Office of Chief Commissioner of Income Tax Room No

OFFICE OF CHIEF COMMISSIONER OF INCOME TAX ROOM NO. 212, AAYAKAR BHAVAN,12, SADHU VASWANI MARG, PUNE-411 001 TEL./FAX NO. 020-26053336 Email ID: [email protected] No. PN/CC/INFRA/5A/HolidayHome/2012-13 Date: 09/08/2012

NOTICE INVITING TENDER

Sealed tenders are invited for and on behalf of the President of India in two separate sealed envelopes containing techno-commercial bid and financial bid from reputed and bonafide persons / owners who are competent to enter into contract in respect of plot of land/building owned by them for Out-right Purchase of Plot of land / Building for the purpose of Holiday Home at 1.Mahabaleshwar / Pachagani of Satara District, 2. Lonavala / Khandala of Pune District, 3. Shirdi of Ahmednagar District, 4. Ganpati-pule of Ratnagiri District and 5. Kudal of Sindhudurg District.

The total requirement of space for building is carpet area of about 5,000 square feet (excluding covered / underground parking area, if any) or plot of land about 20,000 square ft, located in and around 5km from these stations.

Intending tenderers shall obtain the tender documents from the ITO(Infra), Aayakar Bhavan, 12, Sadhu Vaswani Road, Pune-411001, (Ph-020- 2605 3336) or can be downloaded from the Department’s website www.incometaxindia.gov.in . The tender document can be obtained from the Income tax Office, on payment of non-refundable tender fee of Rs.1,000/-. In case the tender document is downloaded from the Department’s website, a non- refundable tender fee of Rs.1,000/- has to be paid at the time of submission of the duly filled tender application. Tender applications signed by intermediaries or brokers will not be entertained.

LAST DATE FOR : a) Issue of tender forms : upto 17/08/2012 before 5.00 pm. b) Submission of tender/s : upto 27/08/2012 before 5.00 pm. c) The date and time of opening : on 30/08/2012 at 3.00 pm. of tender forms

The Income Tax Department reserves the right to reject any / all offers without assigning any reason.

Sd/- (SUNITA BILLA ) Addl. Commissioner of Income-tax(Hq.)(Admn.) For Chief Commissioner of Income-tax, Pune .

OFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX, Aayakar Bhavan, 12, Sadhu Vaswani Road, Pune 411 001.

TENDER DOCUMENT

Tender For Out-right Purchase of Plot of Land / Building For the purpose of Holiday Home at Mahabaleshwar / Pachagani of Satara District, Lonavala / Khandala of Pune District, Shirdi of Ahmednagar District, Ganpati- pule of Ratnagiri District, and at Kudal of Sindhudurg District.

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OFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX, PUNE

Instructions for Filling / Submitting Tenders

1. Sealed tenders are hereby invited by the Income Tax Department for “Out-right Purchase of Plot of Land / Building For the purpose of Holiday Home at Mahabaleshwar / Pachagani of Satara District, Lonavala / Khandala of Pune District, Shirdi of Ahmednagar District, Ganpati-pule of Ratnagiri District, and at Kudal of Sindhudurg District,. The bidder shall submit his/ her offer as detailed in the mode of submission of tender.

2. The tenderer should study the tender documents carefully and understand the conditions, specifications etc. before quoting. If there are any doubts, he should obtain clarifications, but this shall not be a justification for late submission or extension of opening date/time of the tenders. The tender should be strictly in accordance with the requirement /specifications mentioned in the Tender Documents.

3. The tender should be submitted in the prescribed tender format as detailed in the tender document.

4. The tenderer should quote as per the tender schedule. The rate/amount quoted should be expressed both in figures and words, where discrepancy exists between the two; the rates expressed in words will prevail. Similarly, if there is any discrepancy between the unit rate and the amount, the unit rate will prevail.

5. All Tenders and subsequent communications relating thereto, if any, should be submitted in cover (sealed) boldly super scribed on the outer cover, Tender Number, Closing Date/Time to be dropped in the tender box kept in the concerned authority's office before closing date/ time with the permission of the concerned authority.

6. The rates should be quoted in the same units as mentioned in tender schedule.

7. All entries in the Tender Documents should be in ink/typed. Corrections, if any, made while filling the tender, must be attested by dated initials of the tenderer. Over writing of figures shall not be permitted. Every page of the tender document shall be signed by the Tenderer or his authorized signatory at the end of last entry thereon.

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8. The quoted rates shall be valid for a period of Six months from the due date of opening of the tender. No upward revision of rates will be accepted after opening of the tender.

9. Canvassing in connection with tenders submitted by the Tenderers who resort to canvassing shall be liable to rejection.

10. Tenders containing additional conditions are liable to be rejected.

11. Tenders which do not fulfil all or any of the Conditions or are incomplete in any respect are liable to be rejected.

12. The acceptance of the tender will rest with Income Tax Department, who do/does not bind themselves/himself the right to reject any or all the tenders received without assigning any reason or accept the whole or any part of the tender received and the tenderer shall be bound to perform the same at the quoted rates.

13. Incomplete tenders, conditional tenders, tenders received late or tenders not conforming to the Terms and Conditions prescribed in the Tender Documents will be rejected. Income Tax Department reserves the right to reject any or all tenders without assigning any reason whatsoever and/or to carry out negotiations with the tenders in the manner considered suitable by the Income Tax Department.

14. The technical/commercial bids will be opened in the presence of bidders. The bidders shall be informed in advance the date/time of opening of technical/commercial bids. The bidders or their duly authorised representatives shall be allowed to participate in the tender opening after submission of appropriate documents in support of their identity.

15. Tenderer may have to attend the concerned office of Income Tax Department for negotiations/ clarifications required by them in respect of their quotations without any commitment on the part of Income Tax Department. In case of negotiations, the Tenderer should send the confirmation of such negotiations so as to reach Income Tax Department within 3 working days from the date of negotiations, failing which Income Tax Department reserves the right to ignore the quotation.

16. When the Party signing the tender is not the sole Proprietor, the necessary Power of Attorney authorizing the party to act on behalf of the Proprietor or the Organisation should be produced before signing the Agreement.

17. Tenderer should specially note the following.

4 | P a g e i. Rates quoted by the Tenderer shall be valid for a period of Six months from the due date of opening of the tender. ii. No upward revision of rates will be accepted after opening the tender. iii. The Price Bid shall be unconditional. The conditional Tender shall be rejected. iv. On completion of the technical evaluation, the price bid of only those bidders whose bids are technically acceptable will be opened. The price bids will be opened in the presence of the bidders whose bids have been technically accepted. The technically qualified bidders shall be informed in advance the date/time of opening commercial bids. Bidders or their duly authorised representatives shall be allowed to participate in the tender opening after submission of appropriate documents in support of their identity.

18. The Income Tax Department reserves the right to accept or reject any tender in whole or any part thereof without assigning any reason whatsoever.

19. Separate tender should be submitted for each location.

Sd/- ( M K Verma ) Income Tax Officer (Infrastructure) For Chief Commissioner of Income Tax, Pune

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TENDER DOCUMENT NO.:

OFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX, PUNE

TECHNICAL BID

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OFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX, PUNE

TECHNICAL BID

Terms and conditions for purchase of For Out-right Purchase of Plot of Land / Building For the purpose of Holiday Home ………………………………………………………………………………

TERMS & CONDITIONS

1. The terms and conditions are forming a part of the tender to be submitted by the offerer to the Income Tax Department.

2. Tender document received by the Income Tax Department after due date and time i.e. 5.00 p.m. of 27/8/2012 shall be rejected.

3. All tenderers are requested to submit the tender documents (TECHNICAL BID AND PRICE BID) duly filled in with the relevant documents / information at the following address:-

Income Tax Officer (Infrastructure), Room No 212, Aayakar Bhavan, 12, Sadhu Vaswani Road, Pune-411001, (Ph-020-2605 3336)

4. All columns of the tender documents must be duly filled in and no column should be kept blank. All the pages of the tender documents are to be signed by the authorized signatory of the tenderer. Any over writing or use of white ink is to be duly initialed by the tenderer. The Income Tax Department reserves the right to reject the incomplete tenders.

5. There should not be any deviation in terms and conditions as have been stipulated in the tender documents. However, in the event of imposition of any other condition, which may lead to a deviation with respect to the terms and conditions as mentioned in the tender document, the vendor is required to attach a separate sheet marking “list of deviation”.

6. The tenderer shall submit tender documents in separate envelopes mentioning as ‘Technical Bid’ and ‘Price Bid’ and enclose both in one envelope super scribed as ‘For Out-right Purchase of Plot of Land / Building For the purpose of Holiday Home at …………………..(specify location)’.

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7. Separate tender forms in original are to be submitted for each proposal / location. The Technical Bids will be opened in the presence of tenderers at Office of the Chief Commissioner of Income Tax, 2 nd Floor, Aayakar Bhavan, 12-Sadhuwaswani Square, Pune 411051 on a date & time as mentioned in the advertisement. All tenderers are advised in their own interest to be present on that date, at the specified time.

8. Canvassing in any form will disqualify the tenderer.

9. The short-listed vendors will be informed by the Income Tax Department for arranging site-inspection of the offered premises.

10. The sellers shall represent and assure Income Tax Department that they are the sole and absolute owners of all the rights, title and interest in the said property and no person has or can have any claim on title or interest in the said property and the said property is not subject or any charges mortgages, liens, encumbrance, prior sale, fit, stay order attachment and there is no dispute, litigation or proceedings pending and that vendor has full and unrestricted right to sell and transfer the aforesaid property to Income Tax Department.

11. The seller shall from time to time and at all times hereafter shall keep Income Tax Department harmless and indemnified for the amount paid by Income Tax Department and received by the vendors and also from and against all actions, losses, damages, claims and demands whatsoever in respect of the said property for which Income Tax Department may be liable by reason of defect in the title of Seller or restriction in his right of sale and in such cases, vendor on demand by Income Tax Department shall be bound to pay the whole amount of consideration so received by him along with interest at the bank rate and all the amount of expenses incurred in this connection by Income Tax Department.

12. The seller shall confirm that all statements made by them and documents enclosed are true to the best of their knowledge.

13. If the offer of the seller is accepted, Income Tax Department shall complete investigation of the title in respect of the premises immediately.

14. The Seller shall make out marketable title of the property in favour of Income Tax Department . If department finds any defect in the title of the seller to the above mentioned premises, the same will be intimated to the seller to rectify the defect, if any, within a period of 2 months from the date of intimation. Inspite of the above, if the seller fails to create

8 | P a g e marketable title of the property in such an event the offer of the Tenderer shall be treated as null and void by the department.

15. If the title of the premises is accepted / treated as accepted by department, the Seller shall submit to department’s Office immediately, the draft of an Instrument of Transfer / Transfer Deed / Deed of Conveyance as the case may be for the approval of department.

16. The sale shall be completed immediately after finalisation of Conveyance/Transfer Deed (time being the essence of the Tender offer) and at the time of such completion of sale, department shall pay to the seller by Banker’s cheque the agreed purchase price (in instalment , wherever applicable) and against such payment and simultaneously therewith, department and the Seller shall jointly execute the instrument of Transfer / Transfer Deed / Deed of Conveyance as the case may be in favour of department and shall simultaneously therewith hand over to department peaceful vacant possession of the premises as well as the title deeds and documents in respect of the premises (including the Original Share Certificates, if any). All the legal formalities to be complied by the respective parties shall be completed as early as possible. The final payment shall be made only on handing over of the Land/ premises.

17. The Transfer Fees or any other charges or contributions and other expenses demanded by and/or payable for transfer of plot of land shall be borne by the department.

18. The stamp duty and registration charges payable on the Instrument of Transfer / Transfer Deed / Deed of Conveyance and any other documents towards the purchase of plot of land shall be borne by department.

19. The drafts of all documentation that may be finalized by and between the department and the Seller shall be final and binding on the Seller.

20. In all disputes and/or differences arising out of or relating to or concerning this offer and the contract, if any, between the Seller and department concerning and/or relating thereto and/or relating to the above mentioned plot of land, the Civil Courts of Pune shall have exclusive jurisdiction.

21. The advertisement released in this context will form part of the Contract.

22. Income Tax Department reserves the right to accept or reject any or all the tenders without assigning any reason thereof.

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OFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX, PUNE

Tender document containing (1 to ……. Pages)

TENDER DOCUMENT NO. : ……………………..

1 Details of Builder /Owner (i) Name

(ii) Address

(iii) Contact Details i.e. Phone / Mobile No 2 Marketability of Title Deeds of the Vender (a) Solicitor’s / Advocate’s Name and Address (b) Detailed report of the Solicitor / Advocate for Marketability of titles is to be enclosed 3 Details of Property (i) Usage of Property (As approved by competent authority) a. Commercial

b. Residential & Commercial

c. Shopping Centre (ii) No. of floor in the building (iii) At which floor the premises are offered (iii) Area of premises offered (iv) List of common area as included for the purpose of computing Super Built-up Area. (v) Age/condition of the Construction / Building : (i) Newly Constructed within 2 years

(ii) Old one – mention year of Completion

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(iii) Under Construction – mention stage of

(iv)Construction and

(v)Time period to be taken to Complete th e Construction (vi) Specification of the construction / material used : i)Class of Construction

ii)RCC framed structure

iii)On load bearing walls

iv)Give specification of the construction In details (may use separate annexure) 4. Details of land/ site:- (i) Tenure of the land

(a) Free Hold

(b) Lease Hold

(d) Annual Lease rent and amount (ii) Size / Dimension of plot in Sq.ft a) Frontage

b) Depth

C)Other sides (iii) Area of Plot

a)Covered Area

b) Open Area

(iv) Topography of the land/ site a) Level

b) Undulated

c) Sloping

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d) Low lying or raised

(v) Whether there is well on site, if so depth of water (i) In Summer

(ii) In rainy season

(vi) a) Whether Municipal water supply line facility exist : b) Whether self sufficient Bore/ dug well exist, If so, the depth of the well : (vii) Any established easements regarding right of way/ passage for mains of water/ electric (viii) Does the site or portion fall within railway/ National Highway/ underground cable/Metro traverse site (ix) Site plan of the land/ site enclosed 5 Details of Locality (i) Address and locality in which the property is situated

(ii) Character/ Type of locality

(a) Residential

(b)Commercial

(c)Shopping complex

(d)Industrial

(e)Slum

(iii) Whether the locality is prone to hazards like inundation / flood, etc. (iv) Locality’s proximity to the following place in kms a) Railway station

b) Market / supermarket

c) Hospital d) Bank

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e) Bus stand 6 Details of boundary and adjacent buildings: Boundary of the Property

(a) North

(b) South

(b) West 7 Amenities Provided i) Provision for no. of toilets

ii) No of phases of electricity connection

iii) Facilities for 24 hours water supply

iv) Exit provided in case of fire 8 Common Facilities Provided : i) Car parking space

ii) Scooter/Motor cycle parking space

iii) Power / Electricity

iv) 24 hrs. water / overhead tank

v) Lifts and their Nos.

vi) Generator for emergency

vii) Anti Lightning Device

viii) Security arrangements

ix) Proper sanitary / sewerage system

9 Details, of Plans /Blue Prints/ Sanctioned plan : (i) Whether the plan of the Property is sanctioned by Competent Authority

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(ii) If sanctioned, please enclose copy of approved land / site plans (iii) Name & Address / Phone No. Of Architect /Engineer 10 (i) Is there any deviation from the sanctioned plan (ii) Can these deviations be regularized? 11 List of annexures : (Attach separate sheet if space is found insufficient).

AUTHORIZED SIGNATORY

PLACE :

DATE :

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TENDER DOCUMENT NO.:

OFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX, PUNE

PRICE BID

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OFFICE OF THE CHIEF COMMISSIONER OF INCOME TAX, PUNE

PRICE BID

1. Details of the property sold earlier:

a. Any other purchaser who has already booked space in any part of the building. If so, please furnish the following details:

i. a. Rate at which the premises was booked b. Period when it was booked

b. Whether premises have been sold to any Public Sector Unit? If so, please furnish the following details:

i. a. Rate at which the premises was booked b. Period when it was booked

c. Details of cost pertaining to the maintenance of the complex and other facilities, payments towards formation of society and other outgoes.

* All tenderers are mandatorily required to fill up all columns in the tables below as per the specifications advised.

2. Details of terms and conditions of payment:

Vendor will receive payment at advance, if any against submission of Bank Guarantee from Nationalized Bank. Payments will be made to the vendor only by cheques. Balance payment after registration

3. Any concession:

If any concession to offer, write in details:

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4. Time period of Possession/ Penalty Clause:

i. When possession is promised :

ii. Penalty clause for not handing over the property on the committed date @ 18% per annum on the total amount of advance.

iii. Defects Liability Clause :

5. Any other condition vendor wants to mention:

PLACE :

DATE : AUTHORIZED SIGNATORY

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