Public Document Pack To : Members and Invitees of the Admission Forum Notice of a Meeting of the Admission Forum Wednesday, 20 October 2010 at 3.30 pm County Hall Tony Cloke Assistant Head of Legal & Democratic Services 13 October 2010 Contact Officer: Kath Coldwell, tel: 01865 815902, email: [email protected] Membership Chairman – Councillor Lawrie Stratford CORE MEMBERS Community School Representative: Jolie Kirby Voluntary Controlled School To be confirmed Representative: Voluntary Aided School To be confirmed Representative: Foundation School Representative: Nick Hindmarsh Academy Representative: Ruth Robinson Parent Representative: Dr Uday Kishore Community Representative: Aggie Kalungu-Banda (Oxfordshire Racial Equality Council) Anglican Diocese of Oxford Christine Jones Representative: Catholic Archdiocese of Birmingham Kate Edwards Representative: NON CORE MEMBERS RAF Representative: Meg Wickett (Community Development Officer – RAF Benson) County Hall, New Road, Oxford, OX1 1ND www.oxfordshire.gov.uk Fax: 01865 783195 Media Enquiries 01865 815266 Army Representative: Vacancy Community Representative: Olivia Denson (Children’s Education Advisory Service) Secondary Community School To be confirmed Representative: Secondary Community School Peter Simmonds Representative (with experience and knowledge of special needs) Primary Community School To be confirmed Representative: Primary Church Aided School To be confirmed Representative: Councillor Representatives: Councillor Lawrie Stratford Councillor Michael Waine Parent Admission Advisor Rachel Caseby Representative: Governor Representative: Frank Newhofer The Agenda is attached Date of next meeting: 24 November 2010 AGENDA 1. Apologies for Absence 2. Declarations of Interest - see guidance note on back page 3. Minutes of the Meeting held on 16 June 2010 (Pages 1 - 6) To confirm the minutes of the meeting held on 16 June 2010 ( AF3 ). 4. Any other business 5. Future Meeting Dates and Times Contact Officer: Kath Coldwell, (01865) 815902 The Forum is asked to note future meeting dates and times as listed below: 2010 Wednesday 24 November 3.30 pm 2011 (All at 3.30 pm) • Monday 28 February • Wednesday 15 June • Wednesday 19 October • Wednesday 23 November 6. Admission Outcomes September 2009 - September 2010 (Pages 7 - 10) Contact Officer: Neil Darlington, (01865) 815844 A report on admission outcomes over the previous year is attached at AF6 . The Forum is invited to receive the report. 7. Admissions Update for 2011/12 (Pages 11 - 14) Contact Officer: Neil Darlington (01865) 815844 An update will be given to the Forum ( AF7 ). There is now a requirement for additional - 2 - school places to be made available for 2011. The Forum is asked to receive the update. 8. Informal Consultation on Admissions for 2012 (Pages 15 - 24) Contact Officer: Neil Darlington, (01865) 815844 To receive a verbal report on progress to date in relation to Admission arrangements for 2012. A brief report is attached ( AF8 ). The Forum is invited to receive the report. 9. Review of Designated Areas in Oxford City Contact Officer: Neil Darlington, (01865) 815844 A review of designated areas in Oxford City is attached at AF9 . The Forum is invited to note the report. 10. Local Authority Report (Pages 25 - 48) Contact Officer: Neil Darlington, (01865) 815844 The Local Authority report is attached for information and comment ( AF10 ). The deadline for comment to the Adjudicator has already passed but the Forum could chose to propose ideas for next year if it has any concerns. The Forum is invited to receive the report. 11. Application of the In Year Fair Access Protocol (Pages 49 - 52) Contact Officer: Barry Armstrong, (01865) 815916 A report on the application of the In Year Fair Access Protocol for the previous academic year is attached at AF11. As requested at its previous meeting the report includes: • statistics detailing importers and exporters of vulnerable pupils • comparative data with previous years The Forum is invited to receive the report. Declarations of Interest This note briefly summarises the position on interests which you must declare at the meeting. Please refer to the Members’ Code of Conduct in Section DD of the Constitution for a fuller description. The duty to declare … You must always declare any “personal interest” in a matter under consideration, ie where the matter affects (either positively or negatively): (i) any of the financial and other interests which you are required to notify for inclusion in the statutory Register of Members’ Interests; or (ii) your own well-being or financial position or that of any member of your family or any person with whom you have a close association more than it would affect other people in the County. Whose interests are included … “Member of your family” in (ii) above includes spouses and partners and other relatives’ spouses and partners, and extends to the employment and investment interests of relatives and friends and their involvement in other bodies of various descriptions. For a full list of what “relative” covers, please see the Code of Conduct. When and what to declare … The best time to make any declaration is under the agenda item “Declarations of Interest”. Under the Code you must declare not later than at the start of the item concerned or (if different) as soon as the interest “becomes apparent”. In making a declaration you must state the nature of the interest. Taking part if you have an interest … Having made a declaration you may still take part in the debate and vote on the matter unless your personal interest is also a “prejudicial” interest. “Prejudicial” interests … A prejudicial interest is one which a member of the public knowing the relevant facts would think so significant as to be likely to affect your judgment of the public interest. What to do if your interest is prejudicial … If you have a prejudicial interest in any matter under consideration, you may remain in the room but only for the purpose of making representations, answering questions or giving evidence relating to the matter under consideration, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise. Exceptions … There are a few circumstances where you may regard yourself as not having a prejudicial interest or may participate even though you may have one. These, together with other rules about participation in the case of a prejudicial interest, are set out in paragraphs 10 – 12 of the Code. Seeking Advice … It is your responsibility to decide whether any of these provisions apply to you in particular circumstances, but you may wish to seek the advice of the Monitoring Officer before the meeting. If you have any special requirements (such as a large print version of these papers or special access facilities) please contact the officer named on the front page, but please give as much notice as possible before the meeting. This page is intentionally left blank Agenda Item 3 ADMISSION FORUM MINUTES of the meeting held on Wednesday, 16 June 2010 commencing at 3.30 pm and finishing at 4.50 pm Present : Members: Councillor Lawrie Stratford – in the Chair Olivia Denson (Community Representative) Kate Edwards (Catholic Archdiocese of Birmingham Representative) Nick Hindmarsh (Foundation School Representative) Christine Jones (Anglican Diocese of Oxford Representative) Ruth Robinson (Academy Representative) Peter Simmonds (Secondary Community School Representative – with experience and knowledge of special needs) Laurie Thompson (Parent Admission Advisor Representative) (in place of Rachel Caseby) Councillor Michael Waine Meg Wickett (RAF Representative) Officers: Whole of meeting K. Coldwell (Corporate Core); P. Greene (Children, Young People and Families). The Committee considered the matters, reports and recommendations contained or referred to in the agenda for the meeting, together with secondary allocation figures for September 2010 tabled at the meeting, and decided as set out below. Except insofar as otherwise specified, the reasons for the decisions are contained in the agenda, reports and schedule, copies of which are attached to the signed Minutes. 28/10 ELECTION TO CHAIRMAN FOR A YEAR (Agenda No. 1) The Forum was reminded that at its last meeting Councillor Lawrie Stratford had agreed to take on the role of Chairman until another Forum member was willing to take on this role. The Forum was therefore asked again whether it wished to elect a Chairman, to remain in post for a year from the date of their election, as agreed in the Forum’s Constitution. Members were reminded that the Chairman does not have to be a core member. Councillor Lawrie Stratford was elected to Chairman until this time next year. It was AGREED to leave the post of Deputy Chairman vacant. Page 1 AF3 29/10 APOLOGIES FOR ABSENCE (Agenda No. 2) Apologies were received from Frank Newhofer, Maureen Agnew (Governor Representative substitute) Aggie Kalungu Banda and Jolie Kirby. Laurie Thompson attended in place of Rachel Caseby. Pat Greene attended in place of Neil Darlington. 30/10 DECLARATIONS OF INTEREST - SEE GUIDANCE NOTE ON BACK PAGE (Agenda No. 3) Councillor Waine declared a personal interest at Agenda Item 5 on the grounds that he is a local authority representative, an associate governor and his grandson is in a county school (community school). 31/10 ADMISSION FORUM MINUTES (Agenda No. 4) The minutes of the meeting held on 23 February 2010 were AGREED . Matters Arising Minute 24/09 – Admission Outcomes in relation to preferences at primary and secondary level – the Forum noted the situation in relation to Banbury as listed on the paper circulated at the meeting. In summary, all Oxfordshire pupils who had requested a place in a secondary school for September 2010 had been allocated a school place. In the Banbury area there were originally 16 pupils who had only requested one secondary school or non local schools. None of these pupils had requested a place at Banbury School and therefore they had been offered a school in Bicester. Subsequently in the late allocation (4 May 2010) 8 pupils had requested an alternative school (Banbury) and had been offered places.