Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

COUNCIL AGENDA

CONVENE: 7:00 P.M.

Chair Mayor Foxton

1. CALL TO ORDER

2. APPROVAL OF THE AGENDA

3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

4. PRESENTATIONS

4.1 Congratulations and Well Wishes to Shirley Thorne on her Retirement from 30 years of Service with the Township as a Crossing Guard at the corner of Northumberland Street & Hall Street.

5. DELEGATIONS / PETITIONS

5.1 Scott Eby and Tim Barrie requesting Financial Relief on the Turned Back Ice for the Summer 4 on 4 League.

6. CONSENT AGENDA

6.1 Committee of the Whole Reports

6.1.1 Adoption of Resolutions from the June 10, 2019 Finance Committee

Recommendations from the Committee:

a) “THAT FIN Report No. 15-2019 Township of North Dumfries Strategic Asset Management Policy be received;

AND FURTHER Council adopt the Strategic Asset Management Policy, dated June 24, 2019, as attached to this Report;

AND THAT the approved Policy be published on the Township’s website.”

b) “THAT Report FIN No. 16-2019: Financial Update to May 31, 2019, be received.” Page 1 of 9

Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

c) “THAT Report FIN No. 17-2019, be received;

AND THAT the Director of Corporate Services/ Treasurer be authorized to purchase a licence for MiLisa By-law module at a cost of $10,000 from Marmak, to be funded from the By-law Software Reserve;

AND THAT the Township proceed forward to migrate the Citywide data into MDW for Asset Management Tracking and integration with the Township’s COMTRACK Work order software at a cost of $5,000 to be funded from the Reserve for Administration – Information Technology.

d) “THAT Report FIN No. 18-2019, be received;

AND THAT the Region of Waterloo Library Committee be requested for detailed information on the Taylor Fund – Library Bequeath;

AND THAT the Township requests details on the Thomas Taylor Fund to include: a. Details of the Bequeath including the will and testament from the Thomas Taylor Estate including: i. The total amount originally bequeathed from the Estate; ii. What direction was given on how funds are to be spent from the fund; b. Details on what has been spent since the inception of the Thomas Taylor Fund including: i. Items or services purchased ii. Costs of the items or services iii. The dates of the purchases c. Who was consulted from the Taylor Family and on what date, with regard to the expenditures from the fund.”

6.1.2 Adoption of Resolutions from the June 10, 2019 Development Services Committee.

Recommendations from the Committee:

a) “THAT Report No. PD-27-2019 be received;

AND THAT the Development Services Committee recommend to Council that the following non-designated (listed) properties be removed from the Page 2 of 9

Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

Heritage Register as they are not considered to be of cultural heritage value or interest as per the Ontario Heritage Act:

i) 266 Northumberland Street (The Gore) ii) 1175 Swan Street (Toll Master House) iii) 895 Brant-Waterloo Road iv) 1446 Northumberland Street v) 3250 Roseville Road vi) 3233 Roseville Road vii) 2409 Alps Road viii)1820 Whistle Bare Road ix) 1791 Wrigley Road x) 1323 Wrigley Road xi) 45 William Street xii) 1320 Swan Street xiii)1470 Sheffield Road”

b) “THAT PD Report No. 28-2019 be received.”

c) Please refer to Memorandum From Andrew McNeely, Chief Administrative Officer Re: Action Arising: June 10, 2019.

“THAT PD Report No. 29-2019 be received;

AND THAT Council assign the street name of Gore Estate Court for the internal road associated with Plan of Subdivision File No. 30T-17301

AND THAT Staff be directed to prepare the appropriate By-law to enact the proposed street name for the consideration of Council at the June 24th, 2019 Meeting.”

6.1.3 Adoption of Resolutions from the June 10, 2019 Community Services Committee.

Recommendations from the Committee:

a) “THAT Memorandum Addendum Report – Clyde Park – Canada Day Celebrations be received;

AND THAT the Community Services Committee recommend that Council assigns the picnic pavilion rental fee of $89.15 (includes HST) to the Page 3 of 9

Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

Fireworks budget account;

AND THAT as per Paragraph 6 of By-law 2985-18 (Parks By-law), Council permit the discharge of fireworks at Clyde Park on July 1, 2019, subject to a safety plan approved by the Fire Chief.”

6.1.4 Adoption of Resolutions from the June 10, 2019 Governance & Protective Services Committee.

a) “THAT Report CLK-12-2019 be received;

AND THAT the Governance & Protective Services Committee recommend that Council authorize the Clerk to enter into a four-year agreement with DataFix (to expire December 31, 2022) for voter list management services for the 2022 municipal election.”

b) “THAT Report CLK-13-2019 be received;

AND THAT the Governance & Protective Services Committee recommend that Council provide for an exemption from By-law No. 1758-98 to accommodate the operation of no more than two (2) Stationary Refreshment & Food Vehicles for the July 1st Canada Day fireworks event, located at Schmidt Park, subject to the following provisions:

i) The operating period shall be limited to July 1, 2019 (or any rescheduled rain date, if applicable), from 5:30 p.m. to 10:00 p.m.; ii) Satisfactory inspection and approvals secured from the Region’s Public Health Department; iii) Satisfactory inspection and approvals secured from the Fire Department.”

c) “THAT Report CAO-26-2019 be received;

AND THAT Council approve the execution of the Fire Dispatch Agreement, effective August 1st, 2019 to December 31st, 2022, with the City of Kitchener;

AND THAT the Mayor and Clerk be authorized to execute the Agreement with the City of Kitchener.”

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Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

6.1.5 Adoption of Resolutions from the January 15, 2019 Special Finance Committee (Budget) Meeting.

Recommendations from the Committee: a) “THAT the Draft 2019 budget be amended to add to the total tax levy, an additional transfer to the Working Fund reserve of $47,295 which is the equivalent of a potential 15% reduction of the Ontario Municipal Partnership Fund (OMPF).” b) “THAT the Draft 2019 Budget be amended to add to the capital projects in the Fire Department, the purchase of a Blood Oxygen Monitor with Saturation Module & Sensor and an AED Defibrillator for $6,370, to be funded from a grant from the Royal Canadian Legion - Ontario Provincial Command Branches and Ladies’ Auxiliaries Charitable Foundation.” c) “THAT the Memorandum entitled "Update - 2019 Capital Budget Deliberations Proposed Skate Park Facility (dated January 11th, 2019)" be received;

AND THAT a decision on the construction phase of the Skate Park project be deferred at this time pending:

a. Staff to embark upon a community engagement program with a presentation on the Preferred Design Option and the Alternative Options 1A to 1C, inclusive of the preliminary cost estimates; b. Staff consult with the Ayr Skate Park Committee Inc. to review the various design options and associated preliminary cost estimates with the objective of attaining a better understanding of the fundraising capacity of the Committee; c. Staff to return to Council Committee of the Whole - Community Services in May 2019 with a follow up Report on the status of the project.

AND THAT the construction phase of the Skate Park project be shifted to Year 2020 in the Capital Forecast, subject to further review and discussion at the May 2019 Council Committee of the Whole meeting.” d) “THAT the Treasurer be directed to amend the 2019 draft budget to add $5000 in revenue under by-law enforcement due to the grant from cannabis being higher then originally estimated.”

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Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

e) “THAT the Treasurer be directed to remove the Branchton trail amount in the amount of $15,000 from the 2019 draft budget.”

f) “THAT the Treasurer be directed to remove the Nith River trail, Piper Glen to Greenfield Road – design and approval project in the amount of $137,700 from the draft 2019 budget.”

g) “THAT the Treasurer be directed to leave $15,000 allocated towards fireworks in the 2019 draft budget.”

h) “THAT the Treasurer be directed to prepare a report for the February 11, 2019 Committee of the Whole meeting to present the 2019 budget with a net levy increase of $482,090.”

6.1.6 Adoption of Resolutions from the January 29, 2019 Special Finance Committee (Budget) Meeting.

Recommendations from the Committee:

a) “THAT staff evaluate the round table discussions identified by the Finance Committee to adjust deliverable timelines to amend the projects identified in the 2019-2028 Long Term Capital Forecast and develop a funding strategy based on the listing of projects.”

b) “THAT Council approve a start date for the BMX Skateboard Park (construction phase), for the purposes of the Ontario Trillium Grant as May 1, 2020;

AND FURTHER that a by-law be prepared for consideration at the February 25, 2019 Council meeting, that will authorize the Mayor and Clerk to execute an agreement for approval of the Contribution Agreement with the Ontario Trillium Foundation in order for the Township to be eligible to receive the $150,000 Grant proceeds.”

6.2 Minutes

6.2.1 Regular Council Minutes dated May 27, 2019

6.2.2 Committee of the Whole Minutes June 10, 2019.

6.2.3 Finance Committee Minutes dated June 10, 2019.

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Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

6.2.4 Development Services Committee Minutes dated June 10, 2019.

6.2.5 Community Services Committee Minutes dated June 10, 2019.

6.2.6 Governance & Protective Services Committee Minutes dated June 10, 2019.

6.3 Communications / Correspondence

6.3.1 Resolution received from the Town of Fort Erie regarding the lssuance of Cannabis Licenses in Residentially Zoned Areas.

6.3.2 Correspondence received from Karen Redman, Regional Chair regarding a Chair’s Round Table.

6.3.3 Resolution received from the Town of Georgina regarding Reducing Litter and Waste.

7. CONSIDERATION OF ITEMS REQUIRING DISCUSSION (Regular Agenda)

None.

8. NOTICE OF MOTIONS / MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

None.

9. REPORTS / RESOLUTIONS / MINUTES TOWNSHIP ADVISORY COMMITTEES

9.1 Heritage Advisory Committee Meeting Minutes dated February 21, 2019.

9.1.1 Motion adopted by the Heritage Advisory Committee for Council consideration:

“THAT the North Dumfries Municipal Heritage Committee recommend to Council that Staff be directed to advise the Region of Waterloo that the Township of North Dumfries does not support the Terms of Reference proposed by the Region of Waterloo for a Cultural Heritage Landscape Study;

AND THAT the North Dumfries Municipal Heritage Committee recommend to Council that Staff be directed to recommend to the Region of Waterloo that the Terms of Reference be revised to focus on the Community of Ayr whereby a more detailed study would be completed including the mapping of 'Significant' Page 7 of 9

Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

Cultural Heritage Landscape boundaries and policies to be included in the Township Official Plan in accordance with the Provincial Policy Statement.”

9.2 Leisure & Lifestyle Advisory Committee Meeting Minutes dated April 10, 2019.

9.3 Leisure & Lifestyle Advisory Committee Meeting Minutes dated May 22, 2019.

9.4 Heritage Advisory Committee Meeting Minutes dated May 23, 2019.

9.4.1 Motion adopted by the Heritage Advisory Committee for Council consideration:

“THAT the Heritage Advisory Committee recommend to Council that the above noted twelve properties be de-listed from the Township’s Municipal Heritage Registry, and the last three remain listed.”

9.5 Economic Development Advisory Committee Minutes dated June 5, 2019.

10. EXTERNAL PUBLIC AGENCIES

10.1 Region of Waterloo 10.1.1 Region of Waterloo Minutes dated May 8, 2019.

10.2 Grand River Conservation Authority (GRCA) None.

10.3 Energy+ Inc. None.

10.4 Grand River Accessibility Advisory Committee (GRAAC) None.

10.5 Library None.

11. PUBLIC SERVICE ANNOUNCEMENTS

12. BY-LAWS

12.1 By-law No. 3069-19 – Being a By-Law to Name the Internal Road – “Gore Estate Court” Within the Plan of Subdivision File No. 30T-17301. Page 8 of 9

Township of North Dumfries Regular Council Meeting Monday, June 24, 2019 NDCC – Dumfries Room

13. CLOSED SESSION

None.

14. RECONVENE INTO OPEN SESSION

15. BUSINESS ARISING FROM CLOSED SESSION

16. CONFIRMATORY BY-LAW

By-law No. 3071-19 – Being a By-law to Confirm the Proceedings of Council on June 24, 2019.

17. ADJOURNMENT

18. COMMENTS FROM MEMBERS OF COUNCIL

19. QUESTIONS FROM THE MEDIA

Page 9 of 9

Item 5.1

Item 6.1.2(c) Item 6.2.1

Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 1 of 17

MINUTES

Mayor Foxton was in the Chair. Also, present at the meeting were Councillor Rolleman, Councillor Ostner, Councillor McCreery and Councillor Gillespie.

Staff Present: Andrew McNeely, Chief Administrative Officer Shelley Stedall, Treasurer/ Director of Corporate Services Ashley Sage, Clerk

Convene: 7:00 p.m.

1. CALL TO ORDER

2. APPROVAL OF THE AGENDA

C-270-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT Council adopt the May 27, 2019 Regular Council Agenda as presented with the following addendums:

i) Add item 7.2 Correspondence received from Steve Bithell regarding Speed on Morrison Road.

ii) Add item 7.3 Correspondence received from Tony Pys regarding Parking in Victoria Park.

iii) Add item 13.2 Report No. CAO-25-2019: “a proposed or pending acquisition or disposition of land by the municipality or local board” (Municipal Act, Section 239 (2)(c)). CARRIED

3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

None reported.

4. PRESENTATIONS

None.

5. DELEGATIONS / PETITIONS

None. Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 2 of 17

6. CONSENT AGENDA

6.1 Committee of the Whole Reports:

6.1.1 Adoption of Resolutions from the May 13, 2019 Finance Committee.

Recommendations from the Committee:

a) “THAT the Finance Committee recommend to Council to approve the 2018 Audited Financial Statements for the Township of North Dumfries, presented as Attachment No. 1;

AND THAT Council authorize that the 2018 Audited Financial Statements be finalized and published.”

b) “THAT Report FIN 12-2019 – 2018 Reserve Transfers be received; AND THAT the Finance Committee recommend the following transfers to Reserves for 2018 which were not originally approved in the 2018 Budget:

a. Allocate $15,000 unspent 2018 Budgeted funds for Tree Planting Costs to a reserve for Tree Planting to be allocated to a Tree Planting program budgeted in 2019; b. Allocate $214,367.47 proceeds from the sale of 57 Willison Street to Land Sales Reserve for future anticipated Land or Facility acquisitions; c. Allocate $328,522.34 proceeds from the sale of 199 Main Street to Land Sales Reserve for future anticipated Land or Facility acquisitions; d. Allocate $20,854.38 proceeds from the sale of Public Works vehicles to Public Works Rolling Stock Reserve; e. Allocate $7,195.45 proceeds from the sale of Recreation vehicles to Parks Equipment Reserve; f. Allocation of $750 to Victoria Park Bathroom Renovation Reserves from private citizen donations for Renovations planned for post 2018; g. Allocate $15,000 unspent in Administration – Human Resources budget to Pay Equity Reserve to assist in future Human Resource related costs, either for the increase to Wages due to the Pay Equity study, or Human Resource Consultants; h. Allocate $24,480 for unspent 2018 Budget funds approved for a Public Works Generator, to a Reserve for the purchase in 2019; Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 3 of 17

i. Allocate $11,500 for unspent 2018 Budget funds approved for a Cycling Route study, to a reserve for a study to be completed in future years; j. Allocate $24,000 unspent 2018 Budget funds approved for Recreation Software to a reserve to offset future costs of recreation software licencing and upgrades; k. Allocate $6,125 in unspent donations raised for the BMX/Skateboard Park to a reserve for the Park to be built in 2020; l. Allocate $47,101.96 unbudgeted Ontario Grant funding received and interest earned in 2018 for the Mainstreet Revitalization Initiative, to be spent in 2019; m. Allocate from the Building Services Reserve $38,073.24 to net the 2018 Building Services Department to zero as per the 2018 Budget; n. Allocate $1,845.72 to Storm Water Reserve, from unspent 2018 Budgeted funds.” c) “THAT Report FIN 13-2019 – 2019 Transfers to Reserve – 2018 Surplus, be received;

AND THAT the Finance Committee recommend to Council that Council approve the following transfers to Reserves for 2019 from the 2018 Surplus:

a. Allocation of $177,000 to 2019 Capital Works Reserve; b. Allocation of $20,000 to Administration IT Reserve; c. Allocation of $30,000 to Planning Consultants Reserve; d. Allocation of $30,000 to Winter Maintenance – Major Storm Reserve; e. Allocation of $75,000 to Facilities Reserve; f. Allocation of $25,000 to Fire Rolling Stock Reserve; g. Allocation of $75,000 to Infrastructure Reserve; h. Allocation of $25,000 to Fuel Reserve; i. Allocation of $36,697 to Working Fund Reserve; d) “THAT Council Report Fin14-2019 2019 Trust Allocations be received;

AND THAT the 2018 Township of North Dumfries Trust Funds Financial Report be received;

AND THAT consistent with the obligations as set out by the Harry Griffin Estate Trust, the Township shall allocate the payment of the earned annual earnings to the following named community groups in the amount as set out: Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 4 of 17

Local Heritage Advisory Committee (LACAC) 25% $1,040.26 Ayr Horticultural Society 25% $1,040.26 Ayr Cemetery Company 30% $1,248.31 North Dumfries Plowmen’s Association 10% $ 416.10 South Waterloo Agricultural Society 10% $ 416.10

AND THAT consistent with the Memorandum of Understanding between the Township and the Friends of the Ayr Library in September 2018, the Township allocate $3,000 to the Ayr Branch of the Region of Waterloo Library specifically for Ayr Branch enhanced programs, events or new equipment.”

e) “THAT the 2018 Treasurers Statement on the Continuity of the Development Charges Reserve Fund Report FIN No. 16-2019 be received;

AND FURTHER that the Finance and Administration Committee accepts the Treasurer’s declaration that the Township is in compliance with Section 59.1(1) of the Development Charges Act, 1997 and recommend this be adopted by Council.

f) “THAT FIN Report No. 17-2019 2019 to 2019 Banking Agreement be received;

AND FURTHER Council authorize the Mayor and Treasurer enter into a four-year agreement (to expire July 1, 2023) for banking services with the Royal Bank of Canada (RBC).”

C-271-19 Moved by Councillor McCreery Seconded by Councillor Rolleman

THAT Council adopt the recommendations 6.1.1 (a) to (f) as presented by the Finance Committee dated May 13, 2019 CARRIED

6.1.2 Adoption of Resolutions from the May 13, 2019 Development Services Committee.

Item 6.1.2(b) is removed from the consent agenda for further discussion.

Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 5 of 17

Recommendations from the Committee: a) “THAT PD Report No. 16-2019 be received;

AND THAT the Development Services Committee recommend to Council that the Mayor and Clerk be authorized to execute a Development Agreement between the Township of North Dumfries and Roy Melo to satisfy conditions imposed on the provisional approval of Consent File No. B-01/18 for 1738 Morrison Road, subject to any minor revisions as may be required by the Chief Administrative Officer;

AND THAT By-law No. 3060-19, being a By-law to authorize the Mayor and Clerk to execute a Development Agreement between Roy Melo and the Township, be enacted.” b) This item is removed from the consent agenda for further discussion.

Please refer to Memorandum From Andrew McNeely, Chief Administrative Officer Re: Action Arising for Revised Street Naming Policy.

“THAT PD Report No. 13-2019 be received;

AND THAT Council adopt the revised Street Naming Policy dated May 27th, 2019;

AND THAT Development Service Committee direct staff to investigate whether John Goldie, Goldie Estate or Gore Estate can be included in Schedule ‘A’ of the revised Street Naming Policy and report back to the May 27th Regular Council meeting.” c) “THAT BLDG Report No. 2-2019 be received;

AND THAT the Model Home Agreement between 839658 Ontario Inc., 828543 Ontario Inc. and Tice River Estates Inc. and the Township of North Dumfries be approved, subject to any minor revisions as required by the Township Solicitor and/or Chief Administrative Officer;

AND THAT the Mayor and Acting Clerk be authorized to execute a Model Home Agreement between 839658 Ontario Inc., 828543 Ontario Inc., Tice River Estates Inc. and the Township of North Dumfries.”

Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 6 of 17

C-272-19 Moved by Councillor Rolleman Seconded by Councillor McCreery

THAT Council adopt the recommendations 6.1.2 (a) and (c) as presented by the Development Services Committee dated May 13, 2019. CARRIED

C-273-19 Moved by Councillor McCreery Seconded by Councillor Gillespie

THAT PD Report No. 13-2019 be received;

AND THAT Council adopt the revised Street Naming Policy dated May 27th, 2019;

AND THAT Council direct that John Goldie, Goldie Estate or Gore Estate be included in Schedule ‘A’ of the revised Street Naming Policy CARRIED

6.1.3 Adoption of Resolutions from the May 13, 2019 Community Services Committee.

Item 6.1.3(b) is removed from the consent agenda for further discussion.

Recommendations from the Committee:

a) “THAT REC Report No. 04-2019 be received;

AND THAT Council adopt, as a Pilot Project for the time period, to November 2019, a temporary Off-Leash Dog Park at the NDCC,

AND THAT Council endorse the Off-Leash Dog Park User Guidelines, as amended to include a provision that requires dogs to be up to date on current vaccinations;

AND THAT Staff return to Council with a Report on the status of the Pilot Project in November 2019 providing an assessment on the temporary Dog Park, successes and challenges experienced, and, revisions to the Off• Leash Dog Park User Guidelines.”

Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 7 of 17

b) This item is removed from the consent agenda for further discussion.

Please refer to Memorandum From Ashley Sage, Clerk Re: Follow Up Item on July 1, 2019 Canada Day Fireworks.

“THAT this item be deferred to the May 27th Regular Council meeting for further discussion.”

c) “THAT Council receive CAO Report No. 21- 2019;

AND THAT a decision on the Preferred Design Concept (dated November 5/18) as included as Attachment No. 1 to this Report be adopted by Council as the proposed North Dumfries Skate Park facility;

AND THAT Staff be authorized to re-engage NewLine SkateParks (design consultant) to prepare the detailed engineering design drawings and tender document;

AND THAT Staff be authorized upon completion of the detailed engineering design drawings / tender document to issue the Tender for competitive bids in the marketplace;

AND THAT upon receipt of the Tender bids a Report be presented to Council, which will include the status / results of community fundraising for the project as of that time period.”

C-274-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT Council adopt the recommendations 6.1.3 (a) and (c) as presented by the Community Services Committee dated May 13, 2019. CARRIED

A recorded vote is requested on the motion.

C-275-19 Moved by Councillor Ostner Seconded by Councillor Rolleman

THAT as part of the July 1, 2019 Canada Day event Council authorizes the event to commence at approximately 6:00 p.m. with food vendors, community groups, children events, with fireworks to close out the evening;

Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 8 of 17

AND THAT the elements proceeding the fireworks be funded exclusively by contributions and donations;

AND THAT staff prepare the emergency plan, logistics set up and the appropriate staffing complement to deliver the event as proposed;

AND THAT staff present for Council’s consideration a follow up report as part of the August Committee of the Whole meeting to inform Canada Day 2020. CARRIED on a recorded vote

In favour: Mayor Foxton, Councillor Rolleman, Councillor Ostner, Councillor Gillespie

Opposed: Councillor McCreery

Absent: None

6.1.4 Adoption of Resolutions from the May 13, 2019 Governance & Protective Services Committee.

Item 6.1.4(d) is removed from the consent agenda for further discussion.

Recommendations from the Committee:

a) “THAT Report CLK-11-2019 be received;

AND THAT the Governance & Protective Services Committee recommend that Council grant an exemption to Noise By-law No. 2609-14 for Saturday, June 15, 2019 from 3:00 p.m. to midnight for the purposes of a 25th Anniversary Yard party to be held at 40 Oakwood Drive, Brown’s Subdivision.”

b) “THAT CAO Report No. 19-2019 be received;

AND THAT the Council of the Township of North Dumfries advise the Minister of Municipal Affairs & Housing and the Provincial Advisors, Mr. Michael Fenn and Mr. Ken Seiling, that the Township supports the continuation of the two-tier governance model that currently exists in Waterloo Region as it is a model that fosters civic engagement, collaboration and efficient service delivery that is desired by our residents;

AND THAT a copy of Staff Report No. 19-2019 and this Resolution be Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 9 of 17

submitted to the Ministry of Municipal Affairs and Housing and to the Township’s MPP, Belinda Karahalios, as part of the Province’s Regional Government Review consultation program;

AND THAT Staff be authorized to complete the submission to the Province’s Regional Government Review upon the adoption of the endorsement of this Resolution at the May 13th, 2019 Council Committee of the Whole Meeting to ensure that it is filed prior to the Province’s May 21st deadline for public comments.” c) “THAT CAO Report No. 20-2019 be received;

AND THAT no further action be undertaken at this time with respect to the implementation of a Transient Accommodation Tax under the authority of Ontario Regulation 435/17.” d) This item is removed from the consent agenda for further discussion.

“THAT CAO Report No. 18-2019 be received;

AND THAT Council adopt the Terms of Reference for the Downtown Ayr Streetscape & Public Lands Advisory Committee;

AND THAT Council appoint Councillor Rolleman as the Council representative to the Advisory Committee.” e) “THAT CAO Report No. 23-2019 be received;

AND THAT Staff be directed to return to the Regular Council Meeting scheduled for May 27th, 2019 with a By-law to further amend By-law No. 2559-13 [Traffic & Parking By-law] introducing the following revisions:

a. Establish on-street parking at the north terminus of Tannery Street (west side) for the equivalent of 5 parking stalls with a maximum 2 hour parking limit;

b. Establish a no-parking area on Tannery Street, commencing 15 metres south of the terminus of Tannery Street through to the intersection at Stanley Street;

c. Establish a no-parking area on Gibson Street (north side), commencing from MacDonald Street to the east terminus of Gibson Street; Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 10 of 17

d. Establish on-street parking (for the equivalent of seven parking stalls) on Stanley Street (south side), commencing 5 metres west of Northumberland / Stanley Street intersection for the equivalent of 49 metres with a maximum two hour parking limit.”

C-276-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT Council adopt the recommendations 6.1.4 (a) to (c) and (e) as presented by the Governance & Protective Services Committee dated May 13, 2019. CARRIED

C-277-19 Moved by Councillor McCreery Seconded by Councillor Rolleman

THAT CAO Report No. 18-2019 be received;

AND THAT Council adopt the Terms of Reference for the Downtown Ayr Streetscape & Public Lands Advisory Committee, with the inclusion of the Planning and Sustainable Development Advisory Committee;

AND THAT Council appoint Councillor Rolleman as the Council representative to the Advisory Committee. CARRIED

6.2 Minutes

6.2.1 Regular Council Minutes dated April 23, 2019

6.2.2 Committee of the Whole Minutes dated May 13, 2019.

6.2.3 Finance Committee Minutes dated May 13, 2019.

6.2.4 Development Services Committee Minutes dated May 13, 2019.

6.2.5 Community Services Committee Minutes dated May 13, 2019.

6.2.6 Governance & Protective Services Committee Minutes dated May 13, 2019.

Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 11 of 17

C-278-19 Moved by Councillor McCreery Seconded by Councillor Rolleman

THAT Council approve the Minutes, as published in items 6.2.1 to 6.2.6. CARRIED

6.3 Communications / Correspondence

Items 6.3.5 and 6.3.12 is removed from the consent agenda for further discussion.

6.3.1 Resolution received from the Town of Minto regarding Ontario Municipal Partnership Fund.

6.3.2 Resolution received from the Township of Woolwich regarding the Ontario Autism Program.

6.3.3 Resolution received from the Township of Wellesley regarding Ontario Regulation 435/17 Transient Accommodation Tax.

6.3.4 Correspondence received from the Ministry of the Solicitor General regarding a Health Canada Notification.

6.3.5 Resolution from the Township of Mulmur regarding Aggregate Reform.

This item is removed from the consent agenda for further discussion.

6.3.6 Resolution received from the Township of Mulmur regarding Library Services.

6.3.7 Resolution received from the Township of McKellar regarding Ford Government Funding Cuts to Southern Ontario Library Services and Ontario Library Service North.

6.3.8 Resolution received from the Township of Essa regarding Support for the Essa Public Library Board.

6.3.9 Resolution received from the Town of Hanover regarding Cuts to Ontario Library Services.

6.3.10 Correspondence received from Waterloo Catholic District School Board regarding Facility Partnership Opportunities.

6.3.11 Correspondence received from Knox United Church regarding the 2019 Community Grant. Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 12 of 17

6.3.12 Resolution received from the Town of Aurora regarding Response to Bill 108, the More Homes, More Choice Act.

This item is removed from the consent agenda for further discussion.

6.3.13 Resolution received from the Town of Petolia regarding OGRA & ROMA Conference.

6.3.14 Resolution received from the Township of The Archipelago regarding Bill 108, the More Homes, More Choice Act, 2018.

C-279-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT items 6.3.1 to 6.3.4 and 6.3.6 to 6.3.11 and 6.3.13 and 6.3.14 be received. CARRIED

C-280-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT the resolution received from the Township of Mulmur regarding Aggregate Reform be received. CARRIED

C-281-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT the Township of North Dumfries adopts Regional Report PDL- CPL-19-24/PDLLEG-19-37, dated May 28, 2019 to the Ministry of Municipal Affairs and Housing as the Township’s response to Bill 108, the proposed “More Homes, More Choice Act, 2019”

AND THAT a copy of this resolution and the report be submitted to MPP Belinda Karahalios. CARRIED

7. CONSIDERATION OF ITEMS REQUIRING DISCUSSION (Regular Agenda)

7.1 Correspondence received from Brian Hagopian regarding Angled Parking on Northumberland Street. Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 13 of 17

C-282-19 Moved by Councillor Rolleman Seconded by Councillor McCreery

THAT the correspondence received from Brian Hagopian regarding Angled Parking on Northumberland Street be received. CARRIED

7.2 Correspondence received from Steve Bithell regarding Speed on Morrison Road.

C-283-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT the Correspondence received from Steve Bithell regarding Speed on Morrison Road be received. CARRIED

7.3 Correspondence received from Tony Pys regarding Parking in Victoria Park.

C-284-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT the correspondence received from Tony Pys regarding Parking in Victoria Park be received;

AND THAT Council direct staff to prepare a future staff report regarding speeding and parking around Victoria Park. CARRIED

8. NOTICE OF MOTIONS / MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN

None.

9. REPORTS / RESOLUTIONS / MINUTES TOWNSHIP ADVISORY COMMITTEES

None.

10. EXTERNAL PUBLIC AGENCIES

10.1 Region of Waterloo. 10.1.1 Region of Waterloo Minutes dated April 17, 2019. 10.1.2 Region of Waterloo Special Council Minutes dated April 17, 2019. 10.1.3 Region of Waterloo Special Council Minutes dated April 30, 2019. Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 14 of 17

C-285-19 Moved by Councillor Rolleman Seconded by Councillor McCreery

THAT Council receive for the purposes of information item 10.1.1 to 10.1.3. CARRIED

10.2 Grand River Conservation Authority (GRCA). 10.2.1 Grand River Conservation Authority Minutes dated March 22, 2019.

C-286-19 Moved by Councillor McCreery Seconded by Councillor Rolleman

THAT Council receive for the purposes of information item 10.2.1. CARRIED

10.3 Energy+ Inc. None.

10.4 Grand River Accessibility Advisory Committee (GRAAC). 10.4.1 Grand River Accessibility Advisory Committee Minutes dated February 28, 2019. 10.4.2 Grand River Accessibility Advisory Committee Minutes dated March 28, 2019. 10.4.3 Grand River Accessibility Advisory Committee Minutes dated April 25, 2019.

C-287-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT Council receive for the purposes of information item 10.4.1 to 10.4.3. CARRIED

10.5 Library 10.5.1 Library Committee Meeting Minutes dated April 30, 2019.

C-288-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT Council receive for the purposes of information item 10.5.1. CARRIED

Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 15 of 17

11. PUBLIC SERVICE ANNOUNCEMENTS

Mayor Foxton notes that the next TAPMO meeting will be held in North Dumfries Township.

12. BY-LAWS

12.1 By-law No. 3060-19 – Being a By-Law to Authorize a Development Agreement between Roy Melo and the Township of North Dumfries to Facilitate the Development of a New Lot at 1738 Morrison Road in the Township of North Dumfries.

12.2 By-law No. 3062-19 – Being a By-law to Provide Temporary No Parking Effective from 4pm to 11:59pm on Monday, July 1, 2019 Affecting Multiple Roads in the Township Due to Canada Day Fireworks.

12.3 By-law No. 3063-19 – Being a By-law to Amend By-law No. 2559-13 Being a By- law to Regulate Traffic and Parking Under the Jurisdiction of the Corporation of the Township of North Dumfries.

C-289-19 Moved by Councillor McCreery Seconded by Councillor Rolleman

THAT by-laws 3060-19, 3062-19 and 3063-19 be taken as read a first and second time. CARRIED

C-290-19 Moved by Councillor Rolleman Seconded by Councillor McCreery

THAT by-laws 3060-19, 3062-19 and 3063-19 be taken as read a third time and finally passed. CARRIED

13. CLOSED SESSION

13.1 Report No. CAO-24-2019: “a proposed or pending acquisition or disposition of land by the municipality or local board” (Municipal Act, Section 239 (2)(c)).

13.2 Report No. CAO-25-2019: “a proposed or pending acquisition or disposition of land by the municipality or local board” (Municipal Act, Section 239 (2)(c)).

Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 16 of 17

C-291-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT Council move into a Closed Meeting Session at 8:51 p.m. under the Municipal Act, 2001 Section 239(2)(c) to discuss:

i) Report No. CAO-24-2019: “a proposed or pending acquisition or disposition Of land by the municipality or local board” (Municipal Act, Section 239 (2)(c)).

ii) Report No. CAO-25-2019: “a proposed or pending acquisition or disposition of land by the municipality or local board” (Municipal Act, Section 239 (2)(c)). CARRIED

14. RECONVENE INTO OPEN SESSION

C-292-19 Moved by Councillor Rolleman Seconded by Councillor McCreery

THAT the Closed Meeting Session of Council is complete at 9:38 p.m. and the Open Council meeting resumes. CARRIED

15. BUSINESS ARISING FROM CLOSED SESSION

C-293-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT the Chief Administrative Officer be directed and authorized to amend the Listing Agreement for the sale and disposition of the Municipal surplus property located at 1171 Greenfield Road to a list price of $549,000;

AND THAT the Chief Administrative Officer be directed to renew the property listing for the property expiring on September 30, 2019. CARRIED

C-294-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT the Chief Administrative Officer be directed to negotiate and finalize a Lease Agreement with the Owners of 1302 Swan Street to establish a temporary Municipal Parking Lot to accommodate approximately twenty-four (24) off-street parking stalls for the time period extending from June to September 30th, 2019; Township of North Dumfries Regular Council Meeting Monday, May 27, 2019 NDCC – Dumfries Room Page 17 of 17

AND THAT the Mayor and Clerk be authorized to execute the Lease Agreement between the Township and 2561970 Ontario Inc. to establish the temporary Municipal Parking Lot. CARRIED

16. CONFIRMATORY BY-LAW

By-law No. 3064-19 – Being a By-law to Confirm the Proceedings of Council on May 27, 2019.

C-295-19 Moved by Councillor McCreery Seconded by Councillor Rolleman

THAT By-law No. 3064-19 Being a By-law to Confirm the Proceedings of Council on May 27, 2019 be read a First, Second, third time; and be finally passed, signed and sealed by the Mayor and Clerk. CARRIED

17. ADJOURNMENT

C-296-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT WHEREAS business before this Regular Council Meeting has been completed at 9:41 p.m.

AND BE IT RESOLVED THAT this Meeting adjourns and meets again on Tuesday, May 28, 2019 for a Public Meeting. CARRIED

18. COMMENTS FROM MEMBERS OF COUNCIL

19. QUESTIONS FROM THE MEDIA

Susan Foxton, Mayor

Ashley Sage, Clerk Item 6.2.2

Township of North Dumfries Committee of the Whole Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 1 of 2

MINUTES

Sue Foxton was in the Chair. Also, present at the meeting were Councillor Rolleman, Councillor Ostner, Councillor McCreery and Councillor Gillespie.

Staff Present: Andrew McNeely, Chief Administrative Officer Shelley Stedall, Treasurer/Director of Corporate Services Michelle Schaefle, Township Planner Cynthia Hislop, Deputy Clerk

Convene: 6:00 p.m.

Chair Mayor Foxton

1. CALL TO ORDER

2. APPROVAL OF THE AGENDA

C-302-19 Moved by Councillor Rolleman Seconded by Councillor McCreery

THAT Council adopt the June 10, 2019 Committee of the Whole Agenda as presented with the following addendum: i) Add item 4.3.1 Memorandum Addendum Report – Clyde Park – Canada Day Celebrations CARRIED

3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

None reported.

4. STANDING COMMITTEE

C-303-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT the Committee of the Whole meeting be adjourned to move into Standing Committees at 6:01 p.m. CARRIED Township of North Dumfries Committee of the Whole Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 2 of 2

C-325-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT the Committee of the Whole meeting be reconvened at 8:14 p.m. CARRIED

5. CLOSED SESSION

None.

6. RECONVENE INTO OPEN SESSION

7. BUSINESS ARISING FROM CLOSED SESSION

8. CONFIRMATORY BY-LAW

By-law No. 3067-19 - Being a By-law to Confirm the Proceedings of Committee of the Whole on June 10, 2019.

C-326-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT By-law No. 3067-19 Being a By-law to Confirm the Proceedings of Committee of the Whole on June 10, 2019 be read a First, Second, third time; and be finally passed, signed and sealed by the Mayor and Clerk. CARRIED

10. ADJOURNMENT

C-327-19 Moved by Councillor McCreery Seconded by Councillor Rolleman

THAT WHEREAS business before this Committee of the Whole Meeting has been completed at 8:15 p.m.

AND BE IT RESOLVED THAT this Meeting adjourns and meets again on Monday, June 24, 2019 at 7:00 p.m. for Regular Council. CARRIED

Susan Foxton, Mayor

Ashley Sage, Clerk Item 6.2.3 Township of North Dumfries Finance Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 1 of 3

MINUTES

Margaret McCreery was in the Chair. Also, present at the meeting were Mayor Foxton, Councillor Rolleman, Councillor Ostner and Councillor Gillespie.

Staff Present: Andrew McNeely, Chief Administrative Officer Shelley Stedall, Treasurer/Director of Corporate Services Michelle Schaefle, Township Planner Cynthia Hislop, Deputy Clerk

4. STANDING COMMITTEE

4.1 FINANCE COMMITTEE (Chair Councillor Margaret McCreery) C-304-19 Moved by Councillor Ostner Seconded by Councillor Gillespie THAT the Finance Committee call the meeting to order at 6:01 p.m. CARRIED

Councillor Rolleman requests that item 4.1.4 be removed from the consent agenda.

Councillor McCreery requests that items 4.1.1, 4.1.2, and 4.1.3 be removed from the consent agenda.

4.1.1 Report No. FIN-15-2019: Strategic Asset Management Policy.

This item is removed from the consent agenda for discussion.

C-305-19 Moved by Councillor Rolleman Seconded by Councillor Ostner

THAT FIN Report No. 15-2019 Township of North Dumfries Strategic Asset Management Policy be received; AND FURTHER Council adopt the Strategic Asset Management Policy, dated June 24, 2019, as attached to this Report; AND THAT the approved Policy be published on the Township’s website. CARRIED Township of North Dumfries Finance Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 2 of 3

4.1.2 Report No. FIN-16-2019: Financial Update to May 31, 2019.

This item is removed from the consent agenda for discussion.

C-306-19 Moved by Councillor Gillespie Seconded by Councillor Rolleman

THAT Report FIN No. 16-2019: Financial Update to May 31, 2019, be received. CARRIED

4.1.3 Report FIN No. 17-2019: By-law Enforcement Database Licence and Asset Management Data Migration Request.

This item is removed from the consent agenda for discussion.

C-307-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT Report FIN No. 17-2019, be received;

AND THAT the Director of Corporate Services/ Treasurer be authorized to purchase a licence for MiLisa By-law module at a cost of $10,000 from Marmak, to be funded from the By-law Software Reserve;

4.1.4 Report FIN No. 18-2019: Taylor Bequeath – Library Committee Information Request.

This item is removed from the consent agenda for discussion.

C-308-19 Moved by Councillor Rolleman Seconded by Councillor Ostner

THAT Report FIN No. 18-2019, be received; AND THAT the Region of Waterloo Library Committee be requested for detailed information on the Taylor Fund – Library Bequeath; Township of North Dumfries Finance Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 3 of 3

C-309-19 Moved by Councillor Rolleman Seconded by Councillor Ostner

THAT the Finance Committee meeting be adjourned at 6:28 p.m. CARRIED

Margaret McCreery, Chair

Ashley Sage, Clerk Item 6.2.4

Township of North Dumfries Development Services Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 1 of 3

MINUTES

Rod Rolleman was in the Chair. Also, present at the meeting were Mayor Foxton, Councillor Ostner, Councillor McCreery and Councillor Gillespie.

Staff Present: Andrew McNeely, Chief Administrative Officer Shelley Stedall, Treasurer/Director of Corporate Services Michelle Schaefle, Township Planner Cynthia Hislop, Deputy Clerk

4. STANDING COMMITTEE

4.2 DEVELOPMENT SERVICES COMMITTEE (Chair Councillor Rod Rolleman)

C-310-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT the Development Services Committee call the meeting to order at 6:29 p.m. CARRIED

Mayor Foxton requests that items 4.2.1 and 4.2.2 be removed from the consent agenda.

Mayor Foxton and Councillors Ostner and McCreery request item 4.2.3 be removed from the consent agenda.

Susan McDonald from 131 Hilltop Drive, Ayr requests that item 4.2.3 be removed for the consent agenda.

4.2.1 Report No. PD-27-2019: De-listing Non-Designated Properties on Register.

This item is removed from the consent agenda for discussion.

C-311-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT Report No.PD-27-2019 be received;

AND THAT the Development Services Committee recommend to Council that the following non-designated (listed) properties be removed from the Heritage Register as they are not considered to be of cultural heritage value or interest as per the Ontario Heritage Act: Township of North Dumfries Development Services Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 2 of 3

i) 266 Northumberland Street (The Gore) ii) 1175 Swan Street (Toll Master House) iii) 895 Brant-Waterloo Road iv) 1446 Northumberland Street v) 3250 Roseville Road vi) 3233 Roseville Road vii) 2409 Alps Road viii) 1820 Whistle Bare Road ix) 1791 Wrigley Road x) 1323 Wrigley Road xi) 45 William Street xii) 1320 Swan Street xiii) 1470 Sheffield Road CARRIED

4.2.2 Report No. PD-28-2019: Overview of Changes to the Growth Plan.

This item is removed from the consent agenda for discussion.

C-312-19 Moved by Councillor McCreery Seconded by Councillor Ostner

THAT PD Report No. 28-2019 be received. CARRIED

4.2.3 Report No. PD-29-2019: Proposed Street Name – Susan McDonald / Engel Developments Plan of Subdivision for 266 & 280 Northumberland Street.

This item is removed from the consent agenda for discussion.

C-313-19 Moved by Mayor Foxton Seconded by Councillor Ostner

THAT PD Report No. 29-2019 be received;

AND THAT Council assign the street name of Engel Court for the internal road associated with Plan of Subdivision File No. 30T-17301;

AND THAT Staff be directed to prepare the appropriate By-law to enact the proposed street name for the consideration of Council at the June 24th, 2019 Meeting.

Township of North Dumfries Development Services Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 3 of 3

AND THAT staff be directed to have discussions with the owner of the property to recognize and acknowledge the Goldie Estate. DEFEATED

C-314-19 Moved by Councillor Ostner Seconded by Councillor Gillespie

THAT PD Report No. 29-2019 be received;

AND THAT Council assign the street name of John Goldie Court for the internal road associated with Plan of Subdivision File No. 30T-17301;

AND THAT Staff be directed to prepare the appropriate By-law to enact the proposed street name for the consideration of Council at the June 24th, 2019 Meeting. DEFEATED

C-315-19 Moved by Councillor McCreery Seconded by Councillor Gillespie

THAT PD Report No. 29-2019 be received;

AND THAT Council assign the street name of Gore Estate Court for the internal road associated with Plan of Subdivision File No. 30T-17301

AND THAT Staff be directed to prepare the appropriate By-law to enact the proposed street name for the consideration of Council at the June 24th, 2019 Meeting. CARRIED

C-316-19 Moved by Councillor Gillespie Seconded by Councillor Ostner

THAT the Development Services Committee meeting be adjourned at 7:29 p.m. CARRIED

Rod Rolleman, Chair

Ashley Sage, Clerk Item 6.2.5 Township of North Dumfries Community Services Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 1 of 2

MINUTES

Derrick Ostner was in the Chair. Also, present at the meeting were Mayor Foxton, Councillor Rolleman, Councillor McCreery and Councillor Gillespie.

Staff Present: Andrew McNeely, Chief Administrative Officer Shelley Stedall, Treasurer/Director of Corporate Services Michelle Schaefle, Township Planner Cynthia Hislop, Deputy Clerk

4. STANDING COMMITTEE

4.3 COMMUNITY SERVICES COMMITTEE (Chair Councillor Derrick Ostner)

C-317-19 Moved by Mayor Foxton Seconded by Councillor Rolleman

THAT the Community Services Committee call the meeting to order at 7:30 p.m. CARRIED

4.3.1 Memorandum Addendum Report – Clyde Park – Canada Day Celebrations.

This item is removed from the consent agenda for discussion.

C-318-19 Moved by Councillor Rolleman Seconded by Councillor McCreery

THAT Memorandum Addendum Report – Clyde Park – Canada Day Celebrations be received;

AND THAT the Community Services Committee recommend that Council assigns the picnic pavilion rental fee of $89.15 (includes HST) to the Fireworks budget account;

AND THAT as per Paragraph 6 of By-law 2985-18 (Parks By-law), Council permit the discharge of fireworks at Clyde Park on July 1, 2019, subject to a safety plan approved by the Fire Chief. CARRIED Township of North Dumfries Community Services Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 2 of 2

C-319-19 Moved by Councillor McCreery Seconded by Councillor Rolleman

THAT the Community Services Committee meeting be adjourned at 7:57 p.m. CARRIED

Derrick Ostner, Chair

Ashley Sage, Clerk

Item 6.2.6

Township of North Dumfries Governance & Protective Services Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 1 of 3

MINUTES

Pamela Gillespie was in the Chair. Also, present at the meeting were Mayor Foxton, Councillor Rolleman, Councillor Ostner and Councillor McCreery.

Staff Present: Andrew McNeely, Chief Administrative Officer Shelley Stedall, Treasurer/Director of Corporate Services Michelle Schaefle, Township Planner Cynthia Hislop, Deputy Clerk

4. STANDING COMMITTEE

4.4 GOVERNANCE & PROTECTIVE SERVICES COMMITTEE (Chair Councillor Pamela Gillespie)

C-320-19 Moved by Councillor Ostner Seconded by Councillor Rolleman

THAT the Governance & Protective Services Committee call the meeting to order at 7:57 p.m. CARRIED

Councillors McCreery, Rolleman, and Ostner request that item 4.4.1 be removed from the consent agenda.

Councillor Gillespie requests that item 4.4.3 be removed from the consent agenda.

C-321-19 Moved by Mayor Foxton Seconded by Councillor Rolleman

THAT the Governance & Protective Services Committee approve item 4.4.2 as presented. CARRIED

4.4.1 Report No. CLK-12-2019: Enter into an Agreement with DataFix (VoterView).

This item was removed from the consent agenda for discussion.

C-322-19 Moved by Councillor McCreery Seconded by Councillor Rolleman “THAT Report CLK-12-2019 be received; Township of North Dumfries Governance & Protective Services Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 2 of 3

4.4.2 Report No. CLK-13-2019: Waiving of the Mobile Food Truck By-law for the July 1st Canada Day Event.

Item approved as presented:

“THAT Report CLK-13-2019 be received;

4.4.3 Report No. CAO-26-2019: Service Agreement: Fire Dispatch Services with the City of Kitchener.

This item is removed from the consent agenda for further discussion.

C-323-19 Moved by Councillor Ostner Seconded by Councillor Rolleman

“THAT Report CAO-26-2019 be received;

AND THAT Council approve the execution of the Fire Dispatch Agreement, effective August 1st, 2019 to December 31st, 2022, with the City of Kitchener;

AND THAT the Mayor and Clerk be authorized to execute the Agreement with the City of Kitchener.” CARRIED

Township of North Dumfries Governance & Protective Services Committee Meeting Monday, June 10, 2019 NDCC – Dumfries Room Page 3 of 3

C-324-19 Moved by Councillor Rolleman Seconded by Councillor McCreery

THAT the Governance & Protective Services Committee meeting be adjourned at 8:14 p.m. CARRIED

Pamela Gillespie, Chair

Ashley Sage, Clerk

Item 6.3.1

ONTARIORt[ Community Services Our Focus: Your Future Legislative Services

May 22,2019 File#120203 Sent via email: [email protected] The Right Honourable Justin Trudeau Prime Minister House of Commons Ottawa, ON K1A OAG

Honourable and Dear Sir:

Re: lssuance of Cannabis Licenses in Residentially Zoned Areas

The Municipal Council of the Town of Fort Erie at its meeting of May 21,2019 passed the following resolution:

That: Council requests the Federal Government to provide information on all cannabis licenses including personal medical licenses to the Town of Fort Erie when licenses are issued, and further

That: A public process take place in connection with granting cannabis licenses and their location, and further

That: This resolution be circulated to the Prime Minister, the Minister of Health, the Niagara Members of Parliament and Provincial Parliament, and all Ontario municipalities.

Thank you for your attention to this very important issue

You truly,

Carol Sch ld, Dipl.M.A Manager, Legislative Services/Clerk cschofi [email protected] c.c The Honourable Ginette Petitpas Taylor, Minister of Health Sent via email: [email protected] The Honourable Rob Nicholson, MP-Niagara, Sent via email : rob. [email protected] Vance Badawey, MP-Niagara Centre Sent via email: [email protected] Chris Bittle, MP-St. Catharines Sent via email: [email protected] Wayne Gates, MPP-Niagara Falls, Legislative Assembly of Ontario Sent via email: [email protected] Sam Oosterhoff, MPP-Niagara West-Glanbrook, Legislative Assembly of Ontario Sent via email: sa m. ooste rhoff@p c. ol a. o rg Jennifer Stevens, MPP-SI. Catharines Sent via email: [email protected] Jeff Burch, MPP-Niagara Centre Sent via email: [email protected] All Ontario Municipalities Sent via email

Mailing Address: The Corporation of the Town of Fort Erie 1 Municipal Centre Drive, Fort Erie ON L2A 256 Office Hours 8:30 a.m. to 5:00 p.m. Phone: (905) 871-1600 FAX: (9O5) 871-4022 Web-site: www.forterie.ca Item 6.3.2

From: Sue Foxton To: Ashley Sage Cc: Andrew McNeely; Shelley Stedall Subject: Fwd: Chair"s round table Date: May 22, 2019 2:54:14 PM

Ashley please add to correspondence.

Thank you Sent from my iPhone

From: Karen Redman Date: May 20, 2019 at 8:23:48 PM EDT To: Elizabeth Clarke , Sean Strickland , Jim Erb , Tom Galloway , Geoff Lorentz , Michael Harris , Helen Jowett , Dave Jaworsky , 'berry.vrbanovic_kitchener.ca' , Sue Foxton , Joe Nowak , Les Armstrong , Karl Kiefer , Kathryn McGarry Subject: Chair's round table

Colleagues some time this week there will be a face page invitation on the Region's website requesting expressions of interest from residents to join the Chair's Roundtable on June 24.

You may recall that I mentioned the formation of a roundtable during the last election.

This initiative is based on a practice that served me well while I was an MP. The round table will meet quarterly. The meetings will consist of 15 residents chosen at random from those who express an interest through the website or by contacting Stevie in my office. We will meet and the intention is that they will provide input for a couple of hours. There will be no decisions taken, no minutes and no staff in attendance.

Each meeting will have a different group of participants. It is my hope that those in attendance will be folks from whom we don’t often hear (i.e. not the usual voices who present at Council). We are presenting it as a pilot to road test both the concept and the level of success.

I will send you the link when it is live.

Let me know if you have any questions.

Regards,

Karen

Sent from my BlackBerry — the most secure mobile device — via the Bell Network Item 6.3.3

Good afternoon.

Please be advised that on June 5th, Town Council for the Corporation of the Town of Georgina passed the following motion concerning 'Reducing Litter and Waste in our Communities’, for your consideration. Thank you.

Moved by Regional Councillor Grossi, Seconded by Councillor Waddington

RESOLUTION NO. C-2019-0370

WHEREAS the Town of Georgina has been a leader when it comes to waste management in the Province of Ontario;

AND WHEREAS the Town of Georgina instituted a user pay garbage program over 20 years ago;

AND WHEREAS the Province of Ontario, through the Ministry of the Environment, has posted a discussion paper entitled ‘Reducing Litter and Waste in our Communities’;

AND WHEREAS producer responsibility has not been adequately addressed by the Province of Ontario and its time has come;

AND WHEREAS a successful deposit/return program for single use plastic, aluminum and metal drink containers has been in existence in other Provinces in Canada including Newfoundland, Nova Scotia and British Columbia;

AND WHEREAS these successful programs have eliminated many of these containers from the natural environment;

BE IT THEREFORE RESOLVED that the Council of the Town of Georgina call upon the Province of Ontario through the discussion paper ‘Reducing Litter and Waste in our Communities’ to review and implement a deposit/return program for all single use plastic, aluminum and metal drink containers;

BE IT FURTHER RESOLVED that the Province of Ontario review current producer requirements and look for extended producer responsibility for all packaging;

BE IT FURTHER RESOLVED that a copy of this motion be sent to the Minister of the Environment, the Premier, the Minister of Municipal Affairs, the Association of Municipalities of Ontario, the Region of York and all Municipalities in the Province of Ontario.

Carried unanimously.

Carolyn Lance Council Services Coordinator Clerk’s Division | Town of Georgina 26557 Civic Centre Road, Keswick, ON | L4P 3G1 905-476-4301 Ext. 2219 | georgina.ca Follow us on Twitter and Instagram, like us on Facebook

Item 9.1

Item 9.2

Item 9.3

Township of North Dumfries Leisure & Lifestyle Advisory Committee Meeting Wednesday, May 22, 2019 NDCC – Dumfries Room

MINUTES

Councillor Pamela Gillespie was in the Chair. Also present at the meeting were Patricia McLean, Robin Decker, Tim Dawkins, Ken Godkin, Janet Millward, Alison Furlong, Anne Quin

Regrets: David Hussey

Staff Present: Cynthia Hislop, Deputy Clerk & Recording Secretary

CONVENE: 7:00 P.M.

Chair Councillor Pamela Gillespie

1. CALL TO ORDER

Chair called meeting to order at 7:00 p.m.

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

None reported.

3. ADOPTION OF MINUTES

Moved by Janet Milward Seconded by Anne Quin

THAT the Leisure & Lifestyle Advisory Committee approve the Leisure & Lifestyle Advisory Committee Minutes dated April 10, 2019. CARRIED

4. DISCUSSION ITEMS

4.1 10-Year Capital Plan • Councillor Gillespie to ask the Township Treasurer about the $11,500 in the cycling reserve and if funds listed for each year be guaranteed. • Councillor Gillespie to ask CAO McNeely what kind of input and/or recommendations can be made for design and construction of parkettes.

Page 1 of 3 Township of North Dumfries Leisure & Lifestyle Advisory Committee Meeting Wednesday, May 22, 2019 NDCC – Dumfries Room

• Committee can make recommendations to Council on items such as play structures, park modifications for seniors, park design and construction, trails. • Opportunities discussed: o Trail near Victoria Park and Colonial Drive o Lions Park Trail o Parks geared for adults and seniors; Clyde Park would be ideal. o Outside pickleball o Farmer’s market o Incorporate other wards into leisure activities – soccer, heritage day, dog walking, encourage biking in Clyde area

4.2 Nomination of Committee Member – Streetscape & Public Lands Advisory Committee

Moved by Alison Furlong Seconded by Anne Quin

THAT the Leisure & Lifestyle Advisory Committee nominate Robin Decker as Committee Member – Streetscape & Public Lands Advisory Committee for the term 2018 – 2022. CARRIED

4.3 Meeting Schedule The following is the meeting schedule for the remainder of the year: • Wednesday September 18, 2019 at 7:00 p.m. • Wednesday November 20, 2019 at 7:00 p.m.

5. OTHER BUSINESS 5.1 Audit of sport & cultural groups and assessment of leisure needs • Recording Secretary to ask the Township Recreation and Community Services Coordinator for a list of sports groups and leisure groups. Committee will contact the groups to ask about their needs in the community. • Committee to consider developing a community brochure to highlight all the recreation and leisure opportunities in the Township (e.g. recreation registration day, senior adults; annual garage sale; Canada Day fireworks, etc.). • Councillor Gillespie to provide list of leisure opportunities for seniors in Ward 4. Committee to consider Leisure activities for seniors for future Page 2 of 3

Township of North Dumfries Leisure & Lifestyle Advisory Committee Meeting Wednesday, May 22, 2019 NDCC – Dumfries Room

discussion.

5.2 Trails Master Plan 2014 • Not many items accomplished due to deficit in 2014, except signage. • Committee would like more promotion of trails on Township website. • Committee to contact trails organizations to speak at meetings in the Fall of 2019 with goal to build a partnership to promote trails.

6. ADJOURNMENT

Moved by Tim Dawkins Seconded by Janet Millward

THAT WHEREAS business before this Leisure & Lifestyle Advisory Committee Meeting has been completed at 8:23 p.m. AND be it resolved that this meeting adjourns and meets again on Wednesday September 18, 2019. CARRIED

Chair Recording Secretary

Page 3 of 3

Item 9.4

Township of North Dumfries Heritage Advisory Committee Meeting Thursday, May 23, 2019 NDCC – Dumfries Room

MINUTES

Rod Rolleman was in the Chair. Also present at the meeting were Benedict Benninger, Jaimee Gadsden, Mary-Jean Page, and Philip Ruhlman.

Staff Present: Michelle Schaefle, Township Planner Kanchan Ladhar, Heritage Planning Assistant

CONVENE: 7:00 P.M.

Chair Councillor Rod Rolleman

1. CALL TO ORDER

Chair calls meeting to order at 7:00 p.m.

2. ADOPTION OF MINUTES

2.1 Heritage Advisory Committee Meeting Minutes dated February 21, 2019.

Moved by Mary-Jean Page Seconded by Jaimee Gadsden

THAT the Heritage Advisory Committee adopt the minutes dated February 21, 2019 as presented.

CARRIED

3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

None reported.

4. PRESENTATIONS

4.1 MHBC Presentation: Rachel Redshaw: 34 Manley Street Final CHIA for Proposed Consent (Creation of a New Lot)

• The Committee offered the following comments:

Page 1 of 5 Township of North Dumfries Heritage Advisory Committee Meeting Thursday, May 23, 2019 NDCC – Dumfries Room

o Concerned about the architectural design and that the proposed design would not fit into the heritage character of the neighbourhood. The design is too modern for the area. o Concerned about the black paint, large massing of the verandas, flat roof of the porch, and type of brick proposed. The brick is of a modern design. The yellow brick used at 45 William Street or used for Philip Ruhlman’s house (as discussed at the February 21, 2019 meeting) would be more compatible. o The previous design in Drat CHIA was more compatible, Committee is concerned about the change to a modern designed house. o Recommend minor changes such as using white window with white trim and designing a more historical looking porch, which could improve the design o More detail is needed on the design of features such as windows, porches, and doors. o The heritage committee will not recommend designation of the property o Overall Committee was satisfied with the revised CHIA presented, but were concerned about the urban design and the contextual value of the property from Ontario Regulation 9/06

• Applicant expressed concerns on continual changes being requested and the length of time to process since August 2018 o Staff explained that during pre-consultation for the application, that one of the primary concerns stated by staff was that the development be designed to fit into the historical character of the neighbourhood o The Chair identified Manley Street as one of the oldest areas in the Township and that the property is surrounded by other heritage properties. Because of this, “Committee must represent this process, decide if it has contextual value, and make sure the heritage concept is fulfilled.”

5. INFORMATION UPDATE / DISCUSSION ITEMS

5.1 Final CHIA for 34 Manley Street.

5.2 Ice House Ceremony / Toll Master’s Plaque.

Councillor Rolleman mentioned he is coordinating with the Public Works department in regards to the Toll Master Plaque. Township took an easement off of the corner of the Toll Master property. The Township now has permission from the Region of Waterloo to put the plaque in the Regional Road right-of-way between the homes. Once the Township receives the locates, they can mount the plaque and have a ceremony for the Toll Master house and on the same day hold an Ice House ceremony as well. The dates for the ceremony are yet to be determined.

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Township of North Dumfries Heritage Advisory Committee Meeting Thursday, May 23, 2019 NDCC – Dumfries Room

5.3 Culture Days Event – September 27 to 29, 2019. Consideration by the Committee to participate in this province-wide event with the delivery of a walking tour(s).

The Committee will review the Ayr Walking Tour booklet to make revisions and any required updates, to be discussed in the next June 20th Heritage meeting.

5.4 Nomination of Committee Member – Streetscape & Public Lands Advisory Committee.

Moved by Benedict Benninger Seconded by Phil Ruhlman

THAT the Heritage Advisory Committee elect Mary-Jean Page as a representative of heritage to be a member of the new ADHOC Committee to assist with improving the streetscape and public lands in the Downtown Ayr.

CARRIED

5.5 Removal of Properties from Heritage Registry.

The Heritage Planning Assistant presented to the Committee the list of fifteen demolished properties to determine which properties could be removed from the Register. The properties recommended by Committee to be removed from the Register included:

• 266 Northumberland Street (The Gore) • 1175 Swan Street (Toll Master House) • 895 Brant-Waterloo Road • 45 William Street • 1320 Swan Street • 1446 Northumberland Street • 3250 Roseville Road • 3233 Roseville Road • 2409 Alps Road • 1820 Whistle Bare Road • 1791 Wrigley Road • 1323 Wrigley Road

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Township of North Dumfries Heritage Advisory Committee Meeting Thursday, May 23, 2019 NDCC – Dumfries Room

Committee did not support the removal of the following properties from the Register:

• 4746 Trussler Road • 1470 Sheffield Road • 1182 Alps Road

Moved by Jaimee Gadsden Seconded by Margaret McCreery

THAT the Heritage Advisory Committee recommend to Council that the above noted twelve properties be de-listed from the Township’s Municipal Heritage Registry, and the last three remain listed.

CARRIED

5.6 Changes made to the Ontario Heritage Act.

The Heritage Planning Assistant updated Committee on changes made to the OHA.

5.7 Summer Student Work Plan.

The Committee discussed the Summer Student Work Plan

5.8 Correspondence Received from Bob Moore regarding 2596 Alps Road – Consent Application (Van Dyke).

Received as information.

6. OTHER BUSINESS

None reported.

7. ADJOURNMENT

Moved by Phil Ruhlman Seconded by Jaimee Gadsden

THAT WHEREAS business before this Heritage Advisory Committee Meeting has been completed at 9:20 p.m.

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Township of North Dumfries Heritage Advisory Committee Meeting Thursday, May 23, 2019 NDCC – Dumfries Room

AND be it resolved that this meeting adjourns and meets again on Thursday June 20, 2019.

CARRIED

Chair Recording Secretary

Page 5 of 5

Item 9.5

Township of North Dumfries Economic Development Advisory Committee Meeting Wednesday, June 5, 2019 NDCC – Dumfries Room

MINUTES

Councillor Derrick Ostner was in the Chair. Also present at the meeting were Peggy Unger, Norm McIntyre, Zachary Faubert-Tetreault, Jeff Stager, Laura Guiducci

Staff Present: Andrew McNeely, Chief Administrative Officer Cynthia Hislop, Deputy Clerk & Recording Secretary

CONVENE: 7:00 P.M.

Chair Councillor Derrick Ostner

1. CALL TO ORDER Chair called meeting to order at 7:00 p.m.

2. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF None reported.

3. DISCUSSION ITEMS

3.1 Code of Conduct No questions or concerns reported about the Code of Conduct.

3.2 Election of Vice Chair Moved by Norm McIntyre Seconded by Peggy Unger

THAT the Economic Development Advisory Committee elect Zachary Faubert-Tetreault as Vice Chair for the term 2018 – 2022. CARRIED

3.3 Committee Terms of Reference No questions or concerns reported about the Terms of Reference.

3.4 Nomination of Committee Member – Streetscape & Public Lands Advisory Committee Moved by Norm McIntyre Seconded by Jeff Stager

THAT the Economic Development Committee elect Peggy Unger as Committee Member for the Streetscape and Public Lands Advisory Committee for the term 2018 – 2022. CARRIED Page 1 of 3 Township of North Dumfries Economic Development Advisory Committee Meeting Wednesday, June 5, 2019 NDCC – Dumfries Room

3.5 Overview CAO Andrew McNeely provided an overview of the Corporate Strategic Plan and how it relates to economic development. Highlights of the overview included:

Corporate Strategic Plan 2019 – 2022 • Refer to Attachment #1 • Waterloo Economic Development Corporation (EDC) forms a bridge between the Township and upper level government funding. There will be a presentation by Tony LaMantia, President of Waterloo EDC at a future meeting. • Live–Work opportunities within residential neighbourhoods (home-based business). Current zoning needs to be updated to allow for these types of businesses to grow in the community. • Official Plan will be updated to include policies that focus on industrial, commercial, manufacturing, logistics, agricultural, and secondary land uses such as metal manufacturing • There are two goals in the Corporate Strategic Plan that relate to Economic Development as outlined below.

Goal 1: Employment Lands Strategy - Need for additional employment lands. • Current population is projected to double in urban Ayr by 2031 and 2500 new employment positions are projected by 2031. • Committee to find trends with employment and what employment uses, and feed information into the Region’s municipal comprehensive review. • ¾ of the employment lands designated by the Region cannot be used for employment lands (e.g. land licenced by MNR as aggregate land/gravel pits). Refer to Attachment #2 - Official Plan maps. • Committee needs to work with landowners of vacant land for employment lands opportunities. Greatest opportunity is the Northumberland/401 corridor that has approximately 100 acres of developmental lands. Committee to recommend designation for employment purposes instead of agricultural use. The Region has recognized that the land is not suitable for agricultural use, so the next step involves waiting for the Province to deal with the growth plan amendments.

Region’s Municipal Comprehensive Review • Region is using the projected numbers listed above to designate more employment lands in the Township to facilitate the growth

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Township of North Dumfries Economic Development Advisory Committee Meeting Wednesday, June 5, 2019 NDCC – Dumfries Room

Goal 2: Downtown Ayr: Strategic Plan of Action for Revitalization • Refer to Attachment #3 • This document sets an integration strategy to revitalize downtown Ayr through objectives that include the EDAC and various stakeholders. • EDAC will be involved in 16 out of the 28 objectives. Committee members are encouraged to read through the document.

CAO McNeely concluded his presentation and left the meeting at 8:09 p.m.

3.6 Committee Meeting Schedule - 2019 The Committee decided to schedule the following meetings: • Wednesday August 21, 2019 • October 9, 2019

4. OTHER BUSINESS The Committee discussed attending the Regional All Councils meeting for any economic development updates. The next All Councils meeting is scheduled for December 2019 (date to be confirmed). Refer to Attachment #4 for the All Councils meeting minutes from March 29, 2019.

5. ADJOURNMENT Moved by Jeff Stager Seconded by Norm McIntyre

THAT WHEREAS business before this Economic Development Advisory Committee Meeting has been completed at 8:20 p.m. AND be it resolved that this meeting adjourns and meets again on August 21, 2019. CARRIED

Chair Recording Secretary

Page 3 of 3

Item 10.1.1

Regional Council Minutes

Wednesday, May 8, 2019

The following are the minutes of the Regular Council meeting held at 7:04 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Redman, L. Armstrong, E. Clarke*, J. Erb, S. Foxton, T. Galloway, M. Harris, D. Jaworsky, H. Jowett, K. Kiefer, G. Lorentz, K. McGarry, J. Nowak, S. Shantz, S. Strickland, B. Vrbanovic

Presentations a) TES-RTS-19-04, ION Update K. Redman provided introductory remarks and acknowledged the Rapid Transit Working Group and staff. T. Galloway provided background on the LRT project and announced the launch of ION LRT on Friday, June 21, 2019 at 10:30 a.m. at the Fairway Station. A short video was shown.

Councillors congratulated everyone involved in this historic project.

*E. Clarke entered the meeting at 7:13 p.m.

Moved by T. Galloway

Seconded by S. Strickland

That the Regional Municipality of Waterloo approve free transit for Grand River Transit and the ION light rail transit system from Friday June 21, 2019 to/and including Monday July 1, 2019.

Carried Unanimously

The meeting recessed at 7:14 p.m.

The meeting reconvened at 9:10 p.m.

Declarations of Pecuniary Interest Under The “Municipal Conflict Of Interest Act” S. Foxton declared a conflict with respect to Finance Report COR-TRY-19-54, T2019- 126 2019 Underground, Intersection and Other Miscellaneous Roadway Improvements,

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Townships of Wilmot, Woolwich and City of Kitchener as her son-in-law works for Reid’s Heritage Homes Ltd.

J. Erb declared a pecuniary interest regarding Item 2 on the Administration and Finance Summary of Recommendations, House of Friendship Capital Grant Request because he has been involved in a leadership position with the House of Friendship Capital campaign “Close to Home”.

Delegations a) Key Cultural Institutions Updates Each of the delegations provided a presentation, a copy of which is appended to the minutes. i. Denis Longchamps, Executive Director, Canadian Clay Glass Gallery D. Longchamps appeared before Council and provided highlights of activities at the Gallery. ii. Shirley Madill, Executive Director, Kitchener Waterloo Art Gallery S. Madill appeared before Council and reviewed their strategic plan priority areas, civic engagement, women of influence program, lobby renovation. iii. Andrew Bennett, Executive Director, Kitchener-Waterloo Symphony A. Bennett appeared before Council and highlighted their artistic director, Andrei Feher, attendance statistics, building community, upcoming opportunities, outreach, partnerships, touring nationally and internationally. iv. Laurel McKellar, Senior Director, Duration, Exhibitions and Program Development, THEMUSEUM L. McKellar appeared before Council noting their exhibits, including Spectrum, STEAM programs, statistics and climate change festival. She requested additional support for their programs.

Minutes Of Previous Meetings Moved by L. Armstrong

Seconded by H. Jowett

That the following Minutes be approved:

a) Council – April 17, 2019 b) Special Council - April 17, 2019

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c) Audit - April 30, 2019 d) Closed Committee - April 30, 2019 e) Planning & Works – April 30, 2019 f) Administration & Finance – April 30, 2019 g) Special Council - April 30, 2019 h) Community Services – April 30, 2019 i) Library - April 30, 2019 Carried

Communications

a) Council Information Package – Friday, May 3, 2019 was received for information.

b) A letter from Watson & Associates re: Proposed Changes to the Development Charges Act was received for information.

Moved by J. Erb

Seconded by S. Foxton

That Council go into Committee of the Whole to consider reports.

Carried

Finance Reports a) COR-TRY-19-50, T2019-108 Electric Operator Replacement Phases 2 and 3

Moved by S. Strickland

Seconded by M. Harris

That the Regional Municipality of Waterloo accept the tender of W.A. Stephenson Mechanical Contractors Limited for T2019-108 Electric Operator Replacement Phases 2 and 3 in the amount of $1,048,225.00 plus all applicable taxes as set out in report COR- TRY-19-50 dated May 8, 2019.

Carried

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b) COR-TRY-19-51, T2019-146 Flat Roof Replacement – Waterloo Region Housing

Moved by S. Strickland

Seconded by M. Harris

That the Regional Municipality of Waterloo accept the tender of Nortex Roofing Ltd., for T2019-146 Flat Roof Replacement – Waterloo Region Housing in the amount of $1,188,000.00 plus all applicable taxes as set out in report COR-TRY-19-51 dated May 8, 2019.

Carried

c) COR-TRY-19-52, T2019-142 Sunnyside Home Rooftop Unit Replacement

Moved by S. Strickland

Seconded by M. Harris

That the Regional Municipality of Waterloo accept the tender of Smith and Long Ltd. for the T2019-142 Sunnyside Home Rooftop Unit Replacement in the amount of $4,023,110.00 plus all applicable taxes as set out in report COR-TRY-19-52 dated May 8, 2019.

Carried

d) COR-TRY-19-53, Sole Source Consulting Services Agreement to implement the Overall Benefit Plan on the General Habitat for Blanding’s Turtle and the Regulated Habitat for Jefferson Salamander, Fischer-Hallman Road between Bleams Road and Plains Road, City of Kitchener

Moved by S. Strickland

Seconded by M. Harris

That the Region of Waterloo enter into a Consulting Services Agreement with Natural Resource Solutions Inc. (NRSI) to implement an Overall Benefit Plan on the General Habitat for Blanding’s Turtle and the Regulated Habitat for Jefferson Salamander in the estimated amount of $200,000 plus all applicable taxes as set out in report COR-TRY- 19-53.

Carried

e) COR-TRY-19-54, T2019-126 2019 Underground, Intersection and Other

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Miscellaneous Roadway Improvements, Townships of Wilmot, Woolwich and City of Kitchener

Moved by D. Jaworsky

Seconded by M. Harris

That the Regional Municipality of Waterloo take the following actions regarding T2019- 126 2019 Underground, Intersection and Other Miscellaneous Roadway Improvements, Townships of Wilmot, Woolwich and City of Kitchener as set out in report COR-TRY-19- 54 dated May 8, 2019:

1. Accept the tender of Network Sewer and Watermain Ltd. in the amount of $5,686,786.08 plus all applicable taxes;

2. Approve an increase in project costs of $61,600 to be funded from the Roads Rehabilitation Reserve;

3. Approve an increase in project costs of $219,400 to be funded from Regional Development Charges;

4. Amend the 2019-2028 Transportation Capital Program by advancing $220,000 in Project #07364 Gingerich Road at Foundry Street and $30,000 in Project #07563 Listowel Road at Timber Trail from 2020 to 2019;

5. Amend the 2019-2028 Water Services Capital Program by advancing $475,000 in Project #04086 Baden New Hamburg Watermains from 2020 to 2019;

6. Approve an increase in project cost of $1,607,900 gross and $0 net to facilitate work undertaken on behalf of Birdland Developments Inc;

7. Approve an increase in project cost of $645,100 gross and $0 net to facilitate work undertaken on behalf of the Township of Woolwich;

8. Approve an increase in project cost of $491,700 gross and $0 net to facilitate work undertaken on behalf of the Reid’s Heritage Homes Ltd; and

9. Approve an increase in project cost of $9,100 gross and $0 net to facilitate work undertaken on behalf of the Township of Wilmot.

Carried

(S. Foxton Conflict)

f) COR-TRY-19-55, T2019-133 Regional Road No.36 (Franklin Boulevard) Improvements Year 2 North – 200m North of Clyde Road to 200m North of Avenue Road, City of Cambridge

3000929 Council Minutes - 6 - 19/05/08

Moved by S. Strickland

Seconded by M. Harris

That the Regional Municipality of Waterloo accept the tender of E & E Seegmiller Ltd. for T2019-133 Regional Road No.36 (Franklin Boulevard) Improvements Year 2 North - 200m North of Clyde Road to 200m North of Avenue Road, City of Cambridge in the amount of $9,132,027.00 plus all applicable taxes as set out in report COR-TRY-19-55 dated May 8, 2019;

And that the Regional Municipality of Waterloo approve an increase in project cost of $1,187,200 gross and $0 net to facilitate work undertaken on behalf of the City of Cambridge;

And that the Regional Municipality of Waterloo amend the 2020 Transportation Capital Program to decrease the budgeted project cost by $3,750,000 in 2020.

Carried

g) COR-TRY-19-57, P2017-02 Transit Shelters

Moved by S. Strickland

Seconded by M. Harris

That the Regional Municipality of Waterloo approve the Procurement of Transit Shelters from Daytech Limited in the amount of $530,871.42 plus all applicable taxes as set out in report COR-TRY-19-57 dated May 8, 2019.

Carried

h) COR-TRY-19-58, Sole Source Procurement of On-board Vehicle Hardware

Moved by S. Strickland

Seconded by M. Harris

That the Regional Municipality of Waterloo approve the sole source procurement of On- board Vehicle Hardware from INIT - Innovations in Transportation Inc. at an estimated amount of $222,789.28 plus all applicable taxes as set out in report COR-TRY-19-58 dated May 8, 2019, and funding for the project be amended as set out in report COR- TRY-19-58 dated May 8, 2019.

Carried

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i) COR-TRY-19-59, Sole Source - Fare Box Purchase

Moved by S. Strickland

Seconded by M. Harris

That the Regional Municipality of Waterloo approve the Sole Source - Fare Box Purchase of ten (10) FB|50 fareboxes from Scheidt & Bachmann at an estimated amount of $289,785.91 plus all applicable taxes as set out in report COR-TRY-19-59 dated May 8, 2019, and that funding for the project be amended as set out in report COR-TRY-19-59 dated May 8, 2019.

Carried

j) COR-FSD-19-24, St. John’s-Kilmarnock School Request for an Exemption from Regional Development Charges

Councillors discussed the request and the merits of the project. A question was raised if there could be an opportunity to have further discussions with the school for additional scheduling for youth specifically in exchange for the value of a grant.

There was discussion about inconsistencies and exemptions for educational institutions. Craig Dyer, Chief Financial Officer responded that exemptions are at the discretion of Council and the Region’s policy in the past has been to avoid discretionary exemptions whenever possible.

S. Shantz proposed a separate motion. It was suggested there should be further discussion with the school before pursuing this recommendation. Mike Murray, Chief Administrative Officer reminded councillors there is a policy on capital grants and a process to be followed relative to the policy. It was noted that the Region does not deal with recreational facilities and this could be a dangerous precedent to set. Councillors raised other funding issues that the Region is experiencing and the significant financial pressures.

A recorded vote was requested.

Moved by S. Shantz

Seconded by B. Vrbanovic

That the Regional Municipality of Waterloo provide a grant in the amount of $265,000 to St. John’s-Kilmarnock School in exchange for up to 10 hours per week for 5 years of programming for youth during prime time, contingent on a successful negotiation of an

3000929 Council Minutes - 8 - 19/05/08

agreement being reached with the school and connecting it to the sports technology sector as an economic development component.

Motion Lost

Yeas: L. Armstrong, D. Jaworsky, S. Shantz, B. Vrbanovic

Nays: E. Clarke, J. Erb, S. Foxton, T. Galloway, M. Harris, H. Jowett, K. Kiefer, G. Lorentz, K. McGarry, J. Nowak, K. Redman, S. Strickland

Moved by S. Strickland

Seconded by E. Clarke

That the Regional Municipality of Waterloo take no action on the request from St. John’s-Kilmarnock School for a Regional Development Charges exemption for its proposed athletics facility in the approximate amount of $265,000 as described in Report COR-FSD-19-24 dated May 8, 2019.

Carried

Committee Reports Audit

The Summary of Recommendation of the Audit Committee was presented by Helen Jowett, Vice-Chair of the Committee.

Moved by H. Jowett

Seconded by S. Strickland

That the Summary of Recommendations of the Audit Committee dated April 30, 2019, Items 1 and 2, be adopted as follows:

1. That the Regional Municipality of Waterloo approve the Consolidated Financial Statements, the Sinking Fund Financial Statements, and the Trust Fund Financial Statements, all for the fiscal year ending December 31, 2018 as set out in Report COR-FSD-19-20 dated April 30, 2019.

2. That the Regional Municipality of Waterloo appoint KPMG LLP as the Region’s external auditor for two additional years comprising the 2019 and 2020 fiscal years, as set out in report COR-FSD-19-21 dated April 30, 2019.

Carried

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Planning and Works

The Summary of Recommendations of the Planning and Works Committee was presented by Tom Galloway, Chair of the Committee.

Moved by T. Galloway

Seconded by S. Foxton

That the Summary of Recommendations of the Planning and Works Committee, dated April 30, 2019, Items 1 to 8, be adopted as follows:

1. That the Regional Municipality of Waterloo defer the item to the May 28, 2019 Planning and Works meeting; and

That staff investigate other options, including the proposal from the Township of Wilmot. [TES-TRP-19-06]

2. That the Regional Municipality of Waterloo support the updated technical assessment and policies that apply within the Region of Waterloo in the draft amended Grand River Source Protection Plan, as presented in Report TES- WAS-09 dated April 30, 2019.

3. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the proposed construction of Phase 1B of South Boundary Road from Water Street South (Highway 24) to the Franklin Boulevard Extension (Regional Road 36), part in the Township of North Dumfries and part in the City of Cambridge in the Region of Waterloo as detailed in report PDL-LEG-19-26 dated April 30th, 2019, described as follows:

Fee Simple Partial Taking:

Part of Subdivision Lot 3, Concession 9, East of the Grand River, (Geographic Township of North Dumfries), designated as Parts 1, 2 and 3, on Reference Plan 58R-20355, in the City of Cambridge (being Part of PIN 22678-0195 (LT)). And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act;

And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions

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required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act;

And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required;

And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001;

And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region’s appraiser in accordance with the Expropriations Act;

And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the statutory Offer of Compensation;

And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Transportation and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project.

4. That the Regional Municipality of Waterloo take the following actions regarding the property municipally known as 100 Victoria Street South in the City of Kitchener, as described in Report PDL-CPL-19-16/COR-TRY-19-39 dated April 30, 2019.

a) Approve a joint Tax Increment Grant with the Regional amount not to exceed $553,551 net of any other future brownfield assistance, to be financed from the incremental tax revenue for the property following remediation, redevelopment and reassessment; and

b) Provide the Tax Increment Grant subject to the redevelopment of the property; and,

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c) Authorize the Region’s Commissioner of Planning, Development and Legislative Services and Commissioner of Corporate Services/Chief Financial Officer to execute any associated agreements with the registered owner of 100 Victoria Street South and the City of Kitchener, with the form and content of such agreement(s) to be satisfactory to both the Regional and City of Kitchener Solicitors.

5. That the Regional Municipality of Waterloo approve the 2019 Implementation Plan for the Regional Transit Supportive Strategy for Cambridge as described in the Report, PDL-CPL-19-19/TES-TRS-19-09, dated April 30, 2019.

6. That the Regional Municipality of Waterloo accept the 2019 Water and Wastewater Monitoring Report summarized in Report TES-WAS-19-08/PDL- CPL-19-20, dated April 30, 2019, as the account of water supply and wastewater treatment capacity as of December 31, 2018.

7. That the Regional Municipality of Waterloo approve an amendment to the Consultant Services Agreement with WalterFedy for the provision of consulting engineering services for the Snyder’s Road Improvements (Christian Street to Gingerich Road) in the Village of Baden, Township of Wilmot to increase the upset limit by $160,000 plus applicable taxes for a revised total of $426,795 plus applicable taxes for the preliminary design and detailed design phases, with construction contract administration and construction inspection to be paid on a time basis. [TES-DCS-19-09]

8. That the Regional Municipality of Waterloo enter into an agreement with Scheidt & Bachmann Canada Inc. (S&B) to implement a hosted and managed services solution for the Region’s Electronic Fare Management System for a three (3) year period commencing in May, 2019 with the option to renew for two (2) additional one (1) year periods at a three (3) year total cost of $1,236,000 (annual estimated cost of $412,000) plus all applicable taxes as set out in Report No. TES-TRS-19-07, dated April 30, 2019.

Carried

Administration and Finance

The Summary of Recommendation of the Administration and Finance Committee was presented by Sean Strickland, Chair of the Committee. Item # 2 was taken separately due to the pecuniary interest.

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Moved by S. Strickland

Seconded by H. Jowett

That the Summary of Recommendations of the Administration and Finance Committee dated April 30, 2019, Items 1 and 3 to 8, be adopted as follows:

1. That the Region of Waterloo refer to staff the request from St. John's-Kilmarnock School to waive development charges for the construction of their proposed athletic facilities complex and that a report be provided for the May 8, 2019 Council meeting. 3. That the Regional Municipality of Waterloo approve the following options for the 2019 Property Tax Capping Program, as described in report COR-TRY-19-44 dated April 30, 2019:

a. Establish the annual limit on tax increases for properties in the commercial, industrial and multi-residential classes at the greater of: ten percent (10%) of the previous year’s annualized capped taxes, or 10% of the previous year’s current value assessment (CVA) taxes;

b. Establish thresholds for properties in the commercial, industrial and multi- residential classes such that if the taxes on the property calculated under the capping program are within $500 of the current value assessment (CVA) taxes, the CVA taxes will apply;

c. Exclude properties in the commercial, industrial and multi-residential classes that were at their current value assessment taxes in 2018 from the 2019 capping and claw back program;

d. Exclude properties in the commercial, industrial and multi-residential classes that were subject to a claw back in 2018 from becoming a capped property in 2019;

e. Continue to exclude vacant land from the four year phase-out criteria of having no properties with capped taxes that are less than 50% of the CVA level taxes;

f. Limit capping protection only to reassessment related changes prior to 2017;

g. Continue the four year phase-out of capping for the multi-residential and industrial property classes as allowed under Ontario Regulation 102/16;

h. Commence the four year phase-out of capping for commercial property class as allowed under Ontario Regulation 102/16;

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i. Fund the limits on tax increases for 2019 for the commercial, industrial and multi-residential classes by limiting 2019 tax decreases for properties in the same class; and

That the required by-laws to establish the options for the 2019 Property Tax Capping Program and to establish the 2019 claw back percentages for the commercial, industrial and multi-residential classes be included on Regional Council agendas in May and June 2019;

And further that the Area Municipalities be notified accordingly.

4. That the Regional Municipality of Waterloo enact the Emergency Management By-law attached as Appendix ‘A’ to Report HRC-EMO-19-01, dated April 30 2019.

5. That the Regional Municipality of Waterloo adopt the Code of Conduct for Local Boards, Foundations and Advisory Committees Policy, as attached as Appendix A to report PDL-CAS-19-02, dated April 30, 2019.

6. That the Regional Municipality of Waterloo approve the Corporate Energy Plan 2019 – 2028 (“Plan”), as appended to report COR-FFM-19-05 dated April 30, 2019; and

That the Plan be published on the Region’s website and made available to the public as required by O. Reg. 507/18: Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans made under the Electricity Act, 1998, S.O. 1998, c. 15, Sched. A.

7. That the Regional Municipality of Waterloo use the Wellbeing Waterloo Region initiative’s three focus areas as the focus areas for the 2019 Community Innovation Grant program, as outlined in report COR-TRY-19-47 dated April 30, 2019.

8. That the Regional Municipality of Waterloo take the following action with respect to the additional Federal Gas Tax funds to be received in 2019 as set out in COR-FSD-19-22 dated April 30, 2019:

1. Amend the 2019-2028 Transportation Capital program as follows:

a. Replace $8.2 million in funding from the Roads Rehabilitation Reserve in 2019 with Federal Gas Tax funding and replace $8.2 million in property tax debenture funding in 2021 with funding from the Roads Rehabilitation Reserve;

b. Replace $4.8 million in funding from property tax supported debentures in 2020 with Federal Gas Tax funding; 3000929 Council Minutes - 14 - 19/05/08

2. Amend the 2019-2028 Waste Management Capital program to replace $3.2 million in funding from property tax supported debentures in 2019 ($2.7 million) and 2020 ($0.5 million) with Federal Gas Tax funding.

Carried

Moved by S. Strickland

Seconded by H. Jowett

That the Summary of Recommendations of the Administration and Finance Committee dated April 30, 2019, Item 2, be adopted as follows:

2. That the Region of Waterloo’s 2019 Capital Budget be amended to include a one-time capital grant of $150,000 for House of Friendship to be funded from the Region’s General Tax Supported Reserve.

Carried

(J. Erb conflict)

Community Services

The Summary of Recommendations of the Community Services Committee was presented by Elizabeth Clarke, Chair of the Committee.

Moved by E. Clarke

Seconded by G. Lorentz

That the Summary of Recommendations of the Community Services Committee dated April 30, 2019, Item 1, be adopted as follows:

1. That the Regional Municipality of Waterloo take the following actions regarding the Municipal Accommodation Tax, as set out in report PDL-CUL-19-05 dated April 30, 2019:

a) Authorize staff to enter into necessary agreements for the receipt and use of 10% of the Municipal Accommodation Tax funds by the Region; b) Establish a Reserve for the Region’s portion of the Municipal Accommodation Tax revenue and a policy for uses described in Report PDL-CUL-19-05, dated April 30, 2019; c) Direct staff/WRTMC report back in 2020 to Council on the progress of the new Municipal Accommodation Tax; and,

3000929 Council Minutes - 15 - 19/05/08

d) Direct a joint study be undertaken by Waterloo Region Tourism and Marketing Corporation and the Municipal partners in 2022 with respect to the effectiveness of the program to inform potential program refinements at that time. Carried

Library

The Summary of Recommendations of the Library Committee was presented by Les Armstrong, Chair of the Committee.

Moved by L. Armstrong

Seconded by S. Foxton

That the Summary of Recommendations of the Community Services Committee dated April 30, 2019, Items 1 and 2, be adopted as follows:

1. That the Regional Municipality of Waterloo allocate the 2018 Region of Waterloo Library operating surplus in the amount of $123,242 to the Library Capital Reserve, as outlined in Report No. COR-TRY-19-41, dated April 30, 2019.

2. That the Region of Waterloo Library:

1. Discontinue the current model of Pop-up library service at the St Agatha Branch only, effective May 31, 2019; and

2. Pilot “pop-up” library service at public gatherings and events; and

3. Direct staff to explore alternative ways of bringing the library to underserviced communities, as outlined in Report No. PDL-LIB-19-06, dated April 30, 2019.

Carried

Regional Clerk

a) PDL-CAS-19-05, Appointment of an Integrity Commissioner (2019-2023) Moved by S. Foxton

Seconded by E. Clarke

That the Regional Municipality of Waterloo:

a) appoint Aird & Berlis LLP as the Integrity Commissioner for the Region of Waterloo, with all the responsibilities, powers and duties of an Integrity Commissioner as set out in the Municipal Act, 2001, for the period of June 1, 3000929 Council Minutes - 16 - 19/05/08

2019 to May 31, 2023; and

b) enter into an agreement with Aird & Berlis LLP to provide Integrity Commissioner Services for the period June 1, 2019 to May 31, 2023, with an option to renew for one (1) additional four (4) year term (total of 8 years) subject to a further appointment of Council, as described in report PDL-CAS-19-05 dated May 8, 2019.

Carried

Other Matters Under Committee Of The Whole

a) PHE-HLV-19-02/CSD-CSC-19-01, Support for Ontario Health Team Expressions of Interest

Moved by L. Armstrong

Seconded by D. Jaworsky

That the Regional Municipality of Waterloo support the Self-Assessment/Expression of Interest for the two local Ontario Health Team planning groups: KW4 (Kitchener, Waterloo, Wellesley, Wilmot and Woolwich) and Cambridge North Dumfries.

Carried

Moved by K. Kiefer

Seconded by K. McGarry

That Committee of the Whole rise and Council resume.

Carried

Moved by B. Vrbanovic

Seconded by J. Nowak

That Council adopt the proceeding of the Committee of the Whole.

Carried

3000929 Council Minutes - 17 - 19/05/08

Other Business D. Jaworsky announced it is Municipal Clerks and Economic Development Week and congratulated staff in those areas.

Enactment of By-Laws – (First, Second & Third Readings) Moved by S. Strickland

Seconded by S. Shantz

a) That a By-law to Establish an Emergency Management Program for the Regional Municipality of Waterloo and to Repeal By-law 17-005, as Amended be read a first, second and third time, finally passed and numbered 19-028 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

b) That a By-law to Determine the Amount of Taxes for Commercial, Industrial and Multi-Residential Property for 2019 be read a first, second and third time, finally passed and numbered 19-029 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

c) That a By-law to Expropriate Lands for the Purpose of Construction of Phase 1B of South Boundary Road From Water Street South (Highway 24) to The Franklin Boulevard Extension (Regional Road 36), Part In The Township of North Dumfries And Part In The City of Cambridge, In The Region of Waterloo be read a first, second and third time, finally passed and numbered 19-030 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

d) That a By-law to Confirm the Actions of Council of May 8, 2019 be read a first, second and third time, finally passed and numbered 19-031 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

Carried

Closed Session Moved by K. Kiefer

Seconded by J. Nowak

That a closed meeting of Council be held on May 8, 2019 immediately following the Council meeting in the Waterloo County Room in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

a) proposed or pending acquisition of land in the City of Cambridge Carried 3000929 Council Minutes - 18 - 19/05/08

Adjourn

Moved by T. Galloway

Seconded by S. Foxton

That the meeting adjourn at 10:15 p.m.

Carried

Regional Chair, K. Redman

Regional Clerk, K. Fletcher

3000929 Waterloo Region’s Key Cultural Institutions Canadian Clay and Glass Gallery Kitchener Waterloo Art Gallery Kitchener Waterloo Symphony THEMUSEUM Canadian Clay and Glass Gallery

Denis Longchamps, Executive Director Time for changes

• Family Corner • Kids programming: Family Guide • Courtyard • Ann Roberts Archival Centre • Lobby • Gallery Shop • Tower Gallery

Joon Hee Kim, 2017 Goals

• Financial Sustainability • Stronger community engagement • Stronger exhibitions programming (3-year plan) • New program for emerging artists & emerging curators starting in September 2019

Carl Beam, Whale of our Being, 2003 Shirley Madill Executive Director Mission • Connecting people and ideas through art with the best of contemporary culture Strategic Plan 2015-2020 • Community Engagement • Financial Sustainability • Artistic Leadership • Human Resources • Facility “This is an exceptional organization; an impressive program; the organization sets the bar high, aligns what it does with the mandate, implements what they say they are going to do, and then achieves it”.

Peer Jury statement, Ontario Arts Council Artistic Excellence Awards

• Won Ontario Association of Art Galleries exhibition award for Maggie Groat exhibition in 2018 with honourable mention for publications

• One of 5 finalists 2018 Premiers Award for Excellence

• Won national competition - York Wilson Award from Canada Council for the Arts for purchase of a work of art by Canadian Artist Shary Boyle

• Toured exhibition Carry Forward to Banff, Alberta, St. Catharines, Ontario and Dunlop Art Gallery, Regina

• Looking forward to future international collaboration with: Canadian Embassies in London (Canada House); Paris, Berlin, and the United States with photo-based project by Canadian/International artist Edward Hillel Diversity & Inclusivity Youth Seniors Supporting Seniors Civic Engagement: Creating culturally active spaces Andrew Bennett Executive Director Andrei Feher, Music Director Barbara Croall, Artist-In-Residence Ode to Joy, 2017/18 Season and Cultural Consultant “Kitchener-Waterloo Symphony deserves ovation for its success” (Record Editorial, Nov 2018) Upcoming Opportunities

Centre In The Square Conrad Centre for the Performing Arts

2020/21 Season With more support we can achieve even more…

Replicating Success in Major New Artistic National & International Outreach Partnerships – Touring The flagship for classical music in SW ON David Marskell Executive Director SPECTRUM #colourtripping SPECTRUM #colourtripping

THEMUSEUM.ca BRAIN The World Inside Your Head

THEMUSEUM.ca FLOW The Menstruation Exhibition

THEMUSEUM.ca RELAVENT TO THE COMMUNITY & YEAR OVER YEAR INCREASE

Highest attended Family Day since year one! Best March, March Break and April yet! Visitor increase – 27% Membership sales increase – 29% Increase in Student visits – 80% SÉANCE THE SWEET HEREAFTER

THEMUSEUM.ca CLIMATE CHANGE FESTIVAL

THEMUSEUM.ca THANK YOU.

THEMUSEUM.ca THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES BY-LAW NUMBER 3069–19

BEING A BY-LAW TO NAME THE INTERNAL ROAD – “GORE ESTATE COURT” WITHIN THE PLAN OF SUBDIVISION FILE NO. 30T-17301.

AUTHORITY: Municipal Act, 2001, S.O. 2001, c. 25, as amended, Section 8(1), 9, and 11(3).

WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pass by-laws, respecting matters within the sphere of jurisdiction of highways, including parking and traffic on highways;

AND WHEREAS pursuant to the said Municipal Act, Sections 8(1) and 9 provide that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality's ability to respond to municipal issues and has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

AND WHEREAS the Council of The Corporation of the Township of North Dumfries deems it advisable to name the internal road – “Gore Estate Court” within the Plan of Subdivision File No. 30T-17301.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES ENACTS AS FOLLOWS:

1. THAT the internal road for File No. 30T-17301 Plan of Subdivision be named “Gore Estate Court”;

2. AND THAT this by law shall come into full force and effect upon its final passage.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 24th DAY OF JUNE, 2019.

Susan Foxton, Mayor

Ashley Sage, Clerk

THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES BY-LAW NUMBER 3071–19

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF REGULAR COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES AT THIS MEETING HELD ON THE 24th DAY OF JUNE, 2019.

AUTHORITY: Municipal Act, 2001, S.O. 2001, c. 25, as amended, Sections 5(3) and 130.

WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 5(3), provides that the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law.

WHEREAS Subsection 9 of the Municipal Act, 2001 provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;

AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 130 provides that every council may pass such by-laws and make such regulations for the health, safety and well-being of the inhabitants of the municipality in matters not specifically provided for by this Act and for governing the conduct of its members as may be deemed expedient and are not contrary to law.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH DUMFRIES ENACTS AS FOLLOWS:

1. That the action of the Council at Regular Council Meeting held on June 24, 2019 in respect to each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed, as if each resolution or other action was adopted, ratified and confirmed by separate by-law.

2. That the Mayor and the proper officers of the Township are hereby authorized and directed to do all things necessary to give effect to the said action, or to obtain approvals where required, and, except where otherwise provided, the Mayor and the Clerk are hereby directed to execute all documents necessary in that behalf and to affix the corporate seal of the Township to all such documents.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 24th DAY OF JUNE, 2019.

Susan Foxton, Mayor

Ashley Sage, Clerk