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MINUTES OF THE REGULAR MEETING OF TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY 27th NOVEMBER AT 7.00PM

Councillor: Hemmerman (Town Mayor) Smith (Deputy Mayor) Baxter Cary Cashin Chicken Curwen King Marshall Peaks Rudd A van der Kroon E van der Kroon

Clerk to the Meeting – Kevin Keller

1. APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllr Cashin and Cllr Chicken.

2. AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE TOWN COUNCIL

Cllr Hemmerman mentioned shortly before the meeting, a resident had spoken to him to express her concerns regarding the new development off St Aiden’s Close. Cllr Rudd confirmed that ERYC had written to the builders about this development.

3. DECLARATIONS OF A PECUNIARY AND NON-PECUNIARY INTEREST Members to declare any interest in items on the Agenda and the nature of those interests.

Cllr Rudd – Agenda Item 17 Cllr.s Curwen, Hemmerman, E Van der Kroon, A Van der Kroon, Marshall, Baxter and Peaks – donation request Market Weighton Youth Action Group

4. TO AGREE THE MINUTES OF THE REGULAR MEETING HELD ON 30th October 2019

Cllr Rudd asked why there was a question mark after the name Johnson when it had been agreed that this name be submitted as an inclusion in the town’s name bank. It was Proposed by Cllr Peaks and Seconded by Cllr Smith that, with the removal of the aforementioned punctuation, the Minutes be signed as a true record. AGREED.

Cllr Marshall commented that the Minutes reflected that dates for the agreed Councillor Drop-In Sessions would be circulated, but as yet none had been received. The Administration Officer admitted that this was an omission on his part, and he would ensure that dates were circulated for a one month trial to begin in January 2020.

5. TOWN CLERK’S REPORT

Medforth Street Give Way sign – ERYC had confirmed that new road markings were initially the responsibility of the developer. Landlord & Land lady of Red Lion said no to a bench near the premises. Car Park Seats – still awaiting response re: planning permission. Healthy High Street Fund – it was agreed that a meeting with Adrian Shaw was no longer necessary, as the fund in question was available to the town traders independently. Tesco Notice Board – letter of acknowledgement sent to resident, awaiting police response. Still awaiting for new signage for front of Town Hall. This to be chased and hopefully in place before the Christmas Switch On New signs in War Memorial Playing Field had been put up. The Handymen replaced some of the handrail at St Helens Well. Canon Pinchbeck had accepted invitation to switch on the Christmas tree lights. (It was pointed out that advertisments for this event on Vixen101 did not mention Canon Pinchbeck or the Town Council. The A.O. was asked to speak to the station and ask them to rectify) 6 stalls were booked on the High Street and 9 tables in the Town Hall on 5th December.

Signed by the Chairman

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15 Business’s taking part in the ‘Odd One Out’ Competition. 1 tonne of chalk was being purchased for the rear of the building as very muddy. No more Police Drop Ins till New Year. Trees near Red Lion had been cut back by the Handymen. Small Christmas Trees were going up over the course of the week. The town Christmas tree was erected in the early hours of 24th November. Cllr Peaks pointed out that one of the Christmas lights along the High Street was not working. AO to speak to the electricians. Over hanging branches had been reported to ERYC – Property on Southgate, bottom of Cliffe Road junction.

6. TO CONSIDER CORRESPONDENCE RECEIVED SINCE THE MEETING HELD ON 4th September

ERYC

1. EYMS Service Change Notification 2. Paul Bellotti – skate ramp 3. Parish Council Partnership 4. Replacement Planting of Trees Cllr Cary reported that trees which had been removed had been replaced, so the TPO could be allowed to lapse 5. Rough Sleeper Estimate 6. Funding for Youth Groups 7. Future Communities initiative Survey 8. Western Parishes Liaison Meeting 9. Standards Committee Agenda – 3 December 10. ERYC & Joint Minerals Local Plan

GENERAL

1. Rural Services Network 2. Freedom of Information Request 3. CCTV Information 4. Taylor Wimpey – Temporary Closure/Diversion – AGENDA ITEM 5. NALC & LGA Guide to tackle loneliness 6. ERNLLCA – Purdah 7. National Community Energy Campaign Additional information be obtained 8. MW United Charities 9. Remarkable East Tourism Awards 2020 10. Email from a resident – proposed street name It was agreed that the name Allard to added to the town name bank list 11. Rural Services Network 12. Letter from the Vicar 13. Vixen 101 It was agreed that promotional items be obtained to the value of £100 for distribution by the station during the Christmas switch on, but that unlike last year, this material should also include the MWTC logo as well as Vixen101’s 14. Parish Liaison Meeting 15. Humberside Police Newsletter 16. NALC Newsletter 17. Healthwatch Community Partnership 18. St Helen’s Well – letter from a resident It was agreed that the Council were very happy for a handfasting wedding ceremony to proceed, and that the couple be asked to send photographs of the event 19. Consultation: Strengthening police powers to tackle unauthorised encampments (NALC) 20. Letter Re: Flag Committee The request for military or UK national flag to be flown in June to mark the D-Day landings was referred to the Policy Committee. The resident to be informed of this decision. 21. My Community Alert – Survey (Victims of Crime) 22. Funding for Rural Business Event – 4th December 2019 23. Clerk to & Skirpenbeck Parish Council – Liaison Meeting Notes – 28th October 2019

Signed by the Chairman

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24. Insurance renewal – Westwood Mini Tractor Insurance cover needed to remain in place, but as the vehicle was no longer driven on the public highway, the should broker be approached to see if a reduction in premium was possible. Proposed by Cllr Smith and Seconded by Cllr Peaks. AGREED

7. TO DISCUSS ANY ISSUES REGARDING HOLME ROAD ALLOTMENTS – None

8. TO DISCUSS & AGREE ANY ISSUES RELATING TO 2 LINEGATE & 37 HIGH STREET

It was noted that the sale of the Linegate site was progressing, albeit slowly.

Water ingress and damp in the staff accommodation and storage areas to the rear of 37 High Street were getting worse. It appeared that part of the problem was the external pointing, but it was noted that repointing had not been included on the original refurbishment specification.

Cllr Cary pointed out that the building had been here for a number of years, and the problem could have been overlooked by the previous occupants. Cllrs Marshall and King both felt that the original survey of the building prior to the refurbishment should have indicated any potential problems, and they mused whether another survey should be commissioned. It was agreed that the architects to the project be contacted and a resolution agreed.

9. TO RECEIVE RESULTS OF THE YOUTH ACTION GROUP MEETING HELD ON 20TH NOVEMBER IN THE TOWN HALL

Cllr A Van der Kroon gave a report on the newly formed Youth Action Group. The meeting on 20th November had been well supported by Councillors, and there had been a second meeting of the group. There was now a full Constitution in place. Cllr A Van der Kroon was the Chairman and Cllr Baxter the Treasurer.

Publicity was key to ensuring that the project became a success. It was agreed that a further meeting be held in the Town Hall on 16th December, and flyers would be produced to encourage residents to attend of seek ideas for future development.

There were several buildings that had become available within the town that could potentially be purchased by the Action Group, but funding would need to be obtained from external sources to achieve this. Several sources were discussed. The office team at the Town Hall would offer what assistance they could to with any applications

10. TO DISCUSS AND AGREE ON THE COUNCIL HANDYMAN VEHICLES (TO BUY THE EXISTING PICK-UP OR SET UP NEW HIRE CONTRACT)

The proposed purchase price appeared to be inappropriate for the age of the vehicle, and it was proposed that the current vehicle be handed back at the termination of the lease, and alternative lease options be investigated, to include an electric vehicle option. Proposed Cllr A Van der Kroon, Seconded Cllrs Curwen. AGREED.

Rather than waiting for the next Regular Meeting of the Council to discuss options for a replacement vehicle, it was proposed that the decision be delegated to two Councillors and the Town Clerk. Proposed Cllr Smith, Seconded Cllr Peaks. AGREED.

11. TO DISCUSS THE TEMPORARY CLOSURE/DIVERSION – HAWLING ROAD

The proposal from a developer to temporarily close/divert a footpath crosses the development site to allow for culvert works were examined. It was agreed that there were no reservations with the proposed route, but it was noted that it passed over a flood plain. In January this may present a problem, so AO was asked to seek assurances from the developer that the footpath would be raised to allow for any flood water.

12. TO CONSIDER RECOMMENDATIONS FROM COMMITTEE MEETINGS HELD SINCE THE LAST REGULAR MEETING

From Town Enhancement & Amenities Committee

That 40 tons of road shavings be purchased to resurface the car park to the rear of the Town Hall

It was Proposed by Cllr Smith and Seconded by Cllr Peaks that this recommendation be accepted. AGREED.

Cllr Cary gave his apologies and left the meeting

Signed by the Chairman

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13. TO RECEIVE ANY GRAVE RESERVATIONS

None

14. TO RECEIVE FINANCIAL REPORTS

PAYMENTS 28/10/2019 to 25/11/2019

28-10-19 Market Weighton Mowers Digger Hire £ 50.00 28-10-19 ERYC Service Level Agreement 2 - Street Lighting £ 332.35 28-10-19 ERYC Councillor Name Badges £ 34.40 28-10-19 Marston's License Agreement - car park £ 1,000.00 30-10-19 Post Office Stamps 2nd class £ 29.28 30-10-19 Public Works Loan Loan £ 12,397.85 31-10-19 Public Works Loan Loan £ 6,178.25 31-10-19 Black Horse Pick Up Lease £ 223.68 01-11-19 Business Stream 2 Linegate £ 14.98 01-11-19 Business Stream Cemetery £ 2.00 01-11-19 Business Stream 80 York Road £ 8.00 04-11-19 MW Farm Supplies Handyman Materials £ 97.25 04-11-19 Siemens Financial Services Copier Lease Rental Dec - March £ 164.51 04-11-19 ERYC Service Level Agreement 1 - Street Light £ 1,007.17 04-11-19 Angel Springs Ltd Water Cooler Rental £ 73.38 04-11-19 ERYC Stationery & Consumables £ 76.41 05-11-19 ERYC Council Tax - 37 High Street £ 56.19 05-11-19 ERYC Council Tax - 15 Sandwalk £ 122.00 05-11-19 ERYC Council Tax - 80 York Road £ 188.00 05-11-19 AWS Web Services £ 0.13 08-11-19 Google E Mail Accounts for MWTC £ 62.10 11-11-19 JRB Enterprise Ltd 6000 Dog Bags £ 84.05 11-11-19 ERYC Lease of Land off Aspen Close £ 100.00 11-11-19 United Carlton Copier Usage £ 51.97 11-11-19 Airco Refrigeration Ltd Wiring Check - Rear kitchen unit £ 138.00 11-11-19 Kcom Internet Rental 1 Nov 19 to 31 Oct 20 £ 300.00 11-11-19 E on Electric - 37 High Street £ 214.42 11-11-19 Digital Comms Ltd 6 x Walkie Talkies £ 198.99 11-11-19 E on Gas - 37 High Street £ 19.72 14-11-19 Tesco Fuel £ 58.72 19-11-19 Tesco Fuel £ 16.67 20-11-19 MWTC Staff Wages - November £ 5,248.22 20-11-19 ERPF Staff Pensions - November £ 891.46 21-11-19 EE Limited Handyman Mobile £ 16.48 21-11-19 Currys Answer Phone £ 33.32 22-11-19 Royal British Legion Poppy Appeal Poppy Appeal £ 50.00 22-11-19 Royal British Legion MW Donation towards band £ 100.00 22-11-19 ERNLLCA ERNLLCA Conference for 1 £ 90.00 22-11-19 P Hemmerman Travel Expenses £ 68.40 22-11-19 S Goddard Window Clean £ 50.00 22-11-19 ERYC Credit Note ref: Invoice 64674226 -£ 332.35 22-11-19 ERYC Service Level Agreement 2 Replacement £ 327.43 22-11-19 Wilko.com Christmas Supplies for Town Hall £ 76.67 25-11-19 Black Horse Pick Up Lease £ 223.68 25-11-19 HMRC Staff NAT & PAYE - Nov £ 1,216.67 TOTAL: £ 31,393.77

It was noted that there appeared that two identical payments had been made to a supplier in the Financial Statements presented. This was clarified as a duplication error – point of sale entry and tax point entry.

Signed by the Chairman

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RECEIPTS 26/10/2019 to 25/11/2019 01-11-19 Sharp Undertakers Bycroft Interment 574.40 01-11-19 ERYC Windfarm Community Fund 2nd payment 1000.00 05-11-19 Criminal Justice System Payment for bench damage. Ref: 190056250 21.11 13-11-19 Fielders Good Internment 574.40 13-11-19 Northern Powergrid Wayleaves & Rent 9.20 13-11-19 Maurice Sharp Turner Internment 574.40 18-11-19 Musical Theatre Kids Room Hire Donation 200.00 22-11-19 Rotherhams McGinley Headstone 71.80 22-11-19 ERYC Refund - SLA 2 Street Lights 5.90 TOTAL: £ 3,031.21

Cllr Hemmerman read out the balances of the bank accounts which were as follows: Savings Account - £19,284.79 Holding Account - £2,787.81 Precept Working Acct - £112,786.32

With the removal of the duplicated payment, that the Financial Reports be accepted as a true and correct record. Proposed by Cllr Peaks, Seconded by Cllr A Van der Kroon. AGREED.

15. REQUESTS FOR DONATIONS

Further to the discussions surround the Youth Action Group at Agenda Item 9, Cllr King said he felt that the Council should be seen at the forefront of this new group and proposed that a donation of £300 be made by the Council to facilitate publicity. Proposed Cllr King. Seconded Cllr Marshall. AGREED

16. FORTHCOMING EVENTS DIARY AND REPORTS

The events diary was passed to all showing visits done and to be done by the Mayor. The Deputy Mayor will be asked to attend events if the Mayor is unable to.

17. TO CONSIDER PLANNING APPLICATIONS - None

18. TO RECEIVE PLANNING DETERMINATIONS

19/02964/PLF Mrs Sandra Daniel

Full Planning Permission Erection of a single storey extension to side and rear following removal of existing garage (revised scheme of 19/00545/PLF)

Location: 2 Eastfield Road, Market Weighton, , YO43 3DS

MWTC RECOMMEND APPROVAL OF THIS APPLICATION ERYC HAVE GRANTED PLANNING PERMISSION SUBJECT TO 3 CONDITIONS

19/01602/PLF Foxglove Investment Group

Full Planning Permission Erection of 33 dwellings (including 25% affordable housing) and associated infrastructure

Location: Land South West of Market Weighton Cemetery, Home Road, Market Weighton East Riding of Yorkshire, YO43 3EW

MWTC APPROVE THIS APPLICATION ERYC HAVE GRANTED PLANNING PERMISSION SUBJECT TO 25 CONDITIONS

19. TO DISCUSS ANY RELEVANT COMMITTEE AND COMMUNITY ISSUES

A resident had raised that the noticeboard at the front of the building was too high. The Town Clerk was already investigating a free-standing noticeboard and where it could be located. It was suggested that the Community Shop be approached for a possible donation.

Signed by the Chairman

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Flooding was still being reported by a resident of Holme Road as there was still no pipe from the Ripon Farm Services site. Cllr Hemmerman had spoken to ERYC about this, and Cllr Rudd reported that Ward Councillors were aware of the situation.

The widths of some of the roads and parking bays in town had be raised by residents. The Council had been assured that all roads met national standards, but Cllr Hemmerman agreed to write to the body concerned to seek clarification and advice.

Cllr King brought everyone’s attention to the closing of the TSB branch in July 2020. It was agreed by all that this was a blow to the town.

Cllr Peaks advised that she was still receiving reports of drug dealing within one of the town’s licensed premises, at the site of the old social club and in the car park to the rear of the former supermarket. The police had been made aware, and it was suggested that a letter be sent from the Town Council to Humberside Police, the Licensing Authority and the agents representing both of the vacant properties to let them know that the Council is aware.

Cllr Baxter reported that the hole/service conduit near the electricity pylon on Holme Road had still not been covered/repaired. It was confirmed that this had been reported to Ian Donaldson at ERYC. This would be chased again.

Cllr E Van der Kroon asked if one of the Council owned benches could become a “Happy to Chat” bench. It was agreed that this should be investigated, and appropriate signage sought should a location be agreed at a later date.

Cllr E Van der Kroon also pointed out that the construction traffic entering and exiting the Taylor Wimpey site was still causing problems for residents, and this was exacerbated by there being no street lighting. It was generally felt that too much attention was currently being given to developers and not enough to residents by the local authority. Cllr. Rudd confirmed that the ERYC were holding a seminar on enforcement, and he would report back to Council.

Cllr. Curwen asked about progress on the Winter Newsletter. There was no update available, but Cllr. Chicken would be contacted for clarification.

20. THE NEXT REGULAR TOWN MEETING OF MARKET WEIGHTON TOWN COUNCIL – 8th January 2020

There being no further business to discuss the Chairman thanked Members for their attendance and contributions, and declared the Meeting closed at 8.54pm.

Signed by the Chairman