Limited (A SUBSIDIARY OF COAL INDIA LIMITED ) (A GOVT. OF INDIA UNDERTAKING) MATERIALS MANAGEMENT WING/PURCHASE DEPT Sanctoria, P.O. Dishergarh - 713333, Dist: Burdwan (). CIU-U10101WB1975G01030295 ,Phone No. 0341-2523606 E-mail : [email protected], Website: www.easterncoal.gov.in WBST Regn no: 19741701-125, CST Reg.No.1941701-222, VAT Regn. No: 19741701-028 PURCHASE ORDER NO: 05844210(10) Dated:17.03.2015. To, By. Registered Post M/s Usha Martin Ltd, 2A, Shakespeare Sarani, Kolkata-700 071. Dear Sir, Subject:Formal Order for Supply of Guide Rope. Reference: i) Our Tender No: ECL/PUR/41313145/E/Guide Rope/133, opened on 02.12.2014. ii) Your off-line Offer No :ASL/SLS/ECL/133 dated 18.11.2014& 133/01 dated 07.01.2015 iii) Our letter No: ECL/PUR/04/HLC Guide Rope /14-15/3129 dated 02.01.2014 With reference to above, we are pleased to place on you our formal order for supply of “USHAMARTIN” HLC Guide Rope for use in UG Mines as indicated below. The supply shall be governed by the following specifications, rates, terms & conditions and also as per the general terms & conditions and Annexure enclosed. Scope of Supply:- Sl Size Material Code Quantity Unit Price Extended Value no (in Meters) (in Rs/Meter) (in Rs.) Description: RH Lay, Steel Wire Rope (Guide Rope), Ungalvanized,MBL- 319KN,700N/Sq.mm Tensile strength confirming to IS 3623:1978 1. 29 MM Dia Half 2200 701.00 15,42,200.00 Lock Coil Guide Rope (Rupees Fifteen Lakhs Forty TwoThousand TwoHundred only) Terms and Conditions: 1. Price : The above price are Firm and FOR destination (door delivery) basis inclusive of packing, forwarding, freight and Transit insurance charges etc. You shall certify on each bill that the prices charged by you are not higher than what is applicable to the DGS&D and other Govt. organizations including Coal India Limited and its subsidiaries. 2.Excise Duty: Shall be paid extra at actual as applicable at the time of supply within schedule delivery period against documentary evidence. Present rate of Excise Duty is @12.36%. However, if there be any increase in the rate of ED and/or Cess on ED beyond schedule delivery period stipulated in the order shall be borne by you. 3.Sales Tax : Shall be paid extra at actual at the time of supply within schedule delivery period. Present rate of CST is @ 2% (concessional) with ‘C’ Form. Declaration form will be issued in due course by the paying authority. 4. Terms of payment: 100% payment will be made within 21 days of correct receipt and acceptance of materials at consignees end or submission of bills together with documents stipulated in this order, whichever is later. The information provided by you in respect of e-payment is as follows: i) Name of the payee: USHA MARTIN LIMITED. ii) Address: 2A, SHAKESPEARE SARANI, KOLKATA-700071. iii) Bank Account No of the Payee: 10373629382. iv) Name of the Bank: State Bank of India. v) Name of the Branch: Corporate Accounts Group Branch. Branch Code-9998. vi) Indian Financial Service Code: SBIN0009998 vii) PAN No of Payee: AAACU13339M 5. Paying Authority : General Manager (Finance) I/C, ECL, HQ Sanctoria, PO: Dishergarh, Dist.Burdwan (West Bengal), Pin-713333. 6. Consignee: Store Officer Incharge, Area Stores, ECL.P.O-, Dist-Burdwan (West Bengal). Continued at page-2… PURCHASE ORDER NO: 05844210(10) -2- Dated: 17.03.2015. 7.Bills: Separate Bills ( 5 Copies )/ Challans along with requisite documents, if any, should be raised for each consignment and BC No as mentioned in the purchase order should be indicated in each bills. The bills should be submitted to the consignee. Invoice should Contain following Details: 1. Registration No of Consignee. 2. Central Excise Range, Division and Commissionerate of Consignee. 3. Name of the Consignee. 4. Description & Classification of Goods. 5. Mode of Transportation. 6. Vehicle registration No. 7. Rate of Duty. 8. Quantity & Value of Goods. 9. Duty payable thereon. 10. In case of a proprietary concern or business owned by HUF, the name of proprietor of HUF, as the case may be, also mentioned in the Invoice. The details of ECL given below for your information: 1. Centralized Central Excise Registration No: AAACE7590EEM001. 2. Address of Corporate Office: Office of CMD, ECL. 3. Central Excise Division: -II, Senraleigh Road, Asansol-713305. 4. Central Excise Range: , X-10, South Road, Burnpur-713325 . 5. Commissionerate : Bolpur (West Bengal) 6. Tin No & Vat No: 19741701222 & 19741701028. 7. Centralized Service Tax Registration No: AAACE7590EST007. 8.Delivery : Supply should be completed within 04 months from the date of issue of purchase order. Early delivery shall be accepted. 9.Inspection : Final inspection Shall be carried out at consignee’s end after receipt of the materials. 10 . Packing : All individual guide rope lengths supplied should be properly coiled on wooden reels of adequate strength and covered on top by a thick sheet of plastic or water resistant materials. The same should be covered by a Sheet of gunny or Hessian cloth each layer tied properly with manila rope. The flanges of the wooden reels should be adequately projected so as to prevent any damage during transit, loading, transporting and unloading. All the ropes should be properly lubricated. The two ends of the ropes should be taken out from the holes of the flanges for measurement, etc and tied up by water resistant materials. 11. Reel Marking: Every reel should indicate the following clearly and legibly in indelible marking:-i) Reel No. ii) Dia, length, construction and gross/net weight iii) ISS NO. iv) Manufacturer’s Name(in capitals). v) Consignee. vi) Test Certificate No. and Date. vii) Purchase Order No.& date viii) The word “ECL” 12. The date of manufacturing of the rope supplied should not be prior to 3 (three) months from the date of dispatch of the same to the consignee. 13. The ropes shall be inspected by your service Engineer: (i) Once a month (Minimum) in adverse conditions. (ii) Once in two months in normal conditions. (iii) Once in three months in ECL’s stores. (iv) The inspection should provide precautions against unnoticed deterioration leading to failure/accident and shall be in addition to statuary inspection and inspections desired by user/GM(E&M), ECL HQ Sanctoria. (v) Inspection report should be submitted on the date of inspection to the concerned colliery /Managers/Engineers and consignees, under copy to GM (E&M), ECL HQ immediately. (vi) Stock held at supplier’s godown should be intimated every fortnight. 14. Guarantee/Warranty: Material must be guaranteed/warranted for a period of 12 months from date of installation or 18 months from date of supply, whichever is earlier, for any material / bad workmanship / manufacturing/defects. Defective ropes should be replaced immediately at supplier's cost on receipt of information from the users/consignees/ECL Hq. Continued at page-3… PURCHASE ORDER NO: 05844210(10) -3- Dated: 17.03.2015. 15. Manufacturer’s Test certificate and Guarantee certificate and valid BIS licence should accompany each reel/length supplied. One copy of the Test certificate should be sent to GM (E&M)/HOD ECL Hq. 16. Price Fall Clause: a) The prices charged for the stores to be supplied under the supply/purchase order by the suppliers shall in no event exceed the lowest price at which suppliers sell the stores or offer to sell the stores of identical description to any customer during the tenure of the supply order. b) If any time during the said period, the suppliers reduce the sale price, sell or offers to sell such stores to any other customer at a price lower than the ordered price, they shall forthwith notify such reduction of sale or offer to sell to us to enable us to amend the rates of the order. 17. Liquidated Damage: In the event of failure to supply materials within schedule delivery period ECL reserve the right to recover liquidated damage as agreed @ ½% (Half percent) of the price of the stores, for each week or part of week during which the delivery of such stores may be in arrears limited to 10% (Ten percent). Where felt necessary the limit of 10% can be increased to 15% (Fifteen percent). 18. Except under specific instructions delivery to stores is restricted up to 3.00 PM on all working days except Saturdays. 19. Duplicate copy of this Order, duly signed should be returned within 10 days as a token of acceptance. 20 . Please quote purchase order No. and date in all your correspondence. 21 . This purchase order is subject to ’General terms and conditions of supply of stores’ attached unless specified otherwise herein. 22 . Gene ral terms and conditions attached with the notice inviting the tender and/or tender documents provided to you are also an integral part of this Purchase Order. 23 . Security Deposit :You are advised to deposit Security Money in the form of Bank Guarantee in ECL’s prescribed format on Non Judicial stamp Paper of Rs. 100/- or in the form of Bank draft of any Scheduled/Nationalized Bank payable at Asansol drawn in favour of “Eastern Coalfields Limited” for 10% of landed value i.e. Rs. Rs1,76,750.00 within two weeks (15 days). The Bank Guarantee should be kept valid till execution of order complete in all respects but minimum validity should be for 6 months.

Encl: Annexure-X. Yours faithfully, For and on behalf of ECL.

(Vishwa Deepak Pal) ( SohailAnwer) Assistant Manager(MM) Chief Manager (Excv)/ (MM)

GM (MM), BCCL/CCL /MCL/ NCL/ SECL/ / WCL. Cc: GM (E&M), ECL, HQ Cc: GM (Kenda Area)/Material Manager, Kenda Area Stores, ECL.P.O-Bahula, Dist-Burdwan (West Bengal). Cc: CVO/GM(MM)Stores/GM(MM)PUR/GM (F) I/C, ECL, HQ. Cc: Progress Cell, ECL, Sanctoria – This is covered by IC No.41313145 dated 10.02.2013. Cc: Chief Manager, Finance/ (Bills), ECL, HQ – This is covered under BC No.CB/EM/P&M/15-16/12 dated 09.03.2015 for Rs17, 67,472.23 C.c. Asstt. Commissioner, Commercial Taxes, Central Section, 14, Beliaghata Road, Kolkata- 700015.

BREAK UP OF LENGTHS (SIZE WIZE & LENGTH WIZE) FORHLC GUIDE ROPE (Annexure X)

LENGTH IN MTRS OF NO. OF SIZE (Dia in MM) LENGTH IN MTRS x NO. OF LENGTHS EACH LENGTH LENGTHS (C= BxA) (B) ( C )

29 HLC 275 8 2200

Total ---- 8 2200

Assistant Manager(MM) Chief Manager (Excv)/ (MM)