6Th September 2018 Chairman

6th September 2018

Chairman: Councillor N Anderson Vice-Chairman: Councillor B Mallon Aldermen: A G Ewart MBE, M Henderson MBE and S Martin Councillors: R B Bloomfield MBE, S Carson, D J Craig, A P Ewing, O Gawith, B Hanvey, A McIntyre, T Morrow and R Walker

Ex Officio The Right Worshipful The Mayor, Councillor U Mackin Deputy Mayor, Councillor A Grehan

The Monthly Meeting of the Corporate Services Committee will be held in the Cherry Room, 1st Floor, Island Civic Centre, The Island, Lisburn on Wednesday 12th September at 6.00 pm for the transaction of business on the undernoted Agenda.

Hot food will be available from 5.30 pm in Lighters Restaurant.

You are requested to attend.

DR THERESA DONALDSON Chief Executive Lisburn and Castlereagh City Council Agenda

1 APOLOGIES

2 DECLARATION OF MEMBERS’ INTERESTS:

(i) Conflict of Interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

3 MINUTES – Meeting of Corporate Services Committee held on 12th June 2018 (copy attached)

Special Meeting of Corporate Services Committee held on 21st June 2018 (copy attached)

4. CONFIDENTIAL REPORT FROM CHIEF EXECUTIVE

Members are requested to go to the Confidential Section of the Corporate Services Committee folder on SharePoint to access information

Items for Decision:

4.1 Insurance Report & Attendance of Officer re Insurances (Confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals)

4.2 Cleaning & Security Contract (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)

4.3 Recruitment of Post (Confidential for reason of information which is likely to reveal the identity of an individual)

4.4 Employee Engagement: IiP Event (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.) Items for Noting

4.5 HR & OD Workforce Data (Confidential for reason of information which is likely to reveal the identity of individuals).

4.6 Freedom of Information Requests (Confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals)

4.7 Leasing of Bradford Court & Relocation of Staff to Lagan Valley Island (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matters arising between the Council or a Government Department and employees of, or office holders under, the Council.)

5. REPORT OF INTERIM HEAD OF FINANCE & IT

Items for Decision

5.1 Estimates 2019-2020 - Schedule of Meetings

Items for Noting

5.2 Financial Statement

6. REPORT OF HEAD OF CENTRAL SUPPORT SERVICES

Items for Decision

6.1 Terms of Reference – Council Standing Committees

6.2 Lighting up of Lagan Valley Island

6.3 Motor Neurone Disease Charter Notice of Motion from Councillor A McIntyre

6.4 Use of Medical Cannabis Notice of Motion from Derry City & Strabane District Council

6.5 Definition of Terminal Illness used for eligibility of benefits Notice of Motion from Derry City & Strabane District Council

6.6 Health Working Group – Frequency of Meetings

6.7 Northern Ireland Hospice Palliative Care Learning Academy Launch – Wednesday 12th September 2018

6.8 Policy Forum for Northern Ireland Conference – “Next steps in delivering healthcare reform in Northern Ireland: Securing consensus, shaping services and meeting future needs” Belfast – 6th December 2018 (8.30 am – 1.30 pm)

6.9 Northern Ireland Confederation for Health & Social Care Autumn Series of Discussion Events

6.10 Safeguarding Board for NI/Health & Social Care/Children & Young People’s Strategic Partnership Briefing Session on Adverse Childhood Experiences in Northern Ireland Lagan Valley Island – Thursday 6th September 2018

6.11 Department of Justice Consultation – “Domestic Homicide Reviews” (Closing date: 28th September 2018)

6.12 Department of Justice Consultation – “Draft Northern Ireland Modern Slavery Strategy 2018-2019” (Closing date: 18th October 2018)

6.13 The Laurence Trust – Request to be received by Committee

6.14 Everyday Harmony Music Therapy – Request to be received by Committee

6.15 Maryland Healthcare, Knockbracken Road, Castlereagh

6.16 Dunmurry Manor Care Home

Items for Noting

6.17 Health Working Group – Membership 2018/2019

6.18 Works to and maintenance of War Memorials

6.19 National Malaya & Borneo Veterans Association (NI Branch) Professor Pantridge Memorial – Ceremony on 15th September 2018

6.20 RAF 100 – Celebratory event

6.21 Lisburn & Castlereagh Policing & Community Safety Partnership – Chairman 2018/2019

6.22 Lisburn & Castlereagh Policing and Community Safety Partnership Schedule of Meetings

7. REPORT OF ACTING HEAD OF HUMAN RESOURCES & ORGANISATION DEVELOPMENT

Item for Noting

8.1 Elected Member Development Steering Group

8.2 Appointment of Heads of Service

8. REPORT OF CHIEF EXECUTIVE

Items for Decision

8.1 Day & Time of Monthly Meetings of Corporate Services Committee

8.2 Scheme of Allowances payable to Councillors 1st April 2018 – 31st March 2019

8.3 National Police Memorial Day Waterfront Hall, Belfast – Sunday 30th September 2018

8.4 Northern Ireland Local Government Association Council contribution to National Employer & related external partnership work

8.5 Friends of the Somme – Yearly subscription 2018/2019 Items for Noting

8.6 Moss Road Post Office, 102-104 Moss Road, Lambeg, BT27 4NU Temporary closure as from 24th September 2018

8.7 Somme Pilgrimage 2018 – Attendees & Report of Attendance Somme Pilgrimage 2019 – Progress Report

8.8 Mood Lighting at Lagan Valley Island

8.9 Service Support Annual Departmental Plan 2018/2019

9. ANY OTHER BUSINESS

--ooOOoo--

To: Members of Lisburn & Castlereagh City Council CSC 12.06.2018

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Corporate Services Committee held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Tuesday 12th June 2018 at 5.35 pm.

PRESENT: Councillor N Anderson (Chairman)

The Right Worshipful The Mayor Councillor U Mackin

Deputy Mayor Councillor A Grehan

Aldermen A G Ewart MBE and S Martin

Councillors R B Bloomfield MBE, S Carson, D J Craig, A P Ewing, O Gawith, B Hanvey, A McIntyre, B Mallon and T Morrow

IN ATTENDANCE: Chief Executive Director of Environmental Services Head of Central Support Services Head of Marketing & Communications (Mrs C Bethel) Head of Technical & Estates Acting Head of Human Resources & Organisation Development Interim Head of Finance & IT Lagan Valley Island Acting Facilities Manager Member Services’ Officer

Commencement of Meeting

The Chairman, Councillor N Anderson, extended a welcome to all present and proceeded to outline the evacuation procedures in the case of an emergency. The Chairman expressed the hope that the Committee would have a successful year in office and recorded his appreciation of the work carried out by the immediate past Chairman, Councillor S Carson.

The Chairman asked that any Member entering or leaving the Meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

1. Apologies

There were no apologies.

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2. Declarations of Interest

The Chairman invited Members to declare any Interests they might have in relation to the business of the Meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the Meeting.

The following declarations were made during the course of the Meeting:-

• Councillor A P Ewing – Item 9 of Confidential Report of Chief Executive - Lisburn Commerce Against Crime – Memorandum of Understanding. (Member of Lisburn Commerce Against Crime)

• Alderman S Martin - Item 1 of Confidential Report of Chief Executive - Space Utilization at Lagan Valley Island & Bradford Court. (NILGA Alternate Office Bearer)

3. Minutes of Meeting

It was proposed by Councillor S Carson, seconded by Councillor O Gawith and agreed that the minutes of the following Meetings of Committee as adopted by the Council at its Meeting held on the 22nd May 2018 be confirmed and signed:-

• Meeting of Committee held on the 8th May 2018 • Special Meeting of Committee held on the 17th May 2018

Councillor D J Craig entered the meeting. (5.39 pm)

4. Confidential Report of Chief Executive

The Chairman advised that the reasons for confidentiality were as set out in the agenda, ie:-

• Space Utilization at Lagan Valley Island & Bradford Court - Financial Appraisal. Confidential for reason of information relating to (i) the financial or business affairs of any particular person (including the Council holding that information) and (ii) any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.

• Recruitment of Posts. Confidential for reason of information which is likely to reveal the identity of individuals.

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4. Confidential Report of Chief Executive (Continued)

• Recruitment of Posts. Confidential for reason of information which is likely to reveal the identity of individuals.

• Lagan Valley Island – Report on Air Conditioning. Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

• Contracts for the Supply & Delivery of Corporate Stationery. Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information.

• Land at Antrim Street Council Car Park – Works by NI Water. Confidential for reason of information relating to (i) the financial or business affairs of any particular person (including the Council holding that information) and (ii) any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.

• Lagan Valley Island – Site works over Summer 2018. Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

• Staff ID – Draft Policy & Procedure. Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.

• Lisburn Commerce Against Crime – Memorandum of Understanding. Confidential for reason of information in which a claim to legal professional privilege could be maintained in legal proceedings.

• Retirement of Her Majesty’s Lord Lieutenant for County Antrim (Mrs Joan Christie CVO OBE) – Guests for Dinner. (Confidential for reason of information relating to an individual)

• 30th Anniversary of Lisburn Half Marathon Bombing. Confidential for reason of information which is likely to reveal the identity of individuals.

• HR & OD Workforce Data. Confidential for reason of information which is likely to reveal the identity of individuals.

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4. Confidential Report of Chief Executive (Continued)

• Freedom of Information. Confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals.

• Chief Executive’s Resignation – Annual Leave. Confidential for reason of information relating to an individual.

It was proposed by Alderman S Martin, seconded by Councillor B Mallon and agreed that the confidential report of the Chief Executive be considered “in Committee”, in the absence of members of the press and public being present.

It was proposed by Councillor A McIntyre, seconded by Councillor O Gawith and agreed that the confidential report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below and other items noted:-

4.1 Space Utilization at Lagan Valley Island & Bradford Court Financial Appraisal

Alderman A G Ewart and The Right Worshipful The Mayor, Councillor U Mackin, entered the meeting at 5.41 pm and 5.45 pm respectively - during discussion of this item of business but prior to any decision being taken thereon.

It was proposed by Councillor D J Craig, seconded by Councillor R B Bloomfield and agreed to recommend that the report on space utilisation at Lagan Valley Island and Bradford Court be noted and that the recommendations contained therein be accepted, ie that:-

• in accordance with the agreed delegated authority, the financial appraisal be accepted and the works at Lagan Valley Island to facilitate the relocation of staff from Bradford Court (including agile working) be agreed and that the appointment of the Contractors through Scape be agreed and progressed;

• the retention of a section of the Bradford Court building for Registration of Births, Deaths & Marriages, plus the Emergency Planning room and bookable meeting rooms be agreed, and that a limited counter service be also provided;

• the ending of the lease of the Northern Ireland Local Government Association with suitable notice (three months) be agreed in order that alternative arrangements can be made;

• arrangements be progressed through the Chief Executive and Chair of Committee with regards to the leasing of Bradford Court for a period of up to 10 years.

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4.1 Space Utilization at Lagan Valley Island & Bradford Court Financial Appraisal (Continued)

The Committee was reminded that it had delegated authority to agree the Financial Appraisal in this regard so that the necessary works could proceed. An outline of the terms of any potential lease was provided by the Chief Executive - exact figures being a work in progress.

The Director of Environmental Services, the Head of Technical & Estates and the Lagan Valley Island Acting Facilities Manager left the meeting at 5.58 pm.

4.2 Recruitment of Posts Leisure & Community Wellbeing and Service Transformation Directorates

It was proposed by Alderman A G Ewart, seconded by Councillor A McIntyre and agreed to recommend that:-

• the request of the Leisure & Community Wellbeing Directorate (as agreed by the Leisure & Community Development Committee ) to recruit on a permanent basis, the current vacant posts as outlined in the Chief Executive’s confidential report be approved, ie:-

• Grounds Maintenance Supervisor post (Category 1) be recruited on a permanent basis; • Category 1 and Category 4 Grounds Maintenance posts which were recruited on a fixed term basis following the EOI process, be confirmed in post on a permanent basis.

• the request of the Service Transformation Directorate (as agreed by the Capital Projects Committee) for a full-time Capital Project Manager post on a 2-year fixed term basis be approved, thereby increasing the agreed established headcount by 1.0 FTE.

4.3 Recruitment of Posts – Marketing & Communications Unit

The Head of Central Support Services left and returned to the meeting during discussion of this item of business but prior to any decision being taken thereon. (6.01 pm and 6.03 pm)

It was proposed by Councillor S Carson, seconded by Alderman A G Ewart and agreed to recommend that the request of the Marketing & Communications Unit for the appointment on a two-year fixed term basis with the possibility of extension and/or being made permanent of the undernoted posts be approved, the agreed established headcount being thereby increased by 1.0 FTE:-

• Digital Communications Officer • Marketing Officer

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4.4 Lagan Valley Island – Report on Air Conditioning

Councillor T Morrow entered the meeting at 6.06 pm during discussion of this item of business but prior to any decision being taken thereon.

It was proposed by Councillor R B Bloomfield, seconded by Alderman A G Ewart and agreed to recommend that the consultant’s report on air conditioning at Lagan Valley Island be noted and that Options 2 and 3 be agreed.

4.5 Contracts for the Supply & Delivery of Corporate Stationery

It was proposed by Alderman A G Ewart, seconded by Councillor O Gawith and agreed to recommend that an extension to the 31st August 2019 of the current contract for the Supply & Delivery of Corporate Stationery be agreed.

4.6 Land at Antrim Street Council Car Park – Works by NI Water

It was proposed by Councillor S Carson, seconded by Councillor A P Ewing and agreed to recommend that the proposed method of disposal of an area of land at the Council’s car park in Antrim Street, Lisburn to NI Water by means of Lease & Licence be approved.

4.7 Lagan Valley Island – Site works over Summer 2018

It was proposed by Councillor A McIntyre, seconded by Councillor B Mallon and agreed to recommend that:-

• the information about site works being carried out at Lagan Valley Island over the Summer of 2018 be noted;

• the tender in relation to the Footbridge at the Lockgates be awarded in accordance with the Tender report appended to the Chief Executive’s confidential report.

4.8 Staff ID – Draft Policy & Procedure in relation to the Provision and Implementation of ID Badges to Designated Council Staff

It was proposed by Councillor S Carson, seconded by Councillor T Morrow and agreed that the Draft Policy & Procedure in relation to the Provision and Implementation of ID Badges to Designated Council Staff be agreed and be forwarded to the trade unions for consultation.

It was further agreed that the matter of the provision of ID badges to Elected Members be investigated.

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Items for Noting

It was proposed by Councillor D J Craig, seconded by Councillor S Carson and agreed that the recommendations of the Chief Executive in regard to those items for noting, ie Items 9 – 13, be accepted, subject to any decisions recorded below and other items noted:-

4.9 Lisburn Commerce Against Crime – Memorandum of Understanding

It was agreed to recommend that the Memorandum of Understanding in respect of Lisburn Commerce Against Crime be noted and be signed at the Meeting of Council on the 26th June 2018.

4.10 Retirement of Her Majesty’s Lord Lieutenant for County Antrim (Mrs Joan Christie CVO OBE) – Guests for Dinner

In furtherance of a previous decision and to the Annual Meeting on the 8th June 2018, the Committee noted that the names of the Council’s 20 guests at the Gala Dinner for Mrs Joan Christie in the Spring of 2019 were being identified and would be notified to the Steering Group as soon as possible.

4.11 30th Anniversary of Lisburn Half Marathon Bombing

It was agreed to recommend that the update about the commemorative event on the 15th June 2018 to mark the 30th anniversary of the Lisburn Half Marathon bombing be noted.

4.12 HR & OD Workforce Data

It was agreed to recommend that reports in respect of the following be noted, such reports being in accordance with the Council’s Strategic Workforce Plan:-

• Absence Management Report (including schedule of Long-Term Absence) • Schedule of rolling year absence • Graph of “Total Sickness Days Lost” • Workforce Profile - Headcount, Contract (permanent/fixed term/full- time/part-time) and Agency Workers. • Schedule of Internal Trawls and Open Competition.

Members expressed concern about the unacceptable levels of absenteeism. It was agreed that a report regarding actions taken to date and any further options that could be put in place to reduce levels of absenteeism be presented to the Committee at a future meeting. Members were asked to submit any suggestions they might have on this matter to the Acting Head of HR & OD.

Alderman A G Ewart left the meeting. (6.30 pm)

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4.13 Freedom of Information Requests

It was agreed to recommend that the summary of Freedom of Information requests received in May 2018 be noted.

The Chief Executive, the Head of Central Support Services, the Head of Marketing & Communications and the Interim Head of Finance & IT left the meeting. (6.32 pm).

4.14 Chief Executive’s Resignation – Annual Leave

Alderman A G Ewart returned to the meeting at 6.35 pm during discussion of this item of business but prior to any decision thereon.

This item of business was presented by the Acting Head of Human Resources & Organisation Development.

The Acting Head presented the options available in regard to the annual leave accrued by the Chief Executive in light of her termination of employment at the end of September 2018. A discussion took place which concluded with a show of hands in regard to the options available.

It was proposed by Councillor D J Craig, seconded by Alderman A G Ewart and agreed that all leave accrued by the Chief Executive be taken by that officer prior to her leaving the Council’s employment at the end of September 2018.

It was proposed by Alderman A G Ewart, seconded by Councillor D J Craig and agreed to come “out of Committee” and normal business was resumed.

The Chief Executive, the Head of Central Support Services, the Head of Marketing & Communications and the Interim Head of Finance & IT returned to the meeting at 6.55 pm.

5. Report of Interim Head of Finance & IT

It was proposed by Alderman S Martin, seconded by Councillor R B Bloomfield and agreed that the report and recommendations of the Interim Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

5.1 Attendance of Insurance Officer

Further to the previous meeting of the Committee, Members noted that the Insurance Officer would be in attendance at the meeting of Committee on the 11th September 2018 in order to respond to questions on the Council’s insurances.

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5.2 Financial Statement

It was agreed to recommend that the financial statement for the period ended the 30th April 2018 be noted, the net profiled expenditure being 3.86% above the approved estimates for the financial year 2018/2019. In his report, the Interim Head explained the reasons for the overspend.

5.3 Department for Communities District Council (NI) Rate Statistics 2018/2019

It was agreed to recommend that the content of the District Council (NI) Rate Statistics for 2018/2019 be noted.

The Deputy Mayor, Councillor A Grehan, left the meeting. (6.56 pm)

6. Report of Head of Central Support Services

It was proposed by Councillor D J Craig, seconded by Councillor A McIntyre and agreed that the report and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

6.1 Department of Justice Consultation on Review of Anti-Social Behaviour Legislation in Northern Ireland (including on-street drinking) (Extended closing date: 13th June 2018)

Further to the previous meeting of the Committee, it was agreed that:-

• the draft response of the PCSP Manager to the above consultation document as agreed by the Lisburn & Castlereagh Policing & Community Safety Partnership be accepted as the Council’s response thereto;

• in line with the authority previously delegated, the response referred to above be submitted to the Department of Justice by the extended closing date of the 13th June 2018.

6.2 Breastfeeding Welcome Here Scheme

It was proposed by Councillor S Carson, seconded by Councillor B Mallon and agreed to recommend that the Civic Headquarters at Lagan Valley Island and also Bradford Court be included in the Breastfeeding Welcome Here Scheme and that Environmental Health be advised accordingly.

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6.3 Lagan Valley Island - Opening Hours in July & August 2018

It was proposed by Alderman S Martin, seconded by Councillor O Gawith and agreed to recommend that the undernoted revised closure times of Lagan Valley Island over the summer months of 2018 be agreed, this arrangement being in line with previous years ie:-

• Saturdays during July and August – where the Island Arts Centre closes at 5.00 pm, Lagan Valley Island will close at 5.00 pm/5.30 pm (when no events are taking place)

• Monday 9th to Wednesday 11th July – Island Arts Centre will close at 5.00 pm. Lagan Valley Island will close at 6.00 pm/6.30 pm.

6.4 Oscar Krane Conference - “Excellence in Healthcare” Worsley Park Marriott Hotel & Country Club, Manchester 20th & 21st June 2018

Members had been provided with details of the above conference, the cost of a Member’s attendance thereat based on a complimentary basis being estimated at £187.34.

It was agreed that no nominations be made for attendance at the above conference.

6.5 RAF 100 (Celebrations to mark the 100th anniversary of the Royal Air Force)

It was agreed to recommend that the preliminary details of the Council’s event in September 2018 to mark the centenary of the Royal Air Force be noted.

6.6 Bye-Laws

It was agreed to recommend that the submission of the Council’s bye-laws to the Department for Communities and the Department for Infrastructure be noted.

6.7 War Memorials - Works to and Maintenance of

It was agreed to recommend that information on works to and maintenance of the Council's war memorial in Lisburn be noted, the Head of Service confirming that all war memorials in the Council’s ownership had been inspected in regard to works and maintenance and would be repaired by Estates in advance of the 11th November 2018.

6.8 Armed Forces Day - Monday 25th June 2018

It was agreed to recommend that the reminder about the Council’s events on the 25th June 2018 to mark Armed Forces Day be noted.

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6.9 World War 1 Working Group – Membership

It was agreed to recommend that – further to the Annual Meeting of Council on the 8th June 2018 – the membership of the World War 1 Working Group be as follows:-

• Mayor of the Day (Councillor U Mackin) • Chairman of the Day of the Corporate Services Committee (Councillor N Anderson) • Vice-Chairman of the Day of the Corporate Services Committee (Councillor B Mallon) • Alderman J Tinsley (Council’s representative on the Reserve Forces & Cadets Association for Northern Ireland) – Chairman

6.10 Health Working Group - Membership 2018/2019

It was agreed to recommend that the membership of the Health Working Group be reported to the Committee on the 11th September 2018 after contact had been made with the Party Group Leaders to identify their representative on the Working Group.

6.11 Lisburn & Castlereagh Policing & Community Safety Partnership Chairman 2018/2019

The Committee noted that the Nominating Officer for the SDLP would advise the Head of Central Support Services by the 30th June 2018 of that party’s nominee for PCSP Chairman.

6.12 Lisburn & Castlereagh PCSP – Minutes of Meetings

It was agreed to recommend that the minutes of the following meetings of the Lisburn & Castlereagh PCSP be noted:-

• Private Meeting held on the 20th March 2018 • Public Meeting held on the 17th April 2018

6.13 Lisburn & Castlereagh Policing & Community Safety Partnership Schedule of Meetings

It was agreed to recommend that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

The Deputy Mayor, Councillor A Grehan, returned to the meeting at 7.00 pm.

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7. Report of Head of Marketing & Communications

It was proposed by Councillor D J Craig, seconded by Alderman A G Ewart and agreed that the report and recommendations of the Head of Marketing & Communications be adopted, subject to any decisions recorded below and other items noted:-

7.1 General Data Protection Regulation (GDPR) - Compliance

It was agreed to recommend that the actions carried out by MCU to ensure GDPR compliance as required in that Unit be noted.

7.2 Waste Communications

It was agreed to recommend that the involvement of MCU in a cross- departmental project on Waste Management be noted.

7.3 Media Coverage

It was agreed to recommend that the schedule of media coverage for the month of May 2018 be noted.

8. Report of Acting Head of Human Resources & Organisation Development

It was proposed by Councillor A P Ewing, seconded by Alderman S Martin and agreed that the report and recommendations of the Acting Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

8.1 Northern Ireland Local Government Officers’ Superannuation Committee Consultation on Vision, Mission, Strategic Aims and Values (Closing date: 31st August 2018)

A copy of the above consultation document had been provided with the Acting Head’s report.

It was proposed by Councillor O Gawith, seconded by Alderman S Martin and agreed to recommend that any comments which Members might wish to make on the consultation document be submitted to the Acting Head of Human Resources & Organisation Development by the 31st July 2018 to enable a response to be submitted by the stipulated closing date.

8.2 Employers for Disability (EfD) – Membership Renewal for 2018/2019

The Acting Head advised that the Council’s membership of “Employers for Disability” was due for renewal for 2018/2019 at a fee of £495.00. In her report, the Acting Head detailed the services available to the Council through its membership of EfD.

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8.2 Employers for Disability (EfD) – Membership Renewal for 2018/2019 (Continued)

It was proposed by Alderman A G Ewart, seconded by Councillor D J Craig and agreed to recommend that the renewal of the Council’s membership of “Employers for Disability” be agreed and that the membership fee of £495.00 be paid.

8.3 Elected Member Development Steering Group

It was agreed to recommend that the report and action notes from the meeting of the Elected Member Development Steering Group held on 15th May 2018 be noted.

Item Reported Verbally

8.4 Northern Ireland Local Government Association Leadership Programme

The Acting Head verbally reported the receipt of details of NILGA’s Leadership Programme on which there were five places available for Elected Members from the Council. The details would be circulated to Members and the Chairman indicated that the allocation of the five places should be on a “first come, first served” basis.

It was agreed that the course of action referred to above be approved.

9. Report of Chief Executive

It was proposed by Councillor D J Craig, seconded by Councillor A McIntyre and agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below and other items noted:-

9.1 Mid & East Antrim Borough Council Somme Remembrance Parade & Service Knockagh War Memorial, Carrickfergus Sunday 1st July 2018 – 10.40 am

The Chief Executive reported receipt of notification from Mid & East Antrim Borough Council of their annual Somme Remembrance Parade & Service at Knockagh War Memorial, Carrickfergus on the 1st July 2018. A reception would follow in Carrickfergus.

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9.1 Mid & East Antrim Borough Council Somme Remembrance Parade & Service Knockagh War Memorial, Carrickfergus Sunday 1st July 2018 – 10.40 am (Continued)

It was proposed by Councillor S Carson, seconded by Councillor B Mallon and agreed to recommend that:-

• the attendance of any Member who might wish to attend the above service at Knockagh War Memorial on the 1st July 2018 followed by a reception in Carrickfergus be approved;

• Council robes be worn on this occasion;

• any Member wishing to attend the event notify Member Services accordingly.

In response to comments made by Councillor A P Ewing about a recent gorse fire at Knockagh, the Chief Executive advised that the Council had not been informed of any revised arrangements for the above event in light thereof.

9.2 National Autistic Society – Presentation to Committee

Further to the meeting of Council held on the 22nd May 2018, the Chief Executive advised of a proposal for representatives from the National Autistic Society to be invited to the November 2018 meeting of the Committee to make a presentation in regard to their activities, future plans and proposals.

It was agreed that representatives from the National Autistic Society be invited to the November 2018 meeting of the Committee for the purpose of the presentation as referred to above.

9.3 National Health Service – 70th Anniversary on 5th July 2018

Members had been provided with a copy of an e-mail dated the 1st June 2018 from the Northern Ireland Confederation for Health & Social Services regarding the 70th anniversary of the National Health Service on the 5th July 2018 and suggesting ways in which the Council could mark this.

It was proposed by Councillor D J Craig, seconded by Councillor O Gawith and agreed that a meeting of the Health Working Group be convened to consider way(s) in which the Council could mark the 70th anniversary of the National Health Service.

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Items Reported Verbally

9.4 Housing Executive Briefing for political representatives re Action Plan on the Executive’s 33 tower blocks

The Chief Executive verbally reminded Members that they had been circulated the previous day with details of a Housing Executive briefing for political representatives being held on Tuesday 19th June 2018 at 5.00 pm at the Housing Centre, 2 Adelaide Street, Belfast. The briefing is in relation to a recently approved action plan for the future of the Executive’s 33 tower blocks. Any Member interested in attending had been asked to notify Member Services by 12 noon on Wednesday 13th June 2018.

It was proposed by Councillor D J Craig, seconded by Alderman S Martin and agreed that the attendance of any Member at the above briefing be approved.

Councillor D J Craig asked that he be registered for the above event.

9.5 Knockagh Monument Joint Committee Change of Appointment to

The Chief Executive verbally referred to the decision of the Annual Meeting on the 8th June 2018 that the change in appointments to the Knockagh Monument Joint Committee be considered by the relevant committee.

The Council representatives on the Knockagh Monument Joint Committee for the duration of the Council term were Alderman M Henderson and Councillor B Mallon with Councillor J Palmer as the substitute member.

The Council at its Annual Meeting had been asked to consider the replacement of Alderman Henderson by Councillor A Redpath but a decision thereon had been referred to the relevant committee for consideration.

It was agreed that the replacement of Alderman M Henderson by Councillor A Redpath on the Knockagh Monument Joint Committee for the remainder of the Council term be approved.

10. Any Other Business

10.1 Maryland Care Centre of Distinction, Knockbracken Road, Castlereagh Councillor B Hanvey

Councillor B Hanvey referred to a tour of the Maryland Care Centre of Distinction at Knockbracken Road, Castlereagh which he had participated in along with Councillor N Anderson and members from North Down & Ards Borough Council. The facility provides specialist Rehabilitation and Therapy for people living with Dementia, Learning Disability and Physical Disability.

654

CSC 12.06.2018

10.1 Maryland Care Centre of Distinction, Knockbracken Road, Castlereagh Councillor B Hanvey (Continued)

It was proposed by Councillor B Hanvey, seconded by Alderman S Martin and agreed that representatives of the Maryland Care Centre of Distinction be invited to make a presentation in regard to their facility to a meeting of the Health Working Group with consideration at that time being given as to how the Council might assist in promoting the services provided by Maryland.

There being no further business, the Meeting concluded at 7.09 pm.

______MAYOR/CHAIRMAN

655

(S) CSC 21.06.2018

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Special Meeting of the Corporate Services Committee held in the Council Chamber, Island Civic Centre, The Island, Lisburn on Thursday 21st June 2018 at 6.00 pm.

PRESENT: Councillor N Anderson (Chairman)

The Right Worshipful The Mayor Councillor U Mackin

Aldermen A G Ewart MBE and S Martin

Councillors S Carson, D J Craig, A P Ewing, B Hanvey, B Mallon and T Morrow

OTHER MEMBERS: Alderman J Tinsley

Councillors J Baird, A Givan, J Gray MBE and J McCarthy

IN ATTENDANCE: Director of Leisure & Community Wellbeing Head of Marketing & Communications (Ms A Goddard) Acting Head of Human Resources & Organisation Development Member Services’ Officer

1. Photograph

In advance of the meeting, those Members present had taken part in a photographic shoot relevant to the business before the meeting, ie Dunmurry Manor Care Home.

2. Commencement of Meeting

The Chairman, Councillor N Anderson, extended a welcome to all present, particularly those non-Members of Committee who were in attendance - an invitation having been extended to all Members of Council to be present at the Special Meeting of the Committee.

The Chairman proceeded to outline the evacuation procedures in the case of an emergency.

The Chairman asked that any Member entering or leaving the Meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

674

(S) CSC 21.06.2018

3. Apologies

Apologies for non-attendance at the Special Meeting to which all Members of Council had been invited were accepted and recorded on behalf of the Deputy Mayor, Councillor A Grehan; Aldermen D Drysdale, T Jeffers and S P Porter; Councillors R B Bloomfield MBE, J Gallen, O Gawith and M H Tolerton.

4. Declarations of Interest

There were no Declarations made.

5. Confidential Business

The Director of Leisure & Community Wellbeing advised those present that an item of business of a confidential nature required to be reported to the Committee. The item related to Data Protection and the reason for confidentiality was that of information relating to the financial or business affairs of any particular person (including the Council holding that information).

It was proposed by Councillor D J Craig, seconded by Councillor A Givan and agreed that the verbally reported confidential item as set out below be considered “in Committee”, in the absence of members of the press and public being present.

5.1 Data Protection

The Director of Leisure & Community Wellbeing informed those present of an issue with regard to data protection which had come to the attention of the Council on the 18th June 2018. It was agreed that the information provided by the Director be noted, with a further report on this matter being made to Council in due course.

It was proposed by Alderman A G Ewart, seconded by Councillor S Carson and agreed to come “out of Committee” and normal business was resumed.

675

(S) CSC 21.06.2018

6. Report of Head of Central Support Services

A report by the Head of Central Support Services had been made available to Members with the Agenda for the Special Meeting.

6.1 Dunmurry Manor Care Home Commissioner for Older People for Northern Ireland “Home Truths: A report on the Commissioner’s Investigation into Dunmurry Manor Care Home”

Members were aware that the Dunmurry Manor Care Home had been the subject of investigation by the Commissioner for Older People for Northern Ireland.

Members were reminded that the report of the Commissioner had been launched on the 13th June 2018 and a copy thereof had been e-mailed to all Members of Council that day. Each Member of the Council had been furnished with a hard copy of the report earlier in the week.

Members were unanimous in the serious concerns which they expressed about the findings of the report by the Commissioner for Older People for Northern Ireland into Dunmurry Manor Care Home. A large number of Members spoke in this regard.

It was proposed by Councillor D J Craig, seconded by The Right Worshipful The Mayor, Councillor U Mackin, and agreed that:-

• a Special Meeting of the Council be convened in order to discuss issues concerning Dunmurry Manor Care Home and the report thereon by the Commissioner for Older People for Northern Ireland:

• officials from the undernoted agencies/organisations be invited to attend the Special Meeting of Council to respond to Members’ questions and concerns on this matter:-

• the Commissioner for Older People for Northern Ireland; • the Regulation & Quality Improvement Authority; • the South Eastern Health & Social Care Trust; • the Police Service of Northern Ireland; • Runwood Homes Limited (Runwood) – the owners and operators of Dunmurry Manor Care Home.

• the officials from the agencies/organisations referred to above be present in the Council Chamber at the same time;

• in addition to those questions which would be posed at the Special Meeting, the officials from the agencies/organisations be asked to be in a position to respond to the undernoted:-

676

(S) CSC 21.06.2018

6.1 Dunmurry Manor Care Home Commissioner for Older People for Northern Ireland “Home Truths: A report on the Commissioner’s Investigation into Dunmurry Manor Care Home” (Continued)

• how could previous reports by the Regulation & Quality Improvement Authority into the Dunmurry Manor Care Home demonstrate such a vast disparity in findings to that of the Commissioner for Older People for Northern Ireland and from the experiences of patients and their families;

• the clear absence of a sense of responsibility by any agency or organisation for the Dunmurry Manor Care Home;

• the damaging effects which such a report has on public confidence for the care system in general;

• the alleged non-response by the South Eastern Health & Social Services Trust into approaches by the Police Service of Northern Ireland over criminal and illegal activity at Dunmurry Manor Care Home;

• the demand for the recommendations of the report to be implemented and not just acknowledged;

• the introduction of a panel of lay assessors for the inspection of care settings for older people should be actively explored.

The Chairman of the Committee, Councillor N Anderson, and Alderman S Martin were thanked for their prompt actions in having this matter dealt with in an expedient manner.

Alderman S Martin and Councillor T Morrow left the meeting (6.48 pm) Councillor J Baird left the meeting (6.49 pm)

7. Health Working Group

The Chairman, Councillor N Anderson, referred to efforts which had been made to convene a meeting of the Health Working Group in advance of the Council meeting on the 26th June 2018.

As this had not proved possible, two items for the Health Working Group’s consideration remained outstanding, ie:-

• an appropriate way by which the Council might mark the 70th anniversary of the National Health Service on the 5th July 2018;

• a presentation from Maryland Healthcare regarding their facility at the Maryland Care Centre of Distinction, Knockbracken Road, Castlereagh.

677

(S) CSC 21.06.2018

7. Health Working Group (Continued)

It was agreed that:-

• the Chairman and Vice-Chairman of the Corporate Services Committee, in consultation with the Officers of the Council, decide and have implemented an appropriate way by which the Council might mark the 70th anniversary of the National Health Service on the 5th July 2018 and also that – if feasible – the LVI building be lit in red on the 5th July 2018;

• those members of the Health Working Group who were present at the meeting wait afterwards with a view to determining a suitable date for the next meeting of that Group.

There being no further business, the Special Meeting concluded at 6.50 pm.

______MAYOR/CHAIRMAN

678

Corporate Services Committee Report

12 September 2018

Report from:

INTERIM HEAD OF FINANCE & IT

Item for Decision

1 TITLE: Estimates 2019-2020 – Schedule of Meetings

Background and Key Issues: A schedule of meetings for the preparation of annual estimates for the financial year commencing the 1st April 2019 is due to be presented for Members’ approval.

Recommendation: It is recommended that the schedule of meetings for the preparation of the Estimates for 2019/2010 be approved.

Finance and Resource Implications:

None.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

If Yes, “This is a decision of this Committee only. Members of the Planning Committee are not bound by the decision of this Committee. Members of the Planning Committee shall consider any related planning application in accordance with the applicable legislation and with an open mind, taking into account all relevant matters and leaving out irrelevant consideration”.

1.3 APPENDICES: Appendix 1 Finance & IT Proposed Programme for the Striking of a District Rate for Financial Year Commencing 1 April 2019.

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: INTERIM HEAD OF FINANCE & IT

Item for Noting

2 TITLE: Financial Statement as at 31st July 2018.

Background and Key Issues: Members are advised on a monthly basis of the financial statement in relation to the current year.

The financial statement for the period ended the 31st July 2018 is attached. It is to be noted that the net profiled expenditure for the period is 0.80 % (£124,975) above the approved estimates for the financial year 2018/2019.

The breakdown by Department is as follows:

As at 31st July 2018 (Under)/Over Spend

Governance & Audit (£1,041) Service Support £54,771 Leisure & Community £94,524 Environmental Services (£145,525) Service Transformation £122,246

TOTAL £124,975

The budgets have been profiled more accurately this year which has resulted in the year to date expenditure tracking budget much more closely than in the past. We will continue to monitor expenditure against budget through the monthly budget meetings with each Department and ensure that all variances are explained and any necessary corrective actions taken.

Recommendation:

It is recommended that the financial statement for the period ended the 31st July 2018 be noted

Finance and Resource Implications:

Budgetary provision made within the Council budgets

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: Appendix 2 Finance & IT Financial statement as at 31st July 2018.

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Appendix 1 Finance & IT

PROPOSED PROGRAMME FOR THE STRIKING OF A DISTRICT RATE FINANCIAL YEAR COMMENCING 1ST APRIL 2019

10th December 2018 (4.00pm) - Monday

Special Meeting of the Corporate Services Committee with the Chairmen and Vice-Chairmen of the several standing Committees of the Council along with the Council Directors.

2nd January 2019 (5.30 pm) - Wednesday

Meeting of the Environmental Services Committee at which the estimates of Environmental Services will be considered.

3rd January 2019 (5.30 pm) - Thursday

Meeting of the Development Committee at which the estimates of Service Transformation will be considered.

8th January 2019 (5.30 pm) - Tuesday

Meeting of the Leisure & Community Development Committee at which the estimates of Leisure & Community Wellbeing will be considered.

8th January 2019 (7.00 pm) – Tuesday

Meeting of the Capital Projects Committee at which the estimates of Capital Projects will be considered.

9th January 2019 (5.30 pm) - Wednesday

Meeting of the Corporate Services Committee at which the estimates of Service Support will be considered.

10th January 2019 (5.30 pm) - Thursday

Meeting of the Governance & Audit Committee at which the estimates of Governance & Audit will be considered.

30th January 2019 (6.00 pm) - Wednesday

Special Meeting of the Corporate Services Committee to consider the Striking of a Rate for the Year 2019/2020 and the making of a recommendation to the Council as to the Rate to be struck.

7th February 2019 (6.00pm) - Thursday

Special Meeting of the Council to receive a recommendation from the Special Meeting of the Corporate Services Committee as to the Rate to be adopted for the Year 2019/2020

Appendix 2 Finance & IT

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

1 TITLE: Terms of Reference – Council Standing Committees

Background and Key Issues: I wish to advise the Committee that the Terms of Reference for Standing Committees have been reviewed and subsequently approved by the Corporate Management Team. A draft of revised Terms of Reference is now attached.

Recommendation: It is recommended that the revised Terms of Reference for Committees as presented in draft form be approved and appended to Standing orders.

Finance and Resource Implications:

N/A

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: Appendix 1 CSS Draft revised Terms of Reference for the Standing Committees.

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from:

HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

2 TITLE: Lighting up of Lagan Valley Island

Background and Key Issues: A request has been received from Action Mental Health (AMH) New Horizons Derriaghy & AMH Men’s Sheds for the Council offices to be lit in purple on the 10th October 2018 to mark World Mental Health Day. The same request was acceded to in 2016 and 2017.

A request has been received on behalf of the Stillbirth & Neo-Natal Death Support charity (SANDS) for the Council offices to be lit in pink and blue on the 15th October 2018 to mark the Global Wave of Light Day which remembers those babies who have been lost through miscarriage, stillbirth and neo-natal death.

A request has been received from Pancreatic Cancer UK for the Council offices to be lit in purple on the 15th November 2018 to mark World Pancreatic Cancer Day. The same request was acceded to in 2015, 2016 and 2017.

Recommendation: It is recommended that the requests be acceded to.

Finance and Resource Implications: From within existing budget

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: Appendix 2 CSS Circular from AMH (Action Mental Health) received by e-mail on the 15th June 2018.

E-mail dated the 31st July 2018 on behalf of the Stillbirth & Neo-Natal Death Support charity (SANDS).

E-mail dated the 19th June 2018 from the Northern Ireland Community Co-Ordinator of Pancreatic Cancer UK.

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

3 TITLE: Motor Neurone Disease Charter Notice of Motion from Councillor A McIntyre

Background and Key Issues: I refer to the decision of Council at its meeting held on the 24th July 2018 that a Notice of Motion in the name of Councillor A McIntyre and on the subject of a Motor Neurone Disease Charter be referred to the September meeting of the Corporate Services Committee for consideration. The notice of motion is attached.

Recommendation: It is recommended that the Notice of Motion from Councillor A McIntyre on the subject of a Motor Neurone Disease Charter be considered, in particular that the Council:-

• resolves to sign up to the Motor Neurone Disease Charter ; • formally commits to ensuring that Council services are delivered in accordance with the above Charter.

Finance and Resource Implications: To be determined

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

3.2 SUBJECT TO PLANNING APPROVAL: No

3.3 APPENDICES: Appendix 3 CSS Notice of Motion dated the 26th June 2018 from Councillor A McIntyre in regard to a Motor Neurone Disease Charter.

3.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

4 TITLE: Use of Medical Cannabis Notice of Motion from Derry City & Strabane District Council

Background and Key Issues: I refer to the decision of Council at its meeting held on the 24th July 2018 that a Notice of Motion from Derry City & Strabane District Council on the subject of the use of medical cannabis be referred to the September meeting of the Corporate Services Committee for consideration. The notice of motion is contained within a letter dated the 11th July 2018 from that Council and is attached hereto.

The notice of motion seeks for the Council to urge the Home Office to withdraw its prohibition on the use of medical cannabis and for the Department of Health (NI) to explore licensing options of the same.

Recommendation: It is recommended that a Notice of Motion from Derry City & Strabane District Council on the subject of the use of medical cannabis be considered.

Finance and Resource Implications: None Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

4.2 SUBJECT TO PLANNING APPROVAL: No

4.3 APPENDICES: Appendix 4 CSS Letter dated the 11th July 2018 from Derry City & Strabane District Council regarding a Notice of Motion on the subject of the use of medical cannabis.

4.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

5 TITLE: Definition of Terminal Illness used for eligibility of benefits Notice of Motion from Derry City & Strabane District Council

Background and Key Issues: I refer to the decision of Council at its meeting held on the 24th July 2018 that a Notice of Motion from Derry City & Strabane District Council on the subject of the definition of terminal illness used for eligibility of benefits be referred to the September meeting of the Corporate Services Committee for consideration. The notice of motion is contained within a letter dated the 11th July 2018 from that Council and is attached hereto.

The notice of motion seeks for the Council to call on the Secretary of State for Northern Ireland to follow the lead of the Scottish government and to implement the call from Marie Curie and the Motor Neurone Disease Association for a fairer definition of terminal illness that is based on clinical judgement and patient need, not a time-restricted estimation of life expectancy.

Recommendation: It is recommended that a Notice of Motion from Derry City & Strabane District Council on the definition of Terminal Illness as used for the eligibility of benefits be considered.

Finance and Resource Implications: None Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

5.2 SUBJECT TO PLANNING APPROVAL: No

5.3 APPENDICES: Appendix 5 CSS Letter dated 11th July 2018 from Derry City & Strabane District Council regarding a Notice of Motion on the subject of the definition of Terminal Illness.

5.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

6 TITLE: Health Working Group – Frequency of Meetings

Background and Key Issues: I refer to the meeting of the Health Working Group held on the 4th July 2018 (adopted by Council on the 24th July 2018) at which a suggestion was made for the Group to meet on a quarterly basis. There was support for this suggestion.

In this regard I would remind the Committee of its decisions on the 12th September 2017 that:-

• the Health Working Group be stood down for routine health-related matters as from the 3rd October 2017 (ie after the meeting on the 2nd October 2017) and only be convened on an ad- hoc basis for matters having a significant impact on the Council’s area; the decision to call such a meeting being left to the discretion of the Chairman;

• health-related matters be considered by the Corporate Services Committee.

Recommendation: It is recommended that the frequency of meetings of the Health Working Group be considered in light of previous decisions that:-

• the Health Working Group be stood down for routine health-related matters as from the 3rd October 2017 (ie after the meeting on the 2nd October 2017) and only be convened on an ad-hoc basis for matters having a significant impact on the Council’s area; the decision to call such a meeting being left to the discretion of the Chairman;

• health-related matters be considered by the Corporate Services Committee.

Finance and Resource Implications: None

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

6.2 SUBJECT TO PLANNING APPROVAL: No

6.3 APPENDICES: None.

6.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

7 TITLE: Northern Ireland Hospice Palliative Care Learning Academy Launch – Wednesday 12th September 2018

Background and Key Issues: The Council received an invitation from the Northern Ireland Hospice to the launch of its Palliative Care Academy on the 12th September 2018.

This invitation was passed to the Chairman of the Committee, Councillor N Anderson, who duly attended.

Recommendation: It is recommended that the attendance of the Chairman of the Committee at the Launch of the Northern Ireland Hospice’s Palliative Care Academy at the Hospice on the 12th September 2018 be approved with the Council being responsible for the payment of approved expenses in this regard.

Finance and Resource Implications: From within existing budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

7.2 SUBJECT TO PLANNING APPROVAL: No

7.3 APPENDICES: None.

7.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

8 TITLE: Policy Forum for Northern Ireland Conference – “Next steps in delivering healthcare reform in Northern Ireland: Securing consensus, shaping services and meeting future needs” Belfast – 6th December 2018 (8.30 am – 1.30 pm)

Background and Key Issues: Details of a Policy Forum for NI conference entitled “Next steps in delivering healthcare reform in Northern Ireland: Securing consensus, shaping services and meeting future needs” have been received. The cost of a Member’s attendance thereat has been estimated at £241.70.

Recommendation: It is recommended that nominations to the Policy Forum for NI conference entitled “Next steps in delivering healthcare reform in Northern Ireland: securing consensus, shaping services and meeting future needs” be considered and that – if nominations are made – the Council be responsible for the payment of approved expenses in this regard.

Finance and Resource Implications: From within Members’ conference budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

8.2 SUBJECT TO PLANNING APPROVAL: No

8.3 APPENDICES: Appendix 6 CSS Conference prospectus for Policy Forum for NI conference entitled “Next steps in delivering healthcare reform in Northern Ireland: securing consensus, shaping services and meeting future needs”

8.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

9 TITLE: Northern Ireland Confederation for Health & Social Care Autumn Series of Discussion Events

Background and Key Issues: The Northern Ireland Confederation for Health & Social Care has notified the Council of its Autumn series of discussion events. These are as follows:-

Date Time Venue Title 11.09.2018 2.00 pm – 4.00 pm Ormeau Baths, Ormeau “Securing the future – Avenue, Belfast Funding of Health & Social Care into the 2030s” 18.10.2018 2.00 pm – 4.00 pm Central Belfast venue to “One year on – HSC’s be confirmed journey to collective and compassionate leadership” 21.11.2018 3.00 pm – 5.00 pm To be confirmed “The role of the Mental Health Network – Exploring the opportunities for learning and collaborating on NI?” 13.12.2018 3.00 pm – 5.00 pm To be confirmed “Preparing for Brexit” 16 – 19 May 2019 To be confirmed 2019 Conference

Apart from the conference for which details shall be received in due course, there is no fee for any of the discussion sessions. The only expenses applicable would be those in relation to travel.

Recommendation: It is recommended that any member of the Committee who might wish to attend any of the NICON discussion sessions on the 18th October, 21st November or 13th December 2018 contact Member Services accordingly so that registration might be made.

It is further recommended that the Council be responsible for the payment of approved expenses at any of the discussion sessions referred to above.

Finance and Resource Implications: From within Members’ travel budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

9.2 SUBJECT TO PLANNING APPROVAL: No

9.3 APPENDICES: Appendix 7 CSS E-mail dated the 13th August 2018 from the Northern Ireland Confederation for Health & Social Care re its Autumn series of discussion sessions.

9.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

10 TITLE: Safeguarding Board for NI/Health & Social Care/Children & Young People’s Strategic Partnership Briefing Session on Adverse Childhood Experiences in Northern Ireland Lagan Valley Island – Thursday 6th September 2018

Background and Key Issues: All members of Council were advised on the 29th August 2018 in relation to a number of briefing sessions throughout Northern Ireland on the subject of Adverse Childhood Experiences in Northern Ireland. Any interested Member was asked to contact Member Services for the purposes of registration at the briefing session.

Recommendation: It is recommended that approved expenses be paid to any member of council who may have attended the briefing session at Lagan Valley island on the 6th September 2018 or at any of the other briefing sessions in this regard.

Finance and Resource Implications: From within Members’ travel budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

10.2 SUBJECT TO PLANNING APPROVAL: No

10.3 APPENDICES: None

10.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

11 TITLE: Department of Justice Consultation – “Domestic Homicide Reviews” (Closing date: 28th September 2018)

Background and Key Issues: I wish to report the receipt of the above consultation from the Department of Justice. The consultation is available at https://www.justice-ni.gov.uk/consultations/domestic-homicide-reviews and a hard copy shall be available at the meeting. The PCSP Manager was asked to prepare a draft response to the consultation and this is attached. This draft response shall also be considered by the Lisburn & Castlereagh PCSP at its meeting on the 18th September 2018.

Recommendation: It is recommended that – subject to any comments made by the Committee and also by the Lisburn & Castlereagh PCSP – the draft response of the PCSP Manager be accepted as the Council’s response to the above consultation and be submitted to the Department of Justice by the stipulated closing date.

Finance and Resource Implications: None

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

11.2 SUBJECT TO PLANNING APPROVAL: No

11.3 APPENDICES: Appendix 8 CSS Letter dated the 4th July 2018 from the Department of Justice regarding the consultation on Domestic Homicide Reviews.

Appendix 9 CSS Draft response of the PCSP Manager to the consultation on Domestic Homicide Reviews.

11.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

12 TITLE: Department of Justice Consultation – “Draft Northern Ireland Modern Slavery Strategy 2018-2019” (Closing date: 18th October 2018)

Background and Key Issues: I wish to report the receipt of the above consultation from the Department of Justice. The consultation is available at https://www.justice-ni.gov.uk/consultations/draft-modern-slavery- strategy-2018-19 and a hard copy shall be available at the meeting. The PCSP Manager was asked to prepare a draft response to the consultation and this is attached. The draft response shall also be considered by the Lisburn & Castlereagh PCSP at its meeting on the 18th September 2018.

Finance and Resource Implications:

None

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

12.2 SUBJECT TO PLANNING APPROVAL: No

12.3 APPENDICES: Appendix 10 CSS Introduction to the Department of Justice consultation entitled “Draft Northern Ireland Modern Slavery Strategy 2018-2019”

Appendix 11 CSS Draft response of the PCSP Manager to the consultation on Modern Slavery Strategy.

12.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

13 TITLE: The Laurence Trust – Request to be received by Committee

Background and Key Issues: I wish to advise that the Laurence Trust has sought to make a presentation to the Committee on its activities and objectives etc. The Laurence Trust is a group which supports men with eating disorders, and their families. This request has the support of the Party Group Leaders Forum.

I would point out that deputations are being received by the Committee in October and November 2018, draft estimates will be considered by the Committee in December 2018 and January 2019. It may therefore be 2019 before the Laurence Trust can be received.

Recommendation: It is recommended that the Laurence Trust be received by the Committee at a future meeting, such a date to be identified by the Head of Central Support Services in consultation with the Chairman of the Committee, Councillor N Anderson.

Finance and Resource Implications:

None

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

13.2 SUBJECT TO PLANNING APPROVAL: No

13.3 APPENDICES: No

13.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

14 TITLE: Everyday Harmony Music Therapy – Request to be received by Committee

Background and Key Issues: I wish to advise that Every Day Harmony Music Therapy has sought to make a presentation to the Committee on its activities and objectives etc. This request has the support of the Party Group Leaders Forum.

I would advise that deputations are being received by the Committee in October and November 2018, draft estimates will be considered by the Committee in December 2018 and January 2019. It may therefore be 2019 before Every Day Harmony Music Therapy can be received.

Recommendation: It is recommended that Everyday Harmony Music Therapy be received by the Committee at a future meeting, such a date to be identified by the Head of Central Support Services in consultation with the Chairman of the Committee, Councillor N Anderson.

Finance and Resource Implications:

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

14.2 SUBJECT TO PLANNING APPROVAL: No

14.3 APPENDICES: None

14.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

15 TITLE: Maryland Healthcare, Knockbracken Road, Castlereagh

Background and Key Issues: Following the decisions of the Health Working Group, the Chief Executive wrote to Sir Jeffrey Donaldson MP and Richard Pengelly (Permanent Secretary) to advise of the following:-

• The Council’s support for the facilities provided by the Maryland Care Centre of Distinction but had concerns that it was not being used to its optimum level by the Health Trusts nor was it being promoted adequately by the Department of Health. • Asked to ensure that the Trusts made more use of the facilities provided by the Maryland Care Centre of Distinction thereby freeing up much needed hospital beds and allowing waiting lists for elective procedures to be more effectively managed. • Reminded that Elected Representatives had actively supported the provision of the facility from its inception throughout the planning process.

The Council has received the following in response:- • Letter from Sir Jeffrey Donaldson MP enclosing a response from Richard Pengelly referring the matter to HSCB. • Letter dated 30th August from Valerie Watts (Chief Executive HSCB) advising that this is a matter for the Health Trusts who procure intermediate beds.

Recommendation: It is recommended that the correspondence is noted and the Committee considers further appropriate action.

Finance and Resource Implications:

N/A

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

15.2 SUBJECT TO PLANNING APPROVAL: No

15.3 APPENDICES: Appendix 12 CSS Letter dated 29th August 2018 from Sir Jeffrey Donaldson MP enclosing response from Richard Pengelly referring the matter to HSBC.

Appendix 13 CSS Letter dated 30th August 2018 from Valerie Watts advising that this is a matter for Heath Trusts who procure intermediate beds.

15.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Noting

16 TITLE: Dunmurry Manor Care Home

Background and Key Issues: I refer to the decisions of the Health Working Group at its meeting held on the 4th July 2018 that:-

• invitations be issued to the Commissioner for Older People for Northern Ireland and the South Eastern Health & Social Care Trust to meet with the Council to discuss the report into Dunmurry Care Home, the Council previously having been in correspondence with the Commissioner on this matter in 2017 and the Council having an ongoing working relationship with the Trust;

• invitations to the Regulation & Quality Improvement Authority, the Police Service of Northern Ireland and Runwood Homes Limited (the owners and operators of Dunmurry Manor Care Home), be not implemented at the present time.

Responses from the South Eastern Health & Social Care Trust and the Commissioner for Older People for Northern Ireland are attached.

The SE Trust would welcome the opportunity to meet with the Health Working Group but would be happy if other Elected Members wished to join the meeting.

The Commissioner for Older People would be happy to meet with the Council to discuss the “Home Truths” report. The COPNI refers to different options when such a meeting could take place at which different levels of information would be available.

Recommendation: It is recommended that the decisions of the Health Working Group at its meeting held on the 4th July 2018 and progress on these be noted.

It is further recommended that the responses from the South Eastern Health & Social Care Trust and the Commissioner for Older People for Northern Ireland be considered and that the appropriate action be taken to meet with these organisations.

Finance and Resource Implications:

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

16.2 SUBJECT TO PLANNING APPROVAL: No

16.3 APPENDICES: Appendix 14 CSS Letter dated the 2nd August 2018 from the South Eastern Health & Social Care Trust

Appendix 15 CSS Letter dated the 9th August 2018 from the Commissioner for Older People for NI

16.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Noting

17 TITLE: Health Working Group – Membership 2018/2019

Background and Key Issues: Further to the Annual Meeting of the Council on the 8th June 2018 and to subsequent contact with the Party Leaders on the Council, I wish to advise that the confirmed membership of the Health Working Group for 2018/2019 is as follows:-

PARTY/POST REPRESENTATIVE Chairman of CSC (of the day) Councillor N Anderson Vice-Chairman of CSC (of the day) Councillor B Mallon Mayor of the day Councillor U Mackin DUP Alderman D Drysdale UUP Alderman M Henderson, MBE ALLIANCE Alderman S Martin SDLP Councillor B Hanvey TUV Councillor A Girvin

The Council has agreed that the Chairman and the Vice-Chairman of the Health Working Group are the Chair and Vice-Chair of the Corporate Services Committee. For 2018/2019, the Chairman and Vice-Chairman of the Health Working Group are therefore Councillors N Anderson and B Mallon respectively.

Recommendation:

It is recommended that the membership of the Health Working Group for 2018/2019 be noted.

Finance and Resource Implications:

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

17.2 SUBJECT TO PLANNING APPROVAL: No

17.3 APPENDICES: None.

17.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Noting

18 TITLE: Works to and maintenance of War Memorials

Background and Key Issues: By way of a progress report in relation to the Council’s war memorials, I wish to advise that I have received an update at this from Head of Technical & Estates

Work on Lisburn Castle Gardens Memorial is nearing completion. Painting, re-mortaring of pavers and mortaring/grouting of cracks in memorial plinth completed. Low perimeter around memorial has had loose plaster removed, scratch coat applied and is just awaiting finished plaster. Once this is completed surfaces to be cleaned then job complete. Envisage completion within a fortnight.

Work on other memorial is also being scheduled.

Recommendation: It is recommended that the update with regards to war memorials is noted.

Finance and Resource Implications:

From within existing budgets.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

18.2 SUBJECT TO PLANNING APPROVAL: No

18.3 APPENDICES:

18.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Noting

19 TITLE: National Malaya & Borneo Veterans Association (Northern Ireland Branch) Professor Pantridge Memorial – Ceremony on 15th September 2018

Background and Key Issues: Members are reminded that the annual ceremony by the National Malaya & Borneo Veterans Association (Northern Ireland Branch) at the Professor Pantridge Memorial, Lagan Valley Island, takes place on Saturday 15th September 2018. Information about arrangements for the event has been conveyed to Members.

Recommendation: It is recommended that the update on the ceremony by the National Malaya & Borneo Veterans Association (Northern Ireland Branch) at the Professor Pantridge Memorial, Lagan Valley Island, on Saturday 15th September 2018 be noted.

Finance and Resource Implications: From within existing budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

19.2 SUBJECT TO PLANNING APPROVAL: No

19.3 APPENDICES: None.

19.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Noting

20 TITLE: RAF 100 – Celebratory event

Background and Key Issues: I wish to confirm that a celebratory event to mark 100 years of the Royal Air Force is taking place on Saturday 10th November 2018 at the Irish Linen Museum & outside event space. There will be a spit fire on display in event space with a number of stands / interactive exhibitions from Aviation Society / RAF/ Air Cadets.

Recommendation: It is recommended that the update on the celebratory event to mark 100 years of the Royal Air Force be noted.

Finance and Resource Implications:

The event will be funded within existing budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

20.2 SUBJECT TO PLANNING APPROVAL: No

20.2 APPENDICES: None.

20.3 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Noting

21 TITLE: Lisburn & Castlereagh Policing & Community Safety Partnership Chairman 2018/2019

Background and Key Issues: The chairmanship of the Policing & Community Safety Partnership is held on a rotational basis with it being the turn of the SDLP to hold it for 2018/2019. Councillor Hanvey is the SDLP nomination for this position.

Recommendation: It is recommended that Councillor Hanvey be noted as the Chairman of the Lisburn & Castlereagh Policing & Community Safety Partnership for 2018/2019.

Finance and Resource Implications:

None

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

21.2 SUBJECT TO PLANNING APPROVAL: No

21.3 APPENDICES: None.

21.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Noting

22 TITLE: Lisburn & Castlereagh Policing & Community Safety Partnership Schedule of Meetings

Background and Key Issues: A schedule of forthcoming meetings of the Lisburn & Castlereagh Policing & Community Safety Partnership is presented to the Corporate Services Committee. Meetings, both public and private, have been arranged as outlined

Recommendation: It is recommended that the schedule of forthcoming meetings of the Lisburn & Castlereagh Policing & Community Safety Partnership be noted.

Finance and Resource Implications: Budgetary provision made and partially funded through DOJ/ NIPB.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

22.2 SUBJECT TO PLANNING APPROVAL: No

22.3 APPENDICES: Appendix 16 CSS Schedule of forthcoming meetings of Lisburn & Castlereagh PCSP.

22.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Appendix 1 CSS

LISBURN & CASTLEREAGH CITY COUNCIL

Leisure & Community Wellbeing Committee

Terms of Reference

. Scope

The Leisure & Community Wellbeing Committee (“the Committee”) will be responsible for recommending to Council the key decisions and actions required to be taken specifically in relation to the work of the Leisure & Community Development Directorate.

This will include:

• Sports Facilities • Sports Development & Active Lifestyles • The Arts • Heritage & Museum Services • Committee Development including Community Transport • Parks, Burials & Open Spaces including access to the Countryside • Outdoor Recreation • Play Development • Council Outdoor Public Events

This list is not exhaustive and may require changes from time to time as directed by Council.

. Membership

The Committee is comprised of 15 Elected Members plus the Mayor and Deputy Mayor as Ex Officio Members who have been appointed to the Committee at the most recent Annual General Meeting. Members may be required to represent the Committee and Council at pertinent events.

Chair

The Committee will be chaired by the Member nominated at the most recent Annual General Meeting. In the absence of the Chair, the Committee will be chaired by the Vice Chairperson. In the absence of the Vice Chairperson, a chair for the meeting will be agreed by the Members present.

Meetings

The Leisure & Community Wellbeing Committee will normally meet on the first Tuesday of each month. All meetings of the Committee will be governed by the Council’s Standing Orders and the Local Government Code of Conduct for Councillors.

Sub-Committees and Working Groups

The Committee has the facility, if it so wishes, to establish and appoint any number of Sub-Committees and Working Groups it deems necessary to consider in more detail the work of the Committee concerning specific issues related to the Leisure & Community Wellbeing Department.

Communication and Reporting

The Minutes of the Committee will be presented for adoption at each monthly meeting of Council by the Chair of the Committee or the Vice Chair in the absence of the chair.

Date agreed by Council: ______

LISBURN & CASTLEREAGH CITY COUNCIL

Environmental Services Committee

Terms of Reference

. Scope

The Environmental Services Committee (“the Committee”) will be responsible for recommending to Council the key decisions and actions required to be taken specifically in relation to the work of the Environmental and Regulatory Services Directorate.

This will include the following core areas of service:

Building Control Environmental Health Waste Policy, cleansing and operations Technical & Estates Planning (Enforcement)

This list is not exhaustive and business priorities may require changes from time to time.

Membership

The Committee is comprised of 15 Elected Members plus the Mayor and Deputy Mayor as Ex-Officio Members who have been appointed to the Committee at the most recent Annual General Meeting. Members may be required to represent the Committee and Council at pertinent events.

Chair

The Committee will be chaired by the Member nominated at the most Annual General Meeting. In the absence of the Chair, the Committee will be chaired by the Deputy Chairperson. In the absence of the Deputy Chairperson, a chair for the meeting will be agreed by the Members present.

Meetings

The Environmental Services Committee will normally meet on the first Wednesday of each month.

All meetings of the Committee will be governed by the Council’s Standing Orders and the Local Government Code of Conduct for Councillors.

Sub-Committees and Working Groups

Communication and Reporting

The Minutes of the Committee will be presented for adoption at each monthly meeting of Council by the Chair of the Committee or the Vice Chair in the absence of the chair.

Date agreed by Council: ______

LISBURN & CASTLEREAGH CITY COUNCIL

Capital Projects Committee

Terms of Reference

. Scope

The Capital Projects Committee (“the Committee”) will be responsible for recommending to Council the key decisions and actions required to be taken on a cross-directorate basis.

This will include capital investment projects proposed by the Council and be supplemented by the cross reference of the updated report of the affordability limits presented to Corporate Service committee, as per the chart below.

This list is not exhaustive and business priorities may require changes from time to time.

Membership

The Committee is comprised of 12 Elected Members plus the Mayor and Deputy Mayor as Ex-Officio Members who have been appointed to the Committee at the most recent Annual General Meeting. Members may be required to represent the Committee and Council at pertinent events.

Chair

Meetings

The Capital Projects Committee will normally meet bi-monthly on the 2nd Tuesday of the month.

All meetings of the Committee will be governed by the Council’s Standing Orders and the Local Government Code of Conduct for Councillors.

Sub-Committees and Working Groups

The Committee has the facility, if it so wishes, to establish and appoint any number of Sub-Committees and Working Groups it deems necessary to consider in more detail the work of the Committee

Communication and Reporting

The Minutes of the Committee will be presented for adoption at each monthly meeting of Council by the Chair of the Committee or the Vice Chair in the absence of the chair.

Date agreed by Council: ______

LISBURN & CASTLEREAGH CITY COUNCIL

Governance & Audit Committee

Terms of Reference

Scope

The Governance & Audit Committee (“the Committee”) will be responsible for recommending to Council the key decisions and actions required to be taken specifically in relation to the work of the Audit Unit and the Chief Executive’s Department.

This will include the following core areas:

. Audit Issues . Risk Management & Corporate Performance Improvement . Constitution and Standing Order Issues . Policy development and procedures

This list is not exhaustive and business priorities may require changes from time to time.

Membership

The Committee is comprised of 15 Elected Members plus the Mayor and Deputy Mayor as Ex-Officio Members who have been appointed to the Committee at the most recent Annual General Meeting.

Members may be required to represent the Committee and Council at pertinent events.

Chair

The Committee will be chaired by the Member nominated at the most recent Annual General Meeting. In the absence of the Chair, the Committee will be chaired by the Deputy Chairperson. In the absence of the Deputy Chairperson, a chair for the meeting will be agreed by the Members present.

Meetings

The Governance & Audit Committee will normally meet quarterly on the second Thursday of the month. All meetings of the Committee will be governed by the Council’s Standing Orders and the Local Government Code of Conduct for Councillors.

Sub-Committees and Working Groups

Communication and Reporting

The Minutes of the Committee will be presented for adoption at the monthly Council meeting immediately after the Committee meets by the Chair of the Committee or the Vice Chair in the absence of the chair.

Date agreed by Council: ______

LISBURN & CASTLEREAGH CITY COUNCIL

Corporate Services Committee

Terms of Reference

Scope

The Corporate Services Committee (“the Committee”) will be responsible for recommending to Council the key decisions and actions required to be taken specifically in relation to the work of the Service Support Directorate.

This will include the following core areas:

Finance & IT Procurement & Insurance Human Resources & Organisation Development Democratic & Business Services Marketing & Communications

This list is not exhaustive and business priorities may require changes from time to time.

Membership

Chair

Meetings

The Corporate Services Committee will normally meet on the second Wednesday of each month.

All meetings of the Committee will be governed by the Council’s Standing Orders and the Local Government Code of Conduct for Councillors.

Sub-Committees and Working Groups

Communication and Reporting

The Minutes of the Committee will be presented for adoption at each monthly meeting of Council by the Chair of the Committee or the Vice Chair in the absence of the chair.

Date agreed by Council: ______

LISBURN & CASTLEREAGH CITY COUNCIL

Planning Committee

Terms of Reference

Purpose

The role of the Planning Committee in relation to Development Management is to consider planning applications made to the Council as the Local Planning Authority and decide whether to not they should be approved. The Planning Committee will have full delegated authority, meaning that the decisions of the Planning Committee will not go to full Council for ratification.

Scope1

This will include:

. Applications which fall within the Major category of development (as defined by the Planning (Development Management) Regulations (Northern Ireland) 2015

. Applications made by the Council of an Elected Member of the Council

. Applications relating to land in which the Council has an interest

. Delegated (local) applications that are ‘called in’ to the Planning Committee for determination in accordance with the Protocol for the Operation of the Planning Committee

This list is not exhaustive and business priorities may require changes from time to time.

In addition and in line with the Planning Protocol, the committee should consider and approve the Area Plan before being presented to full council for resolution. The committee will also be responsible for the period reviews outlined within the protocol.

Membership

The Committee is comprised of 11 Elected Members plus the Mayor and Deputy Mayor as Ex-Officio Members who have been appointed at the most recent Annual General Meeting.

1 The Scope for the Committee has been taken directly from the Protocol for the Operation of the LCCC Planning Committee

Planning Committee Members may be required to represent the Committee and/or Council at pertinent events.

Chair

Meetings

The Planning Committee will normally meet on the first Monday of each month.

All meetings of the Committee will be governed by the Council’s Standing Orders and the Local Government Code of Conduct for Councillors.

Communication and Reporting

The Minutes of the Committee will be presented for noting at each monthly meeting of Council by the Chair of the Committee or the Vice Chair in the absence of the chair.

Date agreed by Council: ______

LISBURN & CASTLEREAGH CITY COUNCIL

Development Committee

Terms of Reference

Scope

The Development Committee (“the Committee”) will be responsible for recommending to Council the key decisions and actions required to be taken specifically in relation to the work of the Service Transformation Directorate.

This will include the following core areas:

• Economic Development • Regeneration and Infrastructure • Tourism • Rural Development • Employment programmes • Inward Investment • Area Plan Development • Community Planning

This list is not exhaustive and business priorities may require changes from time to time.

Membership

The Committee is comprised of 15 Elected Members plus the Mayor and Deputy Mayor as Ex-Officio Members who have been appointed to the Committee at the most recent Annual General Meeting.

Members may be required to represent the Committee and Council at pertinent events.

Chair

Meetings

The Development Committee will normally meet on the first Thursday of each month.

All meetings of the Committee will be governed by the Council’s Standing Orders and the Local Government Code of Conduct for Councillors.

Sub-Committees and Working Groups

Communication and Reporting

Date agreed by Council: ______

Appendix 2 CSS

HELP CELEBRATE WORLD MENTAL HEALTH DAY Wednesday 10th October 2018

Dear Carmel

Each year World Mental Health Day is celebrated around the world on 10th October.

The annual event presents the opportunity for each council to show their support for the 1 in 4 people in Northern Ireland impacted by mental illness and unite in their solidarity.

After last year’s continued success, I would like you to join us in celebrating World Mental Health Day once again by turning the Civic Centre (or any alternative civic building) purple to raise awareness of mental ill-health in Northern Ireland and reach out to those currently living with it.

Regards

Eoin McAnuff Service Manager

AMH New Horizons Derriaghy & AMH Men’s Sheds 44-46 City Business Park Dunmurry Co. Antrim BT17 9GX

T: 028 9062 9759 M: 07885970086 E: [email protected] W: www.amh.org.uk

FACTS ABOUT MENTAL ILLNESS:

• One in four adults in Northern Ireland will show signs of a mental illness • When matched to 17 other countries, NI had the 2nd highest rates of mental ill-health • Prevalence of mental illness in Northern Ireland is 25% higher than in England • 10% of children and young people have a clinically diagnosable mental health problem, yet 70% have not had appropriate interventions at a sufficiently early age. • In 2013, 6,233 suicides were recorded in the UK for people aged 15 and older. Of these, 78% were male and 22% were female. • 50% of women with perinatal mental health problems are not identified or treated, costing the UK economy £8.1billion. • In the UK, 70 million days are lost from work each year due to mental ill-health (ie depression, anxiety and stress related conditions) making it the leading cause of sickness absence.

Please help us on the 10th October by both celebrating and raising awareness of this important area of health. From: Laura Dooley [mailto:[email protected]] Sent: 31 July 2018 22:38 To: Theresa Donaldson Subject: Babyloss Awareness 9-15 October

Dear Dr Donaldson,

I am writing on behalf of the Stillbirth and Neo-natal Death Support charity, SANDS. Baby loss awareness week takes place each year between 9-15 October and is an opportunity for the world to come together and remember the babies that we have lost through miscarriage, stillbirth and neo-natal death. It is also an opportunity to raise awareness of a subject that although extremely common, remains a taboo subject. On the 15th October at 7pm, everyone across the globe is invited to take part in the Global Wave of Light. When candles are lit and landmarks across the world light up their buildings pink and blue in remembrance.

I am writing to ask if Lisburn and Castlereagh Council will light up their Civic Headquarters, Lagan Valley Island on 15 October at 7pm as an act of remembrance to all of those babies we have lost. In recent years many iconic landmarks have taken part and closer to home we saw many councils take part including the City Hall, Belfast.

On a more personal note, it would mean the world to me if the Civic Centre was awash with pink and blue on 15 October. Not only was I married in there but all four of my babies were registered there and sadly we had to register one of our sons as stillborn. So its fair to say that the Lagan Valley Island holds many special memories for me and my family.

I cannot express enough what this kind gesture would mean to me and the residents of Lisburn and Castlereagh. Should you need any more information you can contact me via e-mail or telephone (07800518737). Our SANDS network co-ordinator can also be contacted via e-mail - [email protected]

Kind Regards

Laura Dooley (Theo’s mummy) https://babyloss-awareness.org/

From: Andrea Kearns [mailto:[email protected]] Sent: 19 June 2018 15:55 To: Carole Hamilton Subject: Purple Light UP

Good afternoon Carole

Im not sure if you remember me, my name is Andrea Kearns and I am the Pancreatic Cancer UK Community Coordinator for the Northern Ireland. I would like to make you aware of Pancreatic Cancer Awareness Month (PCAM) again which is in November. As part of our wide range of activities in November I am inviting you to support us by lighting up the exterior of the Lagan Valley Island as you have done so last year and I am contacting you in a timely manner as I am aware that you may have to seek approval and look at other arrangements in order for this to happen. To illustrate last year’s PCAM Purple Lights campaign, please take a look here purplelightsuk.org. The castle that also sit on the hill opposite the Lagan Valley Island site, can you let me know if you are also responsible for this light up?

With pancreatic cancer on the increase, our latest research strategy is indicating that by 2026, pancreatic cancer will be amongst the top four cancers with survival rates still extremely low, with as little as fewer than 7% surviving past the 5 year mark. To increase awareness of pancreatic cancer may enable an increase in early diagnosis which is vitally important. By lighting up the building will help raise awareness of pancreatic cancer among the public, and attract media attention.

Many buildings will be lighting up on Thursday 1 November to launch the start of Pancreatic Cancer Awareness Month. Buildings will also be lighting up on Thursday 15 November which is World Pancreatic Cancer Day - or even for the whole month! I would really appreciate any time during the month of November that suits with your timetable.

Can you please advise me if this something that you would be able to do and if you are still the right contact details for this and if not please signpost me to the person best placed to help me? There are various ways buildings and landmarks can light up purple, whether it is covering your existing lights with purple filters or gels, or sometimes it is as simple as setting a timer if you have an in-built lighting system. Many thanks for your time in reading this and I look forward to hearing back from you.

Warm regards

Andrea Kearns Northern Ireland Community Co-Ordinator (Please note I work part-time days will vary)

Pancreatic Cancer UK 6th Floor Westminster Tower 3 Albert Embankment London SE1 7SP

Direct line: 07464824189 Main number: 020 3535 7090

Pancreatic Cancer UK Support Line: Freephone 0808 801 0707 pancreaticcancer.org.uk

Pancreatic Cancer UK is a company limited by guarantee registered in England and Wales (company number 05658041) and having its registered office at 6th Floor Westminster Tower, 3 Albert Embankment, SE1 7SP, registered as a charity in England & Wales (charity number 1112708), also registered as a charity in Scotland (Scottish charity number SC046392).

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Appendix 3 CSS Appendix 4 CSS Appendix 5 CSS

Appendix 6 CSS Policy Forum for Northern Ireland Keynote Seminar Next steps in delivering healthcare reform in Northern Ireland: securing consensus, shaping services and meeting future needs

with senior speaker confirmed from the Department of Health and Simon Hamilton MLA, former Minister of Health, Northern Ireland Executive; Paula Bradshaw MLA, Health Spokesperson, Alliance Party; Mark H Durkan MLA, Health Spokesperson, SDLP; Roy Beggs MLA, Health Spokesperson, Ulster Unionist Party and a senior speaker confirmed from the Royal College of General Practitioners

Chaired by: Professor Deirdre Heenan, Professor of Social Sciences and Director, Health & Wellbeing Research Centre, Ulster University

Morning, Thursday, 6th December 2018 Belfast

Book Online | Live Agenda | Sponsorship | Our Website | Unsubscribe

Dear Dr Donaldson

I am writing to give you advance notice of the above seminar. Please note there is a charge for most delegates, although concessionary and complimentary places are available (subject to terms and conditions - see below).

This timely seminar will bring together policymakers and key stakeholders to examine the next steps in delivering the reform of healthcare in Northern Ireland.

Delegates will assess the progress made in delivering the reforms from the Delivering Together report on the transformation of healthcare in Northern Ireland, two years after its publication - including the latest on the delivery of the encompass Programme, HSC Workforce Strategy 2026 and Elective Care Centres - and examine Departmental priorities moving forward, as well as priorities for the Transformation Implementation Group in delivering those strategies.

Those attending will also examine the challenges to securing political and community consensus for the reform of healthcare, including discussion on shaping service to meet local need, addressing political and community concerns on reform, and encouraging effective dialogue on the next steps for delivery.

Further sessions will consider how to tackle the challenges to reforming the health service, including in securing and effectively utilising Transformation Funding - coming as the Northern Ireland Affairs Committee launches an inquiry into funding of the health service - as well as how best to deliver enhanced primary care services and support the social care sector, meet patient needs, and design services which are fit for the future.

Delegates will also examine lessons from another jurisdiction on the effective delivery of healthcare reform.

The agenda has been structured following consultation with officials in the Department of Health. The draft agenda is copied below my signature, and a regularly updated version is available to download here. The seminar is organised on the basis of strict impartiality by the Policy Forum for Northern Ireland. Follow us @PolicyNI for live updates.

Speakers

We are delighted to be able to include in this seminar a keynote address from a senior speaker confirmed from the Department of Health.

Further confirmed speakers include: Simon Hamilton MLA, former Minister of Health, Northern Ireland Executive and Paula Bradshaw MLA, Health Spokesperson, Alliance Party; Mark H Durkan MLA, Health Spokesperson, SDLP; Roy Beggs MLA, Health Spokesperson, Ulster Unionist Party and a senior speaker confirmed from the Royal College of General Practitioners

Professor Deirdre Heenan, Professor of Social Sciences and Director, Health & Wellbeing Research Centre, Ulster University has kindly agreed to chair part of this seminar.

Additional senior participants are being approached, but if you or a colleague would like to be considered as a speaker at this seminar, please contact us at [email protected] specifying the event and session where you would like to speak and we’ll get back to you as soon as possible. If you are offering to speak yourself please don’t fill in the booking form, as this will be taken as an order and you will be charged for a place subject to our T&Cs.

Networking

Policy Forum for Northern Ireland seminars present an opportunity to engage with key policymakers and other interested parties, and are CPD certified (more details). Typically, attendees at our seminars are a senior and informed group numbering around 120 and senior officials from the Northern Ireland Executive, regulators and other agencies, representatives from across the health and social care sector - including leaders from Health and Social Care Trusts and the Health and Social Care Board - as well as private and third- sector health and social care providers, advocacy and patient groups, charities, academics and commentators together with reporters from the national and trade media based in Northern Ireland and elsewhere.

Output and About Us

A key output of the seminar will be a transcript of the proceedings, sent out around 12 working days after the event to all attendees and a wider group of Ministers and officials in the Department of Health; as well as MLAs with a special interest in the subject. It will also be made available more widely. This document will include transcripts of all speeches and questions and answers sessions from the day, along with access to PowerPoint presentations, speakers’ biographies, an attendee list, an agenda, sponsor information, as well as any subsequent press coverage of the day and any articles or comment pieces submitted by delegates. It is made available subject to strict restrictions on public use, and is intended to provide timely information for interested parties who are unable to attend on the day.

All delegates will receive complimentary PDF copies and are invited to contribute to the content.

The Policy Forum for Northern Ireland is strictly impartial and cross-party. The Forum has no policy agenda of its own.

Booking arrangements

To book places, please use our online booking form.

Once submitted, this will be taken as a confirmed booking and will be subject to our terms and conditions below.

Please pay in advance by credit card on 01344 864796. If advance credit card payment is not possible, please let me know and we may be able to make other arrangements.

Options and charges are as follows: • Places at Next steps in delivering healthcare reform in Northern Ireland: securing consensus, shaping services and meeting future needs (including refreshments and PDF copy of the transcripts) are £230 plus VAT; • Concessionary rate places for small charities, unfunded individuals and those in similar circumstances are £85 plus VAT. Please be sure to apply for this at the time of booking.

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If you find the charge for places a barrier to attending, please let me know as concessionary and complimentary places are made available in certain circumstances (but do be advised that this typically applies to individual service users or carers or the like who are not supported by or part of an organisation, full-time students, people between jobs or who are fully retired with no paid work, and representatives of small charities - not businesses, individuals funded by an organisation, or larger charities/not-for-profit companies). Please note terms and conditions below (including cancellation charges).

I do hope that you will be able to join us for what promises to be a most useful morning, and look forward to hearing from you soon.

Yours sincerely

Sean

Sean Cudmore Deputy Editor, Policy Forum for Northern Ireland

T: 01344 864796 F: 01344 420121

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FINANCIAL TERMS AND CONDITIONS: The delegate fee includes copies of the presentations via PDF and refreshments. Cancellation policy is as follows: (1) cancellations 14 or more days before the event: £75+VAT cancellation fee per delegate; (2) cancellations less than 14 days before the event: full fee applies. Promotion cancellation fee applies to all Five for Four offer places. Cancellations must be submitted via the website. If you are unable to submit your cancellation via the website then the cancellation must be notified in writing to the Policy Forum for Northern Ireland. No charge will be made for replacement delegates. Transfer of any confirmed booking between events is not possible. The organisers reserve the right to alter the programme and change the speakers without prior notice. The Policy Forum for Northern Ireland is unable to grant extended credit and therefore must request that full payment be made within 30 days from the date of invoice; immediate payment on receipt of invoice less than 14 days before the event. Should payment not be received within the stated terms, the Policy Forum for Northern Ireland will apply an administration charge of £40+VAT.

Policy Forum for Northern Ireland Keynote Seminar: Next steps in delivering healthcare reform in Northern Ireland: securing consensus, shaping services and meeting future needs Timing: Morning, Thursday, 6th December 2018 Venue: Belfast

Draft agenda subject to change

8.30 - 9.00 Registration and coffee

9.00 - 9.05 Chair’s opening remarks Professor Deirdre Heenan, Professor of Social Sciences and Director, Health & Wellbeing Research Centre, Ulster University

9.05 - 9.30 Latest progress and next steps in delivering the reform of health and social care Senior speaker confirmed from the Department of Health Questions and comments from the floor

Shaping reform, securing consensus and assessing the challenges to implementing change

9.30 - 9.50 Simon Hamilton MLA, former Minister of Health, Northern Ireland Executive Question and comments from the floor

9.50 - 10.10 Senior speaker to be confirmed Questions and comments from the floor

10.10 - 10.50 Securing political and public consensus on reform of the health service: supporting change and reflecting community needs Paula Bradshaw MLA, Health Spokesperson, Alliance Party Mark H Durkan MLA, Health Spokesperson, SDLP Roy Beggs MLA, Health Spokesperson, Ulster Unionist Party Senior speaker to be confirmed Questions and comments from the floor

10.50 - 10.55 Chair’s closing remarks Professor Deirdre Heenan, Professor of Social Sciences and Director, Health & Wellbeing Research Centre, Ulster University

10.55 - 11.20 Coffee

11.20 - 11.25 Chair’s opening remarks Chair to be announced

11.25 - 11.40 Lessons in delivering reform of healthcare Senior speaker to be confirmed

11.40 - 12.40 Tackling the challenges to delivering the reform: shaping services, implementing change and delivering high quality care Senior speaker confirmed from the Royal College of General Practitioners Senior representative, secondary care Senior representative, social care Senior representative, patients Commentator Questions and comments from the floor with a senior speaker to be confirmed

12.40 - 12.55 The future for Northern Ireland’s health service: next steps in delivering effective transformation Senior speaker to be confirmed

12.55 - 13.00 Chair’s and Policy Forum for Northern Ireland closing remarks Chair to be announced Sean Cudmore, Deputy Editor, Policy Forum for Northern Ireland

Appendix 7 CSS

From: Cliona McCarney Date: 13 August 2018 at 15:15:36 BST To: Undisclosed recipients:; Subject: NICON Autumn Discussion Series

Dear NICON colleagues,

We hope you are all enjoying a great summer. As we now approach the autumn, please see our discussion programme of events, intended to support progress on transformation across our system. Please do feel free to book for the September event if you have not already done so, and save the dates for the remainder of the programme. We will forward booking information for the subsequent events in September.

We look forward to seeing many of you in the coming weeks, for what we trust will be some useful space for learning, discussion and networking.

Please also note we have now agreed the dates for NICON19 as the 16-17 May 2019.

NICON Discussion Series September Securing the Future – Funding of Health and Social Care in to the 2030s Tuesday 11 September, 2.00 – 4.00pm, Ormeau Baths, 18 Ormeau Avenue, Belfast BT2 8HS

In the 70th anniversary year of the NHS, there has been an intense debate about how we can fund our services into the future. To inform this debate, the NHS Confederation commissioned the Institute for Fiscal Studies and the Health Foundation to undertake a robust study into the funding needs of the UK's health and care systems over the next 15 years. Securing the future: funding health and social care to the 2030s is the first report from the study. You can see the report here. It sets out the detail of the cost pressures together with some suggested solutions for long-term funding - potentially through tax increases.

To explore how these findings and the Theresa May promise of a 3.4% increase in funding, are relevant in Northern Ireland, Dr Tony Stevens, Chair of NICON will be joined by Dr Phil McCarvill Senior Advisor, NHS Confederation, the report’s editor, Anita Charlesworth, chief economist with the Health Foundation, and Owen Harkin, from the HSC Finance Directors Forum. After some short presentations there will be ample time for discussion. This event is open to all HSC colleagues and NICON associate members. If you wish to book a place, please click here. Please save the date for the below events - bookings will open in September

October One Year On – HSC’s Journey to Collective and Compassionate Leadership Myra Weir, HSC Collective Leadership Strategy lead and HR Director SEHSCT 2:00 – 4:00pm, 18th October 2018, Venue TBC (Central Belfast) On 18th October 2017, the HSC launched the new HSC Collective Leadership Strategy with a vision that everyone, staff, patients and partners, can all have a role in creating great care. Marking the one year anniversary from publication, we are delighted that Myra Weir, who led the development of the strategy, will join NICON colleagues to talk about progress so far and the journey still to come. Following a presentation from Myra, we will be exploring with a panel the key themes of the Strategy, celebrating progress made and how we can ensure compassionate, collaborative and collective leadership is present at all levels of the HSC. After the presentation and panel discussion, we will have ample opportunity for discussion with local leaders and frontline staff.

November The Role of the Mental Health Network- Exploring the Opportunities for Learning and Collaborating in NI? NICON Discussion Session with Sean Duggan, CeX Mental Health Network, 3:00 – 5:00pm, 21st November 2018, Venue TBC The Mental Health Network (MHN) is the authoritative voice for NHS funded mental health and learning disability service providers in England. The Network represents NHS providers from across the statutory, independent and third sectors in working with government, regulators, opinion formers, media and the wider NHS to promote excellence in mental health services and the importance of good mental health. We are delighted that Sean Duggan, Chief Executive MHN will be joining us for a discussion on good practice in England – what are the learnings for Northern Ireland? In the context of rising demand, strained workforce, funding issues, and digital technology, how can we keep people well and develop a parity of esteem between mental and physical health? Following an update from Sean, we will be exploring opportunities for shared learning and collaboration. Oscar Donnelly, Director of Mental Health, Learning Disability and Community Wellbeing, Northern Heath and Social Care Trust will lead the discussion at this session, when we will be joined by a range of other mental health leaders.

December HSC - Preparing for Brexit NICON Discussion Session with Layla McCay, Director of International Engagement NHS Confederation, 3:00 – 5:00pm, 13 December 2018 Right across the UK, health and social care system colleagues are preparing for the impact of Brexit. As we look forward to more clarity subsequent to October negotiations, in this session we will hear from Layla McCay, who leads for the NHS Confederation on the Brexit Health Alliance and Cavendish Coalition – the groups of organisations who are representing the voice of health and care organisations to government about the issues, concerns and solutions across the system. La’Verne Montgomery, Director of Corporate Services, DoH NI, will set out an overview of the preparations across the HSC. The discussion session will be hosted by Dr Tony Stevens, CEx of NHSCT and Chair of NICON.

May 2019 – NICON19 Conference 16-17 May 2019

Cliona McCarney

Member Support Officer

028 -9536-1779

07740 868 118

Part of the NHS Confederation

� Not printing emails saves money and the environment

Appendix 8 CSS

Steven McCourt Head of Community Safety Division Department of Justice

4 July 2018

Dear Consultee,

DOMESTIC HOMICIDE REVIEWS This letter is to advise that a public consultation has been launched seeking views on a proposed model for the introduction of Domestic Homicide Reviews in Northern Ireland. This is intended to seek opportunities for learning from the tragic circumstances where an adult (aged 16+) has been killed as a result of domestic violence and abuse. The consultation document and response questionnaire are available at: https://www.justice-ni.gov.uk/consultations/domestic-homicide-reviews

Responses should be sent to: E-mail: [email protected] Written: Community Safety Division, Room A4.03, Castle Buildings, Stormont (hard copy) Estate, Belfast, BT4 3SG

We are keen to hear your views and receive information which will help us in shaping and finalising the model for Domestic Homicide Reviews in Northern Ireland. We recognise that you may require assistance in responding to the consultation and are happy to provide advice by phone or email, on request. We would also like to invite representative organisations to hold a focus group session with their client group(s), which we would be happy to attend if that is deemed beneficial. If you would be interested in running a focus group as part of the consultation, I would be grateful if you could get in touch with us to discuss how we might help you to facilitate it. Please contact Joanne McPadden, (028 90 523772 or [email protected]) if you have any queries or wish to request attendance at a focus group.

Consultation responses must be received no later than Friday 28 September 2018.

At the end of the consultation period all the responses will be collated and a response report will be published on our website.

Yours faithfully

STEVEN MCCOURT Head of Community Safety Division

Building a fair, just and safer community Appendix 9 CSS Consultation Questionnaire

Domestic Homicide Reviews – Consultation

RESPONDING TO THE CONSULTATION

The Department of Justice (DOJ), is seeking your views on a proposed model for the introduction of Domestic Homicide Reviews (DHRs) in Northern Ireland, which will seek opportunities for learning from cases of homicide resulting from domestic abuse or violence.

Please use this questionnaire to tell us your views on the proposed model.

Please send your response, no later than 5pm on Friday 28 September 2018, to:

Department of Justice Community Safety Division Room A4.03 Castle Buildings Stormont Estate BELFAST BT4 3SG

Tel: 028 9052 3772 E-mail: [email protected]

Confidentiality and Access to Information Legislation

The Department intends to publish responses to the consultation and a summary response report on our website. Any contact details or information that will identify a respondent as a private individual will be removed prior to publication. All information will be handled in accordance with the General Data Protection Regulation (GDPR). Your information will not be shared outside of the Department.

What rights do you have? • You have the right to obtain confirmation that your data is being processed, and access to your personal data; • You are entitled to have personal data rectified if it is inaccurate or incomplete; • You have a right to have personal data erased and to prevent processing, in specific circumstances ; • You have the right to ‘block’ or suppress processing of personal data, in specific circumstances; • You have the right to data portability, in specific circumstances; • You have the right to object to the processing, in specific circumstances; • You have rights in relation to automated decision making and profiling.

Respondents should also be aware that the Department’s obligations under the Freedom of Freedom of Information Act 2000 (FOIA) may require that any responses not subject to specific exemptions under the Act be communicated to third parties on request.

If you have any concerns about how your personal data has been handled please contact the Departmental Data Protection Officer:

Tel: 028 9037 8617 Email: [email protected]

For further information about confidentiality of responses please contact the Information Commissioner’s Office.

Northern Ireland Information Commissioner's Office 3rd Floor 14 Cromac Place Belfast BT7 2JB

Tel: 028 9027 8757 or 0303 123 1114 Email: [email protected]

Website: www.ico.org.uk/ Thank you for completing this questionnaire and providing input to this consultation.

2 | Page

SECTION 1: ABOUT YOU

Consultee Details

Question (a):

I am responding as... (Please tick one option only)

[ ] A member of the Public

[ x ] On behalf of an organisation

[ ] Other...... (Please specify)

Question (b):

In some cases, the DOJ might need to contact respondents to seek further clarification on their response or to send out a summary of responses to the consultation.

Please tick the below consent box if you are willing to provide the DOJ with contact details for these purposes: xxx

All information will be handled in accordance with the General Data Protection Regulation (GDPR). Name:

Job Title: (if applicable)

Organisation: (if applicable) Lisburn & Castlereagh City Council

Address: Island Civic Centre 1 The Island Lisburn

City/Town: Lisburn

Postcode: BT27 4RL

Email Address: [email protected]

3 | Page

This consultation seeks views on a proposed model for the introduction of Domestic Homicide Reviews (DHRs) in Northern Ireland, which will seek opportunities for learning from cases of homicide resulting from domestic abuse or violence.

Question 1:

Do you have any comments to make about the purpose of a Domestic Homicide Review?

If yes, please provide comments below.

Domestic Homicide reviews should be introduced in Northern Ireland in order to maximise all opportunities for learning by the relevant organisations regarding how local professionals and organisations worked with victims and perpetrators.

The review should be carried out sensitively with any learning implemented as a matter of urgency to ensure robustness and build confidence in the community.

Question 2:

Do you have anything to say about when a DHR will or will not be commissioned?

If yes, please provide comments below.

Regardless of the Domestic Homicide Review process being in the early stages, it is proposed that it should cover death by suicide given the recognised links between domestic violence and abuse. The incidences of suicide in Northern Ireland is the highest in Europe and there will be undoubtedly be a link with abuse/violence. This must form part of the review process.

4 | Page

Question 3:

Do you have anything to say about what may ‘typically’ be outlined within the terms of reference?

If yes, please provide comments below.

The ‘typical’ terms of reference outlined in the consultation document are sufficiently comprehensive and agreed.

Question 4:

Do you have anything to say about:

• the knowledge and skills of the chair • the recruitment and contingency for the role of chair?

If yes, please provide comments below.

The details as outlined in the consultation document regarding the knowledge and skills of the chair and the recruitment and contingency for the role of chair are accepted.

5 | Page

Question 5:

Do you have any comments to make about DHR panel membership?

If yes, please provide comments below.

It is essential that there is representation from the voluntary and community sector with a specialism in working with victims of domestic violence and abuse, in addition to those who have a legislative requirement to be involved. They will bring significant and relevant expertees to this sensitive area of work.

Question 6:

Do you have any comments to make about the consideration of equality and diversity issues by the Panel?

If yes, please provide comments below.

No further comment to make.

6 | Page

Question 7:

Do you have anything to say about the involvement of other individuals in the process?

If yes, please provide comments below.

Agreed as per consultation document. No further comment to make.

Question 8:

Do you have anything to say about family involvement in the process?

If yes, please provide comments below.

Family involvement will be, in most instances, central to the process and as such should be handled in a sensitive manner. It is important to ensure they are involved at all stages and kept informed and updated at all times to ensure confidence and continued co-operation until the process is concluded.

7 | Page

Question 9:

Do you have any comments about the two key elements of the DHR process:

(i) initial findings, learning and identification of actions needed; and (ii) identification of key findings, learning, actions and longer term change to improve service and the response in future cases of domestic violence and abuse?

If yes, please provide comments below.

It is agreed that the requirement of criminal proceedings should not hamper the gathering or collection of information especially for any easily identifiable and obvious change to be progressed as soon as possible. Criminal proceedings must not prevent change being implemented as soon as possible as it could impact how cases are handled in the immediate future.

8 | Page

Question 10:

Do you have any comment on the approach proposed regarding gathering information, or any suggestions as to how best this could be undertaken?

If yes, please provide comments below.

Agreed as per consultation document.

Question 11:

Do you have any comment on the suggested approach around publication of the DHR report and do you have any views on the frequency of report publication?

If yes, please provide comments below.

Given the need for prevention of such tragic cases and the essential need for learning, a single report should be prepared and made publicly available in order that there is transparency and accountability. There should be an individual report for each case.

In terms of a brief thematic report being produced, a minimum of every two years is sufficient.

9 | Page

Question 12:

Do you have any comment on the potential outcome of the reviews through the development of reports?

If yes, please provide comments below.

It is crucial that the reports include the actions taken as a result of any learning and a timescale for implementation if this has not already happened. Tangible results will be very important to the families of the victims to ensure confidence in the process and for future DHRs.

Question 13:

Do you have any comment on the role and scope of the Senior Oversight Forum?

If yes, please provide comments below.

No further comment to make.

10 | Page

Question 14:

Do you have any comment on the organisations that would make up the Senior Oversight Forum, particularly the additional bodies that could be considered, or others that should be considered?

If yes, please provide comments below.

The organisations suggested are agreed, however there should be suitable flexibility in the system to allow the participation of organisations/representatives relative to the DHR being undertaken.

11 | Page

Question 15:

Do you have any comment on the potential implications the proposed model may have on equality or human rights?

If yes, please provide comments below.

No further comments to make.

12 | Page

Appendix 10 CSS

Appendix 11 CSS Annex B Response Questionnaire

DRAFT MODERN SLAVERY STRATEGY 2018 - 2019 – CONSULTATION

RESPONDING TO THE CONSULTATION

The Department of Justice (DOJ) is seeking your views on a draft Modern Slavery Strategy 2018 - 2019. The draft strategy aims to further strengthen the fight to eradicate human trafficking and slavery in all its forms, from Northern Ireland. It builds on the work of previous strategies and sets out an ambitious programme for the future.

Please use this questionnaire to tell us your views on the draft strategy.

Please send your response no later than 5pm on Thursday 18 October 2018, to:

Department of Justice Organised Crime Branch Protection and Organised Crime Division Castle Buildings Stormont Estate BELFAST BT4 3SG

Tel: 028 90 523108 E-mail: [email protected]

Please note that responses to this consultation will be subject to the Freedom of Information Act 2000, which gives the right of access to much of the information held by public authorities. Before you submit your response, please read the advice in Annex C of the consultation document about the effect of the Freedom of Information Act 2000 on the confidentiality of responses to public consultation exercises.

Before you submit a response, please also read the Privacy Notice at Annex D of the consultation document which shows how we will use personal information as part of the processing of consultation responses.

Contact name: Carmel Connolly

Name and address of organisation: Lisburn & Castlereagh City Council

E-mail address: [email protected]

Q1. Do you consider the draft Strategic Priorities of PURSUE, PROTECT AND PREVENT to be the appropriate ones for this strategy?

Response: YES

Q2. Have you any other comments or suggestions on the Strategic Priorities?

Response:

Q3. In general, do you consider that the measures proposed under PURSUE are the appropriate ones?

Response: Yes

Q4. Are there any measures under PURSUE that you believe should be added or omitted (please provide reasons)?

Response:

Q5. In general, do you consider that the objectives, actions and delivery mechanisms proposed under PURSUE are the appropriate ones?

Response: Yes Q6. Do you have any further comments or suggestions for additions or omissions under PURSUE?

Response:

Q7. In general, do you consider that the measures proposed under PROTECT are the appropriate ones?

Response: Yes

Q8. Are there any measures under PROTECT that you believe should be added or omitted (please provide reasons)?

Response:

Q9. In general, do you consider that the objectives, actions and delivery mechanisms proposed under PROTECT are the appropriate ones?

Response: Yes

Q10. Do you have any further comments or suggestions for additions or omissions under PROTECT?

Response:

Q11. In general, do you consider that the measures proposed under PREVENT are the appropriate ones?

Response: Yes Q12. Are there any measures under PREVENT that you believe should be added or omitted (please provide reasons)?

Response:

Q13. In general, do you consider that the objectives, actions and delivery mechanisms proposed under PREVENT are the appropriate ones?

Response: Yes

Q14. Do you have any further comments or suggestions for additions or omissions under PREVENT?

Response:

Q15. Please provide any other comments which you wish to make on the draft strategy.

Response:

Appendix 12 CSS

Appendix 13 CSS

Appendix 14 CSS aw,)) South Eastern Health � and Social Care Trust Chairman Calm McKenna

Chief Executive Hugh Mccaughey

LISBURN & CAStL�Kl!AaH Your Ref: TD/RN CITY cm.1-.--:Cll Ub 20 u 02 August 2018 1 o A

S OFFICE Dr Theresa Donaldson CHIEF EXECUTIVE Chief Executive Lisburn & Castlereagh City Council Civic Headquarters Lagan Valley Island Lisburn BT27 4RL

Dear Dr Donaldson

DunmurryManor Care Home

Many thanks for your letter dated 25 July 2018 in relation to the recently published report of the Commissioner for Older People for NI entitled "Home Truths: A report on the Commissioner's Investigation into Dunmurry Manor Care Home".

Thank you for your request for the South Eastern Health & Social Care Trust (the Trust) representatives to meet the Council which is very timely since we were planning to request an opportunity to brief Councillors regarding the report.

In addition to the report itself, there has been a significant amount of media coverage, not all of it well informed or accurate. We therefore feel it would be helpful forelected representatives to have an understanding of the actions the Trust has taken since the Home opened in July 2014 to the current day.

I would ask however, that the briefing would not be held in public as there is currently an independent review being conducted by CPEA at the request of the Department of Health. Whilst we feel it is important that Councillors have access to information (not currently in the public domain) regarding our actions and interventionswith Dunmurry Manor Care Home, we feel it would be inappropriate to hold the briefing in public domain whilst the independent review is being conducted.

South Eastern Health and Social Care Trust, Trust Headquarters, Ulster Hospital, Upper Newtownards Road, Dundonald, BT16 1 RH - Tel (028) 9055 3100 - Fax: (028) 9041 1307 - www.setrust.hscni.net

Appendix 15 CSS Appendix 16 CSS

SCHEDULE OF PUBLIC/PRIVATE MEETINGS 2018/19

Date of meeting Type of meeting Location

Tuesday 18 September 2018 Private Meeting L.V.I.

Tuesday 16 October 2018 Themed PCSP Public TBC Meeting

Tuesday 20 November 2018 Policing Committee 6 TBC Month Monitoring Meeting (Castlereagh (Public) area)

Tuesday 15 January 2019 Private Meeting L.V.I.

Tuesday 19 February 2019 Policing Committee 9 L.V.I. Month Monitoring Meeting (Private)

Tuesday 19 March 2019 Private Meeting L.V.I

Tuesday 16 April 2019 Themed PCSP Public TBC Meeting

• All private meetings will commence at 5.30pm unless otherwise indicated. A light tea will be served prior to all private meetings and will be available from 5.00pm • All public meetings will commence at 7pm unless otherwise stated

Corporate Services Committee Report

12 September 2018

Report from:

ACTING HEAD OF HUMAN RESOURCES & ORGANISATION DEVELOPMENT

Item for Noting

1 TITLE: Elected Member Development Steering Group

Background and Key Issues: To provide the Corporate Services Committee with the report and action notes from the meeting of the Elected Member Development Steering Group held on 3rd July 2018.

The Elected Member Development Steering Group met on 3rd July 2018 and discussed a number of matters pertaining to Member Development. The report and action notes from this meeting.

Actions will progress through the group as per the attached, working towards the Charter Plus standard for Elected Member Development.

By way of noting, Members had agreed at the June meeting of Committee for the circulation of NILGA’s Leadership Programme information to Members with places being allocated on a “first come, first served” basis. I can advise that one Member has registered for this programme.

Recommendation: It is recommended that Members note the report and action notes from the Elected Member Development Steering Group meeting held on 3rd July 2018. It is further recommended that Members note the information relating to the Leadership Programme.

Finance and Resource Implications:

All actions covered by current budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: Appendix 1 HR&OD Elected Member Development Steering Group meeting notes and Action Plan in regard to meeting of the 3rd July 2018.

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: ACTING HEAD OF HUMAN RESOURCES & ORGANISATION DEVELOPMENT

Item for Noting

2 TITLE: Appointment of Heads of Service

Background and Key Issues: Members of this Committee approved the recruitment of Heads of Service posts for:

Head of Planning and Capital Development Head of Waste Management and Operations Head of Finance and IT Head of Audit and Risk

I wish to advise Members that the recruitment process for the Heads of Planning and Capital Development and Waste Management and Operations is complete and I can advise that Mr Conor Hughes and Mr Wilfred Muldrew were appointed to these posts respectively.

The recruitment for the posts of Head of Finance and IT and Head of Audit and Risk is currently underway.

Recommendation: It is recommended that Members note the information pertaining to the appointment of Heads of Service.

Finance and Resource Implications:

None

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: None

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Appendix 1 HR&OD ELECTED MEMBER DEVELOPMENT STEERING GROUP Tuesday, 3 July 2018 at 5.00pm Oak Room, 2nd Floor, LVI

ACTION NOTES

ELECTED MEMBERS Cllr Nathan Anderson DUP, Chair Cllr Hazel Legge, UUP Ald Stephen Martin, APNI

APOLOGIES Cllr Andrew Girvin TUV Cllr John Gallen SDLP

OFFICERS Caroline Magee, Head of Human Resources and Organisational Development (Acting) Sean Smart, Human Resources and Organisational Development Manager

Declarations of interest: None received.

No Report & Actions: Actioned by: Target date:

1. Apologies were noted N/A N/A

2. Matters Arising

Member Induction: It was reported that Noted by all As soon as Council is awaiting a nomination from the notification is SDLP to replace Cllr Robb. received Induction process will commence

3. Elected Member Development Charter Plus

3.1 It was agreed that there should be a focus Agreed to set December on the post election Elected Member a target date 2019 Induction Programme in order to promote for December our new processes. 2019 This will enable a fuller, improved communication plan pre-assessment. It was agreed that the Council would, therefore, be better placed for Charter Plus in December 2019

No Report & Actions: Actioned by: Target date:

4 Elected Member Learning and Development

4.1 Members agreed that an emphasis should Chair EMDSG At nomination be put on the proposed Residential for the HR & OD time. And at new intake of Members in June 2019. This Manager / Party Group should be communicated at the point of Central Leaders making nominations so that members are Services meeting. aware of the residential well in advance.

The Half Year activity report was shared Noted. 4.2 and commended. The Chair thanked officers.

Planning Training – it was noted that the Noted. 4.3 Head of Service for Planning and Capital Development has been personally guiding members of the Planning Committee through the Code of Conduct and Principles of Decision Making.

4.4 It was agreed to progress the development HR & OD 25 July 2018 of a competency framework for Planning Manager Committee members in liaison with the Director of Service Transformation and Planning Manager

4.5 Members asked for LMS log-on details to HR & OD ASAP be re-issued to all Councillors. Manager

4.6 Provision of training on Welfare Reform, Member October 2018 Housing, etc. The CAB presentation for Services and members has been put back until October HR & OD 2018. Officers to investigate if this can be Manager done as a webinar/podcast to maximise By August uptake.

4.7 The NILGA Training for Chairs/Vice Chairs HR & OD By August of Planning Committees has been deferred Manager until Aug/Sept. The EMDSG asked if it could be checked if this was open to all Members.

4.8 NILGA Leadership Programme: Ald Noted End July. Stephen Martin’s application was accepted

and approved. The Chair asked Members if others were interested, they should apply by the end of July.

The Chair proposed getting the Training Records discussed on the agenda for the Noted Monday 20 next Party Group Leaders Forum to be August 2018 held on 20 August

5. Any Other Business HR & OD ASAP Manager The Chair asked if Planning Policy Statements could be placed on Sharepoint and brought to Members’ attention.

6. Date, Time and Venue for next meeting Noted 18 September

Members agreed that the proposed date did not suit and requested that the next Steering Group meeting be arranged for or Tuesday 18 September.

There being no further business, the meeting concluded at 5.50pm.

Elected Member Development Steering Group

Update July 2018

Please find attached a copy of the draft Action Notes from the meeting held on 03 July. There have been a number of developments since the next meeting is not until 18th September it may be useful to circulate the following update:

Topic Update Action 1. Induction Programme A meeting will be held to A draft Programme to be for New Councillors progress this with Central considered at the and Co-Opted Support, Finance & IT and September meeting Members HR&OD Staff prior to the next EMDSG meeting

2. Local Democracy It is proposed to incorporate Develop programme for the Event/s an event inviting local September meeting schools with the Citizenship Ceremonies held at Lagan Valley Island. The autumn dates arranged so far are: 10 October 25 October 14 November 29 November 14 December

3. NILGA Training for NILGA has advised (on 24 Circulate details to Chairs/Vice Chairs of July) that the Planning Chairman and Vice Planning Committees Chairing Skills Masterclass Chairman Planning has been rescheduled to Committee and Members take place on Monday 10 September 2018, 10-2pm at Reminder: Chairing Skills Craigavon Civic session has been arranged Centre. This is free to all for the Chairs and Vice Chairs and Deputy Chairs of Chairs of Committees on 20 Council Planning August facilitated by Wavell Committees. Moore, PSM Consulting

Further to the query raised in relation to this training being open to all Members, NILGA has confirmed that they should be able to accommodate additional interest.

4. NILGA Leadership At Council meeting on 26 Circulate a reminder to Programme June Members were Members encouraged to submit applications prior to the end of July for consideration.

5. Planning Policy and The documents are Circulate email to Members Statements available on the Planning with link Portal and a link to this web page will be circulated to Members

Corporate Services Committee Report

12 September 2018

Report from: CHIEF EXECUTIVE

Item for Decision

1 TITLE: Day and Time of Monthly Meetings of Corporate Services Committee

Background and Key Issues: Members will be aware that revised day/time arrangements for meetings of the Standing Committees were presented to the Council at its meeting held on the 24th July 2018. The proposed arrangement for the Corporate Services Committee was the 2nd Wednesday of the month at 5.30 pm.

The Council agreed that for September 2018, the meeting take place on the 2nd Wednesday of the month but at 6.00 pm, with each committee reviewing its arrangements at its September meeting and a report thereafter being presented to the September 2018 meeting of Council.

Recommendation: It is recommended that – subject to any comments that Members may wish to make – the monthly meetings of the Corporate Services Committee be held on the 2nd Wednesday of each month at 6pm.

Finance and Resource Implications: None.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: None.

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: CHIEF EXECUTIVE

Item for Decision

2 TITLE: Scheme of Allowances payable to Councillors 1st April 2018 – 31st March 2019

Background and Key Issues: Circular LG 12/2018 from the Local Government & Housing Regulation Division of the Department for Communities which provides a consolidated record of all current councillor allowances and supersedes Local Government Circular LG 03/2017 has been received and is attached.

Revised rates enclosed in this circular, (an increase in Dependants’ Carers’ Allowance and maximum Basic & Responsibility Allowances), have been used to update the Council’s Scheme of Allowances Payable to Councillors for the period 1st April 2018 – 31st March 2019. (Scheme is attached.)

Recommendation: It is recommended that:-

• the revised rates for Dependants’ Carers’ Allowance and maximum Basic & Responsibility Allowances applicable from 1 April 2018 be accepted and applied from that date;

• Circular LG 12/2018 from the Local Government & Housing Regulation Division which consolidates all Councillor allowances be noted;

• the Council’s updated Scheme of Allowances Payable to Councillors for the period 1st April 2018 – 31st March 2019 be approved.

Finance and Resource Implications: Members’ allowances are paid from within existing budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: Appendix 1 CE Circular LG 12/2018 from the from the Local Government & Housing Regulation Division of the Department for Communities.

Appendix 2 CE Council’s updated Scheme of Allowances payable to Councillors for the period 1 April 2018 – 31st March 2019.

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: CHIEF EXECUTIVE

Item for Decision

3 TITLE: National Police Memorial Day Waterfront Hall, Belfast Sunday 30th September 2018

Background and Key Issues: The National Police Memorial Day is an annual event throughout the United Kingdom. The 2018 event is being held in Belfast.

The council became aware of this event on the 24th August 2018 which was the date on which online registration closed. Given this, on-line registrations were made for four Members of Council, namely The Right Worshipful The Mayor, Councillor U Mackin; the Deputy Mayor, Councillor A Grehan; Councillor N Anderson (Corporate Services Committee chairman); Councillor B Mallon (Corporate Services Committee vice-chairman).

In addition to the main event, there is a reception in the City Hall on Saturday 29th September 2018 (6.30 pm – 8.30 pm). The Right Worshipful The Mayor, Councillor U Mackin, has been registered for this.

There is no fee for either event. The only expenses applicable will be those in relation to travel.

Recommendation: It is recommended that:-

• the registration of The Right Worshipful The Mayor, Councillor U Mackin; the Deputy Mayor, Councillor A Grehan; Councillor N Anderson (Corporate Services Committee chairman); Councillor B Mallon (Corporate Services Committee vice-chairman) at the National Police Memorial Day in Belfast on the 30th September 2018 be approved on a retrospective basis;

• the registration of The Right Worshipful The Mayor, Councillor U Mackin, at the pre- reception on the 29th September 2018 be approved on a retrospective basis;

• the payment of approved expenses be agreed.

Finance and Resource Implications:

Attendance claims will be from within existing budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

3.2 SUBJECT TO PLANNING APPROVAL: No

3.3 APPENDICES:

3.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: CHIEF EXECUTIVE

Item for Decision

4 TITLE: Northern Ireland Local Government Association Council contribution to National Employer & related external partnership work

Background and Key Issues: External agencies carry out work for the Northern Ireland Local Government Association on behalf of the member Councils. An invoice in the sum of £3,769.27 has been received from NILGA which represents the Council’s contribution to fees for work carried out by the National Employers (LGA, England/NI/Wales) and CEEP & CEMR (LGA, England/NI/Scotland/Wales).

Recommendation: It is recommended that the invoice from NILGA in the sum of £3,769.27 in regard to the Council’s contribution to fees for work carried out by external agencies be paid.

Finance and Resource Implications: From within existing budgets.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

4.2 SUBJECT TO PLANNING APPROVAL: No

4.3 APPENDICES: None.

4.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: CHIEF EXECUTIVE

Item for Decision

5 TITLE: ‘Friends of the Somme’ yearly subscription 2018/19

Background and Key Issues: Attached is a copy of a letter dated 29th August 2018 from the Somme Association advising that the Council’s annual subscription as a ‘Friend of the Somme’ is £1000 plus VAT.

Recommendation: It is recommended that the Council’s annual subscription as a ‘Friend of the Somme’ in the sum of £1000 plus VAT be paid. It should be noted that this is an increase of £350 plus VAT from the 2017 subscription of £650 plus VAT.

Finance and Resource Implications: From within existing budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

5.2 SUBJECT TO PLANNING APPROVAL: No

5.3 APPENDICES: Appendix 3 CE Letter dated 29th August 2018 from The Somme Association regarding yearly subscription 2018/19.

5.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: CHIEF EXECUTIVE

Item for Noting

6 TITLE: Moss Road Post Office, 102-104 Moss Road, Lambeg, BT27 4NU Temporary closure as from 24th September 2018

Background and Key Issues: I refer to a decision of the Committee at its meeting held on the 10th April 2018 to offer no comment on a proposed relocation of Moss Road Post Office from 102-104 Moss Road, Lambeg, BT27 4NU to G&T Beacom Ltd, 105-107 Moss Road, Lambeg, BT27 4NX, as from June or July 2018.

In a letter published on the 24th August 2018, the Post Office has advised that they are not able to confirm the final decision on this relocation at the present time. Comments on this matter can be submitted. This letter is attached and it provides details of alternative Post Office branches.

Recommendation: It is recommended that notification from the Post Office as to being unable at this point in time to confirm a relocation of Moss Road Post Office be noted unless any Member may wish to comment thereon.

Finance and Resource Implications: None.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

6.2 SUBJECT TO PLANNING APPROVAL: No

6.3 APPENDICES: Appendix 4 CE Letter received on the 24th August 2018 from the Post Office relating to the temporary branch closure of Moss Road Post Office.

6.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee Report

12 September 2018

Report from: CHIEF EXECUTIVE

Item for Noting

7 TITLE: Somme Pilgrimage 2018 – Report of Attendance Somme Pilgrimage 2019 – Progress report

Background and Key Issues: For the purpose of Council records, attendance claims etc, Members are advised that the undernoted persons attended the Somme Pilgrimage (29th June – 2nd July 2018):-

Councillor H Legge Councillor U Mackin (The Right Worshipful The Mayor) Councillor T Mitchell Councillor T Morrow Councillor J McCarthy Councillor J Palmer Alderman J Tinsley Mr Ross Gillanders, Head of Parks & Amenities Dr Ciaran Toal, Irish Linen Centre & Lisburn Museum Research Officer

A report of attendance is attached.

I can also advise Members that – further to the meeting of Council on the 24th July 2018 – the matter of nominations to the 2019 Somme Pilgrimage is progressing. The CMT has agreed that Mr Ross Gillanders be the Lead Officer for this visit.

The Council has agreed that the same mandate for attendance should apply, ie that over the course of the four year Council term, all members should be given the opportunity to attend. By way of information, the Shadow Council at its meeting held on the 28th January 2015 agreed that:-

a) each Member be given the opportunity to attend once during the Council’s 4-year term b) a maximum of 8 Members plus supporting officers/drivers/guides attend each year.

Recommendation: It is recommended that the final attendees at the Somme Pilgrimage 2018 together with the report of attendance thereat be noted.

In regard to the 2019 Somme Pilgrimage, it is recommended that Members note that this matter is progressing as far as can be possible given the Local Government Elections of 2019 etc.

Finance and Resource Implications: Attendance claims will be from within existing budget.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

7.2 SUBJECT TO PLANNING APPROVAL: No

7.3 APPENDICES: Appendix 5 CE Report of attendance at Somme Pilgrimage 2018.

7.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report

12 September 2018

Report from: CHIEF EXECUTIVE

Item for Noting

8 TITLE: Mood Lighting at Lagan Valley Island

Background and Key Issues: Further to the previous decision of the Committee to progress mood lighting at Lagan Valley Island, I can advise that work is due to commence to provide new lighting of the main dome of the building. This work will be concluded by the end of October and will enable the Council to better facilitate requests for lighting up the Civic headquarters.

A policy on lighting up the building is also being prepared and will be presented to a future meeting of committee.

Recommendation: It is recommended that the above be noted.

Finance and Resource Implications: From within existing budget

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

8.2 SUBJECT TO PLANNING APPROVAL: No

8.3 APPENDICES: None

8.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee Report 12th September 2018

Report from: CHIEF EXECUTIVE

Item for Noting

9 TITLE: SERVICE SUPPORT ANNUAL DEPARTMENTAL PLAN 2018/2019

Background and Key Issues: Attached is the Service Support Annual Departmental Plan. This plan details the departmental objectives and priorities covering the period 2018/19. It has been set within the context of the overarching Lisburn & Castlereagh Council Plan 2018-2022 & beyond and considers the Council’s Strategic Themes as well as a number of corporate considerations which will impact across the entire operation of the Council and accordingly all departments.

Recommendation: It is recommended that Members note the adoption of the Service Support Annual Departmental Plan 2018/19

Finance and Resource Implications: None

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

9.2 SUBJECT TO PLANNING APPROVAL: No If Yes, “This is a decision of this Committee only. Members of the Planning Committee are not bound by the decision of this Committee. Members of the Planning Committee shall consider any related planning application in accordance with the applicable legislation and with an open mind, taking into account all relevant matters and leaving out irrelevant consideration”.

9.3 APPENDICES: Appendix 6 CE Service Support Annual Departmental Plan.

9.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Appendix 1 CE

Local Government and Housing Regulation Division Finance Branch Level 4 Chief Executive of each District Council Causeway Exchange Finance Officer of each District Council 1-7 Bedford Street BELFAST Other Interested Parties BT2 7EG Phone: 028 9082 3346 email: Anthony.carleton@communities- ni.gov.uk

Our ref: CO1-16-18342

Circular LG 12/2018 31 July 2018

Dear Sir/Madam

CONSOLIDATED COUNCILLOR ALLOWANCES CIRCULAR – UPDATED APRIL 2018

This Local Government Circular provides a consolidated record of all councillor allowances and supersedes Local Government Circular 03/2017.

This consolidated circular is required to determine and reflect an increase in maximum rates for Dependants’ Carers’ Allowance from 1 April 2018 and maximum Basic and Special Responsibility Allowances from 1 April 2018 and 1 April 2019.

All determinations are made by the Department under section 31 of the Local Government Finance Act (Northern Ireland) 2011 and the Local Government (Payments to Councillors) Regulations (Northern Ireland) 2012.

If you have any queries on the content of this circular please contact Jeff Glass on 028 9082 3375 or Ian Lewis on 028 9082 3506 or by email jeff.glass@communities- ni.gov.uk or [email protected] .

Yours faithfully

ANTHONY CARLETON Director Local Government and Housing Regulation

1. Basic Allowance

a) valid from 1 April 2018

Basic Allowance Maximum £14,775 per annum ≠

b) valid from 1 April 2019

Basic Allowance Maximum £15,071 per annum ≠

≠ (The basic allowance includes an element for incidental and consumable costs incurred by councillors in their official capacity. In 2015/16 this element was £1,000 and each year this amount is uplifted in line with the increase applied to the basic allowance, therefore this element within the basic allowance is £1,040 from 1 April 2018 and £1,061 from 1 April 2019.)

2. Dependants’ Carers’ Allowances – valid from 1 April 2018

The following table states the maximum rates for dependants’ carers’ allowance.

Dependants’ Carers’ Allowance Hourly Rate Maximum monthly amount

Standard £7.83^ £408

Specialist £15.66 £815

^(Based on national living wage for age 25+)

3. Travel Allowances – valid from 1 April 2017

The following table states the maximum rates for travel allowances.

Type of Vehicle Rate per Mile

A pedal cycle 20.0p

A motor cycle (all engine capacities) 24.0p

A motor car of cylinder capacity exceeding 450cc but not exceeding 999cc 46.9p

*13.7p

A motor car of cylinder capacity exceeding 999cc but not exceeding 52.2p 1,199cc *14.4p

A motor car of cylinder capacity exceeding 1,199cc 65.0p

*16.4p

An electric car 45.0p

**25.0p

Passenger rate (per passenger) 5.0p

* For mileage above 8,500 miles **For mileage above 10,000 miles

4. Special Responsibility Allowance

The following table states the maximum rate of Special Responsibility Allowance that a council may pay. The maximum rate is based on the size of the council population. Each council’s population figures are updated each year by the Northern Ireland Statistics and Research Agency and it is the duty of each council to operate within the total maximum rate appropriate to its population band. For ease the maximum any councillor can receive, within each band, is also provided.

a) – valid from 1 April 2018

Population of council Maximum Special Maximum (1/5th) for Responsibility Allowance individual councillor

£ £

Less than 120,000 52,025 10,405

120,000 to 199,000 72,835 14,567

200,000 + 112,374 22,475

b) – valid from 1 April 2019

Population of council Maximum Special Maximum (1/5th) for Responsibility Allowance individual councillor

£ £

Less than 120,000 53,066 10,613

120,000 to 199,000 74,292 14,858

200,000 + 114,622 22,924

5. Subsistence Allowances – valid from 1 April 2015

The following table states the maximum rates for subsistence; however, where councils believe it is necessary there is flexibility for councils to increase these rates by applying a suitable measure of price inflation.

RATES PERIOD/MEAL £

British Isles London

Accommodation allowance - An absence involving an overnight stay, away from the normal place of residence. This rate does not include any meal allowance. 100.70 122.45

Breakfast allowance - (more than 4 hours away from the normal place of residence or, where approved by the council, a lesser period before 11 am) 11.50

Lunch allowance - (more than 4 hours away from the normal place of residence or, where approved by the council, a lesser period including the period between 12 noon and 2pm) 13.50

Tea allowance - (more than 4 hours away from the normal place of residence or, where approved by the council, a lesser period including the period between 3pm and 6pm) 4.70

Evening meal allowance - (more than 4 hours away from the normal place of residence or, where approved by the council, a lesser period ending after 7pm) 20.95

Appendix 2 CE LISBURN & CASTLEREAGH CITY COUNCIL

SCHEME OF ALLOWANCES PAYABLE TO COUNCILLORS 1 APRIL 2018 – 31 MARCH 2019

This Scheme is made under Part 3 of the Local Government Finance Act (Northern Ireland) 2011 and Regulation 3 of the Local Government (Payments to Councillors) Regulations (Northern Ireland) 2012. The scheme has been prepared in accordance with the Department for Communities’ Guidance on Councillors’ Allowances circular LG23/2016 (issued on 14 December 2016) and Addendum No 1 (issued on 20 January 2017) and the Department of Communities circular LG12/2018 (issued on 31 July 2018) Consolidated Councillor Allowances Circular – Updated April 2018.

1. Definitions 1.1 In this scheme: • ‘approved duty’ is defined in Schedule 2, as provided for in the Local Government (Payments to Councillors) Regulations (Northern Ireland) 2012; • ‘Department’ means the Department of Communities; • ‘guidance’ means the Department for Communities’ Guidance on Councillors’ Allowances, issued in March 2012; and the Department of Communities Guidance issued in July 2018 and • ‘Regulations’ means the Local Government (Payments to Councillors) Regulations (Northern Ireland) 2012.

2. Commencement Date 2.1This scheme of allowances shall be operational from 1 April 2018.

3. Basic Allowance

3.1 Subject to sub-paragraph 3.3 and paragraph 8 below, for the period ending on 31 March 2019, a basic allowance of £14,775 shall be paid to each councillor. Where appropriate this shall be paid pro-rata.

3.2 Not more than one basic allowance is payable to any councillor.

3.3 The Basic Allowance includes an element for incidental and consumable costs incurred by councillors in their official capacity. From 1 April 2018, this element within the Basic Allowance is £1,040.

4 Special Responsibility Allowance (SRA)

4.1 For the period ending on 31 March 2019, a special responsibility allowance shall be paid to those councillors who hold the special responsibilities specified in Schedule 1.

4.2 Subject to sub-paragraph 4.3 and paragraph 8 below, the amount of each such allowance shall be the amount specified against that special responsibility in that Schedule.

5. Chairperson/Vice- Chairperson Allowance

5.1 For the period ending 31 March 2019, an allowance of £26,982 will be payable to the Chairman (Mayor) of the Council.

2 5.2 For the period ending 31 March 2019, an allowance of £8,636 will be payable to the Vice Chairman (Deputy Mayor) of the Council.

6. Dependants’ Carers’ Allowance

6.1 Councillors are entitled to claim a dependants’ carers’ allowance towards reimbursement of actual reasonable costs necessarily incurred in providing care for a dependant while carrying out an approved duty.

6.2 A dependant lives with the claimant and is defined as:

• a child under 16 years old;

• a child 16 years old or more, where there is medical/social work evidence that full-time care is required;

• an adult with a recognised physical/mental disability where there is medical/social work evidence that full-time care is required; or

• an elderly relative requiring full-time care.

6.3 A dependants’ carers’ allowance shall be payable based upon actual receipted costs or the appropriate hourly rate, whichever is the lower up to the monthly maximum. Payment will be at the rates given in paragraph 6.4, which are subject to the limits determined by the Department.

6.4 For the period ending on 31 March 2019, the hourly rate of dependants’ carers’ allowance for standard care shall be £7.83, and for specialised care shall be £15.66. The monthly maximum for standard care paid to individual councillors shall be £408.00, and the monthly maximum for specialised care shall be £815.00. Councillors may claim only one DCA in respect of each occurrence of approved duty. One DCA is payable even if there are 2 or more children/dependants being cared for.

7 Travel and Subsistence Allowances

7.1 A councillor or committee member is entitled to claim travel and subsistence allowances where expenditure on travelling or subsistence has been necessarily incurred in connection with an approved duty as specified in Schedule 2.

7.2 The rates of travel allowance for travel by public transport shall not exceed the actual amount paid. Where reasonably available, the cheapest available form of public transport should be used, except in urgent cases.

7.3 The rates of travel allowance for travel by private vehicle shall be the amounts shown below, which are within the maxima determined by the Department for Communities.

TYPE OF VEHICLE RATE A pedal cycle 20.0p per mile A motorcycle of all capacities 24.0p per mile A motor car of cylinder capacity exceeding 450cc but 46.9p per mile not exceeding 999cc 13.7p per mile* A motor car of cylinder capacity exceeding 999cc but 52.2p per mile not exceeding 1,199cc 14.4p per mile* A motor car of cylinder capacity exceeding 1,199cc 65.0p per mile 16.4p per mile* An electric car 45.0p per mile

4 25.0p per mile** Passenger rate (per passenger) 5.0p * For mileage above 8,500 miles ** For mileage above 10,000 miles

7.4 The rates of subsistence shall be the amounts shown below, which are within the maxima determined by the Department for Communities.

PERIOD/MEAL RATES British Isles London £ £ An absence involving an overnight stay only, 100.70 122.45 away from the normal place of residence Breakfast allowance (more than 4 hours away 11.50 11.50 from the normal place of residence or, where approved by the council, a lesser period before 11 am) Lunch allowance (more than 4 hours away 13.50 13.50 from the normal place of residence or, where approved by the council, a lesser period including the period between 12 noon and 2pm) Tea allowance (more than 4 hours away from 4.70 4.70 the normal place of residence or, where approved by the council, a lesser period including the period between 3pm and 6pm)

5 Evening meal allowance (more than 4 hours 20.95 20.95 away from the normal place of residence or, where approved by the council, a lesser period ending after 7pm) Sub-total for meals 50.65 50.65 Total maximum rate (absence of 24 hours) 151.35 173.10

8 General

8.1 This scheme may be revoked and amended at any time.

8.2 If an amendment to this scheme is made which affects payment of a basic allowance or special responsibility allowance in the year in which the amendment is made, then in relation to each of the periods: (a) beginning with the year and ending with the day before that day on which the first amendment in that year takes effect; or (b) beginning with the day on which an amendment takes effect and ending with the day before that day on which the next amendment takes effect, or (if none) with the year, the entitlement to such allowance shall reflect the proportion of the year when entitlement existed.

8.3 Where the term of office of a councillor begins or ends other than at the beginning or end of a year, entitlement to a basic allowance shall reflect the proportion of the year when entitlement existed.

8.4 Where a councillor has during part of, but not throughout, a year such special responsibilities as attract entitlement to a special responsibility allowance, that entitlement shall reflect the proportion of the year when

6 entitlement existed.

9. Claims and Payment

9.1 Payments regarding basic allowance and special responsibility allowance shall be made in instalments of one-twelfth of the amount specified in this scheme on the 26th of each month unless it falls on a weekend or public holiday when it will be paid on the nearest preceding working day.

9.2 Claims for dependants’ carers’ allowance, travelling allowance or subsistence allowance should be made in writing within three months, and should be accompanied by receipts, where appropriate.

10. Publication

10.1 As soon as possible after the end of the year to which the scheme applies (bearing in mind that the legislation gives councillors 3 months in which to submit claims), the Council will arrange for the allowances paid to each councillor to be published on its website.

10.2 The minimum information which will be published is as follows:

• the name of the councillor; • all positions held (eg chairperson or member of (name) committee) by the councillor concerned; • basic allowance paid; • special responsibility allowance paid; • dependants’ carers’ allowance paid; • Mayor and Deputy Mayor’s expenses;

7 • mileage expenses; • other travel expenses; • subsistence costs, divided into 2 columns, the first relating to accommodation costs and the second relating to meals; • attendance at courses, conferences and visits expenses; and • total expenses.

SCHEDULE 1

The following are specified as the special responsibilities in respect of which special responsibility allowances are payable and the amounts of those allowances.

1. Valid from 8 June 2018

Position Annual Allowance Chairman (Corporate Services Committee) £8,500 Chairman (Development Committee) £8,500 Chairman (Environmental Services Committee) £8,500 Chairman (Governance &Audit Committee) £4,500 Chairman (Leisure &Community Development £8,500 Committee ) Chairman (Planning Committee) £8,500

Chairman (Capital Projects Committee) £4,500

Vice Chairman (Corporate Services Committee) £3,000 Vice Chairman (Development Committee) £3,000 Vice Chairman (Environmental Services £3,000 Committee) Vice Chairman (Governance &Audit Committee) £1,700 Vice Chairman (Leisure &Community £3,000 Development Committee) Vice Chairman (Planning Committee) £3,000

Vice Chairman (Capital Projects Committee)) £1,700 Partnership Panel Member £1,504 TOTAL £71,404

2. SCHEDULE 2

In accordance with Regulations, only the following are specified as the duties in respect of which basic allowance, dependants’ carers’ allowances, and travel and subsistence allowances are available.

1. attendance at a meeting of the council; 2. attendance at a meeting of a committee of the council; 3. attendance at a meeting of a sub-committee of the council; 4. attendance at a meeting of a joint committee; 5. attendance at a meeting of a sub-committee of a joint committee; 6. attendance at a meeting of a group committee established under the provisions of the Local Government (Employment of Group Building Control Staff) (Northern Ireland) 1994 or the Local Government (Employment of Group Environmental Health Staff) Order (Northern Ireland) 1994; or 7. the doing of anything approved by a council or anything of a class so approved, for the purpose of, or in connection with, the discharge of the functions of the council, or any of its committees or sub-committees, or as the case may be, of the joint committee or any of its sub-committees.

A site visit is excluded from the list of approved duties and a site visit is defined as a visit made by a councillor in connection with an application for planning permission:

• which has been referred to a council for consultation under Article 15(a) of the Planning (General Development) Order (Northern Ireland) 1993; or

• at the request of the applicant for that planning permission, or the agent of an applicant, or at the request of an objector to that application.

Regarding point 7, specific duties approved by the Council are:

1. Attendance at conferences, events, seminars and courses where the attendance has been approved by the Council or one of its Committees.

2. Attendance at approved Council civic events.

3. Attendance at meetings with senior council officers (Unit Head and above) for the purpose of progressing Council/Committee business.

4. Attendance at meetings of outside bodies, where the councillor has been nominated to attend by the Council or one of its Committees (and that body does not pay such allowances).

5. Attendance at site visits and visits to other organisations (other than a site visit made by a councillor in connection with an application for planning permission which is specifically excluded), when these have been approved by the Council or a Committee.

6. Attendance at an event (including photocalls) for which the councillor has received an official invite from the Council, Mayor, Chief Executive, Director or Assistant Director.

7. Any other duty approved by the Council or one of its Committees.

11 Appendix 3 CE THE SOMME ASSOCIATION

233 Bangor Road Vice-President Newtownards The Viscount Brookeborough, DL BT237PH Dr SIG Adamson, OBE Telephone 028 91823202 ----��fflt.l��Ult.� & CAS�ER£A�� E CITY COU1'-CIL Facsimile 028 91823214 Chainnan Website: www.sommeassociation.com Mr Alan McFarland �, AUG 20 Email:[email protected] Face Book: The Somme Association Director TIVES OFFICE Mrs Carol Walker, MBE CHIEF EXECU HonoraryPresident: H.R.H The Duke of Gloucester, KG, GCVO

29th August 2018

Dr Theresa Donaldson The Chief Executive Lisburn& CastlereaghCity Council Lagan Valley Island Lisburn BT274RL

Dear Dr Donaldson

Re: 'Friends of the Somme' yearly subscription 2018/19 I am writing to inform you that your council's yearly subscription to the Somme Association is now due. This year's fee following consultation with Council representatives on our Somme Advisory Committee, is as follows: £1,000.00 plus VAT of £200.00 making a total of £1,200.00. Please find invoice enclosed which contains our bank details forBACS payments.

The Officers of the Somme Association wish me to thank your Council for its support over this very busy centenary year and sincerely hope that it will continue to support our work at the Somme Museum and the Ulster Memorial Tower, France.

If you have any questions you would like answered, please do not hesitate to contact me.

Yours faithfully

Director Enc.

THE SOMME ASSOCIATION. IS A COMPANY LIMITED BY GUARANTEE REG. OFFICE: CRAIGAVON HOUSE. CIRCULARROAD, BELFAST. BT4 2NA VAT Reg No. GB Sl7 4S2S 49 Reg. No. N.I. 24103 TN:Somme As.soc:Qltion is regislered�ilh The Chari1yCommission for Nonhem Ireland NICIOS286 Appendix 4 CE

Dear Customer

Moss Road Post Office® 102 - 104 Moss Road, Lambeg, Lisburn, BT27 4NU

Branch Temporary Closure

We are writing to inform you that, regrettably, following the resignation of the postmaster the above branch will be closing temporarily on Monday 24 September 2018.

In March 2018 we advised you of our proposal, subject to consultation and the appointment of the new operator, to move the above Post Office to a new premises at G&T Beacom Ltd, 105-107 Moss Road, Lambeg, Lisburn, BT27 4NX. As we are currently considering all feedback received alongside our original proposal, we are not in a position to confirm our final decision at this moment in time.

If you have any questions you would like to raise about this matter, please write to me via the National Consultation Team at the address shown at the end of the letter. Please note that your comments will not be kept confidential unless you expressly ask us do so by clearly marking them “In Confidence”.

Any future changes to service provision would be handled in line with our Principles of Community Engagement. A copy is available at the end of this letter.

It would be helpful if you could share this information with any local groups or organisations that you know within the community, for example on noticeboards, local charities and in GP surgeries, to help our customers and your constituents understand what is happening to the Post Office in the local community. If you would like a supply of posters please let us know.

We apologise for any inconvenience caused during this temporary closure and will share further information as soon as we are in a position to do so. We hope that our customers will continue to use the Post Office and full details of alternative Post Office services in the area are shown at the end of this letter.

We will write to you again once we have any news about our final plans for this branch.

Yours faithfully Anthony Kennedy Anthony Kennedy Area Network Change Manager

How to contact us: [email protected] postofficeviews.co.uk FREEPOST Your Comments

Alternative branches: Pond Park Post Office Services 1 Pond Park Road The same range of services will continue to be available with Lisburn the addition of Car Tax, National Lottery, a comprehensive BT28 3LH range of Travel Money and Passport Check & Send.

Access and facilities This branch has a wide automatic door and a ramp with Opening times handrail at the entrance. Monday 08:00 – 20:00 Tuesday 08:00 – 20:00 Transport/parking Wednesday 08:00 – 20:00 Parking is available on the forecourt outside of the service Thursday 08:00 – 20:00 station. There are local buses serving the surrounding area. Friday 08:00 – 20:00 Saturday 08:00 – 20:00 Distance Sunday Closed This Post Office service is located approximately 1.6 miles away from Moss Road branch, along varied terrain.

Lambeg Post Office Services 163 Queensway The same range of services will continue to be available with Lambeg the addition of National Lottery. Lisburn BT27 4QS Access and facilities This branch has a wide automatic door and level access at the entrance.

Opening times Transport/parking Monday 07:00 – 23:00 There is a car park outside of the branch. There are local buses Tuesday 07:00 – 23:00 serving the surrounding area. Wednesday 07:00 – 23:00 Thursday 07:00 – 23:00 Distance Friday 07:00 – 23:00 This Post Office service is located approximately 0.4 miles Saturday 07:00 – 23:00 away from Moss Road branch, along varied terrain. Sunday 07:00 – 23:00

To get this information in a different format, for example, in larger print, audio or braille call 03452 66 01 15 or Textphone 03457 22 33 55.

Principles of Community Engagement on changes to the Post Office network

We are committed to engaging and supporting our customers and their representatives as we make changes to the Post Office network. The following Principles will be adopted when communicating about changes to your local Post Office branch.

We will Notify - where we are informing customers of changes around:

● Opening hours ● Temporary closure1/ temporary service interruption ● Re-opening of a temporarily closed branch in the same site ● Opening a new branch unrelated to a previous closure ● Location used by a Mobile Post Office within a community

We will display a poster in branch (or nearby if appropriate) to notify customers of the above changes, providing four weeks’ notice. Where four weeks’ notice is not possible, we will provide notice as soon as we are able to. For temporary closures we will include details of the nearest alternative Post Offices and our customer helpline/textphone.

We will Engage - where we are seeking feedback on a decision that has been made on:

● Re-opening of a temporarily closed branch in a new location (where the branch has been closed for more than three months) ● Franchising of a Directly Managed branch in its existing site

While the decision to proceed will have already been made, we will welcome suggestions about specific aspects of the change such as access arrangements and the internal layout. We will provide four weeks’ notice or, where extenuating circumstances prevent this, we will provide as much notice as possible.

During this period we will display a poster in branch and provide information online. We will contact locally elected representatives2, the Consumer Advocacy Bodies and selected charities3, providing clear information on any changes to services or access arrangements at the branch. We will ask locally elected representatives to share information with other key community outlets (such as notice boards, local charities, magazines, GP surgeries etc.). We will publish the outcome of the engagement online and in branch, providing a summary of key issues raised with a clear response to each and any changes made to our original plans.

We will Consult - where we are seeking feedback on proposals prior to a decision being made on the:

● Permanent closure of a Post Office branch4 ● Permanent relocation of a Post Office branch (including the franchising of a Directly Managed branch to a new site)

We will carry out a six-week5 local public consultation, informing customers, locally elected representatives, Consumer Advocacy Bodies and selected charities of the proposal. This information will also be made available online and for a Directly Managed branch a press release will be issued to local media. We will ask locally elected representatives to share information with other key community outlets (such as notice boards, local charities, magazines, GP surgeries etc.).

The consultation will ask specific questions on areas where we would like feedback on access to Post Office services and will confirm when the change will happen if the decision is made to proceed. We will provide clear information on any changes to services as well as access to and into the new branch.

We welcome all feedback with the following factors being taken into account in making our decision, which we expect to make within four weeks of the close of consultation:

● Customer access to, into and inside the new or alternative branch/branches with particular regard to vulnerable consumers ● Any local community issues which could be affected by or affect the proposal

At the end of the consultation process we will write to locally elected representatives, Consumer Advocacy Bodies and respondents to the consultation (where practical) to confirm our decision and provide a summary of key issues raised with a clear response to each. This information will be made available online and in branch (where possible).

These Principles have been agreed with Citizens Advice, Citizens Advice Scotland and the General Consumer Council for Northern Ireland; the independent statutory consumer watchdogs.

What to do if you feel these Principles haven’t been followed:

Please get in touch so we can investigate your complaint. We’ll explain in our reply whether we believe we have followed our Principles of Community Engagement and will provide you with the contact details for the relevant consumer watchdog (Citizens Advice, Citizens Advice Scotland or the Consumer Council for Northern Ireland) if you’re not satisfied with our response. The watchdog will independently assess whether we have followed the Principles of Community Engagement process (rather than the decision itself) and recommend any actions with respect to the complaint. postofficeviews.co.uk [email protected] FREEPOST Your Comments Call: 03452 66 01 15 Textphone: 03457 22 33 55

1We will provide an update to locally elected representatives if the status of the temporarily closed branch has not changed after 12 months.

2 Locally elected representatives include but are not restricted to the Member of Parliament, Scottish Parliament, Welsh Assembly, or Northern Ireland Assembly, Local Authority Chief Executive, Ward Councillors, Parish or Community Council.

3 Selected charities are local Citizens Advice, Age UK, Northern Ireland’s Disability Action and Northern Ireland’s Rural Community Network. All parties referred to in 2 and 3 above are encouraged to share all information with local groups and organisations who they believe have an active interest in changes to their local Post Office.

4 There may be a small number of cases where due to circumstances outside our control we have no option other than to permanently close a branch in a particular location. In these cases the consultation will seek feedback on alternative Post Office service provision in the area.

5 If the consultation includes more than four weeks in July in Scotland and Northern Ireland or more than four weeks in August in England and Wales we will extend the period by one calendar week. We will not start any local public consultation during the two-week period which includes the Christmas and New Year bank holidays. Appendix 5 CE

The Battle of the Somme Commemoration Visit:

29th June 2018- 2nd July 2018

Introduction On the morning of Friday 29th June 2018, a delegation from Lisburn & Castlereagh City Council consisting of Alderman James Tinsley, Councillors Uel Mackin (Mayor), Tim Morrow, Hazel Legge, Tim Mitchell, Johnny McCarthy and John Palmer, accompanied by the Head of Parks & Amenities, Mr Ross Gillanders MBE and Dr Ciaran Toal travelled to Belgium to attend the 102nd anniversary of the Battle of the Somme commemorations. On arrival at Brussels International Airport, the party travelled to Ypres, Belgium, a historic city devastated during the Great War (1914-1918), and the base for the group’s visit, arriving late evening (2015 hrs) due to heavy traffic. Each councillor was given a detailed reading guide to the locations to be visited. The brief had been prepared by Dr Ciaran Toal, Research Officer at the Irish Linen Centre & Lisburn Museum and highlighted to councillors those soldiers who gave their lives, with specific links to the Lisburn and Castlereagh area.

Saturday 30th June 2018

Early on Saturday morning, 30th June, the group set off to visit the Canadian National Memorial at Vimy Ridge. The French Army suffered 150,000 casualties in several battles to try and recapture the ridge from the Germans over several years. In 1917, the task was then given to the Canadian Corps of 4 divisions, the first time that the Canadian Expeditionary Force participated in a battle together. The ridge was heavily defended by 4 divisions of the German 6th Army. Tunnels were dug by Welsh and English miners to enable the Canadian Corps to advance to the front line underground and, accompanied by a well-planned artillery barrage, the Canadians captured the ridge in a day and all their objectives in 3 days, with the loss of 3,598 soldiers killed and 7,000 wounded. An unknown number of Germans were killed and over 4,000 taken prisoner. The fierce battle became a symbol of Canadian national achievement and sacrifice. Today a 100 hectare (250 acres) portion of the battlefield (including the ridge) serves as a memorial park, staffed by Canadian students on voluntary secondments. It has one of the most impressive WW1 memorials, which is situated on the top of the ridge and, during WW2, Hitler gave orders that it was not to be destroyed and a German battalion were tasked to guard it.

The delegation visited the battlefield, Visitors' Centre and memorial, and had a guided tour of the restored tunnels and trench system.

Canadian National Memorial at Vimy Ridge

On the way back to Ypres, the delegation visited the Irish Peace Tower at Messines and visited the memorial to the battle, which saw the 36th (Ulster Division) and the 16th (Irish) Division fighting side by side. It was said at the time that the soldiers got on so well that the 'troubles' in Ireland would be over when they came home as friends, but tragically the war continued and many of them subsequently were killed.

The plaque at Mesen reads: “From the crest of this ridge which was the scene of the horrific carnage in the First World War on which we have built a peace park and round tower to commemorate th thousands of young men from all parts of Ireland who fought a common enemy, defended democracy and the right of all nations, whose graves ae in shockingly uncountable numbers and those who have no graves, we condemn was and the futility of war. We repudiate and denounce violence, aggression, intimidation, threats and unfriendly behaviour. As Protestants and Catholics, we apologise for the terrible deeds we have done to each other and ask forgiveness. From this sacred shrine of remembrance, where soldiers of all nationalities, creeds and political allegiances were united in death, we appeal to all people in Ireland to help build a peaceful and tolerant society. Let us remember the solidarity and trust that developed between Protestant and catholic soldiers when they served together in these trenches. As we jointly mark the armistice of 11 November 1918, when the guns fell silent along this western front, we affirm that a fitting tribute to the principles for which men and women from the island of Ireland dies in both World Wars would be permanent peace.”

The Peace Tower is also adjacent to the Flanders Peace Field, which is football pitch used to unite communities through sport.

Elected representatives at the Irish Peace Tower, Messines.

Next the group visited Langemark German Military Cemetery. Here the flat stone graves commemorate multiple men, and the final resting place of over 45,000 combatants are overlooked by tall oaks, the national tree of Germany. After undergoing extensive renovations in 2015, the iconic Mourning Soldiers statues have been relocated in the graveyard. The group toured the graves, listened to harrowing audio recordings from survivors of a gas attack, and travelled through the cemetery’s ‘tunnel of reflection’.

Langemark German Military Cemetery

Tyne Cot Cemetery is the largest graveyard commemorating Commonwealth forces in the world. Here the group had an opportunity to tour the graves and memorials and view the names of local men who perished in the conflict, including Private Samuel Topping and Sgt Henry McVeigh. Both men were killed in August 1917 and are commemorated on the Tyne Cot Memorial to the Missing. Private Topping, 11th Battalion Royal Irish, served with the 36th (Ulster) Division, while Derriaghy-born Sgt McVeigh served with the 16th (Irish) Division.

Tyne Cot Cemetery

Councillor Uel Mackin visited his great uncle’s grave in Tyne Cot Cemetery The delegation then visited Canada Farm Cemetery which held the remains of, Gunner Edward Doherty, 1st Bn. Grenadier Guards, great uncle of Councillor Johnny McCarthy.

Councillor Johnny McCarthy at his great uncle’s grave.

Before returning to Ypres, a final visit was made to Essex Farm Dressing Station which is notable as the location where it is believed on 2/3 May 1915, the Canadian Major, later Lieutenant Colonel, John McCrae wrote his famous poem – In Flanders Fields. For 17 days Dr John McCrae tended the wounded of the 1st Canadian Artillery Brigade which was firing from positions near the canal bank, as well as the troops of many other units wounded in the heavy fighting around the village of Sint- Juliaan after the gas attack of 22nd April 1915.

As a military surgeon in Belgium, John McCrae wrote one of the most enduring poems of the First World War. Born at Guelph, Ontario, he was practising medicine in Montreal when he volunteered, in 1914, to join the Canadian Expeditionary Force which was being sent to fight in Europe. His stirring poem, written near the trenches at Ypres salient, provided a strong stimulus to the Allied war effort. McCrae died in 1918 while serving at a Canadian army hospital in Boulogne-sur-Mer. His words have made the poppy a lasting symbol of sacrifice in war.

At Essex Farm Cemetery, north of Ypres, there was a chance to visit the grave of Rifleman VJ Strudwick, one of the youngest soldiers to die in the conflict (aged 15 at the time of his death).

In the evening the group attended the service of commemoration at the Menin Memorial Gate, Ypres. On every day of the year The Last Post is sounded here at 8.00 pm in honour of United Kingdom and Commonwealth personnel who fought and died in the Ypres Salient prior to August 1917. The Memorial lists 54,000 names who died in the Ypres Salient and have no known graves.

The Last Post Ceremony at the Menin Gate Memorial in Ypres.

The Menin Gate wreath laying party of the Mayor (Councillor Uel Mackin) flanked by Alderman James Tinsley and Councillor Tim Morrow.

Sunday 1 July 2018

The group departed early in the morning for the Somme area of Northern France. The first stop of the day was to Martinsart where on the evening of June 28, 1916, a few days before the commencement of the Battle of the Somme, men of the 13th Battalion of the Royal Irish Rifles were moving out of the French Village of Martinsart to take up forward positions on the Somme when they were hit by a German artillery shell. Fourteen men died immediately and a further nine died in the days that followed as a result of their wounds. Of the twenty three who died, ten were from Hillsborough, eleven from Dromore and two were from Banbridge.

Later that morning the delegation attended the Commonwealth Service of Remembrance at Thiepval, the Northern Ireland Service of Remembrance at the Ulster Tower, and the Irish Service of Remembrance at Guillemont. During each of the three services the delegation laid a wreath on behalf of the people of Lisburn & Castlereagh City Council.

Inscribed on the Thiepval Memorial is the name of Rifleman Albert Laughlin 14th Bn. The Royal Irish Rifles - died on 1st July 1916 - great uncle of Councillor Tim Mitchell.

The Commonwealth Service of Remembrance at Thiepval.

Northern Ireland Service of Remembrance at the Ulster Tower

Irish Service of Commemoration at Guillemont

Members of the delegation were deeply moved by the services and the extent of the commemorations to those who gave their lives on the Somme. In the evening, following the service at Guillemont, the delegation returned to Ypres.

Monday 2 July 2018

On the morning of Monday 2nd July 2018, the party left Ypres for the last time and headed south to take up an invite from the Mayor of Essigny-le-Grand to participate in the Inauguration of a memorial to the soldiers of the 16th (Irish) Division and 36th (Ulster) Division who fell on 21st March 1918, during the German Spring Offensive.

The Mayor (Councillor Uel Mackin) presents a Lisburn and Castlereagh City Council plaque to the Mayor of Essigny-le-Grand (Philippe Grzeziczak) as a token of appreciation.

A wreath was laid at the new memorial during the service. Following this service the party made one final stop at the Armistice Garden. Clairière de l'Armistice is a French national and war memorial in the Forest of Compiègne. It was built at the location where in 1918 the Germans signed the armistice that ended World War I. During World War II, Adolf Hitler deliberately chose the same spot for the French and Germans to sign the Second Armistice at Compiègne after Germany won the Battle of France.

The delegation departed for Charles de Gaulle Airport, returning via Belfast International Airport.

Conclusion

This was a highly successful visit in commemoration of the Battle of the Somme on its 102nd Anniversary and it had a major impact on those taking part. The group attended 5 (five) services of commemoration and laid 5 (five) wreaths on behalf of the people of Lisburn and Castlereagh at the Menin Gate, Thiepval Memorial, Ulster Tower, Guillemont and Essigny-le-Grand.

Recommendation It is recommended that the report on the 2018 Battle of the Somme Commemoration Visit be noted. Appendix 6 CE

SERVICE SUPPORT DEPARTMENTAL PLAN

2018-2019

PART I

1. INTRODUCTION AND CONTEXT

1.1 Overview of Context

This document represents the Service Support Departmental Plan for the period 2018-2022. This Plan is set within the context of the overarching high-level Lisburn & Castlereagh City Council Corporate Plan 2018-2022 and represents the Service Support Departmental objectives and priorities which will contribute to the overall Council Strategy throughout that period.

1.2 Lisburn & Castlereagh City Council Strategy 2018-2022 and beyond – A Synopsis

Our vision is: “To be a progressive, dynamic and inclusive council, working in partnership to develop our community and improve the quality of people’s lives and the values we operate by”

The Strategy is underpinned by the following Core Values: Respect Excellence Leadership Honesty Accountability Equality

1.3 Lisburn & Castlereagh City Council – Strategic Themes, 2018 - 2022

The priorities for the Service Support Directorate for the next two years are centred on the following strategic themes.

Theme 1: Leading Well

Theme 2: Our Economy

Theme 3: Health & Wellbeing

Theme 4: Where we live

Theme 5: Our Community

Based on these themes the Directorate will align its business functions, processes, service innovation and development with challenging service delivery outcomes aligned to the needs of its customers.

1.4 Corporate Considerations

As well as the core objectives relating to the work of each of the departments, there are a number of Council wide constraints which will impact across the entire operation of the Council and accordingly on all departments. Also.

These corporate considerations are as follows:

• Incorporation of risk management principles into the various activities of the Department i.e. priorities taken account of strategic and operational risks to our services e.g. Brexit, GDPR, health & safety, safeguarding and risks specific to our service areas etc.

• Continue to address levels of absenteeism across the Council.

• Ensure effective and efficient financial management through effective financial planning and the most efficient use of resources, with a view to realising efficiencies where possible, in keeping with the work plan of the Council’s Efficiency Review Steering Group.

• Operating annually within agreed budgets.

• Ensure the rates are kept low.

• Demonstrate innovation and improved performance across our areas of responsibility.

• Continue to be flexible to respond to opportunities and changing circumstances and demands.

• Actively seek and promote partnership and collaborative working

1.5 SERVICE SUPPORT Directorate Objectives 2018-2022

1. To deliver a range of high quality cost efficient services which underpin the values of the Council and to support the Council and its Departments and the needs of the local community.

2. To ensure all statutory requirements of service support services are met.

3. To ensure income opportunities are maximised and expenditure managed efficiently and effectively.

4. To provide appropriate development, support and facilities to Elected Members in order that they can fulfil their democratic role.

5. To deliver effective marketing and communication Strategies that enable employees and customers to understand, support and participate in the work of the Council and its departments.

6. To manage on behalf of the Council, the overall resources in accordance with capital and revenue budgets agreed annually, including the operation of an effective system of internal financial controls.

7. To support the funding and delivery of the Council’s Capital Investment Plan by the effective management of the treasury management function and the Council’s borrowing requirement.

8. To ensure the efficient and effective delivery of all critical IT systems to both internal and external customers and to ensure the protection of Council data.

9. To oversee the Council’s procurement of goods and services by providing professional advice and assistance to relevant officers, ensuring the cost savings are maximised and that the Council complies with all legal requirements.

10. To continue to review, develop and deliver best practice Human Resources and Organisational Development Services underpinned by the values of the Council in support of the effective and efficient delivery of Council services.

11. To deliver on the Council’s obligations in respect of equality.

2. SERVICE SUPPORT - DEPARTMENTAL OVERVIEW

The Service Support Directorate provides cross-council support to the Office of the Chief Executive, the Environmental Services Directorate, Leisure and Community Wellbeing and Service Transformation Directorates. This work includes the financial management of the Council and budget management, including working with the Senior Management Team and Elected Members to set an annual rate. The Directorate services all the Standing Committees of the Council via its Member Services team, manages the facilities of both the Lagan Valley Island Conference Centre & Bradford Court and the Office of Mayor, as well as being responsible for civic events throughout the year, provision of legal services and elections. The department is also home to the Registration (Births Deaths & Marriages) function with offices both available at Lagan Valley Island and Bradford Court. The department is also delighted to administer, in conjunction with the Home Office, citizenship ceremonies for new citizens from all over Northern Ireland. Another aspect of the department is the Policing and Community Safety Partnership which comprises both Elected Members, Independent Members and statutory partners. The Partnership successfully delivers community safety programmes across a number of themes including antisocial behaviour, reducing the fear of crime and domestic violence. Communication and being available to our customers, has never been so important and a team of communications officers work to deliver information to external audiences and stakeholders; to consult and listen. Media management, corporate website and social media management is carried out by the team as is the management of the Council’s responsibilities under Freedom of Information legislation. The IT Unit provides IT and digital support across Council Directorates and to its Elected Members. Human Resources and Organisational Development manages the wide variety of people areas, including recruitment, training and employee development, employee reward, wellbeing and Equality and also hosts and manages the Local Government Training Group Shared Service for all NI Councils. The Unit is instrumental in the pursuit of accreditation and awards; this year IIP Silver status was obtained for the organisation and the Council’s Elected Members were accredited with Charter status for Elected Member Development.

3. THE YEAR AHEAD 2018/19 FOR SERVICE SUPPORT

There are a number of strategic priorities for the Department in coming years as set out in both the Council’s Corporate Plan and Annual Business and Performance Improvement Plan. Work streams will continue to be corporately cross cutting and

supportive of the developing community planning framework needs and transformation programme.

With an ambitious programme ahead, the Council has a key focus on the community, the development of the area and the investment potential for Lisburn Castlereagh. Support Services aims to assist in the delivery of council plans through systems and processes, with people at its core.

4. FINANCIAL INFORMATION

The agreed budget for the Service Support Department for the year 2018/2019 is £9,421,710.

The Budgeted Net expenditure for each unit within the Service Support Department is as follows: (see overleaf)

Service Unit Expenditure Income 2018/2019 Business & Democratic Services £5,280,940 (802,390) £4,478,550 HR&OD £1,598,440 (420,070) £1,178,370

MCU £499,630 ______£499,630 Finance & IT £3,365,160 (100,000) £3,265,160

TOTAL £10,744,170 (1,322,460) £9,421,710

5. MONITORING AND REVIEWING DEPARTMENTAL PLANS It is intended to monitor progress of this Departmental Plan against its objectives and various tasks through monthly/quarterly review meetings with individual Heads of Service.

PART II

SERVICE SUPPORT DIRECTORATE

SERVICE UNIT: Marketing & Communications Unit

SERVICE UNIT PURPOSE: Provision of an effective and efficient corporate communications, marking and graphic design support to the Council.

Implementation Details

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

Provide a comprehensive range of 1: Leading Well 1, 3, 4 and 5 Ongoing Head of To the satisfaction of the Marketing & Communications Services to Service/Marketing Mayor, Chief Executive the Mayor’s Office, Chief Executive’s 2: Our Economy Officers/Digital and Directors. Office, Council Committees and Comms Officer departments 3: Health & Wellbeing Regular meetings with

4: Where we live Heads of Service and Lead Officers. 5: Our Community

Provide and efficient and effective Graphic 1: Leading Well 1, 3, 4 and 5 Ongoing Head of To the satisfaction of the Design Service which supports the Service/Senior Corporate Management Councils front line functions. 2: Our Economy Graphic Designer Team.

3: Health & Wellbeing

4: Where we live

5: Our Community

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

Develop an updated Council’s External 1: Leading Well 1, 3, 4 and 5 November 2018 Head of To the satisfaction of the Communications Strategy in line with the Service/Marketing Corporate Management Corporate Strategy to ensure an effective 2: Our Economy Officer Team. and consistent approach to communications across all departments. 3: Health & Wellbeing Achievement of KPI’s as

4: Where we live identified for digital engagements. 5: Our Community

Manage and monitor the Council’s 1: Leading Well 1 and 2 Ongoing within Head of Service Adherence of response in accordance with its legislative in conjunction timescales. responsibilities required under Freedom of timescales. with department No of Internal Reviews. Information Legislation Head of Service Intervention by ICO. and Corporate Management Team. Ensure the net cost of activities in the 1: Leading Well 1, 3 and 6 Ongoing Head of Adherence to monthly Marketing & Communications Unit does Service/Marketing budget reports/meetings not exceed approved estimates. Co-Ordinator

SERVICE SUPPORT DIRECTORATE

SERVICE UNIT: Business & Democratic Services

SERVICE UNIT PURPOSE: To provide effective legal, democratic, civic events, registration, elections, PCSP and Facilities Management services across the Council and to citizens

Implementation Details

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

To ensure that highest customer care ongoing Head of Business CSE standard standards are met for all services:- 1: Leading Well 1,2,4,11 & Democratic reaccredited, customer Services in care system information - Facilities Management 2: Our Economy conjunctions with and customer

- Administration 3: Health & Wellbeing the departmental satisfaction surveys - Democratic managers. - PCSP 4: Where we live - Civic - Elections 5: Our Community

1: Leading Well 1,2,11 On going Administration To ensure that the legal services contract Manager Service within budget is managed efficiently and appropriately 2: Our Economy No duplication of advice 3: Health & Wellbeing

4: Where we live

5: Our Community

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

1,3 Ongoing & at Head of Services are delivered To ensure that income is maximised for 1: Leading Well financial year end Democratic & within budget and relevant services:- Business income targets met 2: Our Economy Services,

- Facilities Management 3: Health & Wellbeing Administration - Registration (Births Deaths & Manager, PCSP Marriages) 4: Where we live Manager, - Citizenship ceremonies Facilities Manager - Policing & Community Safety 5: Our Community

To ensure statutory requirements are met 1: Leading Well 1,2,4 Ongoing Head of Legal compliance for all services within the unit Democratic & Business Services, Administration Manager, PCSP Manager, Facilities Manager

1: Leading Well 1,2,11 May 2019 Head of Legal compliance To ensure that Local Government Democratic & Elections are managed and delivered in 4: Where we live Business accordance with the statutory Services requirements in May 2019 5: Our Community

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

To manage the Councils consultative role 1: Leading Well 1,2,4 Ongoing Head of Elected Members in education & health Democratic & provided within the 2: Our Economy Business support and information Services in this role 3: Health & Wellbeing

4: Where we live

5: Our Community

To deliver a wide range of civic events as 1: Leading Well 1,4,11 Ongoing Head of Satisfaction of Director determined by the Council Democratic & & Mayor 2: Our Economy Business Services, 3: Health & Wellbeing Administration

4: Where we live Manager & Civic Events Officer 5: Our Community

To ensure that the net cost of activities 1: Leading Well 1,6,11 Ongoing & at Head of Within budget at within Democratic & Business Services do financial year end Democratic & financial year end not exceed the approved estimates 4: Where we live Business Services, 5: Our Community Administration Manager, PCSP Manager, Facilities Manager

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

To deliver effective Policing & Community 1: Leading Well 1,2,11 Targets as outlined PCSP Manager Agreed projects Safety initiatives across the city council within the plan delivered. area in accordance with allocated 2: Our Economy resources 3: Health & Wellbeing

4: Where we live

5: Our Community

To Contribute to the Council’s Corporate 1: Leading Well 6 Ongoing Head of Monthly budget Plan through improvement in efficiency in Democratic & meetings Democratic & Business Services within 2: Our Economy Business existing resources. Services 3: Health & Wellbeing supported by

4: Where we live service managers

5: Our Community

SERVICE SUPPORT DIRECTORATE

SERVICE UNIT: Human Resources and Organisation Development

SERVICE UNIT PURPOSE: To Manage the Council’s Strategic Workforce Plan and ensure the provision of efficient and effective Human Resources, Organisation Development and Equality services that are responsive to the Council’s needs and consistent with best practice

Implementation Details

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

To develop a Strategic Workforce Strategy 1: Leading Well 1, 2, 4, 10 ,11 June 2019 Head of Service Strategy developed to reflect the Councils Corporate and 2: Our Economy which is consulted upon, Community Plan underpinned by the 3: Health & Wellbeing agreed and values of the Council. 4: Where we live communicated. 5: Our Community

To lead on and oversee the HR and OD 1: Leading Well 1, 2, 3, 4, 10, 11 As agreed by Head of Service As per agreed action aspects of Phase 3 of the Council’s 2: Our Economy Efficiency Review HR and OD plan Efficiency Review. 3: Health & Wellbeing Steering Group Manager 4: Where we live 5: Our Community

To undertake a review of HR and OD 1: Leading Well 1, 2, 3, 10 April 2019 Head of Service Completion of project processes to ensure efficient delivery of 2: Our Economy and agreement of operational and transactional matters and 3: Health & Wellbeing implementation action provide evidence for an integrated HR and plan. Payroll system

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

To lead on the further development of, and 1: Leading Well 1, 2, 3, 10, 11 Ongoing Head of Service Reduction in maintain a focus on, employee health and 2: Our Economy HR Manager absenteeism wellbeing and employee attendance to 3: Health & Wellbeing KPI’s met support Employees and Managers to drive 4: Where we live Wellbeing programme a reduction in absenteeism. 5: Our Community continuing

Continue effective, productive and 1: Leading Well 1, 2, 10, 11 Ongoing Head of Service Employee Engagement harmonious employee relations with both Survey employees and Trade Unions IiP maintained No Upheld disputes.

Oversee the implementation of the 1: Leading Well 1, 2, 10, 11 Ongoing Equality Officer Meeting Statutory Council’s Equality Scheme and Disability 2: Our Economy Head of Service Obligations Action Plan 3: Health & Wellbeing 4: Where we live 5: Our Community

Advise and assist with increasing 1: Leading Well 1, 2, 10, 11 Ongoing Equality Officer Meeting Statutory awareness and promoting equality and 2: Our Economy Head of Service Obligations diversity with employees and across the 3: Health & Wellbeing Council area 4: Where we live 5: Our Community

Review the strategy for Elected Member 1: Leading Well 1, 2, 4, 10, 11 May 2019 – Head of Service Induction Programme Development ensuring effective induction 2: Our Economy Induction HR&OD Manager for Elected Members in for new Members and work towards 3: Health & Wellbeing Dec 2019 – Charter May 2019 and obtaining the Elected Member 4: Where we live Plus status Achievement of Charter Development Charter Plus 5: Our Community Plus Elected Member Development

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

Oversee the LGTG and the delivery of 1: Leading Well 1, 2, 3, 4, 10, 11 Ongoing Head of Service Development of a Council-wide learning and development 2: Our Economy HR&OD Manager Leadership Programme which meets the training and capacity 3: Health & Wellbeing which is aligned to building needs of employees working 4: Where we live Corporate ad towards obtaining IIP Gold including: 5: Our Community Community Plans • The development and delivery of a JobChat reviewed and Leadership Development action implementation Programme initially for those in plan approved. senior leadership roles • Review of the Council’s ‘JobChat’ Performance Management System

To ensure the recruitment of talented 1: Leading Well 1, 2, 7, 10, 11 Ongoing – Key Head of Service Recruitment effectively people to maximise workforce capability 2: Our Economy Leadership Roles HR Manager undertaken. No upheld and meet the evolving demands of the 3: Health & Wellbeing to commence complaints. Positive Council, including the recruitment and on- 4: Where we live before March 2019 probationary outcomes boarding of key Leadership Roles. 5: Our Community for those recruited.

To review the total reward strategy to 1: Leading Well 1, 2, 3 4, 10, 11 June 2019 Head of Service Strategy reviewed and ensure accurate and timely payment of HR Manager action plan agreed. remuneration and benefits

SERVICE SUPPORT DIRECTORATE

SERVICE UNIT: Finance & IT

SERVICE UNIT PURPOSE: To manage the Council’s Finance and IT resources so as to ensure the provision of high quality management information and services and to maintain the adequacy of the Council’s financial controls.

Implementation Details

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

Ensure compliance with the requirements 1. Leading Well 6 Ongoing Head of Service NIAO Audit Report of the Finance Bill for Local Government including the Prudential Code 2. Our Economy

3. Health & Wellbeing

4. Where we live

5. Our Community

Manage the annual estimates process, 1. Leading Well 6 March 2019 Head of Service Striking of rate by proposing a draft budget for the years February 2019 and 2019/20 within agreed timescales 2. Our Economy production of budget by March 2019. 3. Health & Wellbeing

4. Where we live

5. Our Community

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

Preparation of Annual Abstract of 1. Leading Well 6 June 2018 and Head of Service Successful submission Accounts for the years ending 31 March June 2019 of accounts by 30th June 2018 and 2019 in accordance with DoE 2. Our Economy each year. Accounts Direction and agreed timescales. 3. Health & Wellbeing

4. Where we live

5. Our Community

Manage the Council’s capital finance 1. Leading Well 7 Ongoing Head of Service Successful funding of including loans portfolio and Treasury Capital Investment management for 2018 -19. 2. Our Economy Programme

3. Health & Wellbeing

4. Where we live

5. Our Community

Produce the monthly financial statement 1. Leading Well 6 Ongoing Head of Service Timely production for within agreed timescales the Corporate Services 2. Our Economy Committee

3. Health & Wellbeing

4. Where we live

5. Our Community

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

Oversee the budgetary control process for 1. Leading Well 6 Ongoing Head of Service Monthly Budgetary each service area, ensuring variances are Control meetings and accurately reported and corrective action is 2. Our Economy reports. agreed. 3. Health & Wellbeing

4. Where we live

5. Our Community

Seek opportunities for efficiencies through 1. Leading Well 9 Ongoing Head of Service Monthly Budgetary procurement initiatives, eg CPD, joint Control meetings and procurements and ensure that regulatory 2. Our Economy reports. and best practice examples are met. 3. Health & Wellbeing

4. Where we live

5. Our Community

Review and update the Accounting Manual 1. Leading Well 6 Annually Head of Service Updated on an annual to ensure that it reflects regulatory basis requirements and best practice. 2. Our Economy

3. Health & Wellbeing

4. Where we live

5. Our Community

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

Prepare and deliver an IT Strategy for 1. Leading Well 8 Ongoing IT Manager Implementation of the 2018 - 2020 strategy 2. Our Economy

3. Health & Wellbeing

4. Where we live

5. Our Community

Provide IT facilities (including the 1. Leading Well 8 Ongoing IT Manager Customer satisfaction replacement of IT facilities) and associated surveys support to elected members for 2018 – 2. Our Economy 2020. 3. Health & Wellbeing

4. Where we live

5. Our Community

Provide support services and professional 1. Leading Well 8 Ongoing Data Protection Internal review/audit advice/guidance in respect of Data Officer (DPO). carried out by DPO. protection to ensure the Council complies 2. Our Economy with Data Protection Act 2018 (GDPR). 3. Health & Wellbeing

4. Where we live

5. Our Community

Ensure that insurance claims against the 1. Leading Well 6 Ongoing Insurance Officer Quarterly report to Council are defended vigorously where Corporate Services appropriate. 2. Our Economy Committee

3. Health & Wellbeing

Service Unit Priority Strategic Theme Departmental Target Date for Lead Officer How will progress to which the Objective to completion be measured priority relates which the priority relates

4. Where we live

5. Our Community

Ensure the net cost of activities in 1. Leading Well 6 Ongoing Head of Service Monthly Budgetary Finance/IT does not exceed approved Control meetings and estimates. 2. Our Economy reports.

3. Health & Wellbeing

4. Where we live

5. Our Community

Contribute to the Council’s Corporate Plan 1. Leading Well 6 Ongoing Head of Service Monthly Budgetary through improvement in efficiency in the Control meetings and Finance/IT Unit within existing resources. 2. Our Economy reports.

3. Health & Wellbeing

4. Where we live

5. Our Community

Corporate Services Committee

12 September 2018

Additional Report

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

1 TITLE: Maryland Healthcare, Knockbracken Road, Castlereagh

Background and Key Issues: Item 15 of my main report refers.

Attached is a copy of a letter dated the 4th September 2018 from The Rt Hon Sir Jeffrey Donaldson MP enclosing a response dated the 30th August 2018 from Ms Valerie Watts, Chief Executive of the Health & Social Care Board, in regard to the Council’s representations about the use of the Maryland Healthcare facility at Castlereagh.

Ms Watts offers reassurance that the relevant healthcare organisations are aware of the Maryland Healthcare facility and of the potential it provides to the local community.

Recommendation: It is recommended that the correspondence dated the 4th September 2018 from The Rt Hon Sir Jeffrey Donaldson MP, together with the attendant response from Ms Valerie Watts, the Chief Executive of the Health & Social Care Board, be noted and that the appropriate action be taken thereon. Finance and Resource Implications:

N/A

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: Appendix 1 CSS and Appendix 2 CSS Letter dated 4th September 2018 from The Rt Hon Sir Jeffrey Donaldson MP enclosing response dated the 30th August 2018 from Ms Valerie Watts (Health & Social Care Board).

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Corporate Services Committee

12 September 2018

Additional Report

Report from: HEAD OF CENTRAL SUPPORT SERVICES

Item for Decision

2 TITLE: Church Lads’ & Church Girls’ Brigades 125th Anniversary Service – Armagh - 30th September 2018 Request for Financial Assistance

Background and Key Issues: Attached is a copy of an e-mail dated the 10th September 2018 from a Mr John Kennedy who is a member of the Regimental staff of the Church Lads’ & Church Girls’ Brigade.

Mr Kennedy refers to a 125th anniversary service of the Brigades being held in Armagh Cathedral on the 30th September 2018 and is seeking financial assistance to transport the nine companies within the Lisburn District Battalion to the anniversary service. Expenses in relation to transport are £165.00 per bus. Two buses are required making a total of £330.00.

It is to be noted that the Church Lads’ & Church Girls’ Brigades are Freemen of the City.

Recommendation: It is recommended that the request from the Church Lads’ & Church Girls’ Brigade for financial assistance towards expenses associated with Lisburn District Battalion’s attendance at the 125th anniversary service being held in Armagh Cathedral on the 30th September 2018 be considered, taking account of the Council’s policy on the provision of financial assistance. Finance and Resource Implications: N/A

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

2.2 SUBJECT TO PLANNING APPROVAL: No

2.3 APPENDICES: Appendix 3 CSS E-mail dated the 10th September 2018 on behalf of the Regimental Staff of the Church Lads’ & Church Girls’ Brigade.

Appendix 4 CSS Council policy on financial assistance

2.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Appendix 1 CSS Appendix 2 CSS Appendix 3 CSS

From: Nathan Anderson Sent: 10 September 2018 23:06 To: Carmel Connolly Cc: William Leathem Subject: Re: Church Lads & Church Girls Brigade

Carmel,

This is one of our freeman organisations and they do so much for the local community. Is there any way that we may be able to get this added on the Corporate Services agenda for Wednesday?

Kind regards,

Nathan

Sent from my iPhone

On 10 Sep 2018, at 20:48, John Kennedy wrote:

Hi Carmel

Hoping you can assist me with my request

My name is John Kennedy and I am a member of the Regimental staff for the Church Lads & Church Girls Brigade, which is the governing body of the organisation in Northern Ireland.

I am associated with Magheragall Parish, Church Lads & Church Girls Brigade which is part of the Lisburn District Battalion. We have 9 companies within our battalion ( Lambeg, St Hilda’s Seymour Hill, St Colman’s Dunmurry, Christ church Lisburn, St Pauls Lisburn, St Matthews Broomhedge, Ballinderry and Magheragall ) and to celebrate our 125th Anniversary we are holding a special service in Armagh Cathedral on Sunday 30th September and I have been given the task to organise transport for all to attend. The CLCG Brigade are Freemen and I was enquiring if LCCC could assist with some form of financial support in relation to transporting the above companies to Armagh Cathedral as the Lisburn Battalion would like to attend, and any assistance would be greatly appreciated.

If you require any further information I can be contacted by return mail or by my mobile number.

Regards John Appendix 4 CSS

LISBURN & CASTLEREAGH CITY COUNCIL

POLICY ON REQUESTS FOR FINANCIAL ASSISTANCE

Introduction

The Council receives requests on an ongoing basis from groups and individuals for financial assistance. This policy will outline how such requests should be managed.

Factors to consider

At the outset the relevant Director / Head of Service should consider

• if the funding is the responsibility of another statutory body a reply should be sent advising of this • If the request could be accommodated under a Council funding / grant initiative, the request should be referred to the relevant Council department for response.

In respect of charity requests, council fundraising is directed towards charities as outlined in the charity support policy.

In respect of requests for free or subsidized use of Council facilities, such requests will be considered under that policy.

However, it recognised that there are other charity requests which the council may wish to consider. These should be referred to the relevant committee for consideration using the following:-

• The activity involved must be of benefit to a substantial number of persons residing in the Council area. • No requests for financial assistance from commercial concerns be approved. • Only registered charitable organisations based in the City Council area be considered for financial assistance. • Any previous financial assistance given by the Council

In the event of a request not meeting the provisions referred to in the preceding paragraph, it be brought before the Corporate Services Committee to consider whether or not there might be an exceptional factor which could merit financial assistance being awarded.

In all instances the Council can only provide support in circumstances where it is within its authority to do so.

Lisburn & Castlereagh City Council 23rd March 2016