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Cotswold District Council Flood Response Plan

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Annex A Cotswold District Council Flood Response Plan Version 1.0 – August 2021 Official 0 OFFICIAL – Version 1 – August 2021 How to use this plan Whilst this plan includes some background information for context it is predominantly a response plan. Key information to refer to before, during and after flooding is shown below: Before During After Flood Risk/ Impacts Flood Response Flood Recovery Overview Appendix 2 Overview Page 2 Appendix 5 Flood risk overview: Summary of potential Overview of potential actions & responsibilities recovery considerations Vulnerable Communities and responsibilities Infrastructure at risk Action Cards Flood Defence/ Found in Emergency Alleviation Assets Response Guide Section 2.5 Role specific action cards Overview of flood defences/ alleviation assets. Flooding Hotspot Monitoring and This plan does not contain contact details Checks If you are activating this plan contact the Appendix 3 Publica Duty Officer on xxxxx xxxxxx Specific operational info for The Duty Officer has access to the Contacts monitoring of flood prone areas e.g. trash screens Directory where Flood Related Contacts can and/ or watercourse pinch be found points and surface water flooding hotspots. 1 OFFICIAL – Version 1 – August 2021 Flood response overview Phase Response Potential Triggers Potential Actions Responsibility Further Info Level Before Maintenance Annual preparations Check/ service/ maintain Council owned Flood Risk Team/ Appendix 3 Flood Hotspot & preparation for winter flood flood defence/ alleviation assets e.g. Ubico/Property Monitoring & Checks season or if flooding pumps, trash screens etc. Services forecast Liaise GCC Highways/ other stakeholders Flood Risk Appendix 2 Overview of Flood if any proactive remediation work required Team/Customer Risk and Potential Impacts for flooding hotspots e.g. highways Services culvert/ gully jetting/ clearance Appendix 3 Flood Hotspot Monitoring & Checks Assess availability of contractor resource Group Manager (Sandbags/PPE etc) Commissioning/ Property Services Team Manager Check flood related contact details DEPLO Standby / Potential EA Flood Alerts Monitor EA and Met Office Flood and DEPLO / Flood Monitor flooding/ Weather Warnings as appropriate Risk Team Limited number minor Monitor river level info on EA website DEPLO/ Flood Risk flooding EA Flood Warnings Team Liaise with contractors/partners (e.g. DEPLO/Duty Met Office severe Ubico/Highways) regarding any actions in Officer/ Flood Risk weather warnings case their support required e.g. Team for heavy rain sandbags, proactive clearance of any issued blockages/gullies. Check trash screens and other known Flood Risk Team/ Appendix 3 Flood Hotspot ‘pinch points’ and arrange for any Ubico Monitoring & Checks remediation work if safe to do so Consider alerting relevant District Council DEPLO/Duty Emergency Response Guide staff and partners Officer/Flood Risk Team 2 OFFICIAL – Version 1 – August 2021 Phase Response Potential Triggers Potential Actions Responsibility Further Info Level During Monitor/ Numerous EA Continue to monitor EA and Met Office flood and DEPLO/Silver Deploy Flood Warnings weather warnings and monitor inboxes for flood Officer/ Flood Risk reports Team Reports of Heavy rainfall for last few days Monitor pinch points on watercourses and Flood Risk Team/ Appendix 3 Flood Hotspot property surface water flooding hotspots if safe to do so. Ubico Monitoring & Checks flooding Met Office severe Ensure staff undertaking any ‘on the ground’ Flood Risk weather warnings activity have undertaken Risk Assessments Team/Ubico heavy rain issued Liaise with Flood Wardens/ Town and Parish Silver Met Office Councils, other community contacts for situation Officer/DEPLO/ forecast for heavy updates Flood Risk Team rain Task relevant flood and other response staff (e.g. Silver EA Flood Rest Centre/ Emergency Centre) or put on Officer/DEPLO Advisory Service standby as appropriate and consider rotas and / or TCG Keep Chief Executive/ senior managers informed Silver meeting convened of current situation, Councils’ response and any Officer/DEPLO/ issues they need to be aware of. Flood Risk Team Moderate media Customer coverage/ interest Set up flooding message on council main phone line if required Services/ Comms Flood related calls Team to Council Provide suitable representative to multi-agency Silver Officer/DEPLO Info on flooding response groups e.g. TCG, communications cell received from etc. Flood Wardens Maintain communications with public/ Elected Comms Team/ Members Silver Officer/ Queries/ reports DEPLO of flooding from Liaise with UBICO regarding any action their Flood Risk Team support may be required with e.g. sandbags, cleaning trash screens etc Consider convening internal silver level meeting Silver Officer/ to discuss latest situation, strategy and action DEPLO/ Senior required. Managers Consider establishing a WhatsApp group and/or Silver Officer/ daily briefings DEPLO 3 OFFICIAL – Version 1 – August 2021 Ensure a log of action, decisions made and any All Emergency Response financial transactions is kept. Guide Phase Response Potential Triggers Potential Actions Responsibility Further Info Level During Deploy/ Numerous EA Continue to provide suitable representation to Gold Escalate Flood Warnings multi-agency response as necessary e.g. reps to Officer/Silver Rivers flooding/ to TCG/ SCG, LRF comms cell Officer/DEPLO Major predicted to flood Arrange for any actions for the District Council Gold flooding of Officer/Silver Continued heavy arising from multi-agency response to be carried properties out as appropriate e.g. activating Rest Centre. Officer/DEPLO and roads etc rain and Met Office forecasts for further Situation ‘on the ground’ to continue to be Flood Risk Team Appendix 3 Flood rain monitored and liaison to take place with local Hotspot Monitoring & residents whose properties have flooded/ at risk of Checks Strategic flooding. Coordinating Group (SCG) convened Continue to liaise with other partners as Silver appropriate e.g., Emergency Services, GCC Officer/DEPLO Numerous flooded Highways, Gloucestershire County Council CPT, properties Housing Providers etc. Potential need for evacuation Maintain communications with public/ customer Comms Team/ Infrastructure e.g. services/ Elected Members/ Parish Councils/ DEPLO/ Silver roads, e substation Flood Wardens/ Community contacts Officer flooded or at risk of Respond where possible to any requests for Flood Risk Team flooding information from SCG or Central Government i.e. in liaison with Council inundated on number of properties flooded etc LLFA with flood related Consider whether a dedicated Elected Member Silver phone calls contact number is set up Officer/DEPLO Considerable media Consider activating the ‘Emergency Centre’ for Silver coverage coordinating the response if not already done so Officer/DEPLO 4 OFFICIAL – Version 1 – August 2021 Document control Title of Document Cotswold District Council Flood Response Plan Plan Owner Cotswold District Council Date August 2021 Version Number 1.0 Review Date August 2024 Amendments Date Details of Amendment Amended by Plan review & maintenance This plan is maintained by Cotswold District Council as part of Gloucestershire Local Resilience Forum’s (LRF) Multi-Agency Flood Plan. The Risk and Resilience Officer is responsible for reviewing this plan with support from other relevant colleagues as appropriate. This plan will be reviewed annually or as and when required due to new guidance or lessons learnt from the response to flooding incidents or exercise outcomes. Plan training & exercising record Date Participants Training / Exercise Description Plan distribution Internal Cotswold District Council Resilience Direct Page Google Drive External Access to all Gloucestershire LRF partners via Resilience Direct Related plans Plans Publica Emergency Response Guide (link) Rest Centre Site Specific Plans Corporate Recovery Plan (BCM) Service Level BCM Plans Community Emergency Plans/ Community Flood Plans 5 OFFICIAL – Version 1 – August 2021 Contents How to use this plan ................................................................................................................... 1 Flood response overview ........................................................................................................... 2 Amendments .............................................................................................................................. 5 Plan review & maintenance ........................................................................................................ 5 Plan training & exercising record ................................................................................................ 5 Plan distribution .......................................................................................................................... 5 Related plans ............................................................................................................................. 5 Section 1 - Introduction .............................................................................................................. 7 1.0 Purpose ................................................................................................................................ 7 1.1 Scope ................................................................................................................................... 7 1.1.1 Geographical ....................................................................................................................
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