Agenda Regular Meeting of Municipal Council

R E G U L A R MEETING OF MUNICIPAL COUNCIL

AGENDA TUESDAY, FEBRUARY 7, 2012, STARTING A T 5 : 3 0 P M

In the Franz Wilhelmsen Theatre at Maurice Young Millennium Place 4335 Blackcomb Way, Whistler, BC V0N 1B4

APPROVAL OF AGENDA Approval of the Regular Council agenda of February 7, 2012.

ADOPTION OF MINUTES Adoption of the Committee of the Whole minutes of January 24, 2012 and the Regular Council minutes of January 24, 2012.

PUBLIC QUESTION AND ANSWER PERIOD

PRESENTATIONS/DELEGATIONS Mature Action A presentation by Sue Lawther, President, regarding an update on the Mature Committee Action Committee Update.

MAYOR’S REPORT

ADMINISTRATIVE REPORTS Rezoning Application That Council direct staff to proceed with “Zoning Amendment Bylaw (Fireside 459 Status Report Lodge) No. 1796, 2007”; and that staff bring said bylaw forward at an upcoming Report No. 12-008 meeting for consideration of adoption; File No. RA.459 That Council direct staff to change the bed unit allocation referenced in the draft covenant from 63 to 64.

Illegal Spaces Task That Council endorse the Illegal Space Task Force Committee to proceed with Force Update preparation of blanket zoning bylaw amendment under Option One as outlined in Report No. 12-009 Administrative Report 12–009 as a two year pilot project; File No. RZ1044 That Council supports the Illegal Space Task Force Committee creating a public consultation process for feedback on this matter.

Regular Council Meeting Agenda February 7, 2012 Page 2

RMOW Contribution To That Council support the bid to host the Winter X Games in Whistler by approving Winter X Games an annual contribution of $250,000 from the Resort Municipality Initiative (“RMI”) Whistler fund in 2013, 2014, and 2015, subject to Entertainment and Sports Programming Report No. 12-010 Network Inc. (“ESPN”) – owners of the X Games – awarding a Winter X Games to File No. 8216.05 Whistler, and subject to the RMOW receiving RMI funds from the Province of BC; and further

That Council authorize RMOW staff to enter into a Contribution Agreement with the Local Organizing Committee (“LOC”) for the Winter X Games Whistler identifying the terms and conditions under which the annual contribution of $250,000 will be provided to the LOC, subject to the formation and incorporation of the LOC as a not-for-profit or charitable organization.

Appointment of That Council accepts the resignations of Ken Melamed and Lisa Landry; and Directors For Various appoints Nancy Wilhelm-Morden and Sharon Fugman as directors of Whistler Municipal Corporations Housing Authority Ltd. Report No. 12-011 File No. Vault/4256 That Council accepts the resignations of Ken Melamed, Lisa Landry, and Shannon Story; and appoints Nancy Wilhelm-Morden, Ken Roggeman and Lonny Miller as directors of Whistler Village Land Co. Ltd.

That Council accepts the resignations of Bill Barratt, Lisa Landry, and Shannon Story; and appoints Mike Furey, Ken Roggeman, and Lonny Miller as directors of Emerald Dreams Conservation Company Ltd.

That Council accepts the resignations of Ken Melamed and Ralph Forsyth; and appoints Nancy Wilhelm-Morden and one other Councillor as directors of Whistler 2020 Development Corporation.

That Council accepts the resignation of Bill Barratt; and appoints Mike Furey as a director of Tourdex.com Systems Inc.

That Council accepts the resignations of Bill Barratt and Lisa Landry; and appoints Mike Furey and Ken Roggeman as a director of Find Whistler Interactive Inc.

OTHER BUSINESS

CORRESPONDENCE Enbridge Pipeline Correspondence from Karen McKibbin, dated January 19, 2012, opposing Council File No. 3009 representation against the Enbridge pipeline.

Transit Service to Alta Correspondence from Shannon Smith, Jefferson Smith, Celestina Smith, Sheila Lake Road Sherkat, Mark Beaven, Connie Griffiths, and Stephen Vogler, , dated February 1, File No. 538 2012, requesting that transit service be reinstated to Alta Lake Road.

BC Transit Meeting Correspondence from Mike Davis, Chief Operating Officer BC Transit, dated File No. 538 January 25, 2012, requesting an opportunity to make a presentation to Council or a committee of Council to share information on BC Transit and discuss the benefits of a partnership. Regular Council Meeting Agenda February 7, 2012 Page 3

Local Government Role Correspondence from Karen Ayers, Assistant Deputy Minister and General in Liquor Licence Manager, Liquor Control and Licensing BranchMinistry of Public Safety and Applications Solicitor General, dated January 27, 2012, offering to meet to regarding File No. 8092.03 information on the liquor regulatory framework, recent changes and areas the province may be considering changes to, and an opportunity to provide feedback and ask questions about the liquor framework.

Resolutions for LMLGA Correspondence from Lorrie Williams, President of the Lower Mainland and Local Annual General Government Association, dated January 26, 2012, regarding the March 23, 2012 Meeting deadline for resolutions for debate at the Lower Mainland Local Government File No. 2083 Association Annual General Meeting in Whistler May 9-11, 2012.

Federal Funding of Correspondence from Barry O’Neill, President of the Canadian Union of Public Infratructure Employees, British Columbia Division, dated January 24, 2012, regarding Federal File No. 3009 funding of Public Private Partnerships and a proposed resolution requesting that the Federal Government not limit infrastructure funding for local governments.

BURNCO Aggregate Correspondence from Brenda Broughton, Mayor of the Village of Lions Bay, dated Mine Project Proposal January 26, 2012, regarding opposition by the Village of Lions Bay Council to the File No. 3009 proposed BURNCO Aggregate Mine Project, McNab Creek, Howe Sound, British Columbia.

Immigration and Youth Correspondence from Dan Murray, Immigration Watch Canada, dated January 23, Employment 2012, regarding the possible correlation between immigration and youth File No. 3009 unemployement.

Pitch-In BC Correspondence from Pitch-In BC regarding becoming a municipal patron of File No. 3009 Pitch-In BC.

Poetry Challenge Correspondence from Pat Fiacco, MayorCity of Regina, dated January 24, 2012, File No. 3009 inviting participation in The Mayor's Poetry City Challenge.

RMI Funding for the Correspondence from Stella Harvey, Director Whistler Readers and Writers Whistler Readers and Festival, dated February 1, 2012, requesting discussion about RMI funding for the Writers Festival Whistler Readers and Writers Festival. File No. 8358

Whistler Museum and Correspondence from Leah Batisse, Executive DirectorWhistler Museum and Archives Society Archives Society, dated January 30, 2012, inviting Council to attend the Whistler Speaker Series Museum and Archives Society's next Speaker Series on February 15th from 7:00 File No. 3009 p.m. to 9:00 p.m. where Councillor Jayson Faulkner will be presenting "Huts in the Backcountry - Now More than Ever."

Chamber Week Correspondence from Fiona Famulak, President of the Whistler Chamber of File No. 3009.1 Commerce, dated January 31, 2012, requesting declaration of February 20-24, 2012 as "Chamber Week."

ADJOURNMENT

COMMITTEE OF THE WHOLE MINUTES M E E T I N G OF MUNICIPAL COUNCIL TUESDAY, JANUARY 24, 2012, STARTING AT 1:00 PM

In the Franz Wilhelmsen Theatre at Maurice Young Millennium Place 4335 Blackcomb Way, Whistler, BC V0N 1B4

PRESENT:

Mayor N. Wilhelm-Morden

Councillors: J. Crompton, J. Grills, D. Jackson, A. Janyk, and R. McCarthy

Absent: Councillor J. Faulkner

Chief Administrative Officer, M. Furey General Manager of Community Life, B. MacPherson Acting General Manager of Environmental Services, J. Paul General Manager of Resort Experience, J. Jansen Acting General Manager of Economic Viability, K. Roggeman General Manager of Policy and Program Development, M. Vance Corporate Officer, L. Miller Manager of Strategic Alliances and Marketing Services, J. Rae Manager of Village Animation, B. Andrea Manager of Communications, M. Comeau Planner, R. Brennan Sustainability Coordinator, K. Damaskie Recording Secretary, A. Winkle

Whistler Arts Council: Doti Niedermayer, Executive Director Joan Richoz, Past-Chair, Board of Directors Michelle Kirkegaard, Board Member

Rainbow Commercial Development: Tim Ankenman, Ankenman Marchand Architects International Eric Prall, Glacier Creek Contracting Ltd. Eric Gerlach, Development Consultant Doug Porozni, Ronmor Developers Inc. James Smerdon, Retail consultant

APPROVAL OF AGENDA Moved by Councillor J. Crompton Seconded by Councillor R. McCarthy

That Council approve of the Committee of the Whole agenda of January 24, 2012. CARRIED MINUTES Committee of the Whole January 24, 2012 Page 2

PRESENTATION AND DISCUSSION A presentation was given by Doti Niedermayer regarding the Whistler Arts Council.

A discussion was held regarding the Whistler Arts Council

A presentation was given by Tim Ankenman, Eric Prall, and James Smerdon regarding the commercial development in the Rainbow neighbourhood.

A discussion was held regarding the commercial development in the Rainbow neighbourhood.

ADJOURNMENT Moved by Councillor J. Crompton

That Council adjourn the January 24, 2012 Committee of the Whole meeting at 2:32 p.m.

CARRIED

______MAYOR: N. Wilhelm-Morden

______CORPORATE OFFICER: L. Miller

REGULAR MEETING OF MUNICIPAL COUNCIL MINUTES TUESDAY, JANUARY 24, 2012, STARTING AT 5:30 PM

In the Franz Wilhelmsen Theatre at Maurice Young Millennium Place 4335 Blackcomb Way, Whistler, BC V0N 1B4

PRESENT:

Mayor N. Wilhelm-Morden

Councillors: J. Crompton, J. Grills, D. Jackson, A. Janyk, and R. McCarthy

Absent: Councillor J. Faulkner

Chief Administrative Officer, M. Furey General Manager of Community Life, B. MacPherson General Manager of Resort Experience, J. Jansen Acting General Manager of Economic Viability, K. Roggeman Corporate Officer, L. Miller Manager of Resort Planning, M. Kirkegaard Manager of Communications, M. Comeau Manager of Strategic Alliances and Marketing Services, J. Rae Manager of Resort Parks and Open Space Planning, M. Pardoe Manager of Village Animation, B. Andrea Planner, F. Savage Planner, M. Laidlaw Senior Communications Officer, G. Inglese Recording Secretary, A. Winkle

APPROVAL OF AGENDA Moved by Councillor G. Grills Seconded by Councillor D. Jackson

That Council approve of the Regular Council agenda of January 24, 2012.

CARRIED

ADOPTION OF MINUTES Moved by Councillor A. Janyk Seconded by Councillor J. Grills

That Council adopt the Regular Council minutes of January 10, 2012.

CARRIED MINUTES Regular Council Meeting January 24, 2012 Page 2

PUBLIC QUESTION AND ANSWER PERIOD There were no questions from the public.

PRESENTATIONS/DELEGATIONS GranFondo A presentation was given by Neil McKinnon, GranFondo Canada, regarding the GrandFondo Whistler events of 2011 and 2012.

Tour Animal Registry A presentation was given by Matt Murray regarding the Tour Animal Registry, a new civilian powered organization to document and track all tour animals working in the Sea to Sky corridor.

Moved by A. Janyk Seconded by R. McCarthy

That Council receive written information on the Tour Animal Registry from Mr. Murray, and that the Bylaw and IT departments review the information and report back to Council regarding feasibility and cost. CARRIED

MAYOR’S REPORT Mayor Wilhelm-Morden reported that Dave Brolin passed away last week. He was well known in the Whistler community, the Search and Rescue community, and the policing community. She extended condolences on behalf of Council and staff to his friends and family.

Mayor Wilhelm-Morden reported on the ttragic death of Sarah Burke. The Mayor extend deepest condolences to her friends and family on behalf of Council and staff and the community of Whistler. Sarah will also be remembered for her efforts to make half pipe skiing an official Olympic event. She was one of our own and this is a very sad time for our community.

Mayor Wilhelm-Morden reported that there are changes coming with the Whistler Transit Service. She reported there has been monitoring of the early winter and winter services, and on December 19th a phase I refinement was implemented to the winter schedule. Phase 2 refinements were more extensive and required a full schedule change. She encouraged those interested to visit the municipal website, whistler.ca, where schedule changes will be posted next week. Transit continues to be a challenge, and she is receiving negative comments on a daily basis, and these changes are the first of several responses.

Mayor Wilhelm-Morden reported that Community Enrichment Program is up for deliberation shortly. Applications are now available, and she encouraged community groups looking for financial assistance to submit their applications. The Community Enrichment Program provides funding to non-profit organizations or societies within Whistler. Applications must be received by 4:30 p.m. on February 15th, 2012. There will be a workshop on February 8 at 7:00 p.m. at the Spruce Grove Field House where Municipal staff will be on-hand to review application forms, provide assistance to groups interested in applying. MINUTES Regular Council Meeting January 24, 2012 Page 3

Mayor Wilhelm-Morden reported that Tourism Whistler has now confirmed that December 2011 was the busiest December ever in respect to room nights. Room nights were up over six per cent from December 2007, the previous record holder, and up 12 per cent over last year. Whistler Blackcomb has also reported that they are increasing their marketing efforts across Canada and in the U.S. to capitalize on the success we’ve had so far this year.

Mayor Wilhelm-Morden reported that Council and the senior management team met January 17-18 for a retreat at the Brew Creek Centre.

Council has set out the following five priorities for this Council:

1. Fiscal responsibility 2. Accountability and engagement 3. Client-focused service delivery 4. Open for business 5. Leading municipal planning strategies

The priorities are categories of initiatives to accomplish over the next 36 months. Priorities, strategies, timeframes, and the departments responsible for each area were identified. Before releasing the details, the feasibility of the deliverables are examined. On the 21st of February, the strategies, timeframes, and departments responsible for delivery will be rolled out.

Mayor Wilhelm-Morden reported that Councillors Grills and Crompton and I attended a Local Government Leadership seminar. It was valuable and we learned a number of things. During the event, we had dinner with the Pemberton Council and their administrator to discuss mutual areas of concern. We are currently in the process of organizing a dinner in the spring amongst the three local Councils; Pemberton, Whistler, and Squamish.

Mayor Wilhelm-Morden reported that she attended Whistler 2020 Development Corp. Board Meeting with Councillor Jackson. More information will be available in 4-6 weeks.

Mayor Wilhelm-Morden reported that Councillor Crompton attended the SLRD Board meeting on her behalf, and Councillor Faulkner attended the Forest and Wildland Advisory Committee.

Councillor Jackson reported that the Non-Conforming Space Committee has been meeting every 1-2 weeks.

Councillor McCarthy reported that the Human Resources Committee has met and is moving forward on a variety of issues.

Mayor Wilhelm-Morden reported that the first Committee of the Whole meeting was held today with the Whistler Arts Council, and the development team for the Rainbow commercial space.

Mayor Wilhelm-Morden reported that Keith Bennett and Jim Godfrey of the Whistler Sport Legacies made a presentation to council earlier today to share organizational structure and governance, goals, and other initiatives associated with the organization. They will bring their annual report before council following their AGM MINUTES Regular Council Meeting January 24, 2012 Page 4

in late Spring and the municipal representative on the board, Jim Godfrey, will also report back to council regularly.

Mayor Wilhelm-Morden reported that King 5 News Seattle was in town this past week reporting on skating from Olympic Plaza. She and her daughter skated on the pavilion and met a family who was visiting from Seattle and were skating for the first time as a family.

Mayor Wilhelm-Morden reported that she went on a bobsleigh ride on Monday at the Whistler Sliding Centre with the Honourable Justin Trudeau M.P., and his wife, Mrs. Sophie Grégoire-Trudeau.

ADMINISTRATIVE REPORTS Hearthstone Lodge and Moved by Councillor R. McCarthy Rainbow Building Seconded by Councillor J. Grills Report No. 12-006 File No. DP 1221/1222 That Council approve Development Permit Applications 1221 and 1222 for building entrance and service area upgrades to the Hearthstone Lodge and Rainbow Building per the plans prepared by Gerry Blonski Architect dated January 5, 2012 and included in Appendix A, subject to the resolution of the following items all to the satisfaction of the General Manager of Resort Experience: 1. Execution of a registered easement agreement for the improvements encroaching upon a portion of municipal road; 2. Execution of an amended patio license and encroachment agreement for Gone Bakery; 3. Provision of a snow shed report to ensure that walkways, building entries and municipal roads are protected from snow and ice accumulation; 4. Submission of a cost estimate for the hard and soft landscaping and, if required, provision of a letter of credit or other approved security, in the amount of 135 percent of the costs of the landscape and paving works as security for the construction and maintenance of these works; 5. Adherence to the Whistler Village Construction Management Strategy; 6. Finalization of the architectural and landscape plans and details to address the items specified in the letter attached as Appendix B; and further That Council authorizes the Mayor and Corporate Officer and, as may be necessary, the directors of the Whistler Village Land Co. Ltd. to execute the above referenced agreements. CARRIED

Bayly Park - Provincial Moved by Councillor D. Jackson Grant Application And Seconded by Councillor J. Crompton Project Overview Report No. 12-004 That Council support the Bayly Park Grant Application to the Provincial File No. 8241.01 Community Recreation Program administered by the Ministry of Community, Sport and Cultural Development in the amount of $995,892. CARRIED

MINUTES Regular Council Meeting January 24, 2012 Page 5

Special Occasion License Moved by Councillor J. Crompton Working Group Seconded by Councillor J. Grills Report No. 12-007 File No. 8292.04 That Council authorize the Mayor to send a letter to the provincial Liquor Control and Licensing Branch (LCLB) in support of changes to provincial liquor licensing provisions to facilitate festivals and events in Whistler, including: Support the British Columbia catering industry proposal to create a permanent liquor license for qualified commercial caterers, Support changes to LCLB policies to allow caterers, event planners and businesses involved with the planning and management of events be eligible for a Special Occasion License, and Request the LCLB to consider, for certain public Special Occasion Licensed events with Council and RCMP support, allowing people to walk around freely with a drink in areas where minors are present.

That staff not pursue a permanent stadium liquor license for Whistler Olympic Plaza at this time, and

That staff investigate the legal and administrative implications of the Municipality holding a Special Occasion License for certain public events at Whistler Olympic Plaza.

That staff be directed to draft a resolution to be considered at UBCM to return to Council for their approval in time for the March deadlines with Squamish and Pemberton. CARRIED

Council Appointments Moved by Councillor J. Crompton Report No. 12-004 Seconded by Councillor J. Grills File No. 8320.01, 8221.3 That Council defer appointment of one Council member to the Measuring Up Committee as per the Terms of Reference.

That Council appoint Councillor J. Faulkner to the Forest and Wildland Advisory Committee as per the Terms of Reference.

That no members of Council be appointed to the Governance and Ethics Standing Committee as per the Terms of Reference.

That Council appoint Councillor J. Grills to the Whistler Retail Strategy Core Committee as per the Terms of Reference.

That staff return with Terms of Reference for a Parks and Recreation Committee by the second meeting of Council in March. CARRIED MINUTES Regular Council Meeting January 24, 2012 Page 6

MINUTES OF COMMITTEES AND COMMISSIONS Advisory Design Panel Moved by Councillor D. Jackson Seconded by Councillor A. Janyk

That minutes of the Advisory Design Panel meeting of December 14, 2011 be received. CARRIED

Forest and Wildland Moved by Councillor A. Janyk Advisory Committee Seconded by Councillor R. McCarthy

That minutes of the Forest and Wildland Advisory Committee meeting of November 16, 2011 be received. CARRIED

BYLAW FOR ADOPTION Official Community Plan Moved by Councillor R. McCarthy Amendment Bylaw (DP Seconded by Councillor A. Janyk Area #5) No. 1917, 2009 That Official Community Plan Amendment Bylaw (DP Area #5) No. 1917, 2009 be adopted. CARRIED

Zoning Amendment Moved by Councillor J. Grills Bylaw (Snowy Creek) Seconded by Councillor J. Crompton No. 1918, 2009 That Zoning Amendment Bylaw (Snowy Creek) No. 1918, 2009 be adopted.

CARRIED

OTHER BUSINESS There were no items of other business.

CORRESPONDENCE Service Review Invoices Moved by Councillor A. Janyk File No. 3009 Seconded by Councillor D. Jackson

That correspondence from Stuart Munro dated January 11, 2012, requesting the release the Neilson-Welch Consulting invoices for the years 2010 for $47,502, 2009 for $53,317, and for 2008 for $43,308 without cost to him, and requesting that Council instruct staff to provide responses to his questions regarding the service review be received and referred to staff for disclosure of the invoices as requested and to respond to questions asked by Mr. Munro.

CARRIED

MINUTES Regular Council Meeting January 24, 2012 Page 7

Snowmobiles and Hiking Moved by Councillor J. Grills Trail Access Seconded by Councillor R. McCarthy File No. 8785 That correspondence from Bryce Leigh, Recreation and Conservation Committee for the Federation of Mountain Clubs of BC, dated January 15, 2012, regarding re- establishing access to the Singing Pass trail, and expressing concern with snowmobiles in the non-motorized zone of Twentyone Mile Creek in the winter be received and referred to staff to return to Council with suggested action. CARRIED

Smart Meters Moved by Councillor J. Grills File No. 2014 Seconded by Councillor A. Janyk

That correspondence from David Black, President of the Canadian Official and Professional Employees Union Local 378, dated January 17, 2012, regarding the loss of jobs as a result of the Smart Meter initiative and offering to present to Council be received. CARRIED

ADJOURNMENT Moved by Councillor A. Janyk

That Council adjourn the January 24, 2012 Council meeting at 7:13 p.m.

CARRIED

______MAYOR: N. Wilhelm-Morden

______CORPORATE OFFICER: L. Miller

REPORT ADMINISTRATIVE REPOR T TO COUNCIL

PRESENTED: February 7, 2012 REPORT: 12-008 FROM: Community Planning FILE: RA. 459 SUBJECT: REZONING APPLICATION 459 STATUS REPORT

COMMENT/RECOMMENDATION FROM THE CHIEF ADMINISTRATIVE OFFICER That the recommendation of the General Manager of Community Life be endorsed.

RECOMMENDATION

That Council direct staff to proceed with “Zoning Amendment Bylaw (Fireside Lodge) No. 1796, 2007”; and that staff bring said bylaw forward at an upcoming meeting for consideration of adoption;

That Council direct staff to change the bed unit allocation referenced in the draft covenant from 63 to 64.

REFERENCES Owners: Powder Mountain Ski Club; Inc. No. S7953

Location: 2117 Nordic Drive

Legal Description: Lot 45 District Lot 7179 Plan 19839

P.I.D. 006-959-792

Current Zoning: LR2 (Leisure Recreation Two)

Appendices: “A” Location Plan “B” Council Report from April 16th, 2007 “C” Zoning Amendment Bylaw (Fireside Lodge) No. 1796, 2007

PURPOSE This report updates Council as to the status of Rezoning Application No. RA 459, an application intended to bring an existing nonconforming property into conformance with Zoning and Parking Bylaw 303, 1983.

Rezoning Application 459 Status Report Page 2 February 7, 2012

DISCUSSION History: This property, commonly known as the “Fireside Lodge”, lies on the West side of Nordic Drive between Castle Drive and Whistler Road. The site is well treed and slopes up from the road; the Lodge itself is located near the Southwest corner of the parcel, well away from Nordic Drive. It is operated by the Powder Mountain Ski Club, a non-profit society. Fireside Lodge has long been considered legally non-conforming. Historically, it did conform to the requirements of the RR1 Zone under former Zoning Bylaw No. 9, 1976; however, when the Municipality enacted Zoning and Parking Bylaw 303, 1983, a new LR2 (Leisure Recreation Two) zone was applied to all three club cabins on that side of Nordic Drive, reducing the maximum allowable density on the lands. Unfortunately, this new density regulation was well below the existing Gross Floor Area of the Fireside Lodge, resulting in the current situation. RA. 459: Rezoning Application No. 459 was received by the RMOW on June 29, 2006. The premise of this application is to bring the Fireside Lodge into conformance by creating a new, site-specific zone that reflects the existing development on the lands and provides a small density “contingency” for potential expansion. To that end, staff drafted “Zoning Amendment Bylaw (Fireside Lodge) No. 1796, 2007”. At the time of application, there were some plans to refurbish the lodge and utilize the additional density; however, it is staff’s understanding that this is no longer the case. The Society simply wants to finish the rezoning, which has stood at third reading since 2007.

Highlights of the differences/ similarities between the new LR8 zone and the existing LR2 zone can be summarized as follows:

Raises GFA on site from 510 m2 to 1300 m2. The existing building is 1161 m2.

Maintains 12 metre setbacks on all parcel lines.

Maintains maximum building height of 10 metres.

Raises minimum parcel area from 5000 m2 to 7500 m2 to reflect existing site size.

Introduces a 15% site coverage limit, where there currently is none; the existing site coverage measures at just below 10%.

Maintains auxiliary residential dwelling unit size at between 35 & 90 m2.

Introduces a maximum garage size of 70 m2 where there currently is none.

Deletes language regarding area calculations for sleeping accommodation, as this factor is regulated by the British Columbia Building Code and should not be addressed in zoning.

Council gave the first three readings to the Zoning Amendment Bylaw in the spring of 2007. Council’s April 16th, 2007 resolution stipulated four conditions that must be met prior to adoption as shown below:

1. Receipt of an environmental report for the site including potential tree preservation areas.

2. Registration of a tree preservation covenant per that report.

Rezoning Application 459 Status Report Page 3 February 7, 2012

3. Registration of a covenant limiting the site to 63 bed units.

4. Registration of a covenant limiting prices for nightly accommodation on this site.

Since this time, staff and the applicant have worked toward satisfying these conditions. An environmental report has been received. A master covenant has been drafted which includes tree management areas, a limit on bed units, and language that links pricing to the Statistics Canada Consumer Price Index.

POLICY CONSIDERATIONS Official Community Plan:

2117 Nordic Drive lies within Development Permit Area No. 3, Nordic Estates, per Whistler’s Official Community Plan and is designated as:

1. An area for the establishment of objectives and provision of guidelines for the form and character of development.

2. An area for the protection of the natural environment.

The existing building generally conforms with the guidelines for form and character; however, given that this is a Rezoning Application, staff do not consider a detailed review of these guidelines to be germane. Such a review would take place by way of Development Permit, should the applicants choose to redevelop.

Per the requirements on the OCP, the applicant provided a satisfactory Environmental Review In July of 2010. This review did not identify any environmental issues, and notes that there are no impacts to surrounding vegetation as the building footprint is not changing.

Bed Units:

Per the April 16, 2007 report, the bed unit calculation for this site results in a value of 63.75. Therefore, the number of bed units associated with this site is 64. The Development Covenant should read 64 bed units, not 63, as noted in Council’s April 2007 resolution (this appears to be an error).

BUDGET CONSIDERATIONS

There are no significant budget implications associated with this proposal. Rezoning application fees will be generated. In future, should the applicants decide to utilize the available contingency area, Development Permit and Building Permit fees will be applicable.

COMMUNITY ENGAGEMENT AND CONSULTATION

Council reviewed RA. 459 at its March 5th 2007 & April 16th, 2007 open meetings. A Public Hearing was held on May 22nd, 2007; no negative feedback was received. A Rezoning Application sign is currently posted on the property outlining the particulars of RA. 459.

Rezoning Application 459 Status Report Page 4 February 7, 2012

SUMMARY RA. 459 proposes to rezone the lands at 2117 Nordic Drive from LR2 to LR8. This new zone would reflect the actual development on the site and bring Fireside Lodge into conformity with the Zoning Bylaw.

Respectfully submitted,

Roman Licko PLANNING TECHNICIAN for Bob MacPherson GENERAL MANAGER OF COMMUNITY LIFE

APPENDIX A Report No. 12-008

SUBJECT LANDS

RA. 459 – 2117 Nordic Drive, Fireside Lodge

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APPENDIX B Report No. 12-008

REPORT ADMINISTRATIVE REPORT TO COUNCIL

PRESENTED: April 16, 2007 REPORT: 07-38 FROM: Planning and Development Services FILE: RA. 459 SUBJECT: 2117 NORDIC DRIVE REZONING

COMMENT/RECOMMENDATION FROM THE CHIEF ADMINISTRATIVE OFFICER That the recommendation of the General Manager of Planning and Development Services be endorsed.

RECOMMENDATION That Council consider giving first and second readings to “Zoning Amendment Bylaw (Fireside Lodge) No. 1796, 2007”;

That Council authorize the Corporate Officer to schedule a public hearing regarding “Zoning Amendment Bylaw (Fireside Lodge) No. 1796, 2007”, and to advertise for same in a local newspaper; and further,

That Council direct staff to advise the applicant that before consideration of adoption of “Zoning Amendment Bylaw (Fireside Lodge) No. 1796, 2007” the following matters should be completed to the satisfaction of the General Manager of Community Life:

1. Receipt of an environmental report for the site including potential tree preservation areas, 2. Registration of a tree preservation covenant per that report, 3. Registration of a covenant limiting this site to 63 bed units, 4. Registration of a covenant limiting prices for nightly accommodation on this site.

That Council authorize the Mayor and corporate officer to sign the legal documents associated with the prior adoption conditions stipulated by Council.

REFERENCE Owners: Power Mountain Ski Club, Inc. No. S7953 Location: 2117 Nordic Drive Legal Description: Lot 45, District Lot 7179, Plan 19839, (P.I.D. 006-959-792) Current Zoning: LR2 (Leisure Recreation Two)

Appendices: “A” Location Plan “B” Plan of Proposed Development “C” March 5th, 2007 Council Report APPENDIX B Report No. 12-008 RA. 459: 2117 Nordic Drive Rezoning Page 2 ... APRIL 16, 2007

PURPOSE This report requests consideration of first and second readings to “Zoning Amendment Bylaw (Fireside Lodge) No. 1796, 2007”; a bylaw that would rezone the lands at 2117 Nordic Drive from LR2 (Leisure Recreation Two) to LR8 (Leisure Recreation Eight). The new zoning would bring the existing lodge building into conformance with the zoning bylaw and further allow for some minor expansion.

DISCUSSION

Background

Council first reviewed RA 459 at their meeting of March 5th, 2007. A detailed discussion of the history of the development on this site and the current rezoning application is available in the March 5, 2007 Council report, attached here as Appendix “C”. In brief, this parcel was originally leased to BC Hydro for use as a cabin in the late 1960’s. The building originally constructed on the site burned down in 1979. Drawings for the existing building were received by the RMOW in July of 1982. The building was in conformance with the zoning bylaw of the times (Zoning and Parking Bylaw No. 9, 1976).

When Zoning and Parking Bylaw 303, 1983 was adopted in 1984, the Nordic ‘club cabin’ sites (including the subject property) were rezoned to LR2. This left 2117 Nordic Drive in a nonconforming condition as the LR2 zone limited gross floor area to 510 square metres and the existing building was in excess of 900 square metres. These circumstances have carried onto present day.

Current Application/ Zoning Analysis

Rezoning Application No. 459 requests that the lands be rezoned to ratify the existing building and further to allow for some future expansion. To that end a new LR8 zone has been drafted by staff specifically for this site.

Highlights of the differences/ similarities between the new LR8 zone and the existing LR2 zone can be summarized as follows:

Raises GFA from 510 m2 to 1300 m2. The existing building is 1161 m2. Maintains 12 metre setbacks on all parcel lines. Maintains maximum building height of 10 metres. Raises minimum parcel area from 5000 m2 to 7500 m2 to reflect existing site size. Introduces a 15% site coverage limit, where there currently is none; the existing site coverage measures at just below 10%. Maintains auxiliary residential dwelling unit size at between 35 & 90 m2. Introduces a maximum garage size of 70 m2 where there currently is none. Deletes some troubling statements regarding area calculations for sleeping accommodation, as this factor is regulated by the British Columbia Building Code and should not be addressed in zoning.

APPENDIX B Report No. 12-008 RA. 459: 2117 Nordic Drive Rezoning Page 3 ... APRIL 16, 2007

Bed Units

Staff did a bed unit calculation based on the OCP definition and existing zoning. The number of bed units associated with this site works out to be 63.75 BU’s. RA. 469 does not propose to increase the number of guest rooms or dormitory beds, it does not increase the number bed units required. A covenant limiting this site to 63 bed units would need to be registered on title.

Other Considerations

Under the municipality’s rezoning procedure, an environmental report is needed. Given that this site contains some fairly large trees, that report will detail a proposed tree preservation area which would subsequently be recognized in a tree preservation covenant.

The applicants have suggested, under their own initiative, to limit the rates for stays via some sort of covenanted arrangement. This provides a benefit to the municipality as it helps maintain affordable beds, many of which were lost in the demolition of the Boot Pub/ Shoestring Lodge building. Clearly the scheme needs to be on a sliding scale to allow for the passage of time. The details of this scheme still need to be worked out. Once an acceptable arrangement is agreed upon, it can be registered on title by covenant.

POLICY CONSIDERATIONS The March 5th Council report itemized conformance of RA. 459 with applicable OCP requirements/ policies; that report is attached here as Appendix “C”.

BUDGET CONSIDERATIONS There are no significant budget implications associated with this proposal. Rezoning application processing fees, building permit fees, and works and services charges associated with the proposed development will be generated.

SUMMARY RA. 459 proposes to rezone the lands at 2117 Nordic Drive from LR2 to LR8. The new zone would reflect the actual development on the site and further would allow for an expansion of 124 m2. This application does not require additional bed units.

Respectfully submitted,

Signed Original on File

Roman Licko PLANNING TECHNICIAN for Robert MacPherson GENERAL MANAGER OF COMMUNITY LIFE GENERAL MANAGER OF PLANNING & DEVELOPMENT SERVICES

\p-rjl-ra.459 report 2.doc

APPENDIX B Report No. 12-008

SUBJECT LANDS

RA. 459 – 2117 Nordic Drive, Fireside Lodge

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Drawing List Sheet Name Sheet Number Sheet Issue Date

Site A100A 25/09/06 SCALE 1 : 200 PLAN SHOWINGSPOT ELEVATIONS ON LOT 45, Siteplan A100B 25/09/06 10 5 0 10 20 Lower Levels A101A 25/09/06 DISTRICT LOT 7179, G p 1, N WD,PLAN 19839. Main Floor Levels A101B 25/09/06 P Loft Floor Levels A101C 25/09/06 L ALL DISTANCES ARE IN METERS A Roofs A101D 25/09/06 LOT 8 LOT 44 D N CIVIC ADDRESS: 2117 NORDIC, WHISTLER, B.C. Elevations A102A 25/09/06 Elevations A102B 25/09/06 L PID # 006-959-792 No. Date Revision Elevations A102C 25/09/06 PLAN CH ARGES, LIENS AND INTERESTS: Elevations A102D 25/09/06 21269 L31172, M77800, M77801,M79264, Area A106 25/09/06 N106263, GE5687,BX776 Area Increase A106B 25/09/06 Section A107 25/09/06

3D Main Floor A108 25/09/06 3D Loft Level A109 25/09/06 92°42'35" 108.480 1 Roof Height A110 25/09/06

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Landing SITE AREA: 7500 M2 Scale: THIS PLAN WAS PREPARED FOR DESIGN PLANNING 2.35 EA 1" = 30'-0" VE TO B 600.25 PURPOSES ONLY. THE SIGNATORY ACCEPTS NO UILDING 80730 SF RESPONSIBILITY OR LIA BILITY FOR ANY DAMAGES BUILDING AREA:952.7 M2 Drawn: Check: THAT MAY BE SUFFERED BY A THIRD PARTY DV AS A RESULT OF REPRODUCTION, TRANSMISSIO Site N 600.00 Project No. OR ALTERATION TO T HIS DOCUMENT WITHOUT CONSE 1 NT BENCHMA OF THE SIGNATORY RK LEAD PLUG 90°01'35" 108.205 1" = 30'-0" FSL

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L APPENDIX B Report No. 12-008

No. Date Revision

BEDROOM

WASHROOM HOUSEKEEPERS UNIT

MACHINE ROOMS

Seal SAUNA WASHROOMS

U ELECTRICAL

I L ROOM D

I N

P G

R L O I N Consultant P E E

T Y 0 m L 2.00 I 1 N

E PLAYROOM SKI STORAGE MUDROOM AND LOCKERS

FIRESIDE LODGE LOUNGE

2117 NORDIC MAIN ENTRANCE DRIVE, WHISTLER, BC

NO PROPOSED CHANCES FOR REZONING Drawing Title THE LOWER FLOOR

Lower Levels

Scale: 1/16" = 1'-0"

Drawn: Check: DV

Project No. FSL

Issue Date: Sheet No. Lower Floor TOPOGRAPHY SHOWN FOR ILLISTRATION PURPOSES ONLY 2 25/09/06 A101A 1/16" = 1'-0" APPENDIX B Report No. 12-008

NEW EXIT AS FIRE ESCAPE SERVING MAIN FLOOR ONLY NEW STAIR TO SERVE MAIN FLOOR AND LOFT 34 34 WALLS SEPERATING SUITES TO BE A107 STAIRS TO BE REMOVED FROM ROOMS A107 AND FLOOR ABOVE TO BE FILLED IN UPGRADED FOR SOUND GUEST RM GUEST RM + LOFT

WALLS TO BE UPGRADED FOR SOUND No. Date Revision GUEST RM GUEST RM + LOFT GUEST RM CO GUEST RM CO + LOFT RRIDO RRIDO GUEST RM 12 GUEST RM 12 R R + LOFT GUEST RM GUEST RM A107 A107 34 + LOFT 34 A107 GUEST RM A107 GUEST RM GUEST RM GUEST RM + LOFT

CO GUEST RM CO GUEST RM

RRIDO RRIDO GUEST RM GUEST RM

R R GUEST RM GUEST RM 12 GUEST RM 12 GUEST RM A107 A107

MEN MEN GUEST RM GUEST RM

Seal

RECEPTION RECEPTION WOMEN WOMEN

B B

U U

I I L PANTRY L PANTRY D D

I I N N

P G P GL Consultant R R L O O I I N N P 11.53 P 11.53 E 2 m E 2 m E E

R R T DINING & T DINING & Y Y KITCHEN KITCHEN L L

I I N N

E E

000 m 000 m FIRESIDE 12. 12. LODGE LOUNGE LOUNGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

Main Floor Levels

Scale: 1/16" = 1'-0"

Drawn: Check: Author Main Floor Existing Main Floor Proposed Project No. 2 1 FSL 1/16" = 1'-0" 1/16" = 1'-0" Issue Date: Sheet No. TOPOGRAPHY SHOWN FOR ILLUSTRATION PURPOSES ONLY 25/09/06 A101B APPENDIX B Report No. 12-008

NEW EXIT STAIR WITH PLACE OF REFUGE

NEW WINDOWS TO BE SIMILAR AS THOSE ON FLOOR BELOW STAIRS TO BE REMOVED FROM GUEST RM ROOMS AND FLOOR TO BE FILLED IN BED RM

LOFT No. Date Revision

GUEST RM BED RM BED RM PROPOSALS TO BE MADE FOR LOFT CO LOFT GUEST RM CO FLOORS TO DECREASE SOUND RRIDO RRIDO INTONATION BED RM GUEST RM R BED RM R LOFT LOFT GUEST RM

DORM DORM BED RM WALL TO BE USED FOR NEW LOFT GUEST RM ROOF START. UPGRADED / FRAMED OUT FOR STRUCTURE / WALLS TO BE CO DORM CO DORM SOUND / BCBC RRIDO UPGRADED FOR RRIDO DORM SOUND DORM R R DORM DORM

DORM DORM

DORM DORM Seal

STORAGE STORAGE LOCKERS LOCKERS

FLOOR HEIGHT INTERNET DIFFERANCE TO INTERNET STATION STATION BE CORRECTED Consultant

FIRESIDE LODGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

Loft Floor Levels

Scale: 1/16" = 1'-0"

Drawn: Check: DV Loft Existing Loft Proposed Project No. 2 1 FSL 1/16" = 1'-0" 1/16" = 1'-0" Issue Date: Sheet No. TOPOGRAPHY SHOWN FOR ILLUSTRATION PURPOSES ONLY 25/09/06 A101C APPENDIX B Report No. 12-008

NEW ROOF OVER NEW ENCLOSED STAIR

NEW ROOF TO BE AT SAME PITCH AS EXISTING (SHOWN IN BLUE - COLOR FOR ILLUSTRATION PURPOSES ONLY) No. Date Revision

Seal

EXISTING ROOF TO BE KEPT IN THIS AREA

Consultant

FIRESIDE LODGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

Roofs

Scale: 1/16" = 1'-0"

Drawn: Check: Author

Project No. Roof Top Existing Roof Top Proposed FSL 2 1 1/16" = 1'-0" 1/16" = 1'-0" Issue Date: Sheet No. TOPOGRAPHY SHOWN FOR ILLISTRATION PURPOSES ONLY 25/09/06 A101D APPENDIX B Report No. 12-008

EXISTING EXTERIOR WALLS ON LOFT FLOOR LEVEL 12 34 REMOVED AND REPLACED A107 A107 NEW WINDOWS AS EXISTING ROOF RAISED, EXISTING ROOFS EXISTING ON MAIN FLOOR PITCH AS EXISTING UNCHANGED

No. Date Revision

Site

1965' - 6 1/2" Seal

Elevation East Proposed 1 3/32" = 1'-0"

Consultant

EXISTING LOFT EXTERIOR WALL REMOVED EXISTING WINDOWS REPLACED EXISTING EXIST STAIR REMOVED FIRESIDE LODGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

Elevations

Scale: Site As indicated Drawn: Check: 1965' - 6 1/2" DV Project No. Elevation East Existing 3D View 1 FSL 2 3 Issue Date: Sheet No. 1" = 20'-0" TOPOGRAPHY SHOWN FOR ILLISTRATION PURPOSES ONLY 25/09/06 A102A APPENDIX B Report No. 12-008

EXISTING EXTERIOR WALLS ON LOFT FLOOR LEVEL REMOVED AND REPLACED NEW WINDOWS AS EXISTING ON MAIN FLOOR EXISTING ROOF RAISED, PITCH AS EXISTING No. Date Revision EXISTING ROOFS UNCHANGED

Seal

Elevation North Proposed 1 3/32" = 1'-0" EXISTING EXTERIOR WALLS ON LOFT FLOOR LEVEL REMOVED AND REPLACED NEW WINDOWS AS EXISTING ON MAIN FLOOR

Consultant EXISTING ROOF RAISED, PITCH AS EXISTING EXISTING EXTERIOR WALLS ON LOFT FLOOR LEVEL REMOVED AND REPLACED

EXISTING ROOFS EXISTING ROOF RAISED, UNCHANGED PITCH AS EXISTING

FIRESIDE LODGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

Elevations

Scale: Elevation North Existing As indicated 2 Drawn: Check: 1" = 20'-0" Author

Project No. 3D View 2 FSL 3 Issue Date: Sheet No. 25/09/06 A102B APPENDIX B Report No. 12-008

34 RAISED ROOF, 12 NEW WINDOWS AS EXISTING EXISTING A107 PITCH AS A107 ON MAIN FLOOR ROOFS EXISTING

No. Date Revision

NEW FIRE ESCAPE DOOR - Seal ASSEMBLY AREA TO BE CONFIRMED.

Elevation West Proposes 1 3/32" = 1'-0"

Consultant 34 12 A107 A107

FIRESIDE LODGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING Site Drawing Title 1965' - 6 1/2" Elevations

Elevation West Existing Scale: 2 1" = 20'-0" As indicated Drawn: Check: 3D View 3 DV 3 Project No. FSL

Issue Date: Sheet No. TOPOGRAPHY SHOWN FOR ILLISTRATION PURPOSES ONLY 25/09/06 A102C APPENDIX B Report No. 12-008

NEW ROOF TO BE AT SAME PITCH AS EXISTING ROOFS NEW WINDOWS AS EXISTING ON RAISED ROOF EXISTING MAIN FLOOR

No. Date Revision

Seal

EXISTING ROOF RAISED ROOF Elevation South Proposed 2 3/32" = 1'-0" EXISTING ROOFS

RAISED ROOF Consultant

FIRESIDE LODGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

Elevations

Scale: As indicated

3D View 4 Elevation South Proposed 2 Drawn: Check: 3 1 DV 1/16" = 1'-0" Project No. FSL

Issue Date: Sheet No. TOPOGRAPHY SHOWN FOR ILLUSTRATION PURPOSES ONLY 25/09/06 A102D APPENDIX B Report No. 12-008

Area Schedule (Gross Building) Name Area

Lower Floor Area 289.704 m²

Main Floor Area 417.171 m² No. Date Revision Loft Floor Area 245.782 m² Area 6.111 m² Area 3.864 m² Area 3.208 m² Grand total: 6 965.840 m² = 10396 SQ. FT

Seal

Loft Floor Area 245.782 m²

Consultant

Main Floor Area 417.171 m²

FIRESIDE LODGE Lower Floor Area

289.704 2117 NORDIC DRIVE, m² WHISTLER, BC

REZONING

Drawing Title Gross Area

Building Scale: 1/16" = 1'-0"

Area Drawn: Check: DV Lower Floor Main Floor Proposed Loft Proposed Project No. 2 3 1 1/16" = 1'-0" 1/16" = 1'-0" 1/16" = 1'-0" FSL Issue Date: Sheet No. 25/09/06 A106 APPENDIX B Report No. 12-008

Area Schedule (Gross Building) 2 NEW STAIR UPPER FLOOR Name Area

AREA'S THAT USED TO HAVE LESS THAN 5' CEILING HEIGHT NEW - STAIR 13.340 m² NEW - STAIR NEW - STAIR 13.340 m² NEW - B No. Date Revision 13.340 m² NEW - B 25.991 m² 25.991 m² NEW - B 25.991 m² Grand total: 4 78.662 m² NEW - B 25.991 m²

NEW STAIR LOWER FLOOR

LOFTS CONVERTED INTO NEW REQUIRED DORM AREA <50% OF GROSS BUILDING Seal ROOMS - AREAS = 9.885 M2 TOTAL GROSS FLOOR AREA: 10254.318 sq.Ft 50%= 5127.159 sq.Ft EXISTING ROOM AND LOFT SIZE = TOTAL DORM AREA: 3505.584 sq.Ft (1752.792 X 2) 9.885 M2 + 6.111 M2 = 15.996 M2

NEW LOFT INCREASES AREAS = 3.864 M2 NEW - STAIR

13.340 m² Consultant Area 6.111 m² Area 3.864 m² NEW DORM ROOM Room AREA INCREASES = 9.855 m² 3.208 M2 ROOM Room + Dorm ROOM Area Gross Building Area 3.208 m² 162.840 m² ROOM FIRESIDE LODGE Dorm DORM 10.170 m²

2117 NORDIC DORM DRIVE, WHISTLER, BC DORM

REZONING

Drawing Title DORM

Area Increase

Scale: As indicated

Roof Level Room Areas Dorm Areas Drawn: Check: 1 2 3 Author 1/16" = 1'-0" 1" = 20'-0" 1" = 20'-0" Project No. FSL

Issue Date: Sheet No. 25/09/06 A106B APPENDIX B Report No. 12-008

EXISTING ROOF PROPOSED ROOF ON NEW PONY WALLS

No. Date Revision EXISTING ROOF NEW EXTERNAL WALLS AND WINDOWS DORM DORM DORM DORM Loft Proposed 1987' - 6 1/2"

BED ROOM BED ROOM

DORM DORM Main Floor Proposed 1979' - 6 1/2"

BED ROOM CRAWL SPACE BED ROOM

Lower Floor Seal 1968' - 6 1/2" Section 1 Existing Section 1 Proposed 1 2 1/8" = 1'-0" 1/8" = 1'-0"

EXISTING ROOF PROPOSED ROOF ON NEW PONY WALLS EXISTING ROOF BEAMS Consultant NEW EXTERNAL WALLS LOFT LOFT AND WINDOWS BED ROOM BED ROOM Loft Proposed 1987' - 6 1/2"

BED ROOM BED ROOM BED ROOM BED ROOM FIRESIDE LODGE Main Floor Proposed

1979' - 6 1/2" 2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

Section

Scale: Lower Floor 1/8" = 1'-0"

Drawn: Check: 1968' - 6 1/2" DV Project No. FSL Section 2 - Existing Lofts Section 2 - Proposed Lofts 3 4 Issue Date: Sheet No. 1/8" = 1'-0" 1/8" = 1'-0" TOPOGRAPHY SHOWN FOR ILLUSTRATION PURPOSES ONLY 25/09/06 A107 APPENDIX B Report No. 12-008

No. Date Revision NEW ENCLOSED STAIR WITH WINDOW AND EXIT TO ASSEMBLY AREA.

STAIRS TO BE REMOVED FROM ROOMS AND WALLS AND FLOORS TO BE UPGRADED TO DECREASE SOUND INTONATION

3D View Main Floor Plan - Existing 2

Seal

Consultant

FIRESIDE LODGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

3D Main Floor

Scale:

Drawn: Check: DV

Project No. FSL

3D View Main Floor Plan Issue Date: Sheet No. 1 TOPOGRAPHY SHOWN FOR ILLUSTRATION PURPOSES ONLY 25/09/06 A108 APPENDIX B Report No. 12-008

NEW ENCLOSED STAIR WITH WINDOWS AND EXIT TO No. Date Revision ASSEMBLY AREA.

STAIRS TO BE REMOVED FROM ROOMS AND WALLS AND FLOORS TO BE UPGRADED TO DECREASE SOUND INTONATION

CORRIDOOR WIDTH TO BE INCREASED AS REQUIRED BY CODE.

3D View Upper Floor Plan - Existing 2

Seal

Consultant

FIRESIDE LODGE

2117 NORDIC DRIVE, WHISTLER, BC

REZONING

Drawing Title

3D Loft Level

Scale:

Drawn: Check: DV

Project No. FSL

3D View Upper Floor Plan Issue Date: Sheet No. 1 TOPOGRAPHY SHOWN FOR ILLUSTRATION PURPOSES ONLY 25/09/06 A109 APPENDIX B Report No. 12-008

Roof C Roof Top Proposed Roof E 2004' - 10 1/2" Roof B A No. Date Revision Roof A 20.741 m²

Roof D Roof Level 1992' - 2 1/2"

Loft Proposed 1987' - 6 1/2"

Main Floor Proposed 1979' - 6 1/2"

B C 194.276 Seal 5.515 m² m²

Lower Floor D 1968' - 6 1/2" 60.236 m² Site 1965' - 6 1/2"

A Consultant B Roof Height Calc 1 1/8" = 1'-0" C E 244.162 Area Schedule (Rentable) m² Roof Area D FIRESIDE Name Schedule % of Total Roof Height Total LODGE E 2117 NORDIC 4.29 % 9.189 0.39 m DRIVE, A 20.741 m² WHISTLER, BC 36.35 % 10.050 3.65 m B 194.276 m² REZONING C 5.515 m² 1.03 % 9.131 0.09 m Drawing Title D 60.236 m² 12.62 % 8.335 1.05 m Roof Height E 244.162 m² 45.71 % 9.378 4.29 m Scale: As indicated

Grand total: 5 Drawn: Check: Author

Project No. 100%=5749.507 100 % 9.47 m = TOTAL FSL ROOF HEIGHT Roof Top Proposed 2 Issue Date: Sheet No. 1/16" = 1'-0" 25/09/06 A110 APPENDIX B Report No. 12-008

REPORT ADMINISTRATIVE REPORTAPPENDIX TOC COUNCIL

PRESENTED: March 5, 2007 REPORT: 07-21 FROM: Planning and Development Services FILE: RA. 459 SUBJECT: 2117 NORDIC DRIVE REZONING

COMMENT/RECOMMENDATION FROM THE CHIEF ADMINISTRATIVE OFFICER That the recommendation of the General Manager of Planning and Development Services be endorsed.

RECOMMENDATION That Council endorse the continuing review of Rezoning Application No. 459, 2117 Nordic Drive.

REFERENCE Owners: Power Mountain Ski Club, Inc. No. S7953

Location: 2117 Nordic Drive

Legal Description: Lot 45, District Lot 7179, Plan 19839, (P.I.D. 006-959-792)

Current Zoning: LR2 (Leisure Recreation Two)

Appendices: “A” Location Plan

“B” Plan of Proposed Development

PURPOSE This report describes RA. 459, a request to rezone the lands at 2117 Nordic Drive from LR2 (Leisure Recreation Two) to a Leisure Recreation (LR) zone specific to this parcel, in order to accommodate the existing club cabin building and further to allow for some minor expansion.

DISCUSSION

Background 2117 Nordic Drive is a parcel with a lengthy history, predating the incorporation of the RMOW. In the late 1960’s the Provincial Government leased several parcels of land at the base of Whistler Mountain to ‘non-profit societies’ including the UBC Alma Matter Society, the Alpine Club of Canada, BCIT, Simon Fraser University, and (the subject parcel) BC Hydro. ‘Club Cabins’ were subsequently constructed on these sites, likely under the jurisdiction of the SLRD. The original construction on the subject site consisted of two A-frames joined by a covered connection and was completed in 1968. The applicant notes that there were no roads in the area at this time or for some time afterward. APPENDIX B Report No. 12-008 RA. 459: 2117 Nordic Drive Rezoning Page 2 ... March 5, 2007

The Resort Municipality of Whistler was incorporated on Sepember 6th, 1975 and Zoning Bylaw No. 9 was adopted on September 24, 1976.

The original buildings on the subject site burned down in the winter of 1979. It was around this time that the Provincial Government transferred ownership of this property to the RMOW. The RMOW subsequently sold it to the ‘Power Mountain Ski Club’ (the BC Hydro ‘society’ which had been leasing/ operating the premises since the 1960’s). RMOW records show plans for the existing building were received July 31, 1982. Both the use and density conformed to the requirements of the Zoning Bylaw of the time (Bylaw No. 9, 1976). Zoning and Parking Bylaw Bylaw No. 303 was adopted in 1984 Rezoning all the lands within the RMOW. The zoning for 2117 Nordic Drive became LR2 (Leisure Recreation Two). The maximum allowable gross floor area under the LR2 zone is 510 m2 (5,490 sq. ft.), a little over half of the existing (and permitted) GFA on the site. Since this time the ‘BC Hydro Club Cabin’ has been considered legally nonconforming. The name was changed to ‘Fireside Lodge’ in 1983 at the request of the BC Hydro Board of Directors given that BC Hydro had no ownership/ interest in the property and was considered misleading.

Current Application The municipality received RA. 459 on June 29, 2006. This application basically requests that the parcel be rezoned to allow for the existing density on the site plus a few extra square metres for potential expansion. The proposal at this time is to raise the roof 1.5 metres (5 feet) to allow the loft level to be full height. The proposed changes would result in an increase of 124 m2 (1335 sq. ft). A comparison of the existing Zoning, the existing development, and the proposal considered under RA. 459 is shown in Table 1.

TABLE 1

EXISTING LR2 EXISTING AS-BUILT PROPOSED REGULATION CONDITION ZONE REGS MINIMUM PARCEL 5,000 m2 7,500 m2 7,500 m2 SIZE

SETBACKS 12 metres The existing building 12 metres encroaches 2 metres into the west (rear) *A setback variances setback. There is also an will be required through encroachment into the the Development south side setback that Permit process to was varied by Council accommodate the west under MDPA 840 side encroachment. (MDP 560) on October 7, 2002. MAXIMUM GROSS 510 m2 1161 m2 1300 m2 FLOOR AREA MAXIMUM HEIGHT 10 metres 9.47 metres 10 metres

Staff note that the renovation/ development considered under RA. 459 does not increase the existing allocation of bed units to this site. Nor does it have any kind of changed traffic impact on the existing neighbourhood. The environmental impact of the proposed renovation is also minimal.

APPENDIX B Report No. 12-008 RA. 459: 2117 Nordic Drive Rezoning Page 3 ... March 5, 2007

POLICY CONSIDERATIONS Official Community Plan Policies 2117 Nordic Drive lies within Development Permit Area No. 3 in Whistler’s Official Community Plan. Under the OCP, DP. Area No. 3, Nordic Estates, is designated as:

1. An area for the establishment of objectives and provision of guidelines for the form and character of development. 2. An area for the protection of the natural environment.

Table 2 describes OCP recommendations and project applicability.

TABLE 2

OCP Requirement Project Complicity 8.4.0 Protection of the Natural Environment: The extent of site disruption caused by site re- The proposed rezoning application does not grading and cuts and fills must be minimized for require any disturbance of the existing site, as all all structures and roads by a combination of new work would be contained within the existing modulation in building form, tree preservation and building footprint. re-vegetation.

The design of buildings must be coordinated with Existing building fits with the ‘club cabin’ the adjacent development to achieve a consistent neighbourhood character, revised building neighbourhood character, and to provide for maintains existing character in design, roof forms, appropriate transitions between uses. materials etc. Considerations include massing, colours and materials, lighting, roof form, and landscaping. 8>4.1 Form and Character of Development: Roof design must establish effective snow The revised building design achieves all of these management and have a sloped appearance. objectives. Whistler’s extreme freeze/ thaw cycle and frequent large accumulations of snow are to be considered in building design and material selection. All pedestrian and vehicle access points must be protected from snow shed and ice accumulation.

Recycling and garbage containers shall be suitably Contained within main building. screened. A project sign is required and must be consistent with the building design.

Bed Units

APPENDIX B Report No. 12-008 RA. 459: 2117 Nordic Drive Rezoning Page 4 ... March 5, 2007

Staff did a bed unit calculation based on the OCP definition and existing zoning. The number of bed units associated with this site works out to be 64 BU’s. Since RA. 469 does not propose to increase the number of guest rooms or dormitory beds, it does not increase the number bed units required.

SUMMARY RA. 459 proposes to rezone the lands at 2117 Nordic Drive from LR2 to a leisure recreation zone reflective of the actual development on the site and further would allow for an expansion of 124 m2. This application does not require additional bed units.

Respectfully submitted,

Signed Original on File

Roman Licko PLANNING TECHNICIAN for Robert MacPherson GENERAL MANAGER OF COMMUNITY LIFE GENERAL MANAGER OF PLANNING & DEVELOPMENT SERVICES

\p-rjl-ra.459.doc

Appendix C Report No. 12-008

REPORT ADMINISTRATIVE REPOR T TO COUNCIL

PRESENTED: February 7, 2012 REPORT: 12 -009 FROM: COMMUNITY LIFE FILE: RZ1044 SUBJECT: ILLEGAL SPACE TASK FORCE UPDATE

COMMENT/RECOMMENDATION FROM THE CHIEF ADMINISTRATIVE OFFICER That the recommendation of the General Manager of Community Life be endorsed.

RECOMMENDATION That Council endorse the Illegal Space Task Force Committee to proceed with preparation of blanket zoning bylaw amendment under Option One as outlined in Administrative Report 12–009 as a two year pilot project;

That Council supports the Illegal Space Task Force Committee creating a public consultation process for feedback on this matter.

PURPOSE The purpose of this report is to confirm Council’s direction regarding a potential resolution proposed by the ISTFC.

REFERENCES Appendix A – Map of Proposed Zones for Amendment

BACKGROUND AND DISCUSSION On December 21, 2011, Council established the Illegal Space Task Force Committee (ISTFC) with terms of reference to consider how to address illegal space that is reported to have been constructed in single-family homes throughout the municipality. On January 5 and 16, 2012, the committee met and began to develop a focussed zoning bylaw amendment. Notionally, if adopted, the bylaw would amend the definitions of crawl and void spaces to eliminate the option to covenant over-height spaces1 and a “blanket” amendment aspect, to exclude a newly defined portion of floor area from the gross floor area (GFA) calculation in a wide array of single-family residential zones. With a focus on the illegal construction in single-family and duplex homes, the proposed first step was an amendment to all RS (including RS-E) and RT zones as these zones consist of single- family detached and duplex dwellings. The proposed blanket amendment aspect of the amendment would change zoning for over 2,370 properties throughout the municipality regardless if they have an illegal space or not.

At the January 26 meeting of the ISTFC municipal staff introduced the idea of approaching the illegal space challenge by “spot zoning” those homes that already had illegal space. This process would involve self-identification by homeowners who have illegal space and the preparation of an omnibus bylaw to rezone such properties into conformance. The two committee members attending

1 Zoning Bylaw 303 presently allows for constructed space to be considered a “crawl space” and thus excluded from density calculations so long as the owner covenants that that space will not be used. Illegal Space Task Force Update Page 2 February 7, 2012

as nominees of the CHBA (Canadian Home Builders Association) indicated serious concern about the practicality of such a direction from two main perspectives: 1. Property owners would be unlikely to come forward to self-identify illegal construction out of concern that they may not be successful in obtaining spot zoning. 2. A potential inequity would be created within neighbourhoods between homes that historically had illegal construction and were given the opportunity to enjoy that additional space in the future; and those that did not have illegal construction and continued to be bound by the intent of Zoning Bylaw 303.

Instead, CHBA nominated committee members stated a preference for a blanket Zoning Bylaw Amendment that would make certain types of additional floor area available to a wide range of properties.

The CAO and the GM of Community Life attended the ISTF Committee Meeting on January 26 and advised the committee that staff would report to Council on the committee’s progress and the potential solutions that could move this process forward.

Historically and recently, there has been discussion and statements made as to the prevalence of illegal space in the community. While there is an abundance of anecdotal information, quantifying the extent of such construction has proved difficult. Two pieces of information may provide an indication about the potential extent of illegal construction: RMOW building records show there are 15 properties with Section 57 notices that advise that there may be construction undertaken without a building permit; and There are 133 properties that had Section 219 Covenants for over-height crawl spaces registered at the Land Titles Office in the last decade. No records indicate if any of the Section 219 properties are being used illegally, nor how many other buildings have been constructed without authorization and no covenant registered. The ISTFC proposal outlined in Option One would amend regulations under all RS, RS-E and RT zones. This amendment would affect over 2,370 properties throughout the municipality as shown on the attached map (Appendix “A”).

Option One: Amendments to Crawl and Void space definitions and an amendment to exclude a defined portion of floor area from GFA calculation

As a viable and manageable first step staff propose bringing forward amendments that would apply to RS (including RS-E) and RT zones. These zones have limited permitted uses (residential) with limited built forms (detached and duplex dwelling units) and the fewest complications with respect to other floor areas to be included in a gross floor area calculation or with strata approval processes. There are approximately 2,370 properties with these zoning designations. Other Zones (i.e. RTA, CD1, and RI1) may be suitable for inclusion in this approach, however further research is required in this regard.

The committee’s CHBA members have proposed a zoning amendment which has two components to it. First, the crawl space and void space definitions would be amended to prevent additional over-height spaces being covenanted and then illegally modified afterwards for use. Second, a “blanket” amendment which defines a specific basement-like floor area would be excluded from the gross floor area (GFA) calculation. This space could be used for any use as permitted by the zoning and BC Building Code regulations. At present, the RMOW only excludes minor areas such as crawl spaces, void spaces, parking areas, mechanical rooms, elevator shafts, and garbage and recycling facilities from the GFA calculation. The committee saw this new exclusion area as similar to some jurisdictions which exclude

Illegal Space Task Force Update Page 3 February 7, 2012

basements from GFA calculations and a solution for permitting many of the constructed illegal crawlspaces or walk-out basements.

The blanket amendment would apply to all properties in the selected zones and would permit additional floor space for use without it being reflected in the GFA or Floor Space Ratio (FSR) calculations.

There is no consensus on the extent to which Option One would operate to “bring in” existing nonconforming construction. CHBA nominees to the committee suggest that this approach would have the best chance of brings in some existing illegal construction. Municipal staff suggest that there should be some monitoring undertaken to determine the success of this program over a two year period.

Option Two: Omnibus Bylaw Zoning Amendment

The committee reviewed a second option known as an omnibus zoning amendment. This approach would include amendments for the crawl and void space definitions as described in Option One. This approach however, would have an advertising campaign by the municipality to encourage existing property owners with illegal spaces to come forward by a certain date to be included in a single rezoning application to amend the applicable regulations to make each property conforming. As part of the rezoning application the owners would need to submit appropriate drawings and survey information to illustrate that the space for each property can be made compliant with the BC Building Code. A similar approach was used by the RMOW to amend the gross floor areas for properties in the CC1 zone to rectify approved GFA under the original zoning and what was built at time of construction.

This approach is much more focused on the current illegal parcels. It only changes the zoning regulations for the parcels which get submitted and processed. However, if there is measurable success with this approach, the municipality could do additional omnibus amendments.

Option Two does require current illegal space owners to come forward and the adoption of the amending omnibus would only cover the parcels which did come forward.

As noted above, CHBA nominees to the ISTFC were opposed to pursuing Option Two. They supported staff seeking Council direction on proceeding with Option One.

The following policy considerations should be considered if Option One is to proceed.

POLICY and BYLAW CONSIDERATION – Option One

OCP – Resident Housing Any zoning amendment needs to be consistent with the goals and objectives of the adopted Official Community Plan (OCP). Option One is consistent with the existing OCP policy:

4.2.4 The municipality will monitor the housing requirements of the community and consider a variety of housing types and encourage innovative housing approaches to meet the needs of permanent, semi-permanent, and seasonal residents in the Municipality.

Additional review of the existing and “new” OCPs will be completed for the option choose to proceed and will be presented with the full report to Council.

Illegal Space Task Force Update Page 4 February 7, 2012

OCP - Community Energy and Emission Reductions

In August 2010 Council adopted Greenhouse Gas (GHG) Emission targets and other energy and water conservation policy and action statements into the OCP. Specifically, the Municipality has established the same ambitious GHG emissions reduction target as the Provincial government to reduce the RMOW’s 2007 emissions levels by 33% by 2020. This will require a significant effort toward overall community energy efficiency for both new and renovations of existing buildings.

Any changes to the zoning bylaw that increases the permitted gross floor area may both result in increased energy use, as well as associated greenhouse gas emissions. It is possible that the owners will integrate innovative building systems to reduce their overall energy consumption and emissions footprint, but there is no current means within current legislation or regulations to require that energy efficiency is maximized and total consumption is reduced at the building permit stage. Should this proposal move forward, staff will present more fully on this question.

Other Bylaws

Staff to complete a review of potential impacts on other bylaws based on the zoning amendments suggested in Option One. For example, the Building Fees and Charges Bylaw will need a new category for a fee to charge for this non-GFA floor area and the Municipal Employee Housing Works and Services Bylaw will need definitions amended to be consistent with the zoning bylaw definitions. Municipal Infrastructure In the past, studies were requested to review the impacts upon infrastructure, prior to the bylaw proceeding to public hearing. There is no way to determine at this point how much more floor area may be developed, nor how that floor area may generate increased demand for water, fire protection, sewers and storm sewer systems. While it is expected by many participants that increases in demands for these municipal services will be negligible, staff and the ISTFC are discussing that Council consider adopting the zoning amendment on a pilot basis (i.e. two years) in order to gather data from building permit applications and review the data for impacts on municipal services. If there are infrastructure impacts noted Council could consider another amendment to the Zoning Bylaw to protect against community infrastructure becoming overloaded.

LEGAL REVIEW

If Council authorizes staff and the ISTFC to proceed with Option One staff will have the municipal solicitor review the draft proposed bylaw for a thorough analysis of the potential risks this may open up for the RMOW and report these to Council.

BUDGET CONSIDERATIONS A portion of the $15,000 ISTFC budgeted funds will be used for the legal review.

COMMUNITY ENGAGEMENT AND CONSULTATION To date, no public consultation has been done by the RMOW regarding Option One. In the past, Council and staff would obtain feedback at community meetings, or through other means of communications (i.e. electronic or phone surveys, comment sheets, etc.), prior to the bylaw proceeding to a public hearing. The ISTFC is willing to make arrangements to hold consultation

Illegal Space Task Force Update Page 5 February 7, 2012

meetings prior to the bylaw proceeding to a public hearing. However, it requires time to organize and hold these meetings, which may delay a presentation of bylaws by a few weeks

The only statutory requirement for public input for a zoning amendment is a Public Hearing. For amendments which affect more than 10 parcels, the LGA requirements and municipal practice for notification are ads in the newspaper and on the RMOW website, no individual mail outs to property owners is required.

SUMMARY The ISTFC wishes to proceed with Option One, to amend the definitions for crawl spaces and void spaces, and a blanket zoning amendment to all RS, RS-E and RT zones to exclude a defined area from the GFA calculation. The blanket amendment component of the amendment will result in additional habitable floor area being permissible on over 2,370 properties in the RMOW. Option One at this time does not address or require current illegal space owners to apply for the necessary building permits to make the space legitimate. The adoption of the amending bylaw itself does not change the existing illegal status of these spaces. No official public consultation has been undertaken to date concerning the proposed changes. However, a zoning amendment does require a Public Hearing be held to provide the public an opportunity to address Council directly on the proposed amendment.

This report seeks Council confirmation that; staff and the ISTFC are to proceed with preparation of a bylaw amendment based on Option One as outlined in the report as a two year pilot program. Staff will work with the ISTF Committee to develop some measuring tools to assist in determining the success of the pilot program.

Respectfully submitted,

Robert Brennan, mcip Planner for Bob MacPherson, GENERAL MANAGER OF COMMUNITY LIFE

APPENDIX A

REPORT ADMINISTRATIVE REPOR T TO COUNCIL

PRESENTED: February 7, 2012 REPORT: 12-010 FROM: Resort Experience FILE: 8216.05 SUBJECT: RMOW CONTRIBUTION TO WINTER X GAMES WHISTLER

COMMENT/RECOMMENDATION FROM THE CHIEF ADMINISTRATIVE OFFICER That the recommendation of the General Manager of Resort Experience be endorsed.

RECOMMENDATION

That Council support the bid to host the Winter X Games in Whistler by approving an annual contribution of $250,000 from the Resort Municipality Initiative (“RMI”) fund in 2013, 2014, and 2015, subject to Entertainment and Sports Programming Network Inc. (“ESPN”) – owners of the X Games – awarding a Winter X Games to Whistler, and subject to the RMOW receiving RMI funds from the Province of BC; and further

PURPOSE OF REPORT Provide Council with the background and rationale to make an informed decision regarding the recommended annual deployment of $250,000 of RMI funds by the RMOW to the Winter X Games Whistler LOC in 2013, 2014 and 2015.

DISCUSSION ESPN and the X Games ESPN is a multinational, multimedia sports entertainment company. ESPN was launched in 1979 and is currently 80% owned by ABC, a subsidiary of the Walt Disney Company.

In the US, ESPN reaches 100 million homes; outside the US ESPN International reaches 200 countries and territories through TV (46 networks in 16 languages, with 350 million subscribers), wireless, interactive, print, radio, broadband, event management and consumer products.

ESPN developed the X Games in 1995. Currently, ESPN televises three X Games: Winter X in Aspen, Winter X Europe in Tignes, France, and the Summer X Games in Los Angeles.

The sports in the Winter X Games are skiing, snowboarding – men and women; several disciplines including Super Pipe, Snowboard Cross, Skier Cross, and Big Air – and snowmobiling.

In May 2011 ESPN initiated a bid process for additional X Games.

RMOW Contribution to Whistler Winter X Games Page 2 February 7, 2012

ESPN stated they were seeking, ideally, three new X Games communities for an initial three year commitment to add to the current portfolio of Aspen, Tignes and LA for a total of six events staged annually. Rationale: For ESPN an expanded X Games – i.e. the Global X Games – will drive the progression of action sports, establish a year‐round presence for the athletes and their sponsors, and provide viewers with enhanced content offerings on a more consistent basis. For host communities, Global X Games provides a three‐year marketing platform with international media exposure, with each host community showcased on ESPN’s television broadcasts, digital media platforms, event marketing and public relations, and global sponsorship activations.

The Whistler Bid Process Resort partners were apprised of the ESPN opportunity and key dates by Watermark Communications – the event production company retained by Whistler Blackcomb (“WB”) and Tourism Whistler (“TW”) to produce the annual TELUS World Ski and Snowboard Festival (“TWSSF”).

Bid process: 1. July 5, 2011 Bid Manual distribution to qualified applicants 2. July 15, 2011 Deadline for Letter of Intent to develop a bid 3. July 28‐August 2, 2011 Bid Workshop with all applicants 4. August‐December, 2011 Bid preparation phase 5. January 2, 2012 Final date to submit bid 6. January 26, 2012 Finalist Cities announced by ESPN 7. Feb‐March, 2012 ESPN conducts site visits to finalist cities 8. April 2012 Host Communities announced for 2013‐2015

The bid workshop was attended by representatives from the RMOW, WB, Watermark Communications, and Interplay Marketing – an event production company with a speciality in broadcast properties with which WB, TW, and the RMOW have worked on several major events including the 2005 FIS Snowboard World Championships.

Following the workshop, senior managers from WB, TW, Whistler Sport Legacies (“WSL”), the RMOW, Watermark and Interplay operated as an informal LOC and conducted a series of working sessions in August and September to determine whether or not Whistler should submit a bid.

The decision to proceed to submit a bid for the Winter X Games was driven by three key factors: Very positive economic impact directly attributable to the event Anticipated major marketing value for Whistler Opportunity to integrate the entertainment and cultural components of TWSSF

The ESPN bid manual required applicants to provide detailed answers to 167 questions in 15 functional areas. The process of preparing the Whistler bid began in earnest in October.

The RMOW contributed to the bid document in the three functional areas of Information Technology, Safety & Security (input from Fire Rescue and the RCMP), and Sustainability (input from the Whistler Centre for Sustainability). Additionally, RMOW senior staff participated in the preliminary ESPN site visit on November 8.

Also, the RMOW had previously made a commitment to support the X Games bid development and possible ESPN site visit through a contribution of up to $30,000 funded from the RMI Festivals,

RMOW Contribution to Whistler Winter X Games Page 3 February 7, 2012

Events and Animation budget, an amount matched by both Whistler Blackcomb and Tourism Whistler.

Whistler’s bid was submitted on January 2, 2012.

Premise for Whistler Whistler X Fest will be a 10-day festival that merges Winter X Games action-sports with an enhanced program of daily concerts, photo and video events, and other TWSSF signature programs.

Specifically, the Winter X Games Whistler – i.e. the 4-day action-sport component – is proposed for April 10-13, 2013 and will feature ESPN broadcasts of ski and snowboard events on Whistler and Blackcomb mountains, and snowmobile competitions in Whistler Olympic Park.

The sport component will be complemented by 10-days and nights of arts, entertainment and cultural events beginning on April 5 and running through April 14.

Cost and Contributions The total cost to produce Winter X Games Whistler is estimated at $16-18 million per year.

ESPN will cover all costs related to the sport competition and the broadcast; those costs are anticipated to be approximately $8 million per year.

The ESPN bid manual asks proponents to propose how much of the remaining cost (i.e. $8-10 million per year) will be covered by the LOC and, therefore, how much further investment – i.e. beyond the $8 million per year for sport and broadcast – will be required from ESPN.

The level of financial contribution by the LOC is one of four criteria by which each bid will be assessed. The other three criteria are: event experience, ease of production, and opportunity for long-term growth.

WB and TW have confirmed that if the bid is successful both organizations will provide annual cash contributions of $250,000 plus value-in-kind contributions of approximately $500,000 towards the Winter X Games Whistler. In addition, the LOC anticipates $2 million annually from sponsorship.

Current Status 1. On January 26 ESPN announced that Whistler is on the shortlist to host an X Games event from 2013 through 2015. Nine cities have been shortlisted for three spots.

Whistler is the only bid community named on the shortlist that is proposing to host a Winter X Games. This does not guarantee that Whistler will be awarded the right to host an X Games due to various outcomes that ESPN could decide to pursue; e.g. awarding 3 summer events.

2. A Whistler delegation attended the Winter X Games in Aspen (January 26-29) to observe the logistics of the X Games including venue operation, athlete management, hospitality services, transportation, and the cultural component.

3. On March 1-2 the ESPN executive team will be in Whistler to conduct a detailed site inspection, and review all aspects of the bid, including the LOC financial contribution.

4. In April, ESPN will announce the new host communities for the X Games.

RMOW Contribution to Whistler Winter X Games Page 4 February 7, 2012

5. If Whistler’s bid is successful, WB, TW, and WSL will formalize the LOC as a new corporate entity to manage all aspects of the Winter X Games Whistler not directly managed by ESPN, and to integrate the ESPN components into the day-to-day operation of the resort community.

WHISTLER 2020 ANALYSIS

W2020 TOWARD Descriptions of success that Comments Strategy resolution moves us toward Partners work together to achieve mutual Precedent with numerous previous events including World Cups, World Championships, Partnership benefit Olympics, TWSSF, Crankworx, and a multitude of other events over the past decade. Partners support each other and live up to Partnership the agreements established within As above. partnerships Whistler proactively anticipates market Resort partners and ESPN anticipate a Visitor trends significant growth in action sports as the “global Experience language of youth”; action sports are also proven to have an all-family appeal. Whistler proactively seizes economic As above; plus an increased emphasis on Economic opportunities that are compatible with digital media platforms encouraging followers of tourism, and effectively adapts to action sports to “check in every day, because changing external conditions it’s about you”. Effective partnerships with government Economic RMOW support of the Whistler bid to host the and tourism organizations support Winter X Games is consistent with this DOS. economic health

Arts, cultural and heritage opportunities Local and regional artists and performers will attract visitors and contribute to the have an opportunity to participate in the ACH experience and local economy concerts, video events, photography and other cultural components that will be an essential part of the Winter X Games Whistler.

BUDGET CONSIDERATIONS If the bid is successful, the RMOW will contribute $250,000 in fiscal 2013, 2014, and 2015.

Deployment of $250,000 per year for three years from the Festivals, Events and Animation Program (“FE&A”) for the planning and production of a major event is consistent with the permitted use of the RMI funds as directed by the Province of BC.

The Contribution Agreement between the RMOW and the LOC will include conditions for the release of RMI funds to the LOC. The conditions will likely include but will not be limited to: The contribution of $250,000 per year is subject to the Province of BC providing the RMOW with $6,500,000 RMI funds annually in 2013, 2014, and 2015. Any reduction in RMI contribution to Whistler from the Province of BC may result in a proportionate reduction in the contribution to the Winter X Games Whistler LOC Definitions for eligible expenditures and ineligible expenditures The process for RMOW review and approval of expenditures

RMOW Contribution to Whistler Winter X Games Page 5 February 7, 2012

RMOW contributions will match LOC cash flow requirements; i.e. funds will be provided on a just-in-time basis. Under the Community Charter, a municipal government is not permitted to assist a for-profit business; thus the need for the LOC to be not-for-profit or charitable.

If the bid is unsuccessful, the bid process for the 2013-2015 Whistler Winter X Games will terminate and the proposed funds will remain in the FE&A program.

COMMUNITY ENGAGEMENT AND CONSULTATION

The RMOW Communications Department will work closely with the communications team at the LOC to provide the community with timely information regarding the planning for the Winter X Games Whistler.

SUMMARY An annual contribution of $250,000 from the RMOW will increase the likelihood of ESPN awarding the X Games to Whistler. If awarded, Winter X Games Whistler will have an incremental economic impact on the community that is expected to far outweigh the investment.

Respectfully submitted,

John Rae MANAGER, STRATEGIC ALLIANCES for Jan Jansen GENERAL MANAGER RESORT EXPERIENCE

REPORT ADMINISTRATIVE REPOR T TO COUNCIL

PRESENTED: February 7, 2012 REPORT: 12-011 FROM: Legislative Services FILE: Vault/4256 SUBJECT: APPOINTMENT OF DIRECTORS FOR VARIOUS MUNICIPAL CORPORATIONS

COMMENT/RECOMMENDATION FROM THE CHIEF ADMINISTRATIVE OFFICER That the recommendation of the Corporate Officer be endorsed.

RECOMMENDATION

That Council accepts the resignations of Ken Melamed and Lisa Landry; and appoints Nancy Wilhelm-Morden and Sharon Fugman as directors of Whistler Housing Authority Ltd.

That Council accepts the resignations of Ken Melamed, Lisa Landry, and Shannon Story; and appoints Nancy Wilhelm-Morden, Ken Roggeman and Lonny Miller as directors of Whistler Village Land Co. Ltd.

That Council accepts the resignations of Bill Barratt, Lisa Landry, and Shannon Story; and appoints Mike Furey, Ken Roggeman, and Lonny Miller as directors of Emerald Dreams Conservation Company Ltd.

That Council accepts the resignations of Ken Melamed and Ralph Forsyth; and appoints Nancy Wilhelm-Morden and one other Councillor as directors of Whistler 2020 Development Corporation.

That Council accepts the resignation of Bill Barratt; and appoints Mike Furey as a director of Tourdex.com Systems Inc.

That Council accepts the resignations of Bill Barratt and Lisa Landry; and appoints Mike Furey and Ken Roggeman as a director of Find Whistler Interactive Inc.

REFERENCES Appendix A – Details of Municipal Corporations & Company Shares

PURPOSE OF REPORT The purpose of this report is to recommend appointments to the various RMOW Corporations necessitated by the changes in elected and non-elected officers of the municipality in the past six months.

Appointment of Directors for Various Municipal Corporations Page 2 February 7, 2012

DISCUSSION The Articles of Incorporation for each of the RMOW companies outlines the number of directors, term of appointments and the overall conduct of business.

A number of the companies are active and require direct input and subsequent actions on behalf of the corporation by the directors. As such the appointments are timely and of importance.

There are a couple of the companies that are not active and only require appointments to file annual reports and maintain the corporation in good standing.

POLICY CONSIDERATIONS Updating the appointments to the various RMOW companies as a result of the recent election and senior management changes is in keeping with Council’s Governance policy to provide the tools to ensure that organizations operate in an effective and accountable manner. Provide a description of requirements and plans for notification and or community engagement and or other agencies, e.g., on what topics, using what forum, etc.

SUMMARY As a result of the November election and recent staff changes, previous council appointment should be reconsidered and new appointments made to the seven RMOW owned corporations. Staff is recommending that Council accept the resignations of Ken Melamed, Lisa Landry, Bill Barratt and Shannon Story from the various appointments and that Council appoint in their place Nancy Wilhelm-Morden, Mike Furey, Sharon Fugman, Ken Roggeman and Lonny Miller to the directors positions.

Respectfully submitted,

Lonny Miller CORPORATE OFFICER

APPENDIX A

DETAILS OF MUNICIPAL CORPORATIONS & COMPANY SHARES

The following are municipal corporations and companies with Municipal shares:

Whistler Housing Authority Ltd. (formerly W.V. Housing Corp.) Whistler Village Land Co. Ltd. (WVLC) Emerald Dreams Conservation Co. Ltd. 591003 B.C. Ltd. Decigon Developments Corp. Emerald Trust Whistler 2020 Development Corporation Whistler.com Systems Inc. Tourdex.com Systems Inc. Find Whistler Interactive Inc. 2005 Whistler Snowboard World Championships Ltd.

WHISTLER HOUSING AUTHORITIY LTD.

Whistler Housing Authority Ltd. is a wholly owned subsidiary of the Resort Municipality of Whistler. Incorporated in August 1989, it was formerly known as Marmot Employee Housing Corporation. In April 1990, the name was changed to W.V. Housing Corporation and again the name changed February 2006.

The Resort Municipality of Whistler owns all of the shares in Whistler Housing Authority Ltd. Municipal Council, the governing body maintains responsibility and control of Whistler Housing Authority Ltd. through its ownership of all the shares of the company.

Municipal Council is the sole shareholder of Whistler Housing Authority Ltd. and is entitled to attend and vote at an annual general meeting (the “AGM”), thus electing the Directors of Whistler Housing Authority Ltd., approving the financial statements, and other such corporate duties as prescribed by the Business Corporations Act of the Province of British Columbia. Customarily, the municipality has elected members of Council and senior staff to the Board of Directors sufficient in number (ie. four of the 7 Directors) to form the majority of the Board of Directors and so maintain control of the company.

The Whistler Housing Authority Ltd. Memorandum of Incorporation is “restricted from carrying on all business other than … acquiring land … developing land … [and] administering and managing all aspects of new and existing resident employee housing projects in Whistler, British Columbia”.

Whistler Housing Authority Ltd. owns several employee housing projects:

Beaver Flats – 2400 Dave Murray Place Lorimer Court – 6320 Lorimer Road Nester’s Pond, Nester’s Hill – 7525/7531 Seppo’s Way Nordic Court – 2120 Nordic Court Whistler Creek Court – 2178 Sarajevo Drive Nordic Court (aka 2007 Nordic Place) – 2005 Garibaldi Way Lot 78 – 2120 Nordic Drive 1

Corporate Office: Lidstone Young Anderson

Reporting Date: August 14

Shareholder: Resort Municipality of Whistler

Directors: Lisa Landry Officers: Gordon McKeever, President Ken Melamed Tim Wake, Secretary Tim Wake Gordon McKeever Michael Hutchinson Brian Good Jonathan Decaigny

WHISTLER VILLAGE LAND CO. LTD.

This company was incorporated on April 7, 1978. The company was originally incorporated by the municipality. On March 23, 1983 the company was transferred to W.L.C. Development Ltd., a provincially owned company.

On August 10, 1988 the company was transferred back to the municipality for the purpose of acquiring underground parking facilities and the Whistler Village Mall.

The purposes of the company are set out in its Memorandum. The original purpose of the company when it was incorporated in 1978 was to be a vehicle to accomplish the land management and development objective of the Municipality.

It is the Whistler Village Land Co. Ltd., not Council that appoints two members to the Tourism Whistler Board of Directors.

Corporate Office: Lidstone Young Anderson

Reporting Date: April 7

Shareholder: Resort Municipality of Whistler

Directors: Ken Melamed Officers: Ken Melamed, President Lisa Landry Lisa Landry, Treasurer Shannon Story Shannon Story, Secretary

EMERALD DREAMS CONSERVATION COMPANY. LTD.

Emerald Dreams Conservation Co. Ltd. is a wholly owned corporation of the Resort Municipality of Whistler and is the trustee of the Emerald Forest Trust; a trust formed pursuant to a Trust Settlement Agreement dated November 16, 1999. Emerald Dreams Conservation Co. Ltd. is the sole shareholder of 591003 B.C. Ltd.

Corporate Office: Lidstone Young Anderson

Reporting Date: October 8 2

Shareholder: Resort Municipality of Whistler

Directors: Lisa Landry Officers: Bill Barratt, President Bill Barratt Lisa Landry, Secretary Shannon Story

591003 B.C. LTD

591003 B.C. Ltd. is a wholly owned subsidiary of Emerald Dreams Conservation Co. Ltd. that holds title to a portion of the Emerald Forest lands, which it leases to the Resort Municipality of Whistler. 591003 B.C. Ltd is the sole shareholder of Decigon Development Corp.

Corporate Office: Lidstone Young Anderson

Reporting Date: August 19

Shareholder: Emerald Dreams Conservation Co. Ltd.

Directors: Lisa Landry Officers: Bill Barratt, President Bill Barratt Lisa Landry, Secretary Shannon Story

< DECIGON DEVELOPMENTS CORP.

Decigon Developments Corp. is a wholly owned subsidiary of 591003 B.C. Ltd. that holds title to a portion of the Emerald Forest lands, which it leases to the Resort Municipality of Whistler.

Corporate Office: Lidstone Young Anderson

Reporting Date: December 20

Shareholder: 591003 B.C. Ltd.

Directors: Lisa Landry Officers: Bill Barratt, President Bill Barratt Lisa Landry, Secretary Shannon Story

< EMERALD TRUST

The Emerald Trust was formed pursuant to a Trust Settlement Agreement dated November 16, 1999 as the sole member of 591003 B.C. Ltd. to administer the Emerald Forest.

Corporate Office. Lidstone Young Anderson

Reporting Date: November 16

Shareholder: 591003 B.C. Ltd.

3 Directors: Lisa Landry Officers: Bill Barratt – President Bill Barratt Shannon Story

WHISTLER 2020 DEVELOPMENT CORPORATION

The Whistler 2020 Development Corporation (WDC) is a wholly owned subsidiary of the Resort Municipality of Whistler. The purpose of the company is to develop housing and related facilities for athletes attending the 2010 Olympic Games.

Corporate Office: Lidstone Young Anderson

Reporting Date: January 30

Shareholder: Resort Municipality of Whistler

Directors: Jim Moodie Officers: Eric Martin, President Eric Martin Lisa Landry, Treasurer Duane Jackson Kristina Lam, Secretary Steve Bayly Ralph Forsyth Ken Melamed Jim Godfrey or designate Melissa McKay -Member at Large Mark Cutler-VANOC Ex Officio

WHISTLER.COM SYSTEMS INC.

Whistler.com Systems Inc., a reservations and event booking system, 51% of shares owned by the Resort Municipality of Whistler and 49% of shares owned by Tourism Whistler.

Corporate Office: Borden, Ladner, Gervais

Reporting Date: January 25 Shareholders: Resort Municipality of Whistler (51%) Tourism Whistler (49%)

Directors: Bill Barratt Officers: Barrett Fisher, President Karen Playfair Barrett Fisher John Rae Janet Carson

TOURDEX.COM SYSTEMS INC.

Tourdex.com Systems Inc., a reservations and event booking system, 51% of shares owned by the Resort Municipality of Whistler and 49% of shares owned by Tourism Whistler.

Corporate Office: Borden, Ladner & Gervais

Reporting Date:

Shareholders: Resort Municipality of Whistler (51%) Tourism Whistler (49%)

Directors: Bill Barratt Officers: Diana Lyons, President Diana Lyons Barrett Fisher John Rae Janet Carson

FIND WHISTLER INTERACTIVE INC.

The Resort Municipality of Whistler owns fifty percent of this company’s shares, and the other half of the shares are owned by Whistler.com Systems Inc. The company was previously co- owned with the RMOW with two private individuals, Gordon Clayton and Ian Heathcote (changed ownership in November 2007). Mr. Clayton incorporated this company on September 4th 1974 under the name “Trail Bay Sports Limited”. Its name was changed to “Find Whistler Interactive Inc.” on March 21st, 2002.

The company rendered RMOW’s maps of the Whistler region into digital format and now operates an interactive internet portal business which incorporates the digital maps and provides informational and directional services for the RMOW community and its visitors.

Corporate Office: Borden Ladner Gervais Reporting Date: March 30

Shareholders: Resort Municipality of Whistler Whistler.com Systems Inc.

Directors: Diana Lyons Officers: Diana Lyons, President Bill Barratt Bill Barratt, Secretary Lisa Landry

2005 WHISTLER SNOWBOARD WORLD CHAMPIONSHIPS LTD.

The Resort Municipality of Whistler owns 11.1% of shares. The purpose of the company is to organize and execute the 2005 World Snowboard Championships. This company will stay active and file for the next 5 years (2010) then dissolve.

Shareholders: Resort Municipality of Whistler IMG Whistler Blackcomb Tourism Whistler CSF/F.I.S.

Directors: Tom McIllfaterick Officers: Tom McIllfaterick, Chairman Mark Taylor Mark Taylor, President Rob McSkimming Diane Mombourquette, Treasurer John Rae John Vandespyker, Secretary Diane Mombourquette

From: Karen McKibbin [mailto:[email protected]] Sent: January 19, 2012 4:52 PM To: Donna Wango Subject: Enbridge Pipeline and Whistler representation

To Mayor and Council: Please do NOT represent Whistler as one voice on the above issue.

I,for one, am a proponent of the pipeline for many different reasons. But because most people in favour of the pipeline would not want to step forward for fear of criticism you would have a very difficult time knowing how the majority of Whistler citizens stand on this issue.

Please remember that the majority is usually the 'silent majority'.

If you wish to speak, then speak personally, without title that identifies you as a Whistler elected official.

Respectfully, Karen McKibbin

1 To Mayor and Council, February 1, 2012

Please accept this as a request to reinstate the Transit bus to service Alta Lake Road. Here are the reasons that we believe it should be reinstated and some suggestions how.

1. All neighborhoods within the Whistler Municipal boundaries should have some form of public transit if possible. 2. Even though ridership is small, it would be very simple to figure out at least four times during the day that a bus could pass either south to north or north to south to accommodate servicing Function, Cheakamus, and Alpine Meadows, while travelling along and servicing Alta Lake Road residents and taxpayers. 3. We could incorporate smaller busses, as they have in Vancouver for neighborhood service in lower use areas. Another option would be to run the Valley Connector from Rainbow and Alpine Meadows directly to Function Junction along Alta Lake Road at key work times (morning and evening). This would create a faster route to and from work for these riders. 4. We do not have a safe winter walking route to Whistler Creek or Nordic, (the closest bus stop (approx 30 minute walk on boot packed trail) for some of us), as our connecting valley trail is no longer maintained. (This is a side issue, but it is amazing - because of the high user numbers - that the Valley Trail connection linking Whistler Creek to Nordic – and to the Village, is not maintained). 5. Many of us are trying to maintain a one car family, but without a bus for other family members to travel to the village or elsewhere in the valley for work, shopping, school, or skiing, many of us will have to buy another car. 6. Presently, many of us make multiple trips per day to drive children, or pick up other family members without a vehicle, who would have, in the past been able to commute home by bus. Some of us are finding that we are driving more than twice as much as past years, when we still had some bus service. 7. Not only are the residents without service, but Rainbow Park and the Rainbow Lake Trailhead starting point (one of the most popular hiking trails in the Valley) have no bus service. 8. Route 5 Village Shuttle gives a rider over 80, yes eighty times per day that that rider might choose to catch a bus at their same bus stop. http://www.transitbc.com/regions/whi/schedules/schedule.cfm?line=5& I am absolutely sure (I have seen them) that empty buses travel that route for many of those eighty trips. People do not need eighty options per day. We are only asking for four.

We would like to have service at these times approximately: (at the bus stop 5678 Alta Lk Rd)

7:40am, 8:40am, 4pm, 11:30am

Thank you for your consideration in this matter,

Sincerely,

Shannon, Jefferson and Celestina Smith 5516 Old Mill Lane, Whistler BC Tel 604 932-5176 email [email protected]

Sheila Sherkat, Mark Beaven 5593 Alta Lake Rd Whistler BC Tel 604 938-4519 email [email protected]

Connie Griffiths 5634 Alta Lake Rd Whistler BC Tel 604 935-2101 email [email protected]

Stephen Vogler 5678 Alta Lake Rd Whistler BC Tel 604 698-5482 email [email protected]

January 25, 2012

Dear Mayor and Members of Council:

On behalf of all of us at BC Transit, congratulations on your recent elections.

BC Transit is a Crown corporation established by the provincial government to support transit services across the province. To do this, we work in partnership with 58 local governments, like yours, across BC.

As a result of this partnership, communities around the province are able to provide a public transportation system for their residents. In addition to the mobility benefits, transit service also reduces environmental impacts and infrastructure costs for your community. Your local government and the Province, through BC Transit, share funding for transit services in your community.

As a new Council, we would very much appreciate the opportunity to share more information and discuss the benefits of our partnership. To that end, we are writing to offer a presentation to your Council and/or a committee of Council. Your Senior Regional Transit Manager Johann van Schaik would be pleased to make this presentation and meet you in person. He can be contacted by phone at 250.995.5649 or by email [email protected] for scheduling.

Thank you for your consideration of this request and for your service to your community. If I can be of assistance with any aspect of your transit service, please do not hesitate to contact me.

Sincerely,

Mike Davis Chief Operating Officer Phone: (250) 995 5617 Email: [email protected]

TO: Mayor/Chair; Council/Board

FROM: Councillor Lorrie Williams, LMLGA President

DATE: January 26, 2012 (5 pages total)

RE: 2012 RESOLUTIONS - ANNUAL GENERAL MEETING

Please include the following information on your next meeting agenda.

The LMLGA Conference and AGM will be held on May 9 – 11, 2012 in Whistler and we are now accepting resolutions from the membership. The deadline for receipt of your resolutions and to have them included for discussion at the AGM is Friday, March 23rd.

We encourage LMLGA members to submit their resolutions to the LMLGA for debate, rather than submitting them to UBCM. LMLGA-endorsed resolutions on province-wide issues are submitted automatically to UBCM for consideration at the UBCM Convention. Resolutions received from the LMLGA, and supported by our membership as a whole, tend to hold more weight than those that are submitted by individual communities.

GOLD STAR CRITERIA

LMLGA utilizes the Gold Star Criteria that is currently used by the Union of BC Municipalities. We would encourage all members to review the Gold Star Criteria and the Model Resolution (attached) in an effort to submit concise and clear resolutions submitted for debate.

DEADLINE FOR RESOLUTIONS

All resolutions must be received in the LMLGA office by: FRIDAY, MARCH 23, 2012

SUBMISSION REQUIREMENTS

Resolutions submitted to the LMLGA for consideration shall be submitted as follows: • one copy of the resolution via regular mail to the address on page 2 and one copy by email to [email protected] • the resolution should not contain more than two "whereas" clauses; • background documentation must accompany each resolution submitted.

Sponsors should be prepared to introduce their resolutions on the Convention floor.

LMLGA Resolutions Notice & Instructions LATE RESOLUTIONS a. Resolutions submitted following the expiry of the regular deadline shall be considered "Late Resolutions" and shall comply with all other submission requirements to the LMLGA by the Monday noon (May 7th) preceding the date of the Annual General Meeting (May 10th). b. Late resolutions shall be considered for discussion after all resolutions printed in the Resolutions Book have been debated. c. Late resolutions are deemed to be appropriate for discussion only if the topic is such that it has arisen since or was not known prior to the regular deadline date for submission of resolutions. d. In the event that a late resolution is recommended to be admitted for discussion LMLGA shall produce sufficient copies for distribution at the Convention.

SUBMIT RESOLUTIONS TO:

LMLGA 60-10551 Shellbridge Way Richmond, BC V6X 2W9

Phone: (604) 270-8226 ext. 103 Fax: (604) 270-9116 Email: [email protected]

THE RESOLUTIONS PROCESS

1. Members submit their resolutions to Area Association for debate. 2. The Area Association submits the endorsed resolutions of provincial interest to UBCM. 3. The UBCM Resolution Committee reviews the resolutions submitted for consideration at the UBCM Convention. 4. Endorsed resolutions at the UBCM Convention are conveyed to the appropriate order of government, or relevant organization, for responses. 5. Once the responses have been conveyed to the UBCM they are forwarded to the sponsor for their review.

GUIDELINES FOR PREPARING RESOLUTIONS

The Construction of a Resolution: All resolutions contain a preamble and enactment clause. The preamble describes the issue and the enactment clause outlines the action being requested. A resolution should answer the following three questions: • What is the problem? • What is causing the problem? • What is the best way to solve the problem?

2 LMLGA Resolutions Notice & Instructions Preamble: The preamble commences with a recital, or "WHEREAS", clause. This is a concise sentence about the nature of the problem or the reason for the request. It should clearly and briefly outline the reasons for the resolution.

The preamble should contain no more than two "WHEREAS" clauses. If explaining the problem requires more than two “WHEREAS” clauses, then provide supporting documents to describe the problem more fully. Do not add extra clauses.

Enactment Clause: The enactment clause begins with the words "THEREFORE BE IT RESOLVED". It must convey the resolution's intent, and should propose a specific action by LMLGA.

Keep the enactment clause as short as possible, and clearly describe the action being requested. The wording should leave no doubt about the proposed action.

How to Draft a Resolution:

1. Address one specific subject in the text of the resolution. Since your community seeks to influence attitudes and inspire action, limit the scope of a resolution to one specific subject or issue. Delegates will not support a resolution if the issues it addresses are too complex for them to understand quickly.

2. Use simple, action-oriented language and avoid ambiguous terms. Explain the background briefly and state the desired action clearly. Delegates can then consider the resolution without having to struggle with complicated text or vague concepts.

3. Provide factual background information. Even a carefully constructed resolution may not clearly indicate the problem or the action being requested. Where possible, provide factual background information to ensure that the "intent" of the resolution is understood.

Two types of background information help to clarify the "intent" of a resolution: i Supplementary Memo: A brief, one-page memo from the author, that outlines the background that led to the presentation and adoption of the resolution by the local government.

ii Council/Board Report: A report on the subject matter, presented to council or board in conjunction with the resolution. If it is not possible to send the entire report, then extract the essential background information and submit it with the resolution.

Resolutions submitted without adequate background information will not be considered until the sponsor has been consulted and has provided documentation outlining the intent of the resolution.

4. Construct a brief, descriptive title. A title assists to identify the intent of the resolution and eliminates the possibility of misinterpretation. It is usually drawn from the "enactment clause" of the resolution.

3 LMLGA Resolutions Notice & Instructions For ease of printing in the Annual Report and Resolutions Book and for clarity of intent, a title should be no more than three or four words.

5. Check legislative references for accuracy. Where necessary, identify: • the correct jurisdictional responsibility (e.g., ministry or department within the provincial or federal government) • the correct legislation, including the name of the Act

6. Focus on issues that are relevant to all LMLGA members. The issue identified in the resolution should be relevant to other local governments in the LMLGA. This will support proper debate on the issue and assist LMLGA or UBCM to represent your concern effectively to the provincial or federal government on behalf of all local governments.

7. Avoid repeat resolutions. In the past, resolutions have come back year after year on the same topic. Elected officials and staff are encouraged to search the UBCM Resolutions database available though the website at www.ubcm.ca. Click on the “Resolutions and Policy” tab at the top of the page. It will be possible to locate any resolutions on the same topic that have been considered in the past and what the response has been. Endorsed resolutions are part of the advocacy agenda and duplicates are not required.

8. Ensure that your own local governmentʼs process for consideration, endorsement, and conveyance of resolutions to LMLGA/UBCM is followed.

UBCM GOLD STAR AND HONOURABLE MENTION RESOLUTIONS

The Gold Star and Honourable Mention resolution recognition initiative was launched at the 2003 Convention, and is intended to encourage excellence in resolutions drafting and to assist UBCM members in refining their resolutions in preparation for submission to the annual UBCM Convention.

To be awarded Gold Star or Honourable Mention recognition, a resolution must meet the standards of excellence established in the following Gold Star Resolutions Criteria, which are based on the resolution:

1. Resolution must be properly titled. 2. Resolution must employ clear, simple language. 3. Resolution must clearly identify problem, reason and solution. 4. Resolution must have two or fewer recital (WHEREAS) clauses. 5. Resolution must have a short, clear, stand-alone enactment (THEREFORE) clause. 6. Resolution must focus on a single subject, must be of local government concern province- wide and must address an issue that constitutes new policy for UBCM. 7. Resolution must include appropriate references to policy, legislation and regulation. 8. Resolution must be submitted to the relevant Area Association prior to UBCM Convention.

If you have any questions, please contact Joslyn Young by email at [email protected] or by calling (604) 270-8226 ext. 103.

4 LMLGA Resolutions Notice & Instructions

MODEL RESOLUTION

SHORT TITLE:

Local Government Name

WHEREAS _____ ;

AND WHEREAS :

THEREFORE BE IT RESOLVED that . (Note: A second resolve clause if it is absolutely required should start as follows:) AND BE IT FURTHER RESOLVED that

From: Brenda Broughton [mailto:[email protected]] Sent: January 26, 2012 12:25 AM To: [email protected] Cc: [email protected]; [email protected]; [email protected]; Joan McIntyre; Greg Moore, Mayor; Paulette Vetleson; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Rob Kirkham; Mayor's Office; [email protected]; [email protected]; [email protected]; [email protected]; Alex Hejduk; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Subject: Lions Bay Opposition to BURNCO Aggregate Mine Project - Howe Sound, British Columbia - 11-03- 54754 Importance: High

To the Canadian Environmental Assessment Agency :

RE: BURNCO Aggregate Mine Project Proposal

Re: The Village of Lions Bay Council Opposition to the BURNCO Aggregate Mine Project Proposal McNab Creek, Howe Sound, British Columbia Canadian Environmental Assessment Registry Reference Number: 11‐03‐54754

The Village of Lions Bay Council has voted its opposition to the proposed BURNCO Aggregate Mine Project, McNab Creek, Howe Sound, British Columbia.

Please review and receive the attached Letter of Opposition, along with noting the attached Howe Sound Community Forum Priniciples For Cooperation and the 15 Signatories to the September 20th, 2002, document, including :

Three Regional Districts, Greater Vancouver Regional District, Squamish Lillooet Regional District, Sunshine Coast Regional District, as well as the Squamish First Nation, the District of West Vancouver, Bowen Island Municipality, the Town of Gibsons, the Gambier Island Local Trust Committee, the Village of Lions Bay, the District of Squamish, the Resort Municipality of Whistler and Village of Pemberton.

As this is a serious matter, please acknowledge that the attached letter has been received and added to the file for noted opposition to this project.

Thank you.

Sincerely,

Brenda Broughton Mayor Village of Lions Bay

604.921.9229 604.306.6661 (cell)

January 25th, 2012

[email protected]

BURNCO Aggregate Mine Project Canadian Environmental Assessment Agency 410 – 701 West Georgia Street Vancouver, BC V7Y 1C6

Re: The Village of Lions Bay Council Opposition to the BURNCO Aggregate Mine Project McNab Creek, Howe Sound, British Columbia Canadian Environmental Assessment Registry Reference Number: 11-03-54754

The Village of Lions Bay Council is opposed to the proposed BURNCO Aggregate Mine Project, McNab Creek, Howe Sound, British Columbia.

Resolution – January 24th, 2012

Moved by Councillor Ando Seconded by Councillor McLaughlin

Resolved that: The Village of Lions Bay Council does not support the BURNCO Aggregate Mine Project at McNab Creek moving ahead. Carried…

The proposed BURNCO Aggregate Mine Project is in opposition to the Howe Sound Community Forum Principles For Cooperation document signed September 20th, 2002.

The Principles For Cooperation document was signed by 15 signatories, including three Regional Districts, Greater Vancouver Regional District, Squamish Lillooet Regional District, Sunshine Coast Regional District, as well as the Squamish First Nation, the District of West Vancouver, Bowen Island Municipality, the Town of Gibsons, the Gambier Island Local Trust Committee, the Village of Lions Bay, the District of Squamish, the Resort Municipality of Whistler and Village of Pemberton. Please refer to the signed copy, attached.

Gravel is a common commodity throughout British Columbia. This location’s pristine contribution to Howe Sound and the Sea to Sky Corridor, as the ‘Mother’s Lap’ of Howe Sound, cannot be replaced, once mined. This will have a significant negative impact on the economy.

PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0 Tel: 604.921.9333 Fax: 604.921.6643 Email: [email protected] 2. Re: The Village of Lions Bay Council Opposition to the BURNCO Aggregate Mine Project McNab Creek, Howe Sound, British Columbia Canadian Environmental Assessment Registry Reference Number: 11-03-54754

The British Columbia economy is reliant on many elements, including protecting locations that attract Tourists worldwide. Mining 1 million to 1.6 million cubic feet of gravel annually from this area will create an open and active scar harming this Howe Sound, British Columbia jewel that is an acknowledged economic driver for all British Columbians.

The proposed BURNCO Aggregate Mine Project will change the Sea to Sky Corridor pristine vistas negatively and irreversibly. These pristine vistas are acclaimed worldwide and make a significant and highly marketed contribution to the British Columbia and Canadian Tourist economy, including BC Ferry, Tourist Boating and Cruise Ship travel in Howe Sound.

This project risks three species of salmon spawning. Howe Sound has now enjoyed two years of dolphin groupings of up to 200 dolphins along with occasion Killer Whale visits. Howe Sound continues to strengthen its environmental recovery. This must be allowed to continue.

The Sea to Sky Corridor has often been voted the number one scenic highway in the world, acclaimed for its pristine vistas. Driving from south to north, should this mine project proceed it will negatively impact the first 12 kms of the Sea to Sky Highway from Horseshoe Bay travelling north. This will have a permanent impact on this area, the ‘Mother’s Lap’ of Howe Sound where your eye naturally travels, and will result in a negative economic impact for British Columbia and Canada.

This jewel belongs to the people of British Columbia and Canada. We must be the ancestors of our future generations and protect this jewel for now and for our future. This project is in contravention to each of the Principles of Sustainability.

This project must not proceed. This proposed project will harm the environment of Howe Sound and the economy of British Columbia, and thus of Canada.

Sincerely, VILLAGE OF LIONS BAY

Brenda Broughton Mayor

Cc: Prime Minister Stephen Harper Premier Christy Clark John Weston, Member of Parliament Joan McIntyre, Member of the Legislative Assembly Howe Sound Community Forum Signatories

PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0 Tel: 604.921.9333 Fax: 604.921.6643 Email: [email protected]

From: nc [mailto:[email protected]] Sent: January 23, 2012 4:08 PM To: [email protected] Subject: Does Immigration Cause Youth Unemployment?

Attention Mayor and Councillors :

For your information, Immigration Watch Canada sends you our latest bulletin : "Does Immigration Cause Youth Unemployment?"

Most Canadians are aware that Canada's youth (secondary as well as post-secondary graduates in particular) are finding it very difficult to find jobs. Officially, youth unemployment in Canada stands at above 14%. The real figure is probably between 20 to 25%. Yet Ottawa continues to allow around 250,000 immigrants to enter Canada every year and another 250,000 Temporary Foreign Workers to work here every year.

Most logical people would say it makes no sense to force both young and older Canadians to compete with so many immigrants and Temporary Foreign workers at a time when all unemployment in Canada is high. In fact, most logical people would say that the ancient practice of offering humans as sacrifices to the gods is alive and well in Ottawa and among its supporters. The only difference is that those sacrificed are now our own citizens and the gods are now Diversity, Multiculturalism and The Immigrant Vote.

Although similar things are occurring in the UK and US, this should not be an excuse for Ottawa to cut the throats of its own, particularly its youth who are trying to acquire their first work experience.

Our bulletin this week features a press release from Migration Watch UK. It states that a rise in UK's youth unemployment and a rise in immigration from Eastern Europe are not just coincidences.

We also include a link to a long study done by the Center for Immigration Studies in Washington, D.C. It concluded that immigration has caused a long-term decline in summer employment for U.S. youth.

Respectfully, Dan Murray Immigration Watch Canada www.ImmigrationWatchCanada.org

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1 +++++++++++++++++++++++++++++

Youth Unemployment and Immigration: More than a Coincidence, Says Report Migration Watch UK 9 January, 2012

A new report has highlighted the ‘remarkable coincidence’ between the rise in youth unemployment in the UK and the huge surge in immigration from Eastern Europe over the last eight years.

The report by think-tank Migration Watch UK shows that there is an apparent correlation between this surge and the surge in UK youth unemployment that followed.

Between the first quarter of 2004 and the third quarter of 2011, employment of workers born in the so called A8 (eight former Soviet-bloc countries in Eastern Europe ) increased by over 600,000. Over the same period the number of unemployed young people in the UK almost doubled, from 575,000 to just over a million.

‘As our report makes clear, measuring the effect of the recent unprecedented immigration levels on youth unemployment is not an exact science - and many attempts to do so have been criticised,’ said Sir Andrew Green, Migration Watch chairman.

‘Correlation is not causation but when the two statistics are placed side by side, most objective people would consider it a very remarkable coincidence if there was no link at all between them, especially as migrants from the A8 have tended to be disproportionately young, well-educated, prepared to work for low wages and imbued with a strong work ethic,’ he said.

Such studies as have been undertaken have had greater success with gauging the impact on wage levels of migration into the UK, which – for the lowest 15 per cent of earners – have been adversely impacted.

The accession of eight former Soviet-bloc countries in Eastern Europe to the European Union from May 2004, led to a very substantial migration from these countries to the UK. Around 1.6 million workers from the A8 came to the UK during the seven year transition period and the number of people from these countries working in the UK increased by 600,000. The impact on the UK labour market has been significant – for example, in 2006-07 alone almost 223,000 Polish migrants registered in the UK to work. However, a study by the NIESR in April 2011 of the economic impact of this EU enlargement found that “the long run impact on [UK] GDP per capita can be expected to be negligible”

Sir Andrew said that while the economic downturn has undoubtedly had a major impact on youth unemployment the fact that so many migrants have found work in such difficult employment conditions demonstrates that there are jobs there to be had - although large numbers of them are going to foreign born workers.

Said Sir Andrew: ‘It is implausible and counter-intuitive to suggest – as the previous Government and some economists have done - that A8 migration has had virtually no impact on UK youth unemployment in this period.

‘Accurate estimation of the size of the impact is beset with problems of statistical ‘noise’ and more research is needed to assess the true scale of the impact. We hear a great deal from employers

2 about the value of immigrant labour, especially from Eastern Europe, but there are also costs some of which have undoubtedly fallen on young British-born workers’, he said

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ +++++++++++++++++++++

A drought of Summer Jobs : Immigration And The Long-Term Decline in Employment Among U.S.-Born Teenagers http://cis.org/teen-unemployment

Whistler Readers & Writers Festival. Fresh air means fresh ideas. Write deliberately. www.theviciouscircle.ca http://whistlerwriters.wordpress.com www.twitter.com/whistlerwriters

To: Nancy Wilhelm-Morden, Mayor and Council From: Stella Harvey, Director, Whistler Readers and Writers Festival Proposal: RMI Funding for the Whistler Readers & Writers Festival Date: 1 February 2012

Dear Nancy;

I am writing to you today to open the door to a discussion about the RMI funding and the possibility of accessing this funding for the Whistler Readers and Writers Festival. This funding would help our group continue to deliver this festival, which is held annually in October during Whistler’s shoulder season and brings in visitors and business to Whistler during the village’s slow period.

Background:

The Whistler Writers Group (The Vicious Circle) was founded in 2001 and became a non-profit organization in 2005. The Whistler Writers Group includes over 150 writers living in the Sea to Sky corridor. From its inception the group has promoted the literary arts, provided a forum for local writers to develop their craft within the community, and sponsored literary events in the Sea to Sky corridor. A small group of volunteers within The Vicious Circle started the Whistler Readers and Writers Festival, which every October showcases local, regional and internationally known Canadian writers for an audience of readers and writers alike.

The mission of the Whistler Readers and Writers Festival is to leverage the allure of the resort of Whistler, and the role of mountains as a place of creative inspiration, to draw the best Canadian authors to town, and to be a catalyst for up-and-coming writers to develop their craft, market-orient their work, and connect with other Canadian and international writers for inspiration, encouragement, and professional development.

The Festival’s goals are to:

▫ Promote Whistler as a center for artistic excellence and creative retreat. ▫ Incubate talent with professional development opportunities in Whistler. ▫ Develop an interdisciplinary exploration of the creative process, the power of language and storytelling through reading events and discussion.

235 people participated in the 2011 festival. They bought 393 tickets to our various events. In 2010, 203 people participated in the festival. This represents a 16 % increase in the number of participants in 2011 over 2010. In 2010 we saw a 52% increase, in 2009, a 15% increase and in 2008, a 25% increase in our audience base. We feel the format, i.e., short master seminars on various topics of craft, coupled with reading events and panel discussions for the reading and general public makes the festival accessible to everyone. It provides a smorgasbord of different topics to participants and has something for everyone, readers and writers of all levels.

As equally important to the Municipality of Whistler is: room nights. The festival brought 30 room nights to the Resort Municipality of Whistler over the very quiet off-season of October.

1 The Readers and Writers Festival is a small, but steadily growing cultural attraction. While run on a shoestring budget with predominantly volunteer labour from Whistler’s writing community, it is still of vital importance to Whistler’s overall cultural offering. As the Cultural Tourism Development Strategy makes clear, smaller background cultural events are part of the overall Tapestry of Place and play a critical role along with larger flagship events.

We believe that over time the festival can grow into a much larger, and more fully established annual event, and we have creative ideas about how we can move in that direction. We would like to concentrate somewhat more on the ‘readers’ aspect of the festival and begin to draw from a larger pool of potential visitors from Vancouver and internationally who are interested in interacting with the impressive list of authors we have been attracting. One approach to this, which has grown naturally out of the festival’s previous experience, is the noted appreciation for the intimate nature of the Whistler Writers’ Festival. This is something which other, larger and more urban festivals are not able to offer, and is a strength we can build on in growing the appeal of the festival for cultural tourists. The Whistler Readers and Writers Festival is becoming known as “The Little Festival in the Mountains,” the most intimate of writers festivals where attendees have the opportunity to interact with their favourite authors, to chat about books over a glass of wine. This is one of the directions we would like to move in, and we have no shortage of talented and enthusiastic volunteers who would like to make this happen.

Our challenge over the past few years, however, has been one of stretching the volunteer efforts of our group too thin. Twice in three years, the festival has been on the verge of collapse due to the amount of work involved as it grows. See Appendix A for a completed listing of the challenges we have faced. What we need at this point to carry forward and grow the festival into the future is a small infusion of financial support in order to hire a festival director and a marketer.

We understand the financial restraints of the RMOW at present, and this is why we feel that the RMI fund would be a more appropriate source of funding to support the festival. It should also be noted that while the Whistler Arts Council does a terrific job of promoting the arts in Whistler, the literary arts have been fostered almost entirely by the grassroots efforts of the Vicious Circle Writers’ Group for the past ten years.

As a group of volunteers, the Vicious Circle has enjoyed a number of successes. These are listed in the Appendix B.

Our Strengths:

Our location is inspiring and unique. Whistler is a world-renowned mountain paradise, an international destination of choice long before the Olympics and much more so after the Olympics. The creative stimulation of such an environment is undeniable. The landscape alone is a draw for writers, but so, too is the unique community. The Whistler festival has taken advantage of the landscape by incorporating events such as the Pickled Poets Walk, the Writer in Residence house on Alta Lake and workshops at The Point Artist-Run Center at the former Whistler Hostel site.

We offer an intimate festival experience. Run by a volunteer board of directors who are all founding members of the writing group, the Whistler Readers and Writers Festival is agile and adaptable, as well as offering a very intimate experience for guest authors and participants.

As guest author, novelist Nancy Lee wrote to me after the 2009 event, “The festival was amazing — the events, the coordination, the venues, and most importantly, the connection between the visiting writers and the participating writers — made for a fantastic experience for everyone involved. The level of professionalism, communication and regard for the visiting writers was the highest we’ve experienced at any out-of-town festival — and that includes ones we’ve done in the UK and Paris.”

Our focus is on action. Writer-types can feel a bit out of place in an action-sports Mecca such as Whistler, but the local commitment to action has infused our Festival. Feedback gathered over the past decade

2 confirms that people come to an event wanting to practice their craft, connect with people in the industry, workshop their writing, i.e., not just to listen, but to engage, to write, to do exercises, to pitch. Another group of people come to listen to authors read from their work, engage in discussion and meet the authors. The Whistler Readers and Writers festival has provided programming that meets the needs of the emerging writer, the experienced writer and the reader. There are very few writing festivals in Canada that offer such a diverse program to a diverse group of potential participants.

We represent collaboration and community. We strive to create a literary community with our programming by creating a collegial environment that’s helped seed the success of many emerging writers, as well as re-energized and acknowledged established Canadian authors.

Our Proposal:

We’d like to access funding from the RMI budget, namely $25,000 a year for the next five years to hire on a contract basis a festival director and a marketing director and to spend a percentage of those funds to market our event. We have made use of whistler.ca, Tourism Whistler, the Whistler Public library and both traditional and social media to advertise our event and while these are useful, it is really the concentrated and focused advertising that we did in the past that resulted in increased attendance, more bed night use in the shoulder season and income to other local businesses.

Rationale:

An RMI investment to the Whistler Readers and Writers festival is a good fit for both groups:

Since 2001, the Whistler Writers Group’s mission has been to promote Whistler as a center for artistic excellence and creative retreat. We have done so again and again with an ever-increasing audience and people who continue to come back to our event. Through its flagship event, the fall Whistler Readers & Writers Festival and Writer-in-Residence program, the Whistler Writers Group has been contributing to Whistler’s cultural tourism offerings for ten years. We have a proven track record of succeeding and when we succeed so do local businesses and the Municipality of Whistler. For example: As I mentioned earlier, the festival brought in 30 bed nights. And in addition, the festival brought financial benefit to a number of local businesses including: the Aava Hotel, Armchair Books, Maxx Fish, The White Spot, Pacific Coach Lines, Elephant and Castle, the Squamish Lil’Wat Cultural Center, Millennium Place, and Alta Bistro. The festival needs this injection of funds in order to guarantee its longevity and growth and support the efforts of a few volunteers. We are connected, acclaimed, credible and growing. This is an opportunity for the Resort Municipality of Whistler to share in our growth and support a grassroots organization started right here in Whistler by locals that has a proven reputation. As author Brian Brett said, “Writers’ festivals and writer-in-residence programs are absolutely essential for keeping Canadians connected, reviving writers and the audiences, and for fostering local culture and identity.” Brian Brett, 2010 Whistler Writer-in-Residence and winner of the 2009 Writers’ Trust of Canada Non-Fiction Prize. The success and sustainability of this festival is of mutual benefit to both the Vicious Circle and the Resort Municipality of Whistler and more importantly it is essential to members of this community who continue to support the festival through their attendance.

Conclusion:

2012 marks the 11th year of the Whistler Readers and Writers Festival and the 6th year of the Writers In Residence Program. Our success has been based on the efforts of a few volunteers. Our desire is to guarantee that the program continues. This can only be done through an ongoing operational budget,

3 which would allow us to hire a few contractors and make use of an extensive, and focused marketing campaign.

We are happy to meet with you at anytime to discuss a way forward and can provide any detailed information you require. I am personally available anytime before March 10th.

Stella L. Harvey Director, Whistler Readers and Writers Festival Founder, The Vicious Circle (Whistler’s Writers Group) 9327 Emerald Drive Whistler, BC V0N 1B9 604-932-4518 604-902-4518 (cell) [email protected]

4 Appendix A:

Our Challenges:

As I mentioned above, we are a small group of volunteers who would like to see the festival continue to provide programming that is accessible and affordable. It is difficult to maintain the type of programming we aspire to through a small, but committed group of volunteers. Our funding resources are limited and all funds are channeled to the guest writers, which means we have no operational budget. This makes it very difficult for us to grow and sustain the festival. As I indicated earlier, we have received grant funding from several levels of government, including funding through the Community Enrichment Program. We are very thankful for these grants but our operating budget is $25,000 a year, which allows us to deliver literary programs throughout the year, the annual Writer in Residence Program and the annual Readers and Writers Festival. Of this budget, grants represent less than half of the budget, i.e. about $11,000. The rest comes from fund raising initiatives and ticket sales at events. We realize that in order to expand and thrive we need seed money to hire on a contract basis both a festival director and a marketing director and have funds to mount a concentrated and focused marketing campaign. The Vicious Circle along with other arts organizations received Cultural Capital funding over the 2008/2009 and the 2009/2010 fiscal years and matched funding from the Resort Municipality of Whistler in order to raise the awareness of the Whistler Readers and Writers festival and in doing so, increase our overall audience base. Specifically the Cultural Capital funding allowed us to expand advertising and market reach, and enhance our literary programming to include novice and young writers.

We used that additional funding to test our hypothesis: if we had paid staff with a budget to do marketing could we grow the festival. We knew at the time that over 50% of the people who come to the festival come again so if we reached more people, outside the Sea to Sky corridor we knew if they came they would come again. With the Cultural Capital money we were able to pay a small amount of money to a couple of people to handle the festival and the marketing of the festival. This small amount of money led to an in-kind donation from these people and other volunteers of $11,000. We were also able to engage in an extensive media campaign. In 2009, we increased the number of people who came to the festival from outside the corridor by 37%, using 24 bed nights. And for the small marketing budget ($4,000), we secured over $30,000 in in-kind advertising for the festival and for Whistler. In 2010, without Cultural Capital money, we only generated 16 room nights mostly because we didn’t have the budget to advertise outside the corridor.

Appendix B:

Accomplishments of the Vicious Circle:

Hosted 50+ Canadian authors, who have performed, read or instructed in Whistler since 2001, including: Andreas Schroeder, Annabel Lyon, Joseph Boyden, Stephen Galloway, Miriam Toews, Madeline Sonick, Wayne Johnston, Caroline Adderson, Susan Musgrave, Bill Gaston, Michael Winter, Lisa Moore, William Deverell, Laisha Rosnau, Michael V. Smith, Ivan Coyote, Nancy Lee, Timothy Taylor, Kevin Chong, Eden Robinson, Lee Henderson, Brian Kaufman, Wayne Grady, Merilyn Simonds, Claire Mulligan, Mel Hurtig, Carrie Mac, Candas Jane Dorsey, Mark Forsythe, Elizabeth Lyon, Michael Tippert, Jen Sook Fong Lee, James Barber, Paulette Bourgeois, Maude Barlow, Charles Montgomery, Ross Laird, Brian Brett, Howard White, Stephen Osborne, Mary Schendlinger, Lawrence Hill, Kate Pullinger, Jenn Farrell, Russell Wangersky, CR Avery, Sheryl Sallom, Barbara Adler, Sarah Selecky and Shane Koyscan. Produced the Whistler Readers and Writers Festival since 2001. Organized and produced the annual writer-in-residence program since 2007: Paulette Bourgeois (2007) and Candas Jane Dorsey (2008), Merilyn Simonds and Wayne Grady (2009)), Brian Brett (2010), Sarah Selecky (2011). Our 2012 Writer in Residence is Fred Stenson.

5 Hosted creative writing workshops in conjunction with corridor libraries. Organized and produced the Literary Leanings Reading series since 2002, and innovative public art installations like the Collective Novel Experiment. Supported First Nations writers, through scholarships and mentorship, since 2007. Successfully applied and received local, provincial and federal funding agencies to promote the literary arts in Whistler and the corridor: (Cultural Capitals of Canada program (2008-2009), BC Arts Council Festival Projects Grant Program (2004-2009, 2011), Resort Municipality of Whistler Community Enrichment Program (2004-2011), Access Copyright Foundation (2010, 2011), Canada Council for the Arts (2011) to support the Writer in Residence Program, Writers Union of Canada Reading series (since 2003), and Arts Now (Catalyst) funding (2005, 2006, and 2009). Produced in conjunction with the Whistler Museum a multi-disciplinary stage presentation including writers, actors and musicians to commemorate the 100th anniversary of the finding of the community of Alta Lake, which would become Whistler. This production was staged in August 2011 as part of the 100th year anniversary celebration. Over 110 people attended the event. Partnered with the Vancouver International Readers & Writers Festival: “the best of the largest festivals in Canada” Noah Richler. They initiated discussions about the partnership, which we have enjoyed over the past two years. This partnership helps us reduce the travel costs we incur for bringing in authors and ensures we have access to international as well as national and regional writers for the festival. We are now part of the fall national literary festival circuit that sees authors travel to Kingston, Ottawa, Banff, Calgary, Whistler, Vancouver and Toronto. Allied with partners at all levels of Canada’s cultural infrastructure, including the Canada Council for the Arts, BC Arts Council, and Whistler Arts Council, as well as publishers, media, and literary magazines.

An important goal for us is to ensure we take good care of our visiting writers so they come back to participate in future festivals. The comment that follows is a small sample of the feedback we received through our evaluation forms from our guest authors. Author Madeline Sonik wrote: “Today, I gave my students a summary of the weekend at the Whistler festival and told them if they are thinking of one writing festival to attend next year, make it Whistler’s.” Another guest writer wrote in their evaluation form, “Great energy, interesting topics, good presentations and a fantastic location.”

I’m happy to send you a complete breakdown of evaluation comments by participants and guest should you wish to see it.

6 Whistler Museum and Archives Society 4333 Main St Whistler BC V0N 1B4 P: 604-932-2019 F: 604-932-2077 www.whistlermuseum.org [email protected]

Monday, January 30, 2012

Dear Mayor and Council,

On behalf of the Whistler Museum and Archives Society (WMAS) Board of Trustees, I would like to take this opportunity to invite you all to attend the Museum’s next Speaker Series on February 15th.

The WMAS Speaker Series is a program that welcomes the Whistler community and Resort guests into the Museum once a month for a presentation given by a Whistler local. These presentations cover a variety of topics such as the early days of ski patrol and recent visits to Sochi, Russia, home of the next Winter Olympics Games.

These events have been extremely popular within the community, often reaching standing room only. Past speakers have included John Hetherington, Murray Coates, David Malaher, Bruce Watt and Johnny “Foon” Chilton. Most recently, the Whistler Museum was proud to welcome Councilor Roger McCarthy as the January speaker.

On February 15th from 7:00 – 9:00 PM Councilor Jayson Faulkner will be presenting “Huts in the Backcounty – Now More than Ever.” Councilor Faulkner’s talk will cover the Spearhead Huts Project – an important initiative to build a hut system in the Spearhead Range. The presentation will also cover the history of huts in the Sea to Sky Corridor and also include a discussion on why such a system is needed now, more than ever.

If you haven’t yet been able to visit the Whistler Museum, attending the Speaker Series would be a great opportunity to come and visit with the community, view the new exhibits and listen to a great presentation.

If you are unable to make it to the event on February 15th, please feel free to stop by at anytime and we would be happy to show you around. The Whistler Museum and Archives Society is open 7 days a week from 11:00 AM – 5:00 PM and is located directly behind the Whistler Public Library.

We look forward to seeing you.

Sincerely,

Leah Batisse Executive Director