Parent Handbook 2020-2021 the Holton Parent Handbook Is a Supplement to the Divisional Student Handbooks Included in Each Student’S Planner

Holton Parent Handbook 2020-2021 The Holton Parent Handbook is a supplement to the divisional Student Handbooks included in each student’s planner. This Parent Handbook gives an overview of School-wide policies and procedures for guardians and parents to abide by, in addition to what is outlined in their Student Handbook. This year’s Parent Handbook includes a COVID-19 Addendum. Together the divisional Student Handbooks, this Parent Handbook and the COVID-19 Addendum (starting on page 15) make up the written School policy documents that all students and parents agree to abide by per their annual contracts. The School reserves the right to change, alter, delete, amend, or add to these policies, from time to time, within its sole and exclusive discretion. Please visit the parent portal to download a copy of the Upper School, Middle School and Lower School Handbooks. Additionally, for a full listing of faculty, staff, trustees and parent association representatives please download a copy of the School Directory. Handbook Table of Contents

Drug and Alcohol Policies...... 2 Fine and Performing Arts Adjunct Program ...... 11 Community of Concern...... 2 Special Programs...... 11 Member Schools ...... 2 After School Programs...... 11 Alcohol Policy...... 3 Sports Clinics...... 11 Off-Campus Party Policy...... 3 Creative Summer...... 12 Smoke-Free Building...... 3 The Holton-Arms Parents Association ...... 13 Student Support...... 4 Parents Association Committees ...... 13 Academic and Learning Support ...... 4 Grade Representatives...... 13 Social/Emotional Support...... 5 Planning an Activity...... 13 Student Health...... 5 Gift Giving to Teachers...... 13 Learning Needs and Tutoring...... 5 Parent Support for Holton Athletes...... 14 Learning Resource Services...... 5 Holton-Arms Family Handbook Tutoring Policy...... 6 COVID-19 Handbook Addendum...... 15 Fingerprinting Policy...... 7 About the Handbook and this Addendum...... 15 Transportation...... 7 Modifications to the School’s Programs, Curriculum, Carpool (Traffic) Rules ...... 7 and Activities...... 15 After School or Weekend Events Student Attendance...... 15 Parent Pick-up ...... 7 Dining Hall, Lunch, and Snacks...... 15 Admissions and Enrollment...... 8 Visitors ...... 16 New Students...... 8 Student Participation in Distance Learning...... 16 Returning Students...... 8 Return to Campus Policy for Students ...... 17 Leaves of Absence...... 8 Before Returning to Campus ...... 17 Withdrawal...... 8 While on Campus...... 17 Financial Aid...... 8 When to Stay Home ...... 18 Distance Learning When Students Must or Communications...... 9 Choose to Remain at Home...... 19 Subscribing to Calendar Alerts...... 9 Right of the School to Require Additional Receiving Emergency Alerts & Testing/Home Isolation...... 19 Updating Your Contact Information...... 9 Expectations for Families While Not on Campus...... 19 Mediaa Relations...... 9 Privacy...... 19 Non-School Related Flyer Policy...... 9 Voluntary Participation ...... 20 Communication With Non-Custodial Parents...... 9 Assumption of Risk ...... 20 Use of Photographic Images and Videos...... 9 Use of Video, Photographs, and Student Work in Virtual Learning platforms...... 10 Photography Policy for Families...... 10 Acceptable Use of School Marks...... 10 1 School-wide Policy, Procedures and Resources

Drug and Alcohol Policies

Community of Concern The Community of Concern is a coalition of Washington-area independent schools that provides a forum to share information, best practices, and concerns about the subjects of underage drinking and substance abuse, and establishes a partnership between the schools, the students, and the parents to address these issues. The heads of school have written a joint position statement adopted by all the schools. For more information on the Community of Concern, visit their website, www.thecom- munityofconcern.org. Statement of the Community of Concern We the undersigned heads of the Washington Metropolitan Area Community of Concern schools stand together in our belief that our students harm themselves, their families, our schools, and our communities when they engage in the illegal use of alcohol, tobacco, or other drugs. We are committed to working together with parents, students and other schools to: • Educate our entire community about current scientific findings—that underage drinking, smoking, and drug use can adversely and permanently affect the physical, psychological, and emotional development of adolescents. • Share in the responsibility of requiring, promoting, and modeling safe, ethical, and legal behavior in regard to alcohol and drug use. • Provide and support social activities that are alcohol and drug-free. • Provide or recommend counseling services wherever needed. We expect: • All enrolled families to be knowledgeable about their school’s prevention policy on alcohol, tobacco, and other drug use as laid out in the school’s handbook and to support the rules of the school and the laws of the state. • All parents to honor the school’s substance abuse policy when sponsoring private off-campus parties. • All schools to inform each other of students who are involved in alcohol, tobacco, or other drug use while visiting another school’s campus or school-sponsored activity.

Member Schools The Academy of the Holy Cross The Heights School Alexandria Country Day School Highland School Alexandria City Public Schools Holton-Arms School Archbishop Carroll High School Landon School Archdiocese of Washington Elementary Schools Langley High School Arlington Public Schools The Langley School Bishop McNamara High School The Madeira School The Bullis School Maret School Charles E. Smith Jewish Day School Mater Dei School Connelly School of the Holy Child McLean School of Maryland DeMatha Catholic High School Montgomery County Public Schools Elizabeth Seton High School National Cathedral School Episcopal High School The Nora School Flint Hill School Norwood School Foxcroft School Notre Dame Academy Georgetown Day School Our Lady of Good Counsel High School Georgetown Preparatory School Parkmont School Georgetown Visitation Preparatory School The Potomac School Gonzaga College High School Prince William County Public Schools

2 School-wide Policy, Procedures and Resources

Pulaski County Public Schools St. Vincent Pallotti School Sandy Spring Friends School Sidwell Friends School St. Albans School Stone Ridge School of the Sacred Heart St. Andrew’s Episcopal School Thornton Friends School St. Anselm’s Abbey School Walter Johnson High School St. John’s College High School Washington Episcopal School St. John’s Episcopal School Washington International School St. Mary’s Ryken High School Woodberry Forest School St. Stephen’s and St. Agnes School

Alcohol Policy

Guidelines for the Responsible Use of Alcohol by Adults at Holton-Arms School and at all of its functions 1. As a general rule, alcohol will not be served at school-sponsored events except under special circumstances by prior approval from the Head of School. 2. No alcohol shall be brought on campus by individuals for any event without advance permission from the Head of School and shall be coordinated only through the caterer or school event office. 3. At any function where alcohol is permitted, only adults of legal age will be permitted to use alcohol.

Off-Campus Party Policy Maryland law prohibits the consumption of alcoholic beverages by persons under the age of 21 and prohibits the consumption of illegal drugs by all persons, regardless of age. These laws recognize, among other things, the social and health hazards from substance abuse, and the devastation caused by combining drinking and driving. Holton-Arms agrees with the public policies embodied in these laws and unequivocally supports them. Whether it takes place on or off-campus, all School rules and regulations apply at any event called a “Holton party.” A student may not be on campus nor come to any off-campus School function possessing, consuming, or having consumed alcohol or illegal drugs. Any student found using, possessing, selling, or under the influence of alcohol or illegal drugs in School, en route to or from School, on a school bus, or at a School function, is subject to immediate expulsion. Holton-Arms will clearly identify all functions that it sponsors. For parties not sponsored by the School: Working in cooperation with the Holton-Arms Parents Association and grade parents, the School will encourage parents to communicate with each other about the plans for a party and will cooperate with parent and student leadership to promote alcohol- and drug-free parties. Parents and students need to understand that students represent the school at all times, and any behavior that might bring discredit upon the school can jeopardize a student’s good standing at Holton.

Smoke-Free Building The school building and facilities are smoke-free. This policy applies to all persons on campus, including faculty, staff, visitors, parents, and others. This includes the use of any e-cigarettes or personal vaporizers.

3 Student Support

Student Support The Student Support Team provides assistance and guidance to all students. tudents may experience challenges that are academic, emotional, social, behavioral and/or health-related in nature. hen a “Student of Concern” is identified, the team will coordinate and implement a student-centered individual support plan. hese plans may differ slightly depending on the Division and the faculty/staff who work with students but the following steps are followed in each Division: 1. Student is identified by a teacher, advisor, administrator, counselor, coach, nurse, parent/guardian, or self referred. 2. A support team will be initiated and may include the Learning Specialist, School Counselor, administrator, teachers and/or advisor. 3. The team will meet and gather information about the student’s work through assessments, observations, and possibly through additional screenings. The team will meet with parents and students during regular check-ins. 4. The team will implement and monitor specific strategies for the student, teacher, and parent/guardian to be implemented in school and/or at home. 5. The team will continue to meet and discuss the student’s progress and to determine if further information or adjustments to the plan is needed. 6. If necessary, the team may recommend supports outside of the School such as, but not limited to psycho-educational testing, physician referral, counseling/therapy, coaching, and short or long-term remediation. 7. The team will observe and review the student’s progress and support for three consecutive trimesters and may suggest adjustments to the plan. *Any student and their families requesting accommodations need to follow the above “Student Support Plan.” Families who submit educational testing will be asked to enter the above plan starting with Step 1. The creation of a Student Support Plan will then be initiated and the student will move through the process as outlined above. The school will not immediately implement accommodations without first working with the Learning Specialist and Student Support Team to implement the above-outlined steps.

Academic and Learning Support Holton-Arms is committed to serving the needs of every student. The Learning Resource Specialist in each division supports faculty and students in their roles as teachers and learners in Holton’s academic program. Work with students takes place on an individual basis, in small groups organized by need, or in an entire class. The focus is to strengthen the skills needed for success in academic work and to provide assistance with areas of difficulty. Learning Resource Specialists also collaborate with faculty to develop and apply instructional strategies that enable each student to experience growth and progress in her academic pursuits. Recognizing that communication between school and home is vital to the success of our students, Learn- ing Resource Specialists work closely with students and their families to ensure that information pertinent to our students and their academic needs is available to faculty and administration. In addition to working with all students, Learning Resource Specialists support the particular needs of students with documented learning issues. We understand that individuals may have specific weaknesses in attention controls, organizational abilities, or processing which can significantly impact academic performance. We strive to work with these students to provide accommodations in both instruction and assessment. Overall, the goal is to promote dialogue about learning and to nurture our students in their growth and development as active, effective, and confident learners. Holton faculty see accommodations* as playing a role in the student’s growth and development as a learner. With an increasing understanding of her needs, she can take responsibility for her own learning as she matures in her independence. *Holton-Arms may provide the following accommodations on the basis of Psychoeducational diagnostic evaluation and recommendations: • 50% extended time on tests and assessments in school • Marking answers directly on the test paper • Use of a laptop for tests and assessments • Testing in a reduced-distraction space • Preferential seating in class • Enlarged print or test format • Note-taking support

4 Student Support

Social/Emotional Support Holton Arms is dedicated to educating the whole child. Mental, emotional, and social health is paramount to a students’ growth and development. Therefore, Holton Arms has made a commitment to have a School Counselor in each Division. Counselors often serve as a first line of defense in identifying and addressing students’ mental health needs and the Counselor helps to address and support students with social/emotional issues that may become barriers to their academic success. Holton Arms’ Counselors focus on the social/emotional well-being of all students. They work closely with parents, teachers, and advisors to ensure that the students receive the proper support inside and outside of the school. They supervise the advisory program, organize programs and assemblies that focus on mental health and healthy decision making, and assist with other tasks designed to support all students during their development.

Student Health The Infirmary, located near the Advancement Center, is open from 8 a.m. to 4 p.m. Monday through Friday during the school year. It is equipped to handle first aid and emergency cases for all students and is supervised by a registered nurse, Lori Herringa at 301.365.6002; Fax 301.365.6050. The Health Packet must be completed annually in order to participate in School PE, sports, and any school trips. The State of Maryland lists vaccines required for school on their website: http://phpa.dhmh.maryland.gov/OIDEOR/IMMUN/Shared%20 Documents/Min_Vacc_Req%2016_17_Final%20(2).pdf. A physician’s examination is required for all students annually and must occur within six months prior to the first day of school. Student health forms were due on August 17, 2020. The Infirmary is meant to handle first aid and emergency cases and to provide care for students who become unwell during the course of the school day. It is not the job of the School Nurse to identify illness and/or injury nor to treat students sent to school with illnesses and injuries identified at home. In such cases, the student’s parents will be notified immediately and asked to come to pick up their daughter. In addition, students who are sick may not come to school “just to take a test.” If they are sick, they belong at home until they are ready to return full-time. In the event of hospitalization and/or absence of greater than five days, a physician’s note stating the nature of the illness, current medications, and permission to return to school are required before the student is allowed to return to class. For the well-being of the entire Holton-Arms community, the parents/guardians of any student diagnosed with a communicable disease (e.g. strep throat, mononucleosis, etc.) should inform the nurse directly as soon as possible and remain home for the duration of the illness. Due to changes in the communicable disease policy and SARS-Covid19, please see the detailed policy on the school’s portal page. Students who are ill MUST remain home until feeling better, any persistent cough or lingering symptoms must be accompanied by a doctor’s note that the illness is no longer contagious. If health reasons limit a student’s participation in physical activity on a particular day, she must bring a note from her parents. If she is to miss P.E. for more than a day or two, she must bring a doctor’s note. Parents are asked to sign a form notifying the Infirmary of their daughter’s special needs (e.g., allergies or drug sensitivities). Emergency telephone numbers must be given for parents in case of an emergency. The number of an additional relative or friend who may be contacted if the parents are not available must also be given. Emergency information can be supplied in the Parent Portal, accessed from the Parent Portal on the School website. Prescription medications are given from a pharmacy-labeled container only. The first dose of prescription medication must be given at home. A physician’s signature is required for permission for the nurse to give over-the-counter drugs. All prescription medication needed during the school day must be dispensed by the School Nurse. No medications of any kind, including herbal or over-the-counter, may be carried by the student.

Learning Needs and Tutoring

Learning Resource Services Holton-Arms faculty is committed to serving the needs of every student. The Learning Resource Specialist in each division supports faculty and students in their roles as teachers and learners in Holton’s academic program. Work with students takes place on an individual basis, in small groups organized by need, or in an entire class. The focus is to strengthen the skills needed for success in academic work and to provide assistance with areas of difficulty. Learning Resource Specialists also collaborate with faculty to develop and apply instructional strategies that enable each student to experience growth and progress in her academic pursuits. Recognizing that communication between school and home is vital to the success of our students, Learning Resource Special- ists work closely with students and their families to ensure that information pertinent to our students and their academic needs is available to faculty and administration.

5 Student Support

In addition to working with all students and faculty, Learning Resource Specialists support the particular needs of students with documented learning issues. We understand that individuals may have specific weaknesses in attention controls, organizational abilities, or processing which can significantly impact academic performance. We strive to work with these students to provide accommodations in both instruction and assessment. Overall, the goal is to promote dialogue about learning and to nurture our students in their growth and development as active, effective, and confident learners. For students who have documented learning issues, parents should provide a complete copy of the most current report of psycho-educational testing to be kept by the Learning Resource Specialist as a part of the student’s official file. Recom- mendations in the report form the basis for a plan of support for the student. Those students who may be eligible to receive accommodations as recommended by the diagnostician and approved by the Learning Resource Specialist must have a report on file with the School. Parents can also collaborate with the Learning Resource Specialist to initiate and complete the testing process. The process for identification of learning issues: • Teachers and parents will consult with the Learning Resource Specialist to determine a need for diagnostic testing • Learning Resource Specialist will recommend diagnosticians • Learning Resource Specialist will gather information from teachers to be shared with diagnostician during the assessment process • Parents will give diagnostician waiver to discuss information and results from testing with Holton’s Learning Specialist • Learning Specialist will summarize the report in an Individual Learning Profile (ILP) • Parents will provide a copy of the final testing report for the student’s Holton file • Learning Resource Specialist will meet with parents and students to discuss test results and review ILP • Learning Resource Specialist will provide an ILP to teachers and administrators Holton faculty see accommodations as playing a role in the student’s growth and development as a learner. With an increasing understanding of her needs, she can take responsibility for her own learning as she matures in her independence. Holton- Arms may provide the following accommodations on the basis of diagnostic evaluation and recommendations: • 50% extended time on all tests and assessments in school • Marking answers directly on the test paper • Use of a laptop for tests and assessments • Testing in a reduced-distraction space • Preferential seating in class • Enlarged print or test format • Note-taking support

Tutoring Policy We encourage students to seek support from teachers and the Learning Specialist in each division to meet any individual needs in course work. However, for some students, it may be necessary for families to use the support of outside academic coaches or tutors for more specialized work. We ask that families confer with Learning Specialists in making the decision and plans for outside tutoring. In Lower and Middle Schools, work with tutors must take place outside the scheduled school day. There is no time allot- ted for students to meet tutors during their daily schedules. In Upper School students with ILPs who recommend the support of specialists may meet with tutors or coaches as recommended and coordinated with the Learning Specialist. This takes place during free blocks designated as study times. Due to the Covid-19 pandemic, we will not be permitting on-campus tutors for any students during the 2020-2021 school year. For health and safety reasons, the School will only permit Holton faculty/staff, students, parents with scheduled appointments, and a limited amount of guests to enter the Holton facilities.

6 Figerprinting & Transportation

Fingerprinting Policy Effective July 1, 2008, the School added several groups to its present practice of fingerprinting all School employees. Finger- prints are sent to the FBI (through the Central Justice Information System) for a national criminal history records check. The Security & Grounds Manager and the Director of Human Resources shall receive the results of the records check and the Human Resources office will then provide a list of approved volunteers and tutors to the Division Directors. Results should be received at the School prior to the start of volunteer service or on-campus tutoring. The following groups will be finger- printed: All volunteer parents or other chaperones who accompany students on day or overnight trips;

Transportation As part of the continuing focus on transportation issues affecting Holton and the surrounding community, the School has worked to develop plans for alleviating some of the congestion on River Road and on campus. The School continues to conduct traffic studies, monitor traffic concerns, and work to reduce the amount of traffic to and on campus. It is important that Holton reduce the traffic to campus – and we need you to work together with us towards this goal. Carpooling is the easiest and most cost-effective method to reduce traffic. To locate Holton families living in your area sign in to the community login. Once in the Parent Portal click on the Holton Student Database under the Links box, choose the Directory link, and then the “Nearby Families” tab. In addition, the School runs a number of bus routes with daily morning and afternoon bus service to the School. We are always exploring adding new routes based on the interest of families. Copies of the current schedules and required transportation contracts are available on Holton’s Parent Portal. There is an annual fee, based on the route, for bus service. Due to social distancing requirements, there is very limited space for the 2020-2021 School year. For more information, please contact Facilities Manager for Transportation Daryl Owens at 301.365.6486.

Carpool (Traffic) Rules Holton asks that parents strictly observe the traffic and parking rules. They are designed to safeguard our students and protect pedestrians, as well as to facilitate traffic flow. • Please follow the instructions of those directing traffic during peak hours. • Parents may drop off and pick up students at designated locations along outside the curb lane ONLY. • Drivers may not use cell phones while in the carpool line. • Drivers must obey the posted speed limit of 15 mph within the school zone. • Drivers should not stop in a crosswalk • Pay attention to other vehicles and pedestrians while in carpool lines • Exhibit courtesy during drop-off/pick-up by not blocking other vehicles • Students should exit vehicles in a safe manner with little delay • Have materials ready for loading/unloading • Drive at a reduced speed while on campus and watch out for children at crosswalks • When possible, please turn off engine while waiting in the carpool lane With cooperation and courtesy from all, we will get to our destinations safely and set good examples for our students. If there are any traffic complaints or concerns, please contact Nate Wilson, Security Operations, and Lead Investigator, 301.365.6070.

After School or Weekend Events Parent Pick-up Parents must pick up their daughters at the stipulated time after school events. A school employee must wait after each event until all students are picked up. Extraordinary lateness is inconsiderate of the faculty or staff member required to wait.

7 Admissions & Enrollment

Admissions and Enrollment It is the policy of the Holton-Arms School that our faculty, alumnae, and sibling families be given special importance in the admissions process to promote the continuity of the Holton-Arms tradition. While maintaining standards for academic ex- cellence, it is our policy to ensure that the Admissions profile be balanced with no one element considered at the exclusion of another: that diversity in a class include academic, economic, cultural and racial, and religious differences and that the whole family contribution is considered as a support to both the candidate and the Holton community. Application for admission should be made as early as possible in the year preceding the expected date of entrance. New Students Applicants who have successfully completed the admissions process will be offered contracts for enrollment in March. A signed contract and a $1,200 deposit will reserve a space for the following year. Contractual obligations become binding on June 1. Returning Students Contracts for the next academic year are issued in early February. The original deposit is reapplied. A signed contract should be submitted to the Admissions Office by mid-February or the Director of Enrollment Management should be notified. Signing the contract reserves space for the next academic year. If a student is not going to be returning, the appropriate Divi- sion Director or the Director of Enrollment Management should be notified. Contractual obligations become binding on June 1. Leaves of Absence Trimester: When a student chooses to enroll in a different program for the trimester, written permission must first be obtained from the Division Director. Contractual obligations of the year would still apply. Parents may seek reimburse- ment through the Tuition Refund Insurance program; this applies only to students that plan on being away the third trimester. For the student that will be away first or second trimester, the School will waive 30 percent of the tuition, with the 70 percent balance due in August. Year: When a student chooses to enroll in another program outside the Greater Washington area for the year, written permission must be obtained from the Division Director. A leave of absence fee equal to 10% of the tuition is required to hold a place for the following year. A mid-year report is required to start the re-enrollment process. Assuming satisfactory performance, a contract for the next academic year is issued in early-February. Coursework must be completed and a final transcript sent to the division office prior to September matriculation. Leave for More than One Year: Space cannot be held for more than one year. A student must reapply for admission. Although we make every effort to readmit former students (space permitting) as long as satisfactory performance has been maintained while away, we cannot guarantee re-enrollment.

Withdrawal When a student decides to leave the school or not return the following academic year after submitting a signed contract, the School must be notified in writing prior to June 1 to rescind that contract. If notification is received after 5 p.m. on May 31, financial obligations for that school year will be the responsibility of the parents. The School will ask that payment in full be made at the time of the rescission of a contract. The School also reserves the right to withhold contracts or rescind them after they have been issued if, in the School’s judgment, it is in the best interest of either the School or the student for her not to return for the following school year.

Financial Aid All financial aid awards are based on need as determined by Holton-Arms. Grants are made on an annual basis, and students must maintain a strong academic record and contribute constructively to the school community. Every effort is made to assist financially as many students as possible. Assistance with additional costs such as transportation, textbooks, or extended day is at the same percentage as tuition assistance. Parents interested in applying for financial assistance should contact the Financial Aid Office at 301.365.6012. Many students at Holton receive some financial aid. Grants vary in amount depending on need.

8 Communications

Communications

SUBSCRIBING TO CALENDAR ALERTS The School’s website allows you to sign up for calendar alerts—either for a specific calendar (e.g. a specific athletic team) or particular event • To sign up for an alert for a particular event, go to the website calendar and click on the alarm bell next to the event; you will be prompted to select email or text-enabled phone (or both). • Click on the icon to add calendars from The Holton calendar to your digital calendar. • To keep track of your daughter’s athletic team, go to the team’s webpage and click on the Alerts icon; you will be able to subscribe to email and/or SMS phone messages to remind you about a game. You may also receive word of cancella- tions/postponements and scores/results for the team.

RECEIVING EMERGENCY ALERTS & UPDATING YOUR CONTACT INFORMATION It is essential for the School to maintain an up-to-date listing of email addresses, cell and home phone numbers, and mail- ing addresses for each parent so that we can contact families in emergency situations and to share day-to-day updates. As such, you should review your contact information periodically via the Holton website (www.holton-arms.edu) and make any updates promptly should any of your details change. To do so, sign in via the Login option in the upper right corner of the home page. Once logged in to the parent portal, click on the Holton Student Database link on the right side of the page. On this page, click the Update Family Profile link to review your info and make changes.

MEDIA RELATIONS All interaction with the media is coordinated through the Office of Communications. Anyone who is contacted by the media should first talk to the Director of Communications, Natalie Laukitis. Anyone wanting publicity or signage for an activity should also contact the Office of Strategic Communications.

NON-SCHOOL RELATED FLYER POLICY Holton is frequently asked to distribute non-school related flyers. In order to adequately respond to these requests, the School has instituted the following guidelines: • Non-school related flyers are not included in our mailings, either in hard-copy or electronically. • Non-school related flyers can be available for pick-up at the Front Entry and/or the Lower School Office when approved by the School administrator most closely associated with the activity or age range designated in the flyer. • Community programs that would benefit our students and/or parents can be listed on the parent portal of the website. • Commercial ventures, i.e. tutoring and test preparation organizations, sports clubs, are not listed on the community resource pages on the website. • In the same way that we do not allow faculty, staff, trustees, and parents to use our directory information to promote non-school related projects or solicit charitable contributions, members of the school community may not use our email list to promote non-school related or personal opportunities and events.

COMMUNICATION WITH NON-CUSTODIAL PARENTS In keeping with our commitment to encourage open dialogue with the parents of our students, all communications generated by the School are distributed to the custodial parent and the non-custodial parent. Similarly, both are invited to attend all school functions. However, realizing that there are unique circumstances within each family’s legal agreement, exceptions may be made to this policy. In this case, a copy of the court order would be requested to determine our course of action.

USE OF PHOTOGRAPHIC IMAGES AND VIDEOS The enrollment contract grants the School permission to use, in whole or in part, photographs, videos, and audio recordings of Holton students, as well as student work produced for and during Holton programs in School publications, including those on the Internet. Holton also reserves the right to grant use of these materials to any third parties in connection with their work with the School and has permission to notify local publications of a student’s academic, athletic, and other special achievements. For privacy reasons, the School makes every effort to avoid identifying pictured or videoed students by full name, unless the student and/or family have given the School permission to do so and/or the photos and videos are in con- junction with publicly available information (news feature, national award, etc.). 9 Communications

Use of Video, Photographs, and Student Work in Virtual Learning platforms Classes conducted through remote learning programs may be recorded by the School for educational purposes and may be shared with other students, families, or employees of the School. Elements of these recordings—as well as student works produced during or for these programs—may be used by the School to spotlight educational programming for the broader School community and prospective families. As a result, your student’s image, likeness, or voice may be recorded while he or she is participating in remote learning. Parents/guardians are deemed to have consented to the School’s recording of remote learning activities, and use of footage, following receipt of this policy unless they specifically opt out in writing to the Head of School. As delineated in our Technology Acceptable Use Policy, students are not permitted to make their own recordings of remote learning or in-person activities without the express permission of the teacher or staff member leading the activity. Any student who records without permission or who disseminates such recordings will be disciplined.

Photography Policy for Families Holton provides photographs of many school events on Vidigami , with digital downloads available at no cost. Opportunities also exist for parents to photograph their children in the School if abiding the following policy. It is the intent of this policy to allow personal family photography where and when possible while respecting the rights of students and ensuring to the best of our ability their protection. The guidelines for photography are intended to balance the significant role of photography (including videos) to record important events in the lives of our students while respecting and acknowledging the rights and privacy of others. Holton-Arms School cannot be held responsible for materials (photos, video, audio) placed without its knowledge or permission online on personal websites, social media sites (such as YouTube or Facebook), or other external media. We strongly encourage parents to: 1. Take photographs of their own children at awards ceremonies, special events, and athletic contests while respecting the rights of others who do not wish to be photographed. Please note that photography and video during formal perfor- mances in the Lewis Theater and Black Box Theater is not permitted due to copyright restrictions that may apply and the distraction caused by screens and flashes. The School provides photographs and, if possible, video, of these events for performers and families. 2. Ensure that the taking of photographs does not interfere with teaching or smooth running of any event or ceremony. 3. Respect the privacy of others, and unless specific permission is given, provide no identification of any students included in the online posting of photos, video, or audio. 4. Set security parameters around any online posting, limiting access to only family and friends.

Acceptable Use of School Marks (Logo, Crest, Name, eTC .) This policy is designed to assist faculty, staff, parents, and students in using the Holton brand for approved promotional purposes while protecting the School against brand piracy. The Holton-Arms School marks include, but are not limited to, the School name, logo, crest, Holton H, bay leaf, and motto. If you’d like to use the Holton marks in any way, you must contact the Director of Communications for approval. Please allow three to five business days for approval. Artwork and a copy of the Holton Graphic Standards will be supplied and the Office of Strategic Communications reserves the right for final approval on the use of the School marks. After School and Summer Programs

10 Fine and Performing Arts Adjunct & Special Programs

Fine and Performing Arts Adjunct Program The Holton-Arms Fine and Performing Arts Adjunct Program provide extracurricular arts education for students and adults in the Holton community and those from the greater Washington metropolitan community. The program consists primarily of music lessons, and unique workshops, master classes, and other opportunities growing out of the School’s rich curricular programs in the Fine and Performing Arts are offered when possible. The focus of the music lesson program is to provide instructional support for students in the curricular ensemble program, to expand students' musical education beyond the scope of the School's ensemble program (e.g. guitar and piano), and to make the same outstanding instruction available to students outside of the Holton community. Professional adjunct faculty members offer private and group lessons in vocal and instrumental music including piano, guitar, and harp. The program includes informal and formal performance opportunities throughout the year with open stu- dios, studio workshops, and formal recitals. Information about the Adjunct Program is available through the Fine and Performing Arts Office at 301.365.6098 or [email protected]. To inquire about lesson offerings and fees, to identify a teacher, and to schedule lessons, please submit an Inquiry Form on the webpage. (Programs=>Arts=>Arts Adjunct Program.) After lessons are scheduled, an online Registration Form can be accessed on the webpage. The full Policies & Procedures document is available online for reference.

Special Programs

AFTER SCHOOL PROGRAMS LOWER SCHOOL Extended Day: 3:30 –5:30p.m., Monday – Friday This program is available on a drop-in basis only and is billed to Holton student accounts on an hourly basis. Snack is provided daily. Crafts, cooking, outdoor play, and DVD movies (Friday) are some of the activities offered. Special cooking and/or craft projects are offered on early dismissal days. During the 2020-2021 school year, we ask parents to avoid using Extended Day unless absolutely necessary. MIDDLE SCHOOL Homework Haven: 4:00 – 5:30 p.m., Monday – Friday Homework Haven is a program designed for Middle School students who must remain on campus after the school day has ended. Adult supervision and snacks are provided. Its mission is to provide students an opportunity to work on school assignments in a structured, quiet classroom environment. All Middle School students who have not been picked up 30 minutes after the close of school must report to Homework Haven. Students must be picked up by 5:30 p.m., Monday through Friday.

SPORTS CLINICS Holton offers sports clinics using our campus facilities - in tennis, basketball, lacrosse, volleyball, and soccer. These programs are designed to support Holton-Arms School and its athletic program. Please visit our Sports Clinics page on the Holton-Arms website for more information about our different sports programs. https://www.holton-arms.edu/athlete/sports-clinic.

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CREATIVE SUMMER This six-week summer camp for children ages 4 to 13 is open to the community with priority given to Creative Summer families, Holton-Arms families, waitlist families, and families in the 20817 zip code. At Creative Summer, campers have a chance to be who they are without judgment. To use all of their senses to discover something new while making lifelong friendships based on shared interests. We provide a safe space for kids to unplug and reconnect to the world around them. Our campers understand the joys of exploration and discovery and the fun that comes from being a kid! Creative Summer offers two programs. The Creative Campers program for boys and girls ages 7 to 13 is unlike any other! With over 100 class options to choose from, campers have the ability to tailor their five-period day to their personal preferences and interests. No two schedules are alike. Campers build confidence in creating their schedules and moving throughout the building between periods. The Creative Campers program offers classes in Culinary Arts, Dance, Dramatic and Performing Arts, Music, Sports and Fitness, Visual Arts, STEAM and Discovery, and Academic Programming. Our traditional day camp for boys and girls ages 4 to 7 offers a wide variety of fun and engaging activities. Located in our Lower School, these exciting, self-contained programs include a camper homeroom and a pre-set daily schedule. Counselors escort campers to their specialized classes around the Holton-Arms campus. This pre-set schedule of activities changes daily and includes art, cooking, computers, creative movement, music, science, and sports. Swimming and tennis are part of the daily program for Creative 6s and 7s. Since Creative Summer is a very popular program, we strongly suggest you respond as soon as registration opens in De- cember of each year for Holton-Arms Families. Visit the Creative Summer website for more information about the program. www.holtoncreativesummer.org.

12 Parent Activities

The Holton-Arms Parents Association The Parents Association supports and enhances the school community through programs and activities involving parents, students, faculty, and staff. It also provides an open, ongoing two-way communication channel between the parents and the administration of the School, which benefits the School as well as the parents. The Executive Committee, elected at the Annual Meeting, manages the organization with assistance from two or three Grade Representatives from each grade. The Grade Reps work closely with the Division Director and, particularly in Lower School, classroom teachers to plan grade-related events and assist the students in classroom-related activities. Committee chairs are appointed by the President and provide leadership for various events and interest groups throughout the School. The full list of this year’s Executive can be found in the Directory.

Parents Association Committees A number of committees support the activities of the School and the Parents Association. These committees depend on volunteers to accomplish their work and welcome your interest. Volunteering at Holton-Arms is an excellent way to get involved and meet new friends. If you would like to know more about the opportunities available, select “Volunteer” under the Support tab of on the Holton website (www.holton-arms.edu).

Grade Representatives Grade Reps are the main point of contact for Parents Association activities. Generally, all grades have three Grade Reps per class except for Grade 3. The term of a Grade Rep is two years. Terms are staggered so that the term of an experienced Grade Rep overlaps with a new Grade Rep (* denotes the second year).

Planning an Activity To balance the educational needs of our students with additional community programming, we ask for the cooperation of our parents when planning events on campus. All parent events at Holton should be scheduled through the Director of Constitu- ent Relations in the Advancement Center (Dani Aronson – 301.365.6033 or [email protected]). Parents also need to consult with their respective Grade Representative and division office to check on the availability of date and loca- tion. The full school calendar is available on Holton’s website. Please see page 43 for Holton’s Alcohol Policy for on-campus events.

Gift Giving to Teachers During the winter holiday season or at the end of the year, students may wish to express good wishes to teachers, administration, and staff members, and the habit of gift-giving can be a lovely family custom. We suggest that the expression of good wishes, thanks, or holiday greetings be entirely voluntary on the part of the student and be restricted to a handwritten note or card, or a contribution in the faculty or staff member’s name to a favorite charity.

13 Parent Activities

Parent Support for Holton Athletes The following principles/guidelines will enable us to work effectively and positively with and for your daughter to make the most of her athletic experience. 1. Be enthusiastic and supportive . Remember that your child is the player who must establish her own goals and make her own progress toward them. The most valuable part of your daughter’s experience will be what she learns about herself while enjoying her sport, interacting with peers and coaches, and encountering success and disappointment. To build a positive self-image, your support of her experiences and self-discovery is integral. 2. Let the coach be her coach regardless of how much you know about sports . Your daughter needs you as a parent; she already has a qualified coach. Remember how difficult it is to grow up and how much-added pressure there is in a competitive sport. You can help your daughter by offering support as she navigates her way through the academic and athletic demands of Holton-Arms. 3. Build self-esteem . Self-esteem comes not only from succeeding, but also from identifying, accepting, and dealing with limitations as well as strengths. Knowing how to assess strengths and weaknesses empowers your daughter and builds a strong sense of self. 4. Contribute to the positive, trusting relationship between your daughter and her coach . The role of the coach is to provide a progressive training situation in which your daughter can develop as an athlete, teammate, and leader. For this to be most effective and meaningful, your daughter must trust and respect her coaches and their efforts. Your en- couragement, communication, and support are necessary for such a relationship to develop. Avoid criticism of a coach or player in front of your daughter, as this would serve as an obstacle to her success. If you have a concern, please make an appointment with the Athletic Director and coach to discuss this situation. 5. Demonstrate sportsmanship. At all times treat coaches, officials, opponents, and team members in a sportsmanlike manner. Rule of thumb: Treat each person the way you would want your daughter treated.

14 COVID-19 Addendum

Holton-Arms Family Handbook COVID-19 Handbook Addendum This document sets forth policies that are specifically applicable to students’ enrollment at Holton-Arms (“Holton” or the “School”) during the 2020-2021 school year. The policies set forth in this addendum are intended to either supplement or supersede the School’s existing policies as listed in the Family Handbook (the “Handbook”). Therefore, if a policy in the Handbook conflicts with a policy in this addendum, the policies in this addendum shall govern.

About the Handbook and this Addendum The Handbook and this Addendum are intended as a general guide for families to the policies, procedures and personnel at Holton. Please take the time to carefully review the Handbook and this Addendum, including reviewing it with your children. It is important that families understand the School’s expectations and policies, and that families know to whom they can direct their questions or concerns. Please understand that the Handbook and this Addendum are intended only to highlight current policies, practices, and procedures. The policies and procedures set forth herein are intended as general guidelines—specific situations may call for handling a matter in a manner different from that described herein, depending upon the particular facts and nature of the situation. However, it would be nearly impossible to review every element of every policy, or every possible scenario and out- come. Rather, the Handbook and this Addendum serve as a series of policy summaries to keep your family better informed. In addition, circumstances will require that the policies, practices, and procedures described in the Handbook and this Addendum may change from time to time. The School reserves the right to modify or change any or all such policies, practices, and procedures in whole or in part, at any time, with or without notice. The School will make every attempt to give timely notice of substantive changes in policy. Should events which are beyond the School’s reasonable control and which occur without its fault or negligence necessitate a closure, delay, or modification of its educational programs and activities, the family's obligations as outlined in the Handbook and this Addendum, as set forth in the Enrollment Agreement, and/or as otherwise established by the School shall continue. The School shall not be liable for any failure, delay, or modification of its programs or activities. The School reserves the right to make modifications to the school year as necessary to account for any time lost due to any closure or delay, including without limitation the following: extending the school year for a period of time equal to the time lost due to any delay; conducting classes via distance-learning; and/or scheduling weekend classes. Possible events which could necessitate closure, delay, or modification as described above include, but are not limited to, acts of nature, fire, pandemic, U.S. Government restrictions, wars, and insurrections.

Modifications to the School’s Programs, Curriculum, and Activities Due to the COVID-19 pandemic, the School may make modifications as necessary to promote health and safety, including bus and carpool, arrival and dismissal times, lunch and snacks, after-school care and activities, interscholastic sports, clubs, and tutoring. On-campus volunteer opportunities, as well as classroom parties, assemblies, large gatherings, and other in- school events may also be limited or cancelled at the School’s discretion to help prevent the spread of COVID-19 on campus. The School will provide as much advance notice of such changes to parents as possible. In enrolling their child at the School, Parents represent that their decision is not contingent upon any particular program, curriculum, employee, or enrollment level, and understand that the School retains the right to change the School’s programs, curriculum, or workforce at its discretion.

Student Attendance Unless otherwise directed by the Head of School, the School’s normal attendance requirements and absence notification procedures shall continue to apply at all times during the 2020-2021 school year, including during any periods of distance- learning.

Dining Hall, Lunch, and Snacks Meriwether Godsey, our dining service company, will continue to provide fresh and local ingredients and prepare meals from scratch to assure quality, creativity, and deliciousness. Lunch will be delivered to specific locations by homeroom or cohort for students and will include a main meal with options that are vegan and gluten-free. Meals for students with allergies will be developed on a case-by-case basis. We will set up as many outdoor eating spaces as possible. If a student brings their own lunch to School, be sure that the food containers provided are easily opened by your child. Students should bring their own utensils to school and should not share food with others. Refrigeration and microwaves are not available. Parents are not to bring in fast food lunches or other outside lunches for their children. Additionally, please do not bring cupcakes, balloons, or other treats for classes at snack or lunchtime. 15 COVID-19 Addendum

Visitors Effective immediately, to reduce the population on campus and assist with social distancing, visitors (including parents, childcare providers or other family members of students) are not permitted on campus. This includes but is not limited to any and all School buildings, School fields and playgrounds or other School property. During drop off and pick up, drivers are not to leave their cars, must wear masks and respect the obligation of faculty and staff to maintain social distancing. Parents, guardians and childcare providers picking up a student during the school day must coordinate that pickup with the nurse, a teacher or administrator. Unless otherwise specifically agreed upon, the student should be picked up at the main entrance or the lower school entrance. Any approved visitors will be authorized in advance in writing and must comply with the School’s protocol when on campus. This includes wearing a protective mask, maintaining social distance, disinfecting hands prior to entering the building and confirming a lack of symptoms or fever.

Student Participation in Distance Learning During the course of the COVID-19 pandemic, the School may be required to hold classes remotely via distance-learning. During periods of distance learning, the School will be utilizing Google Meet and School course pages to conduct lessons remotely. Students will participate virtually in their classes, communicate with classmates, teachers, and other School employees, and receive other support services they ordinarily receive from the School, including individual and group meetings with teachers, advisors, and other forms of academic support. Students will have access to learning platforms by using their school- issued e-mail address. The education provided by the School through distance learning is considered a continuation of the School’s educational program. The rules and responsibilities of the student are the same as if the student was participating in learning on-campus. Distance learning will take place during regular school hours. Students are expected to attend scheduled online meetings in a timely manner, prepare in advance for the lesson and participate in a meaningful and respectful manner. Students must follow regular procedures for tardiness and absences during periods of distance learning. Students should participate in distance learning in a learning environment and should be mindful of their background setting, dress and appearance. Tests, assignments, and other assessments that may be performed will count towards a student’s grade in the same manner as if it had occurred when distance learning was not in effect. As applies at all times, students are expected to do their own work in compliance with the school’s rules related to cheating, plagiarism or other violations of the School’s honor code. The School’s Handbook, including but not limited to the acceptable use policy, bullying and harassment policies, and other policies and procedures related to electronic communications, shall apply to students’ participation in distance-learning classes. All of the School’s policies and procedures apply to students while participating in distance learning. Parents are expected to communicate these responsibilities to their child(ren) and ensure that their child(ren) comply with all School policies while participating in distance learning. Distance learning will be conducted both asynchronously and through live instruction and interactions through online platforms, which may be recorded by teachers for educational purposes and may be shared with other students or employees of the School. As a result, students’ images, likenesses, or voices may be recorded while participating in distance learning via Google Meet. Visiting students may be invited to audit a distance learning class with prior approval from the admissions office, and recordings and images may be shared for recruitment, marketing or admissions purposes. Recording of the class or other on-line interactions with a student or students is not permitted in any manner by anyone other than a representative of the School without permission in writing from the Head of School. Failure to comply with this restriction may result in disciplinary action, including but not limited to removal from the school. In limited circumstances, one-on-one video communication may take place when a group meeting or e-mail is not suf- ficient. All one-on-one video communications must take place during the hours of 8 a.m. – 4 p.m. M-F using the online platform provided by the School and should be scheduled in advance whenever possible. These meetings will not be recorded and will take place with prior e-mail notification to the student’s parent(s)/guardian(s). Parents understand that distance learning classrooms are designed to replicate or extend the in-person classroom environment in a virtual setting to the extent possible. While we understand students may be in shared spaces while engaging in distance learning, parents and other students or adults in the household should refrain from joining or auditing classes unless invited by the teacher. While minimal, there may be risks related to the use of online platforms. Students’ participation in distance learning, serves as their parents’ acknowledgment and understanding of the distance learning program and agreement to the terms and conditions of the program and the obligation to comply with the guidelines as described in this policy.

16 COVID-19 Addendum

Return to Campus Policy for Students As you know, COVID-19 has been declared a worldwide pandemic by the World Health Organization. While COVID-19 is highly contagious, the School is taking precautions and implementing safety measures to prevent the spread. All members of the School community have a shared responsibility to support and comply with policies and protocols to protect the health and safety of our community. The purpose of this Return to Campus Policy (the “Policy”) is to outline the safety measures that students and their families will be expected to adhere to as they return to campus. In addition to this Policy, the School has also developed and implemented COVID-19 Safety Protocols and Procedures (the “Safety Protocols”), which can be accessed in the School Year 2020-2021 Hybrid Learning Plan. The Safety Protocols more fully detail the measures that the School is put- ting in place to mitigate the risk of the spread of COVID-19 as the School reopens its’ campus. To prepare both this Policy and the Safety Protocols, the School reviewed guidance issued by the Centers for Disease Control and Prevention, Depart- ment of Education and the Maryland and Montgomery County Departments of Health and Education. Both this Policy and the Safety Protocols may be revised or updated from time to time, as necessary or appropriate and in consideration of the guidance and recommendations of the resources identified above. This Policy and the Safety Protocols, as revised from time to time, will be in effect from August 31, 2020 until otherwise rescinded by the Head of School. Par- ents, and students when age appropriate, are expected to read, understand and adhere to this Policy and the Safety Protocols. Parents are expected to ensure their child(ren) understand what is expected of them. Failure to comply with this Policy or the Safety Protocols may result in a student being sent home, disciplinary consequences and or the removal of a student and their family at the discretion of the Head of School. Parents who have questions about this Policy or the Safety Protocols should contact the Head of School.

Before Returning to Campus: • Testing for COVID-19: The School may require that a student test negative for COVID-19 to be permitted to return to campus. Students would be expected to provide proof of a negative COVID-19 test prior to the first day of on- campus classes. • Precautionary Quarantine: Families who have or will be travelling before the beginning of on campus classes must ensure that they return to their homes and complete a fourteen (14) day quarantine before their student attends classes on campus. Families are reminded that they are expected to adhere to any travel quarantine orders issued by the Gov- ernor and/or the Maryland or Montgomery County Departments of Health.

While on Campus • Daily Screening. Prior to arriving on campus every day parents are required to take the temperature of their child(ren) and answer questions about symptoms and exposure. Parents must submit temperature and screening information through the School Pass app or website. Students who fail the wellness screening for any of the included questions must contact their health care provider and will not be allowed to return to campus without a doctor’s note. If the provider requires testing, parents will need to contact School Nurse, Lori Herringa. Students with a temperature of 100º F or above or show other symptoms may not come to campus. If a student will not be coming to campus, please notify the appropriate division assistant or the School Nurse. • Students Who Show Symptoms While on Campus: The School will be checking temperatures of each student in the middle of the school day while on campus and may also periodically check the temperature of students on campus at other times. If a student presents with a temperature or other symptoms of COVID-19 while on campus, the student will be isolated and the contact on record will be notified. The student must be picked up within 60 minutes of the parent/contact being notified. If necessary, emergency medical personnel will be called. • Face Masks. Students must wear a face mask at all times while on campus except when eating or outside and at least 6 feet apart. Students are expected to know how to properly use and remove a face mask. Students must arrive at campus with their mask and may choose to use either cloth or surgical masks. If students are using fabric masks, the mask must be cleaned regularly. Students needing a medical accommodation should contact School Nurse, Lori Herringa. • Social Distance: While on campus, maintain social distance of six feet from other employees and students, whenever possible, indoors and outdoors.

17 COVID-19 Addendum

• Proper Hygiene. Students must wash hands frequently throughout the day, for at least twenty seconds, including before and after meals and after using the restroom. In addition, the School will ensure that there is hand sanitizer, paper towels, tissues, and other supplies available throughout the buildings. Students are expected to cover their mouth and nose with a tissue when coughing or sneezing, or cough or sneeze into their elbow. Students are expected to avoid touching their eyes, nose or mouth. • Restroom Use: The School will limit the number of people in a restroom (including multi-stall restrooms) at a time. While the School will be performing regular, frequent cleaning, restrooms will have sanitizing wipes or sanitizing spray which should be used on any surfaces the students touched before and after each use. • Flu Shots. All students attending on-campus classes during the 2020-2021 school year are expected to receive a flu shot. • Vaccines. All students must receive all vaccinations required under state law. • Students’ Personal Items. Students are expected to limit the number of items brought onto campus each day and follow the policies around sharing of food, supplies and other items with fellow students. • Medical Forms and Emergency Contacts. Parents must complete and submit all required student medical forms prior to the first day of school. Parents must provide at least 2 emergency contacts who are able to pick up their child(ren) from the School within sixty (60) minutes of receiving a call from the School. • Comply With Posted Signage: Students must adhere to all posted signage, including those directing social distancing, use of elevators and common spaces.

When to Stay Home This policy reflects the most updated at the time of the issuing of this addendum. The policy will be updated as guidance changes. Students who have a temperature as indicated above, are experiencing symptoms of COVID-19, and/or have tested positive for COVID-19, or exposed to someone with COVID-19 should stay home as outlined below, or as otherwise directed by the School, local health department and/or their health care provider. Students who are required to stay home under this policy must notify School Nurse Lori Herringa and consult a health care provider. Distance-learning will continue to be provided to those students who are unable or prevented from coming to campus. Additionally, and prior to a student’s returning to campus, the School must receive a written statement from a physician indicating that the student is safe to return to School. • Symptomatic: Students who show symptoms of COVID-19 must consult a health care provider and stay home until they are symptom free and have a written statement from a physician of an alternative diagnosis. • Recommended by health care provider to take a COVID-19 Test: Students who are recommended by their health care provider to take a COVID-19 test must stay home until the results of the test are received. • Symptomatic and Positive Test: Students who shows symptoms of COVID-19 and tested positive for COVID-19 must consult a health care provider and must stay home until: o 10 days since symptoms first appeared and o 24 hours with no fever without the use of fever-reducing medications and o Other symptoms of COVID-19 are improving. (Loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation.) • Asymptomatic and Positive Test: Students who did not show symptoms of COVID-19 but did test positive for CO- VID-19 must consult a health care provider and must stay home until: o 10 days have passed since you had a positive viral test for COVID-19. o Most people do not require testing to decide when they can be around others; however, if your healthcare provider recommends testing, they will let you know when you can resume being around others based on your test results. o If a student develops symptoms, follow the guidance for Symptomatic and/or Positive Test above.

18 COVID-19 Addendum

• Close Contact: Anyone who has had close contact with someone with COVID-19 should stay home for 14 days after their last exposure to that person. However, anyone who has had close contact with someone with COVID-19 and who: o developed COVID-19 illness within the previous 3 months and o has recovered and o remains without COVID-19 symptoms (for example, cough, shortness of breath) does not need to stay home. “Close Contact” includes the following: o The student was within 6 feet of someone who has COVID-19 for at least 15 minutes regardless of whether face coverings were worn. o The student provided care at home to someone who is sick with COVID-19. o The student had direct physical contact with someone who is sick with COVID-19 (touched, hugged, or kissed them). o The student shared eating or drinking utensils with someone who is sick with COVID-19. o Someone who is sick with COVID-19 sneezed, coughed, or somehow got respiratory droplets on the student.

Distance Learning When Students Must or Choose to Remain at Home Distance learning will continue to be offered to those students who are sick, quarantined, unable, or unwilling to attend classes in person. A student who is sick and unable to participate in distance learning should report their absence to the appropriate division assistant and normal absence policies and notification procedures will apply. Families may opt to for students to participate in Holton@Home rather than coming to campus when campus is open. You may make that decision at any time, but we are requiring that decision for the length of a trimester to maintain some level of continuity for students and faculty. Families deciding on this option should contact their Division Director.

Right of the School to Require Additional Testing/Home Isolation If the School is concerned about the health of a student, the possible exposure to COVID-19, a concern that other elements of this Policy or the Safety Protocol have not been followed, the School reserves the right to require the student to either (1) be tested for COVID-19 and provide proof of a negative test before returning to campus or (2) remain off campus for 14 days.

Expectations for Families While Not on Campus • Avoiding Unnecessary Travel: Students are expected avoid unnecessary travel. Students who travel to any destination for which a Travel Health Notice has been issued by the CDC, or for which a similar notice has been issued by state or local government authorities, must notify School Nurse Lori Herringa and will be required to self-quarantine for fourteen (14) days upon their return. • Adhere to Social Distancing Recommendations: Students and families are expected to adhere to any and all social distancing guidelines while not on campus to minimize the risk of contracting COVID-19 as well as reducing the risk of exposing employees and/or students to COVID-19. To help reduce the risk of COVID-19 exposure at the School, the School asks all families to limit their attendance at gatherings, events, and other activities to those where social distancing can be maintained. Families and students should avoid hosting or attending large gatherings where proper social distancing measures are not feasible. Students and their families are further expected to adhere to any restrictions included in any Executive Orders issued by the Governor, or other restrictions or recommendations issued by the CDC and state and local agencies. • Practice Good Hygiene: Families and students are expected to practice and reinforce good hygiene practices at home.

Privacy The School respects the right to privacy of any student who has a communicable disease, including COVID-19. All student records or information regarding communicable diseases will be confidentially maintained by the School Nurse. The student’s medical condition will be disclosed only to the extent necessary to minimize the health risks to classmates, employees, and the greater School community.

19 COVID-19 Addendum

Voluntary Participation Parents understand that the Student’s return to campus is voluntary, and that the School has made available alternative distance-learning plans for those students who do not wish to return to campus due to the COVID-19 pandemic. By sending their student to campus, parents acknowledge that the Student is in good health and is able and willing to attend to campus at the School during the 2020-2021 school year.

Assumption of Risk COVID-19 is extremely contagious and is believed to spread by person-to-person contact; and, as a result, federal and state health agencies recommend social distancing and various other measures to mitigate the risk of contracting the virus. The School has implemented reasonable preventative protocols, policies and procedures designed to reduce the spread of CO- VID-19. Students and their families are expected to adhere to these protocols in order to reduce the risks of contracting or spreading the virus at the School. Despite the Safety Policies and other measures in place to mitigate the risk of transmission of COVID-19 on campus, there are inherent risks that students and/or their families may become infected with COVID-19 due to the student’s participation in in person classes at the School. These risks include, but are not limited to, the following: exposure to COVID-19, becoming infected with COVID-19, or becoming a symptomatic or asymptomatic carrier of the virus. It is possible that a student is already an asymptomatic carrier of the virus before and that the student may infect other students, employees, or other individuals at the School as a result of their attendance. Any person who receives a positive diagnosis of COVID-19, including a student or their family member, may encounter extended quarantine/self-isolation, additional tests, medical care, hospitalization, other potential complications, and the risk of death. By allowing their child(ren) to come to campus for any reason, parents understand, acknowledge and voluntarily assume these risks on behalf of themselves and the student(s).