Approved 07/24/08
BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS
MINUTES OF THE REGULAR MEETING OF THURSDAY, JUNE 19, 2008 HELD ON CAMPUS IN SRC-2052, GLEN ELLYN, IL
5:00 P.M. – REGULAR BOARD MEETING, BOARD DINNER & CLOSED SESSION – SRC-2052 & SRC-2011
1. CALL TO ORDER – The Regular Meeting of the Board of Trustees was called to order by Chairman McKinnon at 5:03 p.m in room SRC-2052.
2. ROLL CALL – Present: Trustees Kory Atkinson. David Carlin, Micheal E. McKinnon, Joseph T. Snyder, Kathy A. Wessel, and Student Trustee Malek Zoubi. Absent: Trustees Mark Nowak and Joseph Wozniak.
Also present were Interim President Harold D. McAninch, Legal Counsel Kenneth Florey, staff members, representatives of the press, and visitors. Board Secretary Karen V. Neely was recorder.
CLOSED SESSION – At 5:04 p.m., Zoubi moved, Snyder seconded, THAT THE BOARD OF TRUSTEES HOLD A CLOSED SESSION FOR THE PURPOSES OF DISCUSSING: (1) THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY; AND (2) SELF-EVALUATION, PRACTICES AND PROCEDURES OR PROFESSIONAL ETHICS, WHEN MEETING WITH A REPRESENTATIVE OF A STATEWIDE ASSOCIATION OF WHICH THE PUBLIC BODY IS A MEMBER. In an advisory comment, Zoubi indicated preference for the motion. On roll call, voting aye: Atkinson, Carlin, Snyder, Wessel, and McKinnon. Motion carried unanimously.
At 5:06 p.m., Trustee Nowak arrived at the Board Meeting and Closed Session.
At 5:10 p.m., Trustee Wozniak arrived at the Board Meeting and Closed Session.
RESUME OPEN SESSION – AT 6:55 p.m., Nowak moved, Atkinson seconded, THAT THE OPEN SESSION BE RESUMED. On voice vote, motion carried unanimously.
7:00 P.M., PUBLIC HEARING ON FY-09 BUDGET – The Public Hearing for the proposed FY-09 Budget was held in SRC-2052 beginning at 7:00 p.m. prior to the Regular Board Meeting. Thomas Ryan, Vice President of Financial Affairs/Treasurer, presented the College of DuPage proposed budget for FY 2009. Total revenues for the Operating Funds are $146,626,748; and total expenditures for the Operating Funds are $146,735,320. Total revenues for all funds are budgeted at $234,045,195. Total expenditures are budgeted at $331,421,486. Total revenues are
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$225,306,991, and total expenditures are $220,907,392 when contingencies and the Operations and Maintenance (Restricted) Fund are excluded. The Operations and Maintenance (Restricted) Fund accounts for capital projects are often funded and completed on a multi-year basis, and the timing is such that their revenues and expenditures may not necessarily match in a particular fiscal year. The College received $183,000,000 in prior years as proceeds from a tax referendum which is being partially expended in the current fiscal year.
English Associate Professor Jacqueline McGrath questioned the intent to increase student tuition. Dr. Ryan responded that the tuition increase is limited to the percent that taxes increase. Trustee Carlin asked what our tuition will be in for FY-09 and the maximum tuition that could be charged. Dr. Ryan responded the FY-09 tuition will be $108 per credit hour; the maximum that could be charged is $132.
At 7:05 p.m., hearing no further comments or questions, Wessel moved, Snyder seconded, THAT THE PUBLIC HEARING ON THE FY-09 BUDGET BE ADJOURNED. On voice vote, motion carried unanimously.
7:06 P.M. – REGULAR BOARD MEETING – The Regular Board Meeting resumed at 7:05 p.m.
3. AWARDS AND RECOGNITIONS 3.01 C.O.D.’S SHINING STARS VIDEO CLIP – The Board viewed another in a series of “Shining Stars” video clips that feature College faculty, staff or students. This clip featured actress and former C.O.D. student Marisol Nichols and the College’s Speech program.
3.02 RESOLUTION OF APPRECIATION – WOMEN’S TENNIS TEAM – The Board honored the Women’s Tennis Team and Coach Jim Bowers, who was named Coach of the Year, for winning their second consecutive National Junior College Athletic Association (NJCAA) Division III championship.
3.03 RESOLUTION OF APPRECIATION – MEN’S TENNIS TEAM – Members of the Men’s Tennis Team and Coach Jim Bowers were honored for placing third in the NJCAA Division III tournament.
3.04 RESOLUTION OF APPRECIATION – MEN’S OUTDOOR TRACK TEAM – The Men’s Outdoor Track Team and Coach Jane Vatchev were recognized for finishing second in the NJCAA Division III championship. In addition, Kristen Heckert of the Women’s Outdoor Track Team set a national record in the 10,000 meter run and placed first in both the 3,000 steeple chase and the 5,000 meter runs to earn the 2008 Women’s National Athlete of the Meet recognition.
4. MONITORING INFORMATION
4.01 GOVERNMENT RELATIONS REPORT – Interim President McAninch provided a report on recent governmental issues as well as an update on the work of Lobbyists Paula Purdue and Vincent Persico. It was noted that over 1,000 people attended the “Governor’s Office for Illinois Welcoming Day” held at College of DuPage which offered health care screening and other services to new Americans and refugees. In addition, the Incident Management Team (IMT) at C.O.D. participated in a Tri-City Emergency exercise with Wheaton, Winfield and Glen Ellyn. Another exercise will be held at the college on July 24 involving the Health Department and some selected College staff.
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5. GENERAL INFORMATION
5.01 BOARD REPORTS
A) ICCTA – Trustee Carlin congratulated Trustee Wessel for an outstanding job as ICCTA President this past year. The next ICCTA meeting will be held in Springfield on September 12 and 13. Trustee Wessel reported on the very successful Annual ICCTA Convention in June. College of DuPage Assistant Professor of Hospitality Management, Marybeth Leone, was honored as C.O.D.’s Faculty Member of the Year; and a recent C.O.D. graduate, Kathleen Osborne, was one of 13 students from across the state nominated for the Lifelong Learning Award. In addition, Trustee Wessel invited two former C.O.D. students who are both excellent harpists, Kennerly and Camille Diebold, to provide entertainment during the ICCTA President’s Reception and Awards Banquet.
B) FOUNDATION – Trustee Snyder noted the Foundation has not met since his last report; however, equipment donations are coming for the Health Science Center.
C) STUDENT ISSUES – Student Trustee Zoubi reported on the Student Leadership Institute which provided an opportunity for student leaders from across the state to interact.
D) COMMITTEE OF THE WHOLE – The Committee of the Whole Meeting was held on June 9. The Board discussed the Intergovernmental Agreement with Addison, the Fulbright Delegation to Russia, several bids, and the FY-09 budget.
E) BOARD ITEMS – Interim President McAninch noted that four firms were interviewed by the Board on Tuesday, June 17, as possible Presidential Search firms. Several constituencies questioned why the Board did not provide this information to them prior to June 17. Dr. McAninch noted that the meeting was announced in a timely and legal manner; however, the actual list of these firms was not finalized until late on Friday, June 13. The Board is still considering all four firms and will make a decision in the near future.
Chairman McKinnon reported that Trustee Atkinson has requested forming a Policy Committee to review and updated the College’s policies. Chairman McKinnon appointed Trustee Carlin to serve on this committee with Trustee Atkinson and requested Dr. McAninch appoint appropriate staff members and the College attorney to participate in this review.
5.02 PRESIDENT’S REPORT – Interim President McAninch reported on a number of important issues including his progress in meeting with staff at the College to discuss their goals, objectives and concerns. (Complete report attached to permanent 6/19/08 Board Meeting materials.)
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05.03 GIFTS AND GRANTS – The Board reviewed the following report.
Donations of Note to the Foundation Donor Amount Project/Purpose Naperville Rotary Charities $30,000 Naperville Rotary Vocational Scholarship Glen Ellyn Infant Welfare Society $12,000 Glen Ellyn Infant Welfare Scholarship The Rise Group $5,000 Golf Day Sponsor Private Donor $ 5,000 Brian Fugiel Memorial Scholarship Private Donor $ 5,000 Brian Fugiel Memorial Scholarship Private Donor $5,000 S.C. Reed Scholarship GE Foundation – Matching Gift $4,000 Elizabeth Geyer Scholarships Illinois Tool Works – Matching Gift $3,750 Kathy Marszalek Memorial Scholarship Kiwanis Central DuPage $2,400 Kiwanis Central DuPage Scholarship Private Donor $ 1,500 New Philharmonic/DuPage Opera Theatre David Rendall (Foundation Board $1,500 Healthcare Instructional Support Trustee) Michael Law (Foundation Board $ 1,000 Healthcare Instructional Support Trustee) Private Donor $ 1,000 New Philharmonic/DuPage Opera Theatre Kirk Muspratt $ 1,000 New Philharmonic/DuPage Opera Theatre Low Voltage Solutions $ 1,000 Golf Day Sponsor
Grants Received Funder Amount Project/Purpose Illinois Arts Council, Administrative $36,427 To WDCB 90.9 FM. This funding, added to the Agent for the Public Radio and $18,722 previously announced, completes the Television Grant Program year’s allocation to support the station’s operations. WDCB is one of 26 Illinois public radio stations to receive this funding.
5.04 BOARD CALENDAR – The Trustees reviewed their calendar of events.
5.05 UPCOMING BIDS AND CONTRACTS – As of June 5,, 2008 the following bids are scheduled for approval at the July Board of Trustees meetings. 1. E.E. Gibson Cafeteria Beverage Counter 2. Printing of the Arts Center Single Ticket Booklet 3. Audio Visual & Broadcast Integration Services for the BIC/SRC Renovation 4. PE Roof Repair & Skylight Replacement 5. West Campus Communication Systems Interconnect Project 6. Professional Legal Services Items may be added or deleted as required.
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5.06 FINANCIAL OPTIONS – Chairman McKinnon has requested this financial information be included in each Board Meeting packet as a reference for the Trustees as they deliberate and make decisions.
5.07 FY09 SPORTS ACCIDENT INSURANCE RENEWAL – The Board discussed the recommendation which will be brought to the Board on July 24 to renew the Sports Accident Insurance through First Agency, Inc. of Kalamazoo, MI.
6. OWNERSHIP LINKAGE – AGENDA-RELATED ITEMS ONLY
6.01 Comments from College Constituency Groups – Faculty Senate President Glenn Hansen commented on the budget which finds the College in good financial condition, and he urged the Board to restore student support services which were cut in previous years. (Complete comments attached to permanent 6/19/08 Board Meeting materials.)
6.02 Comments from the Public – English Associate Professor Jacqueline McGrath asked questions concerning the Presidential Search, President Emeritus Sunil Chand, contracts, policies, and Board matters. Trustees called for a point of order regarding some of her questions which were not agenda-related. Trustee Carlin extended an invitation to Ms. McGrath to contact him if she has further questions.
A student commented on College policies.
7. CONSENT AGENDA – Nowak moved, Carlin seconded THAT THE BOARD APPROVE THE CONSENT AGENDA CONSISTING OF THE FOLLOWING ITEMS:
7.01 BOARD MEETING MINUTES – THAT THE BOARD APPROVE THE MINUTES OF THE FOLLOWING BOARD MEETINGS: a) 05/12/08 FACILITIES MASTER PLAN BOARD MEETING b) 05/12/08 COMMITTEE OF THE WHOLE MEETING c) 05/22/08 REGULAR BOARD OF TRUSTEES MEETING d) 5/27/08 SPECIAL BOARD MEETING e) 5/29/08 SPECIAL BOARD MEETING
7.02 FINANCIAL REPORTS -- THAT THE BOARD APPROVE THE FOLLOWING FINANCIAL REPORTS: (A) MAY TREASURER’S REPORT, AND (B) PAYROLL & ACCOUNTS PAYABLE REPORT.
7.03 BIDS
A) RADIO TOWER FENCE – THAT THE BID FOR RADIO TOWER FENCE BE AWARDED TO THE LOWEST RESPONSIBLE BIDDER, COMPLETE FENCE, 27W174 NORTH AVENUE, WEST CHICAGO, IL 60185, FOR THE BASE BID TOTAL AND ALTERNATES #1 AND #2, FOR A TOTAL EXPENDITURE OF $22,946.00.
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B) MAC RESTROOM RENOVATIONS – THAT THE BID FOR THE MCANINCH ARTS CENTER (MAC) RESTROOM RENOVATIONS PROJECT BE AWARDED TO THE LOWEST RESPONSIBLE BIDDER, FOXFIELD CONSTRUCTION, 1245 HUMBRACHT CIRCLE, SUITE D, BARTLETT, IL 60103, FOR A TOTAL EXPENDITURE OF $295,552.22.
C) LONG DISTANCE TELEPHONE SERVICES (RFP) – THAT THE BOARD OF TRUSTEES APPROVE A CONTRACT FOR LONG DISTANCE TELEPHONE SERVICES, WITH AT&T, 2000 W. AT&T CENTER, HOFFMAN ESTATES, IL 60192, PER THE ATTACHED SCHEDULE OF RATES, FOR AN ESTIMATED YEARLY EXPENDITURE OF $25,000, FOR A THREE-YEAR CONTRACT PERIOD, JULY 1, 2008 THROUGH JUNE 30, 2011. (Schedule of rates attached to permanent 06/19/08 Board Meeting materials.)
D) STAFF SERVICES PAPER – THAT THE BID FOR STAFF SERVICES PAPER BE AWARDED TO THE LOWEST RESPONSIBLE BIDDERS, ON AN ITEM BY ITEM BASIS AS INDICATED:
ITEM VENDOR $ AMOUNT
1A,1B,1C,1D,7,8,9, MIDLAND PAPER $124,688.50 12,14,15,16,17 101 E. PALATINE ROAD WHEELING, IL 60090
2,3A,3B,3C,18,19 BRADNER-SMITH PAPER $ 30,645.13 2300 ARTHUR AVENUE ELK GROVE VILLAGE, IL 6007
4A.4B,5,6 UNISOURCE $ 5,384.00 1141 N. SWIFT ROAD ADDISON, IL 60101
FOR A TOTAL EXPENDITURE OF: $ 160,717.63.
E) RETAIL ELECTRICITY SERVICES (RFP) – THAT THE BOARD OF TRUSTEES AUTHORIZE THE VICE PRESIDENT OF ADMINISTRATIVE AFFAIRS TO ENTER INTO AN AGREEMENT WITH THE SELECTED VENDOR ON JUNE 20, 2008, OR SUCH DATE TO BE DETERMINED, FOR ONE, TWO OR THREE YEARS, AND CONTRACTS EXECUTED WHEN ENERGY PRICES ARE AT OPTIMAL PRICES TO THE BENEFIT OF COLLEGE OF DUPAGE. (Because a decision to accept rate proposals within two days is required, the Board authorizes the Vice President of Administrative Affairs to execute the agreement with the selected electrical vendor, pending final review and approval by the College attorney.)
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F) ASSESMENT AND TESTING FORMS (NON-BID) – THAT THE BOARD OF TRUSTEES APPROVE THE NON-BID PURCHASE OF ASSESSMENT & TESTING FORMS FROM THE FOLLOWING VENDORS:
SOUTH SUBURBAN COLLEGE/ACT COMPASS $28,750.00 1S800 S. STATE STREET SOUTH HOLLAND, IL 60473
CONSULTING PSYCHOLOGISTS PRESS $30,000.00 1055 JOAQUIN, 2ND FLOOR MOUNTAIN VIEW, CA 94043
ELSEVIER TESTING $12,000.00 11011 RICHMOND AVENUE, SUITE 450 HOUSTON, TX 77042
FOR A TOTAL EXPENDITURE OF: $70,750.00.
G) DIGITAL MUSIC EQUIPMENT – THAT THE BID FOR DIGITAL MUSIC EQUIPMENT BE AWARDED TO THE LOWEST RESPONSIBLE BIDDERS, ON AN ITEM BY ITEM BASIS AS INDICATED:
ITEM VENDOR $AMOUNT 1, 1B, 1C, 1D GUITAR CENTER . $ 14,993.93 298 W. ROOSELVELT ROAD VILLA PARK, IL 60181
2 UNITED VISUAL $ 394.00 1050 SPRING LAKE DRIVE ITASCA, IL 60143
FOR A TOTAL EXPENDITURE OF: $15,393.93;
REJECTING ITEM #A IN FAVOR OF ITEM #1.
H) EMERGENCY PAGING SYSTEM – THAT THE BID FOR THE EMERGENCY PAGING SYSTEM BE AWARDED TO THE LOWEST RESPONSIBLE BIDDER, MINER ELECTRONICS, 500 – 45TH AVENUE, MUNSTER, IN 46321, FOR A TOTAL EXPENDITURE OF $30,777.00.
I) AUTODESK DESIGN INSTITUTE ANNUAL EDUCATION SUBSCRIPTION RENEWAL – THAT THE BID FOR AUTODESK DESIGN INSTITUTE ANNUAL EDUCATION SUBSCRIPTION RENEWAL BE AWARDED TO THE LOWEST RESPONSIBLE BIDDER, MASTER GRAPHICS, 3701 ALGONQUIN ROAD, ROLLING MEADOWS, IL 60008, FOR A TOTAL EXPENDITURE OF $28,795.00.
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7.04 APPOINTMENT/EMPLOYMENT/DISMISSAL OF PERSONNEL
(A) THAT THE BOARD ACCEPT THE RETIREMENTS OF: Name Retirement Date Provision Ida Hagman August 9, 2010 Section H2, Window III Agreement effective July 13, 2003
Marilyn Johnston End Summer Term, 2010 Section H2, Window III Agreement effective July 13, 2003 And subject to, and in accordance with, the ongoing College Board policies and procedures. We thank them for their work at the College.
(B) THAT THE BOARD APPROVE THE APPOINTMENTS OF JOHN PARIS, JESSICA DYREK AND MARGERY WALTERS TO THE FACULTY EFFECTIVE AUGUST 18, 2008 AT A SALARY IN ACCORDANCE WITH BOARD POLICY #4418, INITIAL SALARY PLACEMENT OF FACULTY.
7.05 ILLINOIS PREVAILING WAGE ACT RESOLUTION – THAT THE BOARD OF TRUSTEES ADOPT THE RESOLUTION REGARDING THE PREVAILING WAGE RATE FOR DUPAGE COUNTY IN ACCORDANCE WITH THE ILLINOIS PREVAILING WAGE ACT (Ill. Rev. Stat. 820 ILCS 130/1).
7.06 FY-09 PROPERTY, LIABILITY & WORKERS’ COMP INSURANCE RENEWAL AND FY-08 WORKERS’ COMP ADDITIONAL PREMIUM – THAT THE BOARD OF TRUSTEES APPROVE THE FY-09 PROPERTY, LIABILITY, WORKERS’ COMPENSATION, MEDICAL MALPRACTICE AND OTHER INSURANCE COVERAGE PER THE ATTACHED SCHEDULE, (schedule attached to permanent 06/19/08 board meeting materials) THROUGH ARTHUR J. GALLAGHER & COMPANY, FOR THE PERIOD JULY 1, 2008 THROUGH JUNE 30, 2009, AT TOTAL ESTIMATED PREMIUM OF $1,203,398, LESS ESTIMATED DIVIDENDS OF $140,894, FOR A NET PREMIUM OF $1,062,504. THIS PREMIUM REPRESENTS A 6.55% INCREASE OVER FY-08. IT IS FURTHER RECOMMENDED THAT THE BOARD OF TRUSTEES APPROVE AN ADDITIONAL WORKERS’ COMPENSATION PREMIUM FOR FY- 08 IN THE AMOUNT OF $61,226.
7.07 RENEWAL OF TREASURER’S BOND – THAT THE BOARD OF TRUSTEES APPROVE THE TREASURER’S BOND TO BE WRITTEN THROUGH R. J. GALLA COMPANY AND UNDERWRITTEN BY THE CARRIER SHOWN, IN THE AMOUNT OF COVERAGE LISTED BELOW, FOR A 24-MONTH PERIOD FROM JULY 1, 2008 TO JUNE 30, 2010.
LIMIT CARRIER 24-MONTH PREMIUM $25,325,000 FIDELITY AND DEPOSIT $36,423 COMPANY
7.08 RAMP DOCUMENT – THAT THE BOARD APPROVE THE COLLEGE OF DUPAGE FY-2010 RAMP DOCUMENT DATED JUNE 2008, FOR SUBMISSION TO THE ILLINOIS COMMUNITY COLLEGE BOARD (ICCB).
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7.09 MAINTENANCE CONTRACT RENEWALS – THAT THE BOARD OF TRUSTEES APPROVE THE FOLLOWING MAINTENANCE CONTRACTS FOR SERVICE ON THE FOLLOWING ITEMS: A) ACCORDENT TECHNOLOGIES $ 15,000.00 300 N. CONTINENTAL BLVD, STE 200 EL SEGUNDO, CA 90245
B) AUTOMATED LOGIC CHICAGO $ 28,814.40 (Building Automation, BIC and Carol Stream) 811 OGDEN AVENUE LISLE, IL 60532
C) BLACKBOARD $129,837.00 COURSE MANAGEMENT SYSTEM 1899 L STREET, NW, 11TH FLOOR WASHINGTON, DC 20036
D) BUSINESS OBJECTS AMERICAS $ 14,615.41 3030 ORCHARD PARKWAY SAN JOSE, CA 95134
E) CARLI $ 44,878.00 (Library Database Licenses) 501 E. DANIEL STREET, SUITE 228 CHAMPAIGN, IL 61820
F) CGI TECHNOLOGIES & SOLUTIONS, INC. $136,900.00 (Advantage Financial System) P.O. BOX 932981 ATLANTA, GA 31193-2981
G) CAMPUS EAI CONSORTIUM $ 42,265.00 (MyCOD Portal System) 11000 CEDAR AVE., SUITE 453 CLEVELAND, OH 44106
H) COMPUTER ASSOCIATES $ 45,237.00 (Mainframe Utility Software) ONE COMPUTER ASSOCIATES PLAZA ISLANDIA, NY 11788-7002
I) DATATEL $287,880.00 (Student Information System) 4375 FAIR LAKES COURT FAIRFAX, VA 22033
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J) DECISION ANALYZER $ 12,530.00 (Adhoc Reporting Tool) 4390 U.S. ROUTE 1 NORTH PRINCETON, NJ 08540
K) GARTNER GROUP $ 29,920.00 12600 GATEWAY BLVD. FORT MYERS, FL 33913
L) GOVERNET OF IDAHO FALLS $ 22,620.00 (CurricUNET System) 101 TECHNOLOGY DRIVE IDAHO FALLS, ID
M) HONEYWELL INTERNATIONAL, INC. $ 30,440.00 (Building Automation, PE, MAC, SRC-N) 12490 COLLECTIONS CENTER DRIVE CHICAGO, IL 60693
N) IBM CORPORATION $ 51,100.00 (IBM Mainframe Hardware) P.O. BOX 643600 PITTSBURGH, PA 15264-3600
O) IBM CORPORATION $161,250.00 (IBM Mainframe Operating System) P.O. BOX 643600 PITTSBURGH, PA 15264-3600
P) INFOPRINT SOLUTIONS CO. $ 17,800.00 P.O. BOX 644225 PITTSBURGH, PA 15264-4225
Q) InfoUSA $ 15,280.00 (Library Database Licenses) P.O. BOX 3603 OMAHA, NE 68103-0603
R) INNOVATIVE INTERFACES $ 64,656.00 (Automated Library System) 5850 SHELLMOUND STREET EMERYVILLE, CA 94608
S) INNOVATIVE INTERFACES $ 24,000.00 (INN-Reach/LINKin Library System) 5850 SHELLMOUND STREET EMERYVILLE, CA 94608
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T) INTEGRAL SYSTEMS $115,700.00 (ACCOUNTING DEPARTMENT) 27824 REO ROAD GROSSE Ile, MI 48138-2080
U) MIAMI UNIVERSITY $ 13,064.00 (Degree Audit System/DARwin) 318 HOYT HALL OXFORD, OHIO 45056
V) NORTEL NETWORKS $105,816.00 (Network Hardware & Software) 4650 MONTGOMERY ROAD CINCINNATI, OHIO 45212
W) NOVELL $ 66,908.16 (Novell/MHEC Academic License Agreement) 1800 SOUTH NOVELL PLACE M/S PRV-H-544 PROVO, UT 84606
X) OCLC/ILLINET-ILLINOIS STATE LIBRARY $ 41,604.43 (On-Line Computer Library) 300 S. SECOND STREET SPRINGFIELD, IL 62701
Y) PATTEN POWER SYSTEMS $ 34,555.00 (Generation Plant Maintenance) 615 W. LAKE STREET ELMHURST, IL 60126
Z) PROJECT LEADERSHIP ASSOCIATES $ 91,000.00 (Enterprise Data Network & Network Security) 200 WEST ADAMS, SUITE 250 CHICAGO, IL 60606
AA) PROQUEST, INFORMATION & LEARNING $ 39,895.00 (Library Database Licenses) DEPT. 77304 DETROIT, MI 48277
BB) SIEMENS BUILDING TECHNOLOGIES $ 45,072.00 (Building Automation, SRC, SCC, MAC Addition) BIC SCIENCE LABS, WESTMONT & NAPERVILLE) 580 SLAWIN COURT MT. PROSPECT, IL 60056
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CC) SIGMA SYSTEMS, INC. $ 39,367.00 (Student Aid Management System) 2305 S. COLORADO BLVD., #100 DENVER, CO, 80222
DD) THOMSON GALE $ 43,990.00 (Library Database Licenses) 27500 DRAKE ROAD FARMINGTON HILLS, IL 48331-3535
EE) TIER TECHNOLOGIES, INC. $ 13,336.00 (Voice & Web Registration Systems) P.O. BOX 3140 AUBURN, AL 36831-3140
FF) TimeCruiser COMPUTING CORPORATION $168,754.00 9 LAW DRIVE – 3RD FLOOR FAIRFIELD, NJ 07004
GG) TREND MICRO ANTIVIRUS SOFTWARE $ 25,714.00 CDWG 230 N. MILWAUKEE AVENUE VERNON HILLS, IL 60061
HH) VERITAS SOFTWARE CORPORATION $ 26,367.30 (Netbackup) 350 ELLIS STREET MOUNTAIN VIEW, CA 94043
FOR A TOTAL EXPENDITURE OF: $2,046,165.70.
7.10 AGREEMENT BETWEEN COLLEGE OF DUPAGE AND ADDISON INTERGOVERNMENTAL AGENCIES – THAT THE BOARD APPROVES AN AGREEMENT BETWEEN COLLEGE OF DUPAGE AND INTERGOVERNMENTAL AGENCIES IN ADDISON TO PROMOTE COLLABORATIVE EFFORTS, AND EDUCATIONAL PROGRAMS AND SERVICES OFFERED AT THE ADDISON REGIONAL CENTER FOR A COST OF $3,000 PER YEAR.
7.11 COLLEGE PERSONAL COMPUTERS AND SERVERS CONTRACT – THAT THE BOARD OF TRUSTEES APPROVE THE EXTENSION FOR A PERSONAL COMPUTERS AND SERVERS AGREEMENT WITH MPC CORPORATION INC., 610 GATEWAY DRIVE, SIOUX CITY, SD 57049, FOR A TWO (2) YEAR PERIOD FROM 6/1/2008 THROURGH 5/31/2010.
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7.12 A) APPROVAL OF ACADEMIC CALENDAR 2009-2010, BOARD POLICY #3001 – THAT THE BOARD APPROVE THE 2009-2010 ACADEMIC CALENDAR (BOARD POLICY #3001).
In an advisory comment, Zoubi indicated preference for the motion. On roll call, voting aye: Atkinson, Carlin, Nowak, Snyder, Wessel, Wozniak and McKinnon. Motion carried unanimously.
8. OWNERSHIP LINKAGE – GENERAL ITEMS
8.01 COMMENTS FROM COLLEGE CONSTITUENCY GROUPS – None.
8.02 COMMENTS FROM THE PUBLIC – None.
9. OTHER BUSINESS
9.01 ADOPTION OF FY-2009 BUDGET – Wessel moved, Snyder seconded, THAT THE BOARD APPROVE THE ATTACHED RESOLUTION FOR THE ADOPTION OF THE FY-2009. (Resolution attached to permanent 6/19/08 board packet materials.) Trustees noted this is a balanced budget and a big improvement. In an advisory comment, Zoubi indicated preference for the motion. On roll call, voting aye: Carlin, Nowak, Snyder, Wessel, Wozniak, Atkinson and McKinnon. Motion carried unanimously.
9.02 VICE PRESIDENT’S SALARY INCREASES – Snyder moved, Nowak seconded, THAT THE BOARD OF TRUSTEES APPROVE THE RECOMMENDATION, MADE BY INTERIM PRESIDENT MCANINCH IN CONSULTATION WITH THE BOARD OF TRUSTEES, OF THE VICE PRESIDENTS’ ANNUAL SALARY INCREASES, CONSISTENT WITH BOARD POLICY #4505, VICE PRESIDENTS’ REMUNERATION, AND COMPARABLE TO FACULTY AND OTHER ADMINISTRATIVE STAFF, AS FOLLOWS:
07/08 – RETROACTIVE JULY 1, 2007: VICE PRESIDENT, INFORMATION TECHNOLOGY $141,389 Charles Currier VICE PRESIDENT, ACADEMIC AFFAIRS $133,837 Christopher Picard VICE PRESIDENT, ADMINISTRATIVE AFFAIRS $156,892 Thomas Ryan
08/09 – EFFECTIVE JULY 1, 2008: VICE PRESIDENT, INFORMATION TECHNOLOGY $147,751 Charles Currier VICE PRESIDENT, STUDENT AFFAIRS $145,458 Jocelyn Harney VICE PRESIDENT, ACADEMIC AFFAIRS $139,860 Christopher Picard VICE PRESIDENT, ADMINISTRATIVE AFFAIRS $160,030 Thomas Ryan
In an advisory comment, Zoubi indicated preference for the motion. On roll call, voting aye: Nowak, Snyder, Wessel, Wozniak, Atkinson, Carlin, and McKinnon. Motion carried unanimously.
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10. FACILITIES MASTER PLAN (FMP) AND CONSTRUCTION: MONITORING INFORMATION
10.01 MONTHLY CONSTRUCTION PROJECT SUMMARY – The Board reviewed the monthly Facilities Planning and Construction report on major construction projects which are currently in progress. The Board discussed the Planetarium (an $800,000 project) and determined that it should be removed from the FMP.
11. FACILITIES MASTER PLAN AND CONSTRUCTION: CONSENT AGENDA – Zoubi moved, Wessel seconded, THAT THE BOARD OF TRUSTEES RATIFY THE FFACILITIES MASTER PLAN AND CONSTRUCTION CONSENT AGENDA CONSISTING OF THE FOLLOWING ITEMS:
11.01 RATIFY ADMINISTRATIVE CHANGE ORDERS
A) RATIFY ADMINISTRATIVE CHANGE ORDERS – FMP PROJECTS
1) HSC CHANGE ORDER GILBANE 28 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR AVE, CHICAGO, IL IN THE AMOUNT OF $4,556.00.
2) HSC CHANGE ORDER GILBANE 30 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF A CREDIT FOR ($14,000.00).
3) RPL 2 CHANGE ORDER WALSH LANDSCAPE – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH WALSH LANDSCAPE, 1050 W. LILY CACHE LANE, BOLINGBROOK, IL IN THE AMOUNT OF $17,800.85.
4) TEC CHANGE ORDER GILBANE 10 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $114,953.00.
5) TEC CHANGE ORDER GILBANE 11 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $34,700.00.
6) TEC CHANGE ORDER GILBANE 12 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $0.00.
7) TEC CHANGE ORDER GILBANE 13 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $24,500.00.
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8) TEC CHANGE ORDER GILBANE 14 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $24,000.00.
9) TEC CHANGE ORDER GILBANE 15 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $14,175.00.
10) TEC CHANGE ORDER GILBANE 16 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $2,500.00.
11) TEC CHANGE ORDER GILBANE 17 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $116,899.00.
12) TEC CHANGE ORDER GILBANE 18 – THAT THE BOARD OF TRUSTEES RATIFY THE CURRENT MONTH ADMINISTRATIVE CHANGE ORDER AS SHOWN ON THE MONTHLY CONSTRUCTION SUMMARY REPORT WITH GILBANE, 8550 W. BRYN MAWR, CHICAGO, IL IN THE AMOUNT OF $6,453.00.
13) WEST CAMPUS COMMUNICATION LINK (WCCL) CHANGE ORDER FACILITIES TECHNOLOGY – THAT THE BOARD OF TRUSTEES APPROVE A CHANGE ORDER FOR CONSTRUCTION OF THE WCCL PROJECT WITH FACILITIES TECHNOLOGY, 6 DOVER COURT, ALGONQUIN, IL 60102 IN THE AMOUNT OF $6, 081.33.
B) RATIFY ADMINISTRATIVE CHANGE ORDERS: NON-FMP PROJECTS – None.
11.02 APPROVE BOARD CHANGE ORDERS
A) GILBANE CO #19 FOR TEC PROJECT: REMOVED FROM AGENDA. The Administration requested this item be removed from the agenda. Additional research is being done on the cost of this Change Order; it will be brought to a future Board Meeting.
11.03 WEST CAMPUS COMMUNITY CENTER CONTRACTING METHOD – THAT THE BOARD OF TRUSTEES APPROVE THE LUMP SUM BID CONTRACTING METHOD FOR THE WEST CAMPUS COMMUNITY CENTER PROJECT.
In an advisory comment, Zoubi indicated preference for the motion. On roll call, voting aye: Snyder, Wessel, Wozniak, Atkinson, Carlin, Nowak and McKinnon. Motion carried unanimously.
12. FACILITIES MASTER PLAN AND CONSTRUCTION: OTHER BUSINESS – None.
13. CLOSED SESSION – None.
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14. APPROVAL OF CLOSED SESSION MINUTES – Snyder moved, Zoubi seconded, THAT THE BOARD OF TRUSTEES APPROVE THE FOLLOWING CLOSED SESSION MINUTES: 03/28/08; 05/12/08; 05/22/08 (TWO MEETINGS); 05/27/08; 05/29/08; AND 06/09/08. In an advisory comment, Zoubi indicated preference for the motion. On roll call, voting aye: Wessel, Wozniak, Atkinson, Carlin, Nowak, Snyder, and McKinnon. Motion carried unanimously.
15. ADJOURN – At 8:20 p.m., Wessel moved, Zoubi seconded, THAT THE MEETING BE ADJOURNED. On voice vote, motion carried unanimously.
By: ______Karen V. Neely, Board Secretary
Approved: 07/24/08
By: ______Micheal E. McKinnon, Board Chairman
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