Town of Wadena Regular Council Meeting Agenda September 22, 2020 5:00 p.m. Wadena Community Legion Hall, 254 Main St N, Wadena, SK

1. Call To Order

2. Adoption Of Agenda RECOMMENDATION: THAT the agenda be approved as presented, and a copy attached hereto.

3. Adoption Of Minutes RECOMMENDATIONS: THAT the minutes of the Regular Council meeting held on September 8, 2020 be approved as presented.

THAT the minutes of the Special Council meeting held on September 10, 2020 be approved as presented.

Documents:

2020.09.08 COUNCIL MEETING MINUTES.PDF 2020.09.10 SPECIAL MEETING MINUTES.PDF

4. Public Hearings/Delegations RECOMMENDATION: THAT the regular meeting of Council be suspended at *TIME* to hold a public hearing regarding consideration of a lane closure.

To Resume: THAT the regular meeting of Council be reconvened at *TIME*.

4.I. Public Hearing: Lane Closure The public hearing provides an opportunity to hear from the public on permanently closing the lane way behind residential lots on the north side of Portage Drive and Anton Place to accommodate a subdivision application.

5. Correspondence RECOMMENDATION: THAT the correspondence received from:

l Multicultural Council of Saskatchewan - proclamation l City of Yorkton - library public notice

be recognized.

5.I. Multicultural Council Of Saskatchewan

Documents:

2020.09.08 MCOS MUNICIPAL PROCLAMATION REQUEST.PDF

5.II. City Of Yorkton

Documents:

2020.09.11 CITY OF YORKTON PUBLIC NOTICE LIBRARY.PDF

6. Committee Minutes/Reports

6.I. Administration Reports RECOMMENDATION: "THAT the following administrative reports be received and accepted as information:

l Community Recreation Coordinator Report September 2020 l Manager of Works and Operations Report September 2020 l Manager of Finance Report September 2020 l Chief Administrative Officer Report September 2020."

Documents:

2020.09 MONTHLY ACTIVITY REPORT CRC.PDF 2020.09 MONTHLY ACTIVITY REPORT MWO.PDF 2020.09 MONTHLY ACTIVITY REPORT MOF.PDF 2020.09 MONTHLY ACTIVITY REPORT CAO.PDF

6.II. Other Reports RECOMMENDATION: THAT the following reports be received and accepted as information:

l Parkland Regional Library 2019 Financial Statement l Parkland Regional Library 2020 Budget l Parkland Regional Library Wadena Board Minutes June 2020 l Wadena & District Museum August 2020 Minutes

6.II.i. Parkland Regional Library

Documents:

2019 PRL FINANCIAL STATEMENTS.PDF 2020 PRL BUDGET PLAN.PDF 2020.06.17 LIBRARY BOARD MINUTES.PDF

6.II.ii. Wadena & District Museum

Documents:

2020.08.11 WADENA AND DISTRICT MUSEUM MINUTES.PDF

7. Finance

7.I. Budgetary Control Report RECOMMENDATION: THAT the detailed unaudited financial statement for the period ending August 31, 2020 be received and accepted as presented and a summary attached hereto.

Documents:

2020.08 BUDGETARY CONTROL.PDF

7.II. Accounts Payable Cheque Registry RECOMMENDATION: "THAT payment of the accounts represented by cheques #22454 to #22481 totalling $31,999.25, and payroll vouchers #1622 to #1638 totalling $19,522.13, be approved as presented and the payment registers for all payments attached hereto."

Documents:

LIST OF ACCOUNTS FOR APPROVAL - DETAILED.PDF

7.III. Bank Reconciliation RECOMMENDATION: "THAT the bank reconciliation report as of August 31, 2020 be received and accepted as information."

Documents:

2020 AUGUST BANK RECONCILIATION.PDF

8. Bylaws

8.I. Cemetery Bylaw Amendment

Documents:

2020.09.15 CEMETERY BYLAW AMENDMENT.PDF

9. New Business/Discussion Items

9.I. Water Treatment Plant Monthly Summary

Documents:

WTP MONTHLY SUMMARY - SEPTEMBER.PDF

9.II. Water Treatment Plant Dosing Pump

Documents:

2020.09.11 WTP DOSING PUMP REPLACEMENT.PDF

9.III. Water Treatment Plant Outside Advice

Documents:

8.2.1 2020.09.16 WTP OUTSIDE PROFESSIONAL ADVICE.PDF 8.2.2 2020.05.14 CONCEPTUAL DESIGN REPORT FOR 2020-4376-00.PDF

9.IV. Tool Cat Repair

Documents:

2020.09.16 TOOL CAT REPAIR.PDF

9.V. Recreation Centre Kitchen Operations

Documents:

2020.09.17 RECREATION CENTRE KITCHEN TENDER.PDF

9.VI. Insurance Services

Documents:

2020.09.16 RFP FOR INSURANCE SERVICES.PDF

9.VII. Suspension Of Late Charges Review

Documents:

2020.09.15 SUSPENSION OF LATE CHARGES REVIEW.PDF

9.VIII. Wadena Van Corporation Municipal Grant

Documents:

2020.09.15 WADENA VAN CORP MUNICIPAL GRANT.PDF

9.IX. Road Closure Consideration - North Of Portage Dr & Anton Pl

Documents:

2020.09.16 LANE CLOSURE REQUEST SZYMESKO.PDF

9.X. Tax Concession Request

Documents:

2020.09.16 TAX CONCESSION REQUEST 100 MAIN ST S.PDF

9.XI. Council Meeting Location

Documents:

2020.09.16 COUNCIL MEETING LOCATION.PDF

9.XII. Town Office Hours

Documents:

2020.09.15 TOWN OFFICE HOURS.PDF

10. In Camera Items

11. Adjourn Town of Wadena Regular Council Meeting Agenda September 22, 2020 5:00 p.m. Wadena Community Legion Hall, 254 Main St N, Wadena, SK

1. Call To Order

2. Adoption Of Agenda RECOMMENDATION: THAT the agenda be approved as presented, and a copy attached hereto.

3. Adoption Of Minutes RECOMMENDATIONS: THAT the minutes of the Regular Council meeting held on September 8, 2020 be approved as presented.

THAT the minutes of the Special Council meeting held on September 10, 2020 be approved as presented.

Documents:

2020.09.08 COUNCIL MEETING MINUTES.PDF 2020.09.10 SPECIAL MEETING MINUTES.PDF

4. Public Hearings/Delegations RECOMMENDATION: THAT the regular meeting of Council be suspended at *TIME* to hold a public hearing regarding consideration of a lane closure.

To Resume: THAT the regular meeting of Council be reconvened at *TIME*.

4.I. Public Hearing: Lane Closure The public hearing provides an opportunity to hear from the public on permanently closing the lane way behind residential lots on the north side of Portage Drive and Anton Place to accommodate a subdivision application.

5. Correspondence RECOMMENDATION: THAT the correspondence received from:

l Multicultural Council of Saskatchewan - proclamation l City of Yorkton - library public notice

be recognized.

5.I. Multicultural Council Of Saskatchewan

Documents:

2020.09.08 MCOS MUNICIPAL PROCLAMATION REQUEST.PDF

5.II. City Of Yorkton

Documents:

2020.09.11 CITY OF YORKTON PUBLIC NOTICE LIBRARY.PDF

6. Committee Minutes/Reports

6.I. Administration Reports RECOMMENDATION: "THAT the following administrative reports be received and accepted as information:

l Community Recreation Coordinator Report September 2020 l Manager of Works and Operations Report September 2020 l Manager of Finance Report September 2020 l Chief Administrative Officer Report September 2020."

Documents:

2020.09 MONTHLY ACTIVITY REPORT CRC.PDF 2020.09 MONTHLY ACTIVITY REPORT MWO.PDF 2020.09 MONTHLY ACTIVITY REPORT MOF.PDF 2020.09 MONTHLY ACTIVITY REPORT CAO.PDF

6.II. Other Reports RECOMMENDATION: THAT the following reports be received and accepted as information:

l Parkland Regional Library 2019 Financial Statement l Parkland Regional Library 2020 Budget l Parkland Regional Library Wadena Board Minutes June 2020 l Wadena & District Museum August 2020 Minutes

6.II.i. Parkland Regional Library

Documents:

2019 PRL FINANCIAL STATEMENTS.PDF 2020 PRL BUDGET PLAN.PDF 2020.06.17 LIBRARY BOARD MINUTES.PDF

6.II.ii. Wadena & District Museum

Documents:

2020.08.11 WADENA AND DISTRICT MUSEUM MINUTES.PDF

7. Finance

7.I. Budgetary Control Report RECOMMENDATION: THAT the detailed unaudited financial statement for the period ending August 31, 2020 be received and accepted as presented and a summary attached hereto.

Documents:

2020.08 BUDGETARY CONTROL.PDF

7.II. Accounts Payable Cheque Registry RECOMMENDATION: "THAT payment of the accounts represented by cheques #22454 to #22481 totalling $31,999.25, and payroll vouchers #1622 to #1638 totalling $19,522.13, be approved as presented and the payment registers for all payments attached hereto."

Documents:

LIST OF ACCOUNTS FOR APPROVAL - DETAILED.PDF

7.III. Bank Reconciliation RECOMMENDATION: "THAT the bank reconciliation report as of August 31, 2020 be received and accepted as information."

Documents:

2020 AUGUST BANK RECONCILIATION.PDF

8. Bylaws

8.I. Cemetery Bylaw Amendment

Documents:

2020.09.15 CEMETERY BYLAW AMENDMENT.PDF

9. New Business/Discussion Items

9.I. Water Treatment Plant Monthly Summary

Documents:

WTP MONTHLY SUMMARY - SEPTEMBER.PDF

9.II. Water Treatment Plant Dosing Pump

Documents:

2020.09.11 WTP DOSING PUMP REPLACEMENT.PDF

9.III. Water Treatment Plant Outside Advice

Documents:

8.2.1 2020.09.16 WTP OUTSIDE PROFESSIONAL ADVICE.PDF 8.2.2 2020.05.14 CONCEPTUAL DESIGN REPORT FOR 2020-4376-00.PDF

9.IV. Tool Cat Repair

Documents:

2020.09.16 TOOL CAT REPAIR.PDF

9.V. Recreation Centre Kitchen Operations

Documents:

2020.09.17 RECREATION CENTRE KITCHEN TENDER.PDF

9.VI. Insurance Services

Documents:

2020.09.16 RFP FOR INSURANCE SERVICES.PDF

9.VII. Suspension Of Late Charges Review

Documents:

2020.09.15 SUSPENSION OF LATE CHARGES REVIEW.PDF

9.VIII. Wadena Van Corporation Municipal Grant

Documents:

2020.09.15 WADENA VAN CORP MUNICIPAL GRANT.PDF

9.IX. Road Closure Consideration - North Of Portage Dr & Anton Pl

Documents:

2020.09.16 LANE CLOSURE REQUEST SZYMESKO.PDF

9.X. Tax Concession Request

Documents:

2020.09.16 TAX CONCESSION REQUEST 100 MAIN ST S.PDF

9.XI. Council Meeting Location

Documents:

2020.09.16 COUNCIL MEETING LOCATION.PDF

9.XII. Town Office Hours

Documents:

2020.09.15 TOWN OFFICE HOURS.PDF

10. In Camera Items

11. Adjourn Town of Wadena Regular Council Meeting Agenda September 22, 2020 5:00 p.m. Wadena Community Legion Hall, 254 Main St N, Wadena, SK

1. Call To Order

2. Adoption Of Agenda RECOMMENDATION: THAT the agenda be approved as presented, and a copy attached hereto.

3. Adoption Of Minutes RECOMMENDATIONS: THAT the minutes of the Regular Council meeting held on September 8, 2020 be approved as presented.

THAT the minutes of the Special Council meeting held on September 10, 2020 be approved as presented.

Documents:

2020.09.08 COUNCIL MEETING MINUTES.PDF 2020.09.10 SPECIAL MEETING MINUTES.PDF

4. Public Hearings/Delegations RECOMMENDATION: THAT the regular meeting of Council be suspended at *TIME* to hold a public hearing regarding consideration of a lane closure.

To Resume: THAT the regular meeting of Council be reconvened at *TIME*.

4.I. Public Hearing: Lane Closure The public hearing provides an opportunity to hear from the public on permanently closing the lane way behind residential lots on the north side of Portage Drive and Anton Place to accommodate a subdivision application.

5. Correspondence RECOMMENDATION: THAT the correspondence received from:

l Multicultural Council of Saskatchewan - proclamation l City of Yorkton - library public notice

be recognized.

5.I. Multicultural Council Of Saskatchewan

Documents:

2020.09.08 MCOS MUNICIPAL PROCLAMATION REQUEST.PDF

5.II. City Of Yorkton

Documents:

2020.09.11 CITY OF YORKTON PUBLIC NOTICE LIBRARY.PDF

6. Committee Minutes/Reports

6.I. Administration Reports RECOMMENDATION: "THAT the following administrative reports be received and accepted as information:

l Community Recreation Coordinator Report September 2020 l Manager of Works and Operations Report September 2020 l Manager of Finance Report September 2020 l Chief Administrative Officer Report September 2020."

Documents:

2020.09 MONTHLY ACTIVITY REPORT CRC.PDF 2020.09 MONTHLY ACTIVITY REPORT MWO.PDF 2020.09 MONTHLY ACTIVITY REPORT MOF.PDF 2020.09 MONTHLY ACTIVITY REPORT CAO.PDF

6.II. Other Reports RECOMMENDATION: THAT the following reports be received and accepted as information:

l Parkland Regional Library 2019 Financial Statement l Parkland Regional Library 2020 Budget l Parkland Regional Library Wadena Board Minutes June 2020 l Wadena & District Museum August 2020 Minutes

6.II.i. Parkland Regional Library

Documents:

2019 PRL FINANCIAL STATEMENTS.PDF 2020 PRL BUDGET PLAN.PDF 2020.06.17 LIBRARY BOARD MINUTES.PDF

6.II.ii. Wadena & District Museum

Documents:

2020.08.11 WADENA AND DISTRICT MUSEUM MINUTES.PDF

7. Finance

7.I. Budgetary Control Report RECOMMENDATION: THAT the detailed unaudited financial statement for the period ending August 31, 2020 be received and accepted as presented and a summary attached hereto.

Documents:

2020.08 BUDGETARY CONTROL.PDF

7.II. Accounts Payable Cheque Registry RECOMMENDATION: "THAT payment of the accounts represented by cheques #22454 to #22481 totalling $31,999.25, and payroll vouchers #1622 to #1638 totalling $19,522.13, be approved as presented and the payment registers for all payments attached hereto."

Documents:

LIST OF ACCOUNTS FOR APPROVAL - DETAILED.PDF

7.III. Bank Reconciliation RECOMMENDATION: "THAT the bank reconciliation report as of August 31, 2020 be received and accepted as information."

Documents:

2020 AUGUST BANK RECONCILIATION.PDF

8. Bylaws

8.I. Cemetery Bylaw Amendment

Documents:

2020.09.15 CEMETERY BYLAW AMENDMENT.PDF

9. New Business/Discussion Items

9.I. Water Treatment Plant Monthly Summary

Documents:

WTP MONTHLY SUMMARY - SEPTEMBER.PDF

9.II. Water Treatment Plant Dosing Pump

Documents:

2020.09.11 WTP DOSING PUMP REPLACEMENT.PDF

9.III. Water Treatment Plant Outside Advice

Documents:

8.2.1 2020.09.16 WTP OUTSIDE PROFESSIONAL ADVICE.PDF 8.2.2 2020.05.14 CONCEPTUAL DESIGN REPORT FOR 2020-4376-00.PDF

9.IV. Tool Cat Repair

Documents:

2020.09.16 TOOL CAT REPAIR.PDF

9.V. Recreation Centre Kitchen Operations

Documents:

2020.09.17 RECREATION CENTRE KITCHEN TENDER.PDF

9.VI. Insurance Services

Documents:

2020.09.16 RFP FOR INSURANCE SERVICES.PDF

9.VII. Suspension Of Late Charges Review

Documents:

2020.09.15 SUSPENSION OF LATE CHARGES REVIEW.PDF

9.VIII. Wadena Van Corporation Municipal Grant

Documents:

2020.09.15 WADENA VAN CORP MUNICIPAL GRANT.PDF

9.IX. Road Closure Consideration - North Of Portage Dr & Anton Pl

Documents:

2020.09.16 LANE CLOSURE REQUEST SZYMESKO.PDF

9.X. Tax Concession Request

Documents:

2020.09.16 TAX CONCESSION REQUEST 100 MAIN ST S.PDF

9.XI. Council Meeting Location

Documents:

2020.09.16 COUNCIL MEETING LOCATION.PDF

9.XII. Town Office Hours

Documents:

2020.09.15 TOWN OFFICE HOURS.PDF

10. In Camera Items

11. Adjourn Town of Wadena Regular Council Meeting Agenda September 22, 2020 5:00 p.m. Wadena Community Legion Hall, 254 Main St N, Wadena, SK

1. Call To Order

2. Adoption Of Agenda RECOMMENDATION: THAT the agenda be approved as presented, and a copy attached hereto.

3. Adoption Of Minutes RECOMMENDATIONS: THAT the minutes of the Regular Council meeting held on September 8, 2020 be approved as presented.

THAT the minutes of the Special Council meeting held on September 10, 2020 be approved as presented.

Documents:

2020.09.08 COUNCIL MEETING MINUTES.PDF 2020.09.10 SPECIAL MEETING MINUTES.PDF

4. Public Hearings/Delegations RECOMMENDATION: THAT the regular meeting of Council be suspended at *TIME* to hold a public hearing regarding consideration of a lane closure.

To Resume: THAT the regular meeting of Council be reconvened at *TIME*.

4.I. Public Hearing: Lane Closure The public hearing provides an opportunity to hear from the public on permanently closing the lane way behind residential lots on the north side of Portage Drive and Anton Place to accommodate a subdivision application.

5. Correspondence RECOMMENDATION: THAT the correspondence received from:

l Multicultural Council of Saskatchewan - proclamation l City of Yorkton - library public notice

be recognized.

5.I. Multicultural Council Of Saskatchewan

Documents:

2020.09.08 MCOS MUNICIPAL PROCLAMATION REQUEST.PDF

5.II. City Of Yorkton

Documents:

2020.09.11 CITY OF YORKTON PUBLIC NOTICE LIBRARY.PDF

6. Committee Minutes/Reports

6.I. Administration Reports RECOMMENDATION: "THAT the following administrative reports be received and accepted as information:

l Community Recreation Coordinator Report September 2020 l Manager of Works and Operations Report September 2020 l Manager of Finance Report September 2020 l Chief Administrative Officer Report September 2020."

Documents:

2020.09 MONTHLY ACTIVITY REPORT CRC.PDF 2020.09 MONTHLY ACTIVITY REPORT MWO.PDF 2020.09 MONTHLY ACTIVITY REPORT MOF.PDF 2020.09 MONTHLY ACTIVITY REPORT CAO.PDF

6.II. Other Reports RECOMMENDATION: THAT the following reports be received and accepted as information:

l Parkland Regional Library 2019 Financial Statement l Parkland Regional Library 2020 Budget l Parkland Regional Library Wadena Board Minutes June 2020 l Wadena & District Museum August 2020 Minutes

6.II.i. Parkland Regional Library

Documents:

2019 PRL FINANCIAL STATEMENTS.PDF 2020 PRL BUDGET PLAN.PDF 2020.06.17 LIBRARY BOARD MINUTES.PDF

6.II.ii. Wadena & District Museum

Documents:

2020.08.11 WADENA AND DISTRICT MUSEUM MINUTES.PDF

7. Finance

7.I. Budgetary Control Report RECOMMENDATION: THAT the detailed unaudited financial statement for the period ending August 31, 2020 be received and accepted as presented and a summary attached hereto.

Documents:

2020.08 BUDGETARY CONTROL.PDF

7.II. Accounts Payable Cheque Registry RECOMMENDATION: "THAT payment of the accounts represented by cheques #22454 to #22481 totalling $31,999.25, and payroll vouchers #1622 to #1638 totalling $19,522.13, be approved as presented and the payment registers for all payments attached hereto."

Documents:

LIST OF ACCOUNTS FOR APPROVAL - DETAILED.PDF

7.III. Bank Reconciliation RECOMMENDATION: "THAT the bank reconciliation report as of August 31, 2020 be received and accepted as information."

Documents:

2020 AUGUST BANK RECONCILIATION.PDF

8. Bylaws

8.I. Cemetery Bylaw Amendment

Documents:

2020.09.15 CEMETERY BYLAW AMENDMENT.PDF

9. New Business/Discussion Items

9.I. Water Treatment Plant Monthly Summary

Documents:

WTP MONTHLY SUMMARY - SEPTEMBER.PDF

9.II. Water Treatment Plant Dosing Pump

Documents:

2020.09.11 WTP DOSING PUMP REPLACEMENT.PDF

9.III. Water Treatment Plant Outside Advice

Documents:

8.2.1 2020.09.16 WTP OUTSIDE PROFESSIONAL ADVICE.PDF 8.2.2 2020.05.14 CONCEPTUAL DESIGN REPORT FOR 2020-4376-00.PDF

9.IV. Tool Cat Repair

Documents:

2020.09.16 TOOL CAT REPAIR.PDF

9.V. Recreation Centre Kitchen Operations

Documents:

2020.09.17 RECREATION CENTRE KITCHEN TENDER.PDF

9.VI. Insurance Services

Documents:

2020.09.16 RFP FOR INSURANCE SERVICES.PDF

9.VII. Suspension Of Late Charges Review

Documents:

2020.09.15 SUSPENSION OF LATE CHARGES REVIEW.PDF

9.VIII. Wadena Van Corporation Municipal Grant

Documents:

2020.09.15 WADENA VAN CORP MUNICIPAL GRANT.PDF

9.IX. Road Closure Consideration - North Of Portage Dr & Anton Pl

Documents:

2020.09.16 LANE CLOSURE REQUEST SZYMESKO.PDF

9.X. Tax Concession Request

Documents:

2020.09.16 TAX CONCESSION REQUEST 100 MAIN ST S.PDF

9.XI. Council Meeting Location

Documents:

2020.09.16 COUNCIL MEETING LOCATION.PDF

9.XII. Town Office Hours

Documents:

2020.09.15 TOWN OFFICE HOURS.PDF

10. In Camera Items

11. Adjourn Minutes of the Regular Meeting of the Council of the Town of Wadena Mezzanine, Wadena Recreation Centre 96 Jim Headington Way, Wadena SK September 8, 2020

Present Mayor Greg Linnen Councillor Shelley Fitch Councillor Sara Sobchyshyn Councillor Kelly Tokarchuk

Absent Deputy Mayor Conrad Eliason Councillor Jody Christianson

Also Present Chief Administrative Officer, Jennifer Taylor Community Recreation Coordinator, Karlee Leach Manager of Finance, Lovely Magnaye Manager of Works & Operations, Alyshia Neuman Wadena News, Andy Labdon

Order A quorum being present, Mayor Linnen called the meeting to order at 5:20 pm.

299-20 Adoption of THAT the September 8, 2020 agenda be amended to add the Agenda following reports under New Business/Discussion items: Tokarchuk • Water Treatment Plant Turbidity Summary Fitch • Water Treatment Plant Clear Well Cleaning and furthermore, that the agenda be approved, and a copy of the agenda be attached hereto. Carried

300-20 Adoption of THAT the minutes of the Regular Council meeting held on August Minutes 10, 2020 be approved as presented. Sobchyshyn Carried Fitch

Delegation B. Langlois of Kabri Construction Ltd. addressed Council regarding tax concession for redevelopment of 100 Main St S.

301-20 Correspondence THAT the correspondence received from Parkland Regional Library Fitch regarding their information meeting be recognized. Carried Tokarchuk

302-20 Committee of the THAT the minutes of the Committee of the Whole meeting held on Whole Minutes August 10, 2020 be approved as presented. Sobchyshyn Carried Fitch

303-20 Public Hearing THAT the minutes of the public hearing held on August 10, 2020 be Minutes approved as presented. Tokarchuk Carried Sobchyshyn

304-20 Other Reports THAT the following reports be received and accepted as information: Tokarchuk • North East Area Transportation Planning Committee Minutes April Fitch 16, 2020 • North East Area Transportation Planning Committee Minutes June 4, 2020 • Wadena & District Museum Minutes July 7, 2020 • Wadena & District Museum Monthly Activity Report July 2020 • Wadena & District Museum Monthly Activity Report August 2020 • Wadena & District Fire Association Minutes August 12, 2020 • Animal Control Monthly Report August 2020 • RCMP Wadena Monthly Report August 2020 • Dutch Elm Disease Survey Summary August 2020 • Water Treatment Plant Data Sheet August 2020 • Water & Sewer Utility System Annual Financial Overview 2019 Carried

Wadena | Regular Meeting | September 8, 2020 Page 1 | 3

305-20 Accounts Payable THAT payment of the accounts represented by cheques #22394 to Cheque Registry #22453 and #612-Man to #635-Man totalling $232,392.62; and Tokarchuk payroll vouchers #1571 to #1621 totalling $50,790.16, be approved Sobchyshyn as presented and the payment registers for all payments attached hereto.

Carried

306-20 Recreation Centre THAT J. Leach’s request to be given 50% discount on ice times for Request for lessons/training for youth be denied. Reduced Rate Carried Tokarchuk Sobchyshyn

307-20 Fees & Charges: Transportation Services of Fees and Charges Bylaw No. 2020-01 Schedule C be reviewed and updated for 2021 and that the dump truck be Revision added to the schedule at that time. Fitch Carried

Tokarchuk

308-20 Discretionary Use THAT the discretionary use application for a garage at 238 2nd St - Garage NE be approved based on its compliance with Town bylaws. Sobchyshyn Carried Tokarchuk

309-20 Discretionary Use THAT discretionary use application HOA#039 for Dr. Mech – Home Plumbing and Heating, a business providing plumbing and heating Occupation services, at 242 5th St NE be approved based on its compliance Fitch with Town bylaws and compatibility with the residential character of the neighbourhood. Sobchyshyn Carried

310-20 Lot Consolidation THAT the request from the property owner for authorization to Sobchyshyn consolidate Lots 39, 40 & 41, Block 30, Plan BC6483 be granted. Tokarchuk Carried

311-20 Waterworks THAT the Waterworks Compliance Inspection report dated August Compliance 25, 2020 be received and accepted as information. Inspection Carried Tokarchuk Fitch

312-20 Recreation Centre THAT Wadena Recreation Centre operations and rentals to the Re-Opening public resume within the current public health order and Re-Open Sobchyshyn Saskatchewan Guidelines. Tokarchuk Carried

313-20 Review & THAT a special meeting of Council be held on September 10, 2020 Awarding of RFPs at 12:10 pm to review request for proposals for engineering And Tenders services at the Wadena Aquatic Centre and award the project. Sobchyshyn Carried Tokarchuk

314-20 Transfer Municipal THAT Administration be authorized to transfer $1,500 from the Reserve Funds to operating account to special savings account at Crossroads Credit Reserve Account Union ending in 3244 for the monetary settlement in lieu of Fitch municipal reserve dedication received for the proposed residential subdivision application for the land described as Lots 19-23, Blk 2, Sobchyshyn Lots 1-2 Blk 47, Plan 85H08986 within the Town of Wadena. Carried

315-20 New Account for THAT Administration be authorized to open savings account at Conditional Crossroads Credit Union to set aside funds for conditional grants. Grants Furthermore, authorize the transfer of $37,996.00 to savings Fitch account to set aside gas tax fund for future capital project. Carried Sobchyshyn

Wadena | Regular Meeting | September 8, 2020 Page 2 | 3

316-20 SAMA Annual THAT Councillor K. Tokarchuk and Manager of Finance L. General Meeting Magnaye be appointed as voting delegate at the SAMA Annual Sobchyshyn Meeting by virtual conference on October 22, 2020 and that CAO J. Fitch Taylor be appointed to attend as a non-voting delegate. Carried

317-20 Council Meeting THAT Town Council and Committee of the Whole meetings be held Location at the Community Legion Hall until further notice to allow for Sobchyshyn physical distancing requirements due to the COVID-19 pandemic. Carried Tokarchuk

318-20 November Council THAT a Special Meeting of Council be held on November 17 at Meeting Dates 6:00pm to swear in the newly elected council, and furthermore, that Sobchyshyn the Council meeting and Committee of the Whole meetings scheduled for November 17, 2020 be changed to November 24, Tokarchuk 2020. Carried

319-20 Clear Well THAT Council authorize the non-budgeted purchase up to $14,000 Cleaning for robotic cleaning of the clear well at the water treatment plant. Tokarchuk Carried Sobchyshyn

320-20 In Camera Items THAT the current meeting of council be suspended at 7:24 pm to Fitch proceed in camera as a Committee of the Whole to discuss confidential matters in accordance with The Municipalities Act. Sobchyshyn Carried

Parties present included Mayor Linnen, Councillor Tokarchuk, Councillor Sobchyshyn, Councillor Fitch and CAO Taylor.

321-20 Resume Session THAT the in-camera session as a Committee of the Whole Tokarchuk conclude at 8:08 pm and the regular meeting of Council resume. Sobchyshyn Carried

322-20 Turnbull Offer to THAT the offer to purchase Lots 2 & 3, Blk 51, Plan 77H11177 (129 Purchase & 131 Perry Drive) from Mark & Carrie Turnbull for the price of Sobchyshyn $5,000 plus GST per lot be accepted; and furthermore, that Tokarchuk authorization to consolidate the two lots be granted. Carried

323-20 Community THAT the letter of offer for the Community Recreation Coordinator Recreation signed by Jocelyn Holowaty dated September 2, 2020 be approved Coordinator Letter as presented. of Offer Carried Tokarchuk Fitch

324-20 CAO Vacation THAT the Chief Administrative Officer’s vacation request for Request September 21, October 26, and December 21 to 24, 2020 be Tokarchuk approved. Carried Fitch

325-20 Adjourn THAT the meeting be adjourned at 8:09 pm. Carried Tokarchuk

______Mayor CAO

Wadena | Regular Meeting | September 8, 2020 Page 3 | 3

Minutes of the Special Meeting of the Council of the Town of Wadena Mezzanine, Wadena Recreation Centre 96 Jim Headington Way, Wadena SK September 10, 2020

Present Mayor Greg Linnen Councillor Kelly Tokarchuk (by phone) Councillor Shelley Fitch Deputy Mayor Conrad Eliason Councillor Sara Sobchyshyn

Absent Councillor Jody Christianson

Also Present Chief Administrative Officer, Jennifer Taylor Manager of Works & Operations, Alyshia Neuman Manager of Finance, Lovely Magnaye

Order A quorum being present, Mayor Linnen called the meeting to order at 12:17 pm for the purpose of discussing.

326-20 RFP For THAT the submissions received for Request for Proposals for Engineering/ Architectural/Engineering Services for the Aquatic Centre from Architectural the following firms be acknowledged: Assessment of • Associated Engineering Wadena Aquatic • KGS Group Centre • McGinn Engineering Limited Fitch • Prakash Consulting Ltd. • Walker Projects Sobchyshyn • WSP Canada Inc. Carried

327-20 In Camera Items THAT the current meeting of council be suspended at 12:20 Sobchyshyn pm to proceed in camera as a Committee of the Whole to Fitch discuss confidential matters in accordance with The Municipalities Act. Carried

Parties present included Mayor Linnen, Councillor Tokarchuk, Councillor Sobchyshyn, Councillor Fitch, Deputy Mayor Eliason, Manager of Finance Magnaye, Manager of Works & Operations and CAO Taylor.

328-20 Resume Session THAT the in-camera session as a Committee of the Whole Sobchyshyn conclude at 12:38 pm and the regular meeting of Council Fitch resume. Carried

329-20 RFP for THAT the Architectural/Engineering Assessment for the Engineering/ Wadena Aquatic Centre be awarded to McGinn Engineering Architectural Ltd. provided clarification is received on their price and Assessment of satisfactory references are obtained. Wadena Aquatic Carried Centre Eliason Sobchyshyn

330-20 Adjourn THAT the meeting be adjourned at 12:44 pm. Sobchyshyn

______Mayor CAO

Wadena | Special Meeting | September 10, 2020 Page 1 | 1

Multicultural Council of Saskatchewan 452 Albert Street North, Regina SK S4R 3C1 P: (306) 721-6267 | F: (306) 721-3342 E: [email protected] | www.mcos.ca

September 8, 2020

Dear Municipal leader,

Please accept this written request for a municipal proclamation.

Saskatchewan Multicultural Week is November 21-29, 2020. This year’s theme is “Who’s your Multicultural Superhero?” We all benefit when our communities welcome people from many cultures. Please see https://mcos.ca/events/sask-multicultural-week/superhero/ for more information.

Saskatchewan Multicultural Week is celebrated each November during the week that includes November 22nd. Saskatchewan was the first province to enact multiculturalism legislation in 1974, recognizing the right of every community to retain its identity, language, and traditional arts and sciences for the mutual benefit of citizens. In 1997, the Act was revised and a section of the Act states that the policy should preserve, strengthen and promote Indigenous cultures and acknowledge their historic and current contribution to development of Saskatchewan. More information is available on The Multiculturalism Act of Saskatchewan.

The Multicultural Council of Saskatchewan is committed to promoting, fostering, improving and developing multiculturalism in the economic, cultural and political life of Saskatchewan while working to achieve equality of all residents. MCoS is supported by Sask Lotteries through SaskCulture.

Contact person: Rhonda Rosenberg, Executive Director Multicultural Council of Saskatchewan 452 Albert Street North, Regina SK S4R 3C1 Phone: (306) 721-6267; Fax: (306) 721-3342 [email protected]

Thank you for your assistance. I look forward to hearing from you regarding this proclamation request.

Respectfully,

Rhonda Rosenberg Executive Director

The Multicultural Council of Saskatchewan is committed to promoting, fostering, improving and developing multiculturalism in the cultural, economic, social and political life of Saskatchewan while working to achieve equality of all residents. MCoS is supported by Saskatchewan Lotteries through SaskCulture.

September 11, 2020

City of Yorkton – Intent to Create Municipal Library & Apply to Change Boundaries

Pursuant to Public Notice requirements set out in sub clause 4.1 (2)(b) of The Public Libraries Act, 1996, notice is hereby given to:

(i) the chairperson of the board of any local library located within the area of the proposed change “Parkland Regional Library”; (ii) the chairperson of the Parkland Regional Library Board; (iii) the library director of each public library board affected by the proposed change “within the Parkland Regional Library” (iv) the council of any municipality located within the area of the proposed change “within the Parkland Regional Library”; and (v) the Provincial Librarian

On behalf of Yorkton City Council, this letter serves to notify you that at the Council Meeting of June 22, 2020, direction was provided to Administration to initiate the process for Yorkton to establish the Yorkton Public Library as a Municipal Library, and thus apply for a boundary change for the region.

There have been many factors that have influenced this decision, but ultimately under the current structure, the City of Yorkton is unable to implement efficiencies, improve service delivery, ensure effective leadership and determine focused and priority services.

The City of Yorkton recognizes the benefits of being part of the Parkland Region but ultimately needs to be able to deliver services for the best interests of the taxpayers of Yorkton. Yorkton City Council needs to be able to have a say and control services that Yorkton residents pay for. At present, the percentage share that Yorkton provides to the Regional Library System significantly exceeds the respective population percentage.

Prior to proceeding with this notice, we have had multiple meetings with the Parkland Regional Executive Board, but unfortunately have not been able to solve any underlying issues.

Attached is a formal public notice that is concurrently being sent to all required parties as above stated. A detailed list of recipients is also appended to this letter.

Sincerely, CITY OF YORKTON CITY OF YORKTON

Jessica Matsalla Lonnie Kaal Director of Legislation and Procedures (City Clerk) City Manager

Cc: Honourable Gordon Wyant, Q.C., Minister of Education Mr. Greg Ottenbreit, MLA for Yorkton Mr. Terry Dennis, MLA for Canora-Pelly Yorkton City Council Darcy McLeod, Director of CDPR Lauretta Ritchie-McInnes - Yorkton Public Library Board Chair

Enclosures (2) a) Formal Public Notice b) List of Parties Sent Notices i. Municipal Councils, Branch Directors/Staff, and Branch Board Chairpersons (255 Parties) ii. Provincial Librarian – Alison Hopkins, Provincial Library & Literacy Office iii. Jian Wang, Director – Parkland Regional Library

CITY OF YORKTON PUBLIC NOTICE PROPOSED LIBRARY BOUNDARY CHANGE

The City of Yorkton hereby gives public notice pursuant to Section 4.1 of The Public Libraries Act, 1996 of its intention to change the library boundary.

Details:

On June 22, 2020, City Council approved a motion to establish a municipal library in Yorkton. The current Yorkton Public Library operates under the Parkland Regional Library system even though Yorkton residents pay for all of the operating costs. The objective of this change is to enable the City of Yorkton to directly manage and control the budget, set priorities and establish levels of service delivery for the Yorkton Public Library. In that regard, the City will be applying for a boundary change for the Yorkton Public Library by proposing the boundaries of the new municipal library be those of the existing City limits as outlined in the map below

Information: You can view this notice online at www.yorkton.ca There is a link to Public Notices on the home page.

Questions regarding the proposal can be directed to: Lonnie Kaal, City Manager Telephone: 306-786-1703 Email: [email protected]

Public hearing : Prior to applying for a boundary change and in accordance with Section 4 of The Public Libraries Act, 1996, City Council will hear all persons who are present and wish to speak to the proposal and all written submissions will be read verbatim unless the submitter is in attendance to speak on the submission on December 14, 2020 at 5:00 p.m. in City Hall Council Chambers, Yorkton, SK.

If you wish to provide written comments for Council’s consideration, they must be submitted by 9:00 a.m. on November 18, 2020. Written submissions must be directed to:

Jessica Matsalla, Director of Legislation and Procedures (City Clerk) In Person: 2nd Floor, 37 Third Avenue North, Yorkton, SK Via Mail: P.O. Box 400, Yorkton, SK S3N 2W3 Via Email: [email protected]

Dated this 14th Day of September, 2020 Jessica Matsalla, City Clerk

MUNICIPAL COUNCILS

Name of Municipality Address Town Province Postcal Code Main Phone Email City of Melville Box 1240 Melville SK S0A 2P0 (306) 728-6840 [email protected] City of Yorkton Box 400 Yorkton SK S3N 2W3 [email protected] R.M. of Abernethy #186 Box 249 Abernethy SK S0A 0A0 (306) 333-2044 [email protected] R.M. of Big Quill #308 Box 898 Wynyard SK S0A 4T0 306) 554-2533 [email protected] R.M. of Buchanan #304 Box 10 Buchanan SK S0A 0J0 (306) 592-2055 [email protected] R.M. of Calder #241 Box 10 Wroxton SK S0A 4S0 (306) 742-4233 [email protected] R.M. of Cana #214 Box 550 Melville SK S0A 2P0 (306) 728-5645 [email protected] R.M. of Churchbridge #211 Box 211 Churchbridge SK S0A 0M0 (306) 896 2522 [email protected] R.M. of Clayton #333 Box 220 Hyas SK S0A 1K0 (306) 594-2832 [email protected] R.M. of Cote #271 Box 669 Kamsack SK S0A 1S0 (306) 542-2121 [email protected] R.M. of Cupar #218 Box 400 Cupar SK S0G 0Y0 (306) 723-4726 [email protected] R.M. of Elfros #307 Box 40 Elfros SK S0A 0V0 (306) 328-2011 [email protected] R.M. of Emerald #277 Box 160 Wishart SK S0A 4R0 (306) 576-2002 [email protected] R.M. of Fertile Belt #183 Box 190 Stockholm SK S0A 3Y0 (306) 793-2061 [email protected] R.M. of Foam Lake #276 Box 490 Foam Lake SK S0A 1A0 (306) 272-3334 [email protected] R.M. of Garry #245 Box 10 Jedburgh SK S0A 1R0 (306) 647-2450 [email protected] R.M. OF Good Lake #274 Box 896 Canora SK S0A 0L0 (306) 563-5244 [email protected] R.M. of Grayson #184 Box 69 Grayson SK S0A 1E0 (306) 748-2233 [email protected] R.M. of Hazel Dell #335 Box 87 Okla SK S0A 2X0 (306) 325-4315 [email protected] R.M. of Insinger #275 Box 179 Insinger SK S0A1L0 (306) 647-2422 [email protected] R.M. of Invermay #305 Box 130 Invermay SK S0A 1M0 (306) 593-2152 [email protected] R.M. of Ituna Bon Accord #246 Box 190 Ituna SK S0A 1N0 (306) 795-2202 [email protected] R.M. of Kellross #247 Box 10 Leross SK S0A 2C0 (306) 274-4423 [email protected] R.M. of Kelvington #366 Box 519 Kelvington SK S0A 1W0 (306) 327-4222 [email protected] R.M. of Keys #303 Box 899 Canora SK S0A 0L0 (306) 563-5331 [email protected] R.M. of Lakeside #338 Box 9 Quill Lake SK S0A 3E0 (306) 338-2341 [email protected] R.M. of Lakeview #337 Box 220 Wadena SK S0A 4J0 (306) 338-2341 [email protected] R.M. of Langenburg #181 Box 489 Langenburg SK S0A 2A0 (306) 743-2341 [email protected] R.M. of Last Mountain Valley #250 Box 160 Govan SK S0G 1Z0 (306) 484-2011 [email protected] R.M. of LeRoy #339 Box 100 Leroy SK S0K 2P0 (306) 286-3261 [email protected] R.M. of Lipton #217 Box 40 Lipton SK S0G 3B0 (306) 336-2244 [email protected] MUNICIPAL COUNCILS

R.M. of Livingston #331 Box 40 Arran SK S0A 0B0 (306) 595-4521 [email protected] R.M. of Longlaketon #219 Box 100 Earl Grey SK S0G 1J0 306-939-2144 [email protected] R.M. of McKillop #220 Box 220 Bulyea SK S0G 0L0 306-725-3230 [email protected] R.M. of McLeod #185 Box 130 Neudorf SK S0A 2T0 (306) 748-2233 [email protected] R.M. of Mount Hope #279 Box 190 Semans SK S0A 3S0 (306) 524-2055 [email protected] R.M. of Orkney #244 26-5th Avenue North Yorkton SK S3N 0Y8 (306) 782-2333 [email protected] R.M. of Ponass Lake #367 Box 98 Rose Valley SK S0E 1M0 (306) 322-2162 [email protected] R.M. of Prairie Rose #309 Box 89 Jansen SK S0K 2B0 (306) 364-2013 [email protected] R.M. of Preeceville #334 Box 439 Preeceville SK S0A 3B0 (306) 547-2029 [email protected] R.M. of Saltcoats #213 Box 150 Saltcoats SK S0A 3R0 (306) 744-2202 [email protected] R.M. of Sasman #336 Box 130 Kuroki SK S0A 1Y0 (306) 338-2263 [email protected] R.M. of Sliding Hills #273 Box 70 Mikado SK S0A 2R0 (306) 563-5285 [email protected] R.M. of Spalding #368 Box 10 Spalding SK S0K 4C0 (306) 872-2166 [email protected] R.M. of Spy Hill #152 Box 129 Spy Hill SK S0A 3W0 1-306-534-2022 [email protected] R.M. of St Philips #301 Box 220 Pelly SK S0A 2Z0 (306) 595-2050 [email protected] R.M. of St. Peter #369 Box 70 Annahiem SK S0K 0G0 (306) 598-2122 [email protected] R.M. of Stanley #215 Box 70 Melville SK S0A 2P0 (306) 728-2818 [email protected] R.M. of Touchwood #248 Box 160 Punnichy SK S0A 3C0 (306) 835-2110 [email protected] R.M. of Tullymet #216 Box 190 Balcarres SK S0G 0C0 (306) 334-2366 [email protected] R.M. of Wallace #243 26-5th Avenue North Yorkton SK S3N 0Y8 (306) 782-2455 [email protected] Resort Village of Bird's Point Box 1019 Whitewood SK S0G 5C0 (306) 793-4552 [email protected] Resort Village of Chorney Beach Box 328 Foam Lake SK S0A 1A0 (306) 269-7165 [email protected] Resort Village of Glen Harbour Box 302 Silton SK S0G 4L0 (306) 545-5170 [email protected] Resort Village of Island View Comp 3 RR1 Bulyea SK S0G 0L0 (306) 725-4521 [email protected] Resort Village of Kannata Valley Box 166 Silton SK S0G 4L0 (306) 731-2447 [email protected] Resort Village of Leslie Beach Box 478 Foam Lake SK S0A 1A0 (306) 272-4579 [email protected] Resort Village of Melville Beach Box 3250 Melville SK S0A 2P0 (306) 730-5799 [email protected] Resort Village of Pelican Pointe Box 187 Silton SK S0G 4L0 (306) 581-1374 [email protected] Resort Village of Saskatchewan Beach Box 220 Silton SK S0G 4L0 (306) 729-4410 [email protected] Resort Village of Sunset Cove Box 68 Strasbourg SK S0G 4V0 (306) 725-3485 [email protected] Resort Village of West End Box 1765 Esterhazy SK S0A 0X0 (306) 740-8624 [email protected] Town of Balcarres Box 130 Balcarres SK S0G 0C0 (306) 334-2566 [email protected] MUNICIPAL COUNCILS

Town of Bredenbury Box 87 Bredenbury SK S0A 0H0 (306) 898-2055 [email protected] Town of Canora Box 717 Canora SK S0A 0L0 (306) 563-5773 [email protected] Town of Churchbridge Box 256 Churchbridge SK S0A 0M0 (306) 896-2240 [email protected] Town of Cupar Box 397 Cupar SK S0G 0Y0 (306) 723-4324 [email protected] Town of Esterhazy Box 490 Esterhazy SK S0A 0X0 (306) 745-3942 [email protected] Town of Foam Lake Box 57 Foam Lake SK S0A1A0 (306) 272-3359 [email protected] Town of Govan Box 160 Govan SK S0G 1Z0 (306) 484-2011 [email protected] Town of Ituna Box 580 Ituna SK S0A1N0 (306) 795-2272 [email protected] Town of Kamsack Box 729 Kamsack SK S0A 1S0 (306) 542-2155 [email protected] Town of Kelvington Box 10 Kelvington SK S0A 1W0 (306) 327-4482 [email protected] Town of Langenburg Box 400 Langenburg SK S0A 2A0 (306) 743-2432 [email protected] Town of Lemberg Box 399 Lemberg SK S0K 2P0 (306) 335-2244 [email protected] Town of Leroy Box 40 Leroy SK S0K 2P0 (306) 286-3288 [email protected] Town of Norquay Box 327 Norquay SK S0A 2V0 (306) 594-2101 [email protected] Town of Preeceville Box 560 Preeceville SK S0A 3B0 (306) 547-2810 [email protected] Town of Raymore Box 10 Raymore SK S0A 3J0 (306) 746-2100 [email protected] Town of Rose Valley Box 460 Rose Valley SK S0E 1M0 (306) 322-2232 [email protected] Town of Saltcoats Box 120 Saltcoats SK S0A 3R0 (306) 744-2212 [email protected] Town of Southey Box 248 Southey SK S0G4P0 (306) 726-2202 [email protected] Town of Springside Box 414 Springside SK S0A 3V0 (306) 792-2022 [email protected] Town of Strasbourg Box 369 Strasbourg SK S0G 4V0 (306) 725-3707 [email protected] Town of Sturgis Box 520 Sturgis SK S0A 4A0 (306) 548-2108 [email protected] Town of Wadena Box 730 Wadena SK S0A 4J0 (306) 338-2145 [email protected] Town of Watson Box 276 Watson SK S0K 4V0 (306) 287-3224 [email protected] Town of Wynyard Box 220 Wynyard SK S0A 4T0 (306) 554-2123 [email protected] Village of Abernethy Box 189 Abernethy SK S0A 0A0 (306) 333-2271 [email protected] Village of Annaheim Box 130 Annaheim SK S0K 0G0 (306) 598-2006 [email protected] Village of Arran Box 40 Arran SK S0A 0B0 (306) 595-4521 [email protected] Village of Atwater Box 45 Atwater SK S0A 0C0 (306) 793-2193 [email protected] Village of Bangor Box 35 Bangor SK S0A 0E0 (306) 728-4084 [email protected] Village of Buchanan Box 479 Buchanan SK S0A 0J0 (306) 592-2144 [email protected] Village of Bulyea Box 37 Bulyea SK S0G 0L0 (306) 725-4936 [email protected] MUNICIPAL COUNCILS

Village of Calder Box 47 Calder SK S0A 0K0 (306) 742-2158 [email protected] Village of Craven Box 30 Craven SK S0G 0W0 (306) 731-3452 [email protected] Village of Dafoe/ RM of Big Quill #308 Box 898 Wynyard SK S0A 4T0 (306) 554-2533 [email protected] Village of Dubuc Box 126 Dubuc SK S0A 0R0 (306) 877-2172 [email protected] Village of Duff Box 57 Duff SK S0A 0S0 (306) 730-0067 [email protected] Village of Duval Box 70 Duval SK S0G 1G0 (306) 725-3767 [email protected] Village of Dysart Box 70 Dysart SK S0G 1H0 (306) 432-2100 [email protected] Village of Earl Grey Box 100 Earl Grey SK S0G 1J0 (306) 939-2062 [email protected] Village of Ebenezer Box 97 Ebenezer SK S0A 0T0 (306) 783-1217 [email protected] Village of Elfros Box 40 Elfros SK S0A 0V0 (306) 328-2011 [email protected] Village of Endeavour Box 307 Endeavour SK S0A 0W0 (306) 547-3484 [email protected] Village of Englefeld Box 44 Englefeld SK S0K 1N0 (306) 287-3151 [email protected] Village of Fenwood Box 66 Fenwood SK S0A 0Y0 (306) 728-2185 [email protected] Village of Fosston Box 160 Fosston SK S0E 0V0 (306) 322-4521 [email protected] Village of Gerald Box 155 Gerald SK S0A 1B0 (306) 745-6786 [email protected] Village of Goodeve Box 160 Goodeve SK S0A 1C0 (306) 876-4633 [email protected] Village of Grayson Box 9 Grayson SK S0A 1E0 (306) 794-2011 [email protected] Village of Hubbard Box 441 Ituna SK S0A 1N0 (306) 795-2484 [email protected] Village of Hyas Box 40 Hyas SK S0A 1K0 (306) 594-2817 [email protected] Village of Invermay Box 234 Invermay SK S0A 1M0 (306) 593-2242 [email protected] Village of Jansen Box 116 Jansen SK S0K 2B0 (306) 364-2013 [email protected] Village of Kelliher Box 190 Kelliher SK S0A 1V0 (306) 675-2226 [email protected] Village of Killaly Box 69 Killaly SK S0A 1X0 [email protected] Village of Lake Lenore Box 148 Lake Lenore SK S0K 2J0 (306) 368-2344 [email protected] Village of Leross Box 68 Leross SK S0A 2C0 (306) 675-4429 [email protected] Village of Lestock 215 Millersdale St Lestock SK S0A 2G0 306-274-4423 [email protected] Village of Lintlaw Box 10 Lintlaw SK S0A 2H0 (306) 325-2006 [email protected] Village of Lipton Box 219 Lipton SK S0G 3B0 (306) 336-2505 [email protected] Village of MacNutt Box 10 Macnutt SK S0A 2K0 306) 742-4391 [email protected] Village of Margo Box 28 Margo SK S0A 2M0 (306) 324-2134 [email protected] Village of Markinch Box 29 Markinch SK S0G 3J0 (306) 726-4355 [email protected] Village of Muenster Box 98 Muenster SK SOK 2Y0 (306) 682-2794 [email protected] MUNICIPAL COUNCILS

Village of Neudorf Box 187 Neudorf SK S0A 2T0 (306) 748-2551 [email protected] Village of Pelly Box 220 Pelly SK S0A 2Z0 (306) 595-2124 [email protected] Village of Punnichy Box 250 Punnichy SK S0A 3C0 (306) 835-2135 [email protected] Village of Quill Lake Box 9 Quill Lake SK S0A 3E0 (306) 383-2592 [email protected] Village of Quinton Box 128 Quinton SK S0A 3G0 (306) 835-2515 [email protected] Village of Rama Box 205 Rama SK S0A 3H0 (306) 593-6065 [email protected] Village of Rhein Box 40 Rhein SK S0A 3K0 (306) 273-2155 [email protected] Village of Semans Box 113 Semans SK S0A 3S0 (306) 524-2144 [email protected] Village of Sheho Box 130 Sheho SK S0A 3T0 (306) 849-2044 [email protected] Village of Silton Box 1 Silton SK S0G 4L0 (306) 731-3222 [email protected] Village of Spalding Box 280 Spalding SK S0K 4C0 (306) 872-2276 [email protected] Village of Spy Hill Box 69 Spy Hill SK S0A 3W0 (306) 534-2255 [email protected] Village of St. Gregor Box 19 St. Gregor SK S0K 3X0 (306) 366-2129 [email protected] Village of Stenen Box 160 Stenen SK S0A 3X0 (306) 548-4334 [email protected] Village of Stockholm Box 265 Stockholm SK S0A 3Y0 (306) 793-2151 [email protected] Village of Tantallon Box 70 Tantallon SK S0A 4B0 (306) 643-2112 [email protected] Village of Theodore Box 417 Theodore SK S0A 1L0 (306) 647-2315 [email protected] Village of Togo Box 100 Togo SK S0A 4E0 (306) 597-2114 [email protected] Village of Waldron Box 87 Waldron SK S0A 4K0 (306) 760-1225 [email protected] Village of Yarbo Box 96 Yarbo SK S0A 4V0 (306) 745-3532 [email protected] BRANCH DIRECTORS

Name Title Library Phyllis Vanderlinde Library Board Chair Annaheim Public Library Hilary Mckay Library Board Chair Balcarres Public Library Brenda Herron Library Board Chair Bredenbury Public Library Sharon Murray Library Board Chair Buchanan Public Library Julie Gabriel Library Board Chair Calder Public Library Library Board Chair Canora Public Library Grace Bjarnason Library Board Chair Churchbridge Public Library Monna Kish Library Board Chair Cupar Public Library Paula Bradshaw Library Board Chair Dysart Public Library Lila Dengler Library Board Chair Eal Grey Public Library Laurel Ostapowich Library Board Chair Elfros Public Library Lani Best Library Board Chair Englefeld Public Library Sarah Slotsve Library Board Chair Esterhazy Public Library Library Board Chair Foam Lake Public Library Nettie Pearce Library Board Chair Govan Public Library Mike Kaminski Library Board Chair Invermay Public Library Barb Kuschak Library Board Chair Ituna Public Library Sheila Renz Library Board Chair Jansen Public Library Betty Dix Library Board Chair Kamsack Public Library Joanne deGooijer Library Board Chair Kelliher Public Library Brenda Patrick Library Board Chair Kelvington Public Library David Hartl Library Board Chair Lake Lenore Public Library Library Board Chair Langenburg Public Library Barb Kanciruk Library Board Chair Lemberg Public Library Sarah Thompson Mundell Library Board Chair Leroy Public Library Library Board Chair Lestock Public Library Library Board Chair Lintlaw` Public Library Sheila Huber Library Board Chair Lipton Public Library Leanne Ancrews Library Board Chair Macnutt Public Library Laura O'Brien Library Board Chair Melville Public Library Colleen Hushagen Library Board Chair Muenster Public Library Carrie Wirth Library Board Chair Neudorf Public Library Loretta Perrick Library Board Chair Norquay Public Library Karen Crawford Library Board Chair Pelly Public Library Library Board Chair Preeceville Public Library Library Board Chair Punnichy Public Library Shirley Pye Library Board Chair Quill Lake Public Library Andrea Wonsul Library Board Chair Raymore Public Library Doreen Karapita Library Board Chair Rose Valley Public Library Sandra Kerr Library Board Chair Saltcoats Public Library Callie Greenshields Library Board Chair Semans Public Library Margo Huber Library Board Chair Southey Public Library Joanne Missler Library Board Chair Spalding Public Library BRANCH DIRECTORS

Sheila Tillman Library Board Chair Springside Public Library Debbie DeCorby Library Board Chair Spy Hill Public Library Violet Schwitzer Library Board Chair Stockholm Public Library Verlyn Cameron Library Board Chair Strasbourg Public Library Hazel Urbanowski Library Board Chair Sturgis Public Library Linda Humphrey Library Board Chair Theodore Public Library Lorraine Sobchyshyn Library Board Chair Wadena Public Library Margaret Unilowsky Library Board Chair Watson Public Library Library Board Chair Wishart Public Library Cec Zelinski Library Board Chair Wynyard Public Library Lauretta Ritchie-McInnes Library Board Chair Yorkton Public Library BOARD CHAIRPERSONS

Name Title Library Phyllis Vanderlinde Library Board Chair Annaheim Public Library Hilary Mckay Library Board Chair Balcarres Public Library Brenda Herron Library Board Chair Bredenbury Public Library Sharon Murray Library Board Chair Buchanan Public Library Julie Gabriel Library Board Chair Calder Public Library Library Board Chair Canora Public Library Grace Bjarnason Library Board Chair Churchbridge Public Library Monna Kish Library Board Chair Cupar Public Library Paula Bradshaw Library Board Chair Dysart Public Library Lila Dengler Library Board Chair Eal Grey Public Library Laurel Ostapowich Library Board Chair Elfros Public Library Lani Best Library Board Chair Englefeld Public Library Sarah Slotsve Library Board Chair Esterhazy Public Library Library Board Chair Foam Lake Public Library Nettie Pearce Library Board Chair Govan Public Library Mike Kaminski Library Board Chair Invermay Public Library Barb Kuschak Library Board Chair Ituna Public Library Sheila Renz Library Board Chair Jansen Public Library Betty Dix Library Board Chair Kamsack Public Library Joanne deGooijer Library Board Chair Kelliher Public Library Brenda Patrick Library Board Chair Kelvington Public Library David Hartl Library Board Chair Lake Lenore Public Library Library Board Chair Langenburg Public Library Barb Kanciruk Library Board Chair Lemberg Public Library Sarah Thompson Mundell Library Board Chair Leroy Public Library Library Board Chair Lestock Public Library Library Board Chair Lintlaw` Public Library Sheila Huber Library Board Chair Lipton Public Library Leanne Ancrews Library Board Chair Macnutt Public Library Laura O'Brien Library Board Chair Melville Public Library Colleen Hushagen Library Board Chair Muenster Public Library Carrie Wirth Library Board Chair Neudorf Public Library Loretta Perrick Library Board Chair Norquay Public Library Karen Crawford Library Board Chair Pelly Public Library Library Board Chair Preeceville Public Library Library Board Chair Punnichy Public Library Shirley Pye Library Board Chair Quill Lake Public Library Andrea Wonsul Library Board Chair Raymore Public Library Doreen Karapita Library Board Chair Rose Valley Public Library Sandra Kerr Library Board Chair Saltcoats Public Library Callie Greenshields Library Board Chair Semans Public Library Margo Huber Library Board Chair Southey Public Library Joanne Missler Library Board Chair Spalding Public Library BOARD CHAIRPERSONS

Sheila Tillman Library Board Chair Springside Public Library Debbie DeCorby Library Board Chair Spy Hill Public Library Violet Schwitzer Library Board Chair Stockholm Public Library Verlyn Cameron Library Board Chair Strasbourg Public Library Hazel Urbanowski Library Board Chair Sturgis Public Library Linda Humphrey Library Board Chair Theodore Public Library Lorraine Sobchyshyn Library Board Chair Wadena Public Library Margaret Unilowsky Library Board Chair Watson Public Library Library Board Chair Wishart Public Library Cec Zelinski Library Board Chair Wynyard Public Library Lauretta Ritchie-McInnes Library Board Chair Yorkton Public Library

Monthly Activity Report

TO: Mayor and Council

FROM: Karlee Leach, Community Recreation Coordinator

DATE: Sept, 2020

RE: Monthly Activity Report – Sept 2020

SEPT 2020 ACTIVITIES:

• 25% Off 3 Month Fitness Centre Membership Promotion until Sept 30th • Distribute Annual Recreation Centre User Agreements • Complete Sponsor rooms at Rec Centre • Prepare for potential hockey season – Communicate with Minor Sports, Skating Club, Rec Teams & Senior Team. • Finalize New Board ads for Recreation Centre for Installation before Ice goes in. • Distribute Annual Regular User Agreements for Community Hall. • Amendments to Hall Rental Form. • Working with individuals on donations for the Fitness Centre. • Reserving campsites and answering questions regarding camping for guests. • Final report for CIF funding for Playground Program. • Submit Crossroads Credit Union Community Initiative Fund grant application – inclusive playground/swing set replacement.

PRIORITIES FOR OCT 2020:

• Distribute Annual Recreation Centre User Agreements • Finalize Sponsor rooms at Rec Centre • Prepare for potential hockey season – Communicate with Minor Sports, Skating Club, Rec Teams & Senior Team. • Finalize New Board ads for Recreation Centre for Installation before Ice goes in.

REQUEST FOR ACTION/DIRECTION/CLARIFICATION

• None Currently.

Monthly Activity Report

TO: Mayor and Council

FROM: Alyshia Neuman, Manager of Work and Operation

DATE: September 14, 2020

RE: Monthly Activity Report – September 2020 – Works and Operations

SEPTEMBER ACTIVITIES:

Water Treatment Plant • Normal Activities • Clearwell Lid installation • Clearwell cleaning scheduling - company will let us know one week prior to work date

Wastewater • Lagoon berm cutting, maintenance, and fall dispersal • Main lift station cement pad being poured for generator placement • Sewer line jetting starting in North East quadrant

Stormwater • East and West drainage ditches on Highway 5 being dug out and culverts being steamed • Wetland permit being dated for spring o Battalion park cattails and snow removal spring 2021

Outside Services • Tree trimming o Branch pickup September 24 and 25 • Sign Installation • Shop and yard cleanup o Tree Mulching for Roland’s Park • Highway 5 stop light repair- awaiting parts • Library roof repair • Culvert at Red Apple complete • Gravel being delivered to shop to top off roadwork and high priority alleyways

Recreation Centre • Obtaining quotes for Zamboni door • Ice surface prep and board installation

Community Hall • General cleaning for Covid-19

Fitness Centre • General cleaning for Covid-19 • Boiler leak inspection being scheduled

Aquatic Centre • Sealing of Waterslide Tower • RFP o Award o Engineering inspections scheduled for September 25.

Campground • Signage for no elm wood o Government issued sign- will be delivered from ministry when in area

Other: • Waterworks Emergency Plan • Winterizing of Town facilities o Sportsgrounds o Pool o Campground (End of September-tentatively) o Office o Museum (Beginning of October) • Safety inspections • Meter replacements • Training of new hire • Vehicle maintenance • Safety sheets for Fall Arrest, Confined Space, and H2S o Safety sheets being started to be complete by the end of September • Office window trim being refreshed • Hydrant flushing and servicing o September 14-17 o September 21-24

REQUEST FOR ACTION/DIRECTION/CLARIFICATION

• None currently

Page 2 of 2

Monthly Activity Report

TO: Mayor and Council

FROM: Lovely Magnaye, Manager of Finance

DATE: September 16, 2020

RE: Monthly Activity Report – September 2020

SEPTEMBER ACTIVITIES: FINANCE: • Reviewed Payroll • Reviewed Payables • Completed auditor’s requirements for 2019 Audit • Completed Month-End Processing • DRAFT Collections Policy • DRAFT Procurement Policy • Remitted Education Property Taxes for August 2020 • Completed August 2020 bank reconciliation for operating and investing accounts • Sent statement of accounts for tax arrears • Prepared Budget Model for 2021 budget • Reviewed and adjusted wage and benefits distribution • Processed Credit Card payments • Processed Pre-Authorized Debit • Reviewed Chart of Accounts • Opened New Account for Conditional Grants • Established new process/system for Purchase Order

UTILITIES: • Prepared September 2020 Utility Billing • Prepared the newsletter • Processed 5 new utility account set up and 8 utility account disconnection

OTHER: • Renewed vehicle plate • Completed Change of Ownership for 8 properties • Started accomplishing requirements for Standard Certificate • Working on secured remote access • Nominations and Election Preparation

PRIORITIES FOR OCTOBER 2020 • Complete 2019 Audit • Continue Beacon Upgrade and Testing of hardware and software • Prepare Budget Projections • Prepare Storage Compound Policies and Procedures • Prepare Per Diem Policy • Application for 2021 Municipal Insurance • GST/HST and PSB 3rd Quarter Remittance • SAMA Training and Annual General Meeting • Nomination and Election Preparation • Anna’s Performance Review • Asset Management Project: Greenspace

REQUEST FOR ACTION/DIRECTION/CLARIFICATION • Nothing at this time.

Page 2 of 2

Monthly Activity Report

TO: Mayor and Council

FROM: Jennifer Taylor, Chief Administrative Officer

DATE: September 14, 2020

RE: Monthly Activity Report – September 2020

SEPTEMBER ACTIVITIES:

• Building, Development & Demolition Permits Issued th o B07-20 506 5 St NE Garage nd o B08-20 238 2 St NE Garage nd o B09-20 109 2 St NW Deck/stairs o Review of all 18 outstanding/open permit files with Building Inspector. o Letters to two property owners that have constructed decks without obtaining permits. • Discretionary Use Applications o Garage application approved by Council Sept 8 o Home occupation application approved by Council Sept 8 • Bylaw Enforcement Summary for 2020 (as of Sept 10, 2020) o 53 investigations/incidents – 6 open/47 closed files o 6 Orders to Remedy have been issued. 2 are in progress, 1 complied, and 3 required the Town to act and bill the property owner. o Visits continue weekly until the end of October. November to April are 6 hours monthly. • Sale of Property o Sale agreement and transfer documents for: . 100 Main St S . 107 & 109 Perry Dr • SAMA Maintenance list submission • Tax Enforcement general review • Election 2020 Preparations – Nov 9 o Call for Nominations is open from Sept 14-Oct 7. . Developed nominations packages including a candidate guide. . Established procedure and documentation to guide/train staff in accepting nominations. o Confirming schedule for Advance Poll, election workers. • Investing in Canada Infrastructure Program (ICIP) COVID-19 Resilience Stream In August, the federal government announced a new ICIP funding stream to assist with responding to the impacts of COVID-19. Applications are to be administered by provinces; but information has not yet been released by the Government of Saskatchewan.

• Canada Healthy Communities Initiative In August, the federal government announced funding to support community-led solution that respond to immediate and ongoing needs arising from COVID-19 over the next two years. This initiative is currently accepting applications from non-governmental not-for-profit organizations. Town of Wadena is ineligible; however, the information will be shared through the Community Recreation Coordinator with local non-for-profit organizations. • Safe Restart Canada Plan On Sept 9, the provincial government announced that additional funding to municipalities has been allocated on a per capita basis to help facilitate the safe re-opening of economies and prepare for potential future waves of COVID-19. Wadena’s allocation is $76,834. It is unclear whether the funds are conditional or unconditional, but the ministry has indicated that they will be contacting all municipalities directly with details. • Bylaw/Policy Review/Revision o Cemetery Bylaw Amendment o Road Closures o Cybersecurity o Water Works Policy & Capital Investment Strategy o Collections o Procurement & Purchasing o Performance Management • Personnel o Community Recreation Coordinator started Sept 14. On boarding/training. o Park & Rec 1 recruitment of 2 positions. o Works & Operations Manager, Alyshia Neuman has received an issue management award from National Defense in recognition of her work during her employment at CFB Suffield for her efforts in assuring water quality and availability at CFB Suffield’s water treatment plant.

• Ongoing pandemic risk assessment and mitigation to ensure employee safety and delivery of priority services including an OHS meeting on Sept 17 to discuss PPE and COVID related issues. • Training & Meetings o HMC Management on site visits Sept 16 & 18

PRIORITIES FOR October 2020:

• Tax Enforcement – registering liens for remaining properties on 2019 List of Lands in Arrears • 2019 Audit completion • Election preparation and receiving nominations • SAMA Training and Annual General Meeting • Bylaw/Policy Review/Revision o Recreation Rates & Use and Allocation policy o Storage Compound o Waterworks Emergency Plan o Running Water/Frozen Water Line Policy

REQUEST FOR ACTION/DIRECTION/CLARIFICATION

• Nothing at this time Page 2 of 2

Town Of Wadena Report Date Statement of Financial Activities - Summary 2020-09-15 1:00 PM For the Period Ending August 31, 2020 Page 1

Last Year Year To Date Year to Date Budget Variance % Revenues Taxation 1,477,177 1,467,859 1,487,518 (10,341) 0.7- Fees and Charges 88,635 173,825 256,380 (167,745) 65.4- Maintenance and Development Charges 6,963 Utilities 277,094 255,880 548,500 (271,406) 49.5- Unconditional Transfers 293,622 99,310 293,622 Conditional Grants 376,095 206,292 207,448 168,647 81.3 Grants in Lieu of Taxes 114,957 114,434 164,900 (49,943) 30.3- Capital Asset Proceeds (2,322) Land Sales - Gain Investment Income and Commissions 15,530 15,163 80,500 (64,970) 80.7- Other Revenues 25 102,258 25 Transfer from Reserves 205,950 (205,950) 100.0- Total Revenues: 2,643,135 2,439,662 3,244,818 (601,683) 18.5-

Expenditures General Government Services 262,054 401,722 457,120 192,803 42.2 Protective Services 130,423 30,060 135,900 5,477 4.0 Transportation Services 203,520 159,098 367,630 161,790 44.0 Environmental Health Services 124,432 116,253 266,050 132,038 49.6 Public Health and Welfare Services 25,892 23,656 47,560 21,668 45.6 Planning and Development Services 20,232 38,965 31,180 10,948 35.1 Recreation and Cultural Services 438,092 850,329 877,940 435,202 49.6 Utilities 396,748 357,772 674,490 264,309 39.2 Transfer to Reserves 246,575 246,575 100.0 Total Expenditures: 1,601,393 1,977,855 3,104,445 1,470,810 47.4

Change in Net Financial Assets 1,041,742 461,807 140,373 869,127 619.2

Change in Non-Financial Assets 1,000

Change in Net Assets 1,041,742 460,807 140,373 869,127 619.2

Change in Surplus 1,041,742 460,807 140,373 869,127 619.2 Town Of Wadena Report Date Statement of Financial Activities - Summary 2020-09-15 1:00 PM For the Period Ending August 31, 2020 Page 1

Balance

Account Balances Cash CASH Cash - On Hand - Petty Cash 400 Cash - Museum Surplus/Reserves 40,420 Cash - Petty Cash - POOL 150 Cash - Petty Cash - Playground Program 40 Cash - Bank - WADENA BUCKS 1,132 Cash - Bank - General 1,456,609 Cash - Bank - Cemetery Perpetual Care 24,138 Cash - Bank - CU Special Savings 238,069 Cash - Bank - RBC Special Savings 25,196 Cash - Bank - CIBC W&S 3,699 Cash - Bank - CIBC - General 6,858 Total Cash: 1,796,711

Receivables Municipal Taxes Receivable - Current 428,865 Municipal Taxes Receivable - Arrears 213,494 Special Levies Receivable - Current Utility Accounts Receivable (1,051) Accounts Receivable 13,195 Total Receivables: 654,503 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 1

Last Year Year To Date Year to Date Budget Variance REVENUES

TAXATION Municipal Taxes 410-110-100 - General Municipal Levy 1,482,564 1,474,781 1,484,045 (1,481) 410-120-100 - Abatements, Adjustments (9,079) (2,957) (1,600) (7,479) 410-130-100 - Discount on Municipal Taxes (33,684) (31,185) (33,391) (293) 1,439,801 1,440,639 1,449,054 (9,253) Trailer License Fees 410-300-100 - Trailer License Fees 976 1,423 1,464 (488) 976 1,423 1,464 (488) Penalties on Tax Arrears 410-400-210 - Penalty on Municipal Taxes 36,400 25,797 37,000 (600) 36,400 25,797 37,000 (600) TOTAL TAXATION: 1,477,177 1,467,859 1,487,518 (10,341)

FEES AND CHARGES Custom Work 420-100-100 - TS Custom Work, Equipment Rental 2,368 871 1,500 868 420-100-130 - GG Tax Enforcement 547 1,000 (453) 2,915 871 2,500 415 Sale of Supplies and Gravel 420-200-200 - GG Sale of Supplies - Office 328 733 1,100 (773) 420-200-201 - GG - Courses & Registrations 80 520 80 420-200-500 - TS Sale of Supplies 212 63 200 12 620 1,316 1,380 (760) Rentals 420-300-100 - GG Rental - Lots, Rooms, etc 782 1,380 1,500 (718) 420-300-107 - GG Rentals - Storage Compound 3,450 3,081 4,000 (550) 420-300-200 - GG Sign Corridor Advertisement 1,000 2,000 (1,000) 420-350-100 - PD - Wadena Promo Items 70 20 300 (230) 5,302 4,481 7,800 (2,498) Policing and Fire Fees 420-400-110 - PS Fines 4,820 5,853 8,000 (3,180) 420-400-700 - PS Animal Control Fees 186 300 (300) 4,820 6,039 8,300 (3,480) Recreation Fees Recreation Centre Fees 420-500-100 - RC - Ice Rental 20,945 45,500 (24,555) 420-500-101 - RC - Ice Rental - Minor Sports 15,750 420-500-103 - RC - Ice Rental - Mens Rec Hockey 945 420-500-104 - RC - Ice Rental - Wildcats 2,587 420-500-105 - RC - Ice Rental - Other 3,421 420-500-106 - RC - Ice Rental - Women's Rec 827 420-500-120 - RC - Skate Sharpening 55 161 500 (445) 420-500-140 - RC Rec Centre Mezzanine Rental 2,675 800 3,000 (325) 420-500-160 - RC Rec Centre Advertising 7,245 6,425 16,000 (8,755) 420-500-162 - RC Rec Centre Sponsorships 5,000 420-500-200 - RC Rec Centre Concession 24,000 (24,000) Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 2

Last Year Year To Date Year to Date Budget Variance 420-500-700 - RC - Recycling, Other 351 1,000 (649) 420-500-800 - RC Campground Fees 2,347 12,714 6,000 (3,653) 420-500-801 - RC - Sportsgrounds Advertising 1,000 1,000 1,000 420-500-900 - RC Sports Grounds Fees 624 1,930 2,500 (1,876) 35,242 51,560 99,500 (64,258) Recreation Program Fees 420-520-120 - RC Museum - Co-op Cash Back 182 56 50 132 420-520-300 - RC Pool - Lessons 20,315 20,000 (20,000) 420-520-310 - RC Pool - Season Tickets 7,825 8,000 (8,000) 420-520-320 - RC Pool - Daily Admissions 7,570 7,500 (7,500) 420-520-330 - RC Pool - Rentals 2,995 3,500 (3,500) 420-520-340 - RC Pool - Other Revenue 189 750 (750) 420-520-350 - RC Pool - Concession 2,211 2,200 (2,200) 420-520-360 - RC Pool - Donations 5,095 420-520-400 - RC Playground Program 803 2,090 2,000 (1,197) 420-520-800 - RC Custom Work, Equipment Rental 448 25 6,250 (5,803) 420-520-900 - RC Rental - (Grill, tables, etc.) 150 1,433 48,521 50,250 (48,817) 420-530-100 - RC Museum - Admissions, Souvenirs, Other 128 400 400 (272) 420-530-110 - RC Museum - Donations 875 500 (500) 420-530-115 - RC Museum - Fundraising 2,728 8,527 5,000 (2,272) 420-530-116 - RC Museum - Crop Income 1,000 (1,000) 420-530-140 - RC Museum - Refunds, Interest, etc 67 67 100 (33) 420-530-200 - RC Hall - Rental 17,097 24,503 38,000 (20,903) 420-530-205 - RC Hall - P.P, glasses, coffee 50 398 700 (650) 420-530-210 - RC Hall - Pop Machine 462 50 500 (38) 420-540-230 - RC Fitness Centre Memberships 7,258 14,994 22,000 (14,742) 420-540-236 - RC Fitness Centre - Keycard 400 (400) 420-540-237 - RC Fitness Centre - Rentals 1,225 80 2,500 (1,275) 420-540-240 - RC Fitness Centre Other (20) 1,000 (1,020) 28,995 49,894 72,100 (43,105) 65,670 149,975 221,850 (156,180) Cemetery Fees 420-600-100 - HW Cemetery - Fees, Other 3,200 1,600 4,000 (800) 3,200 1,600 4,000 (800) Licenses and Permits 420-700-200 - GG Licenses - Business 2,700 4,775 5,000 (2,300) 420-700-210 - GG Licenses - Pets 840 1,295 2,200 (1,360) 420-710-100 - GG Permits 318 1,920 1,500 (1,182) 3,858 7,990 8,700 (4,842) Other Tax Certificate 420-800-100 - GG Tax Certificate 685 440 700 (15)

685 440 700 (15)

General Office Services Provided 420-800-101 - GG - Other Fees & Penalties 25 50 (25) 420-800-220 - GG Appeal Fees 75 25 100 (25) 100 25 150 (50) Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 3

Last Year Year To Date Year to Date Budget Variance

Landfill/Waste Collection Fees 420-850-135 - EH Scrap Metal 1,465 1,088 1,000 465 1,465 1,088 1,000 465

2,250 1,553 1,850 400

TOTAL FEES AND CHARGES: 88,635 173,825 256,380 (167,747)

MAINTENANCE AND DEVELOPMENT CHARGES Development Charges 430-200-100 - PS Building Inspection Fees 6,963 0 6,963 0 0 TOTAL MAINTENANCE AND DEVELOPMENT CHARGES: 0 6,963 0 0

UTILITIES Water 440-110-100 - UW Water Charges, Sales 104,520 96,661 201,000 (96,480) 440-110-101 - UW Infrastructure Fees 108,892 102,073 219,000 (110,108) 440-110-102 - UW Interest Revenue 318 663 1,200 (882) 440-120-200 - UW Custom Work, Equipment Rental 917 460 2,000 (1,083) 440-130-100 - UW Pumphouse Water Sales 545 538 800 (255) 440-140-100 - UW Connection Fees 1,200 700 1,000 200 440-140-400 - UW Sale of Supplies 1,016 216,392 202,111 425,000 (208,608) Sewer 440-220-100 - US Sewer Charges 57,380 53,440 118,000 (60,620) 440-230-100 - US Custom Work, Equipment Rental 3,322 329 5,500 (2,178) 60,702 53,769 123,500 (62,798) TOTAL UTILITIES: 277,094 255,880 548,500 (271,406)

UNCONDITIONAL TRANSFERS Unconditional Transfers 450-105-100 - Municipal Revenue Sharing 293,622 99,310 293,622 293,622 99,310 293,622 0 TOTAL UNCONDITIONAL TRANSFERS: 293,622 99,310 293,622 0

CONDITIONAL GRANTS Federal 450-200-070 - Fed Grant - Gas Tax Fund 113,988 161,935 75,992 37,996 450-200-080 - Fed Grant - C.I.F. 4,000 450-240-100 - Fed Grant - Other 37,769 4,470 37,800 (31) 151,757 170,405 113,792 37,965 Provincial 450-300-102 - Prov Grant - TAPD 3,466 3,466 450-300-103 - Prov Grant - TUHP 14,510 (14,510) 450-305-100 - Prov Grant - Sask. Lotteries 14,444 14,412 14,380 64 450-315-100 - Prov Grant - Canada Summer Jobs 9,500 (9,500) Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 4

Last Year Year To Date Year to Date Budget Variance 450-315-110 - Prov Grant - Summer Students - Museum 8,479 3,897 19,200 (10,721) 450-315-150 - Conditional - Prov. - MEEP 185,122 185,122 450-315-160 - Prov Grant - CIF 5,000 6,000 (1,000) 450-315-161 - Prov Grant - SPRA 220 450-345-113 - Prov Grant - MMSW Recycling Program 7,827 5,358 15,600 (7,773) 450-350-115 - Prov Grant - Museum 11,000 11,000 (11,000) 224,338 34,887 93,656 130,682 Local 450-430-130 - Grants - Unconditional - Other 500 450-430-140 - Grants - Swim Day Sponsorships 500 0 1,000 0 0 TOTAL CONDITIONAL GRANTS: 376,095 206,292 207,448 168,647

GRANTS IN LIEU OF TAXES Federal 450-500-100 - GIL - R.C.M.P., C.M.H.C., C.P 15,425 10,574 19,800 (4,375) 15,425 10,574 19,800 (4,375) Provincial 450-600-100 - GIL - Sask Tel, Housing, L.B 15,426 22,002 20,100 (4,674) 450-620-100 - GIL - Sask. Energy 27,564 28,828 40,000 (12,436) 42,990 50,830 60,100 (17,110) Other 450-800-100 - GIL - Sask. Power Surcharge 56,542 53,030 80,000 (23,458) 450-800-200 - GIL - Sask. Power Taxes 5,000 (5,000) 56,542 53,030 85,000 (28,458) TOTAL GRANTS IN LIEU OF TAXES: 114,957 114,434 164,900 (49,943)

CAPITAL ASSET PROCEEDS Capital Asset Proceeds 460-200-100 - GG Land Sales - Gain/Loss (2,375) 460-250-600 - RC Sale of Equipment, Supplies 53 0 (2,322) 0 0 TOTAL CAPITAL ASSET PROCEEDS: 0 (2,322) 0 0

INVESTMENT INCOME AND COMMISSIONS Investment and Income Revenue 470-100-100 - Interest, Investment Income 10,734 2,498 15,000 (4,266) 470-100-105 - Interest -A.R 231 1,577 1,000 (769) 470-100-110 - GG - Commissions, Dividends, Refunds 4,565 3,143 2,500 2,065 470-100-141 - GG - Credit Recovery (Collections) 233 200 (200) 470-200-200 - GG Insurance Claims 7,712 61,800 (61,800)

15,530 15,163 80,500 (64,970) TOTAL INVESTMENT INCOME AND COMMISSIONS: 15,530 15,163 80,500 (64,970)

OTHER REVENUES Other Revenue 480-150-116 - DO NOT USE - Donations - W.C.C (20) 20 (20) 480-150-119 - Donations - Rec Centre 26,000 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 5

Last Year Year To Date Year to Date Budget Variance 480-150-126 - Donations - Parks / Playgrounds 45 12,065 45 480-150-128 - Donation - In-Kind General 1,640 480-170-120 - Prepaid Local Imp. #1 Curbs, Gutters 29,885 480-170-121 - Prepaid Local Imp. #2 - Paving 29,648 480-170-135 - Dental Clinic Lease 3,000 25 102,258 0 25 TOTAL OTHER REVENUES: 25 102,258 0 25

TRANSFERS 490-100-105 - Transfer from Reserves - Museum 26,950 (26,950) 490-100-107 - Transfer from Reserves - Utilities 179,000 (179,000) Total TRANSFERS: 0 0 205,950 (205,950)

TOTAL REVENUES: 2,643,135 2,439,662 3,244,818 (601,683) Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 6

Last Year Year To Date Year to Date Budget Variance EXPENDITURES

GENERAL GOVERNMENT SERVICES Wages & Benefits Wages 510-110-110 - GG Council Remuneration - Meetings 16,463 17,030 33,605 17,142 16,463 17,030 33,605 17,142 510-110-230 - GG Salaries - Administrator 43,178 37,355 67,650 24,472 510-110-231 - GG - Salaries - Deputy CAO 26,656 21,420 41,175 14,519 510-110-530 - GG Salaries - Admin Assist. LVL 1 29,875 69,345 48,160 18,285 116,172 145,150 190,590 74,418

Benefits 510-120-110 - GG Council - Benefits 841 1,235 2,485 1,644 841 1,235 2,485 1,644 510-130-230 - GG Benefits - Administrator 10,379 7,969 11,735 1,356 510-130-234 - GG Benefits - Workers' Compensation Brd 10,423 10,691 11,200 777 510-130-237 - GG Benefits - Deputy CAO 6,242 5,381 9,975 3,733 510-150-530 - GG Benefits - Admin Assistants LVL 1 7,782 24,669 9,565 1,783 35,667 49,945 44,960 9,293

151,839 195,095 235,550 83,711 Professional/Contract Services 510-200-110 - GG Legal, Negotiating 5,173 6,952 11,000 5,827 510-200-130 - GG Audit, Accounting 23,121 11,500 11,500 510-200-150 - GG Assessment - SAMA 19,545 18,531 19,500 (45) 510-200-170 - GG Advertising 2,949 4,312 6,500 3,551 510-200-202 - GG Refunds - Permits/Fees (160) 500 660 510-210-150 - GG Council Per Diem (Conferences, etc.) 2,387 5,952 3,000 613 510-210-170 - GG Staff Travel, Training 3,454 4,117 6,000 2,546 510-220-100 - GG Office Caretaking 4,400 4,400 6,600 2,200 510-230-100 - GG Insurance 17,494 61,434 20,000 2,506 510-240-100 - GG Memberships, Sub. 3,088 3,169 3,500 412 510-260-100 - GG Tax Enforcement 155 (1,189) 1,500 1,345 510-260-105 - GG Bylaw Enforcement 1,704 1,412 6,400 4,696 510-260-150 - GG Elections 200 5,000 4,800 510-270-050 - GG Asset Management 29,626 510-270-100 - GG Office Data Processing 10,447 15,695 14,000 3,553 510-270-150 - GG Office Building Maintenance 720 1,416 3,500 2,780 510-280-135 - GG Courtesy 394 1,096 2,900 2,506 510-280-140 - GG Equipment 11,702 35 15,000 3,298 510-280-150 - GG Building Inspections 4,889 510-280-160 - GG Board of Revision 150 500 1,000 850 510-280-180 - GG Professional Fees, Penalties 462 1,582 30,000 29,538 510-290-100 - GG Bank Charges 6,178 3,359 8,000 1,822 510-290-101 - GG Cash Over/Short/Penny Round 20 20

90,442 190,409 175,420 84,978 Utilities 510-300-110 - GG Heat, Power, Phone 10,131 9,465 17,500 7,369 10,131 9,465 17,500 7,369 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 7

Last Year Year To Date Year to Date Budget Variance Maintenance, Material and Supplies 510-410-140 - GG Office Supplies 3,232 3,127 8,500 5,268 510-410-141 - GG Postage & Freight 2,335 2,392 4,000 1,665 510-480-100 - GG Long-Service Awards 50 50 510-490-155 - GG Appeal Fee Refunds 75 25 100 25 5,642 5,544 12,650 7,008 Grants and Contributions 510-500-110 - GG Grts, Dnts, Contributions 4,000 1,216 16,000 12,000 4,000 1,216 16,000 12,000 Capital Expenditures 510-600-140 - GG Capital - Office Equip (5) 0 (5) 0 0 Other 510-900-110 - GG Other (2) 0 (2) 0 0 TOTAL GENERAL GOVERNMENT SERVICES: 262,054 401,722 457,120 195,066

PROTECTIVE SERVICES POLICE PROTECTION Professional/Contractual Services 520-210-110 - PS RCMP Contract 100,282 101,650 1,368 100,282 0 101,650 1,368 TOTAL POLICE PROTECTION: 100,282 0 101,650 1,368

FIRE PROTECTION Professional/Contractual Services 525-210-100 - PS EMO Honourarium 1,000 1,000 525-210-110 - PS Fire Protection 30,041 29,960 30,050 10 525-210-120 - PS Advertising 100 100 525-230-101 - PS Emergency Planning 3,000 3,000 30,041 29,960 34,150 4,109 Grants and Contributions 525-520-110 - PS Grants, Contributions 100 100 100 100 100 100 0 TOTAL FIRE PROTECTION: 30,141 30,060 34,250 4,109 TOTAL PROTECTIVE SERVICES: 130,423 30,060 135,900 5,477

TRANSPORTATION SERVICES MAINTENANCE Wages & Benefits Wages 530-110-120 - TS Salaries 67,620 44,722 112,420 44,800

67,620 44,722 112,420 44,800

Benefits 530-120-120 - TS Benefits 17,106 11,139 21,060 3,954 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 8

Last Year Year To Date Year to Date Budget Variance 17,106 11,139 21,060 3,954

84,726 55,861 133,480 48,754 Professional/Contractual Services 530-210-110 - TS Pavement Repair 23,474 24,000 526 530-210-120 - TS Property, Street Mnt. 437 264 3,000 2,563 530-210-145 - TS Snow Removal Contracted 9,938 3,958 20,000 10,063 530-210-150 - TS Flood Control 293 2,000 1,708 530-240-100 - TS Advertising 184 397 400 216 530-250-110 - TS Staff Travel, Training 175 500 500 530-260-100 - TS Vehicle Insurance 15,119 6,415 15,500 381 530-260-101 - TS Airstrip - Ins., Mnt., Lights 2,717 1,019 3,600 883 530-280-100 - TS Repair - Radio Equipment 229 500 500 530-290-108 - TS Repair - Pressure Washer 115 1,000 885 530-290-111 - TS Repair - 14 - Grader 21 1,300 1,279 530-290-113 - TS Repair - Other 96 500 404 530-290-114 - TS Repair- Toolcat 1,425 3,000 1,575 530-290-115 - TS Repair - 26 - Sweeper 71 2,048 2,500 2,429 530-290-116 - TS Repair - 27 - Loader 191 509 800 609 530-290-120 - TS Repair - 30 - '00 IHC 3-ton truck 836 175 4,000 3,164 530-290-130 - TS Repair, Maint Fleet Vehicles 6,000 6,000 54,917 15,189 88,600 33,683 Utilities 530-300-110 - TS Heat, Power, Phone 5,657 3,784 7,000 1,343 530-310-100 - TS Street Lights 22,050 21,774 38,400 16,350 530-320-100 - TS Decorative Lighting 438 486 1,500 1,062 28,145 26,044 46,900 18,755 Maintenance, Materials & Supplies 530-400-110 - TS Grounds, Bld. sup. 65 296 650 585 530-400-150 - TS Mts, Spl - General 808 1,649 5,000 4,192 530-410-120 - TS Workshop Supplies, Tools 1,512 1,712 2,500 988 530-410-140 - TS Sidewalks 5,000 5,000 530-410-150 - TS Flood Control Supplies 34 500 466 530-425-125 - TS Fuel, Oil, Supplies 15,435 15,520 35,000 19,566 530-440-100 - TS Gravel 1,204 10,300 18,000 16,796 530-440-120 - TS Salt, Sand 440 660 3,000 2,560 530-450-100 - TS Culverts, Drainage 548 3,960 4,000 3,452 530-460-105 - TS Pavement, Asphalt 3,738 3,935 4,000 262 530-460-110 - TS Dust Control 16,992 530-470-100 - TS Traffic Lights 1,776 1,701 8,000 6,224 530-480-100 - TS Signs, Signals, Markers 2,149 4,449 5,000 2,851 530-490-110 - TS Street, Blvd Mnt. Supplies 1 (1) 27,710 61,174 90,650 62,940 Capital Expenditures 530-600-140 - TS Capital - Equip, Vehicles 8,022 8,000 (22) 8,022 0 8,000 (22) Other 530-900-111 - TS Interest & Charges 830 0 830 0 0 TOTAL MAINTENANCE: 203,520 159,098 367,630 164,110 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 9

Last Year Year To Date Year to Date Budget Variance

TOTAL TRANSPORTATION SERVICES: 203,520 159,098 367,630 164,113

ENVIRONMENTAL HEALTH SERVICES Professional/Contractual Services 540-200-110 - EH Waste Collect, Disposal 7,806 9,140 12,000 4,194 540-200-112 - Curbside Collection Residential 45,329 57,547 112,200 66,871 540-200-113 - Curbside Collection Commercial 4,796 10,593 17,300 12,504 540-210-100 - EH Pest, Animal Control 7,489 5,640 14,550 7,061 65,420 82,920 156,050 90,630 Grants and Contributions 540-500-111 - EH Landfill Levy 59,012 33,333 110,000 50,988 59,012 33,333 110,000 50,988 Total ENVIRONMENTAL HEALTH SERVICES: 124,432 116,253 266,050 141,618

HEALTH AND WELFARE SERVICES Professional/Contractual Services 550-200-110 - HW Cemetery - Maintenance 10,000 10,259 16,000 6,000 550-200-115 - HW Cemetery - Advertising 48 600 1,400 1,352 550-200-118 - HW Dental Clinic - Mnt. 21 10,048 10,880 17,400 7,352 Maintenance, Materials and Supplies 550-410-100 - HW Cemetery - Fuel, Oil 200 200 550-410-110 - HW Cemetery - Supplies 244 1,156 1,500 1,257 244 1,156 1,700 1,456 Grants and Contributions 550-500-115 - HW Grants - Tran Van, Other 11,466 8,000 19,460 7,994 550-500-130 - HW Grants - Health Care 4,134 3,620 9,000 4,866 15,600 11,620 28,460 12,860 Total HEALTH AND WELFARE SERVICES: 25,892 23,656 47,560 21,669

PLANNING AND DEVELOPMENT SERVICES Wages and Benefits 560-100-100 - PD - Salary - Community Development 7,129 8,600 12,460 5,331 560-100-110 - PD - Benefits - Community Development 1,838 2,108 2,320 482 8,967 10,708 14,780 5,813 Professional/Contractual Services 560-200-110 - PD Community Development, Planning 937 18,125 3,000 2,063 560-210-100 - PD Advertising, Tourism, Promo 68 365 1,500 1,432 560-210-110 - PD - Website & branding 9,413 8,965 9,500 87 560-240-100 - PD Subscriptions/Memberships 847 802 900 53

11,265 28,257 14,900 3,635 Grants and Contributions 560-500-110 - PD Contribution - Sask Housing 1,500 1,500 0 0 1,500 1,500 TOTAL PLANNING AND DEVELOPMENT SERVICES: 20,232 38,965 31,180 10,948 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 10

Last Year Year To Date Year to Date Budget Variance RECREATION AND CULTURAL SERVICES Wages 570-110-110 - RC Salaries - Rec. Director 47,059 33,213 46,665 (394) 570-110-140 - RC Salaries - Pool 51,194 51,000 51,000 570-110-155 - RC Salaries- Museum - Labourer, Student 10,915 13,603 35,965 25,050 570-110-160 - RC Salaries -Museum- Curator 8,548 9,541 12,595 4,047 570-110-171 - RC Salaries - Parks Labourer 108,972 101,123 237,110 128,138 570-110-175 - RC Salaries - Parks - Seasonal/Student 6,678 18,734 6,210 (468) 570-110-180 - RC Salaries - Playground Program 5,612 7,741 8,500 2,888 187,784 235,149 398,045 210,261 Benefits 570-120-110 - RC Benefits - Rec. Director 8,293 9,894 11,610 3,317 570-120-140 - RC Benefits - Pool 1,741 1,900 1,900 570-120-155 - RC Benefits - Museum - Seasonal/Student 839 942 1,155 316 570-120-160 - RC Benefits - Museum- Curator 594 331 425 (169) 570-120-171 - RC Benefits - Parks Labour 27,741 25,617 38,670 10,929 570-120-175 - RC Benefits - Parks - Seasonal/Student 466 1,274 180 (286) 570-120-180 - RC Benefits - Play Program 138 191 350 212 38,071 39,990 54,290 16,219 Professional/Contractual Services 570-200-110 - RC Advertising 577 321 800 223 570-200-112 - RC Advertising - Pool 109 279 500 391 570-200-113 - RC Advertising - Rec. Centre 100 9,000 9,000 570-200-115 - RC Advertising - Museum 356 266 800 444 570-200-121 - RC Insurance - Hall 4,997 5,000 3 570-200-122 - RC Insurance - Campground 879 900 21 570-200-123 - RC Insurance - Pool 1,980 2,000 20 570-200-124 - RC Insurance - Rec. Centre 10,149 10,200 51 570-200-125 - RC Insurance - Parks, Sports Grounds 895 900 5 570-200-126 - RC Insurance - Museum 3,053 3,100 47 570-200-127 - RC Insurance - Curling Rink 5,186 5,200 14 570-200-128 - RC Insurance - Library 1,554 1,600 46 570-200-129 - RC Insurance - Fitness Centre 1,577 1,600 23 570-200-130 - RC Insurance - Vehicle & Equipment 1,004 2,036 2,000 996 570-220-100 - RC Staff Travel, Training 442 2,110 5,000 4,558 570-220-110 - RC Museum Travel, Training 98 1,000 1,000 570-240-100 - RC Memberships, Subscriptions 50 165 200 150 570-240-110 - RC Memberships - Museum 100 110 200 100 570-250-110 - RC Recreation Programs, Clinics (67) 500 500 570-250-111 - RC Pool Staff Training 100 1,500 1,500 570-250-112 - RC Refunds & Discounts - Programs 1,623 190 1,000 (623) 570-250-113 - RC Refunds & Discounts - Rentals, etc. 81 300 500 419 570-250-125 - RC Museum - Office, Postage, Interest 953 380 1,500 547 570-250-126 - RC Museum - Supplies, Other 330 500 170 570-270-100 - RC Maintenance - Hall 747 15,903 11,000 10,253 570-270-102 - RC Maintenance - Campground, Parks 508 76 2,000 1,492 570-270-103 - RC Maintenance - Pool 163 14,310 15,000 14,837 570-270-104 - RC Maintenance - Rec. Centre 3,014 4,905 15,000 11,986 570-270-105 - RC Maintenance - Zamboni 191 2,748 2,000 1,809 570-270-106 - RC Maintenance - Ice Plant 4,697 6,927 11,500 6,803 570-270-107 - RC Tree, Shrub Trimming 1,400 1,400 570-270-108 - RC Library Caretaking 1,053 1,740 1,675 622 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 11

Last Year Year To Date Year to Date Budget Variance 570-270-109 - RC Maintenance - Library 11 32 1,000 989 570-270-110 - RC Maintenance - Sports Grounds 95 3,876 5,500 5,405 570-270-120 - RC Maintenance - Museum 661 838 1,500 839 570-270-121 - RC Septic Tank Maintenance - Museum 80 76 500 420 570-270-125 - RC Maintenance - Curling Rink 788 1,000 1,000 570-270-130 - RC Fitness Centre - Maintenance 1,637 6,408 6,000 4,363 570-270-140 - RC Fitness Centre - Equipment Lease 5,725 5,142 7,800 2,075 570-270-141 - RC Hall - Equipment Lease 757 1,135 1,800 1,043 570-290-116 - RC R - 16, 19 - Kubota, Mowers 2,217 941 3,000 783 57,451 72,233 143,175 85,724 Utilities 570-300-110 - RC Heat, Power, Phone - Rec. Centre 22,737 24,617 36,500 13,763 570-300-111 - RC Power - Ice Plant 9,555 12,275 25,000 15,445 570-300-130 - RC H,P,P - Pool 2,802 7,292 14,000 11,198 570-300-140 - RC H,P,P- Library 2,401 2,336 4,000 1,599 570-300-150 - RC H,P,P - Hall 16,588 19,284 32,000 15,412 570-300-160 - RC H,P,P- Museum 6,810 4,656 8,700 1,890 570-300-165 - RC - Heat, Power, Phone Fitness Centre 3,877 3,698 6,500 2,623 570-300-170 - RC Power - Sports Grounds 666 982 1,200 534 570-310-140 - RC Heat, Power - CG 755 1,715 2,500 1,745 570-330-100 - RC Phone - Rec. On Call Mobile 207 222 400 193 Total Utilities: 66,398 77,077 130,800 64,402 Maintenance, Materials and Supplies 570-410-100 - RC Office Supplies, Postage 806 361 950 144 570-410-101 - RC - Data Processing & Technology 1,400 1,400 570-410-102 - RC - Community Events & Promotions 943 239 4,000 3,057 570-410-110 - RC Supplies - Pool 119 5,582 8,000 7,881 570-420-110 - RC Supplies - Rec. Centre 3,650 9,626 12,000 8,350 570-420-130 - RC Supplies - Pool Chemical 1,246 5,211 6,000 4,754 570-420-132 - RC Supplies - Pool Programs 1,500 1,500 570-420-140 - RC Supplies - Rec Programs 170 48 700 530 570-420-150 - RC Supplies - Hall 1,884 12,010 9,500 7,616 570-420-170 - RC Supplies - Library 250 250 570-420-182 - RC Museum - Signage 100 100 570-420-183 - RC Museum - Fundraising, Souvenirs 847 1,667 4,000 3,153 570-420-184 - RC Museum- Exhibits, Acquisitions 646 207 1,000 354 570-420-187 - RC Museum - Gardens 403 640 1,000 597 570-420-188 - RC Museum - Farming 200 200 570-420-189 - RC Museum- Vol. Appreciation 200 200 570-420-190 - RC Supplies - Other 475 500 25 570-430-111 - RC S, Fuel, Propane - Zamboni 1,137 912 2,200 1,063 570-430-170 - RC Supplies - Campground 24 40 500 476 570-430-172 - RC Museum - Bldg Rep - Sunderland School 100 100 570-430-173 - RC Museum- Bldg Rep - Brice House, Barn 6,000 6,000 570-430-174 - RC Museum - Bldg Rep - Church 2,000 2,000 570-430-175 - RC Museum Blacksmith - Boles 100 100 570-430-176 - RC Museum - Blacksmith Brice 2,500 2,500 570-430-177 - RC Museum - Machinery 153 787 3,500 3,347 570-430-179 - RC Museum - Station House 135 4,717 8,000 7,865 570-430-180 - RC Supplies - Parks 2,169 3,114 6,000 3,831 570-430-181 - RC Supplies - Sportsground 879 5,351 4,000 3,121 570-430-182 - RC Museum - General Store 100 100 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 12

Last Year Year To Date Year to Date Budget Variance 570-430-183 - RC Museum - Old Pole Shed (Kitchen) 231 1,497 3,000 2,769 570-430-184 - RC Museum - Teacherage 28 1,000 1,000 570-430-185 - RC Museum - NWMP 100 100 570-430-186 - RC Museum - Sheds, Other 100 100 570-430-188 - RC Museum - Wheatbelt Bldg. 100 100 570-430-191 - RC Fitness Centre - Supplies 472 3,171 2,500 2,028 570-430-198 - RC Fuel, Oil, Supplies- Vehicle/Equip 6,710 570-430-351 - RC Museum - Fuel 56 1,000 944 16,445 61,918 94,100 77,655 Grants and Contributions 570-500-115 - RC Grants - Sask. Lotteries 7,033 10,364 18,000 10,967 570-500-129 - RC Grants - Library - Reg. 17,324 17,002 17,330 6 570-500-130 - RC Grants - Library - Local 2,000 2,000 24,357 27,366 37,330 12,973 Capital Expenditures 570-600-122 - RC Capital - Parks and Playgrounds 21,476 570-600-123 - RC Capital - Rec. Centre 13,890 85,070 13,200 (690) 570-600-127 - RC Capital - Pool 208,819 570-600-132 - RC Capital - Other 7,000 7,000 13,890 315,365 20,200 6,310 Interest 570-700-110 - R&C - Interest 33,696 21,231 (33,696) 33,696 21,231 0 (33,696) TOTAL RECREATION AND CULTURAL SERVICES: 438,092 850,329 877,940 439,848

UTILITIES WATER Wages and Benefits 580-110-110 - UW Salaries - Director 41,599 38,414 57,495 15,896 580-110-120 - UW Salaries - Labourer 56,726 71,454 94,910 38,184 580-120-110 - UW Benefits - Director 8,906 4,814 10,955 2,049 580-120-120 - UW Benefits - Labourer 12,947 20,395 11,530 (1,417) 120,178 135,077 174,890 54,712 Professional/Contractual Services 580-210-100 - UW Advertising, Printing 440 243 500 60 580-230-100 - UW Staff Travel, Training 3,276 2,295 6,000 2,725 580-240-100 - UW Insurance, Vehicle Reg. 8,608 8,700 92 580-250-100 - UW Memberships, Sub. 500 1,200 700 580-285-100 - UW Building, Equip Repair 362 644 2,000 1,638 580-285-121 - UW Repair - Wells 2,000 2,000 580-285-125 - UW Repair - 11 - '09 GMC 1/2-ton 2,500 2,500 580-285-134 - UW Repair - Water Tower 505 1,500 1,500 580-285-140 - UW Repair - WTP 5,646 10,733 9,000 3,354 580-285-145 - UW Repair - Fire Hydrants 7,568 10,000 10,000 580-285-150 - UW Repair - Water Lines 3,750 102,603 20,000 16,250 580-285-155 - UW Repair - Curb-Stops 5,661 827 9,000 3,339 580-290-100 - UW Water Testing 3,178 2,060 3,500 322 580-295-100 - UW Contract Services - Other 1,501 580-295-110 - UW Connection Costs 74 2,000 1,926 31,495 128,979 77,900 46,405 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 13

Last Year Year To Date Year to Date Budget Variance Utilities 580-300-110 - UW Heat, Power, Phone 34,019 31,211 54,000 19,981 34,019 31,211 54,000 19,981 Maintenance, Materials and Supplies 580-410-100 - UW Off Supp, Pstg., Freight 2,724 3,536 4,500 1,776 580-430-100 - UW Mtls, Supplies - General 173 326 4,000 3,827 580-430-121 - UW Supplies - Wells 4,500 4,500 580-430-124 - UW Supplies - Water Tower 700 700 580-430-130 - UW Supplies - WTP 2,915 4,228 6,000 3,085 580-430-140 - UW Supplies - Water Lines 37 23,573 10,000 9,963 580-430-150 - UW Supplies - Fire Hydrants 156 782 7,000 6,844 580-440-115 - UW Water Meters 7,000 7,000 580-450-100 - UW Chemicals 14,896 14,105 20,000 5,104 20,901 46,550 63,700 42,799 Capital Expenditures 580-600-120 - UW Capital - WTP 24,209 33,500 9,291 580-600-165 - UW Capital - Wells 11,637 (11,637) 35,846 0 33,500 (2,346) Allowance for Uncollectibles 580-800-110 - UW Allow for Uncollectible Acts. 160 900 900 0 160 900 900 TOTAL WATER: 242,439 341,977 404,890 162,452

SEWER Professional/Contractual Services 585-240-100 - US Insurance 2,672 2,500 2,700 28 585-285-110 - US Repair - Lift Station - Main 33,888 839 38,000 4,112 585-285-111 - US Repair - L.S - Kennedy / 3rd 2,064 5,136 5,200 3,136 585-285-120 - US Repair - Sewer Lines, Manholes 14,015 1,156 19,500 5,485 585-285-125 - US Line Clean-Out 9,927 2,373 16,000 6,073 585-285-130 - US Repair - Lagoon 1,485 1,500 15 585-285-140 - US Repairs/Maintenance - Equipment 1,740 2,500 760 585-290-200 - Quill Lakes Watershed Authority 3,200 3,200 3,200 68,991 15,204 88,600 19,609 Maintenance, Materials and Supplies 585-430-110 - US Supplies - L.S - Main 2,571 426 4,000 1,429 585-430-111 - US Supplies - L.S- Kennedy 420 28 500 81 585-430-120 - US Supplies - Sewer Lines, Manholes 3,649 137 6,500 2,851 585-430-130 - US Supplies - Lagoon 4,000 4,000 585-450-100 - US Chemicals 2,989 8,000 5,011 9,629 591 23,000 13,371 Capital Expenditures 585-600-114 - US Capital - Lift Station - Main 3,079 85,000 81,921 585-600-123 - US Capital 72,610 73,000 390

75,689 0 158,000 82,311 TOTAL SEWER: 154,309 15,795 269,600 115,292 TOTAL UTILITIES: 396,748 357,772 674,490 277,744 Town Of Wadena Report Date Statement of Financial Activities - Detailed 2020-09-15 2:23 PM For the Period Ending August 31, 2020 Page 14

Last Year Year To Date Year to Date Budget Variance TRANSFERS TO RESERVES 590-110-107 - Transfer - Reserves - Utilities 203,975 203,975 590-111-108 - Transfer - Reserves - Transportation 5,000 5,000 590-111-109 - Transfer - Reserves - Parks & Rec 29,000 29,000 590-150-100 - Transfer - Capital Trust 8,600 8,600 Total TRANSFERS TO RESERVES: 0 0 246,575 246,575

TOTAL EXPENDITURES: 1,601,393 1,977,855 3,104,445 1,503,052

CHANGE IN NET-FINANCIAL ASSETS 1,041,742 461,807 140,373 901,369

Change in Non-Financial Assets 1,000 CHANGE IN NET ASSETS 1,041,742 460,807 140,373 901,369

CHANGE IN SURPLUS 1,041,742 460,807 140,373 901,369 Town Of Wadena Report Date List of Accounts for Approval 2020-09-15 3:07 PM As of 2020-09-15 Page 1 Batch: 2020-00064

Payment # Date Vendor Name Invoice # Reference Invoice Amount Payment Amount

Bank Code: AP-GENERAL - GENERAL BANK ACCOUNT

Computer Cheques: 22454 2020-09-10 DPOC Sept 10, 2020 Account #2603403 1,800.00 1,800.00 22455 2020-09-10 Petty Cash July28-Sept8 Petty Cash Replenishment 207.35 207.35 22456 2020-09-15 Central Regional Landfill 664370 Couch & household item OTR 60.00 60.00 22457 2020-09-15 The Canadian Corps of 29216 Aug 13 & 18 Hours 411.60 411.60 22458 2020-09-15 Canadian Pacific Railway 1000-0011124073 Shared flasher costs 296.00 296.00 22459 2020-09-15 C.U.P.E. Local #4335 Aug 16 - Aug 29 Union dues 208.74 208.74 22460 2020-09-15 Cutting Edge Electrical 1181 Trouble shoot door access 88.80 88.80 22461 2020-09-15 Derek Gibson Piano Services 00010487 Tune Piano 165.00 165.00 22462 2020-09-15 EMCO Corporation 64920650-00 Serv box rod 714.84 714.84 22463 2020-09-15 Enviroway Detergent Man. Inc. IN047712 Pot perm, paper towel, scaleaw 2,981.91 2,981.91 22464 2020-09-15 Greenland Waste Disposal 225873 August recycle/garbage recycle 10,058.10 10,058.10 22465 2020-09-15 Iconix Waterworks LP C2016089014 8" Twist & 1" LCD Twist 7,346.89 C2016091893 Twist, rubber met gsk 2,080.93 C2017005111 1" LCD Twist - RETURN 4,601.73- 4,826.09 22466 2020-09-15 KBM Resources Group 9157 Dutch elm disease survey 1,382.54 1,382.54 22467 2020-09-15 Konica Minolta Business 9007061635 Photocopies - quarterly 135.00 135.00 22468 2020-09-15 MD Yablonski Service Inc 2263 Tow for OTR 68.25 68.25 22469 2020-09-15 Saskatchewan Health Authority 3359889 Water testing fees 23.00 23.00 22470 2020-09-15 CWB 18348104 Gym Equipment Lease 663.59 663.59 22471 2020-09-15 Neilson Trucking Limited 10572 Culvert behind Red Apple 888.00 10562 Replace fire hydrant (TNT) 4,011.54 4,899.54 22472 2020-09-15 Prince, Alex Refund 2020 Water account refund 2.99 2.99 Town Of Wadena Report Date List of Accounts for Approval 2020-09-15 3:07 PM As of 2020-09-15 Page 2 Batch: 2020-00064

Payment # Date Vendor Name Invoice # Reference Invoice Amount Payment Amount

22473 2020-09-15 R.C. Inspection Services 1499 B07-20 Doherty 2/3 131.25 1498 B08-20 Brister 52.50 1501 B07-20 Doherty 1/3 52.50 236.25 22474 2020-09-15 Revoy, Randy Refund 2020 Water account refund 200.00 200.00 22475 2020-09-15 Routly, Ken Refund 2020 Water account refund 46.48 46.48 22476 2020-09-15 Sask. Parks & Recreation Assn. 2020 2/2 Remaining payment for membersh 5.00 5.00 22477 2020-09-15 Share Canada 20502 Hydrant Antifreeze pail 672.35 672.35 22478 2020-09-15 Saskatchewan Heavy 2020 Membership Non-member guide book 99.00 99.00 22479 2020-09-15 Wadena Drugs (1994) Ltd. 179899 Marshall twinrix 18.22 Jordan Jordan Twinrix 18.22 Joel Joel Twinrix 18.22 54.66 22480 2020-09-15 Wadena News 49010 CRC Job Ad 117.10 49040 Aug 10 Council highlights 210.00 49076 Tax enforcement & Park/Rec1 219.91 49042 Rec Centre concession tender 79.97 49030 Project/fleet stamp 44.04 671.02 22481 2020-09-15 Water World Industries 037630 Check Valves & Camera 832.50 037575 Box & rod curbstop 188.65 1,021.15

Total for AP-GENERAL: 31,999.25

Approved by resolution of Council at the Regular Meeting of Council on September 22, 2020

______Mayor CAO Voucher No. Date Name Amount 1622 4-Sep FRITSCH, Michael $ 973.62 1623 4-Sep HAMMER, Jason $ 1,602.51 1624 4-Sep HARCOURT, Jennifer $ 478.98 1625 4-Sep LABDON, Andy $ 507.69 1626 4-Sep LAZAR, Anna $ 1,022.87 1627 4-Sep LEACH, Karlee $ 1,246.18 1628 4-Sep MAGNAYE, Lovely Jane $ 1,199.26 1629 4-Sep NEUMAN, Ally $ 1,757.37 1630 4-Sep PROSOFSKY, Chris $ 1,085.22 1631 4-Sep RADDYSH, Clint $ 1,158.80 1632 4-Sep SCHESCHUCK, Carson $ 538.79 1633 4-Sep SIMPSON, Joel $ 1,494.64 1634 4-Sep SIMPSON, Michele $ 954.88 1635 4-Sep TAYLOR, Jennifer $ 2,405.57 1636 4-Sep THEISEN, Jordan $ 1,343.04 1637 4-Sep ZAROWNY, Donna $ 867.87 1638 4-Sep ZUBOT, Marshall $ 884.84

Total $ 19,522.13 Town Of Wadena Bank Reconciliation

Town of Wadena - Operating Account For Ending Date 2020-08-31

110-110-120 - Cash - Bank - General GL Balance to 2020-08-31 1,456,043.31

Service Charges: 0.00 Interest Charges: 0.00 Interest Revenue: 566.07

Adjusted Book Balance 1,456,609.38

Bank Statement Balance: 1,448,560.75

Deposits in Transit

Subtotal: 0.00

Outstanding Payments

Count Date Source Sub Amoun 1 2018-12-31 JE 9 GL -519.11 2 2020-02-27 Ch 22055 AP -300.00 3 2020-02-27 Ch 22063 AP -11.09 4 2020-06-11 Ch 22270 AP -39.87 5 2020-07-08 Ch 22293 AP -530.02 6 2020-07-08 Ch 22344 AP -97.50 7 2020-08-06 Ch 22353 AP -283.09 8 2020-08-06 Ch 22357 AP -25.00 9 2020-08-06 Ch 22360 AP -200.00 10 2020-08-06 Ch 22361 AP -54.00 11 2020-08-06 Ch 22362 AP -55.48 12 2020-08-06 Ch 22378 AP -1,380.75 13 2020-08-06 Ch 22379 AP -5,211.30 14 2020-08-06 Ch 22381 AP -81.34 15 2020-08-06 Ch 22386 AP -19.00 16 2020-08-06 Ch 22387 AP -145.01 17 2020-08-06 Ch 22390 AP -826.50 18 2020-08-25 PAYROLL -6,394.41 Subtotal: -16,173.47

Total Uncleared: -16,173.47 Adjusted Bank Balance 1,432,387.28

Notes Cheque #22367 voided during printing process

TO: Mayor and Council

FROM: Jennifer Taylor, Chief Administrative Officer

DATE: September 15, 2020

RE: Cemetery Bylaw Amendment

ISSUE: An amendment to Cemetery Bylaw No. 2018-03 to prohibit private columbaria has been prepared.

BACKGROUND: The Town received an inquiry from an individual regarding installation of a private columbarium at the Wadena Cemetery. The current bylaw permits columbaria and specifies that cremains be placed either in a niche or plot. There is nothing in the current Cemetery Bylaw that limits a private columbarium placed on a plot provided it meets the maximum size requirements prescribed for monuments.

The nature of the inquiry was provided to the Cemetery Committee for information. The Cemetery Committee recommended that the Cemetery Bylaw be amended to prohibit private columbaria due to the fact that the Town has a columbarium that we are promoting and to allow personal private columbaria throughout the cemetery would place these in direct competition with our present columbarium.

At the July 13, 2020 meeting Council authorized the preparation of amendment to Cemetery Bylaw No. 2018-03 to prohibit private columbaria at the Wadena Cemetery.

ALTERNATIVES: The author of the report is to identify all alternatives available to Council in this matter.

FINANCIAL IMPLICATIONS: There are no financial implications.

ANALYSIS: A summary of the changes proposed in the draft bylaw amendment include: • Specifying that private columbaria are not considered a memorial • To correct a typo in terminology of ‘indigent’ persons • Change the references to Parks & Recreation Department/Director to Works and Operations Department/Manager • Specifying that private columbaria are prohibited.

The draft amendment was reviewed by the Cemetery Committee and no concerns were identified.

ADMINISTRATIVE RECOMMENDATION(S): “THAT Bylaw No. 2020-07, being a bylaw to amend Cemetery Bylaw No. 2018-03, be introduced and receive first reading.”

“THAT Bylaw No. 2020-07 be read a second time.”

“THAT Bylaw No. 2020-07 receive three readings at this meeting.” (*Note: Must be carried unanimously to proceed.)

“THAT Bylaw No. 2020-07 be read a third and final time and adopted.”

ATTACHMENT: Draft Cemetery Bylaw Amendment Cemetery Bylaw No. 2018-03

Page 2 of 2

TOWN OF WADENA BYLAW NO. 2020-07

A BYLAW TO AMEND BYLAW NO. 03-2018, KNOWN AS THE CEMETERY BYLAW

The Council of the Town of Wadena, in the Province of Saskatchewan, enacts to amend Bylaw No. 03-2018 as follows:

1. Section 2 m) is replace entirely with the following:

m) “Memorial” means a marker, headstone, tombstone, monument, plaque, or inscription constructed of bronze, granite or marble, but does not include private columbaria, that is used to identify a lot or memorialize a deceased person or persons;

2. Section 10 is replaced entirely with the following:

10. The CAO shall provide a license free of charge for an unclaimed body or for a deceased indigent person where the Town is instructed to do so pursuant to the provisions of The Cemeteries Act, 1999 and any regulations thereto addressing the interment of indigent persons.

3. Section 13 is replaced entirely with the following:

13. All powers granted to the CAO, Manager of Works and Operations, Cemetery Committee and Caretaker shall be subject to the regulation and control of Council.

4. Section 19 is replaced entirely with the following:

19. In the absence of a Caretaker, all caretaking duties are the responsibility of the Works and Operations Department.

5. Section 25 is replaced entirely with the following: 25. Cremated human remains shall only be interred in a plot or niche in the cemetery. Private columbaria are prohibited.

6. This bylaw shall come into force and take effect when adopted by Council.

Read a 1st time this ___th day of September, 2020 Read a 2nd time this ___th day of September, 2020 Read a 3rd time this ___th day of September, 2020

Mayor

Seal

Chief Administrative Officer TOWN OF WADENA PROVINCE OF SASKATCHEWAN M-11 (a) BYLAW NO. 03-18

A BYLAW OF THE TOWN OF WADENA TO PROVIDE FOR THE REGULATION AND CONTROL OF THE WADENA CEMETERY

( The Council for the Town of Wadena, in the Province of Saskatchewan, enacts as follows:

1. This bylaw may be cited as the "Cemetery Bylaw".

2. In this bylaw:

a) "Authorized decision-maker" means a person designated as an authorized decision-maker pursuant to The Funeral and Cremation Services Act;

b) "CAO" means Chief Administrative Officer of the Town of Wadena;

c) "Caretaker'' means the cemetery caretaker contracted by the Town of Wadena or any person acting under his instructions; or any other person designated by the Chief Administrative Officer of the Town of Wadena;

d) "Cemetery" means land owned by the Town of Wadena set apart for use as a place for the interment, known as the Wadena Cemetery, and described as ( follows:

i) Old Section: Parcel C, Plan No. 101818414 (Portion of the North-west quarter of Section 28, Township 34, Range 13, West of the Second Meridian, in the Province of Saskatchewan); and ii} New Section: Parcel A, Plan No. 94H03114 (Portion of the North-east quarter of Section 28, Township 34, Range 13, West of the Second Meridian, in the Province of Saskatchewan);

e) "Columbarium" means a structure or building in a cemetery designed for the purpose of storing or interring cremated human remains in compartments or niches;

f) "Council" means the elected Council of the Town of Wadena;

g) "Cremated human remains" means human bone fragments that remain after cremation;

h) "Disinterment" means the removal of buried human remains or cremated human remains or the removal of an urn with cremated human remains in a ( columbarium; i) "Human remains" means a dead human body, but does not include cremated human remains;

j) "lntermenf' means the burial of human remains or cremated remains, or the inurnment of cremated human remains in a columbarium;

k) "License" means the interment rights for a plot or niche within the cemetery for the purpose of the interment of human remains or cremated human remains;

I) "Licensee" means a person to whom a license has been issued pursuant to this bylaw;

m) "Memorial" means a marker, headstone, tombstone, monument, plaque, or inscription constructed of bronze, granite or marble, that is used to identify a ( lot or memorialize a deceased person or persons; n) "Niche" means each individual compartment in a columbarium to be used for the interment of up to two (2) urns of cremated remains;

o) "Plof' means a parcel of land in the cemetery used or intended to be used for the interment of human remains or cremated human remains;

p) "Town" means Town of Wadena; Page2 Licenses 3. The Town may grant a license to any person for the exclusive use of any plot or M-11 (a) niche. The said license shall be subject to all provisions of this bylaw and any amendments or regulation passed from time to time.

4. The license fee and all other charges shall be in accordance with the rates as set out in Schedule A of this bylaw. ( 5_ The CAO or his or her appointee shall make all sales of plots and niches in the cemetery and shall receive all monies resulting from the sale of such plots and niches. The purchase of a plot or niche includes the license for one interment.

6. The CAO shall keep an accurate account of all monies received therefrom and of all expenditure made in connection with the cemetery, with the name and description of each plot in the cemetery, with the name and description of the licensee thereof and of every transfer and all other books necessary to keep a complete record of all business transacted in connection with the cemetery.

7. Unused plots or niches shall not be resold by the licensee but may be either: a) Transferred back to the Town for a refund to the original licensee or authorized decision-maker, of the original purchase price of the plot license fee or niche license fee less a transfer fee of $25.00; or b) Transferred to an immediate family member upon receipt by the CAO of the written authorization of the original licensee or authorized decision-maker, plus a transfer fee of $25.00.

( 8. Upon disinterment, the vacated plot or niche shall revert to the Town. In such case, the Town will refund to the original licensee or authorized decision-maker, 50% of the original purchase price of the plot license fee or niche license fee.

9. Plots and niches shall be sold in a sequence to be determined by the Town.

10. The CAO shall provide a license free of charge for an unclaimed body or for a deceased indignant person where the Town is instructed to do so pursuant to the provisions of The Cemeteries Act, 1999 and any regulations thereto addressing the interment of indigent persons.

General Regulations 11. The provisions of Section 62 of The Cemeter;es Act, 1999 shall apply with respect to conduct of individuals in the cemetery.

12. No person shall plant any trees, shrubs, flowers or any vegetation or do wor1c of any kind in the cemetery without the permission of the Cemetery Committee and/or Caretaker.

General Supervision ( 13. All powers granted to the CAO, Director of Par1cs and Recreation, Cemetery Committee and Caretaker shall be subject to the regulations and control of Council.

14. The cemetery shall be supervised and managed by a Committee, to be known as the Cemetery Committee. The Cemetery Committee shall be appointed by Council and comprised of three (3) members: one (1) member of Council, one (1) member appointed by the Rural Municipality of Lakeview, and one (1) member-at-large.

15. The Town shall determine the locations of plots by providing pins throughout the cemetery and he shall stake a plot or plots out before any digging is undertaken.

16. The Town shall supervise the digging and filling of graves to assure that other plots are not disturbed. Graves are to be filled to a level in which grass can be sown.

17. It shall be the duty of the Town to determine the locations where a memorial may be erected and shall stake such location prior to the erection thereof.

18. It shall be the duty of the Town to maintain areas of the cemetery including: ( a) the grass, weeds, and trees; b) all walks and paths; and c) all driveways in the cemetery.

19. In the absence of a Caretaker, all caretaking duties are the responsibility of the Parks and Recreation Department. Page3 Interments & Disinterments 20_ No person shall bury any dead body in the cemetery until such person has complied M-11 (a) with the provisions of The Public Health Act and The Vital Statistics Act, 2009 of the Province of Saskatchewan and with the regulations issued thereunder and also with the provisions of this bylaw_

21 . The owner{s) of a plot and/or niche, or authorized decision-maker, shall, prior to any ( interment, provide to the Town an authorized burial permit or cremation certificate. 22. Whenever a plot or niche is held jointly by two or more parties, authority for interment in such plot or niche, or any part thereof will be accepted by the Town from any one of the said parties or their authorized decision-maker.

23. Notice that an interment is to take place shall be given to the Caretaker at least thirty-six (36) hours before the interment is to take place during the period December 1st to May 31st and at least twenty-four (24) hours before the intennent is to take place during the period of June 1st to November 30th. This shall not apply in the case of a person who dies of any communicable disease.

24. No interment of more than one human body shall be made in one plot except in the case of a parent and child, or two infants in one casket.

25. Cremated human remains shall only be interred in a plot or niche in the cemetery_

26. Each plot shall be used in the following combinations; a) One casket interment and up to three cremated human remains interments ( (casket interment must be first); or b) Up to four cremated human remains interments.

An identifying marker shall be placed directly above the vessel(s) or container(s) flush at ground level as set out in Schedule B.

27. Human remains shall be interred so that the top of the outer burial container not less than two metres (78 inches) in depth below the surface of the ground.

28. Interment of cremated human remains shall be no less than 24 inches in depth below the surface of the ground, a depth sufficient to give a covering of at least 12 inches over the vessel or container.

29. All cremated human remains interred in a niche must be in a non-degradable vessel or container manufactured of brass, ceramic, metal or other material approved by the Cemetery Committee.

30. The size of single urn, or combined size of two urns, for interment in the columbarium shall not exceed 12 inches by 12 inches by 14 inches deep.

( 31. The opening and closing of a niche shall be performed by the Town. Niches will only be opened, other than for interment, when deemed necessary and authorized by the Committee.

32. No person other than a qualified Funeral Director shall have charge of the intennent or disinterment of any human body.

33_ No disinterment shall be made without written authority from the licensee of the plot in question or his heirs, executors or assigns_ No disinterment shall be made until a permit has been obtained from the Minister of Public Health of the Province of Saskatchewan.

Columbarium Plaques & Memorials 34. Bronze plaques for the columbarium niches and memory wall are arranged and ordered strictly by the Town.

35. All memorials in the cemetery shall be manufactured of cut stone, granite, bronze, marble or other material approved by the Committee. Memorials may be either flat or vertical. Grave covers of any type shall not be permitted.

36_ All memorials must be set at the head of a plot and shall be in a line designated by the Cemetery Committee,

37. Each memorial in the old cemetery sections shall be set upon a concrete foundation. The upper surface of such foundation shall be constructed to surface or ground level and the foundation shall protrude on all sides of the memorial to be erected thereon Page4

M-11 (a) a minimum of three (3) inches. Each memorial in the new cemetery sections shall be set upon the concrete sidewalk system.

In the case of a single plot, the memorial with foundation shall not exceed forty-eight (48) inches in length and shall not exceed twenty-four (24) inches in width. (FIG. 1)

FIG. 1 (for the old cemetery sections) . ( Maximum length of Monu~ ent I or Marker induding founda ion shall not exceed Forty-Eigt t Maximum width of Monument or (48) inches. Marker including foundation shall Monument or Marker not exceed Twenty-Four (24) 1 inches. I I •I Foundalion (Shall protrude a minimum of three (3) inches on all sides of Monument or Marker)

( I Single grave lot I

In the case of two plots, the memorial with foundation shall not exceed ninety-six (96) inches in length and shall not exceed twenty-four (24) inches in width. (FIG. 2)

FIG. 2 (for the old cemetery sections)

Iii Maximum length of Monument or Marker including foundation shal not exceed Ninety-Six (9 ) Maximum width of Monument inches. or Marker including foundation Monument or Marker shall not exceed Twenty-Four (24) inches.

Foundation (Shall protrude a minimum of three (3) inches on all sides of Monument or Marker) C

I Grave 1 Grave 2

38. No memorial erected in the cemetery is to exceed thirty-six {36) inches in height from ground level to the top of the monument or marker.

39. No memorial shall be erected in the cemetery until the design and description thereof has been approved by the Town and a written permit is issued for the erection of such memorial.

Care of Plots 40_ No borders, fences, railings, curbs, copings, trellises, grave covers, concrete or C stone corners, or iron posts shall be constructed nor shall any hedges, trees or flowers be planted in or around any plot.

41. Ornaments, including flower holders or vases, crosses or statues, or solar lights, may be permitted on plots if they are unbreakable and permanently secured to the base of the memorial. Page5 42. The Caretaker shall have authority to remove all floral designs, flowers, trees, shrubs, plants, or herbage of any kind from the cemetery as soon as they become M-11 (a) unsightly, dangerous, diseased or detrimental to any adjacent plot, path or driveway.

43. The Town reserves the right to temporarily move or remove any memorial for the purposes of performing necessary maintenance.

44. Should any memorial or other structure placed or arranged in the cemetery be in a ( state of disrepair, the Town may have said memorial or other structure removed from the cemetery if the owner does not have the same repaired in accordance with the said notice.

45. The Caretaker and/or Cemetery Committee, shall, from time to time, report to the CAO and to the owners on the condition of any monument which is out of repair and it shall be the duty of the owner of such monument to repair same without delay to the satisfaction of the CAO.

46. Whenever any owner of a memorial or other structure neglects to make the required repairs or alterations after being given due notice by the CAO to do so, the Caretaker shall allow a period of three (3) months to elapse after the giving of the said notice and shall then have power to remove such memorial or other structure from the cemetery or to repair it and charge the cost thereof to the owner and the cost may be recovered as a debt due by the owner to the Town.

47. All notices required to be given to licensees of plots or owners of memorials or other parties by this bylaw may be delivered in writing or mailed postage paid to the last ( known address of such licensee or owner or other party. Proof of such notice having been delivered or properly addressed and prepaid shall be sufficient proof that such notice has been given.

Ukrainian Catholic Parish of The Holy Ghost 48. The Ukrainian Catholic Parish of the Holy Ghost shall manage, supervise and maintain the Ukrainian Catholic section within the cemetery. In the event the Ukrainian Catholic section is not maintained to the standards of the cemetery, Council shall have the authority to instruct the Ukrainian Catholic Parish to carry out such works as they deem necessary. Should the Ukrainian Catholic Parish neglect to carry out the required work, the Town shall have the authority to do so and levy a charge for work carried out.

Penalty 49. Any person guilty of an infraction of this bylaw, or any part thereof, shall be liable on summary conviction to the penalties prescribed by the General Penalty Bylaw of the Town.

Other 50. That Bylaw No. 06-06 and Bylaw No. 02-18 be hereby repealed.

C 51. This Bylaw shall come into force and take effect on the day of final passing thereof.

~ ~ . ~ffiDMINISTRATIVE OFFICER

CERTIFIED A TRUE COPY OF Bylaw No. 03-18 adopted by resolution of Council on the 23rd day of January, 2018. c,,;eiLlrativ:¼.L.J.:=-:--- ( Page6 SCHEDULE A

M-11 (a) Schedule of Fees

Plots Plot license fee $300.00 I Perpetual care fee $300.00

( 1 Total $600.00 Each additional cremated remains in one plot · $400.00

Columbarium Niche license fee $1,500.00 Second um $100.00 Second engraving of plaque $250.00

Memory wall plaque $500.00

Note: Each columbarium niche may have up to two (2) urns interred. First interment and a bronze plaque are included with the price of niche. A second interment is subject to a second urn fee and engraving fee. If both urns are interred simultaneously, the second engraving fee is not applicable.

( Bronze plaques are arranged and ordered strictly by the Town of Wadena.

GST is to be added to the above rates.

(

C Page 7 / SCHEDULE B

M-11 (a) Cemetery Plot Size 4' x 1O' TOP I ( 4' ------2' l

( 10'

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TO: Mayor and Council

FROM: Alyshia Neuman-Manager of Works and Operations

DATE: September 17 2020

RE: Water Treatment Plant Monthly Summary - September

BACKGROUND: This report provides an update on monthly issues at the water treatment plant (WTP) and what we are doing to mitigate these issues to create potable drinking water for the Town of Wadena.

ANALYSIS: Since being taken off the Precautionary Drinking Water Advisory at the beginning of the month, our numbers have been within standards. Through monitoring and extra backwashes when needed, we have been able to keep our filter turbidity low to enter the clear well. Flushing has also been utilized to keep these numbers down.

Our filter sample points have been ranging from 0.13-0.23 NTU which has kept our distribution turbidity down. The lowest numbers of turbidity in the distribution system leaving the plant have been the week of hydrant flushing, September 14-17, with 0.12-0.30 NTU. Filter turbidity is being closely monitored.

A pot perm bath for both filters was completed on September 10th.

We have also started doing raw water iron and manganese testing to better monitor the fluctuations we have been experiencing. We have been dosing our pot perm to accommodate fluctuations. Our pot perm dosage is set at 5.10mg/l down from 6.20 mg/l at the beginning of the month.

By the end of September, the clear well lid replacement will be complete. This gets us into compliance, which was flagged in our last inspection by the Environmental project officer (EPO).

A request has been submitted to Council to authorize the unbudgeted replacement of the pot perm dosing pump. This pump should be changed from a diaphragm type dosing pump to a peristaltic type dosing pump to eliminate siphoning issues.

TO: Mayor and Council

FROM: Alyshia Neuman, Manager of Works and Operations

DATE: September 11, 2020

RE: Water Treatment Plant Dosing Pump

ISSUE: The Water Treatment Plant needs a new potassium permanganate dosing pump.

BACKGROUND: In accordance with the P2018-011 Procurement and Purchasing Policy, non-budgeted items over $2,000 must be authorized by a resolution of Council. In addition, the competitive procurement process for services with value of $2,001 - $25,000 requires the Town to obtain at least two quotes.

P2018-008 Waterworks Rates Policy specifies that the infrastructure fees set out in the rates bylaw will be transferred annually to reserves when the funding is not needed to finance utilities infrastructure needs in the current year.

An update was provided to Council on the potassium permanganate dosing pump at the September 8, 2020 meeting.

ALTERNATIVES: 1) Council can allocate funds to finance the purchase of a new dosing pump. 2) Council can wait until 2021 to budget for a new pump.

FINANCIAL IMPLICATIONS: This item was not budgeted for in 2020. The cost of a new dosing pump ranges from $2,100 to $3,800 depending on whether a diaphragm pump or peristaltic pump is purchased.

2020 Water & Sewer Year to Date financials are attached. 2020 infrastructure fees can be used to fund the robotic cleaning and will result in a decreased transfer to the Utilities Reserve at the end of the year.

ANALYSIS: Over the last few months, Works & Operations have experienced siphonage issues with the current diaphragm pump as well as suspected improper dosage amounts used to treat raw water intake. We have been working on overhauling the chemical dosage system. This includes a secondary day tank with isolation valves that will include a calibration column for the new pump. The primary tank will be used for mixing chemical only.

A diaphragm dosing pump has been used for several years in the water treatment plant and has been replaced frequently, as there are several discarded pumps that have failed due to crystallization of the

potassium permanganate. Research was completed to compare our current diaphragm pump to a peristaltic pump for our application. This pump must be able to turn on and off with the plant as needed with a pre-set dosage and must not be able to siphon in any circumstance. A peristaltic pump does not siphon, has fewer parts and thus easier to troubleshoot and repair.

ADMINISTRATIVE RECOMMENDATION(S): “THAT the non-budgeted purchase of up to $4,000 for replacing the dosing pump at the water treatment plant be authorized.”

ATTACHMENT: 2020 Water & Sewer Revenues & Expenses – Year to Date

Page 2 of 2

WADENA Report Date Revenues & Expenditures for Water & Sewer 9/16/2020 12:03 PM As of September 30, 2020 Page 1

Last Year Year to Annual Date Budget REVENUES Water and Sewer 440-110-100 - UW Water Charges, Sales 196,300.16 156,743.98 201,000.00 440-110-101 - UW Infrastructure Fees 203,975.47 162,138.36 219,000.00 440-110-102 - UW Interest Revenue 955.80 317.63 1,200.00 440-120-200 - UW Custom Work, Equipment Rental 11,882.86 917.43 2,000.00 440-130-100 - UW Pumphouse Water Sales 769.00 585.00 800.00 440-140-100 - UW Connection Fees 1,175.00 1,200.00 1,000.00 440-140-400 - UW Sale of Supplies 1,015.92 (0.25) 440-220-100 - US Sewer Charges 108,186.56 84,592.28 118,000.00 440-230-100 - US Custom Work, Equipment Rental 328.56 3,684.11 5,500.00 Total Water and Sewer: 524,589.33 410,178.54 548,500.00

Transfer from Utilities Reserve 490-100-107 - Transfer from Reserves - Utilities 251,269.40 179,000.00 Total Transfer from Utilities Reserve: 251,269.40 0.00 179,000.00

Total REVENUES: 775,858.73 410,178.54 727,500.00

EXPENDITURES Water 580-110-110 - UW Salaries - Director 60,778.13 44,468.95 57,495.00 580-110-120 - UW Salaries - Labourer 113,840.14 59,944.96 94,910.00 580-120-110 - UW Benefits - Director 15,002.13 9,728.44 10,955.00 580-120-120 - UW Benefits - Labourer 31,600.66 14,219.41 11,530.00 580-210-100 - UW Advertising, Printing 242.54 549.36 500.00 580-230-100 - UW Staff Travel, Training 5,438.27 4,382.12 6,000.00 580-240-100 - UW Insurance, Vehicle Reg. 8,607.76 8,700.00 580-250-100 - UW Memberships, Sub. 115.24 500.00 1,200.00 580-285-100 - UW Building, Equip Repair 644.10 361.74 2,000.00 580-285-121 - UW Repair - Wells 2,000.00 580-285-125 - UW Repair - 11 - '09 GMC 1/2-ton 2,500.00 580-285-134 - UW Repair - Water Tower 1,314.74 1,500.00 580-285-140 - UW Repair - WTP 17,042.79 9,669.76 9,000.00 580-285-145 - UW Repair - Fire Hydrants 9,610.19 3,830.84 10,000.00 580-285-150 - UW Repair - Water Lines 125,149.92 3,749.75 20,000.00 580-285-155 - UW Repair - Curb-Stops 8,788.00 5,660.66 9,000.00 580-290-100 - UW Water Testing 3,132.70 3,506.38 3,500.00 580-295-100 - UW Contract Services - Other 10,520.60 580-295-110 - UW Connection Costs 855.95 73.55 2,000.00 580-300-110 - UW Heat, Power, Phone 51,697.97 34,019.02 54,000.00 580-410-100 - UW Off Supp, Pstg., Freight 5,250.48 3,605.73 4,500.00 580-430-100 - UW Mtls, Supplies - General 325.89 227.40 4,000.00 580-430-121 - UW Supplies - Wells 250.00 4,500.00 580-430-124 - UW Supplies - Water Tower 214.93 700.00 580-430-130 - UW Supplies - WTP 4,560.90 4,320.94 6,000.00 580-430-140 - UW Supplies - Water Lines 54,267.84 899.89 10,000.00 580-430-150 - UW Supplies - Fire Hydrants 1,592.82 2,226.11 7,000.00 580-440-115 - UW Water Meters 9,549.51 4,608.71 7,000.00 580-450-100 - UW Chemicals 18,737.21 16,545.72 20,000.00 580-600-120 - UW Capital - WTP 24,209.11 33,500.00 580-600-130 - UW Capital - Water Meters 17,698.56 WADENA Report Date Revenues & Expenditures for Water & Sewer 9/16/2020 12:03 PM As of September 30, 2020 Page 2

Last Year Year to Annual Date Budget 580-600-155 - UW Capital - Filter Media 44,657.27 580-600-165 - UW Capital - Wells 11,637.17 580-600-175 - UW Capital - Water Tower 180,860.00 580-800-110 - UW Allow for Uncollectible Acts. 889.72 900.00 Total Water: 794,629.20 271,553.48 404,890.00

Sewer 585-240-100 - US Insurance 2,500.00 2,672.24 2,700.00 585-285-110 - US Repair - Lift Station - Main 8,773.85 34,812.58 38,000.00 585-285-111 - US Repair - L.S - Kennedy / 3rd 7,818.39 2,193.66 5,200.00 585-285-120 - US Repair - Sewer Lines, Manholes 2,763.63 14,041.84 19,500.00 585-285-125 - US Line Clean-Out 7,973.20 9,926.89 16,000.00 585-285-130 - US Repair - Lagoon 1,485.00 1,500.00 585-285-140 - US Repairs/Maintenance - Equipment 1,740.36 2,500.00 585-290-200 - Quill Lakes Watershed Authority 3,200.00 3,200.00 3,200.00 585-430-110 - US Supplies - L.S - Main 1,436.25 2,571.03 4,000.00 585-430-111 - US Supplies - L.S- Kennedy 40.23 419.50 500.00 585-430-120 - US Supplies - Sewer Lines, Manholes 289.78 3,649.08 6,500.00 585-430-130 - US Supplies - Lagoon 4,000.00 585-450-100 - US Chemicals 8,767.10 2,988.72 8,000.00 585-600-114 - US Capital - Lift Station - Main 11,607.00 3,078.60 85,000.00 585-600-115 - US Capital - Kennedy Lift Station 11,583.15 585-600-123 - US Capital 72,610.00 73,000.00 Total Sewer: 66,752.58 155,389.50 269,600.00

Transfer to Utilities Reserve 590-110-107 - Transfer - Reserves - Utilities 201,954.40 203,975.00 Total Transfer to Utilities Reserve: 201,954.40 0.00 203,975.00

Total EXPENDITURES: 1,063,336.18 426,942.98 878,465.00

WATER & SEWER SURPLUS/(DEFICIT) (287,477.45) (16,764.44) (150,965.00)

TO: Mayor and Council

FROM: Alyshia Neuman, Manager of Works and Operations Jennifer Taylor, Chief Administrative Officer

DATE: September 16, 2020

RE: Water Treatment Plant Outside Professional Advice

ISSUE: Councillor Eliason has requested that Council consider seeking advice from an outside waterworks professional to diagnose the water treatment plant and prioritize repairs.

BACKGROUND: The 2016 Waterworks System Assessment confirms that Wadena’s waterworks system is aging and much of it may require replacement or significant maintenance in the next 15 years. Associated Engineering was hired to prepare a 2020 Waterworks System Assessment. Administration is reviewing a draft, but the report also recommends investigating the construction of a new water treatment plant in addition to optimizing the current treatment system and chemical dosages for removal of manganese and iron.

The Town also hired Associated Engineering to complete a Water Treatment Plant Upgrade Conceptual Design Report in 2020 (attached). This report provides a summary of the 2020 Waterworks System Assessment and was used to support the funding application to the Investing in Canada Infrastructure Program for a new plant. The funding application was not successful.

ALTERNATIVES: 1) Council can allocate funds to hire a consultant to provide additional advice. 2) Council can consider implementing the recommendations that have been provided in previous assessments.

FINANCIAL IMPLICATIONS: This item was not budgeted for in 2020. The cost of obtaining an additional assessment would likely depend on the scope of the work requested. In accordance with the P2018-011 Procurement and Purchasing Policy, non-budgeted items over $2,000 must be authorized by a resolution of Council. In addition, the competitive procurement process for services with value of $2,001 - $25,000 requires the Town to obtain at least two quotes.

ANALYSIS: The Town’s water treatment plant requires extensive maintenance to continue to reliably make potable water. TSL Mechanical, ATAP, and Municipal Utilities are all well-versed in water plant maintenance and operations and have been contacted to provide ballpark quotes to aid us in diagnosing the water

treatment plant and to prioritize repairs that are needed. At the time of writing this report, no quotes have been received.

ADMINISTRATIVE RECOMMENDATIONS: Feedback and direction from Council is requested on whether they wish to seek further advice and what the scope of the work would be. Consideration should also be given to implementing the recommendations provided in the existing reports.

ATTACHMENTS: Water Treatment Plant Upgrade Conceptual Design Report

Page 2 of 2

CONCEPTUAL DESIGN REPORT

Town of Wadena

Water Treatment Plant Upgrade Conceptual Design Report

MAY 2020

CONFIDENTIALITY AND © COPYRIGHT

This document is for the sole use of the addressee and Associated Engineering (Sask.) Ltd. The document contains proprietary and confidential information that shall not be reproduced in any manner or disclosed to or discussed with any other parties without the express written permission of Associated Engineering (Sask.) Ltd. Information in this document is to be considered the intellectual property of Associated Engineering (Sask.) Ltd. in accordance with Canadian copyright law.

This report was prepared by Associated Engineering (Sask.) Ltd. for the account of Town of Wadena. The material in it reflects Associated Engineering (Sask.) Ltd.’s best judgement, in the light of the information available to it, at the time of preparation. Any use which a third party makes of this report, or any reliance on or decisions to be made based on it, are the responsibility of such third parties. Associated Engineering (Sask.) Ltd. accepts no responsibility for damages, if any, suffered by any third party as a result of decisions made or actions based on this report. Table of Contents

TABLE OF CONTENTS

SECTION PAGE NO.

Table of Contents i List of Tables ii 1 Introduction 1 1.1 Background 1 1.2 Scope of Work 1 2 Population and Water Demand Analysis 1 2.1 Projected Water Demand 2 3 Water Quality and Treatment Assessment 2 3.1 Treatment Requirements 3 4 Existing Infrastructure 5 4.1 Raw Water Supply 5 4.2 Existing Treatment System 5 4.3 Wastewater Disposal 7 4.4 Treated Water Supply Storage and Distribution 7 5 Water System Assessment Finding 9 5.1 Water Quality Issues 9 5.2 Process Issues 10 5.3 Electrical and Controls Issues 10 6 Proposed Treatment System Upgrades 10 6.1 Proposed Upgrade – New Water Treatment Plant with Surface Water Provisions 10 6.2 Process Wastewater 11 7 Cost Estimate 12 8 Recommendations 12 Certification Page Appendix A - Drawings Appendix B - Cost Estimate

i Town of Wadena

LIST OF TABLES

PAGE NO.

Table 2-1 Population and Water Projection Results 2 Table 3-1 Water Quality 3 Table 4-1 Raw Water System Summary 5 Table 4-2 Water Treatment System Major Components 6 Table 4-3 Chemical Locations and Dosage 7 Table 4-4 Existing Treatment Process 9 Table 6-1 Option 2 - Projected Water Demand 11 Table 6-2 Projected Process Wastewater 12

ii Town of Wadena

1 INTRODUCTION

Associated Engineering (AE) has been engaged by the Town of Wadena (the Town) to complete a conceptual design and cost estimate for Water Treatment Plant upgrades necessary to address issues identified in the 2015 Waterworks System Assessment prepared by KGS Group as well as those identified by AE resulting from the site visit on March 6, 2020 and the subsequent review of background information made available to AE by the Town. This report includes a population analysis, water demand projections, a water quality review, an analysis of the existing water treatment process, as well as a conceptual design for recommended upgrades to the existing treatment system, including a Class D cost estimate. AE is also providing the 2020 Waterworks System Assessment for the Town in parallel with this Conceptual Design Report.

1.1 Background The Town of Wadena is located on the border of the Quill Lakes, approximately 237 km east of Saskatoon at the intersection of Highway 5 and 35. The current water supply system for the Town consists of two wells located approximately 6 km south of the Town along Highway 35. At the time of this report, the Town was in the process of conducting GUDI (Groundwater Under the Direct Influence of Surface Water) assessments on the groundwater supply. (in accordance with WSA EPB 284). Based on the results of Phase 1 and 2 of the GUDI assessment, the Town has recently self-declared the supply as GUDI rather than proceeding with Phase 3 assessments.

The WTP was originally designed in 1961 as a groundwater treatment plant and was expanded in 1987. The expanded area now houses the The existing treatment process includes aeration, chemical oxidation, detention, followed by filtration and disinfection. The raw water flows through the tray aerator into the detention tank. Potassium permanganate is injected into the bottom of the detention tank for chemical oxidation. From the detention tank water overflows into two gravity filters. A chlorine gas solution is injected into the combined filter effluent for primary disinfection. Treated water is stored in the buried reservoir located behind the plant, water tower and Clearwell underneath the WTP building.

1.2 Scope of Work 00.docx

- The scope of this conceptual design is to review the available information, assess the existing treatment process, 4376 - recommend upgrades and provide a cost estimate for the recommended upgrades. The report will then be used by the Town to apply for grant funding for the project.

2 POPULATION AND WATER DEMAND ANALYSIS

The water treatment system for the Town must be able to provide a sufficient water supply to all residents and

businesses. Since the population of any community changes with time, it is important to ensure that a water system is Conceptual Design Report 2020 for Design Report Conceptual \ capable of providing enough capacity to support a growing population.

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2.1 Projected Water Demand A historical water demand analysis and water demand projection were prepared and will be presented in the 2020 Waterworks System Assessment (WSA) Report. The following parameters from that report are used to predict the growth of the community and the related water demand projects for a 20-year design horizon. • A baseline 2020 population of 1134 people as provided by the Town. • An annual growth rate of 0.5%. • A per capita potable water demand of 510 L/cap-day which represents the 90th percentile of historical usage. • A maximum day demand of 1.7 based on historical records. • A peak hour factor of 3.75 based on Community Use Records for a community with a population between 1,001 and 2,000.

Results of the population and water projections are summarized in the table below:

Table 2-1 Population and Water Projection Results

2030 2040 Year 2020 (10-year design (20-year design horizon) horizon) Population 1134 1192 1253 Average Day Potable Water Demand 578 (7.3 L/s) 608 (7.7 L/s) 639 (8.1 L/s) (m3/day)1 Annual Potable Water Demand (ML) 211 222 233 Maximum Day Potable Water Demand 983 (12.4 L/s) 1033 (13.0 L/s) 1,086 (13.7 L/s) (m3/day)1 Peak Hour Potable Water Demand (L/s)2 25.1 26.4 27.7 Notes: 1 22-hrs for maximum day and average day demand calculations for backwashes 2 24-hrs for peak hour demand.

3 WATER QUALITY AND TREATMENT ASSESSMENT

All drinking water in the province of Saskatchewan is subject to the standards that have been established by the Water Security Agency (WSA) in the Saskatchewan Drinking Water Quality Standard and Objectives (SDWQSO). The WSA has established limits for microbiological, chemical and physical parameters. Each parameter limit has been classified as either a maximum acceptable concentration (MAC), interim acceptable concentration (IMAC) or an aesthetic objective (AO).

2 Town of Wadena

Table 3-1 Water Quality

Raw Drinking Water Raw Water Raw Water Potable Water Standards and Well No. 4 Well No. 6 Water Header Objectives Parameter WSA1 Health 2020 2020 2020 2020 Canada2

Arsenic (mg/L) 0.0269 0.0162 0.002 0.01000 0.01000 Lead (mg/L) 0.0003 0.0005 0.0002 0.01000 0.01000 Iron (mg/L) 2.6 2.7 0.2 0.300 <0.300 Manganese (mg/L) 0.42 0.46 0.13 0.05000 <0.05000 Sodium (mg/L) 54 52 51 300 <200 Magnesium (mg/L) 78 83 83 200.0 N/A Total Dissolved Solids (mg/L) 1,332 1,392 1,401 1,500 500 None Total Hardness (mg/L) 753 811 809 800 Stated Total Alkalinity (mg/L, as None 432 442 433 500 Calcium Carbonate) Stated Total Ammonia (mg/L) - - 0.78 - - - Total Organic Carbons (TOC) 3.6 Turbidity - - - 0.53 <0.3 - Notes: 1 Taken from Saskatchewan Water Security Agency’s Drinking Water Quality Standards and Objectives unless otherwise indicated. 2 Taken from Health Canada’s Guidelines for Canadian Drinking Water. 3 Average treated water turbidty in 2019.

Health Canada guidelines establish non-mandatory, health-based parameter benchmarks for drinking water quality. The provinces and territories use the guidelines to establish mandatory standards or aesthetic objectives within each province or territory.

Treated water quality records were compared to the SDWQSO and Health Canada’s Guideline for Canadian Drinking

Water to determine the effectiveness of the current processes. The test results were obtained from the SaskH2O Website.

3.1 Treatment Requirements 3.1.1 Iron and Manganese SDWQSO and Health Canada’s aesthetic objective (AO) for iron and manganese are 0.3 mg/L and 0.05 mg/L, respectively. In groundwater treatment processes, iron and manganese that have not been fully oxidized from their soluble forms into solid particles prior to or during filtration, are one of the leading causes of post-filtration turbidity. The reduction of iron and manganese results in decreased colour, taste and odour of water, as well as reducing the staining of laundry and plumbing fixtures.

3 Town of Wadena

The iron level in the raw water ranges from 2.6 mg/L to 2.7 mg/L and manganese levels in raw water range from 0.42 mg/L to 0.46 mg/L. The current treatment process is effective at reducing iron below 0.3 mg/L but based on the operator logs and the latest test of the distribution has difficulty removing manganese below 0.05 mg/L.

It is recommended that a water treatment process can reduce both iron and manganese levels to below Health Canada’s AO. The soluble forms of iron and manganese need to be oxidized into their insoluble forms and then removed by filtration technologies such as manganese-greensand filtration, biological filtration or hollow fiber membrane filtration. It should be noted that arsenic levels in the raw water exceed the provincial maximum acceptable concentration (MAC) of 10 ug/L however, the oxidation and filtration treatment process for iron and manganese typically also reduces arsenic. Water quality records would suggest that this is in fact occurring as treated water arsenic levels are 2 ug/L.

3.1.2 Ammonia The naturally occurring ammonia in the groundwater consumes free chlorine in the disinfection process, creating a combined chlorine or chloramine residual. Since free chlorine is consumed by ammonia, the ratio of free chlorine to total chlorine is very low when ammonia is present in the water, and chlorine dosage has not been high enough to ‘break’ the ammonia (also known as breakpoint). If the ratio of free chlorine to total chlorine is less than 10% to 20%, breakpoint has not been achieved, and the resulting free chlorine residual is generally considered inaccurate due to the interference that chlorine residuals have on the diethyl-p-phenylene diamine (DPD) test result for free chlorine. An unreliable free chlorine residual in turn results in an unreliable primary disinfection log credit. A stable free chlorine is one that makes up 70% to 80% of the total chlorine. If ammonia is present in the water, a stable free chlorine residual can only be obtained if breakpoint chlorination is achieved. For breakpoint to be achieved, a chlorine dose of eight (8) to ten (10) times the ammonia presence is required in addition to whatever constituents are present in the raw water that will consume or combine with chlorine. The current system is not able to remove the high amounts of ammonia without breakpoint chlorination. Levels of ammonia can be reduced with varying levels of success by air stripping, adsorption, biological treatment and demineralization processes. Recent test results of chlorine residual leaving the plant indicate a free chlorine residual of 1.0 mg/L and total chlorine residual is 1.3 mg/L. This would suggest that breakpoint is being achieved currently.

3.1.3 Turbidity For GUDI sources treatment guidelines require testing of raw water turbidity well as potable water. If the raw water turbidity levels are equal to or greater than 1.5 NTU, turbidity levels in the treated water should not exceed 0.3 NTU, and should never exceed 1.0 NTU. If the monthly average of the daily raw water source is less than 1.5 then turbidity levels in the treated water should not exceed 0.2 NTU and should never exceed 1.0 NTU. Raw water turbidity is not recorded for the plant as it has not been required as a groundwater plant, however, now that the Town has self- declared GUDI they must test raw water turbidity daily. Based on the 2019 operator logs the average turbidity in the potable water was 0.5 and the turbidity of the treated water was rarely below 0.3 NTU.

4 Town of Wadena

4 EXISTING INFRASTRUCTURE

4.1 Raw Water Supply The Town’s water is supplied to the water treatment plant through two shallow groundwater wells, Well No. 4 and Well No. 6. Both wells are located approximately 6 km south of the town along Highway 35. A 200 mm PVC line connects Well No. 4 to the supply main inside the well house and Well No. 6 is connected to Well No. 4. The Town also has Well No. 5 on the permit but does not use it as its capacity has worsened and it requires rehabilitation. The water is pumped through a 200 mm polyethylene line that was installed in 2002 from the well sites to the WTP. Details on the Town’s wells are summarized in Table 4-1 below:

Table 4-1 Raw Water System Summary

Item Well No. 4 Well No. 6 Year constructed 2002 2010 Well depth 18 m 27 m Maximum well yield capacity - - Recommended pumping rate - 11.4 Casing 200 mm nominal PVC 200 mm nominal PVC 7.6 m stainless-steel 10.6 m stainless -steel Screen 200 mm diameter 200 mm diameter

The Town has performed Groundwater Under the Direct Influence of Surface Water (GUDI) assessments up to the Phase 3 assessment and recently self-declared GUDI status. The raw water wells do not have backup power and in the event of a power outage cannot provide the WTP with raw water.

4.2 Existing Treatment System The WTP was originally constructed in the early 1960’s and is located on the south side of the town. The building is constructed of concrete blocks and was expanded in 1987. The expansion now houses the distribution pumps and separate chlorine room. The building consists of two levels, the main (ground floor) level, and the elevated filter level. The ground floor level houses the electrical, workbenches and process piping and electrical. The filter level houses the aerator as well as the air blower. The treatment process consists of chemical addition, aeration, detention, and direct filtration followed by disinfection. There is no backup power generator at the WTP and in the event of a power outage distribution pressure is maintained by the water tower’s head pressure until the engine driven standby pump can be turned on manually.

A flow diagram of the existing process is included in Appendix A. The process equipment includes chemical feed equipment, one aerator, one detention tank and two gravity filters.

5 Town of Wadena

The 200 mm supply line enters the WTP flows through a tray aerator. After the aerator the water flows through a 35 m3 retention tank that is reported to have baffles for additional detention time for chemical oxidation. Potassium permanganate is added to the bottom of the retention chamber for chemical oxidation. After the retention tank the water is split between two concrete gravity filters. After the gravity filters the treated water is pumped from filter effluent pumps to the plant clearwell/distribution pumpwell which is connected to the treated water storage reservoir. Before entering the clearwell, the filter effluent is dosed with a chlorine gas solution for primary disinfection. There is a blower which is used in conjunction with the standby distribution pump to backwash the filters. While one filter is being backwashed the other remains online. Currently there is no filter rinse to waste piping to allow the filters to ripen before discharging to the reservoir and may result in elevated turbidity in treated water. The filter piping, valves and effluent pumps are corroded and in need of replacement.

Major components of the water treatment system are summarized in the following table:

Table 4-2 Water Treatment System Major Components

Component Description • Quantity: one Aerator • Size: 1.524 m x 1.524 m • Design capacity: 104 m3/hr • Quantity: one Aerator Fan • Capacity: 1600 cfm • Motor: 1/3 hp @ 3450 rpm • Quantity: one • Storage Volume: 35 m3 Retention Tank • Baffles: Three cedar baffle walls • Detention time at design capacity: 30 min • Quantity: two • Size: 2.4 m (L) × 2.4 m (W) Gravity Filter • Filter loading rate: 7.5 m/hr (2.5 usgpm/ft2) • Filtration rate: 12.3 L/s per filter • Backwash Rate: 36 m/hr • Quantity: two Effluent Pump • Goulds model: 3656 with 5 hp motor • Quantity: one Air Scour Blower • Cord Model: CA3-9, 300 cfm at 5 psi, 3 hp

6 Town of Wadena

A summary of the chemical and their dosages are provided in Table 4-3 below:

Table 4-3 Chemical Locations and Dosage

Chemical/Injection Location Storage Chemical Dosage Potassium Permanganate/ Bottom of retention chamber Liquid Solution 5.00 – 7.15 mg/L Chlorine Gas Solution/ North Filter Effluent Chlorine Gas 5.6 mg/L Note: Dosages provided by the Town

4.3 Wastewater Disposal The primary source of wastewater for the plant is from backwashing the filters and for the sink. All wastewater from the plant enters a sump located next to the filters which gravity drains to the communities existing sanitary system and sewage pumping station, located beside the plant.

4.4 Treated Water Supply Storage and Distribution Treated water flows from the filters into the clearwell located below the WTP. There is an additional underground storage reservoir located next to the existing clearwell.

4.4.1 Treated Water Supply Lines and Pumping Stations There are two 20 hp vertical turbine distribution pumps in the WTP which draw water from the clearwell and convey it to the water distribution system. The Town also has a standby natural gas driven engine pump in the event of a power outage, but this pump is required to be started manually. The distribution pressure is maintained temporarily until the standby pump can be started by the head pressure from the water tower. The pumps are used to maintain a distribution pressure of 32 m (46 psi). The table below summarizes details for the two distribution pumps and one standby pump.

Component Description • Goulds Pump Model: VIT-CT Distribution Pump No. 1 • Capacity: 20.2 L/s @ 45 m TDH • Motor: 20 hp • Goulds Pump Model: VIT-CT Distribution Pump No. 2 • Capacity: 20.2 L/s @ 45 m TDH • Motor: 20 hp • 80 hp natural gas engine driven pump Standby Pump • Capacity: unknown

7 Town of Wadena

4.4.2 Treated Water Storage The Town has one below ground potable water storage reservoir, a water tower as well as a clearwell that is used for pumping. The reservoir is located just behind the WTP and has a storage capacity of 1135 m3. The water tower has a storage capacity of 227 m3 and the clearwell located underneath the WTP has a capacity of 227 m3. A circulation pump and heater were installed in the water tower in 2012 and 2014, respectively. The treated water reservoir has an overflow that drains directly to the towns sanitary system, this should be blocked off to prevent backflow into the reservoir. A 250 mm steel pipe connects the reservoir to the clearwell which has a knife gate valve to allow the reservoir to be isolated from the clearwell.

4.4.3 Treatment and Disinfection Log Credit The Water Security Agency (Waterworks Design Standard, EPB 501) requires that all groundwater under direct influence of surface water (GUDI) facilities need to be adequately treated and disinfected on a continuous basis to ensure greater than or equal to 99.99% (4-log) inactivation of virus and 99.9% (3-log) inactivation of Giardia and Cryptosporidium. A minimum of 0.5-log Giardia and 2-log virus must be provided by the disinfection process. The Town recently self declared GUDI status after failing Phase 1 and 2 GUDI assessments. The existing treatment system of aeration, detention and filtration currently does not offer any log removal/inactivation credits for Giardia, Cryptosporidium or virus as it was designed for groundwater use. Therefore the current treatment system is not appropriate for a GUDI plant. Disinfection using chlorine is only capable of providing disinfection credits against giardia and viruses, but in order to obtain this credit, there must be a minimum free chlorine residual in place for a minimum contact time before entering the distribution system. This is referred to as CT (concentration x time).

The existing treatment process and storage volume with log removal/inactivation credits gained from primary disinfection is summarized in the table below.

8 Town of Wadena

Table 4-4 Existing Treatment Process

Parameter Units Value Comments Peak Hour Flow L/s 23.1 50% of clearwell volume as flow is not 50% of Effective Storage Volume L 454,000 forced to flow through reservoir Baffle Factor n/a 0.1 No baffling Lowest concentration required by Free Chlorine Residual mg/L 0.1 Permit to Operate Lowest Temperature °C 5 Lowest Estimated Temperature 7.86 highest recorded from SaskH20 Highest Reported pH 7.86 Records in last 10 years Total Detention Time min 75 Contact Time (T10) min 8 Calculated CT mg/L-min 0.8 Contact time available in system Achieves 4-log inactivation of viruses Required CT, Viruses mg/L-min 8.0 at pH 6.0-9.0 and temperature 5°C Achieves 3-log inactivation of Giardia Required CT, Giardia mg/L-min 189.0 at pH 7.86 and temperature 5°C

5 WATER SYSTEM ASSESSMENT FINDING

5.1 Water Quality Issues The current treatment process is effective at removing the iron from the raw water, however it is not effective at removing manganese from the treated water. The manganese and iron in the raw water may require additional detention time to allow for chemical oxidation of the manganese, or if organically bound, may require more advanced treatment.

The other main water quality issue is the Town has recently self-declared GUDI status while not having the treatment capabilities for a surface water/GUDI source. Currently the only form of log removal/inactivation of virus and giardia is through primary disinfection, which is significantly compromised by the fact that all disinfected water initially enters the clearwell before entering the large reservoir, and therefore any contact time provided in the large reservoir cannot be considered in the CT calculations. The current treatment and disinfection system also does not provide any removal credit for Cryptosporidium, which require chemically assisted clarification and filtration or membrane filtration, typically part of a surface water plant.

Maximum allowable filtered water turbidity for a GUDI source is 0.3 NTU. The existing treatment system is not able to maintain filtered water turbidity below this limit.

9 Town of Wadena

5.2 Process Issues Currently the WTP uses the standby pump for backwashing the filters it is unknown what the capacity of this standby pump is so the filters may not have sufficient backwash flow rate. A separate pump for backwashing purposes would remedy this issue and allow backwashing during peak distribution demand periods. Additionally, there is no piping to allow filter rinse to waste after backwashing. This does not allow filters to ripen before discharging to the reservoir and may result in high turbidity levels in the treated water. The piping, valves and instrumentation are all badly corroded and in need of replacement in the filter gallery. The reservoir overflow is directly connected to the towns sanitary system and it is recommended that this be disconnected to prevent potential cross contamination from the sanitary to the reservoir. The treated water from the filters flows directly into the clearwell, where it is pumped from. Nothing is forcing the treated water to the reservoir which reduces the contact time available in the system.

5.3 Electrical and Controls Issues The main concern with the electrical system is the effects of a corrosive environment. The initial effects are unreliable operation of the equipment and accelerated deterioration. Longer term corrosion can result in safety issues from arcing contactors and breakers. The other main concern is that the area is congested making servicing difficult, as well as limiting expansion to support new process equipment.

6 PROPOSED TREATMENT SYSTEM UPGRADES

Based on the findings of the assessment, the most significant WTP issues are the inability to keep filtered water turbidity below 0.3 NTU, the inability to obtain the required log removal/inactivation credits from their existing treatment system as it was designed for groundwater purposes, as well and the inability to reduce the manganese levels in the treated water below the required aesthetic limit. The current capacity of the plant is sufficient, but the equipment has aged and is likely nearing the end of its usable lifespan. To address these issues, we proposed the following upgrade/replacement to the treatment system.

6.1 Proposed Upgrade – New Water Treatment Plant with Surface Water Provisions If continued use of the shallow GUDI wells is anticipated, then the new WTP must be a surface water treatment plant. If the town wishes to consider switching to new, deeper groundwater wells, then a new groundwater treatment plant is required. For the purpose of this exercise, we would propose a new reverse osmosis treatment system, with upstream oxidation and filtration and downstream UV disinfection and chlorination.

10 Town of Wadena

The proposed new WTP will consist of chemical oxidation, detention, manganese greensand filtration, followed by reverse osmosis (RO) membrane filtration. A UV system will be provisioned for following the RO membrane to achieve log removal/inactivation of Giardia and Cryptosporidium oocysts. Iron, manganese and arsenic will be converted from soluble form to insoluble form with potassium permanganate oxidation, with new above ground steel detention tanks providing time for the chemical reaction to occur. The filter effluent would flow into a membrane transfer/backwash supply tank. This tank will allow the filters to be backwashed with filtered water that has not yet been run through the RO membrane system. The tank will also hydraulically disconnect the filtration process from the membrane process. A transfer pump will pump water from the transfer tank to the RO membrane system for demineralization and ammonia removal. Anti-scalant will be fed into the membrane feed water to inhibit potential scaling on the membrane surfaces. Provisions for the addition of sodium bisulphate in the membrane influent will be included to ensure no oxidant remains in the membrane feed water as this would damage the membrane surfaces. A UV system may be required following the RO membrane filtration in order to achieve the required log removal credits for Giardia and Cryptosporidium should the source remain a GUDI supply. Sodium hypochlorite will be used for disinfection. Two new pumpwells would be constructed to allow isolation of any reservoir while still allowing for distribution pumping. The proposed process flow diagram, floor plan and site plan can be seen in Appendix A.

Table 6-1 Option 2 - Projected Water Demand

2020 2040 Maximum Day Potable Water Demand (m3/day)1 983 (12.4 L/s) 1,086 (13.7 L/s) Maximum Day Raw Water Demand2 1,380 (17.4 L/s) 1,524 (19.3 L/s) Notes: 1 22-hrs for maximum day and calculation for backwash. 2 The raw water demand is calculated based on RO membrane 75% recovery rate and 5% additional required for filter backwashing.

Given the RO membrane recovery rate of 75%, an additional well will be required for this upgrade option to meet the design capacity with the largest well out of service. Well rehabilitation and well capacity pumping tests are also recommended for both wells to confirm the current service condition. Additionally, it is recommended to investigate finding a true groundwater source by drilling deeper wells. If this is possible then the UV system would not be required.

6.2 Process Wastewater Water usage can be used to estimate the wastewater generated. Wastewater can be composed of process wastewater from the treatment plant, sanitary waste from water users and extraneous such as weeping tile, sump pumps, and surface drainage. Conservatively, wastewater generation rates have assumed 100% of raw water usage of the Town is returned to the sanitary sewer to provide allowances for inflow and infiltration. The projection of potable water demand and process wastewater generated from the WTP from the proposed upgrades to the WTP are summarized in the table below:

11 Town of Wadena

Table 6-2 Projected Process Wastewater

Maximum Maximum Maximum Average Day Annual 220-day Day Day Potable Day Raw Wastewater Wastewater Wastewater Year Wastewater Water Water Generated Generated1 Generated1 Generated (m3/day) (m3/day) (m3/day) (ML) (ML) (m3/day)2 2020 983 1,380 1,380 812 296 179 2040 1,086 1,525 1,525 897 327 197 Notes: 1 Based on average day wastewater. 2 Total wastewater generated is assumed to be raw water usage.

A further assessment of the existing wastewater lagoon system is required to determine if it has the required capacity for the proposed upgrade, or if an expansion to the system is required.

7 COST ESTIMATE

A Class D cost estimate has been prepared to identify the expected cost of construction for a new WTP for the Town. The estimated total project cost is $9.60M, which includes a 30% contingency, 15% for engineering and 6% PST. A detailed breakdown of the cost can be seen in Appendix B.

8 RECOMMENDATIONS

Based on the above discussion, we recommend that the Town proceed with the construction of a new water treatment plant. The new plant would include new pumpwells, a transfer tank, a new building which will house a new electrical room and backup generator and an area for the new detention tanks, greensand filter, RO membrane filtration system and will have provisional space for a UV system in the event it is required for surface water treatment. We also recommend investigating further if deeper wells that are not under the influence of surface water are possible to be used for the raw water supply.

12 Town of Wadena

CERTIFICATION PAGE

This report presents our findings regarding the Town of Wadena Water Treatment Plant Upgrade. Conceptual Design Report

Respectfully submitted,

Prepared by: Reviewed by:

Jason St. Germain Peter Hooge, M.Sc., P.Eng. Engineer-In-Training Senior Project Manager

Process 06211

May 12, 2020

Town of Wadena

APPENDIX A - DRAWINGS

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C: A-1 IF NOT 25 mm ADJUST SCALES 25 mm SCALE(S) SHOWN ARE INTENDED FOR TABLOID (11X17) SIZE DRAWINGS UNLESS NOTED OTHERWISE

KMnO4

BLOWER

AERATOR

GRAVITY FILTER

FILTER EFFLUENT PUMPS ENGINE DISTRIBUTION SYSTEM DRIVEN AND WATER TOWER PUMP DP-1 DP-2

CHLORINE GAS SOLUTION DETENTION CHAMBER

CLEARWELL EXISTING RESERVOIR M M

BLOWER WELL NO. 4 WELL NO. 6

GRAVITY FILTER

FILTER EFFLUENT PUMPS

BACKWASH WASTE TO SANITARY KROWCHENKOB SAVED BY: 3/17/2020 4:40:26 PM 3/17/2020 4:42:20 PM q:\2020-4376-00\proc\model\4376-00-d-701.dwg

SAVE DATE: PLOT DATE: DWG PATH: AE PROJECT No 20204376-00 FIGURE 1 SCAE NTS APPROVED J. ST. GERMAIN TOWN OF WADENA DATE 2020MAR16 REV A DESCRIPTION ISSUED FOR PROCESS FLOW DIAGRAM FEASIBILITY STUDY EXISTING WATER TREATMENT

IF NOT 25 mm ADJUST SCALES 25 mm SCALE(S) SHOWN ARE INTENDED FOR TABLOID (11X17) SIZE DRAWINGS UNLESS NOTED OTHERWISE

GRAVITY TO SEWER

KMNO4 WASTE PIT

FILTER TO WASTE

EXISTING 200 mm PVC RAW WATER SUPPLY RO CHLORINE CONCENTRATE

RO BYPASS ANTISCALANT AND SODIUM BISULFITE

2 x 3000 mm RO SUPPLY MANGANESE GREENSAND PUMPS (x 2) FILTERS REVERSE OSMOSIS MEMBRANE SYSTEM PROVISIONAL BACKWASH SUPPLY UV SYSTEM NOH

DETENTION TANK

BLOWER

M M M

EXISTING EXISTING NEW RESERVOIR WELL NO. 4 WELL NO. 6 FUTURE WELLS RESERVOIR CLEARWELL TRANSFER TANK

TO DISTRIBUTION / WATER TOWER

PUMP WELL A PUMP WELL B KROWCHENKOB SAVED BY: 3/17/2020 4:40:26 PM 3/17/2020 4:42:21 PM q:\2020-4376-00\proc\model\4376-00-d-701.dwg

SAVE DATE: PLOT DATE: DWG PATH: AE PROJECT No 20204376-00 FIGURE 2 SCAE NTS APPROVED J. ST. GERMAIN TOWN OF WADENA DATE 2020MAR16 REV A DESCRIPTION ISSUED FOR PROCESS FLOW DIAGRAM FEASIBILITY STUDY PROPOSED WATER TREATMENT UPGRADES

PLOT DATE: 3/24/2020 9:02:51 AM SAVE DATE: 3/24/2020 9:02:15 AM SAVED BY: TANGJA DWG PATH: q:\2020-4376-00\civl\model\4376-00-c-701.dwg IF NOT25mmADJUSTSCALES 25 mm SCALE(S) SHOWNAREINTENDEDFORTABLOID(11X17)SIZEDRAWINGSUNLESSNOTEDOTHERWISE

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RW RW TREATMENT PROPOSED WATER PLANT 1.500 S PW SS POLY FORCELINE EXISTING RESERVOIR PW LINETOANDFROM PW RESERVOIR 32 mm EXISTING SEWAGE LIFT S WET WELL EXISTING

STATION EXISTING SS PW SS 1 - PLAN SITE G PVC FORCEMAIN 150 mmCL 200 mmCL150 AC FORCEMAIN TREATMENT EXISTING

W PW WATER PLANT SS SS

W W FM PLANT ISOPERATED DEMOLISHED AFTERNEW DECOMMISSIONED AND EXISTING WTPTOBE SERVICE TODRYPIT 3 mmBURIEDCOPPER 25 mmWATER WATER SERVICETOWETPIT 1:200 G PW G W SS S FM FM SS 200 mm RW G PW G W SS SS

150 mm N/G G G G G G G G G G RW

PW W

SS SS SS SS SS 30 mmSS SEWER MAIN S S SS

MAIN STREET W W W RW PW LINE TIE INTOEXISTING 200 mmPEWATERSUPPLYMAIN SS W DESCRIPTION REV DATE SCAE APPROVED AE PROJECTNo

RW

SS SS SS SS S W

RW

W W W W W WATERW MAIN W

RW RW

RW RW RW ISSUED FORREPORT RW A 2020MAR20 J. ST.GERMAIN AS SHOWN 20204376-00 DRAFT FIGURE C-701 SITE PLAN CIVIL WADENA WSA PLOT DATE: 3/20/2020 11:12:27 AM SAVE DATE: 3/20/2020 11:11:35 AM SAVED BY: TANGJA DWG PATH: q:\2020-4376-00\proc\model\4376-00-d-703.d IF NOT25mmADJUSTSCALES 25 mm SCALE(S) SHOWNAREINTENDEDFORTABLOID(11X17)SIZEDRAWINGSUNLESSNOTEDOTHERWISE TRANSFER TANK BACKWASH AND (BELOW)

25000

200 mm RW FUTURE RW PUMPS TRANSFER PUMP BACKWASH FILTER FILTER DETENTION DETENTION GS GS TANK TANK PIT DRY BLOWER PUMPWELL A (BELOW) 1 - PLAN DISTRIBUTION RESERVOIR WW TANK (BELOW) (BELOW) PUMP RO UV 18500 STANDBY SCALE: 1:75 PUMPS DISTRIBUTION PUMPWELL B PUMP

CONTROL (BELOW) PANEL W/R CIP GENERATOR OFFICE, LAB, ELECTRICAL CHEMICAL CONTROL ROOM ROOM ROOM ROOM MCC / DISTRIBUTION TO EXISTING SYSTEM VALVE PIT MANHOLE TO DESCRIPTION REV DATE SCAE APPROVED AE PROJECTNo RESERVOIR RESERVOIR FROM EXISTING TO EXISTING ISSUED FORREPORT A 2020MAR20 J. ST.GERMAIN AS SHOWN 20204376-00 DRAFT FIGURE D-703 PROPOSED FLOOR PLAN PROCESS TOWN OFWADENA Town of Wadena

APPENDIX B - COST ESTIMATE

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C: B-1 Client: Town of Wadena By: Jason St. Germain Project: Town of Wadena WTP Upgrades Chk'd: Project No.: 2020-4376-00 File No.: Subject: Conceptual Cost Estimate Date: 2020-04-30

Item Description Unit Qty. Unit Price Extension 1 General Requirments 1.1 General LS 12% $ 669,000.00 $ 669,000.00

Subtotal 1 - General Requirements $ 669,000.00 2 Building/Structural 2.1 New WTP building LS 1 $ 1,000,000.00 $ 1,000,000.00 2.2 Pumpwell/Wastetank/transfer tank LS 1 $ 1,100,000.00 $ 1,100,000.00 Subtotal 2 - Building / Structural $ 2,100,000.00 3 Process 3.1 Raw Water supply system LS 1 $800,000 $ 800,000.00 3.2 Treatment system including (GS filters, detetion, ro, UV) LS 1 $1,200,000 $ 1,200,000.00 3.4 Transfer Pumps EA 2 $25,000 $ 50,000.00 3.5 Backwash pump LS 1 $35,000 $ 35,000.00 3.6 New distirbution pump/standby pump EA 4 $35,000 $ 140,000.00 3.7 Process piping valves and flanges LS 1 $200,000 $ 200,000.00

Subtotal 3 - Process $ 2,425,000.00 4 Building Mechanical 4.1 Building Mechanical LS 1 $250,000 $ 250,000.00

Subtotal 4 - Building Mechanical $ 250,000.00 5 Electrical and Controls 5.1 E&IC LS 1 $ 800,000.00 $ 800,000.00 $ - Subtotal 5 - Electrical and Controls $ 800,000.00 Combined Subtotal (Rounded to Nearest $1,000) $ 6,244,000.00 Contingency (30% Rounded to Nearest $1,000) $ 1,873,000.00 Engineering (15%) $ 937,000.00 PST (6%) $ 544,000.00 Total (Rounded to Nearest $1,000) $ 9,598,000.00 Notes: GST is excluded.

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TO: Mayor and Council

FROM: Alyshia Neuman, Manager of Works and Operations

DATE: September 15, 2020

RE: Tool Cat Repair

ISSUE: The Tool cat needs repairs that were not budgeted for in the 2020 calendar year.

BACKGROUND: In accordance with the P2018-011 Procurement and Purchasing Policy, non-budgeted items over $2,000 must be authorized by a resolution of Council. In addition, the competitive procurement process for services with value of $2,001 - $25,000 requires the Town to obtain at least two quotes.

ALTERNATIVES: 1) Council can allocate funds to repair the tool cat. 2) Council can wait and budget for repairs in 2021.

FINANCIAL IMPLICATIONS: This item was not budgeted for in 2020 and was intended to be repaired in 2021. The amount remaining in the GL account 530-290-114 TS-Repair- Tool cat is $1,413 and the amount needed to repair the machine is $4,000. Year to date revenues in Transportation exceed the budget by $1,580 and the remaining $1,000 needed can be absorbed in other Transportation budget lines (TS Financials attached).

ANALYSIS: We have done some maintenance on the Tool cat but the hubs on the wheels have finally let go and the tires are sitting at an outward angle, this was intended to be fixed in 2021, but did not make it. We need: • Bearings, a new shaft, boot kits for both wheels, an arm, ball joint and snap rings.

We use the Tool cat for multiple jobs around town including snow removal. The machine has been down for approximately 3 weeks and we have seen an impact and we are worried the effect over the winter it will have not having access to this machine. Without it we will not be able to clean main street sidewalks for the businesses for one example.

ADMINISTRATIVE RECOMMENDATION(S): “THAT the non-budgeted purchase of up to $4,000 for repair the tool cat be authorized.”

ATTACHMENT: 2020 TS Financials Year to Date – Sept 16, 2020

Wadena Report Date Revenues & Expenditures forTransportation 9/16/2020 3:33 PM As of September 30, 2020 Page 1

Last year Year to Date Current Budget Budget Remaining REVENUES 420-100-100 - TS Custom Work, Equipment Rental 1,417.23 3,068.00 1,500.00 1,568.00 420-200-500 - TS Sale of Supplies 97.50 212.19 200.00 12.19

Total REVENUES: 1,514.73 3,280.19 1,700.00 1,580.19

EXPENDITURES Salaries 530-110-120 - TS Salaries 65,043.34 69,759.64 112,420.00 42,660.36 530-120-120 - TS Benefits 16,100.80 17,756.10 21,060.00 3,303.90 Prof/Contract Services 530-210-110 - TS Pavement Repair 23,474.22 24,000.00 525.78 530-210-120 - TS Property, Street Mnt. 1,237.53 437.17 3,000.00 2,562.83 530-210-145 - TS Snow Removal Contracted 5,645.02 9,937.50 20,000.00 10,062.50 530-210-150 - TS Flood Control 292.50 2,000.00 1,707.50 530-240-100 - TS Advertising 396.70 183.52 400.00 216.48 530-250-110 - TS Staff Travel, Training 475.00 225.00 500.00 275.00 530-260-100 - TS Vehicle Insurance 11,043.76 15,119.08 15,500.00 380.92 530-260-101 - TS Airstrip - Ins., Mnt., Lights 1,303.40 2,717.23 3,600.00 882.77 530-280-100 - TS Repair - Radio Equipment 378.44 234.04 500.00 265.96 530-290-108 - TS Repair - Pressure Washer 12.21 115.37 1,000.00 884.63 530-290-111 - TS Repair - 14 - Grader 237.69 21.41 1,300.00 1,278.59 530-290-113 - TS Repair - Other 47.17 95.94 500.00 404.06 530-290-114 - TS Repair- Toolcat 54.48 1,586.40 3,000.00 1,413.60 Transp. Utilities 530-300-110 - TS Heat, Power, Phone 5,668.46 5,656.67 7,000.00 1,343.33 530-310-100 - TS Street Lights 37,393.76 22,050.17 38,400.00 16,349.83 530-320-100 - TS Decorative Lighting 1,051.61 438.00 1,500.00 1,062.00 Transp. Materials - Supplies 530-400-110 - TS Grounds, Bld. sup. 544.63 64.81 650.00 585.19 530-400-150 - TS Mts, Spl - General 2,259.40 807.71 5,000.00 4,192.29 530-410-120 - TS Workshop Supplies, Tools 2,769.47 1,606.84 2,500.00 893.16 530-410-140 - TS Sidewalks 5,000.00 5,000.00 530-410-150 - TS Flood Control Supplies 33.92 500.00 466.08 530-425-125 - TS Fuel, Oil, Supplies 25,547.79 17,072.34 35,000.00 17,927.66 530-440-100 - TS Gravel 16,982.60 1,739.51 18,000.00 16,260.49 530-440-120 - TS Salt, Sand 2,134.00 440.00 3,000.00 2,560.00 530-450-100 - TS Culverts, Drainage 3,960.45 1,395.58 4,000.00 2,604.42 530-460-105 - TS Pavement, Asphalt 3,935.36 3,776.99 4,000.00 223.01 530-460-110 - TS Dust Control 16,991.72 530-470-100 - TS Traffic Lights 3,036.57 2,368.00 8,000.00 5,632.00 530-480-100 - TS Signs, Signals, Markers 5,298.07 2,249.31 5,000.00 2,750.69 530-490-110 - TS Street, Blvd Mnt. Supplies 1.33 (1.33) Transp - -Capital 530-600-140 - TS Capital - Equip, Vehicles 8,021.55 8,000.00 (21.55) Transp- Other 530-900-111 - TS Interest & Charges 829.82

Total EXPENDITURES: 230,379.25 209,677.85 354,330.00 144,652.15

Transp. - SURPLUS/(DEFICIT) (228,864.52) (206,397.66) (352,630.00) 146,232.34 TO: Mayor and Council

FROM: Karlee Leach/Jocelyn Holowaty, Community Recreation Coordinators

DATE: September 17, 2020

RE: Recreation Centre Kitchen Tender

ISSUE: There were no tenders were submitted for Recreation Centre Kitchen.

BACKGROUND: At the August 10, 2020 meeting, Committee of the Whole decided to proceed with putting a tender opportunity out to the community for the Recreation Centre Kitchen instead of a volunteer run kitchen due to COVID-19 restrictions.

ALTERNATIVES: 1) Council can choose to not open the kitchen for 2020-2021 season. 2) Council can consider hiring additional employees. 3) Council can consider bringing in vending machines to offer snack foods.

FINANCIAL IMPLICATIONS: There are financial implications to consider with all alternatives.

ANALYSIS: Alternative 1: Closing the kitchen would bring in zero revenue for the 2020-2021 season – however it would not affect the budget for 2020 because the kitchen was open for the majority of 2019-2020 winter and the revenue is recognized in 2020 budget.

Alternative 2: Hiring additional employees to stock and run the kitchen and be trained in safe food handing and understanding and complying with current COVID-19 guidelines and public health order would cost the Town of Wadena at least two Parks and Recreation Labourer I $12.57 per hour (2019 rates).

Alternative 3: Vending machines would cost the Town to stock machines.

ADMINISTRATIVE RECOMMENDATION(S): “THAT the Recreation Centre Kitchen not open at this time and be reconsidered if the public health guidelines change allowing operations to be more feasible.” TO: Mayor and Council

FROM: Lovely Magnaye, Manager of Finance

DATE: September 15, 2020

RE: Request for Proposals for Insurance Services

ISSUE: Councillor Sobchyshyn has requested that Council consider a Request for Proposal (RFP) for Insurance Services to give opportunity to local insurance providers.

BACKGROUND: Municipal insurance is a comprehensive liability insurance plan that secures the Town’s resources in case of claims or damages against it. It also shields the Town from the impact of liability claims and other risks that would affect the ability of the Administration and Council to govern, provide services, and look after the well-being of our taxpayers. With enough financial cover, municipal governments can focus on providing essential services and promoting the growth of local businesses, rather than accumulating deficits in claims that would otherwise be settled out of a limited operating budget.

The Town of Wadena has been using SUMAssure for its municipal insurance for several years.

ALTERNATIVES: 1) Council can authorize Administration to issue RFP for Insurance Services. 2) Council can deny the request to issue RFP and continue using SUMAssure to provide Insurance Services for the Town of Wadena.

FINANCIAL IMPLICATIONS: There is no financial implication to issue RFP. In the future it will give us the opportunity to review proposals that could provide best value for our money.

ANALYSIS: SUMAssure is an insurance program owned and governed by subscribing members of SUMA and administered by Aon Reed Stenhouse. Its Board is made up of municipal elected officials and Chief Administrative Officers. SUMAssure provides specialized insurance for municipalities and their core coverage includes liability, municipal errors & omissions, property, boiler & machinery, crime and legal advice and expenses. SUMAssure also provides municipalities with information bulletins, newsletters, webinars, and an online portal to access insurance advice and information as part of their service.

The Town of Wadena paid $62,455.84 to Aon for our insurance premium 2020. We have had at least 18 claims in the past three years and have utilized their free legal advice program through DAS Legal. To change insurance providers for 2021 would be very challenging before our SUMAssure renewal is due in October. To prepare and advertise an RFP would take at least six weeks. To review, evaluate and contact references will take an additional two weeks.

The renewal process is lengthy and involves reviewing the coverage, all properties and their values, completing an inventory of equipment and machinery to be included in the insurance, and discussion of possible risks.

ADMINISTRATIVE RECOMMENDATION(S): “THAT Administration prepare a Request for Proposal for insurance services in 2021 for the following year’s insurance services to give opportunity to other insurance providers.”

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TO: Mayor and Council

FROM: Lovely Magnaye, Manager of Finance

DATE: September 15, 2020

RE: Review on Suspension of Late Payment Charges and Water Service Disconnections

ISSUE: Whether or not late payment charges and water service disconnection for non-payment of accounts be suspended or implemented.

BACKGROUND: On June 16, 2020 Council through resolution #236-20 extended the suspension of late payment charges for both utility accounts and accounts receivables and utility disconnections for non-payment until September 30, 2020 to provide financial relief for customers during the COVID-19 pandemic.

ALTERNATIVES: 1) Continue departure from current bylaw/policies and suspend late payment charges and utility disconnections. 2) Implement current bylaw and process interest calculation and implement current utility collection policy as normal.

FINANCIAL IMPLICATIONS: The Town has lost approximately $2,500 in revenue from interest/penalties from both utilities and accounts receivables and $800 revenue from reconnection fees since the suspension of late payment charges in April 2020.

ANALYSIS: We are currently in Phase 4 of the Re-Open Saskatchewan Plan. Approximately 80% of our local businesses are open, kids are back to school, banks are operating on their regular hours, civic facilities are open for public and private rentals, different groups have started registration for dance, skating, hockey, among others.

The Town has provided financial relief to residents and business for the last 6 months. Aside from various recommended guidelines from the provincial government in order to prevent the spread of the virus, everything seemed to be pretty much back to normal, or some people have accepted the situation as the “new normal”.

ADMINISTRATIVE RECOMMENDATION(S): The resolution made in June implements disconnections for non-payment and late payment charges for utility accounts and accounts receivable effective October 1, 2020; however, if Council wishes to continue the suspension, a resolution is required.

TO: Mayor and Council

FROM: Lovely Magnaye, Manager of Finance

DATE: September 15, 2020

RE: Wadena Van Corporation Municipal Grant

ISSUE: Whether or not Council wishes to suspend payment of the municipal grant to Wadena Van Corporation.

BACKGROUND: Due to the risks related to COVID-19 pandemic, the Wadena Van Corporation suspend their operations on March 18, 2020. At the June 16, 2020 meeting, Town Council discussed the operations of Wadena Van Corporation due to requests received to use the Handi-van. Council directed the CAO to send a letter was sent to the Board offering support in resuming service, however at that time, the Board was still not comfortable to resume with the operations. On July 13, 2020 Committee of the Whole meeting, a question was asked whether the Town should be providing the municipal grant to the Wadena Van Corporation if they are not operating.

ALTERNATIVES: 1) Council can choose not to give the municipal grant to the Wadena Van Corporation. 2) Council can do nothing, and Administration will release the budgeted funds as scheduled.

FINANCIAL IMPLICATIONS: There is no financial implication as the grant was budget for in 2020.

ANALYSIS: Wadena Van Corporation fundraised for the acquisition of the Handi-van to provide paratransit services to seniors and persons with disability in Wadena and area. Subsequently, the Board transferred ownership of the van to the Town of Wadena but continued to operate the Handi-van operations with support from the Town.

Since 2015, the Town has been granting $2,000 per month for eight months of the year in accordance to the Council resolution below from the January 15, 2020 Regular Council Meeting:

12-15 Wadena Van Corp. Sobchyshyn, Kolach That, to help the Wadena Van Corporation with the costs of the transit-van operation, a monthly grant of $2,000 be paid to the Corporation, for eight months of the year (Jan, Feb, Mar, Apr, Sept, Oct, Nov, Dec). Carried

On September 1, 2020, the Wadena Van Corporation Board decided to resume the Handi-van operations with certain conditions due to COVID-19.

ADMINISTRATIVE RECOMMENDATION(S): Administration recommends continuing to pay the municipal grant as budgeted for 2020.

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TO: Mayor and Council

FROM: Jennifer Taylor, Chief Administrative Officer

DATE: September 16, 2020

RE: Lane Closure

ISSUE: A formal lane way closure must be reconsidered by Council to complete the subdivision application process for C. Szymesko’s application to Government Relations.

BACKGROUND: Council recommended the approval of the subdivision to at the June 16, 2020 meeting. The only outstanding item is the road closure for the lane way.

In accordance with The Municipalities Act section 13(4) and Public Notice Bylaw No. 07-2005, Council shall ensure that public notice is given before initially considering permanently closing a lane to provide any person a right to have their objection heard. The process to close a road or lane way is attached.

ALTERNATIVES: 1. Council can approve the request deeming that the lane is no longer needed for use by the public. 2. Council can deny the request.

FINANCIAL IMPLICATIONS: There are no financial implications as all costs are to be borne by the subdivision applicant.

ANALYSIS: The request is to permanently close the lane way behind lots on the north side of Portage Drive and Anton Place to relocate the laneway further to the north to accommodate a subdivision application.

Administration has complied with the requirements of the public notice process pursuant to The Municipalities Act and Public Notice Bylaw No. 07-05. The notice (attached) were posted at the Town Office, Town website and sent directly to the adjacent property owners.

ADMINISTRATIVE RECOMMENDATION(S): “THAT the lane on the north side of Portage Drive and Anton Place is no longer needed for use by the public and that Administration be authorized to proceed with it’s closure.”

ATTACHMENTS: Lane Closure Process Public Notice

Flowchart

Action to initiate road closure Preparatory activities • Receive request from ratepayer • Review legislative requirements – section 13, • Member of council requests item to be The Municipalities Act placed on upcoming agenda • Determine if approval of Minister of Highways and Infrastructure is required Issue public notice that council will • Ensure road is no longer needed by the public consider possible road closure • Ensure proposed lease or sale will not eliminate • Include opportunity for persons who access to any lands may be injuriously affected to present • Ensure zoning bylaw compliance, if applicable views to council

Council deliberates road closure proposal • Consider presentation from persons who feel they may be injuriously affected by the proposed closure • This may include discussion / determination of appropriate compensation

Council decides if it will Yes – Process Continues proceed with proposed No – Process Ends • Refer to Checklist on road closure • Advise applicant of next page of Guide decision in writing

Obtain consents from other parties as Prepare lease or sale agreement applicable • If selling the closed road, initiate • Ministry of Highways and Infrastructure subdivision process to create title(s) • Adjacent municipality, First Nation • If applicable Lease agreements must include and/or other jurisdiction(s) provisions for termination of the • Public utilities agreement or future access provisions

Closing activities • Enact bylaw to close road and, if applicable, to enter into sale or lease agreement • Resolve outstanding issues (including payment obligations) regarding compensation to injuriously affected persons and/or the Crown • Initiate zoning bylaw amendments, if applicable • Register municipality’s interest to reacquire the land, if applicable • Ensure closed road is signed at both ends • Send copy of bylaw and sale or lease agreement to Minister of Highways and Infrastructure

Street and Road Closures 7 November 2019

N O T I C E

Please take notice that in accordance with Public Notice Bylaw No. 07-05, Wadena Town Council will be considering the following:

Permanently closing the lane way behind lots on the north side of Portage Drive and Anton Place to relocate the laneway further to the north to accommodate a subdivision application.

Pierce Avenue

Portage Drive

Council will hold a public hearing on September 22nd, 2020 at 5pm at the Community Legion Hall, located at 254 Main St N, to hear any person or group that wants to comment on the proposed closure. Council will also consider written comments received at the hearing (or delivered to the undersigned at the municipal office before the hearing).

Jennifer Taylor, Chief Administrative Officer Town of Wadena 102 Main St N PO Box 730 Wadena SK S0A 4J0

Posted September 10, 2020

TO: Mayor and Council

FROM: Jennifer Taylor, Chief Administrative Officer

DATE: September 16, 2020

RE: Tax Concession Request

ISSUE: A verbal request was presented to Council from B. Langlois of Kabri Construction for redevelopment of 100 Main St S.

BACKGROUND: P2003-004 Tax Concession Policy establishes guidelines for Council’s consideration of granting property tax concessions (attached). The granting of property tax concessions is solely at the discretion of Council.

The Municipalities Act (section 295) allows Council to exempt any property from taxation in whole or in part for economic development. Council may enter into an agreement with the owner for not more than five years and impose any terms and conditions they see fit. Any exemption by Council to school taxes must be granted in accordance with The Education Property Tax Act. Beginning in 2018, legislation provides Council with the authority to exempt school taxes provided the exemption is less than $25,000 and not more than 5% of the Town’s total Education Property Tax remittance.

ALTERNATIVES: 1. Council could approve the request as presented and enter into an agreement for tax exemption. 2. Council could approve the request with conditions and enter into an agreement for tax exemption. 3. Council could propose an alternate agreement. 4. Council could deny the request.

FINANCIAL IMPLICATIONS: There are no financial implications in 2020, as taxes will not be levied on the property until 2021. Granting the tax concession as requested would result in an adjustment of approximately $6,000 per year.

ANALYSIS: Mr. Langlois addressed Council as a delegation on September 8, 2020 and outlined his plans to renovate the rooms of the motel in year one, open the rooms and renovate the restaurant in year two, and fully open business in year three. Mr. Langlois verbally requested a three-year tax concession of 100% of both municipal and school taxes.

This request exceeds guidelines/limits of the Town’s Tax Concession Policy. The policy indicates that applications must be received in writing and that existing commercial-industrial buildings where a vacant building is purchased and a new business is established, may receive 50% for the 1st year property tax and 25% for the 2nd year property tax after the business has been in operation for one full year. The policy is designed to protect the Town by only providing tax concessions once construction of new buildings is complete or businesses have been established for one year.

Council can depart from the existing policy and enter into an agreement with the owner. Terms and conditions of the agreement should be considered if Council is concerned about risks associated with development progress and the timeline for opening of the business.

ADMINISTRATIVE RECOMMENDATION(S): Administration recommends entering into an agreement to provide a tax concession with the owner to support economic development for whatever percentages and timelines Council feels is appropriate. If Council wishes to provide a tax concession, Administration would like feedback from Council on any terms and conditions for the agreement, and recommend that the agreement be drafted by the Town’s solicitor then brought back to Council for review.

“THAT Administration be authorized to prepare a tax concession agreement in consultation with the Town’s solicitor to support redevelopment of 100 Main St S.”

ATTACHMENT: P2003-004 Tax Concession Policy

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POLICY NAME: LAST UPDATED: Tax Concession Policy December 17, 2019 SUPERSEDES POLICY:

POLICY AREA: POLICY NUMBER: APPROVAL DATE: PAGE: Administration P2003-004 October 6, 2003 1 of 2

PURPOSE The policy provides guidelines for consideration of tax concession applications for new businesses in Wadena.

RESPONSIBILITIES The granting of property tax concessions shall be solely at the discretion of council, giving consideration to the merits of each application.

PROCEDURE &/OR GUIDELINES Tax concessions may be granted to businesses in accordance with the following: a) The owner of the business property must make application in writing requesting a tax concession. b) Property Tax concessions may be granted as follows: i. For Commercial-Industrial buildings of new construction only: 100% for 1st year property tax 50% for 2nd year property tax ► Tax concessions for Section i. to commence once building is completed. ii. For existing Commercial-Industrial buildings where: 1) A vacant building is purchased and a new business established: 50% for 1st year property tax 25% for 2nd year property tax 2) A business, currently in operation, is purchased by a new owner: 35% for the 1st year property tax 20% for the 2nd year property tax 3) A vacant building is leased to a business, or a portion of an occupied building is leased to another business: 15% for the 1st year property tax 10% for the 2nd year property tax ► Tax concessions for all businesses under Section b) ii. to commence after the business has been in operation for one full year. ► Buildings with multiple occupancies shall be prorated accordingly. ► Where multiple occupancies exist in a building, the portion of occupancy shall be determined by a physical inspection of the property. ► Only one tax concession shall be granted per property every five years. c) Owners and/or owners and lessees must ensure that all accounts with the Town are kept current. Failure to keep accounts current may result in tax concessions being withdrawn and in turn taxes being levied at current year rates.

POLICY NAME: LAST UPDATED: Tax Concession Policy December 17, 2019 SUPERSEDES POLICY:

POLICY AREA: POLICY NUMBER: APPROVAL DATE: PAGE: Administration P2003-004 October 6, 2003 2 of 2

d) Tax concessions shall not apply to any business taxes or local improvements levied.

TO: Mayor and Council

FROM: Jennifer Taylor, Chief Administrative Officer

DATE: September 16, 2020

RE: Council & Committee of the Whole Meeting Location – October 20

ISSUE: The October 20, 2020 council and committee of the whole meetings can not be held at the Community Legion Hall due to a prior booking for the provincial election advance polls.

BACKGROUND: At the September 8, 2020 meeting, Council moved meetings from the Wadena Recreation Centre mezzanine to the Community Legion Hall north club room until further notice to allow for physical distancing requirements due to the COVID-19 pandemic.

ALTERNATIVES: 1) Council can hold the October 20, 2020 meetings at the Wadena Recreation Centre. 2) Council can cancel the meetings.

FINANCIAL IMPLICATIONS: There are no financial implications.

ANALYSIS: The provincial election advance polls booking can not be altered. School of Dance is booked in the mezzanine at the Recreation Centre on October 20 and would need to be rescheduled or cancelled.

ADMINISTRATIVE RECOMMENDATION(S): “THAT Town Council and Committee of the Whole meetings be held at the Wadena Recreation Centre on October 20, 2020.”

TO: Mayor and Council

FROM: Jennifer Taylor, Chief Administrative Officer

DATE: September 15, 2020

RE: Town Office Hours

ISSUE: Councillor Sobchyshyn requested that Town Office hours be reconsidered at the next Council meeting.

BACKGROUND: At the March 17th meeting, Council resolved that the Town Office be closed to the public effective immediately and until further notice. At the May 19, 2020 meeting, Council authorized the opening the office Tuesday and Thursdays from 9am to 12pm. At the July 13, 2020 meeting, Council authorized the opening of the office Monday to Friday from 9am to 1pm.

ALTERNATIVES: 1) Remain open to the public from 9am-1pm Monday to Friday. 2) Extend hours to open from 9am-4pm Monday to Friday effective October 13, 2020. 3) Resume regular hours effective October 13, 2020.

FINANCIAL IMPLICATIONS: There are no financial implications.

ANALYSIS: Municipalities need to make the decisions about what is best for their citizens and staff as the province moves through the phases outlined in the Re-Open Saskatchewan Plan. Council needs to take into consideration the safety of citizens and as an employer, the safety of staff. Municipalities, no matter what their decisions are, need to continue to provide the following government and community services: • All water/wastewater utilities; and • Resources deemed essential by the municipality (i.e. administration, public workers, etc.).

In accordance with provincial government guidelines, the Town office adheres to the following when open to the public: • Customers must hand sanitize upon entry. • Two-metre distancing between individuals should be maintained and there is a limit of two customers in the front office at one time. • Besides customers, business-related visitors should be limited to essential services only. • Encourage customers to use credit or debit cards for payment. • Conduct business remotely (e.g. conference calls, video conferences, email), whenever possible.

• Limit the exchange of papers (e.g. signing contracts). If documents must be exchanged, leave them on a clean surface while maintaining a two-metre distance. • Avoid sharing pens and office equipment. Disinfect after each use. • Enhanced cleaning and disinfection between every customer.

Services continue to be provided to residents over the phone, applications are being sent in electronically, payments are being made online, over the phone, through the mail, and through the drop box on the front door. In most cases, there is little need for residents to visit the office in person with the variety of options available.

Without accounting for COVID cleaning protocols, the two Administrative Assistant positions are very busy, as the reorganization of staff earlier this year eliminated an Administrative Assistant position and added a Parks & Rec position. The current hours enable staff to have dedicated time to focus on completing day-to-day tasks without having to clean and disinfect between customers. During the pandemic there are more sick days taken than under regular circumstances which also causes strain on the front office to serve customers and meet administrative duties. There is no ability to provide additional staffing without hiring another Administrative Assistant.

Public notice of the call for nominations for the municipal elections was published on September 14 and specified the current office hours for the nomination period ending on October 7. Extended hours should not take effect until after nominations close on October 13 to not interfere with the legislated notice.

All staff meetings are being held during hours when the office is closed to the public so that Administrative staff can fully participate in meetings without having to attend to the front counter. Administration recommends not opening to the public until 9am on a permanent basis so that all internal meetings can be held uninterrupted between 8 and 9am.

ADMINISTRATIVE RECOMMENDATION(S): Administration’s preference is to continue as is, Monday to Friday from 9am to 1pm. Although very busy, staff feel they can continue to manage under the current hours.

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