~-='" MIAMI BEACH
OFFICE OF THE CITY MANAGER NO. LTC# 205-2012 LETTER TO COMMISSION
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager~Af-
DATE: August 6, 2012
SUBJECT: Board and Committee Biannual Reports
Attached for your review, are the Board and Committee Biannual Reports submitted to the City Clerk's Office.
Pursuant to City Code Section 2-22(13), "The Chairperson or his/her designee shall biannually submit a completed written report form, supplied by the City Administration, to the City Commission and City Manager. Additionally, the Chairperson or his/her designee shall annually present an oral report to the commission and the City Manager."
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C: Rafael E. Granado, City Clerk File
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F:\CLER\$ALL\MARIA-M\B & C\LTC B & C Bi-annual Report July 2012.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM· PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Affordable Housing Advisory Committee (AHAC)
CHAIRPERSON: Robert Saland
CITY LIAISON: Richard Bowman
NUMBER OF MEETINGS HELD_§JNCE January 2012: 3
ACTIVITY:
The AHAC now has full membership and began meeting in April. Its primary activity is
the review of the City's established policies and procedures, ordinances, and plans
relating to affordable housing. The Committee then recommends specific actions or
initiatives to encourage or facilitate affordable housing while protecting the ability
of the property to appreciate in value. This is a triennial review as required by
State statute.
The AHAC started this process and has already begun its review and discussions to
begin formulating recommendations to be submitted to the City Commission. Page 2of 3
FUTURE ACTIVITIES
Continue review and analysis of affordable housing incentives and initiatives. Page 3 of 3 ACCOMPLISHMENTS:
The AHAC is still in the early evaluation phase. A formal report/recommendation will be presented to the City Commission and then submitted to the State. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 1
BOARD OR COMMITTEE NAME: Art in Public Places CHAIRPERSON: Megan Riley CITY LIAISON: Dennis Leyva NUMBER OF MEETINGS HELD SINCE June 2012:6
ACTIVITY· Brian Toile- Tempest, AiPP Project, Collins Park, working with Legal Dept. regarding outstanding conditions before City accepts project. Final approval of project by CIP and AiPP pending. Tobias Rehberger- obstinate lighthouse, AiPP Project, South Pointe Park. Final approval of project by CIP and AiPP pending. Charles 0. Perry- Untitled, Scott Rakow Youth Center, issues related to work completed by Matrix Construction and their sub-contractor. Reviewing and amending AiPP Ordinance, Guidelines, Master Plan, Temporary Art Projects Guidelines Donation of sculpture by Levine Family Call to Artist "Recycled Art Show" Consideration of Call to Artists for Lincoln Road Bollards Website updated
FUTURE ACTIVITIES· Flamingo Park- Discussion Call to Artists Pier South Pointe Park- Call to Artists or awarding project to an artist Soundscape Park- Discussion if Call to Artists should be done. Botanical Garden - Discussion if Call to Artists should be done. Lummus Park Serpentine Walkway- Discussion if Call to Artists should be done. Approval Process Changes to AiPP Ordinance Approval Process Amending AiPP Guidelines Approval Process AiPP Five Year Master Plan 2012-2016 Approval Process AiPP Guidelines Temporary Art Projects Conservation treatment Connie Lloveras "Circle" Collaboration MB Culture Website Website Updates Installation Kevin Arrow "Beatles Mandala" Bandshell Park Brian Toile, "Tempest", Outstanding issues with final approval and acceptance by City. Tobias Rehberger, "obstinate lighthouse", final approval Levine Family Donation, Final Approval
ACCOMPLISHMENTS· Call to Artists "Recycled Art Show" Website updated Working with Feinberg-Fisher Elementary art students Art Basel Fair City of Miami Beach booth BOARDS AND COMMITTEE BI-ANUAL REPORT FORM- PAGE1 OF 2
BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT
CHAIRPERSON: SHERRY ROBERTS
CITY LIAISON: ANTOINETTE STOHL Secretary to the Board
DATE OF REPORT: January through June 2012
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6
MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jan 6 12 11 1
Feb 3 6 5 1
Mar 2 7 7
Apr9 3 3
May4 7 6 1
Jun 1 13 7 1 1 4
Totals: 48 39 1 1 7 Note: Some totals may not match due to some 1tems be1ng removed from the Agenda at the last mmute.
F:\PLAN\$zba\BI-ANNUAL CITY CLERK'S REPORTS\JAN- JUNE 2012 CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE 81-ANUAL REPORT FORM- PAGE 2 OF 2
BOARD OR COMMITTEE NAME: FLOOD PLAIN MANAGEMENT BOARD
CHAIRPERSON: SHERRY ROBERTS
CITY LIAISON: ANTOINETTE STOHL, Secretary to the Board
DATE OF REPORT: January through June 2012
NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6
MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jan 6
Feb 3 1 1 1 Mar 2 1 1 Apr9 1
May4
Jun 1 3 Totals: 1 2 Note: Some totals may not match due to some items being removed from the Agenda at the last mmute.
F:\PLAN\$zba\BI-ANNUAL CITY CLERK'S REPORTS\JAN- JUNE 2012 CITY CLERK'S REPORT.doc BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM· PAGE 1 OF 5
BOARD OR COMMITTEE NAME: Budget Advisory Committee CHAIRPERSON: Marc Gidney CITY LIAISON: Kathie Brooks NUMBER OF MEETINGS HELD SINCE Jan-June 2012
ACTIVITY: 1/24/12 Meeting Agenda: • Pension Reform II FRS Option - Actuarial Concepts • Other Options 2/7/12 Meeting Agenda: • Pension Reform • Status of Actuarial Studies • Evaluation of Options IIA-IIB • Discussion of Pension Workshop Dates 2/13/12 Meeting Agenda: • Pension Reform • Status of Actuarial Studies (continued) 8 Evaluation of Options IIA-118/ IVB1-IVB2 2/28/12 Meeting Agenda: • Pension Reform • Status of Actuarial Studies (continued) • Evaluation of Option V 3/13/12 Meeting Agenda: • Pension Reform • Status of Actuarial Studies (continued) • Review of Draft Report of All Options 3/19/12 Meeting Agenda:
0 Pension Reform- • Discussion of Summary Cost Impacts of Potential Fire and Police Pension Options 4/3/12 Meeting Agenda • Pension Reform • Discussion of Option VI, Options IIIC1-IIIC2 Hybrid Plan 4/17/12 Meeting Agenda • Pension Reform • Discussion of Options IIID1- IIID2 Hybrid Plans, Options IVG1, IVG2, Options IVH1, IVH2 4/24/12 Meeting Agenda 8 Pension Reform • Review of Draft Report 6/12/12 Meeting Agenda
8 FY 2012/2013 Budget Status FUTURE ACTIVITIES • Pension Briefing to the Mayor • Pension Workshop with the Commission
II Preliminary 5-Year General Fund Projection • Budget Update and Follow-up Items 0 Building • Parking • Property management - updated analysis of renewal and replacement needs • Human Resources/Risk Management- Health Insurance status • GMCVB Contract 0 Communications- Documentation on restrictions re advertising on Website/Public Channel • Information Technology ., Maximization of WiFi Untilization ., Analysis of Department Needs • Fleet- impact of extended vehicle life on maintenance costs • City Bond Review and Outlook ACCOMPLISHMENTS: • Review of Pension Reform Options: • Option lA: Florida Retirement System+Social Security (24%) for New Employees
• Option 18: Florida Retirement System+Social Security (24%) for New and Non-vested Existing Employees
e Option I lA: Defined Contribution+Social Security (24%) for New Employees
• Option liB: Defined Contribution+Social Security (24%) for New and Nonvested Existing Employees
• Option lilA 1: Hybrid Plan (1.5%/2%) with 16% DC for New Employees
e Option IIIA2: Hybrid Plan (1.5%/2%) with 16% DC for New Employees and Non-vested Existing Employees
• Option 11181: Hybrid Plan (2%/2.66%) with 10% DC for New Employees
• Option 11182: Hybrid Plan (2%/2.66%) with 10% DC for New Employees and Non-vested Existing Employees
• Option IIIC1 -Hybrid Plan (Chapter Minimum with 5% Employee Contribution) with 17.46% DC for New Employees
• Option IIIC2- Hybrid Plan (Chapter Minimum with 5% Employee Contribution) with 17.46% DC for New Employees and Non-vested Existing Employees
• Option IIID1 -Hybrid Plan (Chapter Minimum with 5% Employee Contribution) with 12.46% DC for New Employees
• Option IIID2- Hybrid Plan (Chapter Minimum with 5% Employee Contribution) with 12.46% DC for New Employees and Non-vested Existing Employees
• Option IVA 1: Change Existing Plan to 3% Multiplier for all FS, Vested Employees Grandfathered
• Option IVA2: Change Existing Plan to 3% Multiplier for all FS, Employees Eligible for NR Grandfathered
• Option IV81: Change Existing Plan to 2% Multiplier for all FS, Vested Employees Grandfathered
• Option IV82: Change Existing Plan to 2% Multiplier for all FS, Employees Eligible for NR Grandfathered
• Option IVC1: Change Existing Plan to FAME High 5 for all FS, Vested Employees Grandfathered
$ Option IVC2: Change Existing Plan to FAME High 5 for all FS, Employees Eligible for NR Grandfathered
• Option IVD1: Change Existing Plan to 1.5% COLA, Vested Employees Grandfathered
• Option IVD2: Change Existing Plan to 1.5% COLA, Employees Eligible for NR Grandfathered
• Option IVE 1 : Change Existing Plan to No COLA, Vested Employees Grandfathered
• Option IVE2: Change Existing Plan to No COLA, Employees Eligible for NR Grandfathered
Q Option IVF1: Change Existing Plan to 55&1 0 or 52&25, Vested Employees Grandfathered
• Option IVF2: Change Existing Plan to 55&10 or 52&25, Employees Eligible for NR Grandfathered
• Option IVG1: Change Existing Plan Normal Form to Life Annuity, Vested EE's Grandfathered
• Option IVG2: Change Existing Plan Normal Form to Life Annuity, EE's Eligible for NR Grandfathered
• Option IVH1: Increase Existing Employee Contributions by 2%, Vested EE's Grandfathered
• Option IVH2: Increase Existing Employee Contributions by 2%, EE's Eligible for NR Grandfathered
• Option V: Chapter Minimum-Freeze Current Plan Benefits, Implement Chapter Minimum Benefits Plan for all Future Service, Grandfather all Employees Eligible for NR
• Option VI: Reformed Plan for New Employees: Minimum Retirement Age 48, 4% multiplier after20 years, 3 year FAME, 1.5% Retiree COLA • 3/19/12 Motions: o John Gardiner made a motion to not include FRS in proposal. Larry Herrup seconded the motion Motion Passed 6/8 Vote • John Gardiner made a motion to not include Option V in the proposal Jacklyn Lalande seconded the motion Motion Passed 6/8 Vote • John Gardiner made a motion to not include the Defined Contribution Option Jacklyn Lalande seconded the motion Motion Passed 6/8 vote • 4/17/12 Motions: • BAG approved a motion for Fire and Police pension reform combining a number of prior individual motions. The combined motion includes the following motion and vote counts for pension reform for the Fire and Police Pension Plan
• Recommending Options 11102 for new and non-vested Fire and Police Pension Plan employees. Note: this portion of the motion was initially adopted as a separate motion by a 7-2 vote of the BAG.
• Recommending that the City negotiate changes for vested Fire and Police Pension Plan employees to achieve thresholds in the policies and guidelines adopted by the BAG. Note: this portion of the motion was initially adopted as a separate motion by unanimous vote of the BAG BOARDS AND COMMITTEE BJ .. ANNUAL REPORT FORM • PAGE 1 OF 2
BOARD OR COMMITTEE NAME: C.I.P. OVERSIGHT COMMITTEE
CHAIRPERSON: SAUL GROSS, MAYORAL DESIGNEE CITY LIAISON: FERNANDO VAZQUEZ, DIRECTOR, OFFICE OF CAPITAL IMPROVEMENT PROJECTS NUMBER OF MEETINGS HELD SINCE January 2011= 3 (February/March/April) ACTIVITY·. • Monthly meetings are held and televised on MBTV, as well as simulcast on the internet.
• Committee reviews contracts, financials, procurement methods for Capital Improvement Project Program.
• Committee makes recommendations to Commission on activities of CIP program . • Committee reviews items related to CIP projects that are included in City Commission consent agenda, proceeding with discussion at-length and making recommendation to Commission for adoption, rejection or further discussion.
FUTURE ACTIVITIES l • N/A ACCOMPLISHMENTS: • Implemented CIP staff policy to notify HOA leadership of status of Commission items that are relevant to their neighborhoods. • Recommended to the Mayor and City Commission to pass the resolution authorizing the execution of an agreement with Corzo Castella Carballo Thompson Salman, P.A. for professional services to prepare a design criteria package for the Palm and Hibiscus Island Neighborhood Right of Way Improvement Project. • Recommended to the Mayor and City Commission to pass the resolution approving an increase to the construction contract for the Right of Way Infrastructure Improvement Program for Star Island, to cover the unforeseen utility confllcts. • Recommended to the Mayor and City Commission to pass the resolution approving and authorizing the Mayor and City Clerk to execute an amendment to the existing professional services agreement with Chen Moore & Associates for the City Center Right of Way Neighborhood Improvement Project, to provide extended construction administration and resident project representation during construction of the project. • Recommended to the Mayor and City Commission to accept the City Manager's recommendation for a Construction Manager at Risk firm to provide pre-construction services and construction-phase services via a GMP amendment for the construction of the South Pointe Park Pier Project (Top ranked firm: The Weitz Company; Second~ranked: TGSV Enterprises; Third ranked: H.A. Contracting Corporation. • Recommended to the Mayor and City Commission to pass the resolution to issue an RFP for professional engineering services, on an as-needed basis, to provide construction managell!ent support for Right of Way Capital Improvement Projects. • Recommended to the Mayor and City Commission to pass the resolution to approve the GMP that was submitted in a pre-construction services agreement by James B. Pirtle Construction Company, Inc. for the construction of the Flamingo Park Tennis Center project. • Recommended to the Mayor and City Commission to pass the resolution approving a professional services agreement between the City and a Joint Venture of Zaha Hadid Limited T/A Zaha Hadid Architects and Berenblum Busch Architecture, Inc., for the planning, architectural,engineering, design, bid and award and construction administration services for the Collins Park Garage project • Recommend to the Mayor and City Commission to pass the resolution approving and authorizing the City Manager and City Clerk to execute an interlocal agreement with Miami-Dade County for the purpose of the City being able to bill the County for the construction costs pertaining to the utility undergrounding project on Hibiscus Island. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Committee for Quality Education CHAIRPERSON: Karen Rivo CITY LIAISON: Leslie Rosenfeld
NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 5 meetings
ACTIVITY:
January 24, 2012: MOTION to urge the City to support a joint task force with the MBQEC and the Miami Beach Chamber of Commerce Education Council and other interested partners for the purpose of seeking and obtaining health care partners for all of the Miami Beach public schools.
MOTION to urge the City to include articles devoted to Health and Wellness in the City of Miami Beach magazine and on all other forms of City media.
February 27, 2012: MOTION to request the Mayor and Commission to urge the Florida Department of Transportation (FOOT) to implement the following: o Install a speed indicator at 41st Street and Alton Road • Move the crosswalk located on 41st and Garden to 41st and Jefferson as a result of the request by the City to landscape and raise the medians along 41st Street and include in any preliminary final decisions representatives of.the school community
April 24, 2012:
MOTION to request that the Mayor and Commission support the strategic plan outcome to enhance learning opportunities for youth, which is part of the current strategic plan and remain an outcome for the next strategic plan draft. May 22,2012
MOTION to request that the Mayor and Commission strongly advocate for the moving of the underutilized traffic light on Garden Avenue to the unprotected and busy Jefferson Avenue intersection - and immediately contact Senator Gwen Margolis and Dr. Martin Karp to strongly advocate for the movement of the traffic light to Jefferson Avenue.
MOTION to request the Mayor and the Commission support the Miami Beach Senior High School traffic study to commence August 20, 2012, with the start of the school year, to accurately reflect traffic patterns and to support the urgency of keeping students safe. Page 2of 3
FUTURE ACTIVITIES Continue to work with PW to address traffic/safety issues
Continue to pursue increased access to health care for students in our schools
Continue to address key priorities of the Education Compact
Continue to address 18 program support from MDCPS to ensure Beach school programs receive similar support as other 18 Magnet programs in MDCPS Page 3 of 3 ACCOMPLISHMENTS· School Traffic issues are being addressed as they are brought to the attention of the City and the County
Continue to offer through the MB Parent Academy in partnership with MDCPS various programs on educational and parenting issues/ /concerns.
IB authorization now has been received by seven schools
Priorities of Education Compact continue to be addressed BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Committee on the Homeless
CHAIRPERSON: Lisa Ware CITY LIAISON: Katherine Martinez
NUMBER OF MEETINGS HELD SINCE January 1, 2012: 6
ACTIVITIES:
Joined Homeless Outreach staff in conducting outreach to businesses along Alton Avenue and Lincoln Road to inform them of services available to the homeless and what businesses should do if they have homeless concerns. Monitored the progress of services provided by the Homeless Services Program.
Invited homeless service providers to committee meetings in order to learn about services available in the community. Discussed homeless issues affecting the community and provided Homeless Outreach staff with suggestions and recommendations. Page 2of 3
ACCOMPLISHMENTS: Had a homeless service provider present at a committee meeting. Page 3 of 3 FUTURE ACTIVIES· Continue to join homeless outreach staff on outreach and business outreach as well as the homeless census.
Take part in Homeless Awareness Day 2012.
Communicate with Commission regarding homeless issues and efforts made by the committee and the Homeless Services Program. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 3
BOARD OR COMMITTEE NAME: Community Development Advisory Committee (CDAC)
CHAIRPERSON: Jim Weingarten
CITY LIAISON: Brian Gillis, Community Development Coordinator
NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 4
ACTIVITY:
March 21, 2012- Meeting to discuss FY 12/13 public service funding
May 17, 2012- Presentations by CDBG Applicants
May 23, 2012- Proposal deliberations May 31, 2012- Final meeting to discuss funding recommendations Page 2of 3
FUTURE ACTIVITIES
Next meeting will be in 2013. Page 3 of3 ACCOMPLISHMENTS·
Some members participated in CD Week bus tour
Finalized FY 2012/13 CDBG funding recommendations. BOARDS AND COMMITTEE BI~ANNUAL REPORT FORM~ PAGE 1 OF 18
COMMUNITY RELATIONS BOARD I July 11~ 2012 REPORT ~------
BOARD OR COMMITTEE NAME: MIAMI BEACH COMMUNITY RELATIONS BOARD
CHAIRPERSON: Brad Steven Fleet CITY LIAISON: Ms. Lynn Bernstein
NUMBER OF MEETINGS HELD SINCE JANUARY 2012: Seven (7)
The community relations board shall serve to empower the citizens of the city to foster harmony and community among the city's residents as well as address issues of discrimination against its citizens on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap; ACTIVITY & ACCOMPLISHMENTS:
41 Continuing development and linkage of the S.M.I.LE. PASS IT ON PROGRAM, which is an acronym for Service, Manners, Ideals, Leadership, and Excellence, since a smile has the power to connect people with one another and is contagious. Poised to work extensively with Miami Beach Chamber of Commerce, as a major partner and catalyst for the SMILE program. City of Miami Beach Police Department also poised to participate actively in program to bolster community relations. Officers win be educated and business cards with the smile program design will likely be incorporated into design and utilized by department. Program initially presented at the City Commission meeting of November 17, 2010. Numerous actions and steps taken since presentation. Involvement of school Students and presentations at schools have commenced, to foster community involvement The misslon statement of the program is to build awareness of the imporiance of civility and its positive effects on the community and the tourism industry, AND to encourage kindness, courtesy, and consideration to one another throughout the city. The program may serve as a prototype for potential ro!l~out to other cities. The program components include a website, cards, magnets, stickers, photos and stories featuring local citizens displaying acts of kindness and civility, to be shared on the website, MB magazine, MBTV, Miami Herald, etc. Program summary attached. • Pear.e Pole Project. Installation at Botanical Gardens pending. Opening party/ceremony to be planned as welL To date, more than 200,000 Peace Poles have been dedicated in over 190 countries. The Committee proposed that the City adopt the Peace Pole project and find an area for contemplation and meetingJo engenger a feeling of community, peace, and harmony. The Peace Pole will be permanently placed in the City of Miami Beach Botanical Garden. The Peace Pole, designed by Winsome Bolt from the Sunflower Society, is at the Gardens awaiting installation "go ahead". Diagram attached.
& Pre and post briefings of Memorial Day 2012 by Police department and Max Sclar.
& Updated and Distributed CRB comment card, developed and printed as an aid in fostering harmony throughout the community.
@ Board to participate with Goodwill Ambassadors on a host of future city events.
FUTURE AC1'1VITIES ~~~~~~~~------. • Continue to work on and expand S.M.I.L.E project both in subcommittee and CRB Board meetings including creating additional partnerships with other outside organizations and particularly with local Schools for their involvement.
o Continue to hear complaints/grievances on allegations of discrimination on the grounds of race, religion, economic status, ethnlcity, sexual orientation, gender, age or handicap.
• Continue to invite guest speakers to educate CRB on issues that are relevant to the work of this Board and its ongoing projects.
a Continue to follow up with all comments made and received both on our newly revised comment card and on-line.
e Explore possible tie~ins with the "No Place for Hate Campaign" and Explore possible tteMins with Miami~Dade County CRB project called "! Am My Brothers Keeper" in which clergy is mobilized when there is a desecration of a house of worship. Explore the possibility of MB Community Helations Board to host a meeting of all of the Community Relations Boards from the different municipalities so that everyone can come together and exchange ideas.
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llf'llf%31~'tf?1~1t#:trt'tr n ,,rw:m~r'1fr?®"rirr QUICKUNKS CM !i~- ~~t·.~:~L.*t:~ '<¢ on!
Pay Uti~tysm :...:.,:"'~'~"':"".'7'"'" ,::, ...... ~~~ti:·:.?~· ·-»¥ '~"r'n'~""'~ :'>; .. 3 --~~"'-'"'-'"··.....,.. ' ;._,... Check Code Violations The aty of Miami Beach is proud to announce the Meeting Notices !aunch1ng of a ne;v kindni'!SS campaign caUed Buiiding Pez-mlts S.M.U ....E .. pass it on! S.M.I.LE is an acro:rym for Leadersh1p Academy Serv~ce,1'-~armer:s, lead~rshlp and E:xceiler.ce. Ideals, V.;:;tunteer Ooportunities - The S.M.I.LE. program was developed by the City's Job Openings Communtty Reiat:ons Board to bund av,rareness of me New Res~dent'sChecklist. .,.,__ importance of cMTity and lts positive effects on the Home~essServices commtmlt'f as wen as to encourage kt:m:lness, l'4aps/GIS ®Urt::esy and consideration 1r: t"le City of Miami Beach.
Researctl shows us that emotions are contagious. When we feel good, >W:extend those positive feelings to the next pe::"SOnand e::-e more apt to communicate in a more respectful and effective way. fl. smm:: car. alter b!"i':ir: chemist;y and when v1e feel better about the wortd around us. we pass It along ... \VB pay it fon-v<:m::!. Thus, our qcality of life improves. fNMYNEIGHBORHOOD
We w~o !i\re, work or play in Miami Beach have a lot to smHe about. This city "is » Capita! Pt'oiects op,e of tne most beautifu[ places in ti'ie country and we should feel fortunate tO be » Sc'l10ols here. Sc let's keep those srr.ites on our faces, and please pass it on! » Ubrnries » Hosoitalsturgent Care » F!re t:::mtions » Post Offi!'::ES
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,-....--.~--..~---~------.---.~,. -~..-..,,., Pav utmtv .am :t* Smilmg Makes Us Attredi..,-e C'ned< Code Vro!atio:?S We are drawn to peop!e who s:nHe. There is an i"'leeti:ng Notices attraction factor. We want to ki'1cw a smmng Bui!dlno Perm~ts ------... peroon and figure out what is so gooo.Frowns, scowls and grJmaces all push people away -- but a Leadership Academy smUe draws them ln• Volunteer Ogport:unities ..~~•~swn~>· .. --~y..,;:-;\.~·0\:1.i:\: others, and make thlngs happ:!er. A smifmg person br:ngs happln&-s w1mt.~em. smne lots and you v.•m draw peopie to you. !Nf~YNEtGHBORHOOD 4. Smi~ingRelieves Stress Stress coo really show up in our fares. Sm7Hng helps to prevent us from looking » C:apfta1 Projects tlred1 v.rom oov.mz and over.•.rhe!med. Wher: 'fD".J are str8Ssed, take time to put on a smile. The stress should be reduced and you'[] be better a!:>ie to take »Schools action. » L:braries » Hooo!ta!s!Uroent Care :5. Smm:;!'lg iboos!!:s Vcu:r lmmt.me System » Fire Stations Smiling helps the immune system to work better. W~1enyou srnEe, immune funct1cn Improves ;.mssllity because yoo ass more re'axed. Prevent the flu and » Pest Offices colds !::.ysmmng. ~ ?- » Bark Parks » Transoortaticn 6. Smi[ing ~o'W'ersY-our Biood Prassu-re: 1c » Garage Sale Info Vifh-en you srr.ile.. there :is a measL.~biereduction 1n your blood p,-esst.'!"e. Give 'it -v » Phone :Notifications Tradt;;za:~~·· Er:gEsh {USJ ~: ··---·-·------·-·---- "' QUtCKUNKS S~~'Lr1~L·,~STC-ME-S ·-~~--~·--·------~-·- Pav utmtv EE smiied bade., t."'lus helping me get to \•mere I was go~ng. Homeless Services Gus - Local M)am! Beach z;rt!st ~'laps/GJS I \Vas vismng Miami Beach dLrling Art; Baser. There were a lot of people and a need ror crowd centre:. Since i't v,;as my first time in Miami Beach, :r was ur:sure about the streets and a :serurity guBC'd was aggressive!v rushing peopEe atong. When 1 hesitated for a moment, the same guard proceeded to bart:. a.f!ld scn~amat me to get out of the >'>'BY.1 retreated INMYNElGHBORHOOD quh::::kly, feeTing startled ar:d disoriented. />..kL"Ui man saw the entire fr.cident aoo warmly smiled at me, ap.o!ogl:z.lng for the rudeness. He rook » ~~apftal?mjects the t;me ro Hsten and got me gomg lr. the right d~7ed::lon. » Schoo1s Jessica- Miami Bea.d'l Tourist ""'Libraries '0\"le day whHe walking on u.tcoln Road, :;:stopped to t.uy a coopJe of bags » H-osoita!s/Uroent C2re cf £andy to give to my dliidren. 1 had a.'! extra bag that no one wanted » Fke Stations so 1 dedded to give 1t av.:ay. Tnern was a man nearby looking ramer » Post Offices Pav utmty B~i1 --~-- Look 'ltmo•s smmr..g in Miami Beach. Check Code Violations (CUd< i!ma-gc tt. ~:r.!arge) Meeting Notices i3ul!dino ?erm1ts Leadership Academy Volunteer Oooortur:ities Job Openings New Resident's Check!fst ~--- ...... ,...,_..,...,.....,...... ,_.... ___ .~ Homeless Services Joiiaps/GiS ~NMYNE~GHBORHOOD t"iORE » CaoitaJ Pmjects » Schocis »libraries » Hosn1tals/Urgent Care » Rre Stations » Post Offices ~.' ;;-- » Bar'k Parks :>.' Transoortation » Garaae Sale Info » Phone Notilfications QUiCKUNKS SEE ).<;5J~~·c~:=tsE IS ~;~U~!G Pay UtnltyBm -~~~--~-·---·--·~·-··-·~ ...... These are s.;ccessfui ;>rograms :rn otl1er parts of the Check COOe Violations v;or!d: ~'-"..eetingNDtlces Singapo!'e Kimmess Movement 3-uildlno Permits l1ttp:l/k1ndness.sol Leade;-sh:p Academy Vo1unteer Opport:unH::ies Job Openings KinaActs of Br1tish Columbia" canada - h'::tti:f /www.kim:lacts.net/ New Res!de;;t'e CheckHst ..,...... ~,~~~-~·-·~·~·-· ... ·~.. --- ...... ,...... ,.. ...~.p~- Home~essServices t'>'laps!G!S The Random Acts of Kindness Foundation (United States ',B!ember} ~ http~!!www.actsofkindness.oml IN&wVNElGHB,ORHOOD » Caoita! P.rcrieds »School£ »Libraries » Hosrutals/Uroent care » Fire Stations » Post Offices ,W' .. ;,_-... » Bark Parks » Tremsool"'tatioo » Garaae Sa~eInfo » Phone Notifkations QUICKUNKS G:!YtE ~CC.JRS~1\S~:L ..L~.E ...FE~~:~~AC~ Pay UtiEtv B'm Please let us know how S.M.I.:...E. has worked fer Check COOe VEOfations you. Meetlno Netices Building Permits Send 'US your story! l.eadershtp Academv Photos shotltrl be ema~!edto Volunteer Opportunities '"'~·:.._., ~.,.._,...,.---...------·---~-.-- ..--.., ibemstelniffimiam~b-eachf..e:::w. Job Openings New R.::s!dent's Chock)is':: Homeiess Services r¥1aos/GIS Please ffH cut the form be:iow. Separa::e :'ru:.itip[e email addresses \ii!Kh a semfooion (; )~ "'Your Name: INMYNflGHBC'RHOOC "" Your Email Address: » Cepitat Projects , Subject~ »Schools » Ubra~!es » HospJtalsfUrge::.t Care M~e; » Flre Stations » Post Offices » Bark Pet"ks » Transz;o:rtation ... » Garaae Sa~eInfo "l' » Phone Notifications j (( ',fi "<~ ,;7 r~.~-~::-f r:.-... :'.d g ~,~:~.~ ~1-~!l~":<:·;.~ 11 '"""';',2'1 }1 i 'j j 'I '"q ;r: _.:;.? ~/ ( ~; ,. I) ..... ""'%'1 '.'')) f 1;-,;~-: ; ~' f '] ,, ' .. ,_ 5 ,'1 :.\. ,)i ?''::.~ y ·;'t .tt~m~ rJ ·... J ,),.·. . ,,· • ' > ~ .,:'·r ' ,') ~· ~ :.~· pc >' ._'-_ ~ ., ,·. r 1>' "'DESlG!'-.lREVJEW(HlSTORiGPP-ESERYAT!ON FORB\J!LDINt_ f'E,~. 'f>...;~ PLANNINGDEP'MT APPRO\t.~LBY{\i'q\ID.l\TE) "f . ~5{ol(•. :!>' ~ 1 iS\"' A BU!LD\NG'PE..'iMlT CANNOT BE ISSUED AFTER • I Afi.'Y MOD!RGAT!ONS TO THESE PERMIT DRAWINGS MUST r·E ~~ 1 --<:;) REVIEWEDAND APPROVEDBY DESIGN REVIEWIHPSTAFF f'?.\OR .;,ol,tr TO THE ISSUANCE OF A BU!LDJNG PERMlT. ANY MODIFICATiONS t» '(> ';:) HESE PERMIT DP.AVvlNGSAFTER THE !SSUANCEOF A · ~A; ---~ ~-(1; ~- i3§iD!NG PEFUvi!TMUST BE REVlEV\IEDANL) APPROVEDBY ~·~ li \ ~-. ' ;\) ~- N REVtEW!H!STORIGPRESERVATiON STAFf PRlOR TO THE • J \ j tr. . ;MPL~NOF.THE PROJECT. - . . r-- (! . 1. <,I(. c '; ~ Jk;,~\c.cJL~~5- . c:r ~~ "\::'- ~ :{"-.0 X:: s:: ilfl. ·~.?0 ~~ ~ ~ - ~ . ~"\:e> \.5\t "f~~. )':'"" \'' ~ ~ ~ !L .:s ~ . . .0.. (.,~2-;~f b . :s;, l-r-!0 p ~- f! I_ '. t·-;1 IX~ -~ I5<;;;r _, ' l ljJ'\. t ...... __-.:r - ~ 1 ::~.. -..: ...... ~ " ,,.J V;~ ' ~ ------·-·-- --·----..-·- ---·.. ·····- .. ··-·-····- ____. "'·-~--·····-······-··--···- ·······---·-····· $> ® (fii ~t~ 1~~~~ ,t~ ~t~!Hr~ 1 ~~~ 'hi li !· ~~" ~ '- i"N '· lf·g HH h . !''~ ~~ ' *~ .ur r~ ~~ 1~ ~~ ~ id' ifi~U ''· . ~ . Jjl ~~ " 1 !I lH I 1JU ~ l i lhe City ot Miami 8ench MIAMI BEACH BOTANICAL GARDEN BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Convention Center Advisory Board CHAIRPERSON: Stu Blumberg CITY LIAISON: Max Sklar NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 6 ACTIVITY: All existing members were re-appointed by the Mayor and Commissioners Reviewed and approved (#) of not for profit events for rent waivers Continued monthly updates of all MBCC departments: Sales, Finance, Event Services, Operations and Centerplate as well as the GMCVB Sales activity. Requested information concerning the RFQ for the convention center project. Discussed status of Food & Beverage RFP Reviewed MBCC client survey format, scoring criteria and year to date results Page 2of 3 FUTURE ACTIVITIES Revise the current client survey format and scoring criteria Review current booking guidelines as it relates to first priority status events Hold a special CCAB meeting to discuss the current Convention Center project partnering with the Greater Miami and Beaches Hotel Assn., GMCVB, MB Chamber, MB Mayor, MB City Manager, MB Commissioners. Review procedures for adding security lighting in the City's P-lot. Page 3 of 3 ACCOMPLISHMENTS: Motions were passed by the board: - Support of the proposed 1% increase in Municipal Resort Tax - Support of the Municipal Resort Tax by added to the August referendum - Support of the RFP for Food & Beverage services for the MBCC BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM • PAGE 1 OF 3 BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: NUMBER OF MEETINGS HELD SINCE JANUARY 2012: ACTIVITY: (\D "" eeh I\<;\...... , ···· l....ueYc. hdd ~ II 1-J~ ~J ...... - / -- ~~ BOARDS AND COMMITTEE BI-ANUAL REPORT FORM- DRB BOARD OR COMMITTEE NAME: DESIGN REVIEW BOARD CHAIRPERSON: JASON HAGOPIAN CITY LIAISON: THOMAS R. MOONEY, AICP DATE OF REPORT: Jan 2012 through Jun 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 5 MEETING AGENDA PRELIMINARY DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WORKSHOPS Jan 3 12 5 0 2 3 0 0 Feb 7 7 6 0 1 1 0 0 Mar6 6 5 0 0 0 0 0 Apr3 5 4 0 0 2 0 0 May1 10 6 0 1 3 0 0 Meeting Jun 5 Cancelled Totals 40 26 0 4 9 0 0 Note: Some totals may not match due to some items being removed from the Agenda at the last minute, or items that are partially approved and also continued. F:\PLAN\$DRB\CITY CLERK\DRB BI MONTH-2012.TOT.DOC BOARDS AND COMMITTEE BI-ANUAL REPORT FORM- DRB BOARD OR COMMITTEE NAME: DESIGN REVIEW BOARD CHAIRPERSON: JASON HAGOPIAN CITY LIAISON: THOMAS R. MOONEY, AICP DATE OF REPORT: Jan 2012 through Jun 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 5 MEETING AGENDA PRELIMINARY DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WORKSHOPS Jan 3 Feb 7 Mar6 Apr3 May 1 Meeting Jun 5 Cancelled Totals Note: Some totals may not match due to some items being removed from the Agenda at the last minute, or items that are partially approved and also continued. F:\PLAN\$DRB\GENERAL\BI'MONTH·2012.TOT.DOC BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: DISABILITY ACCESS COMMITTEE CHAIRPERSON: CITY LIAISON: NUMBER OF MEETINGS HELD SINCE JANUARY 2012: ACTIVITY:6 The Disability Access Committee (DAC) meets on a monthly basis. The Committee reviews information, suggestions, and plans, as well as address complaints from the general public. The DAC assists in providing more conveniently accessible facilities, public buildings, streets, sidewalks, and programs for residents and visitors with disabilities in the City of Miami Beach. The Committee discusses the prioritization of which improvements need to be made to respective facilities such as building services, recreation, culture, parks, police and Code compliance. Page 2of 3 FUTURE ACTIVITIES 1) The DAC Committee will continue to support Disability Awareness Day in October 2012. 2) The DAC will have representatives attend various City Committees keep the DAC abreast of other committee activities 3) DAC will continue holding regular monthly meetings which will be held the 3ra Tuesday of every month. 4) DAC will continue to review ways to improve accessibility throughout the City. Page 3 of3 ACCOMPLISHMENTS· 1) DAC supported Ability Explosion, a 501 C3 organization that focuses on disability awareness. We help fund this year's Disability Awareness Day by providing $7000 to Ability Explosion for the purpose of promoting awareness among the attendees 2) DAC provided $5000 in funding to assist the CMB I.T. department in expanding access to the City's web site. 3) Provided support to Parks & Rec's summer program for special needs children. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Fine Arts Board CHAIRPERSON: Melissa Shepard Broad CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 6 ACTIVITY: Reviewed for certification the work of more than 40 street artist vendors. Page 2of 3 FUTURE ACTIVITIES Continue monthly certification sessions for street artist vendor applicants. Page 3 of 3 ACCOMPLISHMENTS: See "Activities" above The Gay, Lesbian, Bisexual and Transgender Committee did not submit a report. The Golf Advisory Committee did not submit a report. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM ~ PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Health Advisory Committee CHAIRPERSON: Steven Sonenreich CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS HELD January-June 2012-1 ACTIVITY· Ongoing discussions and presentations by participating members of the medical community and committee regarding the needs, services available to the community and the effects of the current economic issues. Since the first of the year, the Committee has agreed to meet quarterly at a minimum._ The June meeting was cancelled due to several conflicts. Page 2of 3 FUTURE ACTIVITIES Continue with meetings to determine the best way to provide services to the public. The Committee has placed emphasis on the needs of the medical community being part of the City's upcoming legislative agenda. Page 3 of 3 ACCOMPLISHMENTS· The Committee had not met for many years. It appears that many of the current members are determined to develop this committee and provide a benefit to the community. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 3 BOARD OR COMMITTEE NAME: HEALTH FACILITIES AUTHORITY CHAIRPERSON: Arthur Unger CITY LIAISON: Patricia Walker NUMBER OF MEETINGS HELD SINCE : 1 ACTIVITIES: See attach minutes from last meeting - February 29, 2012 Page 2of 3 ACCOMPLISI-IMENTS: Page 3 of 3 FUTURE ACTIVIES: MEETING OF THE CITY OF MIAMI BEACH HEALTH FACILITIES AUTHORITY FEBRUARY 29, 2012 •'·'; .. ·· ··.·AGENDA····, ...... 1. Elect a Chairman and Vice Chairman of the Authority; 2. Consider and, if approved, adopt a resolution of the Authority authorizing an Escrow Deposit Agreement, the purchase of Escrow Securities and an IRS Closing Agreement relating to certain bonds issued by the Authority for the benefit of Mount Sinai Medical Center of Florida,Inc.; and · · .. · · · · · · .. . .,. .. 3. Consider such other business as may properly come before the Authority at said meeting. MIAMI/4275321.1 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF~ BOARD OR COMMITTEE NAME: Hispanic Affairs Committee CHAIRPERSON: Ana Cecilia (Ceci) Velasco CITY LIAISON: Nannette Rodriguez NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 5 ~~p~. 0?cPI2t£ - (!aJ- ~ ~ ., ~J/. ~~~YM/J~l, . 1', . ~ficJ/Ja11~~/~/J£:H-~ (1~ .. Page 2of 3 FUTURE ACTIVITIES : ~-u-~ 7Z-?w?O -- .~--~-~.~~~ 7J77 tL-!~~~~ v '~~~~~~. ~f~vtkv~t£~ .~/-~ lF~:LI~ /r ,-- u >' ~~ . - Page 3 of 3 ACCOMPLISHMENTS: BOARDS AND COMMITTEE BI-ANUAL REPORT FORM- HPB BOARD OR COMMITTEE NAME: HISTORIC PRESERVATION BOARD CHAIRPERSON: HERB SOSA CITY LIAISON: THOMAS R. MOONEY, AICP DATE OF REPORT: Jan 2012 through Jun 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA PRELIM DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED EVALS WORKSHOPS Jan 10 6 2 0 0 4 0 0 Feb 14 18 9 0 2 5 0 0 Mar 13 8 3 0 0 3 0 0 Apr 10 15 11 0 1 5 0 0 May8 6 3 1 0 1 0 0 Jun 12 12 6 0 1 3 0 0 Totals: 65 34 1 4 21 0 0 Note: Some totals may not match due to some items being removed from the Agenda at the last minute, or items that are partially approved and also continued. F:\PLAN\$HPBICITY CLERK\HPB BI MONTH-2012.TOT.DOC BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: CHAIRPERSON: , CITY LIAISON: ~OCI; () '3t/J{) NUMBER OF MEETINGS HELD SINCE JANUARY 2012: one ACTIVITY: 04/05/12 selected chair, Mario Coryell. Discussed CDBG and HOME RFP. Page 2of 3 FUTURE ACTIVITIES Reconvene if several applications are received. Page 3 of3 ACCOMPLISHMENTS: BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM· PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Marine Authority CHAIRPERSON: Captain Dan Kipnis CITY LIAISON: Maydolys Lopez-Silvero NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 4 ACTIVITY: A discussion in regards to Biscayne Xpress, LLC in regards to the modification of their current Business Tax Receipt (BTR). A discussion in regards to Water Taxi Miami, Inc in regards to the modification of their current Business Tax Receipt (BTR) A discussion in regards to the approval for Jetlev Sports, Inc. d/b/a- Zaino Jet to operate and obtain their Business Tax Receipt (BTR). A discussion in regards to Biscayne Xpress, LLC clarifying that they are not operating out of the scope of their Business Tax Receipt and obtain approval to add a new location to the license A discussion in regards to the approval for Jetlev Sports, Inc. d/b/a Zaino Jet to operate out of the Fountainbleau Resort and Marina located at 4441 Collins Ave. Miami Beach, Fl 33140 A discussion in regards to the approval for Sup Miami Paddle Boards, LLC to operate out of the City of Miami Beach and obtain a Business Tax Receipt (BTR) Approval for Denese V. Inniss, LLC d/b/a South Beach Lady to operate as a charter yacht Discussion in regards to a new contractor for Tow Tell Marine Services Discussion in regards to Biscayne Xpress, LLC operating outside the scope of their Business Tax Receipt (BTR) Discussion of City Code (Sec. 82-467, 468 Appendixes 1) in regards to allowing the use of watercraft outside of restricted swim areas Page 2of 3 FUTURE ACTIVITIES Permit and licensing application review as requested. Review and authorization of any appropriate water use related issues for the City of Miami Beach Page 3 of 3 ACCOMPLISHMENTS· As always, the Authority remains ready to review and recommend marine related businesses seeking permits to operate on Miami Beach. JUH-13-20:12 14:12:13 DE :ARFA 305630363 A: 312:156 737096 P.2 BOARDS AND COMMITTEE BI-ANNUAL REPOJrr FORM ~ PAGE 1 OF 3 ~~·~ .. ..,___;.....,.;...;..;;....;..._..-..,._,..._;.,.,;.....:...--..;..~ BOARD OR COMM111EE NAME; MlamU~Q.tLf.o.r... ..u.W.).!.!QmJ..lle-.w.IJ~~~ CHAIRPERSON: ~ruhL------~------~ CITY LIAISON: WAtl.da.C,aLs.L.------~.~-~ NUMBER OF MEEII~"S HELD SlliCE JANUARY a.Qll:.,. S_ Acr~ elanoiog fQr Wome.tL. .WO.r!b Knowing functi.Qn for SQtlog Qf 20JI2 and £!ill.l.us..JJ_p thf.l fun'-ti.2.tLa~ Or~am SQutb Beat;hJ.':IJ:ttel. HoJJ_Qr.,ees were V.Qted by~Q.!.lr mgmb~l:.s.a....we bQnQred 3 l.adies and Q.Oe lad,y PQStbumoY.s!y.,_Q.u.r members CQI11r.ibut~d. mu(ILtillliLand effQU to acbie.Ye a ~ery ;iUccessful ~ Assisted Miami Beach Chamber of Comm.erce In planning and carrying out their scheduled functions. Reported to the Mayor pertinent lnfqrmation on Improving the role women could entertain In local events. Exchange of ideas with Miami Commission for Women for the pu1'pose of Identifying the challenges and unique characteristics of women leaders in Florida. Chair of Commission or dlsignee may serve as non-voting member of the CommunitY Relations Board. / i Page 2of 3 .E.UB.!BE.l?!OIVITIES omen Worth Knowing. Planning for 2013. Resea'rching records for names of past honorees with & view to inviting them to our function. ------·~------·------,JIJH-13-201.2 14: Et3 DE : ARFA 305630363 1-\:3056737096 P.3 Leadership for Glrls .• Dlscusslng and Looking forward to programs at Miami Beach High School. ~~~ty !:quity Function. Activating committee and searching out lrtformation based on National Committee on Pay Equity recommet1dations and establishment of Equal Pay Day. Healt:h Foi'Um. Chair and co ... chalr will work in conlunction with Mt. Sinal. Women in Business ... increase resear<::h and study as applicable for general knowledge of our commission members. We are setting up committees with a view to exchange ideas with other Flor'ida commissions for women in order to distribute Information that would be of value to women who are entering the business world. Page 3 of 3 ACCQ.M~LISHMENTS· • -.1 ...... ,"~~llloioltLI*o---flllll&~l, ·~1111'11 ~Mil lnrlt!clF~rl in descriQ~IQIJ Qf ~!:tl~lt~ IReviewed""~.at...QimeetiOQ dat~is::.t.~itb.,c~liglow.s lholidav!-\ · QlstrlblJtedJnf!umMi.Qo QIJ St'ltew!,le Confe.r.~r:e Call.lu.o.e"lQ,, 2.Q.l2. Jut·l-13-2012 14:03 DE : ARFf=l 305630363 A:3056737096 P.4 ~md..wJJ:h.t;.J.u:J!t.e.tU~.p.t.QiQ.col realiLt:iJ19 s:learance of leg.i~.lative i.s.sJ.l.es or- other Issues !:hat recu.tl.te...M.a¥,QI:,~ 1 r: arwa ssA cL.t.tl.uQm.r.ul1te.fJ!.ULetru:.mltl.e .r he i (J ~ r~t~. I n fLttu re R.t.QJ.e~ts... ~-----~~"~"-'""_"_·------~----~------~ BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Cultural Arts Council CHAIRPERSON: Nina Duval CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 6 ACTIVITY: Elected Nina Duval, Chair and lzzy Havenick, Vice-chair Reviewed 44 grant applications, attended grants panel meetings and recommended 43 applications for funding. Continued monthly U!;2dates of mbculture.com website and accom12anying advertising camgaign. Managed Community Benefit Fund Rental Fee Waiver 12rogram for the Fillmore Miami Beach. Ado12ted and managed new SoundSca12e Wall Use Grant 12rogram. Continued to work with WESTAF to develo12 and im12lement on-line grants a1212lication orocess. Monitored contracts with Arts for Learning/Miami and the Bass Museum of Art to continue in-school and after-school arts grograms for Miami Beach students. Continued to gromote Miami Beach cultural events through monthly 12ress releases and weekly e-blasts. Monitored 12erformance of contracted grantees and 12rocessed final re12orts and 12ayments. Monitored operations and use of Colony and Byron Carlyle Theaters. Managed the Miami Beach Arts Gala Grants program and awarded $20,000 to four oraanizations. Page 2of 3 FUTURE ACTIVITIES Recommend grant funding amounts for the 2012/13 fiscal year. Manage Miami Beach Arts Gala Grants program. Convene joint panel with the Miami Beach Visitors and Convention Authority to award joint CACNCA Cultural Tourism Grants. Review current grant criteria and implement improvements where necessary. Create a new five-year plan for the CAC. Page 3 of 3 ACCOMPLISHMENTS· In-school and after-school arts education programs contracted by the CAC served more than 2,500 Miami Beach students last year, giving them the competitive edge to achieve higher SAT scores, higher GP As, lower drop-out rates and higher levels of community involvement that are the proven results of arts education. In the last fiscal year 61 CAC grants administered through the Cultural Affairs Program supported: 14 7 musical performances 43 evenings of contemporary dance 19 dramatic theater performances 9 full-length opera productions 6 spoken word presentations 33 art exhibitions and literally hundreds of film screenings, architectural tours, lectures and classes. Page 1 of 2 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM January 2012 -June 2012 BOARD OR COMMITTEE NAME: City of Miami Beach Human Rights Committee (MBHRC) CHAIRPERSON: Elizabeth Schwartz, Esq. CITY LIAISON: Rafael E. Granado, City Clerk NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 5 ACTIVITY: Set goals for 2012- Most notably, the continued publicizing of the Miami Beach Human Rights Ordinance to residents of and visitors to Miami Beach. MBHRC members attended meetings of the following boards/committees, in order to notify their fellow committee and board members of the existence and mission of the MBHRC: a. The Miami Beach Commission For Women; and b. The Committee on the Homeless MBHRC members reported on their visits to these boards/committees during MBHRC meetings. Continued work on the MBHRC website, which includes the Complaint Form in English, Spanish and Creole; meeting minutes; frequently asked questions; and the history of the Human Rights Ordinance. Completed the design of the MBHRC brochure. The brochure informs individuals who believe that they have been the victim of a discriminatory practice that they may file a complaint with the City within 180 days after the alleged discrimination occurred. The brochure was designed in English, Spanish and Creole. A member of the MBHRC, CJ Ortuno, participated as a member of the selection committee appointed by the City Manager to select the new Chief of Police for the City of Miami Beach. FUTURE ACTIVITIES The MBHRC will attempt to persuade the Miami-Dade County Board of County Commissioners to allow the placement of public service announcements pertaining to the City's Human Rights Ordinance, free of charge, on County buses traveling through Miami Beach (South Beach Local and Miami Beach Airport Flyer). See Accomplishments section below. The MBHRC will continue to focus its education campaign on "under-served populations" on Miami Beach. As an example, a large percentage of the hotel workforce on Miami Beach is comprised of Haitian and Hispanic Americans, many of whom are not aware of their rights relating to employment, housing and public accommodations. Page 2 of 2 The MBHRC will research the possibility of designing at-shirt, as part of a fund raising effort. The t-shirt will have a positive message, such as "Don't Be a Hater," in order inform the public of the work the MBHRC is doing, and the existence of the Miami Beach Human Rights Ordinance. Discuss the possibility of encouraging the City Commission to pass a resolution urging the Federal Government to lift/reexamine the ban on donation of blood by men who have had sex with other men (the term used by the FDA), at any time since 1977 (the beginning of the AIDS epidemic in the United States.). These men are currently deferred as blood donors, as they are incorrectly perceived at increased risk for HIV, hepatitis B and certain other infections that can be transmitted by transfusion. ACCOMPLISHMENTS: Obtained a resolution from the Miami-Dade County Commission on Human Rights (MDCCHR) directing the County Mayor or the County Mayor's designee to develop public service announcements to be posted on all Miami-Dade transit buses, metrorails and metromovers pertaining to the County's discrimination ordinance and the rights of residents of and visitors to Miami-Dade County; and urging the Miami-Dade Board of County Commissioners to authorize the Miami-Dade Commission on Human rights to develop joint public service announcements with the Miami Beach Human Rights Committee. Passed a resolution urging the Miami Beach Mayor and City Commission to amend the City's Human Rights Ordinance to require the posting of notices in every place of employment and public accommodation that falls subject to the Human Rights Ordinance, indicating the applicable substantive provisions of the Human Rights Ordinance, the place where complaints may be filed and such other information as the City of Miami beach deems pertinent. Resolved a second complaint from a tourist that alleged that he was denied a reservation at a South Beach hotel when the tourist informed the reservation staff that he would be accompanied by a service animal. After the MBHRC liaison notified the hotel's attorney of the allegation, the hotel apologized for the situation and informed the MBHRC that due to its notification the hotel's reservation staff had been educated on the Americans with Disabilities Act's requirements relating to service animals in places of business. The tourist was very satisfied with the work of the City and the MBHRC for having helped him as well as guiding the hotel to remedy the situation. The MB Magazine carried a public service announcement relating to the Miami Beach Human Rights Ordinance. BOARDS AND COMMITTEE BI~ANNUAL REPORT FORM~ PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Sister Cities Committee CHAIRPERSON: George Neary CITY LIAISON: Diana Fontani Martinez NUMBER OF MEETINGS HELD SINCE JUNE : 6 ACTIVITY: The Miami Beach Sister Cities International Program, administered by the Office of the Mayor, engages the people of Miami Beach and its sister cities abroad in partnerships and exchanges that promote trade, economic development, cultural awareness and educational opportunities. George Neary is the Chairperson. Our current Sister Cities consist ofNahariya, Israel; Brampton, Ontario; Fortaleza, Brazil; Almonte, Spain; Pescara, Italy; lea, Peru; Fujisawa, Japan; Cozumel, Mexico; Basel Switzerland; Santa Marta, Columbia and Basel, Switzerland. We also have a friendship city relationship with Rio de Janeiro, Brazil. Currently all Sister Cites representatives have the task of outreaching to their respective Sister City and their foreign government officials to share ideas regarding municipal services and programs. On April 24 at 7 p.m., Mayor Matti Herrera Bower will host the Second Annual Sister Cities International Artist Showcase, at the Art Deco Welcome Center located on 1001 Ocean Drive. The showcase will run from April 24 through May 17. The hours of the exhibition are from 9am to Spm Monday thru Sunday. "We are extremely excited to be hosting the 2nd Annual Sister Cities International Artist showcase," says George Neary, chairman of the Miami Beach Sister Cities Committee. "It is a great opportunity to learn about other cultures and we cherish the idea of turning places into people." Miami Beach International Sister Cities was founded in 1959, just three years after the foundation of its parent organization, Sister Cities International. This year the show's centerpiece is from a Mexican telenovela soap star and artist Pablo Azar with his piece entitled, "Amor Iluminado." Mayor Aurelio Joaquin Gonzalez of Cozumel, Mexico and his wife Maria Luisa Prieto de Joaquin will be our honored guests as Cozumel is one of our Sister Cities. We will be featuring artist from the different countries in which we have Sister City relationships with. Artists included in the Showcase consist of Cecilia Lueza and Sebastiao Rodrigues of Brazil; Andres Dominguez of Canada; Hernando Alzate, Maritza Bernal, Patricia Gomez, Ivan Hertado-Lorenzo, Alicia Maria Vallejo of Colombia, Ruth Bloch from Israel; Daniele Ballerini and Mila Tapperi Hajjar of Italy; Valeria Yamamoto of Japan; Pablo Azar, Rodrigo Lara and Ana Maria Sarlat of Mexico; Jimmy Agostinho, George Goodridge, Santos E. Mendez and George Rodez of Miami Beach; Elarf Lopez and Tadeo of Peru; Alberto Gulias, Adrian Morales , Julio Nieto, Jordi Rollan of Spain; and Cristina Keller and Thomas Sarbach of Switzerland. This portion of the showcase will be currated by well known local artist George Rodez. Other participating sponsors are the Miami Design Preservation League and Bice Restaurant. Music will be provided by the Miami Beach Senior High Jazz Band. For more information please contact Diana Fontani, Staff Liaison to Sister Cities International Committee and Chief Aide to Commissioner Gongora at (305) 673-7103. George Neary, Jessica Londono and Nuccio Nobel will be attending the Sister Cities International Annual Conference to be held in Jacksonville, FL in July of this year. Page 2of3 FUTURE ACTIVITIES Currently all Sister Cites representatives have the task of outreaching to their respective Sister City and their foreign government officials to share ideas regarding municipal services and programs. Planning the 3rd Annual Sister Cites International Artist Showcase set for 2013. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Personnel Board CHAIRPERSON: David Alschuler CITY LIAISON: Ramiro J. lnguanzo, Human Resources Director NUMBER OF MEETINGS HELD SINCE JA.NUARY 2012- JUNE 2012: 3 ACTIVITY: • Classified Performance Evaluations- Reviewed past due performance evaluation reports for Classified Employees. • Reviewed nomination forms and citywide memorandum for the Special City Awards. • David Richardson, new employee member was appointed to the Board in April. • Updated the Board on the Fiscal Year 2012/2013 Budget. • Updated the Board on pension items currently being reviewed on by the Budget Advisory Committee (BAC). The Board selected Gabriel Paez, Associate Member, to attend the BAC meetings, as a member of the public and report back to the Board on the items discussed. • Updated the Board on Executive Level Recruitments (i.e., City Clerk, Fire Chief, Police Chief). • Discussed and reviewed possible changes to the City's Personnel Rules via the Subcommittee created in the December 2011 meeting. FUTURE ACTIVITIES: • Continue monitoring Performance Evaluation Reports and past due evaluations . • Hear appeals, conduct investigations, review administrative interpretations of the Personnel Rules and direct administrative action consistent with its findings. • Approve new job specifications and amend job description as needed . • Discuss and review Special City Awards nominations and select recipients to be awarded at the Employee Recognition Ceremony in March 2013. • Continue to discuss and review changes to the City's Personnel Rules . PAGE 2 OF 2 ACCOMPLISHMENTS: • With the Board's and Human Resources' assistance, City departments continue to decrease their past due evaluations, achieving an overall improvement from previous years. BOARDS AND COMMITTEE BI-ANUAL REPORT FORM- PAGE 1 OF 3 BOARD OR COMMITTEE NAME: PLANNING BOARD CHAIRPERSON: RANDY WEISBURD CITY LIAISON: KATIA HIRSH- SENIOR PLANNER DATE OF REPORT: January 2012 through June 2012 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA Presentation/ Deferred/ PRELIM NO ACTION/ DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WITHDRA Wl\ Jan 24 16 4 1 1 8 0 2 Feb 28 12 5 1 (Revoked) 0 6 0 0 Mar27 11 6 0 0 4 0 1 Apr24 14 4 0 1 8 0 1 May22 17 6 0 1 10 0 0 Jun26 14 6 0 1 7 0 0 Totals 84 31 2 4 43 0 4 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:\PLAN\$PLB\Attendance forms\BIANNUAL Jan- Jun '12.docx BOARDS AND COMMITTEE BI·ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police- Citizens Relations Committee CHAIRPERSON: Jared Plitt CITY LIAISON: Chief Raymond Martinez NUMBER OF MEETINGS HELD SINCE January 2012: 6 ACTIVITY: Minutes of January 17, 2012 Members present: Claire Warren Dina Dissen Beverly Aberbach Jared Plitt Sidney Goldin Faye Goldi'n Steven Oppenheimer Glenda Krongold Hope Fuller Mitchell Korus Nelson Gonzalez Presentation by Major Brian Sliman regarding the annual MBPD Toy Giveaway program: Since 1982, The MBPD has provided holiday gifts to the needy children of our City. This year's Holiday Toy Giveaway was on December 17, 2011 from 9:00 a.m. to 12:00 noon in the Community Room of the Police Department. To be eligible to receive a Holiday Toy, children must be pre-registered. Registration was held on Mondays, Wednesdays, and Fridays, from November 7 through December 3, 2011 from 9:00a.m. to noon in the lobby of the Police Station. There were also two Saturday registrations on November 19th and December 3rd. The following documents are required at the time of registration as proof of eligibility: • Proof of residency in the City of Miami Beach (utility bill) • Valid Florida Drivers License of Florida picture ID • Child(s) Birth Certificate (copy is okay) • Current proof of government assistance: food stamps, SSI, WIC, or Unemployment Toys are purchased from monetary donations are received from various civic organizations and individuals as well as through fund raising activities. Minutes of February 21, 2012 Members present: Faye Goldin Sidney Goldin Beverly Aberbach Dina Dissen Alex Bello Steven Oppenheimer Gianluca Fontani Claire Warren Jerry Mandel DovKonetz Glenda Krongold Jared Dokovna Mitchell P. Korus Jared Plitt Hope Fuller Nelson Gonzalez Lt. Ed Yero The following are some highlights from 2011 for the Marine Patrol Unit: • The Marine Patrol Unit was tasked with multiple high profile details to include assisting a multi-agency presidential detail that involved securing the waterways ofthe City ofMiami Beach during a visit by the President of the United States. • The Marine Patrol Unit took part in numerous evidence searches for the Criminal Investigations Division involving crimes ranging from armed robberies to homicides. • The Marine Patrol Unit participated in seven multi-agency Turbulent Trident/Blue Lightning dive operations involving cruise ship hull searches and vessel inspections for vessels returning from the Bahamas. • During Memorial Day Weekend, the Marine Patrol Unit handled a vessel fire, stopping the fire from damaging nearby homes, property, and other vessels by casting a rope and anchoring the rope on the burning vessel and towing it out into open water. • The Marine Patrol Unit responded to a jet ski accident involving a city resident and a high profile rap artist - Shawn Kingston. The Marine Patrol officers initiated life saving measures, recovering Mr. Kingston and his female passenger from the water and transporting them to a location where Fire-Rescue could transport him to JMH Trauma Center. • Marine Patrol Officers entered the water on three separate occasions during 2011 to engage in life saving techniques. Below are statistics related to the operations of the Marine Patrol Unit for 2011: Total Calls 6130 Self Initiated Calls 5702 Vessel Stops 2314 Vessel Citations 1383 Parking Citations 236 Supplemental Reports 5 Felony Arrests 10 Misdemeanor Arrests 70 Accident Reports 2 Offense Incident Report 3 8 Dive Details 17 Tows 10 Minutes of March 20, 2012 Members present: Steven Oppenheimer Beverly Aberbach DinaDissen Claire Warren Glenda Krongold Jared Plitt Sgt. Alex Bello Jared Dokovna Mitchell Korus Nelson Gonzalez Dov Konetz Hope Fuller Gianluca Fontani Faye Goldin Sidney Goldin Jonathan Parker Presentation by Lt. Ed Y ero - MBPD Spring Break Plan Spring Break is a week-long recess from scheduled classes in early spring at colleges, universities and schools in the United States and other countries. Spring Break recesses range from the middle of February to early April. Spring Break activities include behaviors traditionally associated with college age persons, i.e. drinking alcohol, socializing, and rambunctious crowd gatherings. Our city's ever increasing popularity for night life and beach activities combined with negative media coverage for crime problems in Mexico (another popular Spring Break destination) will ensure that large numbers of revelers will visit our city. No very large organized events (i.e. concerts or MTV show production/live broadcasts etc.) are scheduled this year. Clubs and other nightlife venues normally operating in the city will offer additional entertainers, promotions, and capacity to attract the visitors to their venues and maximize their business. The large crowds and rowdy behavior will require additional policing to maintain a safe environment for residents and visitors. The Police Department will institute an Enhanced Staffing Plan with personnel brought in on overtime to provide that support. The plan will commence on 11 Friday, February 1i , 2012, and continue through Sunday, April gth, 2012. A large Spring Break weekend (over 1.2 million students) will coincide this year with the Winter Music Conference's final weekend and Ultra Music Festival in Miami. These events are expected to draw exceptionally large crowds to our entertainment district and will require a significant 11 mobilization of our personnel. The dates are Friday March 23rd, Saturday March 24t , and Sunday March 25th, 2012. Personnel will be assigned different hours, will employ different vehicles (bicycles, ATV s, marked vehicles etc.), and uniforms to optimize efficiency and productivity. See daily rosters for specific times and assignments. The plan will be fluid with adjustments to shift hours and staffing numbers in personnel as needed throughout the plan. Traffic congestion is expected to be severe at certain times throughout Spring Break. Motor Officers will be included in the plan to target traffic situations that develop. Traffic management plans for the 5th Street corridor at Washington A venue, Collins A venue, and Ocean Drive will be implemented at the discretion of the "Command Lieutenant" or On-Duty Shift Commander. Throughout the spring break period, the MBPD will be working closely with Code Enforcement and utilizing the City's volunteer Goodwill Ambassadors during peak periods. Officers have been directed to proactively check coolers and confiscate and dispose of alcohol found on the beach. The prohibition against drinking in public, the open container ordinance, and noise restrictions are being strictly enforced. A copy of the City's by-laws for committees was distributed and Dr. Jared Plitt was elected to be the Committee's Chairman. Minutes of Aprill7, 2012 Members present: Jared Plitt Gianluca Fontani Dina Dissen Jonathan Parker Jared Dokovna DovKonetz Nelson Gonzalez Steven Oppenheimer Mitchell P. Korus Hope Fuller Glenda Krongold Faye Goldin Sidney Golden Sgt. Alex Bello Presentation by Lt. Henry Doce - Memorial Day Weekend Plan Memorial Day Weekend has grown into a huge challenge for the MBPD and the City of Miami Beach. The amount of people visiting South Beach during this weekend stretches the City's resources to maximum levels. To meet this challenge, the MBPD requests assistance/mutual aid from other law enforcement agencies in the South Florida area. Strong enforcement of quality of life type issues will be in place in a similar fashion to what was implemented during the spring break period. A traffic plan will be put into place that is designed to discourage the general public from the residential areas and to direct cruising traffic in and out ofthe City. Collins Avenue will be one way northbound only from Friday, May 25 at 7:00a.m. through Monday, May 28 at 7:00p.m. No street parking will be allowed on Collins A venue between 5 and 15 streets as those lanes will be used to extended pedestrian pathways. Parking restrictions begin Wednesday, May 23 through Monday, May 28. Ocean Drive will be closed to vehicular traffic. Some access to the east/west streets (100 and 200 blocks) between Washington Avenue and Ocean Drive, 6 to 21 streets, will also be restricted. Local residents with the proper zoned decals will be allowed to enter. After 7:00 p.m., Washington Avenue will be southbound only. Other streets will be open to "Local Traffic Only" for residents. The Goodwill Ambassadors teams will be used again this year. They are civilian volunteers who serve as liaisons between the City and the visitors and residents during major events and busy holiday weekends. The teams wear T-shirts identifying themselves as Goodwill Ambassadors and provide informational brochures to ensure safety to all who live, work and play in Miami Beach, answer questions, and guide our residents and visitors. Minutes of May 15, 2012 Members present: Beverly Aberbach Steven Oppenheimer Jared Plitt Faye Goldin Sidney Goldin Michael Grieco Walter Lucero Dina Dissen Hope Fuller Mitchell P. Korus Nelson Gonzalez Presentation by Captain Rick Clements and Officer Javier Matias on the SWAT Team: The MBPD SWAT (special weapons and tactics) team is a highly trained tactical unit utilized to perform high-risk operations that fall outside of the abilities of regular officers. SWAT team members' duties include: performing hostage rescues and counter-terrorism operations; serving high risk arrest and search warrants; subduing barricaded suspects; and engaging heavily-armed criminals. The SWAT teams is equipped with specialized firearms including submachine guns, assault rifles, breaching shotguns, riot control agents, stun grenades, and sniper rifles. They have specialized equipment including heavy body armor, ballistic shields, entry tools, armored vehicles, advanced night vision optics, and motion detectors for covertly determining the positions of hostages or hostage takers inside enclosed structures. SWAT officers conducted 16 missions in 2011. Of the missions, 1 involved assisting another agency in the service of a warrant, 6 involved warrant service, 3 involved dignitary protection for presidential visits, 5 involved barricaded subjects, and 1 involved a controlled drug burn. Minutes of June 19, 2012 Members present: Jared Plitt Steven Oppenheimer Dina Dissen Jonathan Parker Mitchell Korus Faye Goldin Sid Goldin Claire Warren Jared Dokovna Nelson Gonzalez Glenda Krongold Hope Fuller Walter Lucero Presentation by Lt. Eddie Y ero and Officer Ray Diaz: Traffic enforcement efforts from the Patrol Division were discussed. These included operating radar for speed violations, the use of smart trailers, and enforcement efforts targeting school zones and areas with high pedestrian traffic. The question was raised whether speeding tickets are given to generate revenue for the Police Department. The payment of traffic fines goes into the City's general fund and not specifically the Police Department. Through the end of May 2012, there have been 22,785 moving citations issued. Ride Along/Observer Program: Requests to participate in the Observer program are received from individuals desiring to learn more about police activities through observation. Riding as an Observer often provides individuals with more knowledge concerning the nature of police work and the community being served; especially to those who have had minimal exposure to policing. Active participation by individuals in the Observer Program is of educational value to participants and to the Police Department. Applicants will be approved for participation iftheir background is deemed satisfactory, a Civilian Observer Release, Waiver and Covenant Not to Sue is signed, their objectives are compatible with those of the Department, and they appear to be physically and mentally capable of coping with potentially hazardous law enforcement situations. FUTURE ACTIVITIES POLICE/CITIZENS RELATIONS COMMITTEE 2012 CALENDAR January 17, 2012 May 15, 2012 September 18, 2012 February 21, 2012 June 19, 2012 October 16, 2012 March 20, 2012 July 17, 2012 November 20, 2012 Apri117, 2012 August 21, 2012 December 18,2012 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00p.m. ACCOMPLISHMENTS: • The Police/Citizen's Relations Committee provides the means for a better understanding of the policies and procedures of the Miami Beach Police Department. • The Police/Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. Bl·ANNUAL REPORT FORM .. PAGE BOARD OR COMMITTEE NAME: Pt·oductlonlndustry Cound) CHAIRPERSON: Br·uce OrclS7. CITY LIAISON: Graham Winick ~UMBER OF MEETINGS HELD SINCE lanuar;:. 201~: 6 stakeholdm·s for.· a digital media base in Miami Beach to a meeting/ with plans of continued discussion to attr·act top game and social media in Miami 13each hosting NATPE (TV's major tr·ade show) In W£Jlcome event oftkes and the GMCVB and smnlna1· about televlsl011 producUonln Florida. to resident plans to substantially diminish residential production in Miami leadership role in developing industl·y plan, meeting with J'esidents at the the Neighborhoods Committee, and pt.·esentlng a compromise plan for the (Uld commission. Page 2of3 ACCOMPliSHMENTS: NATPH's continued success means more exposure to top execut[ves fo1· Mi.ami Beach. They have committed to two tnore years. This keeps the focus on Miami as a film destination ~-~- - ·-- Support of the film and tv tax credit has lead to 75(rh increase in production in Miami- Dade, HH:;j<:l!ling mMe jobs, mm+e hotel rooms, more money in tho local economy and n1ot·e eyeballs seeing Mi~:1mi Beach across the world. _____ .._ ...,..,.....,.. ~·· Whfle still in process, the attac.k on the guid~!lincs by the a h;;mdful of residents of Miami Beach ~1110W(-Jd PIC to remind the Commission of the value of this industry to our City. - -· ··------~ rt ._ .. _....,..., ~-·---·--·-"""""""·- -·- - . ------~· .. - . Page 3 of3 FUTUB~ ACTIVIES: ·---·~·-----·----~-~------"""'! Fimllize and support administration and industry ln the Film & Prtnt Guidelines, particularly in r-egards to residential uses. Develop Miami Beach incentives t:o land major social media or digital media game company. Engage the Chamber mot·e by developing industry reluted sector. ----·----·-----··----~------·--·---·-----' BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Safety Committee CHAIRPERSON: Marcella Paz-Cohen CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS HELD SINCEJANUARY 2012: 4 ACTIVITY· Review of hazard notifications, steps taken to correct and identification of potential hazards. Page 2of 3 FUTURE ACTIVITIES Continue identification and reporting of hazards. Use of email for ongoing concerns adopted by committee. Page 3 of 3 ACCOMPLISHMENTS· Identification and notice of numerous hazards resulting in repairs and possible reduction to public injury. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 2 June 2012 BOARD OR COMMITTEE NAME: Sustainability Committee CHAIRPERSON: Commissioner Jerry Libbin CITY LIAISON: Fred Beckmann, Director of Public Works NUMBER OF MEETINGS HELD SINCE January 2012: 5 ACTIVITY To identify and promote policies and practices with the City of Miami Beach aimed at achieving a sustainable environment, as well as minimize negative impacts and maximize benefits to the environment. ACCOMPLISHMENTS Oversaw the development and passage of the City's Recycling Ordinance mandating recycling for businesses and multi-family residences of nine (9) or more units. Supported the City adopting an ordinance that minimizes air quality impacts associated with idling vehicles. Supported implementation of the City's beach ashtray program Updated the City's website to improve the visibility of sustainable initiatives. Supported the MiaGreen Expo on January 26m and 27m at the Miami Beach Convention Center. The Expo provided a forum for the City to promote our sustainable initiatives. Supported April as Water Conservation Month. FUTURE ACTIVITIES The establishment of baseline values and specific, measurable goals for the Sustainability Plan, in order to enhance improve the sustainability of the City. Continue to promote the development of a recycling education and outreach campaign to inform commercial family residences and the business community of the City's new Recycling Ordinance. Continue to engage in issues that are relevant to the Sustainability Plan's program areas and support enhancing the environmental sustainability of the City. BOARD AND COMMITFEE BI .. ANNUAL REPORT FORM JANUARY THROUGH JUNE 2012 BOARD OR COMMIITEE NAME: TRANSPORTATION & PARKING CHAIRPERSON: Mt\RK WEITHORN CITY LIAISON: SAUL FRANCES NUMBER OF MEETINGS HELD SINCE JANUARY 2012: SIX (61 ACTIVITY: January 9, 2012: • Port of Miami Tunnel Project • SWOOP Update • Miami-Dade Transit Update o West Ave Bridge Project • Appointment of Chair/Vice-Chair • Status Report Items: 1. Parking Status Report - Nov 20 11 February 6, 2012: • Port of Miami Tunnel Project • Memorial Day Weekend Update • Boat Show Update • 1-395 Project • Hertz on Demand Car Sharing Program • Status Report Items: 1. Parking Status Report- December 2011 March 5, 2012: • Port of Miami Tunnel Project • Scott Rakow/Bayshore HOA Parking Update • Towing Permit Update o Miami Dade Transit/Memorial Day Weekend- Discussion re: South Beach Local Route • Discussion on Dade Blvd/17111 ST Improvements • Bandshell Park, 73rd ST Meter Parking • 1-195 Update Ap...rl1..2, 2012: • Port of Miami Tunnel Project • Segway Speed limits • Public Works Project Discussions: -Dade Blavd/171h ST - West Avenue • Parking Pay Stations • Purdy Ave & Venetian Causeway Intersection • Status Report Items: 1. Parking Status Report -January 20 12 1 May 7,2012: • Port of Miami Tunnel Project • Update/Discussion on Biscayne Point Neighborhood Improvements • 500 to 700 Alton Road Joint Development Opportunities • West Avenue Traffic Calming • Memorial Day Weekend Final Preparations • Towing Guidlines • Status Report Items: l. Parkin~ Status Reports- February & March 2012 June 4,.2012: • Port of Miami Tunnel Project • Sewer Main Replacement MOT • Discussion on Booting • Memorial Day Traffic Analysis • West Ave & Entrance to McArthur Causeway Update • AGN Master Plan May 2012 • Status Report Items: 1. Parking Status Reports- April 2012 ACCOMPLISHMENTS: January 9, '2012: Miami·Dade Transit Update: • Motion Passed: );> The Transportation and Parking Committee moved that the City of Miami Beach should work with the City of Surfside, Miami Dade Transit and Publix, to come up with a solution/transportation plan so that citizens have access to Publix at 941n and Harding Chair /Vic:eMC:hair Appointment: );> Chair: Mark Weithorn ~ Vice-Chair: AI Feola February 6, 2012: Boat Show Update: Letter to Commission (LTC) forwarded (LTC#046·2012): );> The Transportation and Parking Committee are not in favor of large buses crossing the Venetian Causeway Bridge during Boat Show. Concerned as it may be a safety issue in addition to challenges related to the existing construction prolect. The Committee highly recommends coordination in seeking an alternate route for these buses and/or use of smaller vehicles, if the route remains on the Venetian Causeway. April 2, 2012: Port of Miami Tunnel Proiect Update: • Motion Passed: ) Nomination of Committee Member JP Morgan to represent the committee to take a tour of the tunnel project and report back to committee Segway Speed Limits: Letter to Commission (LTC:} forwarded (LTC:# 1 00·2012): ~ The Transportation and Parking Committee agrees with City in regulating Segway speed limit to maximum of six (6) miles per hour 2 May 7, 2012: Towing Guidelines; • Motion Passed: > Figures showing amount of tows, delay time, how many times supervisors were called to tow and wait time to be presented Update/Discussion on Bisca}m_e Point Neighborhood ImP-rovements • Motion Passed: )> A Sub-Committee Recommended to tdke on this item June 4, 2012: Discussion on Booting: Letter i·o Commission (LTC) forwarded (LTC#156·2012): > The Transportation & Parking Committee recommended that the March 26, 2012 towing policy be rescinded FUTURE ACTIVITIES•. ~ Sight Seeing & Tour Bus Operators Guidelines/Regulations • Garage Revenue Control System Enhancements • Vehicle Charging Stations Update • Mobile Parking Apps • Bike Stations Update Ill Car Sharing Update • Expansion of Pa~·on·Foot Stations • Collins Pflrk Garage "' North Beach Garage .. Sunset Harbor Garage Uedate • light Rail Transit Linking Miami Beach to Mainland (i.e. Bay Link) • Munidpal Circulator Loop System Serving North, Middle & South Beach • Regulating Motorized/Non-Motorized Alternative Transportation Modes on City Streets & Pedestrian Pathways 3 BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM- PAGE 1 OF 4 BOARD OR COMMITTEE NAME: Miami Beach Visitor and Convention Authority CHAIRPERSON: Jeff Lehman CITY LIAISON: Grisette Roque Marcos NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 6 ACTIVITY: January 27, 2012- Mr. Jeff Lehman was elected as the new chairperson and Mr. Steve Adkins as the Vice Chair. Motion by Ms. Hertz to elect Mr. Jeff Lehman as Chair and Mr. Steve Adkins as Vice Chair. With no other nominations, motion passes unanimously. The November 28, 2011 meeting minutes were approved. A review of the Sunshine Law was provided. Hill & Knowlton (H+K) provided their January Progress Report and the Digital Audit Report. The Miami Design Preservation League (MDPL) provided an update of the Visual Memoirs Project. Ms. Grisette Roque Marcos provided an update on the Mobile API RFP. February 29, 2012- The January 27, 2012 meeting minutes were approved. The Miami Beach Convention Center RFQ was discussed. The H+K February progress report was provided. An update of the Visual Memoirs Project was provided. Ms. Grisette Roque Marcos provided an update on the Mobile API RFP. A grant for the "Performing Arts Exchange" was awarded. Motion by Ms. Steinberg to award $45,000 to the Performing Arts Exchange. Seconded by Mr. Perry. Motion passes unanimously. A grant for the "Film Life's 16th annual; American Black Film Festival" was awarded. Motion by Mr. Perry to award $50,000 to the Film Life's 16th annual American Black Film Festival. Seconded by Ms. Benua. Motion passes unanimously. A grant for the "Miami Salsa Congress" was awarded. Motion by Ms. Steinberg to award $42,500 to the Miami Salsa Congress. Seconded by Ms. Benua. Motion passes unanimously. A grant for the "SwimShow" was awarded. Motion by Mr. Adkins to award $32,500 to SwimShow. Seconded by Ms. Benua. Motion passes unanimously. A grant for the "FUNKSHION: Fashion Week Miami Beach" was awarded. Motion by Ms. Benua to award $90,000 to FUNKSHION: Fashion Week Miami Beach. Seconded by Mr. Adkins. Mr. Perry abstained. Motion passes unanimously March 27, 2012- The February 29, 2012 meeting minutes were approved. The H+K March progress report was provided. An update on the Mobile API RFP was provided The Coca Cola contract with the City of Miami Beach was discussed. A discussion regarding the next strategy meeting took place. March 30, 2012 - Emergency meeting Motion by Mr. Adkins to approve the proposal and move forward with the contract negotiations with Solodev. In the event the MBVCA cannot come to an arrangement with the Top Qualifier for the mobile API RFP, the MBVCA will enter into negotiations with the next Top Qualifier, International Computing. Seconded by Ms. Hertz. Motion passes unanimously. May 22, 2012 - Strategy Meeting The March 27, 2012 and March 30, 2012 meeting minutes were approved. The Mobile API contract was approved. Motion by Ms. Hertz to approve the Mobile API contract with Solodev. Seconded by Ms. Benua. Motion passes unanimously. A vote on the MBVCA supporting the 1% Resort Tax Ballot Question. Motion by Ms. Benua for the MBVCA to go on record in support of the 1% resort tax increase for the Convention Center project. Seconded by Mr. Perry. Motion passes unanimously. A discussion about the 2012/2013 budget took place to decide on the changes for the 2012/2013 Tourism Advancement Program, Hill and Knowlton Contract Overview and Discussion and Visual Memoirs Project Update and Contract Renewal Discussion Motion by Mr. Adkins to approve Option 1 for Major One Time Special Event; Option 2 for Special Events Recurring; Option 1 for Special Projects; Option 2 for Special Projects Recurring; eliminating the Development Opportunities grant category, and leaving Tourism Partnerships and Cultural Tourism as is. Seconded by Ms. Hertz. Motion passes unanimously. Motion by Mr. Adkins to approve the increase of the criteria to 350 hotel room nights contracted, 1,000,000 media impressions, 1,000,000 confirmed viewership for the Major One Time Special Event and the Special Events Recurring grant categories. Seconded by Ms. Hertz. Motion passes unanimously. Motion by Mr. Adkins to revise the declining scale to the proposed declining scale. Seconded by Ms. Benua. Motion passes unanimously. Motion by Mr. Adkins to continue the Visual Memoirs for one more year. Seconded by Ms. Hertz. Motion passes unanimously. A discussion about the Office Structure, Structure Data Management Division, and the Mobile API Job Description took place. 2012/2013 Cultural Tourism Panel members were chosen and include Aaron Perry, Peggy Benua, and Steve Adkins. June 18, 2012- The May 22, 2012 meeting minutes were approved. An update on the Mobile API RFP was provided Motion by Mr. Adkins to renew the contract with Hill & Knowlton/SAMCOR for another year. Seconded by Ms. Hertz. In favor: Mr. Adkins, Ms. Hertz, Ms. Steinberg, Ms. Benua, Mr. Lehman. Against: Mr. Perry, Mr. Menin. Motion passes. Motion by Ms. Benua to require contracts for the 250 hotel room nights in Miami Beach for the Film Incentive Grant Program. Seconded by Ms. Hertz. Motion passes unanimously. Ad Hoc Committee composed of Steve Adkins, Aaron Perry, and Peggy Benua began the process of scheduling their first meeting. Page 2of 3 FUTURE ACTIVITIES The next MBVCA Board meeting will tentatively take place Friday, August 24, 2012 at 2:00 pm at the City of Miami Beach Department of Tourism and Cultural Development. Page 3 of 3 ACCOMPLISHMENTS: A grant was awarded to the "Performing Arts Exchange" in the amount of $45,000 1 A grant was awarded to the "Film Life's 16 h annual; American Black Film Festival" in the amount of $50,000 A grant was awarded to the "Miami Salsa Congress" in the amount of $42,500 A grant was awarded to "SwimShow" in the amount of $32,500 A grant was awarded to "FUNKSHION: Fashion Week Miami Beach" in the amount of $90,000 A vote on the MBVCA supporting the 1% Resort Tax Ballot Question. Motion by Ms. Benua for the MBVCA to go on record in support of the 1% resort tax increase for the Convention Center project. Seconded by Mr. Perry. Motion passes unanimously. Revisions were approved for the 2012/2013 Tourism Advancement Program. Voted unanimously to continue supporting the Visual Memoirs project for one more year. Revisions were approved for the Film Incentive Grant Program. Voted to renew the contract with Hill & Knowlton/SAMCOR for another year. BOARDS AND COMMITTEE BI-ANNUAL REPORT FORM -PAGE 1 OF 2 June 2012 BOARD OR COMMITTEE NAME: Waterfront Protection Committee CHAIRPERSON: Paul "Cork" Friedman CITY LIAISON: Elizabeth Wheaton, Environmental Resources Manager NUMBER OF MEETINGS HELD SINCE JANUARY 2012: 5 ACTIVITY: Preserve and protect the waterfront natural resource of the City of Miami Beach while promoting the responsible public utilization and sustainable use ofthe resource through recommendations to the Miami Beach City Commission. :FUTURE ACTIVITIES Continue to promote cleanliness and safety on the beach through education and outreach and coordination with vari.ous departments on enf()rcement and maintenance issues. Establish critical accountability reporting of all Government Cut blasting and dredging activities potentially affecting the quality of beach waters and all associated local marine life. Monitor South Point Pier development plans and critical path to ensure that the interests of Miami Beach visitors and residents alike are strongly represented. Monitor beach conc~essionaire and food operations for compliance of all rules and regulations. Report and support et1orts in establishing litter maintenance and elimination on Miami Beach and Monument Island. Provide detailed repmiing ofunsafc and unsanitary conditions of public bathrooms until a solution of safety and cleanliness can be established. Closely monitor boardwalk vendors to assist code enforcement in removal of illegal vendors. Assist in educating Miami Beach residents, visitors, businesses and City Commission as to all pertinent information leading to the safe nesting and hatching of sea tmiles on Miami Beach, and move toward enforcing the regulations on violators. Continue to ensure that all special events on the beach have a minimal impact on the natural resources, control vehicle abuse during events, and ensure that the public has adequate access to the public resource during large beach fi·ont events. Continue to work to remove the concessionaire trailers that are illegally parked in the area west of the hardpack and east of the dunes. Work at limiting the number of motorized vehicles on the beach, and to monitor authorized vendors use ofunauthorized vehicles. Track trending "Full Moon Patiies" and work with code compliance and law enforcement to minimize noise, litter and incidents during these events. Investigate the feasibility of"Beach Lockers" for patrons to secure their personal valuables and avetiing theft while on the beach. Page 2 of 2 Assist in establishing nighttime beach closures during times of large crowds such as Memorial Day weekend and Spring Break. Govem and monitor use of Segways and other personal motorized transporters on Miami Beaches sidewalks) beach walks and bay walks. Assist in alerting residents and business owners on Miami Beach about the future threat of sea intrusion to the island due to global warming efects. ~QMPIJSIJME_NTS: Contributed to the City receiving the American Shore and Beach Preservation Association Best Restored Beach A ward. Participated in and sponsored National Beach Cleanup Day. Organized and participated in several other beach clean up efforts along Miami Beach. Provided observer reports relating to issues affecting the Citt s beaches and beachfront areas, Miami Beach's residents, and thereby helped to increase enforcement ofbeach regulations. Identified specific areas of extreme rowdiness and littering on the beach, and reported these areas of repetitive abuse to code enforcement and law enforcement. Continued efforts reporting violations and supporting Code Enforcement to take action against illegal vendors on the Beachwalk and boardwalk. Established a consistent monthly report delivery of waterfront related violations by Miami Beach Police Department. Deepend infonnation exchange and communication with Beach Patrol, Code Enforcement, Miami-Dade County Beach Operations, and Miami Beach Police Depatiment. Identified major college and local spring break dates and F-Cat test dates that are closely related to excessive activity on the City's beaches. Provided Code Enforcement and Police Department locations of"full moon parties", which often involve underage drinking, rowdiness and intense littering on the beach. Suppoticd efforts of dune management for the physical integrity of the dunes and for the safety of residents and visitors. Proposed motion to City Commission strongly opposing legislation that would commercialize the Baywalk by authorizing the development of coffee shops, sundry stores, bakery shops, and convenience stores offering beer and wine sales in buildings adjacent to the Baywalk in the RM2 Zoning District. ~· ttVJIW...... BOARD AND COMMITTEE BI-ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Scott Rakow Youth Center Advisory Board CHAIRPERSON: Stephanie Rosen CITY LIAISON: Ellen Vargas NUMBER OF MEETINGS HELD SINCE January: 3 January 19 and April 26, 2012 ACTIVITY: The Scott Rakow Youth Center serves in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful operations and programs of the Scott Rakow Youth Center. The Board shall interact with other Boards, governmental agencies and civic groups on an as needed basis to foster the success of the Scott Rakow Youth Center's goals and objectives. ACCOMPLISHMENTS: • Discussion and review new and existing youth programs. • Discussion of parking alternatives for the Scott Rakow Youth Center .• Discussion of fencing in playfield for the safety of the children . .• Discussion of dedicating the Ice Skating Rink to Barbara Medina FUTURE ACTIVITIES: Future youth and adult programs • Continue the monitoring and evaluation of the on-going recreation programs and services offered at the Scott Rakow Youth Center.