Republic of the DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER IV District Engineering Office City

1. Contract ID: 19DL0012 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 1. ACCESS ROADS IN SUPPORT OF AGRI-BASED INDUSTRIES, LOPEZ, QUEZON Contract Location: LOPEZ, QUEZON

2. Contract ID: 19DL0013 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 3. ACCESS ROADS IN SUPPORT OF COCONUT PROCESSING, COFFEE AND OTHER AGRI-BASED INDUSTRIES, , QUEZON Contract Location: GUINAYANGAN, QUEZON

3. Contract ID: 19DL0014 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 4. ACCESS ROADS IN SUPPORT OF COCONUT PROCESSING, COFFEE AND OTHER AGRI-BASED INDUSTRIES, GUMACA, QUEZON Contract Location: GUMACA, QUEZON

4. Contract ID: 19DL0015 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 5. ACCESS ROADS IN SUPPORT OF HANDICRAFTS, FOODS, COCONUT PROCESSING, AND OTHER AGRI-BASED INDUSTRIES, , QUEZON Contract Location: ATIMONAN, QUEZON

5. Contract ID: 19DL0016 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 6. ACCESS ROADS TO QUIRINO HIGHWAY IN SUPPORT OF AGRI- BASED INDUSTRIES, , QUEZON Contract Location: TAGKAWAYAN, QUEZON

6. Contract ID: 19DL0017 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 7. BARANGAYS BATONG DALIG-VILLA VICTORIA-BUNGAHAN ACCESS ROAD IN SUPPORT OF AGRI-BASED INDUSTRIES, GUMACA, QUEZON Contract Location: GUMACA, QUEZON

7. Contract ID: 19DL0018 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 8. BARANGAYS PAGSABANGAN, BANTAD, AND ANONANGIN ACCESS ROAD IN SUPPORT OF AGRI-BASED INDUSTRIES, GUMACA, QUEZON Contract Location: GUMACA, QUEZON

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Lucena City

8. Contract ID: 19DL0019 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 9. SAN DIEGO BUKID-BANTAD-GAYAGAYAAN ROADS CONNECTING PROVINCIAL ROAD IN SUPPORT OF AGRI-BASED INDUSTRIES, GUMACA, QUEZON Contract Location: GUMACA, QUEZON

9. Contract ID: 19DL0020 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 10. BARANGAYS VILLA VICTORIA-M.H. DEL PILAR ACCESS ROAD IN SUPPORT OF AGRI-BASED INDUSTRIES, GUMACA, QUEZON Contract Location: GUMACA, QUEZON

10. Contract ID: 19DL0021 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 11. BARANGAYS PAGSABANGAN-VILLA FUERTE ACCESS ROAD IN SUPPORT OF AGRI-BASED INDUSTRIES, GUMACA, QUEZON Contract Location: GUMACA, QUEZON

11. Contract ID: 19DL0022 Contract Name: C. CONVERGENCE AND SPECIAL SUPPORT PROGRAM 3. CONSTRUCTION/IMPROVEMENT OF ACCESS ROADS LEADING TO TRADES, INDUSTRIES, AND ECONOMIC ZONES 12. BARANGAYS MABUNGA, BUNGAHAN ACCESS ROAD IN SUPPORT OF AGRI-BASED INDUSTRIES, GUMACA, QUEZON Contract Location: GUMACA, QUEZON

OUTLINE OF MINUTES OF PRE-BID CONFERENCE October 19, 2018

1. ATTENDANCE. Present were:

JOSE B. SERAFICA BAC, Chairman NOEL N. GOB BAC, Regular Member RODEL O. FLORIDO BAC, Vice Chairman ANDREW FERNAN S. MARQUEZ BAC, Provisional Member LUCILA L. MASCARDO End User for Construction Projects BRIAN PAUL S. RAGUDO Head, BAC TWG PAUL NIKKI D. AREJA Member, BAC TWG REY LEONARD M. ARCENO Member, BAC TWG JAY ANSON M. APOHIN Member, BAC TWG SHARON G. DE OCAMPO Member, BAC TWG CARMELA A. ZAMORA Member, BAC TWG MELINDA R. ABANILLA Head, BAC Secretariat FATIMA G. TRINIDAD Member, BAC Secretariat JENNIFER P. CAPACIO Member, BAC Secretariat GIZELLE B. CAÑIZARES Member, BAC Secretariat

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Lucena City

REYNALDO L. PAGKATIPUNAN Member, BAC Secretariat

Absent:

UNICA-LYN A. RAÑESES Member, BAC TWG (OB) MARIA CRISELLE S. MARASIGAN Member, BAC Secretariat (OB) MARIA CRISTINA V. VILLA Member, BAC Secretariat (LEAVE)

Observer:

MARIA LOURDES EVA ESMAO Bantay Lansangan

The State Auditor and PICE did not attend but they were notified through Invitation Letter dated October 9, 2018 of the said Pre-Bid Conference.

Contractors:

REYCIEL ESCOBAR Representative, CDCC Construction EZEKIEL DEL ROSARIO Representative, Hyper J Construction and Supply RONIEL R. PAREÑO Representative, Jorenz Builders Development Corporation ANNA VALENZUELA Representative, RAM Builders MERVIN MELEZA Representative, JLR Builders and Trading SARAGEN SACRAMENTO Representative, R.A. Mendiola Construction & Developer DOLLY INSIGNE Representative, DQT Builders Corporation

2. Call to Order

The BAC Chairman JOSE B. SERAFICA, called to order the Pre - Bid Conference for the following projects on October 19, 2018, 10:00 AM at the BAC Conference Room, DPWH – Quezon 4th District Engineering Office, Lucena City.

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Lucena City

3. Presentation/Explanation by BAC

1. The BAC Chairman discussed Department Order no. 129, series of 2014 with the subject: Guidelines in the implementation of memorandum dated July 17, 2014 of the Secretary of DOLE on the procedure in the evaluation of Construction Safety and Health Program (CSHP) of contractors engaged by the DPWH pursuant to DPWH D.O. no. 56, series of 2005. He said this certification will be approved by the District Engineer and concurred by DOLE.

2. He informed about Department order no. 17, series of 2015 with the subject: 3-strike policy in the procurement of contracts for infrastructure works, goods, and consulting services. He said that if the Contractor was given a 3-Strike, their company cannot participate in any bidding process to be conducted by the DPWH for a year.

3. The BAC Chairman said that Inclusion of Minimum Materials Testing Equipment in the Technical Component of the Bid (D.O. 11, series 2017) is required to all contractors.

4. The BAC Chairman announced that the Mayor’s permit of the Contractors is an eligibility requirement for the procurement of infrastructure projects. (If the permit is on process the representative should present the official receipt or application form) as per Memorandum of DPWH Region IV-A OIC, Assistant Regional Director dated January 6, 2015.

5. He also discussed Department Order no. 10, series of 2015 with the subject: GUIDELINES on the PROCUREMENT, TURN-OVER, DISPOSAL, and INVENTORY of INFORMATION and COMMUNICATIONS TECHNOLOGY (ICT) RESOURCES (Amendment to D.O. 12 s 2012).

6. He informed all the prospective bidders or their representatives to present their Contractor’s Information (CI) together with their Company ID and special power of attorney if needed. AUTHORIZATION LETTER SHOULD NOT BE ACCEPTED.

7. The BAC Chairman said that Bids received in excess of the ABC shall be automatically rejected on bid opening. Bidders should have completed, within ten (10) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly in Section II, Instruction to Bidders.

8. He said Bidding will be conducted through open competitive bidding procedures using non- discretionary pass/fail criterion as specified in the Revised Implementing Rules and Regulations of Republic Act No. 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnership or organizations with at least seventy five (75%) interest or outstanding capital stock belonging to citizens of the Philippines.

9. The BAC Chairman informed that a complete set of Bidding Documents may be purchased by interested Bidders from the District Office upon payment of a non-refundable fee for the

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Lucena City

Bidding Documents or it may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that bidders shall pay the fee for the Bidding Documents not later that the submission of their bids.

10. He reminded all interested bidders to present original documents of Certificate of Materials Engineer Accreditation and Certification of Site Inspection signed by the Head of the Procuring Entity as requirements for verification of the DPWH - Quezon IV District Engineering Office - Record Section. The true copies will be attached to their bidding documents.

11. Prospective bidders shall submit their duly accomplished forms as specified in the Bidding Documents in two (2) separate sealed envelopes to the BAC Chairman, DPWH - Quezon IV District Engineering Office, Brgy. Isabang, Lucena City which must be book bound and paginated. The first envelope shall contain the technical component of the bid, including the eligibility requirement. The second envelope shall contain the financial component of the bid.

12. The BAC Chairman informed that all bids must be accompanied by a bid security in ANY of the following forms:

(a) BID SECURING DECLARATION (BSD) – Duly Notarized;

(b) BANK GUARANTEE issued by a Universal Commercial Bank in the amount of two percent (2%) of the ABC;

Provided in the Section 27.5 of the Revised IRR of R.A. 9184, pursuant to D.O. No. 51, series of 2014.

But, the BAC Chairman said that all the prospective bidders should use the Bid Securing Declaration for uniformity, same as the Regional Office IV-A.

13. The BAC Chairman informed that Bids will be opened in the presence of the Bidders’ Representatives who choose to attend the Bid Opening Activity at the BAC Office of the Quezon IV DEO. Late Bids shall not be accepted and the Contract will be awarded to the Lowest Calculated Responsive Bid as determined in the evaluation and post – qualification. 14. He added that the DPWH reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders and that DPWH - Quezon IV District Engineering Office likewise assumes no obligations whatsoever to compensate or indemnify any bidder or winning bidders, as the case may be, for any expenses or loss that said party(ies) may incur in its participation in the pre-bidding and bidding process nor does it guarantee that an award will be made.

15. The BAC Chairman also informed the prospective bidders regarding the schedule of Site Inspection. He said that for those interested bidders they should coordinate with Engr. Rey Leonard M. Arceno for the schedule and that Service vehicle during the said site inspection should be provided by them. The Site Inspection was scheduled on October 22, 2018

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Lucena City

The BAC Chairman asked the Representatives of the prospective bidders present during the activity for questions or queries but having none, the conference adjourned at 11:00 A.M.

Prepared by:

MELINDA R. ABANILLA Head, BAC Secretariat

Approved by BAC:

LUCILA L. MASCARDO End-User for Construction Projects

NOEL N. GOB ANDREW FERNAN S. MARQUEZ BAC-Regular Member BAC-Provisionary Member

RODEL O. FLORIDO BAC- Vice Chairman

JOSE B. SERAFICA BAC - Chairman

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