Border Services Guide
CP Delivers the Goods
Key Parties / Roles & Responsibilities Clearing and Bonding Your Shipment: Canada United States
Documentation Hints and Tips Additional Customs Clearance Information
Sample Preparing a Proper Bill of Lading An Easy BOL Guide EDI Protocol
Frequently Asked Questions Acronyms Terms
Phone Numbers and Websites
CP Delivers The Goods
Canadian Pacific (CP) is a strong Class I North American railway franchise, providing innovative freight transportation services over a 14,000-mile (22,000- km) continental network. As North America's first purpose-built transcontinental railway, CP has a 128-year track record of linking businesses and consumers around the world.
CPR Delivers the Goods
CP ships over 800,000 trans-border railcar, and container loads between the U.S. and Canada each year, and volumes are expected to rise. As a result, Customs agencies are enhancing their abilities to electronically target suspect traffic and shippers. This means tighter regulations and requirements.
At CP, we are committed to practicing the art and science of ingenuity. We work with you to make certain your shipment is delivered safely and efficiently. In order to ensure the fewest delays and transport free of penalties or fines, we've included some useful tips, guidelines and information in this handy booklet. Inside, you will find a guide to help you complete your shipment accurately and on time, every time.
Supply Chain Security
CP is a member of U.S. Customs and Border Protection's Customs – Trade Partnership Against Terrorism (C-TPAT) and the Canada Border Services Agency Partners in Protection (PIP) Programs. Each Supply Chain Partner has a role to play in supply chain security and we encourage you to review and consider participation in these programs.
Border Services Guide
Your Trans-border Shipment – A Role for Everyone Key Parties / Roles and Responsibilities
By providing the required information, you can help your shipment move seamlessly. To do this, you will need the assistance of a few key parties.
Keep in mind three central points:
1. Pay attention to details: U.S. and Canada Customs require detailed commodity descriptions and accurate Customs entry. A rule of thumb for commodity descriptions is to avoid industry jargon. An average person should be able to read and understand them.
2. Get it right every time: Repeat offenders garner the attention of the Customs agencies and are selected for inspection more often.
3. Use a reputable Customs Broker who specialized in rail traffic: Your Customs Broker should understand the railway business and provide specialized rail service 24 hours a day, 7 days a week. They should be knowledgeable in EDI transactions in order to clear your shipments as quickly as possible.
Effective January 01, 2009 – Pre-Arrival Review System (PARS) Entry will be required on all carload traffic destined for Canada.
Each group involved must perform a certain function for the process to work properly:
The Shipper or the Consignee is required to:
• Provide 100% accurate and correct billing information to the Carrier. This includes all 15 mandatory trans-border elements in this guide under Preparing a Proper Bill of Lading.*
• Provide commercial invoices to Broker.*
• Arrange for licensing (e.g. sugar quotas, firearms and other restricted commodities).*
• Pay all applicable duties and taxes.
* To ensure your products are not delayed enroute – the above must be completed before the shipment moves
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Your Trans-border Shipment – A role for Everyone
The Broker or Freight Forwarder is required to:
• Review the shipper's product movements needs, and advise the customer of Customs requirements.
• Process Customs entry on behalf of the Importer of record (e.g. submit applicable licenses, etc).
• Coordinate the payment of any applicable duties and taxes on behalf of the Importer.
• Act as a "go-between" for the Shipper, Carrier and Customs.
The Carrier (CP) is required to:
• Transport goods.
• Report manifest information to Customs/Brokers.
• Supply train trip-sheet to U.S. or Canada Customs.
• Comply with Border/Inland Customs inspection requests.
• Declare arrival inland for in-bound shipments.
• Hold and protect cargo until Customs authorizes clearance (mandatory).
Canada and U.S. Customs agencies are required to:
• Protect their country.
• Prohibit the importation of illegal goods, contraband or weapons (or exportation of these items in some cases).
• Collect revenues.
• Process permits and quotas.
• Consult with other government departments (e.g. Agriculture, Census, Food & Drug Association etc.)
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Border Services Guide
Your Trans-border Shipment – A role for Everyone
Other government agencies are required to:
• Collect and compile trade statistics on export moves (e.g. Statistics Canada/U.S. Census).
• Issue licenses for restricted and prohibited substances (e.g. Dept. of Agriculture, FDA, and Agriculture Canada).
• Formulate trade policy (e.g. Departments of External Affairs).
• Mandate the respective Customs agencies to enforce trade policy on their behalf (e.g. Canadian Wheat Board exportation permits).
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Clearing and Bonding Your Shipment
Clearing and Bonding Your Shipment
To effectively move your shipment without delays, consider these importing and exporting guidelines based on delivery origin and destination:
Canada
Importing to Canada can involve three different scenarios:
1. You can move your railcar, container and trailer traffic with CP from the U.S. to Canada. Broker entries must be filed in advance of the border to facilitate seamless transit.
2. You can move your International container traffic to Canada from ocean ports in New York, Long Beach CA, other U.S. ocean ports, or Mexico. This traffic can be moved through the U.S. on a Shipper's T&E Bond. CP can electronically carry a shipper's T&E Bond number if it is sent to us via an M12 segment on an EDI 404, or 417. (See EDI chart). CP will also create a Canadian Customs manifest, and fax it to your specified Broker.
3. You can move your traffic from the Canadian ocean ports of Vancouver and Montreal. This traffic can be manifested by the Steamship Line on an A6 bond or, in some cases, can be re-manifested from the ocean port to the inland destination by CP.
CP can now in many cases expedite movement of goods across the Canadian border through the Canada Customs Accelerated Commercial Release Operations Support System (ACROSS).
Through ACROSS, the Railway can file manifests with Canada Customs up to 30 days before the goods actually arrive at the border. CP also sends notification to your Customs Broker, who files an electronic entry to Canada Customs through ACROSS. Canada Customs can then review the manifest using its Pre-Arrival Review System (PARS).
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Clearing and Bonding Your Shipment
Canada Customs Entry Options
• PARS (Pre-Arrival Review System) PARS is your best option for quick and cost effective customs release of your shipment. If the customs entry is processed by your Broker before the shipment arrives at the border, the customs release will be received upon arrival. A Broker can file up to 30 days before the shipment arrives at the border.
Effective January 01, 2009 – Pre-Arrival Review System (PARS) Entry will be required on all carload traffic destined for Canada.
CP will assess a $55.00 supplemental services charge to all shipments entering Canada without PARS entry after January 01, 2009.
Exporting from Canada to countries other than the U.S. can involve three different scenarios:
1. Mexico – CP uses the U.S. Customs Automated Manifest System (AMS) to transmit data to Brokers at the U.S.-Mexico border. Shipments are moved seamlessly from Canada to Mexico via CP in conjunction with other railroad partners. Information is passed through AMS via EDI.
2. U.S. Ocean Port – You can move your shipments with CP from Canada to U.S. ocean ports for export. AMS will create a transit and exit bond (T & E), to allow movement through the U.S.
3. Canadian Ocean Port – You can can move your traffic with CP from Canadian inland cities to ocean ports at both Montreal and Vancouver. CP treats this traffic as a domestic move.
Before exportation, the Exporter, agent or transport company must report all goods worth more than $2,000 (CDN) to be exported from Canada to a country other than the U.S.
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Clearing and Bonding Your Shipment
Exporters must provide Canada Customs with an Export Declaration on either a Form B13A, or though the Canadian Automated Export Declaration (CAED) system. The CAED system is your best option for presenting your declaration to CBSA.
Summary Reporting is also available to a limited number of Canada Customs qualified Shippers.
In all cases, the Export Declaration Number must be included in Shipper ) billing instructions to CP.
Some goods need export permits because the country of final destination ) is on a list of controlled export countries or because of their nature (e.g. arms, ammunition, and textiles).
Exporters must maintain records in Canada in paper or electronic format for six years after the goods' export. For more detailed information on export requirements and records maintenance, Canada Customs provides a variety of useful pamphlets:
Some examples are:
Exporting goods from Canada Memorandum D20-I-0 Reporting of Exported Goods Regulations Memorandum D20-I-5 Maintenance of Records and Books in Canada by Exporters and Producers
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Clearing and Bonding Your Shipment
United States
Importing to the U.S can involve three different scenarios:
1. Domestic North American traffic. This traffic clears into the commerce of the U.S. at the border.
2. International container traffic brought to a Canadian ocean port and moved into the U.S. CP can bond your container from the U.S. border to destination. (CP does not create a bond for the portion of the trip from the Canadian ocean port to the U.S. border).
3. International container traffic imported through a U.S. ocean port and moved by rail to a U.S. destination. (This traffic normally moves on an ocean-lined bond).
When CP receives your Bill of Lading (BOL), we send the manifest data to U.S. Customs electronically via Electronic Data Interface (EDI), and U.S. Customs passes it to your U.S. based Broker by ABI or fax. Your shipment status is then verified by the AMS, along with Customs or Agriculture hold notifications that might apply.
U.S. Customs Entry Options
For carload and Canadian origin Intermodal shipments Border Clearance destined to the U.S., you must employ a Broker at the Port of Entry border crossing to file paperwork and obtain clearance prior to arriving at the border.
T&E Transportation and Foreign goods moving through the U.S. for export to a third Exportation Bond country.
IT For all international container traffic moving to points in the Immediate U.S. and intended for entry into U.S. commerce (rarely Transportation Bond used for domestic North American traffic).
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Clearing and Bonding Your Shipment
Exporting from the U.S (exiting the U.S. by rail):
Shipments from the U.S. to Canada follow documentation rules outlined in the Importing to Canada section of this guide. Shipments being exported from the U.S. through Canada to a third country such as one in Europe or Asia flow with different processes.
If you are shipping from the U.S. through Canada to be exported by vessel, You must meet U.S. Census Bureau reporting requirements as outline below. Exporters or their Agents must maintain copies of shipping documents for three years after exportation.
Shipments to Canada Require an Export Exemption Citation.
U.S. Census Bureau Automated Export System (AES) Reporting Requirements
Rail customers exporting traffic from the United States to Canada, or through Canada to a third country are subject to U.S. Census Bureau reporting requirements.
Specifically, the U.S. Census Bureau requires mandatory electronic filing of export information by the US Principle Party in Interest (USPPI) through the Automated Export System (AES) or through AESDirect for all shipments where a Shipper’s Export Declaration (SED) is required.
Under this rule paper Shipper Export Declarations (SED’s) are no longer valid. All export information must be filed electronically.
Proof of filing citations, post departure citations, exemptions and exclusions must be declared in compliance with regulatory requirements. Please pay particular attention to these requirements and ensure that the N9 segment of your EDI Bill of Lading (BOL) includes these mandatory filing citations.
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Clearing and Bonding Your Shipment
Required AES Citations on EDI BOL’s are as follows:
1. AES Internal Transaction Number (ITN)
The ITN number is generated automatically by the U.S. Census Bureau's AES system assigned to a shipment confirming when export data is filed by the U.S. principal party in interest (USPPI)
The 15 character ITN format remains unchanged from the previous rule.
X + Year/Month/Day of export + 6-digit system generated identifier
N9*ITN*X20081015123456
2. Post Departure Filers – New Format
The statement “OPT 4” is no longer acceptable.
The new format is as follows:
i) AES Post departure Citation where the Electronic Export Information (EEI) is filed by the USPPI
N9*PDF*AESPOST123435678912
ii) AES Post departure Citation where the Electronic Export Information (EEI) is filed by an Agent on behalf of the USPPI
N9*PDF*AESPOST123435678912-987654321
Please Note: Do not include the date suffix (“mm/dd/yyyy”) in your filing to CPR for either Items “i)” or “ii)” above as this information exceeds the field length available within existing EDI reporting standards. U.S. Customs and Border Protection ) (USCBP) will accept the actual date of export available on the railway Export Report.
Do not include blank spaces between the characters.
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Clearing and Bonding Your Shipment
3. AES Exemption Statement – New Format
The following format applies to shipments eligible to be exported without an AES Electronic Export Information (EEI).
N9*CEN*NOEEI 30.36
This statement is most commonly used on U.S. goods exported to Canada.
Please refer to the U.S. Federal Register final rule for a complete listing of exemption codes.
http://edocket.access.gpo.gov/2008/pdf/E8-12133.pdf
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Border Services Guide
System Flow Chart
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Border Services Guide
Clearing and Bonding Your Shipment Documentation Hints and Tips
The following table provides a list of the types of documentation you may require to move your shipment, as well as some hints, tips and common mistakes. Your Customs Broker can advise you further based on your shipment type.
Documents Required Canada U.S. Hints and Tips Common Mistakes/ (origin) (origin) Consequences of Failure
Bill of Lading: Use the CP BOL and Not Supplying the Broker name The Bill of Lading (BOL) must be instructions provided to on your BOL: complete with all necessary Customs ensure all your information is You must alert CP immediately to requirements including the name of 9 9 complete. prevent penalties and delays. your Custom Broker.
Customs Manifest: The CP Customs Manifest is Providing inadequate This manifest is created automatically created from your Bill of commodity descriptions: by CP at the time of waybilling Lading information. You Descriptions such as "FAK (except for U.S. import traffic through must provide any (Freight of All Kinds), "Chemicals", a U.S. ocean port). information required on the Household Goods" are not manifest up front. sufficient. As a rule of thumb, 9 9 Customs agencies advise that Shippers should use the terms that can be understood easily by the average person.
Commercial Invoices: Make sure the documents Not providing correct Required by your Broker to file an are delivered to your Broker documentation to the Customs entry against the CP manifest. on time and that they Broker: acknowledge receipt. In the end, if the shipment is set- 9 9 off, the Shipper will receive supplemental service charges from CP.
Certificates of Origin - (two types): These certificates must be Waybilling the shipment, then 1. Shipments of grain that move delivered to CP with your sending the certificates: from a U.W. origin to a U.S. BOL. This often results in delays and destination through Canada penalties due to missing require certification and must be documentation. approved by the Canadian Food Inspection Agency (CFIA) 9 9 2. NAFTA certificates are required to certify N.F.T.A. duty-free eligibility for specific commodities. Your Broker can advise you of what is needed for your shipment.
Canadian Automated Export Provide theB13A document Missing Declaration (CAED) or the Summary Reporting documents/information: Required for all shipments exported Number to CP with your Bill If your shipment is stopped at the from Canada to a country other than of Lading, as well as to your border by Canada Customs due to the U.S... Some Shippers can qualify Broker – to ensure the missing the B13A, or Export for summary reporting for exports, 9 documentation is on hand Number, you will be subject to the rather than presenting a CAED or a when your shipment reaches CP Customs surcharge and your B13A with each shipment. the border. shipment could be subject to CBSA penalties or seizure. continued....
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Clearing and Bonding Your Shipment
...Document Hints and Tips
Documents Required Canada U.S. Hints and Tips Common Mistakes/ (origin) (origin) Consequences of Failure
Automated Export System (AES) Ensure that all provided Providing an AES Number that Number: information is correct. has been used before: This is an electronic form used for all Always provide the required AES Numbers can only be used shipments exported from the U.S. to AES citation in the N9 once. The commodity description a final destination other than Canada. segment of your EDI BOL.. submitted to CP must match that Two citation options exist: reported through the AES system. The Internal Transaction Failure to provide accurate Number (ITN), or the Post information can cause delay and Departure Filing (PDF) filing. even seizure and penalization by This information exceeds the U.S. Customs. 9 filed length of EDI reporting standards. Do not include Not entering sufficient AES data blank spaces between the for rail: characters. The rules for ocean and rail shipments are different. The data for your rail shipment must be filled out before your shipments leave the U.S.
Export or Import Licenses: A Customs Broker can Required for select commodities. advise you on what export 9 9 documents you need.
Food & Drug Administration (FDA) Ensure that you or your Late Broker filing: Prior Notice (PN): customer's production Resulting in shipment delay and Required by your Broker to file a P.N. facility is registered with the supplemental penalties. against the CP manifest for all food U.S. FDA PN system and food products consumable by 9 humans or animals imported to the U.S.
Shipper Owned Bonds Not supplying the correct bonds for transportation: You are not only subject o CP's 9 9 Customs surcharge, but also to Customs fines and penalties.
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Clearing and Bonding Your Shipment
Additional Customs Clearance Information
• Provide all necessary information up front – Most delays occur because some information was not provided on the Shipper's BOL and therefore is not on the CP manifest or the Broker's documentation.
• Get a Broker that understands rail – The cheapest Broker may cost you money in delays and charges from Customs (Canada and U.S.), or your carrier. CP charges $550 For all carload set-offs caused by Broker or customer failure to provide documentation or clearance, in order to recover some of the costs incurred in setting off and lifting cars.
• Delayed Shipments – CP issues a $550 supplementary service charge for all carload shipments that are delayed due to Customs clearance problems, or Customs infractions resulting from the action of the Shipper, Consignee or Broker. And, CP may also issue the surcharge on traffic selected for inspection by U.S. or Canada Customs. The $550. carload charge does not include additional fines that may be levied by Customs or other government departments. Related Intermodal charges are $750. per container.
• Improper Declaration – In Canada, a second surcharge of $85. per day may also be levied by CP on shipments held by Customs for an extended period of time. This charge is to recover asset utilization costs.
• Use PARS – CP will apply a $55. surcharge to all Canadian carload shipments not cleared at the border.
Note: Please consult Tariff 2 for carload supplemental services information.
) Please consult Tariff's 7000 and 7800 for Intermodal related supplemental service information.
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Border Services Guide
CP – Bill of Lading
Following is an example of a Paper BOL... To make your document processing easier and more cost effective, submit your Billing by EDI.
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Border Services Guide
Preparing a Proper Bill of Lading
Preparing a Proper Bill of Lading
Trans-border shipping involves numerous documentation steps that must all be performed according to specific standards set by Customs and other government agencies. Customs agents pay extreme attention to details, so whether filing electronically or manually, make sure your information is:
9 easy to read 9 accurate 9 up-to-date Once your documentation is complete, forward it to your Customs Broker immediately for quick processing.
To prevent delays, fines and penalties, and in addition to all of your other BOL requirements, your Bill of lading must accurately report the following:
9 1. Shipper Name / Address 9 9. Weight and unit of measure
Exporter Name / Address 2. 10. Destination Port and Country 9 (if different from the Shipper) 9
Commodity description 3. Consignee Name / Address 11. 9 9 (specific and detailed Not FAK)
Importer Name / Address 4. 12. Type of customs entry required 9 (if different from the Consignee) 9
CBSA CAED 5. Broker name / Address 13. 9 9 B13 A or Summary Report Number
9 6. Country of Origin 9 14. AES Filing or Exemption Citation
9 7. Value of Shipment and specific Currency 9 15. Seal Numbers
9 8. Piece count
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Border Services Guide
Preparing a Proper Bill of Lading An Easy BOL Guide
Here are some simple instructions to help you complete a basic Bill of lading. Numbers refer to boxes on the sample BOL provided. To make your document processing easier, you can fill out a Bill of Lading online through
http://www8.cpr.ca/english/customers/mycpr/default.htm
1. Equipment Initial/Number: Identification number on the transportation container, trailer or railcar
Bill of Lading 2. Please double check for accuracy # / Shipment ID:
3. Load or Empty: Indicates a loaded or empty transportation unit
4. Origin: City, Province/State
5. Destination: City, Province / State
Specify route, railways and interchange cities where the unit will 6. Routing: move, if other than CP Company name of ultimate receiver of goods, a complete address 7. Receiver/Consignee: and phone number, and a contact party Company name of the Shipper of goods, a complete address and 8. Shipper/consignor: phone number, and a contact party
9. Bill Freight Charges To: Party paying the freight charges
10. Prepaid of Collect: Indicate method of payment
11. Rule 11: Specify whether this is a Rule 11 shipment
12. STCC #: Standardized Transportation Commodity Code Number
Numerical code for the commodity shipped from the Customs 13. Harmonized Sys. Code: Harmonized Tariff
14. Seal #: Number on the seal on transportation unit
15. Piece Count: Number of packages
16. Pkg. Type: Description of goods (e.g. cartons, pallets)
Continued...
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Preparing a Proper Bill of Lading
An Easy B.O.L. Guide Continued
Provide detailed description of commodity. Do not specify brand names or part numbers. Descriptions such as "FAK (Freight of All Kinds)", "Chemicals", Household Goods", or even "Sporting Goods" are not sufficient. As a rule of 17. Commodity Description: thumb, Customs agencies advise that Shippers should use terms that can be understood easily by the average person. An example may be "Golf Clubs and Golf Balls" – instead of "Sporting Goods" Indicate weight of goods being shipped. If you are a Weight Agreement customer, give the Weight Agreement Weight (kg./lb.), 18. number (note that new U.S. legislation holds Shippers Agreement #: responsible for adherence to U.S. intermodal Weight Certification requirements)
19. Unit Price: The price of each individual unit within the shipment
Piece count multiplied by the unit price for each line on the 20. Total Value: bill of Lading. The value should be in either Canadian or U.S. currency depending on the destination
Customs
21. Importer name: If other than Consignee
Name of the Customs Broker filing entry on behalf of the 22. Broker name: Importer Importer street Address, City, Province, or State, Postal or 23. Address: ZIP Code
24 Country of Origin: Country where the goods were produced
25. Port of Exit: Port and Country from which goods are departing
26. Value Currency: Indicate the total invoice price of goods shipped
27. Destination Port & Country: Port and Country to which goods are destined
28. Manifest From: The port where the goods begin their bonded movement
29. Manifest To: The port where the goods will end their bonded movement Continued...
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Preparing a Proper Bill of Lading
An Easy B.O.L. Guide Continued
30. IRS #: Tax number of the U.S. Importer for U.S. Customs
Numerical equivalent of a bar code. Identifies Importer 31. C4 or Bar Code #: and line-release participants
32. Customs Entry Type: Customs clearance process being used
33. Is this a CSA shipment?: Yes or No
Intermodal e.g. Perishable, stop-offs and deliveries for Intermodal 34 Special Instructions: traffic Shipment Pick-up Date and Fill in year, followed by month, day and time in order 35. Time: specified
36. Intermodal Service Type: Select one
Length of Unit/Height of 37. Shows size of transportation unit Unit: Number and phone number of party to be notified when 38. Notify Party & Phone: goods arrive at destination. Should be a local party Delivery to be Performed 39. Party delivering unit after it reaches destination by: The appointed date and time that the Customer arranges 40. Delivery Date and time: with the local rail terminal for delivery of the shipment to the Customer's dock. Contract # / Quotation # / Rate-quotation reference ensures that correct charges are 41. Steamship Booking #: levied Signature of 42. Shipper/Exporter
43. Signature of CP Agent
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E.D.I. Protocol
EDI Protocol
Here is a quick reference table to assist you with your EDI billing requirements.
Data Requirements E.D.I. Field Unit/equipment initial and number N7*01 N7*02 Rail origin F9 Rail destination D9 Routing R2 Consignee name N1*CN Country of origin of the shipment CM*14 CM*02 = L Consignee address N1*CN (street address, city, province/state and postal/zip code) N3*01 Ultimate Consignee N1*UC Country of destination for the shipment CM*14 CM*02 = L Shipper name N1*SH Shipper address N1*SH (street address, city, province/state and postal/zip code) N3*01 N4*01 Ship from N1*SF Customs Broker N1 Canadian N1*QR U.S. N1*XU Mexican N1* XR U.S. freight forwarder (shipments to Mexico) N1*FW Department number N1*04 Value and Currency XH*04 XH*01 or XI*11 Shipper bond information M12 Piece count and unit of measure L0*08 L0*09 Accurate and specific description of the goods L5*02 Weight and unit of measure N7*03 L0*04 Seal number M7*01 M7*02 continued...
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E.D.I. Protocol
EDI Protocol Continued...
All shipments from Canada traveling via the U.S. to a third Country also require: Canada customs B13A, summary # or CAED number N9*01 N9*02 United States port of exit N/A Ultimate port of destination and Country CM or N10 All shipments from the U.S. traveling via Canada to a third Country also required: ITN or PDF number N9*01 U.S. census N9*02 All shipments fro the U.S. to Canada U.S. census exemption code N9*01 N9*02
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Common Cross- Border Question
Common Cross-Border Questions
Q. How do I choose the right Customs Broker? Like all things in life, you get what you pay for. A customs Broker who is familiar with the rail business can anticipate and prevent problems that you may have missed. Check to ensure a Customs Broker can provide coverage at any A. border crossing you might use, has a good reputation with Customs agencies, and the rail carrier, and is familiar with rail transportation.
Q. How do CP and my Customs Broker work together? CP recognizes many reputable Customs Brokers across North America. We can automatically send a Customs manifest to your Customs Broker. All you need to do is ensure that the Broker's name in on your Bill of Lading in full, and A. is spelled correctly. We will also let your broker know when your shipment is headed to the border.
Q. I'm a new customer to CP. Where do I send my Customs documents? Your Customs Broker can give you advice on the appropriate documents and where they should be sent. For more information on rail-specific documentation A. for your specific traffic pattern, call CP customer service at 1-888-333-8111
Q. There are many methods to clear my traffic into Canada. Which is the best? Effective January 01, 2009 CP will require all Canadian-bound shipments to be cleared in advance of border arrival by CBSAs Pre-Arrival Review System (PARS). A supplemental service charge will be applied to all shipments not filed through PARS A. PARS is Canada Customs Pre-Arrival Review System, which allows your Broker to file an entry up to 30 days prior to your car arriving at the border. It ensures that when your car enters Canada, it is released and ready to deliver to you or your customer. Filing PARS reduces expensive delays, and unnecessary re-work.
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Common Cross- Border Question
I want CP to apply a particular type of bond to my shipments into the U.S., and I have the ability to provide M12 bond information on my ED Bill of Lading (404) to Q. CP. – What should I do? Please contact your Account manager or Customer Service at 1-888-333-8111 A. for further details.
I would like to send my Line-Release data to CP using my EDI Bill of Lading (404). Q. Can CP accept this information electronically? Yes. CP's Customs Application can accept line-release (C4) codes from a customer's electronic Bill of Lading or 404. This data would have to reside in A. the N9*09 segment. However, the following rules and procedures apply:
The Broker's name (N1*CB) must be provided and must match the line-release code. For example, a 404 containing "Broker A" as a broker, and a "Broker B" line-release code will be rejected. A 404 with missing broker data and line-release code will obviously be rejected as well. U.S. Customs must validate the line-release code. Your Customs Broker is responsible for this validation. Line-release applies only to border-clearance traffic. DO NOT send line-release data for bonded traffic, such as shipment to Mexico, which involve transportation and Exportation (T&E) Bonds.
I am about to fill in my "Bill of lading". In the past, I've typed FAK in as the commodity description. Is there any problem if I continue to do so on trans-border Q. moves? Yes, this is a problem. Border Agencies will not accept shipments with FAK. It is very important to ensure that your commodity description is descriptive, and yet easily understood. For example, a description of "sporting A. goods" is not sufficient. You must detail the types of sporting goods, such as baseball bats or golf clubs. If there are multiple commodities in the shipment, please list them all.
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Glossary
Acronyms
ABI Automated Broker Interface (Canada Customs) Accelerated Commercial Release Operations Support ACROSS System AES Automated Export System AMS Automated Manifest System CAED Canadian Automated Export Declaration CP Canadian Pacific CSA Customs Self Assessment CWB Canadian Wheat Board BOL Bill of Lading EDI Electronic Data Interchange EEI Electronic Export Information EIN Export Import Number INPARS Inland Pre-Arrival Review System IRS Internal Revenue Service IT (Canada) In-Transit Bond IT (U.S.A.) Immediate Transportation Bond ITN Internal Transaction Number NAFTA North American Free Trade Agreement PARS Pre-Arrival Review System PDF Post Departure Filer RMD Release with Minimum Documentation SED Shippers' Export Declaration STCC Standardization Transportation commodity Code T&E Transportation and Exportation Bond U.S. FDA Food and Drug Administration USPPI U.S. Principal Party in Interest continued...
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Glossary
Terms
Accurate and Specific Shipping instructions must include a full and detailed description of all contents of a Description of Goods shipment (not FAK).
Automated Broker The electronic link between the U.S. Customs Broker and U.S. Customs Service. Interface (ABI)
The U.S. Census Bureau's Automated Export reporting System used to file export Automated Export information on shipments bound for over seas or Mexico. The system-generated ITN System (AES) must be reported on EDI billing instructions to CP.
Automated Manifest The automated system used by U.S. Customs Carriers and Brokers to control customs System (AMS) transactions.
Canadian export declaration option. Statistics Canada requirement for goods of Canadian origin going to any country other than the U.S. This document must be B13A stamped by Canada Customs prior to loading. The number must then be reported on the Shipper's EDI billing. CAED is a better option. Details follow below.
B3B A multiple-car paper RMB entry.
Promise by the issuing party to the responsible Customs agency that goods will be held Bond until all applicable duties and taxes are paid, and the shipment is legally released in the commerce of the destination country. Canadian Automated Electronic variation of B13A Statistics Canada reporting requirement. For shipments Export Declaration destined for all countries excluding the U.S. CAED's must be reported on Shippers EDI (CAED) billing.
Consignee Name Name of the party taking delivery of the shipment.
Also known as "cargo manifest", "cargo control document", "carrier's bill", Customs bill" – it provides Customs information on goods being carried, although it's not as detailed Customs Bill as the commercial invoice (the Bill of Lading may be a Canadian, U.S. railway, or ocean manifest). One who acts as an agent for others in filing Customs documentation in return for a fee Customs Broker or commission. The Broker most commonly works on import releases, but may also assist with export documentation. The import process of Customs authorities of the country into which goods are being shipped. During the process, the formal entry by the importer (or Broker) is matched Customs Clearance with the carriers' manifest information, and reviewed by a Customs Inspector. The (Customs Release) Inspector then decides to either hold the goods for inspection, or to release them to the Importer.
Documentation filed by a Broker to a Customs Authority to have goods cleared by Entry Customs, and to pay relevant duties and taxes.
Export Requirement before exiting a country. For example, the Canadian Wheat Board Export Permit permits for exports of wheat or barley or manufactured products with 25% content of wheat/barley.
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Border Services Guide
Glossary Terms
The party responsible for providing export documentation to the country of export. This Exporter may or may not be the Shipper.
Represents "Freight of all Kinds", a general descriptor used for shipments containing FAK mixed products. FAK is an unacceptable description for trans-border shipments.
Import requirement before allowing entry of shipment, often tied to quotas or other Import Permit restrictions.
The party responsible for having goods cleared through Customs, and paying any duties and taxes. While the Importer is often the Consignee or ultimate Consignee Importer (of record) receiving the shipment, it may also be another party such as a middleman or wholesaler.
Invoice (Letter of Value, The commercial invoice provides details of transaction between a Buyer and Seller, Invoice and Packing List) including specifics of goods and quantities sold. It is usually prepared by the seller.
Is usually a listing of all Bills of Lading on a conveyance (ship, aircraft, and train), but Manifest railway industry now uses an individual cargo manifest per car/container/trailer.
The Mexican equivalent of entry. It refers to the documentation bundle submitted by a Pedimento Broker to Mexican Customs for release and payment. The pedimento process may be used for export controls as well.
This is an abbreviated commercial invoice where the Importer, Broker, and Shippers are Proforma known to each other.
For non-automated Carriers, this is usually used as the Customs Bill. It provides Customs authorities with basic information about what goods are being carried in the Railway Waybill car or container. It provides a level of information found in a manifest, and is less detailed than an Invoice. A U.S. Census requirement for goods of U.S. origin to any country other than Canada. Shippers' Export Shipment details must be reported electronically through the AES system by the USPPI Declaration (SED) or Agent. The AES, ITN, or PDF number must be reported to the Exporting Rail Carrier.
Shipper Name name of ultimate or originating Shipper
Ultimate Port of The final destination of a shipment that is traveling through the U.S. in transit. Destination and Country
United States Port of Exit The point at which a shipment exits the U.S. to the destination country.
Value and Currency Value in Canadian or U.S. dollars.
Weight and Unit of Weight in a standard measurement. Measure
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Border Services Guide
Contacts / Information / Related Links
Canadian Pacific Railway www.cpr.ca
Canada (24/7) Shipment Transit and Problem Resolution 1-888-333-8111 Bill of Lading Documentation Questions 1-899-704-4000
United States (24/7) Customer Service 1-888-872-8720
Additional Industry Contacts
Canada Canada Customs: www.ccra-adrc.gc.ca Virtual Canada Customs Office at Canada Customs: www.ccra-adrc.gc.ca/vco
Canadian Society of Customs Brokers (C.S.C.B.) can provide contacts for Canadian Customs clearance:
Suite 320, 55 Murray Street Ottawa, OT K1N 5M3 email: [email protected] Phone: 613-562-3543
United States U.S. Customs Service: www.customs.treas.gov U.S. Customs/U.S. Census Automated Export System: www.aesdirect.gov
National customs Brokers and Forwarders Association of America (NCBFAA) – will provide a list of U.S. southern border Brokers:
The National Customs Brokers & Forwarders Association of America Inc. th 1200 18 Street N.W., Number 901 Washington, DC 20036
email: [email protected] Phone: 202-466-0222 Website: www.ncbfaa.org Fax: 202-466-0226
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