Official Monthly Publication Member of National League of Cities Contents Features www.sdmunicipalleague.org 2014 District Meetings Schedule . .6 2014 Legislative Information . .6-11 South Dakota 2013 Municipal Annual Report Forms . .12 MUNICIPALITIES Trails Funding Available . .12 SD Building Officials Seminar . .13 Managing Editor: Yvonne A. Taylor Editor: Carrie A. Harer SDGFOA Scholarship Application . .14 PRESIDENT DISTRICT CHAIRS Revenue Unveils Website with New Look . .15 Becky Brunsing Dist. 1 - Mike Grosek Finance Officer, Wagner Mayor, Webster Code Officer of the Year Nomination Form . .16 1st VICE PRESIDENT Dist. 2 - Tim Reed SoDACE Scholarship Application . .17 Jeanne Duchscher Mayor, Brookings Finance Officer, Parker Assessing Internal Controls to Detect Dist. 3 - Amy Nelson Risk of Fraud and Minimize Asset Thefts . .18 2nd VICE PRESIDENT City Manager, Yankton Meri Jo Anderson Why Teams Matter More Than Ever . .22 Finance Officer, Dist. 4 - Debbie Houseman New Underwood Finance Officer, Lake Andes Treasury Ensures Fair Treatment for Volunteer Firefighters and Emergency Responders . .26 TRUSTEES Dist. 5 - Renae Phinney Laurie Gill President, Ree Heights Why No One Calls Your Ethics Hotline . .27 Mayor, Pierre Dist. 6 - Anita Lowary The 5 Stages of PR Grief . .28 Greg Jamison Finance Officer, Groton Councilmember, Sioux Falls City Employee Properly Alleged Fourth Dist. 7 - Arnold Schott Amendment Violation for Unreasonable Sam Kooiker, Mayor, McLaughlin Search and Seizure . .32 Mayor, Rapid City Dist. 8 - Harry Weller News from the IRS . .36 Pauline Sumption Mayor, Kadoka Finance Officer, Rapid City Relax Already! . .38 Dist. 9 - Gary Lipp Mike Wendland Mayor, Custer Columns Mayor, Baltic Dist. 10 - Georgeann Silvernail Director’s Notes . .4 PAST PRESIDENT Commissioner, Deadwood Paul Young President’s Report . .5 Councilmember, Spearfish LEAGUE STAFF 1-800-658-3633 Fax: 605-224-8655 Risk-Sharing News . .42 Washington Report: Senator Johnson . .44 Yvonne Taylor Executive Director Sandi Larson Director of Risk Sharing Services Christine Lehrkamp Director of Research and Training In Every Issue Jeff Mehlhaff Director of Municipal Electric Services Carrie Harer Director of Marketing & Communications Community Calendar . .45 Lori Butler Director of Finance/Office Manager Classifieds . .48 Judith Payne SD Public Assurance Alliance Executive Director Directory Changes . .21 E-mail: yvonne or sandi or christine or jeff or carrie or lori or jpayne.sdpaa @sdmunicipalleague.org Municipal Calendar . .49 SOUTH DAKOTA MUNICIPALITIES (ISSN 0300-6182, USPS 503-120) is the official publication of the South Dakota Municipal League, published monthly at 208 Island Drive, Ft. Pierre, South Dakota 57532, phone 605-224-8654. This institution is an equal opportunity provider, and employer. Periodical postage paid at Pierre, South Dakota and additional mailing offices. Non-member subscriptions are available for $30.00 annually. The opinions expressed herein are not necessarily those of the South Dakota Municipal League. Postmaster: Send address changes to SOUTH DAKOTA MUNICIPALITIES, 208 Island Drive, Ft. Pierre, South Dakota 57532. FEBRUARY 2014 VOLUME 80, NUMBER 8 3 Director's Notes Session will be in full The annual Human Resource School is being planned for swing by the time you June 10 and 11 at the Cedar Shore Resort in Oacoma. This read this, and I hope you school will be an excellent opportunity for municipal are all signed up for our officials involved in any aspect of human resources to Legislative Updates. We hone their skills and network with others. send them out every Friday during Session, or Plans are also in the works for the 2014 Finance Officers’ as needed when a hot topic School, to be held at the Cedar Shore Resort in Oacoma, arises. The email version June 11, 12, and 13. This is a fantastic opportunity for your is FREE, and allows you Finance Officer to get everything from the basics to the to have the most current more sophisticated issues, and to meet people from all over information already in hand the state who will be there to help the rest of the year. while your Legislators are still traveling home for the Remember, upcoming SDML events can be found at weekend. If you still need to sign up for the Legislative www.sdmunicipalleague.org, agendas and registrations are Update, see page 6. posted as they become available. Your conversations with Legislators during weekend Until next month, remember we are always available at cracker barrels are the most valuable lobbying tool we 1-800-658-3633 or [email protected]. have. Please keep in touch with those who have been elected to represent you in Pierre. Also, please keep in Yvonne Taylor touch with the League lobbyists about your positions on Executive Director bills, so we can follow up for you during the week. We are looking forward to seeing many of you here in Pierre for Municipal Government Day at the Legislature, February 4th and 5th. Please plan to meet your Legislators at the annual Rib Dinner, which will be held the evening of the 4th starting at 5:30 p.m. Also, the SDML Board of Directors will be meeting at 3:00 p.m. on the 4th at the SDML building. SDML Board Meetings are open to any members, so please just call our office if you would like to sit in. Please keep your calendars open for other upcoming events. The Code Enforcement Workshop will be held April 30 and May 1 at the Ramkota Hotel in Pierre. Look for more details in future magazines. 4 SOUTH DAKOTA MUNICIPALITIES President's Report Happy February! One month of 2014 is behind us already. or cutting something that The start of a new year is a good time to take a look at and has become too costly to analyze the daily operations of your city and how things maintain? Next we should are working; whether you are an employee, a department COMMUNICATE with all head, a council person or the Mayor. Is there something the people involved, whether that needs to be changed? Are you getting things done but it is another employee, a just getting them done to say they are done, but not getting supervisor, council person them done and doing a really good job? or Mayor. More will be accomplished if all parties With things changing constantly in city government with are talking and having input. new regulations, new policies, new programs and requirements added, these extra things can sneak up and So take some time this pile up quick. What do we do about this so we can operate February to reevaluate your efficiently and effectively? offices or departments, visit with the employees, supervisors and council. Especially, the We need to take a step back and analyze. Do policies and council as they are the final decision makers of how your handbooks need to be updated to reflect operations? Does city operates. something require a shift in duties, adding more staff hours Talk to you next month! Becky Brunsing It’s a Girl!!! President Butler family welcomes Anna Kay Born: December 10, 2013 Weight: 7 lbs 5 oz Length: 20.5 inches Proud Parents: Lori and Brandon FEBRUARY 2014 5 2014 District Meetings Schedule District Date Location 1 March 27 Webster 2 March 19 Huron 3 April 10 Tea 4 April 9 Wagner 5 March 20 Miller 6 March 25 Eureka 7 March 26 Mobridge 8 April 1 Philip 9 April 2 Hot Springs 10 April 3 Belle Fourche Keep on top of what goes on under the Dome Subscribe to the SDML’s Legislative Update. The SDML’s Legislative Update informs you on the hottest issues affecting municipalities as the South Dakota Legislature considers them. Each week League staff compiles an analysis of current and upcoming committee and floor action in the Senate and House. As local leaders, you need to be a part of the action in Pierre. The Legislative Update helps get you there. As you know, decisions in Pierre are made at a fast and furious pace, and the Update gives you a grasp of issues affecting how you govern on the local level. Updates are issued throughout the session on a weekly or as needed basis, via fax, mail or email. Email is free, including an unlimited number of addresses to each city. Monday, January 20: Martin Luther King Jr. Day observed To receive the Legislative Update via email contact Tuesday, February 4: SDML Legislative Rib Dinner Yvonne at [email protected]. Tuesday, February 4: Last day to introduce individual bills Wednesday, February 5: Municipal Government Day To get the Update sent to you by mail or fax please Wednesday, February 5: Last day to introduce committee bills send $10 along with a request (include your mailing Monday, February 17: Presidents’ Day observed address, phone number or fax number) to: SDML, 208 Monday, March 31: 38th Legislative Day, reserved for Island Drive, Fort Pierre, SD 57532. consideration of gubernatorial vetoes 6 SOUTH DAKOTA MUNICIPALITIES 2014 Legislators By District District Legislator Address Home Phone Office Phone 1 Sen. Jason Frerichs 13507 465th Avenue, Wilmot, SD 57279 605-949-2204 1 Rep. Dennis Feickert 38485 129th St, Aberdeen, SD 57401-8386 605-225-5844 1 Rep. Susan Wismer PO Box 147, Britton, SD 57430-0147 605-448-5189 2 Sen. Chuck Welke PO Box 166, Warner, SD 57479-0166 605-229-1467 2 Rep. Brock Greenfield 507 N Smith Street, Clark, SD 57225-1250 605-532-4088 605-532-3799 2 Rep. Burt Tulson 44975 SD Highway 28, Lake Norden, SD 57248 605-785-3480 3 Sen. Al Novstrup 1705 Northview Lane, Aberdeen, SD 57401-2268 605-226-2505 605-360-9711 3 Rep. Dan Kaiser 1415 Nicklaus Dr., Aberdeen, SD 57401-8822 605-228-4988 3 Rep. David Novstrup 1008 S. Wells Street, Aberdeen, SD 57401-7373 605-225-8541 4 Sen.