114TH ANNUAL REPORT 2019 NOTICE OF THE 114TH ANNUAL GENERAL MEETING OF BURNSIDE WEST CHRISTCHURCH UNIVERSITY CRICKET CLUB INCORPORATED
Notice is hereby given that the 114th Annual General Meeting of the Burnside West Christchurch University Cricket Club will be held at the Burnside Cricket Pavilion, Burnside Oval, 336 Avonhead Road on Tuesday 24th September 2019 at 7:00 p.m.
AGENDA 1. APOLOGIES 2. MINUTES OF 113TH ANNUAL GENERAL MEETING (2018) 3. MATTERS ARISING 4. CHAIRMAN’S REPORT 5. ANNUAL ACCOUNTS AND TREASURER’S REPORT 6. ADOPTION OF ANNUAL REPORT AND ANNUAL ACCOUNTS (2019) 7. ELECTION OF OFFICERS 8. SUBSCRIPTION FEES FOR 2019/20 SEASON (REFER TO NOTICE OF MOTION) 9. GENERAL BUSINESS
2 Notice of motion: That the club levy the following levels of subscription for the 2019/20 season. The Early payment rate (where applicable), shall be available to Members up until the 30th of November 2019. U21 Members are those Senior members under 21 years of age on the 1st October 2019. Junior (Sibling) Membership rate is available for those with two or more junior members from the same household to encourage family membership. The first child is charged the junior rate, additional children in the same household qualify for the Sibling rate.
Early-bird rate Standard rate Senior Membership $295 $370 Student/U21 Membership $200 $250 Senior Membership (half - $180 season) Student/U21 Member (half - $120 season) Senior Team $2,800 $3,400 Senior T20 Team $1,400 $1,600 Junior/Youth Single Member - $100 Junior/Youth Additional - $80 per additional member Members Junior/Youth Member (half - $50 season) Honorary/Social Member - $30 Jack Kerr Pride Member - $100 per year
Nominations Nominations for Officers should be submitted to the Burnside West Christchurch University Cricket Club via email no later than 4:00 pm on Tuesday 17th September.
Who may vote Life, Honorary, and Senior Members of the club are entitled to one vote per person.
Officers of the club Patron, Chairman, Treasurer, Secretary, Auditor, and Honorary Solicitor, and the Executive Committee.
3 Please note When arriving, all members should sign the attendance sheet. The Annual Report will be added to this notice when it is available, and this and the minutes of last year’s AGM may be collected at the Pavilion on the night of the AGM. For your convenience the Pavilion will be open half an hour before the meeting commences.
All Members, Life Members, Honorary Members, Sponsors and new members are encouraged to attend. Send apologies to: [email protected]. We thank you for your support and hope to see you all there on the night.
Gareth Gibson
BWCUCC Secretary
4 CONTENTS
CORPORATE SPONSORS 6 THE ESTATE OF GEORGE JAMES HOWDEN 7 RECORD OF MINUTES OF THE 113TH AGM (2018) 8 BWCUCC SGM (SEPT. 2018) MINUTES 11 EXECUTIVE REPORTS FINANCIAL REPORTS 16 AUDITOR’S REPORT 33 Office Holders 2018/2019 35 Chairman’s Report 36 Treasurer’s Report 38 Grants and Funding Report 39 CRICKET REPORTS Senior Cricket Report 40 Men’s Team Summaries 44 Scott B Inglis 49 BWCUCC Senior Awards Winners 2018/19 51 TEAM REPORTS Final Men’s Competition Points 55 Premiership Men 60 Championship Men 62 Division One Men 63 Whangaparoa Cannons Pony Club (Division 3) 64 Boomers (Division 4) 64 Burnside Strikers (Division 5) 64 The Foxes (Presidents Grade) 65 Dubai Diamond Traders (Cavaliers Twenty20 grade, Section 1) 67 Ghetto Hustlers (Cavaliers Twenty20 grade, Section 2, Pool 1) 69 The Believers (Cavaliers Twenty20 grade, Section 2, Pool 2) 69 Senior Cricket Averages 70
JUNIOR CRICKET 85 NORTH WEST WOMEN’S CRICKET REPORT 88 YOUTH CRICKET REPORT 91
5 CORPORATE SPONSORS
The following organisations are our main corporate sponsors. We recognise their financial support and thank them for their ongoing contributions to the club.
Services: planning surveying engineering urban design land development UAV aerial surveying
THE BWCUCC “500 CLUB”
A new initiative at the club this year is the BWCUCC 500 Club. 500 Club members are all past and current playing members who made a commitment to make a modest financial contribution in the form of a $500 annual donation either as individual contributors or as small business donors. All money received from 500 Club donors goes towards general club operations and projects. If you feel you have the capacity and the desire to come on board as a 500 Club member, we welcome your support. Approach a committee member, or contact the club at [email protected] to learn more.
6 THE ESTATE OF GEORGE JAMES HOWDEN
George Howden, a Life Member and long-time supporter, died in 2007 and in his Will he left the Club a generous bequest of $20,000. He also instructed Trustees Executors Ltd to set up a Deed of Arrangement to utilise the “residual” funds from his Estate, and invest them to provide a long-term income stream for our Club. The Estate was registered as a charitable entity by the Charities Commission on 30 June 2008.
The Club at all times needs to be aware that the initial bequest and all subsequent income generated under the Deed may only be utilised by the Club for the following purposes: (a) The provision of coaching services at all grades; (b) the maintenance, upkeep and improvement of the grounds upon which the Club’s activities are centred or take place; (c) the provision of or improvement to the facilities and amenities of the Club, and (d) the general betterment of the Club as a whole, and the promotion of its interests.
To ensure the income is so paid or applied in accordance with the terms of the Trust, it is a requirement that at all times there is an Advisory Committee of three persons who must give prior approval. Upon the death, retirement, resignation, or removal from the office of any Advisory Committee member the remaining two members will appoint another suitable person to fill the vacancy. The Advisory Committee shall make such rules and regulations to govern its functioning as it may determine and any such rules or regulations may from time to time be revoked, amended, replaced or modified with the unanimous approval of all Advisory Committee members.
The current Advisory Committee office holders are Grant Dickson, Paul O’Flaherty, and Christopher Kennedy. In conjunction with the Trustees Executors, they have continued the “conservative growth portfolio” strategy established by the original Advisory Committee and Trustee Executors. At each balance date, annual accounts are prepared by the Trustees Executors, and once approved by the Advisory Committee the net income shall be paid to the Club by Trustees Executors Ltd after setting aside an agreed percentage to add to the Trust Capital.
7 RECORD OF MINUTES OF THE 113TH AGM (2018) BURNSIDE WEST CHRISTCHURCH UNIVERSITY CRICKET CLUB Inc. HELD AT 7:00PM ON TUESDAY 3RD OCTOBER 2017 AT THE BWCUCC CLUBROOMS Chaired by David Robertson Minutes recorded by Gareth Gibson PRESENT Gareth Gibson, David Robertson, Joel Lieschke, Angus Harman, Jordan Buchanan, Dan Vedder, Mike Dunlop, Shane Young, Allan Alty, Matt Hay, Jerard Cross, Mark Shackleton, Grant Dickson, Joel Williams, Euan McRobbie, Will Kennedy, Liam Winn, Alex McDuff, David Fox, Mike Hastings, Paul O’Grady, John Thompson, Derek Cockburn. Luke Moore, Arun Kumar, Mike Hastings, Jason McKenzie, Paul O’Brien. APOLOGIES Brian Adams, Graham Dowling, Robert Allen, Margaret Allen, Chris Peters, Peter Burke, Brett Thomson, Craig Kerr, Brad Reid, Paul Shackleton, Reid McNaughton, Brian Hastings, Matt Jannett, Doug Allcock CALL TO ORDER & OPENING REMARKS: Meeting called to order at 7:06 pm by David Robertson Thanks to all members, and sponsors for attending. David outlined the importance of the meeting and the agenda was outlined. A quorum (minimum 20 members) is achieved. CONFIRMATION OF MINUTES Motion: To approve the minutes of 3rd October 2017 as circulated. Motion By: Shane Young Seconded By: Grant Dickson Carried without any amendments. MATTERS ARISING Outstanding items from the previous meeting that need to be updated or discussed. Jerry noted that he had his knee done. CHAIRMAN’S REPORT Documented in the 113th Annual Report. ANNUAL ACCOUNTS AND TREASURER’S REPORT Documented in the 113th Annual Report. John Thompson noted his concern on our dependence on charitable funding, and
8 requested that the EC remain aware of this and be mindful of this dependence. The EC acknowledged this, and noted expansion of revenue streams to other areas including seeking key sponsors, external ground bookings. David Fox pointed out that a key role is for the club to provide a community facility. John Thompson expressed disappointment that the Jack Kerr pride membership has not continued to be developed. EC responded that this will be an initiative that we progress this summer. Other fundraising plans for the year include a club raffle across all grades. Shane Young noted EC expresses gratitude to Nexia for their assistance in management of the club financials. ADOPTION OF ANNUAL ACCOUNTS Motion: To approve the annual accounts of for the year ended 30 April 2018 as circulated in the 113th Annual Report. Motion By: Jerry Seconded By: John Thompson Motion Carried without amendments. SUBSCRIPTIONS Subscription rates were last changed in 2017/2018. STANDARD RATE EARLY BIRD RATE* Senior Students $250 $200 Senior Men $370 $295 Senior Team $3,400 $2,800 Senior T20 Team $1,600 $1,400 One Junior* $100 Two or more Juniors* $90 per child Honorary $30 or $100 *Early bird rate applies until the first Friday of December (7th December 2018). Junior Year 8 members who finish playing for the club in December are eligible for a 50% discount on their membership subscription. Motion: To approve the subscription levels as circulated in the 113th Annual Report and documented herein. Motion By: Shane Young Seconded By: Mike Hastings Carried
ELECTION OF OFFICERS OF THE CLUB The following names are nominated as officers of the club. Patron Grant Dickson Chairperson David Robertson Secretary Gareth Gibson
9 Treasurer Angus Harman Accountants Nexia New Zealand Solicitor Stephen Jeffrey, Lane Neave Auditor Brian McRorie Voting delegate to CMC AGM David Robertson No other nominations were received. Motion: To approve the nominated officers of the club as documented. Motion By: Matt Hay Seconded By: Mark Shackleton Carried
ELECTION OF EXECUTIVE COMMITTEE The following roles and names are nominated as executive committee members. David Robertson Chairman Angus Harman Treasurer Gareth Gibson Secretary Joel Lieschke Cricket Operations Manager Dan Vedder Commercial Operation Manager Shane Young Junior Cricket, Women’s Cricket Liaison, Grants Officer Brett Thomson Senior Cricket Liaison Jordan Buchanan Youth Cricket Liaison No other nominations were received. Motion: To approve the re-election of the executive committee as documented. Motion By: Paul O’Grady Seconded By: Grant Dickson Carried. CONSTITUTION CHANGES David Robertson outlined a summary of constitutional changes to be voted upon in the special general meeting. GENERAL BUSINESS David Robertson described for the members the structure of the former Suburban teams and the promotion/relegation for Premiership to/from Championship status. Burnside has entered teams in top 3 divisions. We are one of only 2 clubs to do this. Our biggest challenge is for our 3rd team. Top 3 grades all have a 10:30 start. No other general business was raised. Meeting adjourned at 7:40
10 BWCUCC SGM (SEPT. 2018) MINUTES 24th September 2018 Chaired by David Robertson Minutes recorded by Gareth Gibson Held at Burnside West Christchurch University Cricket Club Pavilion Meeting called to order at 7:41pm by David Robertson OPENING REMARKS: The purpose of this SGM is to discuss and vote on a number of proposed constitutional changes. These changes are intended to keep the Constitution current and relevant, and do not in any way reflect any significant change in direction, purpose, or strategy of the club. David Robertson outlined that he would go through each section of changes, and conduct a vote on each section - General rule changes, Rule 23(a) change, and Rule 23(b) change. The summary of changes will be presented on screen, and specific wording is available to all members on the club’s website. The Code of Conduct is available on the club website. The summary of changes are appended to this document. ATTENDANCE: Gareth Gibson, David Robertson, Joel Lieschke, Angus Harman. Jordan Buchanan Dan Vedder, Mike Dunlop, Shane Young, Allan Alty, Matt Hay, Jerard Cross, Mark Shackleton, Grant Dickson, Joel Williams, Euan McRobbie, Will Kennedy, Liam Winn, Alex McDuff, David Fox, Mike Hastings, Paul O’Grady, John Thompson, Derek Cockburn, Luke Moore, Arun Kumar, Mike Hastings, Jason McKenzie, Paul O’Brien. APOLOGIES RECEIVED: Brian Adams, Graham Dowling, Robert Allen, Margaret Allen, Chris Peters, Peter Burke, Brett Thomson, Craig Kerr, Brad Reid, Paul Shackleton, Reid McNaughton, Brian Hastings Matt Jannett, Doug Allcock CONSTITUTION CHANGES: (AS PER SUMMARY IN THE APPENDIX) 1. Proposal to make amendments/additions to rules 3(e), 3(f), 3(h), 3(i), 5(b), 7, 10(c), 12, 13(c4), 16(c), 17(e), 17(f), 17(g), 19, 21, 22, & 23(c) as summarised in the appendix of this document. This vote requires not less than 75% support from members in attendance at the meeting. Votes in favour: 28 (100%) Votes against: 0 Abstained: 0 Outcome: Proposal accepted unanimously. 2. Proposal to make amendments/additions to rules 23(a) as summarised in the appendix of this document. This vote requires not less than 90% support from members in attendance at the meeting. Votes in favour: 28 (100%) Votes against: 0
11 Abstained: 0 Outcome: Proposal accepted unanimously. 3. Proposal to make amendments/additions to rules 23(b) as summarised in the appendix of this document. This vote requires not less than 75% support from members in attendance at the meeting. Votes in favour: 27 (100%) Votes against: 0 Abstained: 1 Outcome: Proposal accepted unanimously.
GENERAL BUSINESS As it relates to the weakened relationship with the University of Canterbury Students Association, Derek Cockburn requested clarification of our position with regards to recruiting high school leaver aged cricketers. EC clarified that we welcome school leavers, and have a strong relationship with NWYC. Meeting closed at 8:00pm
APPENDIX - SUMMARY OF PROPOSED RULE CHANGES TO THE CONSTITUTION Amendment to Rule 3(e) [New Membership]: Update to wording to reflect that new members are eligible to join the club by registering/ enrolling, and are not required to be formally nominated and elected as members at a club AGM. Amendment to Rule 3(f) [Family Membership]: For the purposes of section 60 Sale and Supply of Alcohol Act 2012, update wording to reflect that Family members shall be Parents or Guardians of Junior Members. Addition of Rule 3(h) [Social Membership]: For the purposes of section 60 Sale and Supply of Alcohol Act 2012, addition of “Social Members” as non-playing adult members associated with the club. Addition of Rule 3(i) [Affiliated Membership]: For the purposes of section 60 Sale and Supply of Alcohol Act 2012, addition of “Affiliated Members” being a member of any club affiliated to the CMCA or affiliated to any District or Major Association recognised by New Zealand Cricket (Incorporated). Amendment to Rule 5(b) [Termination of Membership due to monies owed to the Club]: Update wording to allow the temporary suspension of a club Member from playing until subscription/monies owed to the club are paid (without needing to resort full termination of membership). Amendment to Rule 7 [Annual General Meeting]: Update wording to reflect established use modern methods of communication – including email, social media, and other electronic communication methods for notification to
12 Members of scheduling of Annual General Meetings. Amendment to Rule 10(c) [Voting at General Meetings]: Update wording to reflect that New Members are required to register and pay a subscription as New Members to be entitled to vote at General Meetings rather than being elected as New Members in a General Meeting, in accordance with proposed changes to Rule 3(e), above. Amendment to Rule 12 [Officers of the Club]: Removal of reference to Suburban Cricket Association (which no longer exists) as a driver for definition of required Officers of the Club. Amendment to Rule 13(c4) [Monies received/spent by the Club]: Update wording to reflect standard use of secure modern electronic payment methods by Members and by the Executive Committee for payments to Vendors and Suppliers for payment of outgoing expenses. Amendment to Rule 16(c) [Discounting of Subscription Fees for Adult Playing Members who are Tertiary Students] Update wording to be inclusive of other Tertiary institutions instead of being limited to University of Canterbury students only. Amendment to Rule 17(e), 17(f), & 17(g) [Terms of Subscription Payments New Members of the club] Update wording to clarify that New Members are required to register/enrol, and are not required to be nominated and elected at a General Meeting, pursuant to amendment to Rule 3(e). Amendment to Rule 19 [Minute Book] Update of wording to reflect use of securely backed up digital record keeping methods rather than a physical paper minute book for meetings of the executive committee and at general meetings. Amendment to Rule 21 [Complaints Procedures] Update of wording to reflect the permitted use of electronic communication method (email) in addition to printed letter for the submission of complaints to the Executive Committee, and clarification of a requirement to submit the complaint within an appropriate timeframe (30 days) of the alleged activity or incident. Formalise the introduction of the Club’s Code of Conduct as a means of investigating the violation. (See Draft Code of Conduct, appended to this document). Amendment to Rule 22 [Affiliation to UCSA] Update of wording to reflect lack of grants made available to the Club through affiliation and relationship to the UCSA. Amendment to Rule 23(c) [General Rules – Financial Year Dates] Update wording to correct the definition of the Financial Year of the Club to match that
13 which is currently being used for accounting purposes: from 1st May, and expiring on 30th April of the following year. In accordance of Rule 6(a) of the constitution, the following amendment can only take effect if a majority of not less than 90% of members present at a General Meeting specially convened for that purpose are in favour of the amendment. Amendment to Rule 23(a) [General Rules – Cricket Organising Body Affiliation] Update wording to reflect that the Christchurch Suburban Cricket Association no longer exists. In accordance of Rule 6(b) of the constitution, the following amendment can only take effect if a majority of not less than 75% of members present at a General Meeting specially convened for that purpose are in favour of the amendment. Amendment to Rule 23(b) [General Rules – Preparation and allocation of pitches at Burnside Oval] Update wording to reflect that the Christchurch Suburban Cricket Association no longer exists. Clarification of wording around the Club’s accountabilities to the CMCA in preparing wickets.
14 15 ANNUAL REPORT
Burnside West Christchurch University Cricket Club
For the year ended 30 April 2019 PREPARED BY NEXIA NEW ZEALAND
16 CONTENTS
Entity Information 18
Statement of Service Performance 19
Statement of Financial Performance 20
Statement of Financial Position 21
Statement of Cash Flows 22
Statement of Accounting Policies 23
Notes to the Performance Report 25
Depreciation Schedule 29
Profit and Loss 31
Auditors Report 33
17 ENTITY INFORMATION
LEGAL NAME OF ENTITY Burnside-West Christchurch University Cricket Club Inc ENTITY TYPE AND LEGAL BASIS Sports Club INCORPORATION NUMBER 219716 ENTITY'S PURPOSE OR MISSION Increase the number of people playing cricket ENTITY STRUCTURE Incorporated Society MAIN SOURCES OF ENTITY'S CASH AND RESOURCES Burnside West-Christchurch University Cricket Club receives income from a mixture of grants and subscriptions income. MAIN METHODS USED BY ENTITY TO RAISE FUNDS Applying for available sports funding grants and invoicing members of the club. PHYSICAL ADDRESS Burnside Park Avonhead Road Christchurch 8053 POSTAL ADDRESS PO Box 31-102 llam Christchurch 8444
18 STATEMENT OF SERVICE PERFORMANCE
FOR THE YEAR ENDED 30 APRIL 2019
Description of Entity’s Outcomes
Burnside-West Christchurch University Cricket Club provides services, facilities to practice and develop members skills, improve the quality of facilities available to members. Increase the number of people participating in sport in the Canterbury region.
Description and Quantification of the Entity’s Outputs
2019 2018
Number of Senior Teams 11 12
Gear and Balls($) 23,943 35,337
Cost of Coaching Services Provided($) 26,256 21,815
Description and Quantification of the Entity’s Outputs
Number of senior teams at the club includes social and competitive teams and is measured by the number of teams registered at the club.
19 STATEMENT OF FINANCIAL PERFORMANCE
FOR THE YEAR ENDED 30 APRIL 2019
NOTE: THIS STATEMENT IS TO BE READ IN CONJUNCTION WITH THE NOTES TO THE FINANCIAL STATEMENTS AND AUDITORS REPORT.
20 STATEMENT OF FINANCIAL POSITION
FOR THE YEAR ENDED 30 APRIL 2019
NOTE: THIS STATEMENT IS TO BE READ IN CONJUNCTION WITH THE NOTES TO THE FINANCIAL STATEMENTS AND AUDITORS REPORT.
21 STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 30 APRIL 2019
22 STATEMENT OF ACCOUNTING POLICIES
FOR THE YEAR ENDED 30 APRIL 2019
Basis of Preparation Other Income Burnside West Christchurch University Cricket All other income is accounted for on an accruals Club has elected to apply PBE SFR-A (NFP) basis and accounted for in accordance with Public Benefit Entity Simple Format Reporting- the substance of the transaction. Accrual (Not-For-Profit) on the basis that it does not have public accountability and Income Tax has total annual expenses equal to or less Burnside West Christchurch University than $2,000,000. All transactions in the Cricket Club is wholly exempt from New Performance Report are reported using the Zealand income tax having fully complied with accrual basis of accounting. The Performance all statutory conditions for these exemptions. Report is prepared under the assumption Bank Accounts and Cash that the entity will continue to operate in the Bank accounts and cash in the Statement of foreseeable future. Cash Flows comprise cash balances and bank Revenue balances (including short term deposits) with Revenue is accounted for as follows: original maturities of 90 days or less. Fundraising and Grants Goods and Services Tax (GST) Fundraising and Grant income is accounted All amounts are stated exclusive of goods for depending on whether or not it has a and services tax (GST) except for accounts “use or return” condition attached. Where payable and accounts receivable which are no use or return conditions are attached, stated inclusive of GST. the revenue is recorded as income when the Changes in Accounting Policies cash is received. Where income includes a There have been no changes in accounting use or return condition, it is initially recorded policies. Policies have been applied on a as a liability on receipt. The income is consistent basis with those of the previous then subsequently recognised within the reporting period. Statement of Financial Performance as the performance conditions are met. Property, Plant and Equipment Property, plant and equipment are shown Interest Income at cost or valuation less any accumulated Interest income is recognised on an depreciation and impairment losses. accruals basis.
23 Depreciation Depreciation is provided on either a cost price or diminishing value basis on all other property, plant and equipment, at rates that will write off the cost of the assets to their estimated residual values and have been estimated as follows:
Land and Buildings
CLUBHOUSE 2% CP
DECK 2% CP
Furniture and Fittings
FURNITURE AND FITTINGS 20% - 24% DV
Plant and Equipment
PLANT AND EQUIPMENT 10%- 67% DV
NOTE: THIS STATEMENT IS TO BE READ IN CONJUNCTION WITH THE AUDITORS REPORT. 24 NOTES TO THE PERFORMANCE REPORT
FOR THE YEAR ENDED 30 APRIL 2019
NOTE: THIS STATEMENT IS TO BE READ IN CONJUNCTION WITH THE AUDITORS REPORT. 25 NOTES TO THE PERFORMANCE REPORT
FOR THE YEAR ENDED 30 APRIL 2019
NOTE: THIS STATEMENT IS TO BE READ IN CONJUNCTION WITH THE AUDITORS REPORT. 26 NOTE: THIS STATEMENT IS TO BE READ IN CONJUNCTION WITH THE AUDITORS REPORT. 27 NOTES TO THE PERFORMANCE REPORT
FOR THE YEAR ENDED 30 APRIL 2019
NOTE: THIS STATEMENT IS TO BE READ IN CONJUNCTION WITH THE AUDITORS REPORT. 28 FOR THE YEAR ENDED 30 APRIL 2019 DEPRECIATION SCHEDULE DEPRECIATION
NOTE: THIS STATEMENT IS TO BE READ IN CONJUNCTION WITH THE AUDITORS REPORT. 29 FOR THE YEAR ENDED 30 APRIL 2019 DEPRECIATION SCHEDULE DEPRECIATION
30 PROFIT AND LOSS
FOR THE YEAR ENDED 30 APRIL 2019
31 PROFIT AND LOSS
FOR THE YEAR ENDED 30 APRIL 2019