Ordinary Council Meeting

ORDINARY COUNCIL MEETING

NOTICE OF MEETING

To: Mayor Bill Spragg

Councillors Ward

Councillor Ron Nelson Manoah Councillor Jan-Claire Wisdom

Councillor Ian Bailey Marble Hill Councillor Jan Loveday

Councillor Kirrilee Boyd Councillor Nathan Daniell Mt Lofty Councillor John Kemp

Councillor Val Hall Councillor Lynton Vonow Onkaparinga Valley Councillor Andrew Stratford

Councillor Linda Green Torrens Valley Councillor Malcolm Herrmann

Notice is hereby given pursuant to the provisions under Section 83 of the Local Government Act 1999 that the next meeting of the Council will be held on:

Tuesday 26 May 2015 6.30pm 63 Mt Barker Road Stirling

A copy of the Agenda for this meeting is supplied under Section 83 of the Act.

Meetings of the Council are open to the public and members of the community are welcome to attend.

Andrew Aitken Chief Executive Officer

Page 1 Ordinary Council Meeting AGENDA 26 May 2015

AGENDA FOR MEETING Tuesday 26 May 2015 6.30pm 63 Mt Barker Road Stirling

ORDER OF BUSINESS

Council Vision Nurturing our unique place and people

Council Mission Delivering activities and services which build a resilient community, sustain our built and natural environment and promote a vibrant economy

1. COMMENCEMENT

2. OPENING STATEMENT

“Council acknowledges that we meet on the traditional lands of the Peramangk and Kaurna people and we recognise their connection with the land.

We understand that we do not inherit the land from our ancestors but borrow it from our children and in this context the decisions we make should be guided by the principle that nothing we do should decrease our children’s ability to live on this land.”

3. APOLOGIES/LEAVE OF ABSENCE 3.1. Apology Cr Malcolm Herrmann 3.2. Leave of Absence 3.3. Absent

4. MINUTES OF PREVIOUS MEETINGS Council Meeting – 28 April 2015 That the minutes of the ordinary meeting held on 28 April 2015 as supplied, be confirmed as an accurate record of the proceedings of that meeting.

5. DECLARATION OF INTEREST BY MEMBERS OF COUNCIL

Page 2 Ordinary Council Meeting AGENDA 26 May 2015

6. PRESIDING MEMBER’S OPENING REMARKS

In accordance with section 123(4)(i)(B), Council will set aside at least one (1) hour to enable members of the public to ask questions and/or make submissions in relation to the draft Annual Business Plan 2015/16.

7. REPORTS 7.1. Councillor Reports 7.2. Reports of Members as Council/Committee Representatives on External Organisations 7.3. CEO Report

8. QUESTIONS ADJOURNED/LYING ON THE TABLE 8.1. Questions Adjourned 8.2. Questions Lying on the Table

9. PETITIONS / DEPUTATIONS / PUBLIC FORUM 9.1. Petitions Nil 9.2. Deputations Nil 9.3. Public Forum

10. PRESENTATIONS (by exception)

11. QUESTIONS ON NOTICE 11.1. Intersection Riverview Road Woodside

1. Has Council received a written response as yet from DPTI in regard to road safety initiatives planned for the intersection of Riverview Road and Nairne Road, Woodside? 2. If so, is this document able to be included (in full) in the response to this question? 3. If not, why not, and as a formal Council document, is it therefore potentially available through a Freedom of Information request?

Page 3 Ordinary Council Meeting AGENDA 26 May 2015

12. MOTIONS ON NOTICE 12.1. Refugee Welcome Zone

1. The Council declare the Adelaide Hills Council a Refugee Welcome Zone. 2. The CEO write to the Refugee Council of Australia to advise of the Council’s decision to declare the Adelaide Hills Council a Refugee Welcome Zone. 3. The CEO provide a report to the Council outlining possible initiatives that could be implemented to actively support the Council’s commitment to this declaration.

12.2. MLGG Voting Procedures for LGA Board

That Council requests 1. the MLGG to review the procedure for electing the metropolitan members of the LGA Board. 2. the MLGG consider alternative procedures for selecting the metropolitan members of the LGA Board.

13. REPORTS OF COMMITTEES 13.1. Strategic Planning & Development Policy Committee – 12 May 2015 That the minutes of the SPDPC meeting held on 12 May 2015 as supplied.

13.2. Development Assessment Panel – 5 May 2015 That the minutes of the CDAP meeting held on 5 May 2015 as supplied, be received and noted.

13.3. Audit Committee – 11 May 2015 That the minutes of the Audit Committee meeting held on 11 May 2015 as supplied, be received and noted.

Note: The Audit Committee’s resolutions in items 6.3 and 6.10 are addressed in officer reports in this agenda at items 14.3 and 14.4 respectively.

13.4. CEO Performance Review Panel – Nil

14. OFFICER REPORTS 14.1. Garrod Crescent, Stirling, Traffic Control

To note that the road re-alignment and relocation of parking to the western side on the southern portion of Garrod Crescent, Stirling will be considered as part of the Garrod Crescent project contained within the Draft 2015/16 Annual Business Plan.

Page 4 Ordinary Council Meeting AGENDA 26 May 2015

14.2. Sampson Flat Bushfire Recovery

That the report be received and noted.

14.3. Long-Term Financial Plan Update

1. To adopt the updated Long Term Financial Plan incorporating the audited result for 2013/14 and the endorsed 2014/15 Budget Review 2 variations. 2. To note the comparison provided between the draft 2015/16 Budget and Year 1 of the Long Term Financial Plan.

14.4. Budget Review 3

1. That the Operating Budget variations presented in Budget Review 3 for the period ending 31 March 2015 totalled $141k and provided for an adjusted Operating Surplus for the 2014/15 year of $252k (up from $111k), be adopted. 2. That Capital Budget variations provided for in Budget Review 3 for the period ending 31 March 2015 include the addition of $51k (net of capital revenue) for renewal projects, be adopted.

14.5. Audit Committee Terms of Reference

That the Committee’s Terms of Reference be revised in accordance with this report.

14.6. Mount Lofty Ranges Agrarian Landscape World Heritage Bid project – Annual Report 2014-15

1. That the contents of the Annual Report 14/15 for the World Heritage Listing Project for the Mount Lofty Ranges Agrarian Landscape project are noted. 2. That it agrees to continue with Stage 1 (National Heritage Listing bid) of the Project subject to ongoing commitment from Adelaide Hills Council, Alexandrina Council, Barossa Council, the City of Onkaparinga and the District Council of Mt Barker. 3. That it agrees to contribute $15,000 towards the Project in the 2015/16 Financial Year subject to a similar commitment from Adelaide Hills Council, Alexandrina Council, the City of Onkaparinga and the District Council of Mt Barker. 4. That it endorses the amended Terms of Reference Project Steering Group and Terms of Reference for the Project Management Group.

14.7. Economic Development Strategy (EDS) – Approval for Public Consultation

That the draft Economic Development Strategy forming Appendix 1 is approved to proceed to the public consultation phase.

Page 5 Ordinary Council Meeting AGENDA 26 May 2015

14.8. Disclosure of Interest – Hills Musical Company Inc

To note that the CEO does not intend to directly act in relation to the Stirling Community Theatre alterations and that Council officers acting under sub-delegations provided by the CEO will continue to act in in this matter but with no recourse to the CEO.

15. MISCELLANEOUS ITEMS 15.1. Documents for signing & sealing 15.2. Status Report – Council Resolutions Update

16. QUESTIONS WITHOUT NOTICE

17. MOTIONS WITHOUT NOTICE

18. CONFIDENTIAL ITEMS 18.1. Appointment of Independent Members to the Bushfire Advisory Group and the Sustainability Advisory Group 18.2. Event Opportunity

19. NEXT MEETING

Tuesday 23 June 2015, 6.30pm, 63 Mt Barker Road, Stirling

20. CLOSE MEETING

Page 6 Council Meeting/Workshop Venues 2015

DATE TYPE LOCATION MINUTE TAKER June Tuesday 2 June CDAP TBA Karen Savage Wednesday 3 June Workshop Stirling N/A Tuesday 9 June SPDPC Woodside Leanne Llewellyn Wednesday 17 June Elected Member Training Stirling N/A Tuesday 23 June Council Stirling Pam Williams July Wednesday 1 July Workshop Stirling N/A Tuesday 7 July CDAP TBA Karen Savage Tuesday 14 July SPDPC Nairne Road Kylie Hopkins Wednesday 15 July Elected Member Training Stirling N/A Tuesday 28 July Council Stirling Pam Williams August Tuesday 4 August CDAP TBA Karen Savage Wednesday 5 August Workshop Stirling N/A Tuesday 11 August SPDPC Nairne Road Kylie Hopkins Wednesday 19 August Elected Member Training Stirling N/A Tuesday 25 August Council Stirling Pam Williams September Tuesday 1 Sept CDAP TBA Karen Savage Wednesday 2 Sept Workshop Stirling N/A Tuesday 8 Sept SPDPC Nairne Road Kylie Hopkins Wednesday 16 Sept Elected Member Training Stirling N/A Tuesday 22 Sept Council Stirling Pam Williams October Tuesday 6 October CDAP TBA Karen Savage Wednesday 7 October Workshop Stirling N/A Tuesday 13 October SPDPC Nairne Road Kylie Hopkins Wednesday 21 October Elected Member Training Stirling N/A Tuesday 27 October Council Stirling Pam Williams November Tuesday 3 November CDAP TBA Karen Savage Wednesday 4 November Workshop Stirling N/A Tuesday 10 November SPDPC Nairne Road Kylie Hopkins Wednesday 18 Elected Member Training Stirling N/A November Tuesday 24 November Council Stirling Pam Williams December Tuesday 1 December CDAP TBA Karen Savage

Wednesday 2 December Workshop Stirling N/A Tuesday 8 December SPDPC Nairne Road Kylie Hopkins Tuesday 15 December Council Stirling Pam Williams Wednesday 16 December Elected Member Training Stirling N/A

Meetings are subject to change, please check agendas for times and venues. All meetings (except Workshops & Elected Member Training) are open to the public.

Community Forums 2015

DATE TYPE LOCATION Tuesday 30 June 2015 Community Forum Basket Range

Tuesday 29 September 2015 Community Forum Balhannah

Tuesday 17 November 2015 Community Forum Heathfield

Wednesday 3 February 2016 Community Forum Mt Torrens

Item 4 Minutes of Council

69 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

In Attendance:

Presiding Member: Mayor Bill Spragg

Members:

Councillor Ward Councillor Ian Bailey Marble Hill Councillor Jan Loveday Councillor Kirrilee Boyd Councillor Nathan Daniell Mt Lofty Councillor John Kemp Councillor Val Hall Councillor Lynton Vonow Onkaparinga Valley Councillor Andrew Stratford Councillor Linda Green Torrens Valley Councillor Malcolm Herrmann

In Attendance:

Marc Salver Acting Chief Executive Officer Terry Crackett Director Corporate Services Deb Richardson Director Engineering & Assets David Waters Director Community & Customer Service Lachlan Miller Manager Governance & Risk John McArthur Manager Waste, Health & Regulatory Services Mark Buckerfield Manager Built & Natural Assets Paul Francis Financial Controller Pam Williams Minute Secretary

1. COMMENCEMENT The meeting commenced at 6.33pm.

2. OPENING STATEMENT “Council acknowledges that we meet on the traditional lands of the Peramangk and Kaurna people and we recognise their connection with the land.

Mayor ______26 May 2015 70 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

3. APOLOGIES/LEAVE OF ABSENCE 3.1. Apologies

Cr Jan-Claire Wisdom Cr Ron Nelson

3.2. Leave of Absence Nil 3.3. Absent Nil

4. MINUTES OF PREVIOUS MEETINGS 4.1. Council Meeting – 24 March 2015

Moved Cr Malcolm Herrmann 64 S/- Cr Nathan Daniell

That the minutes of the ordinary meeting held on 24 March 2015 as supplied, be confirmed as an accurate record of the proceedings of that meeting.

Carried Unanimously

4.2. Special Council Meeting – 10 March 2015

Moved Cr Ian Bailey 65 S/- Cr Linda Green

That the minutes of the special meeting held on 10 March 2015 as supplied, be confirmed as an accurate record of the proceedings of that meeting.

Carried Unanimously

4.3. Special Council Meeting – 14 April 2015

Moved Cr Malcolm Herrmann 66 S/- Cr Val Hall

That the minutes of the special meeting held on 14 April 2015 as supplied, be confirmed as an accurate record of the proceedings of that meeting.

Carried Unanimously

Mayor ______26 May 2015 71 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

5. DECLARATION OF INTEREST BY MEMBERS OF COUNCIL

Under Section 74 of the Local Government Act 1999: Cr Kirrilee Boyd disclosed an interest in Item 14.3 Stirling Market Business Use Permit

6. PRESIDING MEMBER’S OPENING REMARKS Mayoral Activities since 24/3/2015

Thursday 26th March  Upper Torrens Landcare Group – seed bank launch @ Mt Torrens  Wood for Good @ Para Hills West

Friday 27th March  Digital Hub farewell @ Stirling

Monday 30th March  North East Development Program - Business Enterprise Centre grant celebration @ Modbury

Thursday 9th April  Poppy project launch @ Stirling

Saturday 11th April  Sculpture at Crystal Lake Park @ Macclesfield

Monday 13th April  MLGG Executive meeting @ Adelaide

Thursday 16th April  SDRA meeting @ Crafers  LGA Board special meeting @ Adelaide

Friday 17th April  SHLGA meeting @ Nuriootpa

Saturday 18th April  Lobethal Cinema digital project launch @ Lobethal Tuesday 21st April  LGA President’s lunch, Premier Weatherill guest speaker @ Adelaide Wednesday 22nd April  Hut CEO Garry McDonald’s farewell @ Stirling

Saturday 25th April

Mayor ______26 May 2015 72 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

 Stirling RSL Dawn Service @ Stirling  Forest Range & Lenswood History group Anzac Day service @ Forest Range

Monday 27th April  Colonel Light’s birthday celebration hosted by the Lord Mayor @ Adelaide

Tuesday 28th April  Birdwood High School Anzac assembly @ Birdwood

Media Tuesday 14th April  5AA, Will Gooding re Inverbrackie sale

Friday 17th April  ABC news, re Inverbrackie sale  Channel 9, Jared Brady re Inverbrackie sale @ Woodside  Channel 2, Robyn Powell re Inverbrackie sale @ Inverbrackie

7. REPORTS 7.1. Council Member Reports

Council Members undertook the following duties during the month:

Cr Malcolm Herrmann 18 April  Informal social gathering 22 April  Meeting with Mount Torrens Residents re Mount Torrens walking trail loop 23 April  Reception at Government House for CFS and Blaze Aid volunteers 28 April  Birdwood High School Anzac Assembly

Cr Val Hall Tuesday 21 April  Cemetery tour Wednesday 22 April  Birdwood Park & Sporting Clubs Saturday 25 April  Anzac Day at Gumeracha at 6.30am  Anzac Day Gumeracha Hospital 11am Tuesday 28 April  Anzac Day Service Birdwood High School

Mayor ______26 May 2015 73 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

Cr Kirrilee Boyd 24 April  ANZAC Eve Service - Upper Sturt Soldiers Memorial Hall 25 April  ANZAC Dawn Service – Stirling  Poppies project, Stirling

Cr Lynton Vonow Thursday 23rd April  Woodside Recreation Grounds meeting Saturday 25th April  Lobethal ANZAC Day service  Lenswood-Forest Range ANZAC Day service Tuesday 28th April  ANZAC ceremony at Birdwood High School

Cr Nathan Daniell Thursday 26th March  Sustainability Advisory Group meeting Tuesday 7th April  Stirling Market Committee Meeting Thursday 9th April  Launch of ANZAC Poppies project Thursday 16th April  Trees For Life Board Meeting Saturday 25th April  ANZAC Day Dawn Service (Stirling)

Cr John Kemp 2 April  The Hut Community Centre, Volunteers Breakfast 24 April  Informal meeting with Stirling Business Assoc. 25 April  Attended Anzac Day Dawn Service at Stirling

Cr Jan Loveday 27 March  Digital Hub Farewell. Coventry Library 30 March  Arbury Park Outdoor School (Council and AGM) 31 March  Community Consultation, Forreston 9 April  Poppy Launch, Coventry Library 13 April  HAHAC Meeting, Strathalbyn

Mayor ______26 May 2015 74 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

15 April  East Torrens Historical Society AGM Norton Summit 22 April  RDA, Strathalbyn 23 April  FARM (Dog & Cat Management Board sub-committee) 25 April  ANZAC Day Dawn Service Norton Summit 28 April  DCMB Meeting, Keswick

7.2. Reports of Members as Council/Committee Representatives on External Organisations

Cr Malcolm Herrmann 20 April  Upper Torrens Land Management Committee  Property Advisory Group 21 April  Cemetery Advisory Group- meeting and cemeteries inspection 25 April  Anzac Day service /wreath laying at Gumeracha RSL Gumeracha Football Club-Tossing of coin to commence Anzac Day match

Cr Loveday  RDA re China market & SMEs  Dog & Cat Management Board - mandatory microchipping

Cr Kemp  The Hut, retirement of Garry McDonald 25 March  The Hut Community Centre, Board Meeting 26 April  The Hut Community Centre, Strategic Planning Workshop

7.3. CEO Report Marc Salver, Acting CEO, provided Council with a verbal Corporate Update.

 Bridge at Graeber Road, Charleston  Pedestrian paths Waverley Ridge Road, Jacaranda Drive Woodside  New roofing for toilets at Piccadilly Recreation Ground & Clubrooms at Stirling East Tennis & Netball  AMLR International Mountain Bike trail  Economic Development Strategy

Mayor ______26 May 2015 75 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

 30 year Plan for Greater Adelaide  Solid Fuel heaters  European Wasps  Digital Hub  ANZAC Day Centenary  Adelaide Hills Tourism advertisement

8. QUESTIONS ADJOURNED/LYING ON THE TABLE 8.1. Questions Adjourned 8.1.1. Council Member Email Accounts From 27 January 2015

Moved Cr John Kemp S/- Cr Lynton Vonow

That Council resolves that:

1. The report be received and noted

2. All Council members are required to only use Council email addresses for Council business

3. The CEO prepare a suitable policy incorporating those recommendations and associated guidelines for Council to consider at a future SPDPC meeting.

Amendment

Moved Cr Val Hall 68 S/- Cr Linda Green

That Council resolves that:

1. The report be received and noted

2. A workshop be held to identify the concerns of Council Members

3. The CEO prepare a suitable policy considering the Ombudsman’s recommendations and associated guidelines to consider at a future SPDPC meeting.

Carried

Mayor ______26 May 2015 76 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

The Motion as amended:

That Council resolves that:

1. The report be received and noted

2. A workshop be held to identify the concerns of Council Members

3. The CEO prepare a suitable policy considering the Ombudsman’s recommendations and associated guidelines to consider at a future SPDPC meeting.

Carried

8.2. Questions Lying on the Table Nil

9. PETITIONS / DEPUTATIONS / PUBLIC FORUM 9.1. Petitions 9.1.1. Telecommunications Tower, Blackhill Road, Houghton

Moved Cr Malcolm Herrmann 69 S/- Cr Nathan Daniell

That Council resolves that the petition signed by 61 signatories, objecting to the Telecommunications Tower on Blackhill Road Houghton, be received and noted.

Carried Unanimously

9.2. Deputations Nil

9.3. Public Forum Nil

10. PRESENTATIONS (by exception) 10.1. Eastern Waste Management Authority – Brian Cunningham, Chairman and Adam Faulkner, General Manager

11. QUESTIONS ON NOTICE Nil

Mayor ______26 May 2015 77 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

12. MOTIONS ON NOTICE Nil

13. REPORTS OF COMMITTEES 13.1. Strategic Planning & Development Policy Committee – 14 April 2015

Moved Cr Kirrilee Boyd 70 S/- Cr Lynton Vonow

That the minutes of the Strategic Planning & Development Policy Committee meeting of 14 April 2015 as distributed, be received and noted.

Carried Unanimously

13.2. Development Assessment Panel – 7 April 2015

Moved Cr John Kemp 71 S/- Cr Linda Green

That the minutes of the Development Assessment Panel meeting of 7 April 2015 as distributed, be received and noted.

Carried Unanimously

13.3. Audit Committee Nil

13.4. CEO Performance Review Panel – 18 March 2015

Moved Cr John Kemp 72 S/- Cr Jan Loveday

That the minutes of the CEO Performance Review Panel meeting of 18 March 2015 as distributed, be received and noted.

Carried Unanimously

Mayor ______26 May 2015 78 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

14. OFFICER REPORTS 14.1. Annual Business Plan & Budget – approval for public consultation

Moved Cr Malcolm Herrmann 73 S/- Cr Nathan Daniell

That Council resolves:

1. The report be received and noted.

2. The Draft 2015/16 Annual Business Plan & Budget included as Appendix 1 to this report and as amended, be endorsed for community consultation.

3. The period of consultation for the Draft 2015/16 Annual Business Plan & Budget be from 30 April 2015 to 29 May 2015.

Carried Unanimously

7.52pm Cr Kemp left the meeting room 7.55pm Cr Kemp returned to the meeting room

14.2. Strategic Plan Projects Quarterly Report

Moved Cr Ian Bailey 74 S/- Cr Linda Green

That Council resolves that the report be received and noted.

Carried Unanimously

14.3. Stirling Market Business Use Permit

Cr Kirrilee Boyd declared a conflict of interest in item 14.3, Stirling Market Business Use Permit, under s73 of the Local Government Act as she is a member of the Stirling Business Association’s Committee of Management. Cr Boyd stated “However, as I was appointed to this position by the Council, in accordance with s74(4b) of the Act, the provisions of s74(4) do not apply and I will remain in the Chamber and participate in the debate. I believe I bring an impartial and unbiased mind to the decision”

A document was tabled listing the various donations made by Stirling Market Inc. to community groups.

Mayor ______26 May 2015 79 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

Moved Cr Kirrilee Boyd S/- Cr John Kemp

That Council resolves:

1. That the report be received and noted.

2. A Business Use Permit under Section 222 of the Local Government Act 1999 be issued to Stirling Market Inc. for a five year period to use a portion of Druid Avenue Stirling and the service lane between Martha Street and Mt Barker Road, for monthly markets subject to staff addressing the following matters via conditions in the Permit:

2.1 Traffic management matters such as road closure and opening times

2.2 A requirement for Stirling Market Inc. to repair any damage to infrastructure and landscaping caused by market activities

2.3 A requirement for Stirling Market Inc. to clean up of any waste following market activities

2.4 Maintaining some ability to use the footpaths

2.5 Provision for a Stirling Business Association representative, a Council Member and Senior Council Officer to attend Stirling Market Inc. Management Committee meetings to discuss matters of common concern

2.6 A requirement for Stirling Market Inc. representatives to attend meetings hosted by Council with the Stirling Business Association to discuss matters of common concern

2.7 A minimum annual financial contribution of $15,000 from the Stirling Market Inc. to communities/events/activities within the Adelaide Hills Council area in lieu of the following:

2.7.1 $9,700 permit fees pursuant with the 2014/15 Fees and Charges Register 2.7.2 $4,200 road closing and opening costs 2.7.3 $1,100 waste collection and power supply costs

2.8 A cap of no more than 11 food stalls that sell food normally consumed on site

2.9 Coffee sales to be limited to one stall and no more than one stall to sell bottled water and/or soft drinks

Mayor ______26 May 2015 80 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

2.10 An annual review of the permit and associated conditions to be undertaken at which time conditions may be added or varied as deemed appropriate

2.11 The inclusion of standard permit conditions which deal with matters such as insurances, safety items, event dates and times etc.

2.12 Market frequency to be stipulated e.g. fourth Sunday of every month January to November and the third Sunday in December

2.13 Should the road area be required by Council for any purpose, Council reserves the right to rescind this agreement by providing 30 days’ notice of its intention to do so. There shall be no grounds for recourse by the Stirling Market Inc in respect to this decision.

2.14 The Adelaide Hills Council reserves the right to review and amend this approval at any time.

3. That an extension of the existing permit to 30 June 2015 be granted to allow staff to finalise the new permit and conditions with the Stirling Market Inc.

4. That pursuant to Section 33(2) of the Road Traffic Act 1961 the Council provides consent to the making of a road closure order by the Minister, or delegate, to enable the closure of Druid Avenue between Mount Barker Road, Stirling and Martha Street, Stirling, on the fourth Sunday of every month for the same five (5) year period covered by the Business Use Permit issued to Stirling Market Inc.

5. That the Chief Executive Officer be authorised to act for and on behalf of the Council to consider and provide consent to any special road closure orders, such as if the market is rescheduled to another Sunday in a particular month over the same five (5) year period

Cr Kirrilee Boyd, with the consent of Cr John Kemp, sought and was granted leave of the meeting to vary the motion as follows:

That Council resolves:

1. That the report be received and noted.

2.1 Traffic management matters such as road closure and opening times

Mayor ______26 May 2015 81 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

2.2 A requirement for Stirling Market Inc. to repair any damage to infrastructure and landscaping caused by market activities

2.3 A requirement for Stirling Market Inc. to clean up of any waste following market activities

2.4 Maintaining some ability to use the footpaths

2.6 A requirement for Stirling Market Inc. representatives to attend meetings hosted by Council with the Stirling Business Association to discuss matters of common concern

2.7 A minimum annual financial contribution of $15,000 from the Stirling Market Inc. to communities/events/activities within the Adelaide Hills Council area in lieu of the following:

5.7.1 $9,700 permit fees pursuant with the 2014/15 Fees and Charges Register 5.7.2 $4,200 road closing and opening costs 5.7.3 $1,100 waste collection and power supply costs

2.8 A cap of no more than 11 food stalls that sell food normally consumed on site

2.9 Coffee sales to be limited to one stall and no more than one stall to sell bottled water and/or soft drinks

2.10 An annual review by Council of the permit and associated conditions to be undertaken at which time conditions may be added or varied as deemed appropriate

2.11 The inclusion of standard permit conditions which deal with matters such as insurances, safety items, event dates and times etc.

2.12 Market frequency to be stipulated e.g. fourth Sunday of every month January to November and the third Sunday in December

2.14 The Adelaide Hills Council reserves the right to review and amend this approval at any time.

Mayor ______26 May 2015 82 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

2 That an extension of the existing permit to 30 June 2015 be granted to allow staff to finalise the new permit and conditions with the Stirling Market Inc.

3 That pursuant to Section 33(2) of the Road Traffic Act 1961 the Council provides consent to the making of a road closure order by the Minister, or delegate, to enable the closure of Druid Avenue between Mount Barker Road, Stirling and Martha Street, Stirling, on the fourth Sunday of every month for the same five (5) year period covered by the Business Use Permit issued to Stirling Market Inc.

4 That the Chief Executive Officer be authorised to act for and on behalf of the Council to consider and provide consent to any special road closure orders, such as if the market is rescheduled to another Sunday in a particular month over the same five (5) year period

Cr Kirrilee Boyd, with the consent of Cr John Kemp, sought and was granted leave of the meeting to vary the motion as follows:

Moved Cr Kirrilee Boyd 75 S/- Cr John Kemp

That Council resolves:

1. That the report be received and noted.

2.1 Traffic management matters such as road closure and opening times

2.2 A requirement for Stirling Market Inc. to repair any damage to infrastructure and landscaping caused by market activities

2.3 A requirement for Stirling Market Inc. to clean up any waste following market activities

2.4 Maintaining some ability to use the footpaths

2.5 An invitation is extended to a Stirling Business Association representative, a Council Member and Senior Council Officer to attend Stirling Market Inc. Management Committee meetings to

Mayor ______26 May 2015 83 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

discuss matters of common concern prior to the business part of the meeting.

2.6 A requirement for Stirling Market Inc. representatives to attend meetings hosted by Council with the Stirling Business Association to discuss matters of common concern

2.7 A minimum annual financial contribution of $15,000 from the Stirling Market Inc. to communities/events/activities within the Adelaide Hills Council area in lieu of the following:

2.7.1 $9,700 permit fees pursuant with the 2014/15 Fees and Charges Register 2.7.2 $4,200 road closing and opening costs 2.7.3 $1,100 waste collection and power supply costs

2.8 A cap of no more than 11 food stalls that sell food normally consumed on site.

2.9 Coffee sales to be limited to one stall and no more than one stall to sell bottled water and/or soft drinks

2.10 An annual review by Council of the permit and associated conditions to be undertaken at which time conditions may be added or varied as deemed appropriate.

2.11 The inclusion of standard permit conditions which deal with matters such as insurances, safety items, event dates and times etc.

2.12 Market frequency to be stipulated e.g. fourth Sunday of every month January to November and the third Sunday in December

2.14 The Adelaide Hills Council reserves the right to review and amend this approval at any time.

3 That an extension of the existing permit to 30 June 2015 be granted to allow staff to finalise the new permit and conditions with the Stirling Market Inc.

4 That pursuant to Section 33(2) of the Road Traffic Act 1961 the Council provides consent to the making of a road closure order by the Minister,

Mayor ______26 May 2015 84 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

or delegate, to enable the closure of Druid Avenue between Mount Barker Road, Stirling and Martha Street, Stirling, on the fourth Sunday of every month for the same five (5) year period covered by the Business Use Permit issued to Stirling Market Inc.

5 That the Chief Executive Officer be authorised to act for and on behalf of the Council to consider and provide consent to any special road closure orders, such as if the market is rescheduled to another Sunday in a particular month over the same five (5) year period

Carried Unanimously

14.4. East Waste Draft Annual Plan

Moved Cr Jan Loveday 76 S/- Cr Ian Bailey

That Council resolves:

1. That the report be received and noted

2. That the draft 2015/16 East Waste Annual Plan be endorsed subject to the following matters being incorporated:

a. A summary of East Waste’s proposed operating expenditure and sources of revenue be included in the Annual Plan

b. Linkages to the East Waste Long Term Financial Plan be incorporated in the Annual Plan

3. That the Chief Executive Officer write to East Waste advising them of Council’s resolution on the draft 2015/16 East Waste Annual Plan.

Carried Unanimously

8.27pm Cr Kirrilee Boyd left the Chamber

Mayor ______26 May 2015 85 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

14.5. Review of CDAP Sitting Fees

Moved Cr Malcolm Herrmann 77 S/- Cr Linda Green

That Council resolves that:

1. The report be received and noted.

2. The sitting fees paid to Independent members of the Development Assessment Panel remain unchanged as follows:  Independent Presiding Member $500 (Excl. GST) per meeting  Independent Ordinary Members $380 (Excl. GST) per meeting

3. The Development Assessment Panel sitting fees be reviewed prior to advertising for independent members of CDAP in early 2017.

Carried Unanimously

Moved Cr Lynton Vonow 78 S/- Cr Ian Bailey

That Council adjourn for a 10 minute break.

Carried

8.39pm The meeting adjourned.

8.49pm The meeting resumed with Cr Kirrilee Boyd present.

14.6. Determine time and place of Ordinary Council & SPDPC meetings

Moved Cr Kirrilee Boyd 79 S/- Cr Ian Bailey

That Council resolves:

1. That the report be received and noted

2. To approve the Council and Strategic Planning and Development Policy Committee meetings schedule, timings and locations as follows, to be reviewed in December 2015:

Mayor ______26 May 2015 86 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

SPDPC Council (2nd Tuesday) (4th Tuesday) Woodside Stirling 6.30pm 6.30pm 12 May 2015 26 May 2015 9 June 2015 23 June 2015 14 July 2015 28 July 2015 11 August 2015 25 August 2015 8 September 2015 22 September 2015 13 October 2015 27 October 2015 10 November 2015 24 November 2015 8 December 2015 15 December 2015

3. Workshops will be planned for the 1st Wednesday of each month. Professional Development will be planned for the 3rd Wednesday of each month.

Carried

14.7. Delegations Review April 2015

Moved Cr Lynton Vonow 80 S/- Cr Malcolm Herrmann

That Council resolves:

1. That the report be received and noted.

2. That, in accordance with Section 44(6) of the Local Government Act 1999, the Council revokes its previous delegations to the Chief Executive Officer of those powers and functions under Burial & Cremation Act 2013.

3. In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the Burial & Cremation Act 2013 and the Burial and Cremation Regulations 2014 and specified in the proposed Instruments of Delegation contained in Appendix 1 are hereby delegated this 28th day of April 2015 to the person occupying the office of Chief Executive Officer subject to the conditions and/or limitations specified in the Schedule of Conditions in the proposed Instrument of Delegation.

Carried Unanimously

Mayor ______26 May 2015 87 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

14.8. Update to outstanding Council Resolutions passed before 31 March 2013

Moved Cr Nathan Daniell 81 S/- Cr Malcolm Herrmann

That the Council resolves that:

1. The report be received and noted.

2. Prior to budget considerations that all items outstanding by 2 years or more be reported on, including reasons why the resolution has not been completed and that the report be included as part of the standing agenda item "Information report - Council resolutions update".

Carried Unanimously

14.9. Appointment of Delegate to LGA meetings

Moved Cr John Kemp 82 S/- Cr Linda Green

That Council resolves:

1. That the report be received and noted

2. That the Mayor be appointed as Council Delegate to meetings of the Local Government Association of South Australia and the Local Government Finance Authority for the term of this Council

3. That the Council Member occupying the office of Deputy Mayor be appointed as Deputy Council Delegate to meetings of the Local Government Association of South Australia and the Local Government Finance Authority for the term of this Council.

Carried Unanimously

15. MISCELLANEOUS ITEMS 15.1. Documents for signing & sealing Nil

Mayor ______26 May 2015 88 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

15.2. Status Report – Council Resolutions Update

Moved Cr Nathan Daniell 83 S/- Cr John Kemp

That Council resolves:

1. The Council Action List be received and noted 2. The following completed items be removed from the Action List:

20/10/09 Council 354 Road Closure off Lobethal Rd Ashton 13/12/11 Council 377 Community access to Council facilities 25/3/14 Council 61 AHBTC Masterplan consultation 27/5/14 Council 100 Plan of division Hanson Lane Charleston 24/6/14 Council 128 Road Closure Portion of Schapel Rd Lobethal 22/7/14 Council 153 Mt Torrens CFS Site Concept 22/7/14 Council 156 Primary Production Incentive Grants application 26/8/14 Council 168 MON Trees in Park 26/8/14 Council 174 AHBTC Draft Masterplan 9/9/14 SPDPC 54 August Street Birdwood 28/10/14 Council 226 Boundary Changes Millbrook, Cudlee Creek, Paracombe & Inglewood 25/11/14 Council 259 Balhannah Rail Yards Drainage Easement 9/12/14 Council 268 Lobethal Centennial Hall Self Servicing Loan 24/2/15 Council 21 Lobethal Centennial Hall Matched Funding Grant 24/2/15 Council 22 Dog Registration Fees 24/2/15 Council 23 Budget Review 2 2014-2015 10/3/15 Council 34 Road Closures Hills Gourmet Gallop & Easter Racing Carnival 24/3/15 Council 41 Nomination to Libraries Board SA 24/3/15 Council 42 Draft AHBTC Masterplan 24/3/15 Council 43 Draft AHBTC Masterplan further investigations 24/3/15 Council 44 Roadside Vegetation Management Plan 24/3/15 Council 48 Election for LGA Board 24/3/15 Council 49 GRFMA Charter Amendment 24/3/15 Council 50 GRFMA Audit Committee Membership 24/3/15 Council 51 Attendance at NGA Canberra 24/3/15 Council 52 Delegations Review

Carried Unanimously

Mayor ______26 May 2015 89 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

16. QUESTIONS WITHOUT NOTICE

16.1. Distribution of Firewood from Bushfire

Moved Cr Malcolm Herrmann 84 S/- Cr Linda Green

That Council resolve to include a response to the QON “Distribution of Firewood from Bushfire” in the Minutes.

Carried Unanimously

Response provided by Deb Richardson, Director Engineering & Assets

It remains Council’s objective to distribute the wood in the local community where possible. As we discussed very early in the fire recovery process, it is important to show some flexibility in our operations and decision making as we support our community to recover in practical ways such as replacing lost fire wood and also to be aware that we are operating in an emotional environment.

We have, wherever possible, tried to be flexible and equitable in providing wood to the community during the clean up process. We have an agreement with the Kersbrook Football Club and a private land owner to store and distribute wood and have provided wood to adjacent residents where requested.

We have a large stockpile of wood on SA Water Land. There is no pressure to move it quickly and it is also worth noting that the timber is not ready to burn so again there is some time to work with groups to ensure the wood is distributed or used in some way that is of benefit of the community.

With that in mind we are happy to speak with any community group that is interested in the wood and we are also speaking to another organisation about the potential Wood for Good Project. Staff are meeting with these groups to discuss options but no decision has been made.

Please refer any interested groups to us and we will provide an update on the Wood for Good and other options soon.

 Cr Linda Green – AHBTC Masterplan consultation

Mayor ______26 May 2015 90 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

17. MOTIONS WITHOUT NOTICE

Having taken into account the Guiding Principles, the Mayor accepted the following Motions Without Notice.

17.1. Report on Garrod Crescent

Cr John Kemp, with the consent of Cr Kirrilee Boyd, sought and was granted leave of the meeting to vary the motion as follows:

Moved Cr John Kemp 85 S/- Cr Kirrilee Boyd

That the CEO writes to Mr Graham Coldwell, head petitioner, explaining why the report on Garrod Crescent was not presented and when it will be presented to Council.

Variation

That the CEO contact Mr Graham Coldwell, head petitioner, explaining why the report on Garrod Crescent was not presented and when it will be presented to Council.

Carried

17.2. Review of Speed Limits, Kersbrook

Moved Cr Malcolm Herrmann 86 S/- Cr Linda Green

That the CEO writes to DPTI urging them to undertake an urgent review of the speed limits and other traffic calming and safety devices on the southern approach to Kersbrook.

Carried Unanimously

9.29pm Cr John Kemp left the Chamber 9.30pm Cr John Kemp returned to the Chamber

18. CONFIDENTIAL ITEMS

18.1. Appointment of Independent Members and Council Members to the Council’s Development Assessment Panel (CDAP) - Exclusion of the Public

Mayor ______26 May 2015 91 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

Moved Cr John Kemp 87 S/- Cr Linda Green

Pursuant to Section 90(2) and 90(3)(a) of the Local Government Act, 1999 and the provisions of the Local Government (Access to Meeting and Documents) Amendment Act 2002, an order be made all members of the public, except:

 Acting CEO – Marc Salver  Director Engineering & Assets – Deb Richardson  Director Corporate Services – Terry Crackett  Director Community & Customer Service – David Waters  Manager Governance & Risk – Lachlan Miller  Minute Secretary – Pam Williams

be excluded from attendance at the meeting for Agenda Item 18.1, Appointment of Independent Members and Council Members to the Council’s Development Assessment Panel (CDAP).

The Council is satisfied that, pursuant to section 90(3)(a) of the Act, the information to be received, discussed or considered in relation to the Agenda Item is information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead), because it would disclose the personal details of candidates who have expressed an interest to be on the CDAP.

Carried Unanimously

Mayor ______26 May 2015 92 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

18.1.1. Appointment of Independent Members and Council Members to the Council’s Development Assessment Panel (CDAP) - Confidential Item

Mayor ______26 May 2015 93 ADELAIDE HILLS COUNCIL MINUTES OF ORDINARY COUNCIL MEETING TUESDAY 28 APRIL 2015 63 MT BARKER ROAD STIRLING

18.1.2. Appointment of Independent Members and Council Members to the Council’s Development Assessment Panel (CDAP) - Period of Confidentiality

Moved Cr Linda Green 91 S/- Cr John Kemp

That having considered Agenda Item 18.1 (Appointment of Independent Members and Council Members to the Council’s Development Assessment Panel (CDAP)) in confidence under section 90(2) and 90 (3) (a) of the Local Government Act 1999, the Council, pursuant to section 91(7)(b) of that Act, orders that the documents and reports pertaining to this matter be retained in confidence until the appointment have been confirmed with the applicants, but not longer than 6 months.

Carried Unanimously

19. NEXT MEETING The next ordinary meeting of the Adelaide Hills Council will be held on Tuesday 26 May 2015 from 6.30pm at 63 Mt Barker Road, Stirling.

20. CLOSE MEETING The meeting closed at 9.37pm.

Mayor ______26 May 2015 ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 12.1 Motion on Notice

Originating from: Cr Nathan Daniell

Subject: Refugee Welcome Zone

Strategic Plan Goal: 1: A Safe and Connected Community

Strategic Plan Key Theme: 1.2: Community Participation

1. MOTION

I move that the Council resolves that:

1. The Council declare the Adelaide Hills Council a Refugee Welcome Zone.

2. The CEO write to the Refugee Council of Australia to advise of the Council’s decision to declare the Adelaide Hills Council a Refugee Welcome Zone.

3. The CEO provide a report to the Council outlining possible initiatives that could be implemented to actively support the Council’s commitment to this declaration.

2. BACKGROUND

The Refugee Welcome Zone is a local government initiative developed by the Refugee Council of Australia (RCOA). The RCOA is the national peak body for refugees and the organisations and individuals who support them. The RCOA promotes the adoption of flexible, humane and constructive policies towards refugees and asylum seekers through conducting policy analysis, research, advocacy and public education on refugee issues.

A Refugee Welcome Zone is a local government area which has made a commitment in spirit to welcoming refugees into the community, upholding the human rights of refugees, demonstrating compassion for refugees and enhancing cultural and religious diversity in the community.

The Refugee Welcome Zone initiative began in June 2002 as part of Refugee Week celebrations. At the time, 15 local Councils in Victoria, New South Wales and South Australia were declared Refugee Welcome Zones. Today, more than 100 Local Government Areas (including 11 Councils within South Australia) have declared themselves Refugee Welcome Zones. The initiative has proven to be a great success in connecting local governments with the issues facing refugees and asylum seekers. Adelaide Hills Council meeting 26 May 2015 MON – Refugee Welcome Zone

Whilst this declaration does not confer any formal obligations it is hoped that as signatories to the Refugee Welcome Zone declaration that, where appropriate, the Adelaide Hills Council consider this declaration of support in their decision making processes.

The Adelaide Hills Council area has multiple community groups who are dedicated to supporting refugees and asylum seekers. Both the Hills Circle of Friends and the Amnesty International (Adelaide Hills Group) have provided the following statement in support of this initiative:

“We endorse the Adelaide Hills Council being declared as a Refugee Welcome Zone and strongly believe it is an important step in supporting refugees who live, work or visit our community.”

The process of the Council becoming a Refugee Welcome Zone is very straightforward. It simply involves the Adelaide Hills Council signing the Refugee Welcome Zone Declaration, which is:

“a commitment in Spirit to welcoming refugees into our community, upholding the human rights of refugees, demonstrating compassion for refugees and enhancing cultural and religious diversity in our community”.

This initiative would help create and develop a welcoming atmosphere for refugees who live, work or visit the Adelaide Hills Council region.

3. OFFICER’S RESPONSE – David Waters, Director Community & Customer Service

As indicated above, a number of South Australian Councils have already declared their areas to be Refugee Welcome Zones. These are: Adelaide City Council, Campbelltown City Council, Town of Gawler, City of Marion, City of Mitcham, Rural City of Murray Bridge, City of Norwood, Payneham and St Peters, City of Onkaparinga, City of Port Adelaide Enfield, City of Prospect, City of West Torrens.

Some use this status to highlight or drive the development of programs and initiatives which promote cultural diversity. The Rural City of Murray Bridge for instance, has funded or been involved in the development of multicultural welcome events, volunteer programs supporting the families of new arrivals and a retreat for new settlers to receive free tutoring in English and use computers to stay in touch with friends and relatives overseas. The City of Marion worked with a number of other Councils to develop a Community Connections Guide and it continues to support the Australian Refugee Association’s Scholarship Program.

In the Adelaide Hill Council's case, the range of initiatives promoting cultural diversity have been limited, but include the annual Multicultural Feast on Harmony Day at The Summit Community Centre. The Council also involved detainees from the former Inverbrackie Alternative Place of Detention in a range of activities such as the Community Shed while that facility was operating.

While the time provided for this response has not allowed for a detailed analysis, staff believe that new refugee settlement in the Adelaide Hills Council District is somewhat lower than most other South Australian Councils which have declared themselves to be Refugee Welcome Zones. Nevertheless, taking a symbolic step toward welcoming refugees is an important step toward promoting cultural diversity Adelaide Hills Council meeting 26 May 2015 MON – Refugee Welcome Zone

and helping break down barriers that exist for people from culturally and linguistically diverse backgrounds who want to settle or spend time in the Hills.

Many refugees have gone on to make significant contributions to society and there would be many residents of the district who may have come to Australia as refugees many years ago. These contributions should be recognised.

As indicated earlier, a declaration to be a Refugee Welcome Zone does not constitute a commitment to any particular activity or financial commitment. It may be expected however, that the Council does identify further practical and symbolic initiatives to actively support the declaration. Some of these could have resourcing implications.

Should the motion be successfully moved, staff can organise the necessary formalities of the declaration signing which could occur as part of Refugee Week in mid-June. The report identifying potential future initiatives and resourcing implications could be prepared in the second half of the year.

ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 12.2 Motion on Notice

Originating from: Mayor Bill Spragg

Subject: Metropolitan Local Government Group election procedures

Strategic Plan Goal: 4 – A Recognised Leading Performer

Strategic Plan Key Theme: 4.1 - Leadership

1. MOTION

That Council requests

1. the MLGG to review the procedure for electing the metropolitan members of the LGA Board

2. the MLGG consider alternative procedures for selecting the metropolitan members of the LGA Board.

2. BACKGROUND

In conducting the recent election of metropolitan members of the LGA Board, the Electoral Commission of South Australia (ECSA) was instructed to use the same methodology applied in the Local Government elections, ie optional preferential proportional voting. In determining the quota for a successful candidate ECSA chose to consider the Deputy (proxy) positions as equal in all respects to full board membership. There being 8 full positions and 4 Deputy positions ECSA considered that 12 positions needed to be filled. This approach resulted in a quota equivalent to 1.39 votes. ECSA choose to multiply a first preference vote by 100 to avoid using decimal fractions, thus determining that a quota was 139. ECSA erred in treating Deputy positions as equivalent to full board positions because Deputy positions have no voting rights and can only speak with the permission of the presiding member. A Deputy member can only participate fully if the full member they are deputising for is absent.

If ECSA had conducted the ballot for the 8 full board member positions, independently of the Deputy positions, a quota would have been 2.01. The approach used by ECSA resulted in the 4 councils without candidates determining the first five full board members. As all councils with candidates gave their candidate first preference a candidate only need 0.39 of a vote to get elected. Three of the councils without candidates voted for the same candidate resulting in their second preference being allocated a proportion of the over quota equalling 0.65 of a vote. Thus their second preference then elected a second full member of the board. At an absolute minimum this needs to be rectified.

The proportional preferential system works well in situations where there is a large number of voters and a relatively small number of candidates but it is questionable that it is the best methodology when there is a large number of candidates relative to the number of voters. In the recent Board election there were 14 candidates and only 18 votes. With each full board position (8) really requiring only 2 votes, preferences beyond the 2nd preference rarely get considered. An alternative methodology could give consideration to all preferences and potentially lead to a more representative outcome.

2. OFFICER’S RESPONSE – Lachlan Miller, Manager Governance & Risk

Clarity as to the mechanics of a voting system is fundamental to voters having confidence in the election process. The ECSA treatment of the voting system was not known or understood by the constituent councils when the votes were cast and may, arguably, have influenced the way that votes were cast.

The motion calls for a review of the procedure and alternative models to be considered. Should the MLGG resolve to undertake the said review, the count procedures for the voting system adopted should be clear and unambiguous and constituent councils can have confidence in the election process. Item 13 Reports of Committees 59 COUNCIL DEVELOPMENT ASSESSMENT PANEL MINUTES OF MEETING TUESDAY 5 MAY 2015 63 MT BARKER ROAD, STIRLING

Present

Acting Presiding Member Alistair McHenry

Members Daniel Bennett Linda Green John Kemp Jan Loveday Dr Wendy Stubbs

In Attendance

Marc Salver Director Strategy & Development Deryn Atkinson Manager Development Services Tom Victory Senior Statutory Planner Karen Savage Minute Secretary

1. Commencement The meeting commenced at 6.33pm

2. Apologies/Leave of Absence

2.1 Apologies

Moved Wendy Stubbs Carried unanimously S/- John Kemp (24)

That the apology from Stephen Hains for unavoidable absence be accepted and leave of absence from the meeting granted.

2.2 Leave of Absence Nil

Presiding Member 2 June 2015 60 COUNCIL DEVELOPMENT ASSESSMENT PANEL MINUTES OF MEETING TUESDAY 5 MAY 2015 63 MT BARKER ROAD, STIRLING

3. Previous Minutes

3.1 Meeting held 7 April 2015

Moved Linda Green Carried unanimously S/- Jan Loveday (25)

That the minutes of the meeting held on 7 April 2015 be confirmed as an accurate record of the proceedings of that meeting.

4. Delegation of Authority Decisions of this Panel were determined under delegated authority as adopted by Council on 8 October 2013.

5. Presiding Member’s Report Nil

6. Declaration of Interest by Members of Panel Nil

7. Matters Lying on the Table/Matters Deferred

7.1 Matters Lying on the Table Nil

7.2 Matters Deferred

7.2.1 Development Application 14/802/473 by Rostrevor College for four light poles associated with existing sports oval (maximum height 15 metres) – (north-east corner adjacent to Heather Avenue & Morialta Road) at 67-91 Glen Stuart Road, Woodforde

Deferred from meeting 3 March 2015

“That a decision on the matter be deferred to enable the applicant to obtain an assessment report from an independent Lighting Engineer addressing light glare and light spill impact from the development on neighbouring properties”.

Staff provided the Panel with an update on deferred item 7.2.1.

Presiding Member 2 June 2015 61 COUNCIL DEVELOPMENT ASSESSMENT PANEL MINUTES OF MEETING TUESDAY 5 MAY 2015 63 MT BARKER ROAD, STIRLING

8. Development Assessment Applications

The Panel remained in ‘open’ session to hear the staff presentations, representations and applicants’ responses for all the applications.

7:19pm The Panel went into ‘closed’ session in order to allow for discussion and determination of all the applications

8.1 Development Application 13/765/473 by R J Wright & H R Wright for elevated driveway ramp & elevated carport with turntable measuring 8.5m x 8.5m x 5.9m high, filling of land with retaining walls (maximum height 1.6m), decommissioning of swimming pool, relocation of water tank & associated earthworks (non-complying) at 23 Ridgeland Drive, Teringie

8.1.1 Representations Nil

The applicants, Mr R J Wright & Mrs H R Wright, were invited to answer questions from the Panel.

8.1.2 Decision of Panel

The following recommendation was adopted by consensus of all members (26)

That the Council Development Assessment Panel considers that the proposal is not seriously at variance with the relevant provisions of the Adelaide Hills Council Development Plan, and seeks the CONCURRENCE of the Development Assessment Commission to GRANT Development Plan Consent to Development Application 13/765/473 by R J Wright & H R Wright for an elevated driveway ramp & elevated carport with turntable measuring 8.5m x 8.5m x 5.9m high, filling of land with retaining walls (maximum height 1.6m) decommissioning of swimming pool, relocation of water tank & associated earthworks (non-complying) at 23 Ridgeland Drive, Teringie subject to the following conditions:

(1) Development In Accordance With the Plans The development herein approved shall be undertaken in accordance with the following plans, details and written submissions accompanying the application, unless varied by a separate condition:  Statement of Effect by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Survey Plan, Drawing Number 14001/S1 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Site Plan, Drawing Number 14001/S0 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015

Presiding Member 2 June 2015 62 COUNCIL DEVELOPMENT ASSESSMENT PANEL MINUTES OF MEETING TUESDAY 5 MAY 2015 63 MT BARKER ROAD, STIRLING

 Drainage Plan, Drawing Number 14001/D1 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Steel Walkway Plan and Details Drawing Number 14001/S10 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Roof Plan Drawing Number 14001/S9 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Hardstand Plan Drawing Number 14001/S8 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Sections Plan Drawing Number 14001/S7 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Sections Plan Drawing Number 14001/S6 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Sections Plan Drawing Number 14001/S5 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Sections Plan Drawing Number 14001/S4 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Elevations Plan Drawing Number 14001/S3 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015  Elevations/Views Plan Drawing Number 14001/S2 by Sean Hackett Design Drafting date stamped as received by Council 10 Feb 2015

REASON: To ensure the proposed development is undertaken in accordance with the approved plans.

(2) External Finishes to Match Existing Building External finishes of the proposed carport shall be of materials and colours to match or complement those of the existing dwelling (Woodland Grey Colourbond roof or similar) to the reasonable satisfaction of Council.

REASON: To maintain and enhance the visual amenity of the locality.

(3) Soil Erosion Control Prior to construction of the approved development hay bales (or other soil erosion control methods as approved by Council) shall be placed and secured below areas of excavation and fill to prevent soil moving off the site during periods of rainfall.

REASON: Development should prevent erosion and stormwater pollution before, during and after construction.

Presiding Member 2 June 2015 63 COUNCIL DEVELOPMENT ASSESSMENT PANEL MINUTES OF MEETING TUESDAY 5 MAY 2015 63 MT BARKER ROAD, STIRLING

(4) Carport Shall Remain Open The carport shall remain open and shall not be enclosed in any way.

REASON: The building should complement and enhance the scale, character and design of the locality.

(5) Stormwater Roof and Driveway Runoff To Be Dealt With On-Site All roof runoff generated by the development hereby approved shall be treated on-site to the satisfaction of Council using design techniques such as:  Rainwater tanks  Grassed swales  Stone filled trenches  Small infiltration basins

Stormwater overflow management shall be designed so as to not permit trespass into the effluent disposal area. Stormwater should be managed on site with no stormwater to trespass onto adjoining properties.

REASON: To minimise erosion, protect the environment and to ensure no ponding of stormwater resulting from development occurs on adjacent sites.

NOTES (1) Development Plan Consent Expiry This Development Plan Consent is valid for a period of twelve (12) months commencing from the date of the decision (or if an appeal has been commenced, the date on which the appeal is determined, whichever is later). Building Rules Consent must be applied for prior to the expiry of the Development Plan Consent, or a fresh development application will be required. The twelve (12) month period may be further extended by written request to, and approval by Council. Application for an extension is subject to payment of the relevant fee.

(2) The development herein approved involves work within close proximity to the boundary. The onus of ensuring development is in the approved position on the correct allotment is the responsibility of the land owner/applicant. This may necessitate a survey being carried out by a licensed land surveyor prior to the work commencing.

(3) Management of the property during construction shall be undertaken in such a manner as to prevent denudation, erosion or pollution of the environment.

Presiding Member 2 June 2015 64 COUNCIL DEVELOPMENT ASSESSMENT PANEL MINUTES OF MEETING TUESDAY 5 MAY 2015 63 MT BARKER ROAD, STIRLING

(4) The applicant is reminded of his/her general environmental duty, as required by Section 25 of the Environment Protection Act 1993, to take all reasonable and practical measures to ensure that the activities on the whole site, including during construction, do not pollute the environment in a way which causes, or may cause, environmental harm.

(5) Department of Environment, Water & Natural Resources (DEWNR) – Native Vegetation Council Note The applicant is advised that any proposal to clear, remove limbs or trim native vegetation on the land, unless the proposed clearance is subject to an exemption under the Regulations of the Native Vegetation Act 1991, requires the approval of the Native Vegetation Council. The clearance of native vegetation includes the flooding of land, or any other act or activity that causes the killing or destruction of native vegetation, the severing of branches or any other substantial damage to native vegetation. For further information visit: www.environment.sa.gov.au/Conservation/Native_Vegetation/Manag ing_native_vegetation

Any queries regarding the clearance of native vegetation should be directed to the Native Vegetation Council Secretariat on 8303 9777. This must be sought prior to Full Development Approval being granted by Council.

(6) Water Storage Tanks A water storage tank (and any supporting structure) which: a) is not part of a roof drainage system; or b) has a total floor area exceeding ten (10) square metres; or c) is not wholly above ground; or d) has a part higher than four (4) metres above the natural surface of the ground will require Council approval.

(7) Residential Lighting All external lighting shall be directed away from residential development and, shielded if necessary to prevent light spill causing nuisance to the occupiers of those residential properties.

REASON: Lighting shall not detrimentally affect the residential amenity of the locality.

Presiding Member 2 June 2015 65 COUNCIL DEVELOPMENT ASSESSMENT PANEL MINUTES OF MEETING TUESDAY 5 MAY 2015 63 MT BARKER ROAD, STIRLING

8.2 Development Application 14/D34/473 (14/756/473) by Boral Property Group for boundary realignment (13 allotments into 13 allotments) (non-complying) (DAC relevant authority) at Greenhill Road, Horsnell Gully, Gandy’s Gully & Slapes Gully Roads, Stonyfell and McBeath & Coach Roads, Skye

8.2.1 Representations Nil

The applicant’s representatives, Matthew King (URPS) and Caroline Schar (Boral Property Group), were invited to answer questions from the Panel.

8.2.2 Decision of Panel

The following recommendation was adopted by consensus of all members (27)

That the Council Development Assessment Panel advise the Development Assessment Commission that it considers that the proposal is not seriously at variance with the relevant provisions of the Adelaide Hills Council Development Plan, and that it does not support the proposed boundary realignment (in so far as it affects land within the Adelaide Hills Council area) in Development Application 14/D34/473 (and 180/D034/14) by Boral Property Group for Boundary Realignment (13 allotments into 13 allotments) (DAC Relevant Authority) due to the following reasons:

(1) The proposed allotments are not considered to be in accordance with Hills Face Zone Objective 2 (d) and PDC 3(l) and Council Wide Objectives 106 and 107 and PDCs 300, 301, 304, 305, 306 and 307 as they may be subject to significant bushfire risk.

(2) The proposal could result in a net increase in native vegetation removal compared to the current allotment configuration. The proposal is therefore not considered to accord with Hills Face Zone Objective 2 (a) and PDC 3(d), (j), 22 and Council Wide Objectives 70, 76, 77, and PDCs 30, 203, 209, 211, 212, 213 and 214.

(3) It is not considered orderly and economic in that the proposal seeks to ‘shift’ the allotments to other parts of the Hills Face Zone, and increase the probability of development occurring outside of townships and urban areas. The proposal is therefore not considered to accord with Council Wide Objectives 1, and PDCs 2 and 3.

(4) No mains sewer exists to service the proposed allotments, thus resulting in a potential net increase in pollution risk (through reliance on on-site waste control systems) to develop the proposed allotments thus not according with Hills Face Zone PDC 3(a) and Council Wide Objectives 119 and 120 and PDC’s 19, 20, 216.

Presiding Member 2 June 2015 66 COUNCIL DEVELOPMENT ASSESSMENT PANEL MINUTES OF MEETING TUESDAY 5 MAY 2015 63 MT BARKER ROAD, STIRLING

NOTE: Notwithstanding the above, if the DAC intends to grant Development Approval to the application, then the following should be included as a Council requirement of Section 51 clearance:

Any road alterations are to be constructed at the applicant’s expense. Further, any infrastructure alterations, construction or extensions are to be approved by Adelaide Hills Council Engineering Department prior to any works commencing. All costs associated with any of the above are to be borne by the applicant.

7:30pm The Panel resumed ‘open’ session

9. Policy Issues for Advice to Council Nil

10. Other Business

10.1 John Kemp thanked Tom Victory for providing the video plan which was very helpful and worked really well.

10.2 Moved Jan Loveday Carried unanimously S/- John Kemp (28)

That a vote of thanks be extended to Wendy Stubbs and all the Independent Panel members, on behalf of the Panel, for their invaluable input and contribution over the past 4 years.

11. Next Meeting The next ordinary Development Assessment Panel meeting will be held on Tuesday 2 June 2015.

12. Close meeting The meeting closed at 7.36pm.

Presiding Member 2 June 2015 20 ADELAIDE HILLS COUNCIL MINUTES OF STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE MEETING TUESDAY 12 MAY 2015 36 NAIRNE ROAD WOODSIDE

In Attendance:

Presiding Member: Cr John Kemp

Members:

Mayor Bill Spragg Councillor Jan-Claire Wisdom Councillor Ian Bailey Councillor Kirrilee Boyd Councillor Nathan Daniell Councillor Val Hall Councillor Andrew Stratford Councillor Linda Green Councillor Malcolm Herrmann

In Attendance:

Andrew Aitken Chief Executive Officer Terry Crackett Director Corporate Services Deb Richardson Director Engineering & Assets Deryn Atkinson Acting Director Strategy & Development David Waters Director Community & Customer Service Lachlan Miller Manager Governance & Risk Sharon Leith Sustainability Officer Leanne Llewellyn Minute Secretary

1. COMMENCEMENT The meeting commenced at 6.36pm

2. APOLOGIES/LEAVE OF ABSENCE 2.1. Apology

Apologies were received from Councillors Ron Nelson, Lynton Vonow and Jan Loveday.

2.2. Leave of Absence Nil 2.3. Absent

Presiding Member ______9 June 2015 21 ADELAIDE HILLS COUNCIL MINUTES OF STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE MEETING TUESDAY 12 MAY 2015 36 NAIRNE ROAD WOODSIDE

3. MINUTES OF PREVIOUS MEETINGS 3.1. Strategic Planning & Development Policy Committee – 14 April 2015

Moved Mayor Bill Spragg 13 S/- Cr Malcolm Herrmann

That the minutes of the Strategic Planning & Development Policy Committee meeting held on 14 April 2015 as supplied, be confirmed as an accurate record of the proceedings of that meeting.

Carried Unanimously

4. DECLARATION OF INTEREST BY MEMBERS OF THE COMMITTEE Nil

5. PRESIDING MEMBER’S OPENING REMARKS

 Saturday, 2 May Annual Business Plan and Budget consultation

 Tuesday, 5 May Council Development Assessment Panel Meeting Stirling

 Monday, 11 May Audit Committee Meeting, Stirling

6. REPORTS 6.1. Councillor Reports

Cr Linda Green

 Tuesday, 21 April East Waste meeting

 Wednesday, 22 April Mt Torrens Walking Trail

 Saturday, 2 May Medieval Fair, Gumeracha

 Saturday, 9 May Annual Business Plan and Budget consultation

Presiding Member ______9 June 2015 22 ADELAIDE HILLS COUNCIL MINUTES OF STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE MEETING TUESDAY 12 MAY 2015 36 NAIRNE ROAD WOODSIDE

 Monday, 11 May Rebuilding Forum, Cudlee Creek

Cr Malcolm Herrmann

 Wednesday, 6 May Workshop, Stirling

 Saturday, 9 May Community Consultation Annual. Business Plan, Woodside

 Monday 11 May Audit Committee/CEO Interview, Stirling

Cr Kirrilee Boyd

 Thursday, 30 April & Friday, 1 May Advanced Consumer Based Social Marketing Course

 Saturday, 2 May Medieval Fair, Gumeracha

 Thursday, 7 May Biodiversity Advisory Group

Cr Val Hall

 Monday, 4 May Lights of Lobethal Committee meeting

 Saturday, 9 May Community Budget forum, Woodside

6.2. Reports of Members as Council/Committee Representatives on External Organisations Nil

7. QUESTIONS ADJOURNED/LYING ON THE TABLE 7.1. Questions Adjourned Nil 7.2. Questions Lying on the Table Nil

8. PETITIONS / DEPUTATIONS / PUBLIC FORUM 8.1. Petitions

Presiding Member ______9 June 2015 23 ADELAIDE HILLS COUNCIL MINUTES OF STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE MEETING TUESDAY 12 MAY 2015 36 NAIRNE ROAD WOODSIDE

8.1.1. Petition – Development Application 14/1036/473 – Mixed Use Development, Pomona Road, Stirling (Community)

Moved Cr Malcolm Herrmann 14 S/- Cr Kirrilee Boyd

That the Strategic Planning & Development Policy Committee receives and notes the petition signed by 83 signatories regarding a 24 hour gym at 7 Pomona Road, Stirling.

Carried Unanimously

8.1.2. Petition – Development Application 14/1036/473 – Mixed Use Development, Pomona Road, Stirling (Residents)

Moved Cr Ian Bailey 15 S/- Cr Val Hall

That the Strategic Planning & Development Policy Committee receives and notes the petition signed by 17 signatories regarding a 24 hour gym at 7 Pomona Road, Stirling.

Carried Unanimously

8.2. Deputations Nil

8.3. Public Forum Lesley Nadin – Pomona Road, Stirling Steve Nadin – Pomona Road, Stirling

9. PRESENTATIONS (by exception)

9.1 Damien Cooke & Terry Lee (RDA Hills & Coast)

10. QUESTIONS ON NOTICE Nil

11. MOTIONS ON NOTICE Nil

Presiding Member ______9 June 2015 24 ADELAIDE HILLS COUNCIL MINUTES OF STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE MEETING TUESDAY 12 MAY 2015 36 NAIRNE ROAD WOODSIDE

12. OFFICER REPORTS 12.1. Whistleblowers Protection Policy

Moved Mayor Bill Spragg 16 S/- Cr Nathan Daniell

That the Strategic Planning & Development Policy Committee resolves:

1. That the report be received and noted.

2. With an effective date of 25 May 2015, to revoke the February 2014 Whistleblowers Protection Policy and to adopt the draft May 2015 Whistleblowers Protection Policy, as contained in Appendix 1 of this report.

Carried

12.2. Development Application Fee Refunds Policy

Moved Cr Val Hall 17 S/- Cr Linda Green

That the Strategic Planning & Development Policy Committee resolves:

1. That the report be received and noted.

2. With an effective date of 25 May 2015, to revoke the 4 December 2007 Development Application Fee Refunds Policy and to adopt the draft May 2015 Development Application Fee Refunds Policy, as contained in Appendix 1 of this report.

Carried Unanimously

13. QUESTIONS WITHOUT NOTICE Cr Andrew Stratford – Privacy Policy Cr Ian Bailey – Petitions Cr Kirrilee Boyd – Petitions Cr Linda Green – Dates of AHBTC consultation period

14. MOTIONS WITHOUT NOTICE

Presiding Member ______9 June 2015 25 ADELAIDE HILLS COUNCIL MINUTES OF STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE MEETING TUESDAY 12 MAY 2015 36 NAIRNE ROAD WOODSIDE

14.1 Development Application 14/1036/473 – Mixed Use Development, Pomona Road, Stirling

Moved Cr Malcolm Herrmann S/-

That the petition from residents opposing the development at 7 Pomona Road, Stirling be referred to the Council Development Assessment Panel.

The Presiding Member determined, in consideration of the Guiding Principles, not to accept the motion as it was beyond the powers of the Strategic Planning and Development Policy Committee, and suggested that the motion be put as a Motion on Notice at the next Council meeting.

Moved Cr Malcolm Herrmann S/-

That the ruling not be agreed with.

The motion lapsed for want of a seconder

14.2 Ability to refer Petitions relating to development applications to CDAP

Moved Mayor Bill Spragg 18 S/- Cr Kirrilee Boyd

That Council seeks legal advice as to whether a petition relating to a development application is able to be referred to CDAP.

Carried Unanimously

15. CONFIDENTIAL ITEMS Nil

16. NEXT MEETING The next SPDPC Committee of the Adelaide Hills Council will be held on Tuesday, 9 June 2015 from 6.30pm at 36 Nairne Road, Woodside.

17. CLOSE MEETING The meeting closed at 8:04pm.

Presiding Member ______9 June 2015 4 ADELAIDE HILLS COUNCIL AUDIT COMMITTEE MINUTES OF MEETING MONDAY 11 MAY 2015 63 MT BARKER ROAD, STIRLING

Presiding Member: Peter Robertson

Members:

Peter Brass Paula Davies Cr Malcolm Herrmann Cr John Kemp

In attendance:

Andrew Aitken Chief Executive Officer Terry Crackett Director Corporate Services Paul Francis Financial Controller Lachlan Miller Manager Governance & Risk

1. Commencement The meeting commenced at 6.00pm.

Geoff Edwards – Partner, Audit and Sam Hilbink – Manager, Audit from BDO were in attendance.

2. Apologies Nil

3. Previous Minutes 3.1. Audit Committee Meeting 9 February 2015

Moved Cr Malcolm Herrmann Carried S/- Peter Brass 10

That the minutes of the Audit Committee meeting held on 9 February 2015 as distributed, be confirmed as an accurate record of the proceedings of that meeting.

4. Delegation of Authority In accordance with the Audit Committee Terms of Reference, the Committee has no delegated decision-making powers. The Recommendations in Items 6.3 and 6.10 are to be submitted to Council for adoption.

Presiding Member ______17 August 2015

5 ADELAIDE HILLS COUNCIL AUDIT COMMITTEE MINUTES OF MEETING MONDAY 11 MAY 2015 63 MT BARKER ROAD, STIRLING

5. Declaration of Interest by Members of the Committee Nil

6. Reports 6.1. Audit Committee Action Report & Work Plan Update

Moved Peter Brass Carried S/- Paula Davies 11

That the Audit Committee resolves:

1. That the report be received and noted. 2. That the status of the Action Report and Work Plan be noted. 3. That the Work Plan be revised to schedule the Benefits Realisation Reports in February and August of each year.

6.2. 2014/15 Budget – Budget Reviews 2 & 3

Moved Peter Brass Carried S/- Cr John Kemp 12

That Audit Committee:

1. Notes that unfavourable Operating Budget variations presented in Budget Review 2 for the period ending 31 December 2014 totalled $244k and provide for an adjusted Operating Surplus for the 2014/15 year of $111k (down from $355k). 2. Notes that Capital Budget variations provided for in Budget Review 2 for the period ending 31 December 2014 included the addition of $37k (net) of new projects (with $12k of associated grant funding), offset by savings in renewals projects, and the deferral of the Heathfield Road project ($603k) until 2015/16. 3. Notes that favourable Operating Budget variations presented in Budget Review 3 for the period ending 31 March 2015 totalled $142k and provided for an adjusted Operating Surplus for the 2014/15 year of $253k (up from $111k). 4. Notes that Capital Budget variations provided for in Budget Review 3 for the period ending 31 March 2015 include the addition of $51k (net) for renewal projects.

Presiding Member ______17 August 2015

6 ADELAIDE HILLS COUNCIL AUDIT COMMITTEE MINUTES OF MEETING MONDAY 11 MAY 2015 63 MT BARKER ROAD, STIRLING

6.3. Long Term Financial Plan Update

Moved Paula Davies Carried S/- Cr Malcolm Herrmann 13

That the Audit Committee:

1. Notes the updated Long Term Financial Plan incorporating the audited result for 2013/14 and the endorsed 2014/15 Budget Review 2 variations; and 2. Notes the comparison between the draft 2015/16 Budget and Year 1 of the Long Term Financial Plan. 3. Recommends to Council to adopt of the Long Term Financial Plan, as contained in Appendix 1.

6.4. End of Financial Year Reporting Timetable & BDO Audit Plan

Moved Cr John Kemp Carried S/- Cr Malcolm Herrmann 14

That the Audit Committee receives and notes the BDO Audit Plan and proposed End of Year Reporting Timetable.

6.5. Account Reconciliation Policy

Moved Paula Davies Carried S/- Peter Brass 15

That the Audit Committee resolves that the report be received and noted.

6.6. Risk Management Update

Moved Peter Brass Carried S/- Paula Davies 16

That the Audit Committee receives and notes the report.

6.7. Internal Audit Quarterly Update

Moved Cr John Kemp Carried S/- Cr Malcolm Herrmann 17

That the Audit Committee receives and notes the report.

Presiding Member ______17 August 2015

7 ADELAIDE HILLS COUNCIL AUDIT COMMITTEE MINUTES OF MEETING MONDAY 11 MAY 2015 63 MT BARKER ROAD, STIRLING

6.8. Implementation of Internal Audit Actions Progress Report

Moved Peter Brass Carried S/- Paula Davies 18

That the Audit Committee receives and notes the report.

6.9. Internal Financial Controls Update

Moved Peter Brass Carried S/- Paula Davies 19

That the Audit Committee:

1. Notes the further developments that have been undertaken in improving internal financial controls. 2. Resolves that quarterly updates are provided to the Audit Committee regarding the Internal Financial Controls implementation.

6.10. 2015/16 Draft Annual Business Plan & Budget – Community Consultation

Moved Peter Brass Carried S/- Paula Davies 20

That the Audit Committee:

1. Receives and notes the Draft 2015/16 Annual Business Plan and Budget. 2. Advises Council that it considers the Draft 2015/16 Annual Business Plan and Budget to be consistent with the Strategic Plan, Asset Management and Long Term Financial Plan. 3. Resolves that a report is provided to the Audit Committee meeting on the outcomes of the 2015/16 Annual Business Plan and Budget community consultation and adoption.

Peter Robertson announced that his term as Audit Committee Presiding member would finish 31 July 2015 and that Peter Brass would assume the role for a 12 month period in accordance with the Committee’s 1 December 2014 resolution.

Peter Robertson thanked the Audit Committee for the opportunity to be the Presiding Member.

The Audit Committee acknowledged and thanked Peter Robertson for his leadership of the Committee.

Presiding Member ______17 August 2015

8 ADELAIDE HILLS COUNCIL AUDIT COMMITTEE MINUTES OF MEETING MONDAY 11 MAY 2015 63 MT BARKER ROAD, STIRLING

7. Next Meeting The next ordinary meeting of the Audit Committee will be held at 6.00pm on Monday, 17 August 2015, at 63 Mount Barker Road, Stirling.

8. Close Audit Committee Meeting The meeting closed at 7.30pm

Presiding Member ______17 August 2015

ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 14.1

Originating Officer: Mark Buckerfield, Manager Built & Natural Assets

Responsible Director: Deb Richardson, Director Engineering & Assets

Subject: Garrod Crescent, Stirling Traffic Control

SUMMARY

Garrod Crescent, Stirling has regularly had cars parking illegally along the western side of the southern section of the road. Vehicles heading north have to cross the solid white line in order to overtake parked vehicles with limited visibility of oncoming vehicles.

In February 2015 Council received a petition from local residents regarding installation of no standing signs and Council resolved at the same meeting That staff prepare a report to be returned no later than the April 2015 Council meeting, on both short term and longer term Engineering and Traffic Control options for Garrod Crescent in response to the petition received at Agenda Item 9.1.1.

A budget of $103,250 has been included in the draft Annual Business Plan 2015/16 to renew existing infrastructure on Garrod Crescent.

RECOMMENDATION

That Council resolves:

1. The report be received and noted.

2. To note that the road re-alignment and relocation of parking to the western side on the southern portion of Garrod Crescent, Stirling will be considered as part of the Garrod Crescent project contained within the Draft 2015/16 Annual Business Plan.

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 3 A Safe and Connected Community

Key Issue 3.4 Economic Support Council provides support to the local economy by addressing supportive infrastructure – such as roads, broadband traffic control and parking

Page 1 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Garrod Crescent, Stirling, Traffic Control

 Legal Implications

Any installation of traffic control devices will be in accordance with the Road Traffic Act 1961 Sections 17 and 18.

 Risk Management Implications

The risk profile is reduced if the suggested changes to the road configuration are implemented. The design of the roads and intersections complied with the standards at the time of installation.

Inherent Risk Residual Risk High (4C) Medium (4E)

 Financial and Resource Implications

The Draft Annual Business Plan for 2015/16 has a provision to renew the existing infrastructure along the southern section of Garrod Crescent. Subject to final design plans being prepared, the anticipated budget is as follows:

 Road reseal $ 27,000 (renewal) (Mount Barker Road to Garrod Place)  Kerbing / Stormwater $ 56,250 (renewal)  Footpath works $ 20,000 (renewal) $103,250

 Customer Service and Community/Cultural Implications

The recommended reconfiguration of Garrod Crescent would provide additional parking along the southern portion of the road and would also reduce the incidences of illegal parking through the provision of safe parking and a loading zone on the western side of the road. All road users would benefit from the improved safety.

 Environmental Implications

The recommendation does not have any direct environmental implications.

 Community Engagement/Consultation

Preliminary discussions have taken place with the manager of Mitre 10 and a limited number of residents on Garrod Crescent. Should Council resolve to implement the recommended changes to the road, then a broader consultation process would be undertaken with all adjoining land owners and businesses along the southern portion of Garrod Crescent.

2. BACKGROUND

A Petition was received and considered at Council’s meeting held on Tuesday, 24 February 2015. Council resolved That Council receives and notes the petition signed by 48 signatories, requesting that ‘no standing’ signs be erected on Garrod Crescent Stirling near the shopping area, and patrolled regularly.

Page 2 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Garrod Crescent, Stirling, Traffic Control

At that same meeting representations were made as part of the Public Forum from:

o Mr Graham Coldwell re parking on Garrod Crescent Stirling o Mr Trevor Garwood re parking & trucks on Garrod Crescent Stirling o Mr Clive Wilson re parking on Garrod Crescent Stirling

Council also resolved (Motion without Notice)That staff prepare a report to be returned no later than the April 2015 Council meeting, on both short term and longer term Engineering and Traffic Control options for Garrod Crescent in response to the petition received at Agenda Item 9.1.1.

The section of road in question currently has a continuous white dividing line from the intersection of Mount Barker Road to Garrod Place. In accordance with Australian Road Rule 208, parking on the western side of the road is not permitted as there is insufficient road width to accommodate vehicle parking.

“Australian Road Rule 208 - Parallel parking on a road (except in a median strip parking area): (6) If the road has a continuous dividing line or a dividing strip, the driver must position the vehicle at least 3 metres from the continuous dividing line or dividing strip, unless otherwise indicated by information on or with a parking control sign.”

In the past there were parking restriction signs along this section of road but these have been removed, possibly due to having been damaged.

Currently there are parking bays along the eastern side of this section of road, however it has been observed that people will still park on the western side of the road to gain access to the Mitre 10 store even when there is available parking immediately across the road.

Additional Carparking / Rezoning of 7 Garrod Crescent

Number 7 Garrod Crescent was purchased by the owner of the adjacent Mitre 10 with the intention of using it for storage, parking and a turnaround area for delivery trucks. An application to achieve this was abandoned by the property owner due to the objections of residents in the area and the mounting legal costs being incurred by the owner.

As part of the Stirling District Centre Development Plan Amendment this site was rezoned to the Stirling District Centre Stirling Fringe Policy Area on the basis that it will provide an activity buffer between commercial uses and adjoining residential uses in the Country Living Zone.

At this stage the property owner has not sought a change in land use or lodged an amended planning application.

Page 3 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Garrod Crescent, Stirling, Traffic Control

Location map showing property numbers:

Location plan with satellite imagery and proposed works:

Mitre 10

Page 4 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Garrod Crescent, Stirling, Traffic Control

3. ANALYSIS

Short term solution:

A yellow line has been painted on the western side to help remind road users that parking is not permitted along this section of road. Council Administration have met with the owner of the Mitre 10 store to remind him of his obligations to control traffic when unloading trucks including the use of appropriately trained people using Stop Slow Bats often referred to as “lollipops” to ensure safe single direction traffic movements past trucks.

Longer term solution:

Prior to the petition being received Council staff had developed a preliminary plan for reconfiguring the southern section of Garrod Crescent that would see the road realigned with parking on the western side with the road carriageway on the east.

Please refer to Appendix 1 for the proposed road and parking reconfiguration.

As part of the investigation of this proposed project it was noted that a narrow, approximately two metre wide, strip of land on the eastern side of the road was on the same property title as 6 Garrod Crescent as well as the roadway of Garrod Place. Anomalies such as these do occur from time to time, often as a result of the required transfers to road reserves not being completed at the time when the land in the area was first subdivided.

The diagram below shows the unusual property boundary.

Mitre 10

Page 5 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Garrod Crescent, Stirling, Traffic Control

Negotiations with the property owner will continue to transfer the relevant portions of the allotment to road reserve. The proposed road works could be reconfigured to not encroach upon the current property title of 6 Garrod Crescent but the revised design would not be ideal.

Initial discussions with the land owner indicate that he is also keen rectify the property boundary issues with the only cost to Council being the conveyancing and transfer costs.

4. APPENDICES

(1) Concept design for Garrod Crescent upgrade. (2) Extract from Petition received and considered at Council’s meeting held on Tuesday, 24 February 2015.

Page 6

Appendix 1 Concept design for Garrod Crescent upgrade

#11

DRIVEWAY

DRIVEWAY #6 GARDEN BED GARDEN

VEGETATION

OVER GROWN

MITRE 10 DRIVEWAY HEDGE

DRIVEWAY

DRIVEWAY GARDEN BED

UP DRIVEWAY

S302 -999.000

ID GARDEN BED GARDEN

TREES / SHRUBS

DRIVEWAY

TREES / SHRUBS

STIRLING BUSINESS CENTRE #89 BEAU TANGLES ADELAIDE HILLS DRIVEWAY HAIR & BEAUTY NATUROPATH

DRIVEWAY

S302 -999.000 HEDGE

Adelaide Hills Council

Appendix 2 Extract from Petition received and considered at Council’s meeting held on Tuesday, 24 February 2015

ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 14.2

Originating Officer: David Waters, Director Community & Customer Service

Responsible Director: David Waters, Director Community & Customer Service

Subject: Sampson Flat Bushfire Recovery

SUMMARY

The purpose of this report is to provide the Council with an update on the Sampson Flat Bushfire recovery.

It has now been four months since the fires. The Council’s initial response and ‘clean up’ efforts are essentially complete and the focus is on community recovery.

Various agencies continue to be engaged and coordinated in their effort, primarily through the Local Recovery Coordinator.

The Local Recovery Coordinator role is due to end in July and it is necessary to now plan for the next phase of recovery beyond that point.

RECOMMENDATION

That Council resolves:

1. That the report be received and noted

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 4 A recognised leading performer

Key Issue 4.1 Leadership Key Action 4.1.5 Identify issues impacting the community, develop positions and advocate as appropriate

 Legal Implications

Not applicable.

Adelaide Hills Council meeting 26 May 2015 Sampson Flat Bushfire Recovery

 Risk Management Implications

Reporting on the bushfire response and recovery actions allows the Council to remain informed and aware of pertinent issues being faced by the affected community. It allows the Council to consider resourcing and responding in the appropriate context, which in turn reduces the risk of wasted resource allocation and uncontrolled exposure to costs. Fundamentally though, it also ensures the Council understands what its community is facing and is able to respond in an appropriate fashion, thus reducing the risk of disengagement with the affected community and reducing the risk that community recovery needs will be unmet.

Early decision making processes and the adoption of the recovery structure at its meeting held on 27 January 2015 already significantly reduced the Council’s risk exposure.

Inherent Risk Residual Risk Medium 4D Medium 4E

 Financial and Resource Implications

The Council has spent approximately $446,000 on bushfire response and recovery so far. In addition, $210,000 worth of field staff time and plant costs have been directed to the response and recovery effort.

Another $100,000 is forecast to be spent over the coming months and has been included in the draft Budget for next year.

The Council has also directed a significant amount of in-kind effort toward this matter. Examples include significant staff time at senior and operational levels, provision of the Torrens Valley Community Centre for the Recovery Centre for an extended period and participation in a range of cross-agency committees and working parties.

 Customer Service and Community/Cultural Implications

Recovery efforts are focussed on helping the affect community members and groups to identify and address their own needs.

As time has passed, the complex needs of some individuals and families have become more apparent, particularly as consequential affects develop. Council Members will recall the training provided to them around awareness of psychological first aid and the impacts of trauma on relationships, work, social activity, health, etc. All of these things are being experienced to varying degrees by people in the affected community.

The work being done by various agencies and service providers is discussed later in this report.

 Environmental Implications

In the weeks following the fires, the environmental implications became apparent. Those include erosion, potential weed incursion, loss of habitat and loss of native fauna.

The biodiversity of the area has been severely affected. It will take some years and a joint effort between government and private land holders, to fully recover. The Adelaide Hills Council meeting 26 May 2015 Sampson Flat Bushfire Recovery

Department for Water and Natural Resources has been engaging with property owners where possible and has already run a number of workshops on land care following fires.

 Community Engagement/Consultation

The community is being engaged in the recovery process in a number of ways. These include:

 The Community Reference Group, comprising people who played a community leadership role in the days following the fires and people who have since offered to participate. The Group continues to meeting regularly and provides information to each other, the Local Recovery Coordinator, the Community Development Officer and Council staff.

 The Community Support Agencies Reference Group, comprising groups such as Horse SA, the Planning Institute and Red Cross. This group now meets together with the Community Reference Group and provides information to help either specific communities of interest or the broader affected community.

 The Recovery Hotline, which continues to operate and refers callers to the Recovery Centre.

 Outreach contact. Council staff have undertaken personal visits to over 150 properties as part of a planned approach to engaging with those people who experienced significant property damage. The Red Cross and pastoral care agencies have continued to make calls and personal visits to properties across the affected community.

 The Bushfire Recovery Newsletter. Produced fortnightly, this newsletter provides information to affected residents and business operators about recovery programs and opportunities.

2. BACKGROUND

At its meeting held on 27 January 2015, the Council considered a report on the Sampson Flat Bushfire, which started on 2 January 2015. Following consideration of the report, the Council resolved as follows:

1. That the report be received and noted.

2. That the Council recognises the impact of the Sampson Flat Bushfire on the communities within the Adelaide Hills Council district, the City of Tea Tree Gully and the City of Playford and, in particular, recognises the personal impact on those directly and indirectly affected by the fires.

3. That the Council recognises the exceptional work of, and sincerely thanks, the various emergency services, government and non-governmental support agencies, community groups, volunteers, Council Staff and members of the community alike who worked on the bushfire response and recovery.

Adelaide Hills Council meeting 26 May 2015 Sampson Flat Bushfire Recovery

4. That the Council expresses its sincere thanks and gratitude to those Councils, both locally and interstate, which have offered support of various kinds.

5. That the Council commits to the National Principles of Disaster Recovery and acknowledges the long term nature of the recovery effort.

6. That the Council commits to working with other affected Councils and agencies on behalf of its community as part of the local recovery structure including the Local Recovery Coordinator and the Local Recovery Committee.

7. That the Chief Executive Officer or delegate reports regularly to the Council on the progress of the bushfire recovery effort.

a. Hosting and supporting the Local Recovery Centre at its facilities in Gumeracha.

b. Working in partnership with the State Government to establish a dedicated resource to work on identifying community recovery needs and implementing appropriate initiatives over the next 12 month period.

c. Working with community groups and other organisations to facilitate community gatherings, forums and debriefs.

d. Working with the appropriate governing bodies to advocate for the fair and equitable distribution of emergency relief funding.

e. Facilitating, where a need is identified, the work of non-governmental support agencies among the affected communities.

The report included a range of information about the bushfire itself and early response and recovery activities, which for the sake of brevity, is not repeated here.

3. ANALYSIS

In the weeks immediately after the fire, the Council’s efforts were focussed largely on making roads safe, cleaning up vegetation debris and supporting the establishment of the recovery structure described above.

As time has passed however, the needs of the community have become more complex and variable. There are practical needs such as dealing with burnt pine trees and fixing fences as well as social needs such as supporting people who are experiencing delayed trauma and ensuring social isolation does not set in. The recovery effort is therefore multifaceted and complex. Adelaide Hills Council meeting 26 May 2015 Sampson Flat Bushfire Recovery

Recovery coordination

The Local Recovery Coordinator, Karlene Maywald, continues to provide overall coordination to the recovery effort. She remains based at the Council’s Torrens Valley Community Centre at Gumeracha. The role is due to end in July. The Local Recovery Coordinator reports to the Minister for Communities and Social Inclusion and participates in monthly meetings of the State Recovery Committee. Since the fires, the State Recovery Committee has considered issues such as reopening

schools in the affected area, restoration of essential services and provision of trauma support.

The Local Recovery Committee (LRC), chaired by the Local Recovery Coordinator and with representatives from various agencies, continues to meet monthly. While

the emergency services no longer participate in the LRC, other agencies such as SA Health and the Department of State Development have become more active. The evolution of the Committee represents the evolving nature and focus of the recovery process.

In recent months the LRC has considered issues such as meeting the mental health needs of affected people, the challenges of disposing of damaged treated pine fence posts, environmental recovery, rebuilding processes, business recovery and identifying common threads of concern within the affected community.

The Director Community & Customer Service remains Adelaide Hills Council’s representative on the Committee and the Community Development Officer participates in these meetings.

A number of staff from across the organisation remain involved in an internal Sampson Flat Bushfire Recovery Team. The team meets regularly to ensure cross- organisation coordination of recovery efforts across the range of the Council’s functions and to identify and plan the need for recovery initiatives. For instance, the Team has recently considered the management of development applications for replacement structures, the disposal of treated pine posts, management of the fortnightly bushfire recovery newsletter and potential options for returning cut wood to the community to replace burnt wood stores.

Community recovery programs

In early March, Anne Ellis was appointed to the 12 month joint State and Federal Government funded role of Sampson Flat Bushfire Recovery Community Development Officer. Anne’s focus has been working to identify recovery needs in the community and has initiated a number of events and programs, focussed on addressing needs that are not met by other agencies. Examples include:

 Self-esteem building sessions which have provided facilitated opportunities for young people to chat about their experiences and how life has changed for them since the fires

 Bus trips to the AFL games which have encouraged people affected by the fires to take some ‘time out’ and have an enjoyable experience while also bringing affected people together to share their experiences in a non- threatening environment Adelaide Hills Council meeting 26 May 2015 Sampson Flat Bushfire Recovery

 Rebuilding workshops where people who are beginning to think about replacing lost structures can hear from local government, planning advocates and industry representatives about the rebuilding process

 Facilitating a community led initiative to recognise the impact of the fires and commemorate the community recovery

The programs and workshops are developed based on identified community needs and are initiated when the community is ‘ready’. Indeed, community members have been actively supported in running their own ‘get togethers’ and programs.

Recovery Centre

State Government staff from the Department for Communities & Social Inclusion (DCSI) remain engaged with people with complex needs through the Recovery Centre. They also refer bushfire affected people to other agencies and support services where appropriate. Centre staff continue to get contact from affected people who had not made contact earlier. It is apparent that there is a level of ‘delayed trauma’ and some people who thought they were coping well are now starting to feel the impact of the event.

While the Recovery Centre has been scaled back from its initial multi-agency model, it remains ‘open’ and will continue to function for the time being. The State Government has not indicated how long this will continue, however staff are working with them to ensure normal community programs can return to the Torrens Valley Community Centre as soon as possible.

Relief funding

The Council has been represented on the State Emergency Relief Fund Committee by the Manager, Community Development. The Committee is responsible for the distribution of over $1.8million in donated community and corporate funds. The Committee developed a tiered approach to the distribution based on different degrees to which people were affected by the fires. The fund will be formally closed on 31 May 2015 and the final distribution of monies will occur soon after.

Business recovery

The Local Recovery Committee has established a Business Recovery Sub- committee, which is focussed on identifying and addressing the needs of businesses affected by the fires. This includes sole operators and impacted businesses outside of the fire-scar. Council Members will be aware that in addition to businesses directly affected by the fire itself, there are businesses, such as grape growers, which have also been affected. The Council’s Director Strategy and Development participates in this Sub-committee.

Rebuilding

Rebuilding workshops are currently being held where people who are beginning to think about replacing lost structures can engage with local government, planning advocates and industry representatives about the rebuilding process.

The Council’s Development Assessment Team is fast tracking applications to rebuild where possible and has allocated additional resources to address a recent increase in the number applications coming through. Within the bounds of legislated Adelaide Hills Council meeting 26 May 2015 Sampson Flat Bushfire Recovery

processes, the team is showing as much flexibility with applicants as possible and the team continues to be available to meet with residents on site or at other convenient venues to discuss their rebuilding plans. An update on the number of rebuilding applications received to date will be provided at the meeting.

Learning for the future

The State Recovery Committee has formed a Return to Home Sub-committee, which is focussed on addressing the challenges of getting people back to their homes in the event of an emergency. As Council Members will recall, road blocks were put in place and maintained by SA Police for several days as the fire continued to burn and roads were assessed for safety. As a consequence, many residents who left their homes during the fire could not return for a number of days. This Sub- committee involves a number of agencies including the CFS and SA Police, working to find a way to address the risk that in future emergencies people may be reluctant to leave on the basis that they may not be able to return for several days. The Council is represented on this Sub-committee by the Director Engineering and Assets.

Current initiatives

In addition to the community recovery programs addressed earlier, staff are working on two schemes which may have cost implications and require Council endorsement.

Wood distribution

There appears to be a general desire in the affected community for trees which have been removed for road safety reasons to be returned to the community to help replenish lost fire wood supplies. Staff have explored a number of options, including community based and semi-commercial proposals.

At present, no single low cost scheme has been identified which would return the timber to community members at no or low cost to them. Rather, immediate requests have been addressed through direct delivery to property owners in the vicinity of Council crews’ clean-up activities. A community based scheme has also been established with the Kersbrook Football Club, which is managing the distribution of wood which the Council has delivery to a private property owner.

Staff are continuing to pursue options and community groups are still encouraged to contact the Council if they wish to get involved in receiving and distributing the wood. It should be noted that as the timber will take at least another 12 months to season, the need to distribute the timber now is not urgent.

Treated pine posts disposal

A particular element of this bushfire has been the extensive damage to rural fencing, much of which comprises copper chrome arsenate (CCA) treated timber posts. In many cases, property owners have been uninsured or underinsured for farm fencing and boundary fencing. As a result, the disposal of treated pine posts presents a particular problem. Adelaide Hills Council meeting 26 May 2015 Sampson Flat Bushfire Recovery

While treated pine posts can be disposed of at licenced landfill sites, the cost and transport logistics mean there is a high risk that some property owners will choose to burn, bury or stockpile the posts instead. The Environment Protection Authority (EPA) has encouraged a scheme to be developed to provide a convenient opportunity for people to dispose of the posts in an environmentally responsible way.

Staff are presently developing a scheme to collect treated pine posts from affected property owners by way of a drop-off day, similar to the Council’s regular green waste drop off days. The Council will need to obtain a special purpose licence from the EPA to run the day and will need to ensure the collected posts are disposed of to an appropriate facility. The Adelaide Hills Regional Waste Management Authority is likely to manage the scheme on the Council’s behalf. The EPA has agreed to reimburse the landfill levy.

The cost of the scheme will be largely dependent on the number of posts received, but having done some background investigation, staff estimate the total cost will be in the order of $8,000 - $12,000. At the stage it appears the scheme can be accommodated in the total bushfire cost impact indicated earlier in this report.

While the details of the post drop off scheme were still being developed at the timing of writing this report, it is recommended that the Council endorse the concept so as to allow the initiative to go ahead once the final details are in place.

4. OPTIONS

This report is provided as an information report. As such, options are not presented.

5. APPENDIX

Nil ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 14.3

Originating Officer: Paul Francis, Financial Controller

Responsible Director: Terry Crackett, Director Corporate Services

Subject: Long Term Financial Plan Update

SUMMARY

On 9 February 2015, the Audit Committee was provided with an updated version of Council’s Long Term Financial Plan (LTFP), however given impacts on resourcing associated with the Sampson Flat Bushfire, this model had not been adjusted to capture either the actual results for the 2013/14 financial year or the most recent Budget Review endorsed by Council.

At its 11 May 2015 meeting, the Audit Committee considered the revised LTFP model attached to this report which incorporated those adjustments and also includes a comparison between the draft 2015/16 Budget and Year 1 of the model.

The Audit Committee resolved to recommend the LTFP to Council for adoption.

RECOMMENDATION

That Council resolves:

1. To receive and note the report.

2. To adopt the updated Long Term Financial Plan incorporating the audited result for 2013/14 and the endorsed 2014/15 Budget Review 2 variations; and

3. To note the comparison provided between the draft 2015/16 Budget and Year 1 of the Long Term Financial Plan.

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 4 A Recognised Leading Performer

Key Issue 4.4 Strategic Planning and Performance Key Action 4.1.4 Review the financial assumptions and planning parameters applied to the Long Term Financial Plan to achieve long term financial sustainability.

Adelaide Hills Council Meeting 26 May 2015 Long Term Financial Plan Update

 Legal Implications

The Long Term Financial Plan is prepared as a part of the suite of Strategic Management Plans in accordance with Section 122(1)(a) of the Local Government Act 1999

 Risk Management Implications

Preparing a Long Term Financial Plan as required by the Act and Regulations will assist in mitigating the risk of:

Inability to discharge role and functions of a local government entity leading to a breach of legislation and loss of stakeholder confidence.

Inherent Risk Residual Risk Extreme (5C) High (5E)

It ensures that financial resources are deployed in areas that align with Council’s Strategic Management Plans, are affordable and establish targets for the annual budget process that ensure the ongoing financial sustainability of the organisation.

 Financial and Resource Implications

Satisfactory internal financial controls provide the foundation for all of Council’s financial sustainability.

 Customer Service and Community/Cultural Implications

There is an expectation that Council has appropriate corporate governance processes in place including an effective internal control environment.

 Environmental Implications

Not applicable.

 Community Engagement/Consultation

The Draft 2015/16 Annual Business Plan and Budget that has been provided to the community for feedback has included a comparison of next year’s budget against Year 1 of the LTFP as well as a summary of the annual forecasted result for each of the next 10 financial years (i.e. to 2025).

2. BACKGROUND

The Long Term Financial Plan is a spreadsheet model that is used to predict Council’s financial position for 15 years forward from the present year. The model uses indices and parameters that assist in refining the forecast, and can be viewed in today’s dollars or future dollars.

The model is continually reviewed, modified and refined as new information is discovered, usually at each Budget Review and during the construction and adoption of the following year’s original budget.

At its 11 May 2015 meeting, the Audit Committee considered the revised LTFP as appended to this report and resolved: Adelaide Hills Council Meeting 26 May 2015 Long Term Financial Plan Update

That the Audit Committee:

3. ANALYSIS

The purpose of this report is to provide an update of the LTFP that captures the audited financial result for the 2013/14 financial year as well as the most recently endorsed Budget Review considered by Council (i.e. Budget Review 2).

In addition a comparison of the draft budget for 2015/16 against Year 1 of the LTFP that was included in the draft Annual Business Plan and Budget has also been provided. This comparison is important as it provides a level of certainty to the community that financial sustainability will be maintained if targets set within the LTFP are being achieved.

Key points that should be noted from the attached modelling are noted as follows:

 With the exception of the additional 1% increase in rates revenue for renewal of assets and expected waste management costs, all revenue and expenditure in the outer years of the model exclude adjustments for CPI.  The operating result for 2015/16 as projected within the Draft Annual Business Plan and Budget provides for a marginal improvement over Year 1 of the LTFP of $27K (i.e. $316K compared to $289K).  The proposed budget for amounts received for new and upgraded assets exceeds the LTFP by $303K in 2015/16. This specifically relates to an increased level of Roads to Recovery funding as advised by the Commonwealth Government.

Throughout the development of the Draft Annual Business Plan and Budget there has been considerable discussion in relation to the LTFP and the requirement for a full review to be undertaken before the budget process for 2016/17 commences. This work will be undertaken prior to 31 December 2015 and will incorporate outcomes from reviews of existing Asset Management Plans and Rating Policy which are about to commence.

4. OPTIONS

Council has the following options:

I. To adopt the Long Term Financial Plan incorporating the audited financial result for 2013/14 and the recently endorsed Budget Review 2 for 2014/15 at Appendix 1.

II. To make additional comments or suggestions the Administration to consider in the review of the LTFP that will be undertaken prior to 31 December 2015.

5. APPENDIX

(1) Long Term Financial Plan – Adjusted for Budget Review 2 of 2014/15.

Adelaide Hills Council Meeting 26 May 2015 Long Term Financial Plan Update

Appendix 1 Long Term Financial Plan (including 2014/15 BR2)

ADELAIDE HILLS COUNCIL - Statement of Comprehensive Income Inflation indexation is: OFF Yr (1) Yr 0 Yr 1 LTFP Yr 1 Draft LTFP v Draft Yr 2 Yr 3 Yr 4 Yr 5 Yr 6 Yr 7 Yr 8 Yr 9 Yr 10 2013/14 2014/15 2015/16 Bud 15/16 Var 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Income Rates Revenues 31,389 32,272 33,525 33,626 101 33,258 33,739 34,228 34,723 35,227 35,397 35,568 35,740 35,913 Statutory Charges 811 969 919 934 15 901 901 901 901 901 901 901 901 901 User Charges 1,175 1,299 1,287 1,249 (38) 1,265 1,265 1,265 1,265 1,265 1,265 1,265 1,265 1,265 Grants, Subsidies and Contributions 3,252 3,540 3,460 3,464 4 3,428 3,428 3,428 3,428 3,428 3,428 3,428 3,428 3,428 Investment Income 41 68 69 56 (13) 68 68 68 68 68 68 68 68 68 Reimbursements 254 269 267 293 26 263 263 263 263 263 263 263 263 263 Other Income 398 377 376 278 (98) 370 370 370 370 370 370 370 370 370 Net Gain - Equity Accounted Council Businesses 86 100 102 125 23 100 100 100 100 100 100 100 100 100 Total Income 37,406 38,894 40,005 40,025 20 39,653 40,134 40,623 41,118 41,622 41,792 41,963 42,135 42,308

Expenses Employee Costs 12,777 13,532 14,388 14,808 (420) 13,969 13,969 13,969 13,969 13,969 13,969 13,969 13,969 13,969 Materials, Contracts & Other Expenses 16,809 16,992 16,983 16,607 376 16,322 16,427 16,534 16,644 16,755 16,869 16,985 17,104 17,225 Depreciation, Amortisation & Impairment 6,952 7,366 7,492 7,521 (29) 7,602 7,709 7,813 7,911 8,014 8,196 8,397 8,603 8,807 Finance Costs 897 894 853 773 80 1,044 1,163 1,258 1,397 1,421 1,550 1,492 1,349 972 Net loss - Equity Accounted Council Businesses 227 0 0 0 0 0 0 0 0 0 0 0 0 Total Expenses 37,662 38,784 39,716 39,709 7 38,937 39,268 39,575 39,920 40,160 40,583 40,844 41,024 40,972

Operating Surplus / (Deficit) (256) 109 289 316 27 716 866 1,048 1,199 1,462 1,209 1,119 1,111 1,336

Asset Disposal & Fair Value Adjustments (3,274) 250 250 250 0 250 250 250 250 250 250 250 250 250 Amounts Received Specifically for New or Upgraded Assets 2,055 1,055 750 1,053 303 750 750 750 750 750 750 750 750 750 Physical Resources Received Free of Charge 0 0 0 0 0 0 0 0 0 0 0 0 Operating Result from Discontinued Operations Net Surplus / (Deficit) 1 (1,475) 1,414 1,289 1,619 330 1,716 1,866 2,048 2,199 2,462 2,209 2,119 2,111 2,336

Other Comprehensive Income Amounts which will not be reclassified subsequently to operating result Changes in Revaluation Surplus - I,PP&E 11,886 0 0 0 0 0 0 0 0 0 0 0 Share of Other Comprehensive Income - Equity Accounted Council Businesses 58 Movements in Other Reserves Total Other Comprehensive Income 11,944 0 0 0 0 0 0 0 0 0 0 0 0

Total Comprehensive Income 10,469 1,414 1,289 1,619 330 1,716 1,866 2,048 2,199 2,462 2,209 2,119 2,111 2,336 ADELAIDE HILLS COUNCIL - Statement of Financial Position Inflation indexation is: OFF Yr (1) Yr 0 Yr 1 LTFP Yr 1 Draft LTFP v Draft Yr 2 Yr 3 Yr 4 Yr 5 Yr 6 Yr 7 Yr 8 Yr 9 Yr 10 2013/14 2014/15 2015/16 Bud 15/16 Var 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

ASSETS Current Assets Cash and Cash Equivalents 714 714 714 714 0 714 714 714 714 714 714 714 714 714 Trade & Other Receivables 3,118 3,325 3,118 3,118 0 3,118 3,118 3,118 3,118 3,118 3,118 3,118 3,118 3,118 Other Financial Assets - - - 0 ------Inventories 18 18 18 18 0 18 18 18 18 18 18 18 18 18 Subtotal 3,850 4,057 3,850 3,850 0 3,850 3,850 3,850 3,850 3,850 3,850 3,850 3,850 3,850 Non-Current Assets Held for Sale 400 - - - 0 ------Total Current Assets 4,250 4,057 3,850 3,850 0 3,850 3,850 3,850 3,850 3,850 3,850 3,850 3,850 3,850

Non-Current Assets Financial Assets 181 181 181 181 0 181 181 181 181 181 181 181 181 181 Equity Accounted Investments in Council Businesses 1,279 1,279 1,347 1,279 (68) 1,347 1,347 1,347 1,347 1,347 1,347 1,347 1,347 1,347 Investment Property - - - 0 ------Infrastructure, Property, Plant & Equipment 291,097 294,290 297,610 296,743 (867) 300,970 304,289 307,356 310,274 313,665 315,076 315,458 315,197 314,664 Other Non-Current Assets 3,420 3,794 3,794 2,837 (957) 3,794 3,794 3,794 3,794 3,794 3,794 3,794 3,794 3,794 Total Non-Current Assets 295,977 299,544 302,932 301,040 (1,892) 306,292 309,611 312,678 315,596 318,987 320,398 320,780 320,519 319,986 TOTAL ASSETS 300,227 303,601 306,782 304,890 (1,892) 310,142 313,461 316,528 319,446 322,837 324,248 324,630 324,369 323,836

LIABILITIES Current Liabilities Trade & Other Payables 11,036 11,243 11,104 10,002 1,102 11,104 11,104 11,104 11,104 11,104 11,104 11,104 11,104 11,104 Borrowings 9,097 5,850 12,880 11,771 1,109 9,205 10,659 11,677 12,397 18,326 17,529 15,791 13,419 15,549 Provisions 1,180 1,153 1,153 1,180 (27) 1,153 1,153 1,153 1,153 1,153 1,153 1,153 1,153 1,153 Total Current Liabilities 21,313 18,246 25,137 22,953 2,184 21,462 22,916 23,935 24,654 30,583 29,786 28,048 25,676 27,807

Non-Current Liabilities Trade & Other Payables Borrowings 5,000 10,000 5,000 5,000 0 10,000 10,000 10,000 10,000 5,000 5,000 5,000 5,000 - Provisions 150 177 177 150 27 177 177 177 177 177 177 177 177 177 Liability - Equity Accounted Council Businesses Other Non-Current Liabilities Total Non-Current Liabilities 5,150 10,177 5,177 5,150 27 10,177 10,177 10,177 10,177 5,177 5,177 5,177 5,177 177 TOTAL LIABILITIES 26,463 28,423 30,314 28,103 2,211 31,639 33,093 34,112 34,831 35,760 34,963 33,225 30,853 27,984 Net Assets 273,764 275,178 276,468 276,787 319 278,502 280,368 282,416 284,615 287,077 289,286 291,405 293,516 295,852

EQUITY Accumulated Surplus 131,046 132,460 133,750 134,069 319 135,784 137,650 139,698 141,897 144,359 146,568 148,687 150,798 153,134 Asset Revaluation Reserves 140,440 140,440 140,440 140,440 0 140,440 140,440 140,440 140,440 140,440 140,440 140,440 140,440 140,440 Available for Sale Financial Assets - - - - 0 ------Other Reserves 2,278 2,278 2,278 2,278 0 2,278 2,278 2,278 2,278 2,278 2,278 2,278 2,278 2,278 Total Council Equity 273,764 275,178 276,468 276,787 319 278,502 280,368 282,416 284,615 287,077 289,286 291,405 293,516 295,852 ADELAIDE HILLS COUNCIL Statement of Cash Flows Inflation indexation is: OFF Yr (1) Yr 0 Yr 1 LTFP Yr 1 Draft LTFP v Draft Yr 2 Yr 3 Yr 4 Yr 5 Yr 6 Yr 7 Yr 8 Yr 9 Yr 10 2013/14 2014/15 2015/16 Bud 15/16 Var 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Cash Flows from Operating Activities Receipts Rates Receipts 31,052 32,272 33,525 33,626 101 33,258 33,739 34,228 34,723 35,227 35,397 35,568 35,740 35,913 Statutory Charges 811 969 919 934 15 901 901 901 901 901 901 901 901 901 User Charges 1,293 1,299 1,287 1,249 (38) 1,265 1,265 1,265 1,265 1,265 1,265 1,265 1,265 1,265 Grants, Subsidies and Contributions(operating purpose) 3,729 3,540 3,460 3,464 4 3,428 3,428 3,428 3,428 3,428 3,428 3,428 3,428 3,428 Investment Receipts 41 68 69 56 (13) 68 68 68 68 68 68 68 68 68 Reimbursements - 269 267 293 26 263 263 263 263 263 263 263 263 263 Other Receipts 2,607 477 376 403 27 370 370 370 370 370 370 370 370 370 Payments 0 Payments to Employees (12,733) (13,532) (14,388) (14,807) (419) (13,969) (13,969) (13,969) (13,969) (13,969) (13,969) (13,969) (13,969) (13,969) Payments for Materials, Contracts & Other Expenses (16,470) (16,992) (16,983) (16,607) 376 (16,322) (16,427) (16,534) (16,644) (16,755) (16,869) (16,985) (17,104) (17,225) Finance Payments (889) (894) (853) (774) 79 (1,044) (1,163) (1,258) (1,397) (1,421) (1,550) (1,492) (1,349) (972)

Net Cash provided by (or used in) Operating Activities 9,441 7,476 7,680 7,837 157 8,218 8,476 8,761 9,009 9,376 9,304 9,417 9,614 10,043

Cash Flows from Investing Activities Receipts Amounts Received Specifically for New/Upgraded Assets 2,055 1,055 750 1,053 303 750 750 750 750 750 750 750 750 750 Sale of Replaced Assets 795 400 250 250 0 250 250 250 250 250 250 250 250 250 Sale of Surplus Assets ------Repayments of Loans by Community Groups - - - 61 61 ------Distributions Received from Equity Accounted Council Businesses 226 - 102 (102) 100 100 100 100 100 100 100 100 100 Payments Expenditure on Renewal/Replacement of Assets (12,340) (8,660) (9,693) (9,355) 338 (9,877) (9,879) (9,980) (9,804) (10,255) (8,657) (8,112) (7,939) (7,719) Expenditure on New/Upgraded Assets (650) (1,343) (1,119) (1,383) (264) (1,250) (1,150) (900) (1,025) (1,150) (950) (667) (404) (555) Loans Made to Community Groups (39) - - (61) (61) ------Capital Contributed to Equity Accounted Council Businesses (227) ------

Net Cash provided by (or used in) Investing Activities (10,180) (8,548) (9,710) (9,435) 275 (10,027) (9,929) (9,780) (9,729) (10,305) (8,507) (7,679) (7,242) (7,173)

Cash Flows from Financing Activities Receipts Proceeds from Borrowings - 5,000 ------Payments Repayments of Borrowings (67) ------(5,000) - - - (5,000) Repayment of Finance Lease Liabilities (1) ------Repayment of Aged Care Facility Deposits (128) ------

Net Cash provided by (or used in) Financing Activities (196) 5,000 - - - - - (5,000) - - - (5,000)

Net Increase (Decrease) in Cash Held (935) 3,928 (2,030) (1,598) 432 (1,809) (1,453) (1,019) (719) (5,929) 797 1,738 2,372 (2,130) plus: Cash & Cash Equivalents at beginning of period (7,226) (8,161) (4,233) (4,233) 0 (6,263) (8,072) (9,525) (10,544) (11,263) (17,192) (16,395) (14,657) (12,286) Cash & Cash Equivalents at end of period (8,161) (4,233) (6,263) (5,831) 432 (8,072) (9,525) (10,544) (11,263) (17,192) (16,395) (14,657) (12,286) (14,416) ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 14.4

Originating Officer: Paul Francis, Financial Controller

Responsible Director: Terry Crackett, Director Corporate Services

Subject: 2014/15 Budget – Budget Review 3

SUMMARY

Under the requirements of the Local Government Act 1999, a Council must undertake a review of its Budget at least four times throughout the financial year, the final review being of the actual results for the prior financial year.

This report presents Budget Review 3 to the Council for consideration and endorsing.

Council’s customary practice is to include Budget Reviews as an agenda item at Audit Committee meetings with Budget Review 3 having been received and noted by Council’s Audit Committee at the meeting of 11 May 2015.

RECOMMENDATION

That Council resolves:

2. That Capital Budget variations provided for in Budget Review 3 for the period ending 31 March 2015 include the addition of $51k (net of capital revenue) for renewal projects, be adopted.

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 4 A Recognised Leading Performer

Key Issue 4.2 Managing Risk & Responsibility Key Action 4.2.6 Manage and maintain the sustainable financial position of Council

 Legal Implications

The undertaking of formal budget reviews is a requirement of the Local Government Act 1999, and the Local Government (Financial Management) Regulations 2011.

Page 1 Adelaide Hills Council Ordinary Council Meeting 26 May 2015 2014/15 Budget – Budget Review 3

 Risk Management Implications

Conducting the budget review process as required by Regulations will assist in mitigating the risk of:

Failure to conduct budget review process as required by Regulations results in inaccurate budgets, unforecasted deficits and inadequate resourcing for current and future activities.

Inherent Risk Residual Risk Medium (4D) Low (2E)

It ensures that financial resources are deployed in areas that align with Council’s Strategic Management Plans, are affordable and support Council’s Long Term Financial Plan.

 Financial and Resource Implications

During the third quarter, some items have been identified that require consideration as part of Budget Review 3. Council’s Administration has reviewed the 2014/15 budget and proposes an alteration to the Budgeted Operating Surplus of $111k by a favourable $141k to show an Adjusted Operating Surplus of $252k.

 Customer Service and Community/Cultural Implications

Not applicable.

 Environmental Implications

Not applicable.

 Community Engagement/Consultation

Not applicable.

2. BACKGROUND

Section 9(1)(b) of the Local Government (Financial Management) Regulations 2011 requires quarterly consideration of the Council’s budget for a particular financial year.

3. ANALYSIS

Budget Review 3 for the period ending 31 March 2015 has been prepared in consultation with Directors and Managers to obtain detailed information for each budget area.

This report is presented to Council following consideration by the Audit Committee at the meeting of 11 May 2015.

The statutory financial statements incorporating BR3 adjustments are at Appendix 1.

Key variations proposed have been summarised in the following sections of this report.

Page 2 Adelaide Hills Council Ordinary Council Meeting 26 May 2015 2014/15 Budget – Budget Review 3

Favourable items:

 Interest costs have reduced favourably compared with budget as the Reserve Bank of Australia (RBA) has continued to cut interest rates in order to stimulate the Australian economy. These rate cuts have been immediately passed on in full by the LGFA and as such interest expense has been reduced by $120k.

 Community Wastewater Management System (CWMS) connection fees revenue has been increased by $30k.

 CWMS pumpouts have been projected to cost $20k less than planned.

 Consultancy work associated with the Sustainability initiatives have been reduced by $50k to reflect expected levels of expenditure to be incurred during 2014/15.

Unfavourable items:

 Based on year to date actual costs the level of expenditure for recruitment services are expected to exceed budget by $20k.

 The training budget for Council Members was increased by $8k due to the higher than normal costs associated with mandatory and other induction training for the new Council and higher than expected travel allowance costs.

 Southern & Hills Local Government Association (SHLGA) has advised that an increased contribution by Council of $5k is required for both 2014/15 and 2015/16.

 Workers Compensation recovery (Not the Rebate) has dropped by $46k.

The combined effect of all these revisions is a favourable adjustment of $141k to Council’s revised budget surplus at BR3 to $252k.

Capital Items:

There are a number of Capital Works adjustments included within Budget Review 3 (Appendix 2) to reflect minor favourable and unfavourable variances. The sum of these proposed budget variations provided for an increase in total expenditure of $24k. Whilst most variations within the program are largely offsetting there was an increase in the budget for the Adelaide Hills Business and Tourism Centre (AHBTC) of $25k identified to meet the cost of refurbishment works to Building 27.

In addition to this, the level of Capital Grants revenue included within the revised budget has been identified as containing $27k of GST. This has also been removed as part of Budget Review 3 resulting in the net impact of the capital program totalling $51k.

Page 3 Adelaide Hills Council Ordinary Council Meeting 26 May 2015 2014/15 Budget – Budget Review 3

4. OPTIONS

Council has a range of options in relation to this report.

1. It can adopt the budget review as prepared without making any further amendment to the adopted budget.

2. It can determine required changes to the review and adopt a revised Budget Review 3, recognising the likely impact upon the operating result for 2014/15, future Budget Reviews and Council’s Long Term Financial Plan.

3. It can refuse to adopt the review, in which case it will risk breaching the requirements of the Local Government Financial Management Regulations (2011).

5. APPENDICES

(1) Budget Review 3 – Statutory Financial Statements (2) Budget Review 3 – Capital Items

Page 4

Appendix 1 Budget Review 3 Statutory Financial Statements

Adelaide Hills Council

STATEMENT OF COMPREHENSIVE INCOME 2014/15 Budget Review 3

2013/14 2014/15 Revised BR1 BR2 BR3 Actual Original Budget $'000 $'000 $'000 INCOME 31,389 Rates 32,265 20 (13) 32,272 811 Statutory charges 954 15 (18) 951 1,175 User charges 1,195 (5) 109 1 1,300 3,252 Grants, subsidies and contributions 3,527 13 (9) 3,531 41 Investment income 68 (5) 63 254 Reimbursements 229 12 28 (2) 267 398 Other income 349 13 15 29 406 86 Net gain - equity accounted Council businesses 100 100 37,406 Total Income 38,687 53 154 (4) 38,890

EXPENSES 12,777 Employee costs 13,551 (42) 23 23 13,555 16,809 Materials, contracts & other expenses 16,509 98 385 (48) 16,944 6,952 Depreciation, amortisation & impairment 7,365 7,365 897 Finance costs 904 (10) (120) 774 227 Net loss - equity accounted Council businesses - 37,662 Total Expenses 38,329 56 398 (145) 38,638

(256) OPERATING SURPLUS / (DEFICIT) 358 (3) (244) 141 252

(3,274) Asset disposal & fair value adjustments 250 250 Amounts received specifically for new or upgraded 2,055 750 293 (27) 1,016 assets NET SURPLUS / (DEFICIT) (1,475) 1,358 290 (244) 114 1,518 transferred to Equity Statement

Changes in revaluation surplus - infrastructure, 11,886 - - property, plant & equipment 58 Share of Other Comprehensive Income JV - - Total Other Comprehensive Income 11,944 - - - - - 10,469 TOTAL COMPREHENSIVE INCOME 1,358 290 (244) 114 1,518

Page 2 Adelaide Hills Council

BUDGETED FUNDING STATEMENT 2014/15 Budget Review 3

2013/14 2014/15 Revised BR1 BR2 BR3 Actual Original Budget $'000 $'000 $'000 INCOME 31,389 Rates 32,265 20 (13) - 32,272 811 Statutory charges 954 - 15 (18) 951 1,175 User charges 1,195 (5) 109 1 1,300 3,252 Grants, subsidies and contributions 3,527 13 - (9) 3,531 41 Investment income 68 - - (5) 63 254 Reimbursements 229 12 28 (2) 267 398 Other income 349 13 15 29 406 86 Net gain - equity accounted Council businesses 100 - - - 100 37,406 Total Income 38,687 53 154 (4) 38,890

EXPENSES 12,777 Employee costs 13,551 (42) 23 23 13,555 16,809 Materials, contracts & other expenses 16,509 98 385 (48) 16,944 6,952 Depreciation, amortisation & impairment 7,365 - - - 7,365 897 Finance costs 904 - (10) (120) 774 227 Net loss - equity accounted Council businesses - - - - - 37,662 Total Expenses 38,329 56 398 (145) 38,638

NET BUDGETED SURPLUS / (DEFICIT) BEFORE (256) 358 (3) (244) 141 252 CAPITAL AMOUNTS

Less: Net Outlays on Existing Assets Capital Expenditure on Renewal and Replacement of 12,344 Existing Assets 8,638 662 (640) 8,660 (70) Proceeds from Sale of Replaced Assets - - (6,952) Depreciation (7,365) (7,365) 5,322 NET OUTLAYS ON EXISTING ASSETS 1,273 662 (640) - 1,295

Less: Net Outlays on new and Upgraded Assets Capital Expenditure on New and Upgraded Assets & - Remediation costs 991 303 49 - 1,343 Capital Grants and Monetary Contributions for New and (2,055) Upgraded Assets (750) (293) (12) 27 (1,028) Proceeds from Sale of Surplus Assets (250) (150) (400) (2,055) NET OUTLAYS ON NEW AND UPGRADED ASSETS (9) (140) 37 27 (85)

Other Comprehensive Income (58) Joint Ventures - -

2,953 Net Lending/ (Borrowing) for Financial Year (906) (525) 359 114 (958) Adelaide Hills Council BALANCE SHEET 2014/15 Budget Review 3

2013/14 2014/15 Revised BR1 BR2 BR3 Actual Original Budget $'000 ASSETS $'000 $'000 $'000 Current Assets 714 Cash and cash equivalents 714 714 3,118 Trade & other receivables 3,118 53 154 (4) 3,321 - Other financial assets - - 18 Inventories 18 18 3,850 3,850 53 154 (4) 4,053 400 Non-current Assets held for Sale 400 (400) - 4,250 Total Current Assets 4,250 (347) 154 (4) 4,053

Non-current Assets 181 Financial assets 181 181 1,279 Equity accounted investments in Council businesses 1,279 1,279 - Investment property - - 291,097 Infrastructure, property, plant & equipment 291,097 291,097 3,420 Other non-current assets 4,778 4,778 295,977 Total Non-current Assets 297,335 - - - 297,335 300,227 Total Assets 301,585 (347) 154 (4) 301,388

LIABILITIES Current Liabilities 11,033 Trade & other payables 10,127 (1,162) 757 (4) 9,718 9,100 Borrowings 10,006 525 (359) (114) 10,058 1,180 Provisions 1,180 1,180 Other current liabilities - 21,313 Total Current Liabilities 21,313 (637) 398 (118) 20,956

Non-current Liabilities 5,000 Borrowings 5,000 5,000 150 Provisions 150 150 - Liability - Equity accounted Council businesses - - Other Non-current Liabilities - 5,150 Total Non-current Liabilities 5,150 - - - 5,150 26,463 Total Liabilities 26,463 (637) 398 (118) 26,106 273,764 NET ASSETS 275,122 290 (244) 114 275,282

EQUITY 131,046 Accumulated Surplus 132,404 290 (244) 114 132,564 140,440 Asset Revaluation Reserves 140,440 140,440 2,278 Other Reserves 2,278 2,278 273,764 TOTAL EQUITY 275,122 290 (244) 114 275,282

Page 3 Adelaide Hills Council

STATEMENT OF CHANGES IN EQUITY AND KPI'S 2014/15 Budget Review 3

Asset Accumulated Other TOTAL Revaluation Surplus Reserves EQUITY Reserve 2015 $'000 $'000 $'000 $'000

Balance at end of previous reporting period 131,046 140,440 2,278 273,764 Adjustment to give effect to items reported from a prior period - Restated opening balance 131,046 140,440 2,278 273,764 Net Surplus / (Deficit) for Year 1,518 1,518 Other Comprehensive Income Gain on revaluation of infrastructure, property, plant & - - equipment Transfers between reserves - - - Balance at end of period 132,564 140,440 2,278 275,282

2014

Balance at end of previous reporting period 129,474 103,170 4,048 236,692 Adjustment due to compliance with revised Accounting 25,384 25,384 Standards Adjustment to give effect to changed accounting policies - Restated opening balance 129,474 128,554 4,048 262,076 Net Surplus / (Deficit) for Year (256) (256) Other Comprehensive Income - Changes in revaluation surplus - infrastructure, property, 11,886 11,886 plant & equipment Share of Other Comprehensive Income JV 58 58 Transfers between reserves 1,770 (1,770) - - Balance at end of period 131,046 140,440 2,278 273,764

KEY PERFORMANCE INDICATORS 2014/15 2013/14 Original Actual Budget 2014/15 BR2 Operating Surplus Ratio Operating Surplus (0.8%) 1.1% 0.8% Rates - general & other less NRM levy

Net Financial Liabilities Ratio Net Financial Liabilities 53% 59% 58% Total Operating Revenue less NRM levy

Asset Sustainability Ratio Net Asset Renewals 149% 108% 112% Infrastructure & Asset Management Plan required expenditure

Page 4 Adelaide Hills Council CASH FLOW STATEMENT 2014/15 Budget Review 3

2013/14 2014/15 Revised BR1 BR2 BR3 Actual Original Budget $'000 CASH FLOWS FROM OPERATING ACTIVITIES $'000 $'000

Receipts 31,052 Rates - general & other 32,265 20 (13) - 32,272 811 Fees & other charges 954 - 15 (18) 951 1,293 User charges 1,195 (5) 109 1 1,300 41 Investment receipts 68 13 - (9) 72 3,729 Grants utilised for operating purposes 3,527 - - (5) 3,522 274 Reimbursements 229 12 28 (2) 267 2,333 Other revenues 449 13 15 29 506 Payments (12,733) Employee costs (13,551) 42 (23) (23) (13,555) (16,470) Materials, contracts & other expenses (16,509) (98) (385) 48 (16,944) - Investment payments - - - (889) Finance payments (904) - 10 120 (774) 9,441 NET CASH USED IN OPERATING ACTIVITIES 7,723 (3) (244) 141 7,617

CASH FLOWS FROM FINANCING ACTIVITIES Receipts - - Proceeds from Borrowings - - Proceeds from Aged Care facility deposits - Payments - (67) Repayment from Borrowings - (129) Repayments of Aged Care facility deposits (196) NET CASH USED IN FINANCING ACTIVITIES - - - - -

CASH FLOWS FROM INVESTING ACTIVITIES

Receipts 2,055 Grants for new or upgraded assets 750 293 12 (27) 1,028 795 Sale of replaced/ new assets & other investment 250 150 - - 400 226 Repayment of loans to Community Groups - Payments - Expenditure on new/ upgraded assets (991) (303) (49) (1,343) (13,029) Expenditure on renewal/ replacement of assets (8,638) (662) 640 (8,660) (227) Contribution to Associated entities (10,180) NET CASH USED IN INVESTING ACTIVITIES (8,629) (522) 603 (27) (8,575)

(935) NET (DECREASE) IN CASH HELD (906) (525) 359 114 (958) (7,226) CASH AT BEGINNING OF YEAR (8,161) (8,161) (8,161) CASH AT END OF YEAR (9,067) (525) 359 114 (9,119)

Page 5

Appendix 2 Budget Review 3 – Capital Items

Original Revised Location Reason Budget BR1 BR2 BR3 Budget Extra costs associated with building up low areas to allow for better drainage and removal of tripping Violet Ave, Crafers hazards due to tree roots 35 0 0 18 52

Kenton Valley Rd, Lobethal Extra stormwater junction boxes and land fill required from property boundary to the edge of road. 25 0 0 7 32 Driveway alterations and traffic control required to allow access to properties during footpath reconstruction has led to an increase in project cost. Previous driveways were bitumen but to ensure a Johnston St, Stirling consistent finish crossovers, were constructed in clay pavers. 24 0 0 30 54 Aldgate Toy Library, Aldgate Quotes received for the proposed works are less than the original budget. 115 0 0 -30 85 Pump Station upgrade - new pump was required, however as the new main is now delayed to 2016/17 Capacity, Mt Torrens - PS this project is no longer required. 0 19 0 -15 4 Requires re-fencing along 45 metres of footpath to meet current safety standards now that the footpath Fenchurch Rd, Kerb - Aldgate has been upgraded. 0 24 2 4 30 Druid Avenue stage 1 Slight reduction in scope following consultation with stakeholders 219 0 0 -15 204 AHBTC Building 27 refurbishment 0 0 0 25 25 24 ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 14.5

Originating Officer: Lachlan Miller, Manager Governance & Risk

Responsible Director: Terry Crackett, Director Corporate Services

Subject: Audit Committee Terms of Reference

SUMMARY

The Terms of Reference (TOR) for the Audit Committee were last revised in February 2011 based on a financial sustainability guidance paper produced by the Local Government Association (LGA).

Within the Audit Committee 2015 Work Program an annual review of the TOR was provided for and has recently been completed. This review included a check against LGA guidance and the TORs of other South Australian councils.

While no significant changes/enhancements were identified, there are some opportunities to revise the Committee’s TOR to more adequately describe the roles and functions that the Committee has already incrementally adopted and others that are in keeping with this progression.

The Audit Committee considered the revised TOR at its 9 February 2015 meeting and resolved that the TOR be revised in accordance with the report and be recommended to Council for adoption.

RECOMMENDATION

That Council resolves:

1. That the report be received and noted

2. That the Committee’s Terms of Reference be revised in accordance with this report.

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 4 A Recognised Leading Performer

Key Issue 4.1 Leadership Key Action 4.1.4. Meet legislative, regulatory and good governance responsibilities and obligations

Page 1 Adelaide Hills Council Ordinary Council Meeting 26 May 2015 Audit Committee Terms of Reference

 Legal Implications

Section 126 of the Local Government Act 1999 sets out that councils must have an audit committee, it provides guidelines on the membership of the committee and the functions of the committee.

The above legislative obligations are further expanded by Part 5 of the Local Government (Financial Management) Regulations 2011 which provides additional guidance on the number of members, the requirement for at least one independent member and the prohibition of a council’s external audit being a member.

 Risk Management Implications

Structuring the terms of reference for the Audit Committee in a manner that is legislatively compliant and reflects good practice will assist in mitigating the risk of:

Poor governance practices occur which lead to a loss of stakeholder (i.e. customer and regulator) confidence and/or legislative breaches.

Inherent Risk Residual Risk Extreme (5C) Medium (3D)

 Financial and Resource Implications

There are no direct financial or resource implications from this item.

 Customer Service and Community/Cultural Implications

There is a high expectation that Council has appropriate governance arrangements in place such as a well-structured and functioning Audit Committee.

 Environmental Implications

Not Applicable

 Community Engagement/Consultation

There is no requirement for community consultation.

2. BACKGROUND

The Terms of Reference (TOR) for the Audit Committee were last revised in February 2011 based on a financial sustainability guidance paper produced by the Local Government Association (LGA). This guidance paper was updated in 2012 however there were minimal changes to its model TOR.

A review of the Audit Committee TORs of G6 councils was performed and identified a generally high degree of commonality with a number directly adopting the LGA model TOR.

Page 2 Adelaide Hills Council Ordinary Council Meeting 26 May 2015 Audit Committee Terms of Reference

Notwithstanding the above, a number of improvements were identified and these were considered by the Audit Committee at its 9 February 2015 meeting where it was resolved:

That the Committee’s Terms of Reference be revised in accordance with this report and recommend its adoption to Council.

3. ANALYSIS

The improvements supported by the Audit Committee are highlighted (in yellow) in Appendix 1 and include:

1. Insertion of an overall objective or functional statement to more clearly define the purpose of the Audit Committee (see clause 2).

2. Insertion of a clause to more appropriately recognising the Committee’s role in relation to financial reporting and prudential management (see clause 3.1.1).

3. Insertion of clauses to further elaborate on the Audit Committee’s role in relation to internal control and risk management (see clauses 3.2.1 – 3.2.4).

4. OPTIONS

Council has the following options:

I. To resolve to accept the changes proposed in this report to the Committee’s TOR.

II. To resolve to amend or alter elements of the proposed changes to the Committee’s TOR.

III. To resolve to make no changes to the current TOR.

Option 1 is the preferred option as it provides a more accurate description of the current activities of the committee and is more reflective of good governance practices.

5. APPENDIX

(1) Updated Audit Committee Terms of Reference

Page 3

Appendix 1 Updated Audit Committee Terms of Reference

Page 1

ADELAIDE HILLS COUNCIL Audit Committe

TERMS OF REFERENCE (May 2015)

1. PREAMBLE

1.1 Pursuant to section 41 of the Local Government Act 1999 a committee of Council may be established by a resolution of Council.

1.2 A committee is established for the purpose of assisting the Council in the performance of its functions, inquiring into and reporting to the Council on matters within the ambit of the Council’s responsibilities, providing advice to the Council and to exercise, perform or discharge delegated powers, functions or duties of the Council.

1.3 Section 126 of the Local Government Act 1999 requires Council to appoint an audit committee, with specific functions and responsibilities. Council has established the Audit Committee to fulfil this role.

1.4 The establishment of a committee does not derogate from the power of the Council to act in a matter.

2. ROLE

The overall function of the Audit Committee will be to assist Council to accomplish its objectives by monitoring and providing advice on the adequacy and effectiveness of the systems and processes regarding the financial management and reporting, risk management, internal control and governance functions through the following activities:

3. SPECIFIC FUNCTIONS

3.1 Financial Reporting and Prudential Requirements

3.1.1 Provide comment on the assumptions underpinning Council’s Strategic Management Plans (Strategic Plan, Annual Business Plan and Budget, Asset Management Plan and Long Term Financial Plan), the consistency between plans and the adequacy of Council’s plans in the context of maintaining financial sustainability; and

Review and provide advice to Council on the degree to which the annual financial statements present fairly the state of affairs of the Council.

3.1.2 The Committee shall monitor the integrity of the financial statements of the Council, including its annual report, reviewing significant financial reporting issues and judgements which they contain.

3.1.3 The Committee shall review and challenge where necessary:

3.1.3.1 the consistency of, and/or any changes to, accounting policies;

3.1.3.2 the methods used to account for significant or unusual transactions where different approaches are possible; Audit Committee Terms of Reference

3.1.3.3 whether the Council has followed appropriate accounting standards and made appropriate estimates and judgements, taking into account the views of the external auditor;

3.1.3.4 the clarity of disclosure in the Council’s financial reports and the context in which statements are made; and

3.1.3.5 all material information presented with the financial statements, such as the operating and financial review and the corporate governance statement (insofar as it relates to the audit and risk management).

3.1.4 Review and provide advice to Council on the degree to which the annual financial statements present fairly the state of affairs of the Council

3.2 Internal Controls and Risk Management Systems

The Committee shall:

3.2.1 Ensure that appropriate policies, practices and procedures of internal control (and other financial and risk management systems) are implemented, reviewed and maintained in order to assist the Council to carry out its activities in an efficient and orderly manner to achieve its objectives;

3.2.2 Review Council’s risk management framework and monitor the performance of Council’s risk management program;

3.2.3 Monitor the corporate risk profile and significant risk exposures for the organisation to ensure that there are appropriate management plans to manage and mitigate this business risk; and

3.2.4 Ensure an appropriate legislative compliance framework exists to identify risks and controls over compliance with applicable legislation and regulations.

3.2.5 Review and recommend the approval, where appropriate, of statements to be included in the annual report concerning internal controls and risk management.

3.3 Whistle blowing

The Committee shall consider and review annually the Council’s arrangements for its employees to raise concerns, in confidence, about possible wrongdoing in financial reporting or other matters. The committee shall ensure these arrangements allow independent investigation of such matters and appropriate follow-up action.

3.4 Internal audit

The committee shall:

3.4.1 monitor and review the effectiveness of the Council’s internal audit function in the context of the Council’s overall risk management system;

3.4.2 consider and make recommendation on the program of the internal audit function and the adequacy of its resources and access to information to enable it to perform its function effectively and in accordance with the relevant professional standards.

3.4.3 review all reports on the Council’s operations from the internal auditors;

Audit Committee Terms of Reference

3.4.4 review and monitor management’s responsiveness to the findings and recommendations of the internal auditor; and

3.4.5 where appropriate, meet the “head” of internal audit (internal or outsourced) at least once a year, without management being present, to discuss any issues arising from the internal audits carried out. In addition, the head of internal audit shall be given the right of direct access to the Principal Member of the Council and to the Presiding Member of the committee.

3.5 External audit

The committee shall:

3.5.1 consider and make recommendations to the Council, in relation to the appointment, re-appointment and removal of the Council’s external auditor. The committee shall oversee the selection process for new auditors and if an auditor resigns the committee shall investigate the issues leading to this and decide whether any action is required;

3.5.2 oversee Council’s relationship with the external auditor including, but not limited to:

3.5.2.1 recommending the approval of the external auditor’s remuneration, whether fees for audit or non-audit services, and recommending whether the level of fees is appropriate to enable an adequate audit to be conducted;

3.5.2.2 recommending the approval of the external auditor’s terms of engagement, including any engagement letter issued at the commencement of each audit and the scope of the audit;

3.5.2.3 assessing the external auditor’s independence and objectivity taking into account relevnt professional and regulatory requirements and the extent of Council’s relationship with the auditor, including the provision of any non-audit services;

3.5.2.4 satisfying itself that there are no relationships (such as family, employment, investment, financial or business) between the external auditor and the Council (other than in the ordinary course of business);

3.5.2.5 monitoring the external auditor’s compliance with legislative requirements on the rotation of audit partners; and

3.5.2.6 assessing the external auditor’s qualifications, expertise and resources and the effectiveness of the audit process (which shall include a report from the external auditor on the audit committee’s own internal quality procedures);

3.5.3 meet as needed with the external auditor. The committee shall meet the external auditor at least once a year, without management being present; to discuss the external auditor’s report and any issues arising from the audit;

3.5.4 review and make recommendations on the annual audit plan, and in particular its consistency with the scope of the external audit engagement;

3.5.5 review the findings of the audit with the external auditor. This shall include, but not be limited to, the following;

Audit Committee Terms of Reference

3.5.5.1 a discussion of any major issues which arose during the external audit;

3.5.5.2 any accounting and audit judgements; and

3.5.5.3 levels of errors identified during the external audit. The committee shall also review the effectiveness of the external audit. 3.5.6 review any representation letter(s) requested by the external auditor before they are signed by management;

3.5.7 review the management letter and management’s response to the external auditor’s findings and recommendations.

3.6 Economy and Efficiency Audits

3.6.1 proposing and reviewing the exercise of powers under Section 130A of the Local Government Act; to examine and report on any matter relating to financial management, or the efficiency and economy with which the council manages or uses its resources to achieve its objectives,

4. REPORTING RESPONSIBILITIES

4.1 The committee shall make whatever recommendations to the Council it deems appropriate on any area within its terms of reference where in its view action or improvement is needed.

4.2 The Presiding Member will attend a meeting of the Council at least once per annum to present a report on the activities of the Committee.

4.3 The Presiding Member may attend a Council meeting at any time that the Presiding Member sees fit to discuss any issue or concern relating to the Audit Committee’s responsibilities. Depending on the nature of the matter, this may be held in confidence in accordance with Section 90 of the Local Government Act 1999 and staff may be requested to withdraw from the meeting.

5. OTHER MATTERS

The committee shall:

5.1 have access to reasonable resources in order to carry out its duties, recognising the constraints within Council’s Budget;

5.2 be provided with appropriate and timely training, both in the form of an induction programme for new members and on an ongoing basis for all members;

5.3 give due consideration to laws and regulations of the Local Government Act, 1999;

5.4 make recommendations on co-ordination of the internal and external auditors;

5.5 oversee any investigation of activities which are within its terms of reference; and

5.6 oversee action to follow up on matters raised by the external auditors;

5.7 at least once in its term, review its own performance, constitution and terms of reference to ensure it is operating at maximum effectiveness and recommend changes it considers necessary to the Council for approval.

Audit Committee Terms of Reference

5.8 independent members of the committee are entitled to a sitting fee, as set by Council, where the presiding member is an independent member, a higher sitting fee, as set by Council, will apply.

6. MEMBERSHIP

6.1 Members of the committee are appointed by the Council.

6.2 The committee shall consist of five (5) Members comprising three (3) independent members and two Elected Members of the Council.

6.3 Independent member(s) of the committee shall have recent and relevant financial, risk management, internal audit or similar experience.

6.4 Only members of the committee are entitled to vote in committee meetings. Unless otherwise required by the Act not to vote, each member must vote on every matter that is before the committee for decision.

6.5 Other individuals such as the Chief Executive Officer, Finance Manager and, if applicable, other staff representatives may attend any meeting as observers or be responsible for preparing papers for the committee. In accordance with the principles of open, transparent and informed decision making, committee meetings must be conducted in a place open to the public.

6.6 The agenda and minutes of the committee meetings, subject to any items that are discussed in confidence under Section 90 of the Local Government Act 1999 and subsequently retained as confidential under Section 91 of the Act, are also required to be made available to the public.

6.7 Council’s external auditors and internal auditors may be invited to attend meetings of the committee.

6.8 Appointments to the committee shall be for a period of up to three (3) years. Appointees may be reappointed by Council.

6.9 The Committee shall appoint the Presiding Member of the committee who may be one of the Independent Members.

7. SECRETARIAL RESOURCES

7.1 The Chief Executive Officer shall provide sufficient administrative resources to the committee to enable it to adequately carry out its functions.

8. QUORUM

8.1 The quorum necessary for the transaction of business shall be 50% of the number of members of the committee plus one. A duly convened meeting of the committee at which a quorum is present shall be competent to exercise all or any of the authorities, powers and discretions vested in or exercisable by the committee.

9. FREQUENCY OF MEETINGS

9.1 The committee shall meet at least four times a year at appropriate times as determined by the Committee.

Audit Committee Terms of Reference

10. NOTICE OF MEETINGS

10.1 Ordinary meetings of the committee will be held at times and places determined by the committee. A special meeting of the committee may be called in accordance with the Act.

10.2 Notice of each meeting confirming the venue, time and date, together with an agenda of items to be discussed, shall be forwarded to each member of the committee and observers, no later than 3 clear days before the date of the meeting. Supporting papers shall be sent to committee members (and to other attendees as appropriate) at the same time.

11. MINUTES OF MEETINGS

11.1 The Chief Executive Officer shall ensure that the proceedings and resolutions of all meetings of the committee, including recording the names of those present and in attendance} are minuted and that the minutes otherwise comply with the requirements of the Local Government (Procedure at Meetings) Regulations 2000.

11.2 Minutes of committee meetings shall be circulated within five days after a meeting to all members of the committee and to all members of the Council and will (as appropriate) be available to the public. ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May, 2015 AGENDA BUSINESS ITEM

Item: 14.6

Originating Officer: Mike Flehr, Senior Strategic & Policy Planner

Responsible Director: Deryn Atkinson, A/Director Strategy & Development

Subject: Mount Lofty Ranges Agrarian Landscape World Heritage Bid project – Annual Report 2014-15

SUMMARY

This report advises of progress made in respect to the World Heritage listing of the Mount Lofty Ranges Agrarian Landscape and seeks ongoing involvement and support for the project. The report also notes several changes to existing governance documentation. The matter is being presented concurrently to other partner and associate councils.

The Project Management Group of the Mount Lofty Ranges Agrarian Landscape World Heritage Bid has submitted the attached Annual Report to each of the councils involved as: a) a report on the previous year’s activities; and, b) as the basis for the seeking the following financial year’s membership contribution of $15,000 from the respective councils.

RECOMMENDATION

That Council resolves:

1. That the report be received and noted

2. That the contents of the Annual Report 14/15 for the World Heritage Listing Project for the Mount Lofty Ranges Agrarian Landscape project are noted

3. That it agrees to continue with Stage 1 (National Heritage Listing bid) of the Project subject to ongoing commitment from Adelaide Hills Council, Alexandrina Council, Barossa Council, the City of Onkaparinga and the District Council of Mt Barker

4. That it agrees to contribute $15,000 towards the Project in the 2015/16 Financial Year subject to a similar commitment from Adelaide Hills Council, Alexandrina Council, the City of Onkaparinga and the District Council of Mt Barker

5. That it endorses the amended Terms of Reference Project Steering Group and Terms of Reference for the Project Management Group.

Page 1 Adelaide Hills Council – Ordinary Council Meeting 26 May, 2015 Mount Lofty Ranges Agrarian Landscape World Heritage Bid project – Annual Report 2014-15

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 3 A Prosperous Economy

Key Issue 3.1 Economic Development Key Action 3.1.8 Pursue Stage 1 (National Heritage) of World Heritage status as a significant “working agrarian landscape”.

 Legal Implications

Development Act 1993

Environment Protection and Biodiversity Conservation Act 1999 (C’wealth)

 Risk Management Implications

There will be benefits to the Region and the respective communities even if the project fails. To date, no legal or liability risks have been identified.

Risks include:

 potential regulatory burden of EPBC Act

Inherent Risk Residual Risk Medium (3C) Low (2D)

mitigation: risk being clarified by the Project Management Group

 potential negative reputational risks from

o Council resolving not to proceed at this early stage, as it is considered that the project is starting to get good traction in ways that complement and add value to other AHC strategic initiatives such as the Primary Production Lands PDA, and the Economic Development Strategy; and,

o Council resolving not to continue with this Project which is identified as a key action in the Strategic Plan 2014-18.

Inherent Risk Residual Risk Medium (3D) Low (2E)

mitigation: continue to support the project;

 potential negative reputational risk from the project not proceeding in step with community/business support due to a lack of short-term funding

Inherent Risk Residual Risk Medium (3C) Low (2D)

mitigation: continue to support the project with increased funding as resolved by Project Steering Group(PSG).

Page 2 Adelaide Hills Council – Ordinary Council Meeting 26 May, 2015 Mount Lofty Ranges Agrarian Landscape World Heritage Bid project – Annual Report 2014-15

 Financial and Resource Implications

Financial: $15,000 per annum Resources: Two staff to assist with progressing the actual bid and to attend meetings and activities. Council has committed $10,000 in the past three budgets to this project. In addition, two staff members have participated in the project (initial feasibility report and more recently as members of the Project Management Group) with this in-kind support equating to approximately 2 days per month over the past 3 years. Over the past year the Mayor, CEO and/or other staff have attended periodic Project Management Group (PMG) meetings. This in-kind support is expected to continue over the next three to five years. Depending on the outcome of the Stage 1 process, there may be a need for a further in-kind contribution from Council to assist with the Stage 2 process (i.e. World Heritage Site nomination), although this is expected to be minimal.

 Customer Service and Community/Cultural Implications The project intends to acknowledge the unique settlement and development history of the region as having World Heritage status which will become a basis for future economic and community development.

 Environmental Implications A key outcome of the project will be enhanced management of the World Heritage region as a working agrarian landscape with productive farms, strong communities and attractive landscapes. The project aims to assist in maintaining the balance between agriculture, tourism landscapes and biodiversity through retention of natural vegetation areas and viable farms as key landscape elements.

 Community Engagement/Consultation A Community Engagement Strategy has been endorsed by both the PSG and PMG and is being implemented as described in the Annual Report sections titled Engagement Strategy and Appointment of Advisory Groups. There has been no formal engagement of the community on this matter to date but informal consultation with various groups and individuals has occurred during the course of preparing the Feasibility Study and in establishing the various advisory groups. Formal community consultation will take place during the next stage which would include defining the core values and potential boundaries.

2. BACKGROUND

The Mount Lofty Ranges Agrarian Landscape World Heritage Bid is a joint undertaking by the Adelaide Hills, Alexandrina, Barossa, Mount Barker, Onkaparinga and Yankalilla Councils. Adelaide Hills Council has been a part of this project since its beginnings in 2010.

Further information on the bid and relevant detail available to the public can be found at www.mountloftyranges.org.

Page 3 Adelaide Hills Council – Ordinary Council Meeting 26 May, 2015 Mount Lofty Ranges Agrarian Landscape World Heritage Bid project – Annual Report 2014-15

The bid is now in its third full year of operation under a PSG (comprising participating Council Mayors and CEOs) and a PMG (comprising staff from the participating for Councils).

3. ANALYSIS

Annual Report A report advising of the work undertaken in respect to the World Heritage listing of the Mount Lofty Ranges Agrarian Landscape Project for the period April 2014 to March 2015 is included in Appendix 1. As evident in the report, progress has been made to progress this iconic and visionary project. Although no funding support has been received from the State Government, the PMG continues to pursue grant funding applications and explore other funding options in order to undertake the necessary research to progress the National Heritage Listing bid (Stage 1 of the Project).

Ongoing commitment The Adelaide Hills Council’s continued support is required in order to progress Stage 1 of the Project, noting that if World Heritage Status is achieved for the region, it will have many potential positive spin-offs for both the agricultural and tourism sectors of our local economy. The project will put the region on the world stage and is expected to strengthen the branding of local produce and products. It would also solidify and entrench the Council’s goal to maintain and enhance its primary production sector. Council has allocated $10,000 in the past three budgets towards the project; however with a recent review of funds required over the next 2 years to fund the bid and the absence of external funding requires each council involved in the bid (six in total) to make a further contribution to enable Stage 1 (submission of a nomination for National Heritage listing) to be submitted by February 2017. For a further modest investment of $15,000 by each council will ensure that the momentum for this project continues to the next stage. Council Members are reminded that if one or more Councils do not support continuing with the project then it is unlikely to proceed to the next stage. It is recommended that Council commit to continuing to progress Stage 1 of the bid process and to set aside $15,000 for the project in the 2015/16 Budget.

Changes to governance documents At its meeting on 14 August 2014 the Project Steering Group (PSG) discussed issues surrounding the term and rotation of the position of Chair of the PSG. The PSG noted that while the intent of the original approach (for the chair to be appointed for 12 months and to pass from council to council) was to give each member council a role in the project, with only two PSG meetings scheduled per annum the frequent rotation impacted on continuity and effectiveness. The PSG subsequently agreed to change the term to be generally for a period of 24 months and to pass from council to council. These changes require consequential amendments to the Terms of Reference for the PSG and the PMG. The above changes are shown as ‘tracked changes’ in the documents included as Appendices 2 & 3.

Page 4 Adelaide Hills Council – Ordinary Council Meeting 26 May, 2015 Mount Lofty Ranges Agrarian Landscape World Heritage Bid project – Annual Report 2014-15

Mayor Spragg has chaired the PSG for the last 2 years, with this Council also providing the Chair of the PMG (Marc Salver). The Chair has now passed to Mayor Rosenberg, with the City of Onkaparinga providing the Chair and Executive Officer.

4. OPTIONS Council has the option to continue to support this project, or not. Not continuing its support provides a general risk to Council’s reputation, but also reduces Council’s ability to succeed with related key elements of the Strategic Plan 2014-18, the Economic Development Strategy (strategies 3.1.1 & 3.1.7) and the Primary Production Lands DPA (strategy 3.2.1). Continuing to support this project will maintain an integral component of Council’s economic development strategies, and provide a solid base for agricultural and tourism business’s development into global markets, improve the viability of the area’s existing businesses, and maintain the area’s landscapes as a working agrarian region with increased capacity to better weather the vagaries of national and international food, wine, fibre and tourism markets.

5. APPENDICES

(1) Mount Lofty Ranges Agrarian Landscape World Heritage Bid Annual Report 2014/15

(2) Amended Terms of Reference for the Project Steering Group

(3) Amended Terms of Reference for the Project Management Group

Page 5

Appendix 1 Annual Report of the Mount Lofty Ranges Agrarian Landscape World Heritage bid

Annual Report July 2014 - April 2015

PROJECT PARTNERS

PROJECT SPONSORS CONTENTS

FOREWORD

ABOUT THE BID...... 1

GOVERNANCE...... 2

ENGAGEMENT AND PROMOTION...... 5

AWARDS, EVENTS AND PROJECTS...... 7

CONCLUSION...... 8

List of Figures:

Cover page. Painting by Dorrit Black, The Olive Plantation, 1946, reproduced courtesy of the Art Gallery of South Australia

Figure 1. Governance Model

Figure 2. Banner for poster presentation at 18th ICOMOS Conference, Florence Italy

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Images are courtesy the Adelaide Hills Council, The Barossa Council, Christo Reid, Beerenberg Farm, Leo Photography, the McLaren Vale Grape Wine and Tourism Association, the District Council of Mount Barker, and the City of Onkaparinga. FOREWORD

7KH0RXQW/RIW\5DQJHV:RUOG+HULWDJHELGFRPPHQFHGWKH¿QDQFLDO\HDUZLWKWKHKLJKO\VXFFHVVIXOYLVLWRI:RUOG +HULWDJHH[SHUWHFRQRPLVW-DPHV5HEDQNV+LVYLVLWJHQHUDWHGVLJQL¿FDQWSRVLWLYHSXEOLFLW\DURXQGWKHSRWHQWLDOHFRQRPLF EHQH¿WVRIWKHELGLQFOXGLQJFRYHUVWRULHVLQWKH$GYHUWLVHUQXPHURXVLQWHUYLHZVRQQDWLRQDODQGORFDOUDGLRDQGD comprehensive report on the ABC’s 7.30 report. James presented at the events organised by participating councils in 0F/DUHQ9DOHWKH%DURVVDDQG$GHODLGHFLW\7KHVHHYHQWVFRQVROLGDWHGSDUWQHUVKLSVEHWZHHQWKHVL[IRXQGLQJFRXQFLO SDUWQHUVLQGXVWU\ERGLHV6WDWH*RYHUQPHQWDJHQFLHVWKH%DURVVD5HJLRQDO'HYHORSPHQW$XWKRULW\8QL6$¶V+DZNH&HQWUH and Adelaide University.

Subsequent public engagement events included an industry-sponsored presence on the City of Onkaparinga stand at the 5R\DO$GHODLGH6KRZD/DQGVFDSH6\PSRVLXPDWWKH:DLWH,QVWLWXWHDQGDVHPLQDURQLQWDQJLEOHKHULWDJHVSRQVRUHGE\ +RUVH6$:HDOVRKDGDGLVSOD\DWWKHWK,&2026*HQHUDO$VVHPEO\DQG6FLHQWL¿F6\PSRVLXPLQ)ORUHQFHDURXQGWKH theme ‘Heritage and Landscape as Human Values’.

'HVSLWHFRQVLGHUDEOH¿QDQFLDOFRQWULEXWLRQVIURPRXUYDULRXVSDUWQHUVZHKDYHEHHQFKDOOHQJHGE\WKHODFNRIDQWLFLSDWHG PDWFKLQJ6WDWH*RYHUQPHQWIXQGLQJ:HKDYHWKHUHIRUHEHHQH[SORULQJRSSRUWXQLWLHVIRUDSRVVLEOHQHZJRYHUQDQFH VWUXFWXUHWREXLOGDQGIDFLOLWDWHSDUWQHUVKLSVZLWKFRUSRUDWLRQVDQGLQGXVWU\ERGLHVLQWKHSULYDWHVHFWRUDQGWRGHOLYHU RXUIXQGUDLVLQJVWUDWHJ\RYHUWKHQH[WWZR\HDUV:HDUHDOVRZRUNLQJWRDGGUHVVWKHFRQFHUQVRIWKHVWDWHJRYHUQPHQW DJHQFLHVZLWKUHJDUGWRSHUFHLYHGSODQQLQJDQGVRYHUHLJQW\LVVXHVDQGJRYHUQPHQWUHVRXUFHLPSDFWVDURXQG1DWLRQDODQG World Heritage listing.

,QWKHUHZDVVLJQL¿FDQWSURJUHVVZLWKWKHHVWDEOLVKPHQWRIVL[H[SHUWDGYLVRU\JURXSVFRYHULQJWKHDUHDVRI $ERULJLQDODQG(XURSHDQKHULWDJHFRPPXQLW\HQJDJHPHQWHFRQRPLFPRQLWRULQJRIWKHSRWHQWLDOEHQH¿WVRIWKHELG ODQGVFDSHSODQQLQJDQGPDQDJHPHQWRIWKHIXWXUHVLWH7KHOHYHODQGGLYHUVLW\RIH[SHUWLVHDQGH[SHULHQFHZLWKLQWKHVH YROXQWHHUJURXSVLVH[WUDRUGLQDU\DQGZHORRNIRUZDUGWREXLOGLQJRQIHHGEDFNIURPDUHFHQWFRPELQHGPHHWLQJRIWKH DGYLVRU\JURXSFKDLUVWRSURJUHVVRXUSURMHFWSODQDQGWRIRFXVRQWKH1DWLRQDO+HULWDJHOLVWQRPLQDWLRQRYHUWKHQH[WWZR \HDUVZKLOHSUHSDULQJIRU:RUOG+HULWDJHQRPLQDWLRQ

We also appreciate the University of Adelaide’s contribution through research projects in the Barossa and McLaren Vale WKDWZLOOEXLOGRQORFDONQRZOHGJHDQGDOVRRQRXUJURZLQJLQWHUQDWLRQDOQHWZRUNVWRXQGHUSLQWKHQRPLQDWLRQV

Mayor Lorraine Rosenberg (City of Onkaparinga) Chair Project Steering Group ABOUT THE BID

INTRODUCTION

Mount Lofty Ranges World We are pursuing listing for the from the Fleurieu Peninsula in the south Heritage Bid VSDQVWKHZRUOG KHULWDJHYDOXHVDVVRFLDWHGZLWKD to the Barossa Valley in the north. UHQRZQHGIRRGZLQHDQGWRXULVP ground-breaking 19th century model regions of the Barossa Valley, the of colonisation. South Australia The feasibility report provides evidence Adelaide Hills, McLaren Vale and ZDVWKH¿UVWSODFHLQ$XVWUDOLDWREH that strongly supports the proposition the Fleurieu Peninsula. The Adelaide planned and developed by free settlers RILWEHLQJZRUWK\RI:RUOG+HULWDJH Hills, Alexandrina, Barossa, Mt Barker, ZLWKRXWWKHXVHRIFRQYLFWODERXUDQG VWDWXV :+6 IRUWKHYDOXHVWKDWDUH Onkaparinga and Yankalilla councils SVVLEO\WKH¿UVWSODFHLQWKHZRUOGWR HQFDSVXODWHGZLWKLQWKHUHJLRQDQG DUHFROODERUDWLQJZLWK5HJLRQDO apply the ‘systematic colonisation’ through its evolution to the present day. Development Australia Barossa and PRGHOGHYHORSHGE\(GZDUG*LEERQ 7KH(FRQRPLF,PSDFW6WXG\ (,6 Global Food Studies at the University :DNH¿HOG-RKQ6WXDUW0LOO-HUHP\ XQGHUWDNHQE\(FRQ6HDUFK -XOLDQ of Adelaide to pursue National Heritage Bentham and members of the British- 0RULVRQ GHWDLOVWKHSRWHQWLDOEHQH¿WV listing of the region’s agricultural based ‘National Colonisation Society.’ WRDJULFXOWXUHZLQHDQGIRRGSURGXFWLRQ ODQGVFDSHV)ROORZLQJVXFFHVVIXO $FFRUGLQJWR:DNH¿HOGLWZDVµWKH¿UVW and tourism for the regions as a result of National Heritage listing, the councils attempt since the time of the ancient :RUOG+HULWDJH/LVWLQJ :+/ LQYROYHGZLOOFRQVLGHUOREE\LQJWKH Greeks to colonise systematically’. Australian Federal Government to A feasibility report and economic SXUVXH:RUOG+HULWDJHOLVWLQJZLWKWKH The region’s links to this unique impact study presenting the argument 8QLWHG1DWLRQV(GXFDWLRQDO6FLHQWL¿F philosophical movement of universal and rationale for WHS listing can be DQG&XOWXUDO2UJDQLVDWLRQ 81(6&2 VLJQL¿FDQFHDQGWKHFRQWLQXLQJ DFFHVVHGDWWKHSURMHFWZHEVLWH ZZZ UHÀHFWLRQRIXWRSLDQLGHDOVLQWKH PRXQWORIW\UDQJHVRUJ The World Heritage list seeks contemporary landscape form the WRHQFRXUDJHWKHLGHQWL¿FDWLRQ basis of the World Heritage bid. protection, preservation and promotion of cultural and natural The potential World Heritage area is KHULWDJHDURXQGWKHZRUOGWKDWLV \HWWREHGH¿QHGEXWFRXOGVWUHWFK considered to be of outstanding value to humanity. 1 GOVERNANCE

The participating councils have PROJECT MANAGEMENT GROUP 7KHKLJKOLJKWVRIWKHJURXS¶VZRUN DGRSWHGDVSHFL¿FSURMHFWRULHQWHG include: JRYHUQDQFHVWUXFWXUH )LJ 7KH The Project Management Group acitivities undertaken by each tier of 30* LVUHVSRQVLEOHIRUJRYHUQDQFH t UHYLHZRIWKHLQYHQWRU\LQLWLDWHGE\WKH WKHJRYHUQDQFHIUDPHZRUNDUHEULHÀ\ management and progression of the Heritage Advisory group PHQWLRQHGEHORZ SURMHFWELGVDVZHOODVHPSOR\LQJDQG managing the Project Manager. t providing suggestions for the values DQGSK\VLFDODWWULEXWHVVLJQL¿FDQWIURP PROJECT STEERING GROUP At present, this group comprises Aboriginal heritage perspective nominated staff representatives of 7KH3URMHFW6WHHULQJ*URXS 36* each council, a representative of RDA t preparation of a background paper to ZKLFKFRPSULVHV0D\RUVDQG&(2VRI Barossa, Adelaide University and the summarise the key elements of the the participating Councils met on 14 Project Manager. Aboriginal story to act as a starting August 2014 and 12 February 2015 and point for discussion amongst each of GLVFXVVHGWKHIROORZLQJPDWWHUV The PMG meets monthly to progress WKH$ERULJLQDOFRPPXQLWLHVZLWKLQWKH WKH1DWLRQDO+HULWDJH/LVWLQJ%LGZKLFK bid area. t UHQHZDORIWKH3URMHFW0DQDJHU¶V IRUPVWKH¿UVWSKDVHRIWKHEURDGHU contract project. Heritage Advisory Group t election of City of Onkaparinga’s ADVISORY GROUPS The Heritage Advisory Group met in May, Mayor Lorraine Rosenberg as the July, October and November 2014. The QHZ&KDLUSHUVRQRIWKH3URMHFW 6L[DGYLVRU\JURXSVZHUHHVWDEOLVKHG KLJKOLJKWVRIWKHJURXS¶VZRUNLQFOXGH 6WHHULQJ*URXSIRUDWZR\HDUSHULRG LQ$SULODQGWKHIROORZLQJDFWLYLWLHV commencing 12 February 2015 have been undertaken by each group: t UHYLHZRIWKH1DWLRQDODQG:RUOG +HULWDJHOLVWLQJFULWHULDDQGLGHQWL¿HG UHYLHZRIUHFRPPHQGDWLRQV t Aboriginal Advisory Group the criteria that may be relevant to the proposed by a consultant on listing of Mount Lofty Ranges Agrarian future governance and fundraising The Aboriginal Advisory Group met Landscape structure. WZLFHLQ$SULODQG2FWREHU

Figure 1 - Governance Structure

2 GOVERNANCE

t setting of timelines and list of tasks In 2015, the group aims to compile opportunities to the landscape values WREHDFKLHYHGEHWZHHQ0D\ information on Bethany and and provide advice and support in and May 2015 0DFFOHV¿HOGDQGLQLWLDWHIXUWKHU managing and/or mitigating these research, establish the boundary of threats and opportunities. t commencement of an inventory the potential area for National and of documents related to heritage, World Heritage listing and draft the Management Advisory Group history and planning of the Mount preliminary National Heritage listing The Management Advisory Group met Lofty Ranges region and South nomination. Australia in August 2014 and January 2015. The Landscape Advisory Group KLJKOLJKWVRIWKHJURXS¶VZRUNLQFOXGH t discussion regarding the themes relevant to the National and World The Landscape Advisory Group met t drafting a ‘planning statement’ to Heritage listing criteria four times in 2014. The group has explain the anticipated effect of GHYHORSHGDZRUNSODQZKLFKLGHQWL¿HV &RPPRQZHDOWKOHJLVODWLRQDQG t discussion of the values and physical three focus areas: WKHDVVRFLDWHGOHJDOIUDPHZRUN attributes of the region proposed to identifying situations or development be listed 1. Values: to identify, prioritise and proposals that may require referral describe the high priority values of the and assessment and associated t agreement to undertake case studies Mount Lofty Ranges Landscape. SURFHGXUHVWKDWQHHGWREHIROORZHG RI%HWKDQ\DQG0DFFOHV¿HOGWRDVVLVW in identifying the gaps in existing 2. .QRZOHGJHDQGLQIRUPDWLRQ: to research and areas of further FROODWHGLVVHPLQDWHDQGUHYLHZ t clarifying through the planning research relevant data, information and VWDWHPHQWWKDWOLVWLQJZLOOQRWLPSRVH NQRZOHGJHWKDWFRQWULEXWHVWRIXUWKHU any additional obligations for primary t discussion on collated information the understanding of the Mount Lofty production and common development RQ%HWKDQ\DQG0DFFOHV¿HOGDQG Ranges landscape values. activities. possible national comparative studies. 3. Threats and Opportunities: to identify possible threats and

3 GOVERNANCE

Economic Advisory Group group’s discussion on the unique t assisting the Heritage Advisory economic aspects that can underpin Group in determining the pilot case The Economic Advisory Group met the National and World Heritage Bids studies for National Heritage listing three times in 2014 and has met once nomination in 2015 to date. The highlights of the t collecting stories that can be used in JURXS¶VZRUNLQFOXGH press items and in tracking economic t need to secure private sector support progress over time for the bid and involvement in t drafting a Research and Action Plan fundraising to identify the context for assessing t preparing an inventory of relevant the state of the current economy, books, studies and other references. t community engagement through identify potential impacts of the initiating the bid’s participation at the EPBC Act on economic activities and Community Advisory Group 5R\DO$GHODLGH6KRZDQGµ,QWDQJLEOH addressing the rural community’s The Community Advisory Group met Heritage’ event in Hahndorf. JHQHUDOODFNRIDZDUHQHVVRIWKH ¿YHWLPHVLQ7KHNH\IRFXVDUHDV SRWHQWLDOHFRQRPLFEHQH¿WVRI:RUOG t GH¿QLQJFRPPXQLW\YDOXHVDQG RIWKHGLVFXVVLRQVZHUH Heritage listing GHVLUHGEHQH¿WVRIWKHELGZLWKWKH group identifying the need for a rural t VWDNHKROGHUPDSSLQJZLWKWKHJURXS discussing brand strategy and approach to planning in the region t UHFRUGLQJWKHYDULRXVQHWZRUNV entitlement rather than an urban approach represented by its members including the need to identify the SUHSDULQJ SDUWLFXODUO\LQWKH t t feedback on the Engagement barriers/impediments to agriculture FRQWH[WRIIXQGUDLVLQJ DSDSHURQ Strategy and Marketing and DQGIRRGSURGXFWLRQDQGZRUNWR µ,QLWLDO1RWHVRQD)UDPHZRUNIRU Communication Plan remove these over time and build Quantitative Measures of Economic FRQVLVWHQF\EHWZHHQWKHFRXQFLO Impact for WHS Bid’ to guide the areas.

4 ENGAGEMENT AND PROMOTION

Outcomes of presentations by bid process and the listing for the food, Intangible Heritage Seminar – James Rebanks, an adviser to ZLQHDQGWRXULVPHFRQRP\RIWKH November 2014 the United Nations Educational Mount Lofty Ranges region 6FLHQWL¿FDQG&XOWXUDO t The consortium councils, RDA Organisation (UNESCO) - June t 7KHSUHVHQWDWLRQVZHUHZHOODWWHQGHG Barossa and University of Adelaide 2014 by members of public including supported the event organised by representatives from the agriculture, +RUVH6RXWK$XVWUDOLD +RUVH6$ t James Rebanks visited the region and IRRGZLQHDQGWRXULVPLQGXVWU\DQG provided a number of information community representatives from t The seminar included a public VHVVLRQVUHJDUGLQJWKHEHQH¿WVRIWKH participating councils. discussion, led by Professor Randy listing. Stringer from University of Adelaide, Showcase at Royal Adelaide Show to explore the intangible heritage of Presentations by James Rebanks – August 2014 the Mount Lofty Ranges included: t 7KHSURMHFWZDVVKRZFDVHGDWWKH t Other guest speakers included t World Heritage the journey - reaping 5R\DO$GHODLGH6KRZDWWKH&LW\RI Margaret Lehmann and Bruce WKHEHQH¿WVRISXUVXLQJ81(6&2 Onkaparinga stand Munday from Dry Stone Wall listing’ at Chapel Hill Retreat, McLaren Association. Vale t 7KHSURPRWLRQDOEDQQHUXVHGZDV sponsored by McLaren Vale Grape Partnership with University of t Supporting farmers and producers Wine and Tourism Association. Adelaide through UNESCO listing at Waite Institute, Urrbrae Landscape symposium – t University of Adelaide has secured September 2014 funding from Australian Research t World Heritage - is there opportunity &RXQFLO $5& WRXQGHUWDNHFURVV for economic gain? at Allan Scott t The event featured international disciplinary studies in McLaren Vale Auditorium, University of South experts, in cultural landscapes and and the Barossa. $XVWUDOLD&LW\:HVWFDPSXV+DZNH World Heritage listing from Australia, Building, Adelaide Japan, Italy and Spain t 7KHVWXGLHVZLOOGHYHORS methodologies to support the t The Economics of Heritage at Maggie t 7KHHYHQWZDVZHOODWWHQGHGE\ QDWLRQDODQGZRUOGKHULWDJH Beer’s Farm Function Centre, Barossa primary producers, Elected Members nominations. DQGRI¿FHUVIURPSDUWLFLSDWLQJ t His presentations highlighted the councils. potential of both the World Heritage 5 ENGAGEMENT AND PROMOTION

Building partnership with University of South Australi and Flinders University t The School of Environment at )OLQGHUV8QLYHUVLW\KDVVKRZQNHHQ interest in participating in the project WORLD HERITAGE NOMINATION AS AN through research and technical INTEGRATED LANDSCAPE PLANNING TOOL assistance to host Geographic AND REGIONAL DEVELOPMENT TOOL ,QIRUPDWLRQ6\VWHP *,6 GDWD STEPHANIE JOHNSTON B ARCH ST MURP MPIA M. ICOMOS, ADELAIDE, SOUTH AUSTRALIA t The University of South Australia has assisted the bid through hosting The Mount Lofty Ranges Agricultural Landscape HYHQWVDWWKH+DZNH&HQWUH World Heritage Bid has a core ambition to underpin LQYROYLQJ-DPHV5HEDQNV -XQH the landscape values by delivering real and lasting socioeconomic and environmental benefits regardless DQG3URIHVVRU$PDUHVZDU*DOD $SULO of the ultimate outcome of the proposed nomination.

Engagement with International MOTIVATIONS FOR WORLD HERITAGE LISTING OUTSTANDING UNIVERSAL Council of Monuments and Sites &HOHEUDWLRQRIKHULWDJHYDOXH VALUE (OUV) 6266DYLQJRIKHULWDJH The case for Outstanding Universal Value (OUV) is based on the landscape’s association with a ground-breaking (ICOMOS) Quality logo and branding 19th century model of colonisation developed by Edward Place-making tool *LEERQ:DNHÀHOG-RKQ6WXDUW0LOO-HUHP\%HQWKDPDQG PHPEHUVRIWKH%ULWLVKEDVHG1DWLRQDO&RORQL]DWLRQ6RFLHW\ t The Project Manager self-funded )LJXUH5HEDQNV LGHQWLÀHGIRXUNLQGVRIPRWLYDWLRQIRU World Heritage listing. a trip to Italy in November 2014 to PROJECT PLAN The bid is using best practice models to pursue listing as (i) DQLQWHJUDWHGODQGVFDSHSODQQLQJWRRODQG LL DVWLPXOXV attend ICOMOS meetings in Milan IRUVRFLRHFRQRPLFGHYHORSPHQW7KHSURSRVHGQRPLQDWLRQ aims to develop an enhanced identity for the region and to and Florence to present a paper at HQJHQGHUDSURJUDPRIUHVHDUFKDFWLRQVDQGLQYHVWPHQWWR the 18th ICOMOS General Assembly IXQGDPHQWDOO\LQÁXHQFHLWVIXWXUHVRFLRHFRQRPLFWUDMHFWRU\ DQG6FLHQWL¿F6\PSRVLXP ZLWKWKH WORLD HERITAGE theme Heritage and Landscape as NOMINATION AS AN INTEGRATED LANDSCAPE +XPDQYDOXH LQ)ORUHQFH PLANNING TOOL 7KH0RXQW/RIW\5DQJHV:RUOG+HULWDJHELGLVWDNLQJD

Figure 2: Spanning the world-renowned Barossa Valley, Adelaide Hills and “landscape approach” to integrate the management of t During her time in Italy, she also McLaren Vale wine regions in South Australia, the (agri)cultural landscape agricultural production with environmental conservation encompasses a visually appealing mosaic of cultivated and pastoral areas, DQGWREULQJWRJHWKHUQXPHURXVSDUWQHUVDJHQFLHVDQG timber plantations, and new and old native forests visually punctuated with visited three World Heritage listed colonial settlements and transport routes. ODQGRZQHUVZKRDUHIDFLQJVLPLODUFKDOOHQJHV7KHELG Photograph courtesy of Dragan Radocaj. is seen as a “no regrets” policy as the mere prospect agricultural sites and gathered RIQRPLQDWLRQLVDOUHDG\LQÁXHQFLQJWKHZD\WKHDUHD LVSURPRWHGPDQDJHGDQGSURWHFWHG important information to inform the Project Steering Group Comprising Mayors and CEOs of the participating Councils - bid. meets a few times a year to endorse the Project Plan WORLD HERITAGE NOMINATION Project Management Group Project Manager Comprising Council representatives Works with the Project Management AS A REGIONAL t A short article on the case for and key stakeholders who meet Group and liaises between all groups reguarly to management the Project to implement the Project Plan DEVELOPMENT TOOL the World Heritage Listing of the Plan (and its implementation) %\VHWWLQJFOHDUVRFLRHFRQRPLFDQGHQYLURQPHQWDO REMHFWLYHVWKH0RXQW/RIW\5DQJHVQRPLQDWLRQLVSXWWLQJ Heritage Economic Landscape Community Aboriginal Management %DURVVD0RXQW/RIW\5DQJHVZDV Advisory Advisory Advisory Advisory Advisory Advisory in place the tools to monitor and evaluate achievement Group Group Group Group Group Group RIWKRVHREMHFWLYHVLQWKHFRQWH[WRIDIXWXUHVWUDWHJLF Figure 3: Based on UNESCO’s World Heritage Resource Manual, the PDQDJHPHQWIUDPHZRUNLQYROYLQJORFDOFRPPXQLWLHV published in Historic Environment bid’s governance structure encompasses a Project Steering Group, a Project Management Group, and six advisory groups made up of locals 9ROXPH1XPEHU and experts. CONCLUSION 7KHSXUVXLWRI:RUOG+HULWDJHGHVLJQDWLRQEDVHGRQ6RXWK Australia ICOMOS Journal. Australia’s unique colonial history and (agri)cultural heritage

New identity / Culture and aims to develop an enhanced identity for the region that will Media value destination image creativity Education LQÁXHQFHLWVHFRQRPLFFXOWXUDODQGHQYLURQPHQWDOWUDMHFWRULHV Advisory Group meeting (10 April UHJDUGOHVVRIWKHRXWFRPHRIWKHSURSRVHGQRPLQDWLRQ Civic pride/ Cultural ‘glue’ / Regeneration Preservation of quality of life new interpretation heritage USP 7KHFKRLFHVEHLQJPDGHDUHTXLWHSURIRXQGDQGKDYHWKH 2015) potential to build on 175 years of colonisation history–and Coordinating VRPH\HDUVRI$ERULJLQDOKHULWDJH²WRVKDSHWKLV investment through Better/new services Business Quality infrastructure strategy ULFKDQGSURGXFWLYHFXOWXUDOODQGVFDSHIRUJHQHUDWLRQVWRFRPH The consortium councils organised Figure 4: The Project Management Group is using the list of twelve SRWHQWLDORSSRUWXQLWLHVIRUEHQHÀWLGHQWLÀHGE\5HEDQNV DVWKH UHIHUHQFHSRLQWIRUWUDFNLQJVRFLRHFRQRPLFEHQHÀWVWKDWPLJKWDULVHIURP DPHHWLQJEHWZHHQWKHFKDLUVDQG inscription. Source: Rebanks (2010) deputies of Advisory Groups.

The Project Manager presented the components of the project plan and role of each advisory group for Figure 5: Painting by Dorritt Black, The Olive Plantation, 1946, reproduced courtesy of the Art Gallery of South Australia. preparing National Heritage listing nomination. www.mountloftyranges.org/ Figure 2- Banner for Poster presentation at 18th ICOMOS Conference, Florence, Italy 6 AWARDS, EVENTS AND PROJECTS

PLANNING INSTITUTE FORTHCOMING EVENTS FORTHCOMING PROJECTS 2)$8675$/,$ 6287+ $8675$/,$1&+$37(5 Australia ICOMOS National Mount Lofty Ranges scenic quality AWARDS Conference (5-7 November 2015) evaluation (May - June 2015)

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7 CONCLUSION

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Appendix 2 Amended Terms of Reference for the Project Steering Group – January 2015

MOUNT LOFTY RANGES AGRARIAN LANDSCAPE WORLD HERITAGE SITE LISTING PROJECT

PROJECT STEERING GROUP

TERMS OF REFERENCE

1. Background

1.1 Adelaide Hills Council, Alexandrina Council, District Council of Mount Barker, The Barossa Council and City of Onkaparinga (the “Parties”) and the District Council of Yankalilla (the “Associate”) have agreed to proceed with the Mount Lofty Ranges Agrarian Landscape World Heritage Site Listing Project (the “Project”).

1.2 The Project aim is to achieve World Heritage Site listing of a yet-to-be-defined agrarian area of the Mount Lofty Ranges within the jurisdiction of the Parties.

1.3 The Parties and Associate have signed a Memorandum of Understanding (“MOU”) to establish the basis for co-operation and collaboration between the Parties to progress Stage 1 of the Project, namely pursuing National Heritage listing of the yet-to-be-defined agrarian area.

1.4 The MOU provides for the establishment of a Project Steering Group and Project Management Group.

1.5 This document establishes terms of reference and meeting procedures for the Project Steering Group (the “Group”).

2. Role

2.1 Act as the strategic decision-making body, dealing with governance, budget administration, funding matters and endorsement of the project plan.

2.2 Provide the necessary governance and management to progress the project bids.

2.3 Receive and consider project and business planning options from the Project Management Group.

3. Membership

3.1 The Group shall comprise the Mayor and Chief Executive Officer from each party. Each party may appoint additional representatives by resolution. The Group shall comprise the Mayor and Chief Executive Office from the Associate but with no decision making powers. The Associate may appoint additional representatives by resolution but with no decision making powers.

3.2 The Group may appoint, for a period determined by the Group, one additional representative from each partner organisation actively involved in the Project such as Regional Development Australia agencies, State agencies, industry and corporate bodies. Each representative is allowed a role in decision making.

3.3 The Group shall generally appoint a Chairperson for twoone year periods. The position shall generally rotate between each party. Note: The party of which the Chairperson is a member shall provide the Chairperson of the Project Management Group and the Executive Officer of this Group and the Project Management Group for the term of that appointment.

3.4 The Group shall appoint a Deputy Chairperson to act as Chairperson at any time the Chairperson is absent from a meeting for whatever reason.

3.5 Group members must commit to attend all meetings. If unable to attend, they must provide a proxy to attend on their behalf. Members will inform the Chairperson as soon as possible if they intend to send a proxy to a meeting and no less than one business day before a scheduled meeting. It is up to the Group member to ensure proxies pass on any correspondence to the member.

3.6 Proxies are entitled to participate in discussion. Proxies are allowed a role in decision-making when representing the Group member from their respective organisation. A proxy representing the Associate has no decision making power.

4. Meeting Procedures

4.1 The Group shall meet at least on a half yearly basis and contingent on any work programs or activities, or as deemed necessary by the Group.

4.2 The Group shall generally meet at the Adelaide Hills Council office in Stirling or as otherwise determined by the Group.

4.3 Meetings at other times or other places shall be determined following discussion with the Chairperson, or in the Chairperson’s absence, the Deputy Chairperson.

4.4 All meetings of the Group will be conducted in accordance with these meeting procedures.

4.5 Notice of an ordinary meeting and an agenda shall be given at least three business days prior to the scheduled meeting; however notice and an agenda of a special meeting shall be given at least four hours prior to the commencement of the special meeting.

4.6 A quorum shall be one half of the membership plus one; however at least one representative from each Party must be present.

4.7 Summarised Minutes and Actions will be produced. If no consensus is reached or there is dissent within the Group, this will be recorded in the minutes.

4.8 A detailed Actions List including responsibility and deadlines will also be produced.

4.9 Minutes and Actions will be produced as soon as possible after each meeting. These will be circulated to Group members for feedback before finalised minutes are distributed.

5. Decision Making

5.1 Decisions of the Group shall be made by consensus, or if required because there is not a consensus, shall be made on the basis of a simple majority decision of the members present.

5.2 If a vote is required, each member present at a meeting must vote on the question/matter to be decided. There is no requirement to record how members vote unless requested by a Group member.

5.3 If a vote is required, all members of the Group including the Chairperson shall have a deliberative vote. In a situation where there is an equality of votes among Group members, then the Chairperson shall have a casting vote.

6. General

6.1 The Group’s financial affairs shall be managed by Regional Development Australia – Barossa in accordance with the written agreement established between Parties and Regional Development Australia – Barossa.

6.2 Members are expected to:

• Act honestly and within the law at all times; • Act in good faith and not for improper or ulterior motives; • Act in a reasonable, just and non-discriminatory manner; • Undertake their role with reasonable care and diligence; • Conduct their ongoing relationship with fellow Members and the public with respect, courtesy and sensitivity; • Use information in a careful and prudent manner.

Last amended: July 2014

Appendix 3 Amended Terms of Reference for the Project Management Group – January 2015

MOUNT LOFTY RANGES AGRARIAN LANDSCAPE WORLD HERITAGE SITE LISTING PROJECT

PROJECT MANAGEMENT GROUP

TERMS OF REFERENCE

1. Background

1.2 The Project aim is to achieve World Heritage Site listing of a yet-to-be-defined agrarian area of the Mount Lofty Ranges within the jurisdiction of the Parties.

1.4 The MOU provides for the establishment of a Project Steering Group and Project Management Group.

1.5 This document establishes terms of reference and meeting procedures for the Project Management Group (the “Group”).

2. Role

2.1 Provide general advice and present project and business planning options to the Project Steering Group.

2.2 Manage and progress the project bids;

2.3 Engage and manage a Project Manager;

2.4 Oversee day to day issues and the job specifications of the Project Manager;

2.5 Review and authorise media releases;

2.6 Review recommendations of Advisory Groups;

2.7 Prepare annual project plan; and

2.8 Other roles and functions as directed by the Project Steering Group.

3. Membership

3.1 The Group shall comprise one staff representative and one proxy from each party of which one representative shall have decision making powers. Such representatives shall be appointed by way of resolution by each party. The Group shall comprise one staff representative and one proxy from the Associate but neither representative shall have decision making powers.

3.3 The Group shall generally appoint a Chairperson for two year periods. The position shall generally rotate between each party but in accordance with the Terms of Reference of the Project Steering Group, the party of which the Chairperson of the Project Steering Group is a member shall provide the Chairperson and an Executive Officer for this Group for the term of that appointment.

3.4 The Group shall appoint a Deputy Chairperson to act as Chairperson at any time the Chairperson is absent from a meeting for whatever reason.

3.5 Group members and their proxy must commit to attend all meetings. If unable to attend, the Group member will inform the Chairperson as soon as possible if they will be represented by the proxy and no less than one business day before a scheduled meeting. It is up to the Group member to ensure the proxy passes on any correspondence to the Group member.

4. Advisory Groups

4.1 The Group is empowered to establish and oversee Advisory Groups to undertake specific tasks associated with the Project.

4.2 Advisory Groups will make recommendations to the Group for review and endorsement by the Group.

5. Meeting Procedures

5.1 The Group shall meet at least on a quarterly basis and contingent on any work programs or activities, or as deemed necessary by the Group.

5.2 The Group shall generally meet at the Adelaide Hills Council office in Stirling or as otherwise determined by the Group.

5.3 The Group may also meet at other places to facilitate site inspections, familiarisation on issues associated with the Project or to facilitate discussions with individuals, groups or the general public. 2

5.4 Meetings at other times or other places shall be determined following discussion with the Chairperson, or in the Chairperson’s absence, the Deputy Chairperson.

5.5 All meetings of the Group will be conducted in accordance with these meeting procedures.

5.6 Notice of an ordinary meeting and an agenda shall be given at least three business days prior to the scheduled meeting; however notice and an agenda of a special meeting shall be given at least 24 hours prior to the commencement of the special meeting.

5.7 A quorum shall be one representative from each Party.

5.8 Only one representative from each party shall be entitled to participate in decision making.

5.9 Summarised Minutes and Actions will be produced. If no consensus is reached or there is dissent within the Group, this will be recorded in the minutes.

5.10 A detailed Actions List including responsibility and deadlines will also be produced.

5.11 Minutes and Actions will be produced as soon as possible after each meeting. These will be circulated to Group members for feedback before finalised minutes are distributed.

5.12 The Group shall provide an annual report of its activities to the Project Steering Group and respective parties.

6. Decision Making

6.1 Decisions of the Group shall be made by consensus, or if required because there is not a consensus, shall be made on the basis of a simple majority decision of the members present.

6.2 If a vote is required, each member present at a meeting must vote on the question/matter to be decided. There is no requirement to record how members vote unless requested by a Group member.

6.3 If a vote is required, all members of the Group including the Chairperson shall have a deliberative vote. In a situation where there is an equality of votes among Group members, then the Chairperson shall have a casting vote.

7. Media releases, correspondence and related material

7.1 The Project Manager will prepare all media releases, correspondence, public notices and the like for review and authorisation by each Party.

7.2 The Project Manager will circulate draft documents to each Party and any partner representative by email or in person for review.

7.3 Each Party and partner representative will endeavour to review draft documents and respond to the Project Manager by email or in person within 48 hours of receipt or by the end of the second business day after receipt. It is given that the document will be received when the Project Manager sends an email or personally provides the document.

8. General

8.1 The Group’s financial affairs shall be managed by Regional Development Australia – Barossa in accordance with the written agreement established between Parties and Regional Development Australia – Barossa.

8.2 Members are expected to:

Last amended: July 2014

ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 14.7

Originating Officer: Mike Flehr, Senior Strategic & Policy Planner

Responsible Director: Deryn Atkinson, A/Director Strategy & Development

Subject: Economic Development Strategy (EDS) – Approval for Public Consultation

SUMMARY

Council’s Strategic Plan 2014-18 was developed to “nurture our unique place and people”.

The third goal, “A Prosperous Economy”, relates to the development of a local economy based on a diverse, resilient and flexible economic base, primarily building on the development of, and value -adding to, existing local businesses, business sectors and entrepreneurs.

Action 3.1.1 established the first major step in achieving this goal as: “Prepare an Economic Development Strategy to establish the Council’s role, function and key activities in respect to supporting economic activity within the district.”

This report presents the Economic Development Strategy (EDS) for Council’s approval to proceed to the public consultation stage.

Following public consultation, comments and submissions will be reviewed and suggested amendments to the EDS will be put forward. A further report will be submitted for Council’s approval of the final draft document. The actions of the approved EDS will guide staff, projects and Council in the development of a ‘diverse, resilient and flexible’ local economy.

The EDS elements were workshopped with Council on 6 May, 2015.

RECOMMENDATION

That Council resolves:

1. That the report be received and noted

2. That the draft Economic Development Strategy forming Appendix 1 is approved to proceed to the public consultation phase.

Page 1 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Economic Development Strategy (EDS) – Approval for Public Consultation

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 3 A Prosperous Economy Key Issue 3.1 Economic Development - A strong, diverse and sustainable local economy Key Action 3.1.1 Prepare an Economic Development Strategy to establish the Council’s role, function and key activities in respect to supporting economic activity within the district.

 Legal Implications

Not applicable.

 Risk Management Implications

‘A Prosperous Economy’ is a key goal, and Economic Development is a key Issue, of Council’s Strategic Plan 2014-18. The preparation of an EDS is an essential component in Council’s future economic development role. Not proceeding with the development of an EDS has the risk of limiting Council’s influence in the local economy to its current minimal role.

Preparing an EDS will assist in mitigating the risk of:

Being limited to the current economic development role and not having guidance for taking a more active and directed role in supporting local economic development. Inherent Risk Residual Risk Medium (3D) Low (2D)

 Financial and Resource Implications

The proposed 2015/16 budget has allocated $115,000 for Economic Development including an allocation to employ an Economic Development Officer.

 Customer Service and Community/Cultural Implications

The process of implementing the EDS is likely to improve communication between Council and the Business Community due to the increased capacity for direct contact between that community and Council staff on projects, various meetings, seminars and gatherings for the business community.

 Environmental Implications

Implementation of the EDS and Council’s place making programs are likely to lead to improved infrastructure and urban design in most of Council’s town and business centre environments over time.

 Community Engagement/Consultation

As noted below, the consultation process is likely to start in mid-June with advertisements in the local media and direct contact with business operators. Information sessions are planned to occur in mid-July.

Page 2 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Economic Development Strategy (EDS) – Approval for Public Consultation

2. BACKGROUND

The topic of Economic Development in the Adelaide Hills was been workshopped with Council on 17 July 2012 (in the context of the Strategic Directions Review), on 20 May, 2014 (in the context of the Strategic Plan 2014-18), and on 6 May, 2015 (to introduce the Economic Development Strategy).

The first step in this project, preparation of an Economic Profile of the Adelaide Hills Council District was conducted during June to September 2014, to provide a comprehensive assessment of the current state of the local economy and the context it exists in. A copy of this document is available on the Member’s Portal.

In essence, the Profile addressed:  an overview of the local economy in 2014;  the Mega Trends which will affect this economy;  the State Government’s policy context;  an assessment of the District’s infrastructure (physical and business);  an assessment of local economic sectors - apples and pears; cherries; strawberries; wine and viticulture; grazing; tourism; manufacturing; small business; and residential; and,  strategies.

The Economic Profile has informed the preparation of the AHC EDS to establish Council’s “role, function and key activities”.

3. ANALYSIS

The Economic Development Strategy document

The Economic Development Strategy (see Appendix 1) has drawn from the Strategic Plan 2014-18 (including information gained during its consultation phase), the Economic Profile, and research conducted in-house.

The Economic Development Strategy includes the following sections:  Context: a general discussion (in plain English);  Introduction: on the nature of Local Economic Development, and the three components of Council’s economic development intentions: o this Economic Development Strategy; o the World Heritage Bid; and, o the Primary Production Lands DPA (being prepared under the banner “Making Farming Easier”);  Strategic Context: information from the Economic Profile and some basic conclusions;  Economic Development Strategy: the options available to Council and suggested role, functions and key activities – this is the basic structure of the Strategy  Action Plan: a list of actions to be undertaken under the basic headings identified in the preceding chapter of the EDS:

Page 3 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Economic Development Strategy (EDS) – Approval for Public Consultation

o Context – updateable basic data resources; o Economic Sector Development – to address the needs of the major local industry sectors; o Business Groupings – how best to work with and develop town, business and industry associations; o Programs, Activities and Policies – Council based actions and projects o Lobbying and Co-operation – working with different levels of government and partner organisations; and, o Branding & Marketing – identifying things unique to this area and bringing them to wide attention.  Monitoring Progress: simple statistics that show the big picture

Public Consultation

The consultation process has three elements:  direct communication (letters, email) to businesses, business and industry associations, area business associations inviting comments and submissions  indirect communication (Council website, local media) notification of the draft Economic Development Strategy, information session locations and times, contact details for questions  three public meetings in the south, centre and north of the District

Council adoption

Comments and submissions will be compiled and a final draft document, including recommended changes to the Strategy, will be presented to Council for adoption. This final EDS is likely to be presented to Council for endorsement in September.

Implementation

The EDS will be the primary responsibility of the Economic Development Officer (EDO). The EDO will be part of, and work closely with, the Strategic Hub Team to ensure that Council’s economic agenda integrates seamlessly with other strategies, projects and activities.

4. OPTIONS

The following options are available:

1. approve the draft EDS to go to the public consultation stage;

2. postpone approval for public consultation, pending further discussion; or,

3. do not approve the draft EDS for public consultation.

5. APPENDIX

(1) Draft Economic Development Strategy

Page 4

Appendix 1 Draft Economic Development Strategy

Page 1 of 30 AHC ECONOMIC DEVELOPMENT STRATEGY

Table of Contents

Context...... 3

1. Introduction ...... 4 1.1 What is Local Economic Development ...... 4 1.2 Council’s Strategic Components for Economic Development ...... 4

2. Strategic Context ...... 6 2.1 Introduction...... 6 2.2 Economic Profile of the Adelaide Hills District ...... 6 2.3 SWOT Analysis Summary...... 9 2.4 RDA Assessment...... 12

3. The Economic Development Strategy ...... 16 3.1 Options for Council Involvement ...... 16 3.2 Role:...... 17 3.3 Functions: ...... 17 3.4 Key activities: ...... 17

4. Action Plan...... 20 A Context: (from the Economic Profile initially)...... 20 B Economic Sector Development:...... 21 C Business Groupings: ...... 22 D Programs, Activities and Policies: ...... 23 E Lobbying and Co-operation: ...... 25 F Branding and Marketing:...... 25

5. Monitoring Progress ...... 26

Appendix One: SWOT Analyses by Sector...... 27

Page 2 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft Context

Commerce flourishes by circumstances, precarious, transitory, contingent, almost as the winds and waves that bring it to our shores. - Charles Caleb Colton (1780-1832)

Running a successful business over a long period is far from easy. Markets change, people come and go, new ideas help you one minute and compete with you the next, the rules get tougher, things always seem to cost more... and it’s lonely being responsible for so much. Business owners, especially small business owners, usually need all the help they can get.

Local Government can be a help to local businesses but is often caught in between its conflicting roles. Firstly, local government is responsible for administering laws and regulations delegated to it by the State Government, or its own by-laws and policies. Secondly, local government exists to help strengthen and assist its community.

In that first role, for some areas of operating a business, local government can be seen as a problem, with ever-present rates, ever more regulations, issues with development applications, and media messages that never seem to understand business.

However, in that second role, local government can be an opportunity which provides great assistance, but usually not in ways that you expect. Business and local government do not think the same way, but a Council can do things and draw on people that most small businesses can’t. There are ways that Adelaide Hills Council can help our local businesses, but we need to start slowly and simply, and get to know each other. . Council has prepared an Economic Profile of this District to provide a ‘bigger picture’ of the businesses around you, and the “State of the District” report to provide a ‘bigger picture’ of the District. . Council has ‘economy.id’ on our website to provide you with statistics relevant to your business and marketing plans, and to support loan and grant applications. . Council has the capacity to bring the big picture to your neighbourhood, in ways that many local businesses can’t afford to do. . It’s not often that we can help you individually, but we can certainly do things for you as a group of businesses – for example, to help you find common ground to address bigger markets and build stability, or to take your difficulties to other levels of government.

This document is Council’s first Economic Development Strategy. Its intent is to: . establish the Council’s role, function and key activities to support economic activity within the district; and, . provide a basis for long-term discussion, co-operation and investment between the District’s business community, investors and Council.

Page 3 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft 1. Introduction

Change is inevitable but progress is truly optional. - Don Allen Holbrook,

1.1 What is Local Economic Development

“The purpose of local economic development (LED) is to build up the economic capacity of a local area in order to improve its economic future and the quality of life for all. It is a process by which public, business, and non-governmental sector partners work collectively to create better conditions for economic growth and employment generation. The success of a community today depends upon its ability to adapt to the dynamic local, national, and international market economy.” -- World Bank - Local economic development: a primer developing and implementing local economic development strategies and action plans (2006)

For local government Economic Development can involve a variety of short-term projects, lobbying, policy changes, long-term programs, and working with other levels of government to achieve benefits for local businesses. The essential element of this activity is working with local businesses, often as a local or industry group, to identify what needs to be done and how best to get it done. The end goal is to have a wide variety of stable or growing businesses to provide jobs and services for the local community, and to provide relevant and useful assistance to the local business community which often also serves global or national markets. Economic Development is a long term exercise.

1.2 Council’s Strategic Components for Economic Development

Council’s intent for the economic diversity and sustainability of the District has three core components:  this Economic Development Strategy;  the World Heritage Bid; and,  the Primary Production Lands DPA. The latter two projects have defined roles and time frames and clear economic development intent. The Economic Development Strategy will “establish the Council’s role, function & key activities to support economic activity within the district” over the long term.

This Economic Development Strategy is a core component of Council’s Strategic Plan, to implement the goal of achieving ‘a strong, diverse and sustainable economy’. While much of the Council’s population works outside the Adelaide Hills region, our local community can be strengthened by a local economy which builds on its strengths in food production, tourism and creativity. This Strategy will co-ordinate and guide the development of the district’s local economy through an understanding of both local and external pressures, the use of practical economic development methods, and working with the local business community and business support organisations. This Strategy follows the preparation of an Economic Profile for the District (see www.ahc.sa.gov.au/Business/local- businesses), and which is summarised in section 2.2 below.

Page 4 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft

Council is undertaking this role because it is very well placed understand local issues in the wider context of opportunities and constraints which include bushfire and flooding hazards, working with water catchment protection demands, and local ways of doing business.

The World Heritage Bid is more properly known as the Mount Lofty Ranges Agrarian Landscape World Heritage Bid. Council’s main reason for being involved in this project is the improved economic development prospects and opportunities that World Heritage listing can bring. It is noted that if a land holder has no wish to do anything different, then nothing different will happen. However, listing brings two essential opportunities – tourists and a brand to build on. World Heritage listing has been noted to increase visitor numbers by around 10 times prelisting levels, which brings accommodation and tourist activity potential to the fore. World Heritage Branding provides a globally recognised ‘good’ brand to go alongside this region’s “clean and green” production and ‘high quality food and wine’ products. These are significant opportunities for family farms (in particular), tourism operators, and small businesses with capacity or orientation to meet the needs of tourists in significant numbers.

The Primary Production Lands DPA is a review of Development Plan policy which is generally intended to “Make Farming Easier. Planning policy in the Watershed area has been very restrictive in an effort to protect the quality and quantity of water flowing off the Hills and into the reservoirs which provide drinking and industrial water for Adelaide and other parts of the State. Council’s intent is that water quality can be protected in ways that allow the private land which makes up this watershed to be used productively. This DPA will review planning policy for Council’s whole rural area, with particular understandings of practical and professional farming, criteria for value adding activities, and helping to make agricultural production in the Hills, some of the State’s most productive land, a sustainable economic activity.

Page 5 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft 2. Strategic Context

“World class communities come in all shapes and sizes, they are not determined by geography, and/or natural resources so much as by the mindset of their local leadership.” - Don Allen Holbrook, The Little Black Book of Economic Development

2.1 Introduction

Phil Ruthven (IBIS) has observed that around 75% all regional economies are the same, i.e. they include sectors which serve the local market, such as retail trade and wholesale trade. It is the 25% of each economy which differentiates that economy from others, and which needs to be the majority of the focus for an economic development strategy. For the AHC District, this 25% includes ‘horticulture’, ‘viticulture’ (and related wine manufacturing) and ‘tourism’. The AHC economy is also differentiated by its highly skilled and qualified workforce. These factors form the key to the District’s economic future, however it should also be noted that every economy changes over time as market pressures shift and markets bend and adapt.

2.2 Economic Profile of the Adelaide Hills District

The Adelaide Hills Economic Profile was prepared as a resource for the Council to use in the preparation of an economic development strategy. The profile indicated the following as key economic development pointers:

Economic overview (highlighting the broader population, economic and workforce characteristics of the AHC area): . population - numbers have been relatively stable over the past decade and are likely to remain that way, given the limited scope for further development; . economy - the main sectors which differentiate the Adelaide Hills economy are horticulture (mainly apples, pears and cherries), viticulture (with downstream wine production) and tourism; . labour force - highly skilled with a relatively high proportion working in managerial and professional occupations, and with incomes increasingly skewed towards the highest income groups; and, . employment - very low levels of unemployment when compared to the rest of the State.

These attributes render the economy robust and very adaptable.

Mega Trends . global growth - projections reveal that Asia, in particular China, will continue to underpin global economic growth. With Australia, and South Australia, becoming increasingly economically integrated with this region, and the growth in premium food trade, Adelaide Hills agriculture has potential for further growth in the long term.

Page 6 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft

. digital economy/broadband - high speed broadband is a strategic asset for modern economies. While AHC is relatively well served with broadband delivered by copper wire, business and residents' strong appetite for internet usage suggests that improved broadband and mobile communication technology would have a significant take-up. . climate change - whether man-made or naturally occurring, the agricultural sector recognises that climate change is occurring. They also recognise the need for natural resource stewardship to ensure industry sustainability, which is the focus of State Government via its natural resource management plans. However, there is some concern over the detail associated with implementation, particularly Water Allocation Plans and how they will operate over the long term and in times of drought. . patterns of settlement - for the Adelaide Hills future population, most housing and employment growth in the region will be accommodated at Mt Barker and Murray Bridge, which can provide both opportunities for local businesses and stress through development pressure for residents.

Policy context

State Government policy has the most significant direct impact on the region through the South Australian Planning Strategy and in the range of economic development plans and industry plans (such as tourism). While these plans do not provide direct resourcing support (except nominally as part of the tourism plan) they provide an opportunity for the region to collaborate with the State Government in support of industry and economic development.

Infrastructure

Overall, the Adelaide Hills does not have any major infrastructure deficits, but there is potential that water for agricultural purposes will become a major issue around the Water Allocation Plans, and how they will operate in times of weather or climatic stress.

Sector analysis

Horticulture (mainly apples, pears, floriculture1 and cherries), viticulture (with downstream wine production) and tourism are the main sectors.

The agricultural industries are well established and demonstrate innovative practices in adapting to changing climatic conditions and in addressing new markets. The biggest issue at present is the uncertainty about how well the Water Allocation Plans will operate in the long term. An opportunity worth pursuing is securing Pest Free Status which would deliver internationally recognised protocols in managing/eradicating fruit-fly, and hence open up new international markets for local produce.

Tourism is a complex sector and one which warrants more intensive public intervention than other sectors.

Manufacturing is directly linked to agriculture via meat processing, wine production and food products.

1 cut flowers and nurseries Page 7 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft

Strategies

From the research and analysis undertaken in the preparation of the Economic Profile, the main points for consideration in framing an Economic Development Strategy were: . Focus on that part of the economy which differentiates it from other regional economies and which has growth prospects beyond local autonomous growth. For the Adelaide Hills, this is horticulture, viticulture (and related wine manufacturing), tourism and a highly skilled and qualified workforce. . Any intervention by government needs to have a compelling rationale, which has traditionally been market failure, and such intervention needs to address the reasons for the market failure, e.g. existence of externalities, public good attributes. . Whereas horticulture and viticulture (and related wine manufacturing) are relatively well established, thereby not justifying significant intervention, the tourism industry, by virtue of its industry structure (small, diverse, distributed) can justify a much deeper involvement by government. . For the agricultural sector generally, the following actions are appropriate: - assisting to reduce uncertainty associated with alternative water supplies within the framework of the WAPs, is appropriate; and, - facilitating achievement of Pest Free Status. . Small business dominates the Hills economy and industry sectors, as it does for all regional economies. Any support for small business should be considered as part of a broader approach to industry support, particularly given the resourcing required to be effective. . Any support for industry should by underscored by an engagement plan which includes regular meetings to consider issues of common concern. . The UNESCO Mount Lofty Ranges Agrarian Landscape World Heritage bid is not well understood by those who would be the beneficiaries, i.e. agricultural businesses. A more meaningful engagement with this sector is required. . High speed broadband (for fixed and mobile communication) is a strategic economic asset. Given the relatively high propensity for internet usage by Adelaide Hills businesses and residents it would be appropriate to actively lobby the Federal Government and internet providers to provide this infrastructure as a priority. For the Federal Government it would mean lobbying NBNCo to revise its roll-out program to include Adelaide Hills as a higher priority. . The Council district possesses many of the attributes which attract potential investors, mainly the 'soft' factors such as an agreeable climate and environment, friendly local people, widely available entertainment/leisure, and a high skills base/educated workforce. . In preparing a branding and marketing strategy for the tourism, fine foods, agricultural products and other sectors it would be appropriate to engage with the State Government and local marketing expertise such as tourism operators and real estate agents who have expertise in engaging with potential investors.

Page 8 of 30 2.3 SWOT Analysis Summary The Economic Profile can be broadly summarized into the follow SWOT2 analysis which provides a snapshot of the District’s economy and its current position. Strengths Weaknesses Opportunities Threats . labour force - highly skilled with a relatively high . a community where . global growth - projections reveal . population - numbers have proportion working in managerial and professional population and that Asia, in particular China, will been relatively stable over occupations and with incomes increasingly skewed economic growth is continue to underpin global the past decade and is towards the highest income groups constrained by the Mt economic growth. With Australia and likely to remain that way Lofty Ranges water South Australia becoming given the limited scope for . employment - very low levels of unemployment when catchment area, water increasingly integrated economically further development compared with the rest of the State allocation planning and with this region and the growth in . climate change - whether . economy - the main sectors which differentiate this its topography leading premium food trade, Adelaide Hills man-made or naturally economy are horticulture (mainly apples and pears to risks associated with agriculture has potential for further occurring the agricultural and cherries), viticulture (and downstream wine natural events like growth in the long term sector recognises that production) and tourism. bushfire. . patterns of settlement - For the change is occurring. They . digital economy/broadband - high speed broadband . a community with a high Adelaide Hills generally, future also recognise the need for is a strategic asset for modern economies. The Hills proportion of population, housing and natural resource are relatively well served with copper-wire-based commuters to the employment growth in the region stewardship to ensure broadband, a strong local appetite for internet usage Adelaide Metropolitan will be accommodated at Mount industry sustainability, suggests that improved broadband and mobile Area by road but where Barker and Murray Bridge. Tap into which is the focus of State communication technology would have a significant intra-regional travel is this market Government via its natural take-up limited by a lack of resource management . Policy context State Government scheduled public plans. However, there is . Agricultural industries are well established and policy has the most significant transport some concern over the demonstrate innovative practices in addressing new impact on the region directly detail associated with markets and in adapting to changing climatic . a community that is through the South Australian implementation, conditions. particularly susceptible Planning Strategy and in the range of particularly Water to bushfire risk with economic development plans and Allocation Plans and how potential for increased industry plans (such as tourism). they will operate over the risk due to climate Whilst these plans do not provide long term and in times of change direct resourcing support (except

2 Strengths, Weaknesses, Opportunities and Threats Page 9 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft

Strengths Weaknesses Opportunities Threats nominally as part of the tourism drought Adaptive Capacity (AC): plan) they provide an opportunity for . Infrastructure . Adelaide Hills (and Mt Barker) LGAs have AC index the region to collaborate with the scores well above the state average at +1.88 (and State Government in support of Overall, Adelaide Hills does +1.23). These areas have proximity to a major centre industry and economic development not have any major (Adelaide), larger populations, good internet access, infrastructure deficits but . An opportunity worth pursuing is diverse economies, relatively low unemployment, there is the potential for securing Pest Free Status which highly qualified residents, and relatively high median water for agriculture to would deliver internationally household incomes. Adelaide Hills LGA rates second become a major issue recognised protocols in in the State for this ‘endowment of resources’ . around the Water managing/eradicating fruit-fly and Allocation Plans and how . The Adelaide Hills LGA is strong in each of the hence open up new international they will operate in times of physical, economic, human and social capital groups. markets for local produce. climatic stress.The biggest Standouts include higher average household incomes, . servicing the resident population issue at present is the high proportions of tertiary graduates, high level of through improving connectivity uncertainty associated with females in ‘non-routine’ jobs, and low levels of lone between the local communities as the long term operation of person households. However Adelaide Hills well as with the Adelaide the Water Allocation Plans. performed below the median in social capital and Metropolitan Area through the particularly in a rating for community strength which . UNESCO Mount Lofty provision of park and ride and more measures access to support from family and friends, Ranges World Heritage bid scheduled public transport and participation in community groups and activities is not well understood by at school where there are school aged children. . land use planning and other those who would be the strategies aimed at protecting high beneficiaries ie agricultural Relative Competitiveness: yield agriculture land and businesses. Adelaide Hills LGA has strengths in: maintaining viability for the region’s . good health, high levels of post school qualifications agriculture based communities and good levels of technological readiness such as . encouraging diversity through land access to the internet use planning that allows further . an efficient labour market with relatively low value adding to agriculture industry unemployment rates, high participation rates and low activity and responding to rates of welfare dependence opportunities provided by new technologies . market advantages in the size of the economy and its . population enhancing tourism industry opportunities including building links

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Strengths Weaknesses Opportunities Threats to existing industries like food and The Community: wine and emerging industries like . is relatively affluent, with large residential populations arts, culture, history and heritage in the southern and western townships. . managing risks from natural events, . has smaller, rural communities in the northern area particularly bush fire in the context with reasonable access to the north of Adelaide of climate change . is generally well educated and experienced workforce . UNESCO Mount Lofty Ranges World . has strong comparative advantage industries in Heritage bid agriculture and tourism, which benefit from high yielding, well serviced agricultural land, unique natural assets and good access to Adelaide metropolitan markets This area has many of the attributes which attract potential investors, mainly the 'soft' factors such as; agreeable climate and environment; friendly local people; widely available entertainment/leisure and skills base/educated workforce.

Page 11 of 30 2.4 RDA Assessment

Regional Development Australia Adelaide Hills Fleurieu and Kangaroo Island has produced the Regional Roadmap 2013 which, in part, sets out to consider the following indicators:

 Adaptive capacity of the region - strengths and weaknesses in human capital and sustainable communities – AHC has an adaptive capacity index scores well above the state average (+1.88).

. It is characterised by close proximity to a major centre (Adelaide), larger populations, good connectivity (internet access), a diverse economy, relatively low levels of unemployment, highly qualified residents, and relatively high median household incomes.

. AHC is in the top 2 LGAs in SA for this ‘endowment of resources’.

. AHC is strong in each of the four ‘capital’ groups of ‘physical’, ‘economic’, ‘human’ and ‘social’ capital. Standouts include higher average household incomes, high proportions of tertiary qualifications (graduates), high level of females in ‘non-routine’ jobs and low levels of lone person households.

. However, AHC performed below the median in ‘social capital’ and particularly in a rating for ‘community strength’ which is a measure of access to support from family and friends and participation in community groups, and activities at school where there are school aged children.

 National Competitive Index - strengths and weaknesses in access to markets, comparative advantage and business competitiveness with particular relative competitiveness strengths in:

. good health, high levels of post school qualifications and good levels of technological readiness such as access to the internet;

. an efficient labour market with relatively low unemployment rates, high participation rates and low rates of welfare dependence; and,

. market advantages in the size of the economy and its population.

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The study also identified the key characteristics and opportunities for Adelaide Hills Council area:

Key characteristics Opportunities

. a relatively affluent community with large . servicing the resident population through residential populations in the southern and improving connectivity between the local western townships with less densely communities as well as with the Adelaide populated areas, having a more rural ‘feel’, Metropolitan Area through the provision of towards the northern boundary park and ride and more scheduled public transport . a community with a generally well educated and experienced workforce . land use planning and other strategies aimed at protecting high yield agriculture land and . a community with strong comparative maintaining viability for the region’s advantage industries in agriculture and agriculture based communities tourism which benefit from high yielding, well serviced agricultural land, unique natural . encouraging diversity through land use assets and good access to Adelaide planning that allows further value adding to metropolitan markets agriculture industry activity and responding to opportunities provided by new . a set of smaller, more rural communities in technologies the northern area with reasonable access to the northern suburbs of Adelaide . enhancing tourism industry opportunities, including building links to existing industries . a community where population and economic like ‘food and wine’ and emerging industries growth is constrained by the Mt Lofty Ranges like ‘arts’, ‘culture’, ‘history’ and ‘heritage’ water catchment area, water allocation planning and its topography leading to risks . managing risks from natural events, associated with natural events like bushfire. particularly bush fire in the context of climate change . a community with a high proportion of commuters to the Adelaide Metropolitan Area by road but where intra-regional travel is limited by a lack of scheduled public transport

. a community that is particularly susceptible to bushfire risk with potential for increased risk due to climate change

Page 13 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft

Map 1: Adelaide Hills Council district showing major towns and villages.

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Map 2: Elevations and main topographical features of the District

Page 15 of 30 3. The Economic Development Strategy

Behind every small business, there's a story worth knowing. All the corner shops in our towns and cities, the restaurants, cleaners, gyms, hair salons, hardware stores - these didn't come out of nowhere. - Paul Ryan

From the AHC Strategic Plan 2014-18, this Economic Development Strategy is primarily intended to “establish the Council’s role, function & key activities to support economic activity within the district”.

This is the first Economic Development Strategy undertaken by this Council and is intended to work: 1. by providing a basis for ongoing discussions with the District’s business community about how best to support economic activity; and, 2. by providing a focus through which Council can determine its role, define suitable functions and allocate resources to key activities in the support of economic activities.

The following elements establish the range and nature of tasks which can, together, comprise Council’s Economic Development Strategy.

3.1 Options for Council Involvement

Local Government involvement in Economic Development fits in between the existing programs and campaigns of Commonwealth or State Governments and the organizational and promotional efforts of industry associations and local business groups. Local Government is usually limited in the resources it can offer to assist businesses operating within their Districts, but it usually has good connections into other levels of government and other sources of business or financial support. Financial resources to fund staff and comprehensive programs are becoming harder to allocate across a variety of essential services. That said, there are programs and services for which Local Government is ideally placed, by being local, and for which Local Government can be a useful advocate, by understanding local issues, capacity and needs. Common Local Government economic development services can include:  Promoting the District with a Prospectus or similar document  Providing an Economic Profile, State of the District report and research support to demonstrate the current state of the local economy  Providing an Economic Development Strategy to focus and co-ordinate local economic development efforts by businesses, industry associations and various levels of government  Providing Networking opportunities  Providing, or lobbying, for infrastructure replacement or upgrades to meet changing needs  Providing opportunities for businesses to work co-operatively to address markets beyond the reach of each individually  Working with other levels of government and the private sector to enable projects, works, investments and public-private partnerships which benefit the local economy

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 Changing or amending local policies and procedures to benefit business as part of the local community  Assisting with understanding and negotiating Council’s regulatory obligations  Supporting grants applications to benefit local businesses  Working at a district or regional level to promote, brand or market local industries, products or localities too small  Promoting the District as the sum of all of its businesses, etc.

3.2 Role:

To strengthen the diversity and economic sustainability of the local economy, to the benefit of the District’s business and residential communities, within the limits of Council’s available resources.

3.3 Functions:  Promotion of the District’s economy as the sum of all of its businesses, etc.  Promotion of the District’s key economic sectors  Provision of an Economic Profile, relevant economic data and research support to demonstrate the current state of the local economy, and support  Provision of an Economic Development Strategy to focus and co-ordinate local economic development efforts by businesses, industry associations and various levels of government  Provision of networking opportunities for local businesses by region or industry, to assist in understanding of key elements of the local economy and facilitating beneficial co-operative actions between businesses to address markets beyond the reach of each individually  Provision of, or lobbying for, infrastructure replacement or upgrades to meet changing economic needs  Working with other levels of government and the private sector to enable projects, works or investments which benefit the local economy  Changing or amending local policies and procedures to benefit business as part of the local community  Supporting grants applications to external parties to benefit local businesses  Working at a district or regional level to promote, brand or market local industries, products or localities

3.4 Key activities:

A Context: (from the Economic Profile initially) Prepare a data resource with updateable information on external factors, a District business sector profile, and information relevant to understanding the changing pattern of economic development in the District. A.1 an assessment of the current and foreseeable state of the District’s Economy;

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A.2 an assessment of relevant local to global trends, and identification of key headwinds and opportunities; [3.4] A.3 a summary of the Economic Profile’s Competitive and Sector Analyses; A.4 a database of businesses and contacts within the District; [3.1.3] A.5 identification of significant places (locations) within the local Economy; A.6 identification of significant organisations, roles and skillsets within the local economy (even if they are not based locally); A.7 identification of significant economic infrastructure issues and opportunities [3.4]; and, A.8 an assessment of local government’s legislative, governance and operational options for undertaking a role in peri-urban economic development. [3.4]

B Economic Sector Development: B.1 Identify and recommend economic sectors and centres to which Council can provide practical assistance, and strategies to support or guide that development B.2 Identify & monitor activities/developments that will bring in spending power, eg: B.2.1 Events (music festivals, harvest celebrations, special events (eg, the Gumeracha Medieval Fair) [3.3.5] B.2.2 Accommodation (provision of camping facilities, facilities for RV’s, B&Bs, motel accommodation, specialist accommodation) [3.3.7]; and B.2.3 Recreational (a Mountain Bike Strategy for the Hills, safe cycle routes strategy, Adventure sports Eco-Tourism). B.3 Investigate Council functions that can assist business, eg signage approvals and provision (consistent signage for businesses located off main tourism routes) [3.4]

C Business Groupings: C.1 Identify and recommend preferred business groupings by industry, location, region, interest, etc to which Council can provide practical assistance, or which Council can form, to better represent the interests of one or more business communities, and strategies to guide the practical interaction between those organisations and Council C.2 Recommend individuals or organisations to be involved in representative body to represent and advise businesses across the District.

D Programs, Activities and Policies: D.1 Identify and recommend programs, activities and strategies which are within the budget and resources of Council and which are likely to have a practical and beneficial impact on local businesses and economic development generally, e.g. Totally Locally, Adelaide Hills Business Forum, Small Shop, Night-time Economy, Pop-ups, Incredible Edible Todmorden, Main Street programs, Small Business Development programs, regional branding programs. D.2 Identify and recommend existing or potential business development programs that Council can support or initiate. D.3 Identify topic areas in which Council should create or update its policies to provide practical and beneficial impacts on local businesses and economic development generally, and indicate the general nature of such policies.

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D.4 Identify options for Council to support and bring to local, national and international markets collective products from local food, fibre and wine producers [3.4.2]

E Lobbying and Co-operation: E.1 Identify government departments or organisations which Council should lobby on behalf of local economic development generally, to undertake provision or upgrades of local economic infrastructure, etc., and strategies to guide such activities; E.2 Identify and recommend organisations with whom Council can work or co- operate to benefit local businesses and economic development generally; E.3 Identify local or regional organisations in which Council has an interest which may benefit from altered composition, amalgamation or financing structure; [3.3.1] E.4 Identify and recommend professional and other support organisations in which Council should consider membership; and, E.5 Identify organisations from which Council can receive information, briefings or analyses which will keep Council well informed on trends and approaching headwinds.

F Branding and Marketing: F.1 Identify and recommend preferred branding options and strategies for general and sector specific branding [3.3.2] [5.1] F.2 Identify and recommend marketing methodologies, techniques and strategies suitable for Council’s resources [5.2]

Page 19 of 30 4. Action Plan

(Economic development) … can be a specifically undertaken activity, the same intended consequences might also take place spontaneously, without any deliberate efforts to achieve them. However, the fact that desired improvements do not often appear spontaneously is the reason that the deliberate practice of economic development has arisen. Stewart Perry.

Strategic Element Actions Priority Resp. A Context: (from the Economic Profile initially)

Prepare a data resource with updateable information on Action A.a: Update the AHC District Economic Profile as external factors, a District business sector profile, and appropriate information relevant to understanding the changing pattern of economic development in the District. A.1 an assessment of the current and foreseeable state of See Action A.a the District’s Economy; A.2 an assessment of relevant local to global trends, and See Action A.a identification of key headwinds and opportunities; [3.4] A.3 a summary of the Economic Profile’s Competitive and See Action A.a Sector Analyses; A.4 a database of businesses and contacts within the Action A.4.a: Prepare a database of the District’s businesses by District; [3.1.3] name, address, contact phone numbers, email contact addresses, employees, Industry Code, Land Use Code, etc A.5 identification of significant places (locations) within the Action A.5.a: Prepare a GIS layer of significant locations containing local Economy; clusters of businesses and potential locations for businesses A.6 identification of significant organisations, roles and Action A.6.a: Prepare a Register of business and other relevant skillsets within the local economy (even if they are not organisations, including their role(s) and skillsets based locally);

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Strategic Element Actions Priority Resp. A.7 identification of significant economic infrastructure Action A.7.a: Maintain a Register of significant economic issues and opportunities [3.4]; and, infrastructure issues to be reported as part of the Annual Economic Development Report Action A.7.b: Maintain a Register of significant economic infrastructure opportunities A.8 an assessment of local government’s legislative, Action A.8.a: Assess local government’s legislative, governance governance and operational options for undertaking a and operational options for undertaking a role in peri-ur local role in peri-urban economic development. [3.4] government’s legislative, governance and operational options for undertaking a role in peri-urban economic development. [3.4]ban economic development. [3.4] B Economic Sector Development: B.1 Identify and recommend economic sectors and centres Action B.1.a: Identify those parts of the local economy which to which Council can provide practical assistance, and differentiate it from other regional economies, and which have strategies to support or guide that development growth prospects beyond local autonomous growth, for example, horticulture, viticulture (and related wine manufacturing) and tourism, and a highly skilled and qualified workforce. Action B.1.b: Investigate options for providing support for small business as part of industry sectors, within the resources and operations of local government. B.2 Identify and monitor activities/developments that will bring in spending power, eg: B.2.1 Events (music festivals, harvest celebrations, special Action B.2.1.a: Liaise with Council’s Events Officer to monitor events (eg, the Gumeracha Medieval Fair) [3.3.5] existing and proposed events within the Council district.

Action B.2.1.b: Prepare an ‘Events Potential Review’ to identify potential for new events, new event types, useful event venues and locations, and review current events policies to be updated annually.

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Strategic Element Actions Priority Resp. B.2.2 Accommodation (provision of camping facilities, Action B.2.2.a: Establish a ‘Camping and Recreational Vehicles facilities for RV’s, B&Bs, motel accommodation, Working Group’ to investigate location options for camping specialist accommodation) [3.3.7]; and sites, administrative arrangements to issue permits, provision of facilities for camping and RV’s, eco-tourism and similar, and the management of camping and RV sites. Action B.2.2.b: Undertake a review of accommodation provided in the District and identify locations, accommodation types and potential investors to improve the range and quality of the District’s accommodation offer. Action B.2.2.c: Investigate opportunities for cross-promotion and linkages with other economic activities within/near the District. B.2.3 Recreational (a Mountain Bike Strategy for the Hills, Action B.2.3.a: Liaise with Council’s Sports and Recreation Officer safe cycle routes strategy, Adventure sports Eco- in identifying economic development opportunities associated Tourism). with existing and potential recreation activities and events. B.3 Investigate Council functions that can assist business, Action B.3.a: Investigate Council functions and staff that can assist eg signage approvals and provision (consistent signage business eg, designation of a central person for farming types for businesses located off main tourism routes) [3.4] of development in the DA team. C Business Groupings: C.1 Identify and recommend preferred business groupings Action C.1.a: Prepare a database of contacts and significant by industry, location, region, interest, etc to which members of business associations, town groupings, industry Council can provide practical assistance, or which associations and similar which operate either wholly or partly Council can form, to better represent the interests of within the District one of more business communities, and strategies to Action C.1.b: Investigate whether an organisation exists, or should guide the practical interaction between those be created, to best represent the District’s businesses to organisations and Council Council and to better represent the interests of one or more business communities, eg, an Economic Development and Business Advisory Group. Action C.1.c: Identify which Business organisations in the District are suitable in terms of size, composition and structure to receive practical assistance or funding from Council

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Strategic Element Actions Priority Resp. Action C.1.d: Investigate and recommend strategies and policies to guide Council’s interactions with the business community C.2 Recommend individuals or organisations to be involved Action C.2.a: subject to the recommendations of Action C.1.b in representative body to represent and advise above, recommend individuals or organisations to be involved businesses across the District. in representative body to represent and advise businesses across the District. D Programs, Activities and Policies: D.1 Identify and recommend programs, activities and Action D.1.a: Identify and recommend programs, activities and strategies which are within the budget and resources of strategies which are within the budget and resources of Council Council and which are likely to have a practical and and which are likely to have a practical and beneficial impact beneficial impact on local businesses and economic on local businesses and economic development generally, e.g. development generally, e.g. Totally Locally, Adelaide Totally Locally, Adelaide Hills Business Forum, Small Shop, Hills Business Forum, Small Shop, Night-time Economy, Night-time Economy, Pop-ups, Incredible Edible Todmorden, Pop-ups, Incredible Edible Todmorden, Main Street Main Street programs, Small Business Development programs, programs, Small Business Development programs, regional branding programs. regional branding programs. D.2 Identify and recommend existing or potential business Action D.2.a: Investigate the provision of technical assistance to development programs that Council can support or existing small businesses as a potential business development initiate. program that Council could support or initiate. Action D.2.b: Investigate the creation of improved access to external markets as a potential business development program that Council could support or initiate. Action D.2.c: Investigate improvement of local marketing and increasing passing trade (resulting from either single business direct or regional marketing/promotion) as a potential business development program that Council could support or initiate. Action D.2.d: Investigate the development of cluster or sectoral co-operation or programs among local businesses as a potential business development program that Council could support or

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Strategic Element Actions Priority Resp. initiate. Action D.2.e: Investigate the development of entrepreneur support as a potential business development program that Council could support or initiate. Action D.2.f: Investigate any program, initiative or concept as a potential business development program that Council could support or initiate. D.3 Identify topic areas in which Council should create or Action D3.a: Investigate how best to address ‘doing business in update its policies to provide practical and beneficial the watershed’ assistance. [3.2.1] impacts on local businesses and economic Action D.3.b: Investigate how to enable a suitable range of development generally, and indicate the general nature agricultural value-adding activities and on-farm small of such policies businesses to improve farm viability [3.2.2.] Action D.3.c: Review the impacts of regulation on farm viability and agricultural production activities [3.2.3] Action D.3.d: Identify models through which Council can make the most effective use of available resources to encourage, promote and support tourism in the District [3.3.1] Action D.3.e: Identify ways to functionally and promotionally link accommodation activities with tourist attractors, tourism businesses, farms and other rural activities [3.3.3] Action D.3.f: Investigate alternative water supplies as a way to reduce uncertainty resulting from the Water Allocation Plans. Action D.3.g: Investigate implementation of Pest Free Status for the District. D.4 Identify options for Council to support and bring to Action D.4.a: Identify options for Council to support and bring to local, national and international markets collective local, national and international markets collective products products from local food, fibre and wine producers from local food, fibre and wine producers. [3.4.2]

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Strategic Element Actions Priority Resp. E Lobbying and Co-operation: E.1 Identify government departments or organisations Action E.1.a: Identify government departments or organisations which Council should lobby on behalf of local economic which Council should lobby on behalf of local economic development generally, to undertake provision or development generally, to undertake provision or upgrades of upgrades of local economic infra-structure, etc., and local economic infrastructure, etc., and strategies to guide such strategies to guide such activities; activities. E.2 Identify and recommend organisations with whom Action E.2.a: Identify and recommend organisations with whom Council can work or co-operate to benefit local Council can work or co-operate to benefit local businesses and businesses and economic development generally; economic development generally. E.3 Identify local or regional organisations in which Council Action E.3.a: Identify local or regional organisations in which has an interest which may benefit from altered Council has an interest which may benefit from altered composition, amalgamation or financing structure; composition, amalgamation or financing structure; [3.3.1] [3.3.1] E.4 Identify and recommend professional and other Action E.4.a: Identify and recommend professional and other support organisations in which Council should consider support organisations in which Council should consider membership; and, membership. E.5 Identify organisations from which Council can receive Action E.5.a: Identify organisations from which Council can information, briefings or analyses which will keep receive information, briefings or analyses which will keep Council well informed on trends and approaching Council well informed on trends and approaching headwinds. headwinds. F Branding and Marketing: F.1 Identify and recommend preferred branding options Action F.1.a: Identify and recommend preferred branding options and strategies for general and sector specific branding and strategies for general and sector specific branding [3.3.2] [3.3.2] [5.1] [5.1] F.2 Identify and recommend marketing methodologies, Action F.2.a: Identify and recommend marketing methodologies, techniques and strategies suitable for Council’s techniques and strategies suitable for Council’s resources [5.2] resources [5.2]

Page 25 of 30 5. Monitoring Progress

The Economy is complex, and understanding its changes can be difficult.

For the purposes of this strategy it is considered important that monitoring Information is;

 readily available over time, and  easily understood by the wider community

At this early stage of the Strategy’s development, it seems practical to monitor high level information which reflects the status and health of the economic community (see in the box below). Over time, and as Council’s economic programs and projects develop, a wider range of information is likely to be collected to track specific aspects of the District’s economy and the impact of Council activity.

Regional Statistics Gross Regional Product $1.228 b (2014) up 1.2% from 2013 – 1.32% of SA GRP Local Businesses 3,975 Largest Industry Agriculture, Tourism; Manufacturing Local Jobs 10,467 (2014) down 3.65% from 2013 – 1.28% of SA Jobs Employed Residents 21,059 (2014) down 1.65% from 2013 – 2.63% of SA employees

Page 26 of 30 Appendix One: SWOT Analyses by Sector

Strengths Weaknesses Opportunities Threats APPLES & PEARS

Cohesive industry Lacking critical mass - to gain access to New varieties Biosecurity: fruit fly outbreak, fly blight export markets Optimistic about the future Export boost with Pest Free Bird damage (20% lost in 2013) - has High cost of production due to Area status been building through loss of natural Fruit is of generally high quality topography habitat (bushfires in Victoria etc) Value-adding: juicing, cider Close to market Labour costs - high due to minimum wage Access by NZ and US producers World heritage High calibre of grower and high relative to other competitor Decline in consumption of fresh fruit Core group of young growers nations (and related to topography) Water levy coming through Access to water Climate change Geography and topography good Access to capital - businesses are highly for quality fruit geared Extreme heat Good access to labour Lack of understanding of alternative Bushfire water sources particularly water trading - Reduced chilling (winter chill needed) a concern that any trading could be confined to very small area sub- Reduced water availability catchment zones Lack of understanding of the World heritage proposal

Page 27 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft

Strengths Weaknesses Opportunities Threats CHERRIES

Close to market - Adelaide 100 producers with only a few really Pest Free Status - will open up No market access which would lead to serious and 60 part-timers - potential to niche markets and mass massive oversupply. Interstate growers Cherries are available for the undermine the brand markets (China) are generally larger and can sustain a Christmas market price war longer than SA producers. Department of Agriculture (State) Cherry Trail - continues to This could mean a loss for local understaffed grow producers Access to new water for expansion Water Allocation Plan - based on a 2003 moratorium - tends to lock in status quo and lacks flexibility of land use. The potential impacts of WAPs do not seem to be fully understood industry wide. Alternative water access strategies are not well formed, in particular any notion of a water trading scheme. MANUFACTURING

Proximity to Adelaide for markets Limited supply of industrial land for Growing identity of Adelaide Exchange rate appreciation expansion of existing businesses Hills as a premium wine region Proximity to Adelaide for labour Variability of agricultural production Freight movement within the area Planned population growth in due to climatic conditions Access to major interstate freight Mount Barker route The name of the AH Business and Tourism Centre (AHBTC) does not reflect Successful conversion of the the services provided. It is a business park Onkaparinga Woollen Mill into a only. business park Asset management costs associated with the AHBTC

Page 28 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft

Strengths Weaknesses Opportunities Threats WINE & VITICULTURE

Terrior Complex regulatory factors and costs New markets inc. exports to Exchange rates Asia Geographic location (climate, Adelaide market is very competitive with Competition from within and outside of soils, proximity to Adelaide) 500 producers within 50 km radius Tourism Australia, particularly New Zealand Sauvignon Blancs Educated labour force Small producers in meeting demand Regional Branding Diminishing return on investment for Clean and green image Business Management Skills – particularly Local market development viticulture investment planning, marketing and investment Consistent Quality Investment funding funding Biosecurity Diversity of products Sales through on-line and Terrain which necessitates hand picking cellar doors Biosecurity - there is a Compressed harvest period - which commitment to address creates logistics issues around storage biosecurity issues via NRM Boards andcrushing A recognised wine region Not a well recognised wine region on the domestically eastern sea-board of Australia Water Allocation Plans - uncertainty regarding access to alternative water sources TOURISM

Geographic location (climate, Skill shortages Restaurant Australia Exchange rates soils, close to Adelaide) Campaign Inconsistent customer service Climate change Most attractions are in the Regional branding Limitations around relative population & Perception of bushfire risk by Adelaide Hills Council area small domestic market Local market development potential visitors Educated labour force Small producers in meeting demand Investment funding (local Greater incidence of bushfires Clean and green image and inbound)

Page 29 of 30 Adelaide Hills Council - ECONOMIC DEVELOPMENT Strategy 2015 – Draft

Strengths Weaknesses Opportunities Threats

Quality Business management skills – particularly World Heritage Listing bid Bushfires and business continuity planning, marketing and investment Diversity of products RDA is developing an Competition from within and outside funding investment tool to attract Australia Biosecurity Fragmented consumer data investment into tourism Urban Development Seasonality which generates Close to Adelaide so fewer overnighters Wine tourism has scope return visitation Withdrawal of State Government for growth Limited options for additional funding for Visitor Information Centre Hahndorf is a recognised accommodation - development Leveraging Adelaide Oval attraction and good to leverage restrictions via the Watershed zoning redevelopment off Market intelligence is limited Industrial tourism - micro- breweries, food Public tourism resourcing is insufficient production SMALL BUSINESS

Close to Adelaide tourist market Relatively fragmented sector Population growth in Mount Risk of bushfire and impact on business geographically Barker and Murray Bridge continuity Close to Adelaide airport and cruise-ship port Conflict between Stirling Business Council premises as a lever to Association and Stirling Markets improve carparking in Stirling Stirling markets as an attractor regarding branding Iconic attractions in townships Limited expansion opportunities Signage on the South Eastern Freeway to various attractions Lack of autonomous market growth Carparking in Stirling

Page 30 of 30 ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 14.8

Originating Officer: Andrew Aitken, Chief Executive Officer

Responsible Director: Andrew Aitken, Chief Executive Officer

Subject: Disclosure of Interest – Hills Musical Company Inc

SUMMARY

The purpose of this report is to make a disclosure of a conflict of interest under section 120 of the Local Government Act 1999 in relation to an employee, being Andrew Aitken, and, a person closely associated with the employee, being Fiona Aitken.

The conflict of interest arises by virtue of membership of the Hills Musical Company Inc (HMCI) which operates out of the Stirling Community Theatre which is owned by Council and leased to the Stirling Community Theatre Inc (SCTI).

SCTI is in the process of developing plans for additions to the Theatre and as such will be working with Council’s Administration on development approval and leasing matters.

RECOMMENDATION

That Council resolves:

1. That the report be received and noted.

2. To note that the CEO does not intend to directly act in relation to the Stirling Community Theatre alterations and that council officers acting under sub- delegations provided by the CEO will continue to act in in this matter but with no recourse to the CEO.

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 4 A Recognised Leading Performer

Key Issue 4.1 Leadership Key Action 4.1.4 Meet legislative, regulatory and good governance responsibilities and obligations

Page 1 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Disclosure of Interest – Hills Musical Company

 Legal Implications

Section 120(5) states that if an employee (including the CEO) has an interest in a matter if the employee, or a person closely associated, would, if the employee acted in a particular manner in relation to the matter, receive or have a reasonable expectation of receiving a direct or indirect pecuniary or non-pecuniary benefit or suffer or have a reasonable expectation of suffering a direct or indirect pecuniary or non-pecuniary detriment.

Section 120(7) states that an employee (or a person closely associated) will not be regarded as having an interest in a matter by virtue of the fact that the employee or the person:

(a)(i) is a ratepayer, elector or resident in the council area; or (ii) is a member of a non-profit association, other than where the employee or person is a member of the governing body of the association or organisation.

Section 120(1) of the Act requires that a CEO who has an interest in a matter which they are required or authorised to act in the course of official duties, must:

(a) disclose the interest to the council; and (b) must not, unless the council otherwise determines during an open meeting, act in relation to the matter.

 Risk Management Implications

The appropriate disclosure and management of conflicts of interest will assist in mitigating the risk of:

Poor governance practices occur which lead to a loss of stakeholder (i.e. customer and regulator) confidence and/or legislative breaches.

Inherent Risk Residual Risk Extreme (5C) Medium (3D)

Note: There are many other controls that assist in managing this risk.

 Financial and Resource Implications

Not applicable.

 Customer Service and Community/Cultural Implications

The community would reasonably expect that Council has a strong culture and process for the management of interests.

 Environmental Implications

Not applicable.

 Community Engagement/Consultation

Not applicable.

Page 2 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Disclosure of Interest – Hills Musical Company

2. BACKGROUND

The Hill Musical Company Inc (HMCI) conducts its performances at the Stirling Community Theatre (the Theatre) on Avenue Road Stirling.

The Theatre is owned by Council and leased to the Stirling Community Theatre Inc (SCTI) with the current lease in place until August 2016.

SCTI is planning to perform a number of alterations to the Theatre and, as such, will be seeking approvals and authorisations from Council departments (i.e. planning, leasing, built assets, etc). These powers are provided to the CEO under delegation and further sub-delegated to Council officers.

The CEO, Andrew Aitken, and a person closely associated with the CEO, Fiona Aitken, are both members of the HMCI management committee.

3. ANALYSIS

As they are members of the HMCI, the CEO and the person closely associated would, if the CEO (or his delegates) acted in a particular manner in relation to the Theatre alterations (i.e. approved the applications), receive or have a reasonable expectation of receiving a direct or indirect non-pecuniary benefit (i.e. that there would be better facilities for the HMCI to perform their shows).

Being committee members rather than ordinary members of the non-profit association (HMCI), the interest exemption contained in s120(7) does not apply.

As there is an interest, in accordance with s120(1), the CEO must disclose the interest to Council.

The CEO advises Council that he does not intend to directly act in relation to this matter and therefore does not seek approval from the Council to act in relation to this matter, as per s120(1)(b), but advises that Council note that Council officers acting under sub-delegations provided by the CEO will continue to act in relation to this matter, but with no recourse to the CEO.

4. OPTIONS

The Council has the following options:

I. To note:  the CEO’s disclosure in relation to the interest outlined in this report.  that council officers acting under sub-delegations provided by the CEO will continue to act in relation to this matter but with no recourse to the CEO.

II. To determine not to note option I.

Option I is the recommended option as it ensures that the legislative obligations regarding the disclosure are satisfied while ensuring that a community asset is upgraded and its utility enhanced for members of the community.

5. APPENDIX

Nil

Page 3 ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 AGENDA BUSINESS ITEM

Item: 15.2

Originating Officer: Lachlan Miller, Manager Governance & Risk

Responsible Director: Terry Crackett, Director Corporate Services

Subject: Information Report – Council Resolutions Update

SUMMARY

The Action List is updated each month and outlines actions taken on resolutions passed at Council meetings. The completed items are removed from the list each month.

RECOMMENDATION

That Council resolves:

1. The Council Action List be received and noted 2. The following completed items be removed from the Action List:

26/08/14 Council 181 Young Driver Awareness Course 9/09/14 Sp Council 188 Merrion Terrace Road Closing (Proposed Lot A) – Discontinuation of Process 9/09/14 Sp Council 189 Revocation of Community Land – Proposed Lot 3 Merrion Tce, Stirling 23/09/14 Council 203 Merrion Terrace, Stirling - Road Opening 23/09/14 Council 210 MWN Council Elections - Absentee Voting 28/10/14 Council 233 Supplementary Council Roll 25/11/14 Council 241 Determination of Time & Place Council & SPDPC meetings 9/12/14 Council 281 Advisory Group Membership - TVCC 9/12/14 Council 282 Advisory Group Membership - The Summit 27/01/15 Council 5 Sampson Flat Bushfire 10/03/15 SPDPC 6 Accounts Reconciliation Policy 10/03/15 SPDPC 8 Audit Committee & Accounts Reconciliation Policy 24/03/15 Council 44 Road side Vegetation Management Plan 24/03/15 Council 54 MWN Outstanding Council Resolutions 14/04/15 Sp Council 59 Annual Business Plan - approval for public consultation 28/04/15 Council 73 Annual Business Plan - approval for public consultation 28/04/15 Council 76 East Waste Draft Annual Plan 28/04/15 Council 79 Determine time & place of ordinary Council & SPDPC meetings 28/04/15 Council 80 Delegations Review April 2015 28/04/15 Council 81 Update to outstanding Council Resolutions passes before 31/3/13 28/04/15 Council 82 Appointment of Delegate to LGA meetings 28/04/15 Council 83 Status Report 28/04/15 Council 85 Report on Garrod Crescent 28/04/15 Council 86 Review of speed limits, Kersbrook

Page 1 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Information Report – Council Resolutions Update

28/04/15 Council 88 Appointment of independent & Council Members to CDAP - CONFIDENTIAL 28/04/15 Council 89 Appointment of independent & Council Members to CDAP - CONFIDENTIAL 28/04/15 Council 90 Appointment of independent & Council Members to CDAP - CONFIDENTIAL 12/05/15 SPDPC 14 Petition - Development Application 14/1036/473 - Mixed Use Development, Pomona Road, Stirling (Community) 12/05/15 SPDPC 15 Petition - Development Application 14/1036/473 - Mixed Use Development, Pomona Road, Stirling (Residents) 12/05/15 SPDPC 16 Whistleblowers Protection Policy 12/05/15 SPDPC 17 Development Application Fee Refunds Policy 12/05/15 SPDPC 18 Ability to refer Petitions relating to development applications to CDAP

1. GOVERNANCE

 Strategic Management Plan/Council Policy

Goal 4 A Recognised Leading Performer

Key Issue 4.4 Strategic Planning and Performance

 Legal Implications

Not applicable

 Risk Management Implications

Inherent Risk Residual Risk High (4C) Medium (4E)

Actions arising from Council resolutions may not be completed in a timely manner.

 Financial and Resource Implications

Not applicable

 Customer Service and Community/Cultural Implications

Not applicable

 Environmental Implications

Not applicable

 Community Engagement/Consultation

Not applicable

Page 2 Adelaide Hills Council – Ordinary Council Meeting 26 May 2015 Information Report – Council Resolutions Update

2. ANALYSIS

The Action List (Appendix 1) is updated each month and outlines actions taken on resolutions passed at Council meetings. The completed items are removed from the list each month.

3. APPENDIX

(1) AHC Action List

Page 3

Appendix 1 AHC Action List

ADELAIDE HILLS COUNCIL - ACTION LIST

Date Meeting Res Topic Action Responsible Progress Date of Estimated Comment No. Director Update Completion Date 7/04/09 Council 108 Building allotments - Highercombe Golf Club Investigate options & prepare report Terry Crackett In Progress 20/05/15 31/12/15 Investigation still outstanding due to higher priorities for resource allocation.

20/10/09 Council 359 Basket Range Hall - Infrastructure Grant As per minute - develop a draft policy for infrastructure funding support for Community-Owned Halls, David Waters In Progress 19/05/15 30/06/15 New policy which will cover this is being developed. including a financial impact assessment and investigate the merits or otherwise of incorporating an Likely to go to Council for consideration in June annual budgeted amount for urgent community building infrastructure maintenance. 2015.

6/07/10 Council B177 Approval to Register Drainage Easements Over That Drainage easements over 8 Tolmer Road and 2, 4 and 6 Gale Street, Woodside in favour of Terry Crackett In Progress 20/05/15 31/12/15 Compliance with the current resolution is not Properties at 8 Tolmer Road and 2, 4 and 6 Council, being land owned by Mr Aubrey, Ms Brunialti, Ms Hall and Housing SA respectively, be possible and alternative solutions such as Gale Street Woodside secured at no fee with Council meeting all legal and title production costs of approximately $3000. compensation or compulsory acqusiiton mau need Once approval has been secured from Mr Bellwood for the property at 10 Tolmer Road, Woodside for ot be considered. an easement in favour of Council over these existing pipes that Council proceed with executing this easement at no cost to the owner. If the easement is not granted then Council approve that the process for compulsory acquiring this easement be granted. The Mayor and CEO be authorised sign and to affix the Council seal to all necessary documentation

23/08/11 Council 256 Social Planning Reference Group Terms of Submit future report to Council on the range and scope of Council’s grants David Waters In Progress 19/05/15 30/06/15 New grant giving policy to be considered by SPDPC Reference in June 2015 22/11/11 Council 342 MON - Highercombe Golf Course Investigate the future use of vacant block at Highercombe Golf Course Terry Crackett In Progress 20/05/15 31/12/15 see 108

27/03/12 Council 72 Future Use of Stirling Community Shop Site 3 year lease approved with terms to be implemented as per adopted resolution Terry Crackett In Progress 20/05/15 30/06/15 Negotions to resume with lessees regarding Council resolution and legislative obligations.

12/06/12 Council 148 Naming unnamed reserve at Carawa Avenue, That, following local public consultation and there being no substantive objections, the unnamed park Deb Richardson In Progress 22/04/15 30/08/15 Consultation will be conducted in May 2015, the Balhannah adjacent to Carawa Avenue, Balhannah (assessment no. 4226) be named as the Stan Camac process for naming the reserve will be conducted Reserve, and a sign with the new name be erected which includes information on Mr Camac’s service between May and August 2015 in accordance with to the community. Council's Place and Road Naming Policy. 28/08/12 Council 214 Kersbrook Stone Reserve – Heritage Agreement Chief Executive Officer, or delegate, be authorised to take all necessary actions to bring the Heritage Terry Crackett In Progress 20/05/15 31/01/15 Subject to resolution of 164. Agreement into effect 27/08/13 SPDPC 43 Regional Tender for the Provision of Kerbside CEO to participate in a regional kerbside collection tender process and report back to Council with the Marc Salver In Progress 29/01/15 31/12/14 Tender submission have been received and Waste Collection Services outcome currently being evaluated. 10/09/13 Council 164 Handing back of Crown Land to be rededicated Finalise Documents - Mayor/CEO to sign Terry Crackett In Progress 20/05/15 31/01/15 Council approve the resumption of Section 426 – Section 426 H 105700 Kersbrook Stone Hundred 105700 (Crown Record 5753/748) back to Reserve the Crown for the sole purpose of rededication to conservation purposes. With the land being dedicated back to Council with the new appropriately dedicated purpose. see 214/12 21/01/14 Council 9 Riverview Road & Nairne Road intersection Consider retention of rumble strips, request DPTI to give high priority to upgrade Deb Richardson In Progress 20/05/14 30/09/14 Formal correspondence sent to DPTI 21/01/14 Council 14 Lobethal Recreation Ground Sports Club Confidential item - as per minute Terry Crackett In Progress 20/05/15 31/07/15 Proposal fundamentals have changed. Further Proposal liaison with LGRSC required to clarify options. 13/05/14 SPDPC 29 Avenue of Trees - William Street, Birdwood 1. Support the replacement or pruning of Claret Ash trees over a two year period where the Arborist Deb Richardson In progress 16/03/15 30/06/16 Residents were advised of upcoming work in early Report indicates that such work is required; August 2014. During August seven trees were 2. Residents of William Street be advised of Council’s decision and the likely start date for removed, others were pruned and replacement maintenance work/tree removal trees were planted. Further work will be required next year. This is likely to require removal of many trees. Further community engagement will be required. New trees are progressing well.

13/05/14 SPDPC 30 Adelaide Hills Trails Network Strategy 1. The Adelaide Hills 20 Year Trail Network Strategy & Action Plan be adopted; Deb Richardson Not Started 22/04/15 1/01/15 Implementation of the Strategy has commenced, a 2. An implementation plan be prepared by staff in 2014 to inform spending priorities for consideration more detailed implementation plan is still required in future budgets as per this resolution. This process can be expedited by the employment of a Recreation and Open Space Coordinator.

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Date Meeting Res Topic Action Responsible Progress Date of Estimated Comment No. Director Update Completion Date 27/05/14 Council 95 William St Birdwood Street Furniture, plaque That Council, as a consequence of the SPDPC resolution No 29 dated 13 May 2014, approves: Deb Richardson In Progress 4/11/14 30/06/16 1. The construction of a piece of street furniture and installation in William Street Birdwood, in the vicinity of where the trees will be removed, provided suitable timber is available from those trees. 2. The erection of a plaque acknowledging the residents who donated funds to plant the initial avenue. 3. Place a memorial with names in the Birdwood Institute in consultation with the Friends of the Birdwood Institute. 4. Suitable timber to be made available to the Friends of the Birdwood Institute (FBI) to enable the Committee to make some small wood pieces (eg bowls) to display in the Institute. 5. The CEO investigate a source of funds for the projects. 1 and 2 to be undertaken in consultation with the community.

27/05/14 Council 104 Paddock Trees That the CEO instructs staff to have discussions with Ms Joan Gibbs, Chair of Mid Torrens Catchment Deb Richardson In Progress 5/05/15 Council's biodiversity program is focussed on Group, regarding her presentation to Council and that Council be advised of the outcomes of these Council and community land not private property. discussions Natural Resources officer is working with Ms Gibbs to coordinate a submission for NRM funding.

10/06/14 SPDPC 38 Communication Plan That the Strategic Planning & Development Policy Committee resolves to adopt the Communication Andrew Aitken In Progress 15/07/14 30/06/15 Review within 12 months Plan as shown in Appendix 1 and the plan be reviewed within 12 months. 26/08/14 Council 178 Stirling Community Children's Centre Lease of That Council resolves (as varied): Terry Crackett In Progress 22/10/14 25/11/14 Consultation has been completed and a report will Community Land 1. That the report be received and noted. be prepared for the November Council meeting. 2. To approve the proposal in the officer’s report titled ‘Lease of Community Land - 25 Pine Street, Stirling’ to commence the public consultation process for a period of 21 days for 10 years with two further rights of a 5 year renewal of lease of the land and buildings at 25 Pine Street, Stirling, (CR5753/722) to the Stirling Community Child Care centre Inc.; and 3. That a further report be presented to the Council regarding the outcome of the public consultation process.

26/08/14 Council 181 Young Driver Awareness Course 1. That the report be received and noted. David Waters Completed 19/05/15 22/04/15 2. Pursuant to Section 33(1) of the Road Traffic Act 1961 and Clause F of the Instrument of General Approval of the Minister dated 12 March 2001, to: 1. Declare that the Driver Education Programme that is to take place on Newman Road, Charleston is an event to which Section 33 of the Road Traffic Act 1961 applies 2. Make an order directing that a section of Newman Road, Charleston, be closed to traffic for the period between 9.00am and 6.00pm, on Thursday 01 October 2014 and Wednesday 22 April 2015 3. Make an order directing that persons taking part in the event be exempt from the duty to observe the Australian Road Rules in relation to the road, subject to the following exemption: • Exemption to include all Australian Road Rules pertaining to Pedestrian Movement. 4. Make an order directing that all vehicles except emergency and participant vehicles be excluded from the closed section of road for the period of the closure. 26/08/14 Council 185 Lobethal Recreation Ground Sports Club Staff to write to the Development Assessment Commission and advise accordingly when DA Marc Salver In Progress 10/04/15 28/04/15 No development application has been lodged at this Proposal submitted. stage. Information received from Surveyor which may result in application not being able to proceed. Matter will need to be reported back to Council in the near future. 9/09/14 Special 188 Merrion Terrace Road Closing (Proposed Lot Discontinue the proposed road closure for proposed Lot A in Preliminary Plan 14/0017 for a Terry Crackett Completed 22/10/14 31/10/14 Notice to be given to relevant parties Council A) – Discontinuation of Process portion of road reserve on Merrion Terrace, Stirling adjacent to Lot 85 and determine that no road process order is to be made. Give notice in writing to the relevant parties (i.e. Surveyor- General, objectors and applicants) of Council’s resolution 9/09/14 Special 189 Revocation of Community Land – Proposed Approve the submission of a report to the Minister seeking the revocation of the community Terry Crackett Completed 22/10/14 31/10/14 Report to be sent to Minister Council Lot 3 Merrion Tce, Stirling land status of the portion of Apex Park 9/09/14 Special 190 Carripook Reserve, Bridgewater Install new fencing on the frontage of Carripook Reserve with Mt Barker Road and install gates at the Marc Salver In Progress 15/05/15 30/06/15 Quotes being finalised for the completion of the Council existing entrances. works. Final location of fencing being identified. Existing dog access arrangements retained at Carripook Reserve, Bridgewater 23/09/14 Council 199 MON Review of Tree Management Policy That the scheduled October 2014 review of The Tree Management Policy includes broadening the Andrew Aitken In Progress 22/04/15 30/06/15 Review of the Policy will be discussed in the scope of community consultation required for “established avenues” and “notable plantations” as May/June 2015 Tree Management Report defined in that Policy. 23/09/14 Council 203 Merrion Terrace, Stirling - Road Opening 1. To make a road process order for the opening of proposed Lots 1 and 2 in Preliminary Plan Terry Crackett Completed 22/10/14 31/10/14 Report to be sent to Minister 14/0008 on Lots 79 and 86 Merrion Terrace respectively. 2. The Administration give notice in writing to the relevant parties (i.e. Surveyor-General, objectors and applicants) of Council’s resolution. 23/09/14 Council 210 MWN Council Elections - Absentee Voting That the CEO write to the Electoral Commission to ask that it investigate how absentee voting Andrew Aitken Completed 22/10/14 30/11/14 Correspondence to include other feedback can be incorporated into Local Government elections. associated with election process. 14/10/14 SPDPC 61 Festivals and Events Policy 1. That the review of the Festivals and Events Policy be commenced and a report bought back to David Waters In Progress 19/05/15 30/06/15 Council for consideration within six (6) months. 2. That if an event or festival application is submitted during the review period, that it be considered under the current Festivals and Events Policy.

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Date Meeting Res Topic Action Responsible Progress Date of Estimated Comment No. Director Update Completion Date 28/10/14 Council 222 Weed Control in the Council Area That Council instructs that the CEO delegate the appropriate staff to determine the cost benefit Deb Richardson In Progress 31/03/15 22/09/15 Council information report to be drafted. analysis of steam appliances to be used for weed control in our council area. Alternatively if the NRM Board is fully responsible for the spraying, negotiating with NRM to introduce steam based weed control as part of an integrated pest management program. 28/10/14 Council 229 Tree Management Program A report be prepared by March 2015 to provide an update on tree management including the review of Deb Richardson In Progress 22/04/15 24/05/15 This report has been delayed as relevant staff have the Tree Management Policy been focussed on the bushfire clean up and recovery. The report will be provided in May/June 2015. 28/10/14 Council 233 Supplementary Council Roll That Council advises the LGA of its strong support for a return to the pre 2009 system of Terry Crackett Completed 18/11/14 30/11/14 Correspondence to include other feedback preparation of the Supplementary Council Roll. associated with election process. 28/10/14 Council 228 Revocation of Community Land Status - To approve the submission of a report to the Minister seeking the revocation of the community land Terry Crackett In Progress 26/03/15 30/11/14 Summertown Institute 1102 Greenhill Road status of the land and buildings at 1102 Greenhill Road, Summertown, Certificate of Title Volume 6110 Summertown Folio 303 28/10/14 Council 232 Amy Gillett Bikeway Extension - Response from 1. That Council receives and notes the response from the Minister for Transport & Infrastructure Marc Salver In Progress 10/04/15 1/08/15 Next round of grants will be announced in mid 2015 Minister 2. That the CEO apply for funding from the Planning & Development fund in order to progress the next at which time an application will be prepared. A stage of the Amy Gillett Bikeway between Mount Torrens and Birdwood in collaboration with the meeting with DPTI is to be held later this month to Department for Planning, Transport & Infrastructure discuss development on their land.

25/11/14 Council 241 Determination of Time & Place Council & Approve meeting schedule to be reviewed in March 2015 - SPDPC 2nd Tuesday, Council 4th Terry Crackett Completed 20/05/15 30/04/15 SPDPC meetings Tuesday 9/12/14 Council 279 Review of Selection Criteria & EOI - CDAP Commence EOI process. Mayor, Cr Loveday & Vonow to be on selection panel Marc Salver In Progress 10/04/15 28/04/15 Selection Panel has interviewed the candidates and Independent Members made a recommendation which will be reported to Council at its 28 April meeting. 9/12/14 Council 281 Advisory Group Membership - TVCC 2. To approve the recruitment to the six (6) independent member vacancies of Torrens Valley David Waters Completed 19/05/15 31/03/15 Community Centre Advisory Group for a maximum two year period. 3. To appoint Cr Linda Green and Cr Val Hall to the Selection Panel for the independent member vacancies of the Torrens Valley Community Centre Advisory Group

9/12/14 Council 282 Advisory Group Membership - The Summit 2. To approve the recruitment to the six (6) independent member vacancies of The Summit David Waters Completed 19/05/15 31/03/15 Community Centre Advisory Group for a two (2) year period. 3. To appoint Cr Jan Loveday and Cr Ian Bailey to the Selection Panel for the independent member vacancies of The Summit Community Centre Advisory Group

27/01/15 Council 5 Sampson Flat Bushfire 1. That the report be received and noted. Andrew Aitken Completed 29/04/15 Officer's will report to Council on a regular 2. That the Council recognises the impact of the Sampson Flat Bushfire on the communities basis. within the Adelaide Hills Council district, the City of Tea Tree Gully and the City of Playford and, in particular, recognises the personal impact on those directly and indirectly affected by the fires.

4. That the Council expresses its sincere thanks and gratitude to those Councils, both locally and interstate, which have offered support of various kinds.

5. That the Council commits to the National Principles of Disaster Recovery and acknowledges the long term nature of the recovery effort.

7. That the Chief Executive Officer or delegate reports regularly to the Council on the progress of the bushfire recovery effort.

8. That the Council notes the range of activities already carried out in the immediate response and recovery phases of the emergency and endorses the following initiatives which have already commenced to support community recovery: a. Hosting and supporting the Local Recovery Centre at its facilities in Gumeracha. b. Working in partnership with the State Government to establish a dedicated resource to work on identifying community recovery needs and implementing appropriate initiatives over the next 12 month period. 27/01/15 Council 6 Review of CWMS Operations 1. That the report be received and noted Marc Salver In Progress 15/05/15 31/07/15 Expression of Interest documentation being finalised 2. To approve the call for tenders seeking expressions of interest for the operation, maintenance and/or for release. Report to Council on outcome of tender ownership of Council’s CWMS assets process to July or August 2015 meeting. 3. That subject to the approval of the call for tenders, a further report be presented to Council on the outcome of the tender process not later than 31 May 2015

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Date Meeting Res Topic Action Responsible Progress Date of Estimated Comment No. Director Update Completion Date 27/01/15 Council 14 Council member email accounts 1. the report be received and noted Terry Crackett In Progress 18/03/15 28/04/15 For Council agenda 28/4/15 2. all Council members are required to only use Council email addresses for Council business 3. the CEO prepare a suitable policy incorporating those recommendations and associated guidelines for Council to consider at a future SPDPC meeting. That this item be adjourned until the 28 April 2015 Council meeting. 10/02/15 SPDPC 2 Regional Public Health Plan - Council Action 1. That the report be received and noted. Marc Salver In Progress 15/05/15 30/06/15 Public consultation completed. Consultation results Plan 2. The draft Adelaide Hills Council Public Health Action Plan be released for community consultation. to be reviewed by working party and staff with final 3. Upon completion of the community consultation, a further report be provided to Council on the AHC action plan to be provided to Council for feedback received and seeking endorsement of the Adelaide Hills Council Public Health Action Plan at endorsement at June 2015 SPDPC meeting. the May 2015 meeting.

24/02/15 Council 31 MWN Traffic & Parking Control Garrod Crescent That staff prepare a report to be returned no later than the April Council meeting, on both short term Deb Richardson In Progress 22/04/15 28/04/15 This report has been delayed. The investigation is Stirling and longer term Engineering and Traffic Control options for Garrod Crescent in response to the petition complete and will be presented to the May 2015 received at Agenda Item 9.1.1. Council meeting. 24/02/15 Council 32 MWN Dog Registration Fees That the CEO provides a report to Council on fees charged for racing greyhound dogs, business dogs Marc Salver Not Started 15/05/15 31/08/15 Report to Council by August 2015. and equitable percentage increase in fees by 31 August 2015. 10/03/15 SPDPC 6 Accounts Reconciliation Policy 1. that the report be received and noted. Terry Crackett Completed 20/05/15 23/03/15 2. with an effective date of 23 March 2015, to revoke the September 2014 Account Reconciliation Policy and to adopt the draft March 2015 Account Reconciliation Policy, as contained in Appendix 1 of this report 10/03/15 SPDPC 8 Audit Committee & Accounts Reconciliation 1. That the Audit Committee be advised that the SPDPC has approved the Accounts Terry Crackett Completed 12/05/15 11/05/15 Reported to Audit committee 11 May 2015 Policy Reconciliation Policy. 2. That the Audit Committee be provided with a copy of the officer’s report and the policy. 24/03/15 Council 44 Road side Vegetation Management Plan 2. The Roadside Vegetation Management Plan is endorsed for submission to the Native Deb Richardson Completed 22/04/15 Vegetation Council 24/03/15 Council 45 August Street Birdwood Traffic Management That a further traffic study be undertaken in February 2016 and that a report be provided at a Deb Richardson In Progress 24/03/16 Further Traffic Study required in March 2016 subsequent meeting 24/03/15 Council 47 Federal Government Trans Pacific Partnership 2. That Council endorses the District Council of Mt Barker resolution of 2 March 2015 and writes to the Marc Salver In Progress 10/04/15 17/04/15 Letter to be sent shortly LGA indicating our support of their resolution in this regard. 3. That Council requests the LGA to keep Councils informed of developments in relation to the Trans Pacific Partnership

24/03/15 Council 54 MWN Outstanding Council Resolutions That the CEO provides a report to the 28 April 2015 Council meeting in relation to outstanding Terry Crackett Completed 20/05/15 28/04/15 Report to Council 28 April 2015 resolutions passed before 31 March 2013 outlining the reasons why the resolutions have not been completed, detailing what actions have been taken and an estimated date of completion

24/03/15 Council 55 Lease Fees on Burial Plots - Distinguished That the CEO report on the feasibility of waiving the lease fee on burial plots in Council owned and David Waters In Progress 19/05/15 30/09/15 Investigation underway to ascertain how many such Service Medal Recipients managed cemeteries for those people who have received the distinguished services medals: the graves we have. Victoria Cross, Conspicuous Gallantry Cross and the Royal Red Cross as part of commemorating 100 years since the Gallipoli campaign 24/03/15 Council 57 Confidential Item - Morella Grove As per minute Deb Richardson In Progress 24/03/15 23/06/16 Negotiations to take place. 14/04/15 SPDPC 11 Springhead Road Kerbing That SPDPC endorses the solution to the kerbing issue in front of the proposed 47 allotment Marc Salver subdivision on Springhead Road Mount Torrens which is as follows: 1. The removal of the existing kerbing to the north of the proposed subdivision entrance and any reinstated kerbing at the developer’s cost to align with the existing kerbing (noting that the two prunus street trees will need to be removed as a result). 2. The retention of the southern portion of the existing kerbing to the south of the proposed new entrance and that on street parking be provided on the high-side of the kerbing and appropriately demarcated to distinguish between the footpath and the car parking areas. 3. The creation of a footpath along the front of the proposed subdivision. 14/04/15 Special 59 Annual Business Plan - approval for public That the draft Annual Business Plan and Budget be taken to a workshop on 21 April 2015 and Terry Crackett Completed 22/04/15 28/04/15 Draft 2015/16 Annual Business Plan & Budget Council consultation then be bought back to Council on 28 April 2015 for consideration to go out to community released for community consultation consultation. 14/04/15 Special 62 Concessions on Council Rates Petition 2. To endorse the placement of the LGA Concessions on Council rates petition at the Council offices, Terry Crackett In Progress 20/05/15 31/05/15 Petitons deisplayed as per resolution. Council libraries and community centres. 3. To endorse the provision of the LGA Concessions on Council rates petition to other organisations to assist in collection of signatures. 4. To authorise the CEO to facilitate lodgement of completed petitions with the relevant local State Member(s) of Parliament.

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Date Meeting Res Topic Action Responsible Progress Date of Estimated Comment No. Director Update Completion Date 14/04/15 Special 63 AHBTC Masterplan Actions Budget Request That Council: Terry Crackett In Progress 21/04/15 Council Allocates $70,000 from the 2014/15 capital budget for the following: a) Engage a consultant to identify priorities and costs for the infrastructure works including separation of services, roadway replacement, re-construction of the creek retaining wall, repair of the chimney and heritage wall. Estimated value $15,000. b) Engage a consultant to undertake soil testing to establish the extent and possible remediation costs of contamination around the underground tank on the southern side. Estimated value $25,000. c) Investigate the sale of the commercial and warehouse areas of the site including a community title option. Estimated value $20,000. d) Engage a heritage advisor/historian to assist in the display, interpretation and possible relocation of museum to the northern side of the public use area including developing a working relationship with the National Wool Museum, Geelong, and strengthening relationships with SA History. Estimated value $10,000.

28/04/15 Council 68 Council member email accounts 2. A workshop be held to identify the concerns of elected members Terry Crackett In Progress 20/05/15 31/07/15 Workshop scheduled for 20/5/15 3. the CEO prepare a suitable policy considering the Ombudsman’s recommendations and associated guidelines to consider at a future SPDPC meeting

28/04/15 Council 69 Petition - Telecommunications Tower Houghton Acknowledge petition Marc Salver

28/04/15 Council 73 Annual Business Plan - approval for public 2. The Draft 2015/16 Annual Business Plan & Budget included as Appendix 1 to this report and Terry Crackett Completed 12/05/15 Draft 2015/16 Annual Business Plan & Budget consultation as amended, be endorsed for community consultation. released for community consultation 3. The period of consultation for the Draft 2015/16 Annual Business Plan & Budget be from 30 April 2015 to 29 May 2015

28/04/15 Council 74 Strategic Plan Projects Quarterly Report That Council resolves that the report be received and noted Marc Salver 28/04/15 Council 75 Stirling Market Business Use Permit 2. A Business Use Permit under Section 222 of the Local Government Act 1999 be issued to Stirling Marc Salver 15/05/15 31/07/15 Permit being finalised for issuing to Stirling Market. Market Inc. for a five year period to use a portion of Druid Avenue Stirling and the service lane between Martha Street and Mt Barker Road, for monthly markets subject to staff addressing the following matters via additional conditions in the Permit ...... As per minute 28/04/15 Council 76 East Waste Draft Annual Plan 2. That the draft 2015/16 East Waste Annual Plan be endorsed subject to the following matters Marc Salver Completed 29/04/15 Letter sent being incorporated: a. A summary of East Waste’s proposed operating expenditure and sources of revenue be included in the Annual Plan b. Linkages to the East Waste Long Term Financial Plan be incorporated in the Annual Plan 3. That the Chief Executive Officer write to East Waste advising them of Council’s resolution on the draft 2015/16 East Waste Annual Plan

28/04/15 Council 77 Review of CDAP Sitting Fees 2. The sitting fees paid to Independent members of the Development Assessment Panel remain Marc Salver unchanged as follows: • Independent Presiding Member $500 (Excl. GST) per meeting • Independent Ordinary Members $380 (Excl. GST) per meeting 3. The Development Assessment Panel sitting fees be reviewed prior to advertising for independent members of CDAP in early 2017

28/04/15 Council 79 Determine time & place of ordinary Council & Terry Crackett Completed 12/05/15 Calendars updated, advertisement to go in SPDPC meetings To approve the Council and Strategic Planning and Development Policy Committee meetings papers schedule, timings and locations as follows (see minutes), to be reviewed in December 2015 3. Workshops will be planned for the 1st Wednesday of each month. Professional Development will be planned for the 3rd Wednesday of each month 28/04/15 Council 80 Delegations Review April 2015 2. That, in accordance with Section 44(6) of the Local Government Act 1999, the Council revokes Terry Crackett Completed 12/05/15 its previous delegations to the Chief Executive Officer of those powers and functions under Burial & Cremation Act 2013. 3. In exercise of the power contained in Section 44 of the Local Government Act 1999 the powers and functions under the Burial & Cremation Act 2013 and the Burial and Cremation Regulations 2014 and specified in the proposed Instruments of Delegation contained in Appendix 1 are hereby delegated this 28th day of April 2015 to the person occupying the office of Chief Executive Officer subject to the conditions and/or limitations specified in the Schedule of Conditions in the proposed Instrument of Delegation

28/04/15 Council 81 Update to outstanding Council Resolutions Terry Crackett Completed 12/05/15 Reported to Council Prior to budget considerations that all items outstanding by 2 years or more be reported on, passes before 31/3/13 including reasons why the resolution has not been completed and that the report be included as part of the standing agenda item "Information report - Council resolutions update". 28/04/15 Council 82 Appointment of Delegate to LGA meetings 2. That the Mayor be appointed as Council Delegate to meetings of the Local Government Terry Crackett Completed 29/04/15 Form completed and emailed to LGA after Association of South Australia and the Local Government Finance Authority for the term of this Council meeting on 28/4/15 Council 3. That the Council Member occupying the office of Deputy Mayor be appointed as Deputy Council Delegate to meetings of the Local Government Association of South Australia and the Local Government Finance Authority for the term of this Council

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Date Meeting Res Topic Action Responsible Progress Date of Estimated Comment No. Director Update Completion Date 28/04/15 Council 83 Status Report Update Status Report Terry Crackett Completed 29/04/15 28/04/15 Council 85 Report on Garrod Crescent Deb Richardson Completed 4/05/15 Completed. CEO discussed with Mr Coldwell. That the CEO contact Mr Graham Coldwell, petitioner, explaining why the report on Garrod Report to 26/5/15 Council meeting. Crescent was not presented and when it will be presented to Council 28/04/15 Council 86 Review of speed limits, Kersbrook Deb Richardson Completed 14/05/15 Letter sent to DPTI That the CEO writes to DPTI urging them to undertake an urgent review of the speed limits and other traffic calming and safety devices on the southern approach to Kersbrook 28/04/15 Council 88 Appointment of independent & Council As per minute Marc Salver Completed 20/05/15 Members to CDAP - CONFIDENTIAL 28/04/15 Council 89 Appointment of independent & Council As per minute Marc Salver Completed 20/05/15 Members to CDAP - CONFIDENTIAL 28/04/15 Council 90 Appointment of independent & Council As per minute Marc Salver Completed 20/05/15 Members to CDAP - CONFIDENTIAL 12/05/15 SPDPC 14 Petition - Development Application That the Strategic Planning & Development Policy Committee receives and notes the petition Marc Salver Completed 20/05/15 14/1036/473 - Mixed Use Development, signed by 83 signatories regarding a 24 hour gym at 7 Pomona Road, Stirling. Pomona Road, Stirling (Community) 12/05/15 SPDPC 15 Petition - Development Application That the Strategic Planning & Development Policy Committee receives and notes the petition Marc Salver Completed 20/05/15 14/1036/473 - Mixed Use Development, signed by 17 signatories regarding a 24 hour gym at 7 Pomona Road, Stirling. Pomona Road, Stirling (Residents) 12/05/15 SPDPC 16 Whistleblowers Protection Policy That the Strategic Planning & Development Policy Committee resolves: Terry Crackett Completed 1. That the report be received and noted. 2. With an effective date of 25 May 2015, to revoke the February 2014 Whistleblowers Protection Policy and to adopt the draft May 2015 Whistleblowers Protection Policy, as contained in Appendix 1 of this report. 12/05/15 SPDPC 17 Development Application Fee Refunds Policy That the Strategic Planning & Development Policy Committee resolves: Marc Salver Completed 1. That the report be received and noted. 2. With an effective date of 25 May 2015, to revoke the 4 December 2007 Development Application Fee Refunds Policy and to adopt the draft May 2015 Development Application Fee Refunds Policy, as contained in Appendix 1 of this report. 12/05/15 SPDPC 18 Ability to refer Petitions relating to That Council seeks legal advice as to whether a petition relating to a development application is Deryn Atkinson Completed 20/05/15 development applications to CDAP able to be referred to CDAP.

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Item: 18.1

Originating Officer: Lachlan Miller, Manager Governance & Risk

Responsible Director: Terry Crackett, Director Corporate Services

Subject: Appointment of Independent Members to the Bushfire Advisory Group and the Sustainability Advisory Group

1. Appointment of Independent Members to the Bushfire Advisory Group and the Sustainability Advisory Group – Exclusion of the Public

Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public, with the exception of appropriate Council staff:

 CEO, Andrew Aitken  A/Director Strategy & Development, Deryn Atkinson  Director Corporate Services, Terry Crackett  Director Engineering & Assets, Deb Richardson  Director Community & Customer Service, David Waters  Manager Governance & Risk, Lachlan Miller  Minute Secretary, Pam Williams

be excluded from attendance at the meeting for Agenda Item 18.1 (Appointment of Independent Members to the Bushfire Advisory Group and the Sustainability Advisory Group).

The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances because consideration of the item in a public forum would unreasonably disclose the personal details of candidates who have expressed an interest to be on the Appointment of Independent Members to the Bushfire Advisory Group and the Sustainability Advisory Group. Adelaide Hills Council Meeting 26 May 2015 - CONFIDENTIAL Appointment of Independent Members to the Bushfire Advisory Group and the Sustainability Advisory Group

7. Appointment of Independent Members to the Bushfire Advisory Group and the Sustainability Advisory Group – Period of Confidentiality

That having considered Agenda Item 18.1 (Appointment of Independent Members to the Bushfire Advisory Group and the Sustainability Advisory Group) in confidence under section 90(2) and 90 (3)(a) of the Local Government Act 1999, the Council, pursuant to section 91(7)(b) of that Act, orders that the documents, reports and minutes pertaining to this matter be retained in confidence until the appointments have been confirmed with the applicants, but not longer than 6 months.

ADELAIDE HILLS COUNCIL ORDINARY COUNCIL MEETING Tuesday 26 May 2015 CONFIDENTIAL AGENDA BUSINESS ITEM

Item: 18.2

Originating Officer: David Waters, Director Community & Customer Service

Responsible Director: David Waters, Director Community & Customer Service

Subject: Event Opportunity

1. Event Opportunity – Exclusion of the Public

Pursuant to section 90(2) of the Local Government Act 1999 the Council orders that all members of the public, except:

 CEO, Andrew Aitken  Director Engineering & Assets, Deb Richardson  A/Director Strategy & Development, Deryn Atkinson  Director Corporate Services, Terry Crackett  Director Community & Customer Service, David Waters  Manager Governance & Risk, Lachlan Miller  Communications Coordinator, Susannah Laurence  Minute Secretary, Pam Williams

be excluded from attendance at the meeting for Agenda Item 18.2 : Event Opportunity.

The Council is satisfied that, pursuant to section 90(3)(j) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is information the disclosure of which would divulge information provided on a confidential basis by or to the South Australian Tourism Commission (SATC) in that information between the Coucil and SATC relating to a proposed event is requested by SATC to remain confidential until event agreements are signed.

In addition, the disclosure of this information would, on balance, be contrary to the public interest. The public interest in public access to the meeting has been balanced against the public interest in the continued non-disclosure of the information. The benefit to the public at large resulting from withholding the information outweighs the benefit to it of disclosure of the information.

The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances because the information provided will include discussion and consideration of material relevant to the event that the SATC has requested remain confidential.

Adelaide Hills Council Meeting 26 May 2015 CONFIDENTIAL ITEM – Event Opportunity

3. Event opportunity – Period of Confidentiality

That having considered Agenda Item 18.2 (Event Opportunity) in confidence under section 90(2) and 90 (3)(j) of the Local Government Act 1999, the Council, pursuant to section 91(7) of that Act, orders that the documents, reports and minutes pertaining to this matter, including discussions and considerations, be retained in confidence until a public announcement about the event is made by the relevant Minister, but for no longer than six (6) months.