernels of wheat being found outside of burrow entrances in the study area. Based on carcass counts in one study, it was estimated that up to 1950 songbirds were poisoned in southern Saskatchewan during the 2001 season. This estimate did not include strychnine use in other areas. Similarly, in the same study, large numbers of dead ground squirrels found above ground in areas where burrows were treated, would be available to predators and scavengers. Species of concern, including the endangered swift fox and the endangered burrowing owl, are found in the same areas and type of habitat where strychnine is used for ground squirrel control. Studies have shown that the diets of burrowing owls in these areas may include significant numbers of Richardson’s ground squirrel (RGS). The owls are also known to eat other small animals which were susceptible to consuming treated bait. Therefore, burrowing owls were at risk of secondary poisoning from strychnine use.

21 2018.10.23 Council Meeting Package Additionally, incident reports from the United States (1966–1999) clearly indicated that above ground strychnine use resulted in primary and secondary poisoning of non-target species. This information along with the fact that additional mitigation measures for ground squirrel control could potentially reduce, but not prevent, primary and secondary poisoning by strychnine, led to the conclusion that the use of strychnine for ground squirrel control was of concern. The assessment concluded that other measures, such as new forms of bait that are less palatable to non-target organisms and/or ways to reduce reliance on strychnine, needed to be explored.

For more details on the original assessment, please refer to PACR2005-08.

2.0 Environmental Considerations since the Publication of PACR2005-08

The current review has confirmed that risks of concern remain for non-target organisms, including species at risk, and there is concern that current mitigation measures are not practical.

2.1 Labelled Risk Reduction Measures and Compliance Monitoring

Several requirements were added to strychnine product labels as a result of the previous evaluation (PACR2005-08) to mitigate potential risk to non-target organisms. These included:

• Users were required to monitor their fields for dead ground squirrels on a daily basis for the first week after strychnine application and on a weekly basis for several weeks thereafter; • Users were required to incinerate or bury (in a covered pit at least 46 cm deep) all treated bait or poisoned carcasses found on the soil surface; and, • Users were required to not apply strychnine in any areas where species at risk, such as the burrowing owl (Athene cunicularia) and the swift fox (Vulpes velox), are known to frequent. There are concerns regarding the feasibility and the practicality of the mitigation measures put in place to protect non-target organisms. It is not practical for a grower to monitor their entire field daily; it is difficult to find carcasses due to their small size, rapid deterioration and/or removal by scavengers.

From 2007 to 2010, numerous studies on the efficacy and effects of strychnine used to control RGS in the prairies were performed. Over this period of time, frequent field visits were made to sites where strychnine was being used. Although compliance monitoring data were not collected during this time, general observations were documented and suggest some non-compliance with label instructions for the product. For example, although above ground application of 2% liquid strychnine concentrate, including use in bait stations, is not a registered use, farmers were observed spreading strychnine-treated baits on field surfaces, depositing piles of treated oats or barley near the entrances of animal burrows and mixing strychnine baits with chlorophacinone- treated oats in bait stations (PMRA Document Number 2733760). It was also observed that farmers were not removing carcasses of poisoned animals from their fields as required on the label, which can result in secondary poisonings to non-target animals (PMRA Document Number 2733760).

22 2018.10.23 Council Meeting Package 2.2 Effect of Strychnine on Non-target Organisms

In 2002, the Richardson’s Ground Squirrel Integrated Pest Management and Steering Committee was created to provide advice on sustainable control of RGS in the prairies. It consisted of experts from the agricultural producer community, industry, researchers, provincial governments and the PMRA. With direction from this Committee and funding from Saskatchewan’s Ministry of Agriculture Development Fund, Advancing Canadian Agriculture and Agri-Food Fund (ACAAF) and Alberta Agriculture and Rural Development, various studies were performed with the goal of developing and promoting a pest management strategy for the control of RGS in the prairies. As part of this work, field evidence of non-target and secondary poisonings caused by strychnine in southwest Saskatchewan was collected (PMRA Document Number 2733770). This study is particularly pertinent as its purpose was to specifically assess the impact of strychnine used to control RGS in the prairies. The study was carried out using reasonable baiting procedures and in accordance with the product label. In a total of 32 plots ranging in size from 0.2 to 3.5 ha examined during the spring and summer of 2008 and 2009, 8 horned larks, 33 deer mice, 3 Chestnut-collard Longspurs, 2 Common Grackles, 1 Olive-backed Pocket Mouse, 2 Western Meadowlarks, 2 Vesper Sparrows and 1 Northern Harrier were found dead on the surface of the fields. The study also found that baiting lead to ground squirrels being found dead on the surface and ground squirrel remains were found in 33% of burrowing owl (Athene cunicularia) regurgitation pellets in May and at least 26% of pellets in June and July.

The fact that this many incidents were observed on these small plots suggests that far more non- target deaths are occurring on larger plots (i.e., a typical field size) and thus, these results validate the concerns identified in the environmental risk assessment. Many non-target animals were found dead in strychnine treated fields in southwest Saskatchewan as a result of primary and secondary poisonings. Ground squirrels killed by strychnine were found dead on the surface of the field and, therefore, were available to be scavenged by predators. Burrowing owls, a species at risk present in the vicinity of the study area, were found to rely heavily on a diet of small mammals between May and July with over 26% consisting of ground squirrels. As burrowing owls nesting in agricultural fields may adopt a specialized diet centered on an abundance of poisoned ground squirrels (Moulten et al. 2005 in PMRA Document Number 2733770) and considering this information indicates that the burrowing owl may also feed on dead animals (Coulombe, 1971 in PMRA Document Number 2733770), strychnine-killed ground squirrels may have an impact on the health of owls (James et al., 1990 in PMRA Document Number 2733770).

Incident Reports

In accordance with the Pest Control Products Incidents Reporting Regulations, pesticide registrants are required by law to report incidents that are reported to them, including adverse effects to health and the environment, to the PMRA within a set time frame. A total of 21 strychnine-related Canadian incidents were reported to the PMRA between 2008 and 2017 involving domestic or wild animals. These reports came from various sources including the Ministries of Environment for Saskatchewan and Alberta, regional PMRA compliance offices and strychnine product users who had completed product evaluation forms. All of the incidents occurred in either Alberta or Saskatchewan and included effects on a badger, a weasel, foxes, antelopes, dogs, deer, horses, a bear cub, mice, rats, moles and various birds (for example,

23 2018.10.23 Council Meeting Package magpies, ravens and eagles). Of the 18 incidents that were not clear cases of misuse, four were assigned a causality of “highly probable”, two were “probable”, 12 were “possible” and one had “insufficient information” (one incident was assigned two causality levels as it involved two different species with different supporting information). This information provides evidence that non-target poisonings are occurring from primary and secondary exposure.

It is highly probable that these data underestimate the extent of non-target mortalities as a result of the use of strychnine as users must actively check their fields before animal carcasses are decomposed or scavenged to make an identification of non-target mortalities in relation to strychnine use. In a field study conducted in 2002, it was determined that 7 of 50 planted ground squirrels and 19 of 50 planted ring-necked pheasants were scavenged within 3 days. These results show that scavengers are able to quickly remove carcasses of poisoned animals which would result in an underestimation of the amount of non-target mortalities that are actually occurring. Larger dead animals are likely to be more visible and easily found, and may get reported; however, it is possible that many users may not have reported or observed smaller dead birds or mammals. The available information indicates that non-target poisonings continue to occur with the use of strychnine but they are likely greatly underestimated.

Incident reports from the United States were obtained from the United States Environmental Protection Agency’s Ecological Incident Information System. Details regarding incident reports from 1966 to 1999 were included in the previous assessment, PACR2005-08. From 2000 to 2015, there were 36 incident reports that did not involve clear cases of intentional misuse, of which 26 were assigned a causality determination of “highly probable”, 3 were “probable” and 7 were “possible”. The majority of the reported incidents involved birds, although 2 dogs and 4 foxes were also reported. Only one predatory bird species was reported, which is in line with previous observations that since the banning of above ground uses in the United States (1988), the number of incidents involving predatory birds has declined significantly. For non-predatory bird species, the number of individuals killed per incident ranged from as low as one individual to an incident involving 87 geese, and includes other large species and small species (for example, songbirds).

The incident reports show that the potential for primary and secondary poisoning resulting from strychnine use continues to exist. However, there is some uncertainty regarding the extent of non-target mortalities during this period of time as the number of unreported incidents is unknown and could be high due to the following reasons. Scavengers are known to remove carcasses of non-target primary-poisoned animals. Carcasses could be removed shortly after death and would not be counted by monitoring efforts. Also, observation of some dead animals could be missed due to their small size or deterioration. Thus, non-target mortality is likely to be significantly underestimated.

Public Literature

A search of public literature for information related to non-target poisonings due to strychnine use on ground squirrels was conducted. No information was found that was relevant to the risk assessment.

24 2018.10.23 Council Meeting Package 2.3 Integrated Pest Management (IPM) Strategies

The Alberta and Saskatchewan Ministries of Agriculture identified an array of IPM practices that, when used in conjunction with the application of strychnine, were expected to help reduce RGS populations. Information on the IPM strategies was communicated to users prior to their purchases of strychnine. The IPM strategies proposed included hunting, trapping, keeping vegetation height in fields at > 15 cm, installing a raptor platform, altering fields to provide better predator habitat, using other rodenticides, as well as baiting before green-up and the emergence of young RGS. The goal of the communications program was to have users adopt a variety of the suggested IPM strategies, with the outcome being lower populations of RGS and less use of and reliance on strychnine.

Data on the adoption of the IPM strategies was collected through the submission of voluntary product evaluation forms provided to strychnine users at the time of their product purchase. Results are available from Alberta (2012, PMRA Document Number 2713670) and from Saskatchewan (2012 to 2015, 2016 results not yet available; PMRA Document Number 2716238). The data collected demonstrate that the suggested IPM strategies were not widely adopted. More than 30% of users reported not using any of the non-chemical IPM strategies. In Saskatchewan, from 2012 to 2015 (PMRA Document Number 2716238), only 17–33% of users were employing two of the suggested IPM strategies and only 4–12% of users were employing three or more of the suggested IPM strategies. Of the IPM strategies that were implemented, hunting was the main non-chemical strategy employed (49–66% of users). Hunting is considered to be a reactionary approach, as opposed to other preventative methods such as keeping vegetation height at > 15 cm (1–13% of users) or providing predator habitats (2–9% of users).

In some cases, IPM strategies may not have been adopted due to lack of effectiveness and/or practicality. For example, it is difficult to maintain high vegetation in fields during dry, hot weather, which is when RGS populations are at their peak.

3.0 Value

There are two types of products containing strychnine registered for control of ground squirrels: ready-to-use (RTU) baits and concentrates containing 2% strychnine which are mixed with grains by users. Both types of products are applied as bait containing 0.4% strychnine. The bait mixed by users is labelled for use only in Alberta, Saskatchewan and Manitoba5 to control RGS, the major pest species. The bait is applied either in burrows (concentrate and RTU) or in bait stations (RTU only).

Information considered during the value assessment included field studies conducted in Saskatchewan from 2007 to 2010, results from grower surveys and published literature. Strychnine kills ground squirrels after a single feeding and is considered to be simple to use by producers. However, the efficacy of end-use products can be affected by quality issues (for example, mouldy bait, age of product), weather, incorrect application timing and bait shyness.

5 Strychnine is no longer permitted for use in Manitoba by the provincial government’s Wildlife Branch.

25 2018.10.23 Council Meeting Package Although cancellation of strychnine for ground squirrel control would result in a loss of one chemical for this use, there are alternative active ingredients registered:

• chlorophacinone and diphacinone (multi-feed anticoagulant baits) • zinc phosphide (non-anticoagulant bait) • aluminum phosphide (fumigant) and • white mustard seed powder and sodium alpha-olefin sulfonate (foam)

Similar to strychnine, the alternative active ingredients have drawbacks (for example, cost, labour, and/or efficacy), and they may be impractical under certain circumstances. Some of these limitations can be mitigated by the user; for example, efficacy may be improved by careful timing of applications. In addition, these chemical alternatives can be used in combination with monitoring, cultural controls (for example, enhancing habitat for predators, ≥ 15 cm tall vegetation) and physical controls (for example, trapping, shooting) to form an integrated pest management program for ground squirrels.

4.0 Proposed Re-evaluation Decision

Multiple lines of evidence (risk assessment based on available information, incident reports, information from the provinces and information generated through the IPM Committee) indicate that risks of concern for non-target poisonings continue to occur with the use of strychnine for the control of ground squirrels. Reliance on strychnine is not sustainable in the long-term due to its lack of practical mitigation measure required to protect non-target organisms as well as documented incident reports, and availability of replacement products.

In view of the unacceptable risk to non-target organisms, including species at risk, from primary and secondary poisonings, and the absence of evidence to support that IPM strategies and mitigation measures added since the last evaluation are effective, the PMRA is proposing to cancel the use of strychnine for the control of ground squirrels.

26 2018.10.23 Council Meeting Package

List of Abbreviations cm centimetre USEPA United States Environmental Protection Agency IPM integrated pest management N/A not applicable OECD Organisation for Economic Cooperation and Development PMRA Pest Management Regulatory Agency RGS Richardson’s ground squirrel RTU ready-to-use STR strychnine

27 2018.10.23 Council Meeting Package

28 2018.10.23 Council Meeting Package

Appendix I Products Containing Strychnine that are Registered for Use in Canada as of 12 April 20186

Registration Marketing Registrant Product Name Pest(s) Number Class (Guarantee) 31756 Technical Maxim Chemical Maxim Technical N/A Grade International Ltd. Strychnine (99% STR) Active Ingredient 30433 Restricted Maxim Chemical 2% Liquid Strychnine Ground squirrels International Ltd. Concentrate (2% STR) (Richardson’s) 23236 Restricted Saskatchewan S.A.R.M. Gopher Poison Northern pocket Association of R.T.U. (0.4% STR) gophers and ground Rural squirrels (Franklin’s, Municipalities Columbian, thirteen- lined, Richardson’s)

6 discontinued products or products with a submission for discontinuation are not included

29 2018.10.23 Council Meeting Package

30 2018.10.23 Council Meeting Package

Appendix II Label Amendments for End-use Products Containing Strychnine

The label amendments presented below do not include all label requirements for individual end- use products, such as first aid statements, disposal statements, precautionary statements and supplementary protective equipment. Information on labels of currently registered products should not be removed unless it contradicts the label statements provided below.

STATEMENTS TO PROTECT THE ENVIRONMENT

1. As 2% Liquid Strychnine Concentrate (2% STR) (Registration Number 30433) is only registered for ground squirrel use, this product is proposed for cancellation.

2. The following label amendments are required for S.A.R.M. Gopher Poison R.T.U. (0.4% STR) (Registration Number 23236).

a. On the front page of the label, remove “and Ground Squirrels”.

b. Under “RESTRICTED USES”, delete the below text:

“Richardsons, Columbian, Franklin and Thirteen-lined ground squirrels (Spermaophilus richardsonii, S. columbianus, S. franklinii, and S. tridecemlineatus, respectively.”

c. Under “DIRECTIONS FOR USE”, delete the below text:

“and two control measures are acceptable to control Richardsons, Columbian, Franklin or Thirteen-lined ground squirrels.”

d. Delete the below information on ground squirrel control.

“GROUND SQUIRREL CONTROL HAND PLACEMENT: Place 5-15 g of bait deep in each opened burrow in such a manner that the bait is not visible from the surface. Close the burrow without burying or covering the bait and repeat treatment of any opened burrows after one week. BAIT STATION: As an additional method of control in an above-ground use. Place bait in a tamper resistant bait station and replenish baits as necessary. Remove and bury any dead animals because they can present a significant poisoning hazard to predatory animals. Do not place bait above ground where it is exposed to non-target species unless it is in a tamper-resistant bait station. If above-ground bait stations are to be used, they must meet the following criteria: 1. Resistant to destruction or weakening by elements of typical non-catastrophic weather (e.g. snow, rain, extremes of temperature and humidity, direct sunshine, etc.) 2. Capable of being locked or sealed so that children and non-target animals cannot gain access through the opening or procedures used to fill the bait compartment(s).

31 2018.10.23 Council Meeting Package 3. Strong enough to prohibit entry or destruction by dogs and by children under six years of age using their hands, their feet, or objects commonly found in the use environment (e.g. sticks, stones, broken glass, etc.- stations stronger than “tamper-resistant” are needed in areas frequented by hoofed livestock, raccoons, bears, other potentially destructive animals, or in areas prone to vandalism). 4. Equipped with rodent entrances which a) readily allow target animals access to baits, b) deny such access to animals larger than adults of the target species, and c) discourage entry by birds. Means for achieving these ends might include use of baffles, mazes, or small entrances. 5. Be anchored securely to contain contents, or equipped with a mechanism which virtually prevents bait from being shaken out of the station after it has been moved. 6. Equipped with internal structures for containing baits and minimizing spillage and tracking of bait outside of the station or into readily accessible parts of the station. 7. Made of a design and color that is not especially attractive to children, and 8. Capable of displaying precautionary statements in a prominent location.” e. Under “MONITORING”, delete the below text:

“In the case of ground squirrels, monitoring must be done on a daily basis for the first week and on a weekly basis for several weeks thereafter.” f. Under “ENVIRONMENTAL PRECAUTIONS”, replace “ground squirrels” with “pocket gophers”.

32 2018.10.23 Council Meeting Package

References

A. Published Information PMRA Reference Document Number 2733776 2012, Proulx, G., MacKenzie, K. and N. MacKenzie. Distribution and relative abundance of Richardson’s Ground Squirrels, Urocitellus richardsonii, according to soil zones and vegetation height in Saskatchewan during a drought period. Canadian Field-Naturalist 126(2): 103–110. DACO: 10.2.2, 10.5.1., 10.5.2 2733777 2007, Hartley, S. and G. Proulx. Rodenticide research for Richardson’s Ground Squirrel control. Agriculture Knowledge Centre. http://agriculture.gov.sk.ca/Default.aspx?DN=a1820e75-bfdc-49e7-8b72- 9895a7f8af2c 2733772 2011, Proulx, G., MacKenzie, N., MacKenzie, K. and K. Walsh. Efficacy of aluminum phosphide tablets to control Richardson’s ground squirrel (Spermophilus richardsonii) populations in southern Saskatchewan, Canada. Crop Protection 30 (2011) 1039-1042. DACO 10.5.1. DACO: 10.2.3.1 2733771 2010, Proulx, G. 2011. The 2010 Richardson’s Ground Squirrel Research & Control Program. 18 January 2011 to SARM. http://www.saskcanola.com/quadrant/System/research/reports/report-Proulx- 2010-13-long.pdf DACO: 10.2.3.3 2733768 2010, Proulx. G., MacKenzie, N., MacKenzie, K., Walsh, K., Proulx, B. and K. Stang. Strychnine for the control of Richardson’s ground squirrels: efficiency and selectivity issues. Proceedings 24th Vertebrate Pest Conference, Sacramento, California. DACO: 10.2.3.3 2733767 2010, Proulx G. Factors contributing to the outbreak of Richardson’s ground squirrel populations in the Canadian Prairies. Proceedings 24th Vertebrate Pest Conference, Sacramento, California. DACO: 10.2.2, 10.5.1, 10.5.2 2733766 2010, Witmer, G., and G. Proulx. Rodent outbreaks in North America. In Rodent outbreaks – ecology and impacts. International Rice Research Institute, Metro Manila, Philippines. DACO: 10.2.2, 10.5.1, 10.5.2 2733760 2014, Proulx, G. On the misuse of pesticides to control northern pocket gophers and Richardson’s ground squirrels in agriculture and the pressing need for sustainable solutions. Engaging People in Conservation Proceedings of the 10th Prairie Conservation and Endangered Species Conference February 19 to 22, 2013 – Red Deer, Alberta. Alberta Prairie Conservation Forum, Lethbridge, Alberta, Canada. Pages 134-157. http://alphawildlife.ca/wp- content/uploads/2015/03/126-2014-Misuse-of-pesticides-2014.pdf. DACO: 10.1, 10.2.3.3, 10.5.1, 10.5.2 2733764/ 2016, Proulx, G. Agriculture. Alpha Wildlife and Research Management. 2733765 Accessed: October 27, 2016. http://www.alphawildlife.ca/agriculture/ and http://alphawildlife.ca/wp-content/uploads/2015/03/agric2.jpg. DACO: 10.5.2.

33 2018.10.23 Council Meeting Package PMRA Reference Document Number 2733763 2013, Fortney, A. Thesis: Environmental Factors Affecting The Distribution And Abundance Of Richardson’s Ground Squirrels. http://ourspace.uregina.ca/bitstream/handle/10294/5406/Fortney_Ashley_200266 278_MSC_BIOL_Spring2014.pdf. DACO: 10.2.2 2158530 2009, Proulx, G. and K. Mackenzie. Study report by Alpha Wildlife Service (2009): Review Of Control Methods And Severity Of The Richardson’s Ground Squirrel Problem In Saskatchewan. http://www.agriculture.gov.sk.ca/apps/adf/adfadminreport/20070226.pdf. DACO: 10.2.3.3, 10.5.1 2158545 2010, Proulx, G., MacKenzie, K., MacKenzie, N., Proulx, B. and K. Stang. Study report by Alpha Wildlife Service (2010): The Richardson’s Ground Squirrel (Spermophilus richardsonii) Research & Control Program 2009-2010. http://www.agriculture.gov.sk.ca/apps/adf/adfadminreport/20070224.pdf. DACO: 10.2.3.3, 10.5.1 2158548 2011, Study report by Alpha Wildlife Service (2011): Relationships Among Predators, Prey And Habitat Use In Southern Saskatchewan, Spring & Summer 2010 http://www.agriculture.gov.sk.ca/apps/adf/adfadminreport/20070225.pdf. DACO: 10.5.1 2733856 Government of Saskatchewan. Control of Richardson Ground Squirrel. Accessed: 31 October 2016. https://www.saskatchewan.ca/business/agriculture- natural-resources-and-industry/agribusiness-farmers-and- ranchers/livestock/pastures-grazing-hay-silage/control-of-richardson-ground- squirrel. DACO: 10.5.2 2733857 2008, Wilk, C. and S. Hartley. Management of Richardson’s Ground Squirrel. Agricultural Knowledge Centre. http://www.agriculture.gov.sk.ca/agriview_March_08_7. DACO: 10.5.2 2733858 2012, Hartley, S. Richardson’s ground squirrel numbers decline, but control still needed. Crops. http://agr.gov.sk.ca/agv1206_pg7. DACO: 10.5.2 2733854 Hartley, S. Integrated Pest Management for Richardson’s Ground Squirrels. Agriculture Crops. http://rmofsherwood.ca/wp- content/uploads/2016/03/Integrated-Pest-Management-for-Richardsons-Ground- Squirrels.pdf. DACO: 10.5.2 2735351 2012, Agri-Facts: Managing Richardson’s Ground Squirrels. Alberta Government. http://www1.agric.gov.ab.ca/$department/deptdocs.nsf/all/agdex3471/$file/684- 2.pdf?OpenElement. DACO: 10.5.2 2735344 2016, Glen, B. Time running out for poisoning gophers. Accessed: 31 October 2016. http://www.producer.com/2016/04/time-running-out-for-poisoning- gophers/. DACO: 10.5.2 2733859 2003, Downy, B.A. Survey Protocol for the Richardson’s Ground Squirrel. Fish & Wildlife Division: Wildlife Conservation and Biodiversity Section. http://aep.alberta.ca/fish-wildlife/species-at-risk/species-at-risk-publications- web-resources/mammals/documents/SAR069- SurveyProtocolRichardsonsGroundSquirrel-Mar2003.pdf. DACO: 10.2.2, 10.5.2

34 2018.10.23 Council Meeting Package PMRA Reference Document Number 2735345 Michener, G. R. Frequently Asked Questions About Richardson's Ground Squirrels (also known as gophers). Accessed: 31 October 2016. http://research.uleth.ca/rgs/faq.cfm. DACO: 10.2.2 2735346 Michener, G.R. and J.K. Schmutz. Richardson’s Ground Squirrel Spermophilus richardsonii. http://www.albertapcf.org/rsu_docs/prairie_notes_2.pdf. DACO: 10.2.2 2735348 Michener, G.R. Richardson's Ground Squirrels: Annual Activity Cycle. http://research.uleth.ca/rgs/activity_cycle.cfm. DACO 10.2.2 2733761 2006, Balliette, J., O’Brien, J. M. and J.D. Eisemann. Efficacy of Strychnine and Zinc Phosphide Cabbage Baits in Controlling Ground Squirrels in Diamond Valley, Nevada. Proceeding of the 22nd Vertebrate Pest Conference. Pp. 151- 155. DACO: 10.2.3.3, 10.5.1 2735350 1994, Askham, L.R. Franklin, Richardson, Columbian, Washington, and Townsend Ground Squirrels. The Handbook: Prevention and Control of Wildlife Damage. 159-164. DACO: 10.2.2, 10.5.1 2733759 2013, Johnson, W.S., Knight, J.B., Moses, C.W., Carpenter, J. L., Wilson, R.E., Hefner, M., Donaldson, S., Jeppson, J. and W. Lumpkin. Nevada Pesticide Applicator’s Certification Workbook- Special Publication 87-07. University of Nevada Cooperation Extension. DACO 10.2.2, 10.5.1 2751273 2005, Johnson-Nistler, C.M., Knight, J. E. and S. D. Cash. Considerations Related to Richardson’s Ground Squirrel (Spermophilus richardsonii) Control in Montana. Agron. J. 97:1460–1464. DACO: 10.2.3.3 2733855 1978, O’Brien, J., Chopped Cabbage Baits For Ground Squirrel Control In Nevada. Proceedings of the 8th Vertebrate Pest Conference. Paper 36. DACO 10.2.3.3 2733770 2010, Proulx, G. Field Evidence of Non-Target and Secondary Poisoning by Strychnine and Chlorophacinone Used to Control Richardson’s Ground Squirrels in Southwest Saskatchewan. Proceedings 9th Prairie Conservation and Endangered Species Conference. February 2010. Winnipeg, Manitoba.

B. Unpublished Information PMRA Reference Document Number 2158549 2007, Study report by Alpha Wildlife Service (2007): Effectiveness Of Aluminum Phosphide, Strychnine, And Chlorophacinone To Control Richardson’s Ground Squirrels (Spermophilus Richardsonii) In Spring, In Southern Saskatchewan. DACO: 10.2.3.3, 10.5.1, CBI 2713670 2016, Alberta Ministry of Agriculture and Forestry Summary. December 2016 2713672 2016, Richardson Ground Squirrel Control Timing is the Key to Control Palatability is the limiting factor in RGS baiting. DACO: 10.2.3.1 2713673 2016, 2% Liquid Strychnine Concentrate Key Requirements And Program Conditions. DACO: 10.2.3.1

35 2018.10.23 Council Meeting Package PMRA Reference Document Number 2713677 2011, Integrated Pest Management Strategy for Richardson Ground Squirrel Control. DACO: 10.5.2 2753753 2017, Alberta Agriculture & Forestry Strychnine Information. DACO 10.2.2, 10.5.1 2716238 2016, Saskatchewan Re-evaluation of Strychnine. DACO: 9.9, 10.2.2, 10.2.3, 10.4, 10.5.1, 10.5.2, 10.5.3, 10.5.4 2753755 2017, Saskatchewan Ministry of Agriculture Strychnine Information – Part 1. DACO 10.2.2 2753756 2002, Assessment and Recommendations Relative to the Use of an Emulsified Product to Control Richardson’s Ground Squirrels. Burrowing Rodent Conference 2002. Submitted by: Saskatchewan Ministry of Agriculture in response to clarification request. DACO 10.5.1 2753769 2017, Saskatchewan Ministry of Agriculture Strychnine Information – Part 2. DACO 10.2.2 2753772 2017, Saskatchewan Ministry of Agriculture Strychnine Information – Part 3: 2001 Saskatchewan “Gopher” Survey and Gopher Indemnities 2007-2010. DACO 10.2.2 2754364 2009, Assessment of the effectiveness of Rozol, Phostoxin, strychnine, RoCon, and various treatments to control Richardson’s ground squirrels (Spermophilus richardsonii) in southern Saskatchewan, in spring and summer 2008, 46p. DACO: 10.2.3.3, 10.5.1

36 2018.10.23 Council Meeting Package REQUEST FOR DECISION Agenda Item #

5.5.1 Asset Disposal SUBJECT:

MEETING DATE: 2017-10-24

PRESENTED BY: Dan Ross Kneehill County Fire Chief

BACKGROUND/ The 1999 Kneehill County GMC Fire Engine VIN#1GDL7H189YJ511926 failed PROPOSAL the 2018 pump tests run by two separate contactors. The Engine is due to be replaced in 2019 due to age. A fire engine is currently being rented to replace the 1999 GMC as it is not reliable to be safely used for firefighting purposes. Rocky Mountain Phoenix has offered to purchase the truck from Kneehill County for the sum of $9,000 CAD as they can use it for parts. The money is to be kept in account at Rocky Mountain Phoenix as a credit and used against future purchases. If the truck was to go to auction the average price for a truck of this age and without a certifiable pump is approximately $5,000 to $7,500. DISCUSSION/ 1. Sell the 1999 GMC fire engine to Rocky Mountain Phoenix for $9,000 OPTIONS/ CAD. BENEFITS/ Advantages: DISADVANTAGES:  Truck is disposed of immediately and will not require storage room.  Kneehill County receives a guaranteed price for the sale of the apparatus.  Money can be used for against future purchases made from Rocky Mountain Phoenix Disadvantages  Money from sale is kept as a credit with Rocky Mountain Phoenix

2. Send the 1999 GMC fire engine to auction Advantages:  Kneehill County may receive a higher price for the sale of the apparatus.  Money can go into general revenues account Disadvantages  Sales price on the fire engine may be significantly lower than Rocky Mountain Phoenix offer.  A commission will have to be paid to the auction house.  Kneehill County will have to store the apparatus until the next auction date.

COSTS/SOURCE OF Not applicable FUNDING:

Document Last Updated February 27, 2018 37 2018.10.23 Council Meeting Package ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☐ Public Notification

LINK TO STRATEGIC PLAN: Safe and Viable Communities

ATTACHMENTS: Asset disposal form Email confirmation of offer from Rocky Mountain Phoenix RECOMMENDED ACTION: That 1999 GMC Fire Engine VIN#1GDL7H189YJ511926 be sold to Rocky Mountain Phoenix for the sum of $9000.00 CAD. To be held in account at Rocky Mountain Phoenix and used against future purchases. COUNCIL OPTIONS: 1. Choose to see the engine directly to Rocky Mountain Phoenix 2. Choose to auction the fire engine. 3. Choose to keep the apparatus MOTION: That Council remove the 1999 GMC Fire Engine VIN#1GDL7H189YJ511926 from the capital plan and allow staff to sell it directly to Rocky Mountain Phoenix for the sum of $9,000CAD. That the sale revenue be kept as a credit towards future purchases with Rocky Mountain Phoenix.

Prepared By: Dan Ross Approved By: Al Hoggan Reviewed By: Al Hoggan County Fire Chief Chief Administrative Officer Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 5.5.1 2 | Page 38 2018.10.23 Council Meeting Package 39 2018.10.23 Council Meeting Package 40 2018.10.23 Council Meeting Package REQUEST FOR DECISION Agenda Item #

6.1

SUBJECT: Hesketh Hall Additional Named Insured Request

MEETING DATE: 2018-09-25

PRESENTED BY: Mike Morton, Director of Corporate Services

BACKGROUND/ RMA insurance, the County’s insurance provider, offers coverage for small PROPOSAL community groups as an Additional Named Insured (ANI); Hesketh Hall has requested to have access to this coverage. An initial application has been completed, and a quote has been provided by RMA. The next step is to receive Council approval for the addition of Hesketh Hall as an ANI.

DISCUSSION/ The ANI option allows small community groups access to the same group OPTIONS/ pricing and broad coverage that Kneehill County has by being a member of BENEFITS/ RMA. This results in better coverage for the community group, as well as a DISADVANTAGES: decrease in their annual premiums.

The County currently has one other ANI, Swalwell Hall, benefiting from this offering.

The only risk to the County is that any claims made by an ANI can affect the County’s premiums; however, in 20 years of offering this service RMA has never had an instance where an ANI claim has increased premiums for the municipality.

COSTS/SOURCE OF The premiums would be paid by Hesketh Hall; the cost to the County includes FUNDING: a small amount of administrative time communicating between the community group and RMA insurance.

ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification

LINK TO STRATEGIC PLAN: Safe and viable communities

ATTACHMENTS: ANI Background Information, Hesketh Hall initial application, and insurance quote. RECOMMENDED ACTION: Council approves Hesketh Hall to be added as an ANI under the County’s insurance policy.

Document Last Updated February 27, 2018 41 2018.10.23 Council Meeting Package COUNCIL OPTIONS: 1) Council approves Hesketh Hall to be added as an ANI under the County’s insurance policy. 2) Receive for information.

MOTION: Council hereby approves to allow Hesketh Hall to be added as an ANI under the County’s insurance policy with RMA insurance.

Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan Director of Corporate Services Director of Corporate Services Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 6.1 2 | Page 42 2018.10.23 Council Meeting Package Benefits of Being Additional Named Insured

Municipalities support their local community groups in many ways. Financially, providing facilities and resources, and expertise. Another great way a Municipality can support their local community groups is through allowing the group to become an Additional Named Insured under the Municipalities insurance program through RMA Insurance. By becoming an Additional Named Insured the community group accesses the same group pricing and broad coverage the Municipality has by being a member of the RMA.

Municipalities are large organizations. And beyond this Municipalities in Alberta, through the Rural Municipalities of Alberta Association, created RMA Insurance to capitalize on their combined size to obtain economical pricing and comprehensive coverage beyond what the market offered individually. It has been part of RMA Insurance’s mandate to help our Municipalities support their local community groups who may not have the size to be able to access these same benefits. Our program is tailored to meet the needs of not only our Municipal members, but also local community groups that provide support to our communities. Using the size of our organization to get better pricing and broader coverage can be great assistance.

Our coverage is made for local community groups. Community groups are not like local businesses. Many times, they may provide services not readily available through private companies such as libraries. In addition, many of the local groups are volunteer run and ensuring they have adequate insurance protection comes secondary to actually operating the group. RMA Insurance’s program is designed to meet the diverse needs and address unique risks of local community groups. Having access to a tailored insurance program can make operating these groups easier.

RMA Insurance offers risk management expertise specific to community groups. We have access to resources that can assist local community groups with their events and look at and advise on possible issues that could lead to injury or property damage. We have been working with Alberta community groups for many decades and throughout the entire Province and can bring that wealth of knowledge to local community groups on behalf of the Municipality. This is another benefit the Municipality gains through membership with the Association.

43 2018.10.23 Council Meeting Package The main issue that all Municipalities must address when adding an Adding an Additional Named Insured is that any losses the local group has adds to the overall loss ratio of the entire Municipality. And a higher loss ratio can affect the Municipalities annual premium. That being said, RMA Insurance has not had a significant loss involving an Additional Named Insured in over 20 years that would have affected the Municipalities premium.

RMA and RMA Insurance has always had a mandate to support local community groups by giving them access to our group buying plan and if your Municipality feels this could be of benefit to local groups please contact our office and we can advise on the step by step process for quoting and adding Additional Named Insured.

For additional information please contact our office.

44 2018.10.23 Council Meeting Package REQUEST FOR DECISION Agenda Item #

8.1

SUBJECT: Three Hills Thrashers Junior Hockey Club Funding Request

2018-10-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ Administration received a request from the Three Hills Thrashers Junior PROPOSAL Hockey Club. Kneehill County has provided sponsorship to the team in the past in the form of a half page advertisement in their programs at a cost of $350 and the season tickets were donated to Kid Sport for their disbursal.

DISCUSSION/ The levels of sponsorship for the 2018/19 season range from $200.00 to OPTIONS/ $4,500. BENEFITS/ DISADVANTAGES:

COSTS/SOURCE OF Recreation, Community, Arts & Cultural Events Policy # 15-7, G/L 97-000-00- FUNDING: 27740

☐ Directive Decision (Information Sharing-One way communication) ENGAGEMENT: Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☐ Public Notification

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Three Hills Thrashers Sponsorship Request Letter.

RECOMMENDED ACTION: That Council provide support by sponsoring the Three Hills Thrashers in the amount of $350.00.

COUNCIL OPTIONS: 1. Approve sponsorship in the amount of $350.00 2. Approve sponsorship in a different amount 3. Not approve sponsorship

Document Last Updated April 15, 2014 45 2018.10.23 Council Meeting Package MOTION: That Council provides support to the Three Hills Thrashers Junior “B” Hockey Club, by sponsoring $350.00

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 8.1 2 | Page 46 2018.10.23 Council Meeting Package

PLATINUM* ‐ $4,500.00  Announcement of Company sponsorship multiple times per game.  Identified on Thrasher Website as a platinum sponsor  Banner provided by you to be displayed in the Arena at home games (if desired)  Company logo on player equipment i.e. patch, silk screen or sticker on pant shells, jerseys or helmets etc.  8 Season Tickets for all regular season home games (value of $640.00)  Color Company logo on Game Day inserts.  Company name on display board in lobby of all home games

POWER PLAY/PENALTY KILL SPONSOR* ‐ $2,500.00  Announcement of your company name for every power play or penalty kill.  Banner provided by you to be displayed in the Arena at home games  6 Season Tickets for all regular season home games (value of $480.00)  Company logo/name and link on the Thrasher Website Sponsor page.  Color Company logo on Game Day inserts.  Company name on display board in lobby of all home games

Gold* ‐ $2,000.00  Company name announced at every game  Banner provided by you to be displayed in the Arena at home games (if desired)  6 Season Tickets for all regular season home games (value of $480.00)  Company logo/name on Thrasher website  Color Company logo on Game Day inserts  Company name on display board in lobby of all home games

SILVER* ‐ $1,000.00  Company name announced at every game  6 Season Tickets for all regular season home games (value of $480.00)  Company logo/name on the Thrasher Website.  Company name on Game Day inserts  Company name on display board in lobby of all home games

FRIENDS OF THE THRASHERS

Business name will be listed on a display board in the lobby of the arena for all home games. Business name will also be listed in the weekly souvenir program that is distributed to fans at all home games and announced randomly throughout the year during home games. This is a great way to promote your company.

 $500.00 includes 4 Season Tickets (value of $320.00)  $350.00 includes 2 Season Tickets (value of $160.00)  $200.00

Our marketing team appreciates the support you provide to the Thrashers hockey club and is willing to spend the time to design a package that fits your budget.

Marketing Representatives will be contacting you with regards to your continued support of your Three Hills Thrashers.

47 2018.10.23 Council Meeting Package

Company Name:______

Contact Person:______

Phone Number:______E‐mail:______

Mailing Address:______

All sponsors will be listed on a billboard in the arena. Additionally, all sponsors will appear on the weekly line ups and will be announced at home games randomly throughout the season.

PLATINUM ‐ $4,500.00

POWER PLAY/PENALTY KILL SPONSOR ‐ $2,500.00

Gold ‐ $2,000.00

SILVER ‐ $1,000.00

$500.00 $350.00 $200.00

Would you like the Thrashers to donate your Season Tickets (ie. Local Schools, Rehoboth, KidSport) on your behalf?

YES – How Many: ______Who: ______NO

Please mail this completed form and a cheque, made payable to THREE HILLS THRASHERS, to: BOX 1533 THREE HILLS, ALBERTA TOM‐2A0

 If you have any questions please email at [email protected]

48 2018.10.23 Council Meeting Package

SEASON TICKETS WILL BE PICKED UP BY THE VENDOR (OR REPRESENTATIVE) AT ANY THRASHER HOME GAME UNLESS SPECIAL ARRANGEMENTS ARE MADE.

49 2018.10.23 Council Meeting Package REQUEST FOR DECISION Agenda Item #

8.2

SUBJECT: Community Grants to Non Profit Organizations Policy #15-3, Round Two, October 2018

2018-10-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ The second application deadline for the Community Grants to Non-Profit PROPOSAL Organizations in 2018 was on October 3, 2018. Attached for your consideration are the applications.

The total amount requested for Round Two is $71,900.00

The Prairie Christian Academy and the Lions Club of Trochu are requesting over $5,000, and as per 2.3 in Policy 15-3, a delegation is scheduled for them at 11:00 a.m. and 11:15 a.m. respectively, to present their project to Council.

DISCUSSION/ The amount of grant dollars allocated to the Community grants to Non-Profit OPTIONS/ Organizations grant program for 2018 is $50,000.00. BENEFITS/ DISADVANTAGES: Round One funding back in March 2018 totaled $25,589.75. There is a balance of $24,410.25 left to be spent for Round Two grant funding in 2018.

COSTS/SOURCE OF Grant from Community Groups FUNDING: 97-000-00-27750

☒ Directive Decision (Information Sharing-One way communication) ENGAGEMENT: Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Community Grant Package Policy # 15-3, Community Grants to Non-Profit Organizations Application Summary Form

RECOMMENDED ACTION: That Council review applications and approve funding for selected projects by resolution.

Document Last Updated April 15, 2014 50 2018.10.23 Council Meeting Package

1. That Council approve funding to organizations. COUNCIL OPTIONS: 2. That Council receive for information.

MOTION: That Council approve the October 2018 Community Grants to Non-Profit Organizations funding to the following organizations:

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 8.2 2 | Page 51 2018.10.23 Council Meeting Package 52 2018.10.23 Council Meeting Package 53 2018.10.23 Council Meeting Package 54 2018.10.23 Council Meeting Package 55 2018.10.23 Council Meeting Package 56 2018.10.23 Council Meeting Package 57 2018.10.23 Council Meeting Package 58 2018.10.23 Council Meeting Package 59 2018.10.23 Council Meeting Package 60 2018.10.23 Council Meeting Package 61 2018.10.23 Council Meeting Package 62 2018.10.23 Council Meeting Package 63 2018.10.23 Council Meeting Package 64 2018.10.23 Council Meeting Package 65 2018.10.23 Council Meeting Package 66 2018.10.23 Council Meeting Package 67 2018.10.23 Council Meeting Package 68 2018.10.23 Council Meeting Package 69 2018.10.23 Council Meeting Package 70 2018.10.23 Council Meeting Package 71 2018.10.23 Council Meeting Package 72 2018.10.23 Council Meeting Package 73 2018.10.23 Council Meeting Package 74 2018.10.23 Council Meeting Package 75 2018.10.23 Council Meeting Package 76 2018.10.23 Council Meeting Package 77 2018.10.23 Council Meeting Package 78 2018.10.23 Council Meeting Package 79 2018.10.23 Council Meeting Package KNEEHILL COUNTY ‐ COMMUNITY GRANTS TO NON PROFIT ORGANIZATIONS ‐ POLICY #15‐3 Application Summary Form 2018

Total of 2018 Budget $50,000.00 Round One Funding February $25,589.75 Round Two Funding $0.00 Balance for 2018 $24,410.25

Round Two October Amount Amount No. Name of Applicant Location Project Amount Request Purpose of Application Approved Comments Eligibility Questioned‐ 1.2; a) i) They do not have a society status because they are part of the Purchase 3 computer Marigold Library System. Acme Municipal Library monitors and replace book 2010‐ $396.00 2018‐14 Board Acme $4,500.00 $3,000.00 shelf and furniture. 2016‐ $2,000 As per 2.3 in the policy a delegation is scheduled Install fully accessible for October 23 @ 11:15 a.m. to present to showers at Lions Council. 2018‐15 The bLions Clu of Trochu Trochu $20,000.00 $20,000.00 Campground. 2012‐ $2,000 Eligibility Questioned‐ 1.3 (a) Trochu Golf and Country Club Lease golf Course from Town of Trochu 2013‐ Community Grant‐$3500.00 Gravel Parking Lot Trochu Golf & Country 2015‐ Community Grant‐$5,000 Snack Shack and 2018‐16 Club Trochu $5,061.00 $5,000.00 Replace 2 shelters. 2 Storm Shelters

2011‐ $2,500 Replace translucent 2013‐ $11,500 The Kneehill Historical fibreglass ridgecap on 2015‐ $11,500 2018‐17 Society Three Hills $12,000.00 $5,000.00 Agricultural Building. 2016‐ $20,000‐ First Village Relocation Project As per 2.3 in the policy a delegation is scheduled for October 23 @ 11:00 a.m. to present to Prairie Christian Academy Build sport court, ball Council. 2018‐18 Society Three Hills $170,000.00 $25,000.00 diamond, & playground. 2013‐$900 Three Hills Junior B 2018‐19 Hockey Club Three Hills $7,302.64 $4,500.00 Replace equipment. Kneehill Minor Hockey 2018‐20 Association Three Hills $9,000.00 $4,500.00 Purchase a rink divider.

Kneehill Pond Hockey Purchase new sets of jerseys Eligibility Questioned‐ 1.2; a) i) They do not have 2018‐21 Association Three Hills $1200.00‐$1500.00 $1,000.00 for Fun Team Hockey. a society status Carbon & District Agricultural Society & Replace chairs in lower 2018‐22 Curling Club Carbon $1,350.00 $900.00 lobby. Acme Church of God 2018‐23 (Seventh Day) Acme $7,000.00 $1,000.00 Church interior renovation Application does not clearly state what equipment they are wishing to update or expand. Eligibility questioned 1.3; h) due to unclarified project; not sure if the project will enahance an Three Hills Figure Skating Purchase updated and owned municipal asset. 2018‐24 Club Three Hills $2,000.00 $2,000.00 expanded equipment. 2015‐$2,960

Amount Amount Project Amount Request Approved Totals for 2018 Round One $92,422.40 $49,404.75 Amt Approved Round One $25,589.75

Amount Amount Project Amount Request Approved Totals for 2018 Round Two $238,213.64 $71,900.00 Amt Approved Round Two $0.00

80 2018.10.23 Council Meeting Package REQUEST FOR DECISION Agenda Item #

8.3

SUBJECT: One on One Fire Strategy Meetings with Three Hills, Trochu, Linden, Acme and Carbon Council’s

MEETING DATE: 2018-10-23

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ At the October 15, 2018 Committee of the Whole meeting, Council made the PROPOSAL following recommendations: Councillor Penner made a recommendation to direct administration to schedule meetings with our urban Council’s one on one, discussing the best possible fire service available to our residents and to ensure our rural residents are protected, and discuss the concerns that our urban partners have with fire to be completed by January 1, 2019. CARRIED

Councillor King made a recommendation to Council that we write to the Councils of the towns and villages, suggesting that we meet Council to Council so we can outline for them our vision of rural fire. CARRIED

DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES:

COSTS/SOURCE OF 2018 operating budget FUNDING: ☒ Directive Decision (Information Sharing-One way communication) ENGAGEMENT: Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification

LINK TO STRATEGIC PLAN: Safe & Viable Communities

ATTACHMENTS: N/A

Document Last Updated February 27, 2018 81 2018.10.23 Council Meeting Package That Council pass a single resolution to formally approve the RECOMMENDED ACTION: recommondations made at the October 15, 2018 Committee of the Whole meeting.

COUNCIL OPTIONS: 1. That Council approve a single resolution with recommodations made at the October 15, 2018 Council meeting. 2. That Council approve the two recommendations that were made at the October 15, 2018 Council meeting. 3. That Council amend the recommondations. 4. That Council receive for information.

MOTION: That Council write to the Councils of the towns and villages to schedule meetings one one one, so Council can outline for them our vision of rural fire and discuss any concerns that our urban partners have with fire to be completed by January 1, 2019.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 8.3 2 | Page 82 2018.10.23 Council Meeting Package

BOARD MEETING MINUTES BROOKS FIRE HALL THURSDAY, AUGUST 23, 2018

Minutes of the Canadian Badlands Board Meeting held on August 23, 2018, at 1:00 p.m.

CALL TO ORDER

PRESENT

Brian Varga President, Canadian Badlands / Councillor, City of Medicine Hat Sonia Ens Vice President, Canadian Badlands / Councillor, Village of Linden George Glazier Secretary, Canadian Badlands / Councillor, County of Paintearth Anne Marie Philipsen Director, Canadian Badlands / Councillor, County of Newell Brad Slorstad Director, Canadian Badlands / Advisory Council, Special Areas #2 Terri Kinsman Director, Canadian Badlands / Rocking R Guest Ranch Heather Colberg Member-at-large, Canadian Badlands / Mayor, Town of Drumheller

PRESENT VIA TELEPHONE

Ken Kultgen Director, Canadian Badlands / Mayor, Village of Foremost

REGRETS

Barry Morishita Past President, Canadian Badlands / Mayor, City of Brooks Fernando Morales Llan Director, Canadian Badlands / Councillor, Town of Magrath Doran Degenstein Treasurer, Canadian Badlands

OTHERS IN ATTENDANCE

Anastasia Martin-Stilwell Travel Alberta Robb Grundy nonfiction studios Gary Blaney nonfiction studios

Lonna Hoggan Administrative Manager, Canadian Badlands Diana Watson Executive Assistant, Canadian Badlands

83 2018.10.23 Council Meeting Package 1. CALL TO ORDER

President, Brian Varga, called the meeting to order at 1:10 p.m.

2. ADOPTION OF AGENDA

B.M.18.54 George Glazier made a motion to approve Agenda with the following amendment:

After Item 4.5 - Financial Report add 4.6 Grant Funding

CARRIED UNANIMOUSLY

3. ADOPTION OF PREVIOUS MINUTES

June 28, 2018, Board Meeting

B.M.18.55 Terri Kinsman made a motion to approve the previous Minutes as presented.

CARRIED UNANIMOUSLY

3.1 Business Arising from the Minutes

4. ONGOING BUSINESS

4.1 Marketing Campaign Update

- Robb Grundy & Gary Blaney, nonfiction studios

4.2 Shareholder Retention

- Town Halls

- Anastasia Martin-Stilwell, Travel Alberta

Travel Alberta has a template for these types of “Town Hall” meetings which CBT could organize throughout the Region at strategic locations, making it viable for as many of our Members to attend as possible.

ACTION Diana will send an email to all the CBT Board Members, and everyone can input their ideas of what may be done for Shareholder Retention, which will be incorporated into one document.

84 2018.10.23 Council Meeting Package 4.3 Correspondence

Letter from Chris Hesseltine, Assistant Deputy Minister of Tourism. Confirmation of funding for the September Roger Brooks Tour.

4.4 Product Development Committee

- Update on the September 2018 Roger Brooks Tour

4.5 Financial Reports

- Budget

This discussion has been tabled. See Item 4.11 CBT Budget Committee.

- Bookkeeping / Accounting – Request For Proposal (RFP)

One RFP was received from Alok Verma, who is with Ascend Financial.

B.M.18.56 Terri Kinsman made a motion to accept the Proposal from Alok Verma if Ascend Financial will agree to drop the $8,900 claim.

CARRIED UNANIMOUSLY

ACTION Going forward, Diana will list all invoices being paid, which will be included in the Board package at each meeting.

4.6 Grant Funding

The Government of Alberta (GOA) has changed the requirements for future grant monies to be made available. They are requesting that the 2017 – 2018 Projects be reported on immediately and any unused portions be returned to them.

CBT will then be able to apply for one grant project going forward.

This is unrelated to, and does not affect, the three-year Sustainability Grant that we currently have in place.

4.7 Articles of Association – Set up a Committee to review or set a date for the Board to review

This item to be tabled for now.

ACTION Diana will send an electronic copy of the Articles to all CBT Board Members.

85 2018.10.23 Council Meeting Package 4.8 Destination Marketing Fund (DMF)

- Adoption of the Previous Minutes, June 28, 2018

B.M.18.57 Terri Kinsman made a motion to approve the previous Minutes as presented.

CARRIED UNANIMOUSLY

- Update

Strathmore council meeting September 19, 2018, at 7:00 pm.

ACTION Brian Varga will contact Dan Sullivan and Terri Kinsman to organize a meeting before the presentation on September 19, 2018, to the Council in Strathmore.

4.9 Sustainability

- Strategic Plan

CBT has received a Strategy Map as the result of the Strategic Planning Session held in June 2018, with Maggie Davison. A full report can be provided and she would supply the necessary information to a report writer and designer. The cost would be somewhere in the area of about $3,000.

ACTION Lonna Hoggan will get more information on this process from Maggie Davison.

4.10 CBT Membership Fee Committee

Committee Members: Brian Varga, Ken Kultgen, Fernando Morales Llan, Doran Degenstein, Lonna Hoggan.

- Update

This Committee meeting was not held due to lack of quorum.

Through discussion by the CBT Board of Directors it was decided that there will be no request to raise the Membership Fee for 2019, other than the regular Cost of Living Adjustment (COLA) increase.

4.11 CBT Budget Committee

Committee Members: Brian Varga, Ken Kultgen, Fernando Morales Llan, Terri Kinsman, Doran Degenstein, Lonna Hoggan.

86 2018.10.23 Council Meeting Package - Update

This Committee meeting was not held due to lack of quorum.

B.M.18.58 Anne Marie Philipsen made a motion to table the discussion of Budget until CBT has a new accountant to assist with this process.

CARRIED UNANIMOUSLY

5. NEW BUSINESS

5.1 CBT Board of Directors

- Appointment of Treasurer

B.M.18.59 Brad Slorstad made a motion to remove Doran Degenstein from signing authority on all CBT accounts, as a Member from all CBT Committees, as Treasurer on the Board of Directors, and as a Member from the CBT Board of Directors.

CARRIED UNANIMOUSLY

B.M.18.60 Heather Colberg made a motion to assign Terri Kinsman as Treasurer for the CBT Board of Directors.

CARRIED UNANIMOUSLY

5.2 Signing Authority

B.M.18.61 Terri Kinsman made a motion to remove the limit from Lonna Hoggan’s Signing Authority, so she is able to be a signatory on all CBT cheques.

CARRIED UNANIMOUSLY

5.3 Set next Board Meeting dates for 2018

The next Board Meeting will be held in Drumheller at the CBT office in the Board Room on Wednesday, October 03, 2018, at 1:00 pm.

87 2018.10.23 Council Meeting Package 6. ROUND TABLE

7. IN-CAMERA

8. ADJOURNMENT

B.M.18.62 Terri Kinsman made a motion to adjourn the meeting at 4:45 p.m.

CARRIED UNANIMOUSLY

______Brian Varga, Vice President

______Lonna Hoggan, Administrative Manager

88 2018.10.23 Council Meeting Package

Committee of the Whole Minutes

September 18, 2018 8:30 a.m. 1600‐ 2ND Street NE

Three Hills, AB T0M 2A0

COUNCIL PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve

ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Manager of Planning & Development Barb Hazelton Sr. Manager of Transportation Brad Buchert Manager of Environmental Services John McKiernan Manager of Protective Services Debra Grosfield Recording Secretary Carolyn Van der Kuil

Reeve Wittstock called the meeting to order at 8:30 a.m.

1.0 Agenda Councillor Penner moved approval of the agenda as presented. CARRIED UNANIMOUSLY

2.0 Approval of Minutes Deputy Reeve King moved approval of the July 24, 2018 Committee of the Whole Minutes. CARRIED UNANIMOUSLY

3.0 Range Road 24‐4/ 24‐5 Re‐Build Deputy Reeve King moved to recommend to Council to include in the 2019 budget Range Road 24‐5 & Range Road 24‐4, Reference #3 on the 7 Year Construction Plan at an estimated cost of $4,600,000.00. CARRIED UNANIMOUSLY

The Chair called for a recess at 9:25 a.m. and called the meeting back to order at 9:37 a.m. with all previously mentioned members present.

4.0 Churchill Water Services Project, Communication Plan & Public Engagment (Motion 202/18) John McKiernan provided Council with an overview of the Communications plan for the Churchill Water System. Before a plan could be implemented, the Water Department needed some direction on cost.

89 2018.10.23 Council Meeting Package

September 18, 2018 Committee of the Whole Meeting Page | 2

The Chair called for a recess at 12:08 p.m. and called the meeting back to order at 12:42 p.m. with all previously mentioned members present.

Debra Grosfield, and Brad Buchert were not present when the meeting reconvened.

Deputy Reeve King moved to recommend to Council to direct administration to charge no new riser fees to current Kneehill County Customers on the rehabilitated Churchill Water Service System. CARRIED UNANIMOUSLY

Deputy Reeve King moved to recommend to Council to direct administration to come back with a revised Master Rates Bylaw to reflect new water service riser fees as discussed. CARRIED UNANIMOUSLY

Councillor McGhee moved to recommend to Council to direct administration to come back to a future Council meeting with the definition of “large volume user” in conjunction when the Master Rates Bylaw being presented to Council as discussed. CARRIED UNANIMOUSLY

Deputy Reeve King moved to recommend to Council to direct administration to come back with a revised Master Rates Bylaw to reflect a Large Volume User Charge for water at $9.00 per cube. CARRIED UNANIMOUSLY

Councillor Hugo moved to rescind the April 17/18 Committee of the Whole recommendation regarding water rates and recommend to Council to direct administration to come back with a revised Master Rates Bylaw to amend the water rates to $5.00 per cube for the 2019 budget, with the intent to move to full cost recovery in the 2020 budget for all water users in Kneehill County. CARRIED

Councillor McGhee moved to recommend to Council to direct administration to discuss with Drumheller Administration the costs to be charged for Monarch Hill Users for the rehabilitation of the Churchill Water System. CARRIED UNANIMOUSLY

7.0 Waste Water Systems John McKiernan, Manager of Environmental Services provided Council with a presentation on Packaged Waste Water Treatment Plans.

John McKiernan left the meeting 1:31 p.m.

6.0 Hamlet Water Service Area Tax (Motion 184/18) Councillor McGhee moved to receive for information the Hamlet Water Service Area Tax Motion 184/18.

CARRIED UNANIMOUSLY

90 2018.10.23 Council Meeting Package

September 18, 2018 Committee of the Whole Meeting Page | 3

The Chair called for a recess at 1:45 a.m. and called the meeting back to order at 1:52 a.m. with all previously mentioned members present.

5.0 Planning User Fees Deputy Reeve King moved to recommend to Council to direct administration to come back with a revised Master Rates Bylaw to reflect changes and options in planning fees.

CARRIED UNANIMOUSLY

8.0 Overview of Planning Processes Barb Hazelton, Manager or Planning and Devleopment provided Council with an overview of the Planning Processes.

Reeve Wittstock adjourned the meeting at 3:37 p.m.

91 2018.10.23 Council Meeting Package

REQUEST FOR DECISION Agenda Item #

11.0

SUBJECT: Council Follow-Up Action List

2018-10-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ To request Council’s acceptance of the Council Follow-Up Action List. PROPOSAL

DISCUSSION/ Please find attached the Council Follow-Up Action List. The Council Follow- OPTIONS/ up Action list is a list of items from Council meetings that require follow-up. BENEFITS/ This document is regularly updated after each Council meeting. DISADVANTAGES:

COSTS/SOURCE OF N/A FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: October 23, 2018 Council Follow-Up Action List

RECOMMENDED ACTION: Receive as information.

1. Receive as information COUNCIL OPTIONS: 2. Council provide further direction or required changes/amendments. MOTION: That Council receive for information the October 23, 2018 Council Follow-Up Action List as presented.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 92 2018.10.23 Council Meeting Package Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Councillor Christie moved to amend the 2018 Capital Project Budget to include the environmental site reclamation of the 24-Apr-18 127/18 Wimborne Inactive Fuel Station and the former Wimborne Grader Shed at a cost of $1.2 million dollars. Municipal Services Fall 2018 In Progress Deputy Reeve King moved to amend the 2018 Capital Budget 24-Apr-18 128/18 to accommodate funding in the amount of $500,000.00 to the Torrington Arena Project as presented. Municipal Services Fall 2018 In Progress Councillor McGhee moved to direct administration to pursue the rehabilitation of the Churchill Water System by securing and acquiring land for pump house, reservoir and bulk fill, complete engineering, create tender documents and tender 24-Apr-18 129/18 for construction as presented. Funding for the project to come from the Water Service Area Reserve and have the 2018 Capital Budget amended $4,634,048.00 for the Churchill Water System Rehabilitation. Municipal Services Fall 2019 In Progress Councillor McGhee moved first reading of Bylaw #1755 for Road Closure, that being a bylaw for the purpose of closing to

08-May-18 171/18 public travel in accordance with Section 22 of the Municipal Waiting for Government Act and to set a Public Hearing date for Bylaw Signature from #1755 for June 12, 2018 at 11:00 a.m. Municipal Services Minister Deputy Reeve King moved to approve the Dunphy Road Bank Protection Project in the amount of $550,000 for 2018 with 12-Jun-18 236/18 funds to be allocated for this project from the Road Reserve and apply for grant funding under the Alberta Community Resilience Program. Municipal Services In Progress Deputy Reeve King moved to approve $8,000.00 out of On agenda for either November 21-Aug-18 313/18 contingency to invest in branding our organization, providing 13th or 27th Council with options on designs by November 2018. Communications Council Meeting Councillor Keiver moved to accept the draft IDP document as presented and plan for the legislated processes and 11-Sep-18 322/18 appointment of committee member(s) at a future Council meeting. (Wheatland County) Deputy Reeve King moved first reading to Master Rates Bylaw 1777 amended to reflect water rates to $3.50/cubic metre to 09-Oct-18 370/18 all water systems except for Huxley, Wimborne, Equity and Mt Vernon at a rate of $2.00/cubic metre and bulk water users remain as presented. COMPLETED Councillor Christie moved second reading to Master Rates Bylaw 1777 with all previous amendments and additional 09-Oct-18 371/18 amendment to reflect $20/acre for the no till drill with a minimum of $400/day. COMPLETED Councillor Keiver moved third reading to Master Rates Bylaw 09-Oct-18 373/18 1777 with all previous amendments. COMPLETED Councillor McGhee moved to bring back the Master Rates 09-Oct-18 374/18 Bylaw if and when there is a water rate change from our suppliers.

93 2018.10.23 Council Meeting Package Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Councillor McGhee moved to set the reserve bids as follows: Roll 32263416000, Plan 8010154, Block 2 at $38,000 Roll 32233114000, Plan 970935, Block A at $60,000 Roll 32263446400, Plan 6820GY, Block 8, Lots 6-7 at $130,000 Roll 30251833000, Plan 7410042, Lot B at $575,000 With the following conditions for each of the properties: 09-Oct-18 375/18 Each property must not be sold for less than the reserve bid The purchaser takes possession of the property “as is” The purchaser must pay the 2018 levy immediately The purchaser is to pay all transfer costs The full purchase price must be paid by a certified cheque or cash by end of business, October 11, 2018. The purchaser to pay GST COMPLETED Deputy Reeve King moved to approve the Kneehill Regional 09-Oct-18 376/18 Family and Community Support Services (FCSS) 2019 Budge and Allocations that was presented to Council. COMPLETED Councillor Penner moved to authorize the attendance of all Council Members who can to attend the Kneehill Regional 09-Oct-18 377/18 FCSS 10th Annual Volunteer Forum being held on November 7th, 2018. COMPLETED Counci moved all three readings to Bylaw 1778, Regional 378/379/3 09-Oct-18 Assessment Review Board Bylaw, to establish a Regional 80/381/18 Assessment Review Board. COMPLETED Councillor McGhee moved to donate the 4 complimentary 09-Oct-18 382/18 tickets back to the Three Hills Arts Academy. COMPLETED Councillor Christie moved to receive for information the 09-Oct-18 383/18 delegation of Kneehill Area Wellness Centre. COMPLETED

94 2018.10.23 Council Meeting Package STRATEGIC PRIORITIES CHART June 26, 2018 CORPORATE PRIORITIES (Council/CAO) NOW TIMELINE 1. INTER‐MUN. COLLABORATION FRAMEWORKS June 2. ECONOMIC DEVLOPMENT STRATEGY April 3. INTER‐MUNICIPAL DEVELOPMENT PLANS (IDP) 4. HAMLET STRATEGY 5. LONG TERM FINANCIAL PLAN NEXT LATER  MDP/LUB: Review  RURAL FIRE SERVICE STRATEGY  INDUSTRIAL AREA: Zoning  COMMUNITY STANDARDS BYLAW: Update  THREE HILLS EAST WATER: Options  YOUTH SPONSORSHIP: Policy Review  INFRASTRUCTURE FINANCING STRATEGY  HUMAN RESOURCE POLICY

ADVOCACY  Three Hills Water  GFL: Aerator Evaluation  Trochu Senior Housing  Doctor Recruitment & Retention: Support

OPERATIONAL STRATEGIES (CAO/STAFF) CHIEF ADMINISTRATIVE OFFICER CORPORATE 1. ICF Program: Approach – Mar. 1. LONG TERM FINANCIAL PLAN 2. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr. 2. ASSET MANAGEMENT PLAN  YOUTH SPONSORSHIP: Policy Review  Regional Partnership Forum

PROTECTIVE SERVICES PLANNING 1. COMMUNITY STANDARDS BYLAW: Update 1. IDP: Completion – May 2. OH & S: Legislative Compliance ‐ May 2. MDP/LUB: Review ‐ June  RURAL FIRE SERVICE STRATEGY 3. INDUSTRIAL AREA: Zoning – June  HAMLET STRATEGY

TRANSPORTATION & ENVIRONMENT AGRICULTURE & PARKS 1. CHURCHILL WATER LINE: Council Direction – Feb. 1. HORSESHOE CANYON ENHANCEMENTS – Aug. 2. HAMLET STRATEGY – Sept. 3. SOLID WASTE STRAEGY – Sept.  THREE HILLS EAST WATER: Options

CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies

95 2018.10.23 Council Meeting Package