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Collections Policy – V4.1 Issue Published by the THS VP Administration Issued To: THS Digital Library – BMS Files Version V 4.1 - 201119 Effective Date: 19th November 2020 Approved THS Management Committee: 15th October 2020 All Printed copies of this document are uncontrolled Tramway Historical Society (Inc.) Collections Policy – V4.1 Issue Collections Policy 1 INTRODUCTION ......................................................................................................... 4 2 A BRIEF HISTORY OF THE TRAMWAY HISTORICAL SOCIETY (TO 2020) ......................... 4 2.1 Trams Buses and Other Collections ............................................................................ 5 2.2 Our People ................................................................................................................... 5 2.3 Milestones ................................................................................................................... 5 3 THE COLLECTION ........................................................................................................ 9 3.1 Vehicles ....................................................................................................................... 9 3.2 Parts & Equipment ...................................................................................................... 9 3.3 Infrastructure .............................................................................................................. 9 3.4 Smaller Items / Objects ............................................................................................. 10 3.5 Archives ..................................................................................................................... 10 4 PURPOSE AND SIGNIFICANCE OF THE COLLECTION ................................................... 11 4.1 Urban Public Transport ............................................................................................. 11 4.2 Tramway Museums ................................................................................................... 11 4.3 Buses and Trolley Busses ........................................................................................... 12 4.4 Authenticity and Significance .................................................................................... 12 5 KEY COLLECTION THEMES ........................................................................................ 12 5.1 Christchurch Trams ................................................................................................... 13 5.2 Dunedin Trams .......................................................................................................... 13 5.3 Invercargill Trams ...................................................................................................... 14 5.4 Other Trams .............................................................................................................. 14 5.5 Busses ........................................................................................................................ 14 5.6 Infrastructural Items ................................................................................................. 14 5.7 Smaller Artefacts and Archives ................................................................................. 15 6 CONSERVATION AND RESTORATION – VEHICLES AND INFRASTRUCTURE .................. 15 Last Reviewed & Modified - 201119 Page 1 of 33 Tramway Historical Society (Inc.) Collections Policy – V4.1 Issue 6.1 Restoration Principles ............................................................................................... 16 6.2 Retention of Heritage Fabrics ................................................................................... 16 6.3 Electrical / Mechanical Authenticity ......................................................................... 16 6.4 Conservation Plans .................................................................................................... 17 6.5 Infrastructure Originality ........................................................................................... 17 7 COLLECTION POLICIES FOR ITEMS OTHER THAN VEHICLES OR INFRASTRUCTURE ...... 17 8 ACQUISITION AND ASSESSMENT POLICIES AND CRITERIA ......................................... 18 9 ACQUISITION PROCESS ............................................................................................ 19 10 DE-ACCESSIONING POLICY AND PROCESS ................................................................. 20 10.1 Assessment Criteria ................................................................................................... 20 10.2 De-Accessioning Is Not! ............................................................................................. 20 10.3 Exceptional Circumstances ........................................................................................ 20 10.4 Disputes ..................................................................................................................... 20 10.5 Approval For De-Accessioning Items ........................................................................ 20 10.6 Records ...................................................................................................................... 21 10.7 Method Of Disposal ................................................................................................... 21 10.8 Revenue From Sales .................................................................................................. 21 11 LOANS / LEASES ....................................................................................................... 22 12 EXHIBITION AND EDUCATION POLICIES .................................................................... 22 12.1 Exhibition ................................................................................................................... 22 12.2 Education ................................................................................................................... 22 13 MANAGEMENT OF THE COLLECTION ........................................................................ 23 13.1 Collection Management ............................................................................................ 23 13.2 Research .................................................................................................................... 23 13.3 Collection Condition .................................................................................................. 23 13.4 Conservation / Restoration ....................................................................................... 23 14 RELATED COLLECTIONS ............................................................................................ 24 15 FUTURE COLLECTION DEVELOPMENT PRIORITIES ..................................................... 24 16 ADOPTION OF THE COLLECTION POLICY ................................................................... 25 17 PROCEDURE CHANGE HISTORY ................................................................................ 25 APPENDIX A – ABBREVIATIONS USED IN THIS DOCUMENT .............................................. 26 APPENDIX B – STRATEGIC PRIORITIES FOR COLLECTION ASSESSMENT & DEVELOPMENT . 27 APPENDIX C – PRIORITIRED COLLECTION REGISTER ......................................................... 28 Last Reviewed & Modified - 201119 Page 2 of 33 Tramway Historical Society (Inc.) Collections Policy – V4.1 Issue 20.1 Urban Transport Vehicles .......................................................................................... 28 20.2 Infrastructure Items .................................................................................................. 30 20.3 Smaller Items/ Objects .............................................................................................. 31 20.4 Archives ..................................................................................................................... 31 APPENDIX D – FUTURE COLLECTION PRIORITIES .............................................................. 32 21.1 Trams - Christchurch ................................................................................................. 32 21.2 Trams Other .............................................................................................................. 32 21.3 Buses ......................................................................................................................... 33 21.4 Other Items ............................................................................................................... 33 Last Reviewed & Modified - 201119 Page 3 of 33 Tramway Historical Society (Inc.) Collections Policy – V4.1 Issue Our Mission Statement: “Preserving and demonstrating our Urban Public Transport heritage, for present and future generations to study, experience and enjoy.” 1 INTRODUCTION The Collection Policy of the Tramway Historical Society Inc is a public document that guides the management and development of its collection. It outlines what, why, where, how and when the Society collects, and how and why items may be deaccessioned and disposed of. The collection is a source of knowledge, ideas, stories memories and items. It is developed and managed as a community resource to inspire, educate and inform the community and visitors, and to contribute to the conservation of the history of urban public transport and its related heritage vehicles, structures and objects as outlined the Society’s constitution. The Society provides community access to
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