CONVENTIONS AT THE CHÂTEAU

RESIDENCE IN THE COUNTRYSIDE

A residence of A warm welcome to Conference Center Laxenburg – the residence in the countryside. Regardless of whether it‘s an international congress, gala dinner in an ele- gant and comfortable atmosphere, multimedia-based seminar or lavish celebration – Conference Center La- xenburg is the spectacular premium location for your events beyond the gates of .

Our dedicated team remains at your disposal from the initial inquiry until the end of your event and is able to offer you comprehensive expertise FUNCTIONS AND on request – from guest-logistics across catering through to the provi- CONVENTIONS sion of modern technical equipment. We are delighted to invite you to come to Conference Center Laxenburg for a viewing. This will enable you to learn more about the historically important premises and plan your event. In the meantime, the following pages will provide you with valuable tips and facts that may be of importance to your event. Conference Center Laxenburg‘s ‘Putti auf der Falkenjagd‘ (Putti outskirts of Vienna to meet or history is closely connected with hunting with falcons [sic]). participate in events. Alongside the Imperial Court and its presen- Schönbrunn and Hofburg, it was ce can be felt in the premises to 1980 the most important residence of this day. The Republic of and the Habsburgs for centuries. It Conference Center Laxenburg provinces of Vienna and Lower was where the most respected emerged from the former château Austria transformed the theatre generals conferred in the then theatre (with its adjoining rooms) into a unique conference cent- reception rooms of the château and the imperial dining halls, re during the renovation of the and today‘s event rooms of Con- where Empress Maria Theresia dilapidated château. ference Center Laxenburg – and and her Court once enjoyed where the history of Europe was theatre productions and culinary A high portico with curved gables written. Conference Center La- delights. is located at the side of the xenburg was and still is a popular entrance to the park; the walls meeting place for communicating. 1753 are divided by recessed areas and It is the fusion of the old with the A CHÂTEAU The château theatre and dining mounted panels. With regard to desire to lend this historic building hall wing were built according to interior decoration, only the late a purpose for the future that gives STEEPED IN the plans of Nicolò Pacassi. Baroque painting with illusionistic Conference Center Laxenburg its architecture has been preserved special charm. 1756 in the auditorium. The upper zone HISTORY The dining hall wing is located on with volutes, hanging garlands the square of the former House and cherubs was added in the of Sinzendorf, which became 19th century. imperial property. At the time of The inner ‘Oval Saal‘ impresses (and entirely in accordance with with a ceiling fresco by Vinzenz her wishes), many individuals, Fischer. The walls are divided by from emperors to commoners, architectural murals and display visited Schloss Laxenburg on the GENERAL INFORMATION

CONFERENCE CENTER LAXENBURG Schlossplatz 1 2361 Laxenburg, Austria Festival Grounds WC Theatersaal Four staterooms and two seminar rooms, the unique theatre, as well as the magnificent entran- ce, the patio, and the sprawling Patio WC gardens provide space for major functions and stylish conventions. Foyer Kamin- Kitchen All the rooms have the latest zimmer Marschall Marschall Oval Saal air-conditioning and media sys- Zimmer 1 Zimmer 2 tems. Furthermore, your guests have up to 60 reserved parking spaces at their disposal free of Foyer Foyer Foyer Foyer charge. Kitchen Maria Theresia Seminar Room Cloakroom Franz Josef Seminar Room

Offices

Schlosspark main entrance PREMISES

OVAL SAAL The Oval Saal is the centrepiece of the convention centre. Covering an area of 184 m2, the Baroque style and ceiling fresco will make your event a special experience for up to 200 people. It is suitable for conferences, meetings, trade fairs, sales presenta- tions, receptions, balls, gala dinners, and other functions.

m2

184 180 120 50 150 200

MARSCHALLZIMMER 1 At 144 m2 in size, Marschallzimmer 1 is located to the left of the Oval Saal and can accommodate up to 140 people. It is suitable for receptions, conventions, and gala dinners.

m2

144 140 70 40 110 140 PREMISES

MARSCHALLZIMMER 2 Marschallzimmer 2 is located to the right of the Oval Saal. Its direct access to the kitchen makes it perfect for use as a bar and lounge area, as well as for meetings and presentations. At 130 m2 in size, it is slightly smaller than Marschallzimmer 1 and can accommodate up to 120 people.

m2

130 100 60 40 80 120

KAMINZIMMER At 82 m2 and furnished with a decorative fireplace, the Kaminzimmer is suitable for smaller receptions and meetings attended by up to 70 people.

m2

82 60 30 20 40 70 PREMISES

SEMINAR ROOMS The Kaiserin Maria Theresia und Kaiser Franz Josef seminar rooms are both suitable for seminars and meetings. Between 60 and 62 m2 in size, the rooms will accommodate up to 46 people and can be darkened. m2

Maria Theresia 62 46 20 18 Franz Josef 60 46 20 16

THEATERSAAL The Theatersaal is used for concerts and theatre productions. Thanks to the permanently installed stage, it also offers a perfect environment for conferences and presentations. The Theatersaal is 374 m2 in size and suitable for events attended by up to 350 people.

m2

374 350 140 80 180 150 PREMISES

PATIO AND FESTIVAL GROUNDS The patio and festival grounds lend themselves perfectly for events and functions – with a wonderful view of the park.

Patio 200 m2 Festival grounds 3000 m2

FURNITURE AND EQUIPMENT

FURNITURE TECHNICAL EQUIPMENT POWER SUPPLY, INTERNET We will provide you with the We have modern, top-of-the-range AND WI-FI following furniture, which belongs audio-visual equipment. Sufficient power supply – including to the building, at no cost: Needless to say, you also have heavy current – and internet the option to appoint your own connections are available. - up to 25 bar tables (ø 80 cm) technical company – we will be - up to 40 round gala tables (ø 180 cm) pleased to assist you. - up to 280 gold gala chairs - up to 50 conference tables (180 x 85 cm) - up to 80 small conference tables (85 x 85 cm) - up to 290 conference chairs - up to 45 buffet tables (152 x 76 cm)

You can hire an elegant mobile bar, lounge furniture, and elegant folding chairs directly from us.

Will be pleased to offer additional or other furniture if required. CATERING

Our five catering partners are available to assist you with advice and practical help for the culinary element. GERSTNER CATERING MOTTO CATERING We will also be delighted to liaise +43 1 31665-2468 +43 1 5852303 with a different catering company. [email protected] [email protected] We will provide your chosen cate- www.gerstner.at www.motto-catering.at rer with a fully equipped kitchen, plus one that is semi-equipped if necessary.

If you have opted for a caterer other than our five catering part- ners, please allow for a handling MÖRWALD CATERING TRABITSCH CATERING fee of EUR 600.00. +43 2738 2298-31 +43 1 7076481 [email protected] [email protected] www.moerwald.at www.trabitsch.at ACCOMMODATION, HOTELS AND TRANSFER

If you are looking for accommo- LANDHOTEL AUSTRIA TREND dation for you and the people JAGDHOF EVENTHOTEL PYRAMIDE attending your convention, the Hauptstrasse 41 Parkallee 2 following hotels are in the imme- 2353 , Austria 334 Vösendorf, Austria diate vicinity: +43 2236 52225-0 +43 1 69900-0 [email protected] eventhotel.pryamide@aust- PENSION FALKNERHAUS www.jagdhof.cc ria-trend.at Neudorferstrasse 6 www.austria-trend.at 2361 Laxenburg, Austria HOTEL LANDHAUS +43 664 3607544 MOSERHOF HOTEL SCHLOSS [email protected] Wienerstraße 53 WEIKERSDORF www.falknerhaus.at 2352 , Austria Schlossgasse 9-11 +43 2252 256650 2500 Baden, Austria DER WINZERHOF [email protected] +43 2252 48301-0 Mühlgasse 14 www.landhaus-moserhof.at [email protected] 2481 , Austria www.austria-hotels.at +43 664 3019437 PENSION FALKNERHAUS [email protected] Neudorferstraße 6 TRANSFER www.derwinzerhof.at 2361 Laxenburg, Austria We will be delighted to organise +43 664 3607544 a coach transfer if the people WINZERHOTEL VÖHRINGER [email protected] attending your convention are Wienerstraße 26 www.falknerhaus.at staying in Vienna. 2352 Gumpoldskirchen, Austria Please provide us with your requi- +43 2252 607400 HOTEL DAS HIMBERG rements and we will send you a [email protected] Gutenhofer Straße 8 quotation. www.winzerhotel.at 2325 Himberg bei Wien, Austria +43 2235 86 203 [email protected] www.das-himberg.at CONTACT

CONFERENCE CENTER LAXENBURG Schlossplatz 1 2361 Laxenburg, Austria +43 2236 71 08 72 [email protected] www.event-residenzen.at GENERAL TERMS AND CONDITIONS

1. GENERAL Landlord and Tenant Act (Mietrechtsgesetz). individuals present in the rooms of Conference 7. AUTHORISATIONS AND PERMITS The leasing/letting of the premises shall always be Center Laxenburg at its instigation or with its VIA DOMINORUM Grundstückverwertungs Gesell- limited to the duration of the contractually agreed consent. Such liability applies to damage to the If regulatory approvals are required for the coun- schaft m.b.H. is the entity authorised to dispose event and end in line with the intended duration building or movables belonging to Conference terparty‘s event, then the organiser shall obtain of the premises at Conference Center Laxenburg, of the event provided for in the individual contract. Center Laxenburg, in particular. Conference such regulatory approvals in due time and at its Schlossplatz 1, A-2361 Laxenburg and makes the Hence, regardless of type the contractual right of Center Laxenburg may impose the conclusion own expense, respectively, register the event and premises available for events and the provision use shall expire without the need for a notice of of appropriate insurance by the organiser, which submit a copy to Conference Center Laxenburg of services by third parties in the course of such termination. provides adequate cover for any personal injury or by no later than three days before the event. Any events based on separate individual contracts. financial loss, in particular, also to the fabric of the conditions shall be satisfied by the organiser at its The user or organiser shall be referred to hereinaf- 2. PUTTING THE CONTRACT INTO SPECIFIC building, on the organiser in the contract, require own expense such that Conference Center Laxen- ter as ‚counterparty or organiser‘. The department FORM the assignment of claims made under the contract burg is not disadvantaged and incurs no expense. of VIA DOMINORUM Grundstückverwertungs of insurance before or after a claim and make the Gesellschaft m.b.H. responsible for provision The location and time span of the event to which event contingent on the submission of proof of If the attendance of officials from a regulatory shall be referred to hereinafter as ‚Conference the contract relates and the extent and type of conclusion of the required contract of insurance body is imposed, then this shall be ensured in Center Laxenburg‘. These terms and conditions other services as well as services of third parties and payment of the premium. due time by and at the expense of the organiser. represent the basis for and an integral part of any requiring organisation are derived from the If compliance with any of the conditions imposed contract associated with events at the premises at contract concluded separately. The counterparty 5. INDIVIDUALS ACTING ON BEHALF OF is – for whatever reason – not ensured or ceases Conference Center Laxenburg of VIA DOMINORUM shall give written notification (by fax or email) THE ORGANISER to be ensured by the organiser, then Conference Grundstückverwertungs Gesellschaft m.b.H., of the number of participants by no later than Center Laxenburg may prohibit or cancel the Landhausplatz 1, A-3100 St. Pölten concluded 14 days before the event. This number shall be Any individual who signs the contract or order on event. In such cases, the rules on cancellation separately. Opposing terms and conditions of regarded as a guaranteed minimum number for behalf of the organiser is liable for the satisfaction shall apply mutatis mutandis. Conference Center the counterparty shall have no effect and are which Conference Center Laxenburg shall make of any obligation of the organiser arising from the Laxenburg explicitly refers the organiser to the excluded. Any derogation shall be valid only if any necessary preparations. If the organiser does contract jointly and severally with the organiser. need to observe and comply with ‘s made in writing, in a precisely defined scope and not provide Conference Center Laxenburg with The organiser shall specify in the contract the law on events and other laws and ordinances by authorised signatories. In cases of doubt, any a guaranteed number by no later than 14 days individuals authorised to carry out transactions pertaining to events. derogation shall be interpreted restrictively. The before the event, then the number specified in on its behalf. If no such individuals are specified, counterparty shall comply with these conditions the contract shall be regarded as the guaranteed then Conference Center Laxenburg may deem 8. CHARGES AND FEES FOR EVENTS upon conclusion of the agreement, in any case number. that those individuals who sign the contract are upon the use of Conference Center Laxenburg. authorised to do so as they are regarded as having The organiser is responsible for the registration The counterparty assures VIA DOMINORUM 3. TRANSFER OF RIGHTS (LIABILITY OF THE been appointed to conclude the contract by the and payment of all charges, fees and event-rela- Grundstückverwertungs Gesellschaft m.b.H. that ORGANISER) organiser. ted taxes (such as entertainment tax). If a demand it shall comply with any applicable regulation for such payments is made directly against under commercial law or otherwise for which With the exception of the paid or unpaid oppor- 6. LIABILITY OF CONFERENCE CENTER Conference Center Laxenburg, then it shall be in- it is responsible and accepts liability for such tunity for individuals to participate in the event, LAXENBURG AND ACCIDENTS demnified and held harmless by the counterparty. compliance. If there is any doubt on the part of the the organiser is not entitled to transfer the rights Reproduction rights must be acquired from the counterparty as to the admissibility of instances assigned to it under the contract with Conference Conference Center Laxenburg assumes no liability AKM (state authorised society for authors, com- of use, as to the scope of restrictions of use, res- Center Laxenburg to third parties in whole or in whatsoever for accidents involving users of or posers and publishers) for musical performances pectively, conditions under commercial law, as to part. visitors to the property provided for in the contract. using audio or visual media of any kind. The coun- compliance with safety regulations or if it identifies Conference Center Laxenburg is liable only in terparty is required by law to request appropriate deficiencies, then it is required to consult with 4. LIABILITY OF THE ORGANISER cases of its own gross negligence or intent, which authorisation from the AKM in due time before the Conference Center Laxenburg, respectively, give result in damage incurred by the organiser. event begins. The counterparty must reckon with notice of such circumstances. It is noted that on Regardless of fault, the organiser shall be liable claims for compensation made under the Austrian no account shall provision of the premises for the for any harm inflicted on Conference Center Copyright Act (Urheberrechtsgesetz) in the event purpose of holding events be subject to Austria‘s Laxenburg by itself, its employees, guests or other of an omission. GENERAL TERMS AND CONDITIONS

9. TREATMENT OF THE PROPERTY meet a superior standard. Commissioning and 14. FIRE SAFETY REGULATIONS Lower Austrian Convention Bureau for recording settlement shall be made directly between the in the Austrian Congress & Convention statistics. Any rooms, areas, furnishings, etc. provided organiser and the catering company. Where Fire fighting, detection and other safety devices Following that, you will receive a clearance email. shall be treated with respect and care, and in the such a service is commissioned and charged by may not be obstructed, covered or moved. The Your information will not be published before manner designated. Having regard to normal wear Conference Center Laxenburg, this will be done full width of any walkway in the premises as well clearance has been obtained from you. Your event and tear, upon expiration of the period agreed they in the name and on behalf of the catering partner. as exits and emergency exits shall be kept clear information is used purely for Austria‘s Conference shall be returned in the same condition as they Moreover, the organiser may use its own caterer and must not be obstructed by structural parts, & Congress sector records. were prior to use. and only lease the premises of Conference Center transport equipment, components or other objects. Laxenburg. The organiser undertakes to pay the 19. CANCELLATION AND TERMINATION 10. ATTENDANTS AND TECHNICIANS charges associated with cleaning the preparation 15. OBJECTS TAKEN INTO THE PREMISES kitchen provided by Conference Center Laxenburg Conference Center Laxenburg is entitled to cancel During the period agreed for assembly and to the caterer at the usual rates. Unless already Conference Center Laxenburg assumes no liability the contractual relationship without notice – even disassembly, Conference Center Laxenburg shall provided for in the contract, any other special whatsoever for objects of any kind taken into during the event – if the required payments on provide an attendant to monitor the entire process requirements of the organiser shall be charged Conference Center Laxenburg or sent to/collected account are not made in due time, if the event as well as compliance with any necessary measu- separately and in addition to the agreed fee. Food from Conference Center Laxenburg before/after jeopardises the smooth operation of Conference res and regulations. Unless the contract provides and drink may be taken onto the premises only the event. In addition to damage, this also applies Center Laxenburg or the reputation and security otherwise, an additional fee shall be charged for by the catering company that has been booked. to theft, robbery and burglary. Any risks shall be of Conference Center Laxenburg or of participants this attendant. Said fee shall be based on actual Exceptions must be agreed in the contract in borne by the counterparty. Moreover, the counter- and personnel or if the event cannot be carried cost. If the organiser requires the services of Con- writing. party shall, inter alia, indemnify and hold harmless out or completed as intended for reasons of force ference Center Laxenburg‘s technician, then these Conference Center Laxenburg vis-à-vis any claims majeure. In any such case, the organiser shall not services shall be charged as an additional item 13. DECORATIONS AND STRUCTURES made by third parties. Surveillance shall not be be entitled to make any claim whatsoever against based on actual cost. Hourly rates for the above provided by Conference Center Laxenburg. Conference Center Laxenburg due to termination shall be laid down in the contract, otherwise, If the organiser intends to install decoration of the contractual relationship. the regional hourly rates are agreed on with due material or technical structures in the premises, 16. INSPECTIONS regard to the time and degree of difficulty. then this must be agreed beforehand in writing. 20. CANCELLATION Damage must not be caused by such decorations The counterparty acknowledges that – even 11. DISASSEMBLY, REMOVAL AND WASTE or structures to the architecture and rooms of during the contract period – Conference Center If the booking is cancelled DISPOSAL Conference Center Laxenburg. Installation and/or Laxenburg is entitled to inspect the rooms and - up to 90 days before the event, then the organi- assembly must be carried out by qualified person- areas used by the organiser provided that the ser shall pay 25% of the room hire charges; The organiser is obliged to arrange for the nel; all legal requirements, those pertaining to fire object of the contract or legitimate interests of the - up to 60 days before the event, then the organi- disassembly and removal of any objects it takes safety and events in particular, must be observed. organiser are not severely prejudiced by this. The ser shall pay 50% of the room hire charges; into the rooms of Conference Center Laxenburg In the case of (technical) structures, appropriate organiser is not entitled to carry out independent - up to 30 days before the event, then the organi- promptly after the event; this also applies to any precautions shall be taken to ensure that the areas inspections without prior arrangement. ser shall pay 100% of the room hire charges; waste and packaging material. If disassembly and made available are not damaged, the walls and - up to 3 days before the event, then the orga- removal is not implemented/completed without floors in particular. Any decorations or structures 17. PROMOTIONAL ACTIVITIES niser shall pay 100% of the room hire charges delay, then Conference Center Laxenburg may provided by Conference Center Laxenburg and 50% of the catering services booked; arrange for removal and disposal at the expense shall remain the property of Conference Center Any promotional activities that refer to events in - within 72 hours before the event, then the orga- of the organiser. Laxenburg; the organiser shall make good any the premises of Conference Center Laxenburg niser shall pay 100% of the room hire charges damage to such items. The cost of the decoration require the prior approval of Conference Center and 100% of the catering services booked. 12. CATERER and structures shall be borne by the organiser. Laxenburg. The organiser shall reimburse Conference Center However, cancellation charges for catering must For the provision of culinary services to the guests Laxenburg with any expenses in this regard. 18. CONGRESS STATISTICS be paid to Conference Center Laxenburg only of the organiser, Conference Center Laxenburg if catering was booked via Conference Center shall nominate selected catering partners, which Information on your event will be forwarded to the Laxenburg, e.g., conference package. Otherwise, GENERAL TERMS AND CONDITIONS

the conditions of the contract concluded sepa- 23. ADDRESS OF THE ORGANISER rately with the caterer shall apply. Furthermore, Conference Center Laxenburg shall be reimbursed Declarations and notices sent by Conference Cen- with any costs and expenses already incurred. It ter Laxenburg to the last address notified by the is only possible to derogate from these terms of organiser shall also be regarded as having been cancellation in writing in the contract. delivered if the organiser fails to notify Conference Center Laxenburg of a change of address. 21. PAYMENT ON ACCOUNT 24. JURISDICTION An advance payment of 80% of the expected sa- les volume plus VAT if applicable shall be paid by The contractual relationship shall be governed the organiser 30 days before the date of the event. exclusively by Austrian law. The principles on Should the payment on account not be credited to conflicts of law are excluded. The parties agree the bank account notified by Conference Center that the court competent for the Vienna Innere Laxenburg, then Conference Center Laxenburg Stadt (1st Municipal of Vienna) or at the reserves the right to cancel the room reservation. discretion of Conference Center Laxenburg the In such cases, the rules on cancellation shall apply competent court in St. Pölten shall have exclusive mutatis mutandis. jurisdiction.

22. PAYMENT These general terms and conditions are explicitly acknowledged by the organiser upon signing the Payment for provision of the premises and any contract and represent an integral part of the other services rendered by Conference Center contractual relationship. Laxenburg shall be made with due regard to the agreed advance payments. Services rendered by third parties shall be agreed and paid for directly. After prior written agreement, Conference Center Laxenburg is authorised to draw up an aggregate statement for all services rendered in the course of the event; subcontracted supplies and services (such as catering) shall be charged in the name and on behalf of the third party. The outstanding amount invoiced is due within 14 days of receipt of the invoice, but no later than 18 days from the date of the invoice (if not already due and payable in part or in whole prior to the event under the contract) without any deductions. In the event of late payment, interest on arrears as provided by law for business transactions according to § 1333 para 2 Austrian Civil Code (Allgemeines Bürgerli- ches Gesetzbuch - ABGB) is agreed.