Board of Trustees Meeting

BOARD OF TRUSTEES MEETING

June 22, 2017 6:00 p.m.

1 Belmont College District Board of Trustees Meeting June 22, 2017 6:00 p.m. AGENDA

CALL TO ORDER Mrs. Elizabeth Gates, Chair

ROLL CALL Kristy Kosky

PLEDGE OF ALLEGIANCE

INTRODUCTION OF VISITORS Mrs. Elizabeth Gates, Chair

OATH OF OFFICE Mr. Edward Eberhart

APPROVAL OF AGENDA Mrs. Elizabeth Gates, Chair

APPROVAL OF MINUTES Mrs. Elizabeth Gates, Chair A

1. May 2017 Minutes A-1

EXECUTIVE SESSION

CONSENT AGENDA

Human Resources B 1. Approval of Employment Separation B-1

Administrative Items C 1. Authorization for Payment for C-1 Then and Now Purchase 2. Tuition and Fees for Academic Year 2017 – 18 C-2 3. FY-2017/2018 Budget C-3

Monitoring Activities D 1. May 2017 Financial Report D-1 2. Program Review D-2

PRESIDENT’S REPORT Dr. Paul Gasparro

UPCOMING EVENTS/MEETINGS Board of Trustees Retreat

COMMENTS FROM THE CHAIR Mrs. Elizabeth Gates, Chair

COMMENTS FROM THE COLLEGE COMMUNITY

NEXT REGULAR MEETING July 27, 2017 Belmont Hills Country Club Workshop 5:00 p.m. Meeting 6:00 p.m.

ADJOURNMENT

3 TAB A MINUTES

4 TAB A-1 MINUTES May 2017

5 BELMONT COLLEGE BOARD OF TRUSTEES MEETING Minutes of May 25, 2017

The regular meeting of the Belmont College District Board of Trustees was held at 6:00 p.m., on May 25, 2017 at the Buenos Amigos restaurant in Monroe County.

Call to Order Mrs. Gates, Chair, called the meeting to order at 7:03 p.m.

Roll Call Jessica L. Bumgardner - Absent Cory M. DelGuzzo – Present Edward D. Eberhart – Absent Elizabeth F. Gates – Present William D. Hunkler – Present Howard J. Landkrohn - Present Mark A. Macri – Present Pandora J. Neuhart – Present Col. Wayne A. Smith – Present

There being a quorum, the meeting proceeded.

Attendance John Koucoumaris, Tim Houston, Matt Kendall, Becki Kurtz, Troy Caldwell, Mary Gasparro, Dr. Gasparro and Kristy Kosky.

Introduction of Mrs. Gates welcomed Mary Gasparro to the meeting. Visitors

Approval of Agenda Mrs. Gates stated that the agenda would be amended to remove the Executive Session. She then asked for a motion to approve the amended agenda.

Ms. Neuhart motioned, seconded by Dr. Macri to approve the amended agenda. All ayes; motion carried.

Approval of Mrs. Gates asked for a motion to approve the minutes of the March 2017 and Minutes April 2017 meetings.

Mr. Hunkler motioned, seconded by Col. Smith to approve the minutes of the March 2017 and April 2017 meetings. All ayes; motion carried.

6 Approval of Mrs. Gates asked for a motion to approve the consent agenda. Consent Agenda Ms. Neuhart motioned, seconded by Mr. DelGuzzo to approve the consent agenda. All ayes; motion carried.

Administrative Items Appropriation of Fund Balance – Network Infrastructure

It was requested the Board approve the transfer from the General Fund Un- appropriated fund balance to the General Fund Appropriated fund balance in the amount of $400,000 for Network Infrastructure Expense.

The funds are requested to replace our aging network infrastructure. Our current network was installed in 2004 and most of the equipment is at end of life and no longer eligible for support from the manufacture. The proposed project will replace all network switches, racks, and cables. Also included: enhanced security capabilities in the way of next generation firewalls, security software, network access control as well as installation cost and training expenses.

It was recommended that the Board approve the fund balance transfer of $400,000.00 from the General Fund Un-appropriated fund balance to the General Fund Appropriated fund balance for Network Infrastructure Expense.

Monitoring Activities April 2017 Financial Report

The cash position of the College as of April 30, 2017 is as follows:

Checking Account $ 500,513.27 Certificates of Deposit $ 8,460,813.47 Savings $ 763,095.72 STAR Ohio/Plus $ 2,565,304.23 Total Temporary Investments $ 11,789,213.42 Total Cash and Temporary Investments $ 12,289,726.69

03.40

7 The Budget Report shows the following:

This Year % Year

% Recorded Completed

Budgeted Revenues 86.6% 83.3%

Budgeted Expenditures 74.2% 83.3%

1. The Unexpended Plant Fund Report is in the amount of $321,734.01.

2. The Repair and Replacement Fund Report (Plant Fund) is in the amount of $4,879,924.52.

3. The Board Appropriated Fund Report is in the amount of $1,692,620.28.

4. The Start up Fund is in the amount of $97,600.18.

It was recommended that the Board accept the financial reports for April 2017 as presented.

8 Belmont College Condition of Funds Summary April 30, 2017

General Fund Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 Beginning Balance ...... $ . . . (4,319,013.88) ...... $ (4,148,967.96) $ (3,893,322.63) $ (3,955,895.91) $ (4,525,996.41) $ (4,980,686.21) $ (4,739,086.34) $ (4,520,052.39) $ (4,920,756.86) $ (4,529,750.20) $ (4,499,123.53) Add Receipts ...... 1,239,620.88...... 1,438,898.18 1,317,236.98 2,922,500.60 1,085,232.09 1,132,656.31 1,036,909.25 1,057,208.18 2,951,249.04 1,537,798.57 1,084,843.55 Total Available ...... $ . . . (3,079,393.00) ...... $ (2,710,069.78) $ (2,576,085.65) $ (1,033,395.31) $ (3,440,764.32) $ (3,848,029.90) $ (3,702,177.09) $ (3,462,844.21) $ (1,969,507.82) $ (2,991,951.63) $ (3,414,279.98) Less Disbursements ...... 1,069,574.96...... 1,183,252.85 1,379,810.26 3,492,601.10 1,539,921.89 891,056.44 817,875.30 1,457,912.65 2,560,242.38 1,507,171.90 1,411,574.70 Ending Balance ...... $ . . . (4,148,967.96) ...... $ (3,893,322.63) $ (3,955,895.91) $ (4,525,996.41) $ (4,980,686.21) $ (4,739,086.34) $ (4,520,052.39) $ (4,920,756.86) $ (4,529,750.20) $ (4,499,123.53) $ (4,825,854.68)

Auxiliary Enterprise Fund Beginning Balance ...... $ . . . . 3,553,327.83...... $ 3,546,237.24 $ 3,538,414.18 $ 3,660,608.82 $ 2,036,472.98 $ 2,018,654.23 $ 2,011,136.43 $ 1,966,343.53 $ 2,070,338.44 $ 2,056,338.52 $ 2,050,599.94 Add Receipts ...... 57,408.05 ...... 14,138.35 512,850.35 74,224.94 18,459.56 35,615.43 57,948.03 278,047.90 19,937.41 13,222.07 6,399.50 Total Available ...... $ . . . . 3,610,735.88...... $ 3,560,375.59 $ 4,051,264.53 $ 3,734,833.76 $ 2,054,932.54 $ 2,054,269.66 $ 2,069,084.46 $ 2,244,391.43 $ 2,090,275.85 $ 2,069,560.59 $ 2,056,999.44 Less Disbursements ...... 64,498.64 ...... 21,961.41 390,655.71 1,698,360.78 36,278.31 43,133.23 102,740.93 174,052.99 33,937.33 18,960.65 20,651.07 Ending Balance ...... $ . . . . 3,546,237.24...... $ 3,538,414.18 $ 3,660,608.82 $ 2,036,472.98 $ 2,018,654.23 $ 2,011,136.43 $ 1,966,343.53 $ 2,070,338.44 $ 2,056,338.52 $ 2,050,599.94 $ 2,036,348.37

Restricted Fund Beginning Balance ...... $ ...... 394,257.56 ...... $ 369,856.47 $ 360,755.99 $ 367,741.42 $ (289,995.62) $ 295,241.07 $ 296,578.25 $ 285,592.17 $ 288,636.04 $ 292,563.58 $ 267,515.24 Add Receipts ...... 10,749.90 ...... 259,973.65 13,904.16 913,820.78 673,678.94 31,408.01 13,363.52 28,211.54 741,023.32 71,323.76 23,594.16 Total Available ...... $ ...... 405,007.46 ...... $ 629,830.12 $ 374,660.15 $ 1,281,562.20 $ 383,683.32 $ 326,649.08 $ 309,941.77 $ 313,803.71 $ 1,029,659.36 $ 363,887.34 $ 291,109.40 Less Disbursements ...... 35,150.99 ...... 269,074.13 6,918.73 1,571,557.82 88,442.25 30,070.83 24,349.60 25,167.67 737,095.78 96,372.10 28,936.39 Ending Balance ...... $ ...... 369,856.47 ...... $ 360,755.99 $ 367,741.42 $ (289,995.62) $ 295,241.07 $ 296,578.25 $ 285,592.17 $ 288,636.04 $ 292,563.58 $ 267,515.24 $ 262,173.01

Development Fund Beginning Balance ...... $ ...... 95,657.32 ...... $ 95,657.32 $ 96,803.96 $ 97,351.25 $ 97,896.25 $ 100,175.39 $ 100,083.20 $ 100,641.82 $ 100,852.39 $ 97,234.84 $ 98,071.00 Add Receipts ...... -. 1,146.64 547.29 545.00 2,279.14 375.01 2,499.99 712.37 4,959.67 836.16 878.86 Total Available ...... $ ...... 95,657.32 ...... $ 96,803.96 $ 97,351.25 $ 97,896.25 $ 100,175.39 $ 100,550.40 $ 102,583.19 $ 101,354.19 $ 105,812.06 $ 98,071.00 $ 98,949.86 Less Disbursements ...... -. - - - - 467.20 1,941.37 501.80 8,577.22 - - Ending Balance ...... $ ...... 95,657.32 ...... $ 96,803.96 $ 97,351.25 $ 97,896.25 $ 100,175.39 $ 100,083.20 $ 100,641.82 $ 100,852.39 $ 97,234.84 $ 98,071.00 $ 98,949.86

Endowment Fund Beginning Balance ...... $ ...... (1,000.00)...... $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Add Receipts ...... 1,000.00 . . . . . - - 5,417.00 - - - 8,148.53 8,934.00 647.00 2,908.00 Total Available ...... $ ...... -. $ - $ - $ 5,417.00 $ - $ - $ - $ 8,148.53 $ 8,934.00 $ 647.00 $ 2,908.00 Less Disbursements ...... -. - - 5,417.00 - - - 8,148.53 8,934.00 647.00 2,908.00 Ending Balance ...... $ ...... -. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Unexpended Plant Fund Beginning Balance ...... $ ...... 607,605.41 ...... $ 504,267.66 $ 503,137.73 $ 544,866.86 $ (1,878,719.77) $ 106,094.98 $ 133,462.47 $ 132,036.39 $ 131,551.39 $ 192,524.39 $ 183,134.39 Add Receipts ...... -. 31.98 60,973.00 - 1,996,291.96 78,636.29 - 180.00 60,973.00 7,100.00 - Total Available ...... $ ...... 607,605.41 ...... $ 504,299.64 $ 564,110.73 $ 544,866.86 $ 117,572.19 $ 184,731.27 $ 133,462.47 $ 132,216.39 $ 192,524.39 $ 199,624.39 $ 183,134.39 Less Disbursements ...... 103,337.75 ...... 1,161.91 19,243.87 2,423,586.63 11,477.21 51,268.80 1,426.08 665.00 - 16,490.00 7,100.00 Ending Balance ...... $ ...... 504,267.66 ...... $ 503,137.73 $ 544,866.86 $ (1,878,719.77) $ 106,094.98 $ 133,462.47 $ 132,036.39 $ 131,551.39 $ 192,524.39 $ 183,134.39 $ 176,034.39

Investment in Plant Beginning Balance ...... $ ...... -. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Add Receipts ...... -. ------Total Available ...... $ ...... -. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Less Disbursements ...... -. ------Ending Balance ...... $ ...... -. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Plant Fund Beginning Balance ...... $ ...... 53,393.56 ...... $ 53,393.56 $ 53,393.56 $ 53,393.56 $ 5,291,072.56 $ 2,727,942.10 $ 2,727,942.10 $ 2,727,942.10 $ 2,668,614.95 $ 2,668,614.95 $ 2,340,145.42 Add Receipts ...... -. - - 5,237,679.00 ------437,915.27 Total Available ...... $ ...... 53,393.56 ...... $ 53,393.56 $ 53,393.56 $ 5,291,072.56 $ 5,291,072.56 $ 2,727,942.10 $ 2,727,942.10 $ 2,727,942.10 $ 2,668,614.95 $ 2,668,614.95 $ 2,778,060.69 Less Disbursements ...... -. - - - 2,563,130.46 - - 59,327.15 - 328,469.53 25,198.37 Ending Balance ...... $ ...... 53,393.56 ...... $ 53,393.56 $ 53,393.56 $ 5,291,072.56 $ 2,727,942.10 $ 2,727,942.10 $ 2,727,942.10 $ 2,668,614.95 $ 2,668,614.95 $ 2,340,145.42 $ 2,752,862.32

All Funds Beginning Balance ...... $ ...... 384,227.80 ...... $ 420,444.29 $ 659,182.79 $ 768,066.00 $ 730,729.99 $ 267,421.56 $ 530,116.11 $ 692,503.62 $ 339,236.35 $ 777,526.08 $ 440,342.46 Add Receipts ...... $ . . . . 1,308,778.83...... $ 1,714,188.80 $ 1,905,511.78 $ 9,154,187.32 $ 3,775,941.69 $ 1,278,691.05 $ 1,110,720.79 $ 1,372,508.52 $ 3,787,076.44 $ 1,630,927.56 $ 1,556,539.34 Total Available ...... $ . . . . 1,693,006.63...... $ 2,134,633.09 $ 2,564,694.57 $ 9,922,253.32 $ 4,506,671.68 $ 1,546,112.61 $ 1,640,836.90 $ 2,065,012.14 $ 4,126,312.79 $ 2,408,453.64 $ 1,996,881.80 Less Disbursements ...... $ . . . . 1,272,562.34...... $ 1,475,450.30 $ 1,796,628.57 $ 9,191,523.33 $ 4,239,250.12 $ 1,015,996.50 $ 948,333.28 $ 1,725,775.79 $ 3,348,786.71 $ 1,968,111.18 $ 1,496,368.53 Ending Balance ...... $ ...... 420,444.29 ...... $ 659,182.79 $ 768,066.00 $ 730,729.99 $ 267,421.56 $ 530,116.11 $ 692,503.62 $ 339,236.35 $ 777,526.08 $ 440,342.46 $ 500,513.27

Temporary Investments: Certificates of Deposit General Fund ...... $ . . . . 6,550,383.10...... $ 6,550,383.10 $ 6,567,103.50 $ 6,567,103.50 $ 6,569,510.82 $ 6,571,574.69 $ 6,572,465.60 $ 6,573,873.08 $ 6,053,721.15 $ 6,056,054.92 $ 6,056,054.92 Restricted Fund ...... $ ...... 602,415.35 ...... $ 602,415.35 $ 602,415.35 $ 602,415.35 $ 36,030.74 $ 36,030.74 $ 36,030.74 $ 36,030.74 $ 36,148.47 $ 36,148.47 $ 36,148.47 Development Fund ...... $ ...... 100,574.74 ...... $ 100,574.74 $ 100,574.74 $ 100,574.74 $ 100,800.57 $ 100,800.57 $ 100,800.57 $ 100,800.57 $ 100,800.57 $ 100,800.57 $ 101,026.90 Endowment Fund ...... $ ...... 143,135.23 ...... $ 143,205.68 $ 143,205.68 $ 143,205.68 $ 143,205.68 $ 142,371.57 $ 142,402.04 $ 142,402.04 $ 140,520.98 $ 140,520.98 $ 140,520.98 Unexpend Plant Fund ...... $ . . . . 1,988,652.80...... $ 1,988,652.80 $ 1,989,336.02 $ 1,989,336.02 $ - $ - $ - $ - $ - $ - $ - R&R Plant Fund ...... $ ...... -. $ - $ - $ - $ 2,559,043.19 $ 2,561,950.46 $ 2,562,515.27 $ 2,562,515.27 $ 2,563,336.65 $ 2,563,336.65 $ 2,127,062.20 Total Certificates of Deposit $ 9,385,161.22 $ 9,385,231.67 $ 9,402,635.29 $ 9,402,635.29 $ 9,408,591.00 $ 9,412,728.03 $ 9,414,214.22 $ 9,415,621.70 $ 8,894,527.82 $ 8,896,861.59 $ 8,460,813.47

STAR Ohio Plus ...... $ . . . . 1,429,703.66...... $ 1,430,248.63 $ 1,430,818.06 $ 1,431,392.30 $ 1,807,042.10 $ 1,807,873.72 $ 1,808,952.93 $ 1,810,179.46 $ 2,561,380.11 $ 2,563,248.32 $ 2,565,304.23

Savings Accounts General Fund ...... $ ...... 400,836.30 ...... $ 400,836.30 $ 400,836.30 $ 775,941.01 $ 775,942.01 $ 400,942.01 $ 151,066.56 $ 526,066.56 $ 526,066.56 $ 526,199.76 $ 614,115.03 Endowment Fund ...... $ ...... 9,869.18 . . . . . $ 9,869.18 $ 9,869.18 $ 4,619.42 $ 4,619.42 $ 5,619.42 $ 5,620.05 $ 13,768.58 $ 6,834.58 $ 6,189.07 $ 3,281.07 Unexpend Plant Fund ...... $ ...... 145,640.25 ...... $ 145,640.25 $ 145,640.25 $ 145,658.56 $ 145,658.56 $ 145,658.56 $ 145,676.67 $ 145,676.67 $ 145,676.67 $ 145,699.62 $ 145,699.62 Total Savings Accounts $ 556,345.73 $ 556,345.73 $ 556,345.73 $ 926,218.99 $ 926,219.99 $ 552,219.99 $ 302,363.28 $ 685,511.81 $ 678,577.81 $ 678,088.45 $ 763,095.72 9 Total Cash and Temporary Investments: $ 11,791,654.90 $ 12,031,008.82 $ 12,157,865.08 $ 12,490,976.57 $ 12,409,274.65 $ 12,302,937.85 $ 12,218,034.05 $ 12,250,549.32 $ 12,912,011.82 $ 12,578,540.82 $ 12,289,726.69 Belmont College Revenue and Expenditures for the Month Ending April 30, 2017 (General Fund)

2015-2016 2016-2017 Final Actual % of Final Original Actual % of Budget Actual to Date Actual Budget to Date to Date

REVENUE Board of Regents $5,036,546 $4,239,912 84.2% $4,860,823 $4,055,482 83.4% State Dept of Educ $0 $0 0.0% $0 $0 0.0% Tuition $2,763,723 $2,597,301 94.0% $2,595,208 $2,602,097 100.3% Other Student Fees $2,831,865 $2,535,821 89.5% $2,541,805 $2,068,271 81.4% Sales and Service $0 $0 0.0% $0 $0 0.0% Miscellaneous $133,956 $78,924 58.9% $127,750 $39,332 30.8%

TOTAL REVENUE $10,766,090 $9,451,958 87.8% $10,125,586 $8,765,182 86.6%

EXPENDITURES Instructional $4,356,401 $3,665,386 84.1% $4,073,770 $3,078,208 75.6% Public Services 4,832 $4,228 87.5% 6,732 4,105 61.0% Academic Support 681,445 $524,724 77.0% 898,719 567,995 63.2% Student Services 530,272 $434,971 82.0% 632,209 408,332 64.6% Institutional Support 3,015,303 $2,371,908 78.7% 3,084,774 2,376,568 77.0% Oper/Maint Plant 998,934 $856,422 85.7% 1,210,382 840,869 69.5% Financial Aid 413,923 $407,593 98.5% 467,000 421,964 90.4%

TOTAL EXPENDITURES $10,001,110 $8,265,233 82.6% $10,373,586 $7,698,040 74.2%

DIFFERENCE $764,980 $1,186,726 ($248,000) $1,067,142

BOARD APPROPRIATIONS Budget Stabilization Funds 248,000

- 10/12 = 83.3%

10 Belmont College Salaries, Benefits, Operating Expenses for the Month Ending April 30, 2017 (General Fund)

Salaries Benefits Operations TOTAL Budget YTD Budget YTD Budget YTD Budget YTD Actual Actual Pct Actual Actual Pct Actual Actual Pct Actual Actual Pct Instruction 16-17 3,178,766 2,355,301 74.1% 651,501 549,242 84.3% 243,503 173,666 71.3% 4,073,770 3,078,208 75.6% 15-16 3,519,423 2,968,883 84.4% 643,424 534,296 83.0% 193,554 162,207 83.8% 4,356,401 3,665,386 84.1% 14-15 2,990,713 2,488,013 83.2% 652,806 553,519 84.8% 183,682 157,608 85.8% 3,827,201 3,199,140 83.6% 13-14 2,781,988 2,301,344 82.7% 710,218 603,135 84.9% 174,804 146,612 83.9% 3,667,010 3,051,091 83.2% 12-13 3,021,897 2,596,436 85.9% 784,706 670,028 85.4% 168,883 123,889 73.4% 3,975,486 3,390,353 85.3% 11-12 3,634,413 2,922,664 80.4% 942,468 771,776 81.9% 191,438 153,125 80.0% 4,768,319 3,847,565 80.7% Public Service 16-17 1,500 - 0.0% 232 - 0.0% 5,000 4,105 82.1% 6,732 4,105 61.0% 15-16 1,500 1,500 0.0% 242 242 0.0% 3,090 2,486 80.5% 4,832 4,228 87.5% 14-15 - - 0.0% - - 0.0% 2,477 2,477 100.0% 2,477 2,477 100.0% 13-14 3,000 3,000 100.0% 495 495 100.1% 2,488 1,712 68.8% 5,983 5,208 87.0% 12-13 6,000 6,000 100.0% 1,612 1,612 100.0% 4,573 3,997 87.4% 12,185 11,609 95.3% 11-12 6,000 6,000 100.0% 1,669 1,669 100.0% 7,124 6,369 89.4% 14,793 14,038 94.9% Academic Support 16-17 579,772 372,401 64.2% 164,556 123,264 74.9% 154,391 72,330 46.8% 898,719 567,995 63.2% 15-16 469,538 377,121 80.3% 147,716 123,050 83.3% 64,191 24,553 38.3% 681,445 524,724 77.0% 14-15 917,493 772,471 84.2% 282,352 246,334 87.2% 137,780 39,775 28.9% 1,337,625 1,058,580 79.1% 13-14 1,085,979 903,999 83.2% 345,853 292,953 84.7% 149,577 56,131 37.5% 1,581,409 1,253,083 79.2% 12-13 1,091,200 910,753 83.5% 347,899 290,296 83.4% 152,044 65,617 43.2% 1,591,143 1,266,666 79.6% 11-12 1,173,564 964,309 82.2% 381,606 319,496 83.7% 205,287 92,979 45.3% 1,760,457 1,376,784 78.2% Student Services 16-17 411,285 292,427 71.1% 161,832 94,571 58.4% 59,092 21,334 36.1% 632,209 408,332 64.6% 15-16 384,475 318,191 82.8% 125,159 102,703 82.1% 20,638 14,077 68.2% 530,272 434,971 82.0% 14-15 395,583 331,044 83.7% 119,656 101,862 85.1% 23,652 11,933 50.5% 538,891 444,839 82.5% 13-14 432,573 361,705 83.6% 158,772 135,496 85.3% 23,327 13,729 58.9% 614,672 510,930 83.1% 12-13 690,449 581,823 84.3% 262,538 221,486 84.4% 46,078 36,147 78.4% 999,066 839,457 84.0% 11-12 690,724 574,402 83.2% 252,436 209,091 82.8% 57,733 41,681 72.2% 1,000,893 825,174 82.4% Inst'l Support 16-17 1,439,401 1,159,555 80.6% 431,023 345,190 80.1% 1,214,350 871,823 71.8% 3,084,774 2,376,568 77.0% 15-16 1,503,843 1,151,262 76.6% 417,533 348,744 83.5% 1,093,927 871,902 79.7% 3,015,303 2,371,908 78.7% 14-15 1,431,544 1,251,115 87.4% 485,497 415,257 85.5% 1,049,090 690,782 65.8% 2,966,131 2,357,154 79.5% 13-14 1,733,111 1,381,060 79.7% 543,104 458,188 84.4% 932,428 634,674 68.1% 3,208,643 2,473,921 77.1% 12-13 1,769,771 1,436,942 81.2% 575,262 483,352 84.0% 1,179,370 757,464 64.2% 3,524,403 2,677,758 76.0% 11-12 1,752,986 1,422,893 81.2% 588,373 491,356 83.5% 1,101,384 880,906 80.0% 3,442,743 2,795,156 81.2% Oper/Maint Plant 16-17 430,670 314,784 73.1% 146,162 95,453 65.3% 633,550 430,632 68.0% 1,210,382 840,869 69.5% 15-16 362,126 307,181 84.8% 115,919 96,819 83.5% 520,890 452,422 86.9% 998,934 856,422 85.7% 14-15 338,622 281,504 83.1% 122,216 105,160 86.0% 563,743 483,430 85.8% 1,024,581 870,095 84.9% 13-14 397,193 338,094 85.1% 147,708 125,181 84.7% 494,965 398,590 80.5% 1,039,866 861,865 82.9% 12-13 404,647 342,637 84.7% 155,084 130,132 83.9% 561,969 469,976 83.6% 1,121,700 942,745 84.0% 11-12 414,311 343,510 82.9% 154,508 128,505 83.2% 550,119 454,393 82.6% 1,118,938 926,407 82.8% Financial Aid 16-17 467,000 421,964 90.4% 467,000 421,964 90.4% 15-16 413,923 407,593 98.5% 413,923 407,593 98.5% 14-15 410,506 408,895 99.6% 410,506 408,895 99.6% 13-14 547,866 518,872 94.7% 547,866 518,872 94.7% 12-13 490,383 493,126 100.6% 490,383 493,126 100.6% 11-12 522,518 513,341 98.2% 522,518 513,341 98.2% TOTAL 16-17 6,041,394 4,494,468 74.4% 1,555,306 1,207,719 77.7% 2,776,886 1,995,853 71.9% 10,373,586 7,698,040 74.2% 15-16 6,240,905 5,124,138 82.1% 1,449,993 1,205,853 83.2% 2,310,213 1,935,241 83.8% 10,001,110 8,265,233 82.6% 14-15 6,073,955 5,124,148 84.4% 1,662,527 1,422,133 85.5% 2,370,930 1,794,900 75.7% 10,107,413 8,341,180 82.5% 13-14 6,433,844 5,289,202 82.2% 1,906,150 1,615,447 84.7% 2,325,455 1,770,320 76.1% 10,665,450 8,674,969 81.3% 12-13 6,983,964 5,874,591 84.1% 2,127,101 1,796,906 84.5% 2,603,300 1,950,216 74.9% 11,714,367 9,621,713 82.1% 11-12 7,671,998 6,233,778 81.3% 2,321,060 1,921,892 82.8% 2,635,603 2,142,795 81.3% 12,628,661 10,298,465 81.5% 11 Belmont College Fund Balance Report FYE June 30, 2017 (General Fund)

General Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY 2016-17 Expended 04/30/17 Administrative Info System 7/04,'05,'09,'10,'8/12 523,808 31,992.44 - - 31,992.44 Be Connected Initiative 7/15,'10/15 760,414 477,984.68 - 326,906.56 151,078.12 Budget Stabilization 8/10,'11,'12,'13 1,050,000 1,050,000.00 - - 1,050,000.00 Capital Equipment Replacement 7/04,'05,'06,'07,'09,'10,'11,'8/12,'13,'9/14 1,494,166 26,898.55 - 9,741.70 17,156.85 Capital Plan FY 2013-2018 7/12 1,605,735.00 605,735.00 (605,735.00) - 0.00 Childcare Center Subsidy 08/13 90,000 16,475.25 - 50.00 16,425.25 Classroom Renovations 7/04,'05,'06,'07,'09,'10,'11,'8/12 507,111 80,241.07 - 2,205.00 78,036.07 Deferred Maintenance 7/09, '8/10,',11'12,'9/14 432,781 56,352.75 - 1,981.66 54,371.09 Energy Projects 7/07, '8/10,'12 306,602.77 32,858.08 (29,015.19) - 3,842.89 Fire Sciences Training Grant/Match 3/17 2,100 - 2,100.00 2,019.40 80.60 Generator Project 8/12 75,000 75,000.00 (75,000.00) - 0.00 H R Initiatives 7/08, 8/10,'11,'12,'9/14 20,000 20,000.00 - - 20,000.00 Health Sciences Building 6/12 1,100,000.00 168,423.70 - - 168,423.70 Off Campus Centers Start Up 7/06,'07,'09,'10,'8/12 76,713 6,159.90 - - 6,159.90 Replacement Of Vehicles 7/05,'06,'07,8/10,'11'12'13,'9/14 253,327 20,759.50 - - 20,759.50 Satellite, Software, Calculators 1996 98,000 23,768.39 - - 23,768.39 Science & Engineering Upgrades 8/12 100,000 68,360.46 - 21,868.98 46,491.48 Trustees Scholarship Extension 10/13 50,000 6,134.00 (2,100.00) - 4,034.00 TOTAL 364,773.30 1,692,620.28

Total Appropriated Balance Appropr/Repayment Balance Start Up Fund Date Amount 06/30/16 FY 2016-17 Expended 04/30/17 Board Appr Start Up Fund 6/00,7/05,'06,'07,'08,'8/12 1,085,954 97,600.18 - - 97,600.18

Fiscal Year Appropriated Repayment Expended Balance FY 1999-00 $200,000.00 $0.00 $23,667.57 $176,332.43 Summary of Expended - Start Up Fund FY 2000-01 $0.00 $12,000.00 $22,877.25 $165,455.18 Hobart Institute 14,964.27 FY 2001-02 $0.00 $100,000.00 $13,132.18 $252,323.00 Microsoft 31,949.82 FY 2002-03 $0.00 $100,000.00 $44,561.14 $307,761.86 CISCO 127,554.53 FY 2003-04 $0.00 $30,000.00 $99,473.76 $238,288.10 MOLO 3,133.78 FY 2004-05 $0.00 $30,000.00 $93,098.12 $175,189.98 ARCH 83,441.26 FY 2005-06 $20,000.00 $30,000.00 $25,575.62 $199,614.36 Student Success 38,527.00 FY 2006-07 $150,000.00 $0.00 $109,070.68 $240,543.68 Leadership Institute 19,309.00 FY 2007-08 $150,000.00 $0.00 $121,603.27 $268,940.41 Program Development 207,198.60 FY 2008-09 $105,000.00 $0.00 $138,677.58 $235,262.83 PN / Evening-Weekend 247,631.83 FY 2009-10 $100,000.00 $0.00 $132,796.92 $202,465.91 Cyber Security 8,981.46 FY 2010-11 $0.00 $0.00 $21,133.02 $181,332.89 BPR Distance Learning 47,327.17 FY 2011-12 $0.00 $0.00 $40,286.91 $141,045.98 Energy Institute 153,282.29 FY 2012-13 $58,954.02 $0.00 24,313.30 $175,686.70 Networking 5,052.83 FY 2013-14 $0.00 $0.00 63,122.25 $112,564.45 Total Start Up Fund 988,353.84 FY 2014-15 $0.00 $0.00 14,964.27 $97,600.18 FY 2015-16 $0.00 $0.00 - $97,600.18 FY 2016-17 $0.00 $0.00 - $97,600.18 Total $783,954.02 $302,000.00 $988,353.84 $97,600.18

12 Belmont College Fund Balance Report FYE June 30, 2017 (Unexpended Plant Fund)

Unexpended--Plant Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY 2016-17 Expended 04/30/17 Health Science Center 01/14 1,500,000 8,710.97 - - 8,710.97 Main Renovations Phase 1 01/14 404,507 54,766.44 - 34,954.46 19,811.98 Main Renovations Phase 2 01/14, 9/16 760,142 617,566.55 (538,487.98) 76,485.04 2,593.53 NC Parking Lots & Drives 01/14, 9/16 50,000 50,000.00 (50,000.00) - 0.00 NC Renovations Phase 1 01/14, 9/16 350,000 350,000.00 (250,000.00) - 100,000.00 Main Roof Replacement 01/14, 9/16 301,197 301,197.00 (301,197.00) - 0.00 Polaris Retrofit 01/14, 9/16 63,796 63,796.00 (63,796.00) - 0.00 TOTAL APPROPRIATED 3,429,642 1,446,036.96 (1,203,480.98) 111,439.50 131,116.48

UnAppropriated Income Capital Component of the Operating Subsidy 190,617.53 1,192,523.75 (1,192,523.75) - 190,617.53 TOTAL 2,638,560.71 (2,396,004.73) 111,439.50 321,734.01

Repair & Replacement Plant Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY 2016-17 Expended 04/30/17

FY17 Main Building Improvements 9/16 5,291,073 0.00 5,291,072.56 412,995.05 4,878,077.51 Replacement of Roofs 6/87,9/16 62,000 27,144.63 (27,144.63) - 0.00 Outdoor Recreation Area 3/90,9/16 40,000 26,248.93 (26,248.93) - 0.00 TOTAL 5,393,073 53,393.56 5,237,679.00 412,995.05 4,878,077.51

Income Investment Income - Certificates of Deposit 1,847.01 - - - 1,847.01 TOTAL 53,393.56 5,237,679.00 412,995.05 4,879,924.52

13 Monitoring Activities Student Transfer Rates

The Ohio Department of Higher Education (ODHE) tracks students who transfer from two-year institutions to four-year institutions in Ohio through its Higher Education Information (HEI) data system. Belmont students who transferred to four-year institutions in Ohio during the last eight years are reported in Table I, Transfers from Belmont to Ohio public four-year institutions.

The National Student Clearinghouse (NSC) provides a tracking service for enrollments and graduates at public and private institutions. The second and third tables display the number of former Belmont students who graduated from private and public four-year institutions during the 2016 academic year. In 2016, 220 Belmont students graduated from public and private four-year institutions in Ohio. In 2016 there were 82 former Belmont students who graduated from private and public four-year institutions located in other states.

Presentation of Data

Table I, Transfers from Belmont to Ohio public four-year institutions

Ten-year INSTITUTION 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 total Bowling Green State University NR 2 NR 2 NR 1 1 NR 1 NR 7 Kent State University 4 5 7 5 5 8 11 8 6 3 62 Ohio University 49 41 35 50 47 64 49 41 26 28 430 Shawnee State University NR NR NR NR NR NR NR NR NR 1 1 The Ohio State University 1 4 5 1 7 2 1 3 3 1 28 University of Akron 1 6 3 3 4 4 1 3 3 2 30 University of Cincinnati NR NR 1 NR 1 2 NR 1 1 NR 6 University of Toledo NR NR NR NR NR NR NR 1 NR NR 1 Wright State University NR NR NR NR NR NR NR NR NR 1 1 Youngstown State University 3 5 5 4 8 5 1 NR 2 NR 33 Ohio public four-year institutions 58 63 56 65 72 86 64 57 42 36 599

Ohio University remains the Ohio public four-year transfer institution of choice for Belmont students followed by Kent State University, Youngstown State University, University of Akron, The Ohio State University, Bowling Green State University, University of Cincinnati, and then Shawnee State, Wright State and University of Toledo.

In 2016 the number of Belmont students transferring to Ohio public four-year institutions declined by 14.3%.

14 Table II, Belmont students who earned bachelor-s degrees from Ohio private and public four-year institutions in 2016

OHIO INSTITUTIONS Private Public COLUMBUS COLLEGE OF ART & DESIGN 2 CEDARVILLE UNIVERSITY 2 FRANCISCAN UNIVERSITY OF STEUBENVILLE 4 FRANKLIN UNIVERSITY 10 KENT STATE UNIVERSITY 24 MALONE UNIVERSITY 6 MARIETTA COLLEGE 3 MOUNT CARAMEL COLLEGE OF NURSING 1 MUSKINGUM UNIVERSITY 7 OHIO UNIVERSITY 130 THE OHIO STATE UNIVERSITY 13 UNIVERSITY OF AKRON 9 UNIVERSITY OF CINCINNATI 1 UNIVERSITY OF FINDLAY 1 UNIVERSITY OF MOUNT UNION 1 UNIVERSITY OF NORTHWESTERN OHIO 2 UNIVERSITY OF TOLEDO 1 WALSH UNIVERSITY 1 YOUNGSTOWN STATE UNIVERSITY 2 Total graduating from Ohio Private and Public Institutions in 2016 37 183

The second table shows the number of Bachelor’s and higher degrees awarded in 2016 to former Belmont students who enrolled at and graduated from Ohio public and private four-year institutions. Of the 220 students who earned degrees from these institutions, 37 earned degrees from 11private institutions and 183 earned degrees from 8 public institutions.

15 Table III, Belmont students who earned bachelor’s degrees from private and public four-year institutions outside Ohio in 2016

OUT OF STATE INSTITUTIONS Private Public HARDING UNIVERSITY - Arkansas 1 UNIVERSITY OF PHOENIX - Arizona 4 GRAND CANYON UNIVERSITY - Arizona 1 UNIVERSITY OF CALIFORNIA - LOS ANGELES - California 1 ASHFORD UNIVERSITY - California 1 COLORADO CHRISTIAN UNIVERSITY - Colorado 1 POST UNIVERSITY - ACCELERATED DEGREE - Connecticut 1 GULF COAST STATE COLLEGE - Florida 1 KAPLAN UNIVERSITY - Iowa 1 DEVRY UNIVERSITY - Illinois 1 CHAMBERLAIN COLLEGE OF NURSING - Illinois 4 INDIANA WESLEYAN UNIVERSITY - Indiana 5 INDIANA INSTITUTE OF TECHNOLOGY - Indiana 1 FORT HAYS STATE UNIVERSITY - Kansas 1 UNIVERSITY OF THE CUMNBERLANDS - Kentucky 1 EASTERN KENTUCKY UNIVERSITY - Kentucky 1 EASTERN MICHIGAN UNIVERSITY - Michigan 1 ST. CATHERINE UNIVERSITY - Minnesota 1 RASMUSSEN COLLEGE - BLOOMINGTON - Minnesota 1 BELLEVUE UNIVERSITY - Nebraska 1 SOUTHERN NEW HAMPSHIRE - New Hampshire 1 EXCELSIOR COLLEGE - New York 2 ROBERT MORRIS UNIVERSITY - Pennsylvania 1 PENNSYLVANIA COLLEGE OF TECHNOLOGY - Pennsylvania 1 INDIANA UNIVERSITY OF PENNSYLVANIA - Pennsylvania 1 CLARION UNIVERSITY OF PENNSYLVANIA - Pennsylvania 1 CHATHAM UNIVERSITY - Pennsylvania 1 CALIFORNIA UNIVERSITY OF PENNSYLVANIA - Pennsylvania 1 CHARLESTON SOUOTHERN UNIVERSITY - South Carolina 1 FREED-HARDEMAN UNIVERSITY - Tennessee 1 REGENT UNIVERSITY - Virginia 1 LIBERTY UNIVERSITY - Virginia 1 WHEELING JESUIT UNIVERSITY - West Virginia 6 WEST VIRGINIA WESLEYAN COLLEGE - West Virginia 1 WEST VIRGINIA UNIVERSITY 7 WEST LIBERTY UNIVERSITY - West Virginia 20 MARSHALL UNIVERSITY - HUNTINGTON - West Virginia 1 GLENVILLE STATE COLLEGE - West Virginia 1 FAIRMONT STATE UNIVERSITY - West Virginia 2 BETHANY COLLEGE - West Virginia 1 Total graduating from Ohio Private and Public Institutions in 2016 42 40

16 Table III reveals there were 82 former Belmont students earning Bachelor’s and higher degrees in 2016 from institutions outside of Ohio. Of these former Belmont students, 42 earned degrees from 26 private out of state institutions and 40 earned degrees from one of 14 four-year institutions outside Ohio.

Conclusions and Targets for Improvement

1. Overall the number of degrees awarded by four-year institutions to former Belmont students in 2016 was 302. Seventy-nine (or 26%) of the degrees were earned at private institutions; 223 (or 74%) were earned at public institutions. 73% of the degrees earned came from Ohio institutions and 27% were from out-of-state institutions. 2. Belmont College will continue to improve the student transfer advising function as evidenced by an increase in the student transfer rate to four-year institutions by 4% in 2018. 3. The college will assess how many students finish the Associate Degree prior to transferring. 4. The college will continue to develop formal written 2 + 2 transfer and articulation agreements with public and private four-year institutions to provide clear pathways to the Bachelor’s Degree.

17 Reports and Tim Houston provided an update on the Monroe Center. Presentations

Presidents Report Dr. Gasparro reported that Belmont is working with the University of Akron regarding hosting some informational meetings and possible classes at Belmont.

Belmont College has been informed that we have been included in the estate of Ms. Marcia Bedway. Details are not yet available.

Dr. Kurtz reported that Belmont College has been granted an eight-year full accreditation status by the HLC.

Upcoming OACC Annual Conference Events/Meeting June 7-8, 2017 Terra State Community College

Comments from N/A the Chair

Comments from Dr. Macri commended Mr. Eberhart for a job well done with the invocation the College and benediction at the 2017 graduation. Community

Next Regular June 22, 2017 Meeting Belmont College Main Campus Board Room Workshop 5:00 p.m. 6:00 p.m., Board Meeting

Adjournment There being no further matters for the regular Board of Trustees meeting, Mrs. Gates asked for a motion to adjourn the meeting.

18 Mr. Landkrohn motioned, seconded Dr. Macri to adjourn the meeting. Al ayes; motion carried.

The meeting adjourned at 7:46 p.m.

Elizabeth F. Gates, Chair

Paul F. Gasparro, President

Date Approved: ______/ ______/ ______

19 CONSENT AGENDA

20 TAB B CONSENT AGENDA Human Resources

21 TAB B-1 CONSENT AGENDA Human Resources Approval of Employment Separation

22 AGENDA ITEM B-1: APPROVAL OF EMPLOYMENT SEPARATION BOARD OF TRUSTEES MEETING DATE: JUNE 22, 2017

The President has made a recommendation that two staff employee’s employment with the College conclude on June 30, 2017.

RECOMMENDATION: Recommend that the Board approve the employment separations.

SUBMITTED BY: Matt Kendall – Vice President, Human Resources & Sustainability

TAB C CONSENT AGENDA Administrative Items

24 TAB C-1 CONSENT AGENDA Administrative Items Authorization for Payment for Then and Now Purchase

25 AGENDA ITEM C-1: AUTHORIZATION FOR PAYMENT FOR THEN AND NOW PURCHASE BOARD OF TRUSTEES MEETING DATE: JUNE 22, 2017

As required in ORC 5705.41(D) and noted in Rea & Associates Management Letter dated December 21, 2013, Board of Trustee authorization is required for payment of any invoice exceeding three thousand dollars that does not have prior approval through the purchase order process. Therefore, the Administration is seeking “Then and Now” payment authorization to the following vendor(s) as noted below:

Vendor Description Amount The Higher Learning Comprehensive Visit Invoice Number E17252 Commission – Team Expenses Dated 4/30/2017

Belmont Purchase Order Dated 5/17/2017 $7,821.98

RECOMMENDATION: Recommend the Board authorize payment to The Higher Learning Commission for $7,821.98 for Invoice Number E17252.

SUBMITTED BY: John S. Koucoumaris, Vice President Administrative Affairs

26 TAB C-2 CONSENT AGENDA Administrative Items Tuition and Fees for Academic Year 2017 – 18

AGENDA ITEM C-2: TUITION AND FEES FOR ACADEMIC YEAR 2017-18 BOARD OF TRUSTEES MEETING DATE: JUNE 22, 2017

Given the uncertainty of revenue for FY 2017-18 and pending legislative approval, the administration is recommending a tuition increase beginning Fall 2017-2018 of $10.00 per credit hour. The increase is within the maximum allowable tuition increase. Therefore, tuition and fees for FY 2017-18 are recommended to be $4,709.00. See the chart below for a breakdown of this calculation.

Cost Per Credit Hour 2017-18 Increase (per OH residents & WV reciprocity counties) Current Proposed

Tuition $105.30 $115.30

General Fee 21.00 21.00

Technology Fee 20.00 20.00

Subtotal 146.30 156.30

Annual (x 30 Credit Hours) 4,389.00 4,689.00

Student Life Fee ($10.00 per term) 20.00 20.00

Total $4,409.00 $4,709.00

RECOMMENDATION: It is recommended that the Board approve the tuition and fees increase for Fall and Spring 2017-18 of $156.30 per credit hour for residents of Ohio and the reciprocity counties of West Virginia; $259.60 per credit hour for out-of-state students; and $524.50 for international students.

SUBMITTED BY: John S. Koucoumaris, Vice President Administrative Affairs

28 Tuition and Fee History Fall Semester 2017-18 TUITION AND FEES RESIDENCY TUITION GENERAL FEE TECHNOLOGY FEE STUDENT LIFE FEE

Ohio $115.30 $21.00 $20.00 $10.00 per WV Reciprocity $115.30 $21.00 $20.00 student per Out-of-State* $218.60 $21.00 $20.00 semester International* $483.50 $21.00 $20.00

Fall Semester 2014-15 through Summer 2016-17 TUITION AND FEES

RESIDENCY TUITION GENERAL FEE TECHNOLOGY FEE STUDENT LIFE FEE

Ohio $105.30 $21.00 $20.00 $10.00 per WV Reciprocity $105.30 $21.00 $20.00 student per Out-of-State* $208.60 $21.00 $20.00 semester International* $473.50 $21.00 $20.00

Fall Semester 2012-13 through Summer 2014-15 TUITION AND FEES

RESIDENCY TUITION GENERAL FEE TECHNOLOGY FEE STUDENT LIFE FEE

Ohio $102.00 $21.00 $20.00 $10.00 per WV Reciprocity $102.00 $21.00 $20.00 student per Out-of-State* $203.00 $21.00 $20.00 semester International* $462.00 $21.00 $20.00

Winter/Spring 2011-12 through Summer 2012-13 TUITION AND FEES

RESIDENCY TUITION GENERAL FEE TECHNOLOGY FEE STUDENT LIFE FEE

Ohio $68.00 $12.00 $11.00 WV Reciprocity $68.00 $12.00 $11.00 $5.00 per student Out-of-State* $135.50 $12.00 $11.00 per quarter International* $308.00 $12.00 $11.00

2010-11 through Fall 2011-12 TUITION AND FEES

RESIDENCY TUITION GENERAL FEE TECHNOLOGY FEE STUDENT LIFE FEE

Ohio $63.50 $12.00 $11.00 WV Reciprocity $63.50 $12.00 $11.00 $5.00 per student Out-of-State* $127.75 $12.00 $11.00 per quarter International* $291.75 $12.00 $11.00

*The College receives no state subsidy for out-of state or international students.

29 Tuition Comparison

Cost Per Credit Hour 2016-2017 2017-2018

Tuition $105.30 $115.30 General Fee $21.00 $21.00 Technology Fee $20.00 $20.00 Subtotal $146.30 $156.30 Student Life Fee (per term) $10.00 $10.00 30 Total $156.30 $166.30

Cost Per Term for Full-Time Student* 2016/2017 2017/2018

Tuition $1,579.50 $1,729.50

General Fee $315.00 $315.00

Technology Fee $300.00 $300.00

Subtotal $2,194.50 $2,344.50

Student Life Fee (per term) $10.00 $10.00

Total $2,204.50 $2,354.50

Percentage Increase (excluding Student Life Fee) 6.835%

Percentage Increase (including Student Life Fee) 6.804%

* The full-time student numbers are calculated using the Ohio Board of Regents definition of full-time, which is 15 credit hours per semester.

30 Survey of Other Colleges

**FY17 ***FY18 % change College In-State In-State over *Levy Tuition Tuition FY17 1 Eastern Gateway Community College $ 117.00 $ 127.00 8.547% 2 Cuyahoga Community College $ 131.77 $ 141.77 7.589% 3 Columbus State Community College $ 135.93 $ 145.93 7.357% 4 Lakeland Community College $ 137.85 $ 147.85 7.254% 5 Clark State Community College $ 139.33 $ 149.33 7.177% 6 Edison Community College $ 140.62 $ 150.62 7.111% 7 Lorain County Community College $ 141.49 $ 151.49 7.068% 8 Washington State Community College $ 142.00 $ 152.00 7.042% 9 Sinclair Community College $ 146.28 $ 156.28 6.836% 10 Belmont College $ 146.30 $ 156.30 6.835% 11 Cincinnati State $ 148.64 $ 158.64 6.728% 12 North Central State Community College $ 149.60 $ 159.60 6.684% 13 Zane State College $ 152.00 $ 162.00 6.579% 14 Owens Community College $ 153.00 $ 163.00 6.536% 15 Stark State Community College $ 153.60 $ 163.60 6.510% 16 Rio Grande Community College $ 156.16 $ 166.16 6.404% 17 Northwest State College** $ 157.33 $ 167.33 6.356% 18 Rhodes State Community College $ 160.19 $ 170.19 6.243% 19 Southern State Community College $ 162.00 $ 172.00 6.173% 20 Marion Technical College $ 170.00 $ 180.00 5.882% 21 Central Ohio Technical College $ 179.00 $ 189.00 5.587% 22 Terra State $ 179.00 $ 189.00 5.587% 23 Hocking College $ 183.00 $ 193.00 5.464%

* Out-of-District Surcharge was included in the tuition of levy colleges. ** From Ohio Department of Higher Education, Fall 2016 Survey of Student Charges for Academic Year 2016-2017 *** Tuition increase with Governor's $10.00 assumption

31 TAB C-3 CONSENT AGENDA Administrative Items FY-2017/2018 Budget

32 AGENDA ITEM C-3: 2017 / 2018 BUDGET Board of Trustees Meeting Date: June 22, 2017

The administration is recommending a budget of $ 10,164,235 for fiscal year 2017-2018. This budget represents a decrease of $209,351 (2.02%) over the 2016-2017 original budget of $10,373,586.

The following pages show the detail for revenue, organizational budgets, and priorities.

Highlights  Budget is based on 26,254 total credit hours: Summer 3,173; Fall 12,168; Spring 10,913. Credit hours are based on actual amounts from 2016-2017 and represents an increase of 289 credit hours over the 2016-2017 budgeted credit hours of 25,965.  A decrease of $140,000 in tuition revenue has been budgeted to allow for the tuition loss due to reduced tuition rates mandated by the State for the College Credit Plus Program.  State support is based on a draft amount for FY 2017-2018 provided by the Department of Higher Education – final amount has not been provided. The estimate of $4,511,429 represents a loss in subsidy of $349,394 over FY 2016-2017 budget amount of $4,860,823 and a loss of $356,588 over FY 2016-2017 actual subsidy of $4,868,017.  Budget includes $213,000 in revenue from Board Appropriated Budget Stabilization Funds. Note: The budget minimally funds capital equipment. Should there be a surplus for Fiscal Year 2016-2017, a portion will be requested for addition to the Board Appropriations for Capital Equipment Replacement and additional strategic priorities.

RECOMMENDATION: Recommend that the Board approve the college budget for fiscal year 2017-2018 as presented.

SUBIMITTED BY: John S. Koucoumaris, Vice President Administrative Affairs

33 Revenue by Source

Percentage 2018 Actual Total Total Board of State Dept Other Revenue Revenue Regents of Educ Tuition Stu Fee Sales/Serv Misc

0-00-0 0 0009 42011 OBR - Subsidy 4,511,429 45.335% 4,511,429 College Credit Plus Tuition Loss (140,000) -1.407% (140,000) 0-00-0- 0 0000 41121 Instructional Fee 2,935,449 29.498% 2,935,449 41122 General Course Fee 540,307 5.430% 540,307 41123 Technology Fee 514,578 5.171% 514,578 41125 Lab Fee 534,178 5.368% 534,178 41126 Student Life Fee 24,661 0.248% 24,661 41127 Cr by Exam/Life Experience 1,000 0.090% 9,000 41128 Graduation Fee 9,000 0.010% 1,000 41721 Comm Ed - For Credit Tuition 59,907 0.602% 59,907 41722 General Course Fee - Cr Comm Ed 11,027 0.111% 11,027 41723 Technology Fee - Credit Com Ed 10,502 0.106% 10,502 41725 Lab Fees - For Credit Comm Ed 10,902 0.110% 10,902 41726 Student Life Fee-Credit Comm Ed 795 0.008% 795 41890 NonCredit Workforce Development 810,000 8.140% 810,000 47091 Temporary Investment Income 65,000 0.653% 65,000 49094 RN Application Test Income 4,000 0.040% 4,000 49095 Nursing Deposits Forfeited 500 0.005% 500 49096 Student Activities - 0.000% - 49098 Misc Inc - Collection Fees 8,000 0.080% 8,000 49099 Miscellaneous 35,000 0.352% 35,000 49810 MathCounts Jets Sc Fair Income 5,000 0.050% 5,000 9,951,235 4,511,429 - 2,855,356 2,466,950 - 117,500 Percentage By Source 100.00% 45.34% 0.00% 28.69% 24.79% 0.00% 1.18% Budget Stabilization Funds 213,000 Total Budgeted Income 10,164,235

34 REVENUE COMPARISON

ORIGINAL PROPOSED Estimated Revenue 2016 / 2017 Budget 2017 / 2018 Budget Change Budget Stabilization Approp. Funds 248,000 2.39% 213,000 2.10% (35,000) College Credit Plus Tuition Loss (138,906) -1.34% (140,000) -1.38% (1,094) OBR - Subsidy 4,860,823 46.86% 4,511,429 44.39% (349,394) Instructional Fee 2,679,432 25.83% 2,935,449 28.88% 256,017 General Course Fee 534,360 5.15% 540,307 5.32% 5,947 Technology Fee 508,914 4.91% 514,578 5.06% 5,664 Lab Fee 598,000 5.76% 534,178 5.26% (63,822) Student Life Fee 25,059 0.24% 24,661 0.24% (398) Cr by Exam/Life Experience 1,500 0.01% 1,000 0.01% (500) Graduation Fee 10,000 0.10% 9,000 0.09% (1,000) Comm Ed - For Credit Tuition 54,682 0.53% 59,907 0.59% 5,225 General Course Fee - Cr. Com Ed 10,905 0.11% 11,027 0.11% 122 Technology Fee - Credit Com Ed 10,386 0.10% 10,502 0.10% 116 Lab Fees - For Credit Comm Ed 12,000 0.12% 10,902 0.11% (1,098) Student Life Fee - Credit Comm Ed 681 0.01% 795 0.01% 114 Workforce Dev. Inc - Non Credit 830,000 8.00% 810,000 7.97% (20,000) Temporary Investment Income 75,000 0.72% 65,000 0.64% (10,000) RN Application Test Inc 4,000 0.04% 4,000 0.04% - Nursing Deposits Forfeited 500 0.00% 500 0.00% - Student Activities 250 0.00% - 0.00% (250) Misc Inc - Collection Fees 8,000 0.08% 8,000 0.08% - Miscellaneous 35,000 0.34% 35,000 0.34% - Mathcounts, Jets, Sci Fair Inc 5,000 0.05% 5,000 0.05% - Total Estimated Revenue 10,373,586 100.00% 10,164,235 100.00% (209,351)

This chart compares the income estimates for FY 2017-2018 with those of FY 2016-2017

35 Revenue Percentage History

Fiscal Revenue Board of State Dept Other Year Budget Regents of Educ Tuition Stu Fee Sales/Serv Misc

* FY 2017-2018 9,951,235 4,511,429 45% - 0% 2,855,356 29% 2,466,950 25% - 0% 117,500 1.2% 100% * FY 2016-2017 10,125,586 4,860,823 48% - 0% 2,595,208 26% 2,541,805 25% - 0% 127,750 1.3% 100% * FY 2015-2016 9,584,856 5,133,590 54% - 0% 2,348,295 25% 1,951,971 20% - 0% 151,000 0.6% 100% * FY 2014-2015 10,701,601 5,397,532 50% - 0% 2,900,872 27% 2,250,197 21% - 0% 153,000 2.4% 101% * FY 2013-2014 11,000,000 5,131,631 47% - 0% 3,351,272 30% 2,286,097 21% - 0% 231,000 2.1% 100% * FY 2012-2013 11,925,155 5,290,341 44% - 0% 3,937,404 33% 2,441,853 20% 35,000 0% 220,557 1.8% 100% * FY 2011-2012 13,530,781 5,451,398 41% - 0% 5,046,158 37% 2,514,704 19% 55,000 0% 263,521 3.0% 100% FY 2010-2011 14,040,248 5,694,864 41% - 0% 5,374,577 38% 2,530,807 18% 15,000 0% 425,000 3.0% 100% FY 2009-2010 12,213,409 5,921,498 48% - 0% 3,849,788 32% 2,032,123 17% 15,000 0% 395,000 3.2% 100% FY 2008-2009 11,475,550 5,471,678 48% - 0% 3,745,299 33% 1,921,573 17% 15,000 0% 322,000 2.8% 100% FY 2007-2008 11,155,945 5,297,678 47% 2,500 0% 3,697,185 33% 1,880,771 17% 20,000 0% 257,811 2.3% 100% FY 2006-2007 10,783,980 5,051,155 47% 2,500 0% 3,674,160 34% 1,837,065 17% 20,000 0% 199,100 1.8% 100% FY 2005-2006 10,381,135 5,038,483 49% 2,500 0% 3,313,968 32% 1,805,084 17% - 0% 221,100 2.1% 100% FY 2004-2005 10,109,417 4,964,696 49% 2,500 0% 3,240,609 32% 1,680,512 17% - 0% 221,100 2.2% 100% FY 2003-2004 9,734,836 4,740,325 49% 3,100 0% 3,256,808 33% 1,526,303 16% - 0% 208,300 2.1% 100% FY 2002-2003 9,333,309 4,541,185 49% 1,800 0% 2,988,804 32% 911,320 10% - 0% 890,200 9.5% 100%

* Operating revenue only - does not include Budget Stabilization Funds: FY 2017-2018 - $213,000 FY 2016-2017 - $248,000 FY 2015-2016 - $398,000 FY 2014-2015 - $449,000 FY 2013-2014 - $404,000 FY 2012-2013 - $300,000 FY 2011-2012 - $200,000 36 ORGANIZATIONAL BUDGETS COMPARISON

ORIGINAL PROPOSED ORGANIZATIONAL BUDGETS DEPT FY 2016 / 2017 FY 2017 / 2018 CHANGE BUSINESS TECHNOLOGY 1810 $ 472,743 4.56% $ 463,981 4.56% $ (8,762) HEALTH TECHNOLOGY 1820 $ 793,257 7.65% $ 854,947 8.41% $ 61,690 PUBLIC SERVICES TECHNOLOGY 1830 $ 182,812 1.76% $ 206,494 2.03% $ 23,682 ENGINEERING TECHNOLOGY 1840 $ 716,053 6.90% $ 689,425 6.78% $ (26,628) AA AS DEGREE 1850 $ 1,100,029 10.60% $ 1,103,188 10.85% $ 3,159 COMMUNITY EDUCATION - CREDIT 2000 $ 69,998 0.67% $ 83,183 0.82% $ 13,185 COMMUNITY EDUCATION - NON-CREDIT 3000 $ 738,878 7.12% $ 571,089 5.62% $ (167,789) MATHCOUNTS, JETS, SCIENCE FAIR 9000 $ 6,732 0.06% $ 6,732 0.07% $ - ACADEMIC AFFAIRS 1890 $ 302,263 2.91% $ 364,889 3.59% $ 62,626 LEARNING RESOURCE CENTER 3100 $ 227,011 2.19% $ 211,435 2.08% $ (15,576) STUDENT SUCCESS CENTER 3105 $ 62,747 0.60% $ 94,420 0.93% $ 31,673 E-LEARNING COORDINATOR 3110 $ 82,436 0.79% $ 85,443 0.84% $ 3,007 NORTH CENTER - ADMINISTRATION 3210 $ 53,376 0.51% $ 150 0.00% $ (53,226) MONROE COUNTY - ADMINISTRATION 3220 $ 44,036 0.42% $ 2,100 0.02% $ (41,936) COMMUNITY ED - ADMINISTRATION 7000 $ 126,850 1.22% $ 128,388 1.26% $ 1,538 ADMISSIONS/RECORDS/COUNSELING 3300 $ 394,608 3.80% $ 333,162 3.28% $ (61,446) FINANCIAL AID ADMINISTRATION 3350 $ 237,601 2.29% $ 235,920 2.32% $ (1,681) INSTITUTIONAL GENERAL EXPENSE 3400 $ 378,840 3.65% $ 365,540 3.60% $ (13,300) ACCREDITATION 3405 $ 19,800 0.19% $ 20,150 0.20% $ 350 EXECUTIVE ADMINISTRATION 3500 $ 280,458 2.70% $ 279,288 2.75% $ (1,170) BUSINESS OFFICE 3505 $ 159,962 1.54% $ 176,061 1.73% $ 16,099 INSTITUTIONAL COMPUTING 3510 $ 609,709 5.88% $ 734,650 7.23% $ 124,941 HUMAN RESOURCES 3515 $ 332,246 3.20% $ 333,009 3.28% $ 763 EXTERNAL AFFAIRS 3520 $ 547,947 5.28% $ 525,742 5.17% $ (22,205) VP ADMINISTRATIVE AFFAIRS 3525 $ 174,879 1.69% $ 175,820 1.73% $ 941 VP ACADEMIC AFFAIRS & LEARNING 3530 $ 194,954 1.88% $ 188,103 1.85% $ (6,851) DIRECTOR, IR & PLANNING 3535 $ 76,830 0.74% $ 76,039 0.75% $ (791) DEAN OF STUDENT SUCCESS 3545 $ 104,202 1.00% $ 104,608 1.03% $ 406 INSTITUTIONAL ADVANCEMENT 3550 $ 12,200 0.12% $ 12,000 0.12% $ (200) RECRUITMENT 3560 $ 115,490 1.11% $ 97,299 0.96% $ (18,191) DIRECTOR OF OPERATIONS 3565 $ 77,257 0.74% $ 78,263 0.77% $ 1,006 PLANTS & GROUNDS 3200 $ 940,980 9.07% $ 862,758 8.49% $ (78,222) PLANTS & GROUNDS - NORTH CENTER 3200(1) $ 111,565 1.08% $ 111,731 1.10% $ 166 PLANTS & GROUNDS - MONROE COUNTY 3200(4) $ 39,715 0.38% $ 34,106 0.34% $ (5,609) PLANTS & GROUNDS - HEALTH SCIENCES 3200(6) $ 118,122 1.14% $ 96,122 0.95% $ (22,000) GRANTS 3450 $ 467,000 4.50% $ 458,000 4.51% $ (9,000) TOTAL ORGANIZATIONAL BUDGETS $ 10,373,586 100.00% $ 10,164,235 100.00% $ (209,351)

This chart compares the expenditures for FY 2017-2018 to 2016-2017

37 Budget Summary

Original Revenue Current Revenue 9,951,235 Budget Stabilization Funds 213,000 10,164,235

Expenses By Function Instructional 3,972,307 39.08% Public Service 6,732 0.07% Academic Support 886,825 8.72% Student Services 569,082 5.60% Institutional Support 3,166,572 31.15% Operations - Maintenance 1,104,717 10.87% Grants 458,000 4.51% 10,164,235 100.00%

Net -

38 TAB D CONSENT AGENDA Monitoring Activities

39 TAB D-1 CONSENT AGENDA Monitoring Activities May 2017 Financial Reports

40 AGENDA ITEM D-1: MAY 2017 FINANCIAL REPORTS BOARD OF TRUSTEES MEETING DATE: JUNE 22, 2017

FINANCIAL REPORTS

The cash position of the College as of May 31, 2017 is as follows:

Checking Account $ 402,793.53 Certificates of Deposit $ 8,465,263.10 Savings $ 763,095.72 STAR Ohio/Plus $ 2,567,495.51 Total Temporary Investments $ 11,795,854.33 Total Cash and Temporary Investments $ 12,198,647.86

03.40 The Budget Report shows the following:

This Year % Year

% Recorded Completed

Budgeted Revenues 91.5% 91.7%

Budgeted Expenditures 81.3% 91.7%

1. The Unexpended Plant Fund Report is in the amount of $382,706.01.

2. The Repair and Replacement Fund Report (Plant Fund) is in the amount of $4,858,481.37.

3. The Board Appropriated Fund Report is in the amount of $2,092,620.28.

4. The Start up Fund is in the amount of $97,600.18.

RECOMMENDATION: Recommended that the Board accept the financial reports for May 2017 as presented.

41 SUBMITTED BY: John S. Koucoumaris, Vice President Administrative Affairs Belmont College Condition of Funds Summary May 31, 2017

General Fund Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Beginning Balance ...... $ . . . .(4,319,013.88) ...... $ (4,148,967.96) $ (3,893,322.63) $ (3,955,895.91) $ (4,525,996.41) $ (4,980,686.21) $ (4,739,086.34) $ (4,520,052.39) $ (4,920,756.86) $ (4,529,750.20) $ (4,499,123.53) $ (4,825,854.68) Add Receipts ...... 1,239,620.88...... 1,438,898.18 1,317,236.98 2,922,500.60 1,085,232.09 1,132,656.31 1,036,909.25 1,057,208.18 2,951,249.04 1,537,798.57 1,084,843.55 887,693.82 Total Available ...... $ . . . .(3,079,393.00) ...... $ (2,710,069.78) $ (2,576,085.65) $ (1,033,395.31) $ (3,440,764.32) $ (3,848,029.90) $ (3,702,177.09) $ (3,462,844.21) $ (1,969,507.82) $ (2,991,951.63) $ (3,414,279.98) $ (3,938,160.86) Less Disbursements ...... 1,069,574.96...... 1,183,252.85 1,379,810.26 3,492,601.10 1,539,921.89 891,056.44 817,875.30 1,457,912.65 2,560,242.38 1,507,171.90 1,411,574.70 1,020,384.16 Ending Balance ...... $ . . . .(4,148,967.96) ...... $ (3,893,322.63) $ (3,955,895.91) $ (4,525,996.41) $ (4,980,686.21) $ (4,739,086.34) $ (4,520,052.39) $ (4,920,756.86) $ (4,529,750.20) $ (4,499,123.53) $ (4,825,854.68) $ (4,958,545.02)

Auxiliary Enterprise Fund Beginning Balance ...... $ . . . . 3,553,327.83...... $ 3,546,237.24 $ 3,538,414.18 $ 3,660,608.82 $ 2,036,472.98 $ 2,018,654.23 $ 2,011,136.43 $ 1,966,343.53 $ 2,070,338.44 $ 2,056,338.52 $ 2,050,599.94 $ 2,036,348.37 Add Receipts ...... 57,408.05 ...... 14,138.35 512,850.35 74,224.94 18,459.56 35,615.43 57,948.03 278,047.90 19,937.41 13,222.07 6,399.50 83,590.58 Total Available ...... $ . . . . 3,610,735.88...... $ 3,560,375.59 $ 4,051,264.53 $ 3,734,833.76 $ 2,054,932.54 $ 2,054,269.66 $ 2,069,084.46 $ 2,244,391.43 $ 2,090,275.85 $ 2,069,560.59 $ 2,056,999.44 $ 2,119,938.95 Less Disbursements ...... 64,498.64 ...... 21,961.41 390,655.71 1,698,360.78 36,278.31 43,133.23 102,740.93 174,052.99 33,937.33 18,960.65 20,651.07 66,788.50 Ending Balance ...... $ . . . . 3,546,237.24...... $ 3,538,414.18 $ 3,660,608.82 $ 2,036,472.98 $ 2,018,654.23 $ 2,011,136.43 $ 1,966,343.53 $ 2,070,338.44 $ 2,056,338.52 $ 2,050,599.94 $ 2,036,348.37 $ 2,053,150.45

Restricted Fund Beginning Balance ...... $ ...... 394,257.56 ...... $ 369,856.47 $ 360,755.99 $ 367,741.42 $ (289,995.62) $ 295,241.07 $ 296,578.25 $ 285,592.17 $ 288,636.04 $ 292,563.58 $ 267,515.24 $ 262,173.01 Add Receipts ...... 10,749.90 ...... 259,973.65 13,904.16 913,820.78 673,678.94 31,408.01 13,363.52 28,211.54 741,023.32 71,323.76 23,594.16 33,182.70 Total Available ...... $ ...... 405,007.46 ...... $ 629,830.12 $ 374,660.15 $ 1,281,562.20 $ 383,683.32 $ 326,649.08 $ 309,941.77 $ 313,803.71 $ 1,029,659.36 $ 363,887.34 $ 291,109.40 $ 295,355.71 Less Disbursements ...... 35,150.99 ...... 269,074.13 6,918.73 1,571,557.82 88,442.25 30,070.83 24,349.60 25,167.67 737,095.78 96,372.10 28,936.39 49,932.57 Ending Balance ...... $ ...... 369,856.47 ...... $ 360,755.99 $ 367,741.42 $ (289,995.62) $ 295,241.07 $ 296,578.25 $ 285,592.17 $ 288,636.04 $ 292,563.58 $ 267,515.24 $ 262,173.01 $ 245,423.14

Development Fund Beginning Balance ...... $ ...... 95,657.32 ...... $ 95,657.32 $ 96,803.96 $ 97,351.25 $ 97,896.25 $ 100,175.39 $ 100,083.20 $ 100,641.82 $ 100,852.39 $ 97,234.84 $ 98,071.00 $ 98,949.86 Add Receipts ...... -. 1,146.64 547.29 545.00 2,279.14 375.01 2,499.99 712.37 4,959.67 836.16 878.86 829.42 Total Available ...... $ ...... 95,657.32 ...... $ 96,803.96 $ 97,351.25 $ 97,896.25 $ 100,175.39 $ 100,550.40 $ 102,583.19 $ 101,354.19 $ 105,812.06 $ 98,071.00 $ 98,949.86 $ 99,779.28 Less Disbursements ...... -. - - - - 467.20 1,941.37 501.80 8,577.22 - - 3,500.00 Ending Balance ...... $ ...... 95,657.32 ...... $ 96,803.96 $ 97,351.25 $ 97,896.25 $ 100,175.39 $ 100,083.20 $ 100,641.82 $ 100,852.39 $ 97,234.84 $ 98,071.00 $ 98,949.86 $ 96,279.28

Endowment Fund Beginning Balance ...... $ ...... (1,000.00)...... $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Add Receipts ...... 1,000.00 . . . . . - - 5,417.00 - - - 8,148.53 8,934.00 647.00 2,908.00 - Total Available ...... $ ...... -. $ - $ - $ 5,417.00 $ - $ - $ - $ 8,148.53 $ 8,934.00 $ 647.00 $ 2,908.00 $ - Less Disbursements ...... -. - - 5,417.00 - - - 8,148.53 8,934.00 647.00 2,908.00 1,411.20 Ending Balance ...... $ ...... -. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (1,411.20)

Unexpended Plant Fund Beginning Balance ...... $ ...... 607,605.41 ...... $ 504,267.66 $ 503,137.73 $ 544,866.86 $ (1,878,719.77) $ 106,094.98 $ 133,462.47 $ 132,036.39 $ 131,551.39 $ 192,524.39 $ 183,134.39 $ 176,034.39 Add Receipts ...... -. 31.98 60,973.00 - 1,996,291.96 78,636.29 - 180.00 60,973.00 7,100.00 - 60,972.00 Total Available ...... $ ...... 607,605.41 ...... $ 504,299.64 $ 564,110.73 $ 544,866.86 $ 117,572.19 $ 184,731.27 $ 133,462.47 $ 132,216.39 $ 192,524.39 $ 199,624.39 $ 183,134.39 $ 237,006.39 Less Disbursements ...... 103,337.75 ...... 1,161.91 19,243.87 2,423,586.63 11,477.21 51,268.80 1,426.08 665.00 - 16,490.00 7,100.00 - Ending Balance ...... $ ...... 504,267.66 ...... $ 503,137.73 $ 544,866.86 $ (1,878,719.77) $ 106,094.98 $ 133,462.47 $ 132,036.39 $ 131,551.39 $ 192,524.39 $ 183,134.39 $ 176,034.39 $ 237,006.39

Investment in Plant Beginning Balance ...... $ ...... -. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Add Receipts ...... -. ------Total Available ...... $ ...... -. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Less Disbursements ...... -. ------Ending Balance ...... $ ...... -. $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Plant Fund Beginning Balance ...... $ ...... 53,393.56 ...... $ 53,393.56 $ 53,393.56 $ 53,393.56 $ 5,291,072.56 $ 2,727,942.10 $ 2,727,942.10 $ 2,727,942.10 $ 2,668,614.95 $ 2,668,614.95 $ 2,340,145.42 $ 2,752,862.32 Add Receipts ...... -. - - 5,237,679.00 ------437,915.27 - Total Available ...... $ ...... 53,393.56 ...... $ 53,393.56 $ 53,393.56 $ 5,291,072.56 $ 5,291,072.56 $ 2,727,942.10 $ 2,727,942.10 $ 2,727,942.10 $ 2,668,614.95 $ 2,668,614.95 $ 2,778,060.69 $ 2,752,862.32 Less Disbursements ...... -. - - - 2,563,130.46 - - 59,327.15 - 328,469.53 25,198.37 21,971.83 Ending Balance ...... $ ...... 53,393.56 ...... $ 53,393.56 $ 53,393.56 $ 5,291,072.56 $ 2,727,942.10 $ 2,727,942.10 $ 2,727,942.10 $ 2,668,614.95 $ 2,668,614.95 $ 2,340,145.42 $ 2,752,862.32 $ 2,730,890.49

All Funds Beginning Balance ...... $ ...... 384,227.80 ...... $ 420,444.29 $ 659,182.79 $ 768,066.00 $ 730,729.99 $ 267,421.56 $ 530,116.11 $ 692,503.62 $ 339,236.35 $ 777,526.08 $ 440,342.46 $ 500,513.27 Add Receipts ...... $ . . . . 1,308,778.83...... $ 1,714,188.80 $ 1,905,511.78 $ 9,154,187.32 $ 3,775,941.69 $ 1,278,691.05 $ 1,110,720.79 $ 1,372,508.52 $ 3,787,076.44 $ 1,630,927.56 $ 1,556,539.34 $ 1,066,268.52 Total Available ...... $ . . . . 1,693,006.63...... $ 2,134,633.09 $ 2,564,694.57 $ 9,922,253.32 $ 4,506,671.68 $ 1,546,112.61 $ 1,640,836.90 $ 2,065,012.14 $ 4,126,312.79 $ 2,408,453.64 $ 1,996,881.80 $ 1,566,781.79 Less Disbursements ...... $ . . . . 1,272,562.34...... $ 1,475,450.30 $ 1,796,628.57 $ 9,191,523.33 $ 4,239,250.12 $ 1,015,996.50 $ 948,333.28 $ 1,725,775.79 $ 3,348,786.71 $ 1,968,111.18 $ 1,496,368.53 $ 1,163,988.26 Ending Balance ...... $ ...... 420,444.29 ...... $ 659,182.79 $ 768,066.00 $ 730,729.99 $ 267,421.56 $ 530,116.11 $ 692,503.62 $ 339,236.35 $ 777,526.08 $ 440,342.46 $ 500,513.27 $ 402,793.53

Temporary Investments: Certificates of Deposit General Fund ...... $ . . . . 6,550,383.10...... $ 6,550,383.10 $ 6,567,103.50 $ 6,567,103.50 $ 6,569,510.82 $ 6,571,574.69 $ 6,572,465.60 $ 6,573,873.08 $ 6,053,721.15 $ 6,056,054.92 $ 6,056,054.92 $ 6,059,975.87 Restricted Fund ...... $ ...... 602,415.35 ...... $ 602,415.35 $ 602,415.35 $ 602,415.35 $ 36,030.74 $ 36,030.74 $ 36,030.74 $ 36,030.74 $ 36,148.47 $ 36,148.47 $ 36,148.47 $ 36,148.47 Development Fund ...... $ ...... 100,574.74 ...... $ 100,574.74 $ 100,574.74 $ 100,574.74 $ 100,800.57 $ 100,800.57 $ 100,800.57 $ 100,800.57 $ 100,800.57 $ 100,800.57 $ 101,026.90 $ 101,026.90 Endowment Fund ...... $ ...... 143,135.23 ...... $ 143,205.68 $ 143,205.68 $ 143,205.68 $ 143,205.68 $ 142,371.57 $ 142,402.04 $ 142,402.04 $ 140,520.98 $ 140,520.98 $ 140,520.98 $ 140,520.98 Unexpend Plant Fund ...... $ . . . . 1,988,652.80...... $ 1,988,652.80 $ 1,989,336.02 $ 1,989,336.02 $ - $ - $ - $ - $ - $ - $ - $ - R&R Plant Fund ...... $ ...... -. $ - $ - $ - $ 2,559,043.19 $ 2,561,950.46 $ 2,562,515.27 $ 2,562,515.27 $ 2,563,336.65 $ 2,563,336.65 $ 2,127,062.20 $ 2,127,590.88 Total Certificates of Deposit $ 9,385,161.22 $ 9,385,231.67 $ 9,402,635.29 $ 9,402,635.29 $ 9,408,591.00 $ 9,412,728.03 $ 9,414,214.22 $ 9,415,621.70 $ 8,894,527.82 $ 8,896,861.59 $ 8,460,813.47 $ 8,465,263.10

Savings Accounts General Fund ...... $ ...... 400,836.30 ...... $ 400,836.30 $ 400,836.30 $ 775,941.01 $ 775,942.01 $ 400,942.01 $ 151,066.56 $ 526,066.56 $ 526,066.56 $ 526,199.76 $ 614,115.03 $ 614,115.03 Endowment Fund ...... $ ...... 9,869.18 . . . . . $ 9,869.18 $ 9,869.18 $ 4,619.42 $ 4,619.42 $ 5,619.42 $ 5,620.05 $ 13,768.58 $ 6,834.58 $ 6,189.07 $ 3,281.07 $ 3,281.07 Unexpend Plant Fund ...... $ ...... 145,640.25 ...... $ 145,640.25 $ 145,640.25 $ 145,658.56 $ 145,658.56 $ 145,658.56 $ 145,676.67 $ 145,676.67 $ 145,676.67 $ 145,699.62 $ 145,699.62 $ 145,699.62 Total Savings Accounts $ 556,345.73 $ 556,345.73 $ 556,345.73 $ 926,218.99 $ 926,219.99 $ 552,219.99 $ 302,363.28 $ 685,511.81 $ 678,577.81 $ 678,088.45 $ 763,095.72 $ 763,095.72 42 Total Cash and Temporary Investments: $ 11,791,654.90 $ 12,031,008.82 $ 12,157,865.08 $ 12,490,976.57 $ 12,409,274.65 $ 12,302,937.85 $ 12,218,034.05 $ 12,250,549.32 $ 12,912,011.82 $ 12,578,540.82 $ 12,289,726.69 $ 12,198,647.86 Belmont College Revenue and Expenditures for the Month Ending May 31, 2017 (General Fund)

2015-2016 2016-2017 Final Actual % of Final Original Actual % of Budget Actual to Date Actual Budget to Date to Date

REVENUE Board of Regents $5,036,546 $4,638,228 92.1% $4,860,823 $4,461,749 91.8% State Dept of Educ $0 $0 0.0% $0 $0 0.0% Tuition $2,763,723 $2,597,301 94.0% $2,595,208 $2,602,729 100.3% Other Student Fees $2,831,865 $2,544,166 89.8% $2,541,805 $2,147,163 84.5% Sales and Service $0 $0 0.0% $0 $0 0.0% Miscellaneous $133,956 $85,542 63.9% $127,750 $48,526 38.0%

TOTAL REVENUE $10,766,090 $9,865,237 91.6% $10,125,586 $9,260,168 91.5%

EXPENDITURES Instructional $4,356,401 $4,080,045 93.7% $4,073,770 $3,390,013 83.2% Public Services 4,832 $4,492 93.0% 6,732 4,105 61.0% Academic Support 681,445 $584,699 85.8% 898,719 629,447 70.0% Student Services 530,272 $480,500 90.6% 632,209 457,679 72.4% Institutional Support 3,015,303 $2,604,286 86.4% 3,084,774 2,588,511 83.9% Oper/Maint Plant 998,934 $925,382 92.6% 1,210,382 941,969 77.8% Financial Aid 413,923 $412,040 99.5% 467,000 422,468 90.5%

TOTAL EXPENDITURES $10,001,110 $9,091,442 90.9% $10,373,586 $8,434,193 81.3%

DIFFERENCE $764,980 $773,795 ($248,000) $825,974

BOARD APPROPRIATIONS Budget Stabilization Funds 248,000

- 11/12 = 91.7%

43 Belmont College Salaries, Benefits, Operating Expenses for the Month Ending May 31, 2017 (General Fund)

Salaries Benefits Operations TOTAL Budget YTD Budget YTD Budget YTD Budget YTD Actual Actual Pct Actual Actual Pct Actual Actual Pct Actual Actual Pct Instruction 16-17 3,178,766 2,596,193 81.7% 651,501 606,612 93.1% 243,503 187,209 76.9% 4,073,770 3,390,013 83.2% 15-16 3,519,423 3,310,185 94.1% 643,424 594,476 92.4% 193,554 175,384 90.6% 4,356,401 4,080,045 93.7% 14-15 2,990,713 2,816,750 94.2% 652,806 616,557 94.4% 183,682 172,367 93.8% 3,827,201 3,605,674 94.2% 13-14 2,781,988 2,613,688 94.0% 710,218 663,779 93.5% 174,804 161,811 92.6% 3,667,010 3,439,279 93.8% 12-13 3,021,897 2,873,623 95.1% 784,706 736,506 93.9% 168,883 165,434 98.0% 3,975,486 3,775,563 95.0% 11-12 3,634,413 3,242,518 89.2% 942,468 852,132 90.4% 191,438 173,724 90.7% 4,768,319 4,268,375 89.5% Public Service 16-17 1,500 - 0.0% 232 - 0.0% 5,000 4,105 82.1% 6,732 4,105 61.0% 15-16 1,500 1,500 0.0% 242 242 0.0% 3,090 2,750 89.0% 4,832 4,492 93.0% 14-15 - - 0.0% - - 0.0% 2,477 2,477 100.0% 2,477 2,477 100.0% 13-14 3,000 3,000 100.0% 495 495 100.1% 2,488 2,480 99.7% 5,983 5,976 99.9% 12-13 6,000 6,000 100.0% 1,612 1,612 100.0% 4,573 4,573 100.0% 12,185 12,185 100.0% 11-12 6,000 6,000 100.0% 1,669 1,669 100.0% 7,124 7,124 100.0% 14,793 14,793 100.0% Academic Support 16-17 579,772 408,149 70.4% 164,556 135,248 82.2% 154,391 86,051 55.7% 898,719 629,447 70.0% 15-16 469,538 415,932 88.6% 147,716 135,491 91.7% 64,191 33,276 51.8% 681,445 584,699 85.8% 14-15 917,493 839,799 91.5% 282,352 264,946 93.8% 137,780 79,474 57.7% 1,337,625 1,184,219 88.5% 13-14 1,085,979 993,179 91.5% 345,853 319,506 92.4% 149,577 82,825 55.4% 1,581,409 1,395,509 88.2% 12-13 1,091,200 999,336 91.6% 347,899 317,569 91.3% 152,044 72,041 47.4% 1,591,143 1,388,945 87.3% 11-12 1,173,564 1,061,269 90.4% 381,606 351,567 92.1% 205,287 105,770 51.5% 1,760,457 1,518,606 86.3% Student Services 16-17 411,285 328,224 79.8% 161,832 104,210 64.4% 59,092 25,245 42.7% 632,209 457,679 72.4% 15-16 384,475 350,042 91.0% 125,159 113,963 91.1% 20,638 16,495 79.9% 530,272 480,500 90.6% 14-15 395,583 363,879 92.0% 119,656 110,783 92.6% 23,652 14,437 61.0% 538,891 489,100 90.8% 13-14 432,573 396,484 91.7% 158,772 146,749 92.4% 23,327 21,926 94.0% 614,672 565,159 91.9% 12-13 690,449 639,036 92.6% 262,538 242,259 92.3% 46,078 43,350 94.1% 999,066 924,645 92.6% 11-12 690,724 634,447 91.9% 252,436 231,501 91.7% 57,733 47,570 82.4% 1,000,893 913,518 91.3% Inst'l Support 16-17 1,439,401 1,275,134 88.6% 431,023 379,222 88.0% 1,214,350 934,155 76.9% 3,084,774 2,588,511 83.9% 15-16 1,503,843 1,265,018 84.1% 417,533 383,231 91.8% 1,093,927 956,037 87.4% 3,015,303 2,604,286 86.4% 14-15 1,431,544 1,364,517 95.3% 485,497 450,186 92.7% 1,049,090 755,510 72.0% 2,966,131 2,570,213 86.7% 13-14 1,733,111 1,514,013 87.4% 543,104 499,615 92.0% 932,428 758,946 81.4% 3,208,643 2,772,574 86.4% 12-13 1,769,771 1,577,542 89.1% 575,262 529,163 92.0% 1,179,370 903,971 76.6% 3,524,403 3,010,675 85.4% 11-12 1,752,986 1,563,448 89.2% 588,373 540,830 91.9% 1,101,384 988,769 89.8% 3,442,743 3,093,046 89.8% Oper/Maint Plant 16-17 430,670 347,828 80.8% 146,162 104,837 71.7% 633,550 489,304 77.2% 1,210,382 941,969 77.8% 15-16 362,126 336,353 92.9% 115,919 106,559 91.9% 520,890 482,470 92.6% 998,934 925,382 92.6% 14-15 338,622 306,425 90.5% 122,216 113,478 92.9% 563,743 517,520 91.8% 1,024,581 937,423 91.5% 13-14 397,193 366,210 92.2% 147,708 135,781 91.9% 494,965 452,030 91.3% 1,039,866 954,021 91.7% 12-13 404,647 374,324 92.5% 155,084 142,603 92.0% 561,969 509,968 90.7% 1,121,700 1,026,895 91.5% 11-12 414,311 376,608 90.9% 154,508 141,647 91.7% 550,119 497,715 90.5% 1,118,938 1,015,969 90.8% Financial Aid 16-17 467,000 422,468 90.5% 467,000 422,468 90.5% 15-16 413,923 412,040 99.5% 413,923 412,040 99.5% 14-15 410,506 410,506 100.0% 410,506 410,506 100.0% 13-14 547,866 522,859 95.4% 547,866 522,859 95.4% 12-13 490,383 496,216 101.2% 490,383 496,216 101.2% 11-12 522,518 516,199 98.8% 522,518 516,199 98.8% TOTAL 16-17 6,041,394 4,955,529 82.0% 1,555,306 1,330,128 85.5% 2,776,886 2,148,536 77.4% 10,373,586 8,434,193 81.3% 15-16 6,240,905 5,679,030 91.0% 1,449,993 1,333,961 92.0% 2,310,213 2,078,452 90.0% 10,001,110 9,091,442 90.9% 14-15 6,073,955 5,691,371 93.7% 1,662,527 1,555,950 93.6% 2,370,930 1,952,292 82.3% 10,107,413 9,199,612 91.0% 13-14 6,433,844 5,886,575 91.5% 1,906,150 1,765,925 92.6% 2,325,455 2,002,877 86.1% 10,665,450 9,655,377 90.5% 12-13 6,983,964 6,469,861 92.6% 2,127,101 1,969,711 92.6% 2,603,300 2,195,552 84.3% 11,714,367 10,635,124 90.8% 11-12 7,671,998 6,884,290 89.7% 2,321,060 2,119,344 91.3% 2,635,603 2,336,871 88.7% 12,628,661 11,340,506 89.8% 44 Belmont College Fund Balance Report June 30, 2017 (General Fund)

General Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY 2016-17 Expended 05/31/17 Administrative Info System 7/04,'05,'09,'10,'8/12 523,808 31,992.44 - - 31,992.44 Be Connected Initiative 7/15,'10/15 760,414 477,984.68 - 326,906.56 151,078.12 Budget Stabilization 8/10,'11,'12,'13 1,050,000 1,050,000.00 - - 1,050,000.00 Capital Equipment Replacement 7/04,'05,'06,'07,'09,'10,'11,'8/12,'13,'9/14 1,494,166 26,898.55 - 9,741.70 17,156.85 Capital Plan FY 2013-2018 7/12 1,605,735.00 605,735.00 (605,735.00) - 0.00 Childcare Center Subsidy 08/13 90,000 16,475.25 - 50.00 16,425.25 Classroom Renovations 7/04,'05,'06,'07,'09,'10,'11,'8/12 507,111 80,241.07 - 2,205.00 78,036.07 Deferred Maintenance 7/09, '8/10,',11'12,'9/14 432,781 56,352.75 - 1,981.66 54,371.09 Energy Projects 7/07, '8/10,'12 306,602.77 32,858.08 (29,015.19) - 3,842.89 Fire Sciences Training Grant/Match 3/17 2,100 - 2,100.00 2,019.40 80.60 Generator Project 8/12 75,000 75,000.00 (75,000.00) - 0.00 H R Initiatives 7/08, 8/10,'11,'12,'9/14 20,000 20,000.00 - - 20,000.00 Health Sciences Building 6/12 1,100,000 168,423.70 - - 168,423.70 Network Infrastructure Project 05/17 400,000 - 400,000.00 - 400,000.00 Off Campus Centers Start Up 7/06,'07,'09,'10,'8/12 76,713 6,159.90 - - 6,159.90 Replacement Of Vehicles 7/05,'06,'07,8/10,'11'12'13,'9/14 253,327 20,759.50 - - 20,759.50 Satellite, Software, Calculators 1996 98,000 23,768.39 - - 23,768.39 Science & Engineering Upgrades 8/12 100,000 68,360.46 - 21,868.98 46,491.48 Trustees Scholarship Extension 10/13 50,000 6,134.00 (2,100.00) - 4,034.00 TOTAL 2,767,143.77 (309,750.19) 364,773.30 2,092,620.28

Total Appropriated Balance Appropr/Repayment Balance Start Up Fund Date Amount 06/30/16 FY 2016-17 Expended 05/31/17 Board Appr Start Up Fund 6/00,7/05,'06,'07,'08,'8/12 1,085,954 97,600.18 - - 97,600.18

45 Belmont College Fund Balance Report June 30, 2017 (Unexpended Plant Fund)

Unexpended--Plant Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY 2016-17 Expended 05/31/17 Health Science Center 01/14 1,500,000 8,710.97 - - 8,710.97 Main Renovations Phase 1 01/14 404,507 54,766.44 - 34,954.46 19,811.98 Main Renovations Phase 2 01/14, 9/16 760,142 617,566.55 (538,487.98) 76,485.04 2,593.53 NC Parking Lots & Drives 01/14, 9/16 50,000 50,000.00 (50,000.00) - 0.00 NC Renovations Phase 1 01/14, 9/16 350,000 350,000.00 (250,000.00) - 100,000.00 Main Roof Replacement 01/14, 9/16 301,197 301,197.00 (301,197.00) - 0.00 Polaris Retrofit 01/14, 9/16 63,796 63,796.00 (63,796.00) - 0.00 TOTAL APPROPRIATED 3,429,642 1,446,036.96 (1,203,480.98) 111,439.50 131,116.48

UnAppropriated Income Capital Component of the Operating Subsidy 251,589.53 1,192,523.75 (1,192,523.75) - 251,589.53 TOTAL 2,638,560.71 (2,396,004.73) 111,439.50 382,706.01

Repair & Replacement Plant Fund Total Appropriated Balance Appropriated Balance Board Appropriated Date Amount 06/30/16 FY 2016-17 Expended 05/31/17

FY17 Main Building Improvements 9/16 5,291,073 0.00 5,291,072.56 434,966.88 4,856,105.68 Replacement of Roofs 6/87,9/16 62,000 27,144.63 (27,144.63) - 0.00 Outdoor Recreation Area 3/90,9/16 40,000 26,248.93 (26,248.93) - 0.00 TOTAL 5,393,073 53,393.56 5,237,679.00 434,966.88 4,856,105.68

Income Investment Income - Certificates of Deposit 2,375.69 - - - 2,375.69 TOTAL 53,393.56 5,237,679.00 434,966.88 4,858,481.37

46 TAB D-2 CONSENT AGENDA Program Review

47 AGENDA ITEM D-2: PROGRAM REVIEW BOARD OF TRUSTEES MEETING: JUNE 22, 2017

The academic Program Review process assesses the viability and endurance of instructional programs. It examines the gaps between the actual performance on Key Performance Indicators and the benchmarks set for each; enables the development of Program Strategic Plans to address program performance measures that fall short of the established benchmarks; provides data/analyses for decision-making; and documents the annual Program Review process to establish trends and track progress. This report presents the data for the Program Review Key Performance Indicators for fall semester 2016.

Presentation of Data

Four Key Performance Indicators (KPIs) are established for associate degree programs. Benchmarks are set for each of the four KPIs. KPIs and benchmarks are shown in Table I where data are organized by academic disciplines.

Table I, Program Review 2016 – KPIs and benchmarks Associate Degree Programs Headcount Enrollment % Persistence Graduates Placement rate Fall 2016 change 2016 rate 2016 2016 2016 Performance Benchmarks 25% or less 55% or greater 8 or more 75% or greater decline Fall to Fall Fall to Fall per year in field of study Associate of Arts (AAG) 14 -26% 37% 7 67% Associate of Science (ASG) 37 -23% 81% 8 71% Building Preservation/Restoration (BPR) 31 -9% 56% 7 80% Business Programs Accounting (ACC) 24 0% 32% 20 67% Business Admin & Leadership (BAL) 33 -41% 39% 12 72% Computer & Information Technology Cyber Security/Computer Forensics (CSF) 21 61.5% 64% 6 46% Electronic Media (ITT) 26 30% 71% 7 50% Library Paraprofessional (LIS) 8 -11% 33% 4 100% Networking (ITX) 21 0% 33% 11 100% Early Childhood Education (EDU) 33 22% 50% 17 86% Engineering Civil Engineering 60 39.5% 71% 14 83% Industrial Electronics (IET) 32 -13.5% 46% 15 53% Industrial Trades Heating, Ventilation & AC (INH) 13 30% 46% 4 29% Welding (INW) 56 -7% 42% 23 75% Medical Assisting (MED) 52 21% 46.5% 28 77% Mental Health Technology (MHT) 35 -5% 43% 9 86% Nursing Practical Nursing (PNP) 28 75% 100% 22 91% Registered Nursing (ADN) 121 8% 78% 72 100% Public Service Criminal Justice (CJT) 36 20% 83% 11 87.5% Emergency Med Services/Paramedic (EMT) 25 19% 39% 6 100% Firefighter (FFS) 8 -43% 86% 2 100%

48 The first row of data in Table I shows Performance Benchmarks for associate degree programs. There are five vertical columns of data displaying the results for the four KPIs for each program. From left to right, these columns show program performance in the following areas: 1.) Headcount: Fall 2016 headcount by program; and the corresponding Enrollment Trend: Percent increase or decrease in enrollment from fall 2015 to fall 2016; 2.) Persistence Rate: Percent of students who were enrolled in a first level course in fall 2015 and continued into a second level course in 2016; 3.) Graduation rate: The number of students who earned degrees in each associate degree program during the 2015/2016 academic year; 4.) The final column, Placement, shows the percent of 2016 graduates who were reached and reported employment in the field six months after graduation.

General Highlights

1. In 2016 three programs did not meet the Enrollment Trend benchmark. Programs that experienced a decline in enrollments of greater than 25% include: Associate of Arts (-26%); Business Administration and Leadership (-41%); and Fire Fighter (-43%). Seven programs fell short of the benchmark in 2015. 2. In 2016 twelve of the 21 programs did not meet the Persistence benchmark in the 2016 Program Review cycle. Seventeen programs fell short of the benchmark in 2015. 3. In 2016 eight of the 21 degree programs did not meet the Graduation benchmark of “8 or more graduates per year.” Twelve fell short of the benchmark in 2015. 4. The process for assessing placement rates has been changed to allow graduates at least six months after graduation to attain a job in a field related to their major. The data in this report may not reflect actual placement rates, though, because only graduates who could be reached were assessed. Eight programs may not have met the placement benchmark of “75% or greater working in the field of study.”

Conclusions and Targets for Improvement

The Program Review Manual/Model is found attached to this report. An executive summary of the Program Review process is as follows:

1. The data is gathered for each program for each KPI. 2. A “scorecard,” displaying the data for each KPI is provided to each Program Chair. Ten-year trend data regarding headcount, credit hours generated, and FTE in each program area is also provided. The data is reviewed and verified by both the Program Chairs/Faculty and the Vice President of Academic Affairs and Student learning. 3. Faculty in each program area study and reflect upon the data. 4. Faculty members evaluate progress on goals from the previous year’s Program Review cycle. 5. Faculty members complete the Program Review analysis of data for the current year by addressing the questions in Appendix “D” of the Program Review Model. 6. Faculty members create strategic goals, identify tactics to attain each goal, develop timelines to accomplish each tactic, and identify responsible people for ensuring goals and KPI benchmarks are attained. 7. Faculty members then submit the final Program Review Reports and Program Strategic Plans to the Academic Vice President, who convenes final discussions with all Faculty, Program Chairs, and members of President’s Staff.

49 8. Program Chairs upload the Program Review Reports and Strategic Plans to the Belmont College assessment website.

Actions, in addition to goals and tactics in the Program Strategic Plans, to enable attainment of benchmarks over the next academic year include the following:

1. Continue to implement, refine and improve the Faculty Academic Advising Model and the use of technology to support its success. 2. Continue collaboration with the Marketing Department to enhance the Programs of Study, and Transfer website presence. 3. Evaluate the benchmark for “Enrollment.” 4. Continue to consider and develop new niche programs to attract new target markets and retain existing students. 5. Prepare to develop technical Bachelor’s Degrees. 6. Create a strong service environment at the college in which every employee understands how their job is vital for the recruitment, retention and completion of students. Implement the new College Completion Plan and Pathways Model being developed by the Student Success Leadership Team. 7. Utilize metrics and data to drive improvement in every college department per the Higher Learning Commission CQR Report. 8. Create a collaboration between the Strategic Enrollment Management Department and Academic Affairs to evaluate the on-boarding of students, and the expansion of recruitment and retention strategies. 9. Continue to develop the student Placement Model to ensure accurate data.

50 PROGRAM REVIEW MODEL

April 6, 2015

51 Table of Contents Background of Program Review Process  Process  Definition of Terms

Phase I: Program Data Development  Part One: Program Data o Mission, Core Learning Outcomes, and Program Learning Outcomes o Program Characteristics . Faculty and Staff . Curriculum and Instruction/Student Success . Facilities, Technical Infrastructure, and Resources . Labor Market . Advisory Committee . Program Promotion and Informational Materials . Additional Comments  Part Two: Opportunities for the Program  Part Three: Conclusions/Recommendations

Phase II: Program Review Results  Data Analysis  Presentation of Program Review Results  Development of Action Plan

Phase III: Action Plan Implementation Action Plan Implemented Action Plan Progress Reviewed Phase IV: Evaluation of Action Plan Appendices

Appendix A: Timeline for Program Review Appendix B: Sample Accounting Program Assessment Plan Appendix C: Template Advisory Board Minutes Appendix D: Program Review Report Appendix E: Program Review Tracking Sheet

52 INSTRUCTIONAL PROGRAM REVIEW PROCESS

I. BACKGROUND

A. Process

The Belmont College Instructional Program Review process is based upon fundamental principles of continuous quality improvement. The program review process is a college-wide initiative, which supports the goals of enhancing institutional performance and accountability. The college will establish baseline descriptive, quantitative, qualitative, and summative program review data that will serve as benchmarks for performance. Steps in the program review process include:

1. Regularly assess the overall health of all instructional programs. 2. Examine the gaps between the expected outcomes and the benchmarks identified for the programs. 3. Develop strategies and initiate activities to address - at the program level - any expected outcomes which deviate from the acceptable benchmarked levels. 4. Document the process, evaluate and update the program review model.

See Appendix A for timeline for the program review process.

B. Definition of Terms

Action Plan: identification and implementation of initiatives that the program chair and faculty will take to make improvements in their programs, consistent with college and department goals and program review timeline.

Assessment Methodologies: direct and indirect measures or measurement tools used to gather data regarding program review.

Baseline Data: existing conditions of a program gathered through assessment methodologies.

Benchmarking: identifying acceptable criteria that indicate success of a program. Program assessment data are compared with benchmarks to determine the need for an action plan.

Core Learning Outcomes: competencies that all Belmont College students are expected to master and demonstrate within the context of their program of study. These outcomes include communicates effectively, think critically and creatively, learn actively and accept accountability.

Direct Measures of Assessment: nationally- normed tests (e.g. NCLEX, National Registry), locally developed tests, embedded assignments, course activities, rubric-guided grading, and portfolios.

Indirect Measures of Assessment: surveys, interviews, focus groups, reflective essays, and advisory board feedback.

Expected Outcomes: measurable endpoints for a program to achieve which include a time frame for completion

53 Instructional Program: an area of study. The department, in consultation with the Vice-President for Learning and Student Success, will identify the “area of study.”

Program Goals: outcomes that a program develops related to improvement of the quality of the program’s curriculum and instruction and enhancement of student success.

Program Deficit: an area which is identified as in need of improvement as part of the program review process. Action plans are developed to address program deficits.

Student Learning Outcomes: the student learning (knowledge, skills, and attitudes) benchmarked for completion of a course or program/general education core.

54 PHASE I: DATA DEVELOPMENT Part One: Program Data Program Mission and Learning Outcomes

Program/Area of Study ______

Department Chair/Program Coordinator ______

Mission and Learning Outcomes: Align your Program Mission with Belmont College’s Mission. Identify how the program interfaces with Core Learning Outcomes. Identify the Program’s Student Learning Outcomes for the program.

Belmont College Mission, Core Program Interface Learning Outcomes, and Program Learning Outcomes Mission: Belmont College, an integral division of the University System of Ohio, provides affordable higher education for students in a learner-centered environment. The college offers educational opportunities in college preparation, technical education programs, and transfer degrees. Belmont College provides community leadership that promotes programs for economic development, career advancement, workforce development and community education that is responsive to business and industry. Core Learning Outcomes: CLO 1. Communicates Effectively (Written, Oral, Reading) CLO 2. Think Critically and Creatively CLO 3. Learn Actively CLO 4. Accept Accountability

Program Student Learning Outcomes 1. 2. 3. 4. 5. 6.

55 Program Characteristics

A. Faculty and Staff

1. What is the administrative, faculty, and classified staffing structure of the program? How does the current staffing structure affect, positively or negatively, the program’s ability to fulfill its mission and outcomes? 2. What is the full-time to part-time ratio of faculty within the program? (Determine the ratio by counting up the number of sections taught by full-time faculty and the number of sections taught by part-time faculty in the current quarter). How does this ratio affect, positively or negatively, the program’s ability to fulfill its mission and outcomes? 3. What areas of expertise are currently not represented by your program faculty? 4. What changes in administration, faculty, and staff are needed to make this program more effective?

B. Curriculum and Instruction/Student Success

1. Describe educational paths your course offerings provide. 2. Describe methods used for evaluating the program’s offerings? 3. Describe student learning outcomes. How are they assessed? (attach 5 year assessment plan Appendix B) Describe the successes and/or challenges the program has faced in relation to assessment of student learning outcomes. 4. What are the program’s strengths or weaknesses in the area of curriculum and instruction? 5. Describe instructional strategies or methods used to improve instruction within the program (i.e. technology, distance education, etc.)? 6. Describe curricular changes made in the program since the last review and the reasons for those changes? 7. What changes in the area of curriculum and instruction are needed to make this program more effective? 8. How well does the program effectively incorporate and measure core learning outcomes? 9. Describe partnerships including co-ops, externships, practicums, or internships used by the program.

C. Facilities, Technical Infrastructure, and Resources

1. Describe the program’s current physical space and how it affects program delivery. 2. Describe the types of instructional and information technology resources used in the program. How do these resources contribute to student success? 3. Describe significant changes in the program’s facilities, technical infrastructure, or other resources since the last review? 4. What are the program’s projected needs in facilities, technology, or other resources, and how are these needs related to the goals of the program? 5. Do faculty and staff make use of college resources and support services available to all learners? 6. Describe methods of course delivery utilized by the program.

56 D. Labor Market

1. Describe present and future employment opportunities in the occupational area for graduates from your program? (Note whether the labor market is stable, increasing or decreasing. Use employer surveys, advisory committee meetings/surveys and Bureau of Labor Statistics.) 2. What changes in your program do you anticipate related to employment opportunities for graduates?

E. Advisory Committee

1. Describe the configuration of the Advisory Committee for the program. 2. How often does the Advisory Committee meet? (attach minutes of meetings Appendix C) 3. What changes have you made to your program related to advisory committee suggestions?

F. Program Promotion & Informational Materials

1. Do the following promotional materials and activities clearly and accurately convey the program mission and employment opportunities for students and graduates?

a) Program Website b) College Catalog c) Program Brochure d) Program Handbook e) Other

G. Additional Comments

1. Do students have the opportunity to participate in student and/or professional organizations? 2. List program specific organizations. Describe how students are made aware of these opportunities. 3. Please add any additional comments here.

Part II: Opportunities for the Program

1. What additional enrollment could be generated in this program, e.g., through community education, evening/weekend offerings, distance education or flexible scheduling? 2. Based on similar programs at other institutions, what are the opportunities for growth in your program? 3. What teaching/learning strategies from this program would you share with colleagues?

Part III: Conclusions/ Recommendations 1. What are your recommendations for program improvement and growth? 2. Are there courses that need to be revised or updated?

57 PHASE II: INSTRUCTIONAL PROGRAM REVIEW RESULTS DATA ANALYSIS Once all data elements have been gathered, the Program Chair and faculty will analyze and prepare program review conclusions and recommendations to be presented in the form of a narrative report (see Appendix D). The five key evaluation criteria listed below will be used to determine the need for Action Plans.

 Enrollment: ten year net loss/gain in headcount and credit hours (Note: benchmark not yet identified)  Enrollment: less than 25% decline from fall to fall annually  Persistence Rate: rate of 55% or more fall to fall semester (persistence from first level program course to second level program course; courses identified by program chair)  Placement: equal to or greater than 75% related to the field of study  Graduation: rate equals eight students or more per year (July 1 to June 30)

PRESENTATION OF PROGRAM REVIEW RESULTS 1. The narrative report (Appendix D) will be presented by the Program Chair to the Student Learning Team, Dean of Research and Planning, Executive Dean of Academic Affairs, and Vice President for Learning and Student Success for preliminary feedback.

2. Analysis of data will include discussion of findings and recommendations. Action plans from the previous year need to be evaluated and updated to meet program benchmarks that have not been met.

PHASE III: ACTION PLAN IMPLEMENTATION 1. Program chair and other college personnel as appropriate will implement the action plan. 2. A report concerning progress of the action plan will be provided to the Student Learning Team after implementation of the plan.

PHASE IV: EVALUATION OF ACTION PLAN

1. Evaluation of the Action Plan if needed will be determined after one year of action plan implementation. Conclusions and recommendations will be provided by the Program Chair, Student Learning Team, Dean of Research and Planning, Executive Dean of Academic Affairs, and Vice President for Learning and Student Success.

58 APPENDIX A TIMELINE FOR PROGRAM REVIEW

Activity Responsible Party Time Frame Date Completed Phase I – Data Development Gathering of program key evaluation Office of Institutional Research 15th day of fall criteria for instructional program semester review Providing descriptive statistics for Office of Institutional Research, First week of October key evaluation criteria to program Director of Student Engagement, chairs Leadership and Career Services Phase II – Data Analysis Writing and submitting Program Program Chairs and Faculty Completed by end of Review Report (Appendix D) to fall semester Executive Dean of Academic Affairs and Dean of Institutional Research and Planning Phase III - Program Review Outcomes/Action Plan Dissemination of Program Review Program Chairs and Faculty 1st meeting of Student Report to Student Learning Team Learning Team Spring Semester Final approval of Program Review Vice President of Learning and Prior to presentation Report for Board of Trustees meeting Student Success, Executive Dean of Board Report (last of Academic Affairs, and Dean of week in February) Institutional Research and Planning Presentation of Program Review Vice President for Learning and April Board of Report to Belmont College Board of Student Success Trustee Meeting Trustees Phase IV - Action Plan Implementation Implementation of Action Plan Program Chairs, Faculty and Fall Semester to Fall others as appropriate. Semester Phase V - Evaluation of Action Plan Evaluation of Action Plan Program Chairs and Faculty Following Fall Semester with next academic year Program Review Report

59 APPENDIX B SAMPLE ACCOUNTING ASSESSMENT PLAN Program Assessment Date for Responsible Results of Use of Results to Learning Strategies with Assessment Faculty Assessment Improve Outcome benchmark for Teaching/Learning achievement Prepare tax returns for individuals, partnerships, and small corporations Maintain payroll records and file necessary quarterly tax returns Have a basic understanding of audits of financial statements using Generally Accepted Auditing Standards Use accounting software package for maintaining accounting records Record business transactions and prepare financial statements for a manufacturing business Record transactions and prepare financial statements for governmental agencies

APPENDIX C TEMPLATE MEETING MINUTES Meeting Minutes Advisory Board Name: Leader:

Time: Recorder: Date: Members Present:

Agenda Item Discussion Result of Discussion

I. Call to Order

II. Roll Call

III. Purpose of Advisory Board

IV. Reports/Presentations

V. Adjournment

Team Leader/Co-Leader:

Recorder:

61 Benchmarks: Enrollment 25% or less decline from fall to fall annually APPENDIX D Persistence Rate 55% or greater from fall BELMONT COLLEGE to fall

Job Placement rate of 75% or greater PROGRAM REVIEW REPORT related to the field of study

Graduation rate of 8 graduates per year from fall to fall

Program ______Date ______

Due Date for Board of Trustees Report: ______

Person(s) Responsible for Assessment Item: ______

A. Action Plan from Previous Academic Year Results/Outcomes of Action Plan Implementation 1. 1a.

2. 2a.

3. 3a.

4. 4a.

B. Key Evaluation Criteria Results for Current Academic Year and associated benchmarks not to be set at less than the current benchmarks:

Enrollment/Benchmark:

Persistence Rate/Benchmark:

Job Placement/Benchmark:

Graduation rate/Benchmark

Program’s Position on decision matrix:

Example: Decision Matrix for Program

Review

Adjust Expand

lment

Enrol Deactivate Invest

Completion

63 C. Assessment of the Current Situation: 1. Rationale for the Decision Matrix position: 2. Advisory Committee Input: 3. Resources available: 4. Marketplace needs (jobs outlook, employment trends, alignment of program with future marketplace trends/opportunities): 5. Relevance: Synergy with other Belmont programs (How does the condition of this program affect other programs? The college?) 6. Enrollment History: Analysis of the 10-year net gain/loss data 7. Completion History: analysis of the 3 year graduation trend 8. Projections: Enrollment and completion projections for the next three years 9. Performance:  5 critical past mistakes:  5 critical opportunities:  5 lessons learned:  Support:  Faculty: 10. Marketing (alignment with real and perceived needs, positioning as outcomes focused, “call to action”, “information” marketing, proven track record of results, testimonials marketing)

64 D. Conclusions regarding the Analysis of Data:

E. Program Strategic Plan. (See attached strategic plan template).

65 Belmont College Program Review E. Program Strategic Plan ______Program ______Year

Program Goal: Objective I: Budget Impact Target Follow-up Responsible Tactics Strategies to Achieve Tactics date for dates Yes/Amt No Person(s) completion

Objective 2: Budget Impact Target Follow-up Responsible Tactics Strategies to Achieve Tactics date for dates Yes/Amt No Person(s) completion

66 Objective 3: Budget Impact Target Follow-up Responsible Yes/Am Tactics Strategies to Achieve Tactics date for dates No Person(s) t completion

Objective 4: Budget Impact Target Follow-up Responsible Yes/Am Tactics Strategies to Achieve Tactics date for dates No Person(s) t completion

67 Objective 5: Budget Impact Target Follow-up Responsible Yes/Am Tactics Strategies to Achieve Tactics date for dates No Person(s) t completion

Objective 6: Budget Impact Target Follow-up Responsible Yes/Am Tactics Strategies to Achieve Tactics date for dates No Person(s) t completion

4/2/14

68 Benchmarks: Enrollment 25% or less decline from fall to fall annually APPENDIX E Persistence Rate 55% or greater from fall to fall Job Placement rate of 75% or BELMONT COLLEGE greater related to the field of study PROGRAM REVIEW Graduation rate of 8 graduates per TRACKING SHEET year from fall to fall

Graduation rate equals eight students per year

Program Name Results of Program Next Program Review and/or Comments Review Process Action Plan Business: ACC-Accounting BAL-Business Admin SBA-Small Business OAM-Office Admin

Associate Degree Nursing: ADN-Associate Degree

Building Preservation: BPR-Building Pres

Mental Health: EDU – Early Childhood Development MHT-Mental Health

Engineering: CET-Civil Eng IET-Electronics

Criminal Justice: CJT-Criminal Justice

EMT/Fire Science: EMT-Paramedic PFS-Firefighter

69 Program Name Results of Program Next Program Review and/or Comments Review Process Action Plan

Industrial Trades: INH-Heating/Air INW-Welding

Information Technology CFS-Cyber Security ITV-Interactive Media ITD-Network Admin ITP-Programming

Information Services: LIS-Library Paraprofessional

Medical Assisting: MED

Practical Nursing PNP

Transfer Degrees: ASG-Associate of Science AAG-Associate of Arts