KNEEHILL COUNTY REGULAR COUNCIL MEETING

AGENDA Tuesday, August 23, 2016

8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta

1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda

2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of July 26, 2016 2.2 Special Council Meeting Minutes of August 16, 2016 2.3 Public Hearing Minutes of Bylaw # 1718, August 16, 2016

3.0 Delegations No Delegations scheduled for this meeting.

4.0 Public Hearings No Public Hearings scheduled for this meeting.

5.0 Municipal Services 5.1 Transportation 5.1.1 Municipal Services Summary 5.1.2 Project #1 from Road Study, Rge Rd 26-2, Twp Rd 31-0

5.2 Water/Wastewater/Environment 5.2.1 Increased Water Volume Request

5.3 Planning 5.3.1 Policy # 5-8, Subdivisions- General Conditions & Policy # 5-9, Subdivisions- Municipal Reserve Policy & School Reserves 5.3.2 Bylaw #1706, Road Closure: SW 12-29-22 W4; Hesketh Lots 12-16 5.3.3 Appraisal of Road Closure

5.4 Agricultural Service Board No Report

5.5 Protective Services 5.5.1 AACPO Sponsorship Request

6.0 Corporate Services 6.1 Bank Reconciliation- June 2016 6.2 Horseshoe Canyon Purchase

7.0 Business Arising from Previous Minutes 7.1 Council Meeting Live Streaming

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8.0 New Business 8.1 Drumheller RCMP Provincial Detachment Statistical Comparison 8.2 Kneehill Regional Meeting 8.3 Central Zone Alberta Association of Municipal Districts and Counties Fall Meeting 8.4 Social Media Report 8.5 Social Media Initiative 8.6 Council Workshop

9.0 Disposition of Delegation Business

10.0 Council and Committee Reports 10.1 Drumheller and District Solid Waste Management Association

11.0 Council Follow-up Action List

12.0 In Camera 12.1 Land (Section 25-FOIP)

13.0 Motions from In Camera

Adjournment

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MINUTES OF THE JULY 26, 2016 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.

PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor

ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Officer Debra Grosfield Manager Agricultural Services and Parks Bowen Clausen Senior Planning & Development Officer Barb Hazelton Recording Secretary Carolyn Van der Kuil

CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:30 a.m.

AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under New Business 8.2 Administration Building Grand Opening 8.3 Notice of Motion: Council Meeting Live Streaming

Additions under Council and Committee Reports 10.4 One on One with the Reeve 10.5 Agricultural Service Board Summer Tour

ADOPTION OF 1.2 Adoption of Agenda AGENDA 312/16 Councillor Wittstock moved approval of the agenda as amended. CARRIED

MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of June 28 2016 313/16 Councillor Hoppins moved approval of the June 28, 2016 Council Meeting minutes as presented. CARRIED 1 ______Initials

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MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation MUNICIPAL SERV. 5.1.1 Municipal Services Summary SUMMARY 314/16 Councillor Wittstock moved that Council receive the Municipal Services Summary Report as presented. CARRIED

PLANNING 5.3 Planning DEFERRED 5.3.1 Deferred Reserve RESERVE 315/16 Councillor Calhoun moved that Council approve deferring the reserves for the second parcel on the NE-22-30-23-W4 and a deferred reserve caveat be registered on the remnant parcel. CARRIED

ASB 5.4 Agricultural Service Board CN GRANT 5.4.1 CN EcoConnextions Grant 316/16 Councillor Calhoun moved that Council approve Friday, September 30th, 2016 at 1:00 p.m. for the CN Rail Ecoconnexions Tree Grant Inaugural Event at Horseshoe Canyon. CARRIED

HORSESHOE 5.4.2 Horseshoe Canyon Action Plan CANYON 317/16 Councillor Hoppins moved that Council receives the Horseshoe Canyon Action Plan for information. CARRIED

CN GRANT 5.4.1 CN EcoConnextions Grant Cont’d 318/16 Councillor Wittstock moved that Council adopt the RAC-FCM Guidelines for the New Development in Proximity to the Railway Operations as information. CARRIED The meeting recessed from 9:15 a.m. to 9:31 a.m.

Bowen Clausen and Barb Hazelton were not present when the meeting reconvened.

CORPORATE SERV 6.0 Corporate Services BANK REC 6.1 Bank Reconciliation- May 2016 319/16 Councillor Holsworth moved that Council accept the May 2016 Bank Reconciliation as information. CARRIED

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POLICY REVIEW 6.2 Financial Policy Review 320/16 Councillor Wittstock moved that Council approve Policy #16-13; Tangible Capital Assets Accounting Standards and Depreciation as presented, delete Policy #11-18; Asset Management - Fixed Asset Transfers, Retirements Disposals and delete Policy #11-9 Asset Management- Capitalization of Fixed Assets as presented. CARRIED

POLICY #16-20 6.3 Policy #16-20 Utility Billing 321/16 Councillor Hoppins moved that Council approve Utility Billing Policy #16-20 as presented and delete Utility Billing Policy #14-14. CARRIED

POLICY # 16-17 6.4 Policy #16-17 Acceptance of Payments 322/16 Councillor Holsworth moved that Council approve Policy #16-17 Acceptance of Payments as presented. CARRIED

BUSINESS ARISING 7.0 Business Arising from Previous Minutes COMMEMORATIVE 7.1 Commemorative Plaque for New Administration PLAQUE 323/16 Councillor Hoppins moved that Council approve the purchase of the commemorative plaque for the Administration Building as presented with funding to come from the Administration and Medical Clinic Building Capital Project. CARRIED

324/16 Councillor Hoppins moved to table the placement of the plaque discussion until after we receive the plaque. CARRIED

NEW BUSINESS 8.0 New Business DISCOVERY 8.1 Three Hills 2016 Community Discovery Night/Trochu 2016 NIGHTS Flapjack Fiesta and Community Showcase 325/16 Councillor Wittstock moved that Council authorize the attendance of Reeve Long to attend the 2016 Three Hills Community Discovery Night and the attendance of Councillor Hoppins to the 2016 Trochu Flapjack Fiesta and Community Showcase. CARRIED

GRAND OPENING 8.2 Administration Building Grand Opening The Reeve and Council wanted to thank Administration for doing an exceptional job in coordinating and organizing the Administration

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Building Grand Opening. There was approximately 600 people in attendance for the event.

LIVE STREAMING 8.3 Notice of Motion: Council Meeting Live Streaming Reeve Long provided Council a Notice of Motion to bring to the next Council meeting, the costs and capabilities of live streaming for future Council meetings.

The meeting recessed from 10:10 a.m. to 10:29 a.m.

COUNCIL REPORTS 10.0 Council and Committee Reports RDRMUG 10.1 Red Deer River Municipal Users Group- A written report was provided by Councillor Wittstock on the meeting he attended on June 16, 2016.

AQUA 7 10.2 AQUA 7 Regional Water Services Commission- A written report was provided by Councillor Wittstock on the meeting he attended on June 16, 2016.

KHILL HOUSING 10.3 Kneehill Housing- A written report was provided by Councillor Hoppins on the meeting he attended.

ONE ON ONE WITH 10.4 One on One Meeting with the Reeve- Reeve Long provided a REEVE verbal report to Council on the meeting he attended on July 25th, 2016.

ASB SUMMER TOUR 10.5 Agricultural Service Board Summer Tour- Councillor Holsworth provided a verbal report on the ASB Summer Tour that took place on July 20th.

326/16 Councillor Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED

COMMEMORATIVE 7.1 Commemorative Plaque for New Administration Cont’d PLAQUE 327/16 Councillor Holsworth moved to bring back to the table Agenda Item 7.1, Commemorative Plaque for New Administration. CARRIED

328/16 Councillor Calhoun moved that the Chief Administrative Officer’s name be included on the Commemorative Plaque. CARRIED

COUNCIL ACT LIST 11.0 Council Follow-Up Action List

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329/16 Councillor Hoppins moved that Council receive the July 26, 2016 Council Follow-Up Action List as presented for information. CARRIED

IN-CAMERA 12.0 In-Camera 330/16 Councillor Holsworth moved that Council go into In-Camera to discuss Legal matters at 10:44 a.m. CARRIED

331/16 Councillor Hoppins moved that Council go out of In-Camera at 11:40 a.m. CARRIED

ADJOURNMENT Adjournment The meeting adjourned at 11:40 a.m.

______Bob Long Reeve

______Al Hoggan CAO

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MINUTES OF THE AUGUST 16, 2016 SPECIAL MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.

PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor

ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Communications Officer Debra Grosfield Manager of Planning and Development Barb Hazelton Planning & Development Officer Dharmesh Vyas Municipal Services Executive Assistant Brandy Morgan Economic Development Officer Patrick Earl Recording Secretary Carolyn Van der Kuil

CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 9:00 a.m.

PUBLIC HEARING 4.0 Public Hearings BYLAW 1709 4.1 Public Hearing for Land Use Bylaw #1718 332/16 Councillor Calhoun moved that the Special Council meeting recess to hear the Public Hearing scheduled for 9:00 a.m. (Bylaw #1718, Land Use Bylaw) CARRIED Time: 9:00 a.m.

333/16 Councillor Calhoun moved the Regular Council meeting back in session. CARRIED Time: 10:45 a.m.

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ADJOURNMENT Adjournment The meeting adjourned at 10:45 a.m.

______Bob Long Reeve

______Al Hoggan CAO

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MUNICIPALITY OF KNEEHILL COUNTY PUBLIC HEARING

DATE: August 16, 2016

TIME: 9:00 a.m.

PLACE: Kneehill County 1600- 2nd Street NE, Three Hills, Alberta

RE: Proposed Land Use Bylaw #1718 of the Municipality of Kneehill County in the Province of Alberta

PRESENT: COUNCIL MEMBERS: Councillor Ken Hoppins Councillor Glen Keiver Councillor Bobby Painter Councillor Brian Holsworth Councillor Carol Calhoun Deputy Reeve Jerry Wittstock Reeve Bob Long

STAFF MEMBERS: Dharmesh Vyas Barb Hazelton Laurie Watt Al Hoggan Carolyn Van der Kuil (Recording Secretary) Debra Grosfield Brandy Morgan Patrick Earl Will Nyman

INTERESTED PARTIES SPOKE AGAINST BYLAW 1718: Wendy Clark Sean Hoegy- Representing Western Land Trust Brenda Kelemen-Tkachuk spoke on behalf of Richard Clark Brenda Kelemen-Tkachuk Shauna Murphy spoke on behalf of Laverne Erickson Robert Clive Elliott Jon Groves Eleanor Walesky Inga Walesky Hugh Ham- Representing Save the Rosebud Rick Skibsted Joanne Skibsted Ann Gray Elton Pat Carney

Reeve Long declared the public hearing open at 9:00 a.m. pursuant to Section 230 and 692 of the Municipal Government Act.

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Reeve Long outlined the rules and the meeting process for today’s hearing.

Reeve Long introduced members of Council and Kneehill County’s Chief Administrative Officer, Al Hoggan.

Reeve Long asked Barb Hazelton and Dharmesh Vyas, Kneehill County’s Planning and Development Officers to come forward to make their presentation.

Barb Hazelton commented that under Section 606 of the Municipal Government Act, Kneehill County has advertised the Public Hearing Notification in the Three Hills Capital for four weeks, it has been on the Kneehill County website since July 14, 2016 and on Kneehill County’s Facebook page since June 29, 2016. Draft copies were available electronically on the website, or could be obtained from the County office.

Barb Hazelton clarified the processes that each kind of development needs to go through:

Permitted Use:  Decision made by Development Officer Discretionary Use:  Adjacent landowners & agencies notified  Decision made by MPC Subdivision  Adjacent landowners & agencies notified  Decision made by MPC Redesignation & ASP  First Reading must be given & public hearing set  Adjacent landowners & agencies notified  Notice in newspaper  Public Hearing  Decision made by Council

Under the MGA, the Planning Department is under strict timelines to which they have to respond. For development permits they have 40 days to respond, for Subdivision applications it is 60 days, and for Redesignation and Area Structure Plans it is 90 days. We need to have an agreement with the applicant to make these timelines longer.

Barb Hazelton highlighted some of the sections that had significant changes to them, they include:

Section 14- Development Permit Not Required k) In the Agriculture District an accessory structure/building less than 9.29 m2 (100 ft 2 ), grain bins, and or silos. Note: All other buildings in the Agriculture District require development permits.

Section 15- Application for a Development Permit (i) Any other plans and information the Development Authority may deem necessary (added 22 specific items that may be requested – could request something not on the list if warranted)

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Survey – topography -- soil characteristics -- flood map -- subsidence/erosion -- storm water management -- proof of water/sewer – geotechnical -- outline plans -- technical studies -- environmental review -- etc…

Section 24- Environmental Review This is a new section in the Bylaw, the current Bylaw does not address any of this. When completing this part of the Bylaw, Planning researched what our adjacent Municipalities had in their Land Use Bylaw. The Planning Department did not find much detail if any in them and they had to create this section on their own.

Barb stated that not all Developments are created equal. There does need to be different levels of environment review that needs to be provided by the applicant. Depending on what they want to do.

(1)(d)(e)Two types of Environmental Reviews Full & Basic – outlines when each required (f) When an Environmental Review won’t be required

Some developments would need them regardless of ESA.

(d)Full review - shall be required for proposed land uses or developments inside ESAs that are considered to have a high likelihood of having detrimental impacts – includes field-based review (some examples noted)

(e)Basic review - may be required for proposed land uses or developments inside ESAs that are considered to have a moderate likelihood of having detrimental impacts – do not include field-based review (some examples noted)

(f)No review - for proposed land uses or developments inside ESAs that are considered to have a very low likelihood of having detrimental impacts - Accessory building – Dwelling unit – addition to dwelling unit or accessory building – Home occupation, minor

Section 31- Offences & Penalties (7) Table of Fines

Section 39- Livestock Allotted Per Acre < 20 If people want to exceed the number of animals, they can now apply to have more. In our current Land Use Bylaw, this was not an option.

Section 46- Alternative Energy Systems You would need to look at specific section of the bylaw to see where they would be allowed. • New Section • Gives some guidelines • Development permit required • Applied to residential, commercial, industrial & standalone energy solutions

Section 52- Geothermal Energy Systems • New Section • Provides specific guidelines for geothermal developments

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• Applies to residential, commercial, industrial & standalone energy solutions

Section 55- Housing Garden Suite • New discretionary use in the AG District • Smaller unattached second residence • Cannot be subdivided from primary residence • Close proximity to primary residence • Shared or individual services

Section 56 & 57- Type 1 & 2 Manufactured Housing There are specific sections where they would be allowed. • Applies to manufactured & mobile homes • 20 years or older is a discretionary use • Over 35 years will be prohibited

Section 60- Medical Marijuana Production • New section • Must redesignate parcel to Industrial • Development permit required • Federal License required • Provides specific guidelines

Section 61- Portable Storage Containers • Development permit required • Unlimited on lands zoned A and greater than 20 acres • 1 per 4 acres (20 acres or less zoned A) • Residential parcels allowed 1 (10’x20’)

Section 62- Solar Energy • New section • Ground mounted solar panels >100 ft2 require development permit • Provides specific guidelines • Safety Code permits required

Section 66- Work Camp • New section • Development permit required • Permit issued for a temporary work camp (up to 2 years) • Used to house camp workers • Mobile units – living facilities • Federal, Provincial & Municipal are exempt

Part XII- Land Use Districts The uses for each district have been reviewed. Some uses have been moved to a more applicable district. Some uses have been removed and additional uses have been added. If the use is not in your district, you can redesignated which then becomes a separate bylaw. Anything that doesn’t fit or is unique falls into DC Districts as provided for in the MGA.

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Section 84- Agriculture District Some new uses – will discuss with definition section

5 parcels allowed in A (including Remnant) Min 2 acre- Max 5 acre on bare parcel # of Dwellings allowed in A 2nd residence allowed on Parcels greater than 20 acres Garden Suite may be considered on any size A parcel. This could never be subdivided out.

Country Residential Parcels Minimum 5 lots, Size Minimum 0.5 acre Maximum 4 acres.

Section 85- Agriculture Business District (1) Created to allow larger parcels for specific agriculture business use (2) Limit to one residence in this district (3) Minimum lot size 10.0 acres (4) Maximum lot size 40.0 acres (5) Setbacks would be similar to “A” District

Section 87-91- All Hamlet Districts Front yard setbacks can be difficult – many existing buildings require relaxations Front yard setbacks for existing structures may be considered conforming but no further encroachment allowed

Section 94 & 95- Light Industrial & Industrial District • Industrial Uses – 1-2 lots • Rural Industrial Parks – Minimum density 3 lots • Rural Industrial Parks require ASP

Part XIII – Definitions “Alternative Energy System”- means any system that harnesses natural elements such as wind, solar, water (including rainwater) or geothermal sources to generate electrical, thermal or mechanical energy, and does not utilize any form of non-renewable resources. The use of rainwater for irrigation and watering of plants is not included in this definition.

“Cargo-texture Homes”- any home or building built entirely or partially from ISO shipping containers. (A & CR District)

“Creative Architecture”- means a development that is original, innovative or a uniquely designed structure or building created with regard for aesthetic effect. These developments include, but are not limited to Tiny Homes, Cargo-texture Homes and Grain Bin Homes. (A & CR District)

“Housing, Cluster Farm” – means three or more dwelling units which are located on farm land where the dwellings shall be occupied by persons who are employed full time (for at least six months of the year) in agricultural operations on the farm upon which the dwellings are located. (A District)

“Housing, Tiny”– means a self-contained dwelling unit (either on wheels or a foundation)

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comprising of 500 ft2 or less. (A District, CR District if whole development is “Housing, Tiny”)

Reeve Long asked Council if they had any questions for the Planning Department.

Councillor Holsworth asked if a replacement home was still discretionary. In the instance where people are living in a mobile home while they are building their house. In the past they had to come to MPC and it took 4-6 weeks to get approval. Sometimes it is not enough time.

Barb Hazelton replied that in the Agriculture District they have approved Temporary Dwelling Unit as a permitted use. If they wanted to keep it as their second residence, they would have to go to MPC for approval.

Councillor Calhoun had a question regarding subdivision. She wanted to clarify that you will be allowed 5 parcels including remnant.

Barb answered yes it will.

Reeve Long asked for individuals who have registered on the speakers list in favour of the bylaw to come forward to make their presentation.

Barb Hazelton answered that Mountain View County did submit a letter, and they stated that they had no comments.

Reeve Long asked a second time for individuals who have registered on the speakers list in favour of the bylaw to come forward to make their presentation. None were forthcoming.

Meeting recessed from 9:33 a.m. to 9:45 a.m.

Reeve Long asked if their was anyone speaking on behalf of a group petition in favour of the bylaw to come forward one at a time to make your presentation. None were for forthcoming.

Reeve Long asked the Planning Department to present any written presentations received prior to the deadline, which speak in opposition to the bylaw.

Barb Hazelton provided the following:

Exhibit # Date Time Name Concerns 2 August 8 2:42 Gordon Howell‐ Section 46 Alternative Energy, pm Edmonton Section 62 Solar Energy 3 August 9 3:34 Ron Barr, Red Deer County Section 84 ‐ A pm 4 August 10 9:57 Patrick & Shauna Murphy – Specific Proposed am agreed to letter from Rick Development/Section 24 Skibsted 5 August 10 10:19 Karen & Perry McMillan, Section 24/Specific Proposed am Rosedale Development 6 August 10 11:18 Will Farms Ltd. – Elaine Bellamy Section 8, Section 39, Section

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am 45, Section 63, Section 84, Specific Proposed Development 7 August 10 11:20 Cliff Wallis, Calgary Specific Proposed am Development /Section 24 8 August 10 11:32 Debra McIsaac, Calgary ESA/Section 24/ Specific am Proposed Development 9 August 10 11:48 David Snider Specific Proposed am Development 10 August 10 1:05 Lois Melville‐agreed with Section 24/ Specific Proposed pm Sharleen Douglas letter Development 11 August 10 1:15 Rick Skibsted Section 24/ Specific Proposed pm Development 12 August 10 1:15 Lois Melville – Agreed with Specific Proposed pm previous submitted letter by Development Rick Skibsted 13 August 10 1:52 Wendy Clark ESA/ Specific Proposed pm Development / 20 acre redesignation/4th parcel out/Section 15, 18, 19, 21, 24, 29, 32, 42, 43, 45, 49, 50, 51, 54, 65, Section IX, & Section XII

14 August 10 2:00 Bill Hansen – hand delivered Section 56, 57 & 96 Mobile pm (meeting) Home District 15 August 10 2:13 Kimberley Murray – University Section 24 Environmental/ pm of Waterloo Specific Proposed Development 16 August 10 2:24 Jon Groves ESA/ Specific Proposed pm Development 17 August 10 2:56 Della Specific Proposed pm Development 18 August 10 3:42 Jeannette Parkin – Monitor, AB Specific Proposed pm Development 19 August 10 3:46 Jerry Brunen, Western Sky Land Specific Proposed pm Trust‐Calgary Development 20 August 10 3:48 Lois Melville – Agreed with Specific Proposed pm letters from Wendy Clark & Development /Section 24 etc… Elaine Bellamy 21 August 10 3:50 Jeannette Parkin – Monitor, AB Specific Proposed pm Development 22 August 10 3:53 Robert Clive Elliott Section 25(3) no appeal for pm permitted uses/ Specific Proposed Development /DC Districts 23 August 10 4:04 Joanne Skibsted Section 24/ Specific Proposed pm Development

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24 August 10 4:10 Ann Gray‐Elton Specific Proposed pm Development 25 August 10 7:51 John Elton Section 24(1)(a) pm Environmental/ Specific Proposed Development 26 August 10 9:13 Shauna Kenworthy, Aztec Real Specific Proposed pm Estate – Strathmore Development

Reeve Long asked for anyone who is registered on the speakers list in opposition of the bylaw to come forward one at a time to make their presentation.

Wendy Clark Wendy Clark’s concerns were with Section 24- Environmental Review, She would like to see minimal development in ESA’s. Setbacks for Species at Risk should be considered.

Sean Hoegy, Western Sky Land Trust Speaking as a group. Concern with the Section 24- Environmental Review. Feels that the Environmentally Significant Area is valuable land and there should be minimal development on it.

Brenda Kelemen-Tkachuk Ms. Kelemen-Tkachuk spoke on behalf of Richard Clark. Concern with Section 24- Environmental Review, remember your MDP, Development on lands within ESA’s level 1 and 2 should be avoided or minimized if unavoidable then proceed with environmental review and mitigation and development on ESA’s level 3 & 4 should be minimized, with an end goal of improving the ESA function to meet better criteria.

Ms. Kelemen-Tkachuk spoke on behalf of herself stating that she has concern with Section 24, as it contradicts Kneehill County’s Municipal Development Plan.

Shauna Murphy Shauna Murphy spoke on behalf of Laverne Erickson. Mr. Erickson has concerns with Section 24 (1) (d) and also has concern with specific proposed development in Kneehill County. Shauna Murphy provided the letter from Laverne Erickson to be added to the meeting minutes.

Robert Clive Elliott Had concerns with Section 25- stating that the developments cannot be appealed in DC Districts. Also a concern with Ecologically Sensitive Areas that was approved by Council but ignored when approving DC4.

Jon Groves Mr. Groves wanted to reiterate that in his written submission he did not comment on any specific proposed development and that he just talked about ESA’s and protecting them.

Eleanor Walesky Would like to see Subdivision on her farm done properly.

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Inga Walesky Councillor Calhoun clarified earlier for her on how the subdivision will work in the new Land Use Bylaw and wants to know when she can start the process of subdividing.

Reeve Long commented that this Bylaw will still have to have three readings before it can be done.

Hugh Ham He is here representing 65 people who couldn’t attend because they are farming. Has concerns with Section 24. He feels that this new insert makes it easier to develop in ESA’s and that we are ignoring our Municipal Development Plan. Also discussed the Red Deer Regional Plan Act and how Kneehill County will have to comply with this act, and we won’t be able to meet their requirements.

Carol Calhoun asked Mr. Ham if we should take Section 24-Environement Review out of proposed Land Use Bylaw.

Mr. Ham replied back that it should be completely changed and become more consistent with our already approved Municipal Development Plan and that development should be avoided except for low impact development.

Councillor Calhoun asked again if we should have an Environmental Review in our Land Use Bylaw not talking about our Municipal Development Plan. Councillor Calhoun reiterated that there is nothing right now in our current Land Use Bylaw regarding Environment and we referred to other Counties who have nothing in their Land Use Bylaw when it comes to Environmental Review. We put this section in the proposed bylaw that requires that you have to something in those ESA areas.

Mr. Ham said that if your goal is environmental protection then you have a terribly drafted section, because the way it is drafted it would make everyone come to the conclusion that you want to have heavy industrial uses subject to an EIA and then mitigation. Yes, you should have an Environmental Review section.

Rick Skibsted Concerns with Section 24- Environmental Review- is missing teeth and there should be stricter regulations in this section.

Joanne Skibsted Has concerns over a specific proposed development, would like to see the development moved to Dry Island Buffalo Jump, doesn’t know why this hasn’t been looked at.

Reeve Long asked a final time if there is anyone else present who wishes to speak in support or in opposition of the proposed bylaw?

Ann Gray Elton came forward and had concerns with specific proposed development.

Pat Carney had concerns with Development Authority.

Reeve Long asked if there was anyone else present who wished to speak in support or in

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opposition of the proposed Bylaw. None were forthcoming.

Reeve Long announced that Council will review all the information presented here today and consider amendments to the bylaw prior to considering second reading. The bylaw will be presented to Council for consideration of second reading at their September 13, 2016 Regular Council Meeting.

As there were no further questions from Council, Reeve Long declared the hearing closed.

Time: 10:45 a.m.

______Reeve CAO

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21 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

5.1.1

SUBJECT: Municipal Services Summary

2016-08-23 MEETING DATE:

PRESENTED BY: Laurie Watt, Director of Municipal Services

BACKGROUND/ To request Council’s acceptance of the Municipal Services Summary. PROPOSAL

DISCUSSION/ Please find attached the Municipal Services Summary comprised of OPTIONS/ Transportation (Roads), Protective Services, Planning and Development and BENEFITS/ Agricultural Services, Cemeteries and Parks. DISADVANTAGES:

COSTS/SOURCE OF N/A FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Municipal Services Summary

RECOMMENDED ACTION: Receive as information.

COUNCIL OPTIONS: 1. Receive as information 2. Council provide further direction or required changes/amendments.

MOTION: 1. Council receive the Municipal Services Summary Report as presented.

Prepared By: Brandy Morgan Approved By: Laurie Watt Reviewed By: Al Hoggan Municipal Services Exec. Assist. Director of Municipal Services Chief Administrative Officer

Document Last Updated April 15, 2014 22 2016.08.23 Council Package August 2016 - Municipal Services Summary At August 23, 2016 Council Meeting

AGRICULTURAL SERVICES, CEMETERIES & PARKS ASB  Roadside mowing has begun in the southern portion of the county in Div. 1  Roadside gravel shoulder spraying is complete  Roadside spraying for the north portion of the county is ¾ complete  Seasonal staff is spot spraying county roads for toadflax and other regulated weeds  Issued weed notice to the Province for all highways; Provincial contractors have begun spraying program that will be followed by mowing  Round 2 of the Urban Weed Inspection has been completed  Fusarium & grasshoppers survey completed

CEMETERIES  The RFP for the Boundary Cemetery Survey closed on July 22nd and has been awarded to Quest Geomatics. They have already started the project.

PARKS Horseshoe Canyon  Rail Fence is being installed around the lookout area  Addressing erosion issue at lookout point  Clean up of garbage and old fencing under way  Spraying thistle and Sow Thistle throughout area  Meeting with several stakeholder and/or possible partners such as Tyrell Museum, Travel Alberta, Olds College, Nature Conservancy and many others  Met with Travel Alberta & Alberta Tourism & Culture on potential acceptance into the SHiFT Program through the Province  Stairway and trails RFP to close on August 18th, for safe access to canyon floor General  Conducting regular mowing cycle  Tourism & Recreation Master Plan is nearing completion  Helicopter is booked to remove garbage from the Orkney lookout, weather pending

TRANSPORTATION & FACILITIES GENERAL  All division graders are working, roads appear to be holding up very well for the wet summer we have had  Brushing Crew has been addressing brushing requested from ratepayers for roads with width issues before harvest equipment starts moving  The Dirt Road Crew has completed 3 ½ miles, due to wet weather they have been assisting with the slides in the county. We will start back on the dirt roads within 2 weeks (weather permitting) and continue with work on dirt roads till freeze up  Crews are working on replacing culverts throughout the county and we identified a quite a few more with the increase of wet weather; I hope to have a final number of culvert replacements by the end of October.  Calcium dust control locations will be sandviked to remove the pot holes and calcium reapplied within the next couple weeks, before the full swing of harvest starts  All bridges and guardrails have been weed whipped and bridge decks swept off  2016 Bridge inspections will be completed by Bow Valley Bridges, this is an ongoing process as we have over 67 bridge/culvert structures to inspect this year  Gravelling has been out of the Grainger stockpile, then we will move to Linden stockpile and finishing up the year out of Hiller stockpile. Most of the 2016 graveling program has been completed and we will start stockpiling for next year  Two sink holes were fixed in Torrington on Centre Street, no major concerns were uncovered, we removed the dirt and replaced with new clay  Shunda was awarded the grader shed building project in Trochu and Torrington Landfill, both project locations are underway and piling holes have been started.  New LED lighting has been installed at the old shop and grader shed, we will see a significant amount of savings, from 16,000 watts of power to now using 4200 watts with an increase of light; because the quotes for this project came in lower than anticipated we changed the lighting at the Acme grader shed and the Trochu Training Center as well.

PROTECTIVE SERVICES & HEALTH & SAFETY EMERGENCY  Date set for Central Alberta Social Services seminar: October 26th in Three Hills. Working MANAGEMENT with the KREMA group in hosting.

FIRE  FMC meeting has been cancelled over the summer

PROTECTIVE  From July 20-August 16: SERVICES o 23 Citations, 20 Warnings o 5 Incident reports including Bylaw Enforcement in Wimborne, Torrington and Acme o 6 Contact Reports

1

23 2016.08.23 Council Package PLANNING & DEVELOPMENT GENERAL  54 Development permits have come in so far this year. 5 were for Home Occupations  15 Subdivisions have come in the door  Hesketh Road Closure: The Minister of Transportation has signed all the required documents. It will now be coming for 2nd and final reading. Once complete the road will be purchased and consolidated into the adjacent lots  The Land Use Bylaw has been through the Public Hearing and some amendments will be finalized shortly  Badlands Motorsports Resort has been required to provide detailed engineering for the 800m section of road that they have been unable to obtain the entire right-of-way. It looks like that will be coming back to us by the end of August  YAY!! We have another Development Officer. Welcome Brandy Morgan. Brandy will be officially starting September 1st.  The Jessie James subdivisions and land transfers are in the final stages. Documents should be able to be registered within the next month or two.

WATER & WASTEWATER WATER Churchill Water System SYSTEMS  The Process Plan is complete, this is the set up for the reservoir piping and controls  Awaiting response from Alberta Transportation regarding the use of the right of way along highway 9 and 841  Review of the reservoir plan and setup, routing, easement requirements and commercial loop to be discussed with WSP Grainger

 New water connection

 Meter lift pit installed Selkirk  2 new water connections  2 meter lift pits installed  Reservoir cleaned and inspected by contract divers Huxley  Reservoir cleaned and inspected by contract divers Swalwell  Main sewer lines flushed by contractor Torrington  Main sewer lines flushed by contractor  Exposed several lines identified as location for potential leak within the hamlet, no evidence of leak detected in these areas Wimborne  Main sewer lines flushed by contractor  Reservoir cleaned and inspected by contracted divers

 Operators have responded to several customer requests and a few call-out due to GENERAL pumphouse alarms

AQUA 7  Operators present during reservoir cleaning and inspection by contracted divers

2

24 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

5.1.2

SUBJECT: Project #1 from Road Study, Rge Rd 26-2, Twp Rd 31-0

MEETING DATE: 2016-08-23

PRESENTED BY: Brad Buchert, Sr. Manager of Transportation & Facilities

BACKGROUND/ 2016 Budget includes completion of road rebuild for Rge Rd 26-2, Twp 31-0. PROPOSAL Engineering was also done early this year for road rebuild of Rge Rd 25-1 (#2 from Road Study). Originally to be completed in 2017.

With the current economic times it was anticipated that bids would come in lower than in previous years and it may be advantageous to combine both projects in the same tender with #2 being a delete able item.

DISCUSSION/  Current approval time from Alberta Environment is a minimum 1 year. OPTIONS/  Approvals for this project are anticipated by November 2016. BENEFITS/  Tenders can be sent out once approvals are received and scheduled DISADVANTAGES: for the 2017 construction season.  Engineering for the next road project on the Road Study, Rge Rd 22-5 (Sharples Road), will be in the 2017 budget allowing time for AENR approvals prior to the 2018 construction season.  Land acquisitions are still in negotiations.

COSTS/SOURCE OF Capital Budget FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A ATTACHMENTS: N/A RECOMMENDED ACTION: That Council receives as information.

COUNCIL OPTIONS:

That Council Receives as information. MOTION:

______Prepared By: Lorna Yost Approved By: Brad Buchert Reviewed By: Al Hoggan Operations Assistant Sr. Manager of Transportation & Facilities Chief Administrative Officer

Document Last Updated April 15, 2014 25 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

5.2.1

SUBJECT: Increased Water Volume Request

2016-08-23 MEETING DATE:

John McKiernan PRESENTED BY:

As per policy 14-15 a ratepayer has requested that an increase to water BACKGROUND/ volume is accepted by Kneehill County. PROPOSAL

The ratepayer requested an increase to water volume by engaging in a water DISCUSSION/ model to see if the increase in volume is feasible. WSP was used as the OPTIONS/ engineering firm to run the water model and concluded that there would be a BENEFITS/ negative impact on existing west end users by a pressure drop of 8-10 psi DISADVANTAGES: resulting in a pressure of approximately 30 psi. WSP would not recommend an increase flow based on the model unless system upgrades were done.

Operations staff do believe that adjusting PRV, adjusting pump controls could accommodate this service increase request as well as maintaining an operating pressure for west end users. The ratepayer would be required as per policy 14-15 to pay the required fee in COSTS/SOURCE OF full prior to the volume increase FUNDING:

COMMUNICATIONS: Rate payer will be notified by letter.

LINK TO STRATEGIC PLAN:

Ratepayer water model application ATTACHMENTS: Engineer (WSP) Report Policy 14-15 That Council accepts the increased flow increase request that operations staff RECOMMENDED ACTION: are able to make the adjustments to provide this service without effecting existing users. 1.) Council accepts the ratepayers request for increased volume COUNCIL OPTIONS: 2.) Council does not accept the ratepayers request for increased volume MOTION: Council accepts the ratepayers request for increased water volume

______Prepared By: John McKiernan Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Environmental Services Director of Municipal Services Chief Administrative Officer

Document Last Updated April 15, 2014 26 2016.08.23 Council Package November 13, 2015

Kneehill County. 232 Main Street Three Hills, AB T0M 2A0

Attn: John McKiernan Manager, Environmental Services

RE: Selkirk WSA Service Connection – SW 7-30-25-W4M

As per your submitted request we competed a water model for a service connection at SW 7-30-25-W4M, Echo Sand Ranching Ltd. and based on maximum daily demand the service connection would be able to draw 8 imperial gallons per minute (Ipgm) at 72 psi but would have a negative impact on existing west end users on Rge’s Rd 30-4, 29-4, and 29-2. These users would be affected by a pressure drop in there services of 8-10 psi resulting in a pressure of approximately 30psi. A second model was run for a flow of 4 Igpm which would result in a pressure at this service of 76 psi, this would still have a negative effect on the same western services there pressure would drop by 3-5 psi. A third and final model was run at 1 Igpm with a result of 77psi for the proposed Echo Sand Service, which would have little to no effect on the west end users.

Our model is set up that all service connections installed whether tied in or not will pull maximum daily demand during the assessment of a proposed additional service. Maximum Daily demand is the water supply value that has been used in the Selkirk Model..

In Summary the model indicates the ability to meet a flow of 4 and 8 Igpm but would affect the pressure of other users during the maximum daily demand. It would not be recommended to install an 8 Igpm service unless there were some upgrades to the system. Based on all system services being set to maximum of 1700l/day (average daily demand), the model indicates the ability to meet a flow of 4 Igpm a 76psi at this service.

Should you require any further information or clarification, please contact myself at the Red Deer WSP office.

Sincerely,

Marty Rowley, WSP cc Mike Minshall, WSP Howie Hedges, WSP

27 2016.08.23 Council Package 28 2016.08.23 Council Package 29 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

5.3.1

SUBJECT: Policy 5-8 – Subdivisions-General Conditions Policy Policy 5-9 – Subdivisions – Municipal Reserve Policy & School Reserves 2016-08-23 MEETING DATE:

PRESENTED BY: Laurie Watt Director of Municipal Services

BACKGROUND/ Policy 5-8 provides a list of general conditions Administration and the PROPOSAL Subdivision Approving Authority can apply to subdivision approval. This policy does note that Municipal and/or School Reserves are required. Policy 5-9 notes that the County will take cash-in-lieu for reserves.

DISCUSSION/ While updating the Subdivisions-General Conditions Policy it was considered OPTIONS/ appropriate to include the details regarding the taking of reserves into Policy BENEFITS/ 5-8. The details around taking reserves have been expanded and clarified to DISADVANTAGES: ensure compliance with the MGA. As such, Policy 5-9 is no longer required.

COSTS/SOURCE OF N/A FUNDING:

COMMUNICATIONS: Ensures ease of use with everything in one policy.

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: Policy 5-8 & Policy 5-9

That Council move to approve revised Policy 5-8 Subdivisions – General RECOMMENDED ACTION: Conditions. That Council move to delete Policy 5-9 Subdivisions – Municipal & School Reserve Policy as the requirements are now included in Policy 5-8 1. That Council move to approve revised Policy 5-8 and that Council COUNCIL OPTIONS: move to delete Policy 5-9 2. That Council refer back to Administration for further information MOTION: That Council move to approve revised Policy 5-8 Subdivisions – General Conditions and delete Policy 5-9 Subdivisions – Municipal & School Reserve Policy.

Prepared By: Barb Hazelton Approved By: Laurie Watt Reviewed By: Al Hoggan Senior Planning & Development Officer Director of Municipal Services Chief Administrative Officer

Document Last Updated April 15, 2014 30 2016.08.23 Council Package POLICY Policy No. Page Development Control 5‐8 1 of 3

Policy Title Date: Resolution No. Subdivisions‐General Conditions August 23, 2016

Purpose: When a subdivision is approved there are conditions that are attached to the approval. These conditions are required to be met by the applicant prior to endorsement and registration of the subdivision. This policy is established to provide Administration and the Subdivision Approving Authority procedures and general conditions for subdivision approval.

Policy Guidelines/Procedures: 1. All subdivision applications approved by the Subdivision Authority may contain all or some of the conditions as listed within the General Subdivision Conditions as necessary. 2. The general conditions may only be amended by County Council on the recommendations of Administration and the Subdivision Authority. 3. Additional conditions may be attached to a subdivision approval as necessary.

General Subdivision Conditions

1. Access is to be provided to the approved subdivided parcel and remnant parcel. All existing and proposed accesses must be located and constructed in accordance with Kneehill County Approach Construction Guidelines Policy 13‐15 and amendments thereto. 2. If necessary, the Owner/Developer will be responsible for the construction of roads to provide access to the proposed subdivision and if required by the Municipality, roads must be constructed at the owner/developers expense to the municipal standards, subject to Development Control Policy 5‐13 and 5‐13A and amendments thereto. 3. Application must be made to Alberta Transportation for an approach along a primary or secondary highway. 4. The Owner/Developer shall enter into an agreement with regard to road right‐of‐way widening when required as follows: a. Agree to sell a minimum of a one acre 5m (16.5ft) strip of land for road widening to the County at such time as the County deems it necessary to widen the road adjacent to the quarter section, with the price of land to be in accordance with existing County policy at that time, and the survey for the road widening to be undertaken by the County at cost. b. The County will file a caveat against the land to protect its interest in the land. 5. If necessary, the Owner/Developer will be required to enter into a development agreement pursuant to Section 655 of the Municipal Government Act and amendments thereto. 6. All outstanding taxes on the land involved (current and arrears if any) are to be paid in full to the municipality before the subdivision may be endorsed.

31 2016.08.23 Council Package POLICY Section Policy No. Page Development Control 5‐8 2 of 3

Policy Title Date: Resolution No. Subdivisions – General Conditions July 29, 2016

7. The subdivision must be registered in accordance with the tentative submitted and by a way suitable to Alberta Land Titles in accordance with the Land Titles Act. 8. Compliance with Kneehill County Land Use Bylaw setback requirements as demonstrated by an Alberta Land Surveyor either through a Real Property Report showing the location of all improvements on both of the parcels or written confirmation from the surveyor. The location of the water wells and sewage disposal systems are also to be located and be shown to conform with provincial setback requirements. 9. Each developed parcel must be served by its own water source and private sewage treatment system. 10. Confirmation of compliance with the requirements of the Alberta Private Sewage Disposal Regulation and Safety Codes Act for the private sewage disposal system located upon the proposed lot either by a letter from a certified Safety Codes Officer, a permit application or a recent approval not more than five years old. 11. All services (water, sewer, power etc.) are to be provided by the landowner at their expense and they must conform to the utility provider conditions. 12. As per Kneehill County Water Policies the subject lands are considered as adjacent to the County waterline and as such any future residential development of the site will require the landowners to apply for water modeling. If the study finds the development suitable for hooking into the public waterline the owner must take a riser. Fees for said study and riser as per the Master Rates Bylaw. 13. For Development within hamlet boundaries, as per Bylaw 1699(and amendments thereto), the Developer must connect all development, current or future, to the hamlet’s water and sewer system separately for each created lot and will extend said lines, if required, at their own cost. 14. All future site development will require the appropriate development and safety codes permits and approvals. 15. Approval by approving authority does not exclude the need and/or requirements of the applicants to obtain any and all permits as may be necessary under this or any other legislation, bylaws or regulations. 16. Concurrent registrations of utility easements, rights‐of ways and/or crossing agreements, as required by service providers. 17. Parcels shall be graded so storm water does not drain on to adjoining property or affect neighbouring parcels. 18. As per Sections 661, 666, and 667 of the Municipal Government Act, the applicant must provide 10% Municipal Reserve and/or School Reserve to be taken as follows: a. The County will take cash in lieu of dedication of land when taking reserves is possible under the Municipal Government Act. b. The cash in lieu will be on the subdivided parcel.

32 2016.08.23 Council Package POLICY Section Policy No. Page Development Control 5‐8 3 of 3

Policy Title Date: Resolution No. Subdivisions – General Conditions July 29, 2016

c. When required reserves have been deferred as per Council decision, a deferred reserve caveat will be attached to the balance of the parcel. d. In circumstances such as commercial or multi‐lot residential subdivision, the County may, at its unfettered discretion, take land instead of cash. e. The Development Authority shall calculate the amount of the cash in lieu to be taken based on the current assessment value at the time of subdivision approval. If the developer and the municipality do not agree to an amount, the developer, at his own cost, can hire an appraiser to determine the value.s (A per the MGA requirements) 19. As per Sections 661 and 664 of the Municipal Government Act, the applicant must provide environmental reserves. 20. The Developer is required to provide dust control as per Commercial & Industry Dust Suppression Policy 13‐1 (and amendments thereto) at the following locations: ______21. Future landowners should be made aware that Kneehill County is a rural municipality and issues relating to dust, noise, and odour may arise from time to time. The County will not be responsible for dust control, as per County policy. If it becomes an issue, the responsibility to pay for dust control would fall to the title landowner.

Bob Long Al Hoggan Reeve CAO

Approved: January 22, 2001 606/06 Amended: August 26, 2008 397/08 Amended: November 29, 2011 570/11 Review Date: November 29, 2014

33 2016.08.23 Council Package Policy # 5-9 SUBDIVISIONS—MUNICIPAL AND SCHOOL RESERVE POLICY

Department: DEVELOPMENT CONTROL Approval Date: February 20/02

Amendment Dates: Replaces:

Reference: Council at 2002 Policy Review Committee

PURPOSE To establish a policy with respect to the taking of municipal and school reserves for new subdivisions

POLICY STATEMENT Provide Administration with guidelines relating to the taking of municipal and school reserves for new subdivisions

POLICY GUIDELINES The County will take cash in lieu of dedication of land when taking of reserves is possible under the Municipal Government Act. The cash in lieu will be on the subdivided parcel and defer additional reserves to the balance of the initial parcel. In circumstances such as commercial or multi-lot residential subdivision, the County may, at its unfettered discretion, take land instead of cash.

School Reserves Feb 20/97 The Golden Hills Regional Division No. 15 have passed the following motion regarding school “moved that unless otherwise notified, the 25% share of cash in lieu for municipal school reserves in new developments in Kneehill County will be turned over by the Golden Hills Regional Division No. 15 Board to the County with the understanding that the funds accumulated will be used for recreational purposes or to support the community resource worker.”

The Planning and Development Officer shall calculate the amount of the cash in lieu to be taken, based on sales value of bare land sold in the municipality during the previous year. If the developer and the municipality do not agree to an amount, the developer, at his cost, can hire an appraiser to determine the value.

Approval Date February 20, 2002 Approved by: Regular Council 1. Amendment Date June 27/06 Regular Council #311/06 2. Amendment Date 3. Amendment Date 4. Amendment Date

34 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

5.3.2

SUBJECT: Bylaw #1706, Road Closure: SW 12-29-22 W4; Hesketh Lots 12-16

2016-08-23 MEETING DATE:

Dharmesh Vyas, Planning and Development Officer PRESENTED BY:

Edward and Marlene Wisniewski have requested a road closure (undeveloped BACKGROUND/ road allowance) around their lots in Hesketh. The closure is requested for the PROPOSAL road allowance immediately south west of the parcel as well as the alley way in between Lots 11-16.

First Reading was held on February 9, 2016 and the Public Hearing was held on March 8, 2016. Prior to second and final reading, Ministerial Approval was required. This was granted on July 18, 2016.

Following a second reading, a final reading is required to officially close the road. After the road is closed, the appraised value of the road allowance and alley way must be presented to the County. An agreement must be executed with the applicant to purchase the road allowance and subsequently consolidate it with Lots 12-16 and Lot 11 to create a more compliant parcel. It would continue to be zoned Hamlet General. A right-of-way agreement with Telus must also be registered on title- this has been signed by the province.

The reason for this road closure was the development of the quonset on the road allowance to the south west of the property which the applicants have stated has been there since 1975. Furthermore, the house was constructed in the middle of the alley way in between Lots 11-16. Road Closures are governed by the Municipal Government Act and Section 22 DISCUSSION/ states that a road must be closed by bylaw, must be advertised and must be OPTIONS/ approved by the Minister of Transportation prior to receiving second and final BENEFITS/ readings. Additionally, a person who claims to be affected prejudicially by the DISADVANTAGES: bylaw (or that person’s agent) must be given an opportunity to be heard by Council. As the Public Hearing has already been held, affected parties have been given the opportunity to speak for and against the closure. Costs to the applicant would be as follows: COSTS/SOURCE OF FUNDING: 1. Application fees as set out by Council ($800.00) 2. All costs associated with Transfer of Land (Survey, Transfer Documents, Registration etc…) 3. Appraisal Fee 4. Purchase cost of the road allowance

Referrals, advertisements and hosting the public hearing. COMMUNICATIONS:

N/A LINK TO STRATEGIC PLAN:

Document Last Updated April 15, 2014 35 2016.08.23 Council Package

Aerial View of Hesketh ATTACHMENTS: Alberta Transportation Approval for Closure Bylaw 1706 (with signatures) Plan of Survey Showing Consolidation That Kneehill County Council consider further reading of Bylaw 1706. RECOMMENDED ACTION:

1. That Council proceed with Second and Final Readings of Bylaw 1706 COUNCIL OPTIONS: for Road Closure. 2. That Council defeat Bylaw 1706 for Road Closure. 3. That Council require further information from the applicants regarding this application prior to making a decision to proceed with or defeat Bylaw 1706. MOTION: First Motion That Kneehill County Council give Second Reading to Bylaw 1706 to amend Land Use Bylaw 1564 by closing the relevant portions of road as per the survey created by Hunter Survey Systems File No. 05-15-101.

Motion following passing of Second Reading That Kneehill County Council give third reading to Bylaw 1706.

______Prepared By: Dharmesh Vyas Approved By: Barb Hazelton Reviewed By: Al Hoggan Planning & Development Officer Senior Planning & Development Officer Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 5.3.2 2 | Page 36 2016.08.23 Council Package 37 2016.08.23 Council Package 38 2016.08.23 Council Package 39 2016.08.23 Council Package

REQUEST FOR DECISION Agenda Item #

5.3.3

SUBJECT: Appraisal of Road Closure

2016-08-23 MEETING DATE:

Dharmesh Vyas, Planning and Development Officer PRESENTED BY:

Bylaw 1706 addresses an undeveloped road allowance and alleyway closure BACKGROUND/ in Hesketh. Edward and Marlene Wisniewski have obtained an appraisal of PROPOSAL the road allowance and alleyway (0.46 acres/ 20,036.23 ft2) at a value of $0.23 per square foot; amounting to $4608.28. This amount was rounded to $4500.00 by the appraiser. The purpose of Bylaw 1706 was to address the quonset and residence which DISCUSSION/ were built in the undeveloped road allowance and alley way respectively. OPTIONS/ BENEFITS/ Should Council approve this appraised value for the closed road allowance DISADVANTAGES: ($4500.00) the aforementioned applicants would enter into an agreement to purchase and consolidate with their existing Lots 11-16 Block 1 Plan 4267 CS. A right-of-way agreement with Telus must also be registered on title- this has been signed by the province. Costs to the applicant in the road closure and purchase process: COSTS/SOURCE OF FUNDING: 1. Application fees as set out by Council ($800.00) 2. Appraisal Fee 3. All costs associated with Transfer of Land (Survey, Transfer Documents, Registration etc…) 4. Purchase cost of the road allowance

With the exception of referrals, advertisements and hosting the public hearing for Bylaw 1706, there were few costs incurred by the County.

COMMUNICATIONS:

LINK TO STRATEGIC PLAN:

Aerial View of Hesketh ATTACHMENTS: Alberta Transportation Approval for Closure Bylaw 1706 (with signatures) Plan of Survey Showing Consolidation Market Appraisal Letter That Kneehill County Council accept the Market Appraisal of $4500.00 for RECOMMENDED ACTION: 0.46 acres of closed road subject of Bylaw 1706.

1. That Council accept the Market Appraisal for the closed roads subject COUNCIL OPTIONS: of Bylaw 1706 as presented. 2. That Council request verification through Accurate Assessment of the Market Appraisal for the closed roads subject of Bylaw 1706.

Document Last Updated April 15, 2014 40 2016.08.23 Council Package

That Council, at their cost, obtain a second market appraisal prior to making a decision. MOTION: That Kneehill County Council accept the Market Appraisal of $4500.00 for 0.46 acres of closed road subject of bylaw 1706.

______Prepared By: Dharmesh Vyas Approved By: Barb Hazelton Reviewed By: Al Hoggan Planning & Development Officer Senior Planning & Development Officer Chief Administrative Officer

REQUEST FOR DECISION Agenda Item # 5.3.3 2 | Page 41 2016.08.23 Council Package

42 2016.08.23 Council Package 43 2016.08.23 Council Package

Perry Appraisal Associates Ltd. Real Estate Appraisers 4801 – 49th Avenue OLDS, ALBERTA T4H 1E1 PHONE (403) 556-7277 Fax (403) 556-3130 Toll Free (866) 281-3816, e-mail [email protected] August 16, 2016

Ed & Marlene Wisniewski 5160 Nesbitt Road NW Calgary, Alberta T2K 2N5

Dear Ed & Marlene:

RE: Appraisal Reference #C12594 Consolidation of Plan 4267CS, Block 1, Lots 11-16

As requested, an estimate of the Market Value of the captioned properties has been completed as at August 10, 2016 the date the sites were inspected. My report which is suitable for a possible sale is attached. I have personally inspected the properties and analysed all available information considered pertinent to the valuation thereof. The appraiser who completed this report is a licensed appraiser under the Real Estate Act of Alberta.

It is assumed that the subject zonings will take on similar zonings as the surrounding properties. The site size is estimated using the town’s plot plan and is assumed to be accurate.

After careful consideration and analysis of all data compiled, the estimated Market Value of the subject properties as of the effective date of this appraisal are:

FOUR THOUSAND FIVE HUNDRED DOLLARS ($4,500)

This appraisal has been completed for the exclusive use of Ed & Marlene Wisniewski. No other party including financiers of the client or others may rely on this appraisal without specific written approval of the appraiser and the client designated as the exclusive user. The reader is urged to review the report in its entirety, since information taken separately or out of context may be misleading.

Yours truly,

PERRY APPRAISAL ASSOCIATES LTD.

KYLE SANDE, AACI, P.App.

44 2016.08.23 Council Package Perry Appraisal Associates Ltd. C12594 REQUEST FOR DECISION Agenda Item #

5.5.1

SUBJECT: AACPO Request for Sponsorship

2016-08-23 MEETING DATE:

PRESENTED BY: Laurie Watt, Director of Municipal Services

BACKGROUND/ The Alberta Association of Community Peace Officers is asking for PROPOSAL sponsorships for the 2017 Training Conference.

DISCUSSION/ There are five levels of sponsorship from $250 up to $2000+ that are outlined OPTIONS/ in the sponsorship request letter. BENEFITS/ DISADVANTAGES:

COSTS/SOURCE OF 2017 Operating Budget FUNDING:

COMMUNICATIONS: Advertising Kneehill County sponsorship at the conference.

LINK TO STRATEGIC PLAN: Supporting professional associations

ATTACHMENTS: Sponsorship request letter

RECOMMENDED ACTION: To approve the sponsorship of $750 (sergeant level) for the AACPO Conference in 2017. 1. Approve the sponsorship for the AACPO Conference 2017 for the COUNCIL OPTIONS: amount of $750 in the 2017 Operating Budget. 2. Approve a different amount for the AACPO Conference 2017 3. Take as information MOTION: Council approves the sponsorship for the AACPO Conference 2017 for the amount of $750 in the 2017 Operating Budget.

Prepared By: Debra Grosfield Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Protective Services and Director of Municipal Services Chief Administrative Officer Communications Officer

Document Last Updated August 20, 2015 45 2016.08.23 Council Package 46 2016.08.23 Council Package 47 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

6.1

SUBJECT: Bank Reconciliation – June 2016

2016-08-23 MEETING DATE:

PRESENTED BY: Mike Morton, Director of Corporate Services

BACKGROUND/ To request Council’s acceptance of the June 2016 Bank Reconciliation. PROPOSAL

DISCUSSION/ The Bank Reconciliation has been completed for the period indicated. OPTIONS/ BENEFITS/ DISADVANTAGES:

COSTS/SOURCE OF N/A FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: June 2016 Bank Reconciliation.

RECOMMENDED ACTION: Council accepts the June 2016 Bank Reconciliation as information.

COUNCIL OPTIONS: 1. Receive the June 2016 Bank Reconciliation as information. 2. Council provides further direction.

MOTION: 1. Council receives the June 2016 Bank Reconciliation as information.

Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Al Hoggan Accounting Supervisor Director of Corporate Services Chief Administrative Officer

Document Last Updated April 15, 2014 48 2016.08.23 Council Package BANK RECONCILIATION June 2016

12-000-00-31200 12-000-00-33210 12-000-00-34700

GENERAL ACCT GICs TAX TRUST TOTALS BANK End of Month Balance 24,175,739.16 0.00 13,220.37 ADD: Outstanding Deposits 7,520.30 Outstanding Adjustments New Term Deposits New Master Cards SUBTOTAL 24,183,259.46 0.00 13,220.37

LESS: Outstanding Cheques 1,599,494.72 O/S MC TSF Telepay Pre-Deposit Master Card Cancellations GIC's Redeemed Outstanding Adjustment SUBTOTAL 1,599,494.72 0.00 0.00 RECONCILED BANK BALANCE $ 22,583,764.74 $ - $ 13,220.37 $ 22,596,985.11 GL BALANCE $ 22,583,764.74 $ - $ 13,220.37 30/Jun/15 $26,199,354.17 0.00 0.00 0.00

49 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

6.2

SUBJECT: Horseshoe Canyon Purchase

2016-08-23 MEETING DATE:

PRESENTED BY: Mike Morton, Director of Corporate Services

BACKGROUND/ To update Council on the total cost for the purchase of Horseshoe Canyon. PROPOSAL

DISCUSSION/ Total paid for the purchase of Horseshoe Canyon is $503,838.88. OPTIONS/  $500,000.00 for the land. BENEFITS/  $1,919.78 for the legal fees of seller. DISADVANTAGES:  $19.10 for the property tax adjustment.  $1,900.00 for the legal fees of purchaser.

COSTS/SOURCE OF Funding to come from Budget Contingency as per Council motion 231/16. FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: To promote tourism and economic development initiatives within Kneehill County.

ATTACHMENTS: N/A

RECOMMENDED ACTION: Council accepts the costing for Horseshoe Canyon as information.

COUNCIL OPTIONS: 1. Receive the cost update for the purchase of Horseshoe Canyon as information. 2. Council provides further direction.

MOTION: 1. Council receives the cost update of $503,838.88 for the purchase of Horseshoe Canyon as information.

Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Al Hoggan Accounting Supervisor Director of Corporate Services Chief Administrative Officer

Document Last Updated April 15, 2014 50 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

7.1

SUBJECT: Livestreaming Council Meetings

2016-08-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ As part of the 2013 Strategic Plan, communication was deemed a priority. In PROPOSAL February 2016, a new Procedural Bylaw was passed with the addition of procedures for Recording, Broadcasting and/or Livestreaming Meetings.

DISCUSSION/ Procedural Bylaw 1705 Excerpt: OPTIONS/ RECORDING, BROADCASTING AND/ OR STREAMING COUNCIL BENEFITS/ MEETINGS DISADVANTAGES: 1) Council meetings may be audio and/ or visually recorded, broadcast and/or streamed publicly, if the meeting location supports its use, with the exception of proceedings closed to the public provided for under In -Camera Sessions section of this Procedural Bylaw. 2) The use of audio and video recording devices and cameras by the press or the public is prohibited. 3) If a Council meeting is recorded, broadcasted and/ or streamed: a. signage shall be posted to ensure presenters and members of the public are aware that public meetings may be audio and/ or visually recorded, broadcast and/ or streamed publicly and made available over the website. b. at the commencement of each meeting, the Reeve or Chair shall notify those present, including members of the public, that the meeting is being recorded, broadcasted or streamed publicly through Kneehill County's website and/ or online. c. the Reeve or Chair has the discretion and authority at any time to direct the termination or interruption of the recording, broadcasting and/ or streaming of the meeting if he or she considers it prudent or advisable to do so. d. there may be situations where due to technical difficulties the recording, broadcasting and/ or streaming will not be available. If such circumstances occur the Reeve or Chairperson will advise those present that the recording, broadcasting and/ or streaming is not available. In the event the technical difficulties are not identified during the meeting, this information will be displayed on the website. e. the recording will be posted to the website within three (3) days of the meeting. f. once approval is given to draft minutes and they become the official record, any audio/ video recordings will be deleted from the website. 4) Copyright to recordings of Council meetings made available on the County’s website is owned by Kneehill County. No part of the recorded materials posted on the County's website may be reproduced. Anyone requesting a copy of an audio or video recording must do so in writing, addressed to the CAO (or designate).

COSTS/SOURCE OF Website Annual Fees to host livestreaming and data: $1,200-1,500 FUNDING: Initial set up equipment (camera, sound): $10,000 - $13,000 2017 Budget Recommendation for this Initiative: $14,500 Document Last Updated April 15, 2014 51 2016.08.23 Council Package

COMMUNICATIONS: Advertise the new option for Council information on website, in news column and on social media.

LINK TO STRATEGIC PLAN: 2015-2018 Strategic Plan – Communications Priority Governance - Accountability

ATTACHMENTS: Research on Livestreaming Council Meetings dated August 3, 2016.

RECOMMENDED ACTION: That Council approve the following: 1. Council approve the Livestreaming Initiative and include in the 2017 budget.

1. Approve the Livestreaming Initiative to begin in March 2017 with funds COUNCIL OPTIONS: budgeted in 2017 for set up and annual hosting fees thereafter. 2. To have Administration research more information. MOTION: 1. Council approve the Livestreaming Initiative to begin in March 2017 with funds budgeted in 2017 for set up and annual hosting fees thereafter.

Prepared By: Debra Grosfield Approved By: Al Hoggan Reviewed By: Al Hoggan Manager of Protective Services and Chief Administrative Chief Administrative Officer Communications Officer Officer

REQUEST FOR DECISION Agenda Item # 7.1 2 | Page 52 2016.08.23 Council Package RESEARCH ON LIVE STREAMING COUNCIL MEETINGS

Livestream on Video Recording Livestream of Municipality Municipal Website on Website Archives Host Other Meetings Regional Municipality of Wood all committee meetings yes yes since 2007 SIRE Technologies Buffalo live streamed Strathcona County yes yes since 2011 netromedia.com Priorities Committee Governance and Priorities Parkland County yes yes since 2012 legistar.com Committee, Committee of the Whole Committee of the Whole, Sturgeon County yes yes since 2014 legistar.com Organizational Council Meetings Rocky View County no audio recording on website audio archives from 2012 file uploaded on website no "Municipal Minutes" with a radio show archived from Soundcloud.com/ local no no member of Council every Lac La Biche County 2014 radio station two weeks Mackenzie County no no no no no Wheatland County no no no no no Leduc County no no no no no City of St. Albert yes yes since 2012 pbtech.org no Strathmore yes yes since 2012 Youtube no City of Grande Prairie yes yes since 2010 Youtube no Budget Meetings, yes yes since 2012 SIRE Technologies City of Red Deer Organizational Meetings Public Council Committee, Fort Saskatchewan yes yes since 2014 SIRE Technologies Organizational Council Meetings Drumheller yes yes since 2015 Youtube no Kindersley yes yes since 2015 livestream.com no Airdrie yes yes since 2015 Youtube no

YouTube - Free August 3rd, 2016 Legistar - $3500 - $4500 set up fee, $3600 annually Livestream - $199/month Civic Plus (OUR WEBSITE) $1000 per year USD

53 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

8.1

SUBJECT: Drumheller RCMP Provincial Detachment Statistical Comparison

2016-08-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ Administration received the Drumheller RCMP Detachment Crime Statistics PROPOSAL for June 2016 and Quarter 2, 2016.

DISCUSSION/  Statistics remain relatively consistent, with some fluctuations when OPTIONS/ compared to the previous reporting periods. BENEFITS/  Noticeable increase in reporting of assault, uttering threats, disturbing DISADVANTAGES: the peace and drug possession. (RCMP cannot speculate why people are behaving in this manner, but are pleased that they are being reported to police)  Fraud has seen a slight increase, which includes scams via phone and email, which have been subject to public awareness campaigns. Because of public awareness people are more aware to report these incidents to police.  There is a decrease in reported crimes such as mischiefs and thefts.  There is also a decrease in traffic tickets and traffic collisions.

COSTS/SOURCE OF N/A FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: Safe and Viable Communities

ATTACHMENTS: Letter from Drumheller Detachment.

RECOMMENDED ACTION: That Council receive report for information.

COUNCIL OPTIONS: 1. Receive report for information. 2. That Council request more information.

MOTION: That Council accept as information the Drumheller Royal Canadian Mounted Police Provincial Detachment Statistical Comparison Report.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 54 2016.08.23 Council Package Carolyn Van der Kuil

From: Al Hoggan Sent: Monday, August 08, 2016 9:21 AM To: Carolyn Van der Kuil Subject: FW: Drumheller RCMP - June 2016 & Q2 Statistics Attachments: Drumheller Provincial Q2 2016.pdf; Drumheller Provincial June 2016.pdf

Follow Up Flag: Follow up Flag Status: Completed

For Council package or Council correspondence. I suggest it should go to a Council meeting.

Al Hoggan,CLGM Chief Administrative Officer Office: 1-866-443-5541 Cell: 1-403-443-1643 Fax: 403-443-5115 [email protected] PO Box 400 Three Hills, Alberta, T0M2A0 www.kneehillcounty.com

IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email by mistake, please notify the sender immediately and do not disclose the contents to anyone or make copies thereof. Although taking reasonable precautions to ensure no viruses or malicious softwares are present in this email, the sender cannot accept responsibility for any loss or damage arising from the use of this email or attachments

From: Kevin CHARLES [mailto:Kevin.Charles@rcmp‐grc.gc.ca] Sent: Friday, August 5, 2016 12:46 PM To: Debra Grosfield ; Al Hoggan ; [email protected]; [email protected]; [email protected]; [email protected]; Alan Parkin Subject: Drumheller RCMP ‐ June 2016 & Q2 Statistics

Good afternoon,

As some of you may remember me, I have spend the past six years as a Corporal supervisor here at Drumheller Detachment. From January to June, 2016, I was temporarily assigned to Hanna Detachment as the Acting Detachment Commander due to a vacancy. I have since been promoted to Sergeant at Brooks Detachment, but I have been temporarily assigned back to Drumheller as the Acting Detachment Commander due to the retirement of S/Sgt Grant MacDonald last month. I will remain in this position until our house sells and we relocate to Brooks, or the new Commander arrives in Drumheller, whichever comes first. Unfortunately I cannot provide you with a time line, as it is unknown.

I take pride in maintaining open communication channels with our policing partners and elected officials. I encourage questions, comments, and feedback either in person, over the phone, or e-mail, and I am also willing to attend to your office in person to speak privately or at a council meeting.

1 55 2016.08.23 Council Package Attached please find our crime statistics for June, 2016, and Quarter 2, 2016.

If you do not wish to receive these reports, or would like me to send them to a different contact within your department, please let me know.

Our overall statistics remain relatively consistent. Closer examination of specific offences reveal some fluctuations when compared to the previous reporting periods. There has been a noticeable increase in reporting of assault, uttering threats, disturbing the peace and drug possession. I cannot speculate as to why people choose to behave in a manner that constitutes one of these aforementioned offences, however I am pleased that they are being report to police, allowing us to investigate.

The category of fraud has seen a slight increase, but this also includes scams via phone an e-mail, which have been subject to public awareness campaigns. I suspect an increase in public knowledge triggers a reporting of the incident to police. Likewise, an increase in reporting suspicious persons or vehicles is a trend I like to see, as it indicated the public is seeing someone that doesn't belong or acting peculiar, and they are calling on police to investigate.

On the downward trend, there is a marked decrease in reported crimes such as mischiefs and thefts. Traffic tickets and traffic collisions are also both down from previous periods.

With summer already half way over, I am now looking at the upcoming start to the new school year, and related traffic safety initiatives. I have been in contact with the provincial Office of Traffic Safety and holding discussions on several educational and awareness programs we are attempting to implement.

There have been some changes, as indicated previously, to our local staffing. Cpl Gerald Sherk arrived at the end of June, replacing me in my previously held position of supervisor. Cpl Guthrie has been promoted to "E" Division and will be gone by the end of the month. His replacement, Cpl Steve Lloyd, is anticipated to arrive here from northern Alberta by early September. We are receiving a new Constable from Depot, and he is expected to report for duty after the September long weekend.

Please forward this to your Reeve, Mayor, and Council; as always, let me know if there are any questions or concerns.

Kind regards,

Sgt. Kevin Charles Acting Detachment Commander Royal Canadian Mounted Police P.O. Box 1030; 75 Riverside Drive East Drumheller, AB T0J 0Y0 Tel: (403) 823-7590 Cell: (403) 436-0341 Fax: (403)823-7505 Email: [email protected]

This e-mail may be privileged and/or confidential, and the sender does not waive any related rights and obligations. Any distribution, use or copying of this e-mail or the information it contains by other than an intended recipient is unauthorized. If you received this e-mail in error, please advise me (by return e-mail or otherwise) immediately.

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2 56 2016.08.23 Council Package désigné(s) est interdite. Si vous recevez ce courrier électronique par erreur, veuillez m'en aviser immédiatement, par retour de courrier électronique ou par un autre moyen.

3 57 2016.08.23 Council Package Drumheller Provincial Detachment Statistical Comparison January to June: 2012 - 2016 All categories contain "Attempted" and/or "Completed" July-06-16

CATEGORY Trend 2012 2013 2014 2015 2016

Homicides & Offences Related to Death 0 0 0 0 0

Robbery 0 0 0 0 0

Sexual Assaults 0 1 0 1 1

Other Sexual Offences 0 1 0 1 0

Assault 8 4 3 6 12

Kidnapping/Hostage/Abduction 0 0 0 0 1

Extortion 0 0 0 0 0

Criminal Harassment 4 6 3 2 3

Uttering Threats 3 5 3 1 13

Other Persons 0 0 0 0 0

TOTAL PERSONS 15 17 9 11 30

Break & Enter 12 3 4 6 5

Theft of Motor Vehicle 4 4 4 3 4

Theft Over $5,000 5 3 5 1 2

Theft Under $5,000 13 15 5 19 14

Possn Stn Goods 0 3 2 3 2

Fraud 5 6 8 6 14

Arson 1 0 0 1 2

Mischief To Property 12 12 12 13 14

TOTAL PROPERTY 52 46 40 52 57

Offensive Weapons 2 2 3 2 6

Public Order 0 0 0 0 0

Disturbing the peace 7 4 5 2 10

OTHER CRIMINAL CODE 5 8 16 3 9

TOTAL OTHER CRIMINAL CODE 14 14 24 7 25

TOTAL CRIMINAL CODE 81 77 73 70 112

This Report is generated from the PROS database and current 58scoring of files. All homicide 2016.08.23files are not included Council in Package this report. Drumheller Provincial Detachment Statistical Comparison January to June: 2012 - 2016 All categories contain "Attempted" and/or "Completed"

CATEGORY Trend 2012 2013 2014 2015 2016

Drug Enforcement - Production 0 0 1 0 0

Drug Enforcement - Possession 14 18 8 2 16

Drug Enforcement - Trafficking 0 6 4 3 3

Drug Enforcement - Other 0 0 0 0 0

Total Drugs 14 24 13 5 19

Federal - General 0 0 3 0 1

TOTAL FEDERAL 14 24 16 5 20

Liquor Act 8 6 2 0 1

Other Provincial Stats 14 11 14 15 9

Total Provincial Stats 22 17 16 15 10

Municipal By-laws Traffic 0 1 0 0 0

Municipal By-laws 1 3 2 1 1

Total Municipal 1 4 2 1 1

Fatals 0 1 1 1 0

Injury MVC 6 7 2 11 0

Property Damage MVC (Reportable) 77 67 53 57 64

Property Damage MVC (Non Reportable) 7 17 21 12 3

TOTAL MVC 90 92 77 81 67

Provincial Traffic 268 332 225 195 135

Other Traffic 7 0 2 1 1

Criminal Code Traffic 8 13 11 12 11

Common Police Activities

False Alarms 6 15 16 16 18

False/Abandoned 911 Call and 911 Act 41 37 25 35 25

Suspicious Person/Vehicle/Property 15 8 12 10 16

Persons Reported Missing 1 4 0 0 3

Spousal Abuse - Survey Code 10 1 4 12 13

This Report is generated from the PROS database and current 59scoring of files. All homicide 2016.08.23files are not included Council in Package this report. Drumheller Provincial Detachment Statistical Comparison June: 2012 - 2016 All categories contain "Attempted" and/or "Completed" July-06-16

CATEGORY Trend 2012 2013 2014 2015 2016

Homicides & Offences Related to Death 0 0 0 0 0

Robbery 0 0 0 0 0

Sexual Assaults 0 0 0 0 0

Other Sexual Offences 0 1 0 0 0

Assault 1 0 1 1 2

Kidnapping/Hostage/Abduction 0 0 0 0 0

Extortion 0 0 0 0 0

Criminal Harassment 2 1 1 1 1

Uttering Threats 1 1 0 1 1

Other Persons 0 0 0 0 0

TOTAL PERSONS 4 3 2 3 4

Break & Enter 3 0 0 1 1

Theft of Motor Vehicle 1 1 1 1 1

Theft Over $5,000 1 1 2 0 0

Theft Under $5,000 4 5 2 7 4

Possn Stn Goods 0 0 0 0 0

Fraud 0 0 2 1 1

Arson 1 0 0 1 0

Mischief To Property 3 3 6 2 2

TOTAL PROPERTY 13 10 13 13 9

Offensive Weapons 0 0 1 0 4

Public Order 0 0 0 0 0

Disturbing the peace 0 1 1 0 5

OTHER CRIMINAL CODE 2 0 3 0 1

TOTAL OTHER CRIMINAL CODE 2 1 5 0 10

TOTAL CRIMINAL CODE 19 14 20 16 23

This Report is generated from the PROS database and current 60scoring of files. All homicide 2016.08.23files are not included Council in Package this report. Drumheller Provincial Detachment Statistical Comparison June: 2012 - 2016 All categories contain "Attempted" and/or "Completed"

CATEGORY Trend 2012 2013 2014 2015 2016

Drug Enforcement - Production 0 0 0 0 0

Drug Enforcement - Possession 1 5 0 0 8

Drug Enforcement - Trafficking 0 0 1 0 0

Drug Enforcement - Other 0 0 0 0 0

Total Drugs 1 5 1 0 8

Federal - General 0 0 2 0 1

TOTAL FEDERAL 1 5 3 0 9

Liquor Act 0 2 0 0 1

Other Provincial Stats 4 3 3 0 4

Total Provincial Stats 4 5 3 0 5

Municipal By-laws Traffic 0 0 0 0 0

Municipal By-laws 0 1 1 1 0

Total Municipal 0 1 1 1 0

Fatals 0 0 0 0 0

Injury MVC 2 1 0 2 0

Property Damage MVC (Reportable) 13 12 7 13 8

Property Damage MVC (Non Reportable) 0 0 3 0 0

TOTAL MVC 15 13 10 15 8

Provincial Traffic 94 73 57 17 16

Other Traffic 1 0 0 0 0

Criminal Code Traffic 2 2 3 3 3

Common Police Activities

False Alarms 1 3 5 7 4

False/Abandoned 911 Call and 911 Act 6 7 4 3 3

Suspicious Person/Vehicle/Property 0 1 1 3 7

Persons Reported Missing 0 1 0 0 0

Spousal Abuse - Survey Code 1 0 1 1 2

This Report is generated from the PROS database and current 61scoring of files. All homicide 2016.08.23files are not included Council in Package this report. Drumheller Provincial Detachment Statistical Comparison Q2: 2012 - 2016 All categories contain "Attempted" and/or "Completed" July-06-16

CATEGORY Trend 2012 2013 2014 2015 2016

Homicides & Offences Related to Death 0 0 0 0 0

Robbery 0 0 0 0 0

Sexual Assaults 0 1 0 0 0

Other Sexual Offences 0 1 0 0 0

Assault 3 2 1 5 8

Kidnapping/Hostage/Abduction 0 0 0 0 1

Extortion 0 0 0 0 0

Criminal Harassment 2 4 2 1 1

Uttering Threats 1 5 0 1 6

Other Persons 0 0 0 0 0

TOTAL PERSONS 6 13 3 7 16

Break & Enter 7 1 3 2 4

Theft of Motor Vehicle 3 3 4 3 4

Theft Over $5,000 5 2 2 1 2

Theft Under $5,000 6 13 4 13 7

Possn Stn Goods 0 1 1 0 0

Fraud 2 4 6 1 3

Arson 1 0 0 1 1

Mischief To Property 7 8 12 9 6

TOTAL PROPERTY 31 32 32 30 27

Offensive Weapons 2 0 3 0 5

Public Order 0 0 0 0 0

Disturbing the peace 0 2 2 1 8

OTHER CRIMINAL CODE 10 2 7 2 1

TOTAL OTHER CRIMINAL CODE 12 4 12 3 14

TOTAL CRIMINAL CODE 49 49 47 40 57

This Report is generated from the PROS database and current 62scoring of files. All homicide 2016.08.23files are not included Council in Package this report. Drumheller Provincial Detachment Statistical Comparison Q2: 2012 - 2016 All categories contain "Attempted" and/or "Completed"

CATEGORY Trend 2012 2013 2014 2015 2016

Drug Enforcement - Production 0 0 0 0 0

Drug Enforcement - Possession 7 15 0 0 15

Drug Enforcement - Trafficking 0 2 1 1 3

Drug Enforcement - Other 0 0 0 0 0

Total Drugs 7 17 1 1 18

Federal - General 0 0 2 0 1

TOTAL FEDERAL 7 17 3 1 19

Liquor Act 4 2 0 0 1

Other Provincial Stats 6 7 7 5 7

Total Provincial Stats 10 9 7 5 8

Municipal By-laws Traffic 0 0 0 0 0

Municipal By-laws 0 2 2 1 0

Total Municipal 0 2 2 1 0

Fatals 0 0 1 0 0

Injury MVC 4 1 1 6 0

Property Damage MVC (Reportable) 35 30 23 30 24

Property Damage MVC (Non Reportable) 2 4 7 2 0

TOTAL MVC 41 35 32 38 24

Provincial Traffic 160 177 133 99 101

Other Traffic 5 0 2 0 1

Criminal Code Traffic 6 9 7 9 5

Common Police Activities

False Alarms 5 6 12 11 10

False/Abandoned 911 Call and 911 Act 6 24 21 13 10

Suspicious Person/Vehicle/Property 0 6 10 9 10

Persons Reported Missing 0 2 0 0 3

Spousal Abuse - Survey Code 7 1 2 7 6

This Report is generated from the PROS database and current 63scoring of files. All homicide 2016.08.23files are not included Council in Package this report. REQUEST FOR DECISION Agenda Item #

8.2

SUBJECT: Kneehill Regional Partnership Meeting- Monday, October 31, 2016

2016-08-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ There is a Kneehill Regional Partnership meeting scheduled for Monday, PROPOSAL October 31, 2016 with the location still to be determined.

This meeting is intended for all Council members and CAO’s in the Kneehill region.

DISCUSSION/ Provide Administration with a list of Councillors who will attend this event, so OPTIONS/ they can ensure everyone is registered. BENEFITS/ DISADVANTAGES:

COSTS/SOURCE OF 2016 Operating Budget FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: Think, Act Regionally

ATTACHMENTS: Invitation

RECOMMENDED ACTION: That Council authorize attendance to this event.

COUNCIL OPTIONS: 1. That Council authorize attendance. 2. That Council not approve attendance. MOTION: That Council authorize the attendance to Council to participate in the Kneehill Regional Partnership Meeting being held at on Monday, October 31, 2016.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 64 2016.08.23 Council Package Carolyn Van der Kuil

From: Laurie Watt Sent: Tuesday, August 09, 2016 3:58 PM To: Carl Peterson - Town of Trochu ; Lori Conkin; Joanne Klauer; Rhoda Hannah; Margaret McClarty Cc: Al Hoggan; Brian Holsworth; Carolyn Van der Kuil Subject: Kneehill Regional Partnership - Save the Date

Follow Up Flag: Follow up Flag Status: Flagged

Good afternoon

Kneehill County has set the date of Monday, October 31, 2016 as the “All of Council and CAOs” Regional Partnership Meeting. We have engaged a facilitator for the day to work with the group. As Kneehill County will look after the facilitator’s costs for the day, I am looking for one of the other municipalities to host. You would be responsible for facility rental and lunch and refreshments for the day. I believe we were in Acme last year.

We will hold a Steering Committee meeting a couple of weeks prior to the meeting to set the agenda. Please advise what evenings are not suitable for your representative for the week of October 17th. Please also advise your Council members of the proposed dates.

Thanks everyone and enjoy the rest of your summer!

Laurie Watt, CLGM Director Of Municipal Services Office: 1-866-443-5541 Cell: 1-403-820-4793 Fax: 403-443-5115 [email protected] PO Box 400 Three Hills, Alberta, T0M2A0 www.kneehillcounty.com

IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email by mistake, please notify the sender immediately and do not disclose the contents to anyone or make copies thereof. Although taking reasonable precautions to ensure no viruses or malicious softwares are present in this email, the sender cannot accept responsibility for any loss or damage arising from the use of this email or attachments

1 65 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

8.3

SUBJECT: Central Zone Alberta Association of Municipal Districts and Counties (CAAMDC) Fall Meeting 2016-08-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

There is a CAAMDC meeting scheduled for Friday, October 14, 2016, hosted BACKGROUND/ by the MD of Acadia #34. The event will take place at the Acadia Valley PROPOSAL Community Hall.

DISCUSSION/ Organizers are requesting the number of people attending this event so they OPTIONS/ can get an accurate number for their caterers. BENEFITS/ DISADVANTAGES:

2016 Operating Budget COSTS/SOURCE OF FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: N/A

RECOMMENDED ACTION: That Council confirm attendance to event.

COUNCIL OPTIONS: 1. That Council confirm attendance 2. That Council does not confirm attendance

MOTION: That Council confirms the attendance of ______to attend the Central Zone Alberta Association of Municipal Districts and Counties meeting on October 14, 2016.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 66 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

8.4

SUBJECT: Social Media Report

2016-08-23 MEETING DATE:

PRESENTED BY: Debra Grosfield, Communications

BACKGROUND/ In the 2015-2018 Strategic Plan, communication was identified as one of the PROPOSAL strategic pillars for Kneehill County’s successful future. The Social Media Policy was approved by Council in October 2015. Part of the motion including reporting back to Council.

DISCUSSION/ The Social Media Policy outlines the purposes of Social Media as a OPTIONS/ communications tool. One of the purposes of social media is to direct BENEFITS/ questions/visitors to our official website. DISADVANTAGES: To date, there are 272 likes to our page. Statistics have been included in the attached report.

Communications has published over 80 posts from February to July.

COSTS/SOURCE OF There is only staff time cost to monitor and post to our Facebook page, which FUNDING: is internal. There are costs if we wish to “Boost” our posts to increase the audiences, however, organic shares by others is what we are looking for.

COMMUNICATIONS: Internally, we have advertised through email and the staff payroll news to like us on Facebook. We have also included a link button on our website.

LINK TO STRATEGIC PLAN: 2015-2018 Strategic Plan – Communications Priority. Public Consultation Policy and Plan, Social Media Policy

ATTACHMENTS: Social Media Report August 2016

RECOMMENDED ACTION: That Council approve the following: 1. Council receive as information

1. To receive as information COUNCIL OPTIONS: 2. To amend the social media policy MOTION: Council accept the Social Media Report August 2016 as presented.

Prepared By: Debra Grosfield Approved By: Al Hoggan Reviewed By: Al Hoggan Manager of Protective Services and Chief Administrative Chief Administrative Officer Communications Officer Officer

Document Last Updated April 15, 2014 67 2016.08.23 Council Package

Facebook… Kneehill County Page

Our “Likes” have increased to 272 as of July 31, 2016 (we were just over 100 in January 2016).

Posts have included promotion of Council successes including the Grand Open- ing, the Ag Summer Tour, Horseshoe Canyon purchase and the installation of the Fire Training Structure. All positive comments, shares and likes.

We hope to add Twitter and Instagram to our Social Media tools in the winter of 2016, however staff resources need to be in place in order to accomplish these tasks efficiently.

August 23, 2016 Social Media Report to Council 68 2016.08.23 Council Package

Instagram … #kneehill

Twitter examples by other Counties

Twitter posts are short with a link to our website. We can retweet other information important to our ratepayers. Many municipalities have more followers on Twitter than on Facebook, and compliment each other.

August 23, 2016 Social Media Report to Council 69 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

8.5

SUBJECT: Social Media Initiative

2016-08-23 MEETING DATE:

PRESENTED BY: Debra Grosfield, Communications

BACKGROUND/ In the 2015-2018 Strategic Plan, communication was identified as one of the PROPOSAL strategic pillars for Kneehill County’s successful future. The Social Media Policy was approved by Council in October 2015. Part of the motion including reporting back to Council.

DISCUSSION/ The Social Media Policy outlines the purposes of Social Media as a OPTIONS/ communications tool. To adapt the Social Media package to include Twitter BENEFITS/ and Instagram ties the platforms together (Facebook, Website, Twitter and DISADVANTAGES: Instagram).

Communications is looking to expand Social Media to include Twitter and Instagram in the fall of 2016.

COSTS/SOURCE OF Internal cost only, staff resources. FUNDING:

COMMUNICATIONS: Link buttons on our website to Instagram and Twitter Accounts.

LINK TO STRATEGIC PLAN: 2015-2018 Strategic Plan – Communications Priority. Public Consultation Policy and Plan, Social Media Policy

ATTACHMENTS: References to account types in the Social Media Report August 2016

RECOMMENDED ACTION: That Council approve the following: 1. Council approve setting up Twitter and Instagram accounts by December 31, 2016.

1. To receive as information COUNCIL OPTIONS: 2. To amend the social media policy MOTION: Council approve Communications Officer to set up Twitter and Instagram accounts by December 31, 2016.

Prepared By: Debra Grosfield Approved By: Al Hoggan Reviewed By: Al Hoggan Manager of Protective Services and Chief Administrative Chief Administrative Officer Communications Officer Officer

Document Last Updated April 15, 2014 70 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

8.6

SUBJECT: Council Workshop

2016-08-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ In October 2015, Council attended a Council Workshop in Olds which they PROPOSAL discussed different specific issues and the Strategic Plan.

Would Council be interested in having a Fall Council Workshop to review 2016 and plans for 2017?

DISCUSSION/ Administration recommends Drumheller as a workshop location and OPTIONS/ suggested Wednesday, October 12 & Thursday, October 13 for meeting BENEFITS/ dates. DISADVANTAGES:

COSTS/SOURCE OF 2016 Operating Budget FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: N/A

RECOMMENDED ACTION: Council approval of the Council Workshop with the dates as presented.

COUNCIL OPTIONS: 1. That Council approve the Councillor Workshop scheduled for October 12th and 13, 2016. 2. That Council amend the Councillor Retreat dates. 3. That Council does not approve the Council Retreat scheduled for October 12th and 13th, 2016. MOTION: That Council approve the Council Workshop for the dates of October 12th and 13th, 2016 and that Administration be directed to complete all necessary arrangements for this scheduled retreat in Drumheller, Alberta.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 71 2016.08.23 Council Package DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION JUNE 16, 2016

REGULAR MEETING

PRESENT: B. ARMSTRONG, CHAIRMAN WHEATLAND COUNTY C. CALHOUN, VICE-CHAIRMAN KNEEHILL COUNTY R. ROMANETZ, SEC.TREASURER TOWN OF DRUMHELLER P. KOLAFA TOWN OF DRUMHELLER V. WARNOCK TOWN OF TROCHU J. BATES VILLAGE OF ACME W. WISE VILLAGE OF BEISEKER H. BOYD VILLAGE OF CARBON Y. FOURNIER VILLAGE OF DELIA T. FRANK VILLAGE OF HUSSAR D. MOON VILLAGE OF LINDEN S. LACHER VILLAGE OF MORRIN G. KATTERHAGEN VILLAGE OF ROCKYFORD A. LARSEN VILLAGE OF STANDARD T. NYGAARD OPERATIONS MANAGER L.VANT RECORDING SECRETARY

ABSENT: K. MCLELLAN VILLAGE OF MUNSON S. WANNSTROM STARLAND COUNTY

1.0 CALL TO ORDER

2.0 MINUTES

2.1 ANNUAL GENERAL MEETING OF APRIL 21, 2016 P. Kolafa moved to accept the minutes of the April 21, 2016 Annual General Meeting as presented. Carried

2.2 REGULAR MEETING OF APRIL 21, 2016 C. Calhoun moved to accept the minutes of the April 21, 2016 Regular Meeting as presented.

3.0 DISCUSSION ARISING FROM THE MINUTES No discussion arose from the minutes.

4.0 ACCOUNTS PAYABLE

4.1 H & H HUXTED April 2016 $ 26,996.81 May 2016 $ 26,748.60 Y. Fournier moved payment of H & H Huxted invoices for April and May 2016. Carried

4.2 WHISSELL CONTRACTING April 2016 $ 23,737.35 May 2016 $ 25,189.37 D. Moon moved payment of Whissell Contracting invoices for April and May 2016. Carried

5.0 UNFINISHED BUSINESS

5.1 SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION V. Warnock presented a report detailing the 2016 annual general meeting for SAEWA. She advised that the meeting minutes will be available on the SAEWA website. B. Armstrong advised that SAEWA had received approval for a $173,753. FCM grant to be utilized for a

72 2016.08.23 Council Package DDSWMA Regular Meeting June 16, 2016 Page 2 site and transportation model. He stated that SAEWA is also seeking support from the provincial NDP. T. Nygaard inquired if SAEWA had decided on the technology for the waste to energy facility. B. Armstrong replied that SAEWA is waiting for a response from the Province before making any decisions. In response to a question from P. Kolafa, V. Warnock advised that she will investigate how to ensure that the draft waste characterization study may be accessed by the DDSWMA members and report back to T. Nygaard.

P. Kolafa moved to request that DDSWMA be provided access to SAEWA’s waste characterization study and their business plan. Carried.

V. Warnock moved to accept the report as presented. Carried

5.2 TOWN OF DRUMHELLER LEASE AGREEMENT UPDATE R. Romanetz presented a Landfill Lease Agreement and Operational Service Agreement memorandum which explained the basis for a formal lease agreement and operational services agreement between the Town of Drumheller & the DDSWMA. He stated that the Town and the DDSWMA currently have an excellent working relationship; however there are several partnering aspects that need to be in writing to ensure that future administration and members understand the history and rational for continued cooperation between both parties. R. Romanetz advised that the Town Solicitor will draft a lease and operational services agreement that will be reviewed by the executive, and then presented to the members for ratification. He explained that the memorandum is a starting point for the lease and operational services agreement and that there will be ample opportunity for the membership to provide input. R. Romanetz advised that all members are welcome to contact him with additional items for the lease and or operational service agreements, or with any concerns they may have.

A. Larsen moved to accept this report as information. Carried.

5.3 SECOND EVAPORATION PIT UPDATE R. Romanetz advised that the members had previously been informed of an engineering proposal for the evaporation pit that was higher than anticipated. R. Romanetz and T. Nygaard then obtained a second engineering proposal, from Palm Engineering, which was more in line with the available budget. He advised that concerns relating to the size of the pit and the impact it would have on the operational budget have been addressed. R. Romanetz further advised that we will now provide the design specifications to Alberta Environment to ensure our compliance with their regulations. Palm Engineering will provide the drawing and specification within two weeks, it will then go out for bids. R. Romanetz stated that he hopes we receive a competitive bid and the pit can be built soon as the intent was to have it constructed prior to winter. Received as information.

5.4 BIG COUNTRY WASTE MANAGEMENT COLLABORATION REQUEST B. Armstrong advised that he and T. Nygaard attended a collaboration meeting with Big Country Waste Management, who presented an outline of their operations. He stated that Big Country is expanding their Landfill and consequently it is changing from a registered Landfill to a Class ll Landfill. They have been experiencing difficulty obtaining operating approval from Alberta Environment. T. Nygaard advised that the suggestion was for the collaboration group to meet twice per year with all landfill authorities in Alberta. She further advised that a copy of the meeting minutes were included in the agenda package.

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DDSWMA Regular Meeting June 16, 2016 Page 3

Received as information.

5.5 LITTER CREW – OFFENDER PROGRAM UPDATE R. Romanetz advised that, at a previous meeting, the Board discussed using inmates for a litter crew at the landfill on an as required basis. R. Romanetz advised that he sits on the Citizens Advisory Committee at the Penitentiary, and that they are actively looking for opportunities to have the inmates in a work release situation, and that it is a high priority for them. P. Kolafa advised that he provided a Committee Update to Council on the DDSWMA; during his update he stated that the Landfill was interested in utilizing inmates for a litter crew at the Landfill, and the Penitentiary representative misunderstood the information provided by the press on his update to Council, and believed it to be a direction from Council. P. Kolafa stated that this was simply an update to Council and was misinterpreted by the Institution. T. Nygaard was advised by the Institution that they were not ready to move forward with the re-instatement of a volunteer work release program with the Landfill at this time. R. Romanetz advised that he intends to sit down with the Warden to discuss this mater at a later date. Received as information.

5.6 INSPECTIONS OF TRANSFER STATIONS BY THE PROVINCE - Weed Management Plans T. Nygaard advised that as discussed at the previous meeting, the Province had been conducting inspections at the transfer stations sites that are leased to the Association. They had sent a letter requesting a weed management plan addressing their concerns from the inspection at the Gleichen site. She contacted Michael Zehr at Wheatland County to request their assistance in developing a weed management plan, upon receipt of the plan she submitted it to the Province. T. Nygaard further advised that Wheatland County has agreed that any of the other members may use their weed management plan as a template for their sites. She also included a letter of response from the Association to the Province in the agenda package. Received as information.

5.7 SIKSIKA Update T. Nygaard advised that she had received notice from the Newell Landfill that a contractor had been trying to get them to accept the waste from Siksika Nation. The waste was demolition that had been shredded from the flood in 2013, which could have contained asbestos. The Contractor had advised that he was taking the material to the Francis Cooke Landfill however he was looking for a Landfill closer to the reserve. T. Nygaard contacted the CAO of the Francis Cooke Landfill and was advised that the material was not going there, and he had not been contacted by any contractors from Siksika Nation. H. Boyd moved to accept the report as information. Carried.

5.8 DARTS CLIENT MARCEL T. Nygaard advised that a meeting was held with Marcel and his Darts support worker and everyone agreed that if Marcel followed the Associations policies and procedures for the delivery of his recyclable material that he would once again be allowed access to the Landfill & Recycling facilities. P. Kolafa asked if a Darts support worker was with Marcel when he was dropping off his material. T. Nygaard stated that usually a support staff member is following him in a vehicle and so far all is positive.

5.9 ENSOLTECH – BEISEKER BIO MEDICAL INCINERATOR T. Nygaard advised that Ensoltech’s Operations Manager, had previously kept T. Nygaard informed of their operations, he is now away on medical leave. A payment was to be

74 2016.08.23 Council Package DDSWMA Regular Meeting June 16, 2016 Page 4 provided to bring their account current, it has not been received. T. Nygaard advised that she has recently learned that Ensoltech is no longer in operation, and it is no longer a viable revenue stream.

V. Warnock moved that the DDSWMA no longer accept incinerated bio- medical waste from Ensoltech in Beiseker. Carried.

6.0 NEW BUSINESS

6.1 FINANCIAL STATEMENT JAN. – APR. 2016 R. Romanetz presented the 2016 January to April Financial Statements and Balance Sheet. He noted a small surplus for the period, and stated that the disposal fees are less than anticipated, due to the down turn in the economy. T. Nygaard reviewed the over budget items. T. Nygaard further stated that the Airdrie Waste contract has increased from approximately $4,000 per month to approximately $6,000 per month and this revenue is allocated directly to reserves.

Y. Fournier moved to accept the April and May 2016 Solid Waste Financial Statement and Balance Sheet as presented. Carried.

6.2 AGRICULTURAL PLASTICS RECYCLING T. Nygaard presented a guide for the recycling of agricultural plastics, specifically grain bags from Merlin Plastics. She advised that Wheatland County is currently accepting grain bags from their rate payers and rolling the material prior to shipping to the Green Acres Colony for recycling. Wheatland County staff received the proper training on how to process the bags and the system is working well. T. Nygaard advised; if any other County was interested in starting a similar program, she would suggest having their own staff receive the training and they process the material. It appears the farmers do not understand how important it is to prepare the material properly. V. Warnock inquired how the payment for the recycling of agricultural plastics would work. Are the farmers reimbursed for the delivery of the grain bags, does the county get paid when they supply the bags to the colony? Discussion was held on the various options for this program, and how other communities handle their programs. T. Nygaard advised that the guide in the agenda package includes the contact information for Merlin Plastics if anyone wants to pursue the program. Received as information.

6.3 MEMBERSHIP WITH ALBERTA CARE B. Armstrong advised that he is the Alberta Coordinated Action for Recycling and Enterprises [Alberta CARE] Director for Zone 4. He feels that DDSWMA would benefit from the networking opportunity that Alberta CARE provides. The organization is currently working with the Edmonton Waste Management Centre of Excellence to create a program to certify transfer station operators. This program will allow transfer station operators to achieve a consistent level of knowledge and skill, and attain recognized certification. R. Romanetz stated that a membership in Alberta CARE would allow DDSWMA access to good information, and asked what the annual membership fee is. T. Nygaard advised that the annual membership fee for Alberta CARE is $250.00, and the membership would allow anyone in the organization to receive access to training at a discounted rate.

V. Warnock moved to direct DDSWMA to apply for membership with Alberta Coordinated Action for Recycling and Enterprises [Alberta CARE]. Carried.

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6.4 2015 SURPLUS ALLOCATION R. Romanetz presented a 2015 Surplus Allocation memo which details the surplus and lists suggested reserve accounts in which to allocate the funds. He and T. Nygaard recommended allocating $44,083. to the SW Capital Reserve, $44,083. to the SW Contingency Reserve, $15,466 to the hauling reserve and $23,013. to the Recycling Capital Reserve. R. Romanetz advised that the rule of thumb for contingency reserves is to have a minimum of 3 months of annual operating cost in the reserve.

P. Kolafa inquired if the Association has any investments or term deposits. R. Romanetz replied that the funds are handled similar to the Town of Drumheller. The funds are in an interest bearing account. T. Nygaard advised that this information is recorded in the financial statements, and the interest on the account for 2016 to the end of April was $10,775.

P. Kolafa moved to allocate the 2015 Surplus as recommended by Administration. Carried.

6.5 PLASTIC RECYCING PROGRAM T. Nygaard explained the challenges with the current plastics recycling program, advising that there are no viable local markets and it will cost more to ship the material than the revenue it would generate. She presented images of the stockpiled plastics around western Canada and advised that there will soon be that much stockpiled at the DDSWMA Landfill site. She advised that the last load of plastic film that was shipped was nearly refused due to moisture and contamination. She potentially could have been fined $ 2,000 and was told that any future loads must be 100% moisture and contamination free or they will be refused. T. Nygaard stated her concerns with stockpiling, as it is a serious fire hazard, and she questions whether our current program is actually environmentally conscience, taking into account the shipping process. In depth discussion was held on the options for the plastics recycling program.

C. Calhoun moved to maintain the plastic recycling program and commence lobbying all governments for a paper and packaging protocol; whereby legislation would enforce the recycling of various plastic and packaging materials. T. Nygaard to send a letter to the Provincial government indicating that the Association is considering discontinuing the plastic recycling program because there is no viable, economical way to recycle this material. The letter is to be submitted to MP Kevin Sorenson, MLA Rick Strankman, Alberta Environment and our neighbouring partners. Carried.

7.0 LANDFILL MANAGERS REPORT

7.1 MONIES AND TONNAGE REPORT APRIL & MAY 2016 T. Nygaard presented the monies and tonnage report for April and May 2016. Total revenue for the two month period was $ 89,080. T. Nygaard advised that the drilling cement revenue has decreased as expected and the Airdrie Waste Contract revenue has increased. She stated that for this period the Association received 4,900 tonnes of waste and recycled 1,000 tonnes of material. T. Nygaard noted that asphalt, concrete and electronics volumes have also increased.

7.2 RECYCLING VOLUMES APRIL & MAY 2016 T. Nygaard presented the Recycling Volumes Report for April and May 2016.

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She noted that February is normally slow and there has been an increase through March and April. T. Nygaard further advised that metal prices are on the rise, and she has informed the DDSWMA members that are currently recycling metal. In response to a question from the Board, T. Nygaard clarified that the Landfill does not separate metal on site because it is not cost effective. Received as information.

7.3 YEAR TO DATE CARDBOARD & NEWSPRINT VOLUMES FROM REGION T. Nygaard reported on the cardboard and newsprint volumes from the region. She reported that 11.5 tonnes of newsprint were received in April and May, and 169 tonnes of cardboard have been received so far this year. Received as information.

7.4 COMMODITIES PRICING FOR JUNE 2016 T. Nygaard presented the commodities pricing for April and May 2016. She reported that CasCell is currently paying $410. per tonne for #2 HDPE plastic, and is charging $70 - $110. per tonne to recycle mixed plastics. T. Nygaard advised that tin can pricing has increased to $147.00 per tonne, and $55.00 per tonne if comingled with other products on a load. She currently has half a load of tin, and it will take about 6-8 months to stockpile a full load.

In response to a question from the Board, T. Nygaard clarified that landfill tipping fees are reviewed annually, and a tipping fee survey is completed every year during the budget process. She stated that Alberta Care maintains a spreadsheet of provincial comparables, and the information is easy to access. R. Romanetz suggested that this spreadsheet be provided to the Board this fall to allow more time for review prior to 2017 budget discussions. T. Nygaard stated that she will email the tipping fee review information to the members prior to the budget meeting.

D. Moon moved to accept the Landfill Manager’s Report for April and May 2016. Carried.

8.0 DATE FOR NEXT MEETING – August 18, 2016 @ 1:30 pm Town Hall #224 Centre Street, Drumheller

9.0 ADJOURNMENT - Y. Fournier .moved to adjourn the meeting at 3:21 pm. Carried.

______Chairperson Secretary/Treasurer

77 2016.08.23 Council Package REQUEST FOR DECISION Agenda Item #

11.0

SUBJECT: Council Follow-Up Action List

2016-08-23 MEETING DATE:

PRESENTED BY: Al Hoggan, CAO

BACKGROUND/ To request Council’s acceptance of the Council Follow-Up Action List. PROPOSAL

DISCUSSION/ Please find attached the Council Follow-Up Action List. The Council Follow- OPTIONS/ up Action list is a list of items from Council meetings that require follow-up. BENEFITS/ This document is regularly updated after each Council meeting. DISADVANTAGES:

COSTS/SOURCE OF N/A FUNDING:

COMMUNICATIONS: N/A

LINK TO STRATEGIC PLAN: N/A

ATTACHMENTS: July 26, 2016 Council Follow-Up Action List

RECOMMENDED ACTION: Receive as information.

1. Receive as information COUNCIL OPTIONS: 2. Council provide further direction or required changes/amendments. MOTION: Council receive the August 23, 2016 Council Follow-Up Action List as presented for information.

Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer

Document Last Updated April 15, 2014 78 2016.08.23 Council Package Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Councillor Calhoun moved that first reading be given to Bylaw 1706 that being a Bylaw for the purpose of closing public road 09-Feb-16 50/16 in the Hamlet of Hesketh and that Council set a Public Hearing date for March 8, 2016 at 11:00 a.m. for Bylaw 1706. COMPLETED Barb Hazelton Councillor Holsworth moved to direct administration to proceed with the land exchange and transfer of land as 22-Mar-16 115/16 outlined in the proposed agreement, and advertise Waiting on Survey to be accordingly to meet the conditions of section 70 of the MGA. completed In Progress Councillor Holsworth moved that Council approve a matching fund to a maximum of $125,000.00, in the 2017 budget, to the Huxley Historical Society for the construction of the 24-May-16 262-16 Huxley Ball Diamond building contingent on approval for the matching funds from the Community Facility Enhancement Grant by December 31, 2016. In Progress Councillor Wittstock moved that Council receive the 26-Jul-16 314-16 Municipal Services Summary Report as presented. COMPLETED Councillor Calhoun moved that Council approve deferring the 26-Jul-16 315-16 reserves for the second parcel on the NE-22-30-23-W4 and a deferred reserve caveat be registered on the remnant parcel. COMPLETED Councillor Calhoun moved that Council approve Friday, September 30th, 2016 at 1:00 p.m. for the CN Rail 26-Jul-16 316-16 Ecoconnexions Tree Grant Inaugural Event at Horseshoe Canyon. COMPLETED Councillor Hoppins moved that Council receives the 26-Jul-16 317-16 Horseshoe Canyon Action Plan for information. COMPLETED Councillor Wittstock moved that Council adopt the RAC-FCM 26-Jul-16 318-16 Guidelines for the New Development in Proximity to the Railway Operations as information. COMPLETED Councillor Holsworth moved that Council accept the May 26-Jul-16 319-16 2016 Bank Reconciliation as information. COMPLETED Councillor Wittstock moved that Council approve Policy #16- 13; Tangible Capital Assets Accounting Standards and Depreciation as presented, delete Policy #11-18; Asset 26-Jul-16 320-16 Management - Fixed Asset Transfers, Retirements Disposals and delete Policy #11-9 Asset Management- Capitalization of Fixed Assets as presented. COMPLETED Councillor Hoppins moved that Council approve Utility Billing 26-Jul-16 321-16 Policy #16-20 as presented and delete Utility Billing Policy #14- 14. COMPLETED Councillor Holsworth moved that Council approve Policy #16- 26-Jul-16 322-16 17 Acceptance of Payments as presented. COMPLETED Councillor Hoppins moved that Council approve the purchase of the commemorative plaque for the Administration Building 26-Jul-16 323-16 as presented with funding to come from the Administration and Medical Clinic Building Capital Project. COMPLETED Councillor Hoppins moved to table the placement of the 26-Jul-16 324-16 Plaque has been plaque discussion until after we receive the plaque. ordered.

79 2016.08.23 Council Package Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Councillor Wittstock moved that Council authorize the attendance of Reeve Long to attend the 2016 Three Hills 26-Jul-16 325-16 Community Discovery Night and the attendance of Councillor Hoppins to the 2016 Trochu Flapjack Fiesta and Community Showcase. COMPLETED Councillor Calhoun moved that the Chief Administrative 26-Jul-16 328-16 Officer’s name be included on the Commemorative Plaque. COMPLETED

80 2016.08.23 Council Package