44_036583 bindex.qxp 11/16/06 12:58 PM 389

Index

Alt+Shift+A key combination, 327 • Symbols • Alt+Shift+D key combination, 245 → ← * (asterisk), in searches, 69 Alt+Shift+ / key combinations, 325, 327 ^# (caret hash mark) searches, 71 Alt+Shift+T key combination, 245 ↑ ↓ ^p (caret p)searches, 71 Alt+Shift+ / key combinations, 326, 327 ^? (caret question mark) searches, 71 Alt+Tab key combination, 312 ^t (caret t) searches, 71 Any Character, Any Digit, Any Letter — () and – () searches, 70–71 adding to documents, 303 Apply Styles task pane, 218 as special characters, 241 Arrange All button (View tab), 313 ¶ ( mark) in documents, 71 Arrange group ? (question mark), in searches, 69 Bring to Front/Send to Back options, 299 Position Command button, 296 Rotate menu, 299 • A • arrow keys document navigation, 50 accepting revisions, 337 with outlines, 325, 327 Add to Dictionary command, 98 table navigation, 269 Add to Quick Style List, 221 asterisk (*), in searches, 69 address lists At least line spacing (Paragraph dialog labels, 354 box), 160 mail merge, 340, 345–346 Attach Template dialog box, 236 alignment. See also document formatting; AutoComplete, 34 paragraph formatting AutoCorrect for documents on a page, 248 accessing, 243 multiple images, 300 adding entries, 102–103 , 157–158, 168, 170–174 benefits of using, 387 tab stops for, 168, 170–174 building fractions using, 372–373 text in table cells, 272 enabling/disabling, 243–244 All Programs menu start up, 13–14 how it works, 101 Alt key, 26 icon for, 103 Alt+Ctrl+D key combination, 287 COPYRIGHTEDindentation MATERIAL using, 162 Alt+Ctrl+F key combination, 287 undoing corrections, 103 Alt+Ctrl+Shift+S key combination, 216, 220 AutoFormat Alt+H,K key combination, 166 borders, 242 Alt+P, P, S key combination, 188 disabling, 243–244 Alt+Shift+# key combination, 327 features and uses, 239–240 Alt+Shift+- key combination, 327 numbered lists, 241–242 Alt+Shift++ key combination, 327 undoing formatting, 242–243 Alt+Shift+1 key combination, 327 automatic hyphenation, 381 Alt+Shift+2 key combination, 327 44_036583 bindex.qxp 11/16/06 12:58 PM Page 390

390 Word 2007 For Dummies

automatic , 190, 369 Border command button/menu, 254–255 automatic startup, 13 borders Automatically Update Document Styles AutoFormatting feature, 242 option, 236 features and uses, 253–254 autoproofing, 98 horizontal lines, 256 AutoRecover, 371–372 line size options, 256 AutoShape settings, 256–257 accessing and using, 292–293 page borders, 258–259 inserting pictures or text into, 293–294 removing, 259 in tables, 270–271 title boxes, 257 • B • Borders and Shading dialog box back to front printing, 130 accessing, 255 back ups, 387 creating line rules, 256 background colors, 194–195, 259–260 Page Border tab, 258 Backspace key, 27, 30, 56 Shading panel, 260 Balloons menu Breaks menu. See also sections, section Show All Revisions Inline option, 333 breaks Show Revisions in Balloons option, 333 accessing, 199 bar tabs, 178 creating new sections, 200 Behind Text wrapping option, 295 Bring to Front/Send to Back options, 299 blank area of window, 17, 19–20 Browse Up/Browse Down buttons, 52–53, 67 Blank Document option (Office Button browsing palette, 52, 53 menu), 113 bulleted lists blank pages automatic creation, 242 inserting at end of documents, 192–193 creating, 280 inserting within documents, 193–194 line spacing, 161 removing, 132 styles for, 212 Blank Template document form, 234 Bullets menu access, 279 Block Text style, 215 blocks of text copying, 87 • C • defined, 80 deleting, 58 Caps Lock key, 27 deselecting, 86 case changes, 151 Highlighting mode, 335 drop caps, 374–375 linked copy, 90 Caption style, 215 moving, 88, 90–91 Captions group, 382 printing, 134 caret hash mark (^#) searches, 71 selecting, 80–85 caret p (^p) searches, 71 blue underlines, 34 caret question mark (^?) searches, 71 blue zigzag underlines, 33 caret t (^t) searches, 71 bolding text, 142 case changes, 151 Book Title style, 215 Categories list (fields) Bookmark dialog box, 373–374 Document Information, 246 bookmarks, electronic, 373 Numbering, 245 44_036583 bindex.qxp 11/16/06 12:58 PM Page 391

Index 391

NumPages, 247 closing Word program, 22–23 PrintDate, 247 collating documents, 135 cells color aligning text in, 272 adding to SmartArt, 308 defined, 262 in backgrounds, 194–195, 259–260 deleting, 271 colored text, 34, 146–147 merging, 270–271 in themes, 228, 230 resizing, 268 breaks, 200, 277 splitting, 271 Columns dialog box center alignment accessing, 274 for documents on pages, 248 format options, 275–276 paragraph formatting, 157 This Forward option, 276 Center command, 154 columns (documents) center tab stop, 173–174 aligning numbers in, 177 Change Back to . . . option (AutoCorrect), columned lists, 170–171 103 ending within document, 277 Change Styles button, 219 full justification, 158 Changes group, 337–338 landscape mode, 186 characters overview and tips, 273–275 deleting, 56 removing, 277 with diacritical symbols, 302–303 columns (tables) forbidden, 118 creating, 263–266, 268 index code, 284 deleting, 271 nonprinting, hiding/showing, 168 deleting or inserting, 271–272 searches using, 69, 71 formatting, 274–276 special, keyboard shortcuts for, 71 Mail Merge fields as, 346 special, viewing, 70–71 overview, 262 styles for, 212–213 resizing, 272 Choose a SmartArt Graphic dialog box, 307 command buttons Clear All button Quick Access toolbar, 361–363 clipboard, 93 in Word window groups, 18 tabs, 182 commands deleted from Word 2007, 2 clear formatting comments command button for, 219–220 adding to documents, 331–333 keyboard shortcut for, 150 Comments command access, 331 click-and-type, 20, 383 deleting, 334 clip art hiding/showing, 333 deleting, 294 printing, 334 locating and inserting, 205, 291–292 reviewing and navigating, 333–334 Clip Art task pane, 291–292 viewing in balloons, 333 Clipboard Comments group, 333 cleaning, 93 comparing documents copying and pasting using, 87, 92–93 Compare Documents dialog box, 336 task pane, 91–93 comparison process, 336–337 Close command reviewing changes, 337–338 for documents, 23–24, 44 content controls, 245 keyboard shortcut, 24 Continuous section breaks, 200 44_036583 bindex.qxp 11/16/06 12:58 PM Page 392

392 Word 2007 For Dummies

Control AutoCorrect Options, 103 Ctrl+G key combination, 53 Convert Table to Text dialog box, 267 Ctrl+Home key combination, 51 Convert Text to Table dialog box, 266 Ctrl+I key combination, 140, 150 copying Ctrl+J key combination, 158, 166 character formatting, 249 Ctrl+L key combination, 154, 157, 166 Clipboard for, 91–93 Ctrl+M key combination, 163 text blocks, 87 Ctrl+N key combination, 322 Cover Page menu Ctrl+O key combination, 121 layout options, 201 Ctrl+P key combination, 129 tips for using, 202 Ctrl+R key combination, 157, 166 Create button, 37–38 Ctrl+S key combination, 119 Create New Style from Formatting Ctrl+Shift+= key combination, 143, 150, 373 dialog box Ctrl+Shift+> key combination, 145 accessing, 221 Ctrl+Shift+< key combination, 146 Style for Following Paragraph list, 222 Ctrl+Shift+- key combination, 302 Style Type list, 223 Ctrl+Shift+A key combination, 150 cropping images, 298–299 Ctrl+Shift+C key combination, 249 Cross-Reference feature, 382 Ctrl+Shift+D key combination, 150 Ctrl key, 26, 27 Ctrl+Shift+E key combination, 338 Ctrl+@+a key combination, 302 Ctrl+Shift+F8 key combination, 201 Ctrl+,+c key combination, 302 Ctrl+Shift+H key combination, 150 Ctrl+= key combination, 143, 150 Ctrl+Shift+M key combination, 166 Ctrl+- key combination, 303 Ctrl+Shift+N key combination, 327 Ctrl++ key combination, 143 Ctrl+Shift+spacebar key combination, 302 Ctrl+ ↓ key combination, 51 Ctrl+Shift+T key combination, 166 Ctrl+← key combination, 51 Ctrl+Shift+V key combination, 249 Ctrl+→ key combination, 51 Ctrl+Shift+W key combination, 150 Ctrl+↑ key combination, 51 Ctrl+Shift+Z key combination, 148 Ctrl+/+o key combination, 302 Ctrl+spacebar key combination, 148, Ctrl+`+vowel key combination, 302 150, 219 Ctrl+^+vowel key combination, 302 Ctrl+T key combination, 154, 162–163 Ctrl+:+vowel key combination, 302 Ctrl+Tab key combination, 269 Ctrl+’+vowel key combination, 302 Ctrl+U key combination, 143, 150 Ctrl+~+a, o, or n key combination, 302 Ctrl+V key combination, 87 Ctrl+0 key combination, 166 Ctrl+W key combination, 120 Ctrl+1 key combination, 159, 166 Ctrl+X key combination, 88 Ctrl+2 key combination, 159, 166 Ctrl+Y key combination, 61, 63 Ctrl+5 key combination, 159, 166 Ctrl+Z key combination, 61 Ctrl+A key combination, 85, 155 Current Page option (print options), 133 Ctrl+Alt+PgDn key combination, 52 cursors Ctrl+Alt+PgUp key combination, 52 with Backspace key, 30, 57 Ctrl+B key combination, 150 cursor-movement keys, 26, 50–52, 274 Ctrl+C key combination, 87 with Delete key, 57 Ctrl+E key combination, 154, 157, 166 with find and replace, 69 Ctrl+End key combination, 51, 132 insertion pointer, 17, 28 Ctrl+Enter key combination, 192 paintbrush, 249 44_036583 bindex.qxp 11/16/06 12:58 PM Page 393

Index 393

text block selection using, 84 headers and footers, 202–209 when typing, 38 numbering text lines, 281 Custom Margins button, 186 overview, 38–39, 192 CUSTOM.DIC dictionary file, 100–101 page alignment, 248 customizing Word placing graphics in, 294–296 overview, 19 Quick Styles, 214–216 Quick Access toolbar, 360–363 sections, 197–201 Status Bar Configuration options, 359–360 styles overview, 211–212 Zoom tool, 357–359 templates, 230–237 themes, 227–230 document information, 17, 246 • D • Document Inspection, 374 Data Source file (mail merge), 346 Document Map view, 375–376 dates document properties, 381–382 adding to headers or footers, 205 Document Recovery task pane, 19, 372 content controls, 245 Document Showing Markup option (Print current, inserting in documents, 247 dialog box), 334 Date & Time dialog box, 247 Document Views group, 322 decimal tabs, 177–178 documents. See also document formatting; defaults editing text; typing , 149 adding new blank pages to, 193–194 margin settings, 186 closing after saving, 23–24 NORMAL.DOTM, 237 closing without saving, 120 paste options, 89 comparing versions, 335–338 style sets, 219 creating tables from tabbed text, 266 tab stops, 181 current date and time displays, 247 Delete key, 27, 30, 56 defined, 15 demoting outline topics, 324–326 deleting pages from, 57, 59 deselecting text blocks, 86 as files, 112 Design tab, 205 hard page breaks, 192–193 desktop publishing (DTP), 274, 275 inserting fields into, 244–245 desktop shortcut to Word 2007, 13–14 insertion pointer, 28 Developer tab, 382 inspecting, 374 diacritical symbols, characters with, multiple, viewing and using, 311–314 302–303 navigating, 51 dictionary (spell checker) new from Blank Document, 37, 113–114 adding words to, 98–99 new from templates, 114–115 removing words from, 100–101 nonprinting characters, enabling/ Different First Page option (headers), 207 disabling, 33 disks, saving documents to, 117 in non-Word file formats, 317–318 dividers, text, 178 in older Word file formats, 319–320 document formatting. See also page opening existing documents, 120–122 numbers; styles; themes opening in a single window, 37 columns, 273–277 opening in multiple windows, 314–315 cover pages, 201–202 outlines, 322–328 graphics placement options, 294 page break indictors, 32–33 44_036583 bindex.qxp 11/16/06 12:58 PM Page 394

394 Word 2007 For Dummies

documents (continued) Editing group paper size options, 184–185 accessing from Ribbon, 65 previewing before printing, 42, 126–128 command buttons, 66 printing options, 128–130, 132–133 Find button, 66 proofing, 42, 104–105 Home tab, 66 protecting, 381 editing text. See also text blocks; text removing blank pages from end of, 132 formatting saving, 39–41, 115–118, 119–120 address lists, 346 selecting entire document, 85 deleting, 55–59 size of, 113 joining, 60 spell checking, 96–101 mail merge recipients list, 346 splitting, 315–316 marks and conventions for, 33–34 updating and resaving, 118–119 mouse pointer shape, 20 view options, 32–33 selection options, 85 viewing names of, 15, 41 in SmartArt inserts, 308 viewing styles used in, 218–219 splitting, 59 watermarks, 195–196 text wrap points, 296 word wrap, 29 Undo and Redo commands, 60–61 zigzag underlines in, 33–34 words in custom dictionaries, 101 Documents folder, 15–16 electronic bookmarks, 373–374 Draft view elevator button (scroll bars), 48 comments in, 332 em (—) dashes footnotes and endnotes, 287 adding to documents, 303 function, 19–20 as special characters, 241 page break indictors, 32 e-mail messages section breaks in, 200 mail merging, 340 dragging. See also mouse using Word for, pros and cons, 384 elevator buttons, 48 style, 215–216 mouse cursor, 82–83 en (–) dashes drag-move/drag-copy features, 90 adding to documents, 303 Draw Borders group, 270–271 formatting, 241 Draw Table window, 264–266 Encarta dictionary access, 108 Drawing Tools menu, 296 End key, 51 drop caps endnotes Drop Cap dialog box, 375 adding to documents, 286–287 uses for, 374–375 deleting, 287 DTP (desktop publishing), 274, 275 Enter character, 60 Enter key locating, 27 • E • in table navigation, 269 editing graphics. See also graphics when to use, 28–29, 368, 369 cropping, 298–299 envelopes, printing, 376 resizing images, 298 equations, 379–380 rotating images, 299 Eraser command (Draw Borders), 270–271 WordArt text, 305 Esc key, 27 Even Page/Odd Page section breaks, 200 44_036583 bindex.qxp 11/16/06 12:58 PM Page 395

Index 395

Exactly line spacing (paragraphs), 160 Files of Type drop-down list, 317 Excel (Microsoft) spreadsheets, copying Fill palette, 260 text from, 90 Find and Replace dialog box exiting Word program, 22–23 accessing, 66 exporting styles, 226 Any Character, Any Digit, and Any Letter extended selection mode, 84 searches, 70–71 Find All Word Forms (English) option, 69 Find Next button, 66–67 • F • Find What box, 66–67, 72–73 F1 key, 21 Find Whole Words Only option, 68 F2 key, 91 finding formatting, 72–73 F4 key, 63 selections, 73 F5 key, 374 Go To tab, 53 F8 key replacing formatting, 76–77 marking text, 84–85 replacing text, 74–75 when deleting a page, 59 Search Options area, 68–69 F9 key, 245 with selected text and text blocks, 81 fields, document Sounds Like (English) option, 69 adding to headers or footers, 205 Special button, 70–71 adjusting/managing, 246 Superfind features, 67–70 inserting into documents, 244–246 using, 66–67 updating, 246 White Spaces searches, 71 uses for, 244 Finish & Merge button (mail merge) fields, mail merge document merges, 349 adding and deleting, 344 label merges, 354 assigning to documents, 343–345 Font group filling with records, 346 basic text formatting, 140–141 function, 340 Change Case command, 151 inserting into main document, 347 character formatting, 142–143 for labels, 354 Clear Formatting command, 148 file attributes, 381 Font dialog box access, 148–149 file formats, filename extensions Highlighting mode, 335 for documents, 118 Home tab, 140–145, 335 for graphics, 291 Text Highlight button, 335 non-Word file formats, 317–318 Write tab, 141 older Word files, 319–320 fonts PDF/XPS files, 318 color, 146–147 templates, 231 size options, 144–146 viewing, 317 style options, 141 Word 2007 documents, 39–40 in themes, 228, 230 File Name box, 116 viewing list of, 141–142 files. See also documents Fonts group, 141–142 inserting graphics from, 290–291 footers inserting text from, 123 adding to documents, 203–204 locations for, 116–117 deleting, 209 overview, 111–112 with document sections, 207–209 44_036583 bindex.qxp 11/16/06 12:58 PM Page 396

396 Word 2007 For Dummies

footers (continued) graphics editing, 204–206 adding to headers or footers, 205 footnotes versus, 202 adding to mail labels, 355–356 odd and even, 206–207 AutoFormat feature, 292–294 removing, 209 clip art, 205, 291–292, 294 footnotes cropping, 298–299 creating, 286–287 deleting, 294 deleting, 287 editing tools, 297 footers versus, 202 framing using AutoShapes, 293–294 foreign languages, special characters in, inserting from file, 290–291 302–303 linking and unlinking to text, 296–297 Format dialog box, 224 moving, 296 Format Painter, 249 moving within documents, 296 Format tab multiple images, managing, 299–300 Arrange group, 296, 299 overview, 289 Drawing Tools menu, 296–297 placing in documents, 290, 294 Insert Shapes group, 294, 306 resizing, 298 Shape Styles group, 293 rotating, 299 Text Wrapping menu, 295–296 shape-drawing tools, 292–293 formatting. See also document formatting; in themes, 228 paragraph formatting; text formatting greeking, 358 AutoFormat, 239–244 green zigzag underline, 33, 104 fields, 244–247 gridlines Find and Replace for, 72–73, 76–77 in tables, 270 Format Painter, 249 for viewing graphics, 300 new features in Word 2007, 1–2 groups, 18 special content indicators, 245 Grow Font command, 145 styles, 211–225 gutter (columns), 277 tables, 270–272 templates, 230–237 themes, 227–230 • H • fractions handles creating custom, 372–373 border and line management, 256 formatting options, 240 for resizing images, 296, 298 Full Page of the Same Label button, 353 for rotating images, 299 Full Screen Reading view, 328–329 wrap points, 296 function keys, 26. See also keyboard hanging indents, 154, 162–163 shortcuts hard page breaks, 192–193 Header & Footer group, 190–191, 203–209 headers • G • adding to documents, 203–204 Go to Header/Go to Footer commands, 204 deleting, 209 Go To tab, 53–54 for document sections, 207–208 Gookin, Dan (PCs For Dummies), 7, 41, editing, 204–206 112, 126 headings versus, 202 grammar checker, 104 odd and even, 206–207 44_036583 bindex.qxp 11/16/06 12:58 PM Page 397

Index 397

removing, 209 for reviewing and navigating comments, showing/hiding on first page, 207 333–334 headings Rotate menu, 299 headers versus, 202 on the Ruler, 165, 169 Heading 1/Heading 2 styles, 215–216 Save, 119 help system, 17, 21–22, 388 strikethroughs, 143 hidden text, 150, 377 subscripts and superscripts, 143 highlighter tool, 334–335 Table Layout tab, 271–272 Home key, 26, 51 text attributes, summary, 150 Home tab Top button/Bottom button, 256 Font group, 335 underlining text, 143 paragraph formatting commands, 155 undoing formatting, 148 Paragraph group, 377 whole paragraph indents, 163 Styles group, 214, 219 Zoom tools, 358 Horizontal Line command (Border Ignore All command (spell checker), command button/menu), 256 98–100 horizontal scroll bar, 49 Illustrations group HTML Web pages AutoShape feature, 293 copying text from, 90 Clip Art task pane, 291–292 horizontal line tags, 256 Insert Picture dialog box, 290 hyperlinks, formatting options, 240 SmartArt feature, 307–308 images. See graphics disabling autohyphenation, 381 importing styles, 226 inserting in documents, 301–302 In Front of Text wrapping option, 295 In Line With Text wrapping option, 295 indenting paragraphs • I • automatic increasing/decreasing, 163 icons first line indents, 161–162 AutoCorrect, 162 hanging indents, 162–163 AutoFormat, 241 tab key for, 168 browse buttons, 52 Index code, 284 Browse Up/Browse Down buttons, 67 Index dialog box, 285–286 character formatting, 142 indexes Demote command, 325 creating, 285–286 Demote to Body Text button, 326 overview, 283 for expanded and collapsed topics, 327 selecting and marking, 283–284 for files, 112 updating, 286 font color, 146 in-line graphics placement, 290 Format Painter, 249 Insert Footnote/Insert Endnote command, Full Screen Reading view, 328–329 287 Move Up/Move Down, 326 Insert mode, 62 Paste Options, 88–89 Insert Picture dialog box, 290 Position Command, 296 Insert Shapes group, 294, 306 printer, 136 Insert tab Promote command, 325 Drop Cap dialog box, 375 Reveal Formatting, 219 Field dialog box, 244–246 44_036583 bindex.qxp 11/16/06 12:58 PM Page 398

398 Word 2007 For Dummies

Insert tab (continued) copying character formatting, 249 Header & Footer group, 190, 203–207, 209 copying text, 87 Illustrations group, 290–293, 307–308 creating shortcut keys, 224–225 Links group, 373–374 demoting/promoting topics in outlines, Pages group, 201–202 325 Quick Parts feature, 205, 244, 245 em or en dashes, 303 Symbol menu, 303 footnotes and endnotes, 287 Text group, 123, 247, 305, 306 growing and shrinking fonts, 145–146 Insert Table dialog box, 263–264 hanging indents, 162–163 inserting text from files, 123 italicizing text, 140 insertion point, pointers. See also cursors line spacing, 159 extended selection mode, 84 moving text, 88 impact of scrolling on, 49 navigating documents, 50–52 moving using keyboard, 50–51 new blank document, 322 moving using mouse, 50 new page break, 192 pasting text, 87 nonbreaking spaces and hyphens, 302 returning to original position, 53 opening documents, 121 splitting text using, 59, 60 outlines, 327 inspecting documents, 374 Page Setup dialog box, 188 instant previews, 1 paragraph formatting, 33, 154, 157–158, Intense Emphasis style, 215 166 Intense Quote style, 215 PgUp/PgDn keys, 51–52 Intense Reference style, 215 printing documents, 129 italicizing text, 140, 142–143 rearranging outline topics, 326 redo command, 63 Replace command, 75 • J • returning to last edited spot, 53 joining text, 60 Reveal Formatting command, 219 justifying paragraphs, 157 save command, 41 saving documents, 119 selecting entire documents, 85 • K • selecting text and text blocks, 81 Keep Source Formatting paste option, 89 Show/Hide command, 201 Keep Text Only paste option, 89 soft returns, 60 keyboard special characters, 71 document navigation, 50–52 Style task pane, 216 keys and layout, 26–27 subscripts and superscripts, 143 keyboard shortcuts for switching between documents, 312 accessing bookmarks, 374 table navigation, 269 benefits of using, 368, 372, 387 text formatting, 150 case changes, 151 Track Changes tool, 338 characters with diacriticals, 302–303 Undo and Redo commands, 61 Clear Formatting command, 219–220 undoing formatting, 148 Close command, 24 viewing, 225 closing documents without saving, 120 whole paragraph indents, 163 content controls, 245 Word Help access, 21 44_036583 bindex.qxp 11/16/06 12:58 PM Page 399

Index 399

styles for, 212 • L • tabbed entries for, 170 labels tab-tab paragraphs, 172–173 adding graphics to, 355–356 locked scrolling, 314 identical, printing sheets of, 351–352 mail merge approach, 353–354 • M • Labels and Envelopes dialog box accessing, 352 macros, 231, 236, 382 Label section, 353 mail merge Print section, 353 address lists, 340, 345–346 landscape mode, 185–186 data source file, 346 Layout tab (page setup), 248, 267 fields, 340, 343–345 leader tabs, 180–181 inserting fields into main document, 347 left alignment (paragraphs), 157 for labels, 353–355 Left justified command, 154 main document, 339, 341–342 left tab stop previewing and running results, 348–350 for lists, 170–171 process overview, 339–341 setting, 168–170 Mail Merge Recipients dialog box, 346 for tab-tab paragraphs, 172–173 Mail Merge task pane, 341–350 letters Mail Merge Wizard, 341 Mail Merge for, 339–350 Mailings tab printing envelopes for, 376 Envelopes and Labels dialog box, 352, 376 Line Numbers menu, 281 Preview Results group, 348 line spacing options Select Recipients menu, 343 custom settings, 159–161 Start Mail Merge menu, 343, 346–347, summary, 166 353–354 traditional line spacing, 158–159 main document (mail merge) lines assigning fields, 343–345 borders versus, 253 creating, 341–342 margin settings, 256–257 function, 339 removing from documents, 259 inserting fields and data, 347 removing from tables, 270 Manage Styles dialog box (Styles task text dividers, 178 pane), 226 thick, drawing around text, 256 margin settings. See also alignment title boxes, 257 for lines and borders, 256–257, 258 lines of text, selecting/deleting, 57, 58 page margins, 165, 186–189 linked copy, 90 for paragraphs, 163–164 linked style, 212 previewing before printing, 127–128 Links group, 373–374 using the Ruler, 18, 165 List Paragraph style, 215 Margins tab lists accessing, 186 bulleted, 280 Pages area, 188 combining right and left stops, 175–176 settings, 188–189 decimal tabs for, 177–178 Whole Document option, 189 numbered, 241–242, 280 Mark Index Entry dialog box, 283–284 right tab stops in, 176–177 markup area, showing/hiding, 333 44_036583 bindex.qxp 11/16/06 12:58 PM Page 400

400 Word 2007 For Dummies

Match Case option (find and replace), 68 moving insertion pointer, 50 Match Destination Formatting (pasting), 89 moving text, 90 math and calculation tools, 380 rearranging outline topics, 326 Maximize button, 16 scrolling using, 49 Merge To dialog box, 354 selecting text, 82–83 merging cells in tables, 270–271 zooming, 359 Microsoft Excel spreadsheets, copying text mouse pointer from, 90 click-and-type mode, 20 Microsoft Office Button menu during copy and move actions, 90 accessing, 18 in table-related operations, 268 Blank Template form, 234 during text entry, 20–21 Close command, 23, 44 when choosing objects, 20 Exit Word command, 22–23 multiple documents New command, 37, 113–114 switching between, 312–313 Open dialog box, 120–121, 317, 320 using, 311–312, 370 Prepare tab, Inspect Document, 374 viewing simultaneously, 313 Print command, 42–43, 131, 136 Multiple line spacing, 160 Print Preview command, 42–43 multiple windows, viewing documents in, proofing tools, 100, 106 314–315 Quick Print feature, 131 Save As dialog box, 40, 116, 233, 317 Save command, 40 • N • viewing recently opened files, 122 naming. See also file formats, filename Word Options command, 85, 168, 243, 377 extensions Microsoft Outlook, copying addresses custom styles, 221 from, 340 documents, 15, 22, 39–40, 118 Mini Toolbar mail merge fields, 345 Highlight button, 335 templates, 233 paragraph-formatting buttons, 156 navigating documents quick formatting using, 98 browse buttons, 52–53 showing/hiding, 82 footnotes and endnotes, 287 text-formatting buttons, 141 in Full Screen Reading view, 329 Minimize button, 24 Go To command, 53–54 Minimize Ribbon command, 19 moving insertion pointer, 50–52 misspelled words. See also spell checking scrolling, 48–49 tools navigating tables, 268–269 common, 100 New Address List dialog box, 345–346 correcting using AutoCorrect, 101–103 New command, 37, 113–115 correcting using right-clicking, 97 New Comment button, 332 More Layout Options (Text Wrapping New Document window menu), 296–297 Blank Document option, 113–114 mouse Create button, 37–38 deleting text, 58 New from Existing option, 115 managing tables, 267–268 placing labels in, 353 managing wrap points, 296 template options, 114–115 moving images, 296 new page break, 192 44_036583 bindex.qxp 11/16/06 12:58 PM Page 401

Index 401

New Style button, 221 Quick Print feature, 131 New Window button, 314–315 Save As dialog box, 40, 116, 233, 317 No Formatting button (find and replace), 72 Save command, 40 No Spacing style, 215 viewing recently opened files, 122 nonbreaking spaces, 301–302 Word Options command, 85, 168, 243, 377 nonprinting characters, 33, 168 office supplies, 385 non-Word file formats Open dialog box loading documents using, 317–318 Convert to Word 2007 option, 320 saving documents using, 319 opening Word 2007 documents, 120–121 viewing, 317 viewing non-Word file types, 317 Normal style opening documents accessing and using, 215–216 inside another document, 122–123 reapplying, 220 using Open dialog box, 120–121 template for, 231, 236–237 using recently opened files list, 122 Num Lock key, 26, 51 ordinals, formatting options, 240 numbered lists Organizer dialog box, 226 AutoFormatting for, 241–242 orienting text creating from Numbering menu, 280 for printing, 185–186 Numbering field, 246 in table cells, 272 numbering text lines, 281 Outline view numbers. See also page numbers enabling/disabling, 323 decimal tabs, 177–178 Show Level list, 327–328 fractions, 240, 372–373 outlines math and calculation tools, 380 creating new outlines, 322 numeric keypad, 26 demoting topics, 325 ordinals, 240 expanding and contracting, 326–328 searches using, 71 keyboard shortcuts summary table, 327 NumPages field, 247 main topics, 323–324 NumWords field, 247 printing, 328 promoting topics, 325 rearranging topics, 326 • O • subtopics, 324–325 Object command, 123 text topics, 326 odd and even headers/footers, 206–207 Outlook (Microsoft), copying addresses Office Button menu from, 340 accessing, 18 Overtype mode, 62 Blank Template form, 234 Close command, 23, 44 Exit Word command, 22–23 • P • New command, 37, 113–114 Page Background group Open dialog box, 120–121, 317, 320 Page Color command button, 194 Prepare tab, Inspect Document, 374 Watermark menu, 195–196 Print command, 42–43, 131, 136 page borders, 258–259 Print Preview command, 42–43 Page Color command button, 194 proofing tools, 100, 106 page count feature, 247 44_036583 bindex.qxp 11/16/06 12:58 PM Page 402

402 Word 2007 For Dummies

Page Layout tab. See also Page Setup bullets and numbers, 177–178, 280 dialog box center tab with, 173–174 Breaks command button, 199 commands and shortcuts, 155–156, 166 Margins menu, 186 custom styles, 221–222 Page Background group, 194 drop caps, 374–375 Paragraph After command, 160–161 Format Painter, 249 paragraph formatting commands, 155 indenting lines, 168 page numbers indenting whole paragraphs, 163 adding to headers or footers, 205 line spacing options, 158–161 adding using fields, 246 margin settings, 163–164 automatic, 190, 369 overview, 153–155 customizing, 190–191 Quick Styles for, 215 document sections, 198–199 space between paragraphs, 160–161 removing, 192 styles overview, 211–213 Roman numerals, 192 tab-tab paragraphs, 172–173 Page Range section (printing), 133–134 Paragraph group Page Setup dialog box command buttons, 155–156, 254 accessing and using, 188–189, 248, 267 Home tab, 33, 145, 155–156, 377 Center from the Vertical Alignment Page Layout tab, 163–164 list, 248 Sort Text dialog box, 377 Columns button, 274 Write tab, 150, 160–161 Line Numbers menu, 281 paragraph mark (¶) in documents, 71 Margins tab, 186 paragraph symbol (^p) searches, 71 orientation settings, 185 paragraphs. See also paragraph formatting Page Up/Page Down (PgUp/PgDn) keys, defined, 154 26, 51–52 deleting, 57, 58 Page Width command, 358 soft returns, 60 Pages area, 188 , 194 Pages group, 201–202 Paste Options icon, 88–89 pages, deleting from documents, 57, 59 Paste Special dialog box, 89–90 . See page numbers pasting text paper special pasting, 89–90 for printing, 130 text blocks, 87 size options, 184–185 PCs For Dummies (Gookin), 7, 41, 112, 126 text orientation, 185–186 PDF (Portable Document Format) files, 318 Paragraph button, 33 PgUp/PgDn (Page Up/Page Down) keys, Paragraph dialog box 26, 51–52 accessing, 156 Picture button, 205 Indentation area, 161–164 Plain Text style, 215 Line Spacing, 158–159 poke-and-point text selection method, 83 the Ruler, 164–165 portrait mode, 185–186 Spacing area, 159–160 Position Command button, 296 paragraph formatting Preview Results command button, 348 alignment options, 157–158 previewing bar tabs, 178 documents before printing, 42, 126–128, borders, 253–255 203, 277 44_036583 bindex.qxp 11/16/06 12:58 PM Page 403

Index 403

fonts, 142 multiple copies, 134–135 mail merge results, 348 outlines, 328 Print Background Colors and Images overview, 42–43 option, 195 page ranges, 132–134 Print command previewing before printing, 126–128 accessing, 42–43 printing options, 129 canceling print jobs, 136 text blocks, 134 Print Preview mode, 42–43 watermarks, 195–196 Quick Print feature, 131 whole documents, 128–130 Print dialog box proofing documents Document Showing Markup option, 334 customizing proofing options, 106 Page Range section, 133–134 entire documents at one time, 104–105 Properties dialog box options, 130 grammar checking, 104 Selection item, 134 importance of, 42 viewing and selecting printers, 131–132 Research task pane, 108–109 Print Layout view spell checking, 96–101, 105 function, 19 Spelling and Grammar button, 105 for graphics, 290 Proofing group/tools hard page breaks, 193 Custom Dictionaries, 100 header and footer displays, 203 customizing proofing options, 106 mount pointer in, 20 Spelling and Grammar button, 105 page break indictors, 32–33 Properties task pane, 381–382 previewing lines and borders, 257, 258 Protect Document feature, 381 viewing document columns, 275 pull quotes, 306 when making comments, 331 purple dots, 34 for working with tables, 262 Print Preview mode benefits of using, 42 • Q • viewing columns using, 277 question mark (?), in searches, 69 viewing documents, 126–128 Quick Access toolbar viewing headers and footers, 203 adding command buttons, 361–363 PrintDate field, 247 customizing, 19 printers finding, 360–361 canceling print jobs, 136 moving, 361 preparing for printing, 125–126 removing command buttons, 363 turning on, 370 restoring/resetting, 363 viewing and selecting, 131–132 Save icon, 119 printing documents Quick Launch Toolbar, 14 adding print date, 247 Quick Parts feature back-to-front printing, 130 Field option, 205, 244 canceling print jobs, 135–136 Properties command, 245 color printing, 195 Quick Print feature, 131 comments in, 334 Quick Styles envelopes, 376 accessing, 214 highlighted text, 335 format names, 215 labels, 353 44_036583 bindex.qxp 11/16/06 12:58 PM Page 404

404 Word 2007 For Dummies

Quick Styles (continued) right alignment, 157 with pre-Word 2007 documents, 216 right clicking using, 213 deleting comments, 334 quotation marks, formatting options, 240 grammar corrections, 104 Quote style, 215 marking text with similar formatting, 149 for pop-up menus, 14 removing changes, 337 • R • on the Ribbon, 19 range of pages, printing, 133–134 spelling suggestions, 97–98 read-only files, 381 Status Bar Configuration menu, 359–360 recently opened files, viewing, 122 for synonyms, 107–118 records (mail merge), 345–346 right tab stop, 174 red zigzag underlines, 33, 96–98 rotating images, 299 Redo command, 61–62 rows (mail merge), 346 reference materials, 386 rows (tables) References tab adding and deleting, 271 features and uses, 281 creating, 263–266 Footnotes group, 286–287 overview, 262 Index group, 283–286 resizing, 272 Table of Contents menu, 282–283 the Ruler. See also tab stops rejecting revisions, 337 paragraph formatting using, 164–165 Repeat Typing command, 62–63 setting tab stops, 168–171 repeated words, 99 viewing on window, 18 replacing text, 74–75 resaving documents, 118–119 Research task pane, 108–109 • S • Reset to Theme from Template option, 229 Save As dialog box resizing. See sizing for templates, 233 Reveal Formatting task pane, 219 viewing non-Word file types, 317 reverse printing, 130 when to use, 40, 116 Review tab Save As Type option, 317 Changes group, 337 Save command, 40 Compare group, 336 Save Selection as New Quick Style option, New Comment button, 332 222 Proofing group, 105 saving documents Track Changes button, 338 AutoRecover feature, 371–372 word count feature, 109 first time saves, 115–117 revising documents, 335–338 first time versus subsequent saves, revision marks, 34 23–24, 39–41 Ribbon system importance of, 367 Editing group, 65, 66 keyboard shortcut, 41 hiding/viewing Ribbon, 19 before printing, 128 keyboard shortcuts, 372 saving to disk, 117 Quick Access toolbar, 360 status bar information, 31 Table view tabs, 262 screen. See Word window Word 2007 interface, 1, 16 44_036583 bindex.qxp 11/16/06 12:58 PM Page 405

Index 405

scrolling using with mouse, 83 horizontal scroll bar, 49 when resizing images, 298 impact on insertion pointer, 49 Shift+Ctrl+T key combination, 154 mouse for, 49 Shift+Enter key combination, 60, 269 in multiple documents, options for, 314 Shift+F1 key combination, 219 vertical scroll bar, 47–49 Shift+F3 key combination, 151 Search drop-down list, 69–70 Shift+F5 key combination, 53 Search Options area, 68–69 Shift+Tab key combination, 269 searching. See also Find and Replace shortcut icons on Desktop, 12–14 dialog box shortcut keys, creating, 224–225. See also find and replace basics, 65–67 keyboard shortcuts Superfind features, 67–70 Show All Revisions Inline option, 333 sections, section breaks Show Level drop-down list, 327–328 for columns, 277 Show Markup option, 333 creating, 199–200 Show Notes button, 287 deleting, 201 Show Revisions in Balloons option, 333 features and uses, 198–199 Show/Hide command, 201 headers and footers with, 204, 207–208 Shrink Font command, 146 for indexing, 286 size using, 200 of documents, 113 viewing, 200 of fonts, 144–145 security settings, 374 Size pop-up list (find and replace), 73 Select Outlook Contact, 343 sizing Select Recipients drop-down menu columns in documents, 275–277 for labels, 354 graphic images, 298 for mail merge documents, 343 table cells, 268 selecting pages tables rows and columns, 272 for deletion, 59 Word window, 16–17 for printing, 132–134 smart quotes, 240 selecting text Smart Tags, 383 entire documents, 85, 155 SmartArt feature, 307–308 F8 key for, 84–85 soft returns, 60 mouse pointer shape, 20 sorting feature, 376–377 for printing, 134 Sounds Like (English) option, 69 in tables, 267 spacebar text blocks, 80–81 location, 27 using keyboard, 81–82 when to use, 29–30 using mouse for, 82–83 spaces, single, 368 Selection option (printing), 134 Special button (find and replace), 70–71 sentences, deleting, 57, 58 special characters Set Default Paste, 89 diacritical symbols, 302–303 shading, 260 em or en dashes, 303 Shape Styles group, 293 index code, 284 Shift keys nonbreaking spaces and hyphens, locating and using, 26–27 301–302 selecting text and text blocks, 81 upper case characters, 303 44_036583 bindex.qxp 11/16/06 12:58 PM Page 406

406 Word 2007 For Dummies

spell checking tools autoswitching feature, 222 common misspelled words, 100 custom, creating from existing text, dictionaries, spell check, 98–101 220–223 proofing entire documents, 105 custom, naming, 221 red zigzag underlines, 96–98 deleting, 225 Spelling and Grammar button, 105 identifying in documents, 218 splitting cells in tables, 271 importing/exporting, 226 splitting documents, 315–316 managing, 225–226 splitting text, 59 modifying, 223–224 Square text wrapping option, 295 overview, 211–212 Start Mail Merge menu Quick Styles, 213, 214–216 Label Options dialog box, 353–354 removing, 219–220 Labels option, 353–354 switching style sets, 219 Mail Merge Recipients dialog box, 346–347 for table of contents, 282–283 Mail Merge Wizard, 341 templates for, 222 Select Recipients menu, 343 types of, 212–213 Start menu using, 213 adding Word icon to, 14 Styles group (Home tab) startup from, 12–13 accessing, 214 starting Word Change Styles button, 219 automatic startup, 13 Quick Styles gallery, 214 from Quick Launch Toolbar, 14, 15 Styles task pane from Start menu, 12–13, 14 deleting styles, 225 using Desktop shortcut, 13–14 displaying, 216–217 from Word Documents folder, 15–16 Manage Styles button, 226 Status Bar Configuration menu, 359–360 modifying styles, 224 status bar (Word window) Styles Inspector, 218–220 document information on, 18, 41 subscripts, 143 features and uses, 31 Subtitle style, 216 View buttons, 18 Superfind features, 67–70 word counts in selected text, 81 superscripts, 143 Zoom thing (Word window), 18 Switch Windows menu, 312 Step by Step Mail Merge Wizard, 341 symbols, locating and inserting, 303–304 StickyKeys, 31 Synchronous Scrolling button, 314 Stop Automatically Correcting . . . option, synonyms, locating in the Thesaurus, 103 107–108 strikethroughs, 143 Strong style, 215–216 Style for Following Paragraph drop-down • T • list, 222 tab characters Style Inspector, 219 hiding/showing, 168 Style Type drop-down list, 223 searches using, 71 styles Tab key, 27 Apply Styles task pane, 218 function and use, 168 applying to tables, 270 in table navigation, 269 44_036583 bindex.qxp 11/16/06 12:58 PM Page 407

Index 407

tab stops. See also the Ruler default tab stops, 181 center tab, 173–174 leader tabs, 180–181 combining right and left stops, 175–176 setting tab stops, 179–180 decimal tabs, 177 task panes function, 18 Clip Art, 291–292 right tab stop, 174 Clipboard, 91–93 setting using Tabs dialog box, 179–180 Document Maps, 375 setting using the Ruler, 168–171 Document Recovery, 19, 372 tab-tab paragraph formatting, 172–173 Mail Merge, 341–350 traditional left tab stops, 170 Properties, 381–382 unsetting, 182 Research, 108–109 viewing, 168 Reveal Formatting, 219 tab symbol (^t) searches, 71 Styles, 213, 216–220, 224–226 Table group, 267 in Word 2007, 19 Table Layout tab technical assistance, 7 adjusting row and column size, 272 templates aligning text, 272 attaching to documents, 235–236 deleting cells, columns or rows, 271 cautions using, 115 deleting tables, 272 creating from existing documents, inserting columns or rows, 271 231–233 Table menu creating from scratch, 234 Convert Text to Table dialog box, 266 defined, 114, 230–231 Insert Table dialog box, 263–264 features and uses, 114–115, 231 Insert Table menu, 263–264 filename extensions for, 231 table of contents (TOC), 282–283 modifying, 234–235 Table Tools Design tab, 269–270 naming, 233 Table Tools Layout tab, 267 NORMAL.DOTM, 236–237 Table view, 262 saving, 233–234 tables saving styles as, 222 adding text to cells, 268–269 unattaching, 236 creating from tabbed text, 266 Templates and Add-Ins dialog box, creating using Draw Table, 264–266 235–236 creating using Insert Table, 263–264 text deleting cells, columns, or rows, 271 deleting single characters, 56 deleting tables, 272 deleting single words, 57 design tools, 269–270 searching, Superfind features, 67–70 moving table elements, 268 unlinking graphics from, 297 navigating, 269 text blocks overview, 262–263 copying, 87 selection options, 267 defined, 80 styles for, 212, 270 deleting, 58 table to text conversions, 266–267 deselecting, 86 uses for, 261–262 Highlighting mode, 335 Tables Tools Layout tab, 267 linked copy, 90 Tabs dialog box moving, 88, 90–91 accessing, 179 printing, 134 Clear All button, 182 selecting, 80–85 44_036583 bindex.qxp 11/16/06 12:58 PM Page 408

408 Word 2007 For Dummies

Text Box menu, 306 text sorting, 376–377 Text Box Tools Format tab, 294, 306 text wrapping text boxes automatic, 29 creating using AutoShapes, 294 breaks for, 200 inserting in documents, 306 with labels, 356 Text Direction button (tables), 272 wrap points, 296 text formatting wrapping options, 295–297 adding color, 146–147 themes adding lines and borders, 255 applying to documents, 228–229 bar tabs, 178 applying to graphics, 297 basic commands, accessing, 140–141 custom, creating and managing, 229–230 bolding, 142 features and uses, 227–228 case changes, 151 modifying or creating, 229–230 centering, 173–174 removing from documents, 229 combining formats, 144 Themes menu drop caps, 374–375 applying themes to documents, 228–229 fonts, 141–142, 148–149 color themes, 229–230 Format Painter for, 249 font themes, 229–230 fractions, 240 thesaurus, 107–108 Highlighting mode, 335 This Point Forward option italics, 142–143 columns, 276 linking graphics to, 296 margins, 189 overview, 38–39, 139–140 This Section option (margins), 189 pasted text, 88–89 Through text wrapping option, 295 Quick Styles, 215 Tight text wrapping option, 295 special characters and symbols, 301–304 time stamps strikethroughs, 143 in documents, 247 styles for, 211–212 in headers or footers, 205 subscripts and superscripts, 143 time-sensitive content controls, 245 tab keys, 168 title bar (Word window), 18 tabbed lists, 170–171 title boxes, 257 in tables, 272 Title style, 215–216 text boxes, 306 TOC (table of contents), 282–283 text size, 144–146 Top and Bottom text wrapping option, 295 underlining, 143 topics (outlines) undoing, 147–148 expanding and contracting, 326–328 using Quick Styles for, 214–216 main-level topics, 323–324 Text From File option, 123 promoting, 325 Text group rearranging, 326 Date and Time button, 247 text topics, 326 inserting documents using, 123 Track Changes button, 338 Object command, 123 Two Pages zoom command, 358 Text Box menu, 306 Type New List option, 343 WordArt Gallery dialog box, 305 typewriter keys, 26 Text Highlight button, 335 44_036583 bindex.qxp 11/16/06 12:58 PM Page 409

Index 409

typewriter keys versus computer keyboards, 30–31 • W • typing. See also text; text formatting; word Wambooli Forums Web site, 7 processing basics watermarks, 195–196 AutoComplete feature, 34 Web page addresses, 34 Backspace key, 30 Web pages, 384 Enter key, 28–29 When Selecting Automatically Select Entire keyboard versus typewriter, 30–31, 38 Word option, 85 Insert versus Overtype modes, 62 white space searches (find and replace), 71 insertion point, 28 Whole Document margins, 189 repeat typing feature, 62–63 Whole Page zoom command, 358 spacebar, 29–30 Widow/Orphan control, 194 status bar features, 31 wildcards in searches, 68–69 underlines and colored text, 33–34 Windows taskbar, 19 typos, removing, 30 Word 2007. See also Ribbon system exiting from, 22–23 • U • first-time set up questions, 16 new features, 1–2 Undo commands, 60–61, 369 opening, 12–16 Update Field command, 246 word counts, 81, 109–110, 247 updating documents, 118–119 Word Equation tools, 379–380 Use Existing List mail merge option, 343 Word Help system, 17, 21–22, 388 Use Wildcards option (find and replace), Word Options dialog box 68–69 AutoCorrect options, 243 click and type feature, 383 Custom Dictionaries, 100 • V • Developer tab, 382 versions of documents, comparing, Display Hidden Text option, 377 335–338 Editing options, 85 Vertical Alignment drop-down list, 248 nonprinting characters, 168 vertical scroll bar, 48, 52–53 Proofing tools command, 100, 106 View buttons (Word window), 18 Templates and Add-Ins dialog box, View Ruler button, 18, 171 235–236 View tab When Selecting Automatically Select Full Screen Reading view, 328 Entire Word option, 85 New Window button, 314–315 word processing basics. See also Word Split button, 315 window Switch Windows menu, 312 AutoComplete feature, 34 View Side by Side option, 314 closing Word program, 44 views. See also Draft view; Print Layout formatting documents, 38–39 view help systems, 21–22 Document Map, 375–376 keyboard keys and layout, 26–27 Full Screen Reading, 328–329 mouse pointer, 20–21 Outline, 322–328 previewing documents, 42–43 Table, 262 printing documents, 42–43 44_036583 bindex.qxp 11/16/06 12:58 PM Page 410

410 Word 2007 For Dummies

word processing basics (continued) task panes, 19 process overview, 36 title bar, 18 proofing documents, 42 Windows taskbar, 19 typing process, 28–31, 38 word wrapping. See text wrapping word searches. See Find and Replace WordArt Gallery dialog box, 305 dialog box WordPerfect documents, 319 Word window wrap points, 296. See also text wrapping blank area, 19–20 Write tab, 141–142 layout and features, 17 Maximize button, 16 maximizing, 16 • X • Minimize button, 24 XPS (XML Paper Specification) files, 318 Office Button, 18 Ribbon system, 19 the Ruler, 18 • Z • size of, 16–17 zigzag underlines, 33–34 status bar, 18–19 Zoom dialog box, 358 tabs, 18 Zoom tool, 18, 357–359