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Agenda/Meeting Materials Agenda Reno-Tahoe Airport Authority January 14, 2021 BOARD OF TRUSTEES PRESIDENT/CEO Jessica Sferrazza, Chair Daren Griffin, A.A.E. Shaun Carey, Vice Chair Richard Jay, Secretary GENERAL COUNSEL Jennifer Rose, Treasurer Ann Morgan, Fennemore Craig Carol Chaplin Nat Carasali CLERK OF THE BOARD Daniel Farahi Lori Kolacek Lisa Gianoli Art Sperber AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES Thursday, January 14, 2021 • 10:00* AM *(or after the conclusion of the Board Workshop, whichever is later) Pursuant to Section 1 of the State of Nevada Declaration of Emergency Directive 006 (“Directive 006”) the Reno-Tahoe Airport Authority will be hosting virtual public meetings until further notice. In-person attendance is not available during this time. Public Meeting Attendance Options: 1. To view this meeting on Zoom, visit https://us02web.zoom.us/j/87525029793, or visit https://zoom.us/join and enter the Webinar ID: 875 2502 9793. 2. To listen to this Zoom meeting. dial 1-669-900-6833 and enter the Webinar ID when prompted. Public Comment: Public comment is an opportunity for members of the public to address the Board on agenda and non-agenda items. Pursuant to Section 2 of Directive 006, anyone wishing to make public comment may do so by emailing comments to [email protected]. Comments received prior to 4:00 p.m. on the day before the meeting will be given to the Board for review and will be included with the minutes of this meeting. To make a public comment during the Zoom meeting, please make sure your computer or device has a working microphone. Use the “Chat” feature to submit a request to speak. Indicate your name and affiliation, the applicable agenda item, and a contact phone number. When the time comes to make public comments, you will be invited to speak. Public comment is limited to three (3) minutes per person. No action may be taken on a matter raised under general public comment. Public Meeting Notice: Pursuant to Sections 3 and 4 of Directive 006, this agenda has been posted at: 1. RTAA Administrative Offices – 2001 E. Plumb Lane, Reno 2. https://www.renoairport.com/airport-authority/public-meeting-information/agendas-minutes Supporting Materials: Pursuant to Sections 5 and 6 of Directive 006, supporting materials for this meeting can be found at https://www.renoairport.com/airport-authority/public-meeting- information/agendas-minutes. They can also be requested by contacting Lori Kolacek, 2001 E. Plumb Lane, Reno, NV (775) 328-6402. 1 Agenda Reno-Tahoe Airport Authority January 14, 2021 1. INTRODUCTORY ITEMS 1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Roll Call 2. PUBLIC COMMENT 3. APPROVAL OF AGENDA (for possible action) 4. APPROVAL OF MINUTES 4.1 Minutes from December 10, 2020, Regular Board Meeting (for possible action) 5. PRESIDENT / CEO REPORT 6. BOARD COMMENTS AND LIAISON REPORTS 7. AWARDS, RECOGNITIONS AND ITEMS OF SPECIAL INTEREST 7.1 Employee of the Quarter Recognition 7.2 Retiree Recognitions 8. CONSENT ITEMS (for possible action) 8.1 Board Memo #21(01)-01: Authorization for the President/CEO To Execute A Professional Services Agreement for Pavement Inspections for the 2021 Airfield Pavement Management System Program at Reno-Tahoe International and Reno-Stead Airports, With Stantec, In the Amount of $101,100 (for possible action) 8.2 Board Memo #21(01)-02: Authorization for the President/CEO To Execute Addenda No. 1 To Amendment No. 1 (Runway 16r-34l Reconstruction Project; FAA Grant 3-32-0017- 105) To the Professional Services Agreement for the 2020 Annual Construction Management Services for the Airport Capital Improvement Plan At Reno-Tahoe International Airport and Reno-Stead Airports, Work Order #20-02 With Atkins North America, Inc., In the Amount of $154,000, for an Amendment Subtotal of $1,275,865, Totaling $1,876,465 (for possible action) 8.3 Board Memo #21(01)-03: Authorization for the President/CEO To Execute Addenda No. 2 To Amendment No. 1 (Runway 16r-34l Reconstruction Project; FAA Grant 3-32-0017- 106) To the Professional Services Agreement for the 2020 Annual Construction Management Services for the Airport Capital Improvement Plan At Reno-Tahoe International Airport and Reno-Stead Airports, Work Order #20-02 With Atkins North America, Inc., In the Amount Of $732,835, for an Amendment Subtotal Of $2,008,700, and the Overall Contract Totaling $2,609,300 (for possible action) 2 Agenda Reno-Tahoe Airport Authority January 14, 2021 8.4 Board Memo #21(01)-04: Authorization for the President/CEO To Execute Amendment No. 1 To the Professional Services Agreement for Contract Administration Services [20(03)-23] for the Runway 16r-34l Reconstruction Project At Reno-Tahoe International Airport, With Wood Rodgers, Inc., In the Amount of $95,000, for a Total of $443,000 (for possible action) 9. INFORMATION, DISCUSSION AND POSSIBLE ACTION ITEMS 9.1 Board Memo #21(01)-05: Approve Extension of Professional Services Agreement with Crowe LLP, to Perform Audit Services for 2 Years in the Amount of $114,400 (for possible action) 9.2 Board Memo #21(01)-06: Acceptance of the Comprehensive Annual Financial Report for Fiscal Year 2019-2020 (for possible action) 9.3 FY 2020-21 Budget Status Update (for possible action) 9.4 CEO Public Safety Update 10. BOARD COMMENTS AND REQUESTS FOR FUTURE AGENDA ITEMS 11. FUTURE MEETINGS AND EVENTS 01/21/2021 5:30 p.m. Community Outreach Committee 02/09/2021 9:00 a.m. Finance & Business Development Committee 02/09/2021 10:00 a.m. Planning & Construction Committee 02/11/2021 9:00 a.m. Board of Trustees 02/19/2021 3:30 p.m. Airport Noise Advisory Panel 03/09/2021 9:00 a.m. Finance & Business Development Committee 03/09/2021 10:00 a.m. Planning & Construction Committee 03/11/2021 9:00 a.m. Board of Trustees 12. PUBLIC COMMENT 13. ADJOURNMENT 3 Minutes Reno-Tahoe Airport Authority December 10, 2020 BOARD OF TRUSTEES PRESIDENT/CEO Jessica Sferrazza, Chair Daren Griffin, A.A.E. Shaun Carey, Vice Chair Richard Jay, Secretary GENERAL COUNSEL Jenifer Rose, Treasurer Ann Morgan, Fennemore Craig Carol Chaplin Nat Carasali CLERK OF THE BOARD Daniel Farahi Lori Kolacek Lisa Gianoli Art Sperber MINUTES REGULAR MEETING OF THE BOARD OF TRUSTEES Thursday, December 10, 2020 • 9:00 AM This meeting was held virtually pursuant to Section 1 of the State of Nevada Declaration of Emergency Directive 006 Trustees Present: Jessica Sferrazza, Chair Shaun Carey, Vice Chair Richard Jay, Secretary Jennifer Rose, Treasurer Carol Chaplin (left the meeting at 11:05 a.m.) Nat Carasali Daniel Farahi Lisa Gianoli Art Sperber Trustees Absent: None 1. INTRODUCTORY ITEMS 1.1 Call to Order The meeting was called to order at 9:04 a.m. 1.2 Pledge of Allegiance Chair Sferrazza led the flag salute. 1.3 Roll Call Roll call was taken by the Clerk of the Board. All Trustees were present. 1 Minutes Reno-Tahoe Airport Authority December 10, 2020 1.4 Public Comment None. 1.5 Approval of Agenda (for possible action) Motion: Move to approve the agenda as presented Moved by: Art Sperber Seconded by: Jenifer Rose Aye: Trustees Sferrazza, Carey, Jay, Rose, Chaplin, Carasali, Farahi, Gianoli, Sperber No: None Abstain: None Vote: Motion passed unanimously 1.6 Approval of Minutes of the November 12, 2020 Board Meeting (for possible action) Motion: Move to approve the minutes from November 12, 2020 Moved by: Richard Jay Seconded by: Lisa Gianoli Aye: Trustees Sferrazza, Carey, Jay, Rose, Chaplin, Carasali, Farahi, Gianoli, Sperber No: None Abstain: None Vote: Motion passed unanimously 2. PRESIDENT / CEO REPORT Daren Griffin presented his CEO Report to the Board, along with a Safety Tip provided by Ted Ohm (Senior Facilities Project Manager). 3. BOARD COMMENTS AND LIAISON REPORTS Trustee Jay reported on the November 19, 2020, Airport Noise Advisory Panel meeting, and the December 7, 2020, Users Committee meeting. 4. AWARDS, RECOGNITIONS AND ITEMS OF SPECIAL INTEREST None. 5. CONSENT ITEMS (For Possible Action) 5.1 Board Memo #20(12)-78: Authorization for the President/CEO to Execute an Agreement with GCR, Inc. to Upgrade RTAA’s Property and Revenue Management System in an Amount not to Exceed $300,000 Motion: Move to authorize the President/CEO to execute an agreement with GCR, Inc. to upgrade RTAA’s property and revenue management system in an amount not to exceed $300,000 Moved by: Jenifer Rose 2 Minutes Reno-Tahoe Airport Authority December 10, 2020 Seconded by: Lisa Gianoli Aye: Trustees Sferrazza, Carey, Jay, Rose, Chaplin, Carasali, Farahi, Gianoli, Sperber No: None Abstain: None Vote: Motion passed unanimously 6. DISCUSSION, ACTION AND INFORMATION ITEMS 6.1 Board Memo #20(12)-79: Adoption of Resolution No. 549: A Resolution Prohibiting Gatherings in Tenant Spaces for Uses Other Than as Allowed By the Terms of the Leases and Above the Indoor/Outdoor Limits Imposed by any Governmental Entity During the Term of a Declared Emergency (for possible action) Ann Morgan, General Counsel, presented this item to the Board. Trustee Carey and staff had a discussion about our special use permits. He suggested that we review the special event permit processes of the City of Reno to develop a more formal process. After comments and discussion, the Board took the following action: Motion: Move to adopt Resolution No. 549: A Resolution Prohibiting Gatherings in Tenant Spaces for Uses Other Than as Allowed by the Terms of the Leases and Above the Indoor/Outdoor Limits Imposed by any Governmental Entity During the Term of a Declared Emergency Moved by: Richard Jay Seconded by: Carol Chaplin Aye: Trustees Sferrazza, Carey, Jay, Rose, Chaplin, Carasali, Farahi, Gianoli, Sperber No: None Abstain: None Vote: Motion passed unanimously 6.2 Board Memo #20(12)-80: Authorization For the President/CEO To Execute a Professional Services Agreement For Request For Qualifications (RFQ) #20/21-40 Construction Management Services For the 2021 Annual Airport Capital Improvement Plan at Reno-Tahoe International Airport and Reno-Stead Airport, With Atkins North America, In the Amount of $49,000 (for possible action) Trustee Sperber disclosed that a company in which he has ownership interest has a contract with Atkins regarding a project with RTC.
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