GULBERWICK, QUARFF & CUNNINGSBURGH COMMUNITY COUNCIL
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MEETING ON TUESDAY 29 OCTOBER 2013 IN THE CUNNINGSBURGH SCHOOL AT 7.30PM
AGENDA
1. Apologies
2. Approval of Minutes of Meeting held on Tuesday 24 September 2013*
3. Matters arising from Minutes*
4. Police Report*
5. Police Scotland – Traffic Warden Review & Public Counter Service Provision*
6. Finance
7. Applications for Grants
8. Planning
9. Refresh of the Blueprint Update
10. Proposed meeting dates for 2014*
11. Rotary Club donation*
12. Revised Community Council Election Process*
13. AOCB
14. Date of next meeting – Tuesday 3 December 2013
*denotes papers attached GULBERWICK, QUARFF & CUNNINGSBURGH COMMUNITY COUNCIL 2 MINUTES OF THE MEETING HELD ON TUESDAY 24 SEPTEMBER 2013 IN THE CUNNINGSBURGH SCHOOL AT 7.30PM
PRESENT Dr A Titheradge Mr S Smith Mr R G Feather Mr E MacPherson
EX OFFICIO Mr B Fox Mr P Campbell
IN ATTENDANCE Mrs J Clark
CHAIRPERSON Dr A Titheradge
1. APOLOGIES Mrs L Johnston Mr J A Nicolson Mr A Ockendon Mr G Malcolmson Mrs T Chivers Mr I Jarmson Ms A Westlake Dr J Wills Mr A Duncan Mr C Smith Mr G Smith
2. APPROVAL OF MINUTES OF MEETING HELD ON TUESDAY 20 AUGUST 2013
The minutes of the meeting held on Tuesday 20 August 2013 were approved on the motion of Mr S Smith and Mr E MacPherson.
3. MATTERS ARISING FROM THE PREVIOUS MINUTES
. Coastal Erosion at Mail, Cunningsburgh
Nothing to report.
. Cunningsburgh Notice Board
Mrs Clark advised members that the notice board is working well.
. Bad Weather Contingency Plan
An email dated 19 September 2013 from Neil Hutcheson, Roads, to Councillor Cecil Smith was read and noted. Mrs Clark to check the priority school transport routes in Gulberwick.
. Quarff Graveyard
Nothing to report.
. SIC Roads Improvements List
An email dated 24 September 2013 from Dave Coupe, Roads, was read and noted. It stated that when the priority schemes list becomes available the Community Council will be contacted for comment.
. ASCC Meeting 5 October 2013
G Feather and A Titheradge to attend the meeting. The proposed agenda item ‘Community Council Grant Distribution’ will not be included on the agenda.
. Signage at Gulberwick Junctions
Nothing to report. Mrs Clark to contact Roads again.
4. POLICE REPORT
Nothing to report. 5. FINANCE
Mrs Clark verbally reported on the finances of the Community Council. The bank balance as at 24 September was £7,991.98.
Members agreed that as each Community Council is responsible for the payment of a Clerk’s services, the current level of remuneration for Mrs Clark will be maintained for the remainder of this financial year. The Job Outline of the Clerk will be discussed at the next meeting.
6. COMMUNITY DEVELOPMENT FUND
A letter dated 28 August 2013 from Vaila Simpson, Executive Manager of Community Planning & Development, was circulated to members.
The letter confirmed that the application to the Community Development Fund was successful and £3,000 had been awarded to Gulberwick, Quarff & Cunningsburgh Community Council for a Distribution Fund for grants to local groups.
7. PROTECTING VULNERABLE GROUPS POLICIES
The following policies and procedures must be adopted, signed and returned as per the Community Development Fund grant award conditions:
. Child and Adult Protection Policy Statement . Child and Adult Protection Procedures . Equal opportunities Policy . Code of Conduct for Groups Working With Children
The policies and procedures were proposed by Mr S Smith and seconded by Mr E McPherson.
8. APPLICATIONS FOR GRANTS
£54.00 was awarded to the Sandwick, Cunningsburgh and Quarff Church of Scotland towards the cost of two poppy wreaths to be laid at Cunningsburgh and Quarff memorials on Remembrance Day in November.
Mrs Clark to advertise that grant application forms are available for local groups and for assistance with the upkeep of unadopted residential roads. These applications will be considered at the meeting scheduled for Tuesday 3 December 2013.
9. PLANNING
a) An application by Mr S Howroyd to erect a dwellinghouse, install a septic tank, infiltration system and SUDS soakaway; create additional parking space and create access to public road (Planning Permission in Principle), adjacent to Hamar Cottage, Fladdabister, Cunningsburgh, is pending consideration. The site plan was tabled and no comments were received.
b) An application by Mr Archer J M Kemp to erect and one and a half storey dwellinghouse and integral garage (Planning Permission in Principle), Lower Aithsetter, Cunningsburgh, is pending consideration. The site plan was tabled and no comments were received.
10. REFRESH OF THE BLUEPRINT UPDATE
Councillors Fox and Campbell updated members on the current situation. The Blueprint – Next Steps has been paused. SIC elected members are to attend a seminar on Wednesday 25 September 2013 to hear the latest developments. It is hoped that the pause will give more time to a meaningful local consultation before the statutory consultation.
11. NHS SHETLAND ANNUAL REVIEW
An email dated 16 September 2013 from Ian Kinniburgh, Chair, NHS Shetland, had been circulated to members. The Annual Review meeting will take place on Tuesday 1 October 2013 in Breivik House, Lerwick. 12. AOCB
. Proposed Soft Play and Cafe Development in Old Quarff School
A letter dated 22 September 2013 from Shona Wishart, on behalf of the steering group, was read. Members agreed that it is a very worthwhile project and Mrs Clark is to write a letter of support.
. 2014 Year O Shetland Dialect
An email dated 22 September 2013 from Mary Blance, Convener, Shetland ForWirds, was read and noted.
13. DATE OF NEXT MEETING
The next meeting will be held on Tuesday 29 October 2013. The meeting will be held at 7.30pm in the Cunningsburgh School.
CHAIRPERSON ----- Original Message ----- From: [email protected] To: [email protected] 3 Cc: [email protected] Sent: Wednesday, October 02, 2013 10:58 AM Subject: Gulberwick Junctions
Hi Jolene,
Your e-mail of 17 September has been passed on to me for comment.
I note the concerns raised by your members regarding visibility in the Gulberwick area during the recent period of heavy mist. As a resident of the area, and regular user of the particular junctions mentioned, I am very aware of how poor the visibility was at the time referred to.
Traffic signs are sized in relation to the height of the lettering used on them. This lettering height is determined by the approaching traffic speed and importance if the junction.
Throughout the Gulberwick area along the A970 Lerwick to Sumburgh road all of the junctions are identified with finger signs opposite. The B9072 Black Gaet junction also has advance direction map type signs due to it’s strategic importance within our road network. Due to this ‘higher level’ of importance the signage at the Black Gaet junction also uses a larger lettering height than the other junctions.
Installing larger signs at the minor junctions onto the A970 through Gulberwick would require us to increase the lettering height on the signs. This would not be in line with the standards employed across the road network in Shetland and cannot be justified at this time.
However, in the situation raised – poor visibility due to heavy fog – increasing the size of the finger signs would be of little or no benefit. In poor visibility conditions contrast is more important than physical size, and increasing the size does not necessarily improve the contrast. Indeed, the signage at the Black Gaet junction was no more identifiable at distance than the other signs in the area during the foggy weather.
In reduced visibility conditions drivers should be proceeding at a speed that allows them to stop or react sufficiently to any hazard or obstruction that may appear in the road before them – for example a pedestrian, cyclist or sheep. If they cannot sufficiently identify a road sign, or a lined and kerbed junction, due to the fog then I would suggest that perhaps they were driving too fast for the conditions?
Regards
Colin Gair
Engineer Shetland Islands Council Roads Service Gremista Lerwick Shetland ZE1 0PX
T::01595 744867 F::01595 744869 ----- Original Message ----- From: Macinnes, Angus To: SCC - Gulberwick, Quarff & Cunningsburgh - Jolene Clark ; Sent: Wednesday, September 25, 2013 9:12 PM 4 Subject: Police Scotland Shetland monthly report - September 2013 [NOT PROTECTIVELY MARKED]
GPMS Classification: NOT PROTECTIVELY MARKED
Please find attached the Police Scotland Shetland monthly report for September 2013.
Consultation on Local Policing Plan priorities & Multi Member Ward Policing Plan issues: Police Scotland Shetland are currently carrying out a consultation process which will help identify the Local Policing Plan priorities as well as the Multi Member Ward Policing Plan issues for the coming year(s). This process involves a public consultation survey, various community meetings as well as engagement with community councils and other community groups.
As part of this process I would like to ask you to consider what you and your community council / community group feel should be the priorities and issues for the coming year(s).
For 2013/2014 the Local Policing Plan Priorities were:
Priority 1 - Increase Public Confidence and Local Engagement Priority 2 - Protecting People Priority 3 - Road Safety Priority 4 - Violence, Disorder and Antisocial Behaviour Priority 5 - Serious Crime Priority 6 - Emergency Planning & Resilience
For 2013/2014 the Multi Member Ward Policing Plan issues were:
1 - Substance Abuse (Alcohol, Illegal drugs & synthetic highs) You told us your concerns about substance abuse, including people drinking alcohol and engaging in disorderly behaviour, the impact of illegal drugs and synthetic highs in the community and various other crimes associated with alcohol abuse.
2 - Road Safety You told us that road safety / speeding were a priority.
3 - Community Engagement Community engagement remains of significant importance to you, together with enhanced police liaison and visible and accessible policing, in particular foot patrols in built up areas and mobile patrols in the rural and more remote areas.
Please let me know how you feel we’ve done in addressing the priorities and issues.
The consultation process continues until the end of October, however I would really appreciate if you could submit comments by the 22nd of October as I’m meeting the SIC councillors, who are members of the Shetland Community Safety Board, on the 24th of October and I would like to include your comments in the discussions.
Ch Insp Angus MacInnes Shetland Area Commander Highland & Islands (N) Division Police Scotland Lerwick Police Station Market Street Lerwick ZE1 0JN
Tel: 101 E-mail: [email protected] Web: www.scotland.police.uk Twitter: @shetlandpolice @policescotland Facebook: www.facebook.com/policescotland 5
Highland and Islands Division Divisional Headquarters Old Perth Road INVERNESS IV2 7QB
01 October 2013
TRAFFIC WARDEN REVIEW
I wrote to you earlier this year to advise that Police Scotland were embarking on a review of the service delivered by traffic wardens. At that time I advised that I would provide further information as it became available and would provide an opportunity for you to comment on the proposals being made.
Enforcement of parking in Scotland has historically been delivered by traffic wardens employed by legacy forces across Scotland. The Road Traffic Act 1991 introduced provisions enabling the decriminalisation of most non-endorsable parking offences in London and permitted similar arrangements to be introduced elsewhere throughout the UK. The relevant provisions of the 1991 Act were commenced in Scotland in June 1997. Since this time a number of councils have adopted the legislation and have decriminalised parking enforcement.
Enforcement of parking legislation and other minor road traffic matters (greenways enforcement etc) can be conducted by police traffic wardens or can be decriminalised and become the responsibility of local authorities. If decriminalised the parking charges and associated fixed penalty notices are paid to the relevant local authority rather than to the Chancellor of the Exchequer.
This letter is to advise you that Police Scotland is proposing to withdraw the role of traffic warden across the divisions where the role still exists. This is to allow Police Scotland to focus on the core activity of keeping people safe. Where parking is dangerous or causes significant obstruction Police Scotland will task police officers to resolve the issue using the appropriate enforcement activity, including parking tickets, other direct measures or prosecution reports.
I am keen to hear your views and would be grateful if you could send any correspondence by email to [email protected] or to Traffic Warden Review Team, Business Change Office, Police Scotland, Pitt Street, Glasgow, G24JS. If, however, you wish to discuss the matter with me personally, please arrange a meeting or conversation by telephone by calling 01463 720201.
Thank you again for your support and interest in the service that we provide.
Yours sincerely
Chief Superintendent Julian Innes Divisional Commander Highland & Islands Division
Highland and Islands Division Divisional Headquarters Old Perth Road INVERNESS IV2 7QB
01 October 2013
PUBLIC COUNTER SERVICE PROVISION
I wrote to you earlier this year to advise that Police Scotland were embarking on a review of the service delivered at Police Public Counters. At that time I advised that I would provide further information as it became available and would provide an opportunity for you to comment on the proposals being made.
Attached is a summary proposal of the office opening hours. Police Scotland is looking to standardise its opening hours into the following categories: Category A – 24 hours, 7 days Category B – 07:00 – 00:00, 7 days Category C – 08:00 – 18:00, 7 days Category D – 09:00 – 17:00, Monday - Friday Category E – Shared service/No full time provision No Public Counter Provision
It is recognised that a number of shared services have been developed over recent years. Police Scotland welcome this development and are keen to engage with local authorities, partner organisations in the public sector or third sector to further develop this concept and operational service delivery model. In addition some private enterprises have expressed an interest in developing police drop in or surgery type functions that provide easy access on a regular basis to police facilities within their commercial environment. Police Scotland are keen to explore these opportunities and would welcome contact to local command teams in the Division or to the Review Team at the email address below to discuss further opportunities to enhance the service that we all provide.
I am keen to hear your views and would be grateful if you could send any correspondence by email to [email protected] or to Public Counter Review Team, Business Change Office, Police Scotland, Pitt Street, Glasgow, G24JS. I would be grateful to receive any comments by the 31 October 2013. If, however, you wish to discuss the matter with me personally, please arrange a meeting or conversation by telephone by calling 01463 720201.
Thank you again for your support and interest in the service that we provide.
Yours sincerely
Chief Superintendent Julian Innes Divisional Commander Highland & Islands Division Proposed Structure
Police Station Current Opening Hours Proposed Option
Category A Inverness* 24 hours (7 days) 24 hours 7 days
Category B Stornoway* 0800-2000hrs (Mon-Sun) 0700-0000hrs 7 days Fort William* 0800-2000hrs (Mon-Sun) Lerwick* 0800-2000hrs (Mon-Sun) Kirkwall* 0800-2000hrs (Mon-Sun) Aviemore* 0800-2000hrs (Mon-Sun) Nairn* 0800-2000hrs (Mon-Sun)
Category C Wick* 0800-2000hrs (Mon-Sun) 0800-1800hrs 7 days Thurso* 0900-1700hrs (Mon-Sun)
Dingwall* 0800-2000hrs (Mon-Sun) Category C (+ Category D staff member)
Category D Tain 0900-1700hrs (Mon-Fri) 0900-1700hrs Monday to Friday Alness* 0900-1700hrs (Mon-Fri) Kyle of Lochalsh 0900-1700hrs (Mon-Fri) Portree* 0900-1700hrs (Mon-Fri)
Category E (Shared service)
Category E Mallaig 0900-1700hrs (Mon-Fri) (No full time provision) Benbecula 0900-1230hrs (Mon-Fri) Ullapool 0900-1700hrs (Tue, Thu) Glencoe 0900-1300hrs (Mon-Fri) Dornoch* 0900-1700hrs (Mon-Fri) Stromness 0930-1300hrs (Mon-Fri)
* - indicates Prescribed Station under The Sexual Offences Act 2003 (Prescribed Police Stations) (Scot) Regs 2008 GULBERWICK, QUARFF & 10 CUNNINGSBURGH COMMUNITY COUNCIL
PROPOSED MEETING DATES
2014 Tuesday 21 January Tuesday 25 February Tuesday 25 March Tuesday 6 May Tuesday 10 June Tuesday 26 August Tuesday 30 September Tuesday 4 November Tuesday 9 December
These dates may be subject to change. Contact Clerk to confirm.
Clerk: Mrs J Clark, Bodral, Cunningsburgh, Shetland, ZE2 9HB Tel: 01950 477663 Email: [email protected] From: Andrew Archer [mailto:[email protected]] Sent: 02 October 2013 16:27 To: Massie Kate@ASCC 11 Subject: RE: Rotary Club and Community Councils
Hello Kate,
Sorry it’s taken me a while to get back to you, but I have been thrashing out the details at our end.
Basically, the Rotary Club of Shetland is making the same offer to the community councils as last year. Any community council that would like £100 to do something for old people at Christmas can have the money.
There is no form to fill in. All they have to do is to write to our charities secretary, Robin Sandison, (Lonabrak, Upper Scalloway, Scalloway, ZE1 0UP) and tell him what they want to do with the money. We are extremely flexible about what they do with the money. It could go towards a Christmas meal or event, or simply to buy a bottle of sherry for each of the old folk. The only rules are that:
a) It has to be used for something that helps to brighten up the lives of old people at Christmas. b) There has to be a definite plan for it (we won’t give the money to a community council that comes along and says “I am sure that we could use it”). c) The cheque will only be issued to the community council, but if the community council wants to pass the money on to another group then that is fine. For example, we were approached for funding by the Nesting 60 Plus Xmas Dinner group but we told them that they should ask their community council to ask for the money on their behalf. d) There is a maximum of £100 per community council.
If you have any questions, then please do not hesitate to give me a ring on 01595 840583.
Regards
Andrew Archer Rotary Club of Shetland 12