Capital Regional District Victoria, BC V8W 1R7

625 Fisgard St., Capital Regional District Victoria, BC V8W 1R7

Notice of Meeting and Meeting Agenda Electoral Areas Committee

Wednesday, July 10, 2019 10:05 AM 6th Floor Boardroom 625 Fisgard St. Victoria, BC V8W 1R7

M. Hicks (Chair), D. Howe (Vice Chair), G. Holman, C. Plant (Board Chair, ex-officio)

1. Territorial Acknowledgement

2. Approval of Agenda

3. Adoption of Minutes

3.1. 19-678 Minutes of the June 12, 2019 Electoral Areas Committee Meeting

Recommendation: That the minutes of the June 12, 2019 Electoral Areas Committee meeting be adopted as circulated. Attachments: Minutes: June 12, 2019

4. Chair’s Remarks

5. Presentations/Delegations

6. Committee Business

6.1. 19-663 Appointment of Officers

Recommendation: That the Electoral Areas Committee recommends to the Capital Regional District Board:

That for the purpose of Section 233 of the Local Government Act and Section 28(3) of the Offence Act and in accordance with Capital Regional District Bylaw No. 2681, Richard Beaumont, Lorne Bunyan, Adam Carter, Daniel Lundin and Phil Williams, be appointed as Assistant Bylaw Officers. (NWA) Attachments: Staff Report: Appointment of Officers

6.2. 19-643 Amendments to Pender Islands Community Parks Bylaws

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Recommendation: That the Electoral Area Services Committee recommends that the Capital Regional District Board: 1) That Bylaw No. 4307, "Community Parks Regulations (Pender Islands) By-law No. 1, 1987, Amendment Bylaw No. 2, 2019" be introduced and read a first, second, and third time; 2) That Bylaw No. 4307 be adopted; 3) That Bylaw No. 4309, "Capital Regional District Ticket Information Authorization Bylaw, 1990, Amendment Bylaw No. 66, 2019", be introduced and read a first, second, and third time; 4) That Bylaw No. 4309 be adopted. (NWA, 2/3 maj. on adoption) Attachments: Staff Report: Amendments to Pender Islands Cmty Pks BLs Appendix A: Bylaw 4307 Community Parks Regulations Appendix B: BL 4309 CRD Ticket Information Authorization Appendix C: Community Parks Regulations

6.3. 19-673 Salt Spring Island Water Service Optimization Study

Recommendation: That the Electoral Areas Committee recommend to the Capital Regional District Board: That an application be submitted to the Ministry of Municipal Affairs and Housing for funding in the amount of $50,000 for a Water Service Optimization study in Salt Spring Island Electoral Area. (NWA) Attachments: Staff Report: SSI Water Optimization Study Attachment: Appendix 1 Water Responsibility

6.4. 19-671 BC Rural Dividend Program 2019 Intake

Recommendation: That the project proposal submitted for the sixth round of BC Rural Dividend funding aligns with both the grant program and CRD objectives. CRD organizational capacity to achieve the proposed project outcomes within the grant program timeframe of two years has been confirmed as per the project attestations in Appendix B. (NWA) Attachments: Staff Report: BC Rural Dividend Program 2019 Intake Appendix A: Project Charter Appendix B: Project Proposal SGI Connectivity Design Strategy

6.5. 19-647 Magic Lake Estates Wastewater System Assent Voting for Loan Authorization Bylaw No. 4320

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Recommendation: That the Electoral Areas Committee recommend to the Capital Regional District Board:

1. That Bylaw No. 4320, "Magic Lake Estates Wastewater System Loan Authorization Bylaw No. 3, 2019", be introduced and read a first and second time; 2. That Bylaw No. 4320 be read a third time; (NWA) 3. To direct staff to implement a referendum process under Section 344 of the Local Government Act; (WA, 2/3 maj.) 4. To direct staff to seek all possible grant funds eligible for wastewater infrastructure to assist with completing other required upgrades to the Magic Lake Estates Wastewater System; 5. To appoint Kristen Morley, General Manager, Corporate Services & Corporate Officer, as Chief Election Officer and Emilie Gorman, Deputy Corporate Officer, as Deputy Chief Election Officer with the power to appoint election officials as required; 6. Approve the wording of the bylaw question for the purposes of the ballot as follows: Are you in favour of the Capital Regional District (CRD) Board adopting Bylaw No. 4320, "Magic Lake Estates Wastewater System Loan Authorization Bylaw No. 3, 2019", authorizing the Capital Regional District to borrow an amount up to but not to exceed SIX MILLION DOLLARS ($6,000,000) for the purpose of administering, planning, designing, acquiring and constructing the capital renewal and upgrade of the Magic Lake Estates Wastewater System. YES or NO?"; 7. Approve that the General Voting Day be held on Saturday, November 23, 2019 with the Advance Voting opportunities held on Wednesday, November 13, 2019 and Wednesday, November 20, 2019 at voting places to be determined by the Chief Election Officer; and 8. Approve the synopsis of Bylaw No. 4320, attached as Appendix A, for advertising purposes. (NWA) Attachments: Magic Lk Ests WW Assent Voting for Ln Auth BL 4320 Appendix A: June 11, 2019 SR to Magic Lk Ests Cmte Appendix B: Synopsis of Bylaw 4320 Appendix C: Bylaw 4320

6.6. 19-623 Previous Minutes of Other CRD Committees and Commissions for Information Recommendation: That the following minutes be received for information:

a) Magic Lake Estates Water and Sewer Committee minutes of April 9 and May 14, 2019 b) Skana Water Service Committee minutes of May 31, 2018 c) Southern Gulf Islands Harbours Commission minutes of April 26, 2019 d) Surfside Park Estates Water Service Committee minutes of May 31, 2018 Attachments: Minutes: Magic Lake Estates Water & Sewer Cttee-April 9, 2019 Minutes: Magic Lake Estates Water & Sewer Cttee-May 14, 2019 Minutes: Skana Water Service Committee-May 31, 2018 Minutes: SGI Harbours Commission-April 26, 2019 Minutes: Surfside Park Estates Water Service Cttee-May 31, 2018

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7. Notice(s) of Motion

8. New Business

9. Adjournment

Next Meeting: September 11, 2019

To ensure quorum, please advise Pat Perna ([email protected]) if you or your alternate cannot attend.

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Meeting Minutes

Electoral Areas Committee

Wednesday, June 12, 2019 10:05 AM 6th Floor Boardroom 625 Fisgard St. Victoria, BC V8W 1R7

PRESENT: Directors: M. Hicks (Chair), B. Mabberley (for D. Howe (Vice Chair)), G. Holman

Staff: K. Lorette, General Manager, Planning and Protective Services; N. Chan, Chief Financial Officer; K. Morley, General Manager, Corporate Services; R. Gutierrez, Manager, Building Inspection; D. Ovington, Manager, Salt Spring Island Recreation; I. Lawrence, Manager Local Area Planning, Juan de Fuca; E. Gorman, Deputy Corporate Officer; P. Perna, Committee Clerk (Recorder)

The meeting was called to order at 10:11 am.

1. Approval of Agenda

MOVED by Director Holman, SECONDED by Alternate Director Mabberley, That the agenda for the June 12, 2019 Electoral Areas Committee meeting be approved as amended to add New Business Item 6.1. CARRIED 2. Adoption of Minutes

2.1. 19-559 Minutes of the May 8, 2019 Electoral Areas Committee Meeting

MOVED by Alternate Director Mabberley, SECONDED by Director Holman, That the minutes of the May 8, 2019 Electoral Areas Committee meeting be adopted as circulated. CARRIED 3. Chair’s Remarks

The Chair remarked that his previous alternate, Wally Vowles, has stepped down and that his new alternate is Dan Quigley. 4. Presentations/Delegations

There were no presentations or delegations.

5. Committee Business

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5.1. 19-533 Transfer from Capital Reserve and Community Works Fund, to Fulford Water Main Replacement project

MOVED by Director Holman, SECONDED by Alternate Director Mabberley, That the Electoral Areas Committee recommends that the Capital Regional District Board amend the Five Year Financial Plan to include additional funding for the Fulford Water Main Replacement project, and that $12,100.00 be allocated from the Capital Reserve Fund in 2019 to fund the project, and that an application for $11,500.00 from the Community Works Fund be made and subsequently allocated in 2019 to fund the project. CARRIED

5.2. 19-556 Bylaw No. 4311: Charges Bylaw Amendments for Utilities within the Salt Spring Island Electoral Area

MOVED by Director Holman, SECONDED by Alternate Director Mabberley, That the Electoral Areas Committee recommend to the Capital Regional District Board: 1. That Bylaw No. 4311 cited as "Salt Spring Island Liquid Waste, Sewer, and Water Fees and Charges Bylaw No. 1, 2012, Amendment Bylaw No. 11, 2019” be introduced and read a first, second, and third time. 2. That Bylaw No. 4311 be adopted. CARRIED

5.3. 19-557 Grants-in-Aid

N. Chan provided a verbal update to advise that Grants-in-Aid will no longer go through the Electoral Areas Committee.

MOVED by Alternate Director Mabberley, SECONDED by Director Holman, That the Electoral Areas Committee recommend to the Capital Regional District Board: That the following grant-in-aid application(s) be approved: 1. Saltspring Gymnastics Association - $4,000 2. Willis Point Community Association - $3,500 3. Salt Spring Community Market Society - $2,000 4. SWOVA Community Development & Research Society - $3,000 CARRIED

5.4. 19-579 Transportation Service for the Southern Gulf Islands

K. Morley provided and overview of the report and the steps involved to start discussions and studies.

Discussion ensued on the following: - the need for more inter-island transportation - shuttle services between islands - issues with overloading at Fulford Harbour - the need for more bus services that connect from ferry drop off points to the remainder of the island

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MOVED by Alternate Director Mabberley, SECONDED by Director Holman, That the Electoral Areas Committee recommend to the Regional Board: 1. That staff consult with community groups, BC Transit, and BC Ferries to define a service model that would best serve the transportation needs of the Southern Gulf Islands. 2. That staff consult with the community bus service providers within the Southern Gulf Islands to determine operating requirements, costs, and service levels to support a CRD transportation service for the Southern Gulf Islands. 3. That staff include the establishment of an SGI transportation service in service and budget planning for 2020. CARRIED

5.5. 19-555 Salt Spring Island Community Economic Development Commission Motion re Update on Rural Definition and Western Diversification

MOVED by Director Holman, SECONDED by Alternate Director Mabberley, That the Salt Spring Island Community Economic Development Commission recommends that the Capital Regional District Board strongly advocate to the Federal Government that Salt Spring Island and the Southern Gulf Islands be included in the Community Futures Cowichan Network service boundaries. CARRIED

5.6. 19-530 Previous Minutes of Other CRD Committees and Commissions for Information

MOVED by Alternate Director Mabberley, SECONDED by Director Holman, That the following minutes be received for information: a) Salt Spring Island Community Economic Development Commission minutes of January 14 and March 11, 2019 b) Salt Spring Island Parks and Recreation Commission minutes of February 19, March 26 and April 15, 2019 c) Salt Spring Island Transportation Commission minutes of February 25 and March 25, 2019 d) Southern Gulf Islands Harbours Commission minutes of February 1, 2019 CARRIED 6. New Business

6.1. Lyle Harbour Dock Facility Update

Discussion ensued on the following: - Southern Gulf Islands Dock Commission's negotiations with a First Nations organization in regards to leasing the Lyle Harbour facility - possible options for a port of call with Canada Customs 7. Adjournment

MOVED by Director Howe, SECONDED by Director Holman, That the June 12, 2019 Electoral Areas Committee meeting be adjourned at 10:40 am. CARRIED

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______Chair

______Recorder

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REPORT TO ELECTORAL AREAS COMMITTEE MEETING OF WEDNESDAY, JULY 10, 2019

SUBJECT Appointment of Officers

ISSUE

This report is to update bylaw enforcement appointments to reflect staff changes and to provide auxiliary relief in the Capital Regional District Bylaw and Animal Care Services Division.

BACKGROUND

Pursuant to Section 233 of the Local Government Act and Section 28(3) of the Offence Act and in accordance with Capital Regional District Bylaw No. 2681, the Electoral Areas Committee must from time to time make resolutions for persons in new positions.

RECOMMENDATION

That the Electoral Areas Committee recommends to the Capital Regional District Board:

Submitted by: Don Brown, Chief Bylaw Officer Concurrence: Shawn Carby, CD, BHSc, MAL, Senior Manager Protective Services Concurrence: Kevin Lorette, P.Eng., MBA, General Manager Planning & Protective Services Concurrence: Robert Lapham, MCIP, RPP, Chief Administrative Officer

DB:ch

REPORT TO THE CAPITAL REGIONAL DISTRICT BOARD MEETING OF WEDNESDAY, July 10, 2019

SUBJECT Amendments to Pender Islands Community Parks Bylaws

ISSUE

To provide a version of amendments to the Pender Islands Community Parks regulatory bylaws for Pender Islands Parks and Recreation Commission feedback and information.

BACKGROUND

The Pender Islands Parks and Recreation Commission (the Commission) is responsible for the administration of community parks and recreation on the Pender Islands. Community parks are regulated by Community Parks Regulations (Pender Islands) By-law No. 1, 1987, last amended by Amendment Bylaw No. 1, 1998 (Community Parks Regulations). It does not have delegated bylaw making power, but provides counsel to the CRD Board on bylaws that may affect the community parks service.

Draft Bylaws 4307 and 4309 (attached) were considered by the Pender Islands Parks and Recreation Commission at its meeting of July 10, 2019. The Commission passed a resolution supporting the bylaw and requesting the Electoral Areas Committee to recommend the CRD Board adopt Bylaws No. 4307 and 4309.

Offences under a bylaw may be prosecuted by one of two ways: long-form offence, which is a costly procedure involving charge approval; or ticket, by way of a municipal ticket information. At present, the Community Parks Regulation is only enforceable by long-form offence. This has resulted in confusion as to how to proceed in cases of property damage or fire. During consultations on a modernized parks bylaw, the Commission mentioned it would be desirable for the Pender Islands community to have the option to ticket for offences, in particular, fire and property damage offences, to avoid the potential cost of a long-form offence proceeding and deter inappropriate behavior in community parks.

The Commission has also expressed interest in allowing bicycles on certain designated parks, pathways, and trails. At present, bicycles are prohibited in all parks. The Commission expressed an interest in recommending the Board allow the community parks service to regulate which trails and paths could allow for bicycles by signage, prohibiting the use of bicycles off-road or off-path unless otherwise shown by signage or posted notice.

This bylaw and its amendments were workshopped with the Commission and met with approval.

ALTERNATIVES

That the Pender Islands Parks and Recreation Commission recommend to the Capital Regional District Board:

Alternative 1:

1) That Bylaw No. 4307, “Community Parks Regulations (Pender Islands) By-law No. 1, 1987, Amendment Bylaw No. 2, 2019” be introduced and read a first, second, and third time;

Pender Islands Parks and Recreation Committee – May 17, 2019 2

2) That Bylaw No. 4307 be adopted;

3) That Bylaw No. 4309, “Capital Regional District Ticket Information Authorization Bylaw, 1990, Amendment Bylaw No. 66, 2019”, be introduced and read a first, second, and third time;

4) That Bylaw No. 4309 be adopted.

Alternative 2:

That the report be referred back to staff for more information.

IMPLICATIONS

Bicycles

Allowing bicycle use on specific trails, where sign or posted notice permits, will give the Commission flexibility in trail use, and pilot public trail use in certain areas to serve different community groups. The bylaw is worded to allow for “motor assisted cycles”, defined in the relevant legislation as e-bikes which operate at low speeds and require pedals to be used. BC Parks has announced it is allowing all such motor assisted cycles in its parks where bicycles are allowed. The Community Parks Regulations have maximum speeds for animals, vehicles, and cycles. Users of motor assisted cycles would be expected to comply with them.

Financial implications would include costs for signage.

Ticketing Authority

Regarding ticket powers, the bylaw establishes that a Parks Officer, a Bylaw Officer, the Fire Chief, or local police may issue tickets on the schedule proposed to be added to the CRD’s Ticket Information Bylaw. Fine amounts have been set using the amounts from Juan de Fuca and Salt Spring Island, which are slightly higher than CRD Regional Parks.

In relation to fire and property damage concerns, the fine amount has been set to $575 to match those administrative monetary penalties set out in the Wildfire Protection Act (BC). This will allow the CRD to properly deter such damaging behaviours without needing to rely on an administrative monetary penalty ticket or a long-form offence under the Wildfire Protection Act (BC).

Regarding appointment of Parks Officers, CRD typically does not use Parks Officers in an enforcement role, but rather, a public education and compliance role. Local police and bylaw enforcement staff are better suited to issue tickets and support prosecutions, if necessary.

Miscellaneous Changes

Certain other offences, such as obstruction of an official, have been added. Though some of these offences may be included within existing provisions, it is a best practice to have them explicitly spelled out so the bylaw provisions are not subject to challenge at a later date.

CONCLUSION

Pender Islands Parks and Recreation Committee – May 17, 2019 3

These changes provide modernized provisions absent a complete re-write of the Community Parks Regulations. They will give the Commission flexibility in enforcement and appropriate deterrence powers in time for the 2019 parks season.

RECOMMENDATION(S)

That the Electoral Area Services Committee recommends that the Capital Regional District Board:

1) That Bylaw No. 4307, “Community Parks Regulations (Pender Islands) By-law No. 1, 1987, Amendment Bylaw No. 2, 2019” be introduced and read a first, second, and third time;

2) That Bylaw No. 4307 be adopted;

3) That Bylaw No. 4309, “Capital Regional District Ticket Information Authorization Bylaw, 1990, Amendment Bylaw No. 66, 2019”, be introduced and read a first, second, and third time;

4) That Bylaw No. 4309 be adopted.

Submitted by: Steve Carey, BSc, JD, Manager, Legal Services Submitted by: Justine Starke, MCIP, RPP, Manager, Southern Gulf Islands Electoral Area Kristen Morley, JD, General Manager, Corporate Services & Corporate Concurrence: Officer Concurrence Robert Lapham, MCIP, RPP, Chief Administrative Officer

SNC/

Attachments:

Appendix A: Bylaw No. 4307, “Community Parks Regulations (Pender Islands) By-law No. 1, 1987, Amendment Bylaw No. 2, 2019” Appendix B: Bylaw No. 4309, “Capital Regional District Ticket Information Authorization Bylaw, 1990, Amendment Bylaw No. 66, 2019” Appendix C: Community Parks Regulations (Pender Islands) By-law No. 1, 1987, as amended [Unofficial consolidation]

CAPITAL REGIONAL DISTRICT BYLAW NO. 4307

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A BYLAW TO AMEND COMMUNITY PARKS REGULATIONS (PENDER ISLANDS) (BYLAW NO. 1578)

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WHEREAS:

A. Under Bylaw No. 1578, Community Parks Regulations (Pender Islands) By-law No. 1, 1987, the Regional Board established regulations relating to public park use;

B. The Pender Islands community wishes to allow bicycles in certain designated parks, as well as to provide ticketing authority to Park Officers, Bylaw Officers, local police and fire officials for ease of enforcement; and

C. The Board wishes to amend Bylaw No. 1578 to make such changes;

NOW THEREFORE, the Capital Regional District Board in open meeting assembled hereby enacts as follows:

1. Bylaw No. 1578, “Community Parks Regulations (Pender Islands) By-law No. 1, 1987” is hereby amended as follows: (a) By inserting into section 1, Interpretation, where applicable in the alphabetical list:

“Designated official” means those officials designated with ticket enforcement powers for this bylaw in Capital Regional District Ticket Information Authorization Bylaw, 1990 (Bylaw No. 1857), and amended and repealed and replaced from time to time.

“Cycle” means a device having any number of wheels that is propelled by human power and on which a person may ride and includes a motor assisted cycle, but does not include a skateboard, roller skates, or in-line roller skates.

“Motor assisted cycle” means a motor assisted cycle that meets the requirements of the Motor Assisted Cycle Regulation, BC Reg 151/2002 made pursuant to the Motor Vehicle Act (BC).

“General Manager” means the Capital Regional District’s General Manager, Corporate Services or such other person as may be appointed to act in the place of the General Manager from time to time;

“Park officer” means a person appointed or employed by the CRD as a park officer or bylaw enforcement officer;

“Peace officer” means a peace officer defined from time to time in the Criminal Code of Canada.

(b) By amending section 2, General Regulations, at paragraph 15, to read as follows:

vehicle in a park other than on a driveway, roadway, highway, or parking lot and not contrary to or prohibited by sign or posted notice; or on a trail or path designated for such use by a sign or posted notice. Nothing in this section prohibits the use of wheelchairs, carriages, strollers, or similar conveyances on trails and paths.

19) A person must not possess or consume liquor in a park without legally required permits, including a valid park use permit allowing that activity.

20) A parent, guardian, or person in charge of an individual 16 years of age or less must not permit them to do anything that this bylaw or other applicable enactments prohibit. If an offence is being committed by an individual 16 years of age or less, the parent, guardian or person in charge of them must take any control measures a park officer, peace officer, or other designated official considers necessary to prevent or stop the contravention of this bylaw.

(d) By inserting into section 4, Penalties, the following:

4) A park officer, peace officer, or other designated official may, if he or she has reason to believe an offence has been committed against this bylaw, complete and leave with the alleged offender, or at the address of the alleged offender with someone who appears to be 16 years of age or older, a ticket information pursuant to Bylaw No. 1857, Capital Regional District Ticket Information Authorization Bylaw, 1990 as may be amended or repealed and replaced from time to time, indicating a penalty equal to the amount stipulated for such an offence.

5) The General Manager is delegated authority to appoint park officers.

6) Except where a park use permit, licence, or other written authorization allows, a park officer, peace officer, or other designated official may remove or order the removal of all chattels, fixtures, equipment or material from a park and the cost of such removal may be charged to either the owner or person who placed the equipment or material within the community park.

7) When a park officer, peace officer, or other designated official finds on reasonable grounds that a person in a community park is contravening this bylaw, a park use permit, written authorization, or any other CRD enactment, he or she may require that person to do one or more of the following: (a) provide, immediately upon request, that person’s correct name, address, and information about their destination, and proposed or actual activities in the community park;

(b) provide within a reasonable time identification verifying that person’s correct name and address;

(c) if the person is or appears to be engaged in an activity that requires a licence, authorization or park use permit, produce a copy of the applicable current valid licence, authorization, or park use permit for the activity;

Bylaw No. 4307 Page 3

(d) stop contravening the bylaw, licence, authorization, park use permit, or other enactment immediately;

(e) leave the community park immediately; or

(f) not re-enter the community park for a period up to 72 hours.

8) A person must not obstruct a park officer, peace officer, or other designated official in the performance of his or her duties.

(e) By replacing section 4(2), Penalties, with the following:

2) Every person who contravenes this by-law by doing any act which it forbids, or omitting to do any act which it requires to be done, is guilty of an offence and is liable, on summary conviction, to a fine of not less than $50.00 for a first offence, and for each subsequent offence to a fine of not less than $100.00. A separate offence shall be deemed to be committed upon each day during and in which the contravention occurs or continues.

2. This bylaw may be cited for all purposes as “Community Parks Regulations (Pender Islands) Bylaw No. 1, 1987, Amendment Bylaw No. 2, 2019".

READ A FIRST TIME THIS th day of 2019

READ A SECOND TIME THIS th day of 2019

READ A THIRD TIME THIS th day of 2019

ADOPTED THIS th day of 2019

CHAIR CORPORATE OFFICER

CAPITAL REGIONAL DISTRICT

BYLAW NO. 4309

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * A BYLAW TO AMEND BYLAW NO. 1857 CAPITAL REGIONAL DISTRICT TICKET INFORMATION AUTHORIZATION BYLAW, 1990 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

The Board of the Capital Regional District, in open meeting assembled enacts as follows:

1. Bylaw No. 1857, “Capital Regional District Ticket Information Authorization Bylaw, 1990” is amended as follows:

(1) by amending Schedule 1 to insert item 38 as follows:

DESIGNATED BYLAW DESIGNATED BYLAW ENFORCEMENT OFFICER

38. Community Parks Regulations Park Officer (Pender Islands) By-law Peace Officer No. 1, 1987 Members of the R.C.M.P. Members of Municipal Police Forces Animal Control Officer Bylaw Enforcement Officer Fire Chief

(2) by adding Schedule 38 to Bylaw No. 1857 as follows:

SCHEDULE 38 TO BYLAW NO. 1857

COMMUNITY PARKS REGULATIONS (PENDER ISLANDS) BY-LAW NO. 1, 1987

WORDS OR EXPRESSIONS DESIGNATING OFFENCE SECTION FINE

1. Damage or remove tree or plant 2(1)(a) $300.00 2. Destroying or damaging park property 2(1)(b) $300.00 3. Foul or pollute water 2(1)(c) $300.00 4. Failure to obey sign or posted notice 2(2) $100.00 5. Illegal Dumping 2(2) $300.00 6. Commercial Activity Without Permit 2(3) $100.00 7. Illegal Fire 2(5) $575.00 8. Unlawful BBQ/Stove 2(6) $575.00 9. Deposit burning substance 2(7) $575.00 10. Playing game contrary to rules or in unsafe manner 2(8) $50.00 11. Domestic animal not under control 2(9) $100.00 12. Disorderly or offensive conduct 2(10) $100.00 CRD Bylaw No. 4309 Page 2

13. No camping 2(11) $50.00 14. Unlawful parking 2(12) $100.00 15. Advertising without approval (handbills) 2(14) $100.00 16. Vehicle off road (including bicycle) 2(15) $200.00 17. Speeding animal or vehicle 2(16)(a) $100.00 18. Vehicle nuisance (noise) 2(16)(b) $100.00 19. Failure to obey traffic direction 2(16)(c) $100.00 20. Horse or vehicle use contrary to sign or notice 2(16)(d) $100.00 21. Advertising without approval (vehicles) 2(16)(e) $100.00 22. Vehicle without reflectors (11 p.m. to 6 a.m.) 2(16)(f) $50.00 23. In park when closed 2(17) $50.00 24. Event without permit or failure to comply with terms of permit 2(18) $100.00 25. Consumption of Alcohol 2(19) $200.00 26. Irresponsible Minor 2(20) $50.00 27. Use of Court or Field Improperly 3(1) $50.00 28. Damage to Park Grounds 3(2) $100.00 29. Tournament or Series Without Permission 3(3) $100.00 30. Failure to Obey Officer Direction 3(7) $50.00 31. Obstruction 3(8) $100.00

2. This bylaw may be cited for all purposes as "Capital Regional District Ticket Information Authorization Bylaw, 1990, Amendment Bylaw No. 46, 2019".

READ A FIRST TIME THIS __ day of , 2019

READ A SECOND TIME THIS __ day of , 2019

READ A THIRD TIME THIS __ day of , 2019

ADOPTED THIS __ day of , 2019

______CHAIR CORPORATE OFFICER

CAPITAL REGIONAL DISTRICT

BY-LAW NO. 1578

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A BY-LAW FOR THE OPERATION OF PARKS ON THE PENDER ISLANDS (OUTER GULF ISLANDS ELECTORAL AREA)

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WHEREAS Division XIV of the Letters Patent, as amended, of the Capital Regional District provide that the Regional District may acquire, develop, operate and maintain community parks for the Electoral areas of Colwood, Langford, Metchosin, View Royal, Sooke, Salt Spring Island and the Outer Gulf Islands;

AND WHEREAS Division IX of the Letters Patent, as amended, of the Capital Regional District further provide that the Regional Board of the Capital Regional District may, by by-law, establish one or more Park Commissions, Recreation Commissions, or join Parks and Recreation Commissions, and in such by-law may delegate to the Commission any or all of the administrative powers of the Regional Board relating to:

a) Community parks and park properties within electoral areas now or hereafter acquired by the Capital Regional District;

b) The construction, equipping, operation and maintenance of recreational facilities within electoral areas now existing or hereafter undertaken by the Capital Regional District as a function of the said Regional District;

c) The organization and conduct of recreational programmes within electoral areas now or hereafter authorized by the Capital Regional District as a function of said Regional District;

AND WHEREAS by by-law, the Regional Board has established the Pender Islands (Outer Gulf Islands Electoral Area) Parks Commission and delegated to the Commission all administrative powers of the Regional Board with respect to the development, maintenance and operation of all community parks on the Pender Islands (Outer Gulf Islands Electoral Area.)

BL 2660

THEREFORE the Board of the Capital Regional District in open meeting assembled, enacts as follows:

1. INTERPRETATION In this By-law, unless the context otherwise requires,

“Bar-B-Que and Camp Stoves” means a portable apparatus with non-combustible legs and covered screen that utilizes gasoline, propane, or briquettes for the purpose of providing heat for cooking. 2

“Commission” means the Pender Islands (Outer Gulf Islands Electoral Area) Parks Commission appointed by By-law of the District to administer parks on the Pender Islands (Outer Gulf Islands Electoral Area.) BL 2660

BL 4307

“District” means the Capital Regional District.

“Driveway, Roadway or Path” means any way or thoroughfare within a park set apart and improved by grading, gravelling or other means for the use of pedestrians, vehicular or animal traffic.

“Motor assisted cycle” means a motor assisted cycle that meets the requirements of the Motor Assisted Cycle Regulation, BC Reg 151/2002 made pursuant to the Motor Vehicle Act (BC).

“General Manager” means the Capital Regional District’s Parks & Environmental Services’ General Manager or such other person as may be appointed to act in the place of the General Manager from time to time;

BL 4307

“Park” means all public parks, playgrounds, driveways, paths, trails, beaches, playing fields, buildings, and other public places under the custody, care, management and jurisdiction of the Commission. BL 2660

“Park officer” means a person appointed or employed by the CRD as a park officer or bylaw enforcement officer;

“Peace officer” means a peace officer defined from time to time in the Criminal Code of Canada.

BL 4307

“Vehicle” means a device in, upon or by which a person or thing may be transported or drawn upon land and shall include campers, house trailers and fifth wheels and all types of cycles. 3

BL 2660

2. GENERAL REGULATIONS:

1) No person shall:

a) cut, break, injure or in any way destroy or damage any tree, shrub, plant, turf or flower in any park;

b) deface, damage or destroy any building, structure, irrigation system, fence, sign, notice, seat, bench or ornament of any kind constructed or placed by the District or Commission in any park;

c) foul or pollute any fountain, lake, stream, pool or pond in any park.

2) No person shall climb, walk or sit upon any wall, fence, gate, sign ornament or similar structure in or upon any park, or cross, travel or use any grass plot or land in any park where signs have been posted forbidding any such use, and no person shall deposit any waste, offensive matter or other substance of any kind in or upon any park except in the receptacles provided for such purpose.

3) No vending shall take place in any park without the Commission’s written approval.

4) The Commission may under its terms and conditions, including the charging for space and/or services, allow vendors to sell or display for sale any refreshments or any article or things or services in any designated park.

5) No person, except an employee of the Commission or peace officer or conservation officer in the course of his duties, shall carry or discharge any firearms or weapon of any description, or fire, or explode any combustible or any other explosive material or kindle and maintain an open fire in any park.

6) No person shall use a bar-b-que or camp stove for the preparation of food or drink in any park except within areas designated for that purpose and at times posted by the Commission.

7) No person shall throw or place upon the ground any lighted match, cigar, cigarette or any other burning substance within the limits of any park.

8) No person shall play at any game that endangers or interferes with other users of the park in or on any portion of any park except upon or in such portions thereof as may be especially allotted, designed and provided, respectively, for any purpose and under such rules and regulations, and at such times as shall be prescribed by the Commission, and without limiting the generality of the foregoing no person shall:

a) play golf or strike a golf ball;

b) fly any motor drive airplane;

c) shoot and arrow or practice archery; 4

except in areas designated or permitted by the Commission for such activities.

9) No person as owner or having the control of any animal or fowl shall suffer or permit such animal or fowl to run at large or feed upon any park or driveway, and no person shall bring any dog into, or keep any dog in a park except on a leash in designated areas.

10) No person shall conduct himself in a disorderly or offensive manner, or molest or injure any other person, or loiter or take up a temporary abode overnight in any park, or obstruct the free use and enjoyment of any park by any other person.

11) No person shall erect, construct or build or cause to be erected, constructed or built in or on any park any tent, building, shelter, pavilion or other structure whatsoever without the written permission of the Commission having first been obtained.

12) Parking will be permitted in community parks in designated areas only and subject to controls as set out by the Commission.

13) The Commission, or any person employed by it or by the District, may remove or cause to be removed from any park any obstruction or thing placed therein or thereon contrary to the provisions of this by-law.

14) No person shall post, paint or distribute any advertisements or handbills in any park without Commission approval in writing.

15) No person, other than an employee of the Commission or person designated by the Commission, in the course of his or her duties, shall ride or drive any horse or other animal, or drive or propel or permit to be driven or propelled any vehicle in a park other than on a driveway, roadway, highway, or parking lot and not contrary to or prohibited by sign or posted notice; or on a trail or path designated for such use by a sign or posted notice. Nothing in this section prohibits the use of wheelchairs, carriages, strollers, or similar conveyances on trails and paths. BL 4307

16) No person shall:

a) ride or drive any horse or other animal or drive or propel any vehicle in, upon or along any drive, roadway, path or highway in any park at a rate of speed in excess of 20 km/h unless otherwise posted;

b) drive any motor vehicle with the muffler disconnected, or commonly called “cut out”, or in such a manner as shall constitute a nuisance or danger either to pedestrians or animals or to the property within any park;

c) fail to bring his horse, other animal or vehicle to a stop upon signal or request from any person lawfully directing any traffic within a park, or fail to stop whenever any horse or other animal shows signs of fright or getting out of control.

d) ride or drive any horse or other animal or drive any vehicle in a manner contrary to any notice or sign posted by order of the Commission;

e) operate, drive or propel in any park any vehicle for the specific purpose of displaying advertisements of any kind or nature, or of any event, goods or services by loudspeaker without the written approval of the Commission;

f) park any vehicle in or along any driveway between the hours of 11 p.m. to 6 a.m. without reflectors or lighted parking lights prominently displayed on such vehicle at all times during which the vehicle is parked.

17) No person, except on the lawful business of the District or with written consent of the Commission, shall occupy any park property between the hours of 11 p.m. and 6 a.m. the following day. BL 2660

18) No person shall take park in any procession, march, drill, performance, ceremony, concert, gathering or meeting in or on any park or driveway unless the permission of the Commission has first been obtained.

19) A person must not possess or consume liquor in a park without legally required permits, including a valid park use permit allowing that activity.

3. PLAYGROUNDS AND COURTS

1) No person shall play at any games on any tennis court in any park unless wearing rubber-soled shoes without heels, and unless suitably equipped with the requisite appliances for any such game, and only at such times during such seasons, and under such rules and regulations as may be prescribed by the Commission from time to time.

2) No person shall damage or destroy any property, court, green, grounds or lawn in any park, or in any way interfere with or obstruct the free use thereof by those lawfully entitled to the use of same.

3) No tournament or series of games shall be played in any park by any person or group of persons without the permission of the Commission having first been obtained.

4. PENALTIES 6

1) No person, owner, tenant, or occupier of private premises, shall do any act or suffer or permit any act or thing to be done in contravention of this bylaw. BL 2660

3) A separate offence shall be deemed to be committed upon each day during and in which a contravention of this bylaw occurs or continues. BL 2660

4) The penalties imposed under Section (2) hereof shall be in addition to and not in substitution of any other penalty or remedy imposed by this by-law.

5) A park officer, peace officer, or other designated official may, if he or she has reason to believe an offence has been committed against this bylaw, complete and leave with the alleged offender, or at the address of the alleged offender with someone who appears to be 16 years of age or older, a ticket information pursuant to Bylaw No. 1857, Capital Regional District Ticket Information Authorization Bylaw, 1990 as may be amended or repealed and replaced from time to time, indicating a penalty equal to the amount stipulated for such an offence.

6) The General Manager is delegated authority to appoint park officers.

7) Except where a park use permit, licence, or other written authorization allows, a park officer, peace officer, or other designated official may remove or order the removal of all chattels, fixtures, equipment or material from a park and the cost of such removal may be charged to either the owner or person who placed the equipment or material within the community park.

8) When a park officer, peace officer, or other designated official finds on reasonable grounds that a person in a community park is contravening this bylaw, a park use permit, written authorization, or any other CRD enactment, he or she may require that person to do one or more of the following:

a) provide, immediately upon request, that person’s correct name, address, and information about their destination, and proposed or actual activities in the community park;

b) provide within a reasonable time identification verifying that person’s correct name and address;

c) if the person is or appears to be engaged in an activity that requires a licence, authorization or park use permit, produce a copy of the applicable current valid licence, authorization, or park use permit for the activity;

d) stop contravening the bylaw, licence, authorization, park use permit, or other enactment immediately;

e) leave the community park immediately; or

f) not re-enter the community park for a period up to 72 hours.

9) A person must not obstruct a park officer, peace officer, or other designated official in the performance of his or her duties.

BL 4307

5. This By-law may be cited as “Community Parks Regulations (Pender Islands) By-law No. 1, 1987.”

READ A FIRST TIME THIS 28th day of October 1987

READ A SECOND TIME THIS 28th day of October 1987

READ A THIRD TIME THIS 28th day of October 1987

RECONSIDERED AND FINALLY ADOPTED THIS 25th day of November 1987

______

CHAIRMAN CORPORATE OFFICER

REPORT TO ELECTORAL AREAS COMMITTEE MEETING OF WEDNESDAY, JULY 10, 2019

SUBJECT Salt Spring Island Water Service Optimization Study

ISSUE

To consider supporting an application to the province to fund a water service optimization study for the Salt Spring Island Electoral Area.

BACKGROUND

Following the 2017 incorporation referendum the province encouraged the Capital Regional District (CRD), Islands Trust, and North Salt Spring Waterworks (NSSWD) to work together on areas of shared jurisdiction. During the 2018 local government election the community expressed a desire for more communication and coordination among agencies.

Several challenges have been emerging over recent years in the ability to maintain sustainable water delivery under the current fragmented governance and management. Water delivery, governance, and management activities on Salt Spring Island are carried out by multiple agencies with overlapping jurisdictions, boundaries, and ratepayers which are outlined in Appendix 1. The Island is grappling with water shortages resulting in conflicts between water users and agencies. The NSSWD has a moratorium on new connections within their service boundaries. Provincial policy restricts improvement districts from directly accessing provincial and federal funding for infrastructure projects. A number of reports, studies and programs have been initiated by various groups and agencies on the island in an attempt to improve coordination of either water resource management or service delivery on the island, yet none of the local service providers have adopted these studies as a blueprint for change.

For the past year and half both the CRD and NSSWD have been collaborating on shared water interests, concerns, and governance. Out of these discussions three initiatives were agreed upon towards improving water service integration and decision making:

1. The CRD applied for provincial planning grant for North Salt Spring Waterworks District to assess the improvement district water infrastructure, operations, and financial position.

2. After a meeting between representatives from Islands Trust, CRD, NSSWD and Municipal Affairs and Housing (MAH), it was suggested that the island-wide issue of water source protection and watershed management could be dealt with through a CRD service similar to what is in place in the Regional District of Nanaimo and Cowichan Valley Regional District. Work is currently being done to ascertain how such a service could be established and what responsibilities could fall under the service.

3. NSSWD and CRD staff agree that a study to look at ways to improving coordination between the public water service providers on the island would be beneficial and are requesting provincial funding for a joint water service optimization study with the following objectives: Electoral Areas Committee – July 10, 2019 Salt Spring Island Water Optimization Study 2

• Develop a complete picture of how water services are currently delivered on SSI by CRD and NSSWD and the other improvement districts • Summarize stakeholder views on what aspects of the current system work well and where improvements could be made • Identify options for management models in which management, operation and decision- making are integrated and located on SSI to the greatest extent possible (i.e. a stand- alone management model that is to be directed by an on-island CRD managed service) and that will enable more efficient and effective operation of water systems by achieving economies of scale and using collective knowledge, expertise and resources to identify issues and develop solutions • Identify (1) at least one option that involves NSSWD conversion to a CRD service area; (2) should conversion not proceed, identify ways to (a) strengthen the existing relationship between CRD and NSSWD; and (b) improve the current CRD and NSSWD water service delivery models • Identify the potential benefits and challenges of each management model • Assess service delivery implications for each of the management models proposed • Recommend next steps for each management model should the CRD and NSSWD decide to move forward with one of the options

Framing the study with two options will reflect the CRD and NSSWD interests in improving water management on-island and ensure understanding around how a future management model would work and what is required for implementation. This will form the basis for both parties to discuss a process for moving forward with the options should there be agreement.

ALTERNATIVES

Alternative 1 That the Electoral Areas Committee recommend to the Capital Regional District Board: That an application be submitted to the Ministry of Municipal Affairs and Housing for funding in the amount of $50,000 for a Water Service Optimization study in Salt Spring Island Electoral Area. Alternative 2 That the Electoral Areas Committee refers the study objectives back to staff for further information or changes to the study objectives.

IMPLICATIONS

Alternative 1

MAH has recommended both the CRD and NSSWD provide a resolution of support to accompany an application to the province for funding to offset the costs of the water service optimization study.

Alternative 2

NSSWD and the MAH have agreed to the study objectives and any additions or changes will require their approval.

CONCLUSION

A joint study on how to optimize water service delivery within the Salt Spring Island Electoral Area will advance collaboration around the collective shared interest in water issues by engaging Electoral Areas Committee – July 10, 2019 Salt Spring Island Water Optimization Study 3 stakeholder views on how water is managed and provided to ratepayers by the public water service providers; provide the CRD with an assessment for improving governance and management challenges to existing local area services; and form the basis for future CRD and NSSWD negotiations in coordinating activities in advancing more service delivery integration.

RECOMMENDATION(S)

That the Electoral Areas Committee recommend to the Capital Regional District Board: That an application be submitted to the Ministry of Municipal Affairs and Housing for funding in the amount of $50,000 for a Water Service Optimization study in Salt Spring Island Electoral Area. Submitted by: Karla Campbell, BPA, Senior Manager SSI Electoral Area Concurrence: Robert Lapham, MCIP, RPP, Chief Administrative Officer

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Attached: Appendix 1 - Water Responsibility on Salt Spring Island

Appendix 1 - Water Responsibility on Salt Spring Island

Jurisdiction over water is shared by a variety of different agencies and groups on Salt Spring Island. Province The Ministry of Forests, Lands, Natural Resource Operations and Rural Development (FLNR) is responsible for the implementation of the Water Sustainability Act (WSA) which includes the allocation and regulation of fresh water. They regulate water by deciding on water licenses for both surface and groundwater diversion and use. Licensees are responsible for payment of fees annually and to meet any conditions associated with the license. Additionally, the province authorizes works in and about a stream and short- term use of water. Dams constructed to store water are also regulated under the Water Sustainability Act. The Province also maintains a number of long-term observation wells that monitor groundwater levels on the Island and dependent on funding, or need, carries out scientific studies to better manage and protect the freshwater resource on the island. Provincial staff also respond to concerns with licensees, private well owners and the general public. Island Health is responsible for regulating the quality of drinking water for sources where there is more than one user (e.g. do not regulate private wells for individual households) through water source approvals, water system construction, and operating permits all under the Drinking Water Protection Act. The Ministry of Environment and Climate Change has responsibility for the Environmental Management Act which has a number of regulations which protect the quality of water. CRD The CRD owns and is responsible for the operation of five water systems on Salt Spring (Fulford, Beddis, Cedar Lane, Cedars of Tuam, and Highland/Fernwood). They contract with North Salt Spring Waterworks District to operate three of the five systems. The CRD also owns and operates three wastewater facilities on Salt Spring. The CRD holds licenses for these systems and is responsible for ensuring compliance with terms and conditions associated with those licenses. Islands Trust Islands Trust has a mandate to preserve and protect the islands in the Trust Area. They do this through land-use planning and regulation and conservation. As part of its conservation mandate on Salt Spring, Islands Trust provides funding for the Salt Spring Island Watershed Protection Alliance (SSIWPA) (see below) to protect freshwater sources. Improvement Districts The North Salt Spring Waterworks District (NSSWD) provides water to an estimated 5,500 people on Salt Spring Island. It owns and operates two water treatment and distribution systems using lake sources of water and operates six others on contract (two other improvement districts’ systems, one private water utility (Erskine Water Society), and three of the five CRD water systems). These systems hold appropriate water licenses to store and divert water (both lake and groundwater). Three other water improvement districts exist on the island (Scott Point (pop.58), Mt. Belcher (pop.100), and Harbour View (pop.35). Scoot Point and Mt. Belcher contract with NSSWD to operate their water systems and Harbour View Improvement District is operated by residents of that district. All three of these systems use groundwater sources.

Electoral Areas Committee – July 10, 2019 Salt Spring Island Water Optimization Study 2

Private Water Systems On Salt Spring Island, there are many lots that are not serviced by a public water system. On these properties, land owners are responsible for development and maintenance of their water systems. These lots are serviced in one of the ways described below. • A private groundwater well provides domestic water to one single-family dwelling. In this case, the Water Sustainability Act does not require a water licence and Island Health does not consider the well and works to be a water supply system so does not require that the owner be compliant with the Drinking Water Protection Act. • A private groundwater well (or wells) provides water to more than one single-family dwelling, a multi-unit residential development, or a multi-unit commercial development. This includes private utilities or water societies regulated by the Water Utilities Act (e.g. the Erskine Water Society) as well as all types of strata developments (e.g. Maracaibo Estates and Merchant Mews) regulated by the Strata Properties Act. In this case, the Water Sustainability Act does require a water licence and Island Health considers the system to be a water supply system so requires that it be compliant with the Drinking Water Protection Act. • A surface water source is used to provide domestic water to one single-family dwelling on a private lot. In this case, the Water Sustainability Act does require a water licence, but Island Health does not consider the intake and works to be a water supply system so does not require that the owner be compliant with the Drinking Water Protection Act. • A surface water source is used to provide domestic water to more than one single-family dwelling, a multi-unit residential development, or a multi-unit commercial development. This could include private utilities or water societies regulated by the Water Utilities Act or strata developments regulated by the Strata Properties Act. In this case, the Water Sustainability Act does require a water licence and Island Health considers the system to be a water supply system so requires that it be compliant with the Drinking Water Protection Act. • A private lot collects rainwater for domestic use in one single-family dwelling. Rainwater catchment is not regulated by the Water Sustainability Act, so a water licence is not required and Island Health does not consider the catchment or treatment works to be a water supply system so does not require that the owner be compliant with the Drinking Water Protection Act. Island Health does not permit rainwater to be used as the water supply for anything other than a single-family dwelling. Non-Profit Salt Spring Island Water Preservation Society (SSIWPS) - local non-profit whose purpose is to promote and preserve the sources of potable water on Salt Spring. They do this by acquiring land, conducting and promoting scientific studies of water resources and increasing public awareness of the value of water.

Salt Spring Island Watershed Protection Alliance (SSIWPA) – established in 2013 by Islands Trust to coordinate a more integrated approach to water resource management on Salt Spring Island. Members have included both elected officials and/or staff of the Salt Spring Island Local Trust Committee, CRD, FLNR, Ministry of Agriculture, North Salt Spring Waterworks District, Highland and Fernwood Water Service Commission, and Beddis Water Service Commission. The Alliance currently receives most of its funding from Islands Trust which restricts the use of the funds to coordination and facilitation.

REPORT TO ELECTORAL AREA SERVICES COMMITTEE MEETING OF WEDNESDAY, JULY 10, 2019

SUBJECT BC Rural Dividend Program 2019 Intake

ISSUE

Capital Regional District (CRD) Board authorization is required to enable submission of grant applications to the BC Rural Dividend Program for the Southern Gulf Islands Connectivity Design Strategy.

BACKGROUND

The BC Rural Dividend Fund, initiated in 2016, has launched its sixth proposal call. The program aims to help rural communities with populations under 25,000 strengthen their community resilience, and support their social, cultural and economic viability. In previous rounds, the CRD has been successful in obtaining 6 grants totaling $371,893.

Funding is available according to three funding streams: (1) Project Development funding at 100% share to a maximum of $10,000; (2) Single Applicant initiatives funding at 80% share to a maximum of $100,000; (3) Partnership initiatives at 60% share to a maximum of $500,000. The eligible project categories include: (1) community capacity building; (2) workforce development; (3) community and economic development; and (4) business sector development. In the Capital Region, an eligible applicant includes an unincorporated area with a population of 25,000 people or less.

For the current intake, the Southern Gulf Islands Connectivity Design Strategy (see Appendix A: Project Charter – Connectivity Planning in the Southern Gulf Islands) has been identified as an eligible project. The application fits under the Community and Economic Development Category and under the Single Applicant Funding Stream.

Applications are due August 15, 2019 and must include a Board resolution worded according to the grant program’s specifications.

ALTERNATIVES

Alternative 1:

That the Electoral Areas Committee recommend to the Capital Regional District Board:

CPSS-847517430-66 Electoral Area Services Committee – Wednesday, July 10, 2019 BC Rural Dividend Program 2019 Intake 2

That the Capital Regional District Board authorize the submission of an application to the BC Rural Dividend Program for Southern Gulf Islands Connectivity Design Strategy and that the Board support this project through its duration.

Alternative 2:

That the Electoral Areas Committee recommend to the Regional Board:

That staff defer any further work on this initiative.

IMPLICATIONS

In keeping with the CRD’s grant process, this project proposal has been analyzed to verify alignment between BC Rural Dividend Program goals and the CRD’s planning framework.

Staff have confirmed organizational capacity to deliver the proposal outcomes. Additionally, the proposal complies with the grant program’s application cap rule of one Single Applicant Initiative per unincorporated area.

This proposal is a good fit; the timing and purpose of this BC Rural Dividend Program grant call merges well with the CRD’s organizational readiness and capacity to accomplish strategically aligned project outcomes.

CONCLUSION

The project proposal submitted for the sixth round of BC Rural Dividend funding aligns with both the grant program and CRD objectives. CRD organizational capacity to achieve the proposed project outcomes within the grant program timeframe of two years has been confirmed as per the project attestations in Appendix B.

Submitted by: Justine Starke, MCIP, RPP, Manager, Service Delivery, Southern Gulf Islands

Concurrence: Kristen Morley, JD, General Manager, Corporate Service and Corporate Officer Concurrence: Nelson Chan, MBA, CPA, CMA, Chief Financial Officer Concurrence: Robert Lapham, MCIP, RPP, Chief Administrative Officer

JS:ngm

Appendix A: Project Charter Appendix B: Project Proposal – Southern Gulf Islands Connectivity Design Strategy

PROJECT CHARTER – June 06, 2019 CONNECTIVITY PLANNING IN THE SOUTHERN GULF ISLANDS

PROJECT PURPOSE This project will undertake integrated community planning to consider how greater connectivity can advance common goals of sustainable economic development and community health and resilience. The project will use the Connected Communities BC Digital Development Roadmap as a framework tool to advance a holistic approach to connectivity planning for the islands. Phase 1 of this project is intended as a starting point to set the direction of a technical connectivity plan for the Southern Gulf Islands Electoral Area (SGI). The “digital roadmap" offers a strategic approach to address the needs, benefits and trade-offs of greater connectivity. The initial phase will engage island communities on the potential for increased connectivity to support social, economic, and sustainability goals of the Southern Gulf Islands. By focussing on how better connectivity can help the SGI meet its community needs and objectives, the roadmap offers a new way to approach conversations about the impacts and benefits of increased broadband, cell service, and wifi. Creating a strategic plan is the first step in identifying demand, and will support grant applications and community support of infrastructure proposals. This phase of the project will consult each island community to identify which sectors rely on being connected, to what degree, and where the gaps are. It will also conduct visioning on the future potential for improving the health and economic sustainability of the community through expanded connectivity. Phase 2 of the project is to develop a “Southern Gulf Islands Connectivity Design Strategy,” that will consider how the community goals identified in phase 1 can be advanced through infrastructure design. It will take into account existing service hubs and identify technical requirements needed for an ideal combination of infrastructure and technology that will advance the digital roadmap. This phase is dependent on identifying alternative funding sources to support this connectivity plan. The results of phase 1 and 2 will establish a strong business case for integrating private and public sector investment opportunities that can be supported for advancing the community’s own connectivity goals, as identified in the plan.

PROJECT BACKGROUND This project supports CRD Board priorities and the corporate plan priority for Economic Development of Rural Areas (4b-2): “to advance economic development and plans through commissions.” Within the Southern Gulf Islands Electoral Area, the Community Economic Sustainability Commission has given direction to pursue connectivity planning as a top priority for its work program. Improving broadband connection in SGI as a way to stimulate sustainable economic growth has been a long standing goal of the Electoral Area Director for the Southern Gulf Islands. Provincial and Federal granting agencies that support infrastructure investment, including last mile connectivity, are now requesting community connectivity plans to support applications. Connectivity planning is considered essential because it requires the community to do the groundwork in identifying its actual needs for improved service.

Project Charter – Connectivity Planning in the Southern Gulf Islands 1

However, in is important to note that connectivity is not achieved without infrastructure investment by Internet Service Providers (ISPs). It is the private sector that is able to leverage public funds and build connectivity infrastructure. A CRD Board supported strategic connectivity plan would improve the Southern Gulf Islands ability to attract ISP investment, however a successful application by the ISP to the Federal regulatory agency – Innovation, Science, and Economic Development Canada (ISED) requires local government concurrence with the consultation process the ISP followed. On each Southern Gulf Island, the Islands Trust Local Trust Committees (LTCs) are the local government authorities charged with deciding concurrence. Without community support for the proposal, LTCs are reluctant to issue letters of concurrence. Therefore, a fundamental component of connectivity planning in the SGI is stakeholder consultation and marketing, and the creation of a plan that reflects the community’s own goals for greater connectivity. In fact, Network BC representatives have indicated a reluctance to fund connectivity design planning without some endorsement by Islands Trust. Basic planning principles support stakeholder consultation and public engagement as a foundation for advancing sustainable proposals for change in a community. This project aims to build understanding and social acceptance of the net benefits of being a “connected community.” It also aims to complete a digital infrastructure design plan that meets communities’ priorities for connectivity.

PROJECT TEAM

Project Sponsors: Electoral Area Director and SGI Community Economic Development Commission  Strategic oversight of project direction.  Represents project at the political level.  Individual members of CESC work with CRD liaisons (local coordinators) and participate in community engagement. General Manager, Corporate Services  Strategic oversight of project direction towards completion.  Provide regular updates to the Executive Leadership Team.

Project Manager: Manager, SGI Service Delivery  Project lead – design and implement the planning process, coordinate the work of the project team, and be accountable for successful execution and completion.  Provide regular updates to the SGI Electoral Area Director, the SGI Community Economic Sustainability Commission, and the Electoral Areas Committee as required.  Coordinate with key staff from Provincial and Federal partners and with Islands Trust staff and trustees.  Ensure the project meets the scope, schedule and budget.

Project Charter – Connectivity Planning in the Southern Gulf Islands 2

 Ensure CRD financial, procurement, project management and public engagement polices are adhered to.  Coordinate grant applications for project funding and infrastructure connectivity planning. CRD Liaisons, Southern Gulf Islands Electoral Area  Local project coordinators  Connect and collaborate with project team to provide strategic input based on local knowledge and expertise  Conduct background research for information materials.  Assist with island based marketing and facilitation  Interview key informants  Provide administrative support and coordination of community engagement events

Manager, Business Analysis & Land Systems Information Technology & GIS Services  Provide technical input and advice  Assist with the development and review of RFPs and review of submissions where technical knowledge is required.  Review and provided support on the technical content of public information materials  Co-lead grant applications for infrastructure connectivity planning.  Participate in Phase 2 – Connectivity infrastructure design plan. Provincial Staff from Ministry of Citizen Services (CITZ) and Network BC  Provide project advice and support as capacity allows  Participate in one or more community engagement events as capacity allows  Provide background materials and resources  Provide networking with other communities and introductions to industry representatives and qualitied consultants Graphic Design Consultant  Develop graphic materials for community engagement including FAQs and other information products.

CRITICAL SUCCESS FACTORS  Working group and contractors can be organized in a timely manner  Project involves strategic community and stakeholder consultation  Islands Trust is aware and supportive of planning process  Draft plans are supported by the Electoral Area Director, the CESC, Islands Trust, Ministry of Citizen Services, Network BC, and community stakeholders  Final digital roadmap report to achieve digital inclusion, integration and innovation is adopted by the CESC and EAC.

Project Charter – Connectivity Planning in the Southern Gulf Islands 3

 Connectivity design plan is ultimately adopted by the CRD Board

PROJECT SCOPE STATEMENT

In Scope Out of Scope

Community consultation on goals for Infrastructure development connectivity.

Community driven integrated Digital Road Map Establishing a service for CRD to connectivity plan. become an Internet Service Provider

Technically driven connectivity design plan that Acquiring or leasing new locations to host implements community digital roadmap infrastructure

Collaboration with CRD staff and staff and Requesting re-zoning of land political representatives from other agencies.

Development of supporting documents and Connectivity planning outside of the information products Southern Gulf Islands Electoral Area

PLANNING AND ENGAGEMENT PROCESS AND ANTICIPATED SCHEDULE It is proposed that the community driven digital roadmap planning process will be complete by December 31, 2019. The technical design plan will be initiated in early 2020. As with many planning processes the exact timeline is uncertain as there may be a request by the public for greater or lesser involvement which may impact the timeframe. The task and timeline below are specific to Phase 1 of the project. A detailed task and timeline chart for Phase 2 will be developed as part of application development for funding streams such as the Rural Development Program. Process Phase 1 of this project will focus on preliminary stakeholder consultation (key informant interviews) and information development over the summer; with general community engagement scheduled for the fall, culminating with presentation of the project at the Rural Islands Economic Summit on Salt Spring Island in November 2019.

Tasks and Timeline – Phase 1

Anticipated Task Schedule

1 – Project Initiation June 2019

 Engage Pender coordinator  Have kick off meeting with local coordinators and provincial staff  Develop interview questions  Conduct Privacy Impact Assessment

Project Charter – Connectivity Planning in the Southern Gulf Islands 4

 Local coordinators to identify key informants  Identify and secure funding to support project

2 – Preliminary Stakeholder Engagement July 2019

 Local coordinators make contact and schedule interviews  Conduct interviews; document and compile results.  Project Manager to engage Islands Trust at the staff level

3 – Develop Communications Tools July – August, 2019

 Research, borrow, and develop content for information materials (FAQ, Technology Demystified, Future Potential of a Connected Community).  Engage graphic designer to develop materials, as required  Coordinate with Corporate Communications, as required.

5 – Prepare draft digital roadmap report based on preliminary September 2019 consultation

September - 6 – Public engagement: Digital Road Mapping October 2019

 4 community meetings (1 per island).  Full day sessions to include a catered lunch.  Format may include presentation by Connected Communities

Staff about the potential and examples from other communities,  Future Visioning in Breakout Groups, Results of stakeholder engagement, Hopes and Fears exercise.

November – 7- Digital Roadmap - Plan Finalization and Reporting December 2019

 Update draft report summarizing process and results  Present results to CESC and EAC

 Develop presentation for Rural Islands Economic Summit  Present results to Islands Trust Council

Project Charter – Connectivity Planning in the Southern Gulf Islands 5

PROJECT DELIVERABLES

List of Project Deliverables Lead

Project Charter Project Manager

Identification of Funding for Phase 1 Project Manager

Funding Application for Phase 2 Project Team

Contract for Pender Local Coordinator Project Manager

Communications Tools - content Project Team

Communications Tools - Graphics Graphic Design Contractor

Interview Templates Project Team

Community Stakeholder Identification for each island Local Coordinators

Privacy Impact Assessments Project Manager

Interviews and Documentation Local Coordinators

Draft Digital Roadmap Report Pender Coordinator

Community Meetings - Logistics Local Coordinators

Community Meetings - Facilitation Project Team

Final Digital Roadmap Report Project Manager

KEY STAKEHOLDERS

How Stakeholder is Role or Stakeholder Involvement in Affected by/Interested in Project Decision Making

CRD Board Sets direction via the Board Strategic Plan, Approval of external approves external grant applications, adopts grants, approves final connectivity plans, budget planning. CRD Board budgets, endorses final reports.

Project Charter – Connectivity Planning in the Southern Gulf Islands 6

Executive Leadership Provide support for SGI Electoral Area Are consulted in Team Director scoping and planning of project

Electoral Area Committee Reviews Project Charter Endorses project (EAC) charter

Southern Gulf Islands Reviews Project Charter Are consulted in Electoral Area Director planning. Participates in CESC and Alternate Director

Responds to constituent concerns regarding process or project. Project representatives. Represents project at the political level.

SGI Community Economic Project sponsor Endorses project Sustainability Commission charter. Endorses Project Charter (CESC)

Island members represent their community and participate in community meetings on Project their island. representatives. Represents the region’s economic interests as a whole. Represents project at the political level.

Manager SGI Service Leads the project Recommends final Delivery report to EAC Manages project team Coordinates with other agencies Keeps EAC and CESC updated on project

CRD Information & Manages CRD owned/leased infrastructure. Are consulted in Technology & GIS planning. Support SGI Service Delivery to provide Systems information relating to technical Participates in considerations and connectivity standards Phase 2.

CRD Planning & Responsible for Emergency Management Are consulted in Protective Services and Coordination in the Capital Region. planning. Key Informants

Project Charter – Connectivity Planning in the Southern Gulf Islands 7

CRD Real Estate Provides information/support related to CRD Phase 2. owned land and leases for telecommunications infrastructure

Islands Trust Islands Trust Local Trust Committees are Engaged throughout responsible for community planning land the process, invited use decisions. LTCs are the Local to participate in Government Authority responsible for consultations. writing letters of concurrence to ISED at time of ISP applications. Island Trust Council has a model protocol for the process and siting of telecommunications infrastructure.

Internet Service Providers Develop, own, and operate infrastructure. Are consulted in (ISPs) Provide internet service. planning. Secure government funding to invest in new Phase 2 infrastructure. stakeholders.

Innovation, Science, and Federal regulatory authority. Approves ISP Are consulted in Economic Development applications. Ensures compliance with planning. Canada (ISED) Health Act – Safety Code 6. Phase 2 stakeholders. Key Informants.

Island Health Delivers digital health programs. Are consulted in planning. Key Informants

School District 64 Delivers public education, uses connected Are consulted in classrooms. planning. Key Informants

Ministry of Citizen Leading the Connected Coast and Support process Services Connected Communities initiatives. with advice, research, and information.

Ministry of Transportation Responsible for public roads and rights-of- Are consulted in and Infrastructure way on the Island planning Phase 2.

Project Charter – Connectivity Planning in the Southern Gulf Islands 8

First Nations Tsartlip, Tsawout, Tseycum, and Penekalut Key Informants Nations all have reserves in the SGI.

Local Fire Departments Each Island’s Volunteer Fire Department is Key Informants responsible for emergency response, which is influenced by connectivity.

Local Libraries Libraries provide information and access to Key Informants resources for the community.

Community Stakeholders Numerous community groups on each Island specific island have an interest in planning for stakeholder groups connectivity and sustainability. TBD.

RISK IDENTIFICATION

Risks Identification High Level Risk Response No. (Related to scope, schedule, budget, Strategy stakeholders, etc.) (if applicable)

Timeline Timeline is extended; presentation at Rural Islands Economic Summit Phase 1 – Community engagement and 1 reports on process rather than digital roadmap takes longer than presenting a completed plan. anticipated.

Scope adjusted and timeline extended; Pender coordination accomplished using existing Budget resources; information materials 2 Additional Funding for Phase 1 not produced without professional secured. graphic design, community meetings not attended by other island coordinators and do not include lunch.

Extend timeline and increase budget Key stakeholders and/or community does 3 to adequately address concerns and not support digital roadmap. ensure plan is supported.

Project Charter – Connectivity Planning in the Southern Gulf Islands 9

Resources and Budget

The time and expenses related to the Manager, Service Delivery SGI and CRD liaisons (local coordinators for Saturna Island, Galiano Island, and Mayne Island) participation in project is covered by the SGI Administration budget. Additional support will be required to coordinate the project on Pender Island. Phase 1 It is proposed that a request be made for a Community Works Fund grant for capacity building (integrated sustainability planning). A CWF grant would support the following additional expenses: - Pender Coordinator - $6000 - Graphic Design - $2000 - Community meetings - $4000 TOTAL: $12 000 Phase 2

Based on connectivity plans commissioned in other communities, connectivity infrastructure designing can cost upwards of $100 000, although there is work to be done to understand the scope behind these budget estimates. This project is eligible for the Rural Dividend Fund provincial grant (6th intake) under the “Community Capacity Building,” category. A major deliverable in Phase 1 is to make application for a Rural Dividend grant:

 Single Applicant - Maximum Funding of $100,000  Eligible applicants must contribute at least 20% of the total project cost via financial or in-kind contributions (maximum 10% in-kind contribution).  Eligible applicants can apply for up to 80% of the total project cost to maximum of $100,000.  CRD service and budget planning for 2020 will be geared towards ensuring project funding for the $10 000 - $20 000 contribution (depending on in-kind contributions).

COMMUNICATIONS

Internal Required

CRD Politicians yes

Should any of the following be Management Teams (i.e. ELT, Corporate yes informed / kept up to data about Team) this project?

Specific senior managers from departments yes not Involved in the execution of the project.

External Required

Project Charter – Connectivity Planning in the Southern Gulf Islands 10

Public Consultation yes

Advertising in print, radio, television, web, yes etc. Does the project require any of the following: Politically sensitive updates to stakeholders yes

Development of print materials for public yes consumption

SIGNOFF

Position/Title Signature Date

Project Sponsors Kristen Morley,

General Manager, Corporate Services

Justine Starke Project Manager Manager, Service Delivery, Southern Gulf Islands

Project Charter – Connectivity Planning in the Southern Gulf Islands 11

CRD GRANT PROPOSAL REVIEW Download this form and save it after filling in the first cell. SAVE lT OFTEN as a precautionary measure. lf you have any questions or suggestions for continuous improvement, please contact the CRD Grants Coordinator.

SECTION 1: APPLICANT AND GRANT INFORMATION

CRD DEPT. SERVIcE NAME: coNTACT YOUR FINANCIAL ADV|soR To ENGAGE THEM lN YOUR PROPoSAL SERVICE NO: Corporate Seru¡ces Southern Gulf lslands Adminstrat¡on 1 110

WHAT SERVICE TYPE COULD BENEFIT? WHICH ELECTORAL AREA? IF THE PROIECT I5 IN AN ETECTORAL AREA, LISI THE COMMUNITY(IE5) THAT WILL BENEFIT Cho¡ces SGI Mayne lsland, Galiano lsland, Saturna lsland, Pender lslands

GRANT PROGRAM NAME APPLICATION DUE (MI\4/DD/YTYY) BC Rural Div¡dend Program 08t15t2019

PROPOSFD PROIFCTTITI F PROIECT TYPE Southern Gulf lslands Connectivity Design Strategy Planning: Asset, Community,Governance, lnfrastructu

DESCRIBE THE OUTCOME OF THE PROJECI: This project will produce an infrastructure design strategy to implement community based Digital Roadmap for the Southern Gulf lslands. The "dig¡tal roadmap" offers a strategic approach to address the needs, benefits and trade-offs of greater connectivity The in¡tial phase will have engaged island communit¡es on the potential for ¡ncreased connectivity to support social, economic, and sustainability goals of the Southern Gulf lslands and established each island communities' own priorities for connectivity; the connectiv¡ty design strategy will advance the project through infrastructure design. lt will take into account existing service hubs and identify techn¡cal requirements needed for an ideal combination of infrastructure and technology to deliver the service needs of the communities. This will establish a strong business case for integrating private and publ¡c sector ¡nvestment opportun¡ties that can be supported for advancing the community's own connectivity goals, as identified in the¡r Digital Roadmap plans.

SECTION 2: ALIGNMENT AND IMPACT - ls it a Good Fit for the CRD? Grants can provide timely additional resources to advance organizational goals. The pursuit of a grant opportunity must, however, be carefully reviewed to check for potential impactsthat can have unexpected and unintended consequences. Some grants are straightforward; others are more complex. The questions below help sort everything outforwell-informed action.

ALIGNMENT WITH A CRD BOARD PRIORIIY? ALIGNMENT WITH A CORPORATE PRIORITY? ALIGNMENT WITH THE REGIONAL GROWTH STRATEGY? Advocacy, Governance & Accountability Business Capacity & Continu¡ty Not Applicable to SSI SGI

ALIGNMENT WITH THE SERVICE PLAN? ALIGNMENT WITH THE CAPITAL PLAN? ALIGNMENT WITH THE ASSET MANAGEMENT PLAN?

Yes - for year 2 Not Applicable Not Applicable

IF THE PROJECT ALIGNS W¡TH A DEPARTMENTAL / DIV¡SIONAL STRATEGIC PLAN, PLEASE SPECIFY WHICH ONE: CRD Corporate Plan 4b-1 and 4b-2.

THE TIME-RETATED QUESTIONS BELOW ARE SEEKING APPROXIMATIONS. FOR AN EXPLANATION OF CONTEKÍ/METHODOLOGY, CLICK HERE.

HOW MANY HOURS, APPROXiMÁIE¿Y, WITL PREPAR¡NG THE GRANTAPPLICATION TAKE? HOW MANY HOURS, APPROXMAIE¿Y, WItt GRANTADMINISTRATION TAKE IF AWARDED?

3J, ro úrJ, 30 E 31 so fl s1-7o E 71-eo f sr rro f rr:L 130 4131 Lto reflr+ lr ro Err ¡o F ¡r so Est-to E2tt so fter rro ftrrr-r:o Etzt-tto lj,ttt* GRANT REQUEST: CRD COSIS: ELIGIBLE AND INEtIGIBLE IOIAL PROJECT CO5T (EST ) MAIN SOIJRCF OF CRD FUNDING SHARE EVIDENCE OF SECURED FUNDS $ 100,000 $ 20,000 $ 120,000 Operat¡ng Budget Ev¡dence not currently âvailable

WHAT IMPAfl WII I THF APPI ICAÍION EFFORT HAVE ON THE YOUR SERVICE'S WORKPTAN? WHAT IMPACT WOULD RECEIVING TH¡S GRANT HAVE ON YOUR SERVICE'S WORKPLAN? 'l-Low: Applying is not disruptive to the Seru¡ce's workplân 1-Low:Th¡s grant ¡s not d¡sruptive to the Sery¡ce's workplan

IF APPLYING IOR THE GRANT HAS AN IMPACT RATING Of 2 OR 3, IDENTIFY YOUR SERVICE'S WORKPTAN ADJUSTMENTS NEEDED TO ACCOMMODATE THE GRANT APPLICATION EFFORT N/A

IF BEING AWARDTD THE GRANI HAS AN IMPACT RATING OF 2 OR 3, IDENTIFY YOUR SERVICE'S WORKPLAN ADIUSTIVENTS NEEDED TO ACCOMMODAÍE PROJECT II\IPLEMENTATION N/A

WHATryPE OF OBTIGATIONS WOULD GETTING IHE 1 IYPlCAL-Executing/amending agreement, claims, projecl reports GRANÏ IMPOSE ON THE CRD:

IF THE CRD OBLIGATIONS ARE TYPE 2, DESCRIBE ADIUSTMENTS TO THE SERVICE'S WORKPTAN OR ANY OTHER MEASSURES NEEDED TO ACCOMMODATE THESE OBIIGATIONS

N/A

WHAT SPI LLOVE R BE NEFITS, ABOVE AND BEYOND TH E GRANT PROGRAM OBJECTIVES, COU LD RESU LT FROM TH IS G RANT Ef FORT? SEE INÎANGI BTE BEN E FIT EXP LANATION H E RE

INNOVATION PARTN ERSH IP/COLLABORATION SUPPORT OF RURAL COMMUNITIES MITIGATION OF A SEVERE RISK

PAGE 1 OF 2 CRD GRANT PROPOSAL REVIEW Downloadthisformandsaveitafterfillìnginthefirstcell.SAVElTOFTENasaprecautionarymeasure,lfyouhave any questions or suggestions for continuous improvement, please contact the CRD Grants Coordinator.

SECTION 3: ASSET MANAGEMENT REVIEW: For projects that relate to new or renewed assets This section is orìented to infrastructure assets and may not apply to a project relating to natural assets. To respond, type or choose 'Not applìcable'as needed. Space rs provided below for commentary related to natural assets and eco-system services,

FOR WHAT YEAR IS THE A5SET IN THE CAPITAL PLAN? DOESTHE ASSET HAVE AN AS5EÎ MANAGEIVENT PTAN? WHAI IS THE ASSET'S REMAINING SERVICE L¡FE?

Choices

WHAT IS THE ASSET'S CONDITION RATING? WHAT IS RIsK OF A55ET FAILURE? Choices Choices

USE THIS sPACE, lF REQUIRED, TO ELABORATE ON ASSET MANAGEMENT CONSIDERATIONS YOU-fHlNK NEED TO BE HIGHLIGHIED (E G,: COMMENTS RELATING TO NATURAL A55ETS)

N/A

SECTION 4: THINK LIKE A FUNDER: What makes the project a great fit for the grant program?

DESCRIBE FEAIURES OF THE PROPOSED PROJECT THAT MAKE IT A GREAT FIT TO ACHIEVE THE GRANT PROGRAM'5 OBJECTIVES AND EVALUATION CRITERIA This project will advance greater connectivity in the Southern Gulf lslands, helping the rural island communities achieve common goals of sustainable economic development and community health and resilience The project will be based on the Province of BC's Connected Communities BC Digital Development Roadmap and provide a community based design framework to advance supported and strategic connectivity planning for the islands.

This project will meet the following grant program objectives: - lncrease community resilience and support econom¡c development and diversifìcation through enabling rural communities to implement their vision for long{erm vibrancy, as well as prepare and respond to economic disruptions - Strengthen the capac¡ty of small and remote communities to address unique challenges ¡n real¡zing their economic potential

It is eligible under Project Category #3: Community and Economic Development: Projects that help rural communities plan to build a foundation for economic development, economic resilience and/or grovvth, or improve community vibrancy.

SECTION 5: ATTESTATION AND APPROVALS ln this section, the Project Lead attests to the accuracy ofthe rnformation submitted ìn this form and forwards it for review and approval according to Departmental practices. The form makes room to customize approval processes to suit Divisional / Departmental needs. Completed forms are sent to the CRD Grants Coordìnator.

PROJECT LEAD ATTESTATION

/ tcERTtFyTHATTHtSpRopoSALpRovtDESATRUTHFULANDAccURAIEREpRESENTAT|oNoFTHEpRoIEcTi

/iIHAVEREVIEWEDTHEGRANTPROGRAMGUIDECAREFULLYANDATTESTTHATANAPPLIcATIoNFoRfHISPRO]ECTCANMEETALITHEGRANTPROGRAMREQUIREMENTS;

/.IATTESTTHATTHESERVICECANAN4ENDITSWORKPLANTOALLOCATETHERESOURCESNEEDEDfOROUTCOMEACHIEVEMENTWITHINTHEPROGRANITIMELINE; /; IHAVEIDENT¡FIED,INCONSULTATIONWITHMYMANAGER,ALLIMPACTS/OELIGATIONSENABLINGSENIORMANAGTMENT'SINFORMEDCONSIDERATIONOFTHISPROPOSAL

NAI\4 E TITI F DATE (MM/DD/YYYY)

Justine Starke Manager of Service Delivery for the Southern Gulf lslands 06t21t2019

MANAGER AUTHORIZATION TO PROCEED WITH THE PROPOSED PROJECT

NAME TITLE DATE (MM/DD/YYYY)

SENIOR MANAGER AUTHORIZATION TO PROCEED WITH THE PROPOSED PROJECÏ

NAME TITLE DATE (MM/DD/YYYY)

GENERAL IVANAGER AUTHORIZATION TO PROCEED WITH THE PROPOSED PROJECT

NAME IITLE DATE (MM/DO/YYYY)

THANK YOU FOR YOU R TIM E AND TH OUGHTFUT ATTENT¡ON TO THIs ASSESSMENT P ROCESS

ONCE THE REQUIRED APPROVAIS FOR THIS PROPOSAL ARE SECURED, THE PROIECT LEAD SENDS THE APPLICATION TO THE CRD GRANTS COORDINATOR

PAGE 2 OF 2 IWS EAC 19-01

REPORT TO ELECTORAL AREAS COMMITTEE MEETING OF WEDNESDAY, JULY 10, 2019

SUBJECT MAGIC LAKE ESTATES WASTEWATER SYSTEM ASSENT VOTING FOR LOAN AUTHORIZATION BYLAW NO. 4320

ISSUE

To appoint the Chief Election Officer, establish the ballot question, establish the general and advance voting opportunities, and approve the bylaw synopsis for the Magic Lake Estates Wastewater Assent Voting.

BACKGROUND

A referendum, or approval by assent of the electors (Section 344 of the Local Government Act), is required to ascertain the wishes of the electors of the Magic Lake Estates wastewater service area on Pender Island in the Southern Gulf Islands Electoral Area regarding the borrowing of funds for the Phase 1 renewal and upgrade of the Magic Lake Estates wastewater system. This process to obtain approval of the electors was selected over the alternative approval process due to the scope and value of the project and meet the expectation of the ratepayers to “have a say” in the decision.

The wastewater system infrastructure was built in the 1970’s and is now in need of renewal in order to replace infrastructure that is at or near end of life, as well as to address non-compliance violations that have been received from the Ministry of Environment. The total estimated cost to complete all the recommended upgrades is approximately $12.15 million (M). However, at the request of the Magic Lake Estates Committee, the community was presented with 3 options for completing the work in one, two or three phases. Option 1, at an estimated cost of $6M, would address most of the non-compliance issues; Option 2, at an estimated cost of $9M, addresses all of the non-compliance issues; and Option 3, at an estimated cost of $12.15M, addresses all of the non-compliance issues and upgrades other end of life insurance. See Appendix A for the June 11, 2019 staff report that was presented to the Magic Lake Estates Committee summarizing the feedback received from the April 27, 2019 public open house. At that meeting, the Committee passed the following motion:

That the Magic Lake Estates Water and Sewer Local Services Committee:

1. Approve proceeding with Option 1, for $6 million and amortization period of 30 years for the loan authorization for the Magic Lake Estates Infrastructure Renewal Project, 2. Present the decision on the Project to the community at the Annual General Meeting in August, 3. Direct staff to proceed with preparing the loan authorization bylaw, ballot question, election officer and voting day for the committee’s review prior to forwarding to the Electoral Area Services Committee and CRD Board for approval, and 4. Direct staff to seek grant funding in the amount of $3 million to address the requirements presented in Option 2. Electoral Areas Committee – July 10, 2019 Magic Lake Estates Wastewater System Assent Voting for Loan Authorization Bylaw No. 4320 2

To proceed with the assent voting for Bylaw No. 4320, it is necessary to appoint the Chief Election Officer, establish the ballot question, establish the general and advance voting opportunities, and to approve the bylaw synopsis. General Voting Day for the assent voting will be held on Saturday, November 23, 2019.

ALTERNATIVES

Alternative 1

That the Electoral Areas Committee recommend to the Capital Regional District Board:

1. That Bylaw No. 4320, “Magic Lake Estates Wastewater System Loan Authorization Bylaw No. 3, 2019”, be introduced and read a first and second time; 2. That Bylaw No. 4320 be read a third time; 3. To direct staff to implement a referendum process under Section 344 of the Local Government Act; 4. To direct staff to seek all possible grant funds eligible for wastewater infrastructure to assist with completing other required upgrades to the Magic Lake Estates Wastewater System; 5. To appoint Kristen Morley, General Manager, Corporate Services & Corporate Officer, as Chief Election Officer and Emilie Gorman, Deputy Corporate Officer, as Deputy Chief Election Officer with the power to appoint election officials as required; 6. Approve the wording of the bylaw question for the purposes of the ballot as follows: Are you in favour of the Capital Regional District (CRD) Board adopting Bylaw No. 4320, “Magic Lake Estates Wastewater System Loan Authorization Bylaw No. 3, 2019”, authorizing the Capital Regional District to borrow an amount up to but not to exceed SIX MILLION DOLLARS ($6,000,000) for the purpose of administering, planning, designing, acquiring and constructing the capital renewal and upgrade of the Magic Lake Estates Wastewater System. YES or NO?”; 7. Approve that the General Voting Day be held on Saturday, November 23, 2019 with the Advance Voting opportunities held on Wednesday, November 13, 2019 and Wednesday, November 20, 2019 at voting places to be determined by the Chief Election Officer; and 8. Approve the synopsis of Bylaw No. 4320, attached as Appendix A, for advertising purposes.

Alternative 2

That the report be referred back to staff for further review.

IMPLICATIONS

The loan authorization for Phase 1 of the project is $6,000,000. This will enable Phase 1 to proceed, pending elector assent, regardless of whether or not a grant is found and/or awarded. If a grant is found and awarded, then that could enable the other phases of the proposed upgrades to be completed as well.

The costs of a referendum are covered by the service itself. Generally a referendum of this scope would cost approximately $18,000. A large majority of the costs come from mandatory statutory Electoral Areas Committee – July 10, 2019 Magic Lake Estates Wastewater System Assent Voting for Loan Authorization Bylaw No. 4320 3

advertising. There are approximately 716 folios (or properties) in the service area, which means an estimated eligible voter count of 2000 resident and non-resident property electors. Mail ballots are used in CRD elections to assist the large number of non-resident property electors who do not reside on-island. The referendum costs will be funded by the service’s Capital Projects.

CONCLUSION

The Magic Lake Estates wastewater system is in need of renewal to prevent infrastructure failure, minimize increasing operational and emergency response costs, and to address non-compliance violations. The total cost of the renewal project is estimated at $12,150,000. However, it is anticipated that referendum requesting support for that amount would not succeed, so the Magic Lake Estates Committee passed a motion to proceed with Phase 1 at $6,000,000 and to seek grant funds in order to complete Phase 2 upgrades as well. Staff are ready to proceed with referendum pending CRD Board approval of the recommendation.

RECOMMENDATIONS

That the Electoral Areas Committee recommend to the Capital Regional District Board:

Submitted by: Malcolm Cowley, P.Eng., Manager Wastewater Engineering and Planning

Concurrence: Ian Jesney, P.Eng., Senior Manager Infrastructure Engineering

Concurrence: Kristen Morley, J.D., General Manager, Corporate Services & Corporate Officer

Concurrence: Ted Robbins, B.Sc., C.Tech., General Manager, Integrated Water Service

Concurrence: Robert Lapham, M.C.I.P., R.P.P., Chief Administrative Officer

MJC:TD:so:dd

Attachments: Appendix A – June 11, 2019 staff report to Magic Lake Estates Committee Appendix B – Synopsis of Bylaw No. 4320 Appendix C – Bylaw No. 4320

MLE 19-01

REPORT TO MAGIC LAKE ESTATES WATER AND SEWER LOCAL SERVICES COMMITTEE MEETING OF TUESDAY, JUNE 11, 2019

SUBJECT MAGIC LAKE ESTATES WASTEWATER INFRASTRUCTURE RENEWAL – RESULTS OF OPEN HOUSE AND NEXT STEPS

ISSUE

To summarize the feedback received from the April 27, 2019 Open House and outline the Referendum process and the next steps required to advance to the Magic Lakes Estates Wastewater Infrastructure Renewal project.

BACKGROUND

At their meeting held March 12, 2019 the Magic Lake Estates Water and Sewer Committee requested staff to proceed with a Public Open House on April 27, 2019. Therefore, materials were prepared for the Open House including: a notice of the open house that was inserted with the second quarter utility bill, a Frequently Asked Questions sheet, 19 full-size display boards, take-away summary sheets, and a Feedback Form. In addition, the committee members informed people of the Open House through social media, an article in the Pender Post, and by word of mouth.

The Public Open House was well attended as about 125 people came out to receive information and some also attended a tour of the Schooner Wastewater Treatment Plant (to compare: approximately 60 people attended the 2014 Open House). Feedback from the residents was received until June 2, 2019. The number of feedback forms received (by hand, email and electronically), totalled 133.

A numerical summary of the responses received from the Feedback Form follows (additional comments are noted in the DRAFT Public Feedback Summary Report attached in Appendix A):

Responses Questions % of Number total 1. Do you feel that you have received enough information and have a good Yes - 113 89% understanding of the issues and challenges associated with the Magic Lake Estates wastewater system? No - 14 11% Yes - 122 95% 2. Do you think upgrades are required on the wastewater system? No - 6 5%? Yes - 120 95% 3. Do you live in the service area No - 6 5% Option 1 – complete work in 3 phases 37 28% 4. Which of the three options do you Option 2 – complete work in 2 phases 23 17% prefer and why Option 3 – complete work in 1 phase 56 42% I need more information/no response 17 13% 5. If you chose Option 1 above, would you support the decision to borrow Yes - 36 76.5% $6,000,000 to proceed with option 1? No - 4 8.5%

IWSS-297445977-5125 Magic Lake Estates Water and Sewer Local Services Committee – June 11, 2019 Results of Open House and Next Steps 2

Responses Questions % of Number total Need more 15% info - 7 Yes - 24 67% 6. If you chose Option 2 above, would you support the decision to borrow No - 5 14% $9,000,000 to proceed with option 2? Need more 19% info - 7 Yes - 53 81.5% 7. If you chose Option 3 above, would you support the decision to borrow No - 2 3% $12,150,000 to proceed with option 3? Need more 15.5% info - 10 20-Year Amortization 19 14% 8. If options 1, 2 or 3 are chosen, would you prefer 25-Year Amortization 22 17% a 20-year, 25-year, or 30-year load period? 30-Year Amortization 67 50% Other/no response 25 19% Criteria/Factor 1 2 3 4 5 Affordability 24 17 15 19 35 9. Rate the following from the most Renew infrastructure before it important (1) to the least important fails 65 20 22 3 2 (5) factor that is influencing your decisions. Protect the environment 15 42 16 22 14 Meet Regulatory requirements 13 15 23 30 30 Improve reliability of system 12 17 28 27 25

Based on the feedback received, the residents clearly agree they have received enough information and that upgrades are required. The majority of the responses favoured Option 3 and would strongly support the decision to borrow $12.15 million. A majority of the respondents also favoured borrowing funds over a 30-year loan amortization period.

The most important factors influencing the community’s decision appear to be renewing the infrastructure before it fails, affordability and protecting the environment. This seems to indicate that although people are concerned about affordability, (and likely favoured the 30-year loan as a result), they are still willing to pay for and invest in renewing the infrastructure and protecting the environment.

The next steps required to move the wastewater renewal work forward are for the Committee to decide on which option and loan amortization staff should proceed with for the upcoming referendum. See Appendix B for an outline and timeline of the referendum process.

ALTERNATIVES

Alternative 1

That the Magic Lake Estates Water and Sewer Local Services Committee: 1. Approve proceeding with Option 3, for $12.15 million and amortization period of 30 years for the loan authorization for the Magic Lake Estates Infrastructure Renewal Project, 2. Present the decision on the Project to the community at the Annual General Meeting in August, and Magic Lake Estates Water and Sewer Local Services Committee – June 11, 2019 Results of Open House and Next Steps 3

3. Direct staff to proceed with preparing the loan authorization bylaw, ballot question, election officer and voting day for the committees review prior to forwarding to the Electoral Area Services Committee and CRD Board for approval.

Alternative 2

That the Magic Lake Estates Water and Sewer Local Services Committee: 1. Approve proceeding with Option 1, for $6 million and amortization period of 30 years for the loan authorization for the Magic Lake Estates Infrastructure Renewal Project, 2. Present the decision on the Project to the community at the Annual General Meeting in August, and 3. Direct staff to proceed with preparing the loan authorization bylaw, ballot question, election officer and voting day for the committee’s review prior to forwarding to the Electoral Area Services Committee and CRD Board for approval.

Alternative 3

That the Magic Lake Estates Water and Sewer Local Services Committee: 1. Approve proceeding with Option 2, for $9 million and amortization period of 30 years for the loan authorization for the Magic Lake Estates Infrastructure Renewal Project, 2. Present the decision on the Project to the community at the Annual General Meeting in August, and 3. Direct staff to proceed with preparing the loan authorization bylaw, ballot question, election officer and voting day for the committee’s review prior to forwarding to the Electoral Area Services Committee and CRD Board for approval.

IMPLICATIONS

Alternative 1 – As indicated in the public feedback, the majority of respondents favoured Option 3 - completing $12.15 million in required upgrades all in one phase, and also favoured a 30-year loan amortization period. As presented at the Open House, the financial implication of borrowing $12.15 million over 30 years results in an annual parcel tax increase of approximately $1,005 per year. This is in addition to the existing parcel taxes and user fees for both the sewer and water utilities.

If directed to proceed, staff anticipate that the referendum voting day could be held in November, 2019. If the Committee requires more time to make a decision, this will likely result in moving the referendum voting date to January or February 2020.

Alternative 2 – Approximately 28% of survey respondents favoured Option 1 - completing $6.0 million in required upgrades all in three separate phases, and 50% favoured a 30-year loan amortization period. As presented at the Open House, the financial implication of borrowing $6.0 million over 30 years results in an annual parcel tax increase of approximately $496 per year. This is in addition to the existing parcel taxes and user fees for both the sewer and water utilities. This alternative will require subsequent funding/borrowing to complete the remaining $6.15 million of required upgrades. Of particular concern with this Alternative, is that Cannon WWTP will not yet be replaced with a pump station, and the existing plant regularly exceeds it permitted capacity and the tanks are significantly corroded and could fail in the very near future.

Magic Lake Estates Water and Sewer Local Services Committee – June 11, 2019 Results of Open House and Next Steps 4

Alternative 3 – Approximately 17% of survey respondents favoured Option 2 - completing $9.0 million in required upgrades all in two phases, and 50% favoured a 30-year loan amortization period. As presented at the Open House, the financial implication of borrowing $9.0 million over 30 years results in an annual parcel tax increase of approximately $744 per year. This is in addition to the existing parcel taxes and user fees for both the sewer and water utilities. This alternative will require subsequent funding/borrowing to complete the remaining $3.15 million of required upgrades. This Alternative would include the replacing Cannon WWTP with a new pump station which is highly recommended in order to address capacity issues at the plant and eliminate the risk of tank failure.

CONCLUSION

The April 27, 2019 Public Open House was well attended and the information presented was well received. The community overwhelmingly understood the information and agrees that upgrades are required. Of the options presented, the majority favoured Option 3 - completing $12.15 million in required upgrades all in one phase. A majority of the respondents also favoured the 30-year loan amortization period. The most to least important factors influencing the community’s decision is: renewing the infrastructure before it fails, affordability, and protecting the environment. The next steps required to move the wastewater renewal work forward are for the Committee to decide on which option and what loan amortization staff should proceed with on the upcoming referendum.

RECOMMENDATION

That the Magic Lake Estates Water and Sewer Local Services Committee: 1. Approve proceeding with Option 3, for $12.15 million and amortization period of 30 years for the loan authorization for the Magic Lake Estates Infrastructure Renewal Project, 2. Present the decision on the Project to the community at the Annual General Meeting in August, and 3. Direct staff to proceed with preparing the loan authorization bylaw, ballot question, election officer and voting day for the committee’s review prior to forwarding to the Electoral Area Services Committee and CRD Board for approval.

Submitted by: Malcolm Cowley, P. Eng. Manager, Wastewater Engineering and Planning Concurrence: Ian Jesney, P. Eng., Senior Manager, Infrastructure Engineering Concurrence: Ted Robbins, BSc, C.Tech, General Manager, Integrated Water Service

MC: so

Attachments: Appendix A – Public Feedback Summary Report Appendix B - Referendum Process

APPENDIX B

REFERENDUM PROCESS

1. MLE Committee to decide on Option and loan amortization period June 11, 2019

2. Prepare Referendum Question and draft Loan Authorization Bylaw July

3. CRD Board approval of 1st, 2nd & 3rd readings – Loan Authorization Bylaw. Aug 14

4. Send Loan Authorization Bylaw to Inspector of Municipalities (4-6 weeks) Aug 15

5. Town Hall meeting to Update the Community on the Referendum Aug AGM

6. CRD Board to establish Referendum question, polls & Election Officer Sep

7. Prepare Mail-out to include with water bill – Referendum Notice Oct 3

8. Approval of Inspector of Municipalities (based referendum date of Nov 16) mid-Sep

9. Advertise official notices prior to Referendum (Chief Election Officer) Oct

10. 2nd Town Hall Meeting (if required) Nov 2

11. Advance voting Nov 7 & Nov 14

12. Referendum Voting Day Nov 16

13. Board receives Referendum results and, if successful, adopts bylaws Dec 11

14. 30-day quashing period ends Jan 15, 2020

15. Apply for Certificate of Approval Jan 17, 2020

16. Prepare Scope of Work for Detailed Design Feb – Mar, 2020

17. Secure initial draw on MFA Loan April 2020

IWSS-297445977-5125 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT

Magic Lake Estates Public Feedback Summary Report Wastewater Infrastructure Renewal Open House, April 27, 2019

1 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT

Table of Contents

Introduction 3 Feedback Summary 4 Feedback Data 5 Written Comments 11 Appendices 24

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Introduction

The original Magic Lake Estates (MLE) Sewer System was installed by a developer in the late 1960’s. There has been some expansion over the years and currently there is about 15 km of sewer pipe (primarily 150 mm in diameter and asbestos cement pipe), about 1 km of forcemain pipe from six pump stations, about 316 manholes and two treatment plants (Schooner and Cannon). The sewer service area is currently about 210 hectares and includes 714 parcels of which only 623 are currently connected (in 2018). It has been well known for many years now that much of the original infrastructure is at or near the end of its life and that upgrades are now required. In 2011, Stantec completed a report entitled “Magic Lake Estates Sewerage System - Asset Condition and Engineering Study”. The report identiﬁed a number of issues with the infrastructure and recommended upgrades to the collection system, pump stations and treatment facilities. A few upgrades have been completed since then, and the remainder of the MLE wastewater system was recently inspected, reviewed and evaluated again to identify additional upgrades that need to be completed. This information has been presented to the Magic Lake Estates Water and Sewer Committee and recently to the whole community at a Public Open House on April 27, 2019. All information has been posted onto the CRD website. Feedback forms were provided to the public and were requested to be submitted by May 24 which was extended to June 2, 2019. The information received from the Feedback Forms has been summarized in this Summary Report and will be used to help the Committee make some decisions on the upcoming referendum to borrow funds to complete the upgrades. The Feedback received was not binding and is unaudited, although it was strongly emphasized that only one form be submitted per person and that their comments truly reﬂect how they would vote on an upcoming referendum.

3 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT Feedback Summary

Total Magic Lake Estates Sewer System Feedback Forms submitted: 133

Percentages of total responses indicating whether respondent felt they had received enough information about the project Enough Information: 89% Not Enough Information: 11%

Do you think upgrades ar required on the system? Yes: 95% No: 5%

Percentages of total responses identifying a replacement project option Option 1: 28% Option 2: 17% Option 3: 42% No Response/Need more information: 13%

Percentages of total responses identifying a loan type option 20-Year: 14% 25-Year: 17% 30-Year: 50% No response/Other: 19%

Top Ranking Criteria Inﬂuencing Preferences Infrastructure Renewal Affordability Protect the Environment

*Feedback numbers do not necessarily represent one response per person. Response was not required for all questions. Numbers are rounded up.

**See the Written Comments (page 11-23) for further information.

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Feedback Data

5 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT Overall Feedback Summary

Question 1: Do you feel that you have received enough information and have a good understanding of the issues and challenges associated with the Magic Lake Estates wastewater system?

Yes Received enough information: 89% (113 responses) No Did not receive enough information: 11% (14 responses)

Question 2: Do you think upgrades are required on the wastewater system?

Yes: 95% (122 Responses) No: 5% (6 Responses)

Feedback numbers do not necessarily represent one response per person. Response was not required for all questions. Percentages have been rounded to the nearest whole number.

6 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT Overall Feedback Summary

Question 3: Do you live in the service area?

Yes: 95% (120 Responses) No: 5% (6 Responses)

Question 4: Which of the three options presented do you prefer and why?

Option 1: 28% (37 Responses) Option 3 Option 2: 17% Option 2 (23 Responses) Need Option 3: 42% more info (56 Responses) Option 1 No Response/Need More Info: 13% (17 Responses)

Feedback numbers do not necessarily represent one response per person. Response was not required for all questions. Percentages have been rounded to the nearest whole number. Numbers have been rounded up.

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Overall Feedback Summary

Question 5: If you chose Option 1, would you support the decision to borrow $6,000,000 to proceed with option 1?

Yes: 77% (36 Responses)

No: 9% (4 Responses) Need more info: 15% (7 Responses)

Question 6: If you chose Option 2, would you support the decision to borrow $9,000,000 to proceed with option 2?

Yes: 67% (24 Responses) No: 14% (5 Responses) Need more info: 19% (7 Responses)

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Overall Feedback Summary

Question 7: If you chose Option 3, would you support the decision to borrow $12,150,000 to proceed with option 3?

Yes: 82% (53 Responses) No: 3% (2 Responses) Need more info: 16% (10 Responses)

Question 8: If Options 1, 2 or 3 are chosen, would you prefer a 20-year, 25-year, or 30-year loan period?

20 - Year: 14% 20 Year 25 Year (19 Responses) 25 - Year: 17% (22 Responses) 30 - Year: 50% 30 Year (67 Responses) No Response/Need More Info: 19%

Feedback numbers do not necessarily represent one response per person. Response was not required for all questions. Percentages have been rounded to the nearest whole number.

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Overall Feedback Summary

Question 9: Rate the following form the most important (1) to the least important (5) factor that is inﬂuencing your decisions.

3 3 14 22 30 25 35

20 27 19 16 30

15 28 42 23 65 17

15 17 24 15 13 12

Renew Affordability Protect the Meet Improve infrastructure environment regulatory reliability of before it fails requirements system

1 = Most Important 2 3 4 5 = Least Important

Feedback numbers do not necessarily represent one response per person. Response was not required for all questions. Percentages have been rounded to the nearest whole number.

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Written Comments

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Written Feedback Summary

Do you feel that you have I do not know what options have been considered. Were grant applications made for received enough information Phase 1? If yes, why is there an increase in cost and have a good understanding to do the project in 3 phases? of the issues and challenges No. Costs are not explained to part time associated with the Magic Lake residents adequately. Estates Wastewater System? No. What are the ultimate goals for the project? Speciﬁcally, the collection system. Yes, BUT it is clear that the experts have not The screening system and/or the processing taken advantage of all the relevant information system. If ultimately the processing system is such as use of composting toilets in Sweden. to be upgraded, what are the ultimate goals of this upgrade, for example, the elimination of Yes and No. Year of increased tax start would all bacterial, virial and prions? If so has a list of be helpful to know – or immediately after alternative technologies to do this been made? referendum? No. Cost savings by going to phase 3 now

Yes. Charts and display panel very informative. plus ongoing operational costs/savings when Always issues, I could understand better problems ﬁxed. though. Do you think upgrades are Yes. I also spoke by telephone to the CRD about this. required on the wastewater system? No. Is a referendum mandatory? Are grants likely to assist with tax burden for homeowners? Yes, BUT some costs could be reduced.

No. If the committee, who I presume are No. Maybe my answer is real. As just one essentially experts at this point, cannot provide example, in the report it says we need to a clear recommendations, what chance do we “rehabilitate” manhole covers. The manhole the ordinary busy taxpayers have at making the covers I see are heavy steel and at least the best decision? one if front of my house appears to be in perfect condition. This makes me wonder If the No. Since I was not able to attend the meeting, approach is to just replace everything, even if they don’t have to (which unnecessarily drives

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If you chose Option 1, what are be it., but all phases should get done. the reasons? Easier hit ﬁnancially.

Get it done sooner than waiting any longer. Good to spread out into Phases, but reserve right to FastTrack later if system failures threaten. Cost. Must keep the diversity of income we now have on Pender otherwise we’ll look like Salt CRD repeatedly goes over budget. Spring Island. We should get started right away, and this may Lower cost. be easier if we begin with Option 1.

Option 1 leaves possibility open of obtaining Improvements to the collection system will grant money for phases 2 and 3. Also allow decrease the pressure on the treatment plants possibility of monitoring any improvements and provide opportunity to understand what we such as reduce stress on the sewer system from need for the future. reduced inﬁltration before deciding on planning for future phases. We have to be responsible and accept the fact that the current system is at EOL. Let’s start the If you do not look after the wastewater system remediation effort and hope there is federal where are you going to live? money available at some to assist.

Best cash flow for fixed income retired seniors. Reduce inflow first then apply for grants also Lowest cost impact on property tax payers temp power c-can should be done permanently If it is necessary to do (ie. See comments) let’s not twice. spread out the cost and work load. Let’s fix the leaks for now and see where we are. If you chose Option 2, what are

Best strategy to secure future grants. the reasons?

We will not know the amount of room for the One more chance to apply for grants before the connection of the Cannon plant to the Schooner last phase. plant until all of the leaks are corrected and at this point may buy us tome time to secure some Thanks for your efforts so far. Wish this had grants for the additional work required in the passed the referendum a few years ago. future. Seems to best address the immediate issues. I don’t believe all three phases of upgrade are required at this time. Takes care of critical items in one project.

I want to see all 3 phases done, but let’s make I would vote Option 3 if you could demonstrate sure the most critical parts get done ﬁrst, then immediate savings (either capital or ongoing proceed to the rest. If this takes a little longer, so operation) from Option 3 being implemented

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immediately – I ﬁnd this lack of detail The work is absolutely necessary and it will never problematic. get any cheaper. Let’s get on with it.

While we recognize that all of the work needs to It always costs more if projects are drawn out over be done, affordability plays a role in our decision. time. Let’s just get it done.

That will cover the most important work yet keep Would rather get the entire thing done. I suspect the costs down somewhat for taxpayers. trying to implement the solution in phases will lead to extra costs and/or some decisions that The most affordable and effective solution for compromise the overall solution in the future. residents on lower income. The cost will be greater if the project is prolonged Option 1 doesn’t address enough issues up front; and it will be the next generation that will pay for Option 3 may involve too much to do at once; it similar to the George Massey Tunnel project. Option 2 gets critical work done and allows time for the ﬁnal work which allows time for grant Rip off the band aid and get it done. This has been applications and addressing any new items that going on for too long. come up! Option 1 or 3 would be ﬁne.

Less disruptions – quicker. BUT, I feel the reasons If you chose Option 3, what are given online were vague.

the reasons? Do it properly and get it done. So that the project can be completed in a timely If we truly care about our ocean, we need to suck and efficient manner avoiding any unwanted or it up and commit. harmful problems. We hope this will be the most cost effective approach and trust that efforts will To quickly and efficiently (1) achieve be made to obtain grants to assist with these environmental compliance/responsibility (2) costs. system reliability. Provides greater flexibility should situation The cost is only going up…(labour, parts, interest… change. For instance unexpected failure of a etc.) so the sooner the better. civility. I live across from it. It needs to be done before it is Needs to be done, more efficient to have all on an ecological disaster. one plan. Too many delays to date. Just get it done! Get it done – avoid environmental damage – avoid cost increase of the three phases. We selected option 3 assuming there will be some grants to fund this…Otherwise Option 2. Costs will likely increase if we wait to do the later phases.

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Best to have the money available to do all the it could also mean expensive renewal all at once upgrades at today’s prices than wait and see the in future if everything ages at one time. cost escalate. Do it now before prices rise. Cheaper overall…the system is failing and needs to be completed in one phase. Need a realistic appraisal of Fed/Prov grant “likely” in 2020/21/22 Lock in costs, potential for them to rise in the future, or potential for other problems to I prefer Option 3 because the work has to be manifest if the repairs are delayed = more costs. done. I don’t know why it makes sense to offer to do the work in 2 or 3 phases, when it means The work needs to get done, a complete system having to go through multiple additional public will minimize the risk and costs will just continue consultations, and, as I understand it, more to go up if we wait too long in the future. votes, all the while incurring more expense, after each phase. What would be the purpose in Cost savings. that when it’s already been determined that this work is vitally necessary? We have had enough band aids. Need to get this done for the future. Next issue will be catastrophic failure of the system and ultimately environmental impacts. Opens us I need more information. up to signiﬁcantly more costs and liability risks. This needs to be done or we potentially will face I want to see a credible analysis that really much more sever costs. demonstrated the desire to get maximum value for the long term. It seems intuitive to me that Best to get all the work done consecutively. this project gets done in one phase, possible over Get it over with. the course of one summer and fall period. Just get it done. The more phases that are created We need to get the whole system ﬁxed to over a longer time period tends to increase the prevent failure but also so we don’t have to overall cost. I want to see creative solutions. reopen the conversation in 10 years. At the very Are the contractors local or from off island? How least, get to Phase 2. much of the cost is for travel and housing, each could be greatly reduced by various means. Costs can never go down for infrastructure and Show me a detailed budget. compliance related activities. Best to get it all done at one time based on current requirements Prefer one phase or two phases. Want to know and save on mobilizing costs as well. more about payment options.

It will cost more the longer it is put off and a The information boards indicate that there may lower annual cost is more appealing. be grants available for Phase 2 and 3, so I favor proceeding with phase 1. Just do it! The inconvenience, cost and focus of getting it done all at once make sense. However, If my costs were diminished through grants I

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would choose Option 1. However if my costs do project, it needed to be more available online - in not diminish then do it all and get it over with: depth. The info provided was very vague. Option 3 Keep pursuing more funding to keep cost down. It’s way too much money. Do it right once.

It has been an effective and reliable system and we wish it to continue to be so. In that regards Please provide any further the people operating it have been great and we comments you have on the want to support them by having a functional and proposed works and the Magic reliable system. Lake Estates wastewater system. 30 – year amortization with option to apply for grants. To make one time payments. Up to now both have served us well. Now we need to do major maintenance before it fails Let’s get on with it! completely. I suspect that the original owners who paid for the system have gone in the past 20 I would like to know how the expected savings years and most of the current owners will have have been worked into the system upgrade moved off the island or passed on. costs. Residents are being asked to make an investment, the benefits of which will include Apply for as much grant money as possible. environmental compliance and greater system Give tax credits or rebates to low income / fixed reliability. However, the benefit of cost savings is income users. Require all property owners in the also noted in the open house material (“greatly sewer service area to install a debris trap / filter in reduced labour and trucking costs”, “emergency their sewer pipe to keep unwanted objects form call-outs will be minimized”). Presumable reaching the waste water plant. If the sewer line these savings have been applied to reduce the plugs up, the owner is responsible for the cost estimated system upgrade costs, or the expected to clean it out so other sewer users don’t have annual tax increases, but it is not clear where to pay for a few irresponsible property owners. and how much. There should also be more insight Revise the building code to allow composting into the financing: 1) is ten year financing the toilets. Allow gray water collection and reuse by maximum available? 2) what is the borrowing homeowners. Obtain reasonable priced budgets entity, 3) what is the lending entity? form reliable, honest contractor. Make the bidding process accessible to smaller / local contractors It needs to be done. Let people know what the by removing unreasonable barriers. Eg., excessive lump sum payout is. That is a factor to consider for insurance and bonding requirements. resale.

We live in a digital age – please put more info Provide information on the one time payment online or have an online tour. We were away option. when the meeting was held. This form should have been available online – I think more people Thanks! would have responded if it was. For such a big

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Please try to make long-term savings plans for (rental model of the system, not ownership) future projects, and apply for any grants possible. Thank you to all on the committee for all your Thank you for an informative consultation hard work on this and for keeping us so well process! informed!

I don’t understand how we got to this position. I’ll lower my standard of living before voting Some things are essential and I don’t believe we against environmental issues. That said, the should allow folks to opt out and hide their heads basics matter for everyone – safe, dry home with in the sand. Let’s do it. And figure out how to nutritious meals. Oh, and a good dog. make sure we address other issues earlier. My support of borrowing is contingent on a one- Have you considered any level of government time lump sum payment option being made help? Municipal, Prov., Federal? We pay fairly available. high taxes already with little shown for it locally. As an owner of an empty, unconnected lot in The upgrade is important to complete. the sewer service area, affordability is my prime concern; otherwise the parcel tax becomes The works need to be done and I wonder how it ridiculous for a service I am not even using, and I is so so bad that we are in this place. I hope the will sell. system will be getter managed financially in the future so that we can do phase 3 fairly quickly. I expect increased taxes will significantly impact Magic Lake property values; however so will Continue to pursue grants – this project is shovel collectively sticking our heads in the sand and ready. letting the situation deteriorate further.

Work to increase the service areas – there should Given the previous referendum failed to pass, I be a deliberate, targeted effort to approach the think keeping taxes affordable is the only hope obvious, logical lots that are currently not part of of success in a referendum. the service area in order to expand the base of users. Property taxes are already prohibitive. Education is outrageous for kindergarten through middle Tell people how much they would save by doing school. The Island Trust is high. Not sure why. The more now – both capital and operating. CRD could provide land use services. It gets rid of Coordinate with other service groups re: project one more government layer. work (street paving – do not end up with cross cuts or other challenges post project and share Clearly it is time for a bold solution to a the costs across different service budgets. failed sewer system and switch to lower cost composting toilets in tandem with grey water Option 1 is not truly an option, it must be done, solutions. The stand alone toilet at the tennis and this should not be presented as such courts has demonstrated, over the last 5 years, they can be successful in Mogee Lake. Perhaps a Future levies need to consider/ include capital small, subsidized pilot project could kick off this replacement as it is unfair that long term users winning solution to our never ending battle with who have just moved away are not contributors roots and shoddy infrastructure.

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If not composting toilets and grey water usage at The CRD and province must lobby for any very least ensure each household has low flush assistance possible. We’ve been paying water toilets and low flow shower heads. fees and taxes for years, now we are supposed to pay for utilities repairs? The tax burden is significant. This is worrisome for people on fixed incomes. Why are alternative That’s what the taxes are for! I’m sick and tired of treatment options for human waste not being taxed to death and the government owes presented? This issue was raised at the last us! They have no problem giving away millions referendum. Technology has improved for electric to drug addicts and their special interest groups, toilets; we want to see a review of an option but if you are a hard working taxpayer, don’t to install toilets of this type in each home. This even think about getting a dollar back. would reduce water usage, and reduce treatment requirement and capacity of the whole system. A If any moneys have not been spent and large part of this might be saved in cutting back transferred into general revenue by the CRD in other treatment plant costs. The system demand the past, this money should be included in the would also be reduced, reducing labour, clogging repairs of the existing system that requires fixing. problems. Low flow toilets should be mandatory Failure of this system will impact the marine Eco if nothing else done. systems that are now under the endangered species at risk act. Chinook and southern resident There needs to be an independent agency whales. The out flow over private properties on monitoring the progress to keep cost overruns at Cannon may be a large liability to the CRD and a minimum. Full accountability. MLPOs.

Get it right the ﬁrst time. Do all three phases. Regulatory requirement are too strict for such a small community to meet and afford. It needs to be done. The longer we wait, chances are that the higher the cost will run. This needs to be done before the system fails.

As I understand, this is the 3rd time residents of The kind of thinking I want to see is from Magic Lake have been asked for feedback. So someone who might be called an “efficiency glad you have not given them/us a Do Nothing expert”. Maybe these efforts have already gone Option! In my opinion, get it done in its entirety into this report. It’s not clear to me they have as soon as possible! Prolonging the work over and to be honest, I think it’s rare. I see wasteful a longer period will only increase costs due to government spending everywhere I look. I’d inflation and rising interest rates. One Porta- like to change this and built a cost efficient Potti costs $90 a month to rent so as I see it, the and long lasting system that requires minimal increase in Property Taxes will be cheaper and maintenance (which could result in operation more convenient! savings going forward, an idea I don’t see mentioned here. I know what you’re thinking, It has to be done. It will be easier and cheaper to why don’t I volunteer to be on the committee. do it properly before it fails. Many people count If I had the time, I would. I do appreciate all of on it. Borrowing on a 30 year period is too long the hard work you have done and continue to as the system needs to pay itself before we have do. I need to see one clear option that yields an to borrow. optimal solution for the long term. I would love

18 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT to see a majority of the worker-hours of this work can start in 2020! project come from those residing on Pender. Thanks to all the volunteers! Why not make that a requirement for bidding on this job? I have an easier time voting to spend We are concerned about the reliability and the millions when I know a decent chunk will remain affordability of the system. on Pender and line the pockets for wealthy owners elsewhere and pay for inefﬁciencies like If an individual homeowner decided to go with a excessive travel, overpriced short-term housing, 20 year amortization period, could they pay off long delays between phases, new manhole the debt earlier (at some point)? covers that weren’t needed, etc. All projects over the last (?) years have been Please start the upgrades a.s.a.p. over budget.

Are there any options for a property to pay their Was a grant applied for the project? portion as one lump sum instead of amortizing? And how much would that be? Any possibility of provincial coverage?

We are in an enviable position compared to Septic field? many other islands including large parts of Vancouver Island to have water and sewer. If Need more info on other ways of funding the this fails, and it will if we don’t finally deal with project. it, 12 million will seem like a great deal. We are opening ourselves up to significant litigation and In question 9, the purpose of regulatory overall issues with a failed system. If we push requirement is to protect the environment . In for this (option 3) it will be the most economic the cost estimates, what percentage has been solution. Get it all done and make us on Pender set aside for contingencies? Has consideration all proud. If we don’t and it fails, assuming been given to earthquakes, and were grants contractors are available when we need them, available for upgrades? Will there be an option which is a huge assumption, the loss will be for property owners to pay a lump sum instead much more significant. I also agree with option of annual? to pay the allotted amount upfront to avoid amortization charge. These comments pertain to the sewage processing stage only. The collection of sewage Would like to know what amount due if the and its initial screening remain the same entire upfront cost paid. regardless of the ultimate sewage processing that may occur. If your goal is the removal of Impressive presentation and very informative the dangers associated with all the organics tour. Thank you! contained within the sewage and to allow the night soil to be sold to gardeners, then the My intention would be to pay in a lump sum, sewage processing plant is very different than however, regardless of the amortization period. current ones, such as the one currently being installed in Victoria, where the goal appears Let’s get the referendum process started so this to be to line the pockets of the contractors

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building a clunky obsolete design. If the MLPOS know my email address! goal is to reduce the biological load of the sewage: parasites, microbes, viruses, prions, It was a while ago that I talked to the CRD. I and active pharmaceuticals then check on the asked them why are we being asked to pay for neutralization rate of the traditional sewage our own sewage treatment plant, when it is the processing system that the CRD will otherwise expectation of most Canadians, certainly every force upon you compared to a water polishing Canadian in the Lower Mainland of BC and urban system that would cost much less and is very or populated areas everywhere, that sewage much easier to maintain. There is a picture of treatment plants are built and upgraded without Governor Brown Sr. drinking a glass of sewage open house presentations, public consultations water after going through a water polishing and votes. It is my understanding that Magic sewage treatment system. See if your wonderful Lake property owners are being asked to pay for CRD sewage engineer would drink a glass of this service because Magic Lake property owners water from one of the current CRD operating are the only users of the sewage treatment or proposed ST systems and you can see that system. the wool is being pulled over your eyes at considerable extra taxpayer expense. It raises Many Canadians have sewage/wastewater the question of whether there is some kickback treatment systems regardless of where they live process underlying the CRD position in all of this. and who uses it. I should think this would be covered though a combination of reasonable, It would be nice to know what the estimated sustainable. Taxes and government funding, as lump sum amounts would be. I am assuming a beneﬁt of modern society. $17,500 for all three phases? My property taxes were already high. This Is this survey a lot of hooey? Surely the assessment will mean I will be paying, as I government is going to insist on the entire job understand it, if I’ve added up the numbers being complete. Why not just say so. correctly, approximately $3,500 per year, for If further grants might be available later why years to come (And that’s assuming there will be are we not able to claim them now? future changes to taxes). If I lived in Vancouver, I could understand a higher tax rate, but this is If we choose Option 1 or 2 what is the estimated rural property. It’s a lot of money. time line to eventually complete all phases. I do support this project. I know this work is You give false hope to many when you suggest vitally important to the Gulf Island and the that they may be able to defer these costs. environment. I fully support the 3-phase Only those whose ML home is their principal renewal project being done at once, without residence might do that! further consultation and votes; however, I It is bizarre that the magic lake board and CRD wish to express my opinion that I feel it is a might choose to deprive those who are not able substantial burden of cost for ordinary people to attend and vote their right to have a say. living a rural life. What could possibly motivate such a decision! Finally, how is this survey anonymous when I did not choose a ﬁnancing amortization period you want them emailed in?? Both the CRD and because we will be opting to pay in a lump sum

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to avoid the cost of borrowing. It is important with the completion of this important project. that the option and instructions on how to pay Support for complete repairs, all three phases in a lump sum be relayed to residents so the ASAP, Magic Lake Sewar System . I Ray Higgs opportunity for those who would like to pay and my wife Christina Beckett of 3700 Starboard all at once can do so. I would also like some Crescent, Pender Island, BC, fully support the assurance that our property tax bill will reflect proposed upgrades and repairs to The Magic that we are exempt from the financed sewer Lake Sewar system, including all three phases, costs, either as a line item showing the financed to be completed as quickly as possible. We are costs at $0 or a note confirming that we have prepared to pay our fair share through taxes or not been charged the same rate as those who levies. have opted to amortize the cost over 20-30 years. This is very important. Station a CRD employee here on island during project to reduce travel time costs. Most present Magic Lake owners will not be on Pender Island in 10-15 years. The cost will My idea was that if the money for the sewer be shared with future generations and will not upgrade was going to come from a bank or have the angst associated with having to make even government source, at interest, then an urgent decision with higher cost. why not let actual homeowners be given opportunity to finance or lend to this project? Grey pond, composting toilets etc. should be Perhaps this is one way is to incentify people encouraged through education, tax incentives to pay their assessment portion sooner, so and informed people to regularly monitor such the project can get underway (i.e.- portion of systems. the $12M for each property owner would be $10,000, if there are 1200 owners). Maybe Pay lump sum up front. we homeowners set up a trust fund with an Need to ensure that design is robust and agreement to front some of the money. It may design/footprint can accommodate future get the project going and completed sooner expansion if possible. (more years of delay only makes the project costs go up with inflation and labour and the Electrical works – a c-can, can be permanent. cost of pipe etc). Then they would collect an Put roof over top. interest payment on the amount they are willing to put up to get the project going. So Build as much off site to keep costs down. homeowners get some return for stepping up to finance it. True, even if we ‘invest’ in the The CRD and elected officials must find some project, we still owe on the overall assessment capital support for this project to offset the high as homeowners in the long run. But a modest cost on sewer system taxpayers in Magic Lake return on the $10,000 per year (put up front as Estates. Only if significant financial support is investors to get the ball rolling), is a nice little found will I and others support a referendum to chunk against our eventual assessment when borrow millions for this project. it comes due, not a bad deal considering we would have to put up the money anyway. And We trust that continued efforts will be made to the ‘interest’ could be paid to the individual acquire infrastructure funding grants to assist investors, and that way if a they actually move

21 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT

or sell, they still get their portion of that lift stations, in a risk-based prioritized return as per the agreement, it wouldn’t have sequence; to go with a title so to speak, it would be a • pipe with the worst condition adjacent or finance model. Not sure if there is budget in crossing creeks or lakes would be addressed those projected costs to include ‘project capital proactively and planned on a year by year finance interest/fees’. I suppose I should take basis a closer look. Anyway, I would think there are • lift stations would be replaced gradually in mechanisms to administrate this, I am sure priority sequence, with highest risk stations a lawyer and accountant could provide the upgraded every two years or more; a key proper framework, but I think something like driver for priority would be overflows to this has been used before. It may not be too high risk areas; complex if presented and administered well. • pipe that serves largely service areas First step would be finding out how this would (trunks) would also be planned for and be funded, and if a bank is going to make upgraded proactively money off homeowners in funding this, then • only acute locations of I/I would be maybe it’s worth looking at a different solution. targeted first such as select manhole Anyway, just an idea that came to mind, I relining and all other I/I reductions would might be out to lunch, but might be interesting come gradually due to pipe replacements to get some feedback on it. over time; cross-connections are another issue entirely and worth separate review There is a long list of issues facing the system, • any pipes that show rapid exfiltration or but what I see are two very distinct problems surface ponding would also be addressed that drive this project: proactively • that reserves for the wastewater system • all other pipes would be replaced reactively are alarmingly low, the result of a pattern of as funds arise based on demonstrable insufficient service fees for some time, and failure or in a predetermined sequence • that much of the system which was installed • the first few years of rate increases could at largely the same time is now also showing be higher with a flattening period 5 or 10 acute signs of failure at the same time. years out • pipe replacement and lift station renewal So, we have a systemic financing problem that would become a long-term asset should be addressed and borrowing is one tool management initiative whereby upgrades at our disposal. We also have an extraordinary are done in risk sequence list of replacement needs and we need to • borrow to replace and upgrade the prioritize works and address them sequentially, wastewater treatment plant under two acknowledging liabilities and financial phases; resources. • conduct the WWTP in two phases, borrowing only for Phase 1 and allowing My suggestion is that we: for Phase 2 to be financed by gradual rates • undertake gradual, annual rate increases and fee increases in the first 5+ years starting in year 2020 with a priority focus • Phase 1: screens and grit removal, on both building reserves and gradually equalization tank, generator, aeration tank, replacing both linear infrastructure and replace Cannon with lift station and FM,

22 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT

and also permanent electrical; potential for some clariﬁer remediation (minor) • Phase 2: site upgrades, RAS/sludge, full clariﬁer upgrades

I’m sure there’s been grant applications in the past but I do see strong alignment with Phase 1 and Phase 2 in many grant initiatives

We want to avoid a scenario where there is large scale borrowing for asset renewal without improved ﬁnances for long-term asset management (and there would be a lot of push back on raising rates and borrowing for all the work simultaneously). And when we borrow, we pay back the project costs 2x or 3x. What we can modestly defer and attack gradually is a way for us to pay ourselves rather than employ debt servicing. Also, I’m not sure the history or success with grants to date but can you clarify what we’ve applied to and the feedback received? I can imagine a great case being put together for improving efﬂuent quality and asset optimization for the Phase 1 WWTP upgrades as laid out above.

I agree we have to make some major moves with the system. I do not wish to signal my support for any of the three options put forward so far. However, I’m grateful for the engineering work done to date on such a difﬁcult system and tough circumstances.

I hope these thoughts might help develop a more palatable path forward for those of us who receive the service. I suspect part of the reason why you may not be getting signiﬁcant feedback on the way forward is that it feels like a choice among three undesirable options: most of the public would rather ignore those situations. Perhaps a hybrid version that emerges from feedback would provide enough support by staff, the Director and the MLE board to move ahead.

23 APPENDICESMAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT

Appendices

24 MAGIC LAKE ESTATES SEWER SYSTEM | PUBLIC FEEDBACK SUMMARY REPORT

Appendices

A | Public Open Houses - Bill Insert B | Public Open House - Frequently Asked Questions C | Public Open Houses - Feedback Form D | Public Open Houses - Information Boards

25 Open House: Magic Lake Estates Wastewater System Renewal Learn more about system requirements and impacts to taxes.

DATE: Saturday, April 27, 2019 TIME: 10:00 am to 3:00 pm LOCATION: St. Peter’s Anglican Church, 4703 Canal Road

Tours of Schooner Wastewater Treatment Plant will be offered. Questions? Contact: Tour registration required. Visit our website for more information. Malcolm Cowley, PEng T: 250.360.3066 www.crd.bc.ca/magiclake-sewer E: [email protected] Magic Lake Estates Wastewater System Infrastructure Renewal Project Frequently Asked Questions

Capital Regional District | 2019

Is my property located in the Sewer Service Area? The sewer service area is deﬁned in Bylaw 1873, as amended by Bylaw 4238 , and is a prescribed area. A map showing the current Magic Lake Estates Sewer Service Area is available at www.crd.bc.ca/magiclake-sewer. All properties located within the deﬁned boundary area are in the Sewer Service Area.

If I’m not is the Sewer Service Area, do I have to pay for the system Renewal? No, only the properties within the Sewer Service Area will pay for the system renewal.

If I’m in the Sewer Service Area, but I am not connected to the sewer system yet, do I still have to pay for the system Renewal? Yes, properties within the Sewer Service Area do pay Parcel Taxes towards capital costs of upgrading the system, but properties that are not yet connected to the system do not have to pay User Fees towards the operational cost of the system.

How do I connect to the Sewer? If your property is already in the sewer service area, a resident can call 250.474.9611 to request an application to connect. If the property is not in the sewer service area, the owner will have to make a request for inclusion into the service area and submit it to the Magic Lake Estates Water and Sewer Local Services Committee for their review.

Why is the sewer system in such a bad condition? A majority of the original system was installed by a developer in the late 1960’s – early 1970’s with few upgrades since, so much of the system has reached the end of its service life.

How much will it cost to renew the sewer system? The total estimated cost to renew the system back to a safe, reliable state that meets regulatory requirements is about $12.15 million. However, it is possible to upgrade the system in various phases over time.

Why do we have to borrow funds to do the sewer upgrades? There is approximately $200,000 saved in the Magic Lake Estates Sewer Capital Reserve Fund which is not enough to complete the upgrades, so funds will need to be borrowed to complete the work.

How much am I currently paying for the sewer service? The 2019 annual Parcel Tax and User Fee rates are $777.60 and $381.54, respectively.

How much will my cost increase as a result of the system renewal? It depends on what the community prefers for the loan amortization period and how many phases the work is completed in (i.e. one, two or three phases). Estimated costs for a number of options are shown on slide 16 of the Open House Boards (www.crd.bc.ca/magiclake-sewer). Can I defer the cost (tax) increase? If the property owner is at least 55-years old, then the Provincial government may allow parcel taxes to be deferred. However, please note that User Fees cannot be deferred. Visit the Province of BC website for more information, and to see if you qualify.

Can I pay the entire cost up front rather than over a long amortization period? Yes. Subject to CRD Board approval of a speciﬁc ﬁnancial bylaw, property owners could choose to pay a one-time lump sum cost for their share of the capital cost for the sewer upgrades rather than paying debt servicing costs over the whole amortization period.

What happens if the sewer system is not upgraded? It will continue to deteriorate, service disruptions will increase, operational and emergency response costs will increase and it will remain out-of-compliance with Provincial and Federal regulations.

When would the sewer renewal work commence and how long will it take to complete? The renewal work can only commence if the elector’s support borrowing funds to complete the work through a referendum. If the referendum is held later this year, work could commence in 2020. The length of time to complete the work depends on the ﬁnal scope of work that is decided by the community.

Will my service be disrupted during the sewer renewal work? Generally, your service should not be disrupted during the renewal work. However, there could be brief periods of time where some residents could be asked to minimize wastewater discharges. There should be no interruptions to your water service.

When will a recommendation be made on which Option to proceed with? After feedback has been received from the community by May 24, 2019, the Committee will make a recommendation to the CRD Board which will then determine how to proceed with the referendum.

When will be the voting day for the referendum to borrow funds for the sewer renewal work, and how will I be informed? Generally the voting day in a referendum takes place about 3-6 months after the process commences and Ministry approval has been granted. Property owners and eligible electors of the sewer service can be informed through the CRD website, mail-outs, and statutory advertisements in addition to other community outlets (like the Pender Post, Facebook, etc.).

Who is eligible to vote on the referendum? People who live in the Magic Lake Estates sewer service area and qualify as a resident elector, or who own property in the service area but live elsewhere in British Columbia and qualify as non-resident property elector, are eligible to vote.

Where will the referendum polling station be located? The polling station will be located on Pender Island. The exact location is yet to be determined, but it will be advertised and posted on the CRD website in advance of the voting date.

Will there be an advance poll or an option for an absentee vote? Yes. An advance poll is typically held in the week prior to the referendum voting date. Absentee (mail in) ballots are permitted under the Local Government Act, but the Magic Lake Estates Committee and CRD Board would determine this for this referendum. MAGIC LAKE ESTATES WASTEWATER SYSTEM Feedback Form Infrastructure Renewal Project

This survey is anonymous. Please do not provide any information that could identify yourself or others in your response. No individuals will be identiﬁed and no comments will be attributed to any individual in any reports resulting from your feedback. 1. Do you feel that you have received enough information and have a good understanding of the issues and challenges associated with the Magic Lake Estates wastewater system? Yes No

If you answered no, what additional information do you need?

2. Do you think upgrades are required on the wastewater system? Yes No

If you answered no, what additional information do you need?

3. Do you live in the sewer service area? Yes No

4. Which of the three options presented do you prefer and why? Option 1 (Complete Work in 3 Phases) Option 2 (Complete Work in 2 Phases) Option 3 (Complete Work in One Single Phase) I need more information

Reasons:

5. If you chose option 1 above, would you support the decision to borrow $6,000,000 to proceed with option 1? Yes No I need more information

6. If you chose option 2 above, would you support the decision to borrow $9,000,000 to proceed with option 2? Yes No I need more information

7. If you chose option 3 above, would you support the decision to borrow $12,150,000 to proceed with option 3? Yes No I need more information

8. If options 1, 2 or 3 are chosen, would you prefer a 20-year, 25-year or 30-year loan period (smaller annual payments but longer amortization period)? 20-Year Amortization period 25-Year Amortization period 30-Year Amortization period (Cont.) 9. Rate the following from the most important (1) to the least important (5) factor that is inﬂuencing your decisions. Affordability Renew infrastructure before it fails Protect the environment Meet regulatory requirements Improve reliability of the system

Please provide any further comments you have on the proposed works and the Magic Lake Estates wastewater system.

Any personal information collected by this form is in accordance with s.26 (e) of the Freedom of Information and Protection of Privacy Act for the purposes of informing planning decisions for the Magic Lake Estates wastewater System. If you have any questions about the collection or use of this information, please contact Malcolm Cowley, IWS Infrustructure and Engineering, Capital Regional District, 479 Island Highway, Victoria, BC, 250.360.3066. Only feedback received by 11:59 pm on 6XQGD\, -XQH 2, 2019 will be included in the Public Consultation Summary Report presented to the Magic Lake Estates Water and Sewer Local Services Committee. Please email completed forms to [email protected] CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM

Welcome

Magic Lake Estates Wastewater System Infrastructure Renewal Project

Public Open House CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM History

• 1967 - Sanitary Sewer System originally installed by developer • 1980 - Ratepayers voted by referendum to transfer the • Initially served approximately 320 properties primarily located utility to the CRD around Buck Lake and Cannon Crescent • 1981 - due to failing septic systems around Magic Lake, • The system included the following infrastructure: the CRD installed four pump stations and 7km of PVC pipe • 7.6 km of asbestos cement pipe • 1999 - minor upgrades were completed to Schooner WWTP • 2 Pump stations at Schooner and Galleon • 2002 - 2005 - minor upgrades were completed on manholes • Communal Septic Systems at Buccaneer, Capstan, to help reduce Inﬂow and Inﬁltration Chart, and Cutlass • 2016 - Chart Drive Pump Station was installed to replace the • Buck (Schooner) Wastewater Treatment Plant, failed septic system and Magic (Cannon) Wastewater Treatment Plant • 2018 - replaced 425m of failed pipe around the SE side of Buck Lake CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Background

Why upgrades to existing wastewater system infrastructure are required:

• Many facilities and the collection system are at or near end of life. End of Life • Cannon and Schooner Wastewater Treatment Plants (WWTP) were constructed in the early 1970’s with few upgrades since construction. • Pump station mechanical and electrical equipment are 30-40 years old (end of life). • Majority of original asbestos cement sewers have failed.

In 2011, Stantec Consulting completed a report conﬁrming that much of the infrastructure was nearing end of life. Key recommendations from the report include:

• Upgrade or replacement of Schooner Wastewater Treatment Plant SewageMasthead Overflows Pump Station • Replacement of the Chart Drive and Cannon Treatment Systems with pump stations and force mains • Upgrade all six lift stations due to age and to increased capacity requirements • Replace the failing sewers to prevent overflows and reduce inflow and infiltration

Rags Clogging Tank CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Schooner and Cannon Flow Exceedances

• Approximately 11 sewage overﬂows from the sewer system have been observed (a few of them into Buck Lake).

• Both wastewater treatment plants operate over their permitted and operational capacities during wet weather flow. This is due to inflow and infiltration as well as the lack of attenuation storage tanks at either plant.

• Four non-compliance letters have been received from the Ministry of Environment indicating that action is required.

• During power outages, pumps, blowers and treatment equipment shut down at both treatment plants affecting the ability to properly treat the sewage. CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Current Conditions - Cannon WWTP

Item History / Age Condition / Remarks Currently Cannon WWTP has no headwork equipment or Site Access Installed in 1971 • Poor site access poses difﬁculty for maintaining/removing equalization storage which clogs equipment, cleaning tanks, off-loading supplies etc. downstream equipment with • Sludge removal pipe is not properly supported rags/solids and peak ﬂows are not dampened causing capacity exceedances.

Aeration Tank Installed in 1971 • Excessive corrosion on the tank - close to failing • Air header is corroded • Bubble diffuser is inefﬁcient resulting in poor treatment

Site Layout Installed in 1971 • Tight spaces restrict safe movement of people, equipment and material • Does not meet worksafe BC requirements

Clarifier Installed in 1971 • Extensive corrosion on tank and internal pipe, weirs etc. • Tank is not bolted down (does not meet code) • No weir control • Effluent short-circuits and solids wash out during peak flows

Blower Shed Installed in 1971 • Sheds are deteriorating and require new roofs • Rat infestation (evident by droppings) Electrical Shed • No standby generator - equipment does not run during power outages CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Current Conditions - Schooner WWTP

Item History / Age Condition / Remarks Headworks Inlet chamber and • No grit removal and grinder is ineffective grinder installed in • Grit and ground-up solids ﬂow onto downstream tanks and equipment 1999 causing clogged pumps and increased wear • Removal is expensive

Equalization Tank Does not exist • No tank. Peak ﬂows can not be attenuated which overwhelms the plant and washes out the solids

Aeration Tank Installed in 1971 • Minor corrosion at waterline but otherwise in good condition • At least 15 years life remaining • Additional aeration is required to treat Cannon ﬂows

Clariﬁers Installed in 1971 • Original tank emptied in 2008 with extensive corrosion noted • Internal components need to be replaced • Manual screen in splitter box, clogs with solids, unsafe to clean • No foundation, not level, short-circuits, solids wash out during peak ﬂows

Return Activated Installed in 1999 • Near end of life due to wear and grit Sludge Pumps • Only one pump transfers sludge to the sludge tank which is not optimal for sludge blanket and RAS concentrations • Pumps are hung without guide rails making them very difﬁcult to remove and unclog CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Current Conditions - Schooner WWTP

Item History / Age Condition / Remarks Sludge Tanks Installed in 1999 • 3 small poly tanks (various height and diameter) with manual gas-pump transfer and multiple decant valves • Aerators hung by ropes broke and tangled in tank • Manual polymer dosing • Extremely labour intensive and in-efﬁcient system with high trucking/disposal costs

Blowers Installed in 1999 • One blower replaced in 2016, the other is at end of life (provide air to aeration tank and sludge tank) • Condition of piping and aerators unknown but likely at end of life • Additional blowers/air required to treat Cannon ﬂows and sludge thickening system

UV Disinfection Installed in 1999 • Recorded fouling with algae since DAF waste discharge from water treatment plant • Operators use a plastic snake to clean the discharge pipe/magmeter • Improved treatment may reduce algae growth • Upgrades to UV unit not required at this time

Electrical and Blower Installed in 1971 • Two small wood-framed sheds are deteriorating, have groundwater Buildings issues, and poor access to maintain equipment • Require upgrades to meet current electrical and building codes • Electrical upgrade required to provide power for existing equipment • New electrical equipment required to improve treatment • No standby generator - pumps, blowers, UV, etc. shut down during a power outage

Site Access Installed in 1971 • Poor access into the plant makes it difﬁcult to maintain, remove equipment, off-load supplies, clean tanks, etc. CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Current Conditions - Pump Stations

Items that are at the end of their life include:

• Pumps • Valves • Discharge Pipe • Controls/Instruments • Electrical Equipment Schooner Capstan Existing Pipe Conditions • Guide Rails and Supports

Buccaneer Masthead Galleon Electrical Kiosk CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Current Conditions - Sewers CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Current Conditions - Sewers

Defects identiﬁed include: • Pipe collapse • Holes in pipe • Root intrusion • Excessive pipe corrosion • Joint displacement • Obstructions in pipe • Grease and solids build-up • Insufﬁcient capacity

Recommendation: • Replace approximately 6.4km of the original (50-year-old), 7.6km asbestos cement pipe. CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Summary of Proposed Phased Upgrades

Phase 1: Phase 2: Phase 3: Initial Upgrades Second Phase Final Upgrades

Improvements at Schooner WWTP: Improvements at Schooner WWTP: Improvements at Schooner WWTP: • Sewage screen and grit removal • Add second aeration tank • Replace manual sludge thickening • New equalization tank • Replace clariﬁers tanks with new thickening system • Electrical upgrades (with temp • Electrical upgrades in a permanent Renew 3 Remaining Pump Stations: seacan building) building (Capstan, Cutlass and Masthead) • Standby generator Replace Cannon WWTP: • Pumps Renew 3 Pump Stations • Install new pump station to • Valves (Buccaneer, Galleon and Schooner) divert ﬂow to Schooner WWTP • Piping • Pumps • Decommission Cannon WWTP • Electrical Kiosk • Valves Pipe Replacement: • Piping • Replace 1.8km of failing asbestos • Electrical kiosk cement pipe Pipe Replacement: • Rehabilitate 36 manholes • Replace 4.6km of failing asbestos cement pipe • Rehabilitate 84 manholes • Install 0.75km of 100mm PVC forcemain (in common trench) for future Cannon Pump Station CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Overview of Phase 1 CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Overview of Phase 2 CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Overview of Phase 3 CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Proposed Phased Upgrades and Costs

Phase 1: Phase 2: Phase 3: Initial Upgrades Second Phase Final Upgrades Cost Cost Cost Proposed Upgrades Estimate Proposed Upgrades Estimate Proposed Upgrades Estimate (2019 $) (2019 $) (2019 $) Improvements at Schooner WWTP: $1.7M Improvements at Schooner WWTP: $2.1M Improvements at Schooner WWTP: $0.7M • Sewage screen and grit removal • Add second aeration tank • Replace manual sludge thickening • New equalization tank • Replace clariﬁers tanks with new thickening system • Electrical upgrades (with temp • Electrical upgrades in a permanent seacan building) building Renew 3 Remaining Pump $0.85M Stations: • Standby generator (Capstan, Cutlass and Masthead) Renew 3 Pump Stations $1.1M Replace Cannon WWTP: $0.9M • Pumps (Buccaneer, Galleon and Schooner) • Install new pump station to • Valves divert ﬂow to Schooner WWTP • Pumps • Piping • Decommission Cannon WWTP • Valves • Electrical Kiosk • Piping • Electrical kiosk Pipe Replacement: $1.6M Pipe Replacement: $3.2M • Replace 1.8km of failing asbestos • Replace 4.6km of failing asbestos cement pipe cement pipe • Rehabilitate 36 manholes • Rehabilitate 84 manholes • Install 0.75km of 100mm PVC forcemain (in common trench) for future Cannon Pump Station

Total $6M Total $3M Total $3.15M CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM

Annual Parcel Tax Implications

Option 1 Option 2 Option 3 Phase 1 Phase 1 & 2 Phase 1, 2 & 3 Total Estimated Capital Cost (2019 $) $6M $9M $12.15M

New Additional Parcel Tax Based on Estimated Capital Cost

20 Year $640 $959 $1,295 Loan Amortization Period Options 25 Year $553 $829 $1,120 30 Year $496 $744 $1,005

Existing Parcel Tax (2019) $777.60 $777.60 $777.60

Total Parcel Tax for Sewer $1,273.60 $1,521.60 $1,782.60 (assuming a 30-year amortization)

• The above amounts do not include user fees and the annual parcel tax for the Water Service which is $497.81 (2019). • The additional parcel tax amounts are based on the total 713 taxable folios assuming an interest rate of 3.5% for the ﬁrst 10 years of the loan and 5% on the remaining amortization period. Parcel taxes can vary over the years depending if there are changes to the interest rates or total number of folios. CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Summary of Considerations/Implications

Option 1 Option 2 Option 3 Item of Consideration Complete Phase 1 now and Phase 2&3 later Complete Phase 1 & 2 now and Phase 3 later Complete Phase 1, 2, and 3 now

Financial Implication • Lowest Initial Cost ($6M for Phase 1), but subsequent • Second Lowest Initial Cost ($9M for Phase 1 and 2), but • Highest initial Cost ($12.15M) increases required to complete Phase 2 and 3 subsequent increase required to complete Phase 3 • Future phases may be eligible for future grants • Future phase 3 may be eligible for a future grant

Regulatory Compliance • Exceedances will be reduced at Cannon and Schooner • Added capacity at Schooner and pumping Cannon • Upgrading of all pump stations and all old/leaky • Standby power at Schooner will ensure compliance ﬂows to Schooner will bring both facilities into sewers will ensure compliance during BC hydro outages compliance • Still no standby power at Cannon

Reliability/Level of Risk • New Schooner Headworks will improve reliability at • Additional improvements and added redundancy at • Once the whole system has been renewed, it will be the front end of the WWTP Schooner greatly improves reliability much more reliable and level of risk will be greatly • Cannon WWTP is still a risk • Decommissioning Cannon greatly reduces risk reduced • The three more important pump stations will be renewed (three still remain to be upgraded) • 70% of high priority sewer pipe will be renewed

Operational • New Schooner headworks will help to reduce solids/ • Decommissioning Cannon and centralizing treatment • Improving the solids handling at Schooner will greatly rags from clogging tanks and pumps in the plant at Schooner signiﬁcantly improves operations reduce labour and trucking costs for sludge disposal (other operational issues still remain) • Additional redundancy at Schooner will greatly improve • Once the whole system has been renewed all health • Cannon WWTP will still have many operational the ability to operate and maintain the plant and safety issues will have been addressed and challenges emergency call-outs will be minimized • Upgraded pump stations and 4.6km of sewer will reduce call outs on those improvements

Environmental • Reducing inflow an infiltration and adding equalization • Additional improvements at Schooner will improve • Once the whole wastewater system has been storage at Schooner will improve treatment during treatment and quality of effluent renewed and optimized this will provide the best peak flows • Decommissioning Cannon and its outfall into Swanson long-term environmental outcomes • Peak flows should be reduced at Cannon but may still Channel will greatly improve the marine environment exceed the plant’s capacity • Three renewed pump stations and replacing 4.6 km of leaky sewer pipe will reduce sewage releases/ overflows CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM Next Steps

• Report results of public open house and survey feedback to Magic Lake Estates Sewer Committee • Sewer Committee recommends which option to proceed to referendum • Approval of referendum question • Electoral Area Services Committee • Approval from CRD Regional Board • Inspector of Municipalities • Referendum in the Fall of 2019 • Design of project • Construction of project

Conceptual Timeline of Project Implementation: 2019 2020 2021 • Public Engagement • Design of project • Construction of project complete • Results of public engagement • Construction of project begins (depending on number of phases) (Summer/Fall)

Schedule is subject to approvals and will be updated as the project proceeds. CRD INTEGRATED WATER SERVICES | MAGIC LAKE ESTATES WASTEWATER SYSTEM

Thank you for attending this Open House on Your comments and feedback the Magic Lake Estates Wastewater System Infrastructure Renewal Project. We look forward to receiving your questions and feedback. Please ﬁll out a survey. They are available here at the open house or online at www.crd.bc.ca/magiclake-sewer.

We would be happy to collect your completed surveys in the submission box. Please have them returned by May 24, 2019 so the feedback can be included in the feedback compilation report and presented to the Magic Lake Estates Water and Sewer Local Services Committee.

Also if you would like to leave a quick comment, ﬁll out a sticky note and post it in the box on the right. APPENDIX B

SYNOPSIS OF BYLAW NO. 4320

This synopsis is not an interpretation of the bylaw.

The intent of Bylaw No. 4320, Magic Lake Estates Wastewater System Loan Authorization Bylaw No. 3, 2019, is to authorize the Capital Regional District to borrow an amount up to but not to exceed $6,000,000, for the purposes of funding Phase 1 of capital renewal and upgrade of the Magic Lake Estates wastewater system, which will involve the design and construction of facilities for collection, conveyance, treatment and disposal of wastewater, as well as other related works, facilities, real property and equipment purchases, and will include planning, studies, project administration and communications, and staff time. The Magic Lake Estates sewage local service area is located on Pender Island in the Southern Gulf Islands Electoral Area of the Capital Regional District.

CAPITAL REGIONAL DISTRICT

BYLAW NO. 4320

************************************************************************************************************************ A BYLAW TO AUTHORIZE THE BORROWING OF SIX MILLION DOLLARS ($6,000,000) FOR THE MAGIC LAKE ESTATES WASTEWATER SYSTEM RENEWAL AND UPGRADE ************************************************************************************************************************

WHEREAS:

A. Under Bylaw No. 1873, “Outer Gulf Islands Magic Lake Estates Sewage System Local Service Establishment Bylaw, 1990’’, the Capital Regional District established a local service for the operation of a service for the collection, conveyance, treatment and disposal of sewage;

B. It is deemed desirable to provide sewerage system facilities described hereunder;

C. The works shall include the capital renewal and upgrade of the Magic Lake Estates wastewater system which will involve the planning, study, project administration, project communications, and staff time required for design and construction of facilities, design and construction of facilities for the collection, conveyance, treatment and disposal of wastewater, as well as other related works, facilities and equipment purchases;

D. The estimated cost of the works, facilities and equipment, including expenses incidental thereto to be funded from debt servicing, is the sum of Six Million Dollars ($6,000,000) which is the amount of debt intended to be authorized by this bylaw, subject to receiving funding from other sources;

E. It is proposed that the financing of the said sewerage system facilities is to be undertaken by the Municipal Finance Authority of British Columbia pursuant to proposed agreements between that Authority and the Capital Regional District;

F. Pursuant to Section 407 of the Local Government Act, participating area approval is required and shall be obtained by referendum under Section 344 of the Local Government Act; and

G. The approval of the Inspector of Municipalities is required under Section 403 of the Local Government Act.

NOW THEREFORE the Board of the Capital Regional District in open meeting assembled enacts as follows:

1. The Board is hereby empowered and authorized to undertake and carry out or cause to be carried out the capital renewal and upgrade of the Magic Lake Estates sewerage wastewater system, which will involve the planning, study, project administration, project communications, staff time required for design and construction of facilities, design and construction of facilities for the collection, conveyance, treatment and disposal of wastewater, as well as other related works, facilities and equipment purchases: (a) to borrow upon the credit of the Capital Regional District a sum not exceeding Six Million Dollars ($6,000,000); Bylaw No. 4320 Page 2

(b) to acquire all such real property, easements, rights-of-way, leases, licenses, rights or authorities as may be requisite or desirable for or in connection with the planning, study, design and construction of a system for the collection, conveyance, treatment and disposal of sewage and all related ancillary works, studies and equipment deemed necessary by the Board.

2. The maximum term for which debentures may be issued to secure the debt intended to be created by this bylaw is 30 years.

3. This Bylaw may be cited as the “Magic Lake Estates Wastewater System Loan Authorization Bylaw No. 3, 2019”.

READ A FIRST TIME THIS __ day of ______2019

READ A SECOND TIME THIS __ day of ______2019

READ A THIRD TIME THIS __ day of ______2019

APPROVED BY THE INSPECTOR OF MUNICIPALITIES THIS __ day of ______2019

RECEIVED THE ASSENT OF THE ELECTORS UNDER SECTION 344 OF THE LOCAL GOVERNMENT ACT THIS __ day of ______2019

ADOPTED THIS __ day of ______2019

CHAIR CORPORATE OFFICER

FILED WITH THE INSPECTOR OF MUNICIPALITIES THIS ___ day of ____ 2019

Minutes of a Meeting of the Magic Lake Estates Water and Sewer Committee Held Tuesday, April 9, 2019 in the Main Conference Room, 479 Island Highway Victoria, BC

PRESENT: Committee Members: K. Heslop (Chair); A. Wilson; M. Fossl; D. Reed; W. Foster

Staff: M. McCrank, Senior Manager, Infrastructure Operations; I. Jesney, Senior Manager, Infrastructure Engineering; M. Cowley, Manager Wastewater Engineering and Planning; T. Urquhart, Communications Coordinator; D. Dionne (recorder)

REGRETS: D. Howe, Southern Gulf Islands Electoral Area Director

M. Cowley introduced T. Urquhart and advised that she is attending in order to receive feedback on the draft open house materials.

The meeting was called to order at 9:29 a.m.

1. APPROVAL OF AGENDA There was one addition to the agenda:

• New Business - Open House Materials

MOVED by W. Foster, SECONDED by M.Fossl, That the Magic Lake Estates Water and Sewer Committee approve the agenda as amended. CARRIED

2. ADOPTION OF MINUTES OF MARCH 12, 2019 MOVED by D. Reed, SECONDED by W. Foster, That the Magic Lake Estates Water and Sewer Committee adopt the minutes of the meeting held January 8, 2019. CARRIED

3. WATER UPDATE I. Jesney presented a handout and provided updates on the following:

Schooner, Capstan and Signal Hill PRV

• All mechanical equipment ordered and received by the contractor, waiting for the kiosks delivery date to finalize the construction schedule. • Once the schedule is finalized, the contractor will send out notices to affected residents. The Committee will also be advised at the same time.

Buck Lake Dam Safety Review

• Request for proposals has been issued and will close on April 29, 2019. • The review and subsequent report has a completion date of end of November, 2019.

Water Treatment Plant – Stainless Steel Pipe Replacement

• The construction schedule has been set for September/October 2019. Magic Lake Estates Water and Sewer Committee Minutes – Tuesday, April 9, 2019 2

• In the interim CRD staff will be finalizing the contract and planning for the work.

Discussion ensued and staff responded to questions from committee concerning the legal resolution regarding the stainless steel issue, and staff advised that there are still pieces coming in and it will need to be closed off by the lawyers of both parties.

4. WASTEWATER UPDATE M. Cowley presented a handout and provided the following updates:

Wastewater Infrastructure Projects – Phase 1 Update

He provided a summary of all the Phase 1 projects:

As noted in past reports, it is estimated that there could be additional costs to finalize the Buck Lake Sewer project around $10,000, so the total variance will be around $26,000. All that remains on this project include final restoration and posting of the new right-of-ways. Some home owners continue to ask about the removal of some trees adjacent to the new sewer and lake.

Phase 2 Wastewater Infrastructure Renewal

• A draft communication plan, PowerPoint presentation, display boards, feedback form, and bill stuffer insert for a future public open house were emailed to the Committee on February 15, 2019 for review and comment. • Bill stuffer inserts were mailed with the 1st quarter bills on April 3, 2019. • The Open House date is confirmed for April 27, 2019. • A third version of the display boards was sent to the Committee on April 4, 2019. The deadline date for final comments on the display board is April 9, 2019 to facilitate printing and mounting for the April 27 open house date.

Discussion ensued and staff responded to questions from the Committee:

• A Certificate of Completion notice was posted in two locations (on Signal Hill and by the trail down to the lake) for the purpose of notifying anyone who worked on the project that the project is now complete. It is a statutory requirement to post the certificate. • There is a separate process for notifying homeowners. • The area will be restored to similar condition as prior to the project.

At the last meeting the Committee asked staff whether the Capital Reserve funds could be used to pay down debt. Staff advised that there are a couple of scenarios that could allow the use of Capital Reserves to pay down debt, however the bylaw must be followed. The first time that debt is able to be paid is in 2020, this can be reviewed at that time.

5. OPERATIONS UPDATE M. McCrank presented a handout and provided updates on the following:

Water Operations Highlights: • Installation of a water service connection for 3707 Frigate Road

IWSS-297445977-4928 Magic Lake Estates Water and Sewer Committee Minutes – Tuesday, April 9, 2019 3

• Leak detection performed in the Captains Reservoir pressure zone. • Captains reservoir water level transmitter replacement. • Captains reservoir high and low level float alarm system installed. • Corrective maintenance performed on the polymer chemical feed pump at the water treatment plant.

Wastewater Operations Highlights: • Installation of a sewer service connection for 3707 Frigate Road.

6. NEW BUSINESS Open House Presentation Materials

M. Cowley provided a slide handout of the boards and reviewed them one by one with the Committee noting their comments and feedback. Staff agreed to:

• Make the revisions, edits and deletions requested by the Committee. • Prepare a graph showing the annual maintenance costs, as a handout for the public. • Bring a pull-up banner or a poster to set up at the open house reflecting the issues with flushable wipes and other items that should not be placed down the toilet. • Look at setting up a table with visual aids of items not allowed to be flushed into the system. • Send all the updated boards to the Committee for review by tomorrow morning.

7. ADJOURNMENT MOVED by D. Reed, SECONDED by A. Wilson, That the meeting be adjourned at 11:32 a.m. CARRIED

Chair Secretary

IWSS-297445977-4928

Minutes of a Meeting of the Magic Lake Estates Water and Sewer Committee Held Tuesday, May 14, 2019 in the Main Conference Room, 479 Island Highway Victoria, BC

PRESENT: Committee Members: K. Heslop (Chair); A. Wilson; W. Foster, D. Howe, Southern Gulf Islands Electoral Area Director (via tele-conference)

Staff: M. McCrank, Senior Manager, Infrastructure Operations; I. Jesney, Senior Manager, Infrastructure Engineering; M. Cowley, Manager Wastewater Engineering and Planning; S. Orr (recorder)

REGRETS: M. Fossl; D. Reed

The meeting was called to order at 9:30 a.m.

1. APPROVAL OF AGENDA There were two additions to the agenda: • 2. First Nations Consultation • 7. New Business – Grants Discussion

MOVED by W. Foster, SECONDED by Director Howe, That the Magic Lake Estates Water and Sewer Committee approve the agenda as amended. CARRIED

2. FIRST NATIONS CONSULTATION A discussion took place about First Nation’s consultation.

Staff answered questions from committee.

D. Howe left the meeting and joined by tele-conference at 9:50 a.m.

3. ADOPTION OF MINUTES OF APRIL 9, 2019 MOVED by A. Wilson, SECONDED by W. Foster, That the Magic Lake Estates Water and Sewer Committee adopt the minutes of the meeting held April 9, 2019. CARRIED

4. WATER UPDATE I. Jesney presented a handout and provided updates on the following: Schooner, Capstan and Signal Hill PRV • Contractor has started demolition at the Capstan site and will be back on site May 14, 2019 to continue construction on Capstan until the end of May. • Construction is anticipated to be complete by early July. Water Treatment Plant – ISOPAC Storage and Handling • Two drum pumps and associated tubing is on order to address a safety issue with anticipated installation in June.

Water Treatment Plant – Stainless Steel Pipe Replacement • The construction schedule has been set for September/October 2019. Magic Lake Estates Water and Sewer Committee Minutes – Tuesday, May 14, 2019 2

• The contract is still being finalized but field measurements for pipe fabrication are taking place later in May, 2019.

Staff answered questions from the committee.

5. WASTEWATER UPDATE M. Cowley presented a handout and provided the following updates:

Wastewater Infrastructure Renewal Open House – April 27, 2019

• The Open House was held on Saturday, April 27, 2019 • The whole Committee attended and helped set-up, answer questions, and cleaned-up alongside 5 CRD staff members (3 at the church and 2 provided tours of Schooner WWTP). • Approximately 125 people attended the Open House and the initial feedback was very positive with respect to the quality of the information. • To date (as of May 13, 2019) approximately 75 Feedback Forms have been received. • Feedback Forms can still be received up to May 24, 2019. • A draft Consultation Summary Report on all questions in the Feedback form will be provided at the June 11 Committee meeting. • The Committee will make a decision on which option to recommend for the Referendum and this will be communicated to the community at the Annual General Meeting in August. • A general outline of the Referendum Process and noted suggested timeline

A discussion took place about the referendum process and staff answered questions from the committee.

The committee stated that a 1 pm start for AGM in August on a Saturday would be an ideal time and would be combined with the open house

6. OPERATIONS UPDATE M. McCrank presented a handout and provided updates on the following:

Water Operations Highlights: • Water Treatment Plant major preventative maintenance on the DAF train 1 system. • Water Treatment Plant sump pump check valve replacement. • Magic Lake raw water pumping station placed back into service.

Wastewater Operations Highlights: • Schooner Pump Station float switches replaced. • Cutlass Court Pump Station rerouting of communication system. • Conducted Schooner Wastewater Treatment Facility tours for the public as part of the open house/public engagement for proposed sewer system capital improvements.

IWSS-297445977-5041 Magic Lake Estates Water and Sewer Committee Minutes – Tuesday, May 14, 2019 3

Capital Improvement work: • Nothing to report for Operations this period.

Staff answered questions from the committee.

7. NEW BUSINESS 7.1 Grants Discussion A discussion did not take place.

8. ADJOURNMENT MOVED by Director Howe, SECONDED by A. Wilson, That the meeting be adjourned at 10:23 a.m. CARRIED

Chair Secretary

IWSS-297445977-5041

Minutes of the Annual General Meeting of the Skana Water Service Committee Held Thursday, May, 31, 2018 at the Mayne Island Agricultural Hall, 430 Fernhill Road, Mayne Island, BC

PRESENT: Committee Members: Jon Sanders (Chair), Graeme Fryling, Ramon Hagkull, Robert Johnston Staff: Matt McCrank, Senior Manager, Infrastructure Operations, Ian Jesney, Senior Manager, Infrastructure Engineering, Joseph Marr, Manager, Water Distribution Engineering & Planning, Lorrie Siemens (recorder) 11 Members of the Public

ABSENT: Director Dave Howe, Southern Gulf Islands Regional Director

The meeting was called to order at 1 p.m.

1. Approval of Agenda

MOVED by R. Hagkull, SECONDED by J. Sanders, That the agenda be approved as distributed. CARRIED

2. Adoption of Minutes of May 11, 2017

MOVED by R. Hagkull, SECONDED by J. Sanders, That the minutes of May 11, 2017 be adopted as previously circulated.

CARRIED 3. Chair's Report

Chair Sanders reported the following: • Increase to users in the service area • The service area continues to promote water conservation • The referendum will be postponed to 2019

4. Annual Report

M. McCrank presented the annual report and advised that all local service annual reports are available on the CRD website. A question and answer period followed.

5. Election of Committee Members

It was reported that the terms for Jon Sanders and Ramon Hagkull would expire on June 30, 2018. Nominations were called by Matt McCrank for two positions for two-year terms beginning July 1, 2018 and expiring on June 30, 2020. The following nominations were received:

IWSS-928280410-6117 Skana Water Service Committee Minutes of Annual General Meeting - May 31, 2018 2

• Jon Sanders (accepted) • Ramon Hagkull (accepted)

Nominations were called for two more times. There were no further nominations. Jon Sanders and Ramon Hagkull were elected by acclamation. Their names will be forwarded to the CRD Board for appointment.

6. New Business

Discussions took place on the following topics:

• Water Quality – reported from those in attendance that the water quality is very good. • There are a number of wells located in the service are that require decommissioning. • Air B&B's – under the jurisdiction of the Island's Trust. • Water billing based on consumption as opposed to Single Family Equivalents.

7. Adjournment

The meeting was adjourned at 2 p.m.

CHAIR SECRETARY

IWSS-928280410-6117

MINUTES OF A MEETING OF THE SOUTHERN GULF ISLANDS HARBOURS COMMISSION Held Friday, April 26, 2019 at the Panorama Recreation Centre Boardroom, 1885 Forest Park Drive, North Saanich, BC

PRESENT: Ben Mabberly, Galiano Island (C); J. Hall, Piers Island (via-telephone); I. Dow, Mayne Island; P. Brent, Saturna Island, D. Hargreaves (9:24 am), Pender Island

Staff: T. Robbins, General Manager, Integrated Water Services; D. Puskas, Manager, Capital Works; D. Robson, Manager, Saanich Peninsula and Gulf Islands Operations; P. Binner, Dock Operations Coordinator; S. Orr (Recorder)

ABSENT: D. Howe, Regional Director;

PUBLIC: None.

The meeting was called to order at 9:03 a.m.

1. APPROVAL OF AGENDA The following additions were made:

• New Business – BC Ferries

MOVED by Commissioner Brent, SECONDED by Commissioner Dow, That the Southern Gulf Islands Harbours Commission agenda be approved as amended. CARRIED

2. ADOPTION OF MINUTES MOVED by Commissioner Brent, SECONDED by Commissioner Dow, That the minutes of the February 1, 2019 meeting be adopted. CARRIED

3. CHAIR’S REMARKS The Chair had no remarks.

4. PRESENTATIONS/DELEGATIONS There were no Presentations/Delegations.

5. COMMISSION BUSINESS 5.1. Commission Business, Meeting and Communication Protocols and Expectations Commissioner Brent inquired about the scheduling of meetings and requested that commissioners be advised in advance if a meetings are to be cancelled. He stated that he would like commissioners to be included on updates relating to relevant projects particularly if things are running behind schedule. Staff answered questions from the commission. The Chair stated that he agrees that information can be shared better. Southern Gulf Islands Harbours Commission Minutes – April 26, 2019 2

5.2. Electronic Meeting Participation T. Robbins presented the memo as included in the agenda package and provided a summary of the electronic meeting participation options available. He stated that staff will proceed with updating the Boardroom with the technical requirements needed for electronic meeting participation.

Staff answered questions from the commission.

5.3. Mayne Island Public Meeting – April 11, 2019 The Chair stated that he attended the meeting and that it was well done and well attended. T. Robbins thanked Commissioner Dow for his work in communicating the meeting to locals. He stated that public information meetings could be considered that with other major projects. D. Hargreaves joined the meeting at 9:29 am Commissioner Dow thanked the Chair and staff. 5.4. Capital Projects Update (Verbal Report) D. Puskas presented a handout of the Capital Projects Update and provided a summary of the following items: Miners Bay Additional Floats • Draft performance specifications for concrete floats, general configuration, and environmental assessment complete. • Amendment to Water Lease required, looking into possible temporary to accelerate construction approvals.

Piers Island Additional Floats • General configuration and environmental assessment complete. • Amendment to Water Lease required, looking into possible temporary to accelerate construction approvals.

Anson Rd New Dock Facility • Draft general arrangement for onshore and offshore works complete. • Environmental and archeological assessment underway – draft environmental assessment anticipated by end of April, archeological to take longer due consultation process. • Onshore works anticipated to be undertaken between August 15 – September 15, 2019.

Sturdies Bay Improvements • Tender issued April 26th with close on May 22nd. • Electrical improvements not part of tender.

Port Browning Improvements • Tender issued April 26th with close on May 22nd.

Lyall Harbour Improvements • Tender to be issued May 7th. Southern Gulf Islands Harbours Commission Minutes – April 26, 2019 3

• New floats have been constructed and are currently in storage with the float manufacture until required. • Temporary water lease is being sought after for the new floats.

A discussion took place about construction materials and foreshore protection.

D. Puskas answered questions from the Commission.

The Commission thanked Dale.

5.5. Balancing Moorage Needs – Resident and Transient Boaters Commissioner Brent presented stated there are ongoing resident and transient moorage issues and provided suggestions on how to relieve moorage issues. He asked staff for clarification on how to address moorage issues. A discussion took place about the Southern Gulf Islands Small Craft Harbours Regulation Bylaw, transient and resident moorage, Wharfinger responsibilities, abandoned and derelict vessels.

T. Robbins stated that the bylaw and maps of each dock be circulated to the commissioners for comments and suggestions for bylaw housekeeping.

MOVED by Commissioner Brent, SECONDED by Commissioner Hargreaves, That the Southern Gulf Islands Harbours Commission direct CRD staff to circulate Capital Regional District Southern Gulf Islands Small Craft Harbours Regulation Bylaw 2844 and dock plans to the commissioners & wharfingers for comment and investigate appropriate modifications to the bylaw to effect revisions to transient and term moorage rates, vessel qualifications, enforcement, residency requirements and out-of-region resident users and other issues. CARRIED

5.6. Dock Design Standards and Suggested Design Improvements Commissioner Hargreaves felt the issue was discussed in the Capital Projects Updates 5.7. Swartz Bay – SEASPAN Expansion on Hold Commissioner Hall provided an update stating that SEASPAN is dis-continuing plans to expand in North Saanich and have been told to move forward with plans to upgrade facilities on island. 5.8. Dock Inspections Reports D. Robson introduced the reports, except for Lyall Harbour, which was inadvertently left out but will have it appended to meeting minutes. He stated that pressure washing has been done and exposed some planks that require maintenance; replacement and painting. He stated that Spanish Hills was included in the inspections reports and that a wharfinger contract will be awarded soon. A discussion took place about the lighting at the entrance of the Montague Harbour dock and staff answered questions from the commission. J. Hall left the meeting at 11:01

Southern Gulf Islands Harbours Commission Minutes – April 26, 2019 4

6. NEW BUSINESS 6.1. BC Ferries Commissioner Dow stated that the wake from BC Ferries vessels is continually causing damage to the dock and the coastal environment. He requested that CRD staff address the issue.

MOVED by Commissioner Dow, SECONDED by Commissioner Brent, In light of significant safety issues caused by BC ferry wakes in Active Pass, the Southern Gulf Islands Harbours Commission direct staff to immediately consider all remedies up to and including legal action, against BC Ferries. CARRIED

A discussion took place about past interactions with BC Ferries.

A discussion took place about anchoring.

7. ADJOURNMENT MOVED by Commissioner Hargreaves, SECONDED by Commissioner Brent, That the regular meeting of the Southern Gulf Islands Harbour Commission adjourn at 11:29 a.m. CARRIED

Chair Secretary

Minutes of the Annual General Meeting of the Surfside Park Estates Water Service Committee Held Thursday, May, 31, 2018 at the Mayne Island Agricultural Hall, 430 Fernhill Road, Mayne Island, BC

PRESENT: Committee Members: Louis Vallee (Chair), Su Everts, Richard Bougie Staff: Matt McCrank, Senior Manager, Infrastructure Operations, Ian Jesney, Senior Manager, Infrastructure Engineering, Joseph Marr, Manager, Water Distribution Engineering & Planning, L. Siemens (recorder) Five members of the public

ABSENT: J. Simmer, Director Dave Howe, Southern Gulf Islands Regional Director

The meeting was called to order at 11:40 a.m.

1. Approval of Agenda

MOVED by S. Everts, SECONDED by R. Bougie, That the agenda be approved as distributed. CARRIED

2. Adoption of Minutes of May 11, 2017

MOVED by R. Bougie, SECONDED by L. Vallee, That the minutes of May 11, 2017 be adopted as previously circulated. CARRIED

3. Chairs Report

Chair Vallee reported that there was one power outage due to a tree falling on the power lines. There was no water disruption as a result of the outage.

4. Annual Report

M. McCrank presented the annual report and advised that all local service annual reports are available on the CRD website. A question and answer period followed.

An inquiry was made regarding a burned down house and if it could be a threat to the water system. Staff requested more information from the committee in order to assist the committee in drafting a letter to the Provincial Ministry.

5. Election of Committee Members

It was reported that the terms for Jennifer Simmer and Richard Bougie would expire on June 30, 2018. Nominations were called by Matt McCrank for two positions for two-year

IWSS-928280410-6111 Surfside Park Estates Water Service Committee Minutes of Annual General Meeting - May 31, 2018 2

terms beginning July 1, 2018 and expiring on June 30, 2020. The following nominations were received.

• Richard Bougie (accepted) • Joan Sutherland (accepted)

Nominations were called for two more times. There were no further nominations. Richard Bougie and Joan Sutherland were elected by acclamation. Their names will be forwarded to the CRD Board for appointment.

6. New Business

There was no new business.

7. Adjournment

MOVED by S. Everts, SECONDED by R. Bougie, That the meeting be adjourned at 12:30 p.m. CARRIED

CHAIR SECRETARY

IWSS-928280410-6111