Agenda Paper
Teviot Valley Community Board
Thursday, 24 September 2020
Commencing at 2.00pm
Meeting Room, Roxburgh Service Centre, 120 Scotland Street, Roxburgh
www.codc.govt.nz
A WORLD OF DIFFERENCE CENTRAL OTAGO DISTRICT COUNCIL
TEVIOT VALLEY COMMUNITY BOARD
NOTICE is hereby given that a meeting of the Teviot Valley Community Board will be held in Roxburgh Service Centre, 120 Scotland Street, Roxburgh on Thursday, 24 September 2020, commencing at 2.00 pm.
MEMBERS: R A Gunn (Chair), S Feinerman (Deputy Chair), C Aitchison, N Dalley, and S Jeffery
APOLOGIES: An apology has been received from R Gunn
IN ATTENDANCE: His Worship the Mayor T Cadogan, S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager – Corporate Services), J Muir (Executive Manager – Infrastructure Services), L van der Voort (Executive Manager – Planning and Environment), S Righarts (Chief Advisor), R Williams (Governance Manager) and W McEnteer (Governance Support Officer)
AGENDA
20.5.1 Confirmation of Minutes 4-7
RECOMMENDED that the minutes of the meeting of the Teviot Valley Community Board held on 13 August 2020 be received and confirmed as a true and correct record.
20.5.2 Declaration of Interest 8-9
Members are reminded of the need to be vigilant to stand aside from decision- making when a conflict arises between their role as a member and any private or other external interest they might have.
20.5.3 Financial Reporting Period Ending 30 June 2020 (Doc ID 501127) 10-13
Attached is a report from the Accountant to provide the financial performance overview as at 30 June 2020.
RECOMMENDED that the report be received.
20.5.4 Mayor’s Report 14
RECOMMENDED that the Mayor’s report be received. 20.5.5 Chair’s Report 15
RECOMMENDED that the Chair’s report be received.
20.5.6 Members’ Reports 16
RECOMMENDED that the members’ reports be received.
20.5.7 Governance Report (Doc ID 499902) 17-20
Attached is a report from the Governance Support Officer to provide an update on ongoing projects not captured in status reports.
RECOMMENDED that the report be received.
20.5.8 Status Report on Resolutions 21-24
Attached is a report from Governance Support Officer to provide an update on resolutions.
RECOMMENDED that the report be received.
20.5.9 Date of the Next Meeting 25
The date of the next scheduled meeting is Thursday, 12 November 2020. CENTRAL OTAGO DISTRICT COUNCIL
TEVIOT VALLEY COMMUNITY BOARD
MINUTES of a meeting of the Teviot Valley Community Board held in Roxburgh Service Centre, 120 Scotland Street, Roxburgh on Thursday, 13 August 2020, commencing at 2.02 pm.
PRESENT: R Gunn (Chair), S Feinerman (Deputy Chair), C Aitchison (née Browning), N Dalley and S Jeffery
IN ATTENDANCE: His Worship the Mayor T Cadogan, S Jacobs (Chief Executive Officer), S Righarts (Chief Advisor), M Adamson (Policy Advisor) and W McEnteer (Governance Support Officer)
20.4.1 Public Forum
There were no speakers at the public forum.
20.4.2 Confirmation of Minutes
It was moved (Feinerman/Aitchison):
That the Board receives and confirms the minutes of the meeting of the Teviot Valley Community Board held on 2 July 2020 as a true and correct record.
Motion carried
20.4.3 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no declarations of interest and no changes to the interests noted in the agenda declared.
20.4.4 Community Leasing and Licensing Policy (Doc ID 450822)
A report from the Policy Officer to seek feedback from the Board on the draft Community Leasing and Licensing Policy had been circulated.
It was moved (Gunn/Feinerman):
That the Board:
Receives the report and accepts the level of significance.
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Recommends to Council that the draft Community Leasing and Licensing Policy be approved for public consultation.
Motion carried
20.4.5 Mayor’s Report
His Worship the Mayor reported on the following:
Attended the coffee chat sessions in Ettrick and Roxburgh. There were a range of issues discussed during those sessions. Attended the Roxburgh Business Breakfast. There was comment around recent developments in the COVID-19 situation. Attended a morning tea in Millers Flat, with discussion around the merits of a potential hydro project at Lake Onslow and the possible airport at Tarras. Attended “The Daylight Atheist” in the Roxburgh Community Centre. He commented about what an excellent venue it was. Posted video of Rebecca Gibney and Jeremy Wells (Seven Sharp) agreeing “you can’t beat a Jimmy’s”.
It was moved (Jeffery/Dalley):
That the Board receives the Mayor’s report.
Motion carried
20.4.6 Chair’s Report
Mr Gunn reported on the following:
Attended meetings with Central Lakes Trust to discuss ongoing projects in the Teviot Valley. Attended several meetings of Ida McDonald Charitable Trust. Attended a morning tea for staff at the Medical Centre. Attended a meeting about the swimming pool redevelopment. Mentioned that there is currently an application to the Provincial Growth Fund to assist with financing the project. The outcome of that application is currently pending. Attended several meetings of the Roxburgh Medical Services Trust. Attended a meeting of for the Teviot Valley rest home. Attended a meeting to discuss the Central Otago District Council Community Development Strategy. Reflected on the general state of repair of the pensioner flats in Scotland Street, Roxburgh. Staff mentioned that double glazing was scheduled to be installed this financial year.
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It was moved (Feinerman/Aitchison):
That the Board receives the Chair’s report.
Motion carried
20.4.7 Members’ Reports
Ms Feinerman reported on the following:
Attended several meetings about the swimming pool project. Mentioned that final costs for the pool project should be available within about three weeks. Attended a meeting with Ida McDonald Charitable Trust. Attended a meeting to discuss the Central Otago District Council Community Development Strategy.
Mr Dalley reported on the following:
Attended a meeting of the Teviot Valley rest home. Attended a meeting of the Entertainment Centre. Has been in communication with the trustees of the McPhail Trust regarding applications for the coming year. Attended the AGM for Teviot Prospects. He is now the Chair of that organisation. It was noted that Ms Feinerman would replace Mr Dalley as the Community Board member on this committee. Has fielded questions regarding the trees at King George Park. Has also fielded questions regarding the proposed hydro project at Lake Onslow. Has had discussions with the Roxburgh Golf Club regarding their project for rabbit proofing and eradication on the course grounds. Enquired about rabbit management in King George Park and the need for some action in the park. Reported on the state of repair of Gilmour Road, Roxburgh East.
Ms Aitchison reported on the following:
Reported on the success of the Breast Cancer Breakfast. Had correspondence with the McPhail Trust regarding funding this year. Attended the Entertainment Centre meeting. Noted that the Central Lakes Trust are planning to hold their AGM at the centre in September. Reported on the repair of the pavement in Ettrick by the Benger Garden Café. Had entered a service report to Council. Reported on the repair of Dalmuir Road, Ettrick and the potholes forming on the road. Had entered a service report to Council.
Councillor Jeffery reported on the following:
Attended several meetings of the Hearings Panel. Attended the Long Term Plan meeting for Council.
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Attended several meetings of the Central Otago Queenstown Trail Network Trust. Attended several Council related meetings. Attended a meeting of the Roxburgh Medical Services Trust. Attended the Teviot Prospects AGM. Attended a meeting to discuss the Central Otago District Council Community Development Strategy. Attended several meetings of the Central Otago Labour Market Governance Group. Reflected on the potential labour shortages for the upcoming season. Attended the Roxburgh Teviot Valley Business breakfast meeting. Attended a Zoom meeting for Horticulture New Zealand and reflected on changes to the Working Holiday Visa scheme and how it might assist with labour shortages.
It was moved (Dalley/Feinerman):
That the Board receives the Members’ reports.
Motion carried
20.4.8 Status Report on Resolutions
A report from the Governance Support Officer to provide an update on resolutions had been circulated.
It was moved (Jeffery/Aitchison):
That the Board receives the report.
Motion carried
20.4.9 Date of the Next Meeting
The date of the next scheduled meeting is Thursday, 24 September 2020.
The meeting closed at 3.36 pm.
…………………………………………….. CHAIR / /
7 Name Member’s Declared Interests Spouse/Partner’s Declared Interests Council Appointments Cushla Aitchison Roxburgh and District Lions Club (member) Roxburgh and District Lions Club (member) I and H McPhail Charitable Trust Roxburgh Entertainment Centre Improvement and Promotions Inc. Teviot District Museum Committee Norman Dalley Martel International Limited (Sole 217 Scotland Street, Roxburgh (Property Owner) I and H McPhail Charitable Trust Director/Shareholder) Gilchrist Town Orchard Limited Roxburgh Cemetery Trustee Committee Gilmour Development Limited (Sole (Shareholder/Director) Director/Shareholder) Roxburgh and Districts Medical Services Trust North Hill Limited (Sole Director/Shareholder) (trustee) Teviot Valley Rest Home Incorporated (Board Roxburgh Entertainment Centre Improvement member) and Promotions Incorporated (committee Roxburgh Entertainment Centre Improvement member) and Promotions Incorporated (Treasurer/Committee member) Dalley Family Trust (trustee) Teviot Prospects (Chair)
Sally Feinerman Feinerman’s Ltd, 109 Scotland Street (Owner / Breen Construction (employee / builder) Teviot Valley Walkways Committee Director) NZMCA (member) Ida MacDonald Charitable Trust New Zealand Motor Caravan Association Tuapeka County Bursary Fund Committee (NZMCA) Member Teviot Prospects Roxburgh Pool Committee (Chair) Raymond Gunn Stonehaven Limited (Director) Stonehaven Trust (Trustee) Ida MacDonald Charitable Trust Stonehaven Trust (Trustee) Roxburgh and District Medical Services Trust Roxburgh Gun Club (Secretary) Roxburgh Swimming Pool Redevelopment Central Otago Wilding Conifer Control Group Committee (member) Roxburgh Trotting Club (member) Roxburgh A&P Society (member) Coal Creek Cycleway Trust (Trustee) Teviot Valley Resthome Inc (Medical Services Trust delegate)
8 Name Member’s Declared Interests Spouse/Partner’s Declared Interests Council Appointments Stephen Jeffery G & S Smith family Trust (Trustee) K & EM Bennett’s family Trust (Trustee) Roxburgh Gorge Trail Charitable Trust (Chair) Roxburgh and District Medical Services Trust (Trustee) Central Otago Clutha Trails Ltd (Director) Teviot Prospects (Trustee) Teviot Valley Community Development Scheme Governance Group Central Otago Queenstown Network Trust
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Teviot Valley Community Board 24 September 2020
Report for Information
Financial Reporting Period Ending 30 June 2020 (Doc ID 501127)
1. Purpose of Report
To provide the financial performance overview as at 30 June 2020.
------Recommendations
That the Community Board receives the report.
------
Background The unaudited Operating Statement for the twelve months ending 30 June 2020 shows an unfavourable variance of ($104k) against the full year revised operating deficit. The net deficit includes a loss for forestry due to a drop in log prices.
12 MONTHS ENDING 30 JUNE 2020 2019/20 YTD YTD YTD Full Yr
Revised Annual Actual Budget Variance Plan $'000 $'000 $'000 $000 Income: Internal Interest Revenue 40 62 (22) 62 Development Contributions 0 7 (7) 7 User fees & Other 16 21 (5) 18 Reserves Contributions 4 0 4 0 Rates 386 382 4 382 Govt Grants & Subsidies 61 61 0 0 Other Capital Contributions 3 3 0 0 Total Income 510 536 (26) 469 Expenditure Loss on Disposal of Assets 150 0 (150) 0 Contracts 98 72 (26) 67 Cost Allocations 149 126 (23) 126 Members Remuneration 17 17 (0) 17 Other Costs 157 219 62 82 Staff 29 74 45 74 Grants 23 30 7 26 Internal Interest Expense 5 11 6 11 Building Repairs and Maint. 16 19 3 13 Fuel & Energy 9 12 3 13 Rates Expense 11 11 0 10 Depreciation 82 82 0 128 Total Expenses 746 673 (73) 567 Operating Surplus / (Deficit) (236) (137) (99) (98)
Report author: Accountant 10 Valuation Loss (5) 0 (5) 0 NET SURPLUS / (DEFICIT) (241) (137) (104) (98)
1. Income for period ending 30 June 2020
Operating Income shows an unfavourable variance of ($26k) to budget. • Internal interest revenue reflects an unfavourable variance of ($22k) due to the reserve account balances being lower than anticipated at the time that the 2019-2020 Annual Plan budgets were set. It is also due to historically low interest rates, which were even lower in the last 6 months of the year due to COVID-19. This is reflected also in reduced interest expenses.
2. Expenses for period ending 30 June 2020
Expenditure reflects an unfavourable variance of ($99) to budget mainly due to the disposal of the Roxburgh Pool. • In the June 2019 Quotable Value land and buildings valuations, the Roxburgh Pool was still included in the valuation and therefore still accounted for in the asset register. As responsibility is now with the school, it has been disposed of in the asset register reflecting a loss of ($150k). • Contracts reflects an unfavourable variance of ($26k) to budget which relates to an overspend on the Roxburgh reserve physical works maintenance contract. • Cost allocations show a ($23k) unfavourable variance to budget as a result of the parks and reserves cost allocation across the wards. This is offset by the Ministry of Business, Innovation and Employment freedom camping grant received, showing under parks policy. • Other costs show a $62k favourable variance to budget due to savings on engineering fees for the Roxburgh Entertainment Centre. • Staff costs are favourable to budget by $45k owing to reduced personnel costs and savings due to the lockdown.
3. Capital Expenditure
Capital expenditure ended this period showing a favourable variance of $16k. Year to date, 84.6% of the revised budget has been expensed.
12 MONTHS ENDING 30 JUNE 2020 2019/20 YTD YTD YTD Full Yr
Full year Annual Actual Budget Variance Plan $'000 $'000 $'000 $000 Parks & Reserves: Roxburgh Reserves - Bins, Signs, Structures 10 6 (4) 6 Roxburgh Reserves - Play Equipment 75 75 0 75 Roxburgh Reserves - Landscaping & Planting 0 0 0 0 Millers Flat Recreation Reserve - Tennis Courts 0 0 0 0 Property: Roxburgh Town Hall 3 23 20 0 Total Capital Expenditure 88 104 16 81
Report author: Accountant 11 Property reflects a $20k favourable variance to budget relating to the Roxburgh Town Hall project that was still in the scoping phase. This project was not carried forward to 2020-21.
4. Reserve Funds Table for Teviot Valley Ward
As of 30 June 2020, the Teviot Valley Ward had an unaudited closing reserve fund balance of $1.2 million. This is the ward specific reserves and does not factor in the districtwide reserves which are in deficit of ($10.9million). Please refer to Appendix 1.
Attachments
Appendix 1. Teviot Valley Reserve Funds
Report author: Reviewed and authorised by:
Rona De Witt Leanne Macdonald Accountant Executive Manager – Corporate Services 2/09/2020 9/09/2020
Report author: Accountant 12 Appendix 1: Teviot Valley Reserve Funds
Opening Tra nsfe rs Tra nsfe rs Closing TEVIOT VALLEY RESERVES Balance In Out Balance A B C D = A + B - C Teviot Valley Promotion 7033 - Roxburgh Promotions 11, 313 3,370 - 14,683 11,313 3,370 - 14,683
Teviot Valley Recreation and Culture 7411 - Community Halls Teviot - 3,924 - 3,924 7413 - Roxburgh Memorial Hall - - - - 7414 - Roxburgh Entertainment Centre 198,219 9,021 - 207,240 7461 - Reserves Roxburgh (all) - - - - 7463 - Teviot Valley Walkway Committee 11,522 342 (85) 11,780 7491 - Roxburgh Pool 41,931 1,231 (90,237) (47,074) 7492 - Millers Flat Pool 11,703 4,741 - 16,444 263,376 19,259 (90,321) 192,314
Teviot Ward Services Rate 7111 - General Revenues & Development Roxburgh 750,985 22, 261 (73,307) 699,939 7341 - Forestry Roxburgh - - - - 7351 - Endowment Land Roxburgh 173,929 5,165 (7,977) 171,117 7353 - Other Property Roxburgh - - - - 7431 - Roxburgh Grants 17,698 10,868 - 28,566 7451 - Millers Flat Recreation Reserve Committee 11,127 641 - 11,768 953,738 38,935 (81,284) 911,390
Teviot Ward Services Charge 7211 - Elected Members Teviot Valley ------
Teviot Ward Specific Reserves 7130 - CE Horseshoe Bend Fund 57,097 1,720 (57,097) 1,720 7131 - Roxburgh Hydro Village Upgrade Fund (158) - (5) (163) 56,939 1,720 (57,102) 1,557
Teviot Ward Development Fund 7122 - Teviot Valley Reserves Contribution 72,062 5,900 - 77,962 72,062 5,900 - 77,962
Grand Total 1,357,428 69,184 (228,706) 1,197,906
Report author: Accountant 13 20.5.4 Mayor’s Report
RECOMMENDED that the Mayor’s report be received.
14 20.5.5 Chair’s Report
RECOMMENDED that the Chair’s report be received.
15 20.5.6 Members’ Reports
RECOMMENDED that the Members’ reports be received.
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Teviot Valley Community Board 24 September 2020
Report for Information
Governance Report (Doc ID 499902)
Purpose of Report
1. To provide updates on ongoing projects not captured in status reports.
------Recommendation:
That the Community Board receives the report.
------
Previous minutes of the AGM of the Millers Flat Water Company. The minutes from the 2019 AGM were submitted prior to this year’s AGM held on 29 August 2020.
Attachments
1. The 2019 minutes of the AGM of the Millers Flat Water Company.
Report author:
Wayne McEnteer Governance Support Officer 10/09/2020
Report author: Governance Support Officer
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P O Box 52 Telephone: 03 446 6883 Millers Flat Mobile: 0274 798 333 Central Otago 9544 Email: [email protected]
Minutes of the 11th Annual General Meeting of the Millers Flat Water Company held in the Millers Flat Hall on Saturday 8 June 2019 at 10:00 am ______
Present: Tony Dons (Chairman), Alistair McIver, Ken Bain, Steve Bentley, Julie Asher, (Directors), Peter Macdougall, Brian Timpson, Carol McDonald, Roger Skevington, Gayle Quirk, Paul Quirk, Barbara Withington, Wayne Withington, Sue Thomson, Donna Waipouri, Mark Waipouri, Marise May, John May, Sally Dennison, Sue Beel, Ian Beel, Alan Garden, Mervyn Alexander, John Rae, Joanne Rae, RTL-John Rae, Margaret Shaw, John Shaw, Janette Peirce, Geoff Peirce, Wendy Gunn, Cally Johnstone, Sue Johnson, Lisa Davis, Geoff Cheyne, Pat Garden, Bill Keeler
Welcome: Tony welcomed everyone to the meeting and introduced the other directors. Tony then called for apologies.
Apologies: Jude Omond, Tony Omond, Dawn Bain, Juliet Clark, Hilary Garden, John Asher, Greg Sligo, Philippa Harris, Duncan Eddy, Gareth Wilson, Hamish McIntosh, Fire and Emergency- Stephen Hill, Liz Metsers, Amy Stewart, Jacqui McIver, Lorna Skevington, Ric Hunt
Moved that the above apologies be accepted. T Dons/B Keeler Carried
Minutes from the 10th AGM (9 June 2018) The minutes had been pre-circulated, were taken as read and accepted as true and correct. T Dons/C McDonald Carried
Matters Arising: no matters were raised.
Chairman’s Report: Tony tabled and read his Annual Report (attached) Moved that the Chairman’s Report be accepted. T Dons/Joanne Rae Carried Matters Arising: Joanne Rae acknowledged that the WSP Opus technical review of the water system was money well spent. Tony noted that as none of the Directors were technically qualified the Board had engaged WSP Opus appreciating they should seek expert advice.
Financial Report: The Financial Report was tabled by Alistair McIver. He noted the two largest expenses had been the WSP Opus technical review and the installation of three new water tanks, which gave greater capacity for water supply.
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Other expenses were similar to those in recent years excluding maintenance and repairs which was ongoing. Most of the sundry income shown was from transfer of Company shares when properties changed hands.
The Company is in a strong financial position with few liabilities. Most investments were returning around 3.5% currently.
Barbara Burton has reviewed the Company accounts in previous years and was willing to do so again this year.
Alistair thanked those shareholders who paid their accounts promptly as this helped the Company maintain a good cash flow.
Moved that the financial statements be approved. A McIver/J Shaw Carried Election of Directors: Ken Bain and Julie Asher stood down by rotation but have made themselves available for re-election. There was also a vacancy for another director.
Ken was nominated by Pat Garden, seconded by Melvyn Alexander; Julie was nominated by Carol McDonald, seconded by Barbara Withington; no other nominations were offered.
Moved that Ken Bain and Julie Asher be re-elected. T Dons/B Keeler Carried
Special Resolutions for Financial Reporting and Audit Requirements: Tony reminded the meeting of the need to discuss and resolve to opt out of audit requirements. Three resolutions had been pre-circulated in the Notice of AGM. Tony noted that 11 proxies had been received all in favour of the all three resolutions. He read each resolution with no queries raised.
Opting out of Financial Reporting and Audit Requirements (i) That pursuant to clause 31A of the constitution, the company opts out of compliance with the following sections of the Companies Act 1993: a. s 201 (preparation of financial statements), and b. s 207 (audit requirement).
Moved that the resolution be accepted T Dons/C McDonald Carried Preparation of Financial Accounts (i) That pursuant to clause 31B of the constitution, the company prepares financial accounts using professional accountants following NZ Generally Accepted Accounting Practice (NZGAAP).
Moved that the resolution be accepted T Dons/ P Garden Carried
______2
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Appointment of Independent Person of Good Standing to Review the Accounts (i) That pursuant to clause 31.1 of the constitution, the Directors appoint an independent person of good standing to review the financial accounts for the 2019-2020 financial year.
Moved that the resolution be accepted T Dons/ Joanne Rae Carried
General Business: Carol McDonald offered a vote of thanks to all the directors for their work.
Tony thanked those who had supplied the morning tea to follow the meeting - Dawn Bain, Deb Dons, Gaylene Bentley, Cally Johnstone and Julie Asher.
The meeting closed at 10:31 am.
Signed………………………………………………………. Date………………………………………………. Chairman
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20 Teviot Valley Community Board 24 September 2020
Report for Information
Status Report on Resolutions
Purpose of Report
1. To update the Board on resolutions.
------Recommendations
That the Community Board receives the report.
------
Planning and Environment
Resolution 20.4.4 – August 2020 Community Leasing and Licensing Policy (Doc ID 450822)
That the Board:
A. Receives the report and accepts the level of significance.
B. Recommends to Council that the draft Community Leasing and Licensing Policy be approved for public consultation.
STATUS
September 2020 – The draft Policy was presented to Council on 26 August who authorised public consultation. The consultation period is open until 30 September.
August 2020 – Action memo sent to the Policy Advisor
Resolution 20.3.4 – June 2020 King George Park Cedar Trees (Doc ID 440460)
That the Board:
A. Receives the report and accepts the level of significance.
B. Notes the petition included in the report from the Cedar Tree Savers.
Report author: Governance Support Officer 21 C. The Board reaffirms the decision of the 28 Nov 2019 meeting noting that there are four Cedar trees.
STATUS
September 2020 – Trees to be removed 28-30 September 2020. Skate park outline plan application being processed and site safety plans assessed.
July 2020 – Quotes are being sought to remove the trees by 30 September 2020.
July 2020 – Action memo sent to Parks Officer – Projects
20.2.10 – May 2020 Central Otago District Council Draft Tree Policy 2020 (COM-07-10-001)
That the Board:
A. Receives the report and accepts the level of significance.
B. Agrees that the draft Central Otago District Council District Tree Policy 2020 be referred to Council for approval for public consultation.
C. Notes that a 5-year cyclical tree maintenance regime will be developed with the financial implications for each ward to be considered as part of the 2021 - 2031 long term plan process.
STATUS CLOSED
September 2020 – The tree policy was formally adopted by Council at its 26 August meeting.
July 2020 – Council will consider a report to adopt the Tree Policy at its August meeting.
June 2020 – Policy is now out for public feedback
May 2020 – Report with Council to consider
May 2020 – Action memo sent to the Parks and Recreation Manager.
20.2.7 – May 2020 Roxburgh Entertainment Centre – Stage Upgrade Project (Doc ID 440754)
That the Board:
A. Receives the report and accepts the level of significance.
B. Approves proceeding with the Roxburgh Entertainment Centre Stage Upgrade Project for the upgrade of the front stage area only. The project cost estimate of $85,000 to be funded from a combination of:
• $20,000 Annual Plan 2019/20 budget
Report author: Governance Support Officer 22 • $20,000 Roxburgh Entertainment Centre Improvement and Promotions group • $45,000 Roxburgh Entertainment Centre’s depreciated reserves account
STATUS
September 2020 – Preperation of tender documents is underway.
July 2020 – Awaiting outcome of the Provincial Grant Funding application.
June 2020 – This project, along with the building’s fire upgrade (which was postponed due to COVID-19) is being combined and put forward for consideration for the Provincial Grant Funding for community halls.
May 2020 – Preperation of tender documents is underway.
May 2020 – Action memo sent to the Property and Facilities Officer – Vincent and Teviot Valley.
Resolution 19.9.6 – November 2019 Otago Fish and Game Council Proposal to Construct a Jetty and Walking Track at Pinders Pond, Roxburgh. (COM 07-65-006)
That the Board:
A. Receives the report and accepts the level of significance.
B. Agrees in principle to the proposal to construct a floating pontoon and associated walking track on Pinders Pond Reserve, and to initiate community engagement on the proposal.
C. Notes that a further report will be presented that conveys the findings from the community engagement process and informs a final decision.
STATUS
September 2020 – Design detail work is progressing.
July 2020 – Design detail has not yet been received.
June 2020 – Initial scoping of the site and advice on the track detail has been completed by Contact Energy Ltd. Awaiting design detail from Otago Fish and Game Council and Contact Energy so that pubic consultation can be carried out.
April 2020 – Plans have not yet been made available to plan the community engagement process.
January 2020 – Otago Fish and Game Council and Contact Energy are to provide Council with design drawings for the community engagement process.
December 2019 – Action memo sent to the Parks Officer Projects
Report author: Governance Support Officer 23 Relevant section reviewed by:
Louise van der Voort Executive Manager – Planning and Environment 18/09/2020
Report author: Governance Support Officer 24 20.5.9 Date of the Next Meeting
The date of the next scheduled meeting is Thursday, 12 November 2020.
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