VILLAGE OF McCREARY
Minutes of the Regular Council Meeting held October 10, 2013 in the Village of McCreary Council Chambers.
Mayor Cripps called the regular meeting to order at 7:25 p.m.
PRESENT: Mayor Linda Cripps Deputy Mayor Clayton Kohlman Councillor Kelvin Code Councillor Jamie Hoskins Municipal Administrator Wendy Turko Public Works Foreman John McLean
Councillor Sandra Deslauriers was unable to attend.
#336/2013 Kohlman - Code
BE IT RESOLVED THAT the Agenda for the October 10, 2013 Regular Meeting be adopted with the following additions:
Correspondence:
Oct. 8/13 Turtle River School Division Speed Limits in School Zones – COPIED;
Oct. 9/13 Manitoba Hydro Staffing Levels at McCreary – COPIED;
CARRIED.
#337/2013 Code –Hoskins
BE IT RESOLVED THAT the Minutes the September 26, 2013 Public Hearing concerning Variation Order Application #2013-09-04-336-DP07; the Minutes of the September 26, 2013 Public Hearing concerning Variation Order Application #2011-07-26-336-DP06; and the Minutes of the September 26, 2013 Regular Meeting be approved as presented.
CARRIED.
DELEGATIONS:
7:45 p.m. Pam Little attended representing the McCreary & District Economic Development Board concerning the Partner 4 Growth Grant. The written presentation, as provided by McCreary & District Economic Development and as had been photocopied and provided to the elected officials, was presented by Pam. The application under the Partners 4 Growth program for $10,000.00 for the Experiential Tourism Product Cluster has been approved. Anticipated outcomes of this regional project, steps to be taken and planned meetings and workshops were reviewed. Funding is being requested in the amount of $500.00 from each municipality included in the target region. This funding request is to be considered during financial planning in 2014 as it is not provided for in the 2013 Financial Plan.
8:00 p.m. PUBLIC WORKS REPORT:
John McLean, Public Works Foreman, attended to present his written report. The report was reviewed and discussed. John was thanked for his report. Filed Public Works Reports.
PETITIONS and CORRESPONDENCE:
DATED RECEIVED FROM CONCERNING HOW DEALT WITH
Oct. 1/13 Royal Canadian September, 2013 Filed Royal Canadian Mounted Police Statistics Report – Mounted Police. COPIED.
Oct. 4/13 Federation of Update of Building Filed Building Canada Canadian Canada Fund – COPIED. Fund. Municipalities
Approved by Resolution #353/2013 on October 24, 2013 Village of McCreary Regular Meeting October 10, 2013
DATED RECEIVED FROM CONCERNING HOW DEALT WITH
Sep. 27/13 Honourable Ron Passing of Bill 33, The Filed Municipal Lemieux, Minister Municipal Amalgamation. of Manitoba Local Modernization Act – Government COPIED.
Oct. 2/13 Honourable Ron The Public-Private Filed Public-Private Lemieux, Minister Partnerships Partnerships. of Manitoba Local Transparency and Government Accountability Act – COPIED.
Sep. 30/13 Honourable Ron 2013 Municipal Filed Manitoba Local Lemieux, Minister Programs Grant Government – VLT of Manitoba Local Payment of $11,836.41 – Funding. Government COPIED
Sep. 30/13 Honourable Ron 2013 Interim Mobility See Resolution#338/2013 Lemieux, Minister Disadvantages Financial. of Manitoba Local Transportation Grant Filed McCreary & District Government Payment of $5,865.94 – HandiVan Committee. COPIED.
Oct. 2/13 Manitoba Local Notice on Municipal Filed Manitoba Local Government Road Improvement Government – Municipal Program – COPIED. Road Improvement Program – COPIED.
Sep. 17/13 Honourable Steve Reduced Speeds in To be researched and a Ashton, Minister of School Zones – COPIED. draft by-law prepared Manitoba for consideration by Infrastructure and Council. Transportation Filed Speed Limits in School Zones.
Oct. 4/13 Association of Meeting Notice RE: Bill No one was able to Manitoba 33 in Portage la Prairie, attend. Municipalities Manitoba, 1:00 p.m. to Filed Association of 3:00 p.m., Oct. 10/13 – Manitoba Municipalities COPIED. and Municipal Amalgamation
Oct. 2/13 Winnipeg Free Article RE: Hydro Filed Manitoba Hydro. Press Closing 24 Rural District Offices – COPIED.
Oct. 5/13 Brandon Tourism Request for 200 Brochures are to be McCreary Brochures – followed up on again, COPIED. and copies provided as requested. Filed Requests.
Oct. 3/13 McCreary Request Santa to Ride Resolution #344/2013 Christmas Festival on Fire Truck and General Business. Participation of Off- Filed McCreary Road Vehicles in the Recreation Commission. Parade – COPIED.
Oct. 3/13 McCreary Copy of Letter to Filed McCreary Christmas Festival McCreary Volunteer Fire Recreation Commission. Department Requesting Participation – COPIED.
Oct. 3/13 McCreary Copy of Letter to Royal Filed McCreary Christmas Festival Canadian Mounted Recreation Commission. Police RE: Parade Permit – COPIED.
Oct. 3/13 McCreary Request to Enter Float Resolution #344/2013 Christmas Festival and for Sponsorship – General Business. COPIED. Filed McCreary Recreation Commission
Approved by Resolution #353/2013 on October 24, 2013
2 Village of McCreary Regular Meeting October 10, 2013
DATED RECEIVED FROM CONCERNING HOW DEALT WITH
Oct. 3/13 McCreary Winter 2014 Carnival Resolution #345/2013 Carnival Sponsorship Request – General Business. COPIED. Filed McCreary Recreation Commission.
Oct. 7/13 McCreary/Alonsa Requesting Use of Hall Resolution #346/2013 Support Services to Free of Charge with no General Business. Seniors Inc. Cleaning Services Filed McCreary/Alonsa Required for Health Fair Support Services to and Soup and Sandwich Seniors Inc. and Fundraiser – COPIED. McCreary Community Centre.
Sep. 30/13 Childcare Family Requesting Donation Resolution #347/2013 Access Network towards Silent Auction General Business. Table at Oct. 26/13 Filed Requests. Halloween Social – COPIED.
Oct . 8/13 Turtle River School Speed Limit in School This is to be researched Division Zone – COPIED and a draft by-law prepared for consideration by Council. Filed Speed Limits in School Zones and Turtle River School Division
Oct. 9/13 Manitoba Hydro Staffing Levels at Office Hours in McCreary McCreary, Manitoba – are to remain as COPIED. Tuesday, Wednesday, Thursday one week and Tuesday and Thursday the following week. Filed Manitoba Hydro.
The Chronological Correspondence File was made available for review with no questions raised or items brought forward by Council for the attention of Council.
The information file listing and file were provided for review by Council with no items brought forward for the attention of Council.
FINANCIAL:
#338/2013 Kohlman – Hoskins
BE IT RESOLVED THAT the following accounts be paid from the General Operating Fund:
McCreary & District HandiVan 2013 Interim Mobility Committee Disadvantaged Transportation Grant from Province of Manitoba $5,865.94
McCreary Curling Club Personal Donation – Curling Classic $1,000.00
CARRIED.
#339/2013 Code – Hoskins
BE IT RESOLVED THAT the General Operating Fund List of Accounts #23525 to #23552 totalling $28,090.91 and the Utility Operating Fund List of Accounts #3081 to #3086 totalling $1,345.78 be hereby approved.
CARRIED.
Approved by Resolution #353/2013 on October 24, 2013
3 Village of McCreary Regular Meeting October 10, 2013
Financial Statements to September 30, 2013 – TABLED.
Outstanding Taxes as of today total $341,730.96 with $29,380.80 owing for 2012 against 19 properties and the remaining $312,350.16 due on or before October 31, 2013.
Outstanding Utility Accounts as of today total $11,491.90 which includes $61.53 for disconnection or addition to property taxes, $1,245.78 which was past due as of July 31, 2013 against 28 properties and $10,184.59 due on or before October 31, 2013.
BY-LAWS:
Water and Sewer Rates By-Law #11/2013 – TABLED.
#340/2013 Kohlman – Code
BE IT RESOLVED THAT By-Law #14/2013 to regulate burning within the Village of McCreary be given third and final reading.
CARRIED UNANIMOUSLY.
This By-Law is to be provided to the McCreary Volunteer Fire Department and the Royal Canadian Mounted Police.
UNFINISHED BUSINESS:
a) McCreary Brochure: When the brochures will be available has been followed up on again.
b) Grant-In-Aid Program and Municipal Road Improvement Program:
#341/2013 Code – Hoskins
BE IT RESOLVED THAT the tender received for the First Avenue Project be opened.
CARRIED.
#342/2013 Kohlman – Code
BE IT RESOLVED THAT the tender submitted by C & B Stirling Enterprises Ltd. for the First Avenue Reconstruction Project in the amount of $69,300.00 be hereby accepted.
BE IT FURTHER RESOLVED THAT the Municipal Administrator be authorized to sign all documents necessary to proceed with this project.
CARRIED.
c) Municipal Amalgamation: This matter will be further considered by the Rural Municipality of McCreary on October 11, 2013 at its regular meeting.
d) McCreary Community Centre:
Board of Directors: Letter to individuals to determine interest in sitting on the Board of Directors of the McCreary Community Centre have yet to accomplish having interested people come forward. The Craft Sale Fundraiser for the community centre is proceeding as organized by Cheryl Scott.
Stove, Fridges, Cooler/Freezer: Roncin Electrical has been asked to check the appliances and repair as necessary.
See Resolution #346/2013 – General Business.
Approved by Resolution #353/2013 on October 24, 2013
4 Village of McCreary Regular Meeting October 10, 2013
e) Royal Bank of Canada Volunteer Day Grant – Recycling Depot: The Outdoor Boxes for Recyclables and Clothing are being constructed and will be in place shortly.
f) Palliative Care Suite at McCreary/Alonsa Health Centre: The letter of concern has been forwarded with no response as yet.
g) Placement of Objects on Public Property: The letter requesting removal has been sent.
h) P.T.H. #5 – Speed Limit Request: We have received nothing further since our indication that this request is still relevant.
i) Association of Manitoba Municipalities Convention: Registration and reservations are to be confirmed for Mayor Cripps and Councillor Deslauriers.
j) Tractor Tire Replacement:
#343/2013 Kohlman – Code
BE IT RESOLVED THAT the Village Of McCreary hereby accepts the quote of Five & Fifty Sales and Service for new tires for the Tractor in the amount of $3,050.00 plus taxes.
BE IT FURTHER RESOLVED THAT this installation proceed when necessary.
CARRIED.
k) Status of and Staffing of McCreary Branch – Manitoba Hydro: The letter of response was acknowledged and will be filed under Manitoba Hydro for future reference. See Correspondence earlier in these minutes.
l) Speed Limits in School Zones: This is to be researched and a draft by-law prepared for consideration by Council. This information was filed under Speed Limits in School Zones and Turtle River School Division. See Correspondence earlier in these minutes.
m) Prairie Mountain Health Annual General Meeting, Oct. 30/13, 7:00 p.m. Dauphin, Manitoba: Mayor Cripps and Councillor Deslauriers plan to attend as authorized previously.
GENERAL BUSINESS:
#344/2013 Hoskins – Kohlman
BE IT RESOLVED THAT the members of the McCreary Volunteer Fire Department be authorized to participate in the Christmas Festival Parade of Lights on Friday, November 29, 2013 and to provide transportation for Santa Claus and members of the McCreary Volunteer Fire Department only.
BE IT FURTHER RESOLVED THAT a grant of $50.00 be made to the McCreary Recreation Commission towards the Annual Christmas Festival.
AND BE IT FURTHER RESOLVED THAT the Village of McCreary be authorized to participate in the Parade of Lights on November 29, 2013.
CARRIED.
Approved by Resolution #353/2013 on October 24, 2013
5 Village of McCreary Regular Meeting October 10, 2013
#345/2013 Code – Hoskins
BE IT RESOLVED THAT the Village of McCreary make a grant of $50.00 towards the McCreary Winter Carnival being hosted by the McCreary Recreation Commission.
CARRIED.
#346/2013 Kohlman – Hoskins
BE IT RESOLVED THAT McCreary/Alonsa Support Services to Seniors Inc. be granted use of the McCreary Community Centre free of charge to host the Health Fair and Flu Clinic on November 4, 2013 from 11:00 a.m. to 2:00 p.m. on the understanding that the cleaning required will be done by the McCreary/Alonsa Support Services to Seniors Inc., subject to agreement by the R.M. of McCreary.
CARRIED.
#347/2013 Hoskins – Code
BE IT RESOLVED THAT a grant of four hats plus pins be made to the Childcare – Family Access Network towards its Halloween Social fundraiser planned for October 26, 2013 at the McCreary Community Centre.
CARRIED.
STANDING COMMITTEES OF COUNCIL REPORTS:
a) Legislative and Finance (Kohlman - Deslauriers):
Borrowing Renewal for Kitchen for McCreary Alpine Manor Inc.: Renewal of borrowing particulars with Royal Bank of Canada is being worked on.
b) Personnel and Policy (Kohlman - Code):
Personnel Policy Review – DRAFT TO BE COPIED: The Administrator is to proceed with preparation of the By-Law and Draft Personnel Policy for consideration by Council.
#348/2013 Code – Hoskins
BE IT RESOLVED THAT the Village of McCreary Administration Office be closed the afternoon of Friday, October 25, 2013.
CARRIED.
c) Protective Services (Hoskins - Deslauriers):
Development and Building Permit Applications Review: TABLED. - 411 Mountainview Drive – Decks; - 426 Aline Drive – Shed; - 206 PTH #50 – Deck; - 123 Third Avenue – Shed; - 332 PTH #50 – Shed; - 416 First Avenue – Construction; - 435 Broderick – Variance Application; - 616 Broderick – Variance Application; - 404 Second Avenue – Renovation; - 618 Burrows Road – Renovation;
d) Transportation/Drainage/Office Complex (Kohlman - Code):
Parallel versus Angle Parking Request: Our request has not yet been responded to.
Third Avenue Drainage: This project was discussed.
Approved by Resolution #353/2013 on October 24, 2013
6 Village of McCreary Regular Meeting October 10, 2013
Office Door: Councillor Code and Councillor Hoskins were thanked for repairing the front door of the Administration Office.
e) Environmental Health Services (Deslauriers - Hoskins): Nothing to report.
f) Public Health and Welfare (Deslauriers - Code): Nothing to report.
g) Environmental Development Services (Deslauriers - Hoskins): Nothing to report.
h) Economic Development Services (Kohlman - Deslauriers: Nothing to report.
i) Recreation, Culture, Parks, Playgrounds (Kohlman – Code): Nothing to report.
j) Water and Sewer Utility (Hoskins - Kohlman):
Rate Study – Review of Further Information Requested – TO BE COPIED: The information was approved for submission to The Public Utilities Board by Way To Go Consulting on our behalf.
Municipal Water and Wastewater Infrastructure Fund Application for Funding: We have had no response to our requests.
Renewal of Drinking Water Operating License: We have had no response since our application to renew.
Manitoba Water and Wastewater Association Conference and Trade Show: Tyler McFadyen plans to attend and accommodations have been reserved for him.
The Wastewater Systems Effluent Regulations: The Village of McCreary’s sewer system capacity and volumn is below the levels requiring regulation and reporting.
#349/2013 Code – Kohlman
BE IT RESOLVED THAT Tyler McFadyen be authorized to attend the Water Meter Maintenance workshop being hosted by the Manitoba Water and Wastewater Association in Winnipeg, Manitoba on Tuesday, November 5, 2013 on the understanding that the registration fees of $150.00 plus GST, accommodations for the night of November 4, 2013, meals not included in the registration fee and mileage at current set rates will be at the cost of the Village of McCreary
CARRIED.
#350/2013 Hoskins – Code
BE IT RESOLVED THAT Tyler McFadyen be authorized to attend the Filter Surveillance workshop being hosted by the Manitoba Water and Wastewater Association in Portage la Prairie, Manitoba on November 19 and 20, 2013 on the understanding that the registration fees of $350.00 plus GST, accommodations for the nights of November 18 and 19, 2013, meals not included in the registration fee and mileage at current set rates will be at the cost of the Village of McCreary
CARRIED.
Approved by Resolution #353/2013 on October 24, 2013
7 Village of McCreary Regular Meeting October 10, 2013
ORGANIZATIONS REPORTS:
a) Agassiz Planning District (Deslauriers - Code): The September, 2013 Activity Report & Expense Claim was reviewed.
Mapping Project: The Province of Manitoba, Community Planning Department, is working on our maps.
b) McCreary & District HandiVan Committee (Hoskins - Deslauriers): Nothing new to report.
c) Parkland Regional Library/McCreary District Library (Deslauriers - Hoskins): No report available at this time.
d) McCreary Recreation Commission (Kohlman - Code):
Curling Club Kitchen Renovation Project: An interim claim has been made to Western Economic Diversification.
It is to be suggested that McCreary Alpine Manor Inc. at 435 Broderick Street be included on the Parade Route for the 2014 Christmas Festival.
e) Turtle River Watershed Conservation District #2 – Sub-District #2 (Code - Deslauriers):
Approved Minutes of August 21, 2013 were received and filed for information.
JOINT COMMITTEE REPORTS:
a) Cemetery (Deslauriers - Code): Problems tracking use of plots for cremations and our receipt of proper documentation was discussed. Use of a columbarium for cremated remains was discussed. Costs and regulations are to be researched.
b) Sports Grounds (Kohlman - Code): Nothing to report.
c) Emergency Measures Plan (Hoskins - Kohlman):
Review of New Template – COPIED PREVIOUSLY: The R.M. of McCreary is to be asked to suggest joint meeting dates to review the plan.
d) Fire Department (Hoskins - Kohlman):
MPI Claim – September 17, 2013 MVA and Fire Response: The claim will be completed once all the necessary information has been received from the Royal Canadian Mounted Police and the McCreary Volunteer Fire Department.
e) Waste Disposal Site and Recycling Programs (Deslauriers – Cripps):
Signs, Stop Sign, Locking Gate, Signs for Bio-Tech: Signs are in place. Moving of Gate etc. will again be considered in 2014.
Controlled Burn – Fall: This has been referred to the McCreary Volunteer Fire Department.
Renewal of Agreement with Reliable Tire: After several letters and telephone messages, we have had no response. Further follow up is to be sent.
Signs for Recycling Depot: The format suggested by the Public Works Foreman was agreeable.
Approved by Resolution #353/2013 on October 24, 2013
8 Village of McCreary Regular Meeting October 10, 2013
Waste Disposal Grounds and Recycling Depot Contract Tender: With a closing date of October 15, 2013, this matter may be considered at the upcoming joint meeting.
Hazardous Waste Disposal: Depot collection sites at the point of sale of products were identified.
Disposal of Aerosol Cans for products other than paint are still an issue.
Committee of the Whole - Confidential - In Camera: Nothing further.
Notices of Motion: None.
Remarks: None.
#351/2013 Code –Kohlman
BE IT RESOLVED THAT this regular council meeting do now adjourn to meet again on October 24, 2013 at 7:30 p.m. for the next Regular Meeting or at the call of the Head of Council.
Time of Adjournment: 9:38 p.m.
CARRIED.
VILLAGE OF McCREARY
______LINDA CRIPPS, Mayor
______WENDY L. TURKO, Municipal Administrator
Approved by Resolution #353/2013 on October 24, 2013
9