Town of Drumheller COUNCIL MEETING MINUTES March 5, 2007 4:30 PM Council Chambers, Town Hall 703 - 2nd Ave. West, Drumheller,

PRESENT: MAYOR: Bryce Nimmo

COUNCIL: Karen Bertamini Don Cunningham Karen MacKinnon Sharel Shoff John Sparling Terry Yemen

CHIEF ADMINISTRATIVE OFFICER/ENGINEER: Ray Romanetz

DIRECTOR OF INFRASTRUCTURE SERVICES: Wes Yeoman

DIRECTOR OF CORPORATE SERVICES: Michael Minchin

DIRECTOR OF COMMUNITY SERVICES: Scott Blevins

RECORDING SECRETARY: Linda Handy

1.0 CALL TO ORDER

2.0 MAYOR’S OPENING REMARKS 2.1 Mayor Bryce Nimmo presented a letter from Hon. , in response to the Town of Drumheller’s and Kneehill Regional Water Services Commission’s request for a meeting regarding the Water Licence Application for the Balzac Commercial Development. In his letter, Premier Stelmach stated that the application for the Municipal District of Rocky View will follow due process, as identified under the Water Act. He further stated that he can not interfere with this, or any of the applications received under the current water management policy. Premier Stelmach advised “Alberta Environment Minister has asked the Alberta Water Council to provide advise on the issue of moving water between sub-basins and any changes that might be needed to the current Council Meeting Minutes March 5, 2007 Page 2

policy. We are prepared to make the recommended changes to ensure our process for managing Alberta’s water resources is efficient well into the future.” 2.2 Mayor Bryce Nimmo presented a letter from Hon. , Q.C., Alberta Health and Wellness advising that the West Nile Virus Targeted Mosquito Control Grant Program will be discontinued in 2007. 2.3 Mayor Bryce Nimmo presented a letter from Hon. , Minister of Municipal Affairs and Housing in response to former Acting Mayor Karen MacKinnon’s letter regarding concerns raised by the former Minister of Municipal Affairs Hon. Rob Renner about the process followed in the approval of a residential subdivision in Nacmine. In his letter, Hon. Danyluk stated that he is pleased that the Town has reviewed its subdivision referral and approval process. 2.4 Mayor Bryce Nimmo presented a letter from Hon. , Minister of Infrastructure and Transportation and Hon. Ray Danyluk, Minister of Municipal Affairs and Housing advising that a grant payment in the amount of $1,478,575 under the Alberta Municipal Infrastructure Program (AMIP) has been forwarded to the Town. The Drumheller’s Transportation Traffic Study has been approved as an eligible project under this program.

3.0 PUBLIC HEARING

4.0 ADOPTION OF AGENDA MO2007.61 Sparling, Shoff moved the adoption of the agenda as presented.

Councillor K. MacKinnon questioned why Balzac Water Project discussion is in camera. She referred to the Freedom of Information and Protection of Privacy Act (FOIPP) Section 24.2 which states “This section does not apply to information that (b) is a statement of the reasons for a decision that is made in the exercise of a discretionary power or an adjudicative function.” She further stated that in her opinion Council can not go in camera to discuss the reasons for a decision or discussion on any adjucative matter. She further stated that the public has a right to hear the information used to make a decision. She referred to Section 18.1 of the FOIPP Act which states, “The head of a public body may refuse to disclose to an applicant information, including personal information about the applicant, if the disclosure could reasonably be expected to (a) threaten anyone else’s safety or mental or physical health, or (b) interfere with public safety.” She further stated that the only reason a Council could go in camera was to discuss the proposed acquisition of property, labour relations and collective bargaining. Mayor Bryce Nimmo stated that her comments were duly noted.

Vote on Motion: Carried.

5.0 MINUTES 5.1. ADOPTION OF REGULAR COUNCIL MEETING MINUTES 5.1.1 Council Regular Meeting – February 20, 2007 Council Meeting Minutes March 5, 2007 Page 3

MO2007.62 Cunningham, Yemen moved the adoption of the regular meeting minutes of February 20, 2007 as presented. Carried.

5.2 MINUTES OF MEETINGS PRESENTED FOR INFORMATION

5.3 BUSINESS ARISING FROM THE MINUTES

6.0 DELEGATIONS

7.0 COMMITTEE OF THE WHOLE RECOMMENDATIONS

8.0 REQUEST FOR DECISION REPORTS

8.1 CAO 8.1.1 Transportation Master Plan Update CAO R. Romanetz provided an update on the Transportation Master Plan as follows: - Concerns raised by the residents on the closure of the left hand turn lane off of the Gordon Taylor Bridge have been forwarded to Alberta Transportation and the consultant; - Drawings showing various options have been prepared; - A second meeting will be held with the residents who raised concerns at the initial meeting held on January 31st; once the date has been set, only those residents who attended the first meeting or who have since expressed concerns will be contacted by telephone.

8.1.2 RFD Board Appointments CAO R. Romanetz presented the 2007 Council Board Appointments as recommended by Mayor Bryce Nimmo as follows: Airport Commission John L. Sparling Municipal Planning Commission Karen MacKinnon Sharel Shoff Palliser Regional Municipal Services Sharel Shoff Drumheller Regional Chamber of Development and Tourism Terry Yemen Drumheller & District Solid Waste Management Association Don Cunningham Valley Bus Society Karen MacKinnon Taxi Commission Mayor Bryce Nimmo Karen MacKinnon Drumheller Public Library Board Sharel Shoff Community Futures John L. Sparling Drumheller Recycling Association Don Cunningham Council Meeting Minutes March 5, 2007 Page 4

Community Advisory Committee (R.C.M.P.) Terry Yemen Drumheller Agriculture & Stampede Board Sharel Shoff Drumheller & District Seniors Foundation Terry Yemen Drumheller Housing Administration Karen Bertamini Ambulance John L. Sparling Sub-division and Development Appeal Board Don Cunningham Karen Bertamini Disaster Service Committee Mayor Bryce Nimmo John L. Sparling Terry Yemen Communities in Bloom Sharel Shoff Terry Yemen Weed Committee Karen Bertamini Don Cunningham Assessment Review Board Karen Bertamini Karen MacKinnon Don Cunningham Crime Stoppers Mayor Bryce Nimmo Economic Development Task Force Mayor Bryce Nimmo John L. Sparling Red Deer River Municipal Users Group John L. Sparling

Community Facility Organization Structure Community Facility Steering Committee Mayor Bryce Nimmo John L. Sparling Terry Yemen Fund Raising Committee Karen Bertamini Don Cunningham Communication Committee Sharel Shoff Design Committee Karen MacKinnon

Provincial Appointments Canadian Badlands Ltd. Karen Bertamini AUMA Community Infrastructure Committee Karen Bertamini

MO2007.62 Sparling, Shoff that the 2007 Council Board Appointments be adopted as presented.

Mayor Bryce Nimmo questioned Councillor K. MacKinnon as to why she had not voted on any matters this evening. She stated that a Councillor could abstain from voting on any matter of Council. She further noted that she did not agree with the Board Appointments as set and that she had more to offer than representation on only two committees. She stated that she has abstained from voting because she disagrees with the matter. Council Meeting Minutes March 5, 2007 Page 5

Councillor Karen Bertamini advised that the Municipal Government Act states that if a Councillor does not vote on a matter at a Council meeting at which the Councillor is present, this is grounds for disqualification. She further advised that a Councillor must give reason why they abstain from voting and the reason must be one that is permitted under the Municipal Government Act. Mayor Bryce Nimmo asked Councillor Karen MacKinnon to either vote or declare her reason for abstaining on all matters of Council.

Vote on Motion: Carried.

8.2 Director of Infrastructure Services 8.2.1 RFD Drumheller Wastewater System Approval and Storm Drainage System Registration from Alberta Environment W. Yeomen stated that the “draft” Wastewater Approval was presented to Council at their February 12th meeting. At this meeting the proposed changes were reviewed in detail with Council. He further advised that the final signed “Approval” document has now been received from the Designated Director under the Act. The final “Approval” is consistent with the proposed “draft” version reviewed by Council.

MO2007.63 Shoff, Bertamini that Town Council accept the Drumheller Wastewater Approval and Storm Drainage Registration from Alberta Environment as information. Carried.

8.3 Director of Corporate Services 8.3.1 RFD Staff Safety Awards Policy # C-06-07 M. Minchin presented Policy C-06-07 which outlines that the Town of Drumheller shall annually recognize employees who have been accident free for an extended period of time with two types of awards: Individual Safety Award and Organizational Safety Award. He further advised that the annual general safety meeting shall be held no later than March 31st of the following year.

MO2007.64 Cunningham, Shoff that Council approve the Safety Awards Policy #C-06-07 as presented. Carried.

8.4 Director of Community Services

9.0 PRESENTATION OF QUARTERLY REPORTS BY ADMINISTRATION (next presentation date April 16, 2007) 9.1 CAO 9.2 Director of Infrastructure Services 9.3 Director of Corporate Services 9.4 Director of Community Services

10.0 PUBLIC HEARING DECISIONS Council Meeting Minutes March 5, 2007 Page 6

11.0 DELEGATION DECISIONS

12.0 UNFINISHED BUSINESS

13.0 NOTICES OF MOTIONS

14.0 COUNCILLOR REPORTS 14.1 Councillor Karen Bertamini provided an update on AUMA’s Community Infrastructure Meeting held on March 1st in . She stated that their main agenda item was to prepare a business plan and strategy – their focus will be on strategies to develop solutions to address municipal deficit, policing inequities, advocating for more effective land use planning, developing solutions for affordable housing, and lobbying for an increase to the provincial library grant funding. Other mandates include emergency services and fire, municipal sustainability, and recreational matters. She stated that a copy of AUMA’s strategies will be provided to Council.

Councillor Karen Bertamini advised that Drumheller was invited to speak to the Affordable Housing Task Force on February 26th in Medicine Hall to present our views surrounding affordable housing. She further advised that a follow up letter was forwarded to Municipal Affairs and Housing with Drumheller’s recommendations and it is hopeful that a positive response will result.

15.0 IN-CAMERA MATTERS MO2007.65 Yemen, Shoff to go in camera at 5:07 PM. Carried.

15.1 Hi Ho Land Matter 15.2 Balzac Water Project 15.3 Proposed Land Exchange Elgin Hill 15.4 Personnel Matter

MO2007.66 Cunningham, Shoff to revert to the regular Council meeting at 6:19 PM. Carried.

15.3 Proposed Land Exchange Elgin Hill MO2007.67 Sparling, Yeman approve the land exchange between the Town of Drumheller and James Goudy legally described as a portion of SW 11 29 20 W4M as presented. Carried.

Council Meeting Minutes March 5, 2007 Page 7

There being no further business the Mayor declared the meeting adjourned at 6:25 PM.

MAYOR

CHIEF ADMINISTRATIVE OFFICER