Citidirect BE Payments

CitiDirect BE® Payments Quick Reference Guide

Country Payments Guide – Citibank Hong Kong

At Citi, we offer full suite of payment products that meets your payment obligations. You can choose the appropriate payment methods based on the currency, location of your beneficiary and urgency of your payments. Here below summarised the payment methods available at your finger tip. Please check the cut-off time table for the respective payment methods.

Location of Payments Payment Methods Description Beneficiary Currencies Accounts Book Transfer Funds Transfer Payments to Accounts with All currencies that Citibank Hong Kong Citibank N.A., Hong Kong Branch (006) are available at Citibank Hong Kong Urgent Payments like inter-company payments, vendor payments.

Domestic Funds Funds Transfer Payments to Non-Citibank HKD, USD, CNY, Hong Kong Transfer Accounts in Hong Kong. EUR

Urgent payments like vendor payments.

Cross Border Funds Funds Transfer Payments to overseas countries Over 130 currencies Overseas Countries Transfer Urgent payments like vendor payments.

Manager’s Check Check Payments issued by Citibank Hong Kong HKD, USD, CNY Hong Kong and cleared through HK Clearing System.

Non-urgent payments like vendor payments, insurance claims, stationary payments

Bank Draft Check Payments issued by Citibank Hong Kong Over 40 currencies Overseas Countries and clear through clearing system in respective country of currency.

Non-urgent payments like vendor payments,

PayLink Check ** Check Payments issued in bulk by Citibank Hong HKD, USD, CNY Hong Kong Kong and cleared through HK Clearing System

PayLink Autopay / Bulk electronic payments to banks in Hong Kong. HKD, CNY Hong Kong Payroll Service ** Non urgent payments like staff reimbursement, employee payroll payments, etc.

** Please call up your Relationship Manager or Product Sales to subscribe for PayLink Services.

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CitiDirect BE® Payments Quick Reference Guide

Making Book Transfers

1. From the Payments tab, select Input New Outgoing under Payment Initiation.

2. Select Book Transfer under Payment 1 Method and complete all remaining fields.

3. Ensure that the value date is equal to or later than the date on which you are making the transaction.

4. If the Transaction Reference Number field is left blank, a reference will be automatically 2 generated upon submission. Fill in the Beneficiary Name and Beneficiary Bank details. 3 5. Once completed, click Submit to initiate 4 the payment. It will now be sent to your company’s authorizers for authorization. 4 6. If customer wishes to create the Template for future use, please see the section - Creating a Payment Template at the time of Making Payments.

Optional: Input the FX Contract & Exchange Rate if booked via FX Pulse or Service Team.

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CitiDirect BE® Payments Quick Reference Guide

Making Domestic Fund Transfers

1. From the Payments tab, select Input New Outgoing under Payment Initiation.

2. Select Domestic Fund Transfer under Payment Method and complete all other 1 fields.

3. Fill in all mandatory fields. If the Transaction Reference Number field is left blank, a reference will be automatically

generated upon submission.

2 4. Ensure that the value date is equal to or later than the date on which you are making the transaction.

5. Indicate whether the transaction charges are to be borne by the ordering party (Our), the beneficiary (Beneficiary), or both (Shared) 3 4 6. Once all fields are filled, click Submit to 5 initiate the payment. It will now be sent to

your company’s authorizers for authorization.

7. If customer wishes to create the Template for future use, please see the section – Creating a Payment Template at the time of Making Payments. Optional: Input the FX Contract & Exchange Rate if booked via FX Pulse or Service Team.

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CitiDirect BE® Payments Quick Reference Guide

Making Cross Border Fund Transfers

1. From the Payments tab, select Input New Outgoing under Payment Initiation. 1 2. Select Cross Border Funds Transfer under Payment Method and complete all remaining fields.

3. Ensure that the value date is equal to or

later than the date on which you are making the transaction. 2 4. If the Transaction Reference Number field is left blank, a reference will be automatically generated upon submission. Fill in the Beneficiary Name and Beneficiary Bank details. 3

5. If needed, enter the Intermediary Bank details. 4 4 6. Once completed, click Submit to initiate the payment. It will now be sent to your company’s authorizers for authorization.

7. If customer wishes to create the Template for future use, please see the section – Optional: Input the FX Contract & Exchange Rate if booked via FX Pulse or Service Team. Creating a Payment Template at the time of Making Payments.

Notes :-

1. CNY Cross Border Funds Transfer via CNAP (Mainland China)

1.1 Beneficary Name / Address : Type prefix “ADD.” after the Beneficiary Name, then follow by the beneficiary Address. 1.2. Beneficary Bank Name/Address : Input “/CN” followed by 12-digit CNAP Bank Code. Then, input beneficiary name in the 2nd line. 1.3 Payment Details Please input the payment purpose codes. Please check with CitiService for the list.

2. Cross Border Funds Transfer allows making payments in regulated currencies, like MYR, KRW, TWD, please check with CitiService for the payment requirements

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CitiDirect BE® Payments Quick Reference Guide

Making Cross Border Fund Transfers - Requesting for Manager’s Check / Bank Draft

1. USD / CNY Manager’s Check Cleared in Hong Kong

1.1 Select /Cheque/ Codeword from library 1.2 Select /ACC/ Codeword from library 1.3 Input ‘HKUSD’ for USD Manager’s Check or ‘HKCNY’ for CNY Manager’s Check 1.4 If customer wants check to be sent directly to beneficiary, select /REC/ Codeword and input ‘Mail to Bene”. Otherwise, the check will return to customer’s office.

2. Bank Draft Cleared outside Hong Kong

1.1 Select /Cheque/ Codeword from library 1.2 Select /ACC/ Codeword from library 1.3 If customer wants check to be sent directly to beneficiary, select /REC/ Codeword and input ‘Mail to Bene”. Otherwise, the check will return to customer’s office.

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CitiDirect BE® Payments Quick Reference Guide

Making Cheque Payments - PayLink

1. From the Payments tab, select Input New Outgoing under Payment Initiation.

2. Select Cheque under Payment Method and complete all remaining fields. Under 1 Payment Type, select the appropriate option e.g. PayLink Check, Hong Kong.

3. Fill in the beneficiary details under Mail To and ensure that the value date is equal to or

later than the date on which you are making the transaction.

If the Transaction Reference Number field is 2 left blank, a reference will be automatically generated upon submission.

4. Once completed, click Submit to initiate the payment. It will now be sent to your company’s authorizer for authorization 3

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CitiDirect BE® Payments Quick Reference Guide

Making GIRO Payments - PayLink

1. From the Payments tab, select Input New Outgoing under Payment Initiation.

2. Select ACH Credit/GIRO under Payment Method and complete all other 1 fields.

3. Fill in all mandatory fields. If the Transaction Reference Number field is left blank, a reference will be automatically

generated upon submission. 2

4. Ensure that the value date is equal to or later than the date on which you are making the transaction.

5. Once all fields are filled, click Submit to 3 initiate the payment. It will now be sent to 4 your company’s authorizers for authorization.

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CitiDirect BE® Payments Quick Reference Guide

Creating a Payment Template

1. From the Payments Tab, Select Create New Outgoing under Template Management.

1 2. Input Template Name

3. Select the desired template type. The available options will vary depending on the type of payment you are creating:

 Editable Template — Least restrictive. Most fields can be modified

 Predefined Beneficiary — Only beneficiary- related fields are saved; 5 most fields editable

 Full-Limited Modification — Most 6 restrictive. Only payment-related fields are editable

4. Click the binoculars icon to bring up 3 4 Debit Account Lookup then select the debit account number.

5. Select Payment Method 5

6. Ensure that the mandatory fields are filled 6 then click Continue. Input the other fields as needed. 7 7. Verify that the auto-populated fields 7 are accurate and click Submit to proceed.

Creating a Payment Template – At the time of Making Payments

1. After inputting all the mandatory fields, click [Save As Template] 2 Follow the steps (2) & (3) above. 3 Select [Submit] to proceed.

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CitiDirect BE® Payments Quick Reference Guide

Import Transaction

1. From Files Services, select To Run under Import Transactions session.

2. Select Template Name and then click Run.

3. Click Add Files and then click Upload File.

4. After file import Success, click OK.

5. Select To Run History tab to check file import result.

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CitiDirect BE® Payments Quick Reference Guide

Approving Payments

1. Under the Payments tab, select To Authorize under Payment Initiation.

2. Select the payment(s) under Payments to Authorize then click Authorize. 1 3. Input Response and click OK.

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CitiDirect BE® Payments Quick Reference Guide

Approving Payments (Batch Authorize)

1. Under the Payments tab, select Batch Authorize under Payment Initiation.

2. Select the batch critical under Create Batch Tab then click Create Batch. 1

3. After batch created the batch file show under Authorize Tab. Select the Batch then click Authorize.

4. Input Response and click OK.

3 3 3

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