CEDAR PARK BOVISAND (MANAGEMENT) LIMITED Reg. Office: 5, Sandy Court, Ashleigh Way, Plympton, PL7 5JX Tel. 01752 334950 Registered in England & Wales No. 02732249

CEDAR PARK

INFORMATION FOR NEW CHALET OWNERS

Cedar Park Bovisand is a Chalet Park situated on the eastern side of . It is set in approximately 4.5 acres of west facing land which overlooks the Sound and commands superb marine views.

The park consists of 100 freehold chalets, each on their own freehold site, individually owned, with each owner being a registered shareholder in the management company, Cedar Park Bovisand (Management) Limited. The freehold of the remainder of the park is vested in the Company and covers roads, walkways, park, car park, toilets and store buildings. The Company also maintains a recreation field leased from District Council.

The Company has an elected Board of Directors who govern the day-to-day running of the Chalet Park, guided by the covenants on the freehold and the Company Regulations. Members are encouraged to become Directors and thereby participate in the running of the Company.

Occupation of the chalets on the site is governed by planning consent; the full season being from 1st March to the 4th January inclusive each year. At all other times, owners may use their chalets on a day- to-day basis but over-night occupation is not permitted.

SERVICES

MAINS ELECTRICITY Mains electricity is available to all chalets and the chalet owner will be billed directly for usage by their chosen supplier. Members should ensure that electricity box door covers are properly secured in case of high winds.

PRIVATE MAINS DRAINAGE Mains drainage is available to all chalets. The drainage network, pumping station, treatment plant and filter beds are located on site and owned by the Company. The cost of maintaining these “works” is included in the annual service charge. Oil or grease must not be discharged into the system and washing machines or dishwashers must not be used in any chalet (the Company provides a centralised washing machine facility). Soakaways should only be used for rain and surface water, not ‘grey water’. Rain and surface water must not be discharged into the main drainage system. The Company is continuously monitored by the Environment Agency to ensure that the outflows from the treatment plant remain within the set parameters of cleanliness. This is a set condition of the Company’s licence to discharge. All users of Cedar Park must use the drainage facilities responsibly to ensure continued and uninterrupted operation. Members, guests and particularly children must not enter the compound surrounding the treatment plant (situated adjacent to the Disabled Toilet/Car Park), as this is potentially an extremely high-risk area with danger of death.

MAINS WATER

Amended November 2017 Page 1 of 5 Mains water is connected to individual chalets. Water is metered to the Company by South West Water and the cost is included in the annual service charge. Members and their guests are encouraged to conserve water particularly with the requirement to isolate their mains water at their stopcock during the closed season or in very cold weather. Members could be charged an additional fee if they fail to take reasonable steps to prevent leaks (e.g. by turning off the stopcock in cold weather)

GAS Bottled gas is no longer sold by the Company. However, gas is on sale at local retail outlets, such as the Co-op garage at Staddiscombe. The gas may be used for gas stoves, lighting, room heating, refrigerators and multipoint water heating.

TELEPHONE There is a land-line phone situated in the Wi-Fi room for emergency calls out only. Keys are held by individual chalet owners, which are the same keys as for the toilet.

Wi-Fi There is a Wi-Fi room on site for Members accessible by key (the same key as for the Company toilet). Members are reminded not to allow children under the age of 16 to use the room unsupervised. The access code for the Wi-Fi router is displayed in the room but the signal may be weak at times, depending upon the number of users.

DEFIBRILLATOR There is a semi-automatic defibrillator on site which is housed within the Wi-Fi room. Members are encouraged to review the web-site demonstrating the application of the defibrillator in a medical emergency.

POST There is no postal service to the site. The correct post code for the site is PL9 0AE, which is the same as for Bovisand Park, the estate on the seaward side of Cedar Park. South Hams District Council’s database recognises that Cedar Park is part of PL9 0AE but Royal Mail’s database does not. The post code will at least permit navigation to the site, particularly by emergency services.

TOILETS A toilet facility is situated at the top of the chalet park, consisting of one unisex toilet which is also suitable for disabled use. Keys to the toilet are held by individual shareholders. The same key also fits the Wi-Fi room. If any chemical toilets are still used on site, they must not be emptied into the main drainage system as this will upset the effective operation of the treatment plant and possibly incur financial and operational penalties from the Environment Agency.

LAUNDRY FACILITY The Company has a washing machine located in the main toilet block for use by Members. There is a small additional weekly charge for using this facility. Access to the machine is achieved with a key issued by the Company Treasurer once the weekly payment has been made.

REFUSE ‘Household’ refuse must be disposed of in line with the separate instructions provided from time to time by the Company. The Company requires shareholders to follow the recycling practices specified and to use the service in a sensible manner (not to overfill bins) and to keep the areas tidy and clear of rubbish. South Hams District Council collects the refuse from the Refuse Store and the Rubbish Compound. Larger items of refuse or other waste materials such as stone, wood, building materials, old furniture etc. must be taken to the local Council facilities provided and never left on Company land or in the refuse store. Rubbish skips can only be placed on Company land following the written approval of a Director.

CAR PARK

Amended November 2017 Page 2 of 5 There is a large private car park situated away from the living area which, at peak holiday times, can become congested. Access is by a gate which is kept locked by a security lock. Keys are held by individual chalet owners. The gate must be kept closed and locked at all times for security reasons. Cars are parked on the understanding that it is at the owner’s own risk. On entering the Car Park, bear right onto the grass/gravel and proceed to a parking space. On leaving the Car Park, proceed up the concreted drive. Please try to avoid wheel-spin on the grass/gravel as this can damage other vehicles and require surface repair. The slope of the car park can cause vehicles to slide on the car park surfaces when wet/icy so care is essential when manoeuvring. The parking of trailers is not permitted at peak periods. Car parking, other than for dropping off/picking up luggage or materials, is not permitted alongside chalets due to fire risk/impaired views/obstruction. This is laid down in the covenants and must be adhered to.

DRIVING ON SITE Extreme care must be taken when driving on site due to sloping/slippery surfaces and the presence of pedestrians. There is a 5 mph speed limit on site and NO commercial vehicles are permitted down the main drive.

SHAREHOLDER COSTS 1 The service charge is due annually on 1st February. Shareholders will receive notice of the amount required together with instructions on how to pay. 2 Council tax is payable annually by each chalet owner directly to South Hams District Council at the rate set each year by the Council for properties in Band ‘A’. If however the chalet is available to let for more than 140 days in any one year, it is classed as a business and business rates are payable to the council. 3 There is a one-off payment (disposition fee) currently set at £750 (which is reviewed annually by reference to the movement in the retail prices index). This fee is payable by the transferor to the Company (Cedar Park Bovisand (Management) Ltd.) on the sale of a chalet. In addition, there is an administration fee, currently £100, payable to the Company by the transferee upon the purchase of a chalet.

There are no other hidden costs. Maintenance of grounds and fences on Company land, Company buildings, Company insurance, the private drainage system, water, labour costs etc. are paid for out of the annual service charge and other Company income, which includes the disposition fees from chalet sales. If there is a need for significant additional income, this must be approved by a majority of shareholders voting at a general meeting.

INSURANCES 1 The Company has Directors and Officers Liability, Buildings, Public Liability and Employers Liability Insurances. 2 Chalet owners are responsible for insuring their own chalets, generally for storm/tempest, malicious damage, fire and theft plus third party liabilities. The Company would strongly advise chalet owners to insure their properties due to the proximity of neighbouring properties and the nature of the chalet construction. 3 Chalets which are let on a commercial basis should be insured for that purpose.

GENERAL MEETINGS Shareholders receive due notice of General Meetings and are encouraged to attend. The meetings provide shareholders with an opportunity to participate in the formal business of the Company.

COVENANTS

Amended November 2017 Page 3 of 5 Chalet owners are expected to read and are required to comply with, the Covenants they have entered into when purchasing their chalet. A copy is posted on the Company Notice Board and your personal copy is enclosed herewith.

COMPANY RULES/REGULATIONS Rules exist for the purpose of ensuring that the site is used and enjoyed by all owners and their guests. Note that the Covenants require compliance with the Company Rules/Regulations as set from time to time so they are just as enforceable by the Company. A copy of the Rules is posted on the Company Notice Board and your personal copy is enclosed herewith.

HOLIDAY LETTINGS Owners should ensure that anyone using their chalet is made familiar with the following: a) Company Covenants and Estate Rules and Regulations. b) Safe use of gas appliances. c) Site security i.e. the need to close and lock the main gate (please provide them with a key). d) Location of your water stopcock in the event of a water leak. Stopcock signs are available from the Company for £1. e) Car parking arrangements i.e. cars can only be parked in the car park and is at owner’s risk. f) Supervision of young children on site and in particular in the site Wi-Fi room & toilet. g) Site fire hose points and fire evacuation and assembly points. h) Control of dogs (only those belonging to Members and their immediate families are permitted on site - those belonging to third parties are not permitted) i) Disposal of rubbish

The Company accepts no liability for problems encountered by your guests. They are your guests and you should take all steps necessary to ensure their safety and general well-being and consideration towards Members and other users of Cedar Park. The Company will take appropriate action where guests/visitors compromise other users’ peaceful enjoyment of Cedar Park.

BUILDING ALTERATIONS/ADDITIONS In addition to observing the Covenants you have entered into, before making any exterior alterations/additions to your chalet, you must advise the Company Board of your proposals. There is a procedure to enable Members to comment upon proposed developments whereby plans are posted on the Company notice board for 21 days, following which the Board will advise the Member whether the development has Company approval or that it may be approved subject to planning approval and/or building regulations approval. Note that proposals for front or side extensions which are fully integrated with the main chalet, permit access from within the chalet and are to be used for habitation will not receive approval from the Company. Planning consent is required in most cases, including any proposal to erect a garden shed or similar structure. The Planning Department of South Hams District Council takes a special interest in the site because of the area in which it is situated. Guidelines for planning permission are enclosed herewith.

CHILDREN The Company encourages children to enjoy their visits to Cedar Park but parents must ensure that they are appropriately supervised to ensure the health and safety of their children and other Members and visitors, as well as ensuring that everyone can have peaceful enjoyment of the estate. For this reason, the use of bikes, scooters, skateboards, skates and the like is prohibited on site. There is a recreation field on part of the estate where children should be encouraged to play away from vehicle traffic.

DOGS Dogs must be kept on a lead at all times and owners must clear up any fouling on site. Bins are provided for the safe disposal of dog fouling and these are regularly emptied. Please show consideration to other users of the park and to those responsible for site maintenance (it is not their responsibility to pick up your dog’s foulings). Likewise, dog barking must not be permitted to interfere with the peaceful enjoyment of the site by other users.

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HEALTH & SAFETY The Health and Safety of all users of Cedar Park is taken seriously by the Company and all reasonable and practical measures are taken to ensure that identified risks/hazards are eliminated, minimised or made the subject of warning notices. Other than where there are major site changes, risk assessments and Health & Safety audits are performed every two years by an independent H&S consultant. There is a Company Health & Safety Policy which is kept on site in the Company office. Members and other visitors to the site must always exercise due care and attention because of the natural topography of the site. Members should advise a Company director as soon as they become aware of a health & safety hazard on site.

FIRE Hosepipes are provided at specific points on the estate to assist with minor fires but they should not be relied upon to tackle a serious fire. In the event of a fire, Fire & Rescue must be called as soon as possible by ringing the appropriate emergency number and quoting JI0143 (the site emergency reference number). In addition, a Company director must be advised of the incident as soon as possible. There are four emergency assembly points which are identified by signs on the estate in case of fire and these should be used taking due note of the seat of the fire and the prevailing wind direction. Where possible, Members and their guests must take the safest and most direct route to one of the following assembly points: 1 The car park 2 The Company recreation field 3 The Company amenity field (this is the lower field beyond the Company’s main recreation field which is leased to the Company) 4 Outside the gate at the bottom of the site, adjacent to the entrance to the Bovisand Park estate.

ACCIDENTS Please ensure that in the event of any accident occurring on Company land, you advise a Director of the Company at the earliest opportunity so that we can comply with the Health & Safety Executive’s requirements for reporting accidents (RIDDOR).

CLOSED CIRCUIT TV SYSTEM A recordable CCTV system was installed during 2013 and subsequently vandalised. This assisted with site security and maintenance and Members would be contacted if the recordings showed that a Member was in breach of the Company Rules, for example by leaving the main gate unlocked. The Company has the required registration under the Data Protection Act 1998 but has yet to determine whether to re-install the system.

CONTACT WITH THE DIRECTORS/COMPANY The Company Directors may be contacted at reasonable times, failing which there is a post box outside the Company office at Cedar Park for notes/letters to the Board. There is a list of the names, Chalet numbers and phone numbers of the Duty Directors on the office notice board at Cedar Park. Letters can also be addressed to the Company at the Registered Office (see letter heading on page 1). Newsletters may be issued by the Company to update Members on estate matters, usually in conjunction with the issue of copies of the Company’s annual accounts.

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