BOC January 8

January 8, 2013 10:00 a.m.

1 BOARD OF COUNTY COMMISSIONERS

Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since 1983. Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December 2010. His current term as Chair runs through December 2014.

Dick Schouten, District 1 Commissioner and Vice Chair: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of 2000. Mr. Schouten's family migrated from the Netherlands to California when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities, Dick, his wife and two daughters moved to Washington County in 1992. He has represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. In 2003, he was awarded Oregon Parks Providers' "Legislator of the Year." Mr. Schouten serves on: the Board of Clean Water Services, Board of the Community Action Organization, County's Aging & Veteran Services Advisory Council, Metro’s Active Transportation Council, Bridges to Housing Portland Regional Steering Committee, Homeless Plan Advisory Committee, Regional Emergency Managers Group (including regional anti-terrorism preparedness). Mr. Schouten's current term runs through December 2016.

Greg Malinowski, District 2 Commissioner: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County’s Bethany area and Portland’s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high- technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski’s community involvement has included service as a past chair of Washington County’s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate’s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the Board of Clean Water Services. Mr. Malinowski's term runs from January 2011 through December 2014.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2016.

Bob Terry, District 4 Commissioner: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains. Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1962 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at the University of Chicago. Commissioner Terry’s community and government experience includes service as: Past chair, A Child’s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 10 years; Commissioner Terry also serves on the Board of Clean Water Services. Mr. Terry's term runs from January 2011 through December 2014.

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 6

OTHER COUNTY AND CWS CONTACTS 6

MEETINGS AND SCHEDULES 7 Current Meeting Schedule 7 Regular Business Meetings 7 Worksessio ns 7 Second Tuesdays of the Month 7 Board Meetings When There is a Fifth Tuesday in a Month 7 Executive Sessions 7 Once the Regular Business Meeting Begins 8 Ordinance Testimony Time Limits 8 Alternatives to Televised Proceedings 9 Assistive Listening Devices 9 Sign Language and Interpreters 9 Meeting Protocol 9 Meeting Calendar 10

SWEARING - IN CEREMONY

Commissioner Dick Schouten and Commissioner Roy Rogers

1. ORAL COMMUNICATION Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

3. BOARDS AND COMMISSIONS a. Appointments to the Cultural Coalition of Washington County 11

b. Reappointment to the Farm Board of Review 13

c. Announce Vacancies on County Boards & Commissions 15

(CPO All)

4. PUBLIC HEARINGS a. Adopt a Resolution and Order declaring an emergency and conduct a public 21 hearing, grant exemption from the competitive bidding process, and approve Change Order No. 1 for Construction of the 89th & Spruce Storage Facility Project (CPO 4)

b. Hold Public Hearing – Approve transfer of county-owned property to 27 Housing Authority of Washington County (CPO All)

5. ORAL COMMUNICATION

6. BOARD ANNOUNCEMENTS

7. ADJOURNMENT

CONSENT AGENDA

CLEAN WATER SERVICES a. Award master contracts for professional services for Wastewater Treatment 31 Plant Engineering (CPO All)

b. Approve first amendment to master contract for professional services with 33 Carollo Engineering Inc., for the Rock Creek Advanced Wastewater Treatment Facility Gravity Thickener/Fermenters Project (CPO 9)

BOARD OF COMMISSIONERS c. Designate Board Vice Chair for 2013 (CPO All) 35

COUNTY COUNSEL d. Adopt the Resolution and Order to designate newspapers of general 37 circulation in Washington County (CPO All)

SUPPORT SERVICES e. Amend the FY 12-13 Position and Salary Report to add a 1.0 FTE Program 41 Specialist; and to increase a .5 FTE Disability and Aging Services Coordinator to .75 FTE for the Department of Health and Human Services f. Authorize Chief Finance Officer to issue debt to refund series 2004 and 2006 43 full faith & credit bonds and make necessary budget adjustments (CPO All) g. Grant permanent easement for water quality preservation & storm and surface 49 water drainage to Clean Water Services on county-owned property (CPO All) h. Grant electric line easement and temporary utility easement to Portland 53 General Electric on county-owned property (CPO All)

COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS

Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator 846-8685 Rob Massar, Assistant County Administrator County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, 846-8741 Health & Human Services, Rod Branyan 846-4402 Rich Hobernicht Including Animal Services, Disability, Aging and Veterans Services Auditor, John Hutzler 846-8798 Housing Services, Val Valfre, Director 846-4794 Community Corrections, Reed Ritchey 846-3400 Juvenile, Lynne Schroeder 846-8861 Community Development, Jennie Proctor 846-8814 Land Use and Transportation, Andrew 846-4530 Singelakis, Director Cooperative Library, Eva Calcagno 846-3222 Sheriff, Pat Garrett 846-2700 County Counsel, Alan Rappleyea 846-8747 Support Services, Don Bohn 846-8685 Clean Water Services William Gaffi, General Manager 681-3600 Diane Taniguchi-Dennis, Deputy General 681-3602 Manager Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs 681-4450 Manager

MEETINGS AND SCHEDULES

Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below.

Regular Business Meetings Regular business meetings are the time during which the Board will consider the items published in their Board Agenda at the times noted above.

Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room 140 of the Public Services Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting.

Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings.

Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance.

Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive

session issues. The Board recognizes the sensitivity of conducting closed sessions and only conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers.

Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements:

 Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call the meeting to order.  Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity.  Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.  Presentations, Proclamations, Boards and Commissions  Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing.  Regular Agenda Items: Regular agenda items are also known as “action” items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions.  Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes.  Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda.  Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups

Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call the telephone number or TTY number noted below and request a verbatim transcript for this meeting.

Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8685 no later than 5:00 p.m., on the Monday preceding the meeting.

Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided: 1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5:00 p.m. on the Thursday preceding the meeting date (same phone number as listed above: 503-846-8685).

Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium. 2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record. 3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition. 4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

BOARD OF COMMISSIONERS MEETING CALENDAR

Tuesday, January 8, 2013 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

Tuesday, January 15, 2013 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

Tuesday, January 22, 2013 Affordable Housing Meeting 11:30 a.m. – 1:30 p.m. at Washington Street Conference Center Room 112

and

Worksession – 2:00 p.m. Board Meeting – 6:30 p.m.

Tuesday, February 5, 2013 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m.

Tuesday, February 12, 2013 Extended Worksession – 8:30 a.m.

10 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions

Agenda Title: APPOINTMENTS TO THE CULTURAL COALITION OF WASHINGTON COUNTY

Presented by: Eva Calcagno, Cooperative Library Services Manager

SUMMARY

The Cultural Coalition of Washington County (CCWC) was established in 2004 by your Board. Its mission is to administer distribution of state funds distributed to Washington County from the Oregon Cultural Trust. The CCWC distributes funds through a competitive grant process to Washington County-based organizations to address priorities identified in the Washington County Cultural Plan (updated in 2008).

The Coalition is composed of 9 – 15 members, serving three-year terms. As was discussed at your December 11th worksession, ten applications have been received for seven vacancies. Three applicants, Georgia Harker, Anita Menon and Deborah Olsen, are current members seeking reappointment and have been active, contributing members. The seven other applicants have skills and qualifications that recommend them for appointment. Based on discussion by the CCWC and your Board, Gitanjali Jain, Audra Petrie, Eric Squires and Susan Roblee are recommended to fill the four remaining vacancies. The attached matrix lists the applicants and the current Coalition members.

Attachment: Matrix

COUNTY ADMINISTRATOR’S RECOMMENDATION: Appoint to second terms Georgia Harker, Anita Menon and Deborah Olsen, and Gitanjali Jain, Audra Petrie, Eric Squires and Susan Robblee to first terms on the Cultural Coalition of Washington County. All terms will begin 1/2/2013 and end 12/31/2015.

Agenda Item No. 3.a.

Date: 01/ 08/13

11 Cultural Coalition of Washington County

Description CCWC administers distribution of any state funds distributed to Washington County from the Community Cultural Participation Grant Program of the Oregon Cultural Trust. The CCWC distributes funds through a competitive process to Washington County based organizations and artists to address priorities identified in the Washington County Cultural Plan.

Members 15 Length of Term 3 years

Current Vacancies 7 Applicants 10 Term First Candidates District* Expires Appointed Applicants Recommended for Appointment Gitanjali Jain 2 Audra Petrie 2 Eric Squires 3 Susan Robblee 2 Other Applicants Alyson Marchi-Young 3 Anne Noall 2 Teresa Smith 1 Members Seeking Reappointment Georgia Harker 2 12/31/12 1/5/10 Anita Menon 2 12/31/12 1/5/10 Deborah Olsen 3 12/31/12 1/5/10 Continuing Members Loren Hillman-Morgan 1 12/31/14 1/3/12 Margie Humphries 2 12/31/14 1/3/12 Cynthia Kirk 3 12/31/13 10/21/08 Anthony Mills 1 12/31/14 1/3/12 Howard Radin 4 12/31/13 12/14/10 Lesly Sanocki 2 12/31/13 12/14/10 Mary Carla Ueki 2 12/31/14 1/27/09 Valerie Wallace 1 12/31/14 1/3/12 Andy Duyck – Ex-Officio 4 12/31/XX 2/15/05 Resigning Members Carla Ingrando (moved out of state) 4 12/31/14 1/27/09 Barbara Mason (2nd term) 1 12/31/12 1/16/07 Mary Beth Self (2nd Term) 1 12/31/12 1/16/07 Doug Sellers 4 12/31/12 1/5/10 * For information purposes only; members are not appointed by Commissioner District.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions

Agenda Title: REAPPOINTMENT TO THE FARM BOARD OF REVIEW

Presented by: Rich Hobernicht, Director, Department of Assessment & Taxation

SUMMARY

The Farm Board of Review is provided for in ORS 308A.095 and consists of five (5) members. Two of these members are appointed by the Board of Commissioners and two by the County Assessor. Their terms are alternate two-year appointments. The other member is appointed by these four members. There is usually one meeting annually for discussion and advice regarding farmland rents and other information used to determine farm use values.

We have one applicant for this Board, Mr. Dave Eischen. Mr. Eischen has been serving on this Board since 1986, and has extensive farm experience. Knowledge of farmland rents and farming practices are important criteria for appointment to the Farm Board of Review.

Attachment A: Farm Board of Review

COUNTY ADMINISTRATOR’S RECOMMENDATION: Reappoint Dave Eischen to the Farm Board of Review for the term ending June 30, 2014.

Agenda Item No. 3.b.

Date: 01/ 08/13

FARM BOARD OF REVIEW

Description The Farm Board of Review is an advisory panel to the County Assessor. The Board meets once each year to inform the Assessor regarding farmland rents and other information pertaining to the valuation of farmland for property taxation as provided by Oregon Law.

Members Five – two appointed by the Board of Commissioners, two by the County Assessor, and one by the other four Farm Board Members themselves.

Length of Term 2 years

Current Vacancies 1

Applicants 1

Current Term First Recommended Candidates District* Expiration Appointed

Dave Eischen 4 June 30, 2012 1986

Continuing Member: Melvin Finegan 4 June 30, 2013 1994

*For information purposes only; members are not appointed by Commissioner District.

Attachment A

14 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Boards and Commissions (CPO All)

ANNOUNCE VACANCIES ON COUNTY BOARDS & Agenda Title: COMMISSIONS

Presented by: Robert Davis, County Administrator

SUMMARY Due to term expirations and vacancies, we are requesting authorization to recruit for the following Board-appointed advisory committees:

 Behavioral Health Council (BHC) – 5 vacancies (2 terms expiring 3/31/13, 3 current vacancies)  Commission on Children and Families (CCF) – 1 vacancy (1 term expiring 3/31/13)  Housing Advisory Committee (HAC) – 3 vacancies (3 terms expiring 3/31/13)  Solid Waste Advisory Committee (SWAC) – 2 vacancies (2 terms expiring 3/31/13)  Urban Road Maintenance District Advisory Committee (URMDAC) – 5 vacancies (2 current vacancies for alternate positions and 3 terms expiring 12/31/2012)  Enhanced Sheriff’s Patrol District (ESPD) and Urban Road Maintenance District (URMD) Budget Committees – 1 vacancy (1 current vacancy)  Metzger Park Advisory Committee (MPAC) – 2 vacancies (2 current vacancies)  Rural Roads Operations and Maintenance Advisory Committee (RROMAC) – 1 vacancy (1 current vacancy)  Citizen Noise Advisory Committee (CNAC) – 1 vacancy (1 current vacancy)

Per Board of Commissioner procedures, nominations will be solicited for these committees for a six- week period or until the positions are filled. The County Administrative Office will solicit applications from qualified individuals. Staff will keep the Commissioners apprised of applications received and of approaching deadlines.

As specified in the revised “Recruitment, Selection & Appointment Process,” there will be an opportunity for the Board to discuss appointments at a worksession prior to scheduling any formal action.

(continued)

COUNTY ADMINISTRATOR’S RECOMMENDATION: Announce vacancies and authorize recruitment of applicants through February 19, 2013 or until all vacancies are filled.

Agenda Item No. 3.c. Date: 01/ 08/13

15 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 01/08/13

Behavioral Health Council (BHC) – 5 vacancies (2 terms expiring 3/31/13, 3 current vacancies)

Description: The Behavioral Health Council identifies community needs, recommends funding priorities, and helps select and evaluate service providers. The County's emphasis on contracting with community agencies for social services makes the work of this volunteer advisory council critical.

Members: 19

Term: 3 years

Contact: Dawn Andresen Health & Human Services (503) 846-4555

Commission on Children and Families (CCF) – 1 vacancy (1 term expiring 3/31/13)

Description: The Commission's charge is to help every child reach their full potential and to support families and the community in achieving that goal. Working with many partners, the Commission looks at conditions in the community that affect children and families and recommends planned strategies and funding to improve those conditions.

Members: Fifteen members who represent the geographic and cultural diversity of the county, and bring expertise and knowledge about the developmental states of children and adolescents, and issues facing children and families. At least eight of the members must be lay citizens who do not derive income from children & family services.

Term: 4 years

Contact: Diana Stotz Commission on Children & Families (503) 846-4732

Housing Advisory Committee (HAC) – 3 vacancies (3 terms expiring 3/31/13)

Description: The committee assists the Board of Commissioners and the Department of Housing Services to provide affordable housing.

Members: Nine representatives from real estate, banking, building, agriculture, employment, public housing and neighborhoods help the Housing Services Department and the Board of Commissioners with this task. The Committee assists the Board of Commissioners by making recommendations on countywide housing policy issues as well as policies affecting operations of the County’s four core housing programs.

16 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 01/08/13

Term: 3 years

Contact: Val Valfre, Director (503) 846-4755

Solid Waste Advisory Committee (SWAC) – 2 vacancies (2 terms expiring 3/31/13)

Description: The nine-member Solid Waste Advisory Committee makes recommendations to the Board of Commissioners on solid waste and recycling policy and program issues.

Members: Six members representing the public plus three members representing the solid waste industry. A representative of the County Health Department serves as a non-voting committee member.

Term: 5 years

Contact: Theresa Koppang, Solid Waste Manager Health & Human Services (503) 846-3663

Urban Road Maintenance District Advisory Committee (URMDAC) – 5 vacancies (2 current vacancies for alternate positions and 3 terms expiring 12/31/2012)

Description: The Urban Road Maintenance District Advisory Committee (URMDAC) advises the board and staff on matters related to road maintenance provided by the URMD. This group reviews and makes recommendations regarding service levels and annual work programs, assists in evaluating the cost effectiveness and efficiency of URMD, and advises on continuation of URMD and/or other long-range funding opportunities for road maintenance.

ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 01/08/13

Members: The URMDAC is comprised of eight (8) residents of the Urban Road Maintenance District appointed by the Board. Two (2) alternate members will also be appointed. This urban roads advisory committee will be similar in function to the longstanding Rural Roads Operations and Maintenance Advisory Committee (RROMAC). Eligible candidates will live in urban unincorporated Washington County (areas outside of cities such as Rock Creeck, Cedar Mill, Bethany, Cedar Hills, Raleigh Hills, Garden Home, Metzger, Bull Mountain, Hazeldale, Aloha, and Reedville.)

Term: 3 years

17 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 01/08/13

Contact: Stacia Sheelar Land Use & Transportation Operations (503) 846-7615

Enhanced Sheriff’s Patrol District (ESPD) and Urban Roads Maintenance District (URMD) Budget Committees – 1 vacancy (1 current vacancy)

Description: Both Committees review the proposed budget developed for ESPD and URMD in unincorporated Washington County.

Members: Board of Commissioners plus five residents of the County. The five residents must live in the ESPD or URMD.

Term: 3 years

Contact: Mary Gruss, Chief Finance Officer (503) 846-8811

Metzger Park Advisory Board (MPAB) – 2 vacancies (2 current vacancies)

Description: Maintains a proud tradition of overseeing the only park in the County supported through a Local Improvement District. The Board plans and helps with park maintenance needs, deals with the administrative issues involved in running an active urban park.

Members: Nine members (seven regular and two alternates) who own property within the Metzger Park Local Improvement District.

Term: 1 year (to keep term expirations in sync)

Contact: Todd Winter, Parks Manager (503) 359-5732

Rural Roads Operations and Maintenance Advisory Committee (RROMAC) – 1 vacancy (1 current vacancy)

Description: RROMAC studies rural road operations and maintenance concerns in Washington County, works with County staff to develop program and funding alternatives and makes recommendations to the Board of County Commissioners.

18 ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 01/08/13

Members: Ten members and two alternates who reside or have business interests in the county. The Board of Commissioners also appoints one of their members to be on the

committee although they are not an official member. Members represent different groups that have an interest in rural roads.

Term: 4 years

Contact: Stacia Sheelar, Land Use & Transportation Operations (503) 846-7615

Citizen Noise Advisory Committee (CNAC) – 1 vacancy (1 current vacancy)

Description: CNAC is charged with monitoring the implementation of the current PDX noise plan, reviewing airport noise issues and providing advice on issue resolution and follow-up action, developing ideas and recommending proposals for consideration in future airport noise plans, and participating on advisory committees involved in long-range airport facilities and capital improvement planning. CNAC also enhances citizen understanding of airport noise management through the work of the Advisory Committee as a whole.

Members: 1 Washington County Representative

Term: 3 years

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AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Public Hearing CPO 4

ADOPT A RESOLUTION AND ORDER DECLARING AN EMERGENCY AND CONDUCT A PUBLIC HEARING, GRANT EXEMPTION FROM THE COMPETITIVE BIDDING PROCESS, AND APPROVE CHANGE ORDER NO. 1 FOR CONSTRUCTION Agenda Title: OF THE 89TH & SPRUCE STORAGE FACILITY PROJECT (6582)

Presented by: Bill Gaffi, General Manager (jvd)

SUMMARY

Clean Water Services (District) continues to assist the City of Portland (Portland) to minimize consequences resulting from problems with Portland’s Fanno Creek Pump Station. A sewer line being used for storage by Portland may have a leak and District is preparing for the possibility of an increase in flow to its system. Without the increased storage capacity, the risk of permit violations and threats to public health or safety are increased. Pursuant to District Purchasing Rule 20-020, District requests that its Board of Directors (Board) adopt the attached Resolution and Order declaring that an emergency situation exists.

District plans to increase underground storage capacity for a project that is already underway to help alleviate the emergency situation. Increasing the capacity is estimated to increase project costs by more than 20 percent of the original cost. District Purchasing Rule 10-090 requires that a further competitive process be conducted if the amount of the aggregate cost increase is more than 20 percent of the initial contract amount and unit prices or bid alternates that establish the cost for the additional work were not provided for in the original contract. (continued)

Attachment: Exhibit A Project Area Map Resolution and Order

REQUESTED ACTION

Adopt a Resolution and Order declaring an emergency and conduct a public hearing to take comments on the exemption from competitive bidding, grant an exemption from the competitive bidding process, and approve Change Order No. 1 in the amount of $242,012.87.

(A copy of Change Order No. 1 is available at the Clerk’s desk.)

Agenda Item No. 4.a.

Date: 01/08/13

21 ADOPT A RESOLUTION AND ORDER DECLARING AN EMERGENCY AND CONDUCT A PUBLIC HEARING, GRANT EXEMPTION FROM THE COMPETITIVE BIDDING PROCESS, AND APPROVE CHANGE ORDER NO. 1 FOR CONSTRUCTION OF THE 89TH & SPRUCE STORAGE FACILITY PROJECT (6582)

On September 25, 2012 by Minute Oder No. 12-80 the District’s Board of Directors (Board) approved awarding a contract to Stan Anderson Builders, LLC for $306,102 to construct the SW 89th & Spruce Storage Facility Project No. 6582 (Project). The Project consists of constructing an underground storage facility to detain flows and reduce the likelihood of sanitary sewer overflows from the Fanno Creek Sewer System during wet-weather events.

Staff has negotiated Change Order No.1 for two changes necessitated by field conditions and one change resulting from additional scope to the Project. The first two items total $2,967.77. The additional scope to the Project consists of constructing 32,500 gallons of additional storage volume at a cost of $239,045.10. The negotiated price is based on a combination of bid items from the original contract and negotiated new unit price items. The total amount of Change Order No. 1 is $242,012.87, or 79 percent of the original contract amount.

To construct the additional storage capacity in a timely manner, District recommends continuing with the on-site contractor. Stan Anderson Builders, LLC is able to start work immediately and at a favorable price. District recommends that its Board of Directors (Board) authorize District to waive the competitive bidding process and approve a Change Order to Stan Anderson Builders to construct 32,500 gallons of additional storage. To do this, the Board must make the following findings required under ORS 279C.335(2): 1. It is unlikely that the exemption will encourage favoritism in the awarding of Public Improvement Contracts or substantially diminish competition for Public Improvement Contracts; and 2. The award of the Public Improvement Contract under the exemption will likely result in substantial cost savings to District based on the justification and information described in ORS 279C.330. Public notice of this hearing has been published in accordance with the requirements of District’s Purchasing Rules and state law.

This exemption and approval of a Change Order to Stan Anderson Builder’s current contract does not encourage favoritism because the original project was competitively bid. Regardless of who else might have been the low bidder, that contractor would have been given the same opportunity to construct additional storage provided their bid prices could provide a significant cost savings to District.

By utilizing a combination of existing bid items and negotiated new unit price items, this exemption and approval of this Change Order will result in a substantial cost savings to District. Stan Anderson Builder’s bid price for the original contract was 18 percent less than that of the second lowest bidder. Further, the two new unit price items accounting for the largest portion of the cost of the additional storage volume are for 1) additional trench dewatering and 2) trench excavation at a deeper depth. When compared to the other original contract bid items, the additional trench dewatering item is less than four of the original eight competitive bids. The new unit price for the deeper trench excavation is less than five of the original eight competitive bids.

22 ADOPT A RESOLUTION AND ORDER DECLARING AN EMERGENCY AND CONDUCT A PUBLIC HEARING, GRANT EXEMPTION FROM THE COMPETITIVE BIDDING PROCESS, AND APPROVE CHANGE ORDER NO. 1 FOR CONSTRUCTION OF THE 89TH & SPRUCE STORAGE FACILITY PROJECT (6582)

1 BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES 2 ) In the Matter of Declaring the Existence of an RESOLUTION AND ORDER Emergency Situation and Authorizing Clean ) 3 Water Services' General Manager or Designee ) NO. ) 4 to Negotiate and Execute Contracts Necessary to construct the Fanno Trunk Sewer System ) th 5 Upgrades Project No. 6582 (aka 89 & Spruce ) Storage). ) 6

7 The above-entitled matter came before the Board of Directors (Board) of Clean Water 8 Services (District) at its regular meeting of January 8, 2013; and 9 It appearing to the Board that the approved District's Capital Improvements Program and the 10 adopted District Fiscal Year 2013 Budget contained the Fanno Trunk Sewer System Upgrades 11 Project No. 6582 under which the District identified the need to construct an underground storage 12 facility to detain flows and reduce the likelihood of sanitary sewer overflows from the Fanno Creek 13 Sewer System during wet-weather events (Project); and 14 It appearing that the Board previously awarded the contract to construct the Project on 15 September 25, 2012 by Minute Order No. 12-80 to Stan Anderson Builders, LLC for $306,102; and 16 It appearing that based on the potential of increased flow unanticipated at the time of the 17 Project award that additional storage capacity beyond the original scope of work is necessary; and 18 It appearing that the additional storage capacity needs to be constructed immediately to 19 prevent permit violations and threats to public health or safety; and 20 It appearing that District Purchasing Rule 20-020 allows the Board to let public contracts 21 without formal competitive bidding if an emergency exists and the emergency consists of 22 circumstances that could not have been reasonably foreseen and requires prompt execution of a 23 contract or contracts to remedy the situation; and it is therefore 24 / / / 25 / / /

26 / / /

Page 1 of 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603 24

1 RESOLVED AND ORDERED that this Board hereby finds and declares that an emergency 2 situation exists that requires construction of the additional Project storage capacity on a fast-track 3 basis to detain flows from the Fanno system during wet-weather events and it is further 4 RESOLVED AND ORDERED that the District's General Manager or designee is authorized 5 to negotiate and execute any public contracts necessary for the design and construction of the 6 Project to resolve the emergency situation without formal competitive bidding and without further 7 approval of the Board; and it is further 8 RESOLVED AND ORDERED that any contracts awarded pursuant to this Resolution and 9 Order be executed within sixty (60) days following this declaration of emergency in accordance 10 with Purchasing Rule 20-020 unless the Board grants an extension; and it is further 11 DATED this day of , 2013. 12

13 CLEAN WATER SERVICES By its Board of Directors 14

15 ______16 Chairman

17 ______18 Recording Secretary 19

20 21 22 23 24 25

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26 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Support Services – Public Hearing (ALL CPOs)

Agenda Title: HOLD PUBLIC HEARING – APPROVE TRANSFER OF COUNTY-OWNED PROPERTY 1S210BC07900 TO HOUSING AUTHORITY OF WASHINGTON COUNTY

Presented by: Candance Paradis, Facilities & Parks Services Manager

SUMMARY:

The purpose of this public hearing is to hear comments from the public regarding transfer of a County-owned parcel of land to the Housing Authority of Washington County. The parcel is described as 1S210BC, Tax Lot 07900, located at 2413 and 2415 SE 53rd Avenue, Hillsboro, Oregon (see attached map). This parcel of land consists of a duplex located on approximately 0.16 acres and was deeded to Washington County through the tax foreclosure process. The current assessed value is $219,790.

The current Washington County Property Management Guidelines adopted in 1991 and amended in 1996 direct the transfer of property that can be used for low income housing to the Housing Authority of Washington County or other community based nonprofit organizations. The Housing Authority of Washington County has visited the subject property and after careful analysis has requested transfer of the property which shall be used to provide decent, safe, and sanitary housing for persons or families of lower income as defined in ORS 456.548(a) for a period of not less than 20 years. The Housing Authority plans to replace the roof, gutters, and siding over the next year. It is anticipated that the duplex will be ready for occupancy by February 2013, although some of the needed repairs will be done while occupied. Due to the repairs needed for this property, staff recommends transfer of the property to Housing Authority for non-monetary consideration.

(continued)

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Hold the public hearing, and if no objections are heard, authorize transfer of County-owned property described as 1S210BC07900 to the Housing Authority of Washington County, and authorize the Board Chair, or his designee, to execute the deed.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 4.b.

Date: 01/ 08/13

27 HOLD PUBLIC HEARING – APPROVE TRANSFER OF COUNTY-OWNED PROPERTY 1S210BC07900 TO HOUSING AUTHORITY OF WASHINGTON COUNTY BCC 01/08/13

Oregon Revised Statute 271.330(2)(A) authorizes any political subdivision to relinquish title to any of its property not needed for public use to any governmental body, providing such property shall be used for not less than 20 years for a public purpose by the governmental body. The statute further states that any political subdivision is granted express power to relinquish the title to any of its property to a qualifying nonprofit corporation or a municipal corporation for the purpose of providing low income housing. The statute requires that if the property is from a tax foreclosure that notice of the transfer of the property be placed in a newspaper of general circulation for two successive weeks; this requirement has been met. The statute requires that a public hearing be held and after objections are heard, the County may proceed with the transfer. Transfer of property without monetary consideration is allowed under this statute.

Staff recommends that the public hearing be held and, if there are no objections to the transfer of the property, that your Board authorize transfer to the Housing Authority of Washington County.

28 O

1S210BC07900 Disclaimer: Washington County The information on this map was derived from digital databases on 155 North First Avenue 1:3,783 Washington County’s Geographic Information System (GIS). Care Hillsboro, OR 97124 was taken in the creation of this map, however, Washington County 00.015 0.03 0.06 0.09 0.12 cannot accept any responsibility for errors, omissions, or positional ph (503) 846-8611 Miles accuracy. Therefore there are no warranties which accompany this product. Notification of any errors will be appreciated. Geonet December 6, 2012 29

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AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO All

AWARD MASTER CONTRACTS FOR PROFESSIONAL SERVICES Agenda Title: FOR WASTEWATER TREATMENT PLANT ENGINEERING

Presented by: Diane Taniguchi-Dennis, Deputy General Manager (sk )

SUMMARY

Clean Water Services (District) regularly requires assistance from consultants for wastewater treatment plant engineering services. District issued a Request for Proposal on October 31, 2012 to establish a list of consultants who would be eligible to provide services under Master Contracts. District received 12 proposals and evaluated them based on firm resources, local capability and experience, and approach.

Staff recommends that District enter into a Master Contract for Professional Services (Master Contract) with each selected consultant. Each Master Contract will have a term of three years with the option to renew for two additional one-year terms. When the need arises and after considering factors that promote the efficient use of public resources and do not discourage competition, District will select a consultant from those holding Master Contracts, develop a scope of work for the particular project, and enter into an Amendment to the Master Contract, specifying the scope of work, price and schedule. The selected consultants are:

Carollo Engineers, Inc. Kennedy/Jenks Consultants, Inc. Brown and Caldwell, Inc. Murray, Smith & Associates, Inc. CH2M HILL, Inc. Tetra Tech, Inc.

REQUESTED ACTION:

Award a Master Contract for Professional Services for Wastewater Treatment Plant Engineering to each of the selected consultants.

Agenda Item No. 2.a.

Date: 01/08/13

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AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 9

APPROVE FIRST AMENDMENT TO MASTER CONTRACT FOR PROFESSIONAL SERVICES WITH CAROLLO ENGINEERS, INC. FOR THE ROCK CREEK ADVANCED WASTEWATER TREATMENT FACILITY GRAVITY THICKENER/FERMENTERS Agenda Title: PROJECT NO. 6629

Presented by: Bill Gaffi, General Manager (ps)

SUMMARY

The Rock Creek Advanced Wastewater Treatment Facility (AWWTF) Gravity Thickener/ Fermenters Project No. 6629 (Project) will provide new primary sludge thickeners/fermenters for the Rock Creek AWWTF. In addition to thickening the primary sludge prior to anaerobic digestion, the process will produce volatile fatty acids (VFAs) that are necessary for reliable biological phosphorus removal and for implementation of WASSTRIPTM. The budget amount for construction of the Project is $6,800,000. On January 8, 2013, the Board of Directors of Clean Water Services (District) awarded a Master Contract for Professional Services for Wastewater Treatment Plant Engineering (Master Contract) to Carollo Engineers, Inc. (Carollo). District has selected Carollo to provide the engineering services for updating the preliminary design, final design, and for bidding the Project under the First Amendment to Carollo’s Master Contract. Carollo will update the preliminary design report developed in November 2009 to revise the capacity projections, optimize the production of VFAs, and incorporate the WASSTRIP™ process into the treatment operations; in final design Carollo will prepare construction contract documents for the Project; and in the bid phase Carollo will assist District in contractor selection.

REQUESTED ACTION Approve the First Amendment to the Master Contract for Professional Services with Carollo Engineers, Inc. for the Rock Creek AWWTF Gravity Thickener/Fermenters Project No. 6629 in the amount of $988,219.

(A copy of the Amendment is available at the Clerk’s desk.)

Agenda Item No. 2.b.

Date: 01/08/13

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34 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Board of County Commissioners (CPO All)

Agenda Title: DESIGNATE BOARD VICE CHAIR FOR 2013

Presented by: Robert Davis, County Administrator

SUMMARY:

The Board’s Rules of Procedure provide that the Board shall appoint a Vice Chair at its first meeting each year.

Historically, the Vice Chair position has been based upon a rotation of the four Commissioners in Districts 1, 2, 3, and 4. This year, to accommodate Board outside responsibilities, the rotation has been adjusted. Board Chairman Duyck requests that Commissioner Greg Malinowski be designated as Vice Chair for 2013.

COUNTY ADMINISTRATOR’S RECOMMENDATION: Designate Commissioner Greg Malinowski as Vice Chair for 2013.

Agenda Item No. 2.c.

Date: 01/ 08/13

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36 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – County Counsel (ALL CPOs)

Agenda Title: ADOPT THE RESOLUTION AND ORDER AND DESIGNATE NEWSPAPERS OF GENERAL CIRCULATION IN WASHINGTON COUNTY

Presented by: Alan A. Rappleyea, County Counsel

SUMMARY:

The Board is required to designate each year the newspapers of general circulation in Washington County as the papers in which certain items are published. The Resolution and Order before your Board does so and provides for notification of the Director of Assessment and Taxation of such selection, also required by statute. The identified statutes require the designated newspapers to do the following:

1. Publish in two County newspapers a notice stating that information regarding claims and expenditures is available for review at the County Courthouse or public libraries, as provided in ORS 294.250.

2. Publish notices of real property tax foreclosure proceedings under ORS 312.040 and 312.190 in one newspaper.

The Resolution and Order designates the Hillsboro Argus, the Community Newspapers (known as the Forest Grove News Times, Beaverton Valley Times, Tigard Times, Hillsboro Tribune, and Tualatin Times) and the Oregonian as newspapers of general circulation.

Attachment: Resolution and Order

DEPARTMENT’S REQUESTED ACTION:

Adopt the Resolution and Order to Designate Newspapers of General Circulation in Washington County. COUNTY ADMINISTRATOR’S RECOMMENDATION:

Agenda Item No. 2.d.

Date: 01/ 08/13

1 IN THE BOARD OF COUNTY COMMISSIONERS

2 FOR WASHINGTON COUNTY, OREGON

3 In the Matter of Designating Newspapers ) RESOLUTION AND ORDER for Publication of Notices Required by ORS ) 4 254.205, 312.040, and 312.190 ) No. ) 5 The above-entitled matter came on regularly before the Board at its meeting of January 8, 6 2013, and 7 It appearing to the Board that ORS 294.250 requires the County to publish at least once 8 each month, in a newspaper of general circulation, a notice stating that the information required to 9 be published under ORS 294.250 is available for review at the County Courthouse and public 10 libraries; and 11 It appearing to the Board that ORS 312.040 and ORS 312.190 require the Board to 12 designate a newspaper of general circulation in the County for the purpose of publishing the legal 13 notices required pursuant to the tax foreclosure proceedings; and 14 It appearing to the Board that the following newspapers are published within 15 Washington County and each constitutes a newspaper of general circulation; those 16 newspapers being the Hillsboro Argus, the Community Newspapers (known as the 17 Forest Grove News Times, Beaverton Valley Times, Tigard Times, Hillsboro Tribune, and 18 Tualatin Times) and the Oregonian; and the Board being fully advised in the premises; now, 19 therefore, it is 20 RESOLVED AND ORDERED that the Hillsboro Argus, the Community Newspapers 21 (known as the Forest Grove News Times, Beaverton Valley Times, Tigard Times, Hillsboro 22 Tribune, and Tualatin Times) and the Oregonian be, and hereby are, each designated as a

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1 newspaper of general circulation in Washington County designated by this Board as authorized to

2 publish the notice of claims and expenditures, as set forth in ORS 294.250 and to publish notices

3 of tax foreclosure proceedings, as well as any other statutory or other legal requirement for

4 publication; and it is further

5 RESOLVED AND ORDERED that the Director of Assessment and Taxation be, and

6 hereby is, notified of said selection.

7 DATED this 8th day of January, 2013.

9 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 10

12 CHAIRMAN

14 RECORDING SECRETARY 15

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40 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services

Agenda Title: AMEND THE FY 2012-13 POSITION AND SALARY REPORT TO ADD A 1.0 FTE PROGRAM SPECIALIST; AND TO INCREASE A .5 FTE DISABILITY AND AGING SERVICES COORDINATOR TO .75 FTE FOR THE DEPARTMENT OF HEALTH AND HUMAN SERVICES Presented by: Stephanie Reitmajer, Human Resources Manager

SUMMARY: The purpose of this agenda is to recommend approval of an amendment to the FY 2012-13 position and salary report, adding a 1.0 FTE Program Specialist position and increasing a 0.50 FTE Disability and Aging Services Coordinator to 0.75 FTE.

Program Specialist Staff requests the addition of one (1) FTE Program Specialist to the Department of Health and Human Services. The position will work half-time in the Contracts Unit, providing support to one (1) Senior Program Coordinator and two (2) Program Coordinators. The position will also work half-time to staff the recently awarded Community Transitions Grant. The level of work and time commitment required for this grant exceeds the capacity of current staff. The grant award is $107,204.00 and will last for approximately 22 months.

The addition of the P rogram Specialist pos ition will result in a fiscal impact of approximately $34,600 for the remainder of FY 2012-13. Funding for this position will come from two separate sources; the New Community Transformation (CTE) grant will fund 0.50 FTE and the rem aining 0.50 FTE will be expensed from state grant funds for Older Americans Act Title III B. When the CTE grant ends in 22 months, the position will be reduced to 0.50 F TE or funded fully from Aging budget resources.

DEPARTMENT’S REQUESTED ACTION:

Approve the amendment of the FY 2012-13 Position and Salary Report to add a 1.0 FTE Program Specialist; and increase a .5 FTE position of Disability and Aging Services Coordinator to .75 FTE for the Department of Health and Human Services with an effective date of January 12, 2013. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.e.

Date: 01/ 08/13

41 TO AMEND THE FY 2012-13 POSITION AND SALARY REPORT TO ADD A 1.0 FTE PROGRAM SPECIALIST; AND TO INCREASE A .5 FTE DISABILITY AND AGING SERVICES COORDINATOR TO .75 FTE FOR THE DEPARTMENT OF HEALTH AND HUMAN SERVICES

Disability & Aging Services Coordinator Staff requests the increase of a current position titled Disability and Aging Services Coordinator from 0.50 FTE to a 0.75 FTE. The increase in FTE is required to support Options Counseling which is a requirement of the Aging and Disability Resource Connection (ADRC). Options Counseling is intended to support long-term care decision-making through assistance provided to individuals and families. This program was initiated through a Community Living Grant.

The counseling services have expanded from the original work with St. Vincent and Tuality Hospitals to include Providence Clinics (and others), resulting in an additional 6-10 referrals per week. To manage the workload, an increase of 0.25 FTE is required to comply with the Option Counseling standard of contacting new clients within 1 working day and completing an assessment within 5 working days.

The increase of the Disability & A ging Services Coordinator FTE will result in a f iscal impact of approximately $11,600 for the rem ainder of FY 2012- 13. Funding for this increase will com e from state grant funds for Older Americans Act Title III B Options Counseling.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Support Services (CPO ALL)

Agenda Title: AUTHORIZE CHIEF FINANCE OFFICER TO ISSUE DEBT TO REFUND SERIES 2004 AND 2006 FULL FAITH & CREDIT BONDS AND MAKE NECESSARY BUDGET ADJUSTMENTS

Presented by: Mary Gruss, Chief Finance Officer

SUMMARY

Bond Issuance In 2004 and 2006 the County issued Full Faith & Credit obligations to finance capital projects and improvements. The 2004 obligations were used to refund the 1993 Certificates of Participation issued to finance the completion of the juvenile justice/law library building, construction of a new animal shelter, and three information technology projects; the original principal amount was $3,925,000. The 2006 obligations were issued to finance road improvements, a backup data center, improvements to two parking lots, and the purchase, equipping, and improvement of space in the Public Services Building; the original principal amount was $30,850,000. The 2006 bonds mature June 30, 2026.

The expected savings over the 14 years is $1,000,000; on average a saving to the General fund of $75,000 per year. The anticipated true interest cost on the refunded bonds is 2.06%; the bonds were originally issued with interest rates ranging from 4.0% to 5.0%.

Budget Adjustment Local budget law allows the adjustment of the budget for the issuance of refunding bonds by Resolution and Order. This action makes the necessary adjustment to the adopted budget to allow for the expenditure of the bond proceeds and payment of bond issuance costs.

Attachment: Resolution and Order

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Orders authorizing the bond sale and adjusting the budget.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.f.

Date: 01/ 08/13

1 IN THE BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

2 In the Matter of Authorizing the County’s Full ) RESOLUTION AND ORDER Faith and Credit Refunding Obligations, Series ) 2013. ) No. 3 )

4 This matter having come before the Board at its regular meeting of January 8, 2013; and,

It appearing to the Board that the County is authorized by Oregon Revised Statutes Section 271.390 5 to enter into loan agreements to finance or refinance real or personal property which the Board determines

6 is needed, and to authorize obligations evidencing the right to receive the payments due from the County

under those loan agreements; and, 7 It appearing that the County is permitted by ORS 287A.105 to have those loan agreements be

8 “bonded indebtedness” within the meaning of Section 10, Article XI of the Oregon Constitution, which the

County is unconditionally obligated to repay and for which the County may pledge its full faith and credit; 9 and,

10 It appearing that the County entered into a loan agreement on May 15, 2004 (the “2004 Loan

Agreement”) to refinance real and personal property comprising its juvenile services/law library, animal 11 shelter and information services projects, and authorized the issuance of the related Full Faith and Credit

12 Refunding Obligations, Series 2004 (the “Series 2004 Obligations”); and,

It appearing that the County entered into a loan agreement on March 31, 2006 (the “2006 Loan 13 Agreement”) to finance MSTIP road improvements, the ITS Walnut backup data center, improvements to

14 the P5 parking lot and the Metzger Park parking lot, and the purchase, equipping and improvement of space

in the public services building, and authorized the issuance of the related Full Faith and Credit Obligations, 15 Series 2006 (the “Series 2006 Obligations”); and,

16 It appearing that the projects that were financed or refinanced with the 2004 Loan Agreement and

the 2006 Loan Agreement continue to be needed by the County; and, 17 Page 1 - RESOLUTION AND ORDER ( )

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 44 PHONE (503) 846-8747 - FAX (503) 846-8636

1 It appearing that current interest rates are lower than the interest rates in the 2004 Loan Agreement

and the 2006 Loan Agreement, and the County may be able to reduce its debt service costs by refinancing 2 those loan agreements and the related full faith and credit obligations; and,

3 It appearing that ORS 287A.360 to 287A.380 also authorize the County to refinance its obligations

under the 2004 Loan Agreement and the 2006 Loan Agreement; it is therefore 4 RESOLVED AND ORDERED the County’s Chief Finance Officer or another person

5 designated by the County Administrator to act on behalf of the County pursuant to this resolution and order

(collectively the “County Official”) are hereby authorized, on behalf of the County and without further 6 action by the Board, to:

7 1. Select all or any portion of the 2004 Loan Agreement and the 2006 Loan Agreement and

the related full faith and credit obligations for refinancing pursuant to ORS 271.390 and ORS 287A.360 to 8 287A.380 to reduce the County’s debt service expense.

9 2. Negotiate, execute and deliver one or more loan agreements (the “Loan Agreements”) in an

aggregate principal amount that is sufficient to: (a) refinance the obligations that are selected for refinancing 10 pursuant to Section 1 of this Order; and (b) pay related costs. The Loan Agreements shall constitute

11 “bonded indebtedness” within the meaning of ORS 287A.105, and the obligation of the County to make

loan payments under the Loan Agreements shall be unconditional. The County Official may pledge the 12 County’s full faith and credit and taxing power within the limitations of Sections 11 and 11b of Article XI

13 of the Oregon Constitution, and any and all of the County’s legally available funds, to make the payments

due under the Loan Agreements. Subject to the limitations of this Order, the Loan Agreements may be in 14 such form and contain such terms as the County Official may approve.

15 3. Negotiate, execute and deliver one or more escrow agreements or similar documents (the

“Escrow Agreements”) that provide for the issuance of one or more series of “full faith and credit 16 obligations” (the “Obligations”) that represent ownership interests in the loan payments due from the

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WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 45 PHONE (503) 846-8747 - FAX (503) 846-8636

1 County under the Loan Agreements. Subject to the limitations of this Order, the Escrow Agreements and

each series of Obligations may be in such form and contain such terms as the County Official may approve. 2 4. Issue any qualifying Loan Agreements as “tax-exempt borrowings” bearing interest that is

3 excludable from gross income under the Internal Revenue Code of 1986, as amended, (the “Code”) and

enter into covenants for the benefit of the owners of the related Obligations to maintain the excludability of 4 interest from gross income under the Code.

5 5. Issue any qualifying Loan Agreements as “federal subsidy borrowings” that are eligible for

federal interest rate subsidies but bear interest that is includable in gross income under the Code and take 6 any actions that are required to qualify for those federal interest rate subsidies.

7 6. Issue any qualifying Loan Agreements as “taxable borrowings” bearing interest that is

includable in gross income under the Code. 8 7. Deem final and authorize the distribution of a preliminary official statement for each series

9 of Obligations, authorize the preparation and distribution of a final official statement or other disclosure

document for each series of Obligations, and enter into agreements to provide continuing disclosure for 10 owners of each series of Obligations.

11 8. Undertake to provide continuing disclosure for each series of Obligations in accordance

with Rule 15c2-12 of the United States Securities and Exchange Commission. 12 9. Apply for ratings for each series of Obligations, determine whether to purchase municipal

13 bond insurance or obtain other forms of credit enhancements for each series of Obligations, enter into

agreements with the providers of credit enhancement, and execute and deliver related documents. 14 10. Enter into additional covenants for the benefit of the purchasers of the Loan Agreements

15 and Obligations which the County Official determines are desirable to obtain more favorable terms for the

Loan Agreements. 16

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WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 46 PHONE (503) 846-8747 - FAX (503) 846-8636

1 11. Engage the services of escrow agents or trustees and any other professionals whose services

are desirable for the financing. 2 12. Determine the final principal amount of each Loan Agreement, the interest rate or rates

3 which each series of loan payments shall bear, the County’s prepayment rights and other terms of each

Loan Agreement and each series of Obligations. 4 13. Solicit competitive bids for the purchase of each series of the Obligations and award their

5 sale to the bidder offering the most favorable terms to the County, or select one or more underwriters or

commercial banks, negotiate the terms of the sale of each series of Obligations, and sell that series to those 6 underwriters or commercial banks; or sell one or more Loan Agreements to a commercial bank without

7 issuing Obligations and take any actions related to such Loan Agreements as are authorized in this

resolution and order to be taken in relation to Obligations. 8 14. Authorize submission of one or more advance refunding plans, prepay any portions of the

9 2004 Loan Agreement and the 2006 Loan Agreement that are refinanced with the Loan Agreements, call for

redemption any refinanced portions of the Series 2004 Obligations and the Series 2006 Obligations, and 10 deposit Loan Agreement proceeds into escrow to defease and prepay the portions of the 2004 Loan

11 Agreement and the 2006 Loan Agreement that are refinanced.

Execute and deliver any other certificates or documents and take any other actions which the 12 County Official determines are desirable to carry out this Order.

13 DATED this 8th day of January, 2013.

14 BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON 15

CHAIR 16

RECORDING SECRETARY 17 Page 4 - RESOLUTION AND ORDER ( )

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124 47 PHONE (503) 846-8747 - FAX (503) 846-8636

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48 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Support Services – Consent (CPO ALL)

Agenda Title: GRANT PERMANENT EASEMENT FOR WATER QUALITY PRESERVATION & STORM AND SURFACE WATER DRAINAGE TO CLEAN WATER SERVICES ON COUNTY- OWNED PROPERTY 1S118AA01000

Presented by: Candance Paradis, Facilities & Parks Services Manager

SUMMARY:

Washington County owns a parcel of land described as 1S118AA, Tax Lot 01000, located on SW Blanton near SW 170th Avenue. This parcel of land was purchased as part of the 170th road widening project and consists of approximately 22,533 square feet. The road widening project included a water quality preservation and storm and surface water drainage to be completed by Clean Water Services.

Clean Water Services (CWS) requests a non-exclusive perpetual easement to construct and perpetually maintain storm and surface water drainage and water quality facilities (including vegetation) through, under, and along the easement area as shown on the attached Exhibit A map, which encompasses the entire county-owned tax lot. The purpose of the easement is to preserve water quality by maintaining native vegetation and habitat conditions within the easement area. The consideration for the easement is nonmonetary.

Staff recommends approval of the water quality preservation and storm and surface water easement to complete the project.

Attachments: Exhibit “A” Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Grant a permanent easement to Clean Water Services for a water quality preservation and storm and surface water drainage over county-owned property described as 1S118AA, Tax Lot 01000 and authorize the Board Chair to execute the easement. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.g.

Date: 01/ 08/13

49 50 O

1S118AA01000 Disclaimer: Washington County The information on this map was derived from digital databases on 155 North First Avenue 1:2,435 Washington County’s Geographic Information System (GIS). Care Hillsboro, OR 97124 was taken in the creation of this map, however, Washington County 00.0075 0.015 0.03 0.045 0.06 cannot accept any responsibility for errors, omissions, or positional ph (503) 846-8611 Miles accuracy. Therefore there are no warranties which accompany this product. Notification of any errors will be appreciated. Geonet December 17, 2012 51

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52 AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Support Services – Consent (CPO ALL)

Agenda Title: GRANT ELECTRIC LINE EASEMENT AND TEMPORARY UTILITY EASEMENT TO PORTLAND GENERAL ELECTRIC ON COUNTY-OWNED PROPERTY 1S118AA01000

Presented by: Candance Paradis, Facilities & Parks Services Manager

SUMMARY:

Washington County owns a parcel of land described as 1S118AA, Tax Lot 01000, located on SW Blanton near SW 170th Avenue. This parcel of land was purchased as part of the 170th road widening project. The road widening project included a water quality preservation and storm and surface water drainage to be completed by Clean Water Services, which involves relocating a Portland General Electric (PGE) power pole located on the property.

PGE is requesting a temporary utility easement and a perpetual electric line easement over a 61- square foot portion of the property located on the southwest corner of the property as shown on the attached map to relocate the power pole. PGE shall be responsible to erect, maintain, repair, rebuild, operate and patrol the electric power lines and signal or communication lines. The request for the easement is for non-monetary consideration.

Staff recommends approval of the temporary utility easement and the electric line easement.

Attachments: Exhibit “A” Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Grant an electric line easement and temporary utility easement to Portland General Electric over 61 square feet of county-owned property described as 1S118AA, Tax Lot 01000 and authorize the Board Chair to execute the easement. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.h.

Date: 01/ 08/13

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