STATE OF CONNECTICUT DEPARTMENT OF ENVIRONMENTAL PROTECTION REQUEST FOR PROPOSALS MOBILE FOOD CONCESSIONS - 2007 TO PROSPECTIVE BIDDERS Attached is the material necessary to compile and submit a bid for the operation of a state park mobile concession: 1. PROPOSAL FORM – Bidders must submit a separate proposal for each contract in a sealed envelope. Please indicate on the outside of the “Sealed Bid” envelope the respective Contract # and Park Name(s). 2. STATEMENT OF BIDDERS QUALIFICATIONS 3. BIDDER’S CONFIRMATION FORM OF PARK/FOREST SITE VISIT 4. REQUEST FOR MOBILE FOOD CONCESSION PROPOSALS. 5. INVITATIONS TO BID – Reference information identifying which concessions are available, and a synopsis of the bidders’ requirements. 6. A SEALED BID ENVELOPE (SEE #1 ABOVE) Mail sealed, completed bid packages to: Department of Environmental Protection Bureau of Outdoor Recreation, State Parks Division 79 Elm Street Hartford, CT 06106-5127 Bid packages can either be mailed or delivered in person to the above address, but must be received no later than 3:00 p.m. on February 28, 2007. All bid packages will be opened on this referenced date. /jmc Enclosures 1 STATE OF CONNECTICUT DEPARTMENT OF ENVIRONMENTAL PROTECTION STATE PARK CONCESSION PROPOSAL FORM Proposal of: Name: _______________________________ Tel. No.: _________________________ Address: _______________________________________________________________ City and State: _________________________________ Zip:_____________________ MAIL OR HAND CARRY TO: The Department of Environmental Protection Bureau of Outdoor Recreation State Parks Division 79 Elm Street, 6th Floor Hartford, CT 06106-5127 Pursuant to, and in compliance with your Invitation to Bid, dated ________________________2007, the form of contract, including the conditions thereto, and I (we) propose to operate the concession at _____________________________________ State Park/Forest from 2007 to 2009, finishing all necessary equipment, machinery, tools, labor necessary for said operation, as provided in the contract, AND To pay the annual rental of ($__________________) to the State of Connecticut. (1. If $1,000 or less, the total annual sum due in full at the execution of the agreement and on or before the anniversary of the execution of the contract for each subsequent year; {2} if greater than $1,000, one half of the annual sum at the execution of the agreement and on or before the anniversary of the execution of the contract for each subsequent year and the remainder of the annual sum due on or before July 15 of each year). 2 STATE OF CONNECTICUT DEPARTMENT OF ENVIRONMENTAL PROTECTION STATEMENT OF BIDDERS QUALIFICATIONS 1. Bidder’s Name: ________________________ Daytime Tel: ________________ 2. Bidder’s Address: ________________________________________________ ________________________________________________ a. Date of Birth: _____________________________ 3. If corporation: Corporate Name: ____________________________________ a. When organized: ___________________________________________ b. If Inc., where and when: _____________________________________ c. Federal Employee Identification Number ________________________ d. Officers, partners, etc., of your organization:________________________ __________________________________________________________ 4. How many years engaged in the food service business? ___________________ a. (if different from above): Under what name: ______________________ 5. Gross annual business revenue of above? _______________________________ 6. Credit references: a. Bank: ______________________________________________ Address:_____________________________________________ _____________________________________________ Phone #:____________________________________________ 3 BIDDERS QUALIFICATIONS STATEMENT – CONTINUED: b. Suppliers with whom you have established credit: (Provide names, addresses, phone numbers & account #’s) 1. _______________________________________________________ _______________________________________________________ 2. _______________________________________________________ _______________________________________________________ 3. _______________________________________________________ _______________________________________________________ 7. Have you ever defaulted on a contract: Yes______ No______ If “yes” explain circumstances under “remarks”. 8. I have read and understand that “ATTACHMENT A” of the Request for Food Concession Proposal will be part of any concession agreement awarded. 9. I understand that the awarded Contractor will be required to show proof of his/her authority to sign a concession agreement either a s a sole proprietor or authorized corporate representative. 10. Remarks: _________________________________________________________ __________________________________________________________________ Additional information on qualifications: Attach list of any facilities operated, including telephone numbers. Signature:_________________________________ _________________________ (date) Print Name of Proposed Bidder__________________________ The above statement must be subscribed and sworn to before a Notary Public. State of _________________________) ) ss _______________________________ County of _______________________) Personally appeared before me ____________________________ & subscribed to & made oath to the truth of the foregoing statement. Date: _______________________ _______________________________________ Notary Public Commissioner of the Superior Court My Commission Expires: __________________ 4 DEPARTMENT OF ENVIRONMENTAL PROTECTION BUREAU OF OUTDOOR RECREATION STATE PARKS DIVISION PROPOSED BIDDER’S CONFIRMATION OF A PARK/FOREST SITE VISIT I have inspected the concession (building or mobile site location) at _______________________ State Park/Forest. Date Inspected: __________________________ Signed by: ______________________________________ (If applicable), on behalf of ____________________________________________. The above is hereby attested to: By _____________________________________ on __________________________. (Park Supervisor and/or his/her designee) PLEASE NOTE, THE SUBMITTED REQUEST FOR PROPOSAL WILL BE NULL AND VOID WITHOUT THIS FORM PROPERLY COMPLETED AND MADE A PART OF THE BID PACKAGE. 5 VARIOUS DEP STATE PARKS AND FORESTS Request for Mobile Food Concession Proposal s JANUARY 2007 Overview This contract is intended to cover the Department of Environmental Protection’s requirements for the operation of a Mobile Food Concession at the following state parks and forests: • Contract #1: Chatfield Hollow State Park, Cockaponset State Forest and Wadsworth Falls State Park, respectively in Killingworth, Haddam and Middlefield, CT • Contract #2: Housatonic Meadows, Macedonia Brook & Kent Falls State Parks, respectively in Sharon and Kent, CT • Contract #3: Indian Well and Osbornedale State Parks, respectively in Shelton & Derby, CT • Contract #4: Kettletown & Southford Falls State Parks in Southbury, CT • Contract #5: Mashamoquet Brook State Park in Pomfret, CT • Contract #6: Silver Sands State Park in Milford, CT • Contract #7: Wharton Brook and Sleeping Giant State Parks, respectively in Wallingford & Hamden, CT The contract period will be from April 15, 2007 through September 30, 2009. The State reserves the right to extend the mobile contracts for one 2-year option period. Scope of Services The scope of services being sought requires the successful Concessionaire(s) to provide and maintain a mobile food operation for the general public through a 3-year contract for a Mobile Concession at the above referenced parks and forests, as outlined in the criteria listed below. I. Goals: Preparation for Operation of a Mobile Food Concession: • To conform to the public health codes of the State of Connecticut concerning storage, handling and preparation of food. • An itemized list of the type of equipment to be used within the facility. • Detailed Inspection / Cleanliness program. II. General: The Concessionaire(s) is responsible for: 1. All aspects of the food service operation, including preparing and serving the food, consumables, supplies, clean up, trash disposal, and ensuring that any State or Municipally designated recyclables generated by the operation be recycled. As of 11/13/01 the state designated recyclables typically generated in this type of operation include but are not limited to: glass food containers, metal food containers, old 6 corrugated cardboard, and old newspapers. For a complete list of state mandated recyclables visit the CT DEP website http://www.dep.state.ct.us/wst/recycle/recyfact.htm. For a list of locally required recyclables contact the municipality in which the operation is located. In general terms all equipment associated with the food concession operation must be provided by the concessionaire, i.e. refrigerators, freezers, stoves/grills, etc. Proposed Concessionaire(s) responsibilities include but are not limited to: electricity, propane, insurance (see Section III), maintenance of the area surrounding the mobile concession and any other necessary expenses that may arise during the operation of the concession. The proposed Concessionaire will be responsible for compliance with all applicable state and municipal laws and regulations for a mobile food service operation. 2. The proposed Concessionaire is to establish a system to ensure proper accounting and auditing practices. 3. The proposed Concessionaire will have quality assurance in terms of customer satisfaction, competitive pricing for products and services,