LEGAL, INTERGOVERNMENTAL, & COMMUNITY AFFAIRS COMMITTEE MEETING SUMMARY MINUTES Wednesday, November 15, 2017 3:00 P.M.

ATTENDANCE Directors: Judy Huang .flr-fo Staff: Robert Shaver, Sharene Gonzales, Laura Hidas f ~ Legislative Representative: Ron Davis (by phone)

DISCUSSION TOPICS

1. Update on State Legislation: Ron Davis reported that the legislature is in recess until January 3, 2018. Mr. Davis also noted that the staff for the Senate Natural Resources and Water Committee recently noticed four one hour issue-specific meetings to discuss the controversial provisions of the Long Term Water Conservation bills that are pending. The meetings will occur in early December. Additionally, the current leader of the State Senate, Kevin de Leon, is termed out of the Senate at the end of 2018 so we there will be a new President Pro Tern elected by the members probably late in the session.

2. Public Outreach Update: Sharene Gonzales provided a communications and outreach update covering October 19, 2017 through November 15, 2017. The update included an overview of a variety of District communication and outreach efforts, including routine communications and program outreach documented in the attached detailed report. The monthly update also included four weekly Tri-City Voice information pieces and a quarterly article, Reflections on Water. Additional outreach during this period included: rain barrel rebate information distributed to local stores and in the Tri-City Ecology newsletter.

During this same reporting period, District staff provided several tours of Water Treatment Plant 2 for 62 students from Mission Hills School and 73 children participating in the First LEGO League Challenge. For the 2017118 school year, 31 ,752 pieces of water education materials have been distributed to teachers in the ACWD service area, and ZunZun has completed 25 conservation assemblies.

3. Update on Customer Survey: Ms. Gonzales provided an overview of the 2017 customer survey that commenced on Sunday, November 12. The survey is being conducted by Fairbanks, Maslin, Maullin, Metz & Associates (FM3). The 2017 survey is a follow-up to a 2011 survey with many of the questions remaining the same. The survey length is approximately 18 minutes and will be offered in English, Spanish or Mandarin, also following the 2011 language options. A total of 540 surveys will be conducted: 400 from direct bill-paying customers; 140 from rental population (indirect customers). Preliminary results are expected to be presented at the December 7 Strategic Planning Workshop or at a future Board meeting.

4. Public Comments: There were no public comme_nts.

1 RECOMMENDATIONS Topics discussed by the Committee were informational only, and no recommendations are being made.

2 Legal, Intergovernmental and Community Affairs Committee Monthly Update - Wednesday, November 15, 2017

Routine District Communications

Bill Message Nov 1 - Please note that payments for water service will no longer be accepted by staff outside of District Headquarters. Thank you for your understanding as we implement this change.

Oct 1 - current: When weather cools and days are shorter, turf and landscapes require less water. Fall is the ideal time to turn down irrigation timers. And remember, to turn off your sprinklers when it rains.

Website Articles and Updates • Prepare Your Home Exterior and Landscape for the Winter Months • Summer/Fall 2017 ACWD Aqueduct Now Available Social Media • Facebook - 270 followers • Twitter - 460 followers • Postings include - Daylight savings time; Rain barrel rain rebates; network and telephone system maintenance; Veterans Day • YouTube - 14 Subscribers

Media Coverage • Television/Radio/Print o Oct 24 - Tri..,City Voice - The ACWD Connection - Seasonal Irrigation Adjustments o Oct 31 - Tri-City Voice - The ACWD Connection - Water Word Search o Nov 7 - Tri-City Voice - The ACWD Connection - Preparing Your Home for the Rainy Season and Rain Barrel Rebates o Nov 7 - Tri-City Voice - Reflections on Water - The Day I Saw the Moon Eat the Sun o Nov 14 - Tri-City Voice - The ACWD Connection - ACWD Creates Hydroelectric Power --- A Commitment to Environmental Stewardship

Other Communication & Outreach • Operations o Oct 17-27 - Jake Reed and Dan Stevenson volunteered to assist with the Northern California Fire response by reporting to the Sonoma Emergency Operations Center. • Water Resources o Nov 8 - Tri-City Ecology newsletter, ACWD's rain barrel rebates o Nov 6, 13 - Distribute materials to local stores that carry rain barrels • Office of the General Manager o Oct 25 - Sharene Gonzales provided a tour of Water Treatment Plant 2 to 19 children in three groups from the First LEGO League Challenge. o Oct 26 - Sharene Gonzales provided a tour of Water Treatment Plant 2 to 18 children in three groups from the First LEGO League Challenge. o Oct 27 - Sharene Gonzales provided a tour of Water Treatment Plant 2 to 28 children in three groups from the First LEGO League Challenge. o Nov 7 - Sharene Gonzales provided a tour of Water Treatment Plant 2 to 16 children from Mission Hills School. o Nov 8 - Laura Hidas provided a tour of Water Treatment Plant 2 to 20 children from Mission Hills School. o Nov 9 - Sharene Gonzales provided a tour of Water Treatment Plant 2 to 26 children from Mission Hills School. o Nov 14 - Sharene Gonzales provided a tour of Water Treatment Plant 2 to 8 children in one groups from the First LEGO League Challenge.

School Education Program • 2017/18 - ZunZun has presented 25 assemblies at 15 schools. The program will continue throughout the school year. • 31,752 pieces of water education materials have been distributed to teachers in the ACWD service area.

1111111 October 24, 2017 WHAT'S HAl'PENING's TRI-CITYVrnn Page 15

TIEICWI ClllECTill

'~

Whenwea ther coolsand daysa re shorter1 turf and landscapesreq uire less water. Nowis the time to tumdown i rrigationtimers because yo ur lawnand gardenneeds less watercompared to summer months. And remember to turn off your sprinklerswhen it rains; seasonalirrigation ad justments help savewater and money.

Did you knowthat fall is actuallyth e ideal time to pJant your water.. e ffioient garden?By planting during fall , youcan t ake advantageo f winter rains and yourgarden will be readyfor springtime.

Need"somei deasfor your ownga rden? Comecheok o ut our newJyd esigned Water-Efficientlandscape Oemonstration Garden to get some gardening inspirationand ideas for bothres idential andcommerc ial oustomers located at 43885 S. GrimmerBlvd ., Fremont.Vi sit www.acwd.org/gardening for additional·infonnation and online garden ing tools.

nvou• Proud to provide a reliable supply of high quality water at~iress13na'bte prioo tG ttemtbl'llt, NewaTik~mtll IJJ~1t1ln 01Q;r 7IOl'D

• • October 31, 2017 WHAT'S HAPPENING'S TKl-Cnv Vo1n Page 15

THEICWD CONNECTION

Do you know where your water comes from? Try this water word search and test your local water R F F L 0 0 L F D p c N M R Z knowledge. Keep in mind all words describe ACWD's water sources and water system infrastructure! p E D H D J J I B v 0 R R E B S M M I E R J K I N y R T R 1. Alameda Creek - Almost all of our local water supply (which comprises 40% of our total supply) origin.ates in W B N c H R p T c s p y A T the Alameda Creek watershed. . x 2. Delta- ACWD gets 40% of its water supply from the Sacramento-San Joaquin Delta. This water is purified at C A L A M E D A c R E E K W J our surface water treatment plant and delivered to customers in central and south Fremont. R M L E y l N A F Q R I l D A 3. Hetch Hetchy-A reservoir in Yosemite National Park which supplies 20% of ACWD's water. H M G c N I s T J B V M K N F 4. Groundwater - The local water supply from the Niles Cone Groundwater Basin which underlies the Tri-City I Q N 0 L D c L B y A E D U P area and is replenished through infiltration from local rainwater and runoff from Alameda Creek watershed. A H y A H u E y T c T G z 0 z 5. Blended water - Purchased Hetch Hetchy water is blended with local groundwater at our Blending Facility and p D Q p D W E I R N delivered to customers in north Fremont, Union City, and parts of Newark. H s J T v 6. Desalination -The removal of salts and minerals from water. Desalinated water is produced at the Newark N E I E p D B S W T 0 A Q G R

Desalination Facility from brackish (slightly salty) local groundwater and delivered to customers living in Newark~ D B U Q G M U c H A N J MM Y and areas of Fremont. y Q y H c T E H H c T E H c u 7. Aqueduct -A st ruct ure for conveying large quantities of flowing water. ACWD receives Its water from the Delta A Z K H T p K c G R p E 0 WE and Hetch Het chy reservoir t hrough two different aqueduct systems. H Z D E l T A l B E F H R x p

IJ Vou1.iilii\ilProu d to provide a reliable supply of high quality water at a reasonable price to Fremont, Newark and Union City

• • November 7, 2017 WHAT'S HAPPENING'S TRI-CITY VOICE Page 15

ig< . &7··~-.•U tlE ACWICONNECTION

As winter approaches and the rainy season begins, now is the ideal time to prepare your home exterior and landscape for F ,, • 0 • ~- • , the coming months. Here are some tips to get you prepared:

• Adjust itTigation times by 50 percent and tum off your sprinklers when it rains • Wrap exterior water pipes to protect them from cold weather • Plant a water-efficient garden to take advantage of winter rains • Trim dead tree branches to prevent hazards during winter storms • Rake leaves from lawns and dispose in your compost or green waste bin • Clean gutters and downspouts of leaves and debris • Install rain barrels to harvest water from your roof 0 Rain barrels reduce water rnnoff to storm drains and allow you to collect water for plants to use when the rainy season ends ACWD offers rebates on rain barrels to give your landscape projects a jump start! Rebates are available for up to $50 per qualifying rain barrel, with a two rebate maximum per residential account. For more infom1ation, visit www.acwd.org or call the Water Conservation Department at (510) 668-4218.

11YOU . .Proud to provide a reliable supply of high quality wat er at a reasonable pri ce to Fremont, Newark and Union City Wl:lfllJl1'#1'NllllSllllfl'CWD Reflections on Water 1he day Isaw the Moon eat the Sun,

SUBMITIED BY and prompted deep reflection STEPHANIE NEVINS about nature, its cycles, and the power of the sun. It was warm when we arrived On our way home, the effects that morning and staked out our of the eclipse on my kids was viewing spot on the high desert reduced to scarfing down plateau, but now a crisp breeze Sun Chips and Moon Pies, while • put a chill in the air. Surrounding singing "You Are My Sunshine," • mountains began to dim; the and "Here Comes the Sun." As a landscape below us slowly water conservationist, however, transformed from bright desert I continued to mull over the yellows and sagebrush greens to connection between the sun a dull purplish gray. and my work. Looking at the sun with my The Sun brings warmth and eclipse glasses, I reckoned we regulates nature, so when it's were still a few minutes away swallowed up, plants and animals from totality. But I could feel take notice. Their normal it-something was happening. routines-finding food and Then, a giant shadow sped finding mates, or using across the land toward us and chlorophyll to make food-are within seconds it was dark, cold, suddenly disrupted. Only when and impossibly still. Even my the Sun returns do their lives 6-year-old soli and 9-year-old return to normal. daughter, pulled out of school for So, what is the connection the day, didn't make a peep. We to water conservation? The Sun had traveled·850 miles to Challis, is the major component of Idaho bur I wasn't prepared for photosynthesis, without which this: it wasn't a midnight sky nor plants would not process carbon did it mimic the hours before dioxide, use water, release oxygen, dawn or after sunset. A sky of or produce the sugars that help deep violet shrouded a landscape them grow. full of sharp shadows. When days are long, plants When the moon engulfed the are busy processing and using sun, what I saw was glorious: a resources. When the days are big black circle in the sky was short, they don't work as hard, surrounded by a quivering band and use less resources, and most of intense white; a single bright importantly, they use less water! spot flared for an instant and You can safely turn sprinklers we saw the "diamond ring." down by 50% this fall, and Eclipses of the past were completely off this winter. Even ominous events, often used as if we don't have frequent rainfall, a weapon of superstition to cow those plants just don't need the uninformed into submission. as much water. How grateful I am that today we The 2017 eclipse will always can simply enjoy the striking, have a place in my memories; the beautiful, and awe-inspiring rhythms of nature are both occurrence for what it is. For me, awe-inspiring and integral to it was a once in a lifetime our lives. experience that gave me pause, ~~~~~~~...... ~~---'~~~~ November 14, 2017 WHAT'S HAPPENING'S TRI-CITY VOICE Page 15

I

ACWO Creates Hyd.roe1ectric Power ---A Gommitment to :Em1i1ro:·nta1 'Strewardship Hydroelectric power is electricity that is created usin,g e:ner:gy from motiing water. 1t is .r

energy, or "green energy," that costs Jess an:d has f.ewer .environmenta~impacts than otlheir energy

sources. Since 1993, ACWD has produced hydroelectric ;p:ower reducing demands ~cm the environment. Aod just how does ACWO create hydme1ectric power? Wat·er friom the South Bay AqlU:educt,,

which sits 340 feet higher than ACWD's treatment plant,1 travels dowirnhmas it enters the plant.

Turbines capture the energy fmm this falHng water 7 which generates electiricity. W~ith24/1

operations~the facility makes both electridty and drinlldng water around-the-dodd

When the treatment plant is producing 21 mmion g:a1Ho:ns per day (MGO) i1111the summemme,, approximately 6 million KW-hours of electricity can be prod1tmed each day. That•s e:rnC>ugh Turbine generator electricity to power 450 four-person h·omes·for one y.eair!

Water can do amazing things, and creating hydroelectri·c power is one of them. By usm11,gth is renewable energy source, ACWD is able to reduce operating costs rand minimize use of aess sustainable energy~ sources - a winning strategy for our c1ustomers and t'he envJiro:nmentl 11 You~ Proud to provide a reliable suppty of h'i,ghqu ality water at a 1.east1:nable prioe ro Fremernt. 'Newark and Unlon C1ty

• • ZunZun Assembly Schedule 2017-18 School Year Booked as of 11/ 1/ 17 Date School Contact # Times Student5 City last updated 10/30/17

9/18/2017 of Peace Christian Jennifer Cid 2 1:00 & 2 :00 350 Fremont 9/20/2017 Al¥arado Pat Urbi 3 8:20, 9:05 & 9:50 850 Union City 10/3/2017 Parkmont Brian Accurso 3 8:30, 9:20 & 10:30 980 Fremont 10/10/2017 Vallejo Mill Minnie Ransom 2 9: 10 & 10:20 500 Fremont 10/11/2017 Guy Emanuele Clinton Puckett 2 9:00 & 10:00 500 Union City 10/17/2017 Warwick Barbara Ochoa 3 8:45, 9:45 & 10:45 900 Fremont 10/17/2017 Kimber Hills Tina Sevilla 1 1 :00 75 Fremont 10/25/2017 Pioneer James Malone 3 9:00, 12:30 & 1:15 800 Union City 10/26/2017 Guy Emanuele Clinton Puckett 2 9:00 & 10:00 500 Union City 10/31/16 Brookvale Cindy Hicks-Rodriguez 2 8:30 & 9:20 540 Fremont 11/29/2017 Brier Julie Williams 3 8:30,9:00& 10: 15 750 Fremont 12/13/2017 Bia cow Gina Shelley 2 8:45 & 10: 15 TBA Fremont 12/13/2017 CANCELLED - RESCHEDULE IN JANUARY Holy Spirit Donna Plaza 1 TBA 240 Fremont 12/20/2017 Stratford Shweta Jhaveri-Patel 2 9:30 & 10: 15 220 Fremont 12/20/2017 Stellar Beth Mattsson- Boze 1 12:30 18 Newark 1/23/2018 Chadbourne Stacie Calimlim 3 9:50, 10:50 & 1: 10 820 Fremont 2/1/2018 Warm Springs Cindy Gentry 3 8:55, 9:55 & 10:55 1100 Fremont 2/7/2018 Mission Valley Jessica Sanoto 2 TBA TBA Fremont 2/27/2018 Birch Grove E. Wasser 2 9:15 & 10:30 400 Newark 4/11/2018 Weibel Dora Vasquez 3 9:10, 10:10, 11:10 800 Fremont 5/23/2018 Kitayama Kimberly Debona 3 9:00, 10:00 & 11:00 850 Union City

IN PROCESS: spring Mission San Jose Elementary Vrunda Mestry

Gomes Anu sharma Fremont

50 assemblies booked of 65