Malabar Regional Co-Operative Milk Producer's Union Ltd; Peringolam

Malabar Regional Co-Operative Milk Producer’s Union Ltd; Peringolam, Kunnamanagalam, Kozhikode.

BID REF No.MRU/ENGG/CPDMECH/2015

BID DOCUMENT FOR SUPPLY, ERECTION, TESTING & COMMISSIONING OF MECHANICAL EQUIPMENT AND PIPE LINES FOR CENTRAL PRODUCTS DAIRY EXPANSION PROJECT KOZHIKODE

2015

BID FORM

1 Registered name of bidder

2 A d d r e s s Office Address

3 Telephone Land Phone :

Mobile :

E mail :

Fax :

TABLE OF CONTENTS

SECTION SUBJECT PAGE

0 E-TENDER NOTICE 4

I INSTRUCTIONS TO BIDDERS 6

II GENERAL CONDITIONS OF CONTRACT 15

III SPECIAL CONDITIONS OF CONTRACT PART-I 24

IV SPECIAL CONDITIONS OF CONTRACT PART-II 30

V TECHNICAL SPECIFICATIONS 43

VI LIST OF APPROVED MAKES 60

VII CONTRACT FORM 61

VIII PERFORMANCE SECURITY FORM 63

IX ADVANCE SECURITY FORM 66

X POINTS BIDDERS SHOULD BEAR IN MIND 68

XI MANUFACTURES AUTHORIZATION FORM 69

XII TECHNICAL DEVIATION STATEMENT 70

Malabar Regional Co-Operative Milk Producer’s Union Ltd; Peringolam, Kunnamanagalam, Kozhikode.

E-TENDER NOTICE

1. The Malabar Regional Co -Operative Milk Producer’s Union Ltd;., invites e - t e n d e r s from eligible bidders for s upply, erection, testing and commissioning of mechanical equipments and pipe lines for Central Products Dairy Expansion Project, Kozhikode District. Interested eligible Bidders may obtain further information from the office of the Malabar Regional Co -Operative Milk Producer’s Union Ltd;.

2. The bid shall be submitted in two cover system consisting of technical bid and price bid. The price bid of those who qualify in the technical bid only will be opened.

3. Detailed terms and condit ions as well as technical specifications are contained in the bidding document of the above work which is uploaded in the Kerala Government e-p o r t a l www.etenders.kerala.gov.in (Tender ID 2 0 1 5_KCMMF_ 5 2 1 0 1 _ 1 ).

a. Bid reference N o . : MRU/ENGG/CPDMECH/2015

b. Estimated cost : Rs.12.00 lakhs

c. Tender download : Can be downloaded from the website www.etenders.kerala.gov.in

d. EMD : Rs.12,000.0 0 ( R u p e e s Twelve thousand o n l y )

e.Bidding Document cost : R s . 5 0 0 . 0 0 each (Rupees Five hundred o n l y )

f. Document publish date : 17.10.2015, 1 4.00 hrs.

g.Document download start date : 17.10.2015, 15. 00 h r s .

h.Bid submission start date : 17.10.2015, 1 6.00 h r s .

i.Bid submission closing date : 0 9.11.2015, 16.30 h r s .

j.Time of completion : 120 days

k.Bid opening : 12.11.2015, 16.30 h r s .

l.Place of bid opening : MRCMPU H.O., Kozhikode

m.Bid validity : 9 0 d a y s

MANAGING DIRECTOR.

Kozhikode 17.10.2015

SECTION I. INSTRUCTION TO BIDDERS CLAUSE SUBJECT PAGE A. Introduction 1. Source of Funds 6 2. Eligible Bidders 6 3. Eligible Goods and Services 6 4. Cost of Bidding 6 B. Bidding Documents 5. Content of Bidding Documents 6 6. Clarification of Bidding Documents 7 7. Amendment of Bidding Documents 7 C. Preparation of Bids 8. Language of Bid 7 9. Documents Comprising the Bid 7 10. Bid Form 8 11. Bid Prices 8 12. Bid currencies 8 13. Documents Establishing Bidder's Eligibility and qualifications 8 14. Documents Establishing Goods Eligibility and Conformity to Bid document. 10 15. Bid Security 10 16. Period of validity of bids 11 17. Format and Signing of Bid 11 D. Submission of Bids 18. Bid submission 11 E. Bid Opening and Evaluation 19. Bid Opening 11 20. Conversion to Single Currency 12 F. Award of Contract 21. Post qualification 12 22. Award criteria 12 23. MRCMPU's right to vary quantity at time of award 12 24. MRCMPU's right to accept any bid and to Reject any or all bids 12 25. Notification of award 12 26. Signing of contract 13 27. Performance security 13

SECTION I INSTRUCTION TO BIDDERS A. Introduction 1. Source of Funds 1.1 MRCMPU own Funds. 1.2 Location: Central Products Dairy, Naduvattom, North Beypore, Kozhikode

2. Eligible Bidders

2.1 This invitation for Bids is open to all eligible bidders as per the eligibility criteria of this bidding document and that possess necessary license/certificate issued by Competent Authorities to carry out such works in Kerala.

3. Eligible Goods and Services

3.1 All goods and ancillary services to be supplied under the Contract shall have their origin in eligible source countries, defined under the Guidelines for Procurement of the IFI and all expenditures made under the Contract will be limited to such goods and services.

3.2 For purposes of this clause, "origin" means the place where the goods are mined, grown or produced when, through manufacturing, processing or substantial and major assembling of components, a commercially recognized product results that is substantially different in basic characteristics or in purpose or utility from its components

3.3 The origin of goods and services is distinct from the nationality of the Bidder.

4. Cost of Bidding The Bidder shall bear all costs associated with the preparation and submission of his bid, and the Malabar Regional Co-Operative Milk Producer’s Union Ltd., hereinafter referred to as "MRCMPU", will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

B. The Bidding Documents

5. Content of Bidding Documents. 5.1 In addition to the Invitation for Bids, the Bidding Documents include:

a. Instruction to Bidders; b. General Conditions of Contract c. Special Conditions of Contract d. Technical Specifications e. Bid Security form f. Contract form g. Performance Security form h. Bid Form and price schedules 5.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bidding Documents Site conditions etc. Failure to furnish all information required by the Bidding Documents or submission of a bid not substantially responsive to the Bidding Documents in every respect will be at the Bidder's risk and may result in the rejection of its bid.

6. Clarification of Bidding Documents

A prospective Bidder requiring any clarification of the Bidding Documents may notify the MRCMPU in writing or by mail, fax, or cable at the MRCMPU's mailing address indicated in the Invitation for Bids. The MRCMPU will respond in writing to any request for clarification of the Bidding Documents, which it receives not later than 10 days prior to the deadline for the submission of bids prescribed by the MRCMPU.

Written copies of the MRCMPU's response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders who have purchased the Bidding Documents, and will be attached to the Bidding Documents sold subsequently.

7. Amendment of Bidding Documents

7.1 At any time prior to the deadline for submission of bids, the MRCMPU may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the Bidding Documents by amendment.

7.2 The amendment will be notified in writing, or by mail or cable to all prospective Bidders who have purchased Bidding Documents and will be binding on them. The amendment will be attached to the bidding documents sold subsequently.

7.3 In order to afford prospective Bidders reasonable time in which to take the amendment into account in preparing their bids, the MRCMPU may, at its discretion, extend the deadline for the submission of bi d s .

C. Preparation of Bids

7. Language of Bid

The Bid prepared by the Bidder and all correspondence and documents relating to the bid exchanged by the Bidder and the MRCMPU, shall be written in the English language, provided that any printed literature furnished by the Bidder may be written in another language so long as accompanied by an English translation of its pertinent passages in which case, for purposes of interpretation of the bid, the English translation shall govern.

9. Documents comprising the Bid

The bid prepared by the Bidder shall comprise the following components:

a. A Bid Form and a Price Schedule completed in accordance with Clauses 10, 11 & 12. b. Documentary evidence established in accordance with clause 13 that the Bidder is eligible to bid and is qualified to perform the contract if bid is accepted. c. Documentary evidence established in accordance with Clause 14 that the goods and ancillary services to be supplied by the Bidder are eligible goods and services and conform to the Bidding Documents; and d. Bid security (Earnest Money Deposit) furnished in accordance with Clause 15.

10. Bid Form

The Bidder shall complete the Bid Form and appropriate price Schedule furnished in the Bidding Documents.

11. Bid Prices

11.1 Unless stated otherwise in the bidding documents, the contract shall be for the whole works as described in the invitation for bid based on the schedule of unit rates and prices submitted by the bidder.

11.2 The bidder shall fill in rates and prices for all items of works described in the Schedule of quantities, whether quantities are stated or not. Items against which no rate is entered by the bidder shall not be paid for by MRCMPU when executed and shall be deemed to have covered by the other rates in the schedule of quantities.

11.3 All duties, taxes and other levies for supply as well as that for the erection shall be payable by the bidder under the contract shall be included in the rate and the prices and total bid price submitted by the bidder and evaluation and the comparison of bids by the MRCMPU shall be made accordingly.

11.4 Fixed price The rates and prices quoted by the bidder shall be fixed for the duration of the contract and shall not be subjected to adjustment on any account.

11.5 Price adjustment

Rates and prices quoted by the bidder shall be subject to adjustment during performance of the contract to reflect change in the costs of labour and material components in accordance with the procedures specified in the special conditions of contract if the duration of the contract as stated in the Invitation for Bid is more than 12 months. A bid submitted with fixed price will not be rejected, but the price adjustment would be treated as zero. The price adjustment provision will not be taken into consideration in bid evaluation. If an extension of time is granted by the MRCMPU because of extra or additional work of any kind or any cause of delay referred to in these conditions or other special circumstances of any kind whatsoever which may occur, other than through a default of the contractor, the MRCMPU at its discretion may agree to the price adjustment in accordance with the procedure specified in the special conditions of Contract for the extended period of the contract, excluding the original contract period, provided that the total actual period of contract including the original contract period exceeds 12 months.

12. Bid Currencies

For all goods and services covered in this Bidding Document, prices shall be quoted in Indian Rupees only.

13. Bidders' Eligi bility and qualifications.

13.1 Pursuant to clause 9, the Bidder shall furnish, as part of its bid, documents establishing the Bidder's eligibility to bid and its qualification to perform the

Contract if its bid is accepted. For the purpose of this bidder shall meet the following qualification criteria as a minimum.

a. The bidder should be in business as mechanical works contractor, for a minimum period of five years at the time of bid opening in the same name and style. b. The bidder should have completed a minimum of two similar work of the estimated value of the Contract, for which this Invitation to Bid is issued, during the last five years. c. The bidder's annual financial turnover in the same name and style during the last three years shall not be less than the probable amount of contract as specified in the Invitation to Bid.

13.2 The documentary evidence of the Bidder's eligibility to bid shall be established to the MRCMPU's satisfaction

13.3 The documentary evidence of the Bidder's qualifications to perform the Contract if its bid is accepted shall be established to the MRCMPU's satisfaction. 1. That, the Bidder has the financial and business capability necessary to perform the Contract. To this end, all bids submitted shall include the followin g information along with formats under Section X.

a. Copies of original documents defining the constitution or legal status, place of registration and principal place of business of the company or firm or partnership etc.

b. Details of experience and past performance of the bidder on works of similar nature and capacity within the past 5 years and details of current contracts in hand and other commitments; (Name of work – turn-key jobs, capacity of the plant executed, Contract reference, Name and detailed postal address of client, value of work, time of completion, date of completion etc. are to be furnished).

c. Major items of plant and equipment available/installed in the Bidder's factory premises/proposed for use in carrying out the contract at site.

d. Qualification and experience of key personnel for successful execution of the contract (both on and off site)

e. Reports on financial standing of the Bidder such as profit and loss statements, balance sheets and auditor's report of the past three years, bankers solvency certificates etc;

f. Income tax clearance certificate/copy of return filed and sales tax clearance certificate for the previous three years, in original/certified true copies.

g . Copy of license/certificate issued by competent authorities.

h. Information regarding any current litigation in which the bidder is involved.

14. Documents Establishing Goods' Eligibility and Conformity to Bidding Documents.

14.1 Pursuant to Clause 9, the Bidder shall furnish, as part of its bid, documents establishing the eligibility and conformity to the Bidding Documents of all goods and services, which the Bidder proposes to supply under the Contract.

14.2 The documentary evidence of the goods and services conformity to the Bidding Documents may be in the form of literature, drawing and data, and shall furnish a detailed description of the goods essential technical and performance characteristics.

14.3 Pursuant to Clause 14.2 above, the Bidder shall note that standards for workmanship, material and equipment, and references to brand names or catalogue numbers designated by the MRCMPU in its Technical Specifications are intended to be descriptive only and not restrictive. The Bidder may substitute alternative standards, brand names and/or catalogue numbers in its bid, provided that it demonstrates to the MRCMPU's satisfaction that the substitutions are substantially equivalent or superior to those designated in the Technical Specifications.

15. Bid Security (Earnest Money Deposit)

15.1 The Bidder shall furnish, as part of its bid, bid security for the amount through ONLINE NEFT TRANSACTION as indicated in the E-tender notice.

15.2 The bid security is required to protect the MRCMPU against the risk of Bidder's conduct, which would warrant the security's forfeiture, pursuant to Para. 15.8

15.3 The bid security shall be denominated in Indian Rupees only, and shall be in one of the following forms:

Bi d security for the amount through ONLINE NEFT TRANSACTION as indicated in the E-tender notice

15.4 Bid not secured in accordance with Para 15.1 & 15.3 will be rejected by MRCMPU as non-responsive, pursuant to Clause 24.

15.5 No interest shall be paid by MRCMPU on the bid security furnished by the bidder.

15.6 The bid security may be forfeited:

a. If a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form; or

b. In the case of successful Bidder, if the Bidder fails: I. To sign the contract in accordance with clause 32; or II. To furnish performance security in accordance with clause 33.

16. Period of validity of Bids

16.1 Bids shall remain valid for 90 days after the date of bid opening prescribed by the MRCMPU, pursuant to clause 19. A bid valid for a shorter period may be rejected by the MRCMPU as non-responsive.

16.2 In exceptional circumstance, MRCMPU may solicit the Bidders consent to an extension of the period of validity. The request and the responses thereto shall be made in writing (or by cable or mail). The bid security provided under clause 15 shall also be suitably extended. A Bidder may refuse the request without forfeiting its bid security. A Bidder granting the request will not be required nor permitted to modify its bid.

D. Submission of Bids.

18. Bid submission

a. The bid shall be in two parts viz. pre-qualification and commercial (price). b. The price bids of those who qualified in the pre-qualification criteria will only be opened.

E. Bid Opening and Evaluation

19. Bid opening

19.1 Bids will be opened at the time and date specified in the NIT.

20. Conversion to Single Currency

All bid prices shall be submitted in Indian Rupees only.

F. Award of Contract

21. P o s t -qualification

21.1 In the absence of pre-qualification, the MRCMPU will determine to its satisfaction whether the Bidder selected as having submitted the lowest evaluated responsive bid is qualified to satisfactorily perform the Contract.

21.2 The determination will take into account the Bidder's financial, technical and production capabilities. It will be based upon an examination of the documentary evidence of the Bidder's qualifications submitted by the Bidder, pursuant to Para 13, as well as such other information as the MRCMPU deems necessary and appropriate including details of experience and records of past performance.

21.3 An affirmative determination will be a prerequisite for award of the contract to the Bidder. A negative determination will result in rejection of the Bidder's bid, in which event; MRCMPU will proceed to the next lowest evaluated bid to make a similar determination of that Bidder's capabilities to perform satisfactorily.

22. Award criteria

Subject to clause 31, MRCMPU shall award the contract to the bidder whose bid has been determined to be substantially responsive to the bidding documents and who has offered the lowest. Evaluated bid price pursuant to clause 26, provided further that the bidder has the capability and the resources to carry out the contra t effectively.

23. MRCMPU's right to vary quantities at time of award

MRCMPU reserves the right at the time of award of contract to increase or decrease the quantity of goods and services specified in the schedule of requirement without any change in unit price or other terms and conditions.

24. MRCMPU's Right to Accept Any Bid and to Reject Any or All Bids. T h e M RC MPU reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the MRCMPU's action.

25. Notification of Award.

25.1 Prior to expiry of the period of bid validity prescribed in the bid document’s MRCMPU will notify the successful bidder by telegram/mail confirmed in writing that his bid has been accepted. This letter (hereinafter and in the conditions of Contract referred to as "Letter of Acceptance") shall name the sum which the MRCMPU will pay to the Contractor in consideration of the execution, completion and the maintenance of the works by the Contractor as prescribed by the Contract (hereinafter and in the Conditions of the Contract referred to as the "Contract Price").

25.2 The notification of the award will constitute the formation of the Contract

25.3 Upon the furnishing by the successful bidder of a performance security in accordance with the clause 33 of the MRCMPU will notify the unsuccessful bidders that their bids have been unsuccessful.

26. Signing of Contract

26.1 At the same time as the MRCMPU notifies the successful Bidder that its bid has been accepted, the MRCMPU will send the Bidder the Contract Form provided in the Bidding Documents, incorporating all agreements between the parties.

26.2 Within 15 days of receipt of the Contract form the successful Bidder shall sign and date the Contract and return it to the MRCMPU.

27. Performance Security.

27.1 Within 20 days of the receipt of notification of award from the MRCMPU, the successful Bidder shall furnish the performance security in accordance with the conditions of Contract, in the Performance Security Form provided in the Bidding Documents.

27.2 Failure of the successful Bidder to comply with the requirement of Para 32 or Para 33 shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security, in which event the MRCMPU may make the award to the next lowest evaluated bidder or call for new bids.

SECTION II. GENERAL CONDITIONS OF CONTRACT

TABLE OF CLAUSES Clause Topic P a g e Clause Topic Page No. No.

1. Definitions 15 17 A s s i g n m e n t 20

2. Application 15 18 Subcontracts 20

3. Country of Origin 15 19 Delays in Contractor's Performance 20

4. Standards 15 20. Liquidated Damages 21

5. Use of Contract Documents 16 21. Termination for default 21

6. Patent Rights 16 22. Force Majeure 21

7. Performance Security 16 23. Termination for insolvency 22

8. Inspections and Tests 17 24. Termination for convenience 22

9. Packing & Marking 17 25. R e s o l u t i o n of disputes 22

10. Delivery and Documents 18 26. Governing Languages 22

11. Insurance 18 27. Applicable law 23

12. Transportation 18 28. Notices 23

13. Incidental Services 18 29. Taxes and duties 23

14. Warranty/Guarantee 19 30. Right to use defective Equipment 23 15. Payment 20

16. Prices 20

12 GENERAL CONDITIONS OF CONTRACT

1. Definitions

1.1 In this contract, the following terms shall be incorporated as indicted

a. "The Contract" means the agreement entered into between the MRCMPU and the Successful bidder, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein: b. "The Contract Price" means the price payable to the Contractor under the Contract for the full and proper performance of its contractual obligations; c. "The Goods" means all of the equipment, machinery, and/or other materials, which the Contractor is required to supply to the MRCMPU under the Contract d. "Services" means services ancillary to the supply of the Goods, such as transportation and insurance, and any other incidental services, such as installation, commissioning, provisions of technical assistance, training and other such obligations of he Contractor covered under the Contract; e. "The MRCMPU" Shall mean The Malabar Regional Co-Operative Milk Producer’s Union Ltd. f. "The Contractor" means the successful bidder whose bid has been accepted by the Union and on whom a work order has been placed and shall include his heirs, legal representatives and assignees. h. Engineer-in-charge means the Engineer or any other authorized representatives of the MRCMPU who is empowered to take decision on behalf of MRCMPU for the purpose of the Contract.

2. Application

2.1 These General Conditions shall apply to the extent that provisions in other parts of the Contract do not supersede them.

3. Country of Origin

3.1 All Goods and Services supplied under the Contract shall have their origin in the member countries and territories eligible under the rules of the I F I financing the Contract. These rules are explained under the Special Conditions of Contract.

3.2 For purpose of this Clause "origin" means the place where the Goods were mined, grown or produced, or from which the Services are supplied. Goods are produced when, through manufacturing, processing or substantial and major assembling of components, a commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility from its components.

3.3 The origin of Goods and Services is distinct from the nationality for the Contractor.

4. Standards.

4.1 The Goods supplied under this Contract shall conform to the standards mentioned in the Technical specifications, and, when no applicable standard is mentioned, to the Indian Standards.

5. Use of Contract Documents and Information

5.1 The Contractor shall not, without the MRCMPU's prior written consent, disclose the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the MRCMPU in connection therewith, to any person other than a person employed by the Contractor in the performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance.

5.2 The Contractor shall not, without the MRCMPU's prior written consent, make use of any document or information enumerated in para.5.1 except for purposes of performing the Contract.

5.3 Any document, other than the Contract itself, enumerated in the para.5.1 shall remain the property of the MRCMPU and shall be returned (in all copes) to the MRCMPU on completion of the Contractor's performance under the Contract if so required by the MRCMPU.

6. Patent Rights

6.1 The Contractor shall indemnify the MRCMPU against all third-party claims of infringement of patent, trademark or industrial design rights arising from u s e o f the goods or any part thereof in India.

7. Performance Security

7.1 Within 30 days after the Contractor's receipt of notification of award of the Contract, the Contractor shall furnish performance security to the MRCMPU in the amount specified in the Special Conditions of Contract.

7.2 The proceeds of the performance security shall be payable to the MRCMPU as compensation for any loss resulting from Contractor's failure to complete its obligations under the Contract.

7.3 The performance security shall be denominated in Indian Rupees and shall be in the following form: 1. A Bank guarantee issued by a Nationalized Indian Bank or a foreign bank operating in India. A nationalized Indian Bank or a foreign bank operating in India should confirm the guarantees issued by other banks. 2. Demand draft in favor of Malabar Regional Co-Operative Milk Producer’s Union Lt. payable at Kozhikode The bank guarantee shall be valid till the expiry of the warranty period.

7.4 The performance security will be discharged by the MRCMPU and returned to the contractor not later than 30 days following the date of completion of the Contractor's performance obligations, including any warranty obligations, under the Contract.

7.5 In the event of increase in the Contract value, in actual execution, proportionate additional performance security shall be paid by the Contractor if called upon to do so.

7.6 In the event of decrease in the Contract value the performance security shall be proportionately adjusted on the completion of the work.

7.7 No interest shall be paid by the MRCMPU for the amount deposited as Performance security with the MRCMPU.

8. Inspection and Tests

8.1 The MRCMPU or its representatives shall have the right to inspect and/or test the Goods to confirm their conformity to the Contract. The Special Conditions of Contract and/or the Technical Specifications shall specify what inspections and tests the MRCMPU requires and where they are to be conducted. The MRCMPU shall notify the Contractor in writing of the identity of any representatives, if retained for these purposes.

8.2 The Inspections and tests may be conducted on the premises of the contractor or its subcontractor(s), at point of delivery and/or at the Good's final destination. Where conducted on the premises of the Contractor or its sub contractor(s), all reasonable facilities and assistance-including access to drawing and production data-shall be furnished to the inspectors at no charge to the MRCMPU. In case of any defects of deficiency notified by the MRCMPU's inspection authority, the Contractor will rectify and make good the same without delay and not proceed further processing of such item(s) of Goods without obtaining approval from the inspection authority.

8.3 Should any inspected or tested Goods fail to conform to the specifications, the MRCMPU may reject them and the Contractor shall either replace the rejected Goods or make all alternations necessary to meet specification requirements free of cost to the MRCMPU.

8.4 The MRCMPU's right to inspect, test and, where necessary, reject the goods after the Goods' arrival at Destination shall in no way be limited or waived by reason of the Goods having previous been inspected, tested and passed by the MRCMPU or its representative prior to the Goods shipment from the country of origin.

Nothing in Clause 8 shall in any way release the Contractor from any warranty or other obligations under the Contract.

9. Packing and Marking

9.1 The Contractor shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination as indicted in the Contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to temperature, salt and precipitation during transit and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit.

9.2 The packing, marking and documents within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract and, in any subsequent instructions ordered by the MRCMPU.

9.3 Each package shall be marked to indicate.

a. Name of the Contractor b. Details of items in the package c. Name of the Consignee d. Work order Number

e. Gross, net and tare weight f. Destination

10 Delivery and Documents

10.1 Delivery of the goods shall be made by the Contractor in accordance with the terms specified by the MRCMPU in its Schedule of Requirements and the Special Conditions of Contract.

11. Insurance

11.1 The goods supplied under the Contract shall be fully insured in Indian Rupees against loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified in the Special Conditions of Contract.

11.2 Where delivery of the Goods is required by the MRCMPU on a CIF basis, the Contractor shall arrange and pay for marine insurance naming the MRCMPU as the beneficiary. After arrival of the goods and prior to the commencement of the mechanical erection the bidder shall arrange a comprehensive storage cum erection insurance naming MRCMPU as the beneficiary. The storage cum erection insurance policy shall cover the entire value of the goods including erection work as per the order value of MRCMPU.

11.3 The Contractor shall provide a copy of the insurance policy along with invoice to the MRCMPU who will make arrangements to extend the validity of the policy, if necessary.

11.4 The Contractor shall a. Initiate and pursue claim till settlement, and b. Prompt make arrangements for repair and/or replacement of any damaged item/s irrespective of settlement of claim by the underwriters.

12. Transportation

12.1 The Contractor is required under the Contract to deliver the Goods FOR Destination, specified in the Schedule of requirement. Transport of the Goods to the destination shall be arranged and paid for by the Contractor and the cost thereof shall be included in the contract price. 12.2 Where the Contractor is required to affect delivery under any other terms, for example, by post or to another address in the source country, the Contractor shall be required to meet all transport and storage expenses until delivery. 12.3 In all the above cases, transportation of the Goods after delivery shall be the responsibility of the MRCMPU.

13. Incidental Services

13.1 As specified in the Special conditions of Contract, the Contractor may be required to provide any or all of the following services:

a. Performance or supervision of on-site assembly and/or start-up of the supplied goods; b. Furnishing of tools required for assembly and/or maintenance of the supplied goods; c. Furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

d. Performance or supervision or maintenance and/or repair of the supplied Goods, for a period of time agreed by the parties, provided that this service

shall not relieve the Contractor of any warranty obligations under this Contract and e. Conduct of training of the MRCMPU's personnel, at the Contractor's plant and/or on-site in assembly, start-up operation, maintenance and/or repair of the supplied goods.

13.2 Prices charged by the Contractor for the preceding incidental services, if not included in the price for the Goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged from other parties by the Contractor for similar services.

14. Warranty/Guarantee

14.1 The Contractor warrants that the Goods supplied under the Contract are new, unused, of the most recent or current models and incorporate all recent improvements in design and materials unless provided otherwise in the contract. The Contractor further warrants that the Goods supplied under this Contract shall have no defect arising from design, materials or workmanship (Except in so far as the design or material is required by the MRCMPU's specifications) or from any act or omission of the Contractor, that may develop under normal use of the supplied Goods in the conditions obtaining in the country of final destination. The Contractor also guarantees that the Goods supplied shall perform satisfactorily as per the designed/rated/installed capacity as provided for in the Contract.

14.2 This warranty/guarantee shall remain valid for 12 months after the Goods, or any portion thereof as the case may be, have been delivered and commissioned to the final destination indicated in the Contract.

14.3 The MRCMPU shall promptly notify the Contractor in writing of any claims arising under this warranty.

14.4 Upon receipt of such notice, the Contractor shall, with all reasonable speed, repair or replace the defective Goods or parts thereof, without costs to the MRCMPU.

14.5 If the Contractor, having been notified, fails to remedy the defect(s) within a reasonable period, the MRCMPU may proceed to take such remedial action as may be necessary, at the Contractor's risk and expenses and without prejudice to any other rights which the MRCMPU may have against the Contractor under the Contract.

14.6 This warranty/guarantee shall not cover any damage/s resulting from normal wear and tear or improper handling by the MRCMPU or his authorized representatives.

14.7 In case of installation and commissioning contracts, the Contractor shall guarantee the complete installation for satisfactory performance for a minimum period of twelve months from the date of commissioning. The Contractor at his own cost shall rectify any defect arising out the faulty installation or use of substandard material or workmanship.

14.8 For assessing the rated performance of the plant, the combined capacity as well as individual equipment capacity shall be reckoned. The Plant shall be operated for 8 hours continuously per shift.

15. Payment

15.1 The method and conditions of payment to be made to the Contractor under the Contract shall be specified in the Special Conditions of Contract.

15.2 The Contractor's request(s) for payment shall be made to the MRCMPU in writing, accompanied by an invoice describing, as appropriate, the Goods delivered and Services performed, and by shipping documents, submitted pursuant to Clause 10, and fulfillment of other obligations stipulated in the Contract.

15.3 Payments shall be made promptly by the MRCMPU within thirty days of submission of an invoice/claim by the Contractor

15.4 The currency in which payment is made to the Contractor under this Contract shall be Indian Rupees.

16. Prices

16.1 Prices charged by the Contractor for Goods delivered and Services performed under the Contract shall not, vary from the prices quoted by the Contractor in its bid.

17. Assignment

17.1 The Contractor shall not assign, in whole or in part, its obligations to perform under the Contract, except with the MRCMPU's prior written consent.

18. Subcontracts

18.1 The contractor shall notify the MRCMPU in writing of all subcontracts awarded under the Contract if not already specified in his bid. Such notification, in his original bid or later, shall not relieve the Contractor from any liability or obligation under the Contract.

18.2 Subcontracts must comply with the provisions of Clause 3.

19. Delays in the Contractor's Perform a n c e

19.1 Delivery of the Goods and performance of services shall be made by the Contractor in accordance with the time schedule specified by the MRCMPU in its Schedule of Requirements.

19.2 An unexcused delay by the Contractor in the performance of its delivery obligations shall render the Contractor liable to any or all of the following sanctions: forfeiture of its performance security, imposition of liquidated damages and/or termination of the Contract for default.

19.3 If any time during performance of the contract, the contractor or its subcontractor(s) should encounter conditions impeding timely delivery of the Goods and performance of Services, Contractor shall promptly notify MRCMPU in writing of the fact of delay, its likely duration and its cause(s). As soon as

practicable after receipt of the Contractor's notice, the MRCMPU shall evaluate the situation and may at its discretion extend the Contractor's time for

performance, in which case the extension shall be ratified by the parties by amendment of the Contract.

20. Liquidated Damages

20.1 Subject to Clause 22, if the Contractor fails to deliver any or all of the Goods or perform the Services within the time period(s) specified in the Contract, the MRCMPU shall, without prejudice to its other remedies under the Contract, deduct from the Contract price, as liquidated damages, a sum equivalent to: I. 0.25% of the full contract value for each week of delay II. The total amount so deducted shall not exceed 5% of the Contract value. Once the maximum is reached, the MRCMPU may consider termination of the Contract. 20.2 Any incremental taxes and levies on account of delay in performance of the Contract by the Contractor shall be to the Contractor's account.

21. Termination for Default

21.1 The MRCMPU may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the Contractor, terminate the Contract in whole or in part; a. If the Contractor fails to deliver any or all of the Goods within the time period(s) specified in the Contract, or any extension thereof granted by the MRCMPU pursuant to Clause 19; Or b. If the Contractor fails to perform any other obligation(s) under the Contract.

21.2 In the event the MRCMPU terminate the Contract in whole or in part, pursuant to para.21.1 the MRCMPU may procure upon such terms and in such manner, as it deems appropriate, Goods similar to those undelivered, and the Contractor shall be liable to the MRCMPU for any excess costs for such similar Goods. However, the contractor shall continue performance of the Contract to the extent not terminated. 21.3 Consequent to such termination of Contract, the MRCMPU shall recover the advance paid, if any, to the Contract along with interest @ 18% per annum compounded quarterly on the last day of March, June, September and December on the advance paid for the entire period for which the advance was retained by the Contractor.

22. Force Majeure

22.1 Notwithstanding the provisions of Clauses 19, 20, 21, the Contractor shall not be liable for forfeiture of its performance security, liquidated damages or termination for default, if and to the extent that, its delay in performance or other failure to perform its obligations under the Contract is the result of an event o f Force Majeure.

22.2 For purposes of this clause, "force Majeure" means an event beyond the control of the Contractor and not involving the Contractor's fault or negligence and not foreseeable. Such events may include, but are not restricted to, acts of t h e

MRCMPU either in its sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

22.3 If a Force Majeure situation arises, the Contractor shall promptly notify the MRCMPU in writing of such condition and the cause thereof. Unless otherwise directed by the MRCMPU in writing, the Contractor shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. 23. Termination for Insolvency The MRCMPU may at any time terminate the Contractor by giving written notice to the Contractor, without compensation to the Contractor if; a. The Contractor becomes bankrupt or otherwise insolvent b. The Contractor being a Company is wound up voluntarily by the order of a Court, receiver, liquidator or Manger appointed on behalf of the debenture holders or circumstances shall have arisen which entitle the court or debenture holders to appoint a receiver liquidator or a Manager, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the MRCMPU.

24. Termination for Convenience

24.1 The MRCMPU may be written notice sent to the Contractor, terminate the Contract, in whole or in part, at any time for its convenience. The notice of termination shall specify that termination is for the MRCMPU's convenience, the extent to which performance of work under the Contract is terminated, and the date upon which such termination becomes effective.

24.2 The Goods that are complete and ready for shipment within 30 days after the Contractor's receipt of notice of termination shall be purchased by the MRCMP U at the Contract terms and prices. For the remaining Goods, MRCMPU may elect: a. To have any portion completed and delivered at the Contract terms and prices; and/or b. To cancel the remainder and pay to the Contractor an agreed amount for partially completed Goods and for materials and parts previously procured by the Contractor.

25. Resolution of Disputes

25.1 The MRCMPU and the Contractor shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the Contract.

25.2 If, after thirty days from the commencement of such informal negotiations, the MRCMPU and the Contractor have been unable to resolve amicably a Contract dispute, either party may require that the dispute be referred for resolution to the formal mechanisms specified in the Special Conditions of Contract. The mechanism shall be specified in the Special conditions of Contract.

26. Governing Language

26.1 The Contractor shall be written in the language of the bid, as specified by MRCMPU in the Instructions to Bidders. Subject to Clause 27, that language

version of the Contract shall govern its interpretation. All correspondence and other documents pertaining to the Contract that are exchanged by the parties shall be written in that same language.

27. Applicable law

The Contract shall be interpreted in accordance with the laws of the Union of India. 28. Notices

28.1 Any notice given by one party to the other pursuant to the Contract shall be sent in writing or by telegram or mail/cable and confirmed in writing to the address specified for that purpose in the Special Conditions of Contract.

28.2 A notice shall be effective when delivered or on the notice's effective date, whichever is later.

29. Taxes & duties

29.1 The contractor shall be entered responsible for all taxes, duties, license fees etc. including unloading until delivery of the contracted Goods, including installation and commissioning, to the MRCMPU.

29.2 The Contractor shall be liable to pay all corporate taxes, income tax, Entry tax at check post, Contribution to Employee’s Provident Fund, Sales Tax on works contract (if any), value added tax and other taxes that shall be levied according to the laws and regulations applicable from time to time in India and Kerala and the price bid by the Contractor shall include all such taxes. Whenever the laws and regulations require deduction of such taxes at the source of payment, the MRCMPU shall effect such deductions from the payment due to the Contractor. The remittance of amounts so deducted and issuance of certificate for such deductions shall be made by the MRCMPU as per the laws and regulations in force. Nothing in the Contract, shall relive the Contractor from his responsibility to pay any tax that may be levied in India on income and profits made by the Contractor from his responsibility to pay any tax that may be levied in India on income and profits made by the Contractor in respect of the Contract. The Contractor's staff, personnel and labour will be liable to pay personal income taxes in India in respect of such of their salaries and wages as are chargeable under the laws and regulations for the time being in force, and the Contractor shall perform such duties in regard to such deductions thereof as may be imposed on him by such laws and regulations.

30. Right to use defective equipment

If after delivery, acceptance and installation and within the guarantee and warranty period, the operation or use of the equipment proves to be unsatisfactory, the MRCMPU shall have the right to continue to operate or use such equipment until rectifications of defects, errors or omission by repair or by partial or complete replacement is made without interfering with the MRCMPU's operation.

SECTION III, SPECIAL CONDITION OF CONTRACT PART I Item No. Topic Page No.

1. Definitions (Clause 1) 25

2. Country of Origin (Clause 3) 25

3. Equivalency of standards and codes (clause 4) 25

4. Performance Security (clause 7) 25

5. Inspection and Tests (clause 8) 25

6. Delivery and Documents (Clause 10) 26

7 Insurance (Clause 11) 26

8. Incidental Services (Clause 13) 27

9. Warranty (Clause 14) 27

10. Payment (Clause 15) 27

11. Resolution of Disputes (Clause 25) 28

12. Notices (Clause 28) 28

SPECIAL CONDITIONS OF CONTRACT P A R T - I

The following Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General Conditions of Contract. The corresponding Clause number of the General Conditions is indicated in parentheses.

1. Definitions (Clause 1)

a. The MRCMPU is Malabar Regional Co-Operative Milk Producer’s Union Ltd. b. The Contractor is the successful bidder whose bid has been accepted by the Union and on whom the work order has been placed. 2. Country of Origin (Clause 3) Indian 3. Equivalency of Standards and Codes (Clause 4)

Wherever reference is made in the contract to the respective standards and codes in accordance with which goods and materials re to be furnished, and work is to be performed or tested, the provisions of the latest current edition or revision of the relevant standards and codes in effect shall apply, unless otherwise expressly set forth in the Contract. 4. Performance Security (Clause 7)

The Performance Security shall be in the amount of 10% of the Contract Price.

5. Inspection and Tests (Clause 8)

5.1 The inspection of the Goods shall be carried out to check whether the Goods are in conformity with the technical specifications attached to the work order form and shall be in line with the inspection/test procedures laid down in the Schedule of Specifications and the Contract conditions.

5.2 Contractor must have suitable facilities at their works for carrying out various performance tests on the equipment. The bidder should clearly confirm that all the facilities exist for inspection and shall be made available to the inspecting Authority.

5.3 All load and functional tests as indicated in the specifications must be carried out at the manufacturer's works. Reliability of the equipment shall be demonstrated to the satisfaction of the appointed inspector or inspecting Agency.

5.4 Approved contractor's drawings shall not be departed from except as provided in the Bidding document.

5.5 The MRCMPU shall have the right at all reasonable times to inspect, at the Contractor's premises all Contractor's drawings of any part of the work.

5.6 The contractor shall provide, within the time stated in the contract or in the progremme, drawing showing how the plant is to be designed and any other information required for

a. Preparing suitable foundations or other means of support

b. Providing suitable access or the site for the plant and any necessary equipment to the place where the plant is to be erected and c. Making necessary electrical connections from the panel board provided in the individual sections to the machines.

5.7 Before the goods and equipment are taken over by the MRCMPU, the Contractor shall supply operation and maintenance manuals together with drawings in quadruplicate of the goods and equipment as built. These shall be in such details as will enable the MRCMPU to operate, maintain, adjust and repair all parts of the works as state in the specifications.

The manuals and drawings shall be in the ruling language (English) and in such form and numbers as stated in the contract. Unless and otherwise agreed, the goods and equipment shall not be considered to be completed for the purposes of taking over until such manuals and drawings have been supplied to the MRCMPU.

5.8 In case of Foreign Contractor, inspection can be carried out by an inspection agency acceptable to the MRCMPU, which should be clearly mentioned in the bid. The charges for such inspection and tests shall be borne by the MRCMPU and the Foreign Contractor should indicate the charges. However, the MRCMPU reserves the right to appoint at its cost, any inspection Agency (other than the one suggested by the Contractor) that should be binding on the Contractor.

In case of Indian Contractors, the goods will be accepted after inspection by the MRCMPU, his representative or any inspection agency appointed by MRCMPU and the costs for such Inspector/Agency shall be borne by the MRCMPU

6. Delivery and Documents (Clause 10)

Original and four copies of i. The Contractor's invoice showing work Order No., Goods description, quantity, unit price, total amount; ii. Delivery note/packing list/lorry receipt; iii. Manufacturer's/Contractor's guarantee certificate in case applicable; iv. Inspection Certificate issued by the nominated inspection agency, and the Contractor's factory inspection report; v. Certificate of origin; vi. Insurance policy; vii. Excise gate pass/ octroi receipts, wherever applicable, duly sealed indicating payments made; and v i i i .Any other document evidencing payment of statutory levies

Note: The nomenclature used for the item description in the invoice/s, packing list/s and delivery note/s etc. should be identical to that used in the work order. The dispatch particulars including name of transporter, LR No. and date should also be mentioned in the invoices.

7. Insurance (clause 11)

The insurance shall be in an amount equal to 110% of the FOR Destination value of the goods from "warehouse to warehouse" on All Risks" basis including war Risks and Strike clauses valid for a period not less than 3 months after the date of arrival of Goods at final destinations. After arrival of the goods and prior to the commencement of the mechanical erection the bidder shall arrange a comprehensive storage cum erection insurance naming MRCMPU as the

beneficiary. The storage cum erection insurance policy shall cover the entire value of the goods including erection work as per the order value of MRCMPU.

8. Incidental services (Clause 13)

The incidental services shall be provided as per the requirements outlined in the Schedule of Specifications and as covered under Clause 13. The cost shall b e included in the contract price, if provided for in the scope for the Contract.

9. Warranty/Guarantee (Clause 14)

The warranty/Guarantee shall be as per provision under Clause 14 of General Conditions.

10. Payment (Clause 15)

10.1 Supply components a. 30% advance on acceptance of the order, signing the agreement and against a bank guarantee for the advance payment from a Nationalised bank for 30% value of the contract/order as per the terms of the contract/order. b. 50% payment against safe receipt of the goods at site c. 10% payment on completion of erection of the items on group basis d. 10% payment on completion of testing and commissioning of the items on group basis.

10.2 Erection components a. 30% advance on acceptance of the order, signing the agreement and against a bank guarantee for the advance payment from a Nationalised bank for 32% value of the contract/order as per the terms of the contract/order. b. 50% payment on erection of the equipment on group basis. c. 10% payment on completion of erection of the items on group basis d. 10% payment on completion of testing and commissioning of the items on group basis.

10.3 For all the payments to be made against Bank guarantees the bank guarantee shall be issued by a Nationalized Indian bank or a foreign bank located in India. A nationalized Indian bank or a foreign bank operating in India should confirm the guarantee issued by other banks.

10.4 Contracts valued at Rs.50, 000/- (combining Schedule I & II) and below are not eligible for advance payment.

10.5 Bank Guarantee when obtained for 30% advance, payment shall be released not later than 30 days after date of delivery of the Goods at their final destination of all the goods.

10.6 All interim payment shall be treated as advance payment. On completion of the entire work, the Contractor shall submit his final bill. After verifying the final bill, MRCMPU will issue to the contractor a statement (hereinafter called as the final account statement). The contractor shall return the final account statement duly signed as an acknowledgement of full and final value of work performed under the contract and full and final settlement of the payment. On receipt of this statement back from the contractor, the final payment shall be released.

11. Resolution of Disputes (Clause 25)

In case of any dispute, the Registrar of Co-operative Societies of Kerala State shall be the sole arbitrator as per the provisions of Kerala Co-operative Societies Act 1969.

12. Notices (Clause 28)

For the purpose of all the notices, the following shall be the address of the MRCMPU and Contractor. MRCMPU: Malabar Regional Co-Operative Milk Producer’s Union Ltd., Peringolam, Kunnamangalam P.O., Kozhikode & Contractor: Address of the Tenderer mentioned in the issue letter of tender document with whom the work has been awarded.

SECTION IV, SPECIAL CONDITION OF CONTRACT

PART II

TABLE OF CLAUSES

Item No. Topic Page No

1. Sufficiency of Tender 30

2. Programme of installation and commissioning 30

3. Preparation of drawings for approval 30

4. Contractor's superintendence and employment of Erection team and conduct of personnel 32

5. MRCMPU's instruction 33

6. Right of the MRCMPU 34

7. Contractor's functions 35

8. "Duties of the Contractor vis a vis. the MRCMPU 37

9. Supply of tools, tackles and materials 38

10. Protection of Plant 38

11. Unloading, transportation and inspection 39

12. Storage of equipment 40

13. Approvals 41

14. Review and Co -ordination of erection work 41

15. Extension of time for completion 41

SPECIAL CONDITIONS OF CONTRACT FOR ERECTION- PART II

1.0 SUFFICIENCY OF TENDER

The Supplier by bidding shall be deemed to have satisfied himself as to all the conditions and circumstances affecting the Contract Price, as to the possibility of executing the works as shown and described in the Contract, as to the general circumstances at the site of the works, as to the general labour position at site and to have determined the prices accordingly.

2.0 PROGRAMME OF INSTALLATION & COMMISSIONING

As soon as practicable after the acceptance of the bid, the Supplier shall submit to the MRCMPU for his approval comprehensive programme in the form of PERT network/bar chart and any other form as may be required by the MRCMPU showing the sequence of order in which the Supplier proposes to carryout the works including the design, manufacture, delivery to site, erection and commissioning thereof. After submission to and approval by the MRCMPU of such programme, the supplier shall adhere to the sequence of order and method stated therein. The submission to and approval by the MRCMPU of such programme shall not relieve the Supplier of any of his duties or responsibilities under the Contract. The programme approved by the MRCMPU shall form the basis of evaluating the pace of all works to be performed by the supplier. The Supplier shall update the PERT network every month, submit it to the all inform the MRCMPU the progress on all the activities falling on schedule for the next reporting date.

3.0 PREPARATION OF DRAWINGS FOR APPROVAL

The Supplier should visit the site to acquaint himself in respect of existing site conditions and to know the details/information required for understanding t h e nature and type of civil construction works involved in the project. The Supplier shall submit to the MRCMPU for approval: a. Within the time given in the specification or in the programme, such drawings, samples, patterns and models as may be called for therein, and in numbers therein required. b. During the progress of works and within such reasonable times as the MRCMPU may require such drawings of the general arrangements and details of the works as the MRCMPU may require. Wherever necessary, the Supplier would be provided with a set of architectural /civil drawings for the buildings where the erection works would be carried out and also the equipment details/drawing for all equipment to be handed over to the Supplier by the MRCMPU. The specifications/conditions concerning the submission of drawings by the Supplier are detailed as under:

3.1 Within three weeks from the date of receipt of the order, Supplier shall furnish a list of all necessary drawings as briefly described below which the Supplie r s h a l l submit for approval, identifying each drawings by a serial number and descriptive title and expected date of submission. This list shall be revised and extended if necessary, during the progress of work depending on the nature of the contract also. The MRCMPU shall signify his approval or disapproval of all drawings or such drawings that would affect progress of the contract as per the agreed programme. If, by reason of any failure or inability of the MRCMPU to issue within four weeks of time in all the circumstances any drawing or order requested by the Supplier suffers delay and/or incurs costs then the MRCMPU

shall take such delay into account in determining any extension of time to which the Supplier is entitled under Clause 15 hereof and the Supplier shall be paid the amount of such cost as shall be reasonable.

Brief list of drawings: i. Machinery layout for the complete plant ii. Plan and elevation of the Plant and Machinery with all drive details, iii. Individual floor plan and elevation housing the equipment iv. Individual Equipment drawings v. Individual drawing for pre-fabricated items vi. Other miscellaneous drawings as required for erection work vii. Control Panel & Mimic panel drawings viii.Schematic diagram representing electrical interlocking arrangement for various sections

3.2 Drawings showing fabrication details, dimensions, layouts and bill of materials submitted for approval shall be signed by responsible representative of supplier and shall be to any one of the following sizes in accordance with Indian Standards: A0, A1, A2, A3 & A4. 3.3 All drawings shall show the following particulars in the lower right hand corner in addition to supplier's name: i Name of the MRCMPU ii Project Title iii Title of drawing iv Scale v Date of drawing vi Drawing number vii Space for drawing number

3.4 In addition to the information provided on drawings, each drawing shall carry a revision number, date of revision and brief description of revision carried out. Whenever any revision is carried out, correspondingly revision number must be updated.

3.5 All dimensions on drawings shall be in metric units 3.6 Drawings (three sets) submitted by the Supplier for approval will be checked, reviewed by the MRCMPU, and comments, if will be conveyed to the Supplier. It is the responsibility of the Supplier to incorporate correctly all the comments conveyed by the MRCMPU on the Supplier's drawing. The drawings, which are approved with comments, are to be re-submitted to the MRCMPU for purpose of records. Such drawings will be checked/reviewed by the MRCMPU to verify whether the Supplier has incorporated all the comments. If the Supplier is unable to incorporate any comments in the revised drawings, Supplier shall clearly state in his forwarding letter such non-compliance along with the valid reasons.

3.7 Drawings prepared by the Supplier and approved by the MRCMPU shall be considered as a part of the specifications. However, the examination of the drawings by the MRCMPU shall not relieve the supplier of his responsibility for engineering design, workmanship and quality of materials, warranty obligations and satisfactory performance on installation covered under the contract.

3.8 If at any time before completion of the work, changes are made, necessitating revision of approved drawings, the Supplier shall make such revisions and proceed in the same routine as for the original approval.

3.9 Date of submission

In the event, the drawings submitted for approval require many revisions amounting to redrawing of the same and then the date of submission of the revised drawings would be considered as the date of submission for approval.

3.10 The Supplier shall furnish to the MRCMPU before the works are taken over, Operating and Maintenance instructions together with Drawings of the works as completed, in sufficient details to enable the MRCMPU of maintain, dismantle, reassemble and adjust all parts of the works. Unless otherwise agreed, the works shall not be considered to be complete for the purposes of taking over until such instructions and drawings have been supplied to the MRCMPU.

4. SUPPLIER'S SUPERINTENDENCE (AND) DEPLOYMENT OF ERECTION TEAM AND CONDUCT OF PERSONNEL

The supplier shall employ one or more competent representatives, whose name or names shall have previously been communicated in writing to the MRCMPU by the Supplier, to superintend the carrying out of the works on the site. The said representative or if more than one shall be employed, then one of such representatives shall be present on the site during all times, and any orders of instructions which the MRCMPU may give to the said representatives of the Supplier shall be deemed to have given to the Supplier. The said representative shall have full technical capabilities and complete administrative and financial powers to expeditiously and efficiently execute the work under the contract.

4.1 The Supplier shall, execute the works with due care and diligence within the time for completion and employ Supplier's team comprising qualified and experienced engineers together with adequate skilled, semi-skilled and unskilled workmen in the site for carrying out the works. The Supplier shall ensure adequate work force to keep the required pace at all times as per the schedule of completion. Supplier shall also ensure availability of operation of the plan/equipment till handing over of the plant.

4.2 The Supplier shall furnish the details of qualifications and experience of their semi supervisors and engineers assigned to the work site, including their experience in supervising erection and commissioning of plant and equipment of comparable capacity.

4.3 When the supplier of supplier's representative is not present on any part of the work where it may be desired to give direction in the event of emergencies, orders may be given by the MRCMPU and shall be received and observed by the supervisors or foremen who may have charge of the particular part of the work in reference to which orders are given. Any such instructions, directions or notices given by the MRCMPU shall be deemed to have been given to the Supplier. 4.4 The Supplier shall furnish to the MRCMPU a fortnightly labour force report showing by classifications the number of employees engaged in the work. The Supplier's employment records shall include any reasonable information as may be required by the MRCMPU. The Supplier should also display necessary information as may be required by statutory regulations. 4.5 None of the Supplier's supervisors, engineers, or laborers may be withdrawn from the work without notice to the MRCMPU and further no such withdrawals shall be made if in the opinion of the MRCMPU, it will adversely affect the required pace of progress and/or the successful completion of the work.

4.6 The MRCMPU shall be at liberty to object to any representative or person, skilled, semi-skilled or unskilled worker employed by the Supplier in the execution of or otherwise about the works who shall, in the opinion of the MRCMPU, misconduct himself or be incompetent, or negligent or unsuitabl e , and the Supplier shall remove the person so objected to, upon receipt of notice in writing from the MRCMPU and shall provide in that place a competent representative at Supplier's own expense within a reasonable time. 4.7 In the execution of the works no persons other than the sub-Supplier and their employees shall be allowed on the site except by the written permission of the MRCMPU.

5.0 MRCMPU'S INSTRUCTIONS The MRCMPU may in his absolute discretion, issue from time to time drawings and/or instructions, directions and clarifications which are collectively referred to as MRCMPU's instructions in regard to:

5.1 Any additional drawing and clarifications to exhibit or illustrate details. 5.2 Variations or modifications of the design, quality or quantity of work or the additions or omissions or substitution of any work.

5.3 Any discrepancy in the drawings or between the schedule of quantities and/or specifications

5.4 Removal from the sit of any material brought there by the Supplier, which are unacceptable to the MRCMPU and the substitution of any other material thereof.

5.5 Removal and/or re-execution of any work erected by the Supplier, which are unacceptable to the MRCMPU.

5.6 Dismissal from the work of any persons employed there upon who shall in t h e opinion of the MRCMPU, misconduct himself, or be incompetent or negligent.

5.7 Opening up for inspection of any work covered up 5.8 Amending and making good of any defects.

6.0 RIGHT OF THE MRCMPU

6.1 Right to direct works:

6.1.1 The MRCMPU shall have the right to direct the manner in which all works under this contract shall be conducted, in so far as it may be necessary to secure the safe and proper progress and specified quality of the works. All work shall be done and all materials shall be furnished to the satisfaction and approval of the MRCMPU.

6.1.2 Whenever in the opinion of the MRCMPU, the Supplier has made marks departures from the schedule of completion or when circumstances or requirement fore such a schedule, shall direct the order, pace and method of conducting the work, which shall be adhered to by the Supplier.

6.1.3 If in the judgment of the MRCMPU, it becomes necessary at any time to accelerate the overall pace of the plant erection work, the Supplier, when directed by MRCMPU, shall cease work at any particular point and transfer Supplier's men to such other point or points and execute such works, as may be directed by the MRCMPU and at the discretion of the MRCMPU.

6.2 Right to order modifications of methods and equipment. If at any time the Supplier's methods, materials or equipment appear to the MRCMPU to be unsafe, inefficient or inadequate for securing the safety of workmen or the public, the quality of work or the rate of progress required, the MRCMPU may direct the Supplier to ensure safety, and increase their efficiency and adequacy and the Supplier shall promptly comply with such directives. If at any time the Supplier's working force and equipment are inadequate in the opinion of the MRCMPU, for securing the necessary progress as stipulate, the Supplier shall if so directed, increase the working force and equipment to such an extent as to give reasonable assurance of compliance with the schedule of completion. The absence of such demands from the MRCMPU shall not relieve the Supplier of Supplier's obligations to secure the quality, the safe conducting of the work and the rate of progress required by the contract. The supplier alone shall be and remain liable and responsible for the safety, efficiency and adequacy of Supplier's methods, materials, working force and equipment, irrespective of whether or not the Supplier makes any changes as a result of any order or orders received from the MRCMPU.

6.3 Right to inspect the work

6.3.1 The MRCMPU' representative shall be give n full assistance in the form of the necessary tools, instruments, equipment and qualified operators to facilitate inspection.

6.3.2 The MRCMPU reserves the right to call for the original test certificates for all the materials used in the erection work.

6.3.3 In the event the MRCMPU's inspection reveals poor quality of work/materials, the MRCMPU shall be at liberty to specify additional inspection procedures if required, to ascertain Supplier's compliance with the specifications of erection work.

6.3.3 Departure from the said schedule, the MRCMPU, in order to ensure compliance with the Even though inspection is carried out by the MRCMPU or

MRCMPU's representatives, such inspection shall not, however, relieve the Supplier of any or all responsibilities as per the contract, nor prejudice any claim, right or privilege which the MRCMPU may have because of the use of defective or unsatisfactory materials or bad workmanship.

7.0 CONTRACTOR'S FUNCTIONS

7.1 The Supplier shall provide everything necessary for proper execution of the works, according to the drawings, schedule of quantities and specifications taken together whether the same may or may not be particularly shown or described therein, provided that the same can reasonably be inferred there from and if the supplier finds any discrepancy therein. Supplier shall immediately refer the same to the MRCMPU whose decision shall be final and binding on the Supplier.

7.2 The Supplier shall proceed with the work to be performed under this contract in the best and workman like manner by engaging qualified and efficient workers and finish the work in strict conformance with the drawings and specifications and any changes/modifications thereof made by the MRCMPU.

7.3 VARIATIONS

7.3.1. The MRCMPU shall make any variation of the form, quality or quantity of the Works or any part thereof that may, in his opinion, be for that purpose, or if for any other reason it shall, in his opinion be desirable, he shall have power to order the Supplier to do and the Supplier shall do any of the following: a. Increase or decrease the quantity of any work included in the contract b. Omit any such work c. Change the character or quality or kind of any such work, d. Change the levels, lines, position and dimensions of any part of the works, and e. Execute additional work of any kind necessary for the completion of the works and no such variation shall in any way vitiate or invalidate the contract, but the value, if any, of all such variations shall be taken into account in ascertaining the amount of the Contract price.

7.3.2. No such variations shall be made by the Supplier without an order in writing of the MRCMPU. Provided that no order in writing shall be required for increase or decrease in the quantity of any work where such increase or decrease is not the result of an order given under this clause, but is the result of the quantities exceeding or being less than those stated in the Contract/Bill of Quantities. Provided also that if for any reason the MRCMPU shall consider it desirable to give any such order verbally, the Supplier shall comply with such order and any confirmation in writing of such verbal order given by the MRCMPU, whether before or after the carrying out of the order, shall be deemed to be an order in writing within the meaning of this clause. Provided further that if the Supplier shall within seven days confirm in writing to the MRCMPU and such confirmation shall not be contradicted in writing by the MRCMPU within 14 days, it shall be order in writing by the MRCMPU.

All extra or additional work done or work omitted by order of the MRCMPU shall be valued at the rates and prices set out in the contract if in the opinion of the MRCMPU, the same shall be applicable. If the contract does not contain any rates of prices applicable to the extra or additional work, then suitable rates or prices shall be agreed upon between the MRCMPU and the Supplier. In the event of is agreement the MRCMPU shall fix such rates or prices as shall, in his opinion, be reasonable and proper.

7.3.3 Provided that if the nature or amount of any omission or relative to the nature or amount of the whole of the works or to any part thereof shall be such that, in the opinion of the MRCMPU, the rate or price contained in the contract for any item of the works is, by reason of such omission or addition rendered unreasonable or inapplicable, then a suitable rate or price shall be agreed upon between the MRCMPU and the Supplier. In the event of disagreement the MRCMPU shall fix such other rate or price as shall, in his opinion, be reasonable and proper having regard to the circumstances. Provided also that no increase or decrease under sub-clause No.7.3.2.1 f this clause or variation of rate or price under sub- clause 7.3.2.2 of this clause shall be made unless, as soon after the date of the order as is practicable and, in the case of extra or additional work, before the commencement of the work or as soon thereafter as is practicable, notice shall have been given in writing. a. By the Supplier to the MRCMPU of his intention to claim extra payment or a varied rate or price Or b. By the MRCMPU to the supplier of his intention to vary a rate or price.

7.3.4 The Supplier shall send to the MRCMPU's representative once in every month an account giving particulars, as full and detailed as possible, of all claims for any additional payment to which the Contractor may consider himself entitled and of all extra or additional work ordered by the MRCMPU which he has executed during the preceding month.

No final or interim claim for payment for any such work or expense will be considered which has not been included in such particulars. Provided always that the MRCMPU shall be entitled to authorize payment to be made for any such work or expense, notwithstanding the Contractor's failure to comply with this condition, if the Contractor has, at the earliest practicable opportunity, noticed the MRCMPU in writing that he intends to make a claim for such work.

7.4 The work shall be carried out as approved by the MRCMPU or his authorized representative/s from time to time, keeping in view the overall schedule of completion of the project. The Supplier's job schedule must not disturb or interfere with MRCMPU's or the other Supplier's schedules of day-to-day work. The MRCMPU will provide all reasonable assistance for carrying out the jobs.

7.5 Night work will be permitted only with prior approval of the MRCMPU. The MRCMPU may also direct the Supplier to operate extra shifts over and above normal day shift to ensure completion of contract as per schedule. Adequate lighting wherever required should be provided by the Supplier at no extra cost. Further Contractor should employ qualified electricians and wiremen for these facilities. In case of Supplier's failure to provide these facilities and personnel, the MRCMPU has the right to arrange such facilities and personnel and to charge the cost there of to the Supplier.

7.6 Any default on the part of the Supplier due to which any item does not get covered under the insurance; the consequential losses shall be charged to the Supplier.

7.7 The MRCMPU shall not be liable for or in respect of any damages or compensation payable at law in respect or in consequence of any accident or injury to any workman or other person in the employment of the Supplier or any sub-Supplier, save and except an accident or injury resulting from any act or default of the MRCMPU, his agents, or servants. The Supplier shall indemnify

and keep indemnified the MRCMPU against all such damages and compensation, save and except as aforesaid and against all claims, proceedings, costs, charges and expenses whatsoever in respect thereof or in relation thereto.

7.8 The Supplier shall ensure against such liability with an insurer approved by the MRCMPU, which approval shall not be unreasonable withheld, and shall continue such insurance during the whole of the time that any persons are employed by him on the works shall, when required, produce to the MRCMPU or MRCMPU's representative such policy of insurance and the receipt for payment of the current premium. Provide always that, in respect of any persons employed by any sub-Supplier, the Supplier's obligations to ensure as aforesaid under this sub-clause shall be satisfied if the sub-Supplier shall have inured against the liability in respect persons in such manner that the MRCMPU is indemnified under the policy, but the Supplier shall require such sub-Supplier to produce to the MRCMPU or MRCMPU's representatives, when required such policy of insurance and the receipt for the payment of the current premium.

7.9 Whenever proper execution of the work under the contract depends on the jobs carried out by some other Supplier, the Supplier should inspect all such erection and installation jobs and report to the MRCMPU regarding any defects or discrepancies. The Supplier's failure to do so shall constitute as acceptance of the other Supplier's installation/jobs as fit and proper for reception of Supplier's works except those defects which may develop after execution. Supplier should also report any discrepancy between the executed work and the drawings. The Supplier shall extend all necessary help/co-ordination to other Suppliers working at the site in the interest of the work. 7.10 Supplier shall carryout final adjustments of foundations, leveling and dressing of foundation surfaces, bedding and grouting of anchor bolts, bedplates etc. required for seating of equipment in proper position. The Supplier shall be responsible for the reference lines and proper alignment of the equipment. However, all civil works like making cutouts in walls, floors and ceilings for pipelines shall be done by the MRCMPU. Adjustment and leveling are to be carried out by the Supplier at no extra cost. The necessary refilling/repairs of these cutouts and pockets shall be arranged by the MRCMPU. The Supplier should arrange for laying the supports, cutouts, grouting of bolts, etc. when the civil works are in progress, so as to avoid refilling/repair works. The damages occurring to civil and other works shall be made good by the MRCMPU at Supplier's costs. For fixing of piping/equipment supports on wall/beams/roof floor etc., preferably anchor bolts shall be used by the Supplier. Drilling of holes for fixing anchor bolts and supply of anchor bolts is in the scope of supplier without any extra cost. 7.11 The Supplier shall keep a check on deliveries of the equipment covered in the scope of erection work and shall advise the MRCMPU well in advance regarding possible hold-up in Supplier's work due to the delay in delivery of such equipment/components to enable him to take remedial actions.

8.0 DUTIES OF THE SUPPLIER VIS.A.VIS THE MRCMPU 8.1 The equipment and the items, if any, to be supplied by the MRCMPU for erection, testing and commissioning shall be as listed in the contract. 8.2 Besides the utilities/services as specified in battery limits the following assistance/facilities shall also be provided to the supplier by the MRCMPU for carrying out the installation work.

8.2.1 Plant building ready for installation of equipment/items

8.2.2 Necessary temporary water for carryout out the installation shall be supplied at only one point within the project site by the MRCMPU free of charge. All

necessary distribution tapping from this point onwards shall be the Supplier's responsibility.

8.2.3 Necessary temporary power for carrying out the installation shall be arranged by the Supplier at Supplier's own cost. The necessary authorization letter will be issued by the MRCMPU on written request by the Supplier. If the power is provided by the MRCMPU, the recovery @ 2 % of total installation charges will be deducted from the erection bill of the Supplier. However, the Supplier shall supply all the items such as, switchgear, panel, cable etc. required for getting temporary power.

8.3 The details of temporary water and power requirement shall be furnished one month in advance by the Supplier to enable the MRCMPU to make timely arrangement.

8.4 If the supplier suffers delay and/or incurs costs from failure on the part of the MRCMPU to give possession of the civil works in accordance with the mutually agreed schedule, the MRCMPU shall determine: a. Any extension of time to which the supplier is entitled under clause 22 of GCC and b. The amount of such costs, which shall be added to the contract price, and shall notify the supplier accordingly.

9.0 SUPPLY OF TOOLS, TACKLES AND MATERIALS

The supplier shall at his own expense, provide all the necessary equipment, tools and tackles, haulage power, consumable necessary for effective execution and completion of the works during erection and commissioning.

10.0 PROTECTION OF PLANT

10.1 The MRCMPU shall not be responsible or held liable for any damage to person or property consequent upon the use, misuse or failure of any erection tools and equipment used by the Supplier or any of Supplier's Sub-Suppliers even though such tools and equipment may be furnished, rented or loaned to the Supplier or any of Supplier's Sub-Suppliers. The acceptance and/or use of any such tools and equipment by the Supplier or Supplier's Sub Supplier shall be construed to mean that the Supplier accepts all responsibility for and agrees to indemnify and save the MRCMPU from any and all claims for said damages resulting from the said use, misuse or failure of such tools and equipment.

10.2 The Supplier and Supplier's Sub-Supplier shall be responsible, during the works, for protection of work, which has been completed by other Suppliers. Necessary care must be taken to see that the Supplier's men cause no damage to the same during the course of execution of the work.

10.3 All other works completed or in progress as well as machinery and equipment that are liable to be damaged by the Supplier's work shall be protected by the Supplier and protection shall remain and be maintained until its removal is directed by the MRCMPU.

10.3The Supplier shall effectively protect from the effects of weather and from damages or defacement and shall cover wherever required, all the works for their complete protection.

10.5 The work shall be carried out by the Supplier without damage to any work and property adjacent to the area of Supplier's work to whomsoever it may belong and without interference with the operation of existing machines or equipment.

10.6 Adequate lighting, guarding and watching at the near all the storage, handling, fabrication, pre-assembly and rectification sites for properly carrying out the work and for safety and security shall be provided by the Supplier at Supplier's cost. The Supplier should adequately light the work area during nighttime also. The Supplier should also engage adequate electricians/wiremen, helper etc. to carry out and maintain these lighting facilities. If the Supplier fails in this regard, the MRCMPU may provide lighting facilities as he may deem necessary and charge the cost thereof to the Supplier.

10.7 The Supplier shall take full responsibility for the care of the works or any section or portions thereof until the date stated in the taking over certificate issued in respect thereof and in case any damage or loss shall happen to any portion of the works not taken over as aforesaid, from any cause whatsoever, the same shall be made good by and at the sole cost of the Supplier and to the satisfaction of the MRCMPU. The Supplier shall also be liable for any loss of or damage to the works occasioned y the Supplier or the Supplier's Sub-Supplier in the course of any operations carried out by the Supplier or by the Supplier's Sub-Suppliers for the purpose of completing any outstanding work of complying with the Supplier's obligations.

11. UNLOADING, TRANSPORTATION AND INSPECTION

11.1 The Supplier to unload all the materials/equipment from the carrier, those received at site after Supplier's team arrives at site. Supplier shall be paid extra for unloading of the equipment being supplied by the MRCMPU whereas no extra payment for unloading of the equipment/piping shall be paid to supplier for the equipment being supplied by the Supplier. The Supplier shall plan in advance, based on the information received from the MRCMPU, Supplier's requirement of various tools, tackles, jacks, cranes, sleepers etc. required to unload the material/equipment promptly and efficiently. The Supplier shall ensure that adequate and all measures necessary to avoid any damage whatsoever to the equipment at the time of unloading are taken.

Any demurrage/detention charges incurred due to the delay in unloading the material/equipment and releasing the carriers shall be charged to the Supplier's account.

The Supplier shall be responsible for the reception on site of all plant and Supplier's equipment delivered for the purposes of the contract.

11.2 The Supplier shall safely transport/shift the unloaded materials/equipment by the Supplier to the storage area.

11.3 All the materials/equipment received by the MRCMPU prior to arrival of the Supplier at site shall be handed over to the Supplier and there upon the Supplier shall inspect the same and furnish the receipt to the MRCMPU. The manner in which the inspection shall be carried out is enumerated below:

11.3.1 The materials/equipment would be carefully unpacked by opening the wooden cases/other modes of packing as the case may be.

11.3.2 Detailed inventory of various items would be prepared clearly listing ou t t h e shortages, breakages/damages after checking the contents with respect to the Supplier's packing list, the MRCMPU's purchase order and approved equipment drawings. The Supplier shall also check all equipment for any shortage/shortcoming that may eventually create difficulty at the time of installation or commissioning.

11.3.3 All the information and observations shall be furnished in the form of `INSPECTION REPORT' to the MRCMPU with specific mention/suggestions which in the opinion for the Supplier should be given due consideration and immediate necessary actions, to enable the MRCMPU to arrange repair or replacement well in time and avoid delays due to non-availability of equipment and parts at the time for their actual need.

11.3.4 the inspection for all the equipment handed over to the Supplier shall be completed within three week's period.

11.4 The protection, safety and security of the materials so taken over from the MRCMPU shall be the responsibility of the Supplier until they are handed over to the MRCMPU after erection, commissioning and testing as per the terms of the Contract.

12.0 STORAGE OF EQUIPMENT

The Supplier shall be responsible for the proper storage and maintenance of all materials/equipment under Supplier's custody. Supplier shall take all required steps to carry out frequent inspection of equipment/materials stored as well as erected equipment until the same are taken over by the MRCMPU. The following procedure shall apply for the same.

12.1 The Supplier's inspector shall check stored and installed equipment/materials to observe signs of corrosion, damage to protective coating to parts, open ends in pipes, vessels and equipment, insulation resistance of electrical equipment etc. The Supplier shall immediately arrange a coat of protective painting whenever required. A record of all observations made on equipment, defects noticed shall be promptly communicated to the MRCMPU and MRCMPU's advice taken regarding the repairs/ rectifications. The supplier shall there upon carry out such repairs/ rectifications at Supplier's own cost. In case the Supplier is not competent to carry out such repairs/ rectifications, the MRCMPU reserves the right to get this done by other competent agencies at the Supplier's responsibility and risk and the entire cost for the same shall be recovered from the Supplier's bills.

12.2 The Supplier's inspector shall also inspect and provide lubrication to the assembled equipment. The shafts of such equipment shall be periodically rotated to prevent rusting as well as to check freeness of the same.

12.3 The Inspector shall check for any signs of moisture or rusting in any equipment.

12.4 If the commissioning of equipment is delayed after installation of the equipment, the Supplier shall carry out all protective measures suggested by the MRCMPU during such period.

12.5 Adequate security measures shall be taken by the Supplier to prevent theft and loss of materials handed over to the Supplier by the MRCMPU. The Supplier

shall carry out periodical inventory checks of the materials received, stored and installed by the Supplier and any loss noticed shall be immediately reported to the MRCMPU. The Supplier shall maintain a proper record of these inventories. The Supplier should not sell, assign, mortgage, hypothecate or r e m o v e equipment or materials which have been installed or which may be necessary for completion of the work without the written consent of the MRCMPU.

12.6 A suitable grease recommended for protection of surfaces against rusting (refined from petroleum oil with lanolin minimum (70 deg C and water in traces) shall be applied over all equipment as required once in every six months.

12.7 All equipment shall be stored inside a closed shed or in the open depending upon whether they are of indoor or outdoor design. The space heaters where provide into the electrical equipment shall be kept connected with power supply irrespective of their type of storage.

Where space heaters are not provided with bulk is recommended. For transformers heating of oil shall be done by giving 440 V supply and short- circuiting the LT terminals. Frequent checks on insulation resistance are essential for all electrical equipment and record of the inspection reports and meager readings shall be maintained equipment wise. Such records shall be presented to the MRCMPU whenever demanded.

12.8 All the necessary items/goods required for protection as described above shall be arranged by the Supplier and such cost shall be included in the Contract price.

13.0 APPROVALS

13.1 The Supplier shall obtain the necessary approvals of the Factory Inspector, Boiler Inspector, Electrical Inspector, Weights & Measures Inspector, Explosive Inspector and any other state and local authorities as may be required and the cost of obtaining such approvals shall be included in the contract price. The Supplier will furnish all the necessary details, drawings, submission of application and Performa to the MRCMPU for verification/signature. The necessary application duly filled-inn, together with the prescribed fees shall be submitted to the appropriate authorities by the Supplier on behalf of the MRCMPU. However all the actual statutory prescribed fees paid by the Supplier shall be reimbursed by the MRCMPU upon production of the receipt/vouchers.

13.2 Wherever necessary or required, the Supplier shall furnish the necessary test and/or inspection certificates etc. from the appropriate authorities as per IBR, IER and other statutory regulations and the cost for obtaining these certificates shall be included in the contract price.

14.0 REVIEW AND CO-ORDINATION OF ERECTION WORK

The Supplier shall depute senior and competent personnel to attend the site co- ordination meetings that would generally be held at the site every month. The Supplier shall take necessary action to implement the decisions arrived at such meetings and shall also update the erection schedule.

15.0 EXTENSION OF TIME OF COMPLETION

Should the amount of extra or additional work of any kind or any cause of delay referred to in these conditions, or exceptional adverse climatic conditions, or

other special circumstances, of any kid whatsoever which may occur, other than through a default of the Supplier, be such as fairly to entitle the Supplier to an extension of time for the completion of the works, the MRCMPU shall determine the amount of such extension and shall notify the Supplier accordingly. Provided that the MRCMPU is not bound to take into account any extra or additional work or other special circumstances unless the Supplier has within twenty-eight days after such work has been commenced, or such circumstances have arise, or as soon thereafter as is practicable, submitted to the MRCMPU full and detailed particulars of any extension of time to which he may consider himself entitled in order that such submission may be investigated at the time.

SECTION – V TECHNICAL SPECIFICATION - GENERAL

IMPORTANT NOTE: Tenderers shall enclose with their Offer, Detailed Specification, Cataloges, Standard General Arrangement Drawings and Requirement of Services for the Equipment Quoted. Tenderers can also offer Equipments with alternate latest specification. For Equipments to be commissioned, the supplier shall depute their Service Engineer free of cost.

1.0 Electric Motors: All electric motors should be three phase TEFC squirrel cage induction motors suitable for operation on 415 V (+50), 50 Hz. (+ 1%), 3 phase, AC supply. Unless otherwise specified the insulation should be ‘B’ class.

2.0 Controls: The limit switches, solenoid valves and mercury switches to be supplied against various items should be suitable for operation on 220V, 50 Hz. single phase, AC supply.

3.0 Fitting & Connection: Unless otherwise specified all the SS fittings and connections should be of SMS standard.

4.0 Welding: All stainless steel to stainless steel welding should be carried out by Tungsten Inert Gas (Agron) method.

5.0 Flange Packing: Packing required for flanges should be of felt or rubber depending upon particular requirement.

6.0 Accessibility: All the machines should have suitable provisions for inspection, lubrication and maintenance.

7.0 Lubricant: All the machines should be supplied with first charge of lubricant before despatch.

8.0 Services Requirements: Services requirements of the machines and equipments should be furnished by the bidder along with the quotation in absence of which the quotation will be treated as incomplete. The services requirements should be furnished as per the following format.

8.1 Connected load ...... KW

8.2 Stream ...... kg/hr

8.3 Water: Mains water ...... L/hr Soft water ...... L/hr Chilled water ...... L/hr, at temp.....0 C

8.4 Air ….…M3 /hr at…..kg cm2 pressure

9.0 Spares: The bidder should name the standard spares and quote for the spares for two years’ normal operation.

10.0 Manuals: Three sets of operation and maintenance manual should be quoted for in the offer for each and every item. This should include detail drawing of the item.

11.0 All the tenders should quote for the items as per the details and specifications

given in these documents only. In case alternative designs are to be offered this may be stated separately.

12.0 Climatic suitability: all the equipments offered by the tenderer should be suitable for trouble free working in tropical condition.

13.0 Painting: The painting procedure for all the items at the supplier’s works should be as given below:

13.1 Surface preparation: The surface must be free from grease, rust, scale and other contaminants. Chemical solvent, emery papers and steel wire brush should be used for surface preparations. Extra care should be taken in the preparation o surfaces for application of epoxy paint. It is preferred to have the steel surface grit blasted for best results.

13.2 Application of epoxy Paint: Each coat should preferably be applied at intervals of 18 to 24 hrs to obtain proper adhesion between coats. Seven days must elapse after application of the last coat to allow full curing of the enamel for chemical resistance.

14.0 Packing: The procedure for packing should be as given below:

1) The items should be covered with thick brown paper followed by polythene enclosure. 2) The crates/boxes should be made from good packing wood. 3) The crates/boxes should be strengthened by suitable mild steel strips. 4) All spare parts to be supplied with machines should also be packed in boxes.

15.0 Makes: The bidders should mention atleast two standard makes of all the bought out parts/components and quote for them.

16.0 Dead Weight: Dead weight of the equipment should be mentioned in the offer.

17.0 Name plate: Every machine/equipment should have a name plate at approved location with name of the manufacturer, year of manufacturer, capacity of the machine/equipment, number and other relevant information, if any written on it.

TECHNICAL SPECIFICATION FOR MECHANICAL INSTALLATION

The installation work would comprise of:

a) General installation i.e. positioning and installing all the reception, processing, miscellaneous and service equipment as per approved layout drawings and as per the contract. b) Supply and installation of structural platforms and tables. c) Supply and installation of all service and product piping including ancil l a r y items. d) Insulation and Cladding of piping equipment and electrical auto tracing of LSHS, including supply of materials. e) Interconnections of services and electricals with equipment. f) Guide line for expansion work. g) Clean up of work site.

h) Supply of all cleaning chemicals and lubricants. i) Testing, commissioning and start-up. j) Painting including supply of paints as approved by the Owner. k) Training of personnel.

Detailed specifications are given in the subsequent Clauses.

1.0 GENERAL INSTALLATION

1.1 Positioning of Equipment

The work involves preparation of access for moving of the plant and equipment including their fittings from the work site godown or from the place within the site where they have been unloaded, to the place of erection, decorating and placing on the foundation wherever required. All the Civil foundations as per the manufacturer/supplier's drawings shall be arranged by the Owner. The Contractor shall place the equipment and carry out final adjustment of the foundations including alignment and dressing of foundation surface, embedding and grouting of anchor bolts and bedplates. The Contractor shall be responsible for obtaining correct reference lines for purpose of fixing the alignment of various equipment from master benchmarks provided by the Owner. Tolerances shall be as specified in equipment manufacturers drawings or as stipulated by the Owner's Engineer. No equipment shall be permanently bolted down to foundations of structure until the alignment has been checked by the Contractor and witnessed by the Owner. The Contractor shall carry out minor alterations in the anchor bolts, pockets etc., at no extra cost and set the equipment properly as per approved layout, drawings and manufacturer's instructions. The Contractor shall supply all the necessary foundation/anchor bolts and bedplates if required without extra cost.

The Contractor shall supply, fix and maintain, at his own cost, during the erection work, all the necessary centering, scaffolding, staging required not only for proper execution and protection of the said work but also for protection of the surrounding plant and equipment. The Contractor take out and remove any or all such centering, scaffolding, staging planking etc., as occasion shall require or when ordered to do so and shall fully rein-state and make good all things disturbed during execution of the work, to the satisfaction of the Owner. The Contractor shall be paid no additional amount for the above.

2. STRUCTURAL PLATFORMS AND TABLES

Structural platforms shall be required to provide access for various equipment. Tables shall be required for handling mil/milk products. These platforms, tables, trench covers etc. shall be fabricated as site keeping stability and other functional as well as aesthetic requirements into consideration. The successful bidder shall prepare necessary fabrication drawings in consultation with the site engineer and get approval prior to fabrication. Based on the approval, the supply of material shall be affected and platform, tables etc shall be fabricated. The payment shall be made on the basis of the actual weight executed (actual weight shall be calculated either by physical weighment for small items or based on the theoretical calculation) and the unit rates agreed upon and as per provisions made in the contract for such items.

3.0 SERVICE PIPING INSTALLATION

3.1 General Guidelines

All piping systems shall comply with the latest editions of the following regulations wherever applicable.

3.1.1 Indian Boiler Regulations.

3.1.2 Regulations of explosives inspectorate.

3.1.3 Regulations of Factory Inspector.

3.1.4 All applicable Indian Standards.

3.1.5. All applicable State Government/Central Government laws/acts.

3.2 Scope of Supply

The Contractor shall supply all piping materials like pipes, fittings, such as valves, bends, tees, elbows, compensators, reducers, flanges, unions, gaskets, spring hangers, clamps, bolts & nuts, measuring instruments and all other items including pipe supports as required and as shown in the flow diagram/specifications and schedule of quantities. All the pipes & fittings and insulation material etc. should be of class and make as approved by the Owner. Prior approval of the Owner must be obtained by the Contractor for the class and make of all materials. Contractor should furnish the details of makes selected by him, from the list of approved makes.

3.3 Scope of Piping Erection

This to be performed by the Contractor as outlined below:

3.3.1 The scope of erection for piping, includes all system covered in the flow diagrams and specifications.

3.3.2 The contractor's work commences/terminates at the pipe connections with valves or flanges as specified in flow diagrams/battery limits/drawings furnished. 3.3.3 The Contractor shall also install necessary piping and any specialties furnished with or for equipment such as relief valves, built-in-pass, compensators and other items of this type.

3.3.4. The Contractor shall install primary elements for flow measurements, control valves and on-line metering equipment.

3.3.5. The Contractor shall perform necessary internal machining of pipes for installing orifices, slow nozzles, control valves etc.

3.3.6. The Contractor shall install all pipes, valves and specialities being procured from other sources.

3.3.7. The Contractor has to carry out escavation of trenches, laying of pipeline and refilling to the existing ground level in cases where pipeline to be laid

underground.

3.3.8. The contractor has to paint the pipeline with two coats of bitumen wherever the pipeline has to be laid underground.

3.4 Testing of Piping

3.4.1. The Contractor shall test all piping systems mentioned below including valves and specialites and instruments as per procedure mentioned under 3.4.4.

a. H.P. Steam b. L.P. Steam c. Glycole d. Soft & raw water e. Air f. Furnace Oil/LS HS g. SS Piping h. Ammonia i. Molasses j. Hot water

3.4.2 All piping shall be internally cleaned and flushed by the Contractor after erection in a manner suited to the service and as directed by the Owner.

3.4.3 For hydrostatic testing and water flushing, the Contractor shall furnish necessary pumps, equipment, instruments and piping etc.

3.4.4. The details of testing pressures for various pipelines are mentioned below:

Sl.No. Name Test Pressure Test medium i. Steam pipelines 27 Kg/cm2 Water Water pipe lines 8 Kg/cm2 Water ii. (soft, raw, chilled water and glycol) iii. Furnace oil/ LS HS 16 Kg/cm2 Water iv. SS pipes 6 Kg/cm2 Water v. Air 12 Kg/cm2 Air Ammonia pipe lines: vi. a) Suction 16 Kg/cm2 Nitrogen b) Discharge 24 Kg/cm2 Nitrogen vii. Molasses pipelines 16 Kg/cm2 Water viii. Hot water pipelines 10 Kg/cm2 Water

Note: 1. Duration of test shall be 30 minutes for all pipes mentioned at i, ii, iii, iv, vii & viii with no allowable pressure drop.

2. For air lines duration of test is 8 hrs with allowable pressure drop of 0.1 Kg/cm2.

3. For ammonia line duration of test is 24 hrs with allowable pressure drop of 0.2 Kg/cm2.

4. The Owner/Engineer-in-charge shall provide only water at available

supply point from which the contractor's temporary piping shall be connected.

3.5 Other Guidelines

3.5.1 Colour code shall be used to identify pipe material. The contractor shall be able to identify on request all random piping prior to field fabrication.

3.5.2 The Contractor shall be responsible for the quality of welding done by them and shall conduct tests to determine the suitability of the welding procedure.

3.5.3 All piping supports, guides, anchors, hangers, rollers with structural framework shall be supplied and erected by the Contractor. The kinds of pipe supports like CI clamps, wooden saddles, roller supports and support frameworks hall be as per the design approved by the Owner prior to taking up the work.

3.5.4 All piping shall be suspended, guided and anchored with due regard to general requirements and to avoid interference with other pipes, hangers, electrical conduits and their supports, structural members and conform to buildings structural limitations. It is the responsibility of the Contractor to avoid all interference while location hangers and supports and to avoid damage to the structure, processing and heating equipments.

3.5.5 Anchors and/or guides for pipelines or for other purposes shall be furnished, when specified, for holding the pipeline in position for alignment. Hangers shall be designed fabricated and assembled in such a manner that they cannot become disengaged by any movement of the support pipes.

3.5.6 All piping shall be wire brushed and purged with air blast to remove all rus t , m i l l scale from inner surface. The method of cleaning shall be such that not material is left on the inner or on outer surfaces, which will affect the service-ability of the pipes.

3.5.7 Effective precautions such as capping and sealing shall be taken to protect all pipe ends against ingress of dirt and damage during transit or storage. The outside of the steel pipes (black) shall be painted with two coats of red oxide paint or as directed by the Owner.

3.6 Special instructions and specifications

3.6.1 Steam piping work can be classified into two categories:

a) High pressure steam piping when the working pressure of steam is more than 3.1 kg/cm2 (50 psi) b) Low-pressure steam piping when the working pressure of steam is below 3.1 kg/cm2 (50 psi).

All the pipes and fittings used for high pressure steam piping work should conform to IBR and they should be IBR certified and also to be identified with number and mark showing that they are tested by the Boiler Inspector and supported with duly authenticate certificates to this effect.

The high pressure steam piping after installation should be hydraulically tested

in presence of the Boiler Inspector for his approval.

The high-pressure steam piping work should also include fabrication and installation of pressure reducing stations strictly conforming of IBR.

3.6.2 All the piping for chilled water, glycol, ammonia, soft and raw water H.P. and L.P steam, air, furnace oil/LS HS piping and Hot water piping shall generally of welded construction, Whenever welding is done for pipes of smaller size special care should be exercised to avoid clogging of flow area with the welding material.

4.0 INSULATION OF PIPING AND EQUIPMENT

4.1 Insulation of Chilled Water, Glycol and Ammonia pipeline.

All the chilled water, glycol & Ammonia pipelines shall be insulated by expanded polystyrene pipe section. The insulation shall be carried out in the following manner:

4.1.1 Before starting insulation work all pipe lines shall be tested as per clause No. 3.4.4 mentioned above.

4.1.2 The surface of the pipes to be insulated should be properly cleaned.

4.1.3 Hot bitumen of 85/40 or 85/25 conforming to IS 702 should be applied uniformly @ 1.5 kg per sq.m on the surface of the pipes.

4.1.4 A similar layer of bitumen should be applied on the inner surface and on the edges of the insulation sections.

4.1.5 The sections should then be stuck to the coated pipes with joints staggered, adjacent sections should be tightly pressed together.

4.1.6 All joints should be properly sealed with bitumen.

4.1.7 A thick vapour seal of hot bitumen @ 2.5 kg/m2 should be applied uniformly on the outer surfaces of the pipe sections. Alkathene sheets should be provided above the second layer of insulation and joints are sealed to form a continuous vapour barrier.

4.1.8 In case the insulation sweats or the specified/required insulation properties are not attained, the entire insulation in such region shall be redone with fresh material, entirely at the Contractor's cost.

4.1.9 The thickness of insulation may be as per Annexure I.

4.2 Insulation of Chilled Water Tank

4.2.1 The surface shall be cleaned with the help of brushes to remove any loose particles.

4.2.2 A cost of bitumen of 85/40 or 85/25 conforming to IS 702 at 1.0 kg/m2 shall be applied over the flooring and alkathene sheets shall be press-laid to act as a vapour barrier.

4.2.3 Bitumen shall then be applied on the alkathene sheets and one side and edges of the insulation slabs to ensure total rate of 2.00 kg/m2 between contacting

surfaces. The slabs shall then be fixed in position, making sure that there shall be no joints between slabs.

4.2.4 For double layers insulation, bitumen shall again be applied on all contacting surfaces to ensure a total rates of 1.5 kg/m2 between contacting surfaces.

4.2.5 A cost of bitumen at 1.5 kg/m2 shall be applied over the insulation surfaces.

4.3 Insulation of Steam, Condensate, Shell and Tube Heat Exchangers and Hot Water Pipe Lines

All the Shell and tube Heat exchanges, steam and hot water pipelines shall be insulated with mineral wool or equivalent of specified thickness. The insulation shall be carried out in the following manner and should be supplied in the form of properly required sizes.

4.3.1 Clean the surfaces to be insulated. Apply a coat of red oxide primer and fix glass wool/mineral wool of specified thickness, (as per schedule) tightly to the pipes, butting all joints and tie with lacing wire.

4.3.2 It should then be covered with GI wire netting of 20 mm x 24 SWG.

4.3.3 In case the insulation does not have the desired insulation properties, the entire insulation will have to be redone at the contractor's cost to give the desired results.

4.3.4 In case of condensate return piping all the steps mentioned above shall be executed. 4.4 Aluminium/ GI Cladding/Cement plaster

4.4.1 The chilled water, glycol, ammonia, water, steam &hot water lines after insulations may be covered by Aluminium /GI Cladding or cement plaster as per the instructions of engineer-in-charge. The payment will be made as per the executed items.

4.4.2 Aluminium cladding will be done with 22-gauge aluminium sheet with proper grooves and overlaps and screwed in position with 12 mm self-tapping parker screws.

4.4.3 GI sheet cladding will be done with 22 gauge sheet with proper grooves and over laps and screwed in position with 12 mm self-tapping parker screw. The GI sheet cladding will finally painted 2 with coats, by approved shade and quality of paint. SS sheet cladding will be done with 24 gauge sheet with proper grooves and over laps and screwed in position with 12 mm SS self- tapping parker screw

4.4.4 In case of cement plaster, the finishing will be done with 12 mm thick sand cement plaster (1:4) over chicken wire mesh.

4.5 LSHS system - Electrical Auto Tracing and Insulation

LSHS would be used as fuel for the boilers. All the pipelines and fittings from

tanker unloading to the firing point and storage tanks should be electrically auto traced. The system should maintain the temperature of LSHS at 80 DEG.

CENT. and designed in such a manner that heating should be stopped as 80 DEG. CENT. Temperature is attained and should be started when the temperature comes down to 60 DEG. CENT. The tank, piping and fitting shall

be insulated with 50 mm thick glass wool/mineral wool and retained with the chicken wire mesh and finally cladded with 22 SWG aluminium sheet.

The characteristics of the LSHS are as under:

Total sulpher % by wt. max. 1.2 Gross calorific value (K.Cal/kg) No limit, but to be reported Flash point minimum 90 DEG. CENT Water content % by vol. Max. 1.0 Sediment % by wt. max. 0.25 Pour point max. 60 DEG. CENT Viscosity, Redwood 1 sec. @ 70 max. 150 max.

Kinetic viscosity, centistokes @ 100 DEG. CENT Min. 7 CST Max. 14 CST Ash content % by wt. max. 0.1 Density @ 15 DEG. CENT No limit, to be reported.

4.6 All the necessary materials of quantity and make approved by the Owner, required for carrying out insulation, cladding other works mentioned above, shall be supplied by the contractor.

5.0 INTER CONNECTIONS OF SERVICE AND ELECTRICALS WITH EQUIPMENT

5.1 The contractor shall lay service piping and provide connections with the equipment complying strictly with the equipment manufactures' instructions. The Contractor shall also carry out all the interconnecting service piping with the various items of plant/system. The work shall be complete with capillary piping of required and connections with instruments and controls supplied with the equipment.

5.2 The Contractor shall carry out electrical connections for equipment with the control panels including equipment lighting as per the wiring diagrams of the equipment suppliers.

Connection shall be made for small electrically operated devices on equipment installed as accessories to, or assembled with equipment. Connections regarding instruments, float switches, limit switches, pressure switches, thermostats and other miscellaneous equipment shall be done as per manufacturers' drawing & instructions.

6.0 GUIDELINES FOR EXPANSION WORK

6.1 Shutdowns

P l a n t s h u t -down shall be required for making tappings/ interconnections of the new equipment proposed to be installed under expansion with the existing equipment. These shut downs should be planned carefully well in advance to

enable the owner to take suitable actions for ensuring normal plant operations. The details of shut downs; the numbers and duration should be worked out and

intimated to the owner for approval. The Contractor should ensure completion of all the necessary works well within the allowed time so that no inconvenience is caused in regular operation and working of the existing plant.

6.2 Cleanliness

Whenever the contractor is required to work in existing plant area he should take due care and extra precautions to ensure absolute cleanliness and minimum hindrance for proper working of the existing plant.

6.3 Change over

The programmes for change over from existing plant system to new plant system should be prepared by the contractor and should be got approved by the Owner.

6.4 Modifications and rectifications of existing plant and equipment

During expansion work, the Contractor shall be required to carry out modifications, repair/replacement of the existing equipment. The alterations/modifications not specified in the contract/order and or minor in nature requiring not more than 24 man-hours for each item, will be carried out by the contractor without any extra cost. However, if the modifications are of major nature and if not specified in the Contract/order, the contractor shall be paid for such works based on man-hour rates.

7.0 CLEAN UP OF WORK SITES

7.1 All soils, filth or other matters of an offensive nature taken out of any trench, drain or other places shall not be deposited on the surfaces, but shall at once be carted away by the Contractor from the site of work for proper disposal.

7.2. The Contractor shall not store or place the equipment, materials or erection tools on the drive ways and passages and shall take care that his work in no way restricts or impedes traffic or passage of men and materials during erection, the Contractor shall without any additional payment, at all-time keep the working and storage area used by him free from materials rubbish packing, wooden planks to avoid fire hazards and hindrance to other works.

7.3. If the Contractor fails to comply with these requirements in spite of written instructions from the Owner, the will proceed to clear these areas and the expenses incurred by the Owner in this regard shall be payable by the contractor. Before completion of the work, the contractor shall remove or dispose off in a satisfactory manner all scaffolding, temporary structures, waste and debris and leave the premises in a condition satisfactory to the Owner. Any packing materials received with the equipment shall remain as the property of the owner and may be used by the contractor on payment of standard charges to the Owner and with prior approval of the Owner. At the completion of his work and before final payment, the contractor shall remove and shall restore the site to neat workman like conditions at his cost.

8.0 CLEANING CHEMICALS AND LUBRICANTS 52

The necessary quantities of cleaning chemicals, lubricants etc., required for

the installation, commissioning, testing and start-up of all the equipment till handing over are to be supplied by the Contractor and nothing extra would be paid for these.

9.0 TESTING, COMMISSIONING AND START-UP

9.1 The Contractor shall operate, maintain and give satisfactory trial run of the plant satisfactorily for a continuous period of one month at the rated output. All rectification of damages/defects and routine trouble shooting should be carried out by the Contractor. During this trial period, Contractor shall incorporate/execute necessary minor modifications for maximizing operational efficiency. The contractor should also execute minor modifications as may be s u g g e s t e d by the manufacturer/owner. The contractor shall suggest recommended log sheet performance for recording necessary operating data and pass it on to the Owner in proof of satisfactory rated output and performance of the equipment/plant.

9.2 The commissioning shall also include the following for each equipment.

9.2.1 Field dis-assembly and assembly.

9.2.2 Clean out of lubrication system including chemical cleaning wherever required.

9.2.3 Circulation of lubricant to check flow.

9.2.4 Clean out and check out of all the service lines.

9.2.5 Check out and commissioning of instruments, equipment and plants, filtering of oils and lubricants so that if deteriorated, they shall attain the required properties/standards, specified tests in this regard must be carried out by approved authorities and their satisfactory reports submitted to the Owner before start-up.

9.2.6 Recharging or make-up, filling of lubricant oil up to the desired level in the lubrication system of individual machine.

9.2.7 Operation in empty condition to check general operation details wherever required and wherever possible.

9.2.8 Closed loop dynamic testing with water wherever required.

9.2.9 Operation under load and gradual load increase to attain maximum rated output.

9.2.10 Trouble shooting during the trial period.

9.3 The contractor shall demonstrate proper working of all mechanical and electrical controls; safety and protective device, in presence of the Owner’s engineer and the same should be duly recorded.

9.4 After conducting testing, in case a particular equipment is not working properly or not giving rated output the Contractor will furnish a detailed report

to the Owner stating therein the detailed account on the performance of the equipment with possible reasons for improper or not working of the same.

9.5 The Owner after receipt of report form the Contractor would take up the matter with the manufacturers and if required would invite the representative of original manufacturers. In case the Owner considers that the

nonperformance of equipment is only due to inexperience of the Contractor, then the charges incurred for the visit of manufacturer’s representative would be debited to the Contractor’s account.

9.6 Further before commencement of testing and commissioning, the Owner reserves the right to invite the original manufacturer’s representative at the cost of the Contractor for start-up help, assist and guidance to the Contractor during commissioning in the following cases:

a) The Contractor has no previous experience of commissioning and start-up of the similar equipment.

b) The Owner is of the opinion that he Contractor is not capable to commission and start-up of certain specific equipment.

However, in either of the cases the manufacturer’s representatives would be called with prior information to the Contractor and the Contractor will have to extend all co-operations to such representatives in good spirit and in the interest of the work.

9.7 After satisfactory commissioning and start-up the Contractor shall keep his representatives under whose supervision the Owner’s staff shall be operating and maintaining the plant and equipment for a minimum period of one month. The Contractor’s representatives should be present at all times during the running and operation of plant and equipment. During this period the Contractors shall ensure proper working of complete plant and equipment and attend any works required to be done and shall also take complete responsibility for proper operation and maintenance of the complete plant and equipment.

9.8 PAINTING

All the equipment/machineries like motors, pumps, storage tanks, supporting structures, pipe supports and MS/ GI pipes and all exposed and visible iron parts included in the scope of erection/commissioning shall be given double coat of paint of approved shade over a double coat of anti-corrosive primer wherever necessary irrespective of the condition of original paint of equipment/machineries structures/ supports. All surfaces wherever required must be properly cleaned form scale, dirt and grease prior to painting. Spray painting must preferably be used on all the equipment/machineries and wherever practicable. Suitable and necessary cleaning/wiping of sight/dial glasses, other non-metallic parts, flooring, walls and other surfaces which have been spoiled by paint during painting must also be carried out by the Contractor.

Lettering and other markings, including capacity and flow direction marketing, shall also be carried out by the Contractors on the tanks, pipe lines,

motors, and wherever else necessary, as directed and as per the standard practice of installation. ISI colour codes and colour charts as mentioned in

Annexure-I I must be adhered to.

Supply of all paints and all other materials required is included in the scope of supply of the Contractor under this contract/order.

9.9 TRAINING OF PERSONNEL

Necessary staff as may be deputed by the Owner shall be trained by the Contractor for operating the plant. The personnel will be associated for the training during the installation, testing, commissioning and start-up period and the training tenure shall be extended for a minimum period of one month from the date of commissioning and start –up.

RECOMMENDED THICKNESS OF EXPANDED POLYSTYRENE FOR PIPE INSULATIONS NORMAL PIPE SIZES.

Temp 15mm 20mm 25mm 32mm 40mm 50mm 65mm 80mm 100mm 125mm 150mm inoc 1/2" 3/4" 1" 1x1/2" 2" 2x1/2" 3" 4" 5" 6" 20 25 25 25 25 25 25 40 40 40 50 50 10 25 25 25 40 40 40 40 40 50 50 50 0 40 40 40 50 50 50 50 50 50 50 75 10 50 50 50 50 65 65 75 75 75 75 75 20 50 50 65 65 65 75 75 75 100 100 100 30 65 65 65 75 75 100 100 100 100 100 100

CODE OF PRACTICE FOR PAINTING OF SERVICE PIPE LINES, EQUIPMENT AND STRUCTURAL WORK

PAINTING OF SERVICE PIPE LINES

On Non-insulated Pipe Line

Ground colour to be applied throughout the length of the pipeline.

Colour bands to be applied near every value and branch connections as well as in every room near the entry.

The 1st band should be 4” wide and the second band should be 1” wide.

On the 1st band a white arrow to be put to indicate the direction of flow.

The arrows should be put on the bottom of the pipelines so that the same are visible from below in case of horizontal bank of pipes and on sides in case of vertical bank of pipes.

The values should be painted with the same colour as the ground colour of the pipe line.

On Insulated Pipeline but without Aluminium Cladding Procedure same as above.

On Insulated Pipeline with Aluminium Cladding.

Ground colour to be applies in a length of 500 mm of the pipe all round near every value and branch connections as well as in every room near the entry. The completer length of the pipe line should not be painted.

Colour bands should be applies in the middle of every ground colour strip. The 1st colour band should be 4” wide and the second band should be 1” wide/ On the 1st band a white arrow is to put to indicate the direction of flow of the fluid.

The arrows should be put on the bottom of the pipe lines, so that the same are visible from below in case of horizontal bank of pipes and on sides in case of vertical bank of pipes.

The valves should be painted with the same colour as the ground colour.

The ground colours and the colours of the 1st and 2nd colour bands have been indicated on the enclosed list for the pipe lines carrying various types of fluids and gases. The list also indicates the shade nos. of the colours to be used. In case the exact shade is not available, the nearest possible shade in the same colour may be selected.

Only synthetic enamel paints should be used for the painting and band marketing on the pipe lines and it should be ensured that the finish should be glossy.

Where no colour bands have been recommended, only the ground colour is to be applies as per the above procedure. If only one colour band is recommended the same should be 4” wide and applied on the ground colour. In case of 2 nos. colour bands the 1st band should be 4” wide and second band 1” wide and should be applied on the ground colour.

To avoid mixing of colours, it is recommended to apply the bands only after the ground colour paint is dry and subsequently to apply the arrow only after the 1st band paint is dry.

PAININTG OF EQUIPMENT & STRUCTURAL WORK (EXCEPT SS PARTS)

All milk storage equipment with outer M.S. Pale cream Shade No. 352 of ISI

All M.S. platforms/pipe supports pipe bridges Dark admiral grey and any other structures. Shade No.632 of ISI

Can scrubber, can steaming/rinsing block, Dark admiral grey ghee tin seaming machine, equipment trolley, , feed water tank, water softening plant, chilled water balance tank, secondly hot water balance tank.

Hot water set, vacuum heating set, water pumps, Original colour geared motor of tanks and vats, butter churn, gear box and supports.

Coal handling equipment Boiler chimneys, power plant chimney and Black generator Aluminium paint. exhaust.

Refrigeration compressors and air compressors Original colour

Air handing units of cold store and deep freeze and butter packing/making room and lab including ducting Aluminium paint

Can washer grey Lower half in dark aluminum Upper half in aluminium Paint or original colour

Milk weigh scales. Original colour.

Refrigeration plant receiver Dark admiral grey

Atmospheric condensers Bitumen paint

NOTE: THE EQUIPMENT, PIPING, PAINTING OF REFREGERATION AND BOILER EQUIPMENT UPTO BATTREY LIMITS IS NOT IN THE SCOPE OF MECHANICAL ETRECTION CONTRACTOR.

COLOUR CODE FOR PIPELINES AS PER IS 2379-1963 ------Ground colour First Band Second Band Sl. Shade Shade Shade Services Application No Colour no. as Colour no. as Colour no.as per ISI per ISI per ISI 1. Cooling 1. Ref.comp. jacket water cooling 2. Cream Past well water Sea French cooling. 217 166 - - Green Blue 3. Condenser water piping for ref. & powder plant 2. Boiler feed Boiler feed water piping Sea 217 - - - - water Green 3. Condensate Condensate drain and Sea Light 217 410 - - return piping Green Brown 4. Hot water 1. Milk pasteuriser hot water Sea Light 217 410 - - 2. Defrosting line for Green Brown diffusers 5. Drinking Water lines for water Sea French Signal 217 166 537 water coolers Green Blue Red 6. Treated Soft water lines Sea Light 217 557 - - water Green Orange 7. Cold water Chilled water supply & Sea French Canary 217 166 309 return lines Green Blue Yellow 8. Untreated Raw water lines Sea 217 White - - - water Green 9. Compressed All compressed air pipe S k y 101 - - - - air lines Blue 10. Vacuum 1. Cream Pasteuriser S k y 2. Powder plant 101 Black - - - Blue 3. Butter churn 11. Steam All HP & LP steam Silver 628 - - - - piping Grey 12. Diesel Diesel generating set Light Brilliant 410 221 - - Brown Green 13. Lubricating Oil return line from oil oil separator to ref. Light Light 410 631 - - compressor & other oil Brown Grey purging lines 14. Drainage All drain lines from equipment building & Black - - - - - OH water tank 15. Ammonia All ammonia gas & Signal 537 - - - - liquid lines Red

TECHNICAL SPECIFICATION OF EQUIPMENTS/ITEMS TO BE SUPPLIED & ERECTED BY THE CONTRACTOR

STAINLESS STEEL TUBES & PIPES FOR PROCESS

1. FUNCTIONAL REQUIREMENTS:

These pipes are used for Inter connecting various equipments in dairy.

2. DESIGN REQUIREMENTS:

1.1 Type: TIG welded: annealed and de-scaled pipe manufactured as per standard ASTM-A270. 1.2 Finish: Outer surface should be mirror polished and inner surface should be pickled as per dairy standard. 1.3 Length: The pipe length should be 6 meters plus minus 5 mm each. Length of each pipes should be written on it with paint. 1.4 Thickness: Thickness of tubes should be 1.6 mm for all the diameters unless otherwise stated. 1.5 Material: the Pipes & fittings should be of AISI 304 or equivalent quality SS material.

STAINLESS STEEL FITTINGS OF SMS STANDARD

1.0 FUNCTIONAL REQUIRMENTS:

These fittings would be used with the pipelines for interconnecting various equipments in dairy.

2.0 DESIGN REQUIRMENTS:

2.1 Valves: Valves should be provided with complete Unions at all ends. All other fittings like bends, tees etc, should be without Unions.

2.2 Unions: These should be complete with liner, male, nut and sealing ring (Gasket). Liner and male parts should be suitable for expansion joints.

2.3 In-line Sight Glass: The in-line sight glass should be complete with SMS Unions at both ends having toughened glass. It should have quick replacing arrangement for replacement of glass by flange and bolts. The design should be similar like pasilac design no. 455.32.02.

2.4 Hose Pipes: it should be made from transparent food grade quality high density polyethylene material. It should withstand pressure of 0.35 kg/sq.cm.

2.5 Material: The pipes & fittings should be of AISI 304 or equivalent quality SS material.

2.6 Thickness: Thickness of fittings made from tube section should not be less than 1.6 mm up to 63.5 dia and should not be less than 2.0 mm for above 63.5 dia.

2.7 Finish: Outer surface should be mirror polished and inner surface should be pickled as per dairy standard.

2.8 Standard: SMS

SECTION VI LIST OF APPROVED MAKES

SS pipes BHANDARI, RETHNAMANI, APEX TUBES SS manual valves, butterfly ALFA LAVAL, IDMC valves, plug valves & SS fittings GM/CI Globe valves LEADER, CG, DEWRANCE, BDK GM/CI Gate valves LEADER, KIRLOSKAR, BDK, GG Other NRVs LEADER, GG Foot Valve GG, KIRLOSKAR Water valves AUDCO, INTERVALVE, SAUNDERS Manual valves for utility AUDCO, SAUNDERS GI & MS Pipes TATA, JINDAL, MAHARASHTRA SEAMLESS, ZENITH Ball valves for Hot Water AUDCO Steam valves GG, LEADER, DEWRANCE, BDK, Steam Traps GG, LEADER, JN MARSHEL, BDK, SPIRAX, NRV for Primary Hot Water INTERVALVE Flow restrictor/excess Pressure AUDCO, J.N. MASRSHALL, MAAZDA Release valve Equivalent to type 36 - 7 of Samson make Thermostatic Flow regulating/ J.N. MARSHAL Control valve for Hot Water Temperature Compensator GM RANFLEX, SAILA Globe valves Temperature RADIX sensors/indicators/controllers RTD RADIX, ALTOP Pressure & temperature gauge WAREE, AIR MASTER Solenoid valve DANFOSS Tanker unloading hose GAYATHRI Pumps KIRLOSKAR, BEACON, JYOTI, TEXMO Motors NGEF, SIEMENS, KIRLOSKAR, ABB,GE Cooling Tower PAHARPUR, OCENI. Air Drier KIRLOSKAR, MELCON, EMESKAY,GEM Water Meter DASMESH, ANAND ASAHI, KENT, VORTEX Air Valves SAUNDER (ALFA LAVAL) Auto drain valve ZANDER, ULTRAFILTER Flow switches MAZDA, DEWRANCE, MCNEIL Pot Strainer GG, LEADER F.O. Flow Meter KENT Insulation Materials Expand Polystyrene LLOYD, SPINTEX Mineral / Glass wool LLOYD, SPINTEX.

SECTION VII

CONTRACT FORM

(On Non-Judicial Stamp Paper of Rs.100/-)

THIS AGREEMENT made this …….. day of …………., 201 between Ernakulam Regional Co-operative Milk Producers’ Union Ltd. (hereinafter referred to as the Project authority which expression shall, unless repugnant to the context or meaning thereof, include the successors and assignees of Project authority represented by the Kerala Co-operative Milk Marketing Federation Ltd., having registered office at Milma Bhavan, Pattom, Trivandrum - 695 004 (hereinafter referred to as "MRCMPU Ltd.") which expression shall unless repugnant to the context or meaning thereof, include the successors and assignees of the MRCMPU ) of ONE PART, and ...... (hereinafter referred to as the Contractor, which expression shall, unless the counterpart otherwise admits, include the successors and assignees of the Contractor) of the OTHER PART.

WHEREAS the Project Authority has executed an agreement with MRCMPU appointing MRCMPU Ltd. as the project execution agency and consultant for the above project and by the said agreement the Project Authority has authorized MRCMPU to undertake and execute the whole projects ON BEHALF of the Project Authority

WHEREAS the Project Authority is desirous that certain goods and ancillary Services should be provided by the Contractor, viz, ...... and has accepted a bid submitted by the contractor in response to Federation’s bidding document No...... for supply of those goods and services in the sum of Rs...... Hereinafter referred to as the “Contract Price”.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this agreement words and expressions shall have the same meaning as in the Terms and Conditions and in Section II to Section IV in the above-referred Bidding Document. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz:

(a) The offer and the price schedule submitted by the Contractor:

(b) The schedule of requirement/list of items and the technical specifications in the Bidding Document. (c) The terms and conditions in the Bidding Document:

(d) The Federation's Order No...... dated ......

2. In consideration of the payments to be made by the Federation to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Federation to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Federation's Order and Bidding Document.

3. The Federation hereby covenants to pay the Contractor in consideration of the provision of the Goods and Services and the remedying of defects therein, the contract price or such other sum as may become payable under the provisions of the Order at the times and in the manner prescribed in the order and Bidding Document.

IN WITNESS whereof the parties hereto have caused this agreement to be executed in accordance with their respective laws the day and year first above written.

Signed, sealed and delivered Signed, sealed and delivered for and on behalf of the within for and on behalf of the within named contractor of the other part named Federation by the hands of its authorized signatory.

CONTRACTOR MANAGING DIRECTOR

K.C.M.M.F. Ltd., In the presence of witness In the presence of witness

1. Signature 1. Signature

Name and address Name and address

2. Signature 2. Signature

SECTION VIII (Form of Performance Guarantee) (ON NON-JUDICIAL STAMP PAPER OF Rs.100/ -)

Bank Guarantee No. Date:

This deed of performance guarantee made this ______day of 200______(Two thousand ______) by (Name and address of the Bank) (hereinafter referred to as the Bank) which expression shall unless repugnant to the context or meaning thereof includes its legal representatives, successors and assigns and the Malabar Regional Co-Operative Milk Producer’s Union Ltd (hereinafter referred to as the MRCMPU) which expression shall unless repugnant to the context or meaning thereof include its legal representative, successors and assignees.

Whereas MRCMPU has awarded an order bearing No...... (name and address of the party)(hereinafter referred to as the `Contractor') for the supply and installation of...... And whereas, the Contractor has agreed to submit a performance guarantee in the form of a Bank Guarantee to the MRCMPU in terms and conditions of the order which will be kept valid upto 12 calendar months from the date of Bank Guarantee (the period should be till end of guarantee period). And whereas, the Bank and its duly constituted agent and officer has already read and understood the contract made between the MRCMPU and the Contractor.

In consideration of the MRCMPU having agreed to award the contract on the Contractor, we ______(name of the Bank), do hereby guarantee, undertake, promise and agree to with the MRCMPU, its legal representatives, successors and assignees that the within named...... (name of the Contractor) their legal representatives and assignees will faithfully perform and fulfill everything within the Contract on their part to be performed or fulfilled, at the time (time being the essence of the contract)and in the manner therein provided, do all obligations there under and we further undertake and guarantee to make payment to the MRCMPU of Rs.______(Rupees ______only) being the 10% of the contract value, in case the Contractor, their legal representatives and assignees do not faithfully perform and fulfill everything within the Order and the Contract on their part to be performed or fulfilled, at the time and in the manner therein provided and do not willfully and promptly do all obligations there under. In case, the Contractor fails to perform or fulfill the Order as per the terms and conditions agreed upon, the MRCMPU is entitled to demand an amount equal to 10% of the order value from the Contractor and the demand made by the MRCMPU by itself will be conclusive evidence and proof that the Contractor has failed to perform or fulfill his obligations and neither the Contractor nor the Bank will be entitled to raise any dispute regarding the reasons for the failure of performance or fulfillment, on any ground. We, (name of the Bank), do hereby undertake to pay an amount equal to 10% of the order value, being the amount due and payable under this guarantee without any demur, merely on a demand from the MRCMPU stating that the amount claimed is due by way of non-performance of the contractual obligations as aforesaid by the Contractor or by reason of the Contractor's failure to perform the said Order, any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.______(Rupees______only) being the amount equal to 10% of the total order value.

We, (name of the Bank), further, agree that the performance guarantee herein contained shall remain in full force and effect for a period of 12 calendar months from the date of Bank guarantee (the period should be till end of guarantee period) and till the MRCMPU certifies that the terms and conditions of the said order have been fully and properly carried out by the said Contractor and accordingly discharge the guarantee, unless a demand or claim under this guarantee is made on us in writing by the MRCMPU on or before ______, we shall be discharged from all liabilities under this performance guarantee thereafter.

We, (name of the Bank), further agree with the MRCMPU that the MRCMPU shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said order or to extend the time of performance by the said Contractor from time to time or postpone for any time or from time to time and any of the power exercisable by the MRCMPU against the Contractor and to forebear or enforce any of the terms and conditions relating to the said Order and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor, or for any forbearance, act or omission on the part of the MRCMPU to the said Contractor by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.

This guarantee shall be in addition to and without prejudice to any other securities or remedies which the MRCMPU may have or hereafter possess in respect of the goods supplied or intended to be supplied and the MRCMPU shall be under no obligation to marshal in favour of the Bank any such securities or funds or asset that the MRCMPU may be entitled to receiving or have a claim upon and the MRCMPU at its absolute discretion may vary, exchange, renew, modify or refuse to complete to enforce or assign any security or instrument.

The Bank agrees that the amount hereby guaranteed shall be due and payable to the MRCMPU on serving us with a notice, requiring the payment of the amount and such notice shall be deemed to have been served on the Bank either by actual delivery thereof to the Bank or by despatch thereof to the Bank by Registered Post at the address of the Bank.

Any notice sent to the Bank at its address by registered post shall be deemed to h a v e been duly served on the Bank notwithstanding that the notice may not in fact has been delivered to the Bank.

In order to give full effect to the provisions of this guarantee the Bank hereby waives all rights inconsistent with the above provisions and which the Bank might otherwise as a guarantor be entitled to claim and enforce.

We, ______, lastly undertake not to revoke this guarantee during its currency except with the previous consent of the MRCMPU in writing and the guarantee shall be a continuous and irrevocable guarantee up to a sum of Rs.______(Rupees ______only). The guarantee shall remain in force until ______200______and unless the guarantee is renewed or a claim is preferred against the Bank within three months from the said date all rights of the MRCMPU under the guarantee shall cease and the bank shall be released and discharged from all liabilities hereunder. (SIGNATURE) 56 12.5.1.1.1.1 Place: SEAL Date:

CODE NO.

NOTE: 1 CONTRACTORS SHOULD ENSURE THAT SEAL AND CODE NO.OF THE SIGNATORY IS PUT BY THE BANKERS, BEFORE SUBMISSION OF THE BANK GUARANTEES.

SECTION IX (Form of Bank Guarantee against Advance Payment) (ON NON-JUDICIAL STAMP PAPER OF Rs.100/ -)

Bank Guarantee No. Date:

In consideration of the Malabar Regional Co-Operative Milk Producer’s Union Ltd (hereinafter called 'the MRCMPU') having agreed to grant an advance of Rs...... (Rupees ...... only to M/s...... (hereinafter called the 'said contractor') under the terms and conditions of order No...... dtd.... made between the MRCMPU and M/s...... for ...... Dairy project (hereinafter called the 'said order') on production of a Bank Guarantee for Rs...... (Rupees ...... only). We ...... (hereinafter called 'the Bank') do hereby undertake to pay the MRCMPU an amount not exceeding Rs...... (Rupees ...... only) against any loss/damage caused to or suffered would be caused or suffered by the MRCMPU by reason of any breach by the said contractor) of any of the terms and conditions contained in the said order.

2. We, ...... , do hereby undertake to pay the amounts due and payable under this guarantee without any demur merely on a demand from the MRCMPU stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the MRCMPU by reasons of any breach by the said contractor of any of the terms and conditions contained in the order or by reasons of the contractor's failure to perform the said order, any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee shall be restricted to an amount not exceeding Rs...... (Rupees ...... only).

4.We, ...... , further agree that the guarantee herein contained shall, remain in full force and effect during the period that would be taken for the performance of the said order and that it shall continue to be enforceable till all the dues of the MRCMPU, under, or by virtue of the said order have been fully paid and it's claims satisfied or discharged or till the MRCMPU certifies that the terms and conditions of the said order have been fully and properly carried by the said contractor and accordingly discharge the guarantee unless a demand or claim under this guarantee made on us in writing on or before ______, we shall be discharged from all liability under this guarantee thereafter.

4. We, ...... , further agree with the MRCMPU that the MRCMPU shall have the fullest liberty without our consent and without affecting in any manner our obligation hereunder to vary any of the terms and conditions of the said Order to extend time of performance by the said Contractor from time to time or to postpone for any time or from time to time any of the power exercisable by the MRCMPU against the said Contractor and to forbear or enforce any of the terms and conditions relating to the said Order and we shall not be relieved from our liability by reason of any such variation, or extension or for any forbearance, act of omission on the part of the MRCMPU or any indulgence by the MRCMPU to the said Contractor or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.

5. We, ...... , lastly undertake not to revoke this guarantee during its currency except with the previous consent of the MRCMPU in writing.

6. Notwithstanding anything stated herein above the liability of the Bank Guarantee is restricted to Rs...... (Rupees ...... only). The guarantee shall remain in

66 force till the ______200______and unless the guarantee is renewed or a claim is preferred against the bank within three months from the said date i.e. on or before ------all rights of the MRCMPU under the guarantee shall cease and the bank shall be released and discharged from all liabilities hereunder.

Place: Date : (SIGNATURE) 12.5.1.1.1.1.1 SEAL CODE NO. NOTE: 1. CONTRACTORS SHOULD ENSURE THAT SEAL AND CODE NO. OF THE SIGNATORY IS PUT BY THE BANKERS BEFORE SUBMISSION OF THE BANK GUARANTEES.

SECTION X

POINTS BIDDERS SHOULD BEAR IN MIND

i.BIDS ARE INVITED IN ACCORDANCE WITH LOCAL COMPETITIVE BIDDING PROCEDURES ii.BIDS NOT ACCOMPANIED BY BID SECURITY (EARNEST MONEY DEPOSIT) SHALL BE SUMMARILY REJECTED iii.NON-COMPLIANCE WITH EVEN A MINOR TECHNICAL REQUIREMENT SHOULD BE SPECIFICALLY STATED BY THE BIDDERS. iv.BIDDERS SHOULD FURNISH THEIR COMPLETE ADDRESS FOR THE PURPOSE OF FURTHER CORRESPONDENCE PERTAINING TO BIDDING DOCUMENT v.CORRECTIONS IN THE BID SHOULD BE NOTED OVER AND INITIALED AT THE PLACE OF CORRECTIONS vi.NEGLIGENCE OF THE BIDDER IN PREPARING BID CONFERS NO RIGHT TO WITHDRAW THE BID AFTER IT WAS OPENED vii.SPECIFICATIONS, CONDITIONS, SCHEDULES AND DRAWINGS OF BIDDING DOCUMENT CONSTITUTE AN INTEGRAL PART OF THE BID viii.ALL THE BIDS, ALONG WITH ENCLOSURES, DRAWINGS AND TECHNICAL LITERATURE, SHOULD BE IN ENGLISH ONLY ix.ALL EQUIPMENT, SYSTEM AND COMPONENTS SHOULD BE DESIGNED TO PERFORM AS PER SPECIFICATIONS IN THIS BIDDING DOCUMENT UNDER TROPICAL CONDITIONS x.ALL THE BIDDERS SHOULD SUBMIT QUALIFICATIONS APPLICATION In THE GIVEN FORMATS WITH REQUIRED DOCUMENTATION xi.BIDS SHOULD BE KEPT VALID FOR ACCEPTANCE FOR A PERIOD OF 90 DAYS FROM THE DAY BIDS ARE OPENED xii.THE BIDDING DOCUMENT SHALL BE GOVERNED AND INTERPRETED ACCORDING TO THE LAWS OF THE UNION OF INDIA xiii.ALL BIDDERS ARE URGED TO SUBMIT PROMPTLY WRITTEN REQUESTS ON MATTERS WHERE CLARIFICATIONS OR ADDITIONAL INFORMATION ARE DESIRED, NOT LATER THAN TEN DAYS BEFORE BID ARE DUE FOR OPENING. NO EXTENSION IN DUE DATE OF SUBMISSION OF BIDS WILL BE ALLOWED ON THIS GROUND xiv.ALL THE BIDDERS SHOULD QUOTE FOR THE ITEMS AS PER THE SPECIFICATIONS AND DETAILS GIVEN IN THIS BIDDING DOCUMENT ONLY. IN CASE, ALTERNATIVE DESIGNS, ET. ARE TO BE OFFERED BY THE BIDDERS, THEY MAY DO SO BUT THIS SHOULD BE STATED SEPARATELY IN THE OFFER. KERALA COOPERATIVE MILK MARKETING FEDERATION LTD., RESERVES ITS RIGHT TO ACCEPT OR REJECT SUCH ALTERNATIVE OFFERS, WITHOUT ASSIGNING ANY REASONS THEREOF TO THE BIDDERS xv.MANAGING DIRECTOR, KERALA COOPERATIVE MILK MARKETING FEDERATION LTD., RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS WITHOUT ANY EXPLANATION TO BIDDERS.

SECTION XI

(Please see clause 13.3 of Instructions to Bidders') MANUFACTURERS' AUTHORIZATION FORM

No...... dtd......

To Kerala Co-operative Milk Marketing Federation Limited, Milma Bhavan, Pattom, Thiruvananthapuram.4.

Dear Sir,

Sub: Tender No.361/PC: ED:MECH:TEN/2013 .

We ...... an established and reputable manufacturers of ...... having factories at ...... and ...... do hereby authorize M/s...... (Name and address of Agents) to bid, negotiate and conclude the contract with you against LCB No...... for the above goods manufactured by us.

No company or firm or individual other than M/s...... are authorized to bid, negotiate and conclude the contract in regard to this business against this specific IFB.

We hereby extend our full guarantee and, warranty as per clause 15 of the General Conditions of Contract for the goods offered for supply against this invitation for bid by the above firm.

Yours faithfully, (NAME) For and on behalf of M/s. (Name of Manufacturers) Note: This letter of authority should be on the Letter Head of the manufacturing concern and should be signed by a person competent and having the power of attorney to bind the manufacturer.

SECTION XII

(Please see clause 14.3 & 14.4 of Instructions to Bidders)

TECHNICAL DEVIATION STATEMENT FORM

1. The following are the particulars of deviations from the requirements of the tender specifications:

CLAUSE DEVIATION REMARKS (Including justification)

Signature and seal of Date: the Manufacturer/Bidder

NOTE:

1. Where there is no deviation, the statement should be returned duly signed with an endorsement t indicating "No Deviations" 2. The technical specifications furnished in the bidding document shall prevail over those of any other document forming a part of our bid, except only to the extent of deviations furnished in the statement.